2004-06-07
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MEETING MINUTES
MEETING DATE: June 7, 2004
1. CALL TO ORDER/ROLL CALL
Chair Rincon called the meeting to order at 5:30pm
Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, Nee, Slevinske,
and Gagliardo
Absent: None
Also Present: Management Services Coordinator Hazeltine, Management Analyst
Stauffer, and Arts Coordinator Chacon
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Visit from the Mayor, City Manager and City Attorney
Mayor Houlihan thanked the Commission for their help and work in the community. She
then commented that the Highway 101 tree grates and the downtown streetscape
medallions are examples of the Commissions successes.
City Manager Miller provided clarity to the role that staff plays in regards to interaction
with the Commission. Staff prepares meeting agenda and minutes, provides
professional guidance, and assists in being a liaison to City Council. He also
commented that completion of the Arts Master Plan has been a major accomplishment
for the Commission and that the level of staff support through the Arts Coordinator
position is unique only to the Arts Commission.
City Attorney Sabine provided an overview of the Brown Act and discussed the
responsibilities of Commissioners in conducting official business. The purpose of the
Brown Act is to provide for open, public meetings, where the public is provided an
opportunity to participate in government. Meetings of the legislative bodies of
government are to be open to the public. A meeting takes place when a quorum or
more of members is present to discuss official business. Phone and email
conversations may constitute a quorum as well. Closed session exceptions to the
Brown Act include litigation, real estate negotiations, and personnel issues. The Brown
Act requires 72 hour posting of a regular meeting notice and 24 hour posting of a
special or emergency meeting notice. Non-agenda items should not be discussed at
length, nor action be taken on them during a meeting. Violations of the Brown Act are
punishable by fine and/or imprisonment. Decisions made in violation of the Brown Act
can be invalidated. Subcommittees make recommendations to the Commission and
should not be comprised of a quorum. A subcommittee may be subject to the Brown
Act, should it be charged with a specific topic and be continuous in nature. The
California Political Reform Act requires detailed disclosure of campaign contributions
and sources of income for political positions. The Fair Political Practices Commission
regulates and investigates conflicts of interest.
6. ORAL COMMUNICATIONS
Oral communications were taken at this time. Neils Lund provided an update on the
Class ACT program. The program has served 401 classrooms in Encinitas, of which
the City funded 118. He thanked the Commission and urged continued financial
support. Additional information was passed out.
3. PRESENTATIONS
B. Moxie Theater Strategic Plan
Representatives from Moxie Theater provided information on their organization. Their
st
mission is to, “redefine feminist theater for the 21 century”. The organization is striving
to become a theatrical leader in the county and would like to house a 200+ seat
blackbox theater. Day care will be provided for audience members and actors.
4. CHANGES TO THE AGENDA
None
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for Meeting on May 3, 2004
COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER RANSON
SECONDED TO APPROVE THE MINUTES FOR THE MEETING ON MAY 3, 2004.
MOTION WAS APPROVED 7-0.
Commission consensus was reached to rename the “sub-committees” to “committees”.
6. ORAL COMMUNICATIONS
None
7. OLD BUSINESS
A. Discussion on Hall Property Presentation
Commissioner Ranson will refine the list of recommendations for the July commission
meeting. Council will discuss commission recommendations for the Hall Property at a
special meeting in late summer.
8. NEW BUSINESS
A. Election of Chair and Vice-Chair
COMMISSIONER GOULD NOMINATED AND COMMISSIONER VAN HAITSMA
SECONDED COMMISSIONER RINCON FOR CHAIR OF THE COMMISSION.
NOMINATION WAS APPROVED 7-0. CHAIR RINCON NOMINATED AND
COMMISSIONER VAN HAITSMA SECONDED COMMISSIONER GAGLIARDO FOR
VICE-CHAIR OF THE COMMISSION. MOTION WAS APPROVED 7-0.
B. Discussion of Summer Commission Meeting Agenda
Management Services Coordinator Hazeltine reported that the commission typically
goes dark in August and that city hall is closed the first Monday in July.
COMMISSIONER SLEVINSKE MOTIONED AND COMMISSIONER GOULD
SECONDED TO HOLD A SPECIAL MEETING ON JULY 12, 2004. MOTION WAS
APPROVED 7-0.
9. COMMITTEE REPORTS
A. Funding (Rincon, Ranson, Van Haitsma)
No report.
B. Policy (Gould, Nee)
No report.
C. Facilities (Ranson, Rincon)
Chair Rincon commented on her tour of the former Red Sand warehouse.
D. Public Art (Van Haitsma and Ranson)
A draft policy was distributed for review. Management Services Coordinator Hazeltine
provided staff comments on the draft policy. It was recommended that the PAC not be
advisory to Council and that the document be policy not ordinance.
E. Marketing (Slevinske, Hord, Van Haitsma)
A copy of the City newsletter was provided.
F. Cultural Tourism (Gould)
Commissioner Gould reported that the master calendar is up and running.
10. PROJECT/PROGRAM REPORTS
A. Update on Arts Grant Program
Arts Coordinator Chacon provided an update on the arts grant program. Three projects
have been cancelled.
11. INFORMATION/STAFF STATUS REPORTS
A. Budget Update
Management Services Coordinator Hazeltine provided a handout with budget update
information.
Cottonwood Creek Park dedication will be June 14, 2004 at 3pm.
12. COMMISSIONER’S CORNER
A. Commissioners
Commissioner Nee reported that a singers group held an event. Commissioner Gould
reported that she is working on a budget for a tour and will also be hosting a garage
sale. Commissioner Van Haitsma reported that there is a new bookstore at the Nufufi
Gallery. Commissioner Slevinske reported that the E Street Café will open soon.
Commissioner Ranson reported that he met with Leucadia merchants on façade
improvements. Commissioner Gagliardo reported that he is going on vacation. Chair
Rincon reported that she is working on a show in downtown.
B. Staff
None
13. ADJOURNMENT
The meeting was adjourned at 8:13pm.