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2004-07-12 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: July 12, 2004 1. CALL TO ORDER/ROLL CALL Vice Chair Gagliardo called the meeting to order at 5:34pm Present: Commissioners Rincon, Gould, Van Haitsma, Slevinske, and Gagliardo Absent: Commissioners Ranson and Nee Also Present: Management Services Coordinator Hazeltine, Management Analyst Stauffer, and Arts Coordinator Chacon 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Meeting on June 7, 2004 COMMISSIONER GOULD MOTIONED AND COMMISSIONER VAN HAITSMA SECONDED TO APPROVE THE MINUTES FOR THE MEETING ON JUNE 7, 2004. MOTION WAS APPROVED 3-0-1. C hair Rincon had not yet arrived. Commissioners discussed mailing of the agenda packets. Staff will work on mailing the packets out at least a week in advance. The Executive Committee meetings will need to be rescheduled to better accommodate this schedule. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS A. Discussion on Hall Property – Facility Use of the Amphitheater Vice Chair Gagliardo provided background information and reviewed the agenda report. Commissioners discussed sending two memos to Council, one for the art in the park and another for the amphitheater. Commissioners also commented on the recommendations in the draft memo. It was discussed that the recommendations fall outside the parameters set by Council. Concern was expressed that the amphitheater would be poorly planned if all the recommendations were not included. Chair Rincon arrived at 6:06pm. The parameters set by Council were further discussed. It was clarified that all Commission recommendations regarding the Hall Property Community Park site will go before Council on August 18, 2004. COMMISSIONER VAN HAITSMA MOTIONED AND COMMISSIONER GAGLIARDO SECONDED TO ACCEPT ITEMS 1 AND 2 OF THE PUBLIC ART SUBCOMMITTEE RECOMMENDATION FOR THE FIRST MEMO AND ALSO ACCEPT THE AMPHITHEATER RECOMMENDATION AS PRESENTED BY THE SUBCOMMITTEE FOR THE SECOND MEMO EXCLUDING ITEMS C, D, AND I. MOTION WAS APPROVED 5-0. 8. NEW BUSINESS A. Arts Grant Program Chair Rincon reviewed the grants program funding to date and the proposed changes. CHAIR RINCON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO ACCEPT THE REPORT WITH THE RECOMMENDED FUNDING LEVEL FOR FY 2005. MOTION WAS APPROVED 5-0. B. Amendment to Bylaws Commissioner Gould reviewed the agenda report and the proposed amendments to the bylaws. COMMISSIONER SLEVINSKE MOTIONED AND COMMISSIONER GOULD SECONDED TO ADOPT THE BYLAWS AS PROPOSED. MOTION WAS APPROVED 5-0. C. Public Art Policy Paper Commissioner Van Haitsma reviewed the agenda report and memo. Management Services Coordinator Hazeltine commented on the addition of the artist selection process, stakeholder input into development, development procedure for accepted art, and guidelines for gifts/donations. COMMISSIONER GOULD MOTIONED AND COMMISSION GAGLIARDO SECONDED TO APPROVE THE POLICY AS SUBMITTED AND FOR THE SUBCOMMITTEE CHAIR TO MAKE THE NECESSARY CHANGES. MOTION WAS APPROVED 5-0. 9. COMMITTEE REPORTS A. Funding (Rincon, Ranson, Van Haitsma) Reported on under 11A. B. Policy (Gould, Nee) Reported on under 8B. C. Facilities (Ranson, Rincon) Reported on under 7A. D. Public Art (Van Haitsma and Ranson) Reported on under 8C. E. Marketing (Slevinske, Hord, Van Haitsma) No report. F. Cultural Tourism (Gould) Commissioner Gould provided a brief report. The garden tour is being planned for next year and the Leucadia 101 gateway sign artist has been selected. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS A. Budget Update Arts Coordinator Chacon distributed a budget update and Americans for the Arts information. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Slevinske commented on her email to city hall and her concern over the lack of internet access for all residents. Commissioner Gould reported that her garage sale was a success. Commissioner Gagliardo commented on his summer. Chair Rincon reported that she is leaving for the summer and will return August 11. CONSENSUS WAS REACHED FOR THE NEXT MEETING TO BE AUGUST 2, 2004 AND TO DISCUSS THE HALL PROPERTY. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 7:49pm.