2005-01-03
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MEETING MINUTES
MEETING DATE: January 3, 2005
1. CALL TO ORDER/ROLL CALL
Chair Rincon called the meeting to order at 5:34pm
Present: Commissioners Rincon, Ranson, Gould, Van Haitsma, Slevinske, Nee,
and Gagliardo
Absent: None
Also Present: Management Analyst II Stauffer, and Arts Coordinator Chacon
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4.CHANGES TO THE AGENDA
None
5.CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A.Approval of Minutes for the Regular Meeting on November 1, 2004
Commissioner Gould amended the minutes.
COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER GOULD
SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON
NOVEMBER 1, 2004 AS AMENDED. MOTION WAS APPROVED 7-0.
6.ORAL COMMUNICATIONS
None
7. OLD BUSINESS
A.Public Art Policy
Commissioners reviewed the revised public art policy.
COMMISSIONER GOULD MOTIONED AND COMMISSIONER GAGLIARDO
SECONDED TO APPROVE THE REVISED PUBLIC ART POLICY. MOTION WAS
APPROVED 7-0.
Chair Rincon will work with staff on transmittal of the policy to Council. Stauffer discussed the
timeline for transmittal.
8. NEW BUSINESS
A.Arts Grants Program Review Panelists
Chacon reviewed the panelists.
COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER RINCON
SECONDED TO APPROVE THE PANELISTS. MOTION WAS APPROVED 7-0.
B.Goal Setting Workshop
Chair Rincon reviewed the agenda report. Commissioners discussed potential facilitators.
Stauffer clarified that staff recommends the Commission wait until Commissioner recruitment is
completed and any potential new commissioners are seated in March before holding a goal
setting workshop. Commissioners discussed not waiting until March to hold the workshop.
Commissioners discussed potential dates and the setting for the workshop. Commission
consensus was reached to host the workshop as part of the regular meeting on February 7, 2005
at 5pm. Staff will check the availability of the City Manager to assist in facilitating this
workshop for the first one and one-half hours.
Commissioner Gould reported that the San Dieguito Art Guild will relocate to 914 Coast
Highway 101, Suite E.
9. COMMITTEE REPORTS
A. Funding (Chair Rincon, Gagliardo, van Haitsma)
No report.
B. Policy (Chair Gould, Nee)
Reported under 7A.
C. Facilities (Chair Ranson, Rincon)
Commissioner Ranson reported that the committee met with Quail Botanical Gardens to discuss
long-term facility development and the potential for performing art spaces. Commissioner
Ranson also discussed the potential for partnering with Quail in regards to the performing art
spaces. The committee will continue investigating and collecting information.
D. Public Art (Chair van Haitsma, Gagliardo, Ranson)
No report.
E. Marketing (Chair Slevinske, van Haitsma)
No report.
F. Cultural Tourism (Gould)
A copy of the Request for Qualifications (RFQ) was provided.
10. PROJECT/PROGRAM REPORTS
A.Arts Grants Program
Chacon reviewed the applicants. The total requested funding is approximately $27,000 for
Round 2. The review panel will meet January 13 from 10-3pm.
B.Envision Encinitas Final Report
Chacon reviewed the final report. The RFQ deadline is January 21.
11. INFORMATION/STAFF STATUS REPORTS
A.Budget Update – Current Balance
Staff provided a budget update.
B.Staff Changes
Stauffer provided information on changes in staffing of the Commission and his role in working
with the Commission.
C.Commissioner Recruitment
Stauffer provided an update on current Commissioner recruitment. Terms are expiring for
Commissioners Nee, Rincon, and Van Haitsma. Deadline for applications is January 24.
12. COMMISSIONER’S CORNER
A.Commissioners
Commissioner Slevinske is working on a poetry project. Commissioner Ranson is working on
his patio and will be leaving for work in Texas. Commissioner Van Haitsma has taken a new
part-time job. Commissioner Gould is submitting photos for an art website. Commissioner Nee
will not be seeking reappointment to the Commission. Commissioner Gagliardo had returned
from a trip to Washington D.C. Chair Rincon spent one month in Mexico and will be conducting
an international festival.
B.Staff
Chacon shared an article on Quail Gardens.
13. ADJOURNMENT
The meeting was adjourned at 7:25pm.