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2004-11-01 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: November 1, 2004 1. CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:35pm Present: Commissioners Rincon, Ranson, Gould, Van Haitsma, Slevinske, Nee, and Gagliardo Absent: None Also Present: Management Analyst II Stauffer, and Arts Coordinator Chacon 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for the Regular Meeting on October 4, 2004 COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON OCTOBER 4, 2004. MOTION WAS APPROVED 7-0. 6. ORAL COMMUNICATIONS Cris Weatherby, Laura Lowenstein, and Isabella Brested from the San Dieguito Arts Guild addressed the Commission on their need for art space. The Art Guild is currently located at the Pannikin and will need to move by December 31, 2004. Various art is currently on display. The Guild hosts approximately 250 dues paying members. The Guild would like the City to act as Guarantor for a new lease agreement. CONSENSUS WAS REACHED FOR THE SAN DIEGUITO ART GUILD TO MAKE A PRESENTATION TO THE COMMISSION AT THE DECEMBER 2004 COMMISSION MEETING. 7. OLD BUSINESS None 8. NEW BUSINESS A. Arts Grant Program Commissioner Slevinske commented on the timing of the mailing of the agenda packets. Chair Rincon reviewed the agenda report. Commissioner Gagliardo reviewed the rankings of the applicants and funding available. Additional funding and staffing options were discussed. Criteria for Continuing Appropriations were also discussed. Commissioners discussed directing Special Project applicants to City Council. COMMISSIONER RANSON MOTIONED AND COMMISSIONER GOULD SECONDED TO APPROVE THE FUNDING FOR THE GRANTS PROGRAM AS PRESENTED. MOTION WAS APPROVED 7-0. B. By Laws Commissioner Gould reviewed the agenda report and recommended the proposed changes to the Code of Ethics. Commissioners discussed the proposed changes. CONSENSUS WAS REACHED TO DELETE THE WORD “REGARDING” IN SECTION 2 C). CHAIR RINCON MOTIONED AND COMMISSIONER RANSON SECONDED TO ACCEPT THE RECOMMENDED CHANGES TO THE CODE OF ETHICS AS AMENDED. MOTION WAS APPROVED 7-0. 9. COMMITTEE REPORTS A. Funding (Chair Rincon, Gagliardo, van Haitsma) No report. B. Policy (Chair Gould, Nee) Commissioner Gould reported that the subcommittee had met to discuss additions to the Code of Ethics and grant issues. C. Facilities (Chair Ranson, Rincon) Chair Rincon reported that there may be potential art space once Red Sand is redeveloped. Commissioner Ranson commented on a 1994 Facilities Survey by the City. D. Public Art (Chair van Haitsma, Gagliardo, Ranson) The next meeting will be November 15, 2004. Commissioner van Haitsma discussed a potential presentation from Quail Botanical Gardens. E. Marketing (Chair Slevinske, van Haitsma) No report. F. Cultural Tourism (Gould) The next meeting will be November 4, 2004. Commissioner Gould reported that historic bells will be installed along El Camino Real and Highway 101, that the Encinitas Garden Tour will be May 21, 2005, and that the Chamber web site is up and running. 10. PROJECT/PROGRAM REPORTS A. Arts Grants Program Timeline Chacon distributed and reviewed the timeline. Round 2 application packets will be distributed in December 2004. 11. INFORMATION/STAFF STATUS REPORTS A. Budget Update – Current Balance The budget update was distributed. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Slevinske reported that she visited her mother. Commissioner Ranson reported that he is the voice on a new commercial. Commissioner Gould reported that she designed costumes for a play in La Jolla and that she will be going to Atlanta. Commissioner Nee reported that he attended a symphony and commented on the Commission meeting. Chair Rincon reported that she will be going to Mexico to work on a project. B. Staff Chacon commented on the forum that she attended. COMMISSION CONSENSUS WAS REACHED FOR THE NEXT MEETING TO BE DECEMBER 13, 2004. 13. ADJOURNMENT The meeting was adjourned at 7:35pm.