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2004-02-09 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: February 9, 2004 1. CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:34pm Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, Nee, and Slevinske Absent: None Also Present: Senior Management Analyst Hazeltine, Management Analyst Stauffer, and Arts Coordinator Chacon 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Meeting on January 12, 2004 COMMISSIONER RANSON MOTIONED AND COMMISSIONER GOULD SECONDED TO APPROVE THE MINUTES FOR THE MEETING ON JANUARY 12, 2004. MOTION WAS APPROVED 6-0. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS None 8. NEW BUSINESS A. Review Arts Grants Program Guidelines 1. FY 2004 Special Projects Guidelines Chair Rincon discussed clarifications to the Mini-Grants Program. Commissioners reviewed the guidelines and application packet for Special Projects. Reference to the display case under Monitoring Site Visits was taken out. Applicants are expected to promote programs. COMMISSIONER RANSON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO APPROVE THE SPECIAL PROJECTS GUIDELINES AND APPLICATION WITH MINOR CHANGES. MOTION WAS APPROVED 6-0. 2. FY 2004 Individual Artist Support Guidelines Commissioners reviewed the guidelines and application packet for Individual Artists. Up to 10% administrative costs was added in. It was clarified that there are no matching requirements. Reference to the display case under Monitoring Site Visits was taken out. Applicants are expected to promote programs. COMMISSIONER RANSON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO APPROVE THE INDIVIDUAL ARTIST PROJECT GUIDELINES AND APPLICATION WITH MINOR CHANGES. MOTION WAS APPROVED 6-0. Commissioners discussed the application timeframe for next year. Grants will be available in the fall and will have a longer turn around time. 9. SUB-COMMITTEE REPORTS A. Funding (Rincon, Ranson, Van Haitsma) This item was discussed under Agenda Item 8. B. Policy (Gould, Nee) Commissioner Nee reported that the subcommittee has not met and will meet once the grant program is under way. C. Facilities (Ranson, Rincon) Commissioner Ranson reported that the 101 Artists Colony is losing their lease. It was clarified that the City entered into an exclusive negotiating agreement with North Coast Repertoire and that no contract has been made. The community use site would be shared. D. Public Art (Van Haitsma and Ranson) Commissioner Van Haitsma reported that the subcommittee will be making a presentation to City Council in the near future on public art. E. Marketing (Slevinske, Hord, Van Haitsma) Commissioner Slevinske reported that the subcommittee has not met and expressed her concern that there is not enough staff time to implement the Arts Master Plan. Commissioners discussed increasing staff hours. Senior Analyst Hazeltine clarified that the current hours are based on available funding spread out over 12-18 months. F. Cultural Tourism (Gould) Commissioner Gould reported that the Tourism Subcommittee is looking to enhance the entrance to the City with art. There is a meeting next week. Arts Alive banners will be coming soon. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS Senior Management Analyst Hazeltine reported that the City Council Hall property discussion for February 25, 2004 has been postponed. Commissioner interviews will be February 11, 2004. It was recommended that the Commission Chair and Vice-Chair be appointed after the new Commission is seated. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Gould commented on her costumes. Commissioner Van Haitsma announced that she will be hosting a house concert on February 25, 2004 and that the cost will be $25. Commissioner Slevinske announced that she will be moving to a new house in Encinitas and that she will be going to Atlanta for a book proposal. Commissioner Nee commented on the Hall Property buildings and suggested that they have a green house theme. Commissioner Ranson announced that the coast rail trail project has begun in Solana Beach and Oceanside. Chair Rincon announced that her show will be February 20, 2004 at UCSD. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 7:42pm.