2011-10-25 F
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
CITY OF ENCINITAS CIVIC CENTER—LILAC ROOM
505 S. VULCAN AVENUE,ENCINITAS, CA
TUESDAY, OCTOBER 25,2011, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:04 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Jim
O'Grady(Parks and Recreation Director, arrived at 4:05 p.m.)
DIRECTORS ABSENT: Larry Watt(Interim Director of Engineering)
ALSO PRESENT: Rod Linville, Kent Graff, John McNair, JC Resorts; Chris Calkins,
Carltas Company; Jay Lembach, Nancy Sullivan, and Kathy
Hollywood(Board Secretary).
There being a quorum present,the meeting was in order.
ORAL COMMUNICATION
Donna Westbrook requested information regarding the proposed audit of ERGA and the RFQ
process for the audit.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of 9-27-11 Special Meeting. Contact Person: Board Secretary
Hollywood.
STAFF RECOMMENDATION: Approve Minutes.
ACTION:
Jacob moved, O'Grady seconded to approve the 9-27-11 Special Meeting Minutes as
presented. Motion carried. Ayes: Dean, Jacob, Vina, O'Grady. Abstain: None.
Nays: None. Absent: Watt.
2. Review Summary of Revenues and Expenditures/Financial Statement/Update on Capital
Reserves for September. Contact Person: JC Resorts: John McNair/Rod Linville.
STAFF RECOMMENDATION: Receive report.
October 25,2011,ERGA Board Meeting Minutes Page 1 of 3
Mr. Linville reviewed the Summary of Revenues and Expenditures, and Financial Statements for
September.
Mr. Dean stated that staff is reviewing revenues and expenditures and will bring back a report in
December for the board's review.
In response to a question from Mr. Vina, Mr. McNair stated that the rate structure is presented and
reviewed during the budget process. He stated that he would provide a copy of the rate structure to
board members.
Donna Westbrook requested that a copy of the rate structure be provided for the public to review.
Mr. Graff reviewed the Capital Reserves for September. He stated that the replacement of the
driving range netting and painting of the driving range poles and bridge have been completed.
3. Presentation of the ERGA Annual Financial Report for FY 2010-2011. Contact Person: Jay
Lembach
STAFF RECOMMENDATION: Accept the report and direct Board Secretary to file the
ERGA Annual Financial Report for FY 2010-2011.
Mr. Lembach reviewed the ERGA Annual Financial Report for FY 2010-2011 and responded to
questions regarding debt ratio.
Donna Westbrook and Tony Kranz requested clarification regarding the debt ratio and Community
Facilities District(CFD)requirements.
City Manager Vina clarified debt ratio and CFD requirements.
ACTION:
Board consensus to accept the report and direct the Board Secretary to file the report.
4. Marketing report and centralized call reservation center monthly update. Contact Person:
JC Resorts: John McNair/Rod Linville.
STAFF RECOMMENDATION: Receive report.
Mr. McNair reported on current marketing efforts.
Chairman Dean stated that Item No. 6 would be heard before Item No. 5.
6. Report on course enhancements. Contact Person: JC Resorts: Kent Graff
STAFF RECOMMENDATION: Receive report.
Mr. Graff reported on aerification and overseeding of the golf course.
October 25,2011,ERGA Board Meeting Minutes Page 2 of 3
5. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
STAFF RECOMMENDATION: Receive report.
Mr. Linville reported on the theft of brass lettering from front golf course signs as well as the
homeowners' association sign.
7. Meetiniz schedule for November and December.
STAFF RECOMMENDATION: Review November 22 and December 27 regular meeting
dates, and cancel and/or reschedule due to the Thanksgiving and Christmas holidays.
ACTION:
Board consensus to cancel the regular meetings of November 22 and December 27,
and to schedule a Special Meeting for Tuesday, December 13,2011, 4:00 p.m., at the
Encinitas Ranch Clubhouse located at 1275 Quail Gardens Drive.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Vina reported on discussions with Encinitas Ranch Homeowners Associations to discuss scope
of work for an RFQ to conduct an audit of ERGA.
Donna Westbrook asked how the City payment would be handled.
ADJOURNMENT
ACTION:
O'Grady moved, Jacob seconded to adjourn the meeting. Motion carried. Ayes:
Dean,Jacob,Vina, O'Grady. Nays: None. Absent: Watt.
Chairman Dean adjourned the meeting at 5:04 p.m.
Kathy Hollywood, Board Secretary Bill Dean, Chairman
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