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2004-03-01 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: March 1, 2004 1. CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:30pm Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, Nee, and Slevinske Absent: None Also Present: Management Services Coordinator Hazeltine, Management Analyst Stauffer, and Arts Coordinator Chacon 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA Consensus was reached for the Commission to hear Old Business first. 7. OLD BUSINESS A. Discussion and Approval of Commission Rules and Regulations Manual Commissioner Gould reviewed and facilitated discussion of the manual. Chair Rincon suggested that the Commission be renamed to the Commission for Arts and Culture. Consensus was reached to agendize this item for discussion during the April meeting. CHAIR RINCON MOTIONED AND COMMISSIONER RANSON SECONDED TO ADOPT THE COMMISSIONS RULES AND REGULATIONS AS SUBMITTED WITH MINOR CHANGES. MOTION WAS APPROVED 6-0. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Meeting on February 9, 2004 Agenda item 9C was amended to “North Coast Repertory Theatre”. COMMISSIONER RANSON MOTIONED AND COMMISSIONER NEE SECONDED TO APPROVE THE MINUTES FOR THE MEETING ON FEBRUARY 9, 2004. MOTION WAS APPROVED 6-0. 6. ORAL COMMUNICATIONS None 8. NEW BUSINESS None 9. SUB-COMMITTEE REPORTS Chair Rincon asked that each subcommittee chair be identified on the Agenda. A. Funding (Rincon, Ranson, Van Haitsma) The grant deadline is March 12 and 19. B. Policy (Gould, Nee) This was reported under Agenda Item 7A. C. Facilities (Ranson, Rincon) Commissioner Ranson reported on the meeting with staff on the community use site. Commissioners expressed their concern over community use of the site and the need to clarify long term usage in the lease agreement. The subcommittee will meet to discuss a facilities inventory. Chair Rincon reported on two potential art sites. Red Sand will offer gallery space at their new retail outlet. D. Public Art (Van Haitsma and Ranson) Commissioner Van Haitsma reported that the subcommittee is working on a draft ordinance. Commissioners discussed the appropriate process and role of the commission/subcommittee in making the recommendation to Council. Consensus was reached to have Chair Rincon meet with the City Manager and appropriate council members on this issue and to gauge their thoughts on an ordinance. E. Marketing (Slevinske, Hord, Van Haitsma) It was clarified that marketing will now be a priority. F. Cultural Tourism (Gould) No report. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS Senior Management Analyst Hazeltine reported that Commission appointments will be made by Council on March 3 at 6pm. Chair Rincon reported that the panel to review grants will meet towards the end of the month. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Slevinske has moved into her new Encinitas home. Commissioner Nee reported that he met with Encinitas Union School District staff to discuss music. Commissioner Gould is preparing for spring shows. Commissioner Van Haitsma’s house concert went well. Over 50 people attended. A KPBS concert flyer was passed out. Commissioner Ranson is preparing for a theatre conference in Long Beach. Chair Rincon reported that her show at UCSD has been completed. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 7:32pm.