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2004-01-12 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: January 12, 2004 1. CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:30pm Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, Nee, and Slevinske Absent: None Also Present: Senior Management Analyst Hazeltine, Management Analyst Stauffer, and Arts Program Coordinator Chacon 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on November 3, 2003 The minutes were amended to reflect 9C North Coast Repertory Theatre. COMMISSIONER VAN HAITSMA MOTIONED AND COMMISSIONER RANSON SECONDED TO APPROVE THE MINUTES AS AMENDED FOR THE REGULAR MEETING ON NOVEMBER 3, 2003. MOTION WAS APPROVED 6-0. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS None 8. NEW BUSINESS A. FY04 Mini Grant Funding Recommendations Commissioners discussed the grant program applications. There were 11 applicants. A panel of local community members reviewed the applications. COMMISSIONER RANSON MOTIONED AND COMMISSIONER VAN HAITSMA SECONDED TO APPROVE THE FUNDING RECOMMENDATIONS FOR THE GRANT PROGRAM AS PRESENTED. MOTION WAS APPROVED 6-0. B. NEA Grant Cultural Tourism Initiative Commissioner Gould reported on the grant received by DEMA and the Cultural Tourism Board. The grant provides up to $20,000 to the City for development of a brochure. The Commission will take the lead on this project. Staff and City Council will decide where the matching funds will come from. Commissioners discussed holding a competition for the design of an Arts Commission logo. The logo will need to be formatted for a web vote. COMMISSIONER RANSON MOTIONED AND COMMISSIONER GOULD SECONDED TO APPROVE THE NEA PROJECT DESCRIPTION AND TIMELINE. MOTION WAS APPROVED 6-0. Senior Management Analyst Hazeltine reported that the deadline for commission applications is January 26, 2004. There will be four appointments made. 9. SUB-COMMITTEE REPORTS A. Funding (Rincon, Ranson, Van Haitsma) Chair Rincon reported that the subcommittee will meet soon to discuss the next round of grant funding. B. Policy (Gould, Nee) Commissioner Gould reported that the subcommittee will meet soon. C. Facilities (Ranson, Rincon) Commissioner Ranson reported that the City Development Corporation is surveying performing arts facilities in San Diego. Senior Management Analyst Hazeltine reported that the City is negotiating with the North Coast Repertory Theater for development of a potential performing arts venue. D. Public Art (Van Haitsma and Ranson) Senior Management Analyst Hazeltine reported that City Council will meet on February 25, 2004 to refine and provide further direction to RJM Consultants on the amphitheater and teen center to be developed on the Hall Property Community Park. Commissioners discussed the location of the amphitheater and expressed concern over the impact that noise from the site will have on the amphitheater. COMMISSIONER GOULD MOTIONED AND COMMISSIONER VAN HAITSMA SECONDED FOR THE COMMISSION TO SEND A MEMO TO CITY COUNCIL REGARDING THE AMPHITHEATER AND MOVING FORWARD WITH REVIEW OF THE PROJECT. MOTION WAS APPROVED 6-0. Commissioner Van Haitsma reported that the subcommittee is surveying other City ordinances. E. Marketing (Slevinske, Hord, Van Haitsma) Commissioner Slevinske reported that the subcommittee is working on a brochure and logo design. The display case at the Community Center was discussed. F. Cultural Tourism (Gould) Commissioner Gould reported that there will be a History of Encinitas program at the Community Center and suggested that a website be developed to address community events. The NEA grant and goal setting was discussed. Commissioner Ranson suggested that community programming of City events and information be included in cable programming at local hotels. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS A. Budget Update Senior Management Analyst Hazeltine reported on the Arts Program budget and provided a balance sheet. B. Mid-Year Arts Master Plan Progress Report Arts Program Coordinator Chacon provided a handout and update on the Arts Master Plan for commissioner review. The Commission will review the plan thoroughly at the February meeting. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Slevinske reported on her vacation and that she may need to go to Kansas City. Commissioner Van Haitsma commented on her interest in promoting literary and culinary arts. Commissioner Gould commented that she is working on three costume projects. Commissioner Nee commented on the Arts and Education section in the Union/Tribune. Chair Rincon reported that she is back teaching at UCSD. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 7:41pm.