2004-07-12
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MEETING MINUTES
MEETING DATE: July 12, 2004
1. CALL TO ORDER/ROLL CALL
Vice Chair Gagliardo called the meeting to order at 5:34pm
Present: Commissioners Rincon, Gould, Van Haitsma, Slevinske, and Gagliardo
Absent: Commissioners Ranson and Nee
Also Present: Management Services Coordinator Hazeltine, Management Analyst
Stauffer, and Arts Coordinator Chacon
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4. CHANGES TO THE AGENDA
None
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for Meeting on June 7, 2004
COMMISSIONER GOULD MOTIONED AND COMMISSIONER VAN HAITSMA
SECONDED TO APPROVE THE MINUTES FOR THE MEETING ON JUNE 7, 2004.
MOTION WAS APPROVED 3-0-1.
C
hair Rincon had not yet arrived. Commissioners discussed mailing of the agenda
packets. Staff will work on mailing the packets out at least a week in advance. The
Executive Committee meetings will need to be rescheduled to better accommodate this
schedule.
6. ORAL COMMUNICATIONS
None
7. OLD BUSINESS
A. Discussion on Hall Property – Facility Use of the Amphitheater
Vice Chair Gagliardo provided background information and reviewed the agenda report.
Commissioners discussed sending two memos to Council, one for the art in the park
and another for the amphitheater. Commissioners also commented on the
recommendations in the draft memo. It was discussed that the recommendations fall
outside the parameters set by Council. Concern was expressed that the amphitheater
would be poorly planned if all the recommendations were not included. Chair Rincon
arrived at 6:06pm. The parameters set by Council were further discussed. It was
clarified that all Commission recommendations regarding the Hall Property Community
Park site will go before Council on August 18, 2004.
COMMISSIONER VAN HAITSMA MOTIONED AND COMMISSIONER GAGLIARDO
SECONDED TO ACCEPT ITEMS 1 AND 2 OF THE PUBLIC ART SUBCOMMITTEE
RECOMMENDATION FOR THE FIRST MEMO AND ALSO ACCEPT THE
AMPHITHEATER RECOMMENDATION AS PRESENTED BY THE SUBCOMMITTEE
FOR THE SECOND MEMO EXCLUDING ITEMS C, D, AND I. MOTION WAS
APPROVED 5-0.
8. NEW BUSINESS
A. Arts Grant Program
Chair Rincon reviewed the grants program funding to date and the proposed changes.
CHAIR RINCON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO
ACCEPT THE REPORT WITH THE RECOMMENDED FUNDING LEVEL FOR FY
2005. MOTION WAS APPROVED 5-0.
B. Amendment to Bylaws
Commissioner Gould reviewed the agenda report and the proposed amendments to the
bylaws.
COMMISSIONER SLEVINSKE MOTIONED AND COMMISSIONER GOULD
SECONDED TO ADOPT THE BYLAWS AS PROPOSED. MOTION WAS APPROVED
5-0.
C. Public Art Policy Paper
Commissioner Van Haitsma reviewed the agenda report and memo. Management
Services Coordinator Hazeltine commented on the addition of the artist selection
process, stakeholder input into development, development procedure for accepted art,
and guidelines for gifts/donations.
COMMISSIONER GOULD MOTIONED AND COMMISSION GAGLIARDO
SECONDED TO APPROVE THE POLICY AS SUBMITTED AND FOR THE
SUBCOMMITTEE CHAIR TO MAKE THE NECESSARY CHANGES. MOTION WAS
APPROVED 5-0.
9. COMMITTEE REPORTS
A. Funding (Rincon, Ranson, Van Haitsma)
Reported on under 11A.
B. Policy (Gould, Nee)
Reported on under 8B.
C. Facilities (Ranson, Rincon)
Reported on under 7A.
D. Public Art (Van Haitsma and Ranson)
Reported on under 8C.
E. Marketing (Slevinske, Hord, Van Haitsma)
No report.
F. Cultural Tourism (Gould)
Commissioner Gould provided a brief report. The garden tour is being planned for next
year and the Leucadia 101 gateway sign artist has been selected.
10. PROJECT/PROGRAM REPORTS
None
11. INFORMATION/STAFF STATUS REPORTS
A. Budget Update
Arts Coordinator Chacon distributed a budget update and Americans for the Arts
information.
12. COMMISSIONER’S CORNER
A. Commissioners
Commissioner Slevinske commented on her email to city hall and her concern over the
lack of internet access for all residents. Commissioner Gould reported that her garage
sale was a success. Commissioner Gagliardo commented on his summer. Chair
Rincon reported that she is leaving for the summer and will return August 11.
CONSENSUS WAS REACHED FOR THE NEXT MEETING TO BE AUGUST 2, 2004
AND TO DISCUSS THE HALL PROPERTY.
B. Staff
None
13. ADJOURNMENT
The meeting was adjourned at 7:49pm.