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FY2011-12 and FY2012-13 Operating Budget 7 a. '�-.� !�,;��. � � 7•:e- J - +��.-°•� � yam+ , e • se nt A. AM ��... t�1 o-,� � , �h el , x•,l , r,,� r r •, •�l a �. � J . y �: � LLir r #•, . r . 7 - -.. �r"� � ids, .,;+�-I ;�• :�; � � �.^ d rx fir. � ilk: Pl ire t M � ` This Page Intentionally Left Blank Fiscal Years 2011-12 and 2012-13 Operating Budgets and New Programs MAYOR JAMES BOND DEPUTY MAYOR JEROME STOCKS COUNCIL MEMBERS TERESA BARTH MAGGIE HOULIHAN KRISTIN GASPAR CITY MANAGER PHIL COTTON Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from among the Council members in December of each year. Prepared by the Finance D epartment with Contributions from All Departments Acknowledgements Thank you for taking the time to read our budget. Our budget is truly a team effort that involves many different levels of staff. Their assistance is invaluable as they provide analysis and overall review of operating and project related expenses. The budget process is a year-round activity which involves monitoring, problem solving, and planning for the current and next budget year. A special thanks to staff throughout the City for the many hours of budget preparation, review, and analysis. We would also like to thank the Mayor and members of the City Council for their leadership and policy direction during the budget preparation process. Additional information regarding the City of Encinitas can be found on the City’s website at www.cityofencinitas.org. Executive Management City Manager Phil Cotton Deputy City Manager Richard Phillips City Clerk/Legislative Services Director Deborah Cervone Engineering Services Department Director Peter Cota-Robles Finance Director Jennifer Smith Fire Chief Mark Muir Law Enforcement Services Director Sherri Sarro Parks & Recreation Department Director Interim Planning & Building Director Patrick Murphy Public Works Director Larry Watt City-wide Budget Support Shawn Atherton Kerry Kusiak Nancy Sullivan Tom Beckord Jay Lembach Donna Trotter Erin Chapman Marta Lundgren Lynne Tufts Wendy Flynn Bob McSeveney Jeff Umbrasas Janet Fry Kathy Noel Bill Wilson Tom Gallup Bill O’Donnell Bryce Wilson James Gilliam Nancy Rau Gina Zenns Alyce Gonzalez Maureen Salmon Scott Henry Jace Schwarm Mark Hosford Sharon Scott Corina Jimenez Teri Shoemaker Cathy Kuffner Mike Stauffer i City Of Encinitas and San Dieguito Water District Operating Budget Fiscal Years 2011-12 and 2012-13 Table of Contents ................................................................Page Chapter 1 Introduction City Managers Message...................................................................... 1 - 1 Executive Summary: City Overview.............................................................. Economic Profile.............................................................1 - 5 Fiscal Strengths and Challenges...........................................................1 - 6 Assumptions Used to Estimate Revenues & Expenditures...................................... 1 - 8 Budget Overview..............................................................- 9 Budget Process and Long-Range Financial Planning.............................................. 1 - 12 Budget Schedule............................................................... Budget Issues and Priorities................................................................ Revenues...................................................... 1 - 16 Expenditures............................................................... Personnel................................................................ Capital Improvement Program Highlights.................................................... 1 - 43 Debt Administration.......................................................... 1 - 45 City Council Mission Statement.................................................................. 1 - 47 Overview of Encinitas & Geographic Location............................................................. 1 - 50 Budget Controls................................................................................ 1 - 51 Encinitas Community Statistical Profile................................................................... 1 - 52 Organizational Chart Explanation................................................................. 1 - 56 Organizational Chart............................................................................ 1 - 57 Budget Process .......................................................................... 1 - 58 Budget Process Flowchart....................................................................... 1 - 60 CSMFO Operating Budget Award.............................................................. 1 - 61 Chapter 2 - Financial Summaries, Charts and Graphs Budget Summaries FY 2010-11 (Schedule A) All City and District Funds....................................... 2 - 2 Budget Summaries FY 2011-12 (Schedule A) All City and District Funds....................................... 2 - 4 ii Chapter 2 - Financial Summaries, Charts and Graphs continued Budget Summaries FY 2012-13 (Schedule A) All City and District Funds....................................... 2 - 6 City Expenditures by Category General Fund Only FY2011-12 (Graph)...................................... 2 - 8 City Revenues & Expenditures General Fund Only FY2012-13 (Graph)...................................... 2 - 9 City Expenditures by Category General Fund Only FY2011-12 (Graph)...................................... 2 - 10 City Revenues & Expenditures General Fund Only FY2012-13 (Graph)...................................... 2 - 11 Cardiff Sanitary Division Revenues & Expenditures FY2010-11 (A - Graph)................ 2 - 12 Encinitas Sanitary Division Revenues & Expenditures FY2010-11 (Schedule A - Graph)............ 2 - 13 Cardiff Sanitary Division Revenues & Expenditures FY2012-13 (Schedule A - Graph)................ 2 - 14 Encinitas Sanitary Division Revenues & Expenditures FY2012-13 (Schedule A - Graph)............ 2 - 15 Revenue and Expenditure Summary by Fund Source.............................................................. City Revenues All Revenue Sources FY2011-12 & FY2012-13 (Schedule A)............................. 2 - 28 General Fund Summary of Expenditures by Department/Division (chedule C-1).......................... 2 - 30 Operating Expenditures by Department All Funding sources FY2011-12 & FY2012-13.............. 2 - 32 Citywide Summary of Expenditures and Personnel (Schedule C)................................................... 2 - 34 Interfund Transfer Schedule All City Funds (Schedule D)............................................................ 2 - Interfund Transfer Schedule Cardiff Sanitary Division Funds (Schedule D) ................................ 2 - 40 Interfund Transfer Schedule Encinitas Sanitary Division Funds (Schedule D) &&&&&&&&. 2 - 41 List of Capital Projects by Fund All Funding Sources (Schedule D-1).......................................... 2 - 42 City Capital Expenditures by Category All Funding Sources (FY2011-12)................................... 2 - 44 City Capital Expenditures by Category All funding Sources (FY2012-13).................................... 2 - 45 Internal Service Fund Types and Internal Cost Allocation Descriptions (Schedule E)&&&&&& 2 - 46 Summary of Personnel Positions by Department....................................................... 2 - 47 iii Chapter 3 - Revenues Revenues by Fund Source.................................................................... 3 - 1 Cardiff Sanitary Division - Revenues by Fund Source...................................................&&&&& 3 - 11 Encinitas Sanitary Division - Revenues by Fund Source..........................................................2 Internal Service Funds - Revenues by Fund Source.......................................................... 3 - 13 Chapter 4 Proposed Expenditures and Personnel General Government Organizational Charts 4 - 2 ................................................................ General Government Activities Graph and Summary......................................................... 4 Community Grant Program (0020)................................................................ Legislative/City Council (1110)...........................................................4 - 14 City Manager (1210)..........................................................4 - 16 Arts Administration (1211)...........................................................4 - 18 Economic Development (1215)...................................................... 4 - 20 Human Resources (1220)........................................................ 4 - 22 Library Services (1230)......................................................... 4 - 24 Information Technology (1250)...........................................................4 - 26 Geographic Information Systems (1255)................................................................ City Clerk (1310)..........................................................4 - 30 Elections (1311) ..........................................................4 - 32 Legal Services (1410)..........................................................4 - 34 Financial Services (1510)......................................................... 4 - 36 Central Services (1560)......................................................... 4 - 38 Non-Departmental (1561)......................................................... 4 - 40 Self-Insurance Administration (113-1270)................................................................ Governmental Educational Access Fund (228-1110)............................................... 4 - 44 Planning & Building Organizational Chart................................................................ Planning & Building Activities Graph and Summary........................................................... 4 Customer Service and Administration (2005)...........................................................4 - 52 Current Planning Services (2010)................................................................ Current Planning/Applicant Deposits (2015)...........................................................4 - 56 Advanced Planning and Housing (2020)................................................................ Code Enforcement (2030)......................................................... 4 - 60 Building Services (2040)......................................................... 4 - 62 Community Development Block Grant (CDBG 222-2050) ....................................... 4 - 64 Affordable Housing-Advanced Planning and Housing (225-2050)............................ 4 - 66 Encinitas Housing Authority (226-2050)................................................................ HOME Entitlement (227-2050)...........................................................4 - 70 Pacific Pines (561-2050)...................................................... 4 - 72 Public Safety Activities Graph and Summary.............................................................. Law Enforcement Organizational Chart................................................................ Law Enforcement Summary.......................................................1 Law and Traffic Enforcement (3010)................................................................ iv Chapter 4 Proposed Expenditures and Personnel - continued Parking Citation Process (3021)................................................................ Asset Forfeiture (261-3010)................................................................ State Supplemental Local Law Enforcement Fund (262-3010)................................ 4 - 88 Federal Justice Assistance Grant (263-3010).......................................................... 4 - 90 Fire and Marine Safety Organizational Chart............................................................. 4 - 94 Fire and Marine Safety Services - Summary.................................................. 4 - 97 Fire Administration (3510)...........................................................4 - 98 Fire Operations and Support Services (3520).......................................................... 4 - 100 Loss Prevention and Planning (3530)...........................................................4 - 102 Disaster Preparedness (3540)....................................................... 4 - 104 Marine Safety Services (3550)................................................................ Junior Lifeguard Program (135-3550)&&&&&&&&&&&&&&&&&&&& 4 - 108 Public Works Organizational Charts................................................................ .. Public Works Activities Graph and Summary.............................................................. Public Works Administration (4010)................................................................ Emergency Flood Control (4020)...........................................................4 - 120 Environmental Program (Contract) (4030)&&&&&&&&&&&&&&&&&&. 4 - 122 Street Maintenance (General Fund) (4040)...........................................................4 - 124 Citywide Facility and Site Maintenance (4045)......................................................... 4 - 126 Fire Stations Facility and Site Maintenance (4046).................................................. 4 - 128 Public Works Yard Facility and Site Maintenance (4047)......................................... 4 - 130 Library Facility and Site Maintenance (4048)...........................................................4 - 132 Stormwater Maintenance (101-4050)................................................................ Stormwater Flood Control (101-4055................................................................ ) Street Maintenance (Gas Tax Fund) (201-4040)...................................................... 4 - 138 Solid Waste Management (229-4030)...........................................................4 - 140 Grant Administration (Recycling/Solid Waste & HHW) (229-4031)........................... 4 - 142 Recycling (229-4032)...........................................................4 - 144 Cardiff Sanitary Division Operating (501-5010)........................................................ 4 - 146 Encinitas Sanitary Division Operating (521-5210).................................................... 4 - 148 District Support/Administration (616-4010)...........................................................4 - 150 Wastewater Collection (616-4050)................................................................ Internal Service Vehicle Rental (616-4054)...........................................................4 - 154 Fleet Maintenance (692-4075)................................................................ Vehicle Replacement (693-4075)...........................................................4 - 158 Machinery/Equipment Replacement (694-4075)&&&&&&&&&&&&&&&.. Fire Apparatus Replacement (695-4075)&&&&&&&&&&&&&&&&&&&. 4 - 16 San Dieguito Water District (See Chapter 5) Engineering Organizational Chart ................................................................ .. Engineering Activities Graph and Summary.............................................................. City Engineering Administration Services (6010)...................................................... 4 - 170 Traffic Engineering Services (6020)................................................................ Stormwater Program (551-5510/101-6050).............................................................. 4 v Chapter 4 Proposed Expenditures and Personnel - continued Coastal Zone Management Fund (210-6040)........................................................... 4 - Village Park M.I.D. (290-7060)...........................................................4 - 178 Villanitas M.I.D. (291-7060)................................................................ Cerro Street M.I.D. (292-7060)................................................................ Encinitas Lighting and Landscape District (Citywide) (295-4095)............................. 4 - 184 Wiro Park (296-7060)...................................................... 4 - 186 Encinitas Lighting and Landscape District (Encinitas Ranch) (297-4095)................ 4 - 188 Parks & Recreation Organizational Chart............................................................ 4 - ).. Parks & Recreation Activities Graph and Summary........................................................... 4 Parks & Recreation Administration (7010)...........................................................4 - 196 Park Maintenance (7020)........................................................ 4 - 198 Beach Services (7030)......................................................... 4 - 200 Recreational Trails Maintenance (7033)................................................................ Recreation and Leisure Services (7040)................................................................ Community and Senior Center Operations (7044)................................................... 4 - 206 Animal Regulation (7050)................................................................ Recreation Programs (146-7045)...........................................................4 - 210 Senior Nutrition Grant (146-7046/221-7046)............................................................ 4 - Chapter 5 - San Dieguito Water District Budget Summaries FYs 2010-11, 2011-12, and 2012-13 (Schedule A).......................................... 5 - 3 Revenue and Expenditure Summary by Fund Sources (Schedule B) Water District Revenue and Expenditure Pie Charts FY2011-12 and FY2012-13........................... 5 - 6 Summary of Expenditures and Personnel (Schedule C).............................................................. Interfund Transfer Schedule (Schedule D).............................................................. 5 - 9 Detail of Revenue by Fund Source.............................................................. 5 - 10 Debt Service Table ................................................................ Capital Improvement Program Projects FY 2011-12 and FY 2012-13............................................ 5 - 12 San Dieguito Water District Activities Summary........................................................... Administrative Services (5311)................................................................ Customer Service (5313)&&&&&&&&&&&&&&&&&&&&&&&&&.. 5 - 16 Water Purchases and Treatment (5314)...........................................................5 - 18 Field Operations (5315)...................................................... 5 - 20 Planning and Engineering (5316)...........................................................5 - 22 Board Members (5319)........................................................ 5 - 24 vi Chapter 5 - San Dieguito Water District - continued Recycled Water (537-5371)................................................................ Fleet Replacement (539-5391)&&&&&&&&&&&&&&&&&&&&&&& 5 - 2 Chapter 6 - Appendices Resolutions Adopting FY2011-12 and FY2012-13 Operating Budget and Capital Improvement Program with appropriations for FY2011-12 ................................................................A - 1 City Council Approved Position Titles and Pay Ranges&&&........................................................B - 1 Resolution Adopting Annual Appropriations Limit...........................................................- 1 Reserve Policy&&&&&&& ................................................................D - 1 Comprehensive List of Active Capital Improvement Projects and Six Year Projects FY Totals....... E - 1 Glossary of Acronyms&&&&&&&&&&&................................................................. Assumptions for Baseline Revenues and Expenditures FY2012-2017.......................... G - 1 City of Encinitas fund Definitions and Structure....................................................... H - 1 Debt Obligations Definitions&. .................................................................. I - 1 City of Encinitas Principal Property Taxpayers....................................................... J - 1 Glossary&&&&&&&&&&................................................................ Index&&&&&&&&&&&.. ................................................................ Front Cover Photos and Artwork Photo of San Diego Botanic Garden by Rachel Cobb; artwork by Photo of Magic Carpet Ride by Union Tribunes Crissy Pascual; artwork by Matthew Antichevich Photo of Encinitas Child by North County Times; artwork by Manuelita Brown Photo of the Swamis Easter Island Head by City Staff; artwork by Tim Richards Back Cover Photo Photo of the Self Realization Fellowship (SRF) Garden with a vii 0 C 0 This Page Intentionally Left Blank Executive Summary June 1, 2011 Fiscal Years 2011-12 and 2012-13 Budget Transmittal To the Honorable City Council and Citizens of the City of Encinitas: I am pleased to present the biennial Operating Budget for Fiscal Years 2011-12 and 2012-13. The budget is a multi-purpose document used as a policy document, financial plan, operations guide and communications device.Through the budget, the Council sets the legal limit of spending through appropriations. This budget incorporates the goals and priorities set by the City Council (also serving as the San Dieguito Water District (SDWD) Board) at their Strategic Goal Setting Session in January. The FY2011-12 budget totals $88.6 million, with projected revenues of $89.9 million (all City and SDWD Funds). An additional $13.8 million has been set aside for the Capital Improvement Program. The General Fund budget is $48.6 million (up 5% from the prior year), with anticipated revenues of $52.5 million (up 2% from the prior year). The SDWD budget is $14.6 million (up 9.5% from the prior year) with anticipated revenues of $15.3 million (up 11% from the prior year). The budget reflects the current national, state and regional economy – now widely recognized as the worst since the Great Depression. Although the “Great Recession” officially ended in June 2009, recovery has been slow; but there have been encouraging signs of growth at all levels of the economy. The USD Burnham-Moores Center for Real Estate’s Index of Leading th Economic Indicators for San Diego County rose 0.7% in May, the 26 month in a row without a decline. The gain was led by big increases in the outlook for the national economy and help wanted advertising, and a decrease in initial claims for unemployment insurance. Local stock prices and residential units authorized by building permits were also up- both positive indicators for the economy.With May’s gain, the USD Index has now risen or been unchanged for two full years, after three full years of decline. Our primary goals in developing the budget have been to ensure public safety, maintain the City’s sizeable infrastructure, and retain core services to residents and businesses in the face of dwindling revenues. As in prior years, the City’s budget was developed utilizing Zero-Based Budgeting (ZBB). ZBB is an approach to budgeting in which each budgeted year’s activities are evaluated in a self-contained fashion, with little or no weight given to the precedents of past years. ZBB is contrasted to incremental budgeting, in which the budget justification is focused on the difference between the current year and the proposed budget year. In ZBB, historical 1 - 1 Executive Summary information may be useful for assessing trends, but does not provide the justification for future expenditures. The ZBB approach shifts attention to provision of core services, eliminates redundancies and operational inefficiencies and stimulates redirection of resources toward Council’s highest priorities and more productive programs and activities. We have been carefully monitoring the financial situation and have been receiving information from leading economists and academic groups, Federal, State and Regional governmental agencies and other economic indicators on a regular basis. According to the UCLA Anderson Forecast, one of the State’s leading economic think tanks, restoration of economic growth is imminent, but improvement in economic activity will be mixed and may not be evident until year’s end. Economic recovery will be very slow and it will take time before a stimulated economy results in revenues to the City. Our City has fared well during the recession. Encinitas is one of only three cities in the County that experienced positive growth in assessed value over the past year. Consumer confidence and therefore spending, has begun to improve and sales tax revenues have been up in the current year (FY2010-11) almost 7% from the prior year. Based on the information we know today, the budget reflects continued, but slow, recovery. Although the City operates over 60 funds, the General Fund is the largest and most discretionary of all City funds. The General Fund budget is a balanced plan that maintains all of the Council’s target reserve levels. This has been accomplished by developing realistic budget assumptions, focusing on core service demands, and prioritizing the capital improvement program. Overall, General Fund revenues are expected to increase by 2% over the current fiscal year. In keeping with the Council’s highest priorities, public safety represents half of the General Fund budget. Fire and Marine Safety make up 24.1% of the General Fund operating costs. The City contracts for Law Enforcement Services which makes up approximately 24.4% of the General Fund operating budget. Due to an accounting change, expenditures that were previously recorded in the Highway User (Gas) Tax Fund are now recorded in the General Fund and are offset by Highway User Tax revenue that is transferred into the General Fund. Factoring this change, General Fund operating expenditures will increase by 3%. Specifics are contained in the following documents, but some of the key highlights of the budget include: Sustained level of service for law enforcement, traffic enforcement and fire protection No additional staff proposed Funding to maintain the City’s core infrastructure (Street, Drainage, Sewer, Facilities, Information Technology Systems) Continuous operation of all parks and beaches with no reductions in hours Continuous operation of City Hall services with no reductions in hours Funding for all provisions of contracts with labor unions Funding for all required debt service payments 1 - 2 Executive Summary Funding for Council’s highest priority projects including: the Hall Property Park; Safe Routes to Schools Program; North Coast Highway 101 Streetscape project; and the Grade Separated Pedestrian Rail Crossing at Santa Fe Drive Reserves set to Council target levels including a contingency reserve equal to 20% of operating expenditures and a budget stabilization reserve equal to 2% of operating revenues Information about Department-specific goals and accomplishments are contained in the individual Department chapters of this budget. In closing, I would like to thank the City Council for your leadership throughout the year and for your direction on development of the budget through your prioritization of strategic objectives as well as your careful deliberations during the budgeting process. Over the past 24 years, Encinitas has continued to grow and prosper as a result of the vision and guidance of its City Council. As always, it is our privilege and honor to serve those who work, live and recreate in our community. Respectfully Submitted, Phil Cotton City Manager 1 - 3 Executive Summary CITY OVERVIEW Encinitas is a full service City located along the Pacific Ocean coastline in North San Diego County, with a population of approximately 60,000. Approximately 21 square miles, the City is predominately residential with two major commercial corridors. Encinitas was incorporated as a general law City on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the-Sea, Leucadia and Olivenhain; each community strives to maintain its own distinct character. Encinitas is known for its surfing culture, laid back atmosphere, “funky vibe”, and floral- agriculture heritage. The beaches in Encinitas are undeniably some of the most beautiful in the world. During incorporation, the San Dieguito Water District (SDWD) became a subsidiary of the City. SDWD provides potable and recycled water to portions of the City. Management and certain administrative services of the District are provided by the City under the direction of the City Manager and charged to the District; the City Council also serves as the SDWD Board of Directors. The City and SDWD are members of several joint power agencies serving a multitude of purposes such as water treatment, wastewater treatment, issuing bonded debt and managing an emergency dispatch system. The City operates under the Council-Manager form of government with members of the City Council appointing the positions of City Manager and City Attorney. All other staff positions are appointed by the City Manager or his designee. The City/SDWD provides a full range of services such as: Fire Protection and Prevention Planning and Development Services Marine Safety/Lifeguards Parks, Beaches and Open Space Water Services and Delivery Recreational Programs Sewer Services Streets, Traffic Circulation and Calming Code Enforcement Library and Arts Programs Storm Water Monitoring and Treatment Affordable Housing Programs Many municipal services are provided contractually. Some of these contracted services include: Law Enforcement and Traffic Patrol (contract with the County of San Diego Sheriff’s Department) Solid Waste Services (including recycling and household hazardous waste removal) Landscape Maintenance Streetlight and Traffic Signal Maintenance Building Permit Services Inspection Services 1 - 4 Executive Summary The City encourages public participation through various Commissions. The City’s Commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission, Commission for the Arts, Traffic Commission and Environmental Commission. The purpose of each Commission is to provide guidance and advisory opinions to the Council and resolve issues affecting its functional areas. The City Council appoints the Commissioners and exercises oversight responsibility over each body. ECONOMIC PROFILE The nation is recovering from the worst economy since the Great Depression and has been steadily improving since the official end of the Great Recession which was June 2009, according to the National Bureau of Economic Research. The economic problems are broad based, including a banking crisis, massive job losses, and a depressed housing market. The nation’s Gross Domestic Product (GDP) has improved the past seven quarters in a row and is expected to continue to expand at a tepid rate of 2-3% per year over the next couple of years. Most economists believe that the national GDP must increase by about 2.5% per year in order to prevent the unemployment rate from rising. According to the Index of Leading Economic Indicators for San Diego County, our regional economy has been in a state of improvement over the past 26 months with the highest increase on record in February 2011. This increase was powered by the largest monthly increase in building permits on record. With gains continuing through May, the Index has now risen or been unchanged for over two years. The steady, continued gains suggest a pickup in the pace of the local economic recovery, which has been sluggish. While the local economy has added 24,700 jobs since the depths of the recession in January 2010, that represents a recovery of barely 20% of the more than 122,000 jobs the local economy lost from the peak in December 2007. As a result, the local unemployment rate remains high, having topped the double digit mark now for two consecutive years. 1 - 5 Executive Summary At the national level, unemployment remains dismally high. Nearly eight million jobs were lost during the recession. Despite modest improvements in unemployment over the past year, the national unemployment rate is 9.2% and unemployment is at a rate of 12.2% for the State of California (Unadjusted rate, March 2011). The unemployment rate for San Diego County is 10.2%, down slightly from a year ago. According to Federal Reserve Chair Ben Bernanke, national unemployment is expected to reach 8% within the next two years, but at this rate it will be four to five years before unemployment reaches normal levels. th Consumer confidence, a capricious but important indicator, increased for the 11 month in a row in March 2011. So far, consumer confidence has not been affected by the big run-up in gasoline prices, which has had a negative impact on confidence in the past. Gasoline prices hovering near the highest levels since October 2008 are straining the finances of American households, whose spending makes up about 70% of the national economy. Development activity, which had come to a virtual standstill by early 2009, appears to be showing signs of activity. In San Diego County, residential units authorized by building permits finished the first quarter of 2011 up almost 72% compared to the same period in 2010. The gain was due exclusively to a surge in multi-family units authorized, which nearly quadrupled (up 293%) compared to the first quarter of 2010. The housing market appears to be stuck in neutral. At the State level, the number of homes (existing, single-family detached) sold in February 2011 was down 9% from January 2011. The median price of a home was $271,000, down 2.5% from a year earlier. In Encinitas (92024 zip code), the median price of a single family resale home in 2010 was $700,500, up from $688,250 in 1999. In Cardiff-by-the-Sea (92007 zip code), the median price of a single family resale home in 2010 was $650,000, down from $716,950 in 2009. Adding to the uncertainly of the future is the State’s continued inability to deal with its fiscal problems. California has struggled with massive budget deficits for most of the past decade. These recurring deficits have trickled into local government in the form of revenue losses due to state “take aways” or revenue swaps. In the Governor’s “May Revise,” the revised budget proposal disclosed a $9.6 billion deficit through 2013 and would eliminate 5,500 state jobs and 43 boards and commissions. Revenue projections for FY2010-11 are now $6.6 billion higher than originally anticipated and Governor Brown projects this trend to continue with a $3.6 billion revenue increase next fiscal year.The May revise calls for a 1% sales tax extension and a 0.5% vehicle license fee after June, when the rates are slated to decrease. He is requesting that the 0.25 income tax surcharge initially proposed be delayed until 2012 and it would last until 2015. The Governor’s budget also calls for elimination of redevelopment agencies which has no immediate impact on the City of Encinitas, as we do not have a redevelopment agency. FISCAL STRENGTHS AND CHALLENGES Strengths The City of Encinitas is well positioned to weather these economic storms, as we continue to maintain one of the highest credit ratings in the State. The City of Encinitas has been issued a credit rating of “AA+” (implied AAA) which was recently affirmed by Standard & Poor’s (S&P), a leading international independent credit rating agency.In conducting their rating analysis, S&P also evaluated the rigor of the City’s financial management practices including managerial decisions, policies and practices that apply 1 - 6 Executive Summary directly to the City’s financial position and operations, debt burden and other key credit factors. They also looked at the City’s ability to implement timely and sound financial operational decisions in response to economic and fiscal demands. Upon reviewing these seven areas, the City received the highest ranking of “strong” indicating that “Practices are strong, well embedded, and likely sustainable.” Total assessed property value, which sets the base for the property tax revenue, has continued to increase even through the recession. Although the rate of growth has been decreasing, we are one of only three cities in the county that experienced an increase in the current fiscal year- the other cities being Del Mar and Coronado. While the County Assessor’s office continues to process property owner adjustments, preliminary estimates show a 1.6% increase in our roll growth for next fiscal year. This rate is better than the overall county estimate of a .3% increase. Assessed Valuation Rate of Growth Fiscal Year Current Secured Increase(Decrease) FY2004-05$ 8,298,170,687 10.8% FY2005-06$ 9,151,396,361 10.3% FY2006-07$10,018,456,8699.5% FY2007-08$10,687,153,5016.7% FY2008-09$11,257,078,6895.3% FY2009-10$11,337,567,912.7% FY2010-11$11,342,196,856.04% FY2011-12 (Projected) $11,523,672,0051.6% The City’s largest revenue source is property tax, which makes up 62% of the General Fund revenues. Property taxes are considered a relatively stable revenue source and are generally less vulnerable to economic downturns and can even increase during a recession. Since the City’s incorporation, the City has seen an increase in property tax revenue every year due to rising home prices and the “Prop 13 Cushion” where many homes are assessed below their market value and add value to the tax rolls when reassessed upon change of ownership. In addition, property values are well above regional and State averages. Another strength is the City’s well-documented, three-tier reserve policy. The Contingency Reserve is reset each year to 20% of operating expenditures for extraordinary needs of an emergency nature, such as in the event of state take aways or natural disasters. The Budget Stabilization Reserve is reset each year to 2% of operating revenues and is intended to guard against recessionary impacts to revenues and protect service levels during difficult fiscal times. In anticipation of declining revenues, Council authorized a temporary increase of the budget stabilization reserve to 5% of operating revenues. Revenues have declined during the recession, but are beginning to slowly improve. The budget projections assume continued slow economic recovery. Staff recommends that over the next three years Council draw down the budget stabilization reserve to maintain service levels while revenues recover, restoring the reserve to the 2% target level. All remaining fund balance is deposited into the Future Projects Reserve. The City has a rigorous budget and financial planning process that allows for quick reaction to economic changes, including Zero-Based Budgeting, Quarterly Spending Plans, Organizational Analyses and Capital Improvement Project Prioritization. These processes are described in more detail in the Budget Process and Long Range Financial Planning Section of this document. 1 - 7 Executive Summary Challenges As noted above, the State of California has significant unresolved budget issues, including a projected $9.6 billion deficit through 2013. Typically, fiscal woes for the State have translated into “take aways” or borrowing from local agencies. The ongoing uncertainty of future State actions adds an additional challenge to the City’s long term financial planning. Home prices continue to fall, yet are still far above the regional and State average. In Encinitas (92024 zip code), the median price of a single family resale home in 2010 was $700,500, up 1.8% from 2009. The median price of a single family resale home in Encinitas for the month of April 2011 was $678,750 (based on 32 sales). Another challenge will be rising pension costs. Volatility in the stock market over the past few years has significantly impacted the Public Employees’ Retirement System portfolio. Additionally, CalPERS completed a study of their actuarial assumptions in April 2010, which combined with market losses translate into higher employer rates (all known rates have been factored into the next two year budget). In addition to the challenges presented by the weakened economy, there are some budgetary structural deficiencies, such as in the Landscape and Lighting District funds. These funds pay for many City services such as street light and traffic signal maintenance and street landscaping. The fund balance in the Citywide zones has been continually declining over the past few years. While the fund will continue to have a positive year end fund balance during the next two fiscal years, future revenue/expenditure projections indicate that the Citywide zones will have insufficient revenues and fund balance to offset expenditures beginning in FY2013-14; this will either require an increase in assessments, reduction in services, or other financial subsidy of the zone. An assessment rate increase would require a ballot measure as outlined by Proposition 218. Lastly, there are several high priority unfunded and underfunded projects such as the future Hall Property Park, North Coast Highway 101 Streetscape, and the Moonlight Beach Design Master Plan implementation. ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES Given current economic information, the City’s budget assumes a slow, but gradual recovery over the next two years. Assumptions also take into consideration historic trends, projected economic activity, and/or cost-of-living indices. Certain expenditures may be predictable because of existing contracts, rate or cost information. If a contract is currently in place, the budget reflects the actual contract amount; a cost growth projection is not applied. For other revenue and expense accounts, growth assumptions are made. 1 - 8 Executive Summary The following chart indicates the assumption that was applied when projecting key revenue sources. 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Increase(Decrease) Property Tax 1.0%2.0%2.0%3.0%3.5%3.5% Sales Tax 6.0%2.0%3.0%4.0%5.0%6.0% Motor Vehicle License Fees 0.0%0.0%2.0%2.0%2.0%2.0% Transient Occupancy Tax 2.0%2.0%2.0%2.0%2.0%2.0% Franchise Fees 1.0%1.0%1.0%1.0%1.0%1.0% Highway User Tax (Gas Tax) (2.0%)1.5%2.0%2.0%2.0%2.0% ESD and CSD Sewer Charges 3.5%2.8%5.0%5.0%5.0%5.0% SDWD Water Rates To be determined by future rate study Projected Rate of Return on 0%0%1.0%1.0%1.0%1.0% City Investment Pool 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Expenditures 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% Materials & Supplies 2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5% 2.0-3.5% Contract & Services (except Sheriff) Sheriff Contract with County 3.7% 3.7% 3.7% 3.7% 3.7% 3.7% PersonnelPer contract agreements Assumptions and their justification are explained in detail in the Revenues and Expenditures sections of the Executive Summary. BUDGET OVERVIEW The City of Encinitas and SDWD operate over sixty distinct funds. The General Fund is the City’s largest and most discretionary fund and pays for many general governmental activities such as law enforcement, fire protection, parks, beaches and street maintenance. Each fund is considered a separate accounting entity, with a separate set of self-balancing accounts that record assets, liabilities, fund equity (e.g., fund balance), revenues and expenditures. The City develops a two-year operating budget for planning purposes and appropriates funds annually for operations and the Capital Improvement Program (CIP) prior to the start of each fiscal year, which begins on July 1. The total City Operating Budget for FY2011-12 totals $88.6 million and is expected to generate revenues of $89.9 million. The Capital Improvement Program contains appropriated funds of $13.8 million for FY2011-12 and future funding of $48 million through FY2016-17. The Capital Improvement Program also contains information about future operational costs associated with planned capital projects. 1 - 9 Executive Summary Summary of All City and District Funds – FY2011-12 WHERE THE MONEY COMES FROM… Revenue FY2011-12 Internal Service Funds $89,971,751 3.0% Lighting Landscape 2.2% Development Impact 0.7% Debt Financing/Other Transportation Funds Grant Funds 0.4% 3.8% 3.2% Sanitary Divisions All Other 2.7% 8.7% Investment/Property Earnings 0.5% Water District 17.0% Licensing, Permits, Fines 1.1% TOT/All Other Taxes 6.5% Charges for ServicesOther Agency Property Tax 4.6%Revenue Sales Tax 33.1% 1.1% 11.4% WHERE THE MONEY GOES… Expenditures FY 2011-12 Internal Service Debt ServiceFunds $88,565,697 2.6% 4.8% Sanitary Divisions Parks & Recreation 9.9% 6.5% Water District Engineering 18.9% 6.8% General Public Works Government 4.6% 12.5% Fire Department Planning, Building, 13.4% Law Enforcement Housing (Contract) 6.6% 13.4% 1 - 10 Executive Summary The City adopts a two-year budget. The approved FY2011-12 and FY2012-13 budget is balanced in both years. Projected revenues are sufficient to pay for operating requirements, including debt service payments, with funds remaining to meet projected capital requirements and maintain reserves. This has been accomplished by developing realistic budget assumptions, focusing on core service demands and prioritizing the capital plan, while focusing on the Council’s highest priorities of insuring public safety, maintaining the City’s sizeable infrastructure system and providing core services to residents and businesses. Some of the more notable elements of the budget are: Slow, but gradual growth in nearly all major revenues categories 2% estimated annual growth in current, secured property taxes (City’s largest revenues source) 6% increase in sales taxes for FY2011-12 (City’s second largest revenue source) All reserves are at target levels including a Contingency Reserve equivalent to 20% of operating expenditures and a Budget Stabilization Reserve equal to 2% of revenues The approved budget maintains current levels of service for law enforcement, traffic enforcement, and fire protection and prevention Funding to maintain the City’s core infrastructure (Streets, Drainage, Sewer, Facilities, Information Technology) Provides for continuous operation of all parks and beaches with no reductions in hours of service Provides for continuous operation of City Hall with no reduction in hours of service Funding for all provisions of current labor contracts Includes funding for employer rate increases associated with changes in CalPERS employer rates (with most recent known rate increases) Funding for Council’s highest priority projects, including the City’s General Plan Update and annual capital contributions toward development of the Hall Property and North Coast Highway 101 Streetscape The overview on the following pages provides information about the budget process, key issues facing the City, and strategic goals and priorities. The overview section also includes a section on debt management, including a schedule of outstanding debt by issue. In addition to the overview, Schedule A, located in Section 2, Financial Summaries Charts and Graphs, beginning on page 2-1,provides a financial summary of all operating and capital funds.Proprietary funds, which include the water and sewer funds, are also included in this section of tables. More detailed information on revenues, departments and programs can be found beginning in Chapter 3 (Revenue Detail) and 4 (Expenditure Detail) of the operating budget document. 1 - 11 Executive Summary BUDGET PROCESS AND LONG-RANGE FINANCIAL PLANNING The budgeting process can vary from year to year, depending on economic conditions, activities at the State and Federal level, management leadership style, political factors, and scheduling priorities. Regardless of the process, the City adheres to certain budgeting and financial planning principles. Two-Year Budget Cycle Much is written about the advantages of developing and adopting a multi-year (or two-year) budget cycle, including: More efficient financial management, including reduced staff time dedicated to budget development, Better long-range planning by more effectively linking operating and capital activities; and finally, Improved program monitoring and evaluation by allowing more time for operational oversight. Beginning with Fiscal Year 2001-02, the City shifted to a two-year budget cycle. As part of this process, two separate twelve-month budgets are prepared and submitted to the City Council every other year. The City Council appropriates operating and capital improvement program funds for the first year only as required by State of California statute. Since converting to the biennial budget process, the City has gained efficiency and reduced production time by not reproducing a comprehensive document in the second year of this two-year process. Instead, a more condensed, summary document is developed in the second year to disclose any substantive changes and to provide an updated forecast (referred to as the “Second Year Revise”). Zero-Based Budgeting Under the leadership of the City Manager, the City utilizes the Zero-Based Budgeting (ZBB) methodology. With ZBB, historical information is taken into consideration for assessing trends, but does not provide justification for future expenditures. ZBB is a more time-consuming process compared to incremental budgeting, but the City experiences many advantages with this alternate process. The ZBB approach shifts budget attention away from adding to the current-year program and focuses consideration on increases to the minimum level of operational support. ZBB is successful in educating the City Council and upper-level management on the nature and details of programs and/or services. The ZBB approach also encourages redirection of resources within the budget into more productive programs and activities. Quarterly Spending Plans The City Manager also requires each Department to develop and submit quarterly spending plans with their budget proposals. The quarterly spending plans indicate when Departments expect to implement services and programs, and thereby expend resources. Following each quarter, the City Manager and Finance staff meet with Departments to evaluate their quarterly spending plans and determine whether Departments were able to achieve their objectives according to the prescribed schedule. This process allows for candid and frequent discussion on use of resources and allows for the timely redirection of resources when necessary. 1 - 12 Executive Summary FY2011-12 and FY2012-13 Operating Budget Process The Operating Budget is developed concurrently with the City’s six-year Financial Plan and Capital Improvement Program. On January 18, 2011, the City Council held the first of two public Strategic Goal Setting Sessions. At that meeting staff presented a status report on Council’s existing goals and an update to an economic outlook originally presented in November. Staff also presented a report of the City’s fiscal strengths and challenges and the proposed “Priority Tiers” for capital projects. Council received public input and budget requests from the community members/groups and discussed their goals/objectives for the upcoming years. Council held a second Strategic Goal Setting Session on January 25, 2011 in which they endorsed the list of prioritized capital projects. The list of the approved 2011 Capital/Work Projects by priority tier is included in the Executive Summary and in the Appendix section of the budget document. The information provided at the Strategic Goals Setting Session set the guidelines for the development of the operating and capital programs within the six-year financial plan. Staff then began developing revenue and expenditure financial assumptions using the most current economic data available. This analysis became the basis for determining the City’s fiscal capability for funding services, programs and capital projects. These assumptions are discussed in more detail in the “Revenue” and “Expenditure” sections of this chapter and are summarized in the Appendix section of Operating budget. On February 16, 2011, staff presented a comprehensive status report of the Capital Improvement Program to Council. Staff reported that there were 95 active projects in various stages of progress. Staff also presented a mid-year update on the current fiscal year budget (FY2010-11). Subsequently, each Department developed a two-year operating budget (i.e., expenditure plan), quarterly spending plan and organizational analysis. Department staff then met with the City Manager and Finance staff to review their proposed budgets and develop the draft proposal that would go to the City Council. As part of the budgeting process, staff also conducted an in-depth analysis of user-fees (i.e., development processing fees) and internal cost allocation.Results of the internal cost allocation were presented and approved by Council on April 27, 2011 in conjunction with the draft budget. The results of the user fee study were th presented to the City Council on June 8, 2011. Council took no action on that date, and directed that user fees be re-agendized in one year for consideration. As a result, user fees will remain the same for FY2011-12, and the revenue amounts shown for user fees in the FY2011-12 budget are accurate as presented. The City Manager’s proposed Financial Plan/CIP and Operating Budget were introduced to the public and the City Council on April 27, 2011, where the Council received public input and deliberated the proposed budget. Several changes were made to the proposed budget based on Council direction and a revised budget was presented to Council and subsequently adopted on May 25, 2011. Staff will present quarterly updates to the Council on the fiscal status of the City and the budget beginning in October. Amendments to the budget may be brought to the City Council for consideration throughout the fiscal year. Amendments are generally submitted to the City Council for consideration as part of the updated revenue and expenditure forecasts developed at mid-year. This helps to ensure that adequate funding sources are identified prior to recommending that the City Council authorize additional expenditures. 1 - 13 Executive Summary Forecast and Major Revenue Assumptions The general approach to forecasting is to apply a conservative philosophy that does not overstate revenue nor understate expenditures. The value of forecasts is in estimating whether, given assumptions about local financial policies and economic trends, the City will have sufficient resources to meet the resource requirements of ongoing, planned, or mandated programs. In short, forecasting provides an estimate of the financial flexibility of the City, as well as insight into tax, revenues and service options the Council must address. Our forecasting methodology reflects a combination of internal analysis and locally generated consensus forecasts covering such factors as population growth, retail sales, and inflation. Specifically, for the revenue forecasts, we evaluate prior year actual collections and project the balance of the current fiscal year based on prior year patterns in conjunction with current information provided by relevant sources. For the remaining years of the revenue forecast, we look to consensus forecasts (such as the US Bureau of Economic Analysis, USD Burnham-Moores Center for Real Estate, and Hinderliter de Llamas and Company) for an indication of the expected trends in key economic and demographic indicators. Typically these forecasts cover the nation or state as a whole, so adjustments to reflect unique local conditions are sometimes necessary. In general, we seek to match revenue sources with the economic and/or demographic variables that most directly affect year-to-year changes in those revenues. For example, revenue such as sales tax will reflect consensus forecasts related to taxable sales growth; whereas, revenue from building permits and plan review will be tied to the expected trends in development and re-development. We recognize that economic forecasting is not an exact science and at times relies upon professional judgment to optimize the accuracy of revenues or expenditures. To reduce the risks of miscalculating revenues or expenditures, we attempt to identify as many factors as possible that may contribute to changes in revenues and expenditures. The City’s revenue and expenditure budgets are comprised of many unique elements that respond to a variety of external factors such as population growth, development, inflation, and interest rates. Basis of Accounting Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available if it is collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred. The proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting.Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Basis of Budgeting For the most part, the basis of budgeting is consistent with the basis of accounting discussed above. Any budgeted funds that are not expensed by the end of the first year of the two-year budget can be “carried over” to the second year by Council approval of a continuing appropriation request. All other unexpended appropriations lapse at the end of the year. Any variations between budgeted and actual revenues and 1 - 14 Executive Summary expenditures are reported at year end, following the City’s annual audit, to City Council. At mid-fiscal year, a status report of all capital projects is presented to City Council. Budget Schedule The following calendar shows the dates when the Six-Year Financial Plan and Biennial Operating Budget were presented or discussed at a public meeting: Key Dates Purpose of Key Date January 18, 2011 Council’s First Strategic Goal Setting Session and Economic Update January 25, 2011 Council’s Second Strategic Goal Setting Session and Adoption of Goals List February 16, 2011 Comprehensive CIP Status Report and Mid-Year Operating Budget Report (FY2010-11) January 2011- Assumptions and Departmental Expenditure Plans developed using Zero- March 2011 Based Budgeting April 27, 2011 Introduction of Financial Plan, Operating Budget and CIP May 25, 2011 Adoption of Financial Plan, Operating and CIP Budgets and Appropriation Limit (GANN) The anticipated schedule for the remainder of this two-year budget cycle is outlined below: Proposed Meeting Purpose of Meeting Dates October 2011-Presentation of FY2010-11 Actual Ending Fund Balances and First Quarter November 2011 Budget Review Mid-Year Review of Revenue and Expenditures for Fiscal Year 2011-12; February 2012 Update on Capital Improvement Program Present and Adopt FY2012-13 Second Year Revise and Appropriation May & June 2012 Limit (GANN); Adopt Updated Five Year Financial Plan and Capital Improvement Program 1 - 15 Executive Summary REVENUES The following table depicts estimated revenue for the City and its subsidiary districts for the Fiscal Year ended June 30, 2011 and projected revenue during the next two-year budget cycle. The City’s General Fund includes several miscellaneous smaller funds, such as the Recreation Fund and the Self-Insurance Fund. Dollars in ThousandsFY10-11FY11-12FY12-13 General Fund$ 54,595$ 54,992$ 55,916 San Dieguito Water District13,79115,28215,906 Cardiff & Encinitas Sanitary Divisions7,9027,8207,600 Transportation Funds3,1993,3754,074 Grant Funds3,7632,8842,396 Development Impact Funds1,682629763 Internal Service Funds2,7412,6782,449 Other Funds2,3732,3112,326 Projected Revenue - All Funds$ 90,046$ 89,971$ 91,430 Overview of City and District Revenues Revenue for the City and its subsidiary districts for Fiscal Year 2011-12 is $89.9 million, which is comparable to FY2010-11. The most significant revenue variances are discussed below. General Fund The City’s accounts for approximately 60% of total projected revenue. The largest revenue sources in the General Fund are property taxes and sales taxes. General Fund revenue is expected to increase by $1.1 million or 2% in FY2011-12. Although property tax (the General Fund’s largest revenue source) is expected to grow by 1%, overall General Fund revenues are expected to increase by 2%. General Fund revenue is projected to grow in the following year by 1.7% or nearly $1 million. San Dieguito Water District Revenue earned by the is expected to total $15.3 million in FY2011- 12, a 10% increase over the prior year. There is an unmet revenue requirement of $0.6 million in FY2011-12 and $1.9 million in FY2012-13. The District last conducted a Water Rate Study in 2009, which determined water rates for calendar years 2010 and 2011. A new Water Rate Study is anticipated to be completed late in calendar year 2011 which will determine the next series of water rate adjustments (if needed). Water rate adjustments are primarily needed to generate additional revenue to account for the increasing cost of purchasing water from SDCWA and increased water treatment costs. Cardiff and Encinitas Sanitary Divisions The are expected to earn revenue totaling $7.8 million in FY2011-12, and $7.5 million in FY2012-13. Revenues consist of sewer service charges, property rental, connection fees and investment earnings. Revenue projections cover each division’s financial obligations which include treatment costs, pump station maintenance, line maintenance, general operations and insurance. Transportation revenues include Highway User Tax (HUTA) and TransNet (San Diego County’s half-cent sales tax for transportation improvements). The approved budget assumes that the City will continue to receive HUTA tax, which funds the majority of the City’s street maintenance program. 1 - 16 Executive Summary The San Diego Association of Governments (SANDAG) administers the TransNet program, and allocates funds to cities for local street and road projects based on population and miles of streets maintained. Development Impact Fees are collected from builders and developers to pay for improvements and facilities required to serve new development or otherwise reduce the impacts of new development on a community. In estimating these revenues, staff assumed that residential development would occur as follows: 30 units in FY2011-12, and 60 units in FY2012-13 and beyond. Grant revenues include Section 8 housing assistance program, Community Development Block and Senior Nutrition Program Grants, hazardous waste collection, and recycling programs. The City acts as the lead agency for a regional program recycling beverage containers. General Fund – Major Revenue Sources The City’s largest fund is the General Fund which pays for the majority of municipal services. The primary General Fund revenue sources are tax collections, particularly property and sales taxes. Since the end of the recession that slowed the California economy during the early 1990s, Encinitas and its communities have historically experienced continued strong growth of these revenue sources. In part, this growth is a result of the Encinitas Ranch Specific Plan development, which brought increased commercial property valuation and sales tax growth. Property Taxes, the City’s largest revenue source, represents 62% of the total General Property Taxes: Fund revenues. Since the City merged with the Fire District in 1996, the City has seen an increase in property tax every year, although the rate of growth has varied widely. Under the current economy, the City has seen a slowdown of sales, an increase in defaults and foreclosures and a high volume of requests for reassessment of property values. Conversely, the market value of most homes in Encinitas is still above the assessed value and adds value to the tax rolls when sold. In addition, the assessed value of homes assessed below market value, but not sold, increases each year by 2% or the CPI, whichever is less. Normally, a 2% CPI increase prevails; however, in FY2010-11 the index applied was a negative (-) .237%. For FY2011-12, the County Assessor’s office will apply a 0.753% increase. This combined with some modest increases due to development and reassessment of large commercial properties is anticipated to result in a .92% increase in property tax revenue for FY2011-12. Staff is projecting a modest 2% revenue increase in FY2012-13, assuming continued slow recovery. The City received preliminary FY2011-12 property tax figures from the County Assessor’s Office on May 13, 2011 which indicates a positive 1.6% assessed value increase over FY2010-11. It should be noted however, that this is only an estimate, as the final data will not be available until the end of June. Sales and Use Taxes: Sales Tax, the second largest revenue source, represents approximately 19% of overall General Fund revenues. The City received sales tax revenue in two ways. Most of the sales tax revenue is received directly from State. Additionally, as part of the May 2004 state-local government agreement and pursuant to Proposition 57 of 2004, a portion of the local sales and use tax revenue is used to repay state fiscal recovery bonds. Cities and counties are reimbursed for the lost revenue from a shift of property tax revenue (referred to as “Sales Tax Triple Flip”). Thus, the City receives property tax in lieu of sales tax, but treats the revenue as though it was sales tax since sales transactions are the underlying exchange. Sales and use tax was originally projected to be flat for the current fiscal year but was adjusted upward by $400,000 at mid-year. This revenue source continues to reflect slow but modest 1 - 17 Executive Summary growth as the economy begins to recover and large commercial vacant properties are filled. Staff is recommending a 6% increase in FY2011-12 and a conservative 2% increase for FY2012-13. Staff provides a quarterly newsletter on sales tax revenues to the City Council and interested community groups. This newsletter discusses sales tax revenue by business category, by geographical area and provides comparative charts to other cities. Motor Vehicle License Fees (VLF): There has been a dramatic decline in VLF revenues allocated to cities over the past several years due to a decline in the total VLF revenue collections, an increase in DMV charges since the VLF swap in 2004 and a statutory formula that take the DMV share entirely from the 25.1% city share. As recently as FY2007, this revenue was more than double the amount the City receives today. The State issues estimates for VLF revenues. Transient Occupancy Tax (TOT): TOT is imposed on persons staying 30 days or less in a hotel, inn or other lodging facility in Encinitas. TOT revenue is allocated 80% to the General Fund and 20% to the Coastal Zone Management Fund. The City’s TOT has remained low in the current economic climate, but revenues are expected to meet projections for the current fiscal year of approximately $922,500 in the General Fund and predictions are increased to approximately $942,000 and $961,000 in FY2011-12 and FY2012-13. Short Term Rentals: Effective January 1, 2009, the City began collecting TOT, on a quarterly basis, from registered Short-Term Vacation Rentals. The total TOT collections for Short Term Rentals are surpassing predictions. Investment Earnings : Investment earnings are expected to remain at historically low levels for at least another year and possibly longer. For the foreseeable future, none of the City’s funds or programs can expect a significant contribution from investment earnings. Revenue projections for investment earnings were adjusted downward from $510,670 to $310,670 at mid-year and staff is recommending an additional reduction of $65,100 for FY2011-12 and FY2012-13. Documentary Transfer Tax : Real estate transfer taxes are collected at the time ownership of a property is transferred, usually by sale. The tax is set at a percentage of the sale price. The law allows a county to impose a tax of $1.10 per $1,000 of value on every real estate transaction. If a city also chooses to impose the tax, then the $1.10 rate is split between the city and county. The real property transfer tax is administered by the county, which collects the tax on behalf of cities and remits any funds due. Revenue trending over the last several years reflects better than projected receipts. Staff is recommending a 2% revenue increase to both years. Franchise Fees: The City collects franchise fees from cable companies, utility companies and solid waste management companies for the use of the City’s streets and rights of way. A cable company may not construct a cable television system without first obtaining a franchise or license. As of January 2, 2007, municipalities no longer have the authority to issue franchises to cable companies. The previous system of local franchise agreements has been abandoned in favor of state-issued franchise licenses issued by the California Public Utilities Commission. A state-issued franchise grants the right to provide video (i.e., cable) service and to use the public rights of way in the area specified by the franchisee in the franchise application. In exchange, the franchisee must pay a franchisee fee to cities and counties who own those rights of way. Any franchise agreement executed before January 2, 2008 will continue in effect until its expiration. Under the current legislation, the franchise holder must pay a franchise fee to local jurisdictions in the amount of 5% of gross revenues received. Prior to January 2, 2007, the City had two existing cable franchise agreements. The franchise agreement with Cox Communications expires June 30, 1 - 18 Executive Summary 2013 and the franchise agreement with Time Warner Cable expires April 14, 2015. A third company, AT&T operates within the Encinitas jurisdiction under a state issued franchise. In addition to the 5% franchise fee, Time Warner Cable and AT&T pay an additional 2% for gross revenues to support costs associated with providing Public Educational, and Government (PEG) access channels. Cable revenues have remained strong and are anticipated to remain fairly stable over the next two years. Staff is predicting a 1% increase to both years. The City also has a franchise agreement with San Diego Gas & Electric which stipulates that 2% of the franchisee’s gross annual receipts arising from the use, operation or possession of the franchise be paid to the City. Staff is predicting a 1% increase to both years. Lastly, the City has a franchise agreement with EDCO for the provision of solid waste collection and recycling. Under this agreement, the City collects a percentage of the gross receipts. The franchise fees collected under this agreement are expected to remain the same over the next two years at approximately $408,000 per year. Charges for Services: Charges for services includes two categories, the Internal Cost Allocation and Fees for Services. Overall this revenue source is projected to increase 3% in FY2011-12 and be flat in FY2012-13. Fees for Services include Planning, Building, Engineering and other development related fees. The City collects charges for private development services, including planning, building, engineering and fire prevention. Charges are assessed either as a flat fee or via the deposit system, where an applicant posts a cash deposit and the processing costs, including overhead, are charged against the deposit. The City hired MGT of America, Inc. to update the City’s fee schedule and overhead rate. The results of the user fee study were presented to Council on June 8, 2011.Council took no action on that date, and directed that user fees be re-agendized in one year for consideration. As a result, user fees will remain the same for FY2011-12, and the revenue amounts shown for user fees in the FY2011-12 budget are accurate as presented. The proposed budget is based on the current fee schedule with updated volumes. Building services, including building permit processing and inspection services are provided through a contract with EsGil Corporation. Since building fees are established under contract with EsGil Corporation, these fees were not included as part of the consultant’s study; however, the overhead rate that is applied to the contracted rates with EsGil was established by the study. The City receives 100% recovery for direct costs of building services. Compared to current year projections, revenues for both years will remain relatively stable. Below is a table of proposed revenue: AdjustedProjectedProjected Department FY10-11FY11-12FY12-13 345,375303,950303,950 Planning 1,206,0001,206,0001,206,000 Building 707,280709,550709,550 Engineering 39,44058,56053,125 Fire 1 - 19 Executive Summary Business Registration Fees: Fees for the City’s Business Registration Program were established in 1992, and were last increased in 2009. Under the revised fee schedules, this program is projected to generate $128,000 in revenue for each fiscal year. The cost to administer the program is $138,000; currently this program is subsidized by the General Fund in the amount of $10,000. State Mandates (SB90 Reimbursements): -The SB90 Program was established to reimburse local agencies, in part, for unfunded State mandates. Each year, the State authorizes funding for various State mandated programs including but not limited to the Open Meetings Act, Peace Officers Bill of Rights, Absentee Ballot requirements, elder abuse training, sexual harassment training, domestic violence requirements, misdemeanor bookings and fingerprinting, and stolen vehicle notification. The City has approximately $472,000 (dating back several years) in outstanding claims and is projecting revenues of $30,000 for each of the next two fiscal years. 1 - 20 Executive Summary EXPENDITURES Operating expenditures for all funds for FY2011-12 is $88.6 million, a 2.2% increase over the prior year, while total expenditures for all funds in FY2012-13 are $90 million, a 1.7% increase. Expenditure Summary By Fund Type ProjectedProjected%Projected% FundFY10-11FY11-12ChangeFY12-13Change Government Funds49,014,32951,509,8615.1%52,718,4222.3% Transportation Funds1,344,228267,474-80.1%268,6070.4% Grant Funds3,503,7622,681,870-23.5%2,207,578-17.7% Lighting and Landscape District Funds1,906,1471,854,933-2.7%1,893,4542.1% Affordable Housing Funds201,483195,420-3.0%196,9730.8% Debt Service Fund4,136,1184,243,8632.6%4,106,461-3.2% Cardiff Sanitary Division Funds6,549,5525,724,233-12.6%6,106,4026.7% Encinitas Sanitary Division Funds2,476,0773,041,88122.9%2,943,160-3.2% SDWD Funds14,755,13216,709,42613.2%17,581,6765.2% Internal Service Funds2,764,0822,336,136-15.5%2,064,109-11.6% Other50060020.0%1,300 TOTAL86,651,41088,565,6972.2%90,088,1421.7% Governmental Funds includes the General Fund, the Self-Insurance Fund, the Jr Lifeguard Program Fund and the Recreational Programs Fund. Transportation funds include TransNet and Gas Tax funds. The most significant changes occur in the Transportation Funds, Grant Funds, the Cardiff and Encinitas Sanitary Division Funds, the San Dieguito Water District Funds and the Internal Services Funds. These variances are discussed further in this document. General Fund Expenditures Though the City manages over 60 funds, budget discussions tend to focus on the General Fund, the City’s largest and most discretionary fund. General Fund operating expenditures for FY2011-12 are budgeted at $48.6 million which is a 5% increase over the prior year’s budget. Operating expenditures are depicted in the table below (by service area and by category). Council also appropriates General Fund funding for capital projects which fluctuates each year depending on equipment and infrastructure needs and is funded primarily out of accumulated fund balances. Operating expenditures are funded from ongoing current year revenues. 1 - 21 Executive Summary General Fund Expenditures by Service Area FY10-11FY11-12FY12-13 Operating Expenditures General Government9,726,9639,377,7669,532,172 Planning and Building3,569,1233,598,8293,641,315 Public Safety - Law Enforcement11,350,00011,844,00012,379,965 Public Safety - Fire/Marine Safety11,081,58611,721,03811,944,722 Public Works2,430,3283,640,2353,708,199 Engineering Services3,771,9943,941,8964,001,459 Parks and Recreation4,353,8444,477,0764,671,193 Total Operating Expenditures$ 46,283,838$ 48,600,840$ 49,879,025 Capital Improvements$ 1,922,298$ 3,858,360$ 1,070,100 Total Expenditures$ 48,206,136$ 52,459,200$ 50,949,125 General Fund Expenditures by Category FY10-11FY11-12FY12-13 Salaries and Benefits23,421,46425,254,11725,699,022 Materials and Supplies710,849876,122864,444 Contract and Services20,422,36421,374,87222,160,809 Internal Support Services1,586,673939,3661,006,152 Capital Outlay20,05820,30933,598 Debt Service68,43072,05440,000 Other54,00064,00075,000 Total Operating Expenditures 46,283,83848,600,84049,879,025 General Fund Operating Expenditures by Category General Fund Operating Expenditures by Service FY 2011-12 FY2011-12 $48,600,840 Indirect $48,600,840 Costs Other General 1.9% Parks & Engineering 0.3% Government Recreation 8.1% 19.3% Salaries & 9.2% Benefits Planning Contracts & ublic Works 52.0% 7.4% Services 7.5% Law 44.0% Fire & Marine Enforcement Materials & Safety 24.4% 24.1% Supplies 1.8% 1 - 22 Executive Summary General Fund Expenditures: Salaries and Benefits: While the City is largely a “contract city”, personnel costs represent approximately 50% of the City’s General Fund expenditures. As a cost-effective measure, Department Heads are required to justify each position with the City Manager before filling a vacancy. After consulting with the City Manager, Department Heads determined that they will not actively recruit for the following positions; therefore the positions are unfunded but will remain in the total FTE count. Positions That Represent Potential For Vacancy Savings Position/Department FY11-12 FY12-13 1.0 FTE Deputy Fire Chief, Fire 179,371180,780 1.0 FTE Deputy Fire Marshal, Fire 89,07689,298 1.0 FTE Management Analyst, Parks & Recreation 78,41378,615 1.0 FTE Senior Planner, Planning & Building 104,315104,581 1.5 FTE Planners, Planning & Building 86,48688,647 .75 FTE Program Assistant, Planning & Building 31,2969,893 6.25 Total Vacancies, approximate savings 568,957551,814 The City negotiates labor contracts with two labor groups: Encinitas Firefighters’ Association and Service Employees’ International Union (SEIU). Changes to the terms and conditions of future employee agreements require approval by the City Council prior to enactment. Salaries and benefits for safety employees (fire safety) reflect terms of current bargaining agreements with the employees through December 31, 2011, when the Firefighters’ Memorandum of Understanding (MOU) expires. The City’s MOU with employees in the bargaining unit represented by SEIU (non-safety personnel and marine safety) also expires December 31, 2011. MOU provisions are included in the FY2011-12 budget until January 2012. Proposed budgets and long-term financial plans were developed with no intention to predict or establish parameters for future negotiations with employee bargaining groups. When hired, a new employee is placed within a pay range that is authorized by the most recent salary resolution. Typically, the employee begins earning at the lower end of this pay range. Employees earn pay increases within the pay range for meritorious performance evaluations given on specified anniversary dates. Employees, who have the potential to earn pay increases during the upcoming fiscal year, are budgeted with an estimated pay increase on their anniversary date. A five-percent projected increase is used for this calculation. Positions that are vacant at the time of budget adoption are estimated at the middle of the pay-range. 1 - 23 Executive Summary The City also contracts with California Public Employee Retirement System (CalPERS) to provide retirement benefits to all (represented and unrepresented) employees.Employer contributions for safety employees, under a 3% at 55 Plan, are budgeted at 23.0% of payroll. The City also pays the employee’s required contribution of 9.0% of payroll. Employer contributions for non-safety members, under a 2.7% at 55 Plan, are budgeted at 17.8% of covered payroll. The miscellaneous employees pay a negotiated portion of the employee’s required contribution of the 8.0% of payroll (up to 5%). The first CalPERS rates for the City reflecting stock market losses from two years ago arrived in late November 2010. The actuarial valuations received in November impact employer contribution rates for FY2011-12 and are based on data as of June 30, 2009 – a year in which CalPERS experienced a -23.4% drop in investment returns. A three-year phase-in of CalPERS rate increases to cover the losses will begin in this next budget cycle. In addition, last April CalPERS approved new actuarial assumptions based on changing demographic trends, which also increased employer rates. The budget factors in all known rate increases. Employer Employer Employer Employee RateRateRateRate FY10-11FY11-12FY12-13(Fixed) Miscellaneous – City employees* 15.7%17.8%18.1%8% Miscellaneous – SDWD 11.8%14.8%15.2%8% employees* Public Safety – Fire 18.2%23.0%24.0%9% Public Safety - Lifeguards 16.4%21.3%22.2%9% * Miscellaneous employees pay up to 5% of the Employee Rate. The CalPERS portfolio has begun recovering from prior market losses. Beating market benchmarks, CalPERS earned 13.3% on investments in FY2009-10. The assumed rate of return was 7.75%. Continued strong returns may lower future employer contributions. Healthcare costs are expected to increase approximately 8% in FY2011-12 and 5% in FY2012-13 and subsequent years. Unemployment costs are expected to increase during the recessionary period and rates have been increased from 0.4% to 0.5% of payroll. Workers’ compensation rates are also projected to increase during the next two year period. There are no other assumptions for increased projections during the next two-year period for life insurance or long-term disability rates. For additional discussion on proposed changes to personnel, see the “Personnel” section of this document beginning on page 1-36. A list of City Council approved positions and pay ranges for the City of Encinitas and the San Dieguito Water District is included in the Appendix. 1 - 24 Executive Summary General Fund Expenditures: Material and Supplies Materials and Supplies represent less than 2% of the operating budget and are budgeted at $876,122 for FY2011-12 and $864,444 for FY2012-13. Materials and supplies are projected to increase 2.5% every year thereafter. General Fund Expenditures: Contracts and Services As a “contract city”, the City contracts out for many governmental services, such as law enforcement, building services, waste hauling and disposal, engineering inspection, custodial services, park maintenance, landscape maintenance, tree maintenance, animal services, street sweeping and sidewalk power washing, street light and traffic signal maintenance, and city attorney services. The City’s largest contract is the law enforcement contract which makes up more than half of this category’s costs. The law enforcement contract is projected to increase by 3.7% each year. All other contracts and services are projected to increase between 2% -3.5% each year. General Fund Expenditures: Internal Cost Allocation Expenses This category includes fleet maintenance and annual vehicle replacement costs. Previously this category included an “expense” for Civic Center rent. Those funds were transferred to the Civic Center Improvement Fund (Fund 152) in order to make the debt services payments on the Civic Center. Due to an accounting change which consolidates the Civic Center Improvement Fund with the General Fund, this payment is now shown (directly) as an equity transfer-out to the Debt Service Fund (Fund 321) and is no longer classified as a General Fund expense. This is an accounting change only; there is no economic or fiscal impact. General Fund Expenditures: Capital Outlay This category includes lease payments for office equipment such as networked scanner/copiers/printers, 800MHZ radio leases and small machinery and equipment. New Programs There are a total of four new programs included in the two-year budget proposal that impact the General Fund. In fiscal year 2011-12 there are three new programs at a total cost of $60,022. The total cost for proposed new programs in FY2012-13 is $212,307. Human Resources is proposing the addition of a temporary, half time contract employee (beginning FY2011-12) to backfill for existing staff during the Tyler Technologies ERP system implementation. The cost of this program is $15,017 in both fiscal years. Parks and Recreation is proposing two new programs, PCI Compliant Solution (beginning FY2011-12) and Hall Property Park Maintenance (beginning FY2012-13): PCI Compliant Solution In November 2009, the City received notice from the Payment Card Industry Security Standards Council (PCI) that online credit card payment systems would need to become compliant with newly established industry standards to better safeguard against theft and misuse or they may risk heavy penalties for security breaches. All major credit card companies participate on the Security Council and prescribe to the established standards. In May 2010, the IT Division completed an analysis of credit card payment 1 - 25 Executive Summary systems citywide and found the Parks and Recreation Department’s online registration payment server must come in to compliance. After extensive research, the Parks and Recreation Department and IT Division have found a PCI compliant solution for online registration. Active Network (ActiveNet) is an online recreational program registration and payment processing platform that will meet both the PCI standards and program registration needs of the City.One-time start up, first year maintenance costs and annual fees are estimated at $35,000. The annual maintenance and fees are estimated to cost $25,000 annually beyond the first year. There are no additional staff impacts. Upon budget approval, staff will enter in to an agreement with Active Network for compliance. Hall Property Park Maintenance Construction documents are currently being prepared for phase 1 development of the park project. Phase 1 generally consists of parking lots, buffer areas, both passive and active turf areas, restroom facilities, picnic facilities, a skate park and a dog park. Construction of phase 1 development will begin in the late summer 2011 and be completed by the late summer 2012. The City will assume all maintenance responsibilities within 60 days from completion. Maintenance activities consist of tree maintenance, trash pick-up, restroom cleaning, pest control, landscape maintenance, parking lot sweeping, weeding, litter removal, electricity, water, sewer, irrigation maintenance and repairs and plant replacement. Consistent with other park maintenance practices, all work will be accomplished through the use of private contractors. The work to be completed will be bid to ensure the best possible pricing. Maintenance for approximately six months of FY2012-13 is estimated to cost $172,290. The first full year of maintenance will begin in FY2013-14 and is estimated to cost $344,580. A 3.5% increase based on the CPI for San Diego County has been included in the subsequent years to account for inflation. Supervision of maintenance activities will fall under the regular duties of one of the three current Park Supervisor positions. Planning and Buildingis proposing the addition of a temporary contract employee to assist in purging of the Planning case files. The cost of this program is $10,005 in FY2011-12 only. General Fund Expenditures by Department Departments develop their budgets under a rigorous Zero-Based Budgeting (ZBB) process. Each year, a Department’s assumed starting budget is zero and every requested expenditure must be justified. In addition, Departments are required to develop quarterly spending plans which are reviewed quarterly with the City Manager. This process has been in place since FY2007-08 and has been instrumental in containing costs and driving productivity. No fiscal realignments from the prior budget have been reinstated with out proper consideration and justification. 1 - 26 Executive Summary Proposed expenditures for the next two-year budget are identified by Department in the following table. Mid Year ProposedProposed FY11-12FY12-13 Expenditures by Department FY10-11 General Government 9,726,9639,377,7669,532,172 Planning and Building 3,569,1233,598,8293,641,315 Public Safety-Law Enforcement 11,350,00011,844,00012,379,965 Public Safety-Fire/Marine Safety 11,081,58611,721,03811,944,722 Public Works 2,430,3283,640,2353,708,199 Engineering Services 3,771,9943,941,8964,001,459 Parks and Recreation 4,353,8444,477,0764,671,193 Total:46,283,83848,600,84049,879,025 Overall, the budget was developed to meet the Council’s three key strategic priorities: public safety, infrastructure maintenance and community customer service. General Government Departments Community Grant Program: Staff is proposing a budget of $64,000 in FY2011-12 in support for various civic and arts projects and programs. Beginning in FY2008-09, the Mizel Family Foundation made a five-year commitment to match up to $75,000 of the City’s allocation.In FY2009-10, the budget was decreased from $60,000 to $54,000 during the budget realignment process. With the current economy, the City has experienced a greater demand for grant funding as demonstrated by the increase in grant requests submitted to the City. The proposed FY2012-13 budget of $75,000 leverages the matching dollar commitment by the Mizel Family Foundation, thereby meeting the community’s greater need for support. TheCity Council’s budget includes decreases to training and special event costs. The Council’s budget includes memberships to several regional organizations including San Diego Association of Governments (SANDAG), the League of California Cities, Local Agency Formation Commission (LAFCO), and California Coastal Coalition (CalCoast). The overall membership fees are lower than previous years. Staff has projected a 2% decrease in the budget for FY2011-12. TheCity Attorney operates under contract approved by City Council by resolution.Legal Services Division does not assume any contract adjustments. In the future, any negotiated contract change would appear before Council and the budget would be adjusted at that time. For FY2011-12, outside consultant attorney and miscellaneous expenses have increased by $17,000. 1 - 27 Executive Summary In the City Manager’s Department, a vacant intern position was restored to half-time, an increase of $7,500. Auto allowance was added to cover the new City Manager and to cover the Deputy City Manager, an increase of $9,600; this may be adjusted during the first quarter based on the adopted contract between the City Council and new City Manager. Travel & Meetings was also restored by $2,000 anticipating the needs of the new City Manager. The balance of the 7% increase was due to salary and benefits adjustments. The Arts Administration Division will continue to implement the City’s Arts Master Plan through a robust partnership with Encinitas artists and organizations. In collaboration with the Commission for the Arts, the division implements the annual Civic Arts Program for the community with 32 exhibits, 12 concerts, 4 arts education workshops, 3 reader’s theatre productions, and maintains the Public Art collection. The division produces and publishes the monthly Encinitas Arts and Events Calendar, maintains the EncinitasLive.com website, and pursues grant funding for City projects and programming. The FY2011-12 budget represents a 7% increase which is attributed to increased costs in personnel and a modest increase in programming. TheEconomic Development Division was created to evaluate, plan and implement economic development priority projects and support existing services that promote citywide economic improvement. The current budget continues to support the Highway 101 Corridor Coordinator, the Downtown Encinitas Mainstreet Association (DEMA), Leucadia 101 Mainstreet Association, the Cardiff 101 Mainstreet Association, the San Diego Botanic Garden, and the San Diego Economic Development Corporation. The Division will continue to support the Cardiff and Leucadia 101 Mainstreet certification efforts, and redistribute City support funding to facilitate the process. TheHuman Resources Division is responsible for providing a human resources management system to support Managers and City Council in the delivery of public services while assuring that the City is able to recruit and retain talented and skilled employees. Costs in this division are increasing approximately 8% due in part to additional contract work to assist with the implementation of the new Enterprise Resource Planning (ERP) System. Information Technology (IT) includes the Information Technology Division, the Geographic Information Systems (GIS) Division and oversight of the Governmental/Educational Access Fund 228. IT helps staff meet City business needs by leveraging technology to provide better services to the public, to promote increased citizen participation in government, and to enhance productivity of the City’s operations. TheInformation Technology Division is responsible for strategic planning, implementation and support of the City’s government business applications (Finance, Human Resources, utility billing, document management, permitting and other systems), websites and e-government/online applications. The division is also responsible for the security and reliability of the City’s technical infrastructure. The division implements, supports and maintains the City’s communications network, data centers, technology equipment, information storage and retrieval, software (e-mail, operating systems, office productivity, database and other systems), broadcasting/webcasting systems, telephones and mobile phone program, and other technology used throughout the City. 1 - 28 Executive Summary The IT Division’s budget has an overall increase in FY2011-12 of $204,047, mostly related to a transfer of funds from Finance to IT for printer/copier lease payments and ongoing maintenance. The hardware maintenance amount increased slightly due to maintenance requirements for a new Finance system. Several projects will be addressed by in-house staff such as the implementation of an Enterprise Resource Planning (ERP) System, upgrading the City’s email system, upgrades to the City’s website and implementing a new web-based Parks and Recreation application. IT division personnel will continue to concentrate on information security, disaster recovery, business process efficiencies and systems management. TheGeographic Information Systems (GIS) Division manages, maintains, and captures spatially-related data within the City and disseminates that data to City staff and citizens. GIS is also responsible for implementing, upgrading, and supporting enterprise business applications including GIS desktop and web applications, and the City’s asset inventory / work order management system, Cityworks. The GIS Division’s budget has an overall decrease of approximately 4% in FY2011-12 of $22,712 mainly due to reductions in the personnel category, including a significant reduction in contract employee funding (60% reduction to one 1,000-hour contract position from 2 full-time contract positions) and a decrease to FTE funding based on a proposal to fill a vacant position at a mid-grade Analyst I level, rather than a high-grade Analyst II level. The GIS Division continues to support enterprise business applications such as GIS and Cityworks, and is currently involved in developing and supporting several internal and external GIS web applications. GIS also continues with data capture, data maintenance, data review and quality control (QC) for all departments, and assists departments with business process reengineering by helping them take full advantage of newly implemented applications and technology to increase their efficiency and effectiveness. TheCity Clerk Department’s FY2011-12 budget reflects a net increase of 2% in FY2011-12 largely due to normal personnel cost increases. A total of $9,000 in reductions were made to various line items including office supplies of $2,000, legal advertising of $3,000 and printing and duplicating expenses of $4,000. TheFinance Department is responsible for managing the City and Water District’s fiscal resources in order to protect and enhance the financial position and assure that adequate resources are available for City and District services. The Finance budget is increasing approximately $61,000. This increase is attributed to the filling of a finance analyst vacancy ($58,600) and a slight increase in banking fees ($2,400). TheCentral Services budget accounts for a collection of expenses that are not attributable to a specific department and are used to support the entire City and certain district operations. They include citywide telephone expenses, postage, and office and copier supplies. Up until this fiscal year, this division covered the multifunctional devices (MFDs or copiers) maintenance and lease costs. With the increased technology and integration of the computers to these networked printers, the maintenance and lease costs of the MFDs have been transferred to the IT Division. The result is a decrease of $101,000 to Central Services division. 1 - 29 Executive Summary TheNon-Departmental Division was created to appropriate funds for those activities that provide a citywide benefit and are not directly attributable to any one department or division. The costs included in this division are retiree health care contributions (OPEB), and the fleet and equipment maintenance and the vehicle and equipment replacement costs. Based on the Fire Apparatus long term financing plan approved by the City Council in March of 2010, the General Fund begins making its contributions of $378,000 per year to the Fire Apparatus Fund (695) in FY2011-12. This scheduled increase is offset by the change in accounting for the Civic Center facility charge. This cost is now reflected directly as a transfer to the Debt Service Fund (321), to pay the scheduled debt service on the Civic Center. The result of these changes is a net decrease of $591,000 to this division. Planning and Building Department The Department’s overall budget is increasing from $3,569,123 in FY2010-11 to $3,598,829 in FY2011- 12 and $3,641,315 in FY2012-13. Inspection activity has increased and is predicted to continue to do so over the next two year cycle. In addition, increases are due to a shifting of assignments over the next two year period and the related training needs to facilitate this shift. The Planning Department currently has vacancies in the Planner (2.5 FTE) and Program Assistant (.75 FTE in FY2011-12 and .25 in FY2012-13) positions. Staff is proposing to keep the positions vacant during the next two-year period. Should the activity in the Department accelerate, staff will return to City Council with a request to reinstate funding to the positions. In the meantime, remaining staff has been reassigned to work on current projects including the General Plan Update which has been fully funded in the proposed FY2011-12 and FY2012-13 budget. TheCustomer Service and Administration Division is responsible for reviewing land use and development applications to ensure compliance with City standards. The Division provides direct assistance to the public, responds to inquiries regarding land use and zoning issues, handles special projects such as code amendments and implements various city policies/directions. This Division is also responsible for developing and monitoring the budget for the entire Department, coordinating the Citizen Participation Plan and Mills Act programs, and representing the City on the Downtown Encinitas MainStreet Association and North 101 Corridor Facade Grant Committees. In FY2012-13, duties will be shifted from the Management Analyst position to the Current Planning Program Assistant position, which is currently vacant, to allow more time for the Management Analyst to work on budget demands. TheCurrent Planning Division is responsible for reviewing land use and development applications to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria contained in the City’s adopted Design Review Guidelines. The Division also recommends and implements changes to the above. This Division provides staff support to the Planning Commission and oversees the operation of the Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarize them with City standards and provide early input in the design process. During the next two-year budget, staff will be assisting on Municipal Code Amendments and the General Plan update process. TheApplicant Deposit Division of Current Planning captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, 1 - 30 Executive Summary geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for its cost of providing these reviews. Staff has reduced the budget based on fewer requests for amendments as well as a shift from a deposit based to a fee based payment structure. The overall budget for this division was reduced from $25,500 in FY2010-11 to $6,000 for both FY2011-12 and FY2012-13. TheAdvanced Planning and Housing Division is responsible for addressing long-range planning issues, monitoring and updating the City’s General Plan, addressing regional planning issues affecting Encinitas, and coordinating and implementing environmental review in compliance with the California Environmental Quality Act (CEQA). This Division also provides management and administrative support to the City’s affordable housing, Community Development Block Grant (CDBG), Section 8, and Home Investment Partnerships (HOME). Due to a predicted decrease in funding of the Section 8 program, the training budget for the two Section 8 staff members has been shifted from the Housing Division to the Advanced Planning Division. Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The Division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. The Private Property Clean-up Assistance Program will be taking on more of a proactive approach in an effort to up-keep and maintain privately owned open space throughout the City. TheBuilding Services Division is responsible for plan checking, building permits and inspection services that are provided under contract with the ESGIL Corporation. Clerical support and coordination of this contract is handled by Planning and Building personnel. Building services are increased to $987,491 in FY2011-12 and $987,929 in FY2012-13. The off-setting revenue to this expenditure has also been increased. Public Safety - Law Enforcement The City of Encinitas contracts for Law Enforcement Services with the San Diego County Sheriff’s Department including patrol, traffic, detective and special purpose officers. As part of the County’s law enforcement network, Encinitas Sheriff Station also has access to countywide resources. The contract with the County is proposed to increase 3.7%. The proposed FY2011-12 budget for the entire law enforcement budget (which includes the Sheriff’s contract) is $11,760,500, an increase of $497,000 or 4.4% over the adjusted FY2010-11 budget and a budget of $12,296,500, an increase of $536,000 or 4.6% in FY2012-13. The FY2010-11 budget was adjusted at mid-year to add a traffic deputy for rail accident investigation, fully reimbursed by North County Transit District. Also during FY2010-11, San Dieguito Union High School District cancelled a cost-sharing agreement with the City for one special services officer (school resources officer) and the position was re-assigned as a narcotics detective. The FY2011-12 budget assumes a 3.7% contract services increase, the average over the last four years of the current contract. In anticipation of State funding reductions, $100,000 in Supplemental Law Enforcement Fund costs have been shifted to the General Fund. State funding reductions to the County may require the City to pick up a portion of a partial year of arrestee booking fees, estimated at $110,000 1 - 31 Executive Summary for FY2011-12. DEMA will no longer be required to pay $23,300 in reimbursement for parking enforcement, thereby making a community services officer available for citywide enforcement. The FY2012-13 budget again assumes a 3.7% contract services increase, although this will be the first year in a yet-to-be negotiated multi-year contract. The additional incremental increase assumes a full year of City-paid booking fees estimated at $220,000 due to the anticipated continuation of State funding reductions. Public Safety – Fire and Marine Safety TheFire Administration Division provides management and administrative support to the overall Department. There are no significant changes to the Division budget during the next two years. TheFire Operations Division is charged with maintaining an emergency response system that protects the life and property of the citizens of Encinitas from fire and other disasters. The Division budget includes expenditures for fire safety personnel, training, dispatching through a contract, station supplies, and emergency equipment. With the exception of increases in personnel expenditures and a projected increase in the cost of dispatch services in FY2012-13, the budget remains flat over the next two years. The division will continue to leave a Deputy Chief position vacant. This position will remain in the total FTE count but remain unfunded. Expenditures for fire management services provided through an agreement with the Cities of Solana Beach and Del Mar and the Rancho Santa Fe Fire Protection District are completely offset by revenue collected in Intergovernmental Revenue. TheLoss Prevention and Planning Division enforces the International Fire Code, Building Code, Life Safety Code, and other fire safety related codes and ordinances. The Division staff conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan checks and performs inspections for development, and other annual State mandated inspections. Additional plan check and inspection services are provided by contract. The Division will continue to leave a Deputy Fire Marshal II position vacant. This position will remain in the total FTE count but remain unfunded. Salary and benefits totaling $108,165 for the position were returned to the General Fund in the current fiscal year. Staff is proposing slight reductions in non-personnel expenditures over the next two years. TheDisaster Preparedness Division develops emergency procedures and citywide disaster operations plans. The budget includes the City’s membership in the Hazardous Incident Response Team (HIRT) and provides community training programs including the Community Emergency Response Team (CERT). There are no significant changes to the Division budget in FY2011-12. Staff anticipates an increase in the City’s share of the cost for HIRT in FY2012-13. TheMarine Safety Division provides ocean beach safety services for 3.5 miles of coastline of Encinitas beaches. Expenditures for fuel and public education are expected to increase slightly in FY2011-12 and FY2012-13. Public Works As part of the Public Works Department’s continuing efforts to better communicate financial information about our various operations, the Department is recommending that all Street Maintenance operational costs be accounted for in one division, the General Fund Street Maintenance division, beginning in FY2011-12. Currently, expenses for Street Maintenance are accounted for both in that division and in the Highway User Tax Account (HUTA) Fund, essentially splitting the expenses by funding. This has 1 - 32 Executive Summary made it more difficult to record and monitor street maintenance expenses. The expenses formerly accounted for in the HUTA Fund will now be reported as General Fund expense, but their funding source will be a transfer-in from the HUTA Fund (formally the State Gasoline Taxes Fund 201). HUTA is expected to bring in approximately $1,057,421 in FY2011-12, and the overall increase in expected spending for General Fund operations is 4%, in FY2011-12. ThePublic Works Administrative Division provides management direction and administrative support to the divisions comprising the Public Works Department and the San Dieguito Water District. The Division also coordinates the Department’s accreditation efforts. The Division will help manage a comprehensive citywide facility assessment over the next two years. TheStreet Maintenance Division is funded through the General Fund with additional supplementation by the Highway User Tax revenue as discussed previously. The former Gas Tax budget is now included in the Street Maintenance Division General Fund budget. The budget proposed is $1,652,442 in FY2011-12, and $1,679,197, in FY2012-13. Services performed include street tree maintenance, litter and graffiti removal utilizing both the County Probation Department work crews and maintenance contractors and various maintenance tasks assigned to a non-profit group (Partners with Industry). In- house crews maintain the City’s rights-of-way including streets, shoulders, curbs, sidewalks and asphalt berms. City crews install and maintain traffic signage and provide after hour emergency responses. The Division oversees contract services for pavement surfacing, street sweeping, traffic striping and pavement markings. The Public Works Department oversees the Stormwater Maintenance Division. This Division is responsible for the maintenance of the City’s storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. NPDES maintenance is provided by Street Maintenance personnel for the above ground system (channels, ditches and basins) and Wastewater Collection personnel for the below ground system. There are no significant changes to this Division. The Divisions proposed budget is $629,922 in FY2011-12 which is a reduction of 4% or $12,100 from FY2010-11. TheFlood Control Division is funded by the General Fund and is responsible for the maintenance of the City’s drainage conveyance system. Drainage maintenance and repair is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. In addition, contractual services are utilized when large scale or specialized repairs are needed. The reduction is related to the reduction of a full-time employee to a half time employee in the Division. Facility Maintenance is comprised of four Divisions including the Civic Center, the City’s Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. An increase of 8.1% ($74,022) in expenditures is projected primarily due to increased heating, ventilation and air conditioning (HVAC) maintenance contract costs at the Civic Center and two Fire Stations; planned maintenance at multiple facilities; and increased energy costs at Fire Stations. EngineeringServices Department The General Fund portion of the Engineering Department budget is proposed to increase by 5% from $3,771,994 in FY2010-11 to $3,941,896 in FY2011-12 and by 2% to $4,001,459 in FY2012-13. The Engineering Services Department budget consists of three divisions; General Engineering, Traffic Engineering and Stormwater Management. 1 - 33 Executive Summary TheGeneral Engineering Division supports four functional areas including Administration, Capital Improvements, Development Review and Field Operations. Administration provides management, analytical and clerical support to the other Engineering functions, solicits grants for public improvement financing, processes sewer annexation applications and administers the City’s Landscape and Lighting District. Capital Improvement staff plan, design and administer contracts for the City and District capital improvement projects. Capital Projects anticipated to be underway in FY2011-12 include a CDBG project to install sidewalks on Balour Drive, Encinitas Creek Channel Improvements, I-5 Interchange at Encinitas Boulevard, improvements to Santa Fe Drive including sidewalks and drainage improvements, pipeline improvements for the Encinitas Sanitation Division and Cardiff Sanitation Division, and alignment studies for Santa Fe Drive, Manchester Avenue and Encinitas Boulevard. The Development Review staff responds to citizen requests and queries regarding engineering related issues involved in public and private developments, review, approve and issue grading and encroachment permits, as well as maintain City maps and records. The division reviews and places conditions on all private development projects to ensure that the proposed development is in compliance with the City's standards and regulations. The Field Operations staff inspects the City’s capital improvement projects, inspect private construction projects involving the construction of public improvements and grading operations, inspect subdivision construction, monitor and inspect right-of-way permits and utility permits, and investigate right-of-way code violations and grading ordinance violations that occur without the benefit of a permit. Capital Projects anticipated to be under construction in FY2011-12 include improvements to the railroad crossing at the intersection of Leucadia Boulevard/Coast Highway/Vulcan Avenue, Balour Drive Sidewalks, Olivenhain Pump Station Upgrade, Hall Property Park, Encinitas Creek Channel Improvements, Rubenstein Traffic Calming, Annual Street Overlay, Pedestrian Undercrossing at Santa Fe, Downtown ADA Sidewalk Improvements, Local Safe Route to School Program projects, Santa Fe Drive/I-5 McKinnon Improvements and Cardiff-by-the-Sea Fire Station #2. Overall an increase of $210,862 is proposed for the General Engineering Division in FY2011-12. The increase is predominantly related to adjustments to personnel costs and contracts. Personnel costs account for 60% of the increase in General Engineering. A Senior Engineer vacancy in Capital Improvements was funded for only part of the fiscal year in FY2010-11 but has subsequently been filled full time effective March 2011 and will be fully funded in FY2011-12. A one-time increase of $22,550 in Contractual Services in FY2011-12 is offset by a corresponding savings of $35,743 in personnel costs for temporary part-time coverage of a permanent employee currently on military leave. Additionally, as a result of increased inspection activity over the last twelve months, the Department proposes to augment Contract Inspection by $48,000 to allow for adequate response to increasing needs for grading and public improvement inspections. In FY2012-13 the Division’s operating costs, for materials/supplies and contracts/services, decrease by $29,356. TheTraffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. The division is responsible for review of plans and specifications for all traffic control devices, roadway and intersection projects and 1 - 34 Executive Summary issues traffic control permits and truck permits. Traffic Engineering periodically conducts traffic studies including speed surveys and traffic counts at intersections. The division is the lead on traffic calming projects and in FY2011-12 will be coordinating the construction of a pilot traffic calming project in the vicinity of Rubenstein, Summit and Westminster. A second traffic calming project in the Gardendale Road area will be under design and two potential projects at Willowspring and MacKinnon will be in the evaluation stage to determine eligibility for traffic calming treatments pursuant to the Encinitas Neighborhood Traffic Management Program (ENTMP). The division is also taking the lead on an American Recovery and Reinvestment Act project to replace 20% of the City’s street lights with energy efficient LED lights. Staff will be working with SDG&E to secure eligible rebates for this project and to update SDG&E billing databases to reduce monthly electricity charges associated with the energy efficient lighting. The division will continue to work with Planning Department on the General Plan Update of the Circulation Element and on the development of the North Highway 101 Streetscape Plan and with Caltrans on the I-5 Freeway Interchange evaluation studies. The Traffic Engineering budget decreases by 7% or $56,388 from FY2010-11 due to renegotiation of the Red Light Camera contract which resulted in significant monthly savings to the operational cost of the system in FY2011-12 and beyond. There are no significant changes to the division budget in FY2012-13. TheStormwater Management Division comprehensively addresses pollutant loading into the City’s storm water drainage system, local waterways and beaches through an extensive program including water quality monitoring, facility inspection, enforcement and complaint response, multi-agency watershed management, public and private development standards application, training and community outreach and education activities. Further, the Division supports the coordination and oversight of Stormwater operations and maintenance functions including street sweeping, storm drain facility cleaning and inspection, and waste management programs with the Public Works Department to meet compliance standards. In the forthcoming fiscal year, the Stormwater Management Division will continue to conduct core programmatic activities and engage in strategic organizational and regionally significant projects and programs including the Citywide Channel Maintenance Environmental Permitting Project, Bacterial Indicator Total Maximum Daily Load (TMDL) compliance planning and implementation, San Diego County Municipal Stormwater Permit reissuance process, and the Cottonwood Creek Watershed interpretive display project. Staff has reduced contractual Stormwater costs in FY2011-12 to realize a savings of $7,941 to the division budget. Overall FY2011-12 costs are increasing a modest 2% which is attributable to normal personnel cost increases and there are no significant changes to the Division’s budget in FY2012-13. Parks and Recreation Department The overall departmental General Fund operating budget is increasing from $4,353,844 in FY2010-11 to $4,477,076, a total of $123,232 or 2.8% for FY2011-12 and increasing to $4,671,193, a total of $194,117 or 4% for FY2012-13. 1 - 35 Executive Summary TheAdministration Division is responsible for directing and supervising all divisions of the Department and providing a variety of administrative services including leases and operating agreements, contract management, grant procurement and administration, design of capital projects, advanced park and facility planning, budgeting, financial planning, accounts receivable and payable, special project management, concession management, program registration, special operations permits processing, management of the contract for animal services including dead animal removal. This Division also provides administration of the Sister City Program and provides support for the Parks and Recreation, Senior and Youth Commissions. This Division will maintain a vacancy in the authorized Management Analyst 1.0 FTE position at an annual savings of over $78,000. Staff is proposing a $5,000 increase to the budget for special operations permit insurance premiums. There is offsetting revenue for the insurance paid by event producers, so there is no net impact to the City’s General Fund as a result of this increase. ThePark Maintenance Division is responsible for landscape maintenance and repair of park facilities, 10 miles of streetscapes, 86.63 acres of open space and 334.55 acres of developed and undeveloped parkland. In addition, this Division is responsible for administration of park capital improvement projects which include bidding process contract preparation and construction oversight. The Division also provides staff support to the Parks and Recreation Commission. Staff is proposing a $26,900 increase to the budget to replace aging monument signs and for increased tree and plant replacement and irrigation repairs. For FY2012-13, $170,000 has been included for approximately six months of maintenance on the Hall property park site. TheBeach Maintenance Division is responsible for maintenance of approximately 47.87 acres of beaches and capital project administration for all beach related projects. Capital project administration includes obtaining appropriate approvals and permits, monitoring the bidding process, contract administration and construction oversight. Staff is proposing a $16,000 increase to the budget to replace aging monument signs, for increased tree and plant replacement and irrigation repairs and to perform beach access stairway structural audits. TheRecreational Trails Division is responsible for a variety of recreational trail maintenance activities for 40.4 miles of developed recreational trails and all City trail related projects. This Division is used to track direct costs associated with implementation of the Recreational Trails Master Plan approved by City Council in April of 2002. Division responsibilities also include trail development, trash pick-up, brush clearing, erosion control, signage and sign maintenance and other maintenance activities as required. Staff is proposing a $21,500 increase to the budget for new trail maintenance and associated materials to include fencing, decomposed granite and trail markers. TheRecreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing citywide special events such as the Holiday Parade, summer concerts, the Easter Egg Hunt, Pet Health Expo, Senior Information Fair and the Encinitas 5K. Other tasks include field use scheduling, providing staff support for the Youth and Parks and Recreation Commissions, family enrichment programs, teen expos and open gym programs. The Division also administers the Recreation Program Division Fund (146) which provides recreational educational and sports activities on a fee for use basis. Staff is proposing a $35,000 increase to the budget to become Payment Card Industry (PCI) compliant with the City’s on-line program registration and payment processing platform for the Department. The cost includes annual maintenance and transaction fees. 1 - 36 Executive Summary TheCommunity Center Operations and Maintenance Division is responsible for the operations and maintenance of the Community and Senior Center at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the residents of Encinitas. A wide variety of activities and events are available to people of all ages. Activities include concerts, recitals, seminars and workshops, instructional classes, wedding receptions, community group meetings, teen special programs, festivals, indoor youth and adult sports leagues and clinics, preschool activities, senior citizen activities and events, senior citizen outreach services, family enrichment nights, children and teen after school activities and community special events. The Division also provides staff support for the Senior Commission. The budget in this division increased slightly in both years due to normal personnel cost increases. Staff is also proposing an $800 increase to the budget due to increased fuel costs. The Parks and Recreation Department also oversees the contract with the County of San Diego Department of Animal Services. Service includes dog licensing, emergency medical care for stray injured dogs and cats, adoption services, owner notification of lost licensed dogs, public education and informational programs, rabies prevention, enforcement of local and state animal laws, spay/neuter rebate and referral programs and kennel licensing. Dead animal removal from public streets, property and right- of-way is provided through a separate contract with a private firm. Staff is proposing moving $1,400 in funding for the annual Pet Health Expo from this Division to the Recreation Services Division, as this event is now produced by the Recreation Division. 1 - 37 Executive Summary PERSONNEL SUMMARY AND CHANGES The number of employees is measured in full-time equivalent (F.T.E.) units. One F.T.E. works full time, 2,080 hours per year; a half-time employee working 1,040 hours per year counts as 0.5 F.T.E. For fiscal year 2010-11, the City and Water District total authorized full-time equivalents is 236.90. The proposed budget reflects a slight reduction of .05 in the Engineering department adjusting the total F.T.E. count to 236.85. The F.T.E.’s are allocated by department as follows: Department FY10-11 FY11-12 City Clerk 5.00 5.00 City Manager 27.35 27.35 Finance 11.90 11.90 Planning 26.75 26.75 Fire/Marine Safety 63.00 63.00 Public Works 54.25 54.25 Engineering 27.47 27.42 Parks/Recreation 21.18 21.18 Total: 236.90 236.85 The City provides a number of services by contract and sets performance/service standards, but does not dictate the number of persons required to implement the service. Where the number of persons providing the service is known, we have provided the information below: Law Enforcement (provided through a contract with the County of San Diego) Patrol Deputies 25.59 Traffic Deputies 5.90 Motorcycle Deputies 4.00 Special Purpose Officers 5.80 Community Service Officers 3.50 Sergeants 4.67 Detectives 6.00 Detective Sergeant .60 Total: 56.06 Building Services (provided by Esgil Corporation) Building Official 1.00 Building Inspector .90 Counter Staff 1.50 Total: 3.40 1 - 38 Executive Summary Engineering Inspection Services (provided by Geopacifica) Clean Water Inspector .89 Engineering Inspectors 1.69 Geotechnical Consultant .45 Total: 3.03 Legal Services (provided by Sabine & Morrison) 1 Attorney (on retainer), additional attorneys as needed Community and Senior Center Operations 13 Part-time/contractual staff at any given time to assist the public with facility rentals and events and also provide general customer services and support for center operations (These part- time/contractual staff serve on an as needed basis and typically do not maintain a permanent work schedule). Recreation Services 9 Part-time /contractual staff at any given time to assist in event production (These part- time/contractual staff serve on an as needed basis and typically do not maintain a permanent work schedule). Seasonal Lifeguard Services 40 Ocean lifeguards (contract employees for summer beach coverage, off-season hazardous conditions coverage and Jr. Lifeguard program instruction) Other Contracts include: Custodial Services - Blue Moon (Community/Senior Center), Busy B’s (Civic Center, PW Yard and Library), T & T Janitorial (Park Restrooms) City parks and beaches parking lot cleaning – Canon Pacific Landscape Maintenance - Excel Landscaping (City Parks, Beaches, and Streetscapes), Blue Skies (City Parks, Beaches and Streetscapes), Pinnacle Landscaping (City Parks, Beaches and Streetscapes), K.R. Landscaping (PW Yard) Tree Maintenance - West Coast Arborists Animal Services - County of San Diego (excluding dead animal removal) Dead Animal Removal - D&D Disposal. Street Sweeping and Sidewalk Power Washing – Cannon Pacific Street Light and Traffic Signal Maintenance – Southwest Signal Vegetation Management – County of San Diego Probation Crews Traffic Striping and Legend Painting - Orange County Striping Services, Inc. Concrete Repair - Victor Concrete 1 - 39 Executive Summary The Human Resources Division of the City Manager Department is responsible for conducting routine maintenance on the City of Encinitas’ position classification system. Human Resources have divided the City’s position classification system into three different occupational categories (job families) and each year conducts a Classification Maintenance Project which reviews one of the three categories. This enables Human Resources (HR) to maintain the City’s position classification system on a three year cycle. The schedule for the Classification Maintenance Project is intended to coincide with the City’s budget cycle. Below are findings from the results of the FY2010-11 Classification Maintenance Project. As part of the classification and compensation program, the City’s HR Division has performed the Classification maintenance Project 2010-11 with the following results: Fire Department: Marine Safety Captain Current Classification/Pay Grade Proposed Classification/Pay Grade Marine Safety Captain Marine Safety Captain Grade 44 Grade 44 HR did find the Marine Safety Captain classification level of duties to more accurately reflect management category criteria. This management category of employment is considered an “At-Will” employment position. The current incumbent will retain his current employment property rights, but upon vacancy of the position the classification will be considered At-Will status. Other management category employment provisions will apply to this classification effective July 1, 2011. Fire Marshal Current Classification/Pay Grade Proposed Classification/Pay Grade Fire Marshal Fire Marshal (Fire Prevention Battalion Grade 61 Chief) Grade 61 HR did find for changing the title used for Fire Marshal, Grade 61 to Fire Marshal (Fire Prevention Battalion Chief), Grade 61 to reflect job title preference of the Encinitas Fire Department and title conventions used by some other fire departments. The intention is not to change the identified level or nature of work for the Encinitas Fire Marshal, but rather to provide honorary identification for the Fire Marshal within the management hierarchy of the Fire Department. This position will continue to be excluded from the provisions of the Firefighters Procedural Bill of Rights and Labor Code Section 4850 after the title change becomes effective July 1, 2011. 1 - 40 Executive Summary City Manager Department (Information Technology Division): Information Technology Project Manager I/II Current Classification/Pay Grade Proposed Classification/Pay Grade Information Technology Project Manager Information Technology Project Manager I/II Grade 43/44 Grade 43 Information Technology Supervisor Grade 44 HR did find in its review for 2 of existing positions of the Information Technology Project Manager II Grade 44 be reclassified to an Information Technology Supervisor classification at Grade 44. The new Information Technology Supervisor classification is responsible for the administration of separate fields within the Information Technology Division: Operations, Applications and Geographical Information Systems. The Information Technology Project Manager I/II, Grade 43/44 is recommended to become a single level classification of Information Technology Project Manager, Grade 43. One existing position of the Information Technology Project Manager I Grade 43 to remain in the single level classification at the current Grade 43. Proposed Reorganization - Information Technology Division: The Information Technology (IT) Department requested HR to include their proposed departmental re- organization in the annual Classification Maintenance Project. IT submitted their proposed changes in structure and classification duties to HR for review. If the IT Division’s proposed reorganization is approved by the budget authority HR findings are as follows: Information Technology Analyst I/II/III Current Classification/Pay Grade Proposed Classification/Pay Grade Information Technology Analyst III Information Technology Supervisor Grade 42 Grade 44 HR did find in its review of Information Technology Division’s proposed re-organization for reclassification of 1 of the 4 current Information Technology Analysts III, Grade 42, position to Information Technology Supervisor, Grade 44. The new title will more accurately reflect the proposed duties required of the position and the proposed organizational structure. Proposed Reorganization -Public Works Department: The Public Works (PW) Department requested HR to include their proposed departmental re- organization in the annual Classification Maintenance Project. PW submitted their proposed changes in structure and classification duties to HR for review. 1 - 41 Executive Summary If the Public Works Department/San Dieguito Water District reorganization is approved by the budget authority HR findings are as follows: Assistant Superintendent: Current Classification/Pay Grade Proposed Classification/Pay Grade Assistant SuperintendentSuperintendent Grade 42 Grade 45 HR did find in its review of the Public Works’ proposed re-organization for a reallocation of one of the 2 existing positions of the Assistant Superintendent, Grade 42 be reallocated to Superintendent, Grade 45 due to the proposed addition of the mid-management duties of overall water system infrastructure operations to the already established day to day administration of San Dieguito Water District water distribution system operations. Management Analyst I/II/III Current Classification/Pay Grade Proposed Classification/Pay Grade Management Analyst I/II/III Program Administrator Grade 24/25/42 Grade 43 HR did find in its review of the Public Works’ proposed re-organization for a reallocation of 1 of the 2 existing positions of the Management Analyst III, Grade 42 be reallocated to Program Administrator, Grade 43, due to the nature of the duties including utility billing, district budgeting and supervisory responsibility for water conservation programs and technical staff. Rather than create a unique classification (at the utility billing/finance supervisor pay grade 41 or 42) for the mixed duties assigned to this position, it is consistent with the City of Encinitas use of the consultant designed broad classification system to align the occupational definitions used for the existing broad class of Program Administrator to accommodate the budget requirements, managing the rate setting process and utility billing function duties assigned to this position upon reorganization. Engineer I/II: Current Classification/Pay Grade Proposed Classification/Pay Grade Engineer I/II Program Coordinator Grade 44/45 Grade 22 HR did find in its review of the Public Works’ proposed re-organization for a reallocation of the existing position of the Engineer I/II, Grade 44/45 to Program Coordinator, Grade 22. Proposed reorganization duties to be assigned to this position will require technical administrative leadership and unique water district administrative knowledge necessary to resolve procedural ambiguities and advance program operations in unusual situations. For a list of all city classification titles and salary ranges, please refer to the Appendices at the back of the budget document. For a copy of employee MOUs, please contact the Human Resources Division. 1 - 42 Executive Summary Capital Improvement Program Highlights The City adopts a six-year Capital Improvement Program (CIP) that is published in a separate document (See: Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2011-12 through Fiscal Year 2016-17). Many of the funds, including the General Fund, contribute funding to the capital plan. Unlike the operating budget, capital projects have assigned budget amounts that are not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These amounts may or may not be expended within a year’s time. The completion of these projects can take up to several years. “Work Projects” are distinct from “Capital Projects” in that they are more aptly described as one-time projects that are not capital items. Work projects usually include planning projects such as infrastructure assessments or updates to the General Plan. The capital plan is divided into seven categories. The first category is Work Projects/Studies and is the only category that contains projects that are non-capital in nature. This category includes projects such as large studies and IT projects. The other categories are Drainage, Wastewater, Public Facilities, Parks and Beaches, Streets and Rail, and Water. The following charts reflect the FY2011-12 capital plan by project category and funding source: FY2011-12 CIP by Category FY2011-12 CIP by Fund Special Projects Other Fund General Fund 1.7% 8.3% 27.8% Mitigation Fee Funds 3.0% HUTA (Gas Tax) 5.2% CDBG SDWD 1.6% 15.3% TransNet ESD/CSD 11.2% 25.9% Each year, City Management prioritizes all existing and proposed capital projects against a set of criteria. This prioritized list is then presented to the City Council at their Strategic Goal Setting Session. Projects are divided among five categories: Core Infrastructure Projects; Projects Substantially Underway; Projects With Restricted Funding; Projects Beyond Six Years; and All Other Projects. The first four categories are exempted from the prioritization process. All other projects are prioritized against the establish criteria. Projects are then ranked and divided into “Priority Tiers.” This exercise was conducted in December 2010 and the “Priority Tiers” were presented to Council in January 2011, in conjunction with the Council’s Strategic Goal Setting Session. 1 - 43 Executive Summary Below are the Priority Tiers endorsed by Council at the January 25, 2011 Strategic Goal Setting Session: Prioritized Tiers of Capital Projects 2011 Capital/Work Projects Priority Tiers TIER 1 Hall Property Park Development (Phase I) (Hall Property Off-Site Improvements) Safe Routes to Schools/Pathways Program Grade Separated Ped Rail Crossing - Santa Fe Drive Improvements at Leucadia Blvd./101/Vulcan Avenue Recreational Trails Development Moonlight Beach Design and Development (Phase I) N. Coast Hwy. 101 Streetscape Early Multi-Habitat Conservation Plan El Camino Real Storm Drain Channel Way Side Horn Warning System NOT RATED (Per Council Direction) Citizen Satisfaction Surve y TIER 2 3 Additional Grade Separated Ped. Rail Crossings Façade Improvement Program Playground Equipment Replacement Cottonwood Creek Outfall Replacement Habitat/Open Space Acquisition Traffic Safety & Calming Program Arroyo Drive Storm Drain Facilities Capital Replacement Master Plan Study (NEW!) TIER 3 Leucadia Boulevard Improvements (Phase II) Housing Element Update (Five Year Cycle) (NEW!) Cardiff Town Center Storm Drain Replacement Study El Camino Real Widening and Median Imp. (Design) 4th Street Storm Drain Cottonwood Creek Improvements (2nd /4th) Streets Zoning Code Update (NEW!) Downtown Encinitas Specific Plan Review (NEW!) Leucadia Specific Plan Review (NEW!) Mailing Notification Application (NEW!) 1 - 44 Executive Summary DEBT ADMINISTRATION The following table identifies the debt the City has issued, the outstanding principal, the principal and interest payments for FY2011-12, and the scheduled year of payoff. Long Term Obligations and Capital Leases OutstandingFY2011-12Final Repayment OriginalBalancePaymentPayment Bond/Lease NameSourceBond Issueat 6/30/11P & IFY 1997Certificates of Participation General Series A (Civic Center Bonds) Fund$7,550,000$3,130,000$604,2272017 2001 Lease Revenue Bonds General Series A (Park Facility) FundRefinanced$0$02031 2010 Lease Revenue Bonds General Series A (Park Project) Fund$19,530,000$18,450,000$1,408,1812031 2002 Association of Bay Area Governments General Fund, ESD & Lease Revenue SDWD$5,870,000$2,145,000$573,3352018 Bonds includes: 1992 COP General Fund $3,325,000$1,785,000$299,235 800MHz Communications System General Fund $950,000$175,000$178,500 HVAC General Fund Completed$0$0 Brush Truck/Pumper General FundCompleted$0$0 Pump Station (ESD) ESD$480,000$0$0 Meter Upgrade (SDWD) SDWD$795,000$185,000$95,600 Fire Truck General Fund $320,000$0$0 2004 Fire Apparatus Lease General Fund $361,897$0$02011 1999 SDWD Note to Badger Financing Authority SDWD Refinanced$0$02025 oeoager nancng 2007SDWDNttBdFii Authority SDWD$7,705,000$6,660,000$634,4192024 2004 Water Revenue Refunding Bonds SDWD$13,845,000$9,960,000$1,028,9502024 2003 CSD Note to SEJPACSD$8,735,000$5,300,000$745,0002020 2004 Housing AuthorityEHA$1,905,338$1,591,775$100,2652034 2006 Fire Apparatus LeaseGeneral Fund$350,000$54,248$56,6072012 2006 Lease Revenue Bonds-LibraryGeneral Fund$20,000,000$18,795,000$1,195,8362037 2007 Vac-Con LeaseGeneral Fund$231,358$108,339$39,1152014 2008 Roof LeaseGeneral Fund$2,100,000$1,766,757$183,5572023 Totals$88,183,593$67,961,119$6,569,492 Totals by Fund General Fund$54,718,255$44,264,344$3,965,258 Cardiff Sanitary Debt Service Fund8,735,0005,300,000745,000 Encinitas Sanitary Debt Service Fund480,00000 San Dieguito Water District Debt Fund 22,345,00016,805,0001,758,969 Encinitas Housing Authority 1,905,3381,591,775100,265 $88,183,593$67,961,119$6,569,492 1 - 45 This Page Intentionally Left Blank 1 - 46 CITY COUNCIL MISSION STATEMENT TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: LEADERSHIP AND VISION FOR THE CITY RESPECT FOR THE INDIVIDUAL A POSITIVE APPROACH TO SOLVING PROBLEMS FINANCIAL RESPONSIBILITY COMMITMENT TO PROVIDING ESSENTIAL SERVICES BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT SO THAT, IN THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY. - 14 7 Organizational Overview of the City of Encinitas General The City of Encinitas has a population of approximately 60,000 a Diego County along six miles of Pacific coastline. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs; flat topped coastal ar The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Residents and visitors alike take advantage of a wide range of activities and amenities offered by the City. The downtown area along Coast Highway 101 boasts a quaint and historic shopping district featuring unique architecture, quaint shops, sidewalk cafes and restaurants, public art and street lights adorned with flower baskets and artistic banne undeniably some of the most beautiful in the world. One can fin of beach that lie between Cardiff-by-the-Sea and Leucadia. The Citys trademark is its flower growing industry. Known as the Poinsettia Capital of the World, Encinitas has developed around its floral heritage culture. San Diego Botanic Garden, located in Encinitas, has one of the worlds most diverse plant collections including more than 20 unique gardens (including the interactive Hamilton Childrens Garden), a 60 foot waterfall in a tropical rain forest and North Americas largest display of bamboo. Organization and Administration The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the Sea, Leucadia and Olivenhain. As part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the City Council sits as the Board of Directors for the San Dieguito Water District. The Cardiff Sanitary District and the Encinitas Sanitary District were dissolved in October 20 Encinitas Fire Protection District was dissolved in June of 1995. All are now Departments of the City. The City and Water District are members of several joint power a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system and managing a solid waste landfill system. The City of Encinitas operates under the Council-Manager form of Government. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City, including the Water District, ha 236.85 authorized positions that provide most municipal services. significant portion of municipal A services are provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, sewer treatment, traffic signal and street light maintenance. The City has - 14 8 eight departments including City Manager, City Clerk, Finance, Planning and Building, Public Safety, Public Works, Engineering and Parks and Recreation. The City and Water District utilize fund accounting. Government modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audi The City of Encinitas encourages public participation through various citizen commissions. The Citys commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission, Commission for the Arts, Environme Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body. Photo: Self Realization Fellowship Gardens - 149 City of Encinitas Geographic Location Camp Pendleton County of San Diego Oceanside Vista San Marcos Escondido Carlsbad County of San Diego Encinitas Solana Beach Poway Del Mar County of San Diego LEUCADIA OLIVENHAIN Encinitas NEW City Hall ENCINITAS OLD City of _ ^ Santee San Diego ENCINITAS § ¨¦ I-5 CARDIFF BY THE SEA El Cajon La Mesa County of Lemon Grove San Diego Coronado National City Chula Vista County of San Diego City of Imperial Beach San Diego 1 -50 Budget Controls 1.A governmental fund accounting system is used to record the Citys financial transactions. The Biennial Operating Budget is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board (GASB) provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which have a restricted status. 2.Each department is directed to monitor fiscal activity within their individual divisions on a monthly basis. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A quarterly financial review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests in the first year of the biennial budget may be continued into the following fiscal year if approv 3.The Citys accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4.Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance and the Information Technology Division authorize end-users to certain accounting functions, such as inquiry, and designated account numbers for analysis. Additional financial transaction information is obtained through the Citys computer system. Each Department designates a staff member who is responsible for monitoring financial activity and interacting with the Finance Department to resolve financial issues. The City Council controls the budget through formal adoption before the beginning of each fiscal year for the City of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. - 51 1 Encinitas Community Statistical Profile as of July 1, 2011 Date of Incorporation October 1, 1986 Form of Government Council-Manager Population Approximately 60,000 Miles of Public Streets 180.17 Area of City within Incorporated Boundaries 12,534 acres, 19.57 square miles Area of Citys Sphere of Influence (November 4, 1998) 796 acres, 1.2 square miles Taxable Assessed Value (County Auditor/Controller June 2010) $1 Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations 1 Patrol Deputies 26 Supervisors 5 Detectives 7 Special Purpose Officers 6 Traffic Deputies 10 Community Services Officers 3.5 Recreation and Culture: Developed Parks 18 Undeveloped Parks 4 Parkland Acres Developed 276 Parkland Acres Undeveloped 58.55 Maintained Beaches/Accesses 7 Maintained Beach/Access Acreage 47.87 Habitat/Open Space Acreage 86.63 Viewpoints 8 Community and Senior Center 1 Libraries (one in Cardiff and one in Encinitas) 2 Marine Life Refuge 1 YMCA 1 Boys & Girls Club 1 Museum 1 Trails/ Streetscapes (miles) 40.5/10 Golf Course 1 City Housing: Total Units 24,877* Single Family Detached 13,558 Single-Family Multiple Unit 7,106 Multi-Family Dwelling Units 3,437 Mobile Homes 776 Occupied 23,295 Persons per Households 2.77 Vacancy Rate 6.4% * Source: www.sandag.org: August 2010 1 - 52 Encinitas Community Statistical Profile as of July 1, 2011 Hotels/Motels: Number of Lodging Properties 15 Total Number of Rooms 654 City Employment: City Total Authorized Positions, FY 2011-12 236.85 City Total Authorized Positions, FY 2012-13 236.85 Encinitas Sanitary Division Population 16,500 Square Miles 2.85 Cardiff Sanitary Division Population 19,600 Square Miles 12 Fire Stations Lifeguards Facilities Station 1, 415 Second Street Moonlight Beach, guarded year round Station 2, 1867 MacKinnon Avenue MLB North Tower, guarded summ Station 3, 801 Orpheus Avenue off-season pending conditions Station 4, 2011 Village Park Way D Street Tower, Station 5, 540 Balour Drive Stonesteps Tower, guarded summer Other Facilities Beacons Tower, guarded summer Civic Center, 505 S. Vulcan Avenue Grandview Tower, guarded su Public Works Yard, 160 Calle Magdalena Swamis Stat Library, 540 Cornish Drive off-season pending conditio The City also has one Subsidiary District and several Independen City boundaries. They include: Subsidiary Districts (City Council acts as Board of Directors) San Dieguito Water District Population 38,500 Number of connections 11,397 Single-Family 8,658 Multi-Family 1,737 Commercial 531 Agriculture 131 Landscape 228 Government 112 Source of Water County Water Authority 40% Lake Hodges 50% Recycled 10% Average Daily Usage 5.9 MGD 1 - 53 Encinitas Community Statistical Profile as of July 1, 2011 Other Independent Servicing Districts (Independent of City of Encinitas) Leucadia Wastewater District Population (estimate) 60,000 Square Miles 15.00 Number of EDU's 27,677 Olivenhain Municipal Water District Population (estimate) 66,872 Number of connections 21,658 Residential 20,469 Commercial/Irrigation 956 Agriculture 155 School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Special Districts &&&&&&&&&An independent unit of local governme perform a single government function or a restricted number of related functions. Looking North from Moonlight Beac 1 - 4 5 This Page Intentionally Left Blank 1 - 55 Organizational Chart The organizational chart on the following page displays the stru and its subsidiary districts. The chart reflects the overall re City Council including District oversight. The chart also shows between the Advisory Commissions and their respective Division/D Additional organization charts for each department can be found Expenditure Detail. See Table of Contents for page numbers. 1 -52 2 1 - 56 1-5 7 Fiscal Year 2011-12 and 2012-13 Budget Process City of Encinitas San Dieguito Water District The City and District is proposing a two-year biennial operating Councils review and approval. In accordance with the State Con first year of the document. The document is referred to as the months beginning in January. Under the leadership of the City M Based Budgeting (ZBB). The process also includes a detail review of the current Capital and the outcomes of the City Councils annual Strategic Goal Set Finance provides departments with guidelines and a calendar for the budget process. Departments submit their revenue projections and expenditure requests electronically thro financial software performs payroll budgeting which is controlle departments during the budget process. On January 18, 2011, the City Council received an economic updat conditions. Also, on January 18, 201 1, the City Council held the first of two public Strategic Goal Setting Sessions. Council received a report of the Citys fiscal strengths and challenges and proposed Priority capital projects. Public input is encouraged at all meetings. Staff then began developing the proposed budgets which included: Based on current economic conditions, analysis of all revenue fu available funds for Fiscal Year 2011-12 and 2012-13 including cu Processing Fees, Building Permit Fees, Business Registration Fee and Civic Center Facility Use Fees. All target reserves, including contingency reserves and budget s included in cashflow. Zero-Based Budgeting was utilized to calculate current levels of public safety, such as law enforcement and fire protection; infr information technology; continuous park and recreation services center. Departments submitted savings in the form of a Fiscal Realignmen second year of the two year budget and this budget level became current two budget process. Personnel costs were calculated based on current labor contracts Directors determined and agreed to what vacancies could remain v Fixed expenditures, such as debt service and capital outlay were All first time programs or services are introduced to Council as at the public workshops for City Council approval. This year, f Council approval. They include the addition of a Contract Progr with the implementation of the HR/Payroll ERP, funding to cover Programs and the maintenance for the Hall Property, and the addi the Planning and Building department to assist in purging of pla An Internal Cost Allocation analysis was completed for the proposed two year budget. Departments submit budget expenditure requests to the Finance Di Revenue projections are reviewed and finalized with the City Managers office. All requests are analyzed in depth at the Departmental meetings by the City Managers office. The Finance Department. 1 - 5 8 Fiscal Year 2011-12 and 2012-13 Budget Process Staff provided City Council and the Water Board with an overview on April 27 and May 25, 2011. City Council provided direction a Public input, concerning the proposed budget is invited at any o budgeting process, see the Executive Summary in this document. 1 - 5 9 Operating Budget/Capital Improvement Plan Development Process Overview Operating Budget: Fiscal Years 2011-12 & 2012-13 CIP: Fiscal Years 2011-12 to 2016-17 Year 1 Fiscal Year 2011-12 Year 2 Fiscal Year 2012-13 (1) Governmental Strategic Plan Second Year Revise January 18, 25, 2011 Council Members Management Team CIP Prioritization, Council Goal Setting December 2010 (2) Long-Range Planning Process Finance Distributes Guidelines & Calendars to Depts. (3) Operations & Capital Improvement Priorities February 2011 February 16, 2011 February 2012 (4) Mid-Year Operating Budget Review July-Dec 2010 activity. July-Dec 2011activity to City Council and Comprehensive CIP Report (5A) (5B) Capital Improvement Plan:Operating Budget: February 2011 Departments Prepare Capital & Work Projects D March 2011 and submit to City Mgrs Office Zero-Based Budgeting & submit to Finance (6) Resources Allocation February 2011 (Financial, Human Resources, Capital) Finance and March 2011 City Managers Office representatives Balance Requests (7) Multi-Year Operating Budget & CIP Development City Manager Department Directors Review Overall Budget Requests, New Programs, Cost Allocations and Review Financing of Capital Improvement Projects (8) Special Joint Meetings For Council/Board and Public Review & Input April 27, 2011 Workshops held in Spring (9) Final Budget and CIP Review & Adoption May/June 2012 May 25, 2011 May/June prior to New Fiscal Year (10) Quarterly Budget Reviews & Budget Adjustments October, February, April and July of each year 1 - 60 1 - 61 This Page Intentionally Left Blank 1 - 62 N lei 1 This Page Intentionally Left Blank Chapter 2 Ft wwories„ Charts and Graphs Budget Summary - All City Funds - Schedule A Fiscal Year 2010-2011 3rd Quarter Adjusted (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Projected2010/112010/11TransfersTransfersTransfersTransfersSumma FUND NAME (fund #)7/1/2010RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 GOVERNMENT FUNDS General (101) 16,716,01151,380,36946,283,837(368,568)360,570(3,018,412)(1,922, Self-Insurance (113)2,886,282860,8301,553,808282,529000(410,449)2,475,833 Special Projects Fund (119)1,117,91200039,8920039,8921,157,804 Civic Center Improvements (152)339,2131,070,00000(330,307)(903,906)(175,000)(339,213)0 Sales Tax Receivable (192)650,9070000000650,907 Jr Lifeguard Program Fund (135)7,261184,551184,551000007,261 Recreation Programs (146)(27,803)1,099,219992,1330000107,08679,283 S INFRASTRUCTURE FUND Gas Tax (201)246,7121,043,1701,068,9730000(25,803)220,909 Federal Transportation Grants (202)069,9430000(69,943)00 State Transportation Grants (203)483,526635,9810000(850,000)(214,019)269,507 Transnet (204)(530,378)1,217,8820000(1,050,000)167,882(362,496) Transportation Development Grants (205)1,943367000003672,310 Coastal Zone Management Fund (210)935,471231,548275,25539,50000( GRANT FUNDS Sr Nutrition Grant Fund (221)092,000138,53946,53900000 C.D.B. Grant (222) 0630,040347,816000(282,224)00 ffordable Housing (225)71,7131,570000001,57073,283 A Encinitas Housing Authority (226)114,4621,227,1501,244,2500000(17,100)97,362 Home Entitlement (227)01,148,5911,148,591000000 Government/Educational Access (228)409,300130,80049,428000081,372490,672 Recycling/Solid Waste/HHW (229)1,485,106415,205453,6540000(38,44 sset Forfeiture (261)103,2221,0145,0000000(3,986)99,236 A Special Law Enforcement (COPS) (262)0100,000100,000000000 Federal Special Law Enforce (263)016,48416,484000000 S DEVELOPMENT IMPACT FUND Park Improvement Fees (231)108,235124,6540000(150,000)(25,346)82,889 Park Acquisition Fees (234)(229,014)334,5410000(100,000)234,5415,527 Flood Control Fees (232)(5,654)74,2460000(50,000)24,24618,592 Traffic Mitigation Fees (233)741,614840,26500000840,2651,581,879 Open Space Fund (235)(1,446)22,6070000(15,000)7,6076,161 Recreation Trail Fees (236)7,8055,765000005,76513,570 Community Facilities (237)030,26300(30,263)0000 InLieu Curb Gutter Sidewalk (238)6,3916300000636,454 InLieu Underground Utilities (239)501,2574,930000004,930506,187 RTCIP-Regional Arterial System (241)34,771204,9615000000204,4612 Fire Mitigation Fees (272)039,89200(39,892)0000 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)140,22534,15436,7350000(2,581)137,644 Villanitas MID (291)222,52822,52516,99400005,531228,059 Cerro Street MID (292)221,63440,57331,04300009,530231,164 Encinitas Lighting-Citywide (295)440,4581,154,3251,240,013000(78,800)(164,488)275,970 Wiro Park (296)8,79011,08110,43000006519,441 Encinitas Ranch Dist. (297)912,334673,602570,932000(4,300)98,3701,010,704 Operations Subtotal:28,120,78865,175,16155,768,96600(3,922,318)( TOTAL CITYWIDE FUNDS: 28,120,78865,175,16155,768,96600(3,922,318)(5,001,848)482,02928, 2 - 2 Budget Summary - San Dieguito Water District & Enter Fiscal Year 2010-2011 3rd Quarter Adjusted (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Projected2010/112010/11TransfersTransfersTransfersTransfersSumma FUND NAME (fund #)7/1/2010RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 0213,8004,136,118003,922,318000 DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501)692,4734,711,4852,769,892000(1,941,593)0692,473 Capital Replacement (502)9,546,39151,2553,035,86000(713,800)1,941,593(1,756,812)7,789,579 Capital Expansion (503)(36,964)0000000(36,964) Debt Service (504)030,000743,80000713,800000 Rate Stabilization (506)1,228,76600000001,228,766 TOTAL CSD FUNDS11,430,6664,792,7406,549,5520000(1,756,812)9,673,854 ENCINITAS SANITARY DIVISION FUNDS Operations (521)368,5802,769,8751,534,025000(1,295,556)(59,706)308,874 Capital Replacement (522)2,590,9110942,0520001,295,556353,5042,944,415 Capital Expansion (523)1,569,531339,66300000339,6631,909,194 Rate Stabilization (525)905,8000000000905,800 S5,434,8213,109,5382,476,0770000633,4616,068,282 TOTAL ESD FUND SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)1,518,80712,735,7609,901,1080(113,117)(1,756,238)(668,642)296,65 Capital Replacement (534)7,854,065140,6612,437,786000758,642(1,538,483)6,315,582 Debt Service (536)001,756,238001,756,238000 Recycled Water (537)0500,000660,000000160,00000 Fleet Replacement (539)000000000 Rate Stabilization (535)820,070414,27400113,1170(250,000)277,3911,097,461 TOTAL SDWD FUNDS10,192,94213,790,69514,755,1320000(964,437)9,228,505 AFFORDABLE HOUSING STOCK Pacific Piines Condominiums (561)338,871223,323201,483000021,840360,711 TOTAL AFFORDABLE HOUSING338,871223,323201,483000021,840360,711 INTERNAL SERVICES FUNDS District Services (616)0962,412962,412000000 Fleet Maintenance (692)0473,800473,800000000 Vehicle Replacement (693)931,94615,00023,1720000(8,172)923,774 Machinery/Equipment Replacement (694)600,48390,000104,6980000(14 Fire Apparatus Replacement (695)223,4631,200,0001,200,00000000223,463 TOTAL INTERNAL FUNDS1,755,8922,741,2122,764,0820000(22,870)1,733,022 ,,,,,,,,,,,, 2915319124871308308824440039223180(2088818)27064373 TOTALS ALL FUNDS Transfers from City Funds(3,922,318) Capital Improvements - City(5,001,848) Total City and All Other Funds57,273,97990,046,46986,651,410000(5,001,848)(1,606,789)55,667,19 2 - 3 Budget Summary - All City Funds Fiscal Year 2011-2012 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Actual2011/122011/12TransfersTransfersTransfersTransfersSummaryB FUND NAME (fund #)7/1/2011RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 GOVERNMENT FUNDS General (101) 16,863,83552,536,20648,600,840523,564111,614(3,771,456)(3,858,36 Self-Insurance (113)2,475,8331,072,4821,615,193692,711000150,0002,625,833 Special Projects Fund (119)1,157,80400000(1,157,804)(1,157,804)0 Civic Center Improvements (152)000000000 Sales Tax Receivable (192)650,907000(29,250)00(29,250)621,657 Jr Lifeguard Program Fund (135)7,261147,762155,0230000(7,261)0 Recreation Programs (146) 79,2831,235,5811,138,805000096,776176,059 S INFRASTRUCTURE FUND Gas Tax (201)220,9091,764,0090(1,262,814)00(722,104)(220,909)0 Federal Transportation Grants (202)036,6000000(36,600)00 State Transportation Grants (203)269,5070000000269,507 Transnet (204)(362,496)1,336,1730000(1,552,896)(216,723)(579,219) Transportation Development Grants (205)2,310162000001622,472 Coastal Zone Management Fund (210)676,981238,553267,4740000(28,9 GRANT FUNDS Sr Nutrition Grant Fund (221)086,500132,74346,539000296296 Community Development Block Grant (222)0414,736186,962000(227,7700 ffordable Housing (225)73,283000000073,283 A Encinitas Housing Authority (226)97,3621,117,1731,158,5280000(41,355)56,007 Home Entitlement (227)0679,024679,024000000 Govt.Educational Access (228)490,672179,39248,618000(153,000)(22,226)468,446 Recycling/Solid Waste/HHW (229)1,446,657397,000460,9020000(63,90 sset Forfeiture (261)99,2365175,0930000(4,576)94,660 A Special Law Enforcement (COPS) (262)000000000 Federal Special Law Enforcement (263)010,00010,000000000 S DEVELOPMENT IMPACT FUND Park Development Fees (231)82,88976,1870000(150,000)(73,813)9,076 Park Acquisition Fees (234)5,527203,838000(100,000)(100,000)3,8389,365 Flood Control Fees (232)18,59235,1500000(50,000)(14,850)3,742 Traffic Mitigation Fees (233)1,581,879145,7580000(100,000)45,7581,627,637 Open Space Fund (235)6,16113,8150000(15,000)(1,185)4,976 Recreation Trail Fees (236)13,5703,524000003,52417,094 Community Facilities (237)018,27200(18,272)0000 InLieu Curb Gutter Sidewalk(238)6,4543200000326,486 InLieu Underground Utilities (239)506,1872,513000002,513508,700 RTCIP-Regional Arterial System (241)239,23265,479600000064,879304,111 Fire Mitigation Fees (272)064,09200(64,092)0000 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)137,64433,31934,8280000(1,509)136,135 Villanitas MID (291)228,05921,66017,00300004,657232,716 Cerro Street MID (292)231,16438,97527,675000011,300242,464 Encinitas Lighting-Citywide (295)275,9701,165,0591,233,723000(28,800)(97,464)178,506 Wiro Park (296)9,44111,0399,78300001,25610,697 Encinitas Ranch District (297)1,010,704671,411531,9210000139,4901,150,194 Operations Subtotal:28,602,81763,821,99356,314,73800(3,871,456)( TOTAL CITYWIDE FUNDS: 28,602,81763,821,99356,314,73800(3,871,456)(8,152,338)(4,516,539 2 - 4 Budget Summary - San Dieguito Water District & Enter Fiscal Year 2011-2012 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Projected2011/122011/12TransfersTransfersTransfersTransfersSumma FUND NAME (fund #)7/1/2011RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 0135,8004,243,863004,108,063000 DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501)692,4734,763,4952,879,114000(1,857,076)27,305719,778 Capital Replacement (502)7,789,57902,100,11900(715,000)1,857,076(958,043)6,831,536 Capital Expansion (503)(36,964)51,2550000051,25514,291 Debt Service (504)030,000745,00000715,000000 Rate Stabilization (506)1,228,76600000001,228,766 TOTAL CSD FUNDS9,673,8544,844,7505,724,2330000(879,483)8,794,371 ENCINITAS SANITARY DIVISION FUNDS Operations (521)308,8742,895,0301,539,925000(1,278,998)76,107384,981 Capital Replacement (522)2,944,41501,501,9560001,278,998(222,958)2,721,457 Capital Expansion (523)1,909,19480,4000000080,4001,989,594 Rate Stabilization (525)905,8000000000905,800 S6,068,2822,975,4303,041,8810000(66,451)6,001,831 TOTAL ESD FUND SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)1,815,46214,551,91112,033,5470(34,000)(1,760,879)(581,253)142,23 Capital Replacement (534)6,315,58250,0002,130,000000(322,885)(2,402,885)3,912,697 Debt Service (536)001,760,879001,760,879000 Recycled Water (537)0680,000680,000000000 Fleet Replacement (539)00105,0000523,73500418,735418,735 Rate Stabilization (535)1,097,46100000904,138904,1382,001,599 TOTAL SDWD FUNDS9,228,50515,281,91116,709,4260489,73500(937,780)8,290,725 AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)360,711233,789195,420000038,369399,080 TOTAL AFFORDABLE HOUSING360,711233,789195,420000038,369399,080 INTERNAL SERVICES FUNDS District Services (616)0980,712980,712000000 Fleet Maintenance (692)0511,366511,366000000 Vehicle Replacement (693)923,77448,000152,0580(317,104)00(421,162)502,612 Machinery/Equipment Replacement (694)585,785160,00092,0000(172,6 Fire Apparatus Replacement (695)223,463978,000600,00000(236,607)0141,393364,856 TOTAL INTERNAL FUNDS1,733,0222,678,0782,336,1360(489,735)(236,607)0(384,400)1,348,622 ,,,,,,,,,,,, 2706437326149758322509590038714560(2229745)24834628 TOTALS ALL FUNDS Transfers from City Funds(3,871,456) Capital Improvements - City(8,152,338) Total City and All Other Funds55,667,19089,971,75188,565,697000(8,152,338)(6,746,284)48,920,90 2 - 5 Budget Summary - All City Funds Fiscal Year 2012-2013 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Projected2012/132012/13TransfersTransfersTransfersTransfersSumma FUND NAME (fund #)7/1/2012RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 GOVERNMENT FUNDS General (101) 13,804,56353,448,63649,879,025335,88287,106(3,591,461)(1,070,100 Self-Insurance (113)2,625,8331,072,4861,536,077675,000000211,4092,837,242 Special Projects Fund (119)000000000 Civic Center Improvements (152)000000000 Sales Tax Receivable (192)621,657000(29,250)00(29,250)592,407 Jr Lifeguard Program Fund (135)0158,877158,877000000 Recreation Programs (146)176,0591,235,5811,144,443000091,138267,197 S INFRASTRUCTURE FUND Gas Tax (201)01,790,3570(1,057,421)00(732,936)00 Federal Transportation Grants (202)0632,6000000(632,600)00 State Transportation Grants (203)269,5070000000269,507 Transnet (204)(579,219)1,407,1730000(1,177,064)230,109(349,110) Transportation Development Grants (205)2,472162000001622,634 Coastal Zone Management Fund (210)648,060243,818268,6070000(24,7 GRANT FUNDS Sr Nutrition Grant Fund (221)29686,500132,74346,539000296592 C.D.B. Grant (222) 0390,771181,270000(209,501)00 ffordable Housing (225)73,283000000073,283 A Encinitas Housing Authority (226)56,0071,117,1731,157,6620000(40,489)15,518 Home Entitlement (227)0205,150205,150000000 Government/Educational Access (228)468,446179,39248,618000(26,25 Recycling/Solid Waste/HHW (229)1,382,755406,000467,0420000(61,04 sset Forfeiture (261)94,6605175,0930000(4,576)90,084 A Special Law Enforcement (COPS) (262)000000000 Federal Special Law Enforce (263)010,00010,000000000 S DEVELOPMENT IMPACT FUND Park Improvement Fees (231)9,07676,1870000076,18785,263 Park Acquisition Fees (234)9,365203,838000(100,000)(100,000)3,83813,203 Flood Control Fees (232)3,74248,2750000(50,000)(1,725)2,017 Traffic Mitigation Fees (233)1,627,637224,0280000(87,500)136,5281,764,165 Open Space Fund (235)4,97613,8150000(15,000)(1,185)3,791 Recreation Trail Fees (236)17,0943,524000003,52420,618 Community Facilities (237)018,27200(18,272)0000 InLieu Curb Gutter Sidewalk(238)6,4863200000326,518 InLieu Underground Utilities (239)508,7002,513000002,513511,213 RTCIP-Regional Arterial System304,111132,3891,3000000131,089435,200 Fire Mitigation Fees (272)039,58400(39,584)0000 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)136,13533,31935,7520000(2,433)133,702 Villanitas MID (291)232,71621,76417,16200004,602237,318 Cerro Street MID (292)242,46439,34329,99000009,353251,817 Encinitas Lighting-Citywide (295)178,5061,171,2851,263,369000(28,800)(120,884)57,622 Wiro Park (296)10,69711,0399,78700001,25211,949 Encinitas Ranch Dist. (297)1,150,194671,411537,3940000134,0171,284,211 Operations Subtotal:24,086,27865,095,81157,089,36100(3,691,461)( TOTAL CITYWIDE FUNDS: 24,086,27865,095,81157,089,36100(3,691,461)(4,129,751)185,23824, 2 - 6 Budget Summary - San Dieguito Water District & E Fiscal Year 2012-2013 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Actual2012/132012/13TransfersTransfersTransfersTransfersSummaryB FUND NAME (fund #)7/1/2012RevenuesExpensesOperatingOtherDebt ServiceCapital(Col. 3 0145,0004,106,461003,961,461000 DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501)719,7784,580,1702,970,495000(1,609,675)0719,778 Capital Replacement (502)6,831,53602,390,50700(715,400)1,609,675(1,496,232)5,335,304 Capital Expansion (503)14,29151,2550000051,25565,546 Debt Service (504)030,000745,40000715,400000 Rate Stabilization (506)1,228,76600000001,228,766 TOTAL CSD FUNDS8,794,3714,661,4256,106,4020000(1,444,977)7,349,394 ENCINITAS SANITARY DIVISION FUNDS Operations (521)384,9812,858,2721,582,584000(1,275,688)0384,981 Capital Replacement (522)2,721,45701,360,5760001,275,688(84,888)2,636,569 Capital Expansion (523)1,989,59480,4000000080,4002,069,994 Rate Stabilization (525)905,8000000000905,800 S6,001,8312,938,6722,943,1600000(4,488)5,997,343 TOTAL ESD FUND SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)1,957,69415,156,06113,188,5260(45,000)(1,753,150)(24,272)145,113 Capital Replacement (534)3,912,69750,0001,815,000000(138,272)(1,903,272)2,009,425 Debt Service (536)001,753,150001,753,150000 Recycled Water (537)0700,000700,000000000 Fleet Replacement (539)418,7350125,000045,00000(80,000)338,735 Rate Stabilization (535)2,001,59900000162,544162,5442,164,143 TOTAL SDWD FUNDS8,290,72515,906,06117,581,6760000(1,675,615)6,615,110 AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)399,080233,789196,973000036,816435,896 TOTAL AFFORDABLE HOUSING399,080233,789196,973000036,816435,896 INTERNAL SERVICES FUNDS District Services (616)0984,957984,957000000 Fleet Maintenance (692)0528,152528,152000000 Vehicle Replacement (693)502,61273,000176,0000000(103,000)399,612 Machinery/Equipment Replacement (694)481,154185,00075,0000000110,000591,154 Fire Apparatus Replacement (695)364,856678,000300,00000(270,000)0108,000472,856 TOTAL INTERNAL FUNDS1,348,6222,449,1092,064,10900(270,000)0115,0001,463,622 ,,,,,,,,,,,, 2483462826334056329987810036914610(2973264)21861364 TOTALS ALL FUNDS Transfers from City Funds(3,691,461) Capital Improvements - City(4,129,751) Total City and All Other Funds48,920,90691,429,86790,088,142000( 2 - 7 City Expenditures by Category - General Fund Only Fiscal Year 2011-2012 - Schedule A $55,595,478 Schedule A Operating Expenditures $48,600,840 Interfund Transfers-Operating 3,136,278 Interfund Transfers-Capital 3,858,360 Total Capital Outlay/Debt Service Personnel $156,363 $25,254,117 0.3% 45.4% Transfers-Operating $3,136,278 5.6% Capital Improvement Projects $3,858,360 6.9% Materials & Supplies $876,122 1.6% Internal Cost Allocation $939,366 1.7% Contracts & Services $21,374,872 38.5% s Detail: Contracts & Service Animal Regulation Contract $348,505Community & Senior Center $415,580 Park, Beach & Trails Maintenance $1,332,192Recreation Services $127,520 Street Maintenance/Flood Contracts $635,439StormWater Maintenance/PW $209,938 StormWater Maintenance/Eng $229,858Facility & Site Maintenance $677,623 Fire Dispatch $321,047SD County Sheriff-Law/Traffic Enforcement $11,760,500 Building Services Contract $901,695Outside Planning Services $136,085 Outside Engineering Services $509,073Economic Development $182,500 Legal Services $306,500Miscellaneous Contracts & Services $2,509,764 Comp. Software & Equip.Main/Support $456,883Finance $181,690 Central Services $132,480 2 - 8 City Revenue and Expenditures General Fund Only Fiscal Year 2011-2012 - Schedule A City Revenues: $52,536,206 Investment Earnings $347,069 0.7% Property Tax Sales Tax $32,276,832 $10,236,696 61.4% 19.5% Other Taxes $3,400,169 6.5% Motor Vehicle Licenses $169,984 Charges for Services 0.3% All Other $4,148,255 $1,957,201 7.9% 3.7% City Expenditures: $48,600,840 Parks & Recreation General Government $4,477,076 $9,377,766 9.2% Engineering Services 19.3% $3,941,896 8.1% Planning & Building $3,598,829 Public Works 7.4% $3,640,235 7.5% Fire and Marine Safety Law Enforcement Services $11,844,000 $11,721,038 24.4% 24.1% 2 - 9 City Expenditures by Category - General Fund Only Fiscal Year 2012-2013 - Schedule A $54,117,598 Schedule A Operating Expenditures $49,879,025 Interfund Transfrs-Operating 3,168,473 Interfund Transfers-Capital 1,070,100 TOTAL $54,117,598 Capital Outlay/Debt Service $148,598 0.3% Personnel $25,699,022 Transfers-Operating 47.5% $3,168,473 5.9% Capital Improvement Projects $1,070,100 Materials & Supplies 2.0% $864,444 1.6% Internal Cost Allocation $1,006,152 1.9% Contracts & Services $22,160,809 40.9% Detail: Contracts & Services Animal Regulation Contract $348,505Community & Senior Center $416,280 Park, Beach & Trail Maintenance $1,507,657Recreation Services $117,520 Street Maintenance/Flood Contracts $635,439StormWater Maintenance/PW $209,938 StormWater Maintenance/Eng $229,808Facility & Site Maintenance $700,751 Fire Dispatch $1,111,308SD County Sheriff-Law/Traffic Enforcement $12,296,465 Building Services Contract $901,695Outside Planning Services $138,455 Outside Engineering Services $484,339Economic Development $182,500 Legal Services $306,500Miscellaneous Contracts & Services $1,840,473 Comp., Software & Equip. Main/Support $423,226Finance $181,570 Central Services $128,380 2 - 10 City Revenue and Expenditures General Fund Only Fiscal Year 2012-2013 - Schedule A City Revenues: $53,448,636 Sales Tax $10,437,025 19.5% Property Tax $32,922,369 61.6% Other Taxes $3,442,369 6.4% Investment Earnings $347,069 0.7% Motor Vehicle Licenses All Other $169,984 $1,987,000 Charges for Services 0.3% 3.7% $4,142,820 7.8% City Expenditures: $48,879,025 Public Works $3,708,199 Fire and Marine 7.4% Safety Services Engineering Services $11,944,722 $4,001,459 24.0% 8.0% Parks & Recreation $4,671,193 9.4% General Government Law Enforcement $9,532,172 $12,379,965 19.1% Planning & Building 24.8% $3,641,315 7.3% 2 - 11 Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2011-2012 Revenues Total: $4,844,750 Connection Fees $51,255 1.1% Investment Earnings $30,000 0.6% Sewer Service Charges $4,763,495 98.3% Expenditures Total: $5,724,233 Capital Projects $2,100,119 36.7% Administration & Wastewater Collection $2,879,114 50.3% Debt Service $745,000 13.0% 2 - 12 Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2011-2012 Revenues Total: $2,975,430 Connection Fees $80,400 2.7% Investment Earnings $50,668 1.7% Sewer Service Charges $2,844,362 95.6% Expenditures Total: $3,041,881 FY 1997-98 Expenditures $3,066,011 Capital Projects $1,501,956 49.4% Administration & Wastewater Collection $1,539,925 50.6% 2 - 13 Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2012-2013 Revenues Total: $4,661,425 Connection Fees $51,255 1.1% Investment Earnings $30,000 0.6% Sewer Service Charges $4,580,170 98.3% Expenditures Total: $6,106,402 Capital Projects $2,390,507 39.2% Administration & Wastewater Collection $2,970,495 48.6% Debt Service $745,400 12.2% 2 - 14 Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2012-2013 Revenues Total: $2,938,672 Connection Fees $80,400 2.7% Investment Earnings $50,688 1.7% Sewer Service Charges $2,807,584 95.6% Expenditures Total: $2,943,160 Capital Projects $1,360,576 46.2% Administration & Wastewater Collection $1,582,584 53.8% 2 - 15 This page left intentionally blank 2 - 16 Schedule B Page 1 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed GOVERNMENTAL FUNDS GENERAL (101) Revenue73,476,62955,917,96051,380,36952,536,20653,448,636 Expenditures46,184,08945,609,28146,283,83748,600,84049,879,025 Net Revenues less Expenditure27,292,54010,308,6795,096,5323,935,3663,569,611 s Transfers from or(to) Other Fund(34,516,245)(11,842,047)(4,948,708)(6,994,638)(4,238,573) s Balance by Year (7,223,705)(1,533,368)147,824(3,059,272)(668,962) SELF-INSURANCE (113) Revenue925,5161,208,799860,8301,072,4821,072,486 Expenditures1,710,2341,809,9241,553,8081,615,1931,536,077 Net Revenues less Expenditure(784,718)(601,125)(692,978)(542,711)(463,591) s Transfers from or(to) Other Fund760,226611,142282,529692,711675,000 s Balance by Year (24,492)10,017(410,449)150,000211,409 SPECIAL PROJECTS FUND (119) Revenue314,702555,571000 Expenditures00000 Net Revenues less Expenditure314,702555,571000 s Transfers from or(to) Other Fund11,471,794(1,406,374)39,892(1,157,804)0 s Balance by Year 11,786,496(850,803)39,892(1,157,804)0 ) CIVIC CENTER IMPROVEMENTS (152 Revenue1,074,9721,091,4951,070,00000 Expenditures00000 Net Revenues less Expenditure1,074,9721,091,4951,070,00000 s Transfers from or(to) Other Fund(1,044,224)(1,012,053)(1,409,213)00 s Balance by Year 30,74879,442(339,213)00 SALES TAX RECEIVABLE (192) Revenue28,0000000 Expenditures00000 Net Revenues less Expenditure28,0000000 s Transfers from or(to) Other Fund0(43,493)0(29,250)(29,250) s Balance by Year 28,000(43,493)0(29,250)(29,250) 2 - 17 Schedule B Page 2 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed GOVERNMENTAL FUNDS (Con't) JUNIOR LIFEGUARD PROGRAM (135) Revenue00184,551147,762158,877 Expenditures00184,551155,023158,877 Net Revenues less Expenditure000(7,261)0 s Transfers from or(to) Other Fund00000 s Balance by Year 000(7,261)0 RECREATION PROGRAMS (146) Revenue1,103,9181,386,8391,099,2191,235,5811,235,581 Expenditures1,319,6431,242,438992,1331,138,8051,144,443 Net Revenues less Expenditure(215,725)144,401107,08696,77691,138 s Transfers from or(to) Other Fund00000 s Balance by Year (215,725)144,401107,08696,77691,138 INFRASTRUCTURE FUNDS GAS TAX FUND (201) Revenue1,166,8491,133,0401,043,1701,764,0091,790,357 Expenditures1,113,4181,041,9061,068,97300 Net Revenues less Expenditure53,43191,134(25,803)1,764,0091,790,357 s Transfers from or(to) Other Fund(125,000)00(1,984,918)(1,790,357) s Balance by Year (71,569)91,134(25,803)(220,909)0 FEDERAL TRANSPORTATION GRANTS (202) Revenue207,28156,95369,94336,600632,600 Expenditures00000 Net Revenues less Expenditure207,28156,95369,94336,600632,600 s Transfers from or(to) Other Fund(186,124)(61,281)(69,943)(36,600)(632,600) s Balance by Year 21,157(4,328)000 STATE TRANSPORTATION GRANTS (203) Revenue938,718875,022635,98100 Expenditures00000 Net Revenues less Expenditure938,718875,022635,98100 s Transfers from or(to) Other Fund(689,626)(903,979)(850,000)00 s Balance by Year 249,092(28,957)(214,019)00 2 - 18 Schedule B Page 3 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed INFRASTRUCTURE FUNDS (Con't) TRANSNET (204) Revenue2,061,537284,0501,217,8821,336,1731,407,173 Expenditures00000 Net Revenues less Expenditure2,061,537284,0501,217,8821,336,1731,407,173 s Transfers from or(to) Other Fund(931,786)(8,045,146)(1,050,000)(1,552,896)(1,177,064) s Balance by Year 1,129,751(7,761,096)167,882(216,723)230,109 TRANSPORTATION DEVELOPMENT FUND (205) Revenue137,881346,892367162162 Expenditures00000 Net Revenues less Expenditure137,881346,892367162162 s Transfers from or(to) Other Fund(132,628)(341,201)000 s Balance by Year 5,2535,691367162162 COASTAL ZONE MANAGEMENT FUND (210) Revenue275,608315,358231,548238,553243,818 Expenditures250,228271,424275,255267,474268,607 Net Revenues less Expenditure25,38043,934(43,707)(28,921)(24,789) s Transfers from or(to) Other Fund(92,500)(10,970)(214,783)00 s Balance by Year (67,120)32,964(258,490)(28,921)(24,789) GRANT FUNDS SENIOR NUTRITION PROGRAM (221)* Revenue0092,00086,50086,500 Expenditures00138,539132,743132,743 Net Revenues less Expenditure00(46,539)(46,243)(46,243) s Transfers from or(to) Other Fund0046,53946,53946,539 s Balance by Year 000296296 C.D.B.G. GRANT (222) Revenue157,727704,180630,040414,736390,771 Expenditures142,432242,914347,816186,962181,270 Net Revenues less Expenditure15,295461,266282,224227,774209,501 s Transfers from or(to) Other Fund(8,516)(490,511)(282,224)(227,774)(209,501) s Balance by Year 6,779(29,245)000 2 - 19 Schedule B Page 4 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed GRANT FUNDS (Cont'd) AFFORDABLE HOUSING FUND (225) Revenue12,067645,0701,57000 Expenditures7400000 Net Revenues less Expenditure11,327645,0701,57000 s Transfers from or(to) Other Fund0(798,035)000 s Balance by Year 11,327(152,965)1,57000 ENCINITAS HOUSING AUTHORITY (226) Revenue1,203,3711,124,4471,227,1501,117,1731,117,173 Expenditures1,078,4901,187,2831,244,2501,158,5281,157,662 Net Revenues less Expenditure124,881(62,836)(17,100)(41,355)(40,489) s Transfers from or(to) Other Fund(111,518)0000 s Balance by Year 13,363(62,836)(17,100)(41,355)(40,489) HOME ENTITLEMENT (227) Revenue13,232456,6111,148,591679,024205,150 Expenditures6,427615,1061,148,591679,024205,150 Net Revenues less Expenditure6,805(158,495)000 s Transfers from or(to) Other Fund00000 s Balance by Year 6,805(158,495)000 GOVERNMENTAL/ED ACCESS FUND (228) Revenue250,002262,657130,800179,392179,392 Expenditures66,708129,32749,42848,61848,618 Net Revenues less Expenditure183,294133,33081,372130,774130,774 s Transfers from or(to) Other Fund0(418,473)0(153,000)(26,250) s Balance by Year 183,294(285,143)81,372(22,226)104,524 RECYCLING/SOLID WASTE/HHW (229) Revenue556,818564,077415,205397,000406,000 Expenditures465,977302,636453,654460,902467,042 Net Revenues less Expenditure90,841261,441(38,449)(63,902)(61,042) s Transfers from or(to) Other Fund00000 s Balance by Year 90,841261,441(38,449)(63,902)(61,042) 2 - 20 Schedule B Page 5 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed GRANT FUNDS (Con't) ASSET FORFEITURE (261) Revenue31,4164,7121,014517517 Expenditures005,0005,0935,093 Net Revenues less Expenditure31,4164,712(3,986)(4,576)(4,576) s Transfers from or(to) Other Fund00000 s Balance by Year 31,4164,712(3,986)(4,576)(4,576) STATE SPECIAL LAW ENFORCEMENT (262) Revenue122,261121,641100,00000 Expenditures103,625100,000100,00000 Net Revenues less Expenditure18,63621,641000 s Transfers from or(to) Other Fund00000 s Balance by Year 18,63621,641000 FEDERAL SPECIAL LAW ENFORCEMENT (263) Revenue10,64016,70816,48410,00010,000 Expenditures090,71116,48410,00010,000 Net Revenues less Expenditure10,640(74,003)000 s Transfers from or(to) Other Fund00000 s Balance by Year 10,640(74,003)000 DEVELOPMENT IMPACT FUNDS PARK IMPROVEMENT FEES (231) Revenue10,28166,503124,65476,18776,187 Expenditures00000 Net Revenues less Expenditure10,28166,503124,65476,18776,187 s Transfers from or(to) Other Fund00(150,000)(150,000)0 s Balance by Year 10,28166,503(25,346)(73,813)76,187 FLOOD CONTROL FEES (232) Revenue178,201190,10774,24635,15048,275 Expenditures00000 Net Revenues less Expenditure178,201190,10774,24635,15048,275 s Transfers from or(to) Other Fund(51,595)(46,819)(50,000)(50,000)(50,000) s Balance by Year 126,606143,28824,246(14,850)(1,725) 2 - 21 Schedule B Page 6 of 11 Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed DEVELOPMENT IMPACT FUNDS (Con't) TRAFFIC MITIGATION FEES (233) Revenue627,166631,586840,265145,758224,028 Expenditures00000 Net Revenues less Expenditure627,166631,586840,265145,758224,028 s Transfers from or(to) Other Fund(485,775)548,6460(100,000)(87,500) s Balance by Year 141,3911,180,232840,26545,758136,528 PARK ACQUISITION FEES (234) Revenue100,885175,390334,541203,838203,838 Expenditures00000 Net Revenues less Expenditure100,885175,390334,541203,838203,838 s Transfers from or(to) Other Fund(100,000)(250,000)(100,000)(200,000)(200,000) s Balance by Year 885(74,610)234,5413,8383,838 OPEN SPACE FUND (235) Revenue(1,601)9,57822,60713,81513,815 Expenditures00000 Net Revenues less Expenditure(1,601)9,57822,60713,81513,815 s Transfers from or(to) Other Fund00(15,000)(15,000)(15,000) s Balance by Year (1,601)9,5787,607(1,185)(1,185) RECREATION TRAIL FEES (236) Revenue(436)2,4115,7653,5243,524 Expenditures00000 Net Revenues less Expenditure(436)2,4115,7653,5243,524 s Transfers from or(to) Other Fund00000 s Balance by Year (436)2,4115,7653,5243,524 COMMUNITY FACILITIES (237) Revenue(2,300)12,53830,26318,27218,272 Expenditures00000 Net Revenues less Expenditure(2,300)12,53830,26318,27218,272 s Transfers from or(to) Other Fund0(15,975)(30,263)(18,272)(18,272) s Balance by Year (2,300)(3,437)000 2 - 22 Schedule B Page 7 of 11 Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed DEVELOPMENT IMPACT FUNDS (Con't) IN LIEU SIDEWALKS, CURBS & GUTTERS (238) Revenue880292633232 Expenditures00000 Net Revenues less Expenditure880292633232 s Transfers from or(to) Other Fund00000 s Balance by Year 880292633232 IN LIEU UNDERGROUND UTILITIES (239) Revenue129,038356,4164,9302,5132,513 Expenditures00000 Net Revenues less Expenditure129,038356,4164,9302,5132,513 s Transfers from or(to) Other Fund00000 s Balance by Year 129,038356,4164,9302,5132,513 RTICP-REGIONALARTERIAL SYSTEM (241) Revenue034,771204,96165,479132,389 Expenditures005006001,300 Net Revenues less Expenditure034,771204,46164,879131,089 s Transfers from or(to) Other Fund00000 s Balance by Year 034,771204,46164,879131,089 FIRE MITIGATION FEES (272) Revenue87,124184,61139,89264,09239,584 Expenditures00000 Net Revenues less Expenditure87,124184,61139,89264,09239,584 s Transfers from or(to) Other Fund(35,075)(239,521)(39,892)(64,092)(39,584) s Balance by Year 52,049(54,910)000 LIGHTING AND LANDSCAPE DISTRICTS VILLAGE PARK MID (290) Revenue38,23039,92934,15433,31933,319 Expenditures39,80134,97836,73534,82835,752 Net Revenues less Expenditure(1,571)4,951(2,581)(1,509)(2,433) s Transfers from or(to) Other Fund00000 s Balance by Year (1,571)4,951(2,581)(1,509)(2,433) 2 - 23 Schedule B Page 8 of 11 Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed LIGHTING AND LANDSCAPE DISTRICTS (Cont'd) VILLANITAS ROAD (291) Revenue27,17129,91722,52521,66021,764 Expenditures15,46115,05216,99417,00317,162 Net Revenues less Expenditure11,71014,8655,5314,6574,602 s Transfers from or(to) Other Fund00000 s Balance by Year 11,71014,8655,5314,6574,602 CERRO STREET (292) Revenue44,15048,48240,57338,97539,343 Expenditures18,74925,62031,04327,67529,990 Net Revenues less Expenditure25,40122,8629,53011,3009,353 s Transfers from or(to) Other Fund00000 s Balance by Year 25,40122,8629,53011,3009,353 ENCINITAS LIGHTING DISTRICT - CITYWIDE (295) Revenue1,102,3221,145,6381,154,3251,165,0591,171,285 Expenditures1,131,6381,168,2611,240,0131,233,7231,263,369 Net Revenues less Expenditure(29,316)(22,623)(85,688)(68,664)(92,084) s Transfers from or(to) Other Fund35,119(81,177)(78,800)(28,800)(28,800) s Balance by Year 5,803(103,800)(164,488)(97,464)(120,884) WIRO PARK (296) Revenue11,08311,75111,08111,03911,039 Expenditures12,52510,00610,4309,7839,787 Net Revenues less Expenditure(1,442)1,7456511,2561,252 s Transfers from or(to) Other Fund00000 s Balance by Year (1,442)1,7456511,2561,252 ENCINITAS RANCH LIGHTING DISTRICT (297) Revenue592,521787,900673,602671,411671,411 Expenditures468,759523,601570,932531,921537,394 Net Revenues less Expenditure123,762264,299102,670139,490134,017 s Transfers from or(to) Other Fund00(4,300)00 s Balance by Year 123,762264,29998,370139,490134,017 2 - 24 Schedule B Page 9 of 11 Revenue and Expenditure Summary by Fund Source FY 12-13 FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed AFFORDABLE HOUSING STOCK AFFORDABLE HOUSING STOCK (561) Revenue114,815223,418223,323233,789233,789 Expenditures260,131256,828201,483195,420196,973 Net Revenues less Expenditure(145,316)(33,410)21,84038,36936,816 s Transfers from or(to) Other Fund111,518132,000000 s Balance by Year (33,798)98,59021,84038,36936,816 DEBT SERVICE FUND DEBT SERVICE FUND (321) Revenue245,734224,020213,800135,800145,000 Expenditures4,449,0084,424,4574,136,1184,243,8634,106,461 Net Revenues less Expenditure(4,203,274)(4,200,437)(3,922,318)(4,108,063)(3,961,461) s Transfers from or(to) Other Fund3,719,5963,333,2833,922,3184,108,0633,961,461 s Balance by Year (483,678)(867,154)000 2 - 25 Schedule B Page 10 of 11 Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed INTERNAL SERVICE FUNDS DISTRICT SERVICES (616) Revenue798,569833,793962,412980,712984,957 Expenditures810,326814,183962,412980,712984,957 Net Revenues less Expenditure(11,757)19,610000 s Transfers from or(to) Other Fund00000 s Balance by Year (11,757)19,610000 FLEET MAINTENANCE (692) Revenue353,918491,983473,800511,366528,152 Expenditures643,294471,180473,800511,366528,152 Net Revenues less Expenditure(289,376)20,803000 s Transfers from or(to) Other Fund00000 s Balance by Year (289,376)20,803000 VEHICLE REPLACEMENT (693) Revenue827,998524,38815,00048,00073,000 Expenditures082,23723,172152,058176,000 Net Revenues less Expenditure827,998442,151(8,172)(104,058)(103,000) s Transfers from or(to) Other Fund000(317,104)0 s Balance by Year 827,998442,151(8,172)(421,162)(103,000) MACHINERY/EQUIPTMENT REPLACEMENT (694) Revenue0090,000160,000185,000 Expenditures00104,69892,00075,000 Net Revenues less Expenditure00(14,698)68,000110,000 s Transfers from or(to) Other Fund000(172,631)0 s Balance by Year 00(14,698)(104,631)110,000 FIRE APPARATUS REPLACEMENT (695) Revenue001,200,000978,000678,000 Expenditures001,200,000600,000300,000 Net Revenues less Expenditure000378,000378,000 s Transfers from or(to) Other Fund000(236,607)(270,000) s Balance by Year 000141,393108,000 2 - 26 Schedule B Page 11 of 11 Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr ActualActualApproved Proposed Proposed ENCINITAS SANITARY DIVISION ALL FUNDS Revenue2,862,1643,070,3533,109,5382,975,4302,938,672 Expenditures2,235,2522,295,5302,476,0773,041,8812,943,160 Net Revenues less Expenditure626,912774,823633,461(66,451)(4,488) s Transfers from or(to) Other Fund00000 s Balance by Year 626,912774,823633,461(66,451)(4,488) CARDIFF SANITARY DIVISION ALL FUNDS Revenue5,380,9126,110,0304,792,7404,844,7504,661,425 Expenditures4,953,9404,191,2366,549,5525,724,2336,106,402 Net Revenues less Expenditure426,9721,918,794(1,756,812)(879,483)(1,444,977) s Transfers from or(to) Other Fund00000 s Balance by Year 426,9721,918,794(1,756,812)(879,483)(1,444,977) 2 - 27 City Revenues - All Revenue Sources (Schedule A) FY2011-12 TOTAL REVENUE: $74,528,185 Internal Service Funds CSD & ESD Self-Insurance $2,678,078 Operating Funds $1,072,482 3.6% $7,658,525 Grant Funds 1.4% 10.3% $2,884,342 Development Impact 3.9% $628,660 Infrastructure Funds 0.9% Affordable Housing $3,375,497 Stock 4.5% $233,789 0.3% Miscellaneous Gov't EPFA Funds $135,800 $1,383,343 0.2% 2.0% Lighting & Landscape $1,941,463 2.6% General Fund $52,536,206 70.3% Detail: General Fund Property Tax $32,276,832Sales Tax $10,236,696 Other Taxes $3,400,169Investment Earnings $347,069 Motor Vehicle Licenses $169,984 Charges for Services $4,148,255 All Other $1,957,201 2 - 28 City Revenues - All Revenue Sources (Schedule A) FY2012-13 TOTAL REVENUE: $75,362,151 Internal Service Funds $2,449,109 Self-Insurance CSD & ESD Development Impact 3.2% $1,072,486 Operating Funds $762,457 1.4% $7,438,442 Grant Funds 1.0% 9.9% $2,395,503 3.2% Affordable Housing Infrastructure Funds Stock $4,074,110 $233,789 5.4% 0.3% Miscellaneous Gov't EPFA Funds $145,000 $1,394,458 0.2% 1.9% Lighting & Landscape $1,948,161 2.6% General Fund $53,448,636 70.9% Detail: General Fund Property Tax $32,922,369Sales Tax $10,437,025 Other Taxes $3,442,369Investment Earnings $347,069 Motor Vehicle Licenses $169,984Charges for Services $4,142,820 All Other $1,987,000 2 - 2 9 Detail of General Fund Revenues, Expenditures, and Transfers FY2010-11: 3rd Quarter Adjustments and Proposed FY2011-12 & FY2 Column 1 Column 2Column 3Column 4Column 6Column 7Column 8Column 9Column 1 FY 10-11FY 10-11FY10-11FY 11-12FY 12-13 % % Mid YearOff cycleRevised $ incr/decr from $ incr/decr from Proposed Proposed FY10-11 Budget change FY11-12 Budget change ReviseBudget Adoption Date 2/16/20114/27/2011 Revenues: Taxes: 1Property Taxes, Current Secured32,016,18532,016,18532,276,832260,6471%32,922,369645,5372% 2aSales Tax Triple Flip 2,575,3672,575,3672,626,87451,5072%2,676,12949,2552% 2bSales Taxes7,041,3027,041,3027,609,822568,5208%7,760,896151,0742% 3Transient Occupancy Tax922,568922,568942,24919,6812%961,09518,8462% 4Documentary Transfer Taxes280,000280,000285,6005,6002%291,3125,7122% 5Franchise Taxes2,146,8502,146,8502,172,31925,4691%2,189,96117,6421% 644,982,272044,982,27245,913,696931,4242%46,801,762888,0662% Total Taxes Other Revenues 7Licenses and Permits195,400195,400200,2554,8552%200,7555000% 8Intergovernmental Revenue582,273582,273771,087188,81432%783,58712,5002% 9Charges for Services4,012,3134,012,3134,148,255135,9423%4,142,820(5,435)0% 10Fines & Penalties800,030800,030729,750(70,280)-9%734,7505,0001% 11Use of Money733,081733,081693,662(39,419)-5%704,46210,8002% 12Other Revenue75,00075,00079,5004,5006%80,5001,0001% 132%2% TOTAL REVENUES51,380,369051,380,36952,536,2051,155,83653,448,636912,431 Expenditures: General Government: 14Community Projects54,00054,00064,00010,00019%75,00011,00017% 15Legislative/City Council378,278378,278371,618(6,660)-2%380,7519,1332% 16City Manager713,567713,567763,30749,7407%782,08618,7792% 17Arts Administration139,685139,685149,1849,4997%150,3561,1721% 18Economic Development206,100206,100182,500(23,600)-11%182,50000% 19Human Resources849,363849,363913,94964,5868%920,1546,2051% 20Library Operations 21Information Technology1,280,2911,280,2911,484,338204,04716%1,455,124(29,214)-2% 22Geographic Information643,323643,323620,611(22,712)-4%620,385(226)0% 23City Clerk556,518556,518568,05211,5342%570,4952,4430% 24Elections32,10032,100100(32,000)-100%32,10032,00032000% 25Legal Services291,500291,500308,50017,0006%308,50000% 26Financial Services1,493,689(41,630)1,452,0591,513,28061,2214%1,535,67522,3951% 27Central Services345,506345,506244,561(100,945)-29%241,394(3,167)-1% 28Non-Departmental 2,732,04352,6302,784,6732,193,766(590,907)-22%2,277,65283,8864% 299,715,96311,0009,726,9639,377,766(349,197)-4%9,532,172154,4062% Planning and Building: 30Customer Service/Admin790,246790,246837,62847,3826%842,2784,6501% 31Current Planning732,121732,121702,882(29,239)-4%741,15938,2775% 32Applicant Deposits25,50025,5006,000(19,500)-76%6,00000% 33Advanced Planning574,436574,436572,577(1,859)0%579,7997,2221% 34Code Enforcement463,497463,497492,25128,7546%484,150(8,101)-2% 35Building Services983,323983,323987,4914,1680%987,9294380% 363,569,12303,569,1233,598,82929,7061%3,641,31542,4861% Public Safety: 37Law Enforcement11,263,50011,263,50011,760,500497,0004%12,296,465535,9655% 39Parking Enforcement83,5003,00086,50083,500(3,000)-4%83,50000% 4011,347,0003,00011,350,00011,844,000494,0004%12,379,965535,9655% 41Fire Administration539,521539,521569,59230,0716%578,0568,4641% 42Fire Operations & Support8,914,722(3,809)8,910,9139,427,773516,8606%9,602,311174,5382% 43Loss Prevention & Planning623,074623,074651,03727,9634%660,9029,8652% 44Disaster Preparedness158,410158,410157,984(426)0%169,46711,4837% 45Marine Safety Services849,668849,668914,65264,9848%933,98619,3342% 4611,085,395(3,809)11,081,58611,721,038639,4526%11,944,722223,6842% 2 - 3 0 Detail of General Fund Revenues, Expenditures, and Transfers FY2010-11: 3rd Quarter Adjustments and Proposed FY2011-12 & FY2 Column 1 Column 2Column 3Column 4Column 6Column 7Column 8Column 9Column 1 FY 10-11FY 10-11FY10-11FY 11-12FY 12-13 % % Mid YearOff cycleRevised $ incr/decr from $ incr/decr from ProposedProposed FY10-11 Budget change FY11-12 Budget change ReviseBudget Adoption Date 2/16/20114/27/2011 Public Works: 47Administration233,431233,431245,33811,9075%244,855(483)0% 48Emergency Flood Control 49Street Maintenance488,23917,000505,2391,652,4421,147,203235%1,679,19726,7552% 50Facility Maintenance-Civi287,554287,554322,28234,72812%326,7784,4961% c 51Facility Maintenance-Fire Statio163,262163,262187,48024,21815%191,7194,2392% n 52Facility Maintenance-PW Yard198,563198,563203,4754,9122%211,8308,3554% 53Facility Maintenance-Librar265,035265,035275,19910,1644%282,4217,2223% y 54Storm Water Maintenance659,022(17,000)642,022629,922(12,100)-2%645,42415,5022% 55Storm Water Flood Control135,222135,222124,097(11,125)-8%125,9751,8782% 562,430,32802,430,3283,640,2351,209,90750%3,708,19967,9642% Engineering Services: 57City Engineering2,252,2612,252,2612,463,123210,8629%2,514,17151,0482% 58Traffic Engineering768,729768,729712,341(56,388)-7%715,6573,3160% 59Storm Water Compliance751,004751,004766,43215,4282%771,6315,1991% 603,771,99403,771,9943,941,896169,9025%4,001,45959,5632% Parks and Recreation: 61Administration530,283530,283512,120(18,163)-3%527,91015,7903% 62Park Services1,174,2551,174,2551,207,20732,9523%1,382,025174,81814% 63Beach Services470,909470,909491,52420,6154%495,2223,6981% 64Recreational Trails99,80799,807122,54222,73523%122,6941520% 65Recreation Services576,528576,528625,88349,3559%620,605(5,278)-1% 66Community & Senior Center1,152,1571,152,1571,169,29517,1381%1,174,2324,9370% 67Animal Regulation349,905349,905348,505(1,400)0%348,50500% 684,353,84404,353,8444,477,076123,2323%4,671,193194,1174% 69Subtota5%3% 46,273,6410,19146,283,8348,600,842,317,0049,879,021,278,18 l780255 70Continuing Appropriations 711,278,185 TOTAL EXPENDITURES46,273,64710,19146,283,83848,600,8402,317,00249,879,025 Excess of Revenues 72(365,754) Over Expenditures5,106,722(10,191)5,096,5313,935,365(1,161,166)3,569,611 General Fund Transfers To/From Other City Funds 73 Transfers Out of GF 368,568368,568739,250721,539 74 Transfers In to GF149,94870,1551,374,4281,144,527 75 Transfers to Debt Service3,018,4123,018,4123,771,4563,591,461 76 Transfers to Capital Projects1,929,2981,922,2983,858,3601,070,100 77Total Transfers 5,166,3305,239,1236,994,6384,238,573 2 - 3 1 Operating Expenditures by Department All Funding Sources - Schedule A (Includes City and Internal Service Funds) Fiscal Year 2011-2012 General Government Parks & Recreation $11,041,577 $5,748,624 17.5% 9.1% Planning & Building Engineering Services $5,818,763 $6,064,303 9.2% 9.6% All Funding Sources Public Works $10,856,312 17.2% Law Enforcement $11,859,093 18.7% Fire & Marine Safety Services $11,876,061 18.7% General Government$ 11,041,577 Planning & Building$ 5,818,763 Law Enforcement11,859,093$ Fire and Lifeguard Services11,876,061$ Public Works*10,856,312$ Engineering Services6,064,303$ Parks & Recreation5,748,624$ $ 63,264,733 *Public Works Department includes Internal Service Fund expendi operating expenditure plans of $1,539,925 and $2,879,114 respec 2 - 32 Operating Expenditures by Department All Funding Sources -Schedule A (Includes City and Internal Service Funds) Fiscal Year 2012-2013 z General Government Parks & Recreation $11,116,867 $5,948,379 17.4% 9.3% Engineering Services $6,163,520 9.7% Planning & Building $5,382,370 8.4% All Funding Sources Public Works $10,792,430 16.9% Law Enforcement Fire & Marine Safety $12,395,058 Services 19.4% $12,103,599 18.8% General Government$ 11,116,867 Planning & Building$ 5,382,370 Law Enforcement$ 12,395,058 Fire and Lifeguard Services$ 12,103,599 Public Works*$ 10,792,430 Engineering Services$ 6,163,520 Parks & Recreation$ 5,948,379 $ 63,902,223 *Public Works Department includes Internal Service Fund expendit operating expenditure plans of $1,582,584 and $2,970,495 respec 2 - 33 Schedule C Page 1 of 4 Citywide Summary of Expenditures and Personnel FUND: (101) GENERAL FUND FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed EXPENDITURE SUMMAR L 22,881,208 23,275,632 23,421,464 25,254,117 25,699,022 PERSONNE MATERIALS AND SUPPLIES 770,141 658,347 710,848 876,122 864,444 CONTRACTS AND SERVICES 20,572,340 19,811,591 20,422,364 21,374,872 22,160,809 INTERNAL COST ALLOCATION 1,703,615 1,683,139 1,586,673 939,366 1,006,152 CAPITAL OUTLAY 256,785 180,572 142,488 156,363 148,598 46,184,089 45,609,281 46,283,83748,600,84049,879,025 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed CITYWIDE SUMMAR Full-Time Equivalents 190.48 188.23 183.68 190.18 190.18 2 - 34 Schedule C Page 2 of 4 Citywide Summary of Expenditures and Personnel FUND: (616) DISTRICT SERVICES FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed EXPENDITURE SUMMAR L 672,455 700,857 739,670751,931760,888 PERSONNE MATERIALS AND SUPPLIES 30,184 23,995 32,16536,77536,775 CONTRACTS AND SERVICES 42,435 32,717 53,64054,29454,294 INTERNAL COST ALLOCATION62,00553,690133,690133,000133,000 CAPITAL OUTLAY 3,247 2,924 3,247 4,7120 814,183 962,412980,712984,957 810,326 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed CITYWIDE SUMMAR Full-Time Equivalents 6.65 6.55 6.55 6.55 6.55 2 - 35 Schedule C Page 3 of 4 Citywide Summary of Expenditures and Personnel FUND: (229) RECYCLING/SOLID WASTE/HOUSEHOLD HAZARDOUS WASTE FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed EXPENDITURE SUMMAR L125,959110,340112,102116,628117,077 PERSONNE MATERIALS AND SUPPLIES13,74223111,00011,00011,000 CONTRACTS AND SERVICES286,329157,473294,230294,790300,481 INTERNAL COST ALLOCATION39,94734,59236,32238,48438,484 CAPITAL OUTLAY00000 465,977302,636453,654460,902467,042 CITYWIDE PERSONNEL DETAIL FY 12-13 (Number of Positions) FY 11-12 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Y Actual Actual Approved Proposed Proposed CITYWIDE SUMMAR Full-Time Equivalents0.800.700.700.700.70 2 - 3 6 Schedule C Page 4 of 4 Citywide Summary of Expenditures and Personnel BY FUND SOURCE All remaining operating funds contain only one department result the "Expenditure Plan" section of the Budget document (Section I the Table of Contents to locate financial data for the following SELF-INSURANCE FUND (113) SPECIAL PROJECTS FUND (119) JUNIOR LIFEGUARD PROGRAM FUND (135) RECREATION PROGRAMS FUND (146) DEBT ISSUANCE FUND (195) GAS TAX FUND (201) COASTAL ZONE MANAGEMENT FUND (210) SENIOR NUTRITION GRANT FUND (221) ADVANCED PLANNING AND HOUSING (222, 225, 226, 227, 561) DEVELOPMENT IMPACT FUNDS (231, 232, 233, 234, 235, 236, 237, 238 GOVERNMENT/EDUCATION ACCESS FUND (228) ASSET FORFEITURE FUND (261) SUPPLEMENTAL LAW ENFORCEMENT FUND (262) FEDERAL SPECIAL LAW ENFORCEMENT FUND (263) VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (290) VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) ENCINITAS LIGHTING AND LANDSCAPE-CITYWIDE (295) WIRO PARK (296) ENCINITAS LIGHTING AND LANDSCAPE-ZONE H (ENCINITAS RANCH) (297) DEBT SERVICE FUND (321) CARDIFF SANITATION DIVISION (501) ENCINITAS SANITARY DIVISION (521) PACIFIC PINES FUND (561) FACILITY/FLEET MAINTENANCE FUND (692) VEHICLE REPLACEMENT FUND (693) MACHINERY/EQUIPMENT REPLACEMENT FUND (694) FIRE APPARATUS REPLACEMENT FUND (695) 2 - 37 This page intentionally left blank 2 - 38 Schedule D Interfund Transfer Schedule - City Funds Fiscal Years 2011-12 and 2012-13 FY2011-12FY2012-13 FUND FROMFUND TOMOUNTMOUNTPURPOSE AA General (101)Self-Insurance (113)692,711675,000Provide for insurance division operations General (101)Sr Nutrition Program (221)46,53946,539Subsidize Sr Nutrition Program General (101)Debt Service (321)3,771,4563,591,461For Debt Service Payments 4,510,7064,313,000 General Fund Sub-Total HUTA (Gas Tax) Fund (201)General Fund (101)1,262,8141,057,421Provide for street maintenance costs Fire Mitigation Fees Fund (272)General (101)64,09239,584Offset costs of Fire Station Reconstruction Community Facilities Fund (237)General (101)18,27218,272Reimbursement to GF for capital Projects Sales Tax Receivable (192)General (101)29,25029,250Encinitas Ranch Sales Ta x Repayment (Fund 192) Parkland Acquisition Fund (234)Debt Service Fund (321)100,000100,000Fund debt service on the Park property purchase Vehicle Replacement Fund (693)SDWD Vehicle Replacement Fund (539317,1040One time transfer to separate SDWD vehicle replacement from City Machinery & EquipuipmentDebt Service Fund (321)172,6310One time transfer to separate SDWD Replacement Fund (694)mach & equip replacement from City Fire Apparatus Fund (695)Debt Service Fund (321)236,607270,000Lease payments on fire apparatus 6,711,4765,827,527 TOTAL TRANSFERS SUMMARY OF FUNDS RECEIVING TRANSFERS General Fund1,374,4281,144,527 Self Insurance Fund692,711675,000 Sr Nutrition Program Fund46,53946,539 Debt Service Fund4,108,0633,961,461 SDWD Vehicle Replacemnt Fund489,7350 6,711,4765,827,527 TOTAL TRANSFERS 2 - 39 Schedule D Interfund Transfer Schedule - Cardiff Sanitary Division Fiscal Years 2011-12 and 2012-13 FY2011-12FY2012-13 MOUNTMOUNTPURPOSE FUND FROMFUND TOAA 1,609,675 Funds in excess of the Operating Reserve Operating (501)Capital Replacement (502)1,857,076 Requirement are transferred for capital projects. Capital Replacement 502)Debt Service (504) 715,000 715,400SEJPA Debt Service payment. 2,325,075 TOTALS2,572,076 SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (502) 1,857,076 1,609,675 Debt Service Fund (504) 715,000 715,400 TOTAL TRANSFERS2,572,0762,325,075 2 - 40 Schedule D Interfund Transfer Schedule - Encinitas Sanitary Division Fiscal Years 2011-12 and 2012-13 FY2011-12FY2012-13 MOUNTMOUNTPURPOSE FUND FROMFUND TOAA 1,275,688 Funds in excess of the Operating (521)Capital Replacement (522)1,278,998 Operating Reserve Requirement are transferred for capital projects. 1,275,688 TOTAL TRANSFERS1,278,998 SUMMARY OF FUNDS RECEIVING TRANSFERS 1,275,688 Capital Replacement Fund (522)1,278,998 TOTAL TRANSFERS1,278,9981,275,688 2 - 41 PROJECTS BY FUND Schedule D-1 Page 1 of 2 ProjectsProposedProposed FY11-12FY 12-13 General Fund (101) Consultant Studies/Work Projects 1Community Satisfaction Survey20,0000 2Facade Improvement Incentive Program05,000 3Finance Studies (Fees and Liabilities)60,0000 5Early MHCP Implementation Program62,60062,600 6Downtown Encinitas Specific Plan Review050,000 7Management/Attorney Representatives for Union Negotiations with35,5600 IT Studies/Work Projects 8Digital Topography/GIS Basemap Updates & Enhancements50,00050,000 9Technology Replacement Project163,600115,000 Drainage Projects 11Storm Drain Repair Fund200,000200,000 12El Camino Real Channel Storm Drain Repairs/Improvements1,257,0000 13Arroyo Drive Stromdrain Phase Ii0200,000 Public Facilities 14Civic Center Improvements100,000100,000 15Facilities Master Plan65,0000 16Secondary EOC Setup67,4000 17Library HVAC Upgrade130,0000 Parks, Beaches & Recreation 18Hall Property EIR, Design and Development Phase I717,2000 20Recreational Trails Development Fund30,0000 21Playground Equipment Replacement150,0000 Streets & Rail Corridor 22Annual Street Overlay Program200,000200,000 27Rail Quiet Zone @ Chesterfield Avenue300,0000 28La Costa Avenue Improvements100,00087,500 30Way Side Horn Warning System Highway-Rail Grade Crossing150,0000 3,858,3601,070,100 TOTAL Special Projects Fund (119) 1Hall Property EIR, Design and Development Phase I1,157,8040 1,157,8040 TOTAL HUTA (Gas Tax) Fund (201) 1Annual Street Overlay Program722,104732,936 722,104732,936 TOTAL Federal Capital Grant Fund (202) 1FY12 State Homeland Security Grant36,6000 2HSIP Grant (Hall Property Offsite)0632,600 36,600632,600 TOTAL Transnet Fund (204) 1Annual Street Overlay Program277,896277,064 2Downtown Sidewalk Program 3Traffic Signal Modifications50,00050,000 4N. Coast Hwy 101 Streetscape650,000650,000 5Hall Property EIR, Design and Development Phase I(962,705)0 6Hall Property Offsite Improvements962,705 0 7Safe Route to Schools Programs200,000200,000 1,552,8961,177,064 TOTAL Community Development Block Grant Fund (222) 1Santa Fe Sidewalk Improvements227,7740 2CDBG Future Projects0209,501 227,774209,501 TOTAL 2 - 42 PROJECTS BY FUND Schedule D-1 Page 2 of 2 ProjectsProposedProposed FY11-12FY 12-13 Governmental/Education Access Fund (228) 1Secondary EOC Setup80,0000 2Equipment Updates73,00026,250 153,00026,250 TOTAL Park Development Fees (Fund 231) 1Hall Property EIR, Design and Development Phase I150,0000 150,0000 TOTAL Flood Control Fees (Fund 232) 1Storm Drain Repairs50,00050,000 50,00050,000 TOTAL Traffic Mitigation Fees (Fund 233) 1La Costa Avenue Improvements (Design)100,00087,500 100,00087,500 TOTAL Park Acquisition Fees (Fund 234) 1Habitat Watershed/Open Space Acquisition100,000100,000 100,000100,000 TOTAL Open Space Fund (Fund 235) 1Habitat Watershed/Open Space Unspecified Projects15,00015,000 15,00015,000 TOTAL Encinitas Lighting and Landscape Fund (Fund 295) 1Traffic Signals Red & Green LED Light Replacement28,80028,800 28,80028,800 TOTAL Cardiff Sanitary Division: Operating (501), Replacement (502), E & Rate Stabilization (506) 1CSD Share of CIP's @ San Elijo492,163499,797 2CSD Master Plan Implementation1,607,9561,890,710 2,100,1192,390,507 TOTAL Encinitas Sanitary Division: Operating Fund (521), Replacement F & Debt Service (524) 1Share of CIP at Encina Treatment Plant497,406602,326 2ESD Master Plan Implementation954,550708,250 3ESD Share of Batiquitos Pump Station50,00050,000 1,501,9561,360,576 TOTAL San Dieguito Water District: Operating (Fund 531), Expansion Fun Stablization Fund (535), Debt Service (536) & Recycled Water (53 1Motorized Actuators for Transmission Lines 100,000100,000 2Badger Plant Capital Acquisition40,00040,000 3Meter Replacement and Automation (II)100,000100,000 4Badger Master Plan Projects975,000975,000 5Water Infrastructure Improvements600,000600,000 6Recycled Water Rules and Regulations (Work Project)40,0000 7Utility Billing System Replacement (Work Project)150,0000 8SDWD Rate Study Update (Work Project)125,0000 2,130,0001,815,000 TOTAL 13,884,4139,695,834 SUBTOTALS FOR ALL PROJECTS less ESD/CSD/SDWD(5,732,075)(5,566,083) 8,152,3384,129,751 TOTALS FOR ALL PROJECTS 2 - 43 Capital Expenditures by Category All Funding Sources Fiscal Year 2011-2012 Consultant Services Street & Road & Studies Projects $808,560 $4,315,479 5.8% Drainage Projects 31.1% $1,507,000 10.9% Water Projects Wastewater Projects $1,815,000 $3,602,075 13.1% 25.9% Public Facility Park and Beach Projects Projects $479,000 $1,357,299 3.4% 9.8% Funding Source Included in Schedule A's General Fund (101)$ 3,858,360 Civic Center Improvement (152) 1,157,804 Grants (203) 758,704 Transnet Fund (204) 1,552,896 Coastal Zone Mgmt Fund (210) 153,000 CDGB (222) 227,774 Park Development Fees (231) 150,000 Park Acquisition Fees (234) 100,000 Flood Control Fees (232) 50,000 Traffic Mitigation Fees (233) 100,000 Open Space Fees (235) 15,000 Encinitas Lighting/Citywide (295) 28,800 Sub-Total - City Schedule A$ 8,152,338 Cardiff Sanitary Division (502/503) 2,100,119 Encinitas Sanitary Division (522) 1,501,956 San Dieguito Water District (534) 2,130,000 Total Projects - Schedule A$ 13,884,413 2 - 4 4 Capital Expenditures by Category All Funding Sources Fiscal Year 2012-2013 Consultant Services Drainage Projects & Studies $450,000 $337,650 CDBG Future 4.6% Wastewater Projects 3.5% Projects $3,751,083 $209,501 38.7% 2.2% Street & Road Projects $2,917,600 Public Facility 30.1% Projects Park and Beach Water Projects $100,000 Projects $1,815,000 1.0% $115,000 18.7% 1.2% Funding Source Included in Schedule A's General (101)$ 1,070,100 Gas Tax (201) 732,936 Federal Transportaion Grants (202) 632,600 Transnet (204) 1,177,064 CDGB (222) (Future Projects) 209,501 Govt Educational Access (228) 26,250 Park Acquisition Fees (234) 100,000 Flood Control Fees (232) 50,000 Traffic Mitigation (233) 87,500 Open Space Fund (235) 15,000 Encinitas Lighting/Citywide (295) 28,800 Sub-Total - City Schedule A$ 4,129,751 Cardiff Sanitary Division (502) 2,390,507 Encinitas Sanitary Division (522) 1,360,576 San Dieguito Water District (534) 1,815,000 Total Projects - Schedule A$ 9,695,834 2 - 4 5 Schedule E Internal Service Fund Types Fiscal Years 2011-12 & 2012-13 An internal service fund is used to account for the financing of departments on a cost reimbursement basis. An internal service achieve a higher level of operating efficiency and eliminate dup centralized activity are recovered from the departments and divi type of funds. WASTEWATER SUPPORT SERVICES (FUND # 616) This fund accounts for the services provided by City personnel t Division. The services include administration, sewer line clean fund does not accrue any fund balance, reimbursement revenues eq FLEET MAINTENANCE (FUND # 692) This fund accounts for the services provided by City personnel t equipment in their operations. The services include routine mai apparatus and Wastewater and Stormwater heavy equipment. This f reimbursement revenues equal expenses. VEHICLE REPLACEMENT (FUND # 693) MACHINERY & EQUIPMENT REPLACEMENT (FUND #694) FIRE APPARATUS REPLACEMENT (FUND #695) The replacement funds were established to centralize the budgeti replacement charge is calculated and charged annually to the Gen to the Replacment Funds. Vehicles, equipment and fire apparatus end of it's useful life. Any additions to the fleet must be app Internal Cost Allocation Cities are required to periodically prepare a comprehensive Inte service charges to operating departments and to related entities from City general government activities. The City updated its P FY2012-13. The report serves two principal purposes: (1) establ charges to funds and operations other than the general fund and service charges to general fund divisions and departments that p services. Certain funds and activities that receive general fund the Section 8 housing assistance program have their support char benefit to subsidizing these types of activities, and charging t provide those services. City support services include City Coun Finance, Human Resources, Information Technology, and the debt s preparation for the current two-year operating budget, staff and Plan based on preliminary budget amounts with some minor modific presented to the City Council on April 27th, 2011 for adoption. Cost Plan also calcualates the charges for Fleet Maintenance (se services disucssed under Internal Service funds above (Wastewate Finance and Public Works staff, and are not a part of the Plan. 6 2 - 4 Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 There is a sub-total at the end of each Department (General Goved Recreation). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr Approved Approved Approved ProposedProposed DEPARTMENT/POSITION GENERAL GOVERNMENT CITY COUNCIL Executive Secretary (Council Secretary)1.001.001.001.001.00 City Council Subtotal1.001.001.001.001.00 LEGAL SERVICES City Attorney - Contract0.000.000.000.000.00 0.000.000.000.000.00 City Attorney Subtotal CITY MANAGER City Manager1.001.001.001.001.00 1 0.000.001.001.001.00 Deputy City Manager 1 1.001.000.000.000.00 Assistant to City Manager 2 0.000.001.001.001.00 Senior Management Analyst 2 1.001.000.000.000.00 Management Analyst I, II, III Executive Secretary1.001.001.001.001.00 Arts Administrator1.001.001.001.001.00 Intern0.500.500.500.500.50 City Manager Subtotal5.505.505.505.505.50 Human Resources Division Department Manager I, II (Personnel Officer)1.001.001.001.001.00 Human Resources Supervisor1.001.001.001.001.00 3 0.000.003.253.253.25 Human Resources Analyst I, II, III 3 3.753.750.500.000.00 Human Resources Technician I, II, /HR Analyst 3 0.000.000.000.500.50 Human Resources Technician I, II Program Assistant I, II, III0.600.600.600.600.60 6.356.356.356.356.35 Human Resources Subtotal Information Technology (IT)/Geographic Information Systems (GIS) Department Manager I, II (IT Manager)1.001.001.001.001.00 IT Project Manager I, II (IT Division)1.001.001.000.000.00 5 0.000.000.002.002.00 IT Supervisor (IT Division) Information Technology Analyst I, II, III5.005.005.004.004.00 4 0.000.001.001.001.00 Information Technology Technician I, II 5 0.000.000.001.001.00 IT Supervisor (GIS Division) 5 2.002.002.001.001.00 IT Project Manager (GIS Division) 4 0.750.752.002.002.00 G.I.S. Analyst I, II, III 4 0.501.000.000.000.00 Intern - G.I.S. 10.2510.7512.0012.0012.00 IT/GIS Subtotal 1 FY2010-11Position Reclassified from Assistant to the City Manage 2 FY2010-11 Position Reclassified from Management Analyist I, II, 3 FY2010-11 HR Analyst Reclassified as HR Analyst I, II, III and H 4 FY2010-11 1.0 GIS Intern Reclassified as GIS Analyst I, II, III, 5 FY2010-11 IT/GIS Project Manager I/II Reclassified as IT/GIS Sup 2 - 4 7 Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed CITY MANAGERS OFFICE - Continued Risk Management Division Department Manager I, II (Risk Manager)1.001.001.001.001.00 Risk/Safety Analyst I, II, III1.001.001.001.001.00 Program Assistant I, II, III0.500.500.500.500.50 2.502.502.502.502.50 Risk Management Subtotal City Manager's Subtotal24.6025.1026.3526.3526.35 CITY CLERK Department Director (City Clerk)1.001.001.001.001.00 Deputy City Clerk1.001.001.001.001.00 Program Coordinator1.001.001.001.001.00 Program Assistant I, II, III2.002.002.002.002.00 City Clerk Subtotal5.005.005.005.005.00 FINANCE DEPARTMENT City Administration Department Director1.001.001.001.001.00 2 Finance Manager I, II, III 2.003.003.003.003.00 2 Management Analyst I, II, III1.500.500.500.500.50 1 Finance Analyst I, II, III 0.000.002.002.002.00 1 Accountant I, II2.902.901.401.401.40 Finance Technician I, II, III 4.504.504.004.004.00 City Administration Services Subtotal11.9011.9011.9011.9011.90 FINANCE DEPARTMENT San Dieguito Water District 3 Finance Supervisor 1.000.000.000.000.00 3 Finance Technician I, II, III1.000.000.000.000.00 3 0.950.000.000.000.00 Program Assistant I, II, III Water Administrative Services Subtotal2.950.000.000.000.00 Financial Services Subtotal14.8511.9011.9011.9011.90 1 FY2010-11 Reclassification of 1.50 Accountant Classification and 2 FY2008-09 Reclassification from Management Analyst III to Financ 3 FY2008-09 Move SDWD staff from Finance Department to Public Work General Government Total45.4543.0044.2544.2544.25 2 - 48 Department Personnel Summary - Fiscal Years 2008-09 through 2012 FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PLANNING & BUILDING Department Director1.001.001.001.001.00 Principal Planner I, II 2.002.002.002.002.00 Senior Planner I, II 3.003.003.003.003.00 Environmental Projects Manager1.001.001.001.001.00 Management Analyst I, II, III0.750.750.750.750.75 Program Administrator1.001.001.001.001.00 Code Enforcement Manager1.001.001.001.001.00 Planner I, II, III, IV8.508.508.508.508.50 Dept. Administrative Support Coordinator1.001.001.001.001.00 Code Enforcement Officer I, II, III 1.501.501.501.501.50 Program Coordinator1.001.001.001.001.00 Management Intern0.500.500.500.500.50 Program Assistant I, II, III 4.504.504.504.504.50 Planning & Building Subtotal26.7526.7526.7526.7526.75 Planning & Building Total26.7526.7526.7526.7526.75 PUBLIC SAFETY - Fire & Marine Safety Services Department Director1.001.001.001.001.00 Fire Deputy Chief3.003.003.003.003.00 Senior Management Analyst 1.001.001.001.001.00 Management Analyst I, II, III1.001.001.001.001.00 Fire Marshal1.001.001.001.001.00 Senior Deputy Fire Marshal1.001.001.001.001.00 Deputy Fire Marshal I, II 3.003.003.003.003.00 Fire Captains 15.0015.0015.0015.0015.00 Fire Engineers15.0015.0015.0015.0015.00 2 1.001.001.000.000.00 Firefighters 2 14.0014.0014.0015.0015.00 Firefighter/Paramedics Program Assistant I, II, III1.001.001.001.001.00 Dept. Administrative Support Coordinator1.001.001.001.001.00 Marine Safety Captain1.001.001.001.001.00 Marine Safety Lieutenant 1.001.001.001.001.00 Marine Safety Sergeant2.003.003.003.003.00 1 5.005.000.000.000.00 Ocean Lifeguard I, II, Senior (Seasonal) Fire & Marine Safety Subtotal67.0068.0063.0063.0063.00 2 FY2011 Ocean Lifeguard I, II, Senior (Seasonal) are converted to 3 FY2011 Position Reclassifed to Firefighter/Paramedic. Public Safety Total67.0068.0063.0063.0063.00 2 - 49 Department Personnel Summary - Fiscal Years 2008-09 through 2012 FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PUBLIC WORKS City Support Department Director0.800.700.700.700.70 1 1.900.900.900.900.90 Superintendent Senior Management Analyst - PW0.800.900.900.900.90 Management Analyst I, II, III1.001.001.001.001.00 Fleet Maintenance Supervisor 1.001.001.001.001.00 Assistant Superintendent1.001.001.001.001.00 1 0.001.001.001.001.00 Utility & Maintenance Supervisor I, II Facilities Specialist 2.002.002.002.002.00 1 3.002.002.002.002.00 Utility & Maintenance Field Supervisor Heavy Equipment Mechanic I, II2.002.002.002.002.00 Dept. Administrative Support Coordinator0.700.000.000.000.00 Utility & Maintenance Tech. I, II, III, IV14.0014.0014.0014.0014.00 Program Coordinator0.700.850.850.850.85 1 0.001.001.001.001.00 Program Assistant I, II, III Intern0.500.500.500.500.50 City Support Subtotal29.4028.8528.8528.8528.85 PUBLIC WORKS Water District Support Department Director0.200.300.300.300.30 Assistant District Manager1.001.001.001.001.00 Senior Engineer1.001.001.001.001.00 5 0.000.000.001.001.00 Superintendent 1 & 5 1.001.001.000.000.00 Assistant Superintendent Senior Management Analyst - PW0.200.100.100.100.10 5 1.001.001.000.000.00 Engineer I, II 1 5.006.005.005.005.00 Utility & Maintenance Specialist I, II 1 2.001.001.001.001.00 Utility & Maintenance Field Supervisor 5 1.001.001.002.002.00 Program Coordinator 1 & 3 2.001.002.002.002.00 Engineering Specialist I, II 1 0.001.001.001.001.00 Water Conservation Specialist I, II Dept. Administrative Support Coordinator0.300.000.000.000.00 1 6.007.007.007.007.00 Utility & Maintenance Tech. I, II, III, IV 5 0.000.000.001.001.00 Program Administrator - SDWD 3 & 5 0.000.001.000.000.00 Management Analyst I, II, III- SDWD 2 & 3 Finance Supervisor 0.001.000.000.000.00 2 & 4 Finance Technician I, II, III 0.001.002.002.002.00 2 & 4 1.002.001.001.001.00 Program Assistant I, II, III 1 1.000.000.000.000.00 Customer Service Representative Water Support Subtotal22.7025.4025.4025.4025.40 Public Works Total52.1054.2554.2554.2554.25 1 Results of 2008-2009 Classification Maintenance Project 2 FY2008/09 1.0 Finance Supervisor, 1.0 Finance Technician and .95 Assistant to increase .95 to 1.0 FTE 3 FY 2010/11 Finance Supervisor position reclassifed as a Manageme 4 Results of 2009-2010 Classification Maintenance Project 5 Results of Reorganization of Water Support FY2011 2 - 5 0 Department Personnel Summary - Fiscal Years 2008-09 through 2012 FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed ENGINEERING City Department Director/ City Engineer1.001.001.001.001.00 Deputy City Engineer 1.001.001.001.001.00 Senior Engineer3.003.003.003.003.00 Senior Management Analyst1.001.001.001.001.00 Program Administrator (Clean Water) 1.001.001.001.001.00 Program Administrator (Coastal Zone) 0.900.900.900.850.85 Engineer I, II 6.006.006.006.006.00 Engineering Specialist I, II, III6.006.006.006.006.00 Superintendent (Public Works)0.100.100.100.100.10 Park and Beach Supervisor I, II0.820.820.820.820.82 Stormwater Environmental Spec. I, II, III 3.003.003.003.003.00 Dept. Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I, II, III (Engineering & Clean Water) 2.002.002.002.002.00 Program Coordinator (Public Works)0.300.150.150.150.15 1 0.500.000.000.000.00 Management Intern Traffic Intern 0.500.500.500.500.50 Engineering Subtotal28.1227.4727.4727.4227.42 1 Eliminate .50 Management Intern, transferred to G.I.S. in Inform Engineering Total28.1227.4727.4727.4227.42 2 - 5 1 Department Personnel Summary - Fiscal Years 2008-09 through 2012 FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PARKS & RECREATION Civic Center Location Department Director1.001.001.001.001.00 Park and Beach Superintendent 1.001.001.001.001.00 Recreation Superintendent 1.001.001.001.001.00 Park and Beach Supervisor I/II2.182.182.182.182.18 Senior Management Analyst1.001.001.001.001.00 Management Analyst I/II/III1.001.001.001.001.00 Department Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I/II/III1.001.001.001.001.00 Recreation Supervisor I/II3.003.003.003.003.00 Community & Senior Center Location Community Center Manager1.001.001.001.001.00 Senior Center Manae1.001.001.001.001.00 gr Facilities Specialist 1.001.001.001.001.00 Recreation Supervisor I/II 3.503.503.503.503.50 Program Assistant I/II/III2.502.502.502.502.50 Parks & Recreation Subtotal21.1821.1821.1821.1821.18 Parks & Recreation Total21.1821.1821.1821.1821.18 City Personnel Total240.60240.65236.90236.85236.85 Distribution of Personnel by Department FY2011-12 & FY2012-13 236.85 FTE's Parks & General Recreation TotalGovernment 9%Total Engineering 18% Total 12% Planning & Building Total 11% Public Works Public Safety Total Total 23% 27% 2 - 5 2 _ l w --�.. � d C: This Page Intentionally Left Blank Page 1 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjecteProjecte dd GENERAL FUND (Fund 101) Property Taxes Current Secured24,186,42124,448,65824,444,94224,669,83525,163,232 Property Taxes in Lieu of Vehicle License Fees5,069,2285,105,327 Current Unsecured870,287931,602900,000900,000918,000 Delinquent, Secured and Unsecured830,741670,949704,000704,000718,080 Homeowner Exemptions252,612257,711245,600245,600250,512 State Secured Unitary231,297235,261235,000235,000239,700 Supplemental, Secured, Unsecured, Delinquent584,909292,223379,000379,000386,580 Property Tax Subtotal32,025,49531,941,73132,016,18532,276,83232,922,369 Other Taxes Sales & Use7,436,6787,146,0067,041,3027,609,8227,760,896 Property Taxes in Lieu of Sales & Use2,713,6142,178,9302,575,3672,626,8742,676,129 Transient Occupancy Tax812,532699,620747,304762,250777,495 Transient Occupancy Tax-Short Term Rentals68,441244,776175,264180,000183,600 Documentary Transfer Tax280,034343,423280,000285,600291,312 Cable TV Franchises941,120969,304940,400949,804959,302 Gas & Electric Franchises812,637666,710806,450814,515822,660 Solid Waste Franchise408,973395,910400,000408,000408,000 Other Taxes Subtotal13,474,02912,644,67912,966,08713,636,86513,879,394 Licenses and Permits Business Operation24,07820,58420,00028,75528,755 Business Registration86,761118,980132,400128,000128,000 Security Alarm3,4354,0013,0003,0003,000 Nuisance/False Alarms26,78119,06320,00020,00020,000 Short Term Rental Permits17,46816,05015,00015,00015,000 License Fees and Permits8535,3735,0005,5006,000 Permits Subtotal159,376184,051195,400200,255200,755 3 - 1 Page 2 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 Projecte FUND REVENUE DESCRIPTIONActualActualEstimatedProjecte dd GENERAL FUND (Continued) Revenue from Other Agencies F.E.M.A. - City52,1120000 Federal Shared Revenue016,567000 ARRA010,200000 Motor Vehicle License Fees232,912189,115169,984169,984169,984 City State Mandate Reimbursements/All Other23,02633,32630,00030,00030,000 571,103583,603 Other Agency Revenue36,608232,519382,289 Other Agencies Subtotal344,658481,727582,273771,087783,587 Charges for Current Services Administrative Internal Cost Allocations1,633,7181,347,1741,414,5361,722,8381,722,838 SDWD Dev Support Services(33,089)(29,111)(29,900)(29,900)(29,900) Applicant Planning Service Overhead10,1434,98312,7503,0003,000 Engineering Support to CSD/ESD45,360109,81960,25760,25760,257 Other10,750342,854242,575100,000100,000 Administrative Subtotal1,666,8821,775,7191,700,2181,856,1951,856,195 Building Building Fees1,113,0901,210,2201,206,0001,206,0001,206,000 Building Subtotal1,113,0901,210,2201,206,0001,206,0001,206,000 Fire Prevention Plan Check, Review Fees, TPM's Commercial73,54781,08917,64039,56034,875 Plan Check, Review Fees, TPM's Residential30,02424,81013,35019,00018,250 Fire Other70(100)8,45000 Fire Subtotal103,641105,79939,44058,56053,125 Recreation Recreation 12,43714,45813,00013,00013,000 Recreation Subtotal12,43714,45813,00013,00013,000 3 - 2 age o P3f13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjecteProjecte dd GENERAL FUND (Continued) Charges for Current Services (Continued ) Planning Affordable Unit Polic1,0001,8009001,8001,800 y Appeals, Service Requests, Misc Reviews7,3209,11510,2004,2504,250 Applicant Reimbursement160,71025,02825,5002,0002,000 s Boundary Adjustments and Annexation3,6004,5006,2004,5004,500 Certificate of Complianc3,6007,8003,0003,6003,600 e Coastal Development Permi28,80020,40032,00040,00040,000 t Comprehensive Initial Stud17,40017,60017,60017,60017,600 y Contract Administratio4,3505,8005,1005,3005,300 n Design Revie52,80063,00060,20041,60041,600 w Document Resales795625000 General Plan Update Fe062520,00020,00020,000 e Plan Check Review61,85064,30056,90069,90069,900 Sign Revie4,7005,2254,1755,3005,300 w Subdivisions Map40,10045,20045,00033,30033,300 Time Extension3,2001,60080000 s Use Permit68,800103,60043,20048,40048,400 Varianc3,2003,2006,0006,4006,400 e Zoning Code and Plan Amendments5,0192,8093,00000 Other Planning Fees/Prior Year Adjustments/Refund(40,482)(70,556)5,60000 s Planning Subtotal426,762311,671345,375303,950303,950 Engineering Doc Resales, Other 47,73760,54149,09547,41547,415 Applicant Process/Inspection2,7003,40003,6003,600 73,86074,36273,31578,41578,415 Building Permits Construction Fees60,15055,55063,65055,35055,350 7,03011,7708,55014,10014,100 Encroachment Fees Final Map Processing Fee26,00052,80044,00032,80032,800 231,105168,570276,795252,428252,428 Grading Inspection Fees Grading Plan Check132,250157,550126,750141,200141,200 33,02031,100024,36724,367 Improvement Inspection Fees Improvement Plan Check61,20039,44151,00051,00051,000 3,3252,0251,8751,8751,875 Parcel Map Processing Fees Street Name Changes03,5003,5003,5003,500 3,50007,0003,5003,500 Vacation Fees Other Fees/Prior Year Adjustments/Refunds64,7591261,75000 Engineering Subtotal746,636660,735707,280709,550709,550 Miscellaneous Digital Data2,3932,5751,0001,0001,000 GIS Subtotal2,3932,5751,0001,0001,000 Charges for Services Subtotal4,071,8414,081,1774,012,3134,148,2554,142,820 3 - 3 Page 4 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected GENERAL FUND (Continued) Fines, Forfeitures and Penalties Vehicle Code and Court Fines210,418183,311240,380180,000185,000 Red Light Camera Citations249,122268,121265,000265,000265,000 Parking Citations185,343190,787209,500209,500209,500 Vehicle Abatement/City Abandoned92,55087,69770,00060,00060,000 Administrative Citations4,03910,6666,0006,0006,000 Weed Abatement Reimbursement4,37020,3719,0009,0009,000 Penalties/Other180250150250250 Fines Subtotal746,022761,203800,030729,750734,750 Use of Money and Property Investment Earnings847,796391,940310,670347,069347,069 Property Rental99,961116,56193,89393,89393,893 Cell Tower0233,786000 Room Rentals: Civic Center, Library7,7556,4557,0007,0007,000 Insurance5,9025,0595,0005,0005,000 Moonlight Beach Concession29,22127,83925,00025,00025,000 Donations50029,58163,61800 Use of Money Subtotal991,135811,221505,181477,962477,962 Other Revenue and Transfers from Other Funds Other (Financing Sources00000 ) Property Reimbursements/Sale of Property4,9580000 36,56737,91035,00037,00038,000 Booking Fee Recoveries Cost Recovery 101,23778,04510,00010,00010,000 00227,900215,700226,500 Law Enforcement Outside Contributions0284,027000 115,062108,11630,00032,50032,500 Miscellaneous Subtotal257,824508,098302,900295,200307,000 General Fund Total52,070,38051,413,88751,380,36952,536,20653,448,636 3 - 4 Page 5 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 Projecte FUND REVENUE DESCRIPTIONActualActualEstimatedProjecte dd SELF-INSURANCE FUND (Fund 113) State Reimbursement Programs 00750750750 Management Support156,379149,173169,580134,560134,560 Workers' Comp Premiums 466,371480,222487,000578,867578,867 Unemployment Premiums74,39477,06781,00085,80585,805 Investment Earnings93,7280000 Insurance Refunds91,23295,99317,50017,50017,500 Miscellaneous Revenue116,049102,585105,000255,000255,004 Self-Insurance Fund Total998,153905,040860,8301,072,4821,072,486 SPECIAL PROJECTS FUND (Fund 119) Investment Earnings234,7550000 Bond Proceeds00000 Special Projects Fund Total234,7550000 JR LIFEGUARD PROGRAM FUND (Fund 135) Investment Earnings00184,551147,762158,877 Bond Proceeds00000 Jr Lifeguard Program Fund Total00184,551147,762158,877 RECREATION PROGRAMS FUND (Fund 146) Participant Fees798,2301,057,612942,2191,078,5811,078,581 125,146128,831128,000128,000128,000 Community and Senior Center Facility Rentals Senior Nutrition Grant Program/ARRA*61,56185,678000 Senior Nutrition Donations*30,20125,530000 Surf Camp Permit Fees028,68529,00029,00029,000 Investment Earnings5,1700000 Miscellaneous1,383000 Recreation Programs Fund Tota1,021,6911,326,3361,099,2191,235,5811,235,581 l *Sr Nutrition Program and Jr. Lifeguard Program moved from 146 f CIVIC CENTER IMPROVEMENTS (Fund 152) Investment Earnings15,2330000 Property Rental1,045,0001,065,0001,070,00000 Civic Center Improvements Fund Total1,060,2331,065,0001,070,00000 SALES TAX RECEIVABLES (Fund 192) Investment Earning71,5475,004000 s Sales Tax Receivables Total71,5475,004000 3 - 5 Page 6 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected DEBT ISSUANCE (Fund 195) Financing Sources00000 Debt Issuance Fund Total00000 ASSET FORFEITURE FUND (Fund 261) Forfeiture Proceeds092000 2,4308211,014517517 Investment Earnings Asset Forfeiture Fund Tota2,4309131,014517517 l SUPPLEMENTAL LAW ENFORCEMENT FUND (Fund 262) Other Agency Shared Revenu100,000100,000100,00000 e Investment Earnings3,6250000 Supplemental Law Enforcement Fund Total103,625100,000100,00000 FEDERAL JUSTICE ASSISTANCE GRANT FUND (Fund 263) Other Agency Shared Revenue090,71116,48410,00010,000 Investment Earnings00000 Federal Justice Assistance Grant Fund Total 090,71116,48410,00010,000 GAS TAX FUND (Fund 201) State Gas Tax (2105)342,874350,248336,363343,612348,766 State Gas Tax (2106)228,793237,706230,908233,517237,020 State Gas Tax (2107)456,346466,812451,816457,276464,135 State Gas Tax (2107.5)7,5007,5006,1787,5007,500 Other Agency Revenues006,600722,104732,936 2,0113531,30500 Investment Earning s Cost Recover19,206(1,944)10,00000 y 70668000 Miscellaneou s Gas Tax Fund Total 1,056,8001,061,3431,043,1701,764,0091,790,357 FEDERAL CAPITAL GRANT FUND (Fund 202) 69,94336,600632,600 Federal Shared Revenue/ARRA50,840184,168 Investment Earnings00000 Federal Capital Grant Fund Total50,840184,16869,94336,600632,600 STATE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grants1,273,918909,097635,98100 Investment Earnings00000 State Capital Grant Fund Total 1,273,918909,097635,98100 TRANSNET FUND (Fund 204) Prop A - Sales Tax300,0001,631,1021,210,0001,334,0001,405,000 Investment Earnings19,2394,7417,8822,1732,173 Transnet Fund Total 319,2391,635,8431,217,8821,336,1731,407,173 3 - 6 Page 7 of 13 evenueunource RbyFdS FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected TDA GRANT FUND (Fund 205) Federal Shared Revenue00000 Investment Earnings880279367162162 TDA Fund Total 880279367162162 COASTAL ZONE MANAGEMENT FUND (Fund 210) Transient Occupancy Taxes218,845235,392231,548238,553243,818 Other Agency Revenues133,6210000 Investment Earnings40,5860000 Coastal Zone Management Fund Total 393,052235,392231,548238,553243,818 SR NUTRITION GRANT FUND (Fund 221) Federal Grants - Intergovernmental Revenue0061,50061,50061,500 Contributions0030,50025,00025,000 Investment Earnings00000 Sr Nutrition Grant Fund Total 0092,00086,50086,500 C.D.B.G. GRANT FUND (Fund 222) Federal Grants - Intergovernmental Revenue142,431561,751630,040414,736390,771 Investment Earnings00000 C.D.B.G. Fund Total 142,431561,751630,040414,736390,771 AFFORDABLE HOUSING FUND (Fund 225) Affordable Housing Fees00000 In Lieu of Housing0000 Investment Earnings2,3431,2591,57000 Other Revenue00000 Affordable Housing Fund Total 2,3431,2591,57000 ENCINITAS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program - HAP 896,522963,879966,101869,491869,491 HUD Federal Grant Program - Admin Fees131,046127,931123,000110,700110,700 HUD Portables - HAP54,60593,407124,000124,000124,000 5,5806,65611,70011,70011,700 HUD Portables - Admin Fees nvestment arnng,,,,, IEis57502116234912821282 Encinitas Housing Authority Fund Total 1,093,5031,193,9891,227,1501,117,1731,117,173 HOME ENTITLEMENT (Fund 227) HOME Entitlement - Grant6,398516,0091,148,591679,024205,150 Investment Earnings00000 Home Entitlement Fund Tota l 6,398516,0091,148,591679,024205,150 3 - 7 Page 8 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected GOVERNMENTAL/EDUCATIONAL ACCESS (Fund 228) Governmental/Education Access Grant144,834172,158130,800179,392179,392 Investment Earnings7,0010000 Governmental/Education Access Fund Total 151,835172,158130,800179,392179,392 HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other State/ Agency Revenue49,42559,74867,20538,00047,000 Investment Earnings32,7810000 HHW Fee, Recycling Fees, City Services330,049352,610348,000359,000359,000 Household Hazardous Waste Fund Total 412,255412,358415,205397,000406,000 PARK IMPROVEMENT FEE FUND (Fund 231) Park Improvements Fees29,06477,904122,96074,24074,240 Investment Earnings3,9221,8281,6941,9471,947 Park Improvement Fund Total 32,98679,732124,65476,18776,187 PARKLAND ACQUISITION FEE FUND (Fund 234) Parkland Acquisition76,604203,451330,720199,680199,680 Investment Earnings10,5533,2793,8214,1584,158 Parkland Acquisition Fund Total 87,157206,730334,541203,838203,838 FLOOD CONTROL FEE FUND (Fund 232) Mitigation Fees77,11452,64972,59134,17547,300 Investment Earnings4,4261,4221,655975975 Flood Control Fee Fund Total 81,54054,07174,24635,15048,275 TRAFFIC MITIGATION FEE FUND (Fund 233) Traffic Mitigation Fees389,237229,967809,082127,060205,330 Investment Earnings72,38625,31331,18318,69818,698 Other Revenue - Miscellaneous1,1780000 Traffic Mitigation Fee Fund Total 462,801255,280840,265145,758224,028 OPEN SPACE ACQUISITION FUND (Fund 235) Park Improvements4,93813,06222,41913,53613,536 Investment Earnings428228188279279 Park Improvement Fund Tota l 5,36613,29022,60713,81513,815 RECREATION TRAILS FUND (Fund 236) Recreation Trails Fees1,2623,3375,7243,4563,456 Investment Earnings9252416868 Flood Control Fee Fund Total 1,3543,3895,7653,5243,524 3 - 8 Page 9 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualEstimatedProjecteProjecte dd COMMUNITY FACILITIES FUND (Fund 237) Community Facilities Fees6,67017,63730,26318,27218,272 Investment Earnings00000 Traffic Mitigation Fee Fund Total 6,67017,63730,26318,27218,272 IN LIEU-CURB GUTTER SIDEWALK FUND (Fund 238) In Lieu-Curb Gutter Sidewalks Fee00000 s Investment Earnings15150633232 Parkland Acquisition Fund Total 15150633232 IN LIEU-UNDERGROUNDING UTILITIES FUND (Fund 239) In Lieu-Underground Utilities Fee00000 s Investment Earnings11,8143,9894,9302,5132,513 Parkland Acquisition Fund Total 11,8143,9894,9302,5132,513 RTCIP-Regional Arterial System (Fund 241) Mitigation Fees034,680204,46164,290131,200 Investment Earnings0915001,1891,189 SANDAG Administrative Fee00000 Fire Mitigation Fund Total 034,771204,96165,479132,389 FIRE MITIGATION/DEVELOP FEES FUND (Fund 272) Mitigation Fees148,811166,17639,89264,09239,584 Investment Earnings00000 Fire Mitigation Fund Total 148,811166,17639,89264,09239,584 VILLAGE PARK M.I.D. FUND (Fund 290) Assessment Fees32,76433,16732,61032,61032,610 Investment Earnings3,5511,1221,544709709 Village Park M.I.D. Fund Total 36,31534,28934,15433,31933,319 VILLANITAS M.I.D. FUND (Fund 291) Property Taxes10,53210,40210,79910,44210,546 Assessment Fees10,16910,1689,58610,08010,080 Investment Earnings5,0801,7462,1401,1381,138 Villanitas M.I.D. Fund Total 25,78122,31622,52521,66021,764 3 - 9 Page 10 of 13 Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 FUND REVENUE DESCRIPTIONActualActualApprovedProjectedProjected CERRO STREET M.I.D. FUND (Fund 292) Property Taxes39,82536,82637,48736,65637,024 Assessment Fees1,1791,2071,1271,1851,185 Investment Earnings4,6201,7331,9591,1341,134 Cerro Street M.I.D. Fund Total 45,62439,76640,57338,97539,343 ENCINITAS LIGHTING DISTRICT-CITYWIDE (Fund 295) Property Taxes643,762640,652646,138647,334653,560 Assessment Fees475,130478,614478,430479,125479,125 Penalties2,1440000 Cost Recovery/Property Rental24,71069,56424,50035,80035,800 Investment Earnings12,1374,3255,2572,8002,800 Lighting District-Citywide Fund Total 1,157,8831,193,1551,154,3251,165,0591,171,285 un WIROPARKFUND(Fd296) Assessment Fees11,01511,22211,00111,00111,001 Investment Earnings16756803838 Wiro Park Fund Total 11,18211,27811,08111,03911,039 ENCINITAS LIGHTING DISTRICT-ENCINITAS RANCH (Fund 297) Assessment Fees665,589589,001666,072666,072666,072 Cost Recovery01,140000 15,5046,8307,5305,3395,339 Investment Earnings 681,093596,971673,602671,411671,411 Lighting District-Encinitas Ranch Fund Total Subtotal Revenue City Funds:63,262,83664,523,42765,175,16163,821 PACIFIC PINES (Fund 561) Property Rental126,40196,966120,000120,000120,000 Federal Housing Subsidy96,106105,533100,000112,000112,000 Investment Earnings7,9272,6903,3231,7891,789 Pacific Pines Fund Total 230,434205,189223,323233,789233,789 DEBT SERVICE FUND (Fund 321) Other Agency Revenues00000 Investment Earnings123,77243,50750,00042,00050,000 Reimbursements (SDWD & ESD)04,113163,80093,80095,000 Financing Sources00000 Debt Service Fund Total123,77247,620213,800135,800145,000 Subtotal Revenue Additional City Funds:354,206252,809437,123369, Total Revenue City-Wide Funds63,617,04264,776,23665,612,28464,191,58265,474,600 3 - 10 Page 11 of 13 Cardiff Sanitar Division y Detail of Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 ActualActualApprovedProjectedProjected REVENUE DESCRIPTION (FUND) OPERATING FUND (501) Sewer Service Charges5,009,3414,979,2394,541,8324,658,6264,475,301 Investment Earnings7,575118,364169,653104,869104,869 Other Agency Revenues00000 Property Rental00000 Applicant Overhead/Miscellaneous469000 Operating Fund Subtotal:5,017,3855,097,6034,711,4854,763,4954,58 REPLACEMENT FUND (502) Investment Earnings315,40815,922000 Replacement Fund Subtotal: 315,40815,922000 EXPANSION FUND (503) Connection Fees52,96469,80151,25551,25551,255 Investment Earnings10,2390000 Expansion Fund Subtotal:63,20369,80151,25551,25551,255 DEBT SERVICE FUND (504) Trustee Interest30,09228,31430,00030,00030,000 Debt Service Fund Subtotal:30,09228,31430,00030,00030,000 RATE STABILIZATION FUND (506) Investment Earnings29,1920000 Rate Stabilization Fund Subtotal:29,1920000 TOTAL REVENUE OF CSD FUNDS:5,455,2805,211,6404,792,7404,844,7504,661,425 3 - 11 Page 12 of 13 Encinitas Sanitar Division y Detail of Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 ActualActualEstimatedProjectedProjected REVENUE DESCRIPTION (FUND) OPERATING FUND (521) Sewer Service Charges2,811,3592,816,9642,696,6822,844,3622,807,584 Investment Earnings4,27457,93973,19350,66850,688 Other Agency Revenues/Miscellaneous065,000000 Operating Fund Subtotal: 2,815,6332,939,9032,769,8752,895,0302,858,272 REPLACEMENT FUND (522) Gain On Sales Of Assets00000 Investment Earnings101,8748,311000 Other Agency Revenues00000 Replacement Fund Subtotal: 101,8748,311000 EXPANSION FUND (523) Connection Fees103,802104,141339,66380,40080,400 Investment Earnings38,6360000 Expansion Fund Subtotal: 142,438104,141339,66380,40080,400 RATE STABILIZATION FUND (525) Investment Earnings21,5190000 Rate Stabilization Fund Subtotal: 21,5190000 TOTAL REVENUE OF ESD FUNDS:3,081,4643,052,3553,109,5382,975,4302,938,672 3 - 12 Page 13 of 13 Internal Service Funds Detail of Revenue b Fund Source y FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 ActualActualEstimatedProjectedProjected REVENUE DESCRIPTION (FUND) DISTRICT SERVICES FUND (Fund 616) 00 Other Agency Revenues1,50300 City Support - Engineering Cardiff Sanitary Division00000 Encinitas Sanitary Division00000 Administrative Support Cardiff Sanitary Division46,73148,89553,76348,77848,826 Encinitas Sanitary Division46,73148,89553,76248,77748,827 Line Maintenance Cardiff Sanitary Division408,959420,341446,096463,022465,726 Encinitas Sanitary Division218,278224,353238,101247,135248,578 Rental Charges/Miscellaneous88,12671,699170,690173,000173,000 District Services Fund Total810,328814,183962,412980,712984,957 FLEET MAINTENANCE FUND (Fund 692) Fleet Maintenance Charges643,293471,179473,800511,366528,152 Fleet Maintenance Fund Total643,293471,179473,800511,366528,152 un VEHICLEREPLACEMENTFUND(Fd693) 5,000 Fleet/Vehicle Revenue436,569152,83138,00063,000 Investment Earnings43,0370000 Lease Proceeds-3,9510000 Financing Sources00000 Proceeds of Sale of Fixed Assets07,38810,00010,00010,000 l Vehicle Replacement Fund Tota 475,655160,21915,00048,00073,000 MACHINERY/EQUIPMENT REPLACEMENT FUND (Fund 694) 90,000 Charges for Service080,733145,000170,000 s Financing Sources00000 0 Proceeds of Sale of Fixed Assets013,43815,00015,000 Cost Recovery02,325000 Machinery/Equipment Replacement Fund Total096,49690,000160,000185,000 FIRE APPARATUS REPLACEMENT FUND (Fund 695) 1,200,000 Financing Sources00600,000300,000 Administrative000378,000378,000 Proceeds of Sale of Fixed Assets03,463000 Fire Apparatus Replacement Fund Total03,4631,200,000978,000678,000 TOTAL REVENUE INTERNAL SERVICE FUNDS1,929,2761,545,5402,741,2122,678,0782,449,109 Subtotal Internal and District Funds10,466,0209,809,53510,643,49 Total City/District/Internal Funds74,083,06274,585,77176,255,77474,689,84075,523,806 3 - 13 This Page Intentionally Left Blank d --------------------------------------------------------------------------- This Page Intentionally Left Blank General Government Planning & Building Public Safety i Public Works Engineering Services Parks & Recreation This Page Intentionally Left Blank This Page Intentionally Left Blank General Government Departments Legislative/City Council Department Community Projects Division Legislative/City Council Division City Manager Phil Cotton City ManagerÓs Office Economic Development Division Tom Beckord, Personnel Officer Human Resources Lynne Tufts, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) Governmental Educational Access Jace Schwarm, Risk Management Manager Self-Insurance Fund Î City Risk Management for San Dieguito Water District City Clerk City Clerk/Legislative Services Director Deborah Cervone City Clerk Division Elections Division Legal Services City Attorney (contract) Glenn Sabine Legal Services Division Finance Department Jennifer Smith, Finance Director Central Services Division Finance Division 4 - 2 4 - 3 4 - 4 4 - 5 4 - 6 4 - 7 4 - 8 This Page Intentionally Left Blank 4 - 9 Governmental City Council City Manager 3.9% Educational/Access Self-Insurance 9.9% 0.4% 14.6% Human Resources 8.2% Information Non-Departmental Technology 19.8% 13.8% GIS Finance/ Central Legal City Clerk 5.6% 15.9% 2.8% 5.1% Governmental City Council City Manager Educational/Access 4.1% 10.0% 0.4% Self-Insurance 13.8% Human Resources 8.3% Non-Departmental Information 20.5% Technology 13.1% Finance/ Central GIS 16.0% 5.6% City Clerk Legal 5.4% 2.8% 4 - 10 EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES DEPARTMENT: Legislative/City Council, City Manager, City Clerk, Legal Services, Finance DIVISIONS: Legislative/City Council: Community Projects City Manager Department: City Manager, Arts Administration, Econ Resources, Information Technology, Geographic Information System Access Fund, Risk Management (Self-Insurance Administration) Legal Services: Legal Services City Clerk Department: City Clerk, Elections Finance Department: Financial Services, Central Services, Non-D EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel5,469,0165,341,8745,382,0215,699,0255,793,978 Materials & Supplies190,329147,367163,390160,620157,005 Contracts & Services4,428,7724,272,2644,073,9564,113,0284,043,844 Internal Cost Allocation1,703,6151,684,7851,588,401940,2541,007,040 Capital Outlay127,859159,191122,430128,650115,000 Total11,919,59111,605,48111,330,19811,041,57711,116,867 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents:45.4543.0044.2544.2544.25 DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10 FY 10-11 FY11-12 FY 12-13 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Self-Insurance Fund (113)998,153905,040860,8301,072,4821,072,486 Internal Cost Allocation (101)1,633,7181,347,1741,414,5361,722,8 Business Operation Permits (101)24,07820,58420,00028,75528,755 Business Registration (101)86,761118,980132,400128,000128,000 Security/Nuisance/False Alarms (101)30,21623,06423,00023,00023,0 Short Term Rentals Permits (101)17,46816,05015,00015,00015,000 Transient Occupancy Tax (101)813,532699,620747,304762,249777,495 Short Term Rentals T.O.T. (101)68,441244,776175,264180,000183,60 Governmental/Educational Access (228)151,835172,158130,800179,39 Department Revenue Subtotal3,824,2023,547,4463,519,1344,111,7164 Other General Fund Support8,095,3898,058,0357,811,0646,929,8616, Total11,919,59111,605,48111,330,19811,041,57711,116,867 4 - 11 EXPENDITURE PLAN Fund: GENERALFund Number: 101 Division Title: COMMUNITY GRANT PROGRAMDivision Number: 0020 DIVISION RESPONSIBILITIES: This Division accounts for the projects funded by Council to ass accomplishing community projects and programs. CORE SERVICES: Managing the City's Community Grant Program EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Capital Outlay/Contributions60,00153,61854,00064,00075,000 Total60,00153,61854,00064,00075,000 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 2 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAMDivision Number: 0020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Capital Outlay/Contributions Contributions64,00075,000 Total Capital Outlay64,00075,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. The City Council recognizes the value of an ongoing program t have a means of requesting funding from the City to accompli 2. Mizel Family Foundation donated $54,000 to the City in FY09/1 matching grant program. 3. City provided $54,000 to community organizations from City fu 4. With Mizel donation, total available funding was $108,000 in Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Leverage the Mizel Family Foundation's five-year commitment t the City's annual allocation in the Community Grant Program 2. Continue efforts to meet community organizations' funding requests from the City to accomplish civic and arts projects and programs within the City. 4 - 1 3 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE/ CITY COUNCILDivision Number: 1110 DIVISION RESPONSIBILITIES: This division funds the general legislative and policy making ex supporting the City Council. This division also covers the City League of California Cities (LCC), the San Diego Association of Commission (LAFCO). CORE SERVICES: Provide policy direction for City Administration Attend Council meetings to conduct City business and legislation Participate in regional policy decision-making Participate in the state legislative process EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel211,669221,290242,228238,413243,211 Materials & Supplies8,9537,86220,07515,55516,190 Contracts & Services105,80094,432115,975117,650121,350 Internal Cost Allocation00000 Capital Outlay00000 Total326,422323,584378,278371,618380,751 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Council Members5.005.005.005.005.00 City Council Secretary1.001.001.001.001.00 Total Positions6.006.006.006.006.00 Note: The five Council Members are not included in other summar 4 - 1 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: LEGISLATIVE/CITY COUNCILDivision Number: 1110 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Special Events and Council Recognition 14,00015,000 Operating Supplies, Books1,1551,190 Total Materials and Supplies15,15516,190 Contracts and Services Professional Firms50,00050,000 Travel, Training, Mileage19,95021,400 Membership Dues (SANDAG, LCC, LAFCO, Cal Coast)42,90045,150 Telephone, Printing4,8004,800 Total Contracts and Services117,650121,350 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Completed construction of Fire Station #3 (Leucadia). 2. Maintained City's AA+ credit rating for revenue bonds. 3. Facilitated the development and completion of transit parking lot at Vulcan Avenue and E Street, a joint project with North County Transit District. 4. Council sent position letters regarding State or Federal legislation consistent with the Legislative Program. 5. Received $307,000 in funds in the President's FY2010 budget for the Encinitas-Solana Beach Shoreline Protection Project. 6. Completed FY09-10 budget year resulting in the return of $2 million to City reserves. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue commitment to citizen involvement in public decisiog process. 2. Promote opportunities for City Commissions and Committees to provide updates to City Council. 3. Complete General Plan Update. 4. Initiate construction and open Fire Station #2 (Cardiff). 5. Initiation of phased construction of 44-acre park site. 6. Participate in regional governance/infrastructure decision making. Manaer. 7. Successful recruitment of a Cit yg 4 - 1 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY MANAGERDivision Number: 1210 DIVISION RESPONSIBILITIES: The City Manager is the administrative head of the City to whom Council policies are implemented. The City Manager's Office is City-wide policies and procedures, regional government coordinat relations, citizen assistance, law enforcement contract administ CORE SERVICES: Planning the City Council meeting agenda Regional government coordination and interaction Developing & approving city-wide administrative policies and pro s Providing administrative direction for City departments and spec Public relations, citizen assistance and complaint resolution Managing economic development contracts (DEMA, Leucadia 101, Car Law enforcement contract administration Legislative Tracking City resource allocation EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel625,158648,336672,207743,257761,486 Materials & Supplies1,3594291,0001,5001,500 Contracts & Services9,8509,02740,36018,55019,100 Internal Cost Allocation00000 Capital Outlay00000 Total636,367657,792713,567763,307782,086 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed City Manager1.001.001.001.001.00 1 Deputy City Manager0.000.001.001.001.00 1 Assistant to the City Manager 1.001.000.000.000.00 2 Senior Management Analyst0.001.001.001.001.00 2 Management Analyst I, II, III 1.000.000.000.000.00 Executive Secretary1.001.001.001.001.00 Intern0.500.500.500.500.50 Total Positions4.504.504.504.504.50 1 FY2010-11 Reclassification of Assistant to the City Manager posi 2 FY2009-10 Reclassification of Management Analyst I, II, III posi 4 - 1 6 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CITY MANAGERDivision Number: 1210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Books and Subscriptions500500 Office Supplies and Furniture1,0001,000 1,5001,500 Total Materials and Supplie s Contracts and Services Travel & Meetings9,0009,500 Training, Memberships, Mileage 6,8906,940 Telephone and Printing 2,6602,660 Total Contracts and Service18,55019,100 s ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Obtained environmental review and design permitting for rails 2. Restructured the City Manager's Department. 3. Facilitated the development and completion of transit parkin at Vulcan Avenue and E Street, a joint project with North C 4. Added one traffic deputy, funded by North Country Transit Dis 5. Converted one School Resources Officer to a Special Purpose 6. Drafted a Responsible Beverage Service and Sales ordinance a Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Focus organization on key strategic priorities: public safes 2. Work with San Diego Association of Governments to obtain rain approvals, secure funding and initiate construction of one g 3. Evaluate opportunities for electric vehicle charging station 4 - 1 7 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATIONDivision Number: 1211 DIVISION RESPONSIBILITIES: Develop and implement strategies for the City of Encinitas Arts and Literary Arts; Manage the City's Public Art Program and Civi strategies; Manage the City's Community Grant Program; Prepare, organizations; Serve as staff liaison to the Commission for the EncinitasLIVE.com, develop and distribute the monthly Encinitas among artists, art organizations, the general public, and other CORE SERVICES: Manage the Civic Arts Program: 32 exhibits annually, 12 concerts, Readers Theatre and arts education workshops. paring, negotiating and processing contracts with Civic and Arts organizations Pre p & implement strategies for the Arts Master Plan, Public Arts Program and Arts Programs Develo g grants and other funding for the City Arts Programs Seekin ging the Arts and Community website: EncinitasLIVE.com Mana g as staff liaison to the Commission for the Arts Servin ging the City's Community Grant Program Mana EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel111,441119,864122,725127,389127,931 Materials & Supplies3586205001,3001,300 Contracts & Services8,71612,05516,46020,49521,125 Internal Cost Allocation00000 Capital Outlay/Contributions00000 Total120,515132,539139,685149,184150,356 PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Arts Administrator1.001.001.001.001.00 Total Positions1.001.001.001.001.00 4 - 1 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ARTS ADMINISTRATIONDivision Number: 1211 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies Office Supplies200200 Books and Subscriptions200200 Food and Coffee Service900900 Total Materials and Supplies1,3001,300 Contracts and Services Contractual18,32018,950 Membership Dues 125125 Travel, Training2,0502,050 Total Contracts and Services20,49521,125 Capital Outlay/Contributions Arts Grant Program Contributions - See Community Projects for fu00 Total Capital Outlay00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Implementation of the Arts Master Plan through the Civic Arts Performing Arts: four readers theatre productions, eight co Visual Art: managed 33 exhibits at City Hall and Encinitas L Arts Education: presented four hands on workshops for childr 2. Implementation of the Public Art Policy: installation of the 3. Established the monthly Encinitas Arts & Events Calendar with households at Cardiff School District, Encinitas Union Scho and private schools; and hard copies at all city facilities, libraries and the three mainstreet associations. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue implementation of Arts Master Plan through the Civic advocacy program. 2. Promote EncinitasLIVE.com to the community; continue to impro 3. Continue implementation of arts programming at Encinitas Libr 4. Continue implementation of the Community Grant Program. 5. Continue to research available grant funding for City project 4 - 1 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ECONOMIC DEVELOPMENTDivision Number: 1215 DIVISION RESPONSIBILITIES: The Economic Development Division was created by City Council to priority projects and support existing services that promote cit CORE SERVICES: Evaluate, plan and implement economic development priority proje s Support existing services that promote city-wide economic improv EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services283,647269,475206,100182,500182,500 Internal Cost Allocation00000 Capital Outlay00000 Total283,647269,475206,100182,500182,500 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 20 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENTDivision Number: 1215 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Contracts and Services Contractual: DEMA Contract Management 20,00020,000 Leucadia 101 Mainstreet Contract Management30,00030,000 Cardiff 101 Mainstreet Contract Management20,00020,000 Hwy 101 Mainstreet Coordinator105,000105,000 Membership Dues: San Diego Regional Economic Development Corporation2,0002,000 San Diego Botanic Gardens5,0005,000 Printing, Binding, & Duplication500500 Total Contracts and Services182,500182,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Continued Highway 101 Corridor Coordinator Program. 2. Continued support of Cardiff 101 Mainstreet Associations lan 3. Continued support of Downtown Encinitas Mainstreet Associatio Community Service Officer partnership. 4. Continued support of Leucadia 101 Mainstreet program and management agreement Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue Highway 101 Corridor Coordinator contractual support 2. Continue contract management with DEMA, Leucadia 101 Mainstreet and Cardiff 101 Mainstreet organizations. 3. Support Leucadia 101 and Cardiff 101 Mainstreet Associations 4. Seek business and visitors services opportunities that encour 4 - 21 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: HUMAN RESOURCESDivision Number: 1220 DIVISION RESPONSIBILITIES: This Division is responsible for providing a human resources man delivery of public services while assuring that the City is a go personnel system that is consistent with established policies, p conducts all City and District recruitments; administers employe programs; provides labor relations services; and coordinates sta CORE SERVICES: Staff the City - Hire good employees Strategic Partner - provide personnel system which supports empl excellent public services Satisfied Employees - keep Encinitas a good place to work Assure legal compliance and best professional practices Comply with City Council policy, state & federal laws, union agr ethical standards EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel670,949698,419724,535788,741799,571 Materials & Supplies2,9012,4372,6252,5002,500 Contracts & Services82,137104,650122,203122,708118,083 Internal Cost Allocation00000 Capital Outlay00000 Total755,987805,506849,363913,949920,154 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II (Personnel Officer) 1.001.001.001.001.00 Human Resources Supervisor 1.001.001.001.001.00 1 0.000.003.253.253.25 Human Resources Analyst I, II, III 1 3.753.750.000.000.00 Human Resources Technician I, II, /HR Analyst 1 0.000.000.500.500.50 Human Resources Technician I, II Program Assistant I, II, III 0.600.600.600.600.60 Total Positions6.356.356.356.356.35 1 FY2009-10 HR Analyst Reclassified as HR Analyst I, II, III and 4 - 2 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: HUMAN RESOURCESDivision Number: 1220 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Books & Subscriptions1,6251,625 Office Supplies, Misc.875875 Total Materials and Supplies2,5002,500 Contracts and Services Advertising10,00012,000 Administration Fee23,50023,500 Class "A" Drivers License6,5005,500 Pre-Employment Screening/Physicals and Testing27,70828,523 Vaccinations 1,3201,320 Professional Firms and Contractual14,50013,300 Travel, Meals, Mileage, Training10,10010,500 Membership Dues, Printing1,1401,140 Telephone540600 Public Transportation Reimbursement3,0003,000 Printing, Binding and Duplicating9,4003,700 Tuition Assistance15,00015,000 Total Contracts and Services122,708118,083 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Conducted and implemented ongoing maintenance of the Citys c 2. Reached a Labor Relations Agreement with the Encinitas Firefi of the FY 2006-2009 Memorandum of Understanding through 3. Participated in the selection of a vendor to replace the curr (HRIS). 4. Decertified the Fire Chief Officers bargaining unit. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Negotiate and implement a successor agreement (Memorandum of for the Service Employees International Union (SEIU) bargain 2. Negotiate and implement a successor agreement (Memorandum of for the Encinitas Firefighters Association bargaining unit 3. Comply with state mandated training about harassment and stat 4. Develop and promulgate an employee handbook. 5. Implement a replacement for the current Human Resources Infor 6. Develop and implement the Need to Know Program, an in-depth employees about how to do common administrative practices 4 - 2 3 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: LIBRARY SERVICESDivision Number: 1230 DIVISION RESPONSIBILITIES: This division has been eliminated. The primary mission was acco February 2008. Responsibility for exterior and interior mainten repairs are in the Public Works Department. Bookings for the Co are handled by the City Clerk's Office. Although the Encinitas Library is a City-owned facility, service the County of San Diego. CORE SERVICES: No Core Services - Division has been eliminated EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Pr Personnel00000 Materials & Supplies3,2410000 Contracts & Services2,4510000 Internal Cost Allocation00000 Capital Outlay00000 Total5,6920000 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No C ity Personnel are directly assigned to this Division after FY06- Works Department. 4 - 2 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund: 101 Division Title: LIBRARY SERVICESDivision Number: 1230 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Repair and Maintenance00 Miscellaneous00 Total Materials and Supplies00 Contracts and Services Contractual00 Equipment Rental, Maintenance, and Repair00 Printing, Binding, and Duplicating00 Total Contracts and Services00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Encinitas Library construction was completed February 2008. 2. The Encinitas Library at 540 Cornish Drive was opened in Feb Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 The division has been eliminated. 4 - 2 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.)Division Number: 1250 DIVISION RESPONSIBILITIES: The Information Technology (IT) Division is responsible for the division implements, supports and maintains the Citys data and servers, workstations, data backup and recovery systems, email, telecommunications, cell phones, mobile devices, operating and technology used throughout the City. The IT division is also re Citys government business applications (Finance, Human Resource systems), websites, and online applications. IT helps staff meet services to the public, promote increased citizen participation with enterprise technology investments. In addition, the IT div manages associated projects and operations. CORE SERVICES: Strategic technology planning and implementation Technical support through citywide Help Desk Network administration including performance Pre-purchase technology acquisition consulting to departments Technology usage policy and procedure development monitoring, security and account management Technical infrastructure administration, support and Hardware/software asset, licensing and media management Request for Proposal development maintenance including servers, PC's, email, desktop software, file/print/MFD management Website and online services development, implementation, Data backup/recovery, business continuity, administration, support and maintenance capacity planning Business application evaluation and implementation including Phone and voicemail system administration, support interface and report development. and maintenance including Call Manager and e-911 Business application administration, support and maintenance, City wireless phone support, including smart phone including upgrades/enhancements and database administration server and citywide wireless plan administration Work flow analysis and reengineering assistance across Facility and office relocation technology planning departments New system and technology training Vendor contract development and negotiation; support and maintenance contract review and negotiation EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Pr Personnel810,797823,628877,164988,4451,012,698 Materials & Supplies92,12073,16563,80067,80067,800 Contracts & Services340,658257,936339,326363,443334,626 Internal Cost Allocation00000 Capital Outlay00064,65040,000 Total1,243,5751,154,7291,280,2901,484,3381,455,124 PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II 0.900.750.750.750.75 1 0.000.000.002.002.00 Information Technology Supervisor 1 1.001.001.000.000.00 Information Technology Project Manager I/II Information Technology Analyst I, II, III5.005.005.004.004.00 2 0.000.001.001.001.00 Information Technology Technician I, II Total Positions6.906.757.757.757.75 1 Result of FY2010 Reclassification Maintenance Project 2 FY2011 Revise Budget Approved 1.0 Additional FTE IT Technician 4 - 2 6 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.)Division Number: 1250 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies Desktop Systems41,00041,000 Computer/Software Furniture & Fixtures, Misc. 18,80018,800 Computer Office Equipment and Furniture00 Office Supplies, Books, Repairs and Maintenance00 Computer Supplies8,0008,000 Total Materials and Supplies67,80067,800 Contracts and Services Computer Software Maintenance163,380144,594 Consultant 11,00011,000 Agency Temporary Help4,0004,000 Training, Travel, Mileage12,52512,525 Conpier Maintenance42,36042,360 Telephone Maintenance16,00016,000 Telephone (Local and Long)29,72429,724 Disaster Recovery8,0006,900 Computer Hardware Maintenance69,12460,193 Membership Dues7,3307,330 Total Contracts and Services363,443334,626 Capital Outlay/Lease Payments MFD Lease64,65040,000 Total Capital Outlay64,65040,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Completed Enterprise Resource Planning (ERP) system RFP proce negotiation. Began implementation of Finance application. 2. Defined requirements and began implementation of new City web 3. Implemented virtualization/optimization of the Citys servers 4. Implemented Payment Card Industry (PCI) Compliance standards. 5. Completed implementation of an employee intranet and reorgani 6. Implemented internet wiring and A/V installation at Library C 7. Implemented Social Media Policy. 8. Transitioned Multi-Function Device (MFD) support from Finance 9. Implemented SANDAG Traffic Monitoring System. 10. Configured Solana Beach and Del Mar Fire staff on City of En 11. Received Municipal Information Systems Association of Califo and 2010. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Implement ERP system for Financial, Human Resources, and Payr 2. Upgrade Windows operating system and Microsoft Office. 3. Implement Help Desk system. 4. Continue enhancements to City website and online services. 5. Upgrade City email system. 6. Evaluate current Multi-Function Device lease program, select 7. Implement new or upgrade Class registration system. 4 - 2 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.)Division Number: 1255 DIVISION RESPONSIBILITIES: The GIS Division implements and supports applications and manage GIS disseminates that data to City staff and citizens through GI asset inventory and work order management system, and web map se use and analysis of spatial data within an enterprise environmen and expedient service to City residents and customers. GIS perf coordinating with departments, consultants, and outside agencies related software and applications; assisting departments and cit maintaining spatial data; training staff; and executing long-ter policy and procedures, departmental coordination, and work flow CORE SERVICES: GIS program planning and development City landbase data modeling, development and maintenance in GIS City infrastructure and asset data modeling, development, captur GIS data manipulation and analysis Application implementations, including web map service implement Application support for staff, including asset inventory and GIS ad hoc support requests for staff and citizens, such as maps City staff training on GIS and related applications Application upgrades, enhancements, and bug fixes Departmental and cross-departmental work flow analysis and reeng GIS integration with other City enterprise systems / business ap EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Pr Personnel492,484475,255553,113518,171526,785 Materials & Supplies6,06210,2528,0009,0005,000 Contracts & Services153,07090,31482,21093,44088,600 Internal Cost Allocation00000 Capital Outlay00000 Total651,616575,821643,323620,611620,385 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II (IT Manager)0.100.250.250.250.25 1 0.000.000.001.001.00 I.T. Supervisor (GIS) 1 I.T. Project Manager(GIS)0.000.000.001.001.00 1 I.T. Project Manager I, II2.002.002.000.000.00 2 G.I.S. Analyst I, II, III0.750.752.002.002.00 2 & 3 0.501.000.000.000.00 Intern Total Positions3.354.004.254.254.25 1 Result of FY2010 Reclassification Maintenance Project. 2 FY2011 Revise Budget 1.0 GIS Intern Reclassified as GIS Analyst 3 .5 Engineering Intern transferred to GIS in FY2008-09. 4 - 2 8 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S)Division Number: 1255 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Computer Supplies4,0004,000 Computer Software4,0001,000 Office Furniture and Equipment1,0000 Books and Subscriptions00 Total Materials and Supplies9,0005,000 Contracts and Services Computer Software and Hardware Maintenance48,41043,570 Travel, Training, Membership Dues, Mileage6,2706,270 Professional Firms 38,76038,760 G.I.S. Support00 Postage 00 Total Contracts and Services93,44088,600 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Created web map service standards document, web and basemap t 2. Completed document management system indexing, template enhan 3. Completed data capture for Parks including park signage, trai 4. Redesigned address and business database schema. 5. Implemented field solution for dry weather monitoring for the 6. Migrated Site Profiler, a GIS tool that returns information a 7. Implemented asset inventory and work order/inspection managem 8. Completed new orthophotography (aerial photo) project throug 9. Realigned street centerlines and critical layers to new Landb 10. Published new landbase web map service and tools for staff. 11. Completed data capture for Street assets not captured throug Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Begin easement mapping project, (pending approved funding). 2. Begin work order management (Cityworks) desktop to web migrat (pending approved funding). 3. Integrate GIS with document management system. 4. Complete layer realignments against new landbase. 5. Complete Engineering drawing scanning, search, and retrieval 4 - 2 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY CLERKDivision Number: 1310 DIVISION RESPONSIBILITIES: The City Clerk/Director of Legislative Services is appointed by Responsibilities include: All official municipal records, recor elections, legal public notices, Sheriff regulated businesses pe Code, FPPC filings, supplying records and information to City Co serves as Board Clerk for the San Dieguito Water District, Housi Golf Authority. CORE SERVICES: Coordinate and manage citywide records management program Prepares agenda packets, minutes, ordinances, resolutions, staff re Scans, indexes and files all recorded documents Responds to public records requests/prepares administrative records Publishes le gal notices Maintains amendments Municipal Code, General Plan, Specific Plans, Administrative Manual, Handbook, etc Filing agent for all FPPC Reporting documents Conducts commissions recruitment, maintains attendance records Updates web page Primar y reception and phone line for City City's Business Registration program, Sheriff' Regulated Permitspermits Schedule conference rooms at City Hall and Library Prepares annual department budget EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel478,630496,832509,668529,427531,870 Materials & Supplies15,62010,11613,90012,62512,625 Contracts & Services43,19128,12532,95026,00026,000 Internal Cost Allocation00000 Capital Outlay00000 Total537,441535,073556,518568,052570,495 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/City Clerk1.001.001.001.001.00 Deputy City Clerk1.001.001.001.001.00 Program Coordinator1.001.001.001.001.00 Program Assistant I, II, III2.002.002.002.002.00 Total Positions5.005.005.005.005.00 4 - 30 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CITY CLERKDivision Number: 1310 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Office Supplies6,0006,000 Recognitions/Awards3,3253,325 Food/Coffee Service500500 Books and Subscriptions2,8002,800 Total Materials and Supplies12,62512,625 Contracts and Services Printing, Binding and Duplication8,0008,000 Advertising5,0005,000 Professional Firms2,2002,200 Travel, Training, Memberships, & Mileage4,3004,300 Storage, Equipment Maintenance6,5006,500 Total Contracts and Services26,00026,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Developed and implemented the paperless agenda packet for al 2. Successfull y completed the November 2010 election. 3. Assumed responsibility for Granicus webstreaming to allow archiving of meet rather than waitin g until the next day. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Work with Human Resources, City Manager and Council subcommi Polic y Manual. 2. Work with Information Technologies on possibly new regulatio new proposed State Laws. 4 - 31 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ELECTIONSDivision Number: 1311 DIVISION RESPONSIBILITIES: In election years, the Division handles all phases of municipal candidate packets, coordinate with County Registrar of Voters, p candidate/committee campaign reports, prepare post-election reso based on estimates from the County Registrar. CORE SERVICES: Conducts elections EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00100100100 Contracts & Services53,812032,000032,000 Internal Cost Allocation00000 Capital Outlay00000 Total53,812032,10010032,100 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 32 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ELECTIONSDivision Number: 1311 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Office Supplies100100 Total Materials and Supplies100100 Contracts and Services Contractual032,000 Printing, Binding and Duplication00 Total Contracts and Services032,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Successfully conducted the November 2010 election. 4 - 3 3 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: LEGAL SERVICESDivision Number: 1410 DIVISION RESPONSIBILITIES: City Attorney operates under a contract approved by City Council the pleasure of City Council and provides legal services at all Boards and provides legal advice to staff upon request of the Ci for the City Attorney's retainer, additional legal miscellaneous and for library and computer resources. The budget also include outside legal counsel for special projects for the City. All ot compensation legal costs are budgeted in the Risk Management Dep CORE SERVICES: Provides legal service to Council and Staff on City related busi Attends Council and Commission meetings Represents City in litigation matters and hires consultant attor Reviews agreements and contracts Provides legal updates to City and Staff EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies2,0002,0002,0002,0002,000 Contracts & Services314,344274,636289,500306,500306,500 Internal Cost Allocation00000 Capital Outlay00000 Total316,344276,636291,500308,500308,500 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No C ity P ersonnel are directly assigned to this division. Legal services are provided by contract. 4 - 34 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: LEGAL SERVICESDivision Number: 1410 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Office Supplies2,0002,000 Total Materials and Supplies2,0002,000 Contracts and Services City Attorney Additional Services112,000112,000 City Attorney Retainer93,00093,000 Other Attorney Services93,00093,000 Mileage6,0006,000 Travel and Meetings2,5002,500 Total Contracts and Services306,500306,500 4 - 3 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FINANCIAL SERVICESDivision Number: 1510 DIVISION RESPONSIBILITIES: Finance is responsible for managing the City and Districts' fisc and assure adequate resources are provided for City and District services and management information through the maintenance of b and Districts . CORE SERVICES: Accounts PayablePurchasingCash Management Accounts ReceivableAccountingDebt Management Capital Project TrackingInvestingBudgeting/Fiscal Planning Encinitas Ranch Golf AuthorityAuditingApplicant Deposits CollectionsCashieringCentral Services EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Pr Personnel1,354,3151,136,7551,271,5841,329,6401,352,405 Materials & Supplies5,4032,2271,8501,9501,700 Contracts & Services164,351143,243178,625181,690181,570 Internal Cost Allocation00000 Capital Outlay036,511000 Total1,524,0691,318,7361,452,0591,513,2801,535,675 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director1.001.001.001.001.00 2 Finance Manager I, II, III2.003.003.003.003.00 2 Management Analyst I, II, III1.500.500.500.500.50 4 Finance Supervisor (SDWD)1.000.000.000.000.00 1 Finance Analyst I,II,III0.000.002.002.002.00 1 Accountant I, II2.902.901.401.401.40 4 Finance Technician I, II, III5.003.703.203.203.20 3 Program Assistant I, II, II0.650.000.000.000.00 Total Positions14.0511.1011.1011.1011.10 1 FY2010-11 Reclassification of 1.50 Accountant Classification wit 2 FY2008-09 Reclassification from Management Analyst III to Financ 3 FY2008-09 Move .95 Program Assistant from City Finance Staff to 4 FY2008-09 Move SDWD staff from Finance Department to Public Work 4 - 3 6 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FINANCIAL SERVICESDivision Number: 1510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Office Furniture and Equipment600600 Books and Subscriptions1,100850 Office Supplies250250 Total Materials and Supplies1,9501,700 Contracts and Services Bank Charges74,60074,600 Professional Firms 79,50079,380 Travel, Training, Memberships, Mileage14,56514,565 Software Maintenance, Local Telephone, Advertising & Printing, B Total Contracts and Services181,690181,570 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY09-10 & 10-11 Accomplishments 1. Developed the City's fifth 2-Year Operating Budget and 6 Ye utilizing Zero-Based budget methodology. 2. Submitted the FY2009-10 Operating Budget to the California and successfully received the Excellence in Operating Budg 3. Submitted the 6 Year Financial Plan and Capital Improvement Municipal Finance Officers (CSMFO) and successfully receiv for Fiscal Years FY2009-2010 through FY2014-2015. 4. Prepared the Comprehensive Annual Financial Report (CAFR) a Finance Officers Association (GFOA) for FY08-09 and FY09-1 5. Coordinated the update of the development processing fees a 6. Completed the Franchise Fee Audit for San Diego Gas & Elect 7. Contin u ed to admin i ster the Short Term Vacation Rental Transient Occupancy Tax prog 8. Completed the required actuarial analysis for OPEB (Other P 9. Participated in the cleanup of network drives for the migra 10. Refinanced the 2001 Lease revenue Bonds. (Hall Property). Major Projects in the Upcoming Two Year Period (FY11-12 & FY12-1 1. Develop and update the Citys 2 Year Operating Budget utiliz 2. Develop and update the Citys 6 Year Financial Plan and Capi 3. Submit the 2 y ea r Operating Budget and the Capital Improvement Program and Finan for an award. 4. Prepare the CAFR (Comprehensive Annual Financial Report) and 5. Implement the Finance Module of the Enterprise Resourse Syst 6. Review/Update Development Processing Fees and Cost Allocatio 4 - 3 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CENTRAL SERVICESDivision Number: 1560 DIVISION RESPONSIBILITIES: This division is for the collection of expenses which are not at the entire City and certain District operations. Some of the ex and printing. CORE SERVICES: Purchase Central Supplies Provide purchasing support to other departments EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel59,00853,78557,71671,08172,014 Materials & Supplies43,47734,07144,25041,00041,000 Contracts & Services205,344138,952175,110132,480128,380 Internal Cost Allocation00000 Capital Outlay/Debt Service67,85869,06268,43000 Total375,687295,870345,506244,561241,394 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Finance Technician I, II, III0.000.800.800.800.80 3 0.800.000.000.000.00 Program Assistant I, II, III Total Positions0.800.800.800.800.80 3 Program Assistant I, II,III in Central Services replaced by Fina 4 - 3 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CENTRAL SERVICESDivision Number: 1560 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Office Supplies12,00012,000 Copier Supplies18,50018,500 Office Furniture and Equipment2,5002,500 Ergonomic Supplies5,0005,000 Coffee Service3,0003,000 Total Materials and Supplies41,00041,000 Contracts and Services Training and Membership Dues730730 Property Maintenance5,0005,000 Postage 58,60058,600 Telephone Charges: Local 32,00032,000 Copier Maintenance 6,4506,450 Professional Firms12,70012,700 Printing, Binding and Duplication14,10010,000 Equipment Rental Fees, Equipment Maint. & Repair2,9002,900 Total Contracts and Services132,480128,380 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY09-10 & 10-11 Accomplishments 1. Negotiated new maintenance agreement for multifunctional dev 2. Implemented new practices such as default black and white co that help reduce paper costs. Major Projects in the Upcoming Two Year Period (FY11-12 & FY12-1 1. Update purchasing policies and procedures for City and Distr 2. Conduct City Wide Purchasing training at all levels. 3. Coordinate and implement environmentally preferred purchasin 4 - 3 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: NON-DEPARTMENTALDivision Number: 1561 DIVISION RESPONSIBILITIES: The Non-Departmental division was created to appropriate funds f not directly chargeable to any one department or division. This FY2008, property tax administration and the general fund's share vehicle replacement. CORE SERVICES: Monitor OPEB funding and reporting Monitor numerous City-wide expenditures EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel332,519332,519000 Materials & Supplies00000 Contracts & Services1,215,3401,251,1931,198,0001,254,4001,271,500 Internal Cost Allocation1,703,6151,683,1391,586,673939,3661,006,152 Capital Outlay/Debt Service00000 Total3,251,4743,266,8512,784,6732,193,7662,277,652 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 40 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: NON-DEPARTMENTALDivision Number: 1561 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Contracts and Services Property Tax Administration Fee426,400443,500 Other Post Employment Benefit Contribution-Estimate828,000828,000 Total Contracts and Services1,254,4001,271,500 Internal Cost Allocation: Fleet Maintenance Costs511,366528,152 Vehicle Replacement Cost Transfers428,000478,000 Total Internal Cost Allocation939,3661,006,152 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Completed the required actuarial analysis for OPEB (Other P Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Monitor OPEB funding levels and reporting. 4 - 41 EXPENDITURE PLAN FUND: SELF-INSURANCEFund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATIONDivision Number: 1270 DIVISION RESPONSIBILITIES: This division acts as an internal insurance company, providing t property, vehicles, separation pay and other miscellaneous expos allocations into the 113 Fund from their budgets, as if they wer administers the liability Self-Insurance Program. In addition, the division administers the City's Self-Insured Wo departments are charged "premiums" based on employee wages as th used to provide services such as claims adjustment, legal defenst of claims. Liability for claim exposures of liability, W/C, incurred but no claims are backed by a reserve which has a long- range goal of m uncommitted cash assets. At the end of the FY 10-11, the self-i balance of approximately $2,650,000 with $512,928 committed for CORE SERVICES: Manage Self Insurance Liability, Workers Comp ensation, Unemployment programs and litigation Self administer liability claims Maintain Loss Control Program for City and SDWD Prepare annual budget, revenue and self-insurance fund analysis Serve on Council subcommittees as assigned Respond to requests for information to staff, elected officials, Serve as Board of Director on Multiple Joint Powers Insurancy Au Manage return to work program -wide Review contracts city Provide safety training for C ity and SDWD Mitigate and manage risk for City and SDWD Prepare staff reports, resolutions, ordinances, etc. EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel322,046335,191351,081364,461366,007 Materials & Supplies4,0422,7203,7903,7903,790 Contracts & Services1,384,1461,472,0131,198,9371,246,9421,166,280 Internal Cost Allocation00000 Capital Outlay00000 Total1,710,2341,809,9241,553,8081,615,1931,536,077 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II1.001.001.001.001.00 Risk/Safety Analyst I, II, III1.001.001.001.001.00 Program Assistant I, II, III0.500.500.500.500.50 Total Positions2.502.502.502.502.50 4 - 4 2 EXPENDITURE PLAN Page 2 FUND: SELF-INSURANCEFund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATIONDivision Number: 1270 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Books, Office and Field Supplies 3,7903,790 s3,7903,790 Total Materials and Supplie Contracts and Services Workers Compensation275,000250,000 Attorney Services133,500133,500 Insurance Premiums, Annual Physicals461,110470,448 Separation Payments140,00075,000 Liability Insurance Coverage125,000125,000 Claims Adjuster, Consultants and Professional Firms53,37553,375 Telephone and Postage 1,2101,210 Travel, Training, Membership Dues10,13510,135 Non-Insured Vehicles and Mileage12,61212,612 Unemployment Insurance Claims35,00035,000 Total Contracts and Services1,246,9421,166,280 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Reviewed alternative insuring options for cost savings under faithful performance bond and boiler machinery programs, thr 2. Completed the Records Management update and scanning of all workers compensation. 3. Utilized loss control training dollars from SANDPIPA JPA to p c ity-wide. 4. Conducted OSHA required safety training for CITY and SDWD. 5. Updated City's Emergency Action Plan and conducted training. 6. Reviewed City's Safety Manual and added three new safety programs. 7. Conducted an Actuarial of the Liability self insurance fundin. 8. Increase City Liability SIR to $500,000 in place of $150,000 2011-12. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Review alternative insuring options for cost savings under ex property, faithful performance bond and boiler machinery pro 2. Provide safety training c ity-wide to meet OSHA requirements using funding from outside sources to supplement training budget. 3. Continue to maintain strong loss control program to reduce li 4. Update ADA transition and self evaluation plans for City and 5. Continue analysis of self insured SIR levels and effects on t 4 - 4 3 EXPENDITURE PLAN FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUNDFund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 DIVISION RESPONSIBILITIES: This fund tracks revenues and expenditures for the Governmental/ agreements. Maintenance for the institutional network (I-Net), t comunications between City facilities, is provided. Support is a maintenance is provided for the hardware and software necessary CORE SERVICES: Provide I-Net infrastructure support Provide live and archived webcasts of City meetings Provide live telecasts on cable television of City meetings Implement, support and maintain the hardware and software for th Supervision and scheduling of the video technicians EXPENDITURE SUMMARY: FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies4,7931,4681,5001,5001,500 Contracts & Services61,915126,21346,20046,23046,230 Internal Cost Allocation01,6461,728888888 Capital Outlay00000 Total66,708129,32749,42848,61848,618 PERSONNEL DETAIL (Number of Positions) FY11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 4 4 EXPENDITURE PLAN Page 2 FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUNDFund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12 FY 12-13 Materials & Supplies Audio Visual Supplies1,5001,500 Total Materials and Supplies1,5001,500 Contracts and Services Contractual Services43,23043,230 Equipment Maintenance and Repair3,0003,000 3046,2 Total Contracts and Services46,230 : Internal Cost Allocation Internal Cost Allocation888888 Total Internal Cost Allocation888888 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Installed new microphones. 2. Installed a new audio mixer. 3. Installed a new ADA wireless audio system. 4. Installed and implemented a new digital voting system. 5. Refinished the dais table and staff table and installed 2 mo 6. Installed a new audio/visual control panel for the City Cler 7. Installed new push button toggle screen control panels for C 8. Installed 4 new PC's for the audio mixer, City Clerk, Deputy 9. Reran the cabling directly into the broadcast control room. 10. Upgraded webcast feature on City website. 11. Implemented "self-managed" solution to enable faster posting 12. Negotiated unlimited storage of archived webcasts. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to provide live and archived webcasts of City meetin 2. Maintain I-Net infrastructure. 3. Upgrade audio/visual video switcher. 4. Upgrade cameras and video control system. 5. Install Council Chambers projector. 6. Install control system for projector and audio/visual equipme 7. Upgrade and modify the archiving process in the audio/visual 8. Replace the small monitor at the staff table. 4 - 4 5 This page intentionally left blank. 4 - 4 6 This Page Intentionally Left Blank Planning & Building Department Department Divisions Department Divisions Customer Service /Administration Customer Service /Administration Current Planning Services Current Planning Services Advanced Planning and Housing Services Advanced Planning and Housing Services Code Enforcement Services Code Enforcement Services Building ServicesBuilding Services Photo Credit: Bob Bretell, 2nd Street Photograph Department Director Patrick Murphy 4 - 4 8 4 - 4 9 Building Services Customer Service 17.0% 14.4% Current Planning/Deposits Code Enforcement 12.2% 8.4% Planning & Housing 48.0% Customer Service Building Services 15.6% 18.4% Current Code Enforcement Planning/Deposits 9.0% 13.9% Planning & Housing 43.1% 4 - 50 EXPENDITURE SUMMARY PLANNING BUILDING ACTIVITIES DEPARTMENT: Planning & Building Customer Service and Administration, Current Planning, Advanced DIVISIONS: and Housing, Code Enforcement, and Building Services. EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed 2,672,2562,717,7202,789,3472,830,546 Personnel2,626,646 Materials & Supplies9,21611,33811,9178,0508,050 Contracts & Services1,251,0911,163,8221,157,6501,146,1581,148,132 Internal Cost Allocation05,2355,49700 Capital Outla y1,190,6281,998,7372,618,4781,875,2081,395,642 & Debt Service Total5,077,5815,851,3886,511,2625,818,7635,382,370 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents26.7526.7526.7526.7526.75 DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Planning Overhead (101)10,1434,98350,2503,0003,000 Community Planning Fees (101)426,762311,671420,375300,550300,550 Building Division Permits and Fees1,113,0901,210,220716,0301,206,0001,206,000 10,6666,0006,0006,000 Administrative Citations (101)4,039 Parking Citations (101)185,343190,787209,500209,500209,500 Penalties (101)180250150250250 Vehicle Abatement (101)92,55087,69770,00060,00060,000 CDBG Proceeds (222)142,431561,751630,040414,736390,771 Affordable Housing Fees (225)2,3434,3041,57000 Encinitas Housing Authority (226)1,093,5031,193,9891,227,1501,117,1731,117,173 Home Entitlement Fees (227)6,398516,0091,148,591679,024205,150 Pacific Pines Condominiums (561)230,434205,189223,323233,789233, Department Revenue Sub-Total3,307,2164,297,5164,702,9794,230,022 Other General Fund Suppor t1,770,3651,553,8721,808,2831,588,7411,650,959 Total5,077,5815,851,3886,511,2625,818,7635,383,142 4 - 51 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 2005 DIVISION RESPONSIBILITIES: The Customer Service and Administration division is responsible compliance with City standards. The division provides assistance zoning issues. The division handles special projects such as cod policies/directions. The division is also responsible for the de program are coordinated by the division, which also represents t 101 Corridor, and Cardiff-by-the-Sea 101 Mainstreet Facade Grant CORE SERVICES: Department administration/management Customer Service Public counter & telephone assistance for land use/zoning issues Public counter coordination between development services departm Building permit plan check Coastal Development Permit (CDP) processing Minor planning application processing Liaison with contract Building Division (Esgil Corporation) HTE Land Management module data management: addressing and subdi Implementation of the Citizens Participation Plan (CPP) Budget Department activity tracking Special projects EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel701,446752,168782,474827,723831,978 Materials & Supplies1268,1103,8122,3002,300 Contracts & Services5,1194,0243,9607,6058,000 Internal Cost Allocation00000 Capital Outlay00000 Total706,691764,302790,246837,628842,278 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director1.001.001.001.001.00 Senior Planner I, II1.001.001.001.001.00 1 Planner I, II, III, IV 2.503.503.503.503.50 Management Analyst I, II, III0.750.750.750.750.75 Program Assistant I, II, III1.001.001.001.001.00 Total Positions6.257.257.257.257.25 1 FY09/10 moved one planner from Current Planning to Admin./Custom 4 - 5 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 2005 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Supplies, Books, Computer Software2,3002,300 Total Materials and Supplies2,3002,300 Contracts & Services: Postage195195 Printing, Binding and Duplication210240 Travel, Training, Mileage, Membership Dues7,2007,565 Total Contracts and Services7,6058,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service and worked with ot. 2. Continued implementation of operational improvements at the 3. Continued work in concert with DEMA for successful implement . Historic Preservation, and downtown parking evaluation 4. Continued work in concert with the Leucadia 101 Mainstreet A the North 101 Corridor Façade Grant Program. 5. Continued work in concert with the Cardiff-by-the-Sea 101 Ma of the Cardiff-by-the-Sea Façade Grant Program. 6. Continued successful implementation and refinement of City's. 7. Continued work on a green building program for the City with LEED certification. 8. Established landscape irrigation regulations as required by . Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to coordinate Customer Service Program and look for. 2. Continue to work with DEMA, Leucadia 101 Mainstreet, and Car implementation of Façade Grant Program. 3. Continue to work a portion of Advanced Planning workload to 4. Continue to implement green building program. 5. Participate in special projects as directed by Council. 6. Continue to assist in the development of a Climate Action Pl practices that may come out of a Climate Action Plan. 4 - 5 3 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING SERVICESDivision Number: 2010 DIVISION RESPONSIBILITIES: The Current Planning division is responsible for reviewing land all General Plan and Local Coastal Program goals and policies, d applicable specific plans, and adherence to design criteria cont division also recommends and implements changes to the above. T Commission. The division also oversees the operation of the Sta applicants on a weekly basis to familiarize them with City stand CORE SERVICES: Process discretionary land use and development applications Provide staff support to the Planning Commission Administer and oversee weekly Staff Advisory Committee (SAC) mee Coordinates Wireless Communications Facility Group meetings and Assist in code amendments EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel766,220700,729680,089652,540688,842 Materials & Supplies763163000 Contracts & Services35,68127,79552,03250,34252,317 Internal Cost Allocation00000 Capital Outlay00000 Total802,664728,687732,121702,882741,159 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director0.000.000.000.000.00 Principal Planner I, II1.001.001.001.001.00 1 Senior Planner I, II 2.002.002.002.002.00 Planner I, II, III, IV 4.003.003.003.003.00 Management Analyst I, II, III0.000.000.000.000.00 Dept Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I, II, III0.750.750.750.750.75 Total Positions8.757.757.757.757.75 1 FY09/10 moved one planner from Current Planning to Admin./Custom 4 - 5 4 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING SERVICESDivision Number: 2010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Advertising15,00015,000 Printing, Binding and Duplication370430 Travel, Training, Mileage, Membership Dues14,97216,887 Consultant 20,00020,000 Total Contracts and Services50,34252,317 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service and work with othe 2. Continued to improve citizen access to resources and documen permitting process, improving the quality and quantity of m 3. Completed discretionary permit processing for the Hall Prope 4. Improved inter-agency coordination with State agencies inclu Department of Fish and Game to resolve permit processing pr review and better projects. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete discretionary permit processing for key City Capita Master Plan, North Coast Highway 101 Streetscape Improvemen undercrossing project. 2. Assist with upcoming series of Municipal Code Amendments. 3. Assist Advanced Planning with General Plan update process. 4. Update Design Review Guidelines. 5. Update Off-Street Parking Standards. 4 - 5 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITSDivision Number: 2015 DIVISION RESPONSIBILITIES: The Applicant Deposit division of Current Planning captures the amendments, zoning changes, extended studies, environmental impa party reviews. Revenues are collected from the applicants to re reviews. Expenses are pass-through in nature and are directly e deposit basis. In addition, a 50% overhead fee (as per resoluti G eneral P lan, zoning code, and special plan amendments. This overhead fe CORE SERVICES: There are no core services in this division EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services158,46024,33525,5006,0006,000 Internal Cost Allocation00000 Capital Outlay00000 Total158,46024,33525,5006,0006,000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division 4 - 5 6 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITSDivision Number: 2015 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 : Contracts & Services Consultant: Geotechn-Full Review3,0003,000 Consultant: Geotechnical-Letter1,0001,000 Consultant: Wireless 3rd Party2,0002,000 Total Contracts and Services6,0006,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service to applicants. 2. Processed 11 environmental reviews, 7 geotechnical reviews a FY09-10 period and 3 environmental reviews, 2 geotechnical 2 quarters of FY 20 10-11. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue providing high quality service to applicants. 4 - 5 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 DIVISION RESPONSIBILITIES: The Advance Planning and Housing division provides staff to addr the Citys General Plan, address regional planning issues affect environmental review in compliance with CEQA. This division als the Citys affordable housing, Community Development Block Grant following sections). CORE SERVICES: Addresses long-range planning issues Monitors and updates the City's General Plan Addresses regional planning issues affecting Encinitas Coordinates and implements project environmental review in compl EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel513,778552,643569,656566,087573,309 Materials & Supplies3110000 Contracts & Services4,3305,8654,7806,4906,490 Internal Cost Allocation00000 Capital Outlay00000 Total518,419558,508574,436572,577579,799 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Principal Planner I, II1.001.001.001.001.00 2.002.002.002.002.00 Planner I, II, III, IV Environmental Project Manager 1.001.001.001.001.00 1 Program Administrator0.000.100.100.170.17 2 Program Assistant I, II, III 0.400.400.400.000.00 Intern0.500.500.500.500.50 Total Positions4.905.005.004.674.67 1 Beginning in FY11/12, increased the amount of Program Administra in both CDBG and HOME funds. 2 Beginning in FY11/12, moved Program Assistant from the Advanced These are both part of a two year program. 4 - 5 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Printing, Binding and Duplication300300 Advertising5,1905,190 Travel, Training, Mileage, Membership Dues1,0001,000 Total Contracts and Services6,4906,490 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Received Council approval of the Cardiff-by-the-Sea Specifi ocal C ostal Program Amendment (LCPA) to CA Coastal Commission. 2. Initiated Public Hearing Process for the Station White Gene 3. Completed the First Floor Retail Amendment to Downtown Spec 4. Received Council Approval of Historic Preservation Overlay submitted LCPA to CA Coastal Commission. 5. Completed Public Participation process, concept plan design Highway 101 Streetscape project. 6. Completed public outreach for the Invasive and Toxic Plant 7. Completed the Draft Open Space Management Plan. 8. Completed Draft Climate Action Plan (CAP). 9. Completed Phase I of the work program for the Comprehensive 10. Initiated the Early MHCP Implementation Program. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete the Comprehensive General Plan Update and submit L Commission. 2. Complete the Invasive and Toxic Plant Policy. 3. Finalize the Open Space Management Plan. 4. Finalize the MHCP Encinitas Sub Area Plan. 5. Complete the Climate Action Plan (CAP). 6. Initiate evaluation of the Downtown Encinitas Specific Plan 7. Revise the Citys Inclusionary Housing Ordinance to provide production of affordable units. 8. Revise the Citys density bonus program to comply with the approval of additional density bonus units. 4 - 5 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CODE ENFORCEMENTDivision Number: 2030 DIVISION RESPONSIBILITIES: Code Enforcement investigates violations of the Municipal Code a enforcement actions to obtain compliance with state & local regu complaint basis with priority given to health and safety issues. administration of the Private Property Clean-up Assistance progr removal. CORE SERVICES: Assists in maintaining the quality of life in Encinitas Enforces private property regulations including but not limited municipal, international building, abandoned vehicle abatement &d zoning, sign, noise, and graffiti ordinances EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel376,718389,313398,589423,853415,752 Materials & Supplies4,6122,5274,4002,7502,750 Contracts & Services92,09062,06660,50865,64865,648 Internal Cost Allocation00000 Capital Outlay00000 Total 473,420453,906463,497492,251484,150 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Code Enforcement Manager1.001.001.001.001.00 Sr Code Enforcement Officer1.501.501.501.501.50 Program Assistant I, II, III1.351.351.351.351.35 Total Positions 3.853.853.853.853.85 4 - 60 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CODE ENFORCEMENTDivision Number: 2030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: Field Supplies & Audio Supplies150150 Motor Fuels & Special Clothing2,6002,600 Total Materials and Supplie2,7502,750 s Contracts & Services: Contractual50,00050,000 Private Property Maintenance10,00010,000 Travel, Training & Meetings3,9203,920 Telephone1,3001,300 Membership Dues, Mileage290290 Printing, Binding, & Duplication138138 Total Contracts and Services65,64865,648 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Continued to develop new enforcement tools to better assist e amendments, policies, and procedures). 2. Increased Parking Citation fees. 3. Continued to develop public information program. 4. Formalized graffiti abatement contract. 5. Processed public nuisance abatement cases. 6. Continued noise control enforcement after County ceased cont Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Update Code Enforcement Manual. 2. Establish written policies and procedures. 3. Assist in code amendments to improve enforcement effectivene 4. Update and improve the Code Enforcement section on the City' 4 - 61 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: BUILDING SERVICESDivision Number: 2040 DIVISION RESPONSIBILITIES: This division is responsible for plan checking, building permits contract with the EsGil Corporation. Clerical support and coordi Building personnel. CORE SERVICES: Building permits processing Building plan chec k Building inspection Building permit record keeping Customer information Division supervision EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel75,01880,66681,95885,79686,234 Materials & Supplies1,1110000 Contracts & Services853,578938,853901,365901,695901,695 Internal Cost Allocation00000 Capital Outlay00000 Total929,7071,019,519983,323987,491987,929 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Assistant I, II, III1.001.001.001.001.00 Total Positions1.001.001.001.001.00 4 - 6 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: BUILDING SERVICESDivision Number: 2040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Contracts & Services: Building Services (ESGIL contract for inspections)900,000900,000 Printing, Binding & Duplication1,0001,000 Travel and Meetings250250 Membership Dues445445 Total Contracts and Services901,695901,695 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Participated in counter team coordination meetings. 2. Provide timely responses for building plan check and buildin . 3. Implemented new State codes for building. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to participate in counter team coordination meeting 2. Participate in implementation of permit software. 3. Continue to maintain timely responses for building plan chec. 4. Incorporate new State Green Building and residential regulat . 5. Provide a certified access specialist for the City of Encini 4 - 6 3 EXPENDITURE PLAN FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: Staff administers federal entitlement grant funds from the U.S. Major responsibilities are: administer contracts with non-profi evaluation, public hearings, monitoring, and reporting; ensure c Year Consolidated Plan for housing and community development; pr complete annual plans and reports, submit applications for fundi reimbursement and completes drawdown of funds; coordinate afford development, rehabilitation and homeownership programs; develop housing; and negotiate affordable housing agreements and prepare CORE SERVICES: Administer overall CDBG program Administer contracts with non-profit organizations EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 68,12876,37371,59971,900 Personnel76,382 Materials & Supplies001,000200200 Contracts & Services2,9104,4389,4656,3556,054 Internal Cost Allocation00000 Capital Outla y63,140170,348260,978108,808103,116 Total 142,432242,914347,816186,962181,270 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 1 0.700.550.580.540.54 Program Administrator Total Positions 0.700.550.580.540.54 1 Beginning in FY11/12, decreased the amount of Program Administra a two year program. 4 - 6 4 EXPENDITURE PLAN Page 2 FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDB G)Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Books and Subscriptions, Operating Supplies200200 Total Materials and Supplies200200 : Contracts & Services Consultant3,0003,000 Professional Firms1,5001,500 Postage, Travel, Training, and Mileage893670 Membership Dues, Advertising, and Printing962884 Total Contracts and Services6,3556,054 Capital Outlay/Grant Programs: Res Rehap - Grants5,6920 Annual Contributions103,116103,116 Total Capital Outlay/Grant Programs108,808103,116 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Provided annual funding to approximately ten organizations f and fair housing assistance to Encinitas residents. 2. Provided funding for four sidewalk improvement projects. 3. Provided funding for six facilities improvements. 4. Prepared FY2010-15 Consolidated Plan. 5. Prepared FY2010-15 Analysis on Impediments to Fair Housing C . 6. Implemented and administered CDBG Residential Rehabilitation Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to provide funding to various social service agenci s in eligible areas, and fund affordable housing and transiti. 2. Prepare Annual Action Plans. 3. Implement FY2010-15 Fair Housing Action Plan. 4 - 6 5 EXPENDITURE PLAN FUND: AFFORDABLE HOUSINGFund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: Revenues in this fund are reserved for affordable housing projec revenues from in-lieu affordable housing fees, but can also deri housing. CORE SERVICES: Monitor opportunities to increase affordable housing and impleme EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services7400000 Internal Cost Allocation00000 Capital Outlay00000 Total 7400000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 6 6 EXPENDITURE PLAN Page 2 FUND: AFFORDABLE HOUSINGFund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Conducted significant affordable housing development site an. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to pursue opportunities for development, acquisitio housing units. 4 - 6 7 EXPENDITURE PLAN FUND: ENCINITAS HOUSING AUTHORITYFund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: Staff administers federal grant funds from the U.S. Department o providing rental assistance to approximately 120 households. Ma households interested in and qualified for Section 8 Housing Cho households through income qualification and verification and det assistance payment; inspect assisted units and issue housing vou landlords and property managers; re-certify participating househ Payments to landlords; develop and amend Five-Year Agency Plan a plans, budgets and reports; update online system reporting; and in HUD funding. CORE SERVICES: Administer Section 8 program Monitor program to ensure compliance with state and federal la w EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel106,224115,775115,903149,899150,633 Materials & Supplies04810000 Contracts & Services8,31413,95317,54515,13813,538 Internal Cost Allocation00000 Capital Outlay963,9521,057,5071,110,701993,491993,491 Total 1,078,4901,187,2831,244,2491,158,5281,157,662 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 0.200.250.220.200.20 Program Administrator 1.001.001.001.001.00 Program Coordinator 0.000.000.000.400.40 gram Assistant I, II, III* Pro Total Positions 1.201.251.22 1.601.60 *In FY11/12, moved Program Assistant from the Advanced Planning a two year program. 4 - 6 8 EXPENDITURE PLAN Page 2 FUND: ENCINITAS HOUSING AUTHORITYFund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: Books and Subscriptions & Office Supplies00 00 Total Materials and Supplie s Contracts & Services: 2,500600 Consultant - Housing Authority dmin Expense - Portouts5,7005,700 A Professional Firms - Audi3,2503,250 t Membership dues388388 Software Maintenance3,3003,600 Total Contracts and Services15,13813,538 Capital Outlay/Grant Programs: Annual Contributions993,491993,491 Total Capital Outlay/Grant Programs993,491993,491 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Provided annual rental assistance to approximately 120 famil 2. Prepared FY2010-15 Public Housing Agency Plan. 3. Prepared FY2010-15 Annual PHA Plan. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to provide annual rental assistance to approximatel. 4 - 6 9 EXPENDITURE PLAN FUND: HOME ENTITLEMENTFund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: Staff administers federal grant funds from the U.S. Department o City receives funding through the County of San Diego Home Conso funds for affordable housing projects, administer a Rehabilitati housing development and work with for-profit and non-profit deve negotiate development agreements with affordable housing develop information and referral to citizens seeking available housing o CORE SERVICES: Assist non-profits and for-profits in providing affordable housi Administer a Residential Rehabilitation Program Evaluate opportunities to increase housing choices Administer a Tenant-Based Rental Assistance Program EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 6,6426,3395,2675,288 Personnel6,427 Materials & Supplies0490105300300 Contracts & Services031644813792 Internal Cost Allocation00000 Capital Outla y0607,9431,141,503672,644198,770 Total 6,427615,1061,148,591679,024205,150 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 0.0630.050.050.040.04 Program Administrator Total Positions0.0630.050.050.040.04 *Beginning in FY11/12, decreased the amount of Program Administr part of a two year program. 4 - 70 EXPENDITURE PLAN Page 2 FUND: HOME ENTITLEMENTFund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSINGDivision Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Books and Subscriptions & Office Supplies300300 s300300 Total Materials and Supplie Contracts & Services: Travel and Meetings813792 Total Contracts and Services813792 Capital Outlay/Grant Programs: Annual Contributions672,644198,770 Total Capital Outlay/Grant Programs672,644198,770 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Implemented and administered the HOME Residential Rehabilita 2. Implemented and administered the Tenant-Based Rental Assista Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Administer the HOME Residential Rehabilitation Program. 2. Administer the Tenant-Based Rental Assistance Program. 3. Provide funding for affordable housing development(s). 4 - 71 EXPENDITURE PLAN FUND: PACIFIC PINESFund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: Staff performs asset management, including selection of professi financial statements, expenditure of reserves, and participation CORE SERVICES: Manage asset Oversight of 16 affordable units EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel4,4336,1926,3396,5836,610 Materials & Supplies2,29302,5002,5002,500 Contracts & Services89,86982,46281,85186,07287,598 Internal Cost Allocation05,2355,49700 Capital Outlay, Programs163,536162,939105,296100,265100,265 & Debt Service Total 260,131256,828201,483195,420196,973 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 0.0370.050.050.050.05 Program Administrator Total Positions 0.0370.050.050.050.05 4 - 7 2 EXPENDITURE PLAN Page 2 FUND: PACIFIC PINESFund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials and Supplie: s Furniture and Fixtures2,5002,500 2,5002,500 Total Materials and Supplie s Contracts & Services: Sewer/Water/Electrical4,8004,800 Management Fees19,14019,140 H.O.A. Fees50,84752,373 Property Maintenance5,0005,000 Insurance Premiums5,9005,900 Postage385385 Total Contracts and Services86,07287,598 Debt Service: Debt Services100,265100,265 Total Debt Services100,265100,265 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Provided management oversight of 16 affordable units. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue asset management and oversight of units and propert 4 - 7 3 This page intentionally left blank. 4 - 7 4 This Page Intentionally Left Blank Public Safety Departments This Section is divided into two Departments Law Enforcement Services Department Divisions Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund Fire and Marine Safety Services Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program Marine Safety 4.5% Law Enforcement Fire Safety 50.0% 44.8% Disaster Preparedness 0.7% Marine Safety 4.5% Law Enforcement Fire Safety 50.6% 44.2% Disaster Preparedness 0.7% 4 - 76 Y EXPENDITURE SUMMAR PUBLIC SAFETY ACTIVITIES DEPARTMENT: Public Safet y Law and Traffic Enforcement, Parking Citation Process, Asset For DIVISIONS: Supplemental Law Enforcement, Federal Justice Assistance Grant, Operations and Support Services, Loss Prevention and Planning, D and Marine Safety Services EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel9,421,7079,842,3369,972,29410,503,15710,651,752 Materials & Supplies248,380290,730310,084297,571291,801 Contracts & Services11,939,01811,894,56412,435,18512,897,90913,505,298 Internal Cost Allocation00016,20816,208 Capital Outlay26,79821,38120,05820,30933,598 Total21,635,90322,049,01122,737,62123,735,15424,498,657 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 11-12FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents67.0063.0063.0063.0063.00 DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10 FY 10-11 FY 11-12FY 12-13 Source of Revenue (Fund)Actual Actual ProjectedProjectedProjected Code Violations (101)(792)01,20000 Vehicle Code and Violations (101)210,418183,311240,380180,000185,000 Fire - Building Permit Fees (101)103,571105,89930,99058,56053,125 Property Rental (101)64,08857,23854,90054,90054,900 Fire - All Other Fees (101)70(100)8,45000 Fire Mgmt Services Agrmt (101)0199,948361,186450,000475,000 JrLifeguard Program (135)018,242184,551147,762158,877 Booking Fee Recoveries (101)36,56737,91035,00037,00038,000 Asset Forfeiture (261)2,4309131,014517517 State Supple. Law Enforce. (262)103,625100,000100,00000 Fed. Justice Assistance Grant (263) 012,57816,48410,00010,000 Total Departmental Revenue519,977715,9391,034,155938,739975,419 Other General Fund Support21,115,92621,333,07221,703,46622,796,41523,523,238 Total21,635,90322,049,01122,737,62123,735,15424,498,657 4 - 7 7 This page intentionally left blank. 4 - 7 8 Law Enforcement Services Department Divisions Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund Law Enforcement Services provided by Contract with the San Diego County SheriffÓs Department Department Director Sherri Sarro, Captain 4 - 80 EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT:Law Enforcement Law and Traffic Enforcement, Parking Citation Process, Asset For DIVISIONS: Law Enforcement and Federal Justice Assistance Grant Program. EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09 FY 09-10FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies005,0005,0005,000 Contracts & Services11,380,60411,175,71111,466,48411,854,00012,389,965 Internal Cost Allocation0009393 Capital Outlay00000 Total11,380,60411,175,71111,471,48411,859,09312,395,058 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to the Department DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10FY 10-11 FY 11-12 FY 12-13 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Code Violations (101)(792)01,20000 Vehicle Code and Court Fines (101)210,418183,311240,380180,000185,000 Booking Fee Recoveries (101)36,56737,91035,00037,00038,000 Law Enforcement (101)00227,900215,700226,500 Asset Forfeiture (261)2,4309131,014517517 State Supple. Law Enforcement (262)103,625100,000100,00000 Federal Justice Assistance Grant (263) 012,57816,48410,00010,000 Total Departmental Revenue352,248334,712621,978443,217460,017 Other General Fund Support11,028,35610,840,99910,849,50611,415,8 Total11,380,60411,175,71111,471,48411,859,09312,395,058 4 - 81 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: LAW & TRAFFIC ENFORCEMENTDivision Number: 3010 DIVISION RESPONSIBILITIES: Law & Traffic Enforcement services are contracted with the San D regional law enforcement. Deputies patrol the City twenty-four enforcement and respond to emergency and non-emergency calls for proactive and reactive to the City's traffic accident and enforc short-term projects that target specific needs such as narcotics Officers enforce parking regulations in the City. Senior Volunt staff at Encinitas Station assisting with many lower-priority ca assets as needs arise. CORE SERVICES: Provide local and regional law and traffic enforcement EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 00000 Materials & Supplies 00000 Contracts & Services 11,252,03110,916,71611,263,50011,760,50012,296,465 Internal Cost Allocation 00000 Capital Outlay 00000 Total11,252,03110,916,71611,263,50011,760,50012,296,465 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed All Law Enforcement Services are provided through a contract wit Budgeted staffing includes: 25.59 - Patrol Deputies 5.90 - Traffic Deputies 4.00 - Motorcycle Deputies 5.80 - Special Purpose Officers 3.50 - Community Service Officers 4.67 - Sergeants 6.00 - Detectives 0.60 - Detective Sergeants 4 - 8 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: LAW & TRAFFIC ENFORCEMENTDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 : Contracts & Services San Diego County Sheriff's Contract Law Direct Costs8,322,8008,630,743 Redlight CSO/Costs34,40034,400 Law Indirect Costs3,189,8003,307,822 Booking Fees110,000220,000 Memberships (ARJIS, SANDAG, CAL-ID)54,00054,000 Equipment Maintenance and Repair49,50049,500 Total Contracts and Services11,760,50012,296,465 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. In 2010, violent crime dropped 12.6% and property crime drop 2. In 2010, Encinitas had the second lowest crime rate of all c(16.8 / 1,000 residents), the lowest crime rate for the City in 25 years. 3. The Encinitas Station Community Oriented Policing & Problem Solving (COPPS) Unit received the Meritorious Unit Citation from Sheriff Gore for law enforcement in combating alcohol and drug abuse. 4. Added one traffic deputy, fully reimbursed by North County Transit District, for emergency response to rail accidents. .onvereonecooesourcesceroaecaurosearcocseecve. 5 Ctd Shl R Offi t Spil Pp Nti Dtti Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Reducing drug abuse in our community by providing education and awareness. An example of this education, awareness and enforcement is the Prescription Drug Take Back Program. This Program is designed to assist the citizens in our community with anonymous and safe disposal of unwanted drugs, thus eliminating opportunities for these drugs to be abused. 2. Reducing alcohol related crime such as underage drinking, alcohol related accidents, over service and driving under the influence. The Start Smart Teen Education program specifically targets teen drivers and their parents, reinforcing applicable laws and consequences. 3. Reinforcing the goal of community safety in the Encinitas is Operation Watchful Eye", a collaboration between the Sheriffs Department and the San Diego County Probation Department. "Watchful Eye" started in July 2010 as a pilot program at the Encinitas Sheriffs Station whereby these two departments maximize limited resources by targeting medium risk probationers to ensure they are abiding by their court-ordered conditions of probation. The goal is to reduce recidivism and keep our community safe. 4 - 8 3 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARKING CITATION PROCESSDivision Number: 3021 DIVISION RESPONSIBILITIES: Citation processing services are conducted under a contract with the San Diego County Sheriff's Department and beach lifeguards w CORE SERVICES: No core services in this fund EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services24,94868,28486,50083,50083,500 Internal Cost Allocation00000 Capital Outlay00000 Total24,94868,28486,50083,50083,500 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Area. 4 - 8 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: PARKING CITATION PROCESSDivision Number: 3021 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Administrative Fee60,00060,000 Parking Citation Processing14,00014,000 Appeal Hearings6,5006,500 Printing, Binding and Duplication3,0003,000 Total Contracts and Services83,50083,500 4 - 8 5 EXPENDITURE PLAN FUND: ASSET FORFEITUREFund Number: 261 Division Title: ASSET FORFEITUREDivision Number: 3010 DIVISION RESPONSIBILITIES: Asset Forfeiture Division represent resources obtained through l officials in Encinitas. Funds are used to acquire additional no activities. CORE SERVICES: No core services in this fund EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies005,0005,0005,000 Contracts & Services00000 Internal Cost Allocation0009393 Capital Outlay00000 Total005,0005,0935,093 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 8 6 EXPENDITURE PLAN Page 2 FUND: ASSET FORFEITUREFund Number: 261 Division Title: ASSET FORFEITUREDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 pplies: Materials and Su Field Supplies5,0005,000 Total Materials and Supplies5,0005,000 Internal Cost Allocation Internal Cost Allocation9393 Total Internal Cost Allocation9393 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. No asset forfeiture funds expended. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Obtain specialized capital items for enhanced law enforcemen 4 - 8 7 EXPENDITURE PLAN FUND: STATE SUPPLEMENTAL LAW ENFORCEMENTFund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 DIVISION RESPONSIBILITIES: In 1996, State Legislation established the Supplemental Law Enfo funds for local jurisdictions to supplement law enforcement serv front line law enforcement services. Funding is dependent upon issues, the City anticipates no grant funding through FY201 2-13. CORE SERVICES: Supplement local law enforcement contractual services Enhance citywide level of services provided to residents EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services103,625100,000100,00000 Internal Cost Allocation00000 Capital Outlay/Debt Service00000 Total103,625100,000100,00000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 8 8 EXPENDITURE PLAN Page 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Law Direct Costs00 Total Contracts and Services00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Partial funding of law enforcement patrol added in 1999. Fu Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. City anticipates no State grant funding through FY 2012-13. 4 - 8 9 EXPENDITURE PLAN FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUNDFund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANTDivision Number: 3010 DIVISION RESPONSIBILITIES: The Federal Justice Assistance Grant program appropriated funds services. Funds may only be used to supplement front line law e upon the federal budget allocation process. CORE SERVICES: Supplement local law enforcement contractual services Enhance citywide level of services provided to residents EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services090,71116,48410,00010,000 Internal Cost Allocation00000 Capital Outlay00000 Total090,71116,48410,00010,000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 90 EXPENDITURE PLAN Page 2 FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUNDFund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANTDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Equipment Maintenance and Repair10,00010,000 Total Contract & Services10,00010,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Retention of one deputy through partial funding provided by 2. Partial funding of the Law Enforcement 800 MHz Regional Comm 20 09-10 and FY 20 10-11. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Anticipate receipt of Justice Assistance Block Grant funding 20 11-12 & FY 20 12-13, to be used to parially fund the Law Enforcement 800 MHz Regional Communication System. 4 - 91 This page intentionally left blank. 4 - 9 2 Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program Department Director Mark Muir 4 - 94 4 - 95 4 - 96 EXPENDITURE PLAN PUBLIC SAFETY ACTIVITIES DEPARTMENT: Fire and Marine Safety Services DIVISIONS:Fire Administration, Fire Operations and Support Services, Loss Disaster Preparedness, Marine Safety Services and Junior Lifegua EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel9,421,7079,842,3369,972,29410,503,15710,651,752 Materials & Supplies248,380290,730305,084292,571286,801 Contracts & Services558,414718,853968,7011,043,9091,115,333 Internal Cost Allocation00016,11516,115 Capital Outlay26,79821,38120,05820,30933,598 Total10,255,29910,873,30011,266,13711,876,06112,103,599 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents67.0063.0063.0063.0063.00 DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Fire - Building Permit Fees (101)103,571105,89930,99058,56053,125 Fire-Weed Abatement Reimb (101)4,37020,3719,0009,0009,000 Property Rental (101)64,08857,23854,90054,90054,900 Fire - All Other Fees (101)70(100)8,45000 Fire Mgmt Services Agrmt (101)0199,948361,186450,000475,000 JrLifeguard Program (135)018,242184,551147,762158,877 Total Departmental Revenue172,099401,598649,077720,222750,902 Other General Fund Support10,083,20010,471,70210,617,06011,155,83911,352,697 Total10,255,29910,873,30011,266,13711,876,06112,103,599 7 4 - 9 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATIONDivision: 3510 DIVISION RESPONSIBILITIES: This Division provides management direction and administrative s Operations and Support Services, Loss Prevention and Planning, D Lifeguard Program divisions. The Division also provides budget strategies and fiscal and organizational analysis of the Departm CORE SERVICES: Budgeting (operating, program and project) Policy review, development and compliance Cost recovery Preparation and administration of grants, contracts and agreemen Customer Service Statistical analysis and performance measurement EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Pr Personnel478,706487,294515,286542,796553,443 Materials & Supplies3,8101,5301,6864,5433,603 Contracts & Services16,70620,27222,54922,25321,010 Internal Cost Allocation00000 Capital Outlay00000 Total499,222509,096539,521569,592578,056 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/ Fire Chief1.001.001.001.001.00 Sr Management Analyst1.000.750.750.750.75 1 Management Analyst I, II, III0.500.750.750.750.75 Dept. Administrative Support Coordinator1.001.001.001.001.00 Total Positions3.503.503.503.503.50 8 4 - 9 EXPENDITURE PLAN e 2 Pa g FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATIONDivision: 3510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Furniture and Equipment1,200250 Office Supplies1,4101,410 Books and Awards/Recognitions1,3301,340 Special Clothing603603 Total Materials and Supplies4,5433,603 : Contracts & Services Program Contributions - Trauma Intervention Program (TIP)9,77610 Computer Software Maintenance3,0003,300 Travel, Training, Meetings and Membership Dues8,8776,983 Printing, Binding and Duplicating600300 Total Contracts and Services22,25321,010 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Entered into a Fire Management Services Cooperative Agreement with Cities of Del Mar and Solana Beach and Rancho Santa Fe Fire Protection District, resultin in cost savins and reater efficiencies in manaement services gggg. 2. Completed plans and prepared construction documents for Stati 3. Secured a competitive grant for $45,000 to replace firefighter turn-out gear and purchase a compressed air foam system for fihtin wildfires. gg 4. Identified a $68,755 savings for the Department though the Fiscal Realignment process. 5. Established the new Fired Up! safet education proram for Encinitas seniors yg. 6. Updated Strategic Work Plan for the Department. 7. Effectivel manaed $100,000 in homeland securit rants to meet cit-wide equipment and facilit needs ygygyy. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Construct Fire Station #2. 2. Amend the Fire Management Service Agreement as necessary to e 3. Update the Public Safety Element of the General Plan, including an evaluation of the Department's standards of coverae and communit hazards. gy 4. Identify cost recovery opportunities and grants for the Department. 5. Develop and implement strategies to better market the Departm 6. Update the Strategic Work Plan. 7. Update the Department's web site. 9 4 - 9 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICESDivision: 3520 DIVISION RESPONSIBILITIES: The Division is charged with protecting the lives and property o and rendering life saving assistance during medical emergencies. and non-emergency requests for help and render the proper assist apparatus and facilities maintenance, equipment procurement, res rescue and hazardous materials response, compliance with safety and the training and certification of personnel and general safe CORE SERVICES: Emergency response (fire suppression, EMS, rescue, hazmat) Firefighter training and certification Procurement and maintenance of response resources Community safety education EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel7,588,1507,917,1037,921,6038,362,5058,481,214 Materials & Supplies156,445175,251190,244190,660183,973 Contracts & Services399,621550,376799,066874,608937,124 Internal Cost Allocation00000 Capital Outlay00000 Total8,144,2168,642,7308,910,9139,427,7739,602,311 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 1 Fire Deputy Chiefs3.003.003.003.003.00 Fire Captains15.0015.0015.0015.0015.00 Fire Engineers15.0015.0015.0015.0015.00 2 Firefighters2.001.001.000.000.00 Firefighters/Paramedics 13.0014.0014.0015.0015.00 Total Positions48.0048.0048.0048.0048.00 1 1.0 Fire Deputy Chief unfunded for 11-12 and 12-13. 2 1.0 Firefighter reclassified to Firefighter/Paramedic 4 - 100 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICESDivision: 3520 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 : Materials & Supplies Fuel59,73059,730 Safety Equipment & Safety Clothing84,64772,137 Uniforms14,20613,249 Janitorial8,9668,984 Office Supplies & Field Supplies3,2678,975 Public Education 4,8814,881 Station Furniture and Fixtures4,6795,975 Training Furniture and Fixtures6,9306,930 Awards/Recognition484242 Books and Subscriptions, Food2,8702,870 Total Materials and Supplies190,660183,973 : Contracts & Services Dispatch321,047359,068 Telephones: Stations, Pagers & Dispatch Data Lines38,39038,390 Contractual450,000475,000 Equipment Maintenance and Repair48,99649,781 Training, Travel, Memberships16,17514,885 Total Contracts and Services874,608937,124 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Provided 24-hour Battalion Chief coverage for the community t with Rancho Santa Fe Fire. 2. Identified funding and initiated the process of replacing the 3. Developed a shared pool of paramedics for quickly filling ass Rancho Santa Fe and Solana Beach. 4. Updated Structural Pre Fire and Incident Action Plans. 5. Developed a new swimming pool safety education program for th 6. Updated Emergency Operations Manual and Training Manual for j 7. Improved response capabilities through effective use of homel conduct training. 8. Provided firefighters with a second set of personal protectiv 9. Constructed new ventilation prop at Station #3 and facilitate minimize the time spent outside the City at the Rancho Santa 10. Increased the number of joint, regional training events to m 11. Purchased a new compressed air foam system for wildfire prot 12. Installed new drought tolerant landscaping at Station #5. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Purchase new ladder truck. 2. Complete recertification process for City's rating from Insur 3. Reevaluate hydrant inspection and maintenance program to impr program or procedures, if necessary. 4. Purchase new medical CO2 monitors for paramedics. 5. Share resources with neighboring Community Emergency Response opportunities and improve overall program management. 6. Implement regional integrated Computer Aided Dispatch (CAD) system. 7. Evaluate options for ambulance service for CSA-17 in preparat 8 Develop joint wellness program with Del Mar and Solana Beach F 4 - 101 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNINGDivision: 3530 DIVISION RESPONSIBILITIES: This Division enforces the International Fire Code, Building Cod ordinances, conducts fire investigations, oversees the business checks and performs inspections for development and enforces haz duties include providing fire safety education to children, adul CORE SERVICES: Implement, administer and enforce all fire safety codes and ordi Conduct annual inspections (specific occupancies are required by Conduct plan review and construction inspections to ensure compl Provide public fire safety education Administer the City's Weed Abatement program EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel606,646590,932590,621614,272624,795 Materials & Supplies11,65014,81517,24715,92715,239 Contracts & Services24,78535,62915,20620,83820,868 Internal Cost Allocation00000 Capital Outlay00000 Total643,081641,376623,074651,037660,902 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Fire Marshal1.001.001.001.001.00 Senior Deputy Fire Marshal1.001.001.001.001.00 1 Deput3.003.003.003.003.00 y Fire Marshal I, II Program Assistant I, II, III1.001.001.001.001.00 Total Positions6.006.006.006.006.00 1 1.0 Deputy Fire Marshal unfunded for 11-12 and 12-13. 2 4 - 10 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNINGDivision: 3530 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Office Supplies, Uniforms6,7165,993 Books and Subscriptions2,0112,046 Fuels7,2007,200 Total Materials and Supplies15,92715,239 Contracts & Services: Contractual 3,3243,324 Weed Abatement5,0005,000 Travel, Training, Meetings9,0709,070 Membership Dues720750 Local Phone2,7242,724 Total Contracts and Services20,83820,868 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Adopted new California Fire Code and local amendments. 2. Conducted two public workshops on fire safety in wildland-urb 3. Conducted Fire Safety Expo and education program for Fire Pre 4. Provided on-going fire prevention inspection training to engi 5. Enhanced the Department's fire safety education program by ut Facebook to communicate important tips and upcoming fire saf 6. Revised map that defines Wildland-Urban fire hazard zones wit 7. Conducted fire safety inspections of target (specific) hazard 8. Prepared and mailed reminder notices to residents with fire s their sprinkler systems. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Continue to provide education to residents with fire sprinkle information. 2. Provide on-going fire prevention and inspection training prog 3. Improve and increase fire safety education and public informa 4. Review, revise and update fire prevention bureau policies and 5. Continue to improve plan check and field customer service to 6. All fire prevention staff will be certified Fire Inspectors a 7. Conduct fire safety workshop to educate homeowners on Wildfir 3 4 - 10 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: DISASTER PREPAREDNESSDivision Number: 3540 DIVISION RESPONSIBILITIES: This Division develops emergency procedures, activities, and ope or man-made disaster or emergency. The Division is responsible c ity-wide emergency management training. The City's membership in the Hazardous Incident Response Team (H hazardous materials. CORE SERVICES: Develop and maintain city emergency plans Administer training and exercises Ensure compliance with state and federal regulations Provide citizens with preparedness information Ensure emergency resources are available for city-wide response EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel62,04070,09562,97163,42064,751 Materials & Supplies10,9609,9208,5046,5206,515 Contracts & Services78,34175,84786,93588,04498,201 Internal Cost Allocation00000 Capital Outlay00000 Total151,341155,862158,410157,984169,467 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst0.000.250.250.250.25 Management Analyst I, II, III0.500.250.250.250.25 Total Positions0.500.500.500.500.50 4 - 10 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: DISASTER PREPAREDNESSDivision Number: 3540 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Emergency Supplies1,0901,130 Training4,1854,185 Computer Software1,1451,100 Books and Subscriptions100100 Total Materials and Supplies6,5206,515 Contracts & Services: Professional Firms (HazMat Team, HIRT)67,63577,105 Membership Dues2,9933,442 Equipment Maintenance and Repair, Computer Software Maint9,4769,476 Travel, Telephone, Postage and Printing7,9408,178 Total Contracts and Services88,04498,201 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Participated in Golden Guardian statewide disaster exercise. 2. Provided emergency management training to city Emergency Operations Center (EOC) staff, including an Action Planning workshop and participation of senior staff in the Integrated Emergency Management Course at FEMA's Emergency Management Institute in Emmitsburg, Maryland. 3. Updated city emergency management plan checklists. 4. Met emergency management requirements necessary for American Public Works Association (APWA) accreditation. 5. Established a phone bank for the EOC to field a large number of calls from the public in an emergency. 6. Met National Incident Management System (NIMS) requirements for training. 7. Established and equipped an alternate emergency operations center (EOC) at the Public Works Yard. 8. Updated Cities Readiness Initiative (mass prophylaxis) plan and conducted a drill. 9. Purchased new grant-funded AM emergency radio station for use in communicating preparedness information, alerting the public and providing evacuation instructions during an emergency. 10. Updated the City Hazard Mitigation Plan (approved by FEMA). jor Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: Ma 1. Provide access to the regional Command and Control Communications (3Cs) system for reliable communication (data, video and voice) and coordination during a disaster. 2. Develop a Continuity of Operations Plan (COOP) for the City. 3. Develop a Recovery Plan for the City. 4. Produce a new employee preparedness and orientation manual. 5. Continue to provide emergency management training for city staff. 6. Upgrade audio-visual technology and improve workspace and storage in EOC, utilizing homeland security funding. 7. Participate in annual disaster exercises. 8. Update Emergency Operations Plan 4 - 10 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: MARINE SAFETY SERVICESDivision Number: 3550 DIVISION RESPONSIBILITIES: The Marine Safety Services Division is responsible for providing Encinitas owned or operated beaches. The Division provides publ removes safety hazards and assists in coordinating beach related is coordinated by this Division and City Ocean Lifeguards provid CORE SERVICES: Open ocean and swift-water / flood rescue Medical Aid Code enforcement at beaches guard Program Junior Life Beach and Ocean Safety Awareness / Education EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel686,165765,427732,681792,531796,062 Materials & Supplies65,51564,05763,62467,67170,221 Contracts & Services38,96133,70433,30534,14134,105 Internal Cost Allocation00000 Capital Outlay26,79821,38120,05820,30933,598 Total817,439884,569849,668914,652933,986 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Marine Safety Captain (Permanent)1.001.001.001.001.00 Marine Safety Lieutenant (Permanent)1.001.001.001.001.00 1 2.003.002.202.202.20 Marine Safety Sergeant (Permanent) 2 5.000.000.000.000.00 Ocean Lifeguard I, II, Senior (Seasonal) Total Positions9.005.004.204.204.20 1 1.0 Marine Safety Sergeant - FY 10 filled .75 in General Fund; F 2 Seasonal Ocean Lifeguard I, II, Senior reclassed to contract emp 6 4 - 10 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: MARINE SAFETY SERVICESDivision Number: 3550 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Special Clothing 12,71212,712 Small Tools and Instruments1,6201,056 Field Supplies8,51410,317 Office Furniture and Fixtures4,2574,030 Machinery and Equipment8,9469,868 Fuels12,60012,600 Safety Supplies3,7453,675 Public Education, Repair and Maintenance, Materials13,91215,215 Audio Visual Supplies, Food and Books & Subscriptions1,365748 Total Materials and Supplies67,67170,221 Contracts & Services: Equipment Maintenance and Repair18,38418,384 Contractual4,6224,262 Travel, Training, Membership Fees and Printing4,8825,206 Telephones6,2536,253 Total Contracts and Services34,14134,105 Capital Outlay Machinery and Equipment20,30933,598 Total Capital Outlay20,30933,598 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomlishments: p 1. Hosted multiurisdictional countwide search and recover drill. jyy 2. Reduced costs b eliminatin hone lines to seasonal lifeuard towers. ygpg 3. Imroved communications throuh urchase of 800 MHz radios for lifeuard towers throuh rant fundin. pgpgggg 4. Develoed a new artnershi with Cit Parks and Recreation Deartment to rovide coordination and instruction for the pppypp Junior Lifeuard roram. gpg 5. Provide monitorin, enforcement and safet for ermitted commercial surf cams on Cit beaches. gyppy Maor Proects in the Ucomin Two-Year Period FY11-12 & FY12-13 Include: jjpg() 1. Continue to romote the Junior Lifeuard roram and rovide additional sessions as needed. pgpgp 2. Develo a career develoment manual. pp 3. Continue to rovide monitorin, enforcement and safet for ermitted commercial surf cams on Cit beaches. pgyppy 4. Imlement a comrehensive lifeuard trainin roram. ppggpg 5. Comlete a comrehensive desin for the Marine Safet Headuarters in conunction with the Fire Station 1 roect. ppgyqjpj 6. Rebuild Moonlight Beach Tower. 7. Complete a comprehensive design for Beacon's Beach lifeguard 8. Develop schedule and specifications for replacing 2 PWCs, 1 A 7 4 - 10 EXPENDITURE PLAN FUND: GENERALFund Number: 146/135 Division Title: JR LIFEGUARD PROGRAM FUND D ivision Number: 3550 DIVISION RESPONSIBILITIES: This budget is used for tracking revenues and expenditures assoc provides youths, between the ages of nine to seventeen, knowledg lifesaving techniques and other physical fitness activities. CORE SERVICES: Instruction of youths in the Junior Lifeguard Program Administration of the Junior Lifeguard Program Public Education EXPENDITURE SUMMARY: (146 FUND)(135 FUND) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel011,485149,132127,633131,487 Materials & Supplies025,15723,7797,2507,250 Contracts & Services03,02511,6404,0254,025 Internal Cost Allocation00016,11516,115 Capital Outlay00000 Total039,667184,551155,023158,877 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Marine Safety Sergeant (Permanent)0.000.000.800.800.80 Total Positions0.000.000.800.800.80 1 1.0 Marine Safety Sergeant - FY 10 filled .75 in General Fund; F Contracts: Temporary/Part-Time/Seasonal Ocean Lifeguard Instructors 8 4 - 10 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 146/135 Division Title: JR LIFEGUARD PROGRAM FUND D ivision Number: 3550 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Special Clothing 7,0007,000 Food250250 Field Supplies00 Office Furniture and Fixtures00 Machinery and Equipment00 Fuels00 Safety Supplies00 Public Education, Repair and Maintenance, Materials00 Audio Visual Supplies, Food and Books & Subscriptions00 Total Materials and Supplies7,2507,250 Contracts & Services: Equipment Rental Fees725725 Contractual600600 Printing, Binding and Duplicating2,7002,700 Telephones00 Total Contracts and Services4,0254,025 Internal Cost Allocation Internal Cost Allocation16,11516,115 Total Internal Cost Allocation16,11516,115 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. The responsibility of administering and coordinating the Juni Safety Division. 2. Instructors for the Junior Lifeguard Program are now City of 3. A new fund for the Junior Lifeguard Program was established Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Identify a plan to increase the number of participants of thi 2. Use class evaluation forms to determine the number of session 3. Increase the quality and accessibility of participant uniform 4. Explore avenues for increasing revenue for the program to ens 9 4 - 10 This page intentionally left blank. 4 - 1 10 This Page Intentionally Left Blank Public Works Department Department Divisions Administration Emergency Flood Control Street Maintenance Environmental Programs (Contract) Facility & Site Maintenance Stormwater Maintenance and Flood Control Recycling/Solid Waste/Household Hazardous Waste Cardiff Sanitary Division Encinitas Sanitary Division Wastewater Collection Fleet Maintenance Apparatus, Vehicle & Equipment Replacement HUTA (Highway UserÓs Tax Allocation) San Dieguito Water District Divisions Administration Customer Service Planning & Engineering Field Operations Water Purchases & Treatment Recycled Water Department Director/District Manager Larry Watt 4 - 112 4 - 113 4 - 114 4 - 115 * Equipment Fire Apparatus Public Works ReplacementReplacement Vehicle Replacement Administration 0.8%5.5% 1.4% 3.2% Fleet Maintenance Street Maintenance 4.7% 15.2% Facility Maintence 9.1% Wastewater Collection Stormwater 8.1% 7.0% Encinitas Sanitary Cardiff Sanitary Recycling/Solid Waste Division Division 4.3% 14.2% 26.5% * Equipment Fire Apparatus Public Works Vehicle Replacement Replacement Replacement Administration 1.6% 0.7% 2.8% 3.2% Fleet Maintenance Street Maintenance 4.9% 15.6% Facility Maintence Wastewater Collection 9.4% 8.2% Stormwater Encinitas Sanitary 7.1% Recycling/Solid Waste Cardiff Sanitary Division Division 4.3% 27.5% 14.7% *Does not include SDWD (see Chapter 5) 4 - 116 EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES DEPARTMENT: Public Works Public Works Administration, Conservation & Environmental Servic DIVISIONS: Maintenance, City-Wide Facility and Site Maintenance, Storm Wate Solid Waste Management, Grant Administration, Recycling, Cardiff Encinitas Sanitary Division (ESD), District Support/ Administra Maintenance, Vehicle & Equipment Replacement EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel2,593,1712,727,8732,832,9972,937,1143,012,687 Materials & Supplies454,318364,403355,549377,743378,605 Contracts & Services5,359,0325,316,2005,906,0246,122,5126,287,369 Internal Cost Allocation605,557398,996496,262535,163535,163 Capital Outlay560,6861,534,7821,430,122883,780578,606 Total9,572,76410,342,25411,020,95410,856,31210,792,430 DEPARTMENT PERSONNEL SUMMARY DEPARTMENT PERSONNEL SUMMARY FY 11-12 FY 12-13 (Number of Positions) FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents - City Support29.4028.8528.8528.8528.85 Water District Support22.7025.4025.4025.4025.40 Total Full Time Equivalents: 52.1054.2554.2554.2554.25 DEPARTMENT FUNDING SUMMARY FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 Source of Revenue (Fund)ActualActualProjectedProjectedProjected HUTA Revenue (Fund 201)1,056,8001,061,3431,043,1691,764,0091,790,357 Solid Waste, Recycling, HHW (229)412,255412,358415,205397,000406,000 Cardiff Sanitary Division (501)5,017,3855,097,6034,711,4854,763,4954,580,170 Encinitas Sanitary Division (521)2,815,6332,939,9032,769,8752,895,0302,858,252 District Support Revenue (Overhead-616)720,699742,484791,722791,722791,722 Fleet Maintenance (692)643,293471,179473,800511,366528,152 Vehicle Replacement (693)475,655160,219143,69048,00073,000 Machinery\Equipment Replacement (694)096,496210,999160,000160,000 Fire Apparatus Replacement (695)03,4631,700,000978,000678,000 Total Departmental Revenue11,141,72010,885,08910,348,94611,170,62211,027, Other General Fund Support(1,568,956)(542,835)672,008(314,310)(235,223) Total9,572,76410,342,25411,020,95410,856,31210,792,430 7 4 - 11 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATIONDivision Number: 4010 DIVISION RESPONSIBILITIES: This Division provides management direction and administrative s the City's Wastewater divisions, and manages the City's solid wa purchasing, special studies and programs, administering contract administering work projects and monitoring capital improvement p CORE SERVICES: Administrative support functions to include budgeting for the De Conduct special studies and administer programs Administer various contracts Develop Grant applications and monitoring those grants received Provide staff support to Environmental Advisory Committee EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 91,06688,924102,375102,701 Personnel103,424 Materials & Supplies5,9433,4924,9255,6194,619 Contracts & Services123,83923,17421,58219,34419,535 Internal Cost Allocation00000 Ca pital Outlay00000 Total233,206117,732115,431127,338126,855 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director0.100.100.100.100.10 Senior Mana gement Analyst0.400.400.400.400.40 1 Dept Administrative Support Coordinator0.350.000.000.000.00 Intern0.500.500.500.500.50 Total Positions1.351.001.001.001.00 1 Dept. Administrative Support Coordinator position eliminated in 4 - 11 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATIONDivision Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Office Supplies, Books, Awards/Recognition3,2503,250 Office Furniture & Equipment, Fuel2,3691,369 Total Materials and Supplies5,6194,619 Contracts & Services: Contractual, Agency Temporary Help 6,0006,000 Training, Travel & Meetings5,7925,983 Equipment Maintenance and Repair, Rental Fees, Phones6,0076,007 Membership Dues, Mileage, Advertising, Printing1,5451,545 Total Contracts and Services19,34419,535 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Receive APWA Accreditation 2. Completed Fleet Assessment 3. Environmental Commission completed a Citywide Environmental Workplan Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Receive APWA Re-Accreditation 2. Complete a Citywide Facility Assessment. 3. Continue assisting the Environmental Advisory Commission in achieving their sustainability goals for the City 4 - 11 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: EMERGENCY FLOOD CONTROLDivision Number: 4020 DIVISION RESPONSIBILITIES: The purpose of this division is to capture the cost of emergency this division will be used to seek reimbursement from Federal Em event has been declared a Federal or State Emergency. CORE SERVICES: Respond to emergency flooding events EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Ca pital Outlay00000 Total00000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 20 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: EMERGENCY FLOOD CONTROLDivision Number: 4020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Emergency Repairs00 Total Contracts and Services00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: No major flooding repairs Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: This is an emergency repair account no projects are planned 4 - 1 21 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT)Division Number: 4030 DIVISION RESPONSIBILITIES: The Division's responsibility is to provide staff services to th Commission in its duties as it advises the Encinitas City Counci regulations related to the citys environment. Additionally, th shared environmental vision by building partnerships between cit out its mission, the EC shall encourage long-term, holistic thin to, air and water quality, pollution prevention, beach and wetla and transportation. CORE SERVICES: Develop a Citywide Environmental Policy Develop a Environmental Commission Workplan Work on Projects as assigned by City Council EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 0 Personnel0000 Materials & Supplies00000 Contracts & Services0113,454118,000118,000118,000 Internal Cost Allocation00000 Ca pital Outlay00000 Total0113,454118,000118,000118,000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 2 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT)Division Number: 4030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Contractual118,000118,000 Total Contracts and Services118,000118,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1."Day without a Bag" program now county wide. 2. Cou n cil approved Environmental Commission Workplan for in 20 10/11. 3. Delivered educational Environmental s peakers, films and workshops in conjunction with "Encinitas Environment Day" & "Water Awareness Week". 4. Draftin g of City's first Environmental Action Plan to compliment City's. 5. Participated in General Plan Advisory Committee & Community Grants Comm. 6. Drafted suggestions for Council consideration on key environmental legisla. 7. Participated in inaugural Heritage Tree Designation Process. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Begin Implementation of the Environmental Action Plan. 2. Continue to promote Environmental education and programs. 3. U pdate Environmental Commission Work Plan for FY 2011-12 & FY 2012-13. 4. Continue work on single-use bag reduction measures. Continue involvement with General Plan Advisory Committee & Comm. 5. 6. Participate in development of implementation plan for City's first Clim. 4 - 1 2 3 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: STREET MAINTENANCEDivision Number: 4040 DIVISION RESPONSIBILITIES: The Street Maintenance Division is funded by both the Highway Us Division is responsible for ongoing maintenance of the Citys st Citys rights-of-way including streets, sidewalks and curbs, and signage and provide after-hour emergency services. In addition, pavement markings and striping, street sweeping, tree maintenanc house force. CORE SERVICES: Emergency ResponseStreet Light MaintenanceWeed Abatement Flood Control Sidewalk Maintenance Litter AbatementStreet Maintenance Graffiti AbatementStreet Tree Maintenance Traffic Signal MaintenanceStormwater Maintenance (above ground systems) Traffic Control Device MaintenanceStreet Sweeping EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel154,726182,683194,279864,932899,091 Materials & Supplies18,24924,46117,600144,667144,667 Contracts & Services294,017288,262293,360635,439635,439 Internal Cost Allocation00000 Capital Outlay0007,4040 Total466,992495,406505,2391,652,4421,679,197 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed 1 Department Director0.000.000.000.100.10 Sr. Analyst0.000.000.000.050.05 Superintendent0.100.100.100.600.60 Assistant Superintendent0.500.500.501.001.00 1 Utility & Maintenance Field Supervisor0.000.000.000.500.50 Utility & Maintenance Tech. I,II,III,IV2.001.001.005.505.50 1 Program Coordinator0.100.100.100.850.85 Program Assistant I, II, III0.000.500.500.500.50 Total Positions2.702.202.209.109.10 1 Beginning in FY2010-11, 201Gas Tax expenditures and Personnel to Revenue will be transferred to the General Fund. 4 - 12 4 EXPENDITURE PLAN ge 2 Pa FUND: GENERALFund Number: 101 Division Title: STREET MAINTENANCEDivision Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: Food/Water/Coffee Service600600 Uniforms5,4205,420 Street Maintenance56,02756,027 Fuels25,10025,100 Signs47,50047,500 Books & Subscriptions and Small Tools2,3002,300 Office and Computer Supplies1,2001,200 Field Supplies and Safety Supplies6,5206,520 Total Materials and Supplies144,667144,667 Contracts & Services: Contractual257,509257,509 County Probation Crews Contract87,36087,360 Street Sweeping Maintenance 80,55680,556 Street Striping 92,13192,131 Concrete Maintenance100,000100,000 Equipment Maintenance and Repair, Equipment Rental Fees6,3566,35 Training3,8353,835 Travel, Membership Dues, Mileage, Medical Services, Telephone7,2227,222 Advertising and Printing470470 Total Contracts and Services635,439635,439 Captial Outlay/Debt Service: Machinery and Equipment 800 MHz Backbone Lease payments7,4040 Total Contracts and Services7,4040 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1.Repaired 14,000 square feet of deteriorated asphalt. 2.Planted 130 new trees. 3.Pruned 4500 trees. 4.Collected asset information and updated work management system/GIS. 5.Implemented Urban Forest Management Program. Became APWA Accredited. 6. 7. Repaired 200 damaged sidewalk locations. 8. Replaced 500+ traffic control sins. g Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1.Repair 10,000 square feet of sidewalks. Repair 4000 lineal feet of curbs and gutters. 2. 3.Replace 400 traffic safety signs to meet reflectivity standards. 4.Replace 200 street name signs to meet new lettering standards. 5.Plant 120 new street trees. 6. Continue to inventory right-of-way assets and update work management system/GIS. 7. Implement Sign Management Program to meet reflectivey and size standards. 4 - 12 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTERDivision Number: 4045 DIVISION RESPONSIBILITIES: The Facility Maintenance Division is responsible for the mainten Public Works Yard and the Library. Division Number 4045 include house personnel complete the day-to-day repairs. Specialized wo services is outsourced. CORE SERVICES: Maintenance of City Facilities - Civic Center Plannin g, budgeting and purchasing of equipment and services to maintai Emergency response for facilities EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel178,58081,92183,46683,20083,578 Materials & Supplies21,09913,16618,37021,91521,915 Contracts & Services258,056217,479185,718217,167221,285 Internal Cost Allocation00000 Capital Outlay00000 Total457,735312,566287,554322,282326,778 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst0.200.000.000.000.00 Mana gement Analyst I, II, III0.300.300.300.200.20 1 Dept Administrative Support Coordinator0.000.000.000.000.00 Facilities S pecialist1.000.600.600.600.60 1.500.900.900.800.80 Total Positions 1 Dept. Administrative Support Coordinator position eliminated in 2009-10. 4 - 12 6 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTERDivision Number: 4045 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Su: pplies Repair and Maintenance4,0004,000 Su pplies: Office, Safety and Other3,4003,400 Small Tools & Instruments, Special Clothing400400 7,200 Janitorial 7,200 Gasoline and Diesel3,0003,000 Horticulture Products3,9153,915 Total Materials and Supplies21,91521,915 Contracts & Services: Contractual20,00023,500 Utility Services: Electricity, Gas, Water, Sewer, Telephone72,34172,959 Custodial Services57,30057,300 Property Maintenance30,83530,835 E quipment Maintenance & Repairs333333 HVAC Maintenance20,50020,500 Securit y, Permits, Rental Fees, Training and Medical Service15,85815,858 Total Contracts and Services217,167221,285 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Completed steps for LEED certification of Civic Center. 2. Exterior painting of Civic Center. Expect completion by June 2011, but ma 2011-12. 3. Exterior li ghting retrofit at Public Works Yard. 4. Implemented Green Cleaning Policy for City facilities. 5. Im proved access at Library and Civic Center. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete Facilities Master Plan. 2. Install emer gency generator at Public Works Yard. 3. Complete exterior lighting retrofit at Civic Center. 4. Complete Phases 2 and 3 of Public Works Yard landscape project. 5. Improve energy efficiency of heating/cooling system at Library. 4 - 12 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATIONDivision Number: 4046 DIVISION RESPONSIBILITIES: Division Number 4046 includes costs associated with the maintena personnel complete the day-to-day repairs. Specialized work suc services is outsourced. CORE SERVICES: Maintenance of City Facilities - Fire Stations and Lifeguard Tow Plannin g, budgeting and purchasing of equipment and services to maintai Emergency response for facilities EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel24,58836,27136,31637,35337,532 Materials & Supplies8,4583,1036,1005,7005,700 Contracts & Services129,591119,328120,846144,427148,487 Internal Cost Allocation00000 Capital Outlay67,0940000 Total229,731158,702163,262187,480191,719 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Pro posed Proposed Facilities Specialist0.300.400.400.400.40 Total Positions0.300.400.400.400.40 4 - 12 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATIONDivision Number: 4046 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Repair and Maintenance5,0005,000 Supplies600600 Janitorial100100 Total Materials and Supplies5,7005,700 Contracts & Services: Contractual42,50046,250 Utility Services: Electricity, Gas, Water, Sewer, Telephone55,27455,584 Custodial Services3,0903,090 Property Maintenance27,13127,131 HVAC Maintenance10,86410,864 Permits2,4002,400 Security3,1683,168 Total Contracts and Services144,427148,487 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 12 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARDDivision Number: 4047 DIVISION RESPONSIBILITIES: Division Number 4047 includes costs associated with the maintena personnel complete the day-to-day repairs. Specialized work suc services is outsourced. CORE SERVICES: Maintenance of City Facilities - Public Works Yard Plannin g, budgeting and purchasing of equipment and services to maintai Emergency response for facilities EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel16,59872,61375,07577,41677,764 Materials & Supplies13,8245,9427,4708,1908,190 Contracts & Services166,389125,841116,018117,869125,876 Internal Cost Allocation00000 Capital Outlay00000 Total196,811204,396198,563203,475211,830 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst0.000.200.200.200.20 Facilities S pecialist0.200.500.500.500.50 Total Positions0.200.700.700.700.70 4 - 1 30 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARDDivision Number: 4047 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Repair and Maintenance1,5001,500 Supplies: Safety. Other 1,9001,900 Janitorial and Special Clothing3,6503,650 Horticulture Products1,1401,140 Total Materials and Supplies8,1908,190 Contracts & Services: Contractual17,30025,000 Utility Services: Electricity, Water, Sewer, Telephone37,65937,966 Custodial Services18,10018,100 Property Maintenance10,13210,132 Landscaping Contract6,3006,300 HVAC10,79610,796 Security, Permits, Rental Fees, Training17,58217,582 Total Contracts and Services117,869125,876 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 1 31 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARYDivision Number: 4048 DIVISION RESPONSIBILITIES: Division Number 4048 includes costs associated with the maintena repairs. Specialized work such as security, pest control, janit CORE SERVICES: Maintenance of City Facilities - Library Planning, budgeting and purchasing of equipment and services to Emer gency response for facilities EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 40,91855,11156,14261,34961,628 Personnel Materials & Supplies3,1425,37215,12015,69015,690 Contracts & Services205,222273,349193,773198,160205,103 Internal Cost Allocation00000 Ca pital Outlay00000 Total249,282333,832265,035275,199282,421 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst0.000.000.000.100.10 Facilities Specialist0.500.500.500.500.50 Total Positions0.500.500.500.600.60 4 - 1 3 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARYDivision Number: 4048 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: Repair & Maintenance1,5001,500 Supplies2,0002,000 Horticulture Products1,1401,140 Janitorial and Small Tools & Instruments11,05011,050 Total Materials and Supplies15,69015,690 Contracts & Services: Contractual20,50026,800 Utility Services: Electricity, Gas, Water, Sewer, Telephone89,18289,825 Custodial Services40,50040,500 Property Maintenance14,41814,418 Training/Meetings00 HVAC26,60026,600 Security6,9606,960 Total Contracts and Services 198,160205,103 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 1 3 3 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: STORMWATER MAINTENANCEDivision Numbers: 4050 DIVISION RESPONSIBILITIES: This Division is funded by the General Fund and is responsible f ensure compliance with the National Pollutant Discharge Eliminat Street Maintenance personnel for the above ground system and Was Currently, all of P.W. maintenance costs directly related to NPD CORE SERVICES: Stormwater maintenance of above ground systems Street swee ping Litter abatement EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 446,718438,362472,777488,279 Personnel292,967 Materials & Supplies16,26717,48827,20727,20727,207 Contracts & Services175,297179,369176,453129,938129,938 Internal Cost Allocation00000 Ca pital Outlay00000 Total484,531643,575642,022629,922645,424 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent0.300.300.300.300.30 Utility & Maintenance Field Supervisor1.001.001.000.500.50 Utility & Maintenance Tech. I, II, III, IV3.003.503.504.004.00 Program Assistant I, II, III0.000.500.500.500.50 Total Positions4.305.305.305.305.30 The accomplishments and goals on the next page are coordinated with the Engineering Division, NPDES/Sand Mana gement. 4 - 13 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: STORMWATER MAINTENANCEDivision Numbers: 4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Gasoline, Diesel, and Small Tools and Instruments13,10013,100 Safety Supplies, Field Supplies, Food and Special Clothing4,2504,250 Books and Subscri ptions500500 Street Maintenance9,3579,357 Total Materials and Supplies27,20727,207 Contracts & Services: Contractual 39,40039,400 County Probation Crews31,92031,920 Pro perty Maintenance31,08331,083 Street Sweeping Maintenance00 Equipment Rental Fees, and Equipment Maintenance & Repairs11,90011,900 Utilities: Electricity, Water and Phone14,19014,190 Training, Printing1,4451,445 Total Contracts and Services129,938129,938 This Division utilizes a Storm Drain Cleaning machine (2007 Vac C on) that is leased by the General Fund for $40,000 per year. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Power swept 20,000 curb miles of streets. 2. Com pleted upgrades to the UV Treatment Facility. 3. Cleaned 10 storm water detention basins. 4. Continued to televised corru gated storm drain pipes. 5. Cleaned 3318 catch basins/boxes. 6. Cleaned 11,375 feet if storm drain pipe. 7. Removed 4.6 tons of debris from 36 storm drain filter locati 8. Removed 370 cubic yards of debris from the underground storm Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Participate in the development of environment permits for st 2. Clean the Chesterfield Dr ive drainage channel. 3. Clean the Cottonwood Creek pond. 4. Repair / line 10 CMP storm drain pipes per year 5. Continue to maintain and inspect 22 miles of channels, 11 detention basins, 180 miles of pip 6. Repair / line 10 CMP storm drain pipes per year 4 - 13 5 EXPENDITURE PLAN FUND: GENERAL FUNDFund Number: 101 Division Title: STORMWATER FLOOD CONTROLDivision Numbers: 4055 DIVISION RESPONSIBILITIES: The Flood Control Division is funded by the General Fund and is conveyance system. Drainage maintenance and repair is provided b system and Wastewater Collection personnel for the below ground large scale or specialized repairs are needed. CORE SERVICES: Flood Control Llitter abatement Weed abatement EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel119,43734,44747,02236,19738,075 Materials & Supplies07,2028,2007,9007,900 Contracts & Services74,01571,42180,00080,00080,000 Internal Cost Allocation00000 Capital Outlay00000 Total193,452113,070135,222124,097125,975 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Utility & Maintenance Tech. I, II, III, IV1.000.500.500.500.50 Total Positions1.000.500.500.500.50 4 - 13 6 EXPENDITURE PLAN Page 2 FUND: GENERAL FUNDFund Number: 101 Division Title: STORMWATER FLOOD CONTROLDivision Numbers: 4055 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Field Supplies1,0001,000 Street Maintenance6,5006,500 Food100100 Small Tools & Instruments300300 Total Materials and Supplies7,9007,900 Contracts & Services: Contractual 70,70070,700 Property Maintenance3,5003,500 Equipment Rental Fees800800 Equip. Maint. & Repair5,0005,000 Total Contracts and Services80,00080,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Replaced 10 concrete cross gutters. 2. Repaired damaged El Camino Real storm drain channel. 3. Repaired 3 damaged desiltin bains. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Repair 8 concrete cross gutters. 2. Repair the El Camino Real storm drain channel. 4 - 13 7 EXPENDITURE PLAN FUND: GAS TAXFund Number: 201 Division Title: STREET MAINTENANCEDivision Number: 4040 DIVISION RESPONSIBILITIES: This fund was eliminated in FY2011-12 and all information was tr . CORE SERVICES: Core Services listed under 101-4040 EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel596,192610,743640,94000 Materials & Supplies169,045160,803127,36700 Contracts & Services172,602265,765295,56400 Internal Cost Allocation160,0000000 Capital Outlay15,5794,5955,10200 Total1,113,4181,041,9061,068,97300 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director0.100.100.100.000.00 Superintendent0.500.500.500.000.00 Senior Management Analyst0.000.050.050.000.00 Assistant Superintendent0.500.500.500.000.00 Utility & Maintenance Field Supervisor0.500.500.500.000.00 Utility & Maintenance Technician I, II, III, IV4.504.504.500.000.00 Program Coordinator0.600.750.750.000.00 Program Assistant I, II, III0.000.000.000.000.00 Total Positions6.706.906.900.000.00 All positions transferred to 101-4040. 4 - 13 8 EXPENDITURE PLAN Page 2 FUND: GAS TAXFund Number: 201 Division Title: STREET MAINTENANCEDivision Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: Street Signs00 Street Maintenance Materials00 Fuel00 Supplies: Office, Computer, Field and Safety00 Audio Supplies, Books, Small Tools, Furniture/Fixtures00 Uniforms-Persable, Food/Water/Coffee Service00 Total Materials and Supplies00 Contracts & Services: Street Sweeping Maintenance (expensed in Fund 551 00 $125,000 transfer from Gas Tax to Clean Water Fund 551) Contractual Services 00 Street Striping 00 Equipment Maintenance and Repair, Equipment Rental Fees00 Training00 Agency Temporary Help00 Travel, Membership Dues, Mileage, Medical Services, Telephone00 Advertising and Printing00 Total Contracts and Services00 Captial Outlay/Debt Service: Machinery and Equipment 800 MHz Backbone Lease payments00 Total Capital Outlay/Debt Service00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: Information moved to General Fund 101-4040. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 Information moved to General Fund 101-4040. 4 - 13 9 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENTDivision Number: 4030 DIVISION RESPONSIBILITIES: This Division captures expenses related to AB939 requirements an Programs include residents disposal of household hazardous waste expenses. CORE SERVICES: Manage Citys franchise agreement with EDCO Administer Household Hazardous Waste program EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel125,959110,340112,102116,628117,077 Materials & Supplies00000 Contracts & Services133,50273,620183,525197,290201,590 Internal Cost Allocation37,07234,59236,32238,48438,484 Capital Outlay00000 Total296,533218,552331,949352,402357,151 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director0.400.300.300.300.30 Management Analyst I, II, III0.400.400.400.400.40 Total Positions0.800.700.700.700.70 4 - 1 40 EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENTDivision Number: 4030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Contractual Services75,51575,515 Disposal112,000112,000 Advertising7,50012,000 Meetings & Travel, Training, and Membership Dues2,2752,075 Total Contracts and Services197,290201,590 Internal Cost Allocation: Internal Cost Allocation38,48438,484 Total Internal Cost Allocation38,48438,484 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Implemented public collection opportunities for household bat. 2. Implemented Construction and Demolition Debris ordinance. 3. Partnered with DEMA on bevera ge container recycling program for downtown and large events. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Evaluate need to expand Mandatory Recycling Ordinance. 2. Increase rec ycling opportunities in public areas. 4 - 1 41 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 4031 DIVISION RESPONSIBILITIES: This Division captures expenses related to the Citys recycling, programs. CORE SERVICES: Administer recycling, used oil and other solid waste grants EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Su pplies00000 Contracts & Services37,33319,09143,20525,00026,391 Internal Cost Allocation8580000 Capital Outlay00000 Total38,19119,09143,20525,00026,391 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this tim 4 - 1 4 2 EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 4031 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Contracts & Services: Contractual Services25,00026,391 Total Contracts and Services25,00026,391 Internal Cost Allocation: Internal Cost Allocation00 Total Internal Cost Allocation00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 229-4030. 4 - 1 4 3 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLDFund Number: 229 HAZARDOUS WASTE FUND Division Title: RECYCLINGDivision Number: 4032 DIVISION RESPONSIBILITIES: This Division captures expenses related to the City's recycling school recycling, and public education. CORE SERVICES: Coordinate community recycling programs EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies13,74223111,00011,00011,000 Contracts & Services115,49464,76267,50072,50072,500 Internal Cost Allocation20170000 Capital Outlay00000 Total131,25364,99378,50083,50083,500 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this tim 4 - 14 4 EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLDFund Number: 229 HAZARDOUS WASTE FUND Division Title: RECYCLINGDivision Number: 4032 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 pplies: Materials & Su Equipment and Supplies11,00011,000 Total Materials and Supplies11,00011,000 : Contracts & Services Contractual Services70,00070,000 Advertising2,5002,500 Total Contracts and Services72,50072,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 22 4 - 14 5 EXPENDITURE PLAN FUND: CARDIFF SANITARY DIVISION (CSD)Fund: 501 Division Title: OPERATINGDivision Number: 5010 DIVISION RESPONSIBILITIES: The Cardiff Sanitary Division (CSD) serves a population of appro the City, including most of Cardiff and Olivenhain. There are a annual sewer service charge for customers is based on a percenta structure has four different classifications under which custome Sewage flows to and is treated at the San Elijo Water Reclamatio The treatment plant is managed by the San Elijo Joint Powers Aut each owning 50% interest in the plant. CORE SERVICES: Develop and administer operating and capital budget for Cardiff Calculate annual sewer service charges for Cardiff Sanitary Division EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel4,0744,5025,0005,0005,000 Materials & Supplies00000 Contracts & Services2,117,4682,173,0242,547,0502,623,9972,715,378 Internal Cost Allocation124,485194,325204,042236,314236,314 Capital Outlay172,782912,02613,80013,80313,803 Total2,418,8093,283,8772,769,8922,879,1142,970,495 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expen are on the San Elijo JPA Board of Directors. 4 - 14 6 EXPENDITURE PLAN Page 2 FUND: CARDIFF SANITARY DIVISION (CSD)Fund: 501 Division Title: OPERATINGDivision Number: 5010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Sewer Treatment Costs at SEJPA1,265,8731,329,167 Pump Station O & M322,046338,148 Sewer Outfall31,97833,577 City Line Maintenance Support463,022465,726 City Engineer/Admin Support101,978102,027 Laboratory Services184,157193,365 General Operations20,00020,000 Professional Firms 20,95013,450 Insurance Premiums32,80438,729 Self Insurance Reserve Funding150,000150,000 ISF Rental Charges112,796112,796 RSF Credits(83,142)(83,142) Administration Fees1,5351,535 Total Contracts and Services2,623,9972,715,378 Internal Cost Allocation: Internal Cost Allocations236,314236,314 Total Internal Cost Allocation236,314236,314 Captial Outlay/Debt Service: Lease Payments13,80313,803 Total Capital Outlay/Debt Service13,80313,803 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Funds 6 4 - 14 7 EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD)Fund Number: 521 District Title: OPERATINGDivision Number: 5210 DIVISION RESPONSIBILITIES: The Encinitas Sanitary Division (ESD) provides sewer collection the City. The annual sewer service charge for customers is base consumption. The rate structure has four different classificati Sewage flows to and is treated at the Encina Wastewater Authorit Authority that serves six member agencies manages the treatment operating/maintenance and capital costs of the EWA treatment pla CORE SERVICES: Develop and administer operating and capital budget for Encinita Calculate annual sewer service charges for Encinitas Sanitary Di EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services1,228,7101,204,1131,331,7141,398,7571,441,416 Internal Cost Allocation78,506116,389122,208127,365127,365 Capital Outlay301,984533,00080,10313,80313,803 Total1,609,2001,853,5021,534,0251,539,9251,582,584 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expen the Encina Wastewater Authority Board of Directors. 4 - 14 8 EXPENDITURE PLAN Page 2 FUND: ENCINITAS SANITARY DIVISION (ESD)Fund Number: 521 District Title: OPERATINGDivision Number: 5210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Sewer Treatment Costs at EWA653,213685,874 Pump Station O & M - Moonlight125,790132,080 City Line Maintenance Support247,135248,577 City Engineer/Admin Support55,83555,884 General Operations20,00020,000 Pump Station O & M - Batiquitos90,84695,388 Insurance Premiums26,83432,009 Professional Firms 17,60010,100 Self Insurance Reserve Funding100,000100,000 ISF Rental Charges60,20460,204 Water00 Admin Fees1,3001,300 Total Contracts and Services1,398,7571,441,416 Internal Cost Allocation: Internal Cost Allocation127,365127,365 Total Internal Cost Allocation127,365127,365 Captial Outlay/Debt Service: Lease Payments13,80313,803 Principal and Interest00 Total Capital Outlay/Debt Service13,80313,803 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 61 4 - 14 9 EXPENDITURE PLAN FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: WASTEWATER SUPPORT/ADMINISTRATION Division Number: 4010 DIVISION RESPONSIBILITIES: This Division provides administrative support to the Encinitas S composed of Public Works staff, responds to citizen inquiries re support also involves policy implementation; budget, report, and service assessments. CORE SERVICES: Preparation of CSD & ESD budgets Pre paration of sewer service charges Respond to citizen inquiries regarding sewer service EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel85,91290,66298,52590,05590,153 Materials & Supplies00000 Contracts & Services7,5507,1289,0007,5007,500 Internal Cost Allocation00000 Capital Outlay00000 Total93,46297,790107,52597,55597,653 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director0.200.200.200.200.20 Senior Mana gement Analyst0.000.050.050.050.05 Management Analyst I, II, III0.300.300.300.300.30 1 0.150.000.000.000.00 Dept. Administrative Support Coordinator Total Positions0.650.550.550.550.55 1 Dept. Administrative Support Coordinator position eliminated in 4 - 1 50 EXPENDITURE PLAN Page 2 FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: WASTEWATER SUPPORT/ADMINISTRATION Division Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts & Services: Administrative Fees7,5007,500 Total Contracts and Services7,5007,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Implemented Phase II of Capital Improvement Program for Cardi 2. U pdated Sewer Master Plan for Cardiff and Encinitas Sanitary Divi. 3. Video inspection truck equipment replaced. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Rate Study for Cardiff and Encinitas Sanitary Divisions. 2. Com plete Olivenhain Pump Station replacement. 3. Begin implementation of Capital Improvement projects identified in. 4 - 1 51 EXPENDITURE PLAN FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: WASTEWATER COLLECTIONDivision Number: 4050 DIVISION RESPONSIBILITIES: Wastewater Collection services are provided to the Encinitas San services include an ongoing schedule for sewer line cleaning as Wastewater Collection services also include line location and ma Sanitary Division. Each sanitary division is charged its share underground pipe maintained. CORE SERVICES: Emergency Response Locate and mark out sewer lines and storm drains Provide routine sanitary sewer & storm drain collection systems Repairing sewer lines and storm drains Video inspect underground pipes Respond to customer service requests Cleaning sewer lines, cleaning storm drains, clearing stoppages EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel586,543610,195641,145661,876670,735 Materials & Supplies16,7068,21311,16512,77512,775 Contracts & Services26,29023,36228,64030,79430,794 Internal Cost Allocation00000 Capital Outlay3,2472,9243,2474,7120 Total632,786644,694684,197710,157714,304 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Utility & Maintenance Supervisor II1.001.001.001.001.00 Utility & Maintenance Field Supervisor 1.001.001.001.001.00 Utility & Maintenance Technician I, II, III, IV 4.004.004.004.004.00 Total Positions6.006.006.006.006.00 4 - 1 5 2 EXPENDITURE PLAN Page 2 FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: WASTEWATER COLLECTIONDivision Number: 4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Office Supplies, Field Supplies, Safety Supplies6,0006,000 Special Clothing2,8602,860 Sewer Maintenance2,5002,500 Machinery and Equipment500500 Water/Coffee Service180180 Fuel3535 Audio Visual, Books, Small Tools 700700 Total Materials and Supplies12,77512,775 Contracts & Services: Facility and Equipment Maintenance & Repair5,9505,950 Security700700 Custodial Services7,3007,300 Membership Dues, Travel and Training6,6206,620 Water and Telephone6,1406,140 Equipment Rental Fees 1,9521,952 Medical Services, Meals and Postage2,1322,132 Total Contracts and Services30,79430,794 Capital Outlay/Debt Service: 800 MHz Backbone Lease Payments4,7120 Total Capital Outlay/Debt Service4,7120 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments: 1. Cleaned 1,129,734 feet of sewer pipe. 2. Televised 22,207 feet of Sewer/Storm Drain Pipe. 3. Removed 169 cubic yards of debris from underground pipes. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Clean one million feet of sewer and storm drain pipe. 2. Video inspect 100,000 feet of sewer and storm drain pipes. 3. Remove 160 cubic yards of debris from the underground storm d. 4 - 1 5 3 EXPENDITURE PLAN FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTALDivision Number: 4054 DIVISION RESPONSIBILITIES: This Division accounts for the costs related to the operation an Wastewater Collection Division. Rental charges for the vehicles expenditures and future replacement costs of the Wastewater Coll CORE SERVICES: This division does not have core services EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Ex penditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Su15,78221,00024,00024,000 pplies13,478 Contracts & Services8,5952,22716,00016,00016,000 Internal Cost Allocation62,00553,690133,690133,000133,000 Capital Outlay00000 Total84,07871,699170,690173,000173,000 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 15 4 EXPENDITURE PLAN Page 2 FUND: WASTEWATER SUPPORTFund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTALDivision Number: 4054 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Fuels - Gasoline, Diesel, and Natural Gas24,00024,000 Total Materials and Supplies24,00024,000 Contracts & Services: Equipment Maintenance and Repair15,00015,000 Insurance Premiums1,0001,000 Total Contracts and Services16,00016,000 Internal Cost Allocation: Vehicle Replacement133,000133,000 Total Internal Cost Allocation133,000133,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 15 5 EXPENDITURE PLAN FUND: FLEET MAINTENANCEFund Number: 692 Division Title: FLEET MAINTENANCEDivision Number: 4075 DIVISION RESPONSIBILITIES: This Division, created in FY96/97, is responsible for the repair equipment. Each Department budgets for and is charged for servi charged to each benefiting Department is based on the cost of pa hundred percent of this division's budget is charged back to Cit CORE SERVICES: Repair and maintenance of vehicles and equipment Administration of Vehicles and equipment Plannin g, budgeting and purchasing of City/District vehicles and Equipm Responsible for all fuel purchasing administration Emergency Vehicle Response Services EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 300,601315,699327,956341,074 Personnel263,253 Materials & Supplies154,36599,14880,02593,08094,942 Contracts & Services85,06271,43178,07690,33092,137 Internal Cost Allocation140,6140000 Ca pital Outlay00000 Total643,294471,180473,800511,366528,15 3 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst0.200.200.200.200.20 Fleet Maintenance Su pervisor 1.001.001.001.001.00 Heavy Equipment Mechanic I, II2.002.002.002.002.00 De pt Administrative Support Coordinator*0.200.000.000.000.00 Total Positions3.403.203.203.203.20 *Dept. Administrative Support Coordinator position eliminated in FY 2009-10. 4 - 15 6 EXPENDITURE PLAN Page 2 FUND: FLEET MAINTENANCEFund Number: 692 Division Title: FLEET MAINTENANCEDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Su: pplies Vehicle/Equipment Parts80,0008 4,931 Office, Field and Safet y Supplies3,4003,400 Small Tools and Instruments5,0001,800 Office Furniture & E500 quipment500 Fuels, Special Clothing, Water/Food/Coffee Service4,1804,311 Total Materials and Supplies93,0809 4,942 Contracts & Services: Vehicle Maintenance and Repair81,5008 3,307 Contractual3,9003,900 Training2,3502,350 E quipment Maintenance and Repair, Equipment Rental Fees750750 Telephone, Membership Dues, and Medical Services1,8301,830 Total Contracts and Services90,3309 2,137 Capital Outlay Machinery & Equipment0 0 Total Capital Outlay/Debt Service0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY2009-10 & 2010-11 Accomplishments: 1. Performed 378 PM's and 346 Service repairs. 2. 99% customer satisfaction rate based on customer surveys. 3. Fleet Services Study completed. Major Projects in the Upcoming Two-Year Period (FY2011-12 & 2012 1. 95% customer satisfaction rate based on customer surveys. 2. Com plete all PM's within 24 hours of the scheduled date. 3. Complete the purchase and installation of a new Fleet Maintenance S. 4 - 15 7 EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: FLEETDivision Number: 4075 DIVISION RESPONSIBILITIES: This Division, created in FY1998-99, is responsible for the repl determined by a vehicle longevity table and replacement guidelin purchasing of replacement vehicle and equipment is consolidated operates as an internal cost allocation and all expenditures of Department pays into the fund is based on a " Replacement Schedu of replacement for vehicles and equipment will be the Vehicle Re Manual. This fund has been split into three different funds one Machinery (694) and one for Fire Apparatus (695). CORE SERVICES: Quarterly Evaluation of City fleet Procurement of City fleet EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Capital Outlay082,23723,172152,058176,000 Total082,23723,172152,058176,000 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 58 EXPENDITURE PLAN Page 2 FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: FLEETDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: Capital Outlay: City Vehicles152,058176,000 Total Capital Outlay152,058176,000 City Vehicle to be replaced:DepartmentVehicleReplacement Cost 2006 Ford Ranger 4x4LifeguardFM24458,058 2001 Ford F150PW/StreetsFM17332,000 2001 Ford ExplorerPW/StreetsFM16332,000 2001 Ford F150WastewaterFM16030,000 152,058 Vehicle Outfitting 2001 Ford F350PW/StreetsFM23330,000 City Vehicle to be replaced: 1999 Ford ExplorerClean WaterFM14532,000 2001 Ford F350PW/StreetsFM23350,000 1999 Ford F250WastewaterFM14032,000 2002 Ford ExplorerWastewaterFM19732,000 176,000 * Budgets are an estimate of the amount expected to replace vehi is not included as it is difficult to determine when any veh has advised Public Works to submit a list of potential repla Report submitted with the budget. By approving the list, Ci vehicles in the next two years. Actual purchase of the vehi Maintenance Division and the Public Works Director's approva 4 - 15 9 EXPENDITURE PLAN FUND: MACHINERY/EQUIPMENT REPLACEMENT Fund Number: 694 Division Title: FLEETDivision Number: 4075 DIVISION RESPONSIBILITIES: This Division, created in FY1998-99, is responsible for the repl determined by a vehicle longevity table and replacement guidelin purchasing of replacement equipment and machinery is consolidate operates as an internal cost allocation and all expenditures of Department pays into the fund is based on a " Replacement Schedu of replacement for vehicles and equipment will be the Vehicle Re Manual. Fund 693 has been split into three different funds one f Machinery (694) and one for Fire Apparatus (695). CORE SERVICES: Quarterly Evaluation of City/Water Equipment & Machinery Procurement of City/Water Equipment and Machinery EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Capital Outlay00104,69892,00075,000 Total00104,69892,00075,000 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 60 EXPENDITURE PLAN Page 2 FUND: MACHINERY/EQUIPMENT REPLACEMENT Fund Number: 694 Division Title: FLEETDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Capital Outlay: City Machinery & Equipment92,00075,000 Total Capital Outlay92,00075,000 Replacement Cost City Machinery & Equipment to be replaced:DepartmentVehicle RodderWastewaterFM24992,000 0 92,000 2500 Water TenderStreetsFM20875,000 75,000 * Budgets are an estimate of the amount expected to replace vehi is not included as it is difficult to determine when any veh Report submitted with the budget. By approving the list, Ci vehicles in the next two years. Actual purchase of the vehi Maintenance Division and the Public Works Director's approva 4 - 1 61 EXPENDITURE PLAN FUND: FIRE APPARATUS REPLACEMENTFund Number: 695 Division Title: FLEETDivision Number: 4075 DIVISION RESPONSIBILITIES: This Division, created in FY1998-99, is responsible for the repl determined by a vehicle longevity table and replacement guidelin purchasing of replacement Fire Apparatus is consolidated into a accordance with the Council approved Fire Apparatus Replacement different funds one for Light Duty Vehicles (693), one for Heavy (695). CORE SERVICES: Bi-monthly Evaluation of Apparatus Procurement of Fire Apparatus and Emergency Vehicles EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Capital Outlay001,200,000600,000300,000 Total001,200,000600,000300,000 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 1 6 2 EXPENDITURE PLAN Page 2 FUND: FIRE APPARATUS REPLACEMENTFund Number: 695 Division Title: FLEETDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Capital Outlay: Fire Vehicles:600,000300,000 Total Capital Outlay600,000300,000 Replacement Cost Apparatus to be replaced:DepartmentVehicle Fire Vehicles PumerFireFM14600,000 p 600,000 Brush RigFireFM 123300,000 300,000 * Budgets are an estimate of the amount expected to replace vehi is not included as it is difficult to determine when any veh has advised Public Works to submit a list of potential repla Report submitted with the budget. By approving the list, Ci vehicles in the next two years. Actual purchase of the vehi Maintenance Division and the Public Works Director's approva 4 - 1 6 3 This page intentionally left blank. 4 - 16 4 F� This Page Intentionally Left Blank Engineering Services Department Department Divisions City Engineering Traffic Engineering Storm Water Management Program (NPDES) Coastal Zone Management Encinitas Ranch Lighting and Landscape Maintenance Encinitas Lighting and Landscape District Village Park Municipal Improvement District Villanitas Road Municipal Improvement District Cerro Street Municipal Improvement District Wiro Park Wastewater (former District) Support/Capital Projects Leucadia Boulevard Improvements West of I-5 (Phase I), Completed Department Director Peter Cota-Robles 4 - 166 4 - 167 Lighting & Landscaping Engineering Services 30.6% 40.6% Coastal Zone 4.4% Traffic Engineering 11.8% Stormewater 12.6% Lighting & Landscaping Engineering Services 30.7% 40.8% Coastal Zone 4.4% Traffic Engineering Stormewater 11.6% 12.5% 4 - 168 EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENT: Engineering Services DIVISIONS: City Engineering, Traffic Engineering, Coastal Zone Management, Capital Projects, Stormwater Management Program, and Encinitas Landscape & Lighting Districts (includes Village Park M.I.D., Villanitas M.I.D., City-wide Landscape and Lighting District, Cerro Street M.I.D., Wiro Park M.I.D., and Encinitas Ranch.) EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Personnel3,210,3313,202,7133,252,3463,447,1133,535,896 Materials & Supplies150,14192,68797,054103,518100,875 Contracts & Services2,442,1032,453,1582,454,1902,396,3732,409,450 Internal Cost Allocation115,906142,672149,807117,299117,299 Capital Outlay00000 Total5,918,4815,891,2305,953,3976,064,3036,163,520 DEPARTMENT PERSONNEL SUMMARY (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Full-Time Equivalents28.1227.4727.4727.4227.42 DEPARTMENT FUNDING SUMMAR Y FY 08-09FY 09-10FY 10-11FY11-12FY 12-13 Source of Revenue (Fund)ActualActualProjectedProjectedProjected Village Park (290)36,31534,28934,15433,31933,319 Villanitas (291)25,78122,31622,52521,66021,764 Cerro Street (292)45,62439,76640,57338,97539,343 Citywide Lighting/Landscape Dist. (295)1,157,8831,193,1551,154,3251,165,0591,171,285 Wiro Park (296)11,18211,27811,08111,03911,039 Encinitas Ranch (297)681,093596,971673,602671,411671,411 District Support O/H CSD/ESD (616)93,46297,790107,525107,525107,525 Red Light Photo Enforc. Program (101)249,122268,121265,000265,000265,000 Engineering Division Service Fees (101)746,636660,735707,280709,550709,550 Total Departmental Revenue3,047,0982,924,4213,016,0653,023,5383,030,236 Other General Fund Support2,871,3832,966,8092,937,3323,040,7653,133,284 Total5,918,4815,891,2305,953,3976,064,3036,163,520 4 - 16 9 EXPENDITURE PLAN Fund: GENERALFund Number: 101 Division Title: CITY ENGINEERING SERVICESDivision Number: 6010 DIVISION RESPONSIBILITIES: This budget supports four divisions including Administration, Ca The Administration Division provides management direction and ad Services Department, solicits grants for public improvement fina the City's Landscape and Lighting District. The Capital Improve and District capital improvement projects. The Development Revi engineering-related issues involved in public and private develo and encroachment permits, as well as maintains City maps and rec code violations, inspects the City's capital improvement and pri involving improvement and grading plans, subdivision maps, right CORE SERVICES: Department Administration including overseeing the capital impro t Plans, designs, and administers contracts for City's Capital Imp Inspection services of private and public projects Maintains City maps and records, including GIS support Reviews, approves, and issues private development permits Solicits grants for public improvement financing Administers City's Landscape and Lighting District EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel2,002,243 1,961,9371,955,1572,105,1832,185,587 Materials & Supplie s52,12712,6709,99517,55214,875 Contracts & Services560,808437,530287,109340,388313,709 Internal Cost Allocation00000 Capital Outlay00000 Total2,615,1782,412,1372,252,2612,463,1232,514,171 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Department Director/ City Engineer1.001.001.001.001.00 Deputy City Engineer*1.001.001.001.001.00 Senior Engineer2.002.002.002.002.00 Senior Management Analyst**0.750.700.700.700.70 Engineer I, II5.005.005.005.005.00 Engineering Specialist I, II, III5.005.005.005.005.00 Dept. Admin. Support Coordinator1.001.001.001.001.00 Management Intern0.500.000.000.000.00 15.7015.7015.7015.70 Total Positions16.25 * This position filled at a Senior Engineer Level beginning FY20 **This position filled at a Management Analyst I, II, III Leve 4 - 1 70 EXPENDITURE PLAN Page 2 Fund: GENERALFund Number: 101 Division Title: CITY ENGINEERING SERVICESDivision Number: 6010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Materials & Supplies: Computer Software 3,1542,490 Field Supplies, Books, Fuels, Small Tools10,1588,447 Office Supplies/Furniture and Equipment4,2403,938 17,55214,875 Total Materials and Supplie s Contracts & Services: Inspection Services298,550298,550 Contractual25,9002,750 Equipment Maintenance & Repair1,2721,272 Travel, Training, Memberships, Mileage10,8647,377 Printing, Telephones3,8023,760 Total Contracts and Service340,388313,709 s ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Design was completed on the following Capital Improvement Pro Olivenhain Pump Station, Balour Drive Sidewalk Improvements, Mel Pedestrian Crossing, Downtown ADA Improvements, Lone Jack Draina Encinitas Creek Drainage Improvements, Cardiff Safe Routes to Sc Highway 101/Vulcan Avenue intersection. 2. Construction began on the following CIP projects: Olivenhain Pump Station, Balour Drive Sidewalk Improvements, San 3. Construction was completed on the following CIP projects: Annual Citywide Pavement Overlay projects for FY2009-10 and FY20 Cardiff Alley Improvements, Melba Road Safe Routes to School, En La Costa Avenue Slipout, Parking Lot at Old Gas Station on E Str Cardiff Safe Routes to School, Lone Jack Drainage Improvements. 4. Studies Underway and/or Completed: Pavement Management System was completed and presented to Counci Santa Fe Drive, Encinitas Boulevard and Manchester Avenue, Proje I-5/Encinitas Boulevard Interchange. 5. Engineering Design Manual, Chapters 1 through 6 were complete ed to Council. 6. Implemented an outdoor dining encroachment review process and 7. Awarded the following grants: Safe Routes to School including Cardiff Elementary $522,368 and Paul Ecke Elementary $275,850; M ID) funds of $285,00 for Encintas Boulevard I-5 Interchange study; FHWA Repairs $185,432 and Manchester Avenue $86,647. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete Chapter 7 of Engineering Design Manual for Roads Sta 2. Complete construction of the Olivenhain Pump Station. 3. Complete the PSR, PR and ED for the Encinitas Boulevard/I-5 I 4. Complete construction of the El Camino Real (Encinitas Creek) 5. Complete Alignment Studies for: Santa Fe Drive; Manchester Av 6. Construct Balour Drive sidewalk improvements. 7. Construct Downtown ADA Improvements on Highway 101 from D Str 8. Begin Vulcan Avenue sidewalk study. 4 - 1 71 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: TRAFFIC ENGINEERINGDivision Number: 6020 DIVISION RESPONSIBILITIES: The Traffic Engineering Division is responsible for traffic safe maintain a safe and efficient transportation system. Traffic En regarding traffic-related issues, maintain up-to-date records of maintain optimum traffic signal operations, and provide technica Traffic Commission and Council. CORE SERVICES: Maintain traffic control devices and systems Respond to citizen concerns regarding traffic-related issues Maintain records of traffic counts and collision reports Conduct speed surveys Provide technical assistance to Traffic Commission and Council Permit review - Special Events, Transportation and Encroachment Development review EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel486,518503,703520,547537,390539,227 Materials & Supplies16,2077,6176,8596,2665,800 Contracts & Services178,051217,442241,323168,685170,630 Internal Cost Allocation00000 Capital Outlay00000 Total680,776728,762768,729712,341715,657 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Senior Engineer1.001.001.001.001.00 Traffic Engineer 1.001.001.001.001.00 Engineering Specialist I, II, III1.001.001.001.001.00 Intern 0.500.500.500.500.50 Program Assistant I, II, III1.001.001.001.001.00 Total Positions4.504.504.504.504.50 4 - 1 7 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: TRAFFIC ENGINEERINGDivision Number: 6020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Materials & Supplies: Office Supplies, Office Furniture & Equip, Small tools, Books, F4,4923,880 Computer/Software1,7741,920 Total Materials and Supplies6,2665,800 Contracts & Services: Consultant 25,00025,000 Red Light Contract137,361141,486 Electricity660696 Printing, Memberships, and Telephone2,6442,168 Mileage, Training, Travel3,0201,280 Total Contracts and Services168,685170,630 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Installed speed cushions on Devonshire Drive in response to c 2. Updated the General Plan Circulation Element. 3. Completed a Pedestrian Study for Avenida La Posta. 4. Completed Encinitas Boulevard Median Study. 5. Completed Intersection Studies for the following locations: Eolus and Hymettus; Avenida de Las Adelsas and Oakbranch; Rancho Cambridge and Norfolk; Third and A Street. 6. Developed improvement plans for Rubenstein/Westminster/Summit 7. Gardendale Traffic Calming Study was initiated. 8. Installed RAMS Quicnet Traffic Signal Coordination software. 9. Installed new traffic signal at F Street and Coast Highway 10 10. Audible pedestrian signals were installed at the following l Highway 101 and D Street; Highway 101 and E Street; El Camino Re 11. Special pedestrian early start timing was installed at the f Highway 101 and D Street; Highway 101 and E Street; Highway 101 Olivenhain Road; Vulcan and D Street; Encinitas and Vulcan; Enci and Balour. 12. Traffic Engineering support for North Highway 101 Streetscap. 13. Implemented new train pre-emption timing plans at N Coast Hi D Street, Highway 101 and E Street and Vulcan and D Street. 14. Completed Citywide Speed Surveys. 15. Reviewed traffic impact and parking studies for development and truck permits. 16. Completed Second Street Parking Study. 17. Replaced yellow traffic signal lights with energy efficient Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Integrate the Circulation Element Update into General Plan Up 2. Complete bi-annual traffic counts. 3. Construct raised median on Encinitas Boulevard. 4. Construct Rubenstein/Westminster/Summit Traffic Calming Proje 5. Complete the Gardendale Traffic Calming Concept Plan. 6. Install audible pedestrian signals at all new traffic signals year to aid sight-impaired pedestrians when crossing street 7. North Highway 101 Streetscape Improvement Plan development. 8. Complete City-wide speed surveys. 4 - 1 7 3 EXPENDITURE PLAN Fund: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER MANAGEMENT Division Number: 5510-6050 DIVISION RESPONSIBILITIES: Established through the Federal Clean Water Act and adopted in t National Pollutant Discharge Elimination System (NPDES) permitti Diego Region Municipal Stormwater Permit (Municipal NPDES Permit Quality Control Board (RWQCB), the City of Encinitas is required January 24, 2007, regulating the discharge of urban runoff from watersheds of the County of San Diego and all incorporated citie addresses pollutant loading into the Citys stormwater drainage program (Clean Water Program) including water quality monitoringi- agency watershed management, public and private development stan education , and San Diego regional stormwater management activit CORE SERVICES: Comprehensive Encinitas Stormwater Program development, implemen Participation in Regional Stormwater Program administration acti Local Water Quality Monitoring including Dry Weather and Coastal Management of the Clean Water Hotline through complaint call ass Jurisdictional Urban Runoff Management Program (JURMP) activitie Carlsbad Watershed Urban Runoff Management Program (CWURMP) acti Data Management & GIS Applications New and Significant Redevelopment Project standards and policy d Commercial and Industrial Facility inspection, enforcement, and Jurisdictional public education, outreach & training Treatment Control Best Management Practice (BMP) self-verificati EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Expenditures by Category:101-6050101-6050101-6050101-6050101-6050 Personnel469,081485,575509,805533,424538,323 Materials & Supplies10,6063,6333,4003,1503,500 Contracts & Services205,679212,181237,799229,858229,808 Internal Cost Allocation00000 Capital Outlay00000 Total685,366701,389751,004766,432771,631 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Program Administrator1.001.001.001.001.00 Stormwater Environ. Specialist I, II, III3.003.003.003.003.00 Program Assistant I, II, III1.001.001.001.001.00 Total Positions5.005.005.005.005.00 4 - 1 7 4 EXPENDITURE PLAN Page 2 Fund: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER PROGRAMDivision Number: 5510-6050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 : Materials & Supplies Field and Safety Supplies800750 Office Supplies, Books, Fuels2,3502,750 Total Materials and Supplies3,1503,500 Contracts & Services: Print, Telephone, and Equipment Maintenance3,0823,082 Travel, Training, Mileage, Membership2,2772,227 Inspection Services110,500110,500 Water Quality Monitoring14,00014,000 Contractual-Storm Water99,99999,999 Total Contracts and Services229,858229,808 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Comprehensive Clean Water Program evaluations conducted by Sa (RWQCB), determining objective regulatory compliance. 2. Development and timely submittal of mandated Jurisdictional U Reports. 3. Formal notification to entire commercial (462) and mobile (25 Management Practices, as defined by Municipal Code Section 20.08 4. Coordination of inter-departmental development and ultimate a 5. Incorporation of regionally developed Hydromodification Crit 6. Far reaching educational elements including municipal staff t programs reaching over 300 children each year. 7. Collaboration with the Surfrider Foundation and the Ocean Fri workshop series, facilitating a local demonstration site in Enci 8. Develipment and public release of Clean Water Program logo to 9. Comprehensive implementation of the mandated Treatment Contro Verification and Inspection Program impacting over 100 public an 10. Development and deployment of field data capture solution to 11. Local water quality monitoring including Dry Weather and Coa positive trends and improved surface water quality in local drai 12. Comprehensive data tracking including facility inspections, City enterprise data management solutions including CityWorks an 13. Initial response and as needed follow-up and/or enforcement Clean Water Hotline in 2010. 14. Conducted 138 commercial facility inspections in 2010. 15. Coordination with Public Works and oversight of storm drain with maintenance extent and frequency standards. 16. Participation in region wide stormwater management activitie management committee, and Carlsbad Watershed Urban Runoff Manage Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Initiate compliance strategy for Total Maximum Daily Load (TM and Creeks in the San Diego Region, including the development an (BLRP) and support of a San Diego Region Bacteria Reference Stu 2. Complete regional Hydromodification Plan (HMP) integration in defined development standards. 3. Participation of the development of the required and regional and Long Term Effectiveness Assessment (LTEA). 4. Active engagement in anticipated (2012) San Diego Region Muni & negotiations. 5. Representation of the City of Encinitas in the San Diego Regi of claim reimbursement processes, procedures, and standards. 6. Implement Cottonwood Creek Watershed Interpretive Signage Pro Recreation Department, as well as participation as determined be Cottonwood Creek and Moonlight Beach bacteria sources. 7. Complete subsequent phases of the City-wide Flood Control Fac . 4 - 1 7 5 EXPENDITURE PLAN Fund: COASTAL ZONE MANAGEMENT FUNDFund Number: 210 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 DIVISION RESPONSIBILITIES: The Coastal Zone Management Division is responsible for preventi safe and accessible beach as well as protecting offshore reefs a beach to improve public safety access, reduce the risk of bluff obtains permits for opportunistic sand projects, conducts sand m and coordinates with federal, State and local agencies to alloca Division is also responsible for the operating costs associated Since Fiscal Year 2005-06 costs directly related to sand repleni Fund 210, Coastal Zone Management Fund. CORE SERVICES: Project management for the USACE Shoreline Project. Project management for Opportunistic Use (SCOUP) projects. Coordinate with SANDAG on Regional Beach Sand projects. Obtain permits for opportunistic sand projects. Conduct bi-annual and monthly sand transect monitoring surveys. Conduct turbidity monitoring during projects. EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel108,987105,721114,501112,320113,294 Materials & Supplies49,93950,38153,00052,75052,900 Contracts & Services70,48575,76166,21562,67662,685 Internal Cost Allocation20,81739,56141,53939,72839,728 Capital Outlay00000 Total250,228271,424275,255267,474268,607 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Program Administrator0.900.900.900.850.85 Total Positions0.900.900.900.850.85 4 - 17 6 EXPENDITURE PLAN Page 2 Fund: COASTAL ZONE MANAGEMENT FUNDFund Number: 210 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials & Supplies:FY11-12FY 12-13 Field Supplies & Small Tools and Instruments550700 Beach Sand52,00052,000 Office Supplies200200 Total Materials and Supplies52,75052,900 Contracts & Services: Travel, Mileage, Membership, Printing & Telephone2,5512,560 Profession Firms34,02034,020 Contractual-Sand Mgmt26,10526,105 Total Contracts and Services62,67662,685 Internal Cost Allocation: Internal Cost Allocation39,72839,728 39,72839,728 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. USACE Shoreline Project: Completed White Paper on Sea Level Rise, analysed for Bluff Eros Transportaiton Modeling; Nearshore Habitat Mapped for GIS includ rise; Economics Cost Benefit Analysis (BCR) is in progress; Upda impacts to nearshore habitat; Applied for and received $153,500 offset project costs. 2. Sand Compatibility Opportunistic Use Program: Scripps Memorial Hospital Beach Renourishment project completed; monitoring; Submitted final monitoring report to applicable agen (SAP) and Project Notification Report (PNR) for a local Detentio permits for Detention Basine Beach Renourishment Project; Comple SCOUP Program. 3. Regional Beach Sand Project II (RSBPII) - SANDAG: Participated in regional coordination for RSPBII; Renegotiated M and commented on the Draft Environmental Impact Report (DEIR); P 4. San Elijo Lagoon Restoration Project: Participated in San Elijo Lagoon Restoration meetings on behalf 101 Bridge replacement. 5. Monitoring and Mapping Projects: Implemented Bluff Monitoring Project and created Bluff Failure R Continue Beach Width Monitoring Project; Produced bi-annual San projects inlcude Scripps Wave Overtopping Study and Surfgrass M Protection Act (MLPA) Initiative process and provided comments; Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete the ASACE Shoreline Feasibiltiy Report and DEIR. 2. Complete the RSBPII Project. 3. Obtain permits for opportunistic use (SCOUP) projects. 4. Maintain the Bluff Monitoring and Bluff Failure Database syst 5. Provide contract services for Highway 101 Wave Runup and Eros 6. Work with Scripps Instituation of Oceanography on Bluff Failu 7. Develop a citywide Opportunitistic Use Program. 8. Conduct surfgrass monitoring during low tides. 4 - 17 7 EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D)Division Number: 7060 DIVISION RESPONSIBILITIES: Prior to the Citys incorporation, the County of San Diego forme ongoing maintenance of landscaped median islands, roadside lands Municipal Improvement District # 9D provides funding for landsca parkway strips in the Village Park subdivision, Units 1-15 in Vi Unit 2. CORE SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel2,9383,1743,2533,3743,388 Materials & Supplies00000 Contracts & Services34,65029,73131,30529,75030,660 Internal Cost Allocation2,2132,0732,1771,7041,704 Capital Outlay00000 Total39,80134,97836,73534,82835,752 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.030.030.030.030.03 Total Positions0.030.030.030.030.03 4 - 17 8 EXPENDITURE PLAN Page 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICTFund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Contracts & Services: Landscaping Maintenance15,57015,880 Tree Maintenance5,7006,200 Water7,0007,000 E quipment Maintenance and Repair1,1001,200 Utilities, Telephone and Admin Fee380380 Total Contracts and Services29,75030,660 : Internal Cost Allocation Internal Cost Allocation1,7041,704 Total Internal Cost Allocation1,7041,704 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete tree inventory. 4 - 17 9 EXPENDITURE PLAN FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICTFund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E)Division Number: 7060 DIVISION RESPONSIBILITIES: Prior to the Citys incorporation, the County of San Diego forme improvements and ongoing maintenance of landscaped median island segment. Municipal Improvement District #91 provides funding for roadside between the sidewalk and fencing along the southern boundary of CORE SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel9801,0581,0841,1251,129 Materials & Supplies00000 Contracts & Services13,33212,85614,71515,21015,365 Internal Cost Allocation1,1491,1381,195668668 Capital Outlay00000 Total15,46115,05216,99417,00317,162 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.010.010.010.010.01 Total Positions0.010.010.010.010.01 4 - 1 80 EXPENDITURE PLAN Page 2 FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICTFund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Contracts & Services: Landscaping Maintenance6,5556,710 Tree Maintenance5,4805,480 Water 1,5001,500 Equipment Maintenance and Repair1,3251,325 Administrative Fee, Telephone and Utilities350350 Total Contracts and Services15,21015,365 Internal Cost Allocation: Internal Cost Allocation668668 Total Internal Cost Allocation668668 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Complete tree inventory. 4 - 1 81 EXPENDITURE PLAN FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICTFund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F)Division Number: 7060 DIVISION RESPONSIBILITIES: Prior to the Citys incorporation, the County of San Diego forme ongoing maintenance of landscaped median islands, roadside lands Municipal Improvement District #92 provides funding for landscap separate medians along Cerro Street, south from Encinitas Boulev CORE SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel1,9592,1142,1682,2512,261 Materials & Supplies00000 Contracts & Services15,13121,81627,10024,20526,510 Internal Cost Allocation1,6591,6901,7751,2191,219 Capital Outlay00000 Total18,74925,62031,04327,67529,990 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.020.020.020.020.02 Total Positions0.020.020.020.020.02 4 - 1 8 2 EXPENDITURE PLAN Page 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICTFund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Contracts & Services: Landscaping Maintenance13,35513,660 Tree Maintenance4,1006,100 Water4,5004,500 Equipment Maintenance and Repair1,4501,450 Administrative Fee, Telephone and Utilities800800 Total Contracts and Services24,20526,510 Internal Cost Allocation: Internal Cost Allocation1,2191,219 Total Internal Cost Allocation1,2191,219 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. 3. Began native plantings. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete tree inventory. 2. Complete native plantings. 4 - 1 8 3 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 295 Division Title: CITY-WIDE LANDSCAPE & LIGHTING DIST.Division Number: 4095 (ZONES A, B, C) ENCINITAS LANDSCAPE AND LIGHTING DISTRICT BACKGROUND: The Encinitas Landscape and Lighting District (ELLD) provides fo and public landscape medians throughout the City. The District Street and Highway Code 1972 Landscape and Lighting Act. The District is compromised of eight separate zones, including o (Zone A), one for residential street lighting (Zone B), one for landscaping (Zones D, E, F, G) and Encinitas Ranch (Zone H), whi and a park. The District is supported through a combination of DIVISION RESPONSIBILITIES: The City-wide Landscape and Lighting District (Zones A, B & C) a operation and maintenance costs for all traffic lights, street l Zones B and C, respectively, fund localized residential and comm CORE SERVICES: Landscape maintenance Operation and maintenance of traffic signals and streetlights Utilities Irrigation Systems Preparation and filing of ELLD Annual Report EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel95,47295,646101,193105,405105,830 Materials & Supplies00000 Contracts & Services974,0511,004,0761,066,8551,076,6491,105,870 Internal Cost Allocation62,11568,53971,96651,66951,669 Capital Outlay00000 Total1,131,6381,168,2611,240,0141,233,7231,263,369 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent (PW)0.080.080.080.080.08 Park & Beach Supervisor I, II0.430.430.430.430.43 Sr Management Analyst*0.200.250.250.250.25 Program Coordinator (PW)0.150.150.150.150.15 Total Positions0.860.910.910.910.91 * This position filled at Management Analyst I, II, III 4 - 1 8 4 EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 295 Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DIST.Division Number: 4095 (ZONES A, B, C) MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Contracts & Services: Electricity400,000424,000 Landscape Maintenance 235,050235,050 Traffic Signal Maintenance216,520216,520 Street Lights Maintenance65,50065,500 Tree Maintenance52,50052,500 Water and Telephone62,55066,750 Equipment Maintenance & Repair 12,50012,500 Professional Firms15,61515,615 Administration Fees & Contractual16,41417,435 Total Contracts and Services1,076,6491,105,870 Internal Cost Allocation: Internal Cost Allocation51,66951,669 Total Internal Cost Allocation51,66951,669 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Replaced 25% of the batteries which supply power to the batt 2. Installed five audible pedestrian signals, including one fun 3. Replaced Uninterrupted Power Supply (UPS) systems at sixteen traffic signals. 4. Purchased two generators for use at traffic signals during l. 5. Replaced 2 traffic signal controllers for traffic signals. 6. Began tree inventory update and inspections. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Replace 25% of the batteries which supply power to the batte 2. Replace 33% of red and green energy saving LED lights in tra 3. Replace high pressure sodium streetlights with energy effici. 4 - 1 8 5 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 296 Division Title: WIRO PARK (ZONE G)Division Number: 7060 DIVISION RESPONSIBILITIES: Wiro Park is the Citys first developer-constructed park, locate Olivenhain. The City administers the parks maintenance and ope CORE SERVICES: Park maintenance and operations EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel1,0211,0561,0831,1251,129 Materials & Supplies00000 Contracts & Services10,3867,9718,3198,1228,122 Internal Cost Allocation1,1189791,028536536 Capital Outlay00000 Total12,52510,00610,4309,7839,787 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.010.010.010.010.01 Total Positions0.010.010.010.010.01 4 - 18 6 EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 296 Division Title: WIRO PARK (ZONE G)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS: :FY11-12FY 12-13 Contracts & Services Landscaping Maintenance7,8007,800 Tree Maintenance00 Water00 Equipment Maintenance and Repair00 Administrative Fee, Utilities322322 Total Contracts and Services8,1228,122 Internal Cost Allocation: Internal Cost Allocation536536 Total Internal Cost Allocation536536 4 - 18 7 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 297 Division Title: ENCINITAS RANCH (ZONE H)Division Number: 4095 DIVISION RESPONSIBILITIES: As part of the development of the Encinitas Ranch, a benefit ass ongoing maintenance of landscaped median islands, roadside lands Streets that are included in this assessment district include po Gardens Drive, Town Center Drive and Saxony Road. CORE SERVICES: Landscape maintenance Operation and maintenance of traffic signals and localized street Utilities Irrigation Systems Trail maintenance Leo Mullen Sports Park maintenance EXPENDITURE SUMMARY: FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel41,13242,72943,55545,51645,728 Materials & Supplies21,26218,38623,80023,80023,800 Contracts & Services379,530433,794473,450440,830446,091 Internal Cost Allocation26,83528,69230,12721,77521,775 Capital Outlay00000 Total468,759523,601570,932531,921537,394 PERSONNEL DETAIL: (Number of Positions)FY11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent (PW)0.020.020.020.020.02 Park & Beach Supervisor I, II0.320.320.320.320.32 1 Senior Mana0.050.050.050.050.05 gement Analyst Program Coordinator (PW)0.150.000.000.000.00 Total Positions0.540.390.390.390.39 1 This position is filled at Management Analyst I, II, II 4 - 18 8 EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICTFund Number: 297 Division Title: ENCINITAS RANCH (ZONE H)Division Number: 4095 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY11-12FY 12-13 Materials & Supplies: Park Maintenance12,90012,900 Signs5,0005,000 Re pair and Maintenance5,9005,900 Total Materials and Supplies23,80023,800 Contracts & Services: Landsca ping Maintenance 207,800207,800 Water and Sewer55,51059,380 Contractual6,4406,440 Tree Maintenance36,40036,400 Pro perty Maintenance19,54619,546 Equipment Maintenance and Repair12,58012,580 Electricity and Phone28,45929,850 Street Light and Traffic Signal Maintenance27,32027,320 Administrative Fees, Equipment Rental Fees725725 Sweeping, Park Maintenance and Disposal 46,05046,050 Total Contracts and Services440,830446,091 : Internal Cost Allocation Internal Cost Allocation21,77521,775 Total Internal Cost Allocation21,77521,775 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Replaced 25% of the batteries which supply power to the batt Four Year Program. 2. Re placed traffic signal controller units for traffic signals at va. 3. Annual sports field rennovations. 4. Installed waterless urinals and fixtures. 5. Began tree inventory update and inspections. 6. CalSense controllers u pdated. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Replace 25% of the batteries which supply power to the batte Four Year Pro gram. 2. Complete tree inventory update and inspections. 4 - 18 9 This page intentionally left blank. 4 - 1 90 This Page Intentionally Left Blank Parks & Recreation Department Department Divisions Administration Park Maintenance Beach Services Recreational Trail Maintenance Recreation Services Community and Senior Center Operations & Maintenance Animal Services Recreation Programs & Events Senior Nutrition Program Trail 96 Bridge Department Director Interim 4 - 192 4 - 193 Senior Nutrition Administration 2.3% 8.9% Recreation Programs Maintenance 19.8% 21.0% Animal Regulation Beach Services 6.1% 8.6% Community & Seniors 20.3% Rec & Leisure Trail Maintenance Services 2.1% 10.9% Senior Nutrition Recreation Programs Administration 2.2% 19.3% 8.9% Maintenance 23.2% Animal Regulation 5.9% Beach Services 8.3% Community & Seniors 19.7% Rec & Leisure Trail Maintenance Services2.1% 10.4% 4 - 194 EXPENDITURE SUMMARY PARKS AND RECREATION ACTIVITIES DEPARTMENT: Parks and Recreation DIVISIONS: Parks and Recreation Administration, Park Maintenance, Beach Ser Maintenance, Recreation Services, Community and Senior Center Ma Services, Recreation Programs & Events, and Senior Nutrition Pro EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Personnel2,434,5412,447,9112,478,2802,511,1442,543,234 Materials & Supplies275,333228,458216,885249,065250,565 Contracts & Services2,868,1742,682,4162,674,5212,855,1573,021,32 Internal Cost Allocation133,252109,095114,550133,258133,258 Capital Outlay35,08414,698000 Total5,746,3845,482,5785,484,2365,748,6245,948,379 DEPARTMENT PERSONNEL SUMMARY FY 11-12FY 12-13 (Number of Positions)FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Ma ActualActualApprovedProposedProposed Full-Time Equivalents:21.1821.1821.1821.1821.18 DEPARTMENT FUNDING SUMMARY FY 08-09FY 09-10FY 10-11FY 11-12FY 12-13 Source of Revenue (Fund)ActualActualProjectedProjectedProjected MLB Concession (101)29,22127,83925,00025,00025,000 Special Operations Permits (101)12,43714,45813,00013,00013,000 Recreation Program Fund (146)798,2301,057,612896,0701,078,5811, Comm. Center Facility Rentals (146)125,146128,831128,000128,0001 2 Rec 25% Jr. Lifeguard (O/H)06,65846,14900 Surf Instructor Fees (146)028,68550,00029,00029,000 Investment Earnings (146)5,1700000 1 Senior Nutrition Grant (221)51,56180,96661,50061,50061,500 1 Senior Nutrition Donations (221)035,00030,50025,00025,000 Total Departmental Revenue970,2041,264,0831,158,2191,273,5811,273,581 General Fund Support4,776,1804,218,4954,326,0174,475,0434,674,798 Total5,746,3845,482,5785,484,2365,748,6245,948,379 4 - 1 9 5 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATIONDivision Number: 7010 DIVISION RESPONSIBILITIES: This Division is responsible for directing and supervising all d services which include leases and operating agreements, contract capital projects, advanced park and facility planning, budgeting management, program registration, special permits and oversight Animal Services contract. In addition, this Division provides a and Recreation, Senior and Youth Commissions. CORE SERVICES: Provide support structure to Department's division s Direct and supervise all divisions Provide variety of administrative and financial services to the Provide administration of the Sister City Program and commission Facility reservations, special permit processing and program reg Parkland acquisition and development Contract management and grant procurement EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel490,574497,429506,628488,465504,255 Materials & Supplies11,5931,89513,37513,37513,375 Contracts & Services11,78013,62410,28010,28010,280 Internal Cost Allocation00000 Capital Outlay00000 Total513,947512,948530,283512,120527,910 PERSONNEL DETAIL (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Department Director1.001.001.001.001.00 Senior Management Analyst1.001.001.001.001.00 Management Analyst I, II, III (unfilled)1.001.001.001.001.00 Dept. Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I, II, III1.001.001.001.001.00 Total Positions5.005.005.005.005.00 4 - 19 6 Page 2 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATIONDivision Number: 7010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies Sister City Program Supplies9,9409,940 General Office and Commission Supplies3,4353,435 Total Materials and Supplies13,37513,375 Contracts and Services Travel, Membership Dues and Commission Support2,8202,820 Insurance5,0005,000 Printing, Binding & Dupl.300300 Equipment Maint & Repair and Telephone2,1602,160 Total Contracts and Services10,28010,280 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Surf Instruction Permit Program. 2. Beacon's Beach Grant Funding Moved to MLB. 3. Sister City Exchange. 4. Pet Health Expo. 5. MLB Design. 6. Hall Property Design. 7. ARRA Lighting Retrofit Project. 8. Implemented Commercial Operators Permit Program. 9. LOUSPS Grant Funding Extension. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) 1. Hall Property Phased Development. 2. MLB Design CPP. 3. Pet Health Expo. 4. Sister City Exchange. 5. FY2011-12 and FY2012-13 Two-Year Operating Budget. 6. Six-Year Financial Plan and Capital Projects Update. 7. Hall and MLB Grant Fundin g Extensions. 4 - 19 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARK MAINTENANCEDivision Number: 7020 DIVISION RESPONSIBILITIES: The Park Maintenance Division is responsible for landscape maint 10 miles of streetscapes, 86.63 acres of open space, and 143.25 Ranch Golf Course. The golf course is managed under a private c administration of park capital improvement projects which includ and preparation of change orders and addenda. The Division is a regarding park maintenance and use to the Parks and Recreation C CORE SERVICES: Maintains park facilities for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate Administer park Capital Improvement Projects Provide staff support to the Parks and Recreation Commission EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed 206,172208,878212,303221,255222,208 Personnel Materials & Supplies50,21645,57231,89049,19050,690 Contracts & Services998,411910,113930,062936,7621,109,127 Internal Cost Allocation00000 Ca pital Outlay35,0340000 Total1,289,8331,164,5631,174,2551,207,2071,382,025 PERSONNEL DETAIL (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Superintendent0.500.500.500.500.50 Parks and Beach Supervisor I, II1.331.291.291.291.29 Total Positions1.831.791.791.791.79 Note: There are a total of 3.00 FTE Park Supervisors. A portion of each Park Supervisor position is distri amoun g several divisions and funds. 4 - 19 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: PARK MAINTENANCEDivision Number: 7020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies Repair and Maintenance Supplies and Office Supplies17,25017,250 Park Maintenance 8,80010,300 Signs and Special Clothing14,64014,640 Small Tools & Instruments and Fuels/Gasoline7,3007,300 Machinery & Equipment 1,2001,200 Total Materials and Supplies49,19050,690 Contracts and Services Park Maintenance & Sports Park Maintenance85,397240,687 Water and Sewer177,870190,245 Property Maintenance61,65061,650 Landscape Maintenance 483,200483,200 Electricit y 78,55083,250 Equipment and Tree Maintenance32,10032,100 Consultant2,0002,000 Travel, Training and Membership Dues5,4505,450 Street Swee ping 3,0453,045 Equipment Rental, Printing, Telephone7,5007,500 Total Contracts and Services936,7621,109,127 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. GIS Intern for Database Maintenance. 2. Basketball courts resurfaced. 3. Began tree inventory update and inspections. 4. Installed waterless urinals and fixtures. 5. Hall Property demo. 6. Community and Senior Center slope planting. 7. Sports field rennovations. 8. CalSense controllers updated. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Hall Property project management. 2. Implement children's playground replacement program. 3. Park and beach parking lot asphalt resurfacing. 4 - 19 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: BEACH SERVICESDivision Number: 7030 DIVISION RESPONSIBILITIES: The Beach Services Division is responsible for beach maintenance project administration for all beach related projects. Capital and permits, monitoring the bidding process, contract administra responsible for providing beach maintenance related information CORE SERVICES: Maintain beach facilities for the enjoyment of all residents Provide safe and aestheticall y pleasing areas for residents and visitors to play and recreate Administer beach Capital Improvement Projects EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed 105,403133,839136,059140,674141,272 Personnel Materials & Supplies23,27423,71222,50027,50027,500 Contracts & Services343,818302,590312,350323,350326,450 Internal Cost Allocation00000 Ca pital Outlay00000 Total472,495460,141470,909491,524495,222 PERSONNEL DETAIL (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Superintendent0.500.500.500.500.50 Park & Beach Supervisor I, II0.350.590.590.590.59 Total Positions0.851.091.091.091.09 4 - 200 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: BEACH SERVICESDivision Number: 7030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies Repair and Maintenance Supplies18,50018,500 Sign and Sign Materials9,0009,000 Total Materials and Supplies27,50027,500 Contracts and Services Beach Maintenance Contracts-Landscape196,000196,000 Pro perty Maintenance37,90037,900 Tree Maintenance3,5003,500 Utilities-Electricit y, Water, Sewer, Telephones66,50069,600 Equipment Rental, Printing, & Equipment Maintenance1,2001,200 Consultant 10,50010,500 Street Sweeping and Disposal7,7507,750 Total Contracts and Services323,350326,450 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Grandview stairway access refurbishment. 2. Moonlight Beach berm/sand import. 3. Basketball courts resurfaced. 4. Installed waterless urinals and fixtures. 5. Be gan tree inventory update and inspections. 6. Native plantings at various sites. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Swami's stairway access refurbishment. 2. Moonlight Beach design. 3. Invasive plant removal at Swami's. 4. Native plant re-vegetation. 5. Parking lot asphalt resurfacing. 6. Complete tree inventory update and inspections. 4 - 201 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCEDivision Number: 7033 Division Responsibilities: The Recreational Trails Division is responsible for a variety of developed recreational trails and all City trail related project implementation of the Recreational Trails Master Plan. Division brush clearing, erosion control, signage and sign maintenance, a also responsible for providing trail maintenance related informa CORE SERVICES: Maintains recreational trails for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate Administers trail development projects EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel48,87531,70532,47633,71233,864 Materials & Supplies16,87812,78112,87016,75016,750 Contracts & Services58,84958,54654,46172,08072,080 Internal Cost Allocation00000 Capital Outlay00000 Total124,602103,03299,807122,542122,694 PERSONNEL DETAIL (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles: ActualActualApprovedProposedProposed Parks & Beach Supervisor I, II0.500.300.300.300.30 Total Positions0.500.300.300.300.30 4 - 20 2 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCEDivision Number: 7033 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies Repair and Maintenance Supplies15,10015,100 Sign and Sign Materials1,6501,650 Total Materials and Supplies16,75016,750 Contracts and Services Maintenance Contracts-Landscape5,0005,000 Park Maintenance66,08066,080 Equipment Maintenance1,0001,000 Total Contracts and Services72,08072,080 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Developed Trail 96 bridge connecting El Camino Del Norte to . 2. Developed Trail 107A connecting Brookside Trail to Lone Jack Road. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Develop various trails per Recreational Trails Master Plan. 4 - 2 03 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: RECREATION AND LEISURE SERVICESDivision Number: 7040 DIVISION RESPONSIBILITIES: The Recreation Services Division is responsible for planning and teens, adults and senior citizens. In addition, the Division is events, such as the Holiday Parade, Summer Concerts, the Spring functions include field use scheduling, providing staff support Enrichment Programs, Teen Expos, and Open Gym Programs. The Div (146 Fund), which provides recreational, educational and sports CORE SERVICES: Plan and administer recreation services for all age groups Plan and implement City-wide special events including the Holida Provides staff support to the Youth Commission & Parks & Recreat Administers the Recreation 146 Programs Fund EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel434,667440,687451,058465,013469,735 Materials & Supplies40,53528,35331,75033,35033,350 Contracts & Services152,899123,00393,720127,520117,520 Internal Cost Allocation00000 Capital Outlay00000 Total628,101592,043576,528625,883620,605 PERSONNEL DETAIL (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles: ActualActualApprovedProposedProposed Superintendent1.001.001.001.001.00 Recreation Su pervisor I, II3.003.003.003.003.00 Total Positions4.004.004.004.004.00 4 - 20 4 EXPENDITURE PLAN Page 2 FUND: GENERALFund: 101 Division Title: RECREATION AND LEISURE SERVICESDivision Number: 7040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies Office and Field Supplies21,25021,250 Special Clothing500500 Fuels1,6001,600 Miscellaneous (Scholarships)10,00010,000 Total Materials and Supplies33,35033,350 Contracts and Services Contractual Services 29,87029,870 Printing19,15019,150 E25,200 quipment Maintenance and Computer Software Maintenance35,200 Equipment Rental and Transportation Costs27,25027,250 Travel and Membershi ps3,0003,000 Advertising and Telephone13,05013,050 Total Contracts and Services127,520117,520 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Designation as a Playful City USA for a 2nd consecutive time. 2. Im plemented Department Facebook page, launched new Recreation Divi. 3. Expanded "Stars in the Park" movie series. 4. Worked with the Community Garden Committee to find a suitable location. 5. Spring Egg Hunt became a "showcase" for summer programs. 6. Developed and implemented several social media marketing strategies. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Become PCI compliant with "RecReg" registration process. 2. Ex pand social media marketing strategies. 3. Expand efforts to showcase summer programs at Spring Egg Hunt Fest. 4. Increase participation in 5K. 4 - 20 5 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISIONDivision Number: 7044 DIVISION RESPONSIBILITIES: This Division is responsible for the operations and maintenance recreational, educational, social and civic opportunities to the e of all ages. Activities include but are not limited to: concert community group meetings, teen dances, youth parties, festivals, citizen activities and events, senior citizen outreach services, special events, including the Senior Information Fair. This Divi CORE SERVICES: Operate and maintain Encinitas' Community and Senior Center Offer a wide variety of events and activities to all age groups Offer facility rental opportunities to the public EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed Personnel704,580697,996710,977727,315731,552 Materials & Supplies24,92622,33625,60026,40026,400 Contracts & Services375,801364,751415,580415,580416,280 Internal Cost Allocation00000 Capital Outlay00000 Total1,105,3071,085,0831,152,1571,169,2951,174,232 PERSONNEL DETAIL: (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles:ActualActualApprovedProposedProposed Community Center Manager1.001.001.001.001.00 Senior Center Manager1.001.001.001.001.00 Recreation Supervisor I, II1.501.501.501.501.50 Facilities Specialist1.001.001.001.001.00 Program Assistant I, II, III1.501.501.501.501.50 Total Positions6.006.006.006.006.00 Part-time/Temporary Contracts Contract facility/program attendants at the Community and Senior At no time will a single contract facility/program attendant exc 4 - 20 6 EXPENDITURE PLAN Page 2 FUND: GENERALFund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISIONDivision Number: 7044 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials & Supplies: Office, Copier and Field Supplies11,90011,900 Repair & Maintenance 5,5005,500 Small Tools & Equipment and Fue l4,0004,000 Special Clothing, Miscellaneous Acivities5,0005,000 Total Materials and Supplies26,40026,400 : Contracts & Services Landscaping Contract, Property Maintenance, & Custodial Services131,200131,900 Contractual, Security, & HVAC49,40049,400 Equipment Rental, Equipment, Facilities Maintenance17,40017,400 Utilities-Electricity, Water, Sewer160,000160,000 Local Telephone5,0405,040 Travel, Memberships, Mileage12,14012,140 Advertising, Printing, & Postage40,40040,400 Total Contracts and Services415,580416,280 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Installed new carpeting made from recycled material in the B l. 2. Coordinated Feeling Fit Festival. 3. Hosted 8th annual Performing Arts Recital. 4. Increased Senior programs. 5. Worked with Senior Foundation to fund the Out & About Progra. 6. Increased online registration for senior programs. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Upgrade HVAC software at the Community & Senior Center. 2. Retrofit gymnasium lights for energy efficiency. 3. Work with Senior Commission and IT Dept to enchance City web. 4. Offer classes and programs to attract younger seniors and "B. 4 - 20 7 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ANIMAL REGULATIONDivision Number: 7050 DIVISION RESPONSIBILITIES: Animal Services are administered by the Parks & Recreation Depar with the County of San Diego. Service includes: dog licensing, found without owners, adoption services, owner notification of l programs, rabies prevention, enforcement of local and state anim spay-neuter referral and information, kennel licensing and inspe animals. Dead animal removal is provided through a separate con CORE SERVICES: Monitor service contract for animal control including dead anima EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel00000 Materials & Su pplies00000 Contracts & Services292,456322,330349,905348,505348,505 Internal Cost Allocation00000 Capital Outlay00000 Total292,456322,330349,905348,505348,505 PERSONNEL DETAIL: (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles: ActualActualApprovedProposedProposed No City Personnel are Directly Assigned to this activity. 4 - 20 8 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ANIMAL REGULATIONDivision Number: 7050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Contracts & Services: County Animal Services348,505348,505 Total Contracts and Services348,505348,505 4 - 20 9 EXPENDITURE PLAN FUND: RECREATION PROGRAMSFund: 146 Division Title: RECREATION PROGRAMSDivision Number: 7045 DIVISION RESPONSIBILITIES: The Recreation Programs Fund provides a variety of recreational, for-use basis. Fees are designed to subsidize direct program co other related program expenditures. CORE SERVICES: Provides a variety of recreational programs to the public on a f EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Ex penditures by Category:ActualActualApprovedProposedProposed Personnel375,356364,773349,432358,347363,985 Materials & Supplies104,53289,55777,40080,00080,000 Contracts & Services590,276543,429450,751567,200567,200 Internal Cost Allocation133,252109,095114,550133,258133,258 Capital Outlay500000 Total1,203,4661,106,854992,1331,138,8051,144,443 PERSONNEL DETAIL: (Number of Positions)FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/ManagerDept/Manager Position Titles: ActualActualApprovedProposedProposed Recreation Supervisor I, II2.002.002.002.002.00 Recreation Leader 0.000.000.000.000.00 Program Assistant I, II, III1.001.001.001.001.00 Total Positions3.003.003.003.003.00 Contracts: Tem porary/Part-time/Seasonal Program Site Supervisors, Program Assistants, and Office Assista 4 - 2 10 EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMSFund: 146 Division Title: RECREATION PROGRAMSDivision Number: 7045 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: O perating Supplies, Miscellaneous80,00080,000 Fuels00 Total Materials and Supplies80,00080,000 Contracts & Services: Employee Services Contract510,000510,000 Trans portation Costs8,0008,000 Advertising and Printing8,0008,000 26,000 Admin/Credit Card Fees26,000 Building Rent00 E5,700 quipment Rental Fees5,700 Travel & Meetings & Postage9,5009,500 Total Contracts and Services567,200567,200 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Introduced new "Beach Kids" program. 2. Offered holiday and spring break sessions at Seaside Day Camp. 3. Began using software for e-marketing. 4. Sucessfully tran si tioned operations of the Jr. Lifeguard program to the Encinitas . Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Review Fund 146 revenues and adjust fees accordingly. 2. Create a new sports league. 3. Use online evaluations to determine success of programs. 4. Implement a beach volleyball and/or a beach dodgeball program. 5. Promote and advertise facilit y rentals online. 6. Research and implement the most efficient and customer friendly online registration system. 4 - 2 11 EXPENDITURE PLAN FUND: RECREATION PROGRAMSFund: 146/221 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 DIVISION RESPONSIBILITIES: This budget is used for tracking revenues and expenditures assoc provides lunches for local seniors and is funded through donatio CORE SERVICES: Administer the Senior Nutrition Program offered at the Senior Ce Provide trans portation to and from Senior Nutrition Program EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11De pt/ManagerDept/Manager Expenditures by Category:ActualActualApprovedProposedProposed 146 Fund221 Fund221 Fund221 Fund 146 Fund Personnel68,91472,60479,34776,36376,363 Materials & Su pplies3,3794,2521,5002,5002,500 Contracts & Services43,88444,03057,41253,88053,880 Internal Cost Allocation00000 Capital Outlay014,698000 Total116,177135,584138,259132,743132,743 Note: Contract Em ployees are provided via grant funding (Grant does not cover the Senior Center Nutrition Grant includes, nutrition site coordinat kitchen assistant and van driver. 4 - 2 12 EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMSFund: 146/ 221 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Materials & Supplies: O perating Supplies2,5002,500 Total Materials and Supplies2,5002,500 Contracts & Services: Contractual53,00053,000 Telephone & Mileage880880 Total Contracts and Services53,88053,880 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & FY 10-11 Accomplishments: 1. Installed a soup and salad bar at the "Little Oaks Café". 2. Issued RFP for Senior Nutrition Pro gram catering services. 3. Included theme party and bingo as part of program. 4. Marketed program through perscription bags at a local drug store. 5. Completed successful annual audit and close-out reports. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-1 1. Secure new caterer for the Senior Nutrition Program. 2. Continue to market program to younger seniors. 4 - 2 1 3 This page intentionally left blank. 4 - 2 1 4 C7 0 This page intentionally left blank. CHAPTER 5 SAN DIEGUITO WATER DISTRICT Fiscal Years 2011-12 and 2012-13 Operating Budgets and New Programs PRESIDENT JEROME STOCKS VICE PRESIDENT TERESA BARTH BOARD MEMBERS JAMES BOND KRISTIN GASPAR MAGGIE HOULIHAN BOARD SECRETARY PHIL COTTON (CITY MANAGER) DIRECTOR OF PUBLIC WORKS/ DISTRICT MANAGER LARRY WATT ASSISTANT DISTRICT MANAGER BILL OÓDONNELL Note: Elected council members also serve as the Board of Directo The President and Vice President are appointed from among the Co Members in January of each year. Prepared by the Finance Department and San Dieguito Water Distri This page intentionally left blank. 5 - 2 Schedule A San Dieguito Water District Budget Summaries Budget Summary - Fiscal Year 2010-2011 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd B Projected2010-20112010-2011TransfersTransfersTransfers(Col.3-46/ FUND NAME (Fund #)7/1/2010RevenuesExpensesOtherDebt Svc.Capital Operations (531)1,518,80712,735,7609,901,108(113,117)(1,756,238)(668,642)296,655 Capital Replacement (534)7,854,065140,6612,437,78600758,642(1,538,483)6,315,582 Debt Service (536)001,756,23801,756,238000 Recycled Water (537)0500,000660,00000160,00000 Fleet Replacement ( 539)00000000 Rate Stabilization (535)820,070414,2740113,1170(250,000)277,3911,097,461 TOTAL SDWD FUNDS10,192,94213,790,69514,755,132000(964,437)9,228,505 Budget Summary - Fiscal Year 2011-2012 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd B Projected2011-20122011-2012TransfersTransfersTransfers(Col.3-46/ FUND NAME (Fund #)7/1/2011RevenuesExpensesOtherDebt Svc.Capital Operations (531) 1,815,46214,551,91112,033,547(34,000)(1,760,879)(581,253)142,232 Capital Replacement (534)6,315,58250,0002,130,00000(322,885)(2,402,885)3,912,697 Debt Service (536)001,760,87901,760,879000 Recycled Water (537)0680,000680,00000000 Fleet Replacement ( 539)00105,000 523,7350 418,735 0 4 18,735 Rate Stabilization (535)1,097,461000 0904,138 9 04,1382,001,599 TOTAL SDWD FUNDS9,228,50515,281,91116,709,426489,73500(937,780)8,290,725 Budget Summary - Fiscal Year 2012-2013 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd B Projected2012-20132012-2013TransfersTransfersTransfers(Col.3-46/ FUND NAME (Fund #)7/1/2012RevenuesExpensesOtherDebt Svc.Capital Operations (531) 1,957,69415,156,06113,188,526(45,000)(1,753,150)(24,272)145,1132 Capital Replacement (534)3,912,69750,0001,815,00000(138,272)(1,903,272)2,009,425 Debt Service (536)001,753,15001,753,150000 Recycled Water (537)0700,000700,00000000 Fleet Replacement (539)418,7350125,00045,00000(80,000)338,735 Rate Stabilization (535)2,001,5990000162,544162,5442,164,143 0 TOTAL SDWD FUNDS8,290,72515,906,06117,581,67600(1,675,615)6,615,110 5 - 3 Schedule B San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY08-09FY09-10FY10-11Dept/MgrDept/Mgr ActualActualApprovedProposedProposed OPERATING FUND (531) Revenue 11,576,13811,508,75412,735,76014,551,91115,156,061 Expenditures (Summary)11,411,26610,038,7029,901,10812,033,54713, Net Revenue less Expenditures164,8721,470,0522,834,6522,518,3641,967,535 Transfers from or (to) Other Funds(1,150,442)(1,255,443)(2,537,997)(2,376,132)(1,822,422) Increase(Decrease) in Fund Balance(985,570)214,609296,655142,232 CAPITAL REPLACEMENT FUND (534) Revenue 402,37368,553140,66150,00050,000 Expenditures (Summary)63,000143,0412,437,7862,130,0001,815,000 Net Revenue less Expenditures339,373(74,488)(2,297,125)(2,080,00 Transfers from or (to) Other Funds381,5811,107,437758,642(322,88 Increase(Decrease) in Fund Balance720,9541,032,949(1,538,483)(2, RATE STABILIZATION FUND (535) Revenue 36,5730414,27400 Expenditures (Summary)00000 Net Revenue less Expenditures36,5730414,27400 Transfers from or (to) Other Funds0(719,333)(136,883)904,138162,544 Increase(Decrease) in Fund Balance36,573(719,333)277,391904,1381 REVENUE BONDS DEBT SERVICE FUND (536) Revenue (5,502)2,433000 Expenditures (Summary)941,703872,2201,756,2381,760,8791,753,150 Net Revenue less Expenditures(947,205)(869,787)(1,756,238)(1,760,879)(1,753,150) Transfers from or (to) Other Funds788,784739,4081,756,2381,760,8791,753,150 Increase(Decrease) in Fund Balance(158,421)(130,379)000 RECYCLED WATER DIVISION (537) Revenue 686,635567,421500,000680,000700,000 Expenditures (Summary)564,682622,431660,000680,000700,000 Net Revenue less Expenditures121,953(55,010)(160,000)00 Transfers from or (to) Other Funds(19,923)0160,00000 Increase(Decrease) in Fund Balance102,030(55,010)000 5 - 4 Schedule B San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY 11-12FY 12-13 FY08-09FY09-10FY10-11Dept/MgrDept/Mgr ActualActualApprovedProposedProposed FLEET REPLACEMENT(539) Revenue 00000 Expenditures (Summary)000105,000125,000 Net Revenue less Expenditures000(105,000)(125,000) Transfers from or (to) Other Funds000523,73545,000 ncreaseecreasenunaance,, I(D) i Fd Bl000418735(80000) 5 - 5 San Diequitio Water District Revenues and Expenditures (Schedule A) Fiscal Year 2011-2012 Revenues Total: $15,281,911 Investment Buy-In Charges Earnings $50,000 $71,485 0.3% Meter Service Other Revenue 0.5% Charges/Other $1,338,750 $3,514,094 8.8% 23.0% Recycled Water $680,000 4.4%Water Sales $9,627,582 63.0% Expenditures Total: $16,709,426 Customer Fleet Debt Service Services Replacement $1,760,879 Administration $654,113 $105,000 10.5% $1,475,878 3.9% 0.6% 8.8% Operations Capital Projects $2,118,284 $2,130,000 12.7% 12.8% Recycled Water $680,000 4.1% Water Purchases Engineering & $7,219,780 Planning 43.2% $565,492 3.4% 5 - 6 San Diequitio Water District Revenues and Expenditures (Schedule A) Fiscal Year 2012-13 Revenues Total: $15,906,061 Investment Earnings Buy-In Charges $71,485 $50,000 0.5% Recycled Water0.3%Other Revenue $700,000 $1,390,750 4.4%8.7% Meter Service Charges $3,659,444 23.0% Water Sales $10,034,382 63.1% Expenditures Total: $17,581,676 Custormer Debt Service Services $1,753,150 $674,290 Recycled Water 10.0% 3.8% Administration $700,000 Capital Projects $1,471,292 4.0% $1,815,000 8.4% 10.3% Engineering & Planning Fleet $586,780 Replacement 3.3% $125,000 0.7% Water Purchases Operations $8,310,478 $2,145,686 47.3% 12.2% 5 - 7 Schedule C Summary of Expenditures and Personnel Operating Fund 531 FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL2,243,1432,455,0782,690,3422,695,1792,763,046 MATERIALS AND SUPPLIES3,223,2712,791,6043,933,5125,522,0446,515,442 CONTRACTS AND SERVICES2,410,4152,587,8082,241,9542,558,8962,659,456 INTERNAL COST ALLOCATION1,278,340984,999994,8121,221,5821,232,582 CAPITAL OUTLAY/DEBT SERVICE/OTHER2,256,0971,219,21340,48835,8461 TOTAL11,411,26610,038,7029,901,10812,033,54713,188,526 DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr DISTRICT WIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents22.7025.4025.4025.4025.40 Total Positions 22.7025.4025.4025.4025.40 5 - 8 Schedule D San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2011-12 and 2012-13 FUNDFUNDFY11-12FY12-13 FROM TOAMOUNTAMOUNTPURPOSE OF TRANSFER OperatingDebt Service(1,760,879)(1,753,150)Transfer to Fund 536 to make debt service payment OperatingRate Stabilization(581,253)(24,272)Transfer from Operating to fu rate stabilization OperatingFleet Replacement(34,000)(45,000)Transfer from Operatin fleet replacement Capital ReplacementRate Stabilization(322,885)(138,272)Transfer fund 535 rate stabilization Vehicle Replacement Fleet Replacement(172,631)0Transfer from fun (693 Fund)for SDWD fleet replacement Machinery/Equipment Fleet Replacement(317,104)0Transfer from fun Replacement (694)for SDWD fleet replacement TOTAL TRANSFERS($3,188,752)($1,960,694) SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund (534)00 Debt Service Fund (536)1,760,8791,753,150 Rate Stabilization Fund (535)904,138162,544 Fleet Replacement (539)523,73545,000 $3,188,752$1,960,694 5 - 9 San Dieguito Water District Detail of Revenue by Fund Source FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11 Dept/MgrDept/Mgr ActualActualApproved Proposed Proposed FUND and REVENUE DESCRIPTION OPERATING FUND (531) Property Taxes721,628718,212737,000720,000720,000 Interest Earnings - Operating6,10086,39118,82671,48571,485 Property Rental50,39948,52643,00045,00045,000 Water Sales: Single Family Residential4,201,3013,907,1715,063,7305,471,4465,699,254 Water Sales: Multi-Family Residential1,397,0871,350,6131,734,7431,829,2401,906,532 Water Sales: Commercial 927,640888,7461,102,9961,155,3101,204,126 Water Sales: Agricultural 335,385289,768451,248385,103401,375 Water Sales: Landscaping722,325577,860832,247770,207802,751 Water Sales: Tankers6,4484,2931,00016,27620,344 Water Sales: Recycled (Commercial & Landscaping)6,9142,058000 Fire Line116,084130,639123,473130,000139,750 Water Sales: Adjustments(187,257)133,137000 s2,529,3702,556,7792,055,7473,284,0943,419,694 Meter Service Charges/Water Service Charge New Meter Installations110,38987,72090,000100,000100,000 All Other Water Related Revenue160,776180,05434,25052,25052,250 Infrastructure Access (IAC)329,500351,016372,000476,000528,000 Plan Check Fees3,3003,3001,5003,0003,000 Cost Recovery8,32117,6966,0007,5007,500 SDG&E Revenue60,58512,12948,00015,00015,000 Development Support Services & Other Revenue69,843162,64620,00020,00020,000 412,735,76014,551,91115,156,061 Operating Fund Subtotal:11,576,13811,508,75 REPLACEMENT FUND (534) Capacity Fees142,56057,42040,00050,00050,000 Investment Earnings259,81311,133100,66100 Replacement Fund Subtotal:402,37368,553140,66150,00050,000 RATE STABILIZATION FUND (535) Investment Earnings36,5730414,27400 Debt Service Fund Subtotal:36,5730414,27400 DEBT SERVICE FUND (536) Financing Sources00000 Trustee Interest(5,502)2,433000 Debt Service Fund Subtotal:(5,502)2,433000 0 RECYCLED WATER FUND (537) Recycled Water Sales663,036550,489500,000680,000700,000 t23,59916,932000 Management Suppor Investment Earnings00000 Recycled Water Fund Subtotal:686,635567,421500,000680,000700,000 FLEET REPLACEMENT FUND (539) Fleet/Vehicle 00000 Fleet Replacement Fund Subtotal:00000 WATER DISTRICT FUNDS TOTAL$12,696,217$12,147,161$13,790,695$15,281,911$15,906,061 5 - 10 San Dieguito Water District Debt Service Payments - Fiscal Years 2011-12 and 2012-13 Long-Term Debt for the San Dieguito Water District 2004 Water Revenue Refunding Bonds On January 22, 2004, SDWD issued $13,845,000 of revenue refundin outstanding 1993 Water Revenue Refunding Bonds. The bonds consi from 2004 through 2019 in annual installments of $505,000 to $82 maturing on October 1, 2023. Interest is payable annually at ra subject to sinking fund requirements and the interest is 5%. Th subject to optional redemption at a redemption price equal to th together with accrued interest thereon to the date fixed for red 1999 Note Payable to R.E. Badger Water Facilities Financing Auth This note payable was refinanced during the fiscal year; refer t 007 District Note Payable to R.E. Badger Water Facilities Financ 2 On November 20, 2007, the Authority issued $20,685,000 of 2007 W redeeming all of its outstanding 1999 Water Revenue Bonds, on be District. The transaction was a current refunding intended to s lower market interest rates. No new funds were raised by either were executed, which will save the District approximately $60,00 savings for the District was $612,000. The overall Bond Issue consists of $20,685,000 of serial bonds m portion of the refinancing totaled $7,705,000. Principal is due $360,000 to $620,000. Interest is due and payable semi-annually accounts for its share of the bonds as a Note Payable to the Aut Debt Covenants: The two District debt issues described above contain various cov pledge its net revenues (as defined) equal to at least 1.15 time during any fiscal year. The District is in compliance with thes City Advances In July 2002, the City of Encinitas (City) issued $6,590,000 of 2002 Association of Bay Area Governments (ABAG) Lease Revenue Bo The funds were utilized to retire certain existing debt obligati City's Civic Center and the San Dieguito Water District (SDWD) W program. The City advanced funds to the SDWD to fund a meter ex repaying the city over 10 years at interest rates equivalent to Fund 536Fiscal Year 2011-12Fiscal Year 2012-13 Water Revenue BondsPrincipalInterestTotalPrincipalInterestTotal 1,028,950 2004 Refunding Bonds 595,000 433,950 615,000 408,906 1,023,906 93,800 City Advances (ABAG) 90,000 3,800 95,000 - 95,000 634,419 2007 Badger Bonds 365,000 269,419 375,000 256,744 631,744 Administrative Fee 1,978 1,978 Total Payments 1,759,147 444A444444444 5 - 11 San Dieguito Water District Captial Improvement Program Projects and Funding Sources Fiscal Years 2011-2012 and 2012-2013 ProjectsFY11-12FY12-13Total Funding Sources WaterCostsCostsProject Costs Water Infrastructure ImprovementsReplacement Fund 1.600,000600,000ongoing Badger Plant Capital AcquisitionsReplacement Fund 2.40,00040,000ongoing R.E. Badger Plant Master Plan ProjectsReplacement Fund 3.975,000975,000ongoing Meter Replacement and AutomationReplacement Fund 4.100,000100,000ongoing Transmission Lines Motorized Replacement Fund 5.100,000100,000ongoing Actuators SDWD Urban Water Management PlanReplacement Fund 6.00ongoing (Work Project) Recycled Water Rules & RegulationsReplacement Fund 7.40,000040,000 (Work Project) Utility Billing System ReplacementReplacement Fund 8.150,0000150,000 (Work Project) Water Rate Study UpdateReplacement Fund 9.125,0000ongoing (Work Project) H.T.E. Systems Replacement ProjectReplacement Fund 10.00ongoing (Work Project) ` TOTAL $ 2,130,000$ 1,815,000 SUMMARY BY FUNDING SOURCE: Replacement Fund - 5342,130,0001,815,000 Expansion Fund - 53300 TOTAL $ 2,130,000$ 1,815,000 5 - 12 EXPENDITURE SUMMARY SAN DIEGUITO WATER DISTRICT ACTIVITIES FUND: San Dieguito Water District, Fund 531 Administration, Customer Services, Water Purchases and Treatment DIVISIONS: Engineering, and Board Members. Also includes Fund 537 (Recycle (Fleet Replacement) which are not included in the amounts below. EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed Personnel2,243,1432,455,0782,690,3422,695,1792,763,046 Materials & Supplies3,223,2712,791,6043,933,5125,522,0446,515,442 Contracts & Services2,410,4152,587,8082,241,9542,558,8962,659,456 Internal Cost Allocation1,278,340984,999994,8121,221,5821,232,582 Capital Outlay/Debt Service/Other2,256,0971,219,21340,48835,84618,000 TOTAL11,411,26610,038,7029,901,10812,033,54713,188,526 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed Full-Time Equivalents22.7025.4025.4025.4025.40 (Does not include Board Members) Note: Increase to Personnel beginning FY09-10 includes transfer ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 09-10 & 10-11 Accomplishments 1. Completed the Water Master Plan Update. 2. Developed the Water Demand Offset Program. 3. District staff took over responsibility for shutdown tests o. 4. Added five (5) new sites to the District's Recycled Water Pr. Major Projects in the Upcoming Two-Year Period (FY11-12 & 12-13) 1. Complete the District's Waterline and Valve Replacement (Inf. 2. Complete the Manchester Avenue Waterline Extension and Emerg. 5 - 13 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: ADMINISTRATIONDivision Number: 5311 DIVISION RESPONSIBILITIES: This Division is utilized to capture District-wide costs and gen may include insurance premiums, legal fees, financial, informati wide items. CORE SERVICES: This Division does not provide any core services, it is utilized benefit multiple Divisions. EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel1,276296,319294,63500 Materials & Supplies13,30811,72513,20023,40023,900 Contracts & Services159,215229,776225,140203,350206,110 Internal Cost Allocation1,085,372852,887895,5311,221,5821,232,582 Capital Outlay/Debt Service/Other2,243,1091,207,5172,50018,8460 Total3,502,280 2,598,224 1,431,0061,467,1781,462,592 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Position Titles: 4 Senior Engineer 0.000.250.250.000.00 1&4 Management Analyst I/II/III 0.000.001.000.000.00 1 Finance Supervisor 0.001.000.000.000.00 1&4 Finance Technician I, II, III 0.001.002.000.000.00 2 Program Assistant I, II, III 0.001.000.000.000.00 Total Positions0.003.253.250.000.00 1 FY10 SDWD Finance Staff that provides Water Utlitity Billing mov 2 Program Assistant position reclassified to Finance Technician I, 3 Finance Supervisor position deleted and Management Analyst I, II 4 ` These positions moved to other divisions 5 - 14 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: ADMINISTRATIONDivision Number: 5311 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Office, Books and Computers & Software13,40013,900 Office Furniture and Equipment10,00010,000 Total Materials & Supplies23,40023,900 Contracts & Services: Insurance Premiums61,00063,000 Professional Firms, Audit, State Controller's Report10,23510,625 Equipment Maintenance and Repair14,50014,500 Administrative Fees and Permits16,73017,100 Travel, Training and Membership Dues43,43543,435 City Attorney, Legal Fees15,00015,000 Electricity and Telephone42,45042,450 Total Contracts & Services203,350206,110 Internal Cost Allocation: Fleet Replacement34,00045,000 Internal Cost Allocation1,187,5821,187,582 Total Internal Cost Allocation1,221,5821,232,582 Captial Outlay/Debt Service/Other: Lease Payments18,8460 Total Debt Service/Other18,8460 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are li. 5 - 15 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: CUSTOMER SERVICESDivision Number: 5313 DIVISION RESPONSIBILITIES: This Division is responsible for customer-related services in th billing section is responsible for the accurate and timely billi customer service. The water conservation section is responsible conservation by creating conservation programs and leading publi administration, water rate study management and accounts payable CORE SERVICES: Potable and Recycled Water BillingCustomer service and cashiering for the District's 11,500 custom District Budget AdministrationDelinquency Processing and Collections Management Water Rate Study ManagementAdministration of the District's Water Conservation Program Accounts Payable / Receivable Public Outreach and Education EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel000472,253492,430 Materials & Supplies00015,00015,000 Contracts & Services000166,860166,860 Internal Cost Allocation00000 Capital Outlay/Debt Service/Other00000 Total000654,113674,290 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles:* Actual Actual Approved Proposed Proposed Assistant General Manager0.000.000.000.300.30 Senior Management Analyst0.000.000.000.100.10 1 Program Administrator 0.000.000.001.001.00 1 Program Coordinator 0.000.000.000.300.30 Water Conservation Specialist I, II0.000.000.001.001.00 Finance Technician I, II, III0.000.000.002.002.00 Total Positions0.000.000.004.704.70 * Postions moved from other divisions into newly created Customer 1 Results of reorganization of Water Support FY2011 5 - 16 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: CUSTOMER SERVICESDivision Number: 5313 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Billing Supplies15,00015,000 15,00015,000 Total Materials & Supplies Contracts & Services: Banking Fees43,82043,820 Postage 55,00055,000 Computer Services, Computer Software Maintenance29,50029,500 Equipment Maintenance and Repair1,0401,040 Community Information 17,50017,500 Conservations20,00020,000 Administrative Fees, County of San Diego00 City Attorney, Legal Fees00 Total Contracts & Service166,860166,860 s ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are li 5 - 17 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: WATER PURCHASES AND TREATMENTDivision Number: 5314 DIVISION RESPONSIBILITIES: This Division is utilized to capture the cost of water purchased capture the cost of water treatment. The District has two sourc purchased from the City of San Diego and imported water purchase Water treatment is provided at the R.E. Badger Water Filtration District (SFID). CORE SERVICES: This Division does not provide any core services, it is utilized the cost of water treatment. EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09 FY 09-10FY 10-11Dept/Manager Dept/Manager Expenditures by Category:Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies2,911,0562,533,7033,695,6125,263,7946,256,692 Contracts & Services1,941,8502,108,1051,616,8541,955,9862,053,786 Internal Cost Allocation00000 Capital Outlay/Debt Service/Other00000 4,641,808 5,312,466 7,219,780 8,310,478 Total4,852,906 PERSONNEL DETAIL: (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No personnel are directly assigned to this division. 5 - 18 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: WATER PURCHASES AND TREATMENTDivision Number: 5314 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies: Water Purchases: CWA Treated236,708275,733 CWA Untreated3,569,5584,382,013 Local Untreated125,000120,000 CWA Emergency Storage Charge417,198463,038 MWD Capacity Reservation90,582100,536 MWD Readiness-to-Serve159,432176,952 CWA Service Charge189,990210,864 Infrastructure Access Charge475,326527,556 s5,263,7946,256,692 Total Materials & Supplie Contracts & Services: Water Treatment (Badger Filtration Plant)1,955,9862,053,786 Total Contracts & Services1,955,9862,053,786 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are li. 5 - 19 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: FIELD OPERATIONSDivision Number: 5315 DIVISION RESPONSIBILITIES: This Division operates and maintains the water distribution syst maintenance of the water systems valves, reservoirs, and approx installation of new water mainline valves, service lines, water bacteriological water sampling, inspections and emergency repair CORE SERVICES: Maintenance and repair of water infrastructure Construction and installation of new water facilities Monitoring and sampling of water quality compliance Operations and maintenance of pressure reducing stations, pump s Management of the Cross Connection Program Responding to customer inquiries and requests for assistance Providing 24-hour emergency response Reading of water meters EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/Manager Dept/Manager Expenditures by Category:Actual Actual Approved Proposed Proposed Personnel1,529,8791,572,9221,664,2701,704,1841,730,586 Materials & Supplies288,543236,145212,800216,600216,600 Contracts & Services238,709206,984287,110180,500180,500 Internal Cost Allocation192,968132,11299,28100 Capital Outlay/Debt Service/Other12,98811,69637,98817,00018,000 Total2,263,0872,159,8592,301,4492,118,2842,145,686 PERSONNEL DETAIL: (Number of Positions) FY 11-12FY 12-13 FY 08-09FY 09-10FY 10-11Dept/Manager Dept/Manager Position Titles:Actual Actual Approved Proposed Proposed Department Director/ Public Works Director0.200.300.300.300.30 ssistant General Manager0.700.700.700.400.40 A 2 Superintendent 0.000.000.001.001.00 2 Assistant Superintendent 1.001.001.000.000.00 Utility and Maintenance Supervisor1.000.000.000.000.00 Senior Management Analyst0.200.100.100.000.00 Utility & Maintenance Field Supervisor 2.002.002.001.001.00 Utility & Maintenance Specialist I, II2.003.003.004.004.00 2 Program Coordinator 1.001.001.001.401.40 1 Dept. Administrative Support Coordinator 0.300.000.000.000.00 Utility & Maintenance Technician I, II, III, IV6.007.007.007.007 Program Assistant I, II, III0.901.001.001.001.00 Customer Service Representative I, II1.000.000.000.000.00 Total Positions16.3016.1016.1016.1016.10 1 Dept. Administrative Support Coordinator position eliminated in 2 Results of reorganization of Water Support FY2011 5 - 20 Page 2 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: FIELD OPERATIONSDivision Number: 5315 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials & Supplies: FY 11-12FY 12-13 Tanker Meters 5,0005,000 Service Maintenance35,00035,000 New Meter Installations25,00025,000 Pressure Reducer Valves18,00018,000 Fuels, Gasoline45,00045,000 sphalt15,00015,000 A Special Clothing, Safety13,80013,800 Small Tools, Operating Supplies19,00019,000 Laterals (Distribution Mains)40,00040,000 Food and Meals800800 Total Materials & Supplies216,600216,600 Contracts & Services: Contractual Services140,000140,000 Radios3,0003,000 Equipment Rental Fees, Maintenance and Repair9,5009,500 OperationsPermits22,30022,300 Medical Services5,7005,700 Total Contracts & Services180,500180,500 Capital Outlay/Debt Service Machinery and Equipment17,00018,000 Total Capital Outlay/Debt Service17,00018,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are li. 5 - 21 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: PLANNING AND ENGINEERINGDivision Number: 5316 Division Responsibilities : This Division manages the design and construction of improvement water reliability needs and other requirements of the water syst and oversees the District's recycled water program. CORE SERVICES: Manage the District's Capital Improvement Program (CIP) Process water service applications Perform plan checks for water improvement and grading plans s Inspection of water improvement projects and CIP' Management of the District's recycled water program Administer Emergency Response Program EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel703,888578,937723,437510,742532,030 Materials & Supplies10,36410,03111,9003,2503,250 Contracts & Services70,64142,523112,15051,50051,500 Internal Cost Allocation00000 Capital Outlay00000 Total784,893631,491847,487565,492586,780 PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Assistant General Manager0.300.300.300.300.30 3 Senior Engineer 1.000.750.751.001.00 3 Engineer I, II 1.001.001.000.000.00 3 Program Coordinator 0.000.000.000.300.30 2 Utility and Maintenance Specialist I, II 2.002.001.001.001.00 2 Engineering Specialist I, II 2.001.002.002.002.00 Water Conservation Specialist I, II0.001.001.000.000.00 1 Dept. Administrative Support Coordinator 0.100.000.000.000.00 Total Positions6.406.056.054.604.60 1 Dept. Administrative Support Coordinator position eliminated in 2 Reclassification of Utility and Maintenance Specilist I, II to E 5 - 22 Page 2 EXPENDITURE PLAN 3 Results of reorganization of Water Support FY2011 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: PLANNING AND ENGINEERINGDivision Number: 5316 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies Operating and Safety supplies1,4001,400 Fuels, Gasoline1,8501,850 Total Materials & Supplie3,2503,250 s s Contracts and Service Consultant50,00050,000 Equipment Maintenance and Repair1,5001,500 51,50051,500 Total Contracts & Service s ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are li t. 5 - 23 EXPENDITURE PLAN Fund: 531 FUND: SAN DIEGUITO WATER DISTRICT Division Number: 5319 Division Title: BOARD MEMBERS DIVISION RESPONSIBILITIES: This Division funds the general legislative and policy making ex CORE SERVICES: This Division does not provide any core services, it is utilized Members. EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel8,1006,9008,0008,0008,000 Materials & Supplies00000 Contracts & Services0420700700700 Internal Cost Allocation00000 Capital Outlay00000 TOTAL8,1007,3208,7008,7008,700 PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed 5.00 Council/Board Members 5.00 5.00 5.00 5.00 Total Positions5.00 5.00 5.00 5.00 5.00 Note: The five Board Members are not included in other summarie. 5 - 24 EXPENDITURE PLAN Page 2 Fund: 531 FUND: SAN DIEGUITO WATER DISTRICT Division Number: 5319 Division Title: BOARD MEMBERS MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Contracts and Services Travel and Meetings500500 Mileage200200 700700 Total Contracts & Service s 5 - 25 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 537 Division Title: RECYCLED WATER DIVISIONDivision Number: 5371 DIVISION RESPONSIBILITIES: This Division captures all of the costs related to the Districto Water Pollution Control Facility (SEWPCF). During this fiscal 500-acre feet of recycled water. The District markets this recye irrigation, irrigation of the Encinitas Ranch Golf Course and ir CORE SERVICES: This Division does not provide any core services. It is utilize Authority (SEJPA) for recycled water purchases. EXPENDITURE SUMMARY: FY 11-12 FY 12-13 FY 08-09FY 09-10 FY 10-11Dept/Manager Dept/Manager : Actual Actual Approved Proposed Proposed Expenditures by Category Personnel00000 s666,712682,517660,000680,000700,000 Materials & Supplie s012,835000 Contracts & Service Internal Cost Allocation00000 s00000 Capital Outlay/Contribution Total666,712695,352660,000680,000700,000 PERSONNEL DETAIL (Number of Positions) FY 11-12 FY 12-13 FY 08-09FY 09-10 FY 10-11Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Position Titles: . No personnel directly assigned to this division 5 - 26 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 537 Division Title: RECYCLED WATER DIVISIONDivision Number: 5371 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12 FY 12-13 Materials & Supplies Recycled Water Purchases680,000700,000 680,000700,000 Total Materials & Supplie s ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are di n. 5 - 27 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 539 Division Title: FLEET REPLACEMENTDivision Number: 5391 DIVISION RESPONSIBILITIES: This Division is responsible for the replacement of San Dieguito vehicle longevity table and replacement guidelines. Under this replacement vehicles and equipment is consolidated into a single deposits into the fund based on a replacement schedule using gui Policy (F017) for determining the eventual year of replacement f CORE SERVICES: This Division does not provide any core services. It is utilize and equipment for the San Dieguito Water District. EXPENDITURE SUMMARY: FY 11-12FY 12-13 FY 08-09 FY 09-10FY 10-11Dept/Manager Dept/Manager Expenditures by Category:Actual Actual Approved Proposed Proposed Personnel00000 Materials & Supplies00000 Contracts & Services00000 Internal Cost Allocation00000 Capital Outlay/Contributions000105,000125,000 Total000105,000125,000 PERSONNEL DETAIL (Number of Positions) FY 11-12FY 12-13 FY 08-09 FY 09-10FY 10-11Dept/Manager Dept/Manager Position Titles:Actual Actual Approved Proposed Proposed No personnel directly assigned to this division. 5 - 28 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 539 Division Title:FLEET REPLACEMENTDivision Number: 5391 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 11-12FY 12-13 Capital Outlay 105,000125,000 Total Materials & Supplie105,000125,000 s SDWD Vehicles to be replaced: 1999 Ford RangerWaterFM13925,000 2001 Ford Ranger 4X4WaterFM16825,000 2001 Ford RangerWaterFM16425,000 1992 Chevy GrummanWaterFM5930,000 105,000 1999 Ford F550WaterFM13850,000 50,000 SDWD Machinery & Equipment to be replaced: F-450 Valve/Vacuum TruckWaterFM17575,000 75,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are di 5 - 29 This page intentionally left blank. 5 - 30 9-2 This Page Intentionally Left Blank A - 1 Appendix A A - 2 Appendix A A - 3 Appendix A A - 4 Appendix A A - 5 Appendix A A - 6 Appendix A A - 7 This Page Intentionally Left Blank B - 1 Appendix B CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Effective January 1, 2011 MONTHLYMONTHLY PAY RATEPAY RATE CLASSIFICATION TITLEGRADELOWHIGH Intern112,7383,495 Program Assistant I112,7383,495 Finance Technician I133,3554,282 Geographic Information Systems Technician I133,3554,282 Heavy Equipment Mechanic I133,3554,282 Human Resources Technician I133,3554,282 Information Technology Technician I133,3554,282 Program Assistant II133,3554,282 Utility & Maintenance Technician I133,3554,282 Finance Technician II213,4904,677 Human Resources Technician II213,4904,677 Pro gram Assistant III213,4904,677 Utility & Maintenance Technician II213,4904,677 Department Administrative Support Coordinator223,7845,071 Facilities Specialist223,7845,071 Finance Technician III223,7845,071 Geographic Information Systems Technician II223,7845,071 Heavy Equipment Mechanic II223,7845,071 Information Technology Technician II223,7845,071 Planner I223,7845,071 Program Coordinator223,7845,071 Utility & Maintenance Technician III223,7845,071 Accountant I234,0775,464 Code Enforcement Officer I234,0775,464 Engineering Specialist I234,0775,464 Heavy Equipment Mechanic III234,0775,464 Marine Safety Sergeant234,0775,464 Planner II234,0775,464 Recreation Supervisor I234,0775,464 Stormwater Environmental Specialist I234,0775,464 Utility & Maintenance Technician IV234,0775,464 Water Conservation Specialist I234,0775,464 Accountant II244,4455,957 Code Enforcement Officer II244,4455,957 Deputy City Clerk244,4455,957 Deputy Fire Marshal I244,4455,957 Engineering Specialist II244,4455,957 Executive Secretary244,4455,957 Finance Analyst I244,4455,957 Geographic Information Systems Analyst I244,4455,957 Human Resources Analyst I244,4455,957 Information Technology Analyst I244,4455,957 Management Analyst I244,4455,957 B - 2 Appendix B CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Effective January 1, 2011 MONTHLYMONTHLY PAY RATEPAY RATE CLASSIFICATION TITLEGRADELOWHIGH Marine Safety Lieutenant244,4455,957 Parks & Beach Supervisor I244,4455,957 Planner III244,4455,957 Recreation Supervisor II244,4455,957 Risk/Safety Analyst I244,4455,957 Stormwater Environmental Specialist II244,4455,957 Utility & Maintenance Specialist I244,4455,957 Water Conservation Specialist II244,4455,957 Code Enforcement Officer III254,8866,548 Deputy Fire Marshal II254,8866,548 Engineering Specialist III254,8866,548 Finance Analyst II254,8866,548 Fleet Maintenance Supervisor254,8866,548 Human Resources Analyst II254,8866,548 Management Analyst II254,8866,548 Parks & Beach Supervisor II254,8866,548 Risk/Safety Analyst II254,8866,548 Stormwater Environmental Specialist III254,8866,548 Utility & Maintenance Field Supervisor254,8866,548 Utility & Maintenance Specialist II254,8866,548 Geographic Information Systems Analyst II415,0047,041 Information Technology Analyst II415,0047,041 Planner IV415,0047,041 Utility & Maintenance Supervisor I415,0047,041 Arts Administrator425,2847,434 Assistant Su perintendent425,2847,434 Finance Analyst III425,2847,434 Geographic Information Systems Analyst III425,2847,434 Human Resources Analyst III425,2847,434 Information Technology Analyst III425,2847,434 Management Analyst III425,2847,434 Recreation Center Manager425,2847,434 Risk/Safety Analyst III425,2847,434 Senior Deputy Fire Marshal425,2847,434 Utility & Maintenance Supervisor II425,2847,434 Code Enforcement Manager435,5637,828 Finance Manager I435,5637,828 Human Resources Supervisor435,5637,828 Information Technology Project Manager435,5637,828 Program Administrator435,5637,828 Senior Management Analyst435,5637,828 Engineer I445,9138,321 Environmental Project Manager445,9138,321 B - 3 Appendix B CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Effective January 1, 2011 MONTHLYMONTHLY PAY RATEPAY RATE CLASSIFICATION TITLEGRADELOWHIGH Information Technology Supervisor445,9138,321 Marine Safety Captain445,9138,321 Senior Planner I445,9138,321 Engineer II456,3348,912 Senior Planner II456,3348,912 Su perintendent456,3348,912 Utility & Maintenance Supervisor II (Wastewater) 456,3348,912 Finance Manager II616,3669,405 Fire Marshal (Fire Prevention Battalion Chief) 616,3669,405 Senior Management Analyst (PW) 616,3669,405 Finance Manager III626,6329,798 Principal Planner I626,6329,798 Assistant to the City Manager636,89810,192 Principal Planner II636,89810,192 Senior Engineer636,89810,192 Assistant District Manager / Deputy City Engineer647,23210,685 Department Manager I647,23210,685 Department Manager II658,01311,840 Deputy Fire Chief998,34812,334 Department Director(Cit y Clerk) 817,84010,006 Department Director828,09412,556 Deputy City Mana ger828,09412,556 Department Director838,62013,372 Department Director(Fire Chief) 849,05114,040 B - 4 Appendix B LIST OF CLASSIFICATIONS IN THE BARGAINING UNIT REPRESENTED BY THE ENCINITAS FIREFIGHTERS' ASSOCIATION Effective January 1, 2010 through December 31, 2011 GRADEHOURLY Classification TitleNUMBERPAY RATE Firefihter/Paramedic89$21.9196 Probationaryg Firefighter/Paramedic III93$25.7554 Firefighter/Paramedic II94$26.3033 Firefighter/Paramedic I95$27.1254 Fire Eninee96$27.3993 gr Fire Captain97$32.4606 B - 5 This Page Intentionally Left Blank C - 1 Appendix C City of Encinitas FY 2011-12 Appropriations Limit Annual Appropriations Limit - State of California State Proposition 4, commonly know as the Gann Initiative, was approved by California voters in November 1979. Proposition 4 created Article XIIIB of the California State Constitution, which places limits on the amount of revenue that can be spent by government agencies. This is referred to as the Gann Appropriation Limit or Gann Limit. A subsequent related State initiative, Proposition 111, was approved by the State’s voters in June 1990. This legislation provided new adjustment formulas to the make the Gann Limit more responsive to local growth issues and to address concerns regarding accountability of local governments in adopting their limits. Prior to each fiscal year, city councils must adopt by resolution the Gann Appropriation Limit for the city for the upcoming year. In addition, cities are required to conduct a review of their limits during annual financial audits. The appropriation limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year and is increased each year using population and inflation growth factors. Only revenues that are classified as “proceeds of taxes” are subject to the limit. The use of “non-tax proceeds” (user fees, rental income, franchise fees, Gas Tax revenue) is not restricted. During any fiscal year, a city may not appropriate any proceeds of taxes it receives in excess of its established limit. Proceeds of taxes include all taxes levied by or for the City; revenue from regulatory licenses, user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The appropriations’ limit is adjusted annually based upon a combination of factors including the change in population combined with either the change in per capita income or the change in the assessment roll due to new non-residential construction. Each year, the City’s independent auditor reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. The proposed Fiscal Year 2011-12 appropriation limit is set to $85,160,271. The Fiscal Year 2011-12 limit is calculated on the estimated annual percentage change in population and the per capita income C - 2 Appendix C as indicated by the State of California. The City’s proceeds from taxes and expenditures continue to be well below the appropriations’ limit. The proposed limit is adjusted annually by multiplying the “Prior Year Limit” by the “Percentage Change in Population” and then by the greater of the “Percentage Change in Local Non-Residential New Construction” or “Percentage Change in Per Capita Income.” This annual adjustment is then added to the Prior Year’s Limit to establish the Current Year Limit. The State of California issues the estimated population change in May for calculating the limit. The County of San Diego issues the Local Non-Residential New Construction in October following the deadline for the current year. The limit is adopted during the current fiscal year and reviewed the following year for any required adjustments. City of Encinitas, Compliance with the Appropriations Limit Once the Appropriations Limit is adopted by the City Council, the Appropriations Subject to the Limit must be tested at year-end. The Appropriations Subject to Limitation is the concept that is at the heart of Article XIIIB. Appropriations Subject to Limitation are generally those appropriations to expend proceeds of taxes. However, certain Exclusions are not subject to the Appropriations Limitation such as debt service costs and Qualified Capital Outlay. Proposition 111 added “qualified capital outlay” to the list of expenditures which are not counted as appropriations subject to limitation. The term is defined as an appropriation for a fixed asset (including land and construction) with a useful life of 10 years or more and a value which equals or exceeds one hundred thousand dollars ($100,000). The City has experienced some large capital improvement expenditures over the past several years which have created a fluctuating Appropriations Subject to Limitation well below the Appropriations Limit. Currently the City’s Appropriations Subject to the Limit are well below the approved Appropriations Limit. San Dieguito Water District Resolution No. 90-12 of the Board of Directors of the San Dieguito Water District is on file with the District Secretary. The resolution determines the District is excluded from the Gann Appropriation Limitation as the District had an ad valorem tax rate of less than 12.5 cents per $100 of assessed valuation during the 1977-78 fiscal year. The District experienced a less than 10 cents per $100 of assessed valuation at the time. C - 3 Appendix C C - 4 Appendix C C -5 This Page Intentionally Left Blank D - 1 Appendix D CITY OF ENCINITAS ADMINISTRATIVE MANUAL Policy Title:Reserves – General FundSection: Finance Responsible Department:Finance_____________ Number: F010 Approved By:City Council Date Approved: 1987 Last Amended: May 2, 2001 Last Reviewed: _May 7, 2010 SECTION I. Philosophy Sound financial management includes the practice of maintaining an appropriate reserve for contingencies. The City maintains fund or working capital balances to preserve the City’s credit worthiness and to adequately provide for: Economic uncertainties, local disasters or catastrophic events, and other financial hardships or downturns in the local or national economy Contingencies for unforeseen operating or capital needs Uninsured losses Cash flow requirements This reserve policy shall be periodically reviewed to insure that it is consistent with the current conditions and situations facing the City SECTION II.Definitions A. General Fund - A single entity that supports all services (e.g., law enforcement, fire) not assigned to other funds. Each local government has only one general fund. This is the City of Encinitas’ largest and most discretionary fund. B. Fund Balances – Fund balances represent the net assets of a fund. Net current assets generally represent a fund’s assets (cash, receivables, etc.) less its liabilities. Portions of a fund’s balance may be reserved, designated or restricted for future expenditures as a result of City policy, terms and conditions of agreements with outside parties, governmental regulations, laws, or other restricts which the City cannot unilaterally alter. C. Reserves – the non-obligated balance that is available at the end of each budget year SECTION III. General Fund Reserves A. A Contingency Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to twenty percent of operating expenditures (excludes debt service and self- insurance fund payments and capital expenditures). The Contingency reserves will be used to provide for temporary financing of extraordinary needs of an emergency nature and will be drawn D - 2 Appendix D down as the funding source of last resort. This reserve is intended to act as a short-term solution to fiscal needs. The Contingency Reserve may be used to buy time to find long-term solutions to structural fiscal deficiencies. Examples of events that could trigger the use of reserves include unexpected liability created by Federal or State legislative action (e.g., takeaways), spikes in utility costs, and catastrophic events such as earthquakes or fires which would delay the payment of revenues. B. A Budget Stabilization Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to two percent of operating revenues. The Budget Stabilization Reserve is intended to guard against recessionary impacts to revenues and protect service levels during difficult fiscal times and should be used to temporarily restore the budget when revenues come in lower than anticipated. C. Any fund balance that is not allocated to the Contingency Reserve or Budget Stabilization Reserve will be deposited into the Undesignated Fund Balance or Future Projects Reserves. This reserve is used to fund off-cycle appropriations such as project cost overruns or projects/programs identified outside of the budget process. This reserve will be maintained at sufficient levels to provide working capital and to accommodate required adjustments to project budgets and off-cycle program/service needs. SECTION IV:Appropriation/Expenditure of Reserve Funds A. Funds shall be appropriated from the reserves only after the Finance Director and the City Manager have prepared an analysis and presented it to the City Council. The analysis shall provide sufficient evidence to establish that the remaining reserves are adequate to offset potential downturns in revenue sources and provide a sufficient cash balance for daily financial needs. The analysis shall address the nature of the proposed expenditure and the revenue requirement in subsequent budget years, if any. B. A four fifths (4/5) vote of the whole City Council is required for any appropriation and expenditure of funds from the reserves as noted above. SECTION V:Replenishment of Reserves Any budget surplus at the end of the year should be allocated first to restore reserves to their target level. All budgetary savings will be applied to the reserves until they are fully replenished. SECTION VI:Other A. In accordance with generally accepted accounting principles and practices, all designations of unreserved General Fund fund balance will appear in the Notes to Financial Statements of the Comprehensive Annual Financial Report. B. Establishment of the aforementioned policies does not preclude the Council from exceeding the reserve target amounts or setting aside additional funds for a specific project, program or capital item. D - 3 This Page Intentionally Left Blank E - 1 Appendix E Comprehensive List of All Active Capital Improvement Projects February 28, 2011 PROJECT PROJECT BUDGETPROJECT BUDGETPROJECT BUDGET NUMBERPROJECT AS OF February 28, 2011Proposed FY2011-12AS OF July 1, 2011 Consultant Services and Studies FY2010-2011FY2011-2012 WFC00ACSA-17 Benefit Fee$801,126$801,126 WFC10AFY08 SHSGP Equipment/Training Grant$34,004$34,004 WFC10BSD Police Foundation Disaster Preparedness$19,200$19,200 WFC10C2009 Assistance to Firefighters Grant$55,794$55,794 WFC11AFY09 SHSGP Equipment/Training Grant$69,943$69,943 WMB06AACOE Shoreline Protection Study$1,080,201$1,080,201 WMB08BSandag-Regional Beach and Sand Project$628,733$628,733 WMB08CSCOUP-Sand Compatibility Opportunistic$355,081$355,081 WMB11ALagoon Monitoring Phase II$80,000$80,000 WMC00ACardiff Specific Plan$125,000$125,000 WMC01AGIS Basemap Updates and Enhancements$466,600$50,000$516,600 WMC02AGrade Separated Pedestrian Rail Crossing @ Santa Fe Dr.$2,604,769$2,604,769 WMC04CIT Systems Replacement Program$615,386$615,386 WMC06CNEA Grant Matching Funds$18,415$18,415 WMC08GCommunity Enhancement-Mizel Donation$223,118$223,118 WMC08KOpen Space Management Plan$65,000$65,000 WMC09AComprehensive General Plan Update$1,426,196$1,426,196 WMC09CH.T.E. Replacement Project$1,269,751$1,269,751 WMC09DCitywide Flood and Channel Maintenance Permitting Fee$151,000$151,000 WMC09ETraffic Counts Circulation Element$21,000$21,000 WMC10ATechnology Replacement Project$324,621$163,600$488,221 WMC10BFinance Studies (Fees and Liabilities)$64,060$60,000$124,060 WMC10CCitywide ELLD Prop 218 Ballot$100,000$100,000 WMC10DTraffic Signals Red/Green LED Light Replacement$61,900$28,800$90,700 WMC10EConsolidated Plan & Action Plan$25,000$25,000 WMC11AEarly Multi-Habitat Conserv Plan$92,980$62,600$155,580 WMC11CLibrary Community Room Art Lighting$9,185$9,185 WMC11DHwy 101 Bridge @ San Elijo Seismic Study$35,000$35,000 WMC95EMulti-Habitat Conserv Plan$107,531$107,531 WMC97FFacade Improvement Program$155,000$0$155,000 WMD02ACottonwood Creek Runoff Plan$41,575$0$41,575 WMF10AGreen Building Incentive Program$40,000$0$40,000 TBDCommunity Satisfaction Survey$0$20,000$20,000 TBDManagement/Attorney Representation for Union Negotiations$0$35,560$35,560 TBDGovernmental/Educational Access Project$0$73,000$73,000 Subtotal$11,167,169$493,560$11,660,729 Drainage Projects CMD05EStorm Drain Repair$1,700,000$250,000$1,950,000 CMD06A4th Street Storm Drain$505,700$505,700 CMD06BCottonwood Crk/2nd St Improv (Hwy 101/4th Street$300,000$300,000 CMD06DEl Camino Real Channel Storm Drain Repairs/Improvements$650,000$1,257,000$1,907,000 CMD06ELone Jack (Stratford Knoll) Channel Improvements$1,414,560$1,414,560 CMD07CManchester Ave @ MiraCosta Drainage Improvements$56,902$56,902 CMD09ACardiff Town Center Storm Drain Replacement/Realignment$20,000$20,000 TBDArroyo Drive Drainage Phase II$0$0$0 Subtotal$4,647,162$1,507,000###$6,154,162 Wastewater Projects Cardiff Sanitary Division CCE04ECSD Collection System Rehabilitation$2,169,695$100,000$2,269,695 CCE04FOlivenhain Pump Station Upgrades/Replacement$4,500,000$4,500,000 CCE04GCSD Pump Station Upgrades$434,000$434,000 CCE04HCSD Sewer Extension Program$102,432$102,432 CCE04JOlivenhain Trunk Improvements$525,463$1,024,452$1,549,915 CCE07BSomerset Main Replacement$392,496$183,504$576,000 CCE07CMaster Plan Update & I&I Study$132,600$132,600 CCE11ASEJPA Plant Improvements FY2010-11$319,048$492,163$811,211 TBDLone Jack Road Pipeline Upgrade$0$300,000$300,000 Subtotal CSD$8,575,734$2,100,119$10,675,853 E - 2 Appendix E Comprehensive List of All Active Capital Improvement Projects February 28, 2011 PROJECT PROJECT BUDGETPROJECT BUDGETPROJECT BUDGET NUMBERPROJECT AS OF February 28, 2011Proposed FY2011-12AS OF July 1, 2011 Encinitas Sanitary Division Projects CEE04AESD Share of CIPs at Batiquitos - 2004$1,019,286$50,000$1,069,286 CEE04HESD Collection System Rehabilitation$3,637,685$100,000$3,737,685 CEE04KESD Sewer Extension Program$53,091$53,091 CEE04MEncina Phase V$622,000$622,000 CEE07BMaster Plan Update$110,911$110,911 CEE08B2nd Street Sewer Main Repair$300,000$300,000 CEE09ASEJPA Sediment Pad$7,400$7,400 CEE11BEncina Plant Improvement FY2010-11$307,073$497,406$804,479 TBDEncinitas Blvd Trunk Upgrade$0$211,800$211,800 TBD2nd Street Relief Sewer$0$450,000$450,000 TBDClark Street Improvements$0$158,250$158,250 TBDMoonlight Pump Station Improvements$0$34,500$34,500 Subtotal ESD$6,057,446$1,501,956$7,559,402 Subtotal CSD/ESD$14,633,180$3,602,075$18,235,255 Public Facilities CFF04AFire Station Rehabilitation (Master Project Fund)$7,039,922$7,039,922 CFF04BFire Station #1 Rehabilitation$112,987$112,987 CFF04CFire Station #2 Rehabilitation$1,729,138$1,729,138 CMF08DBoathouses Acquisitions and Rehabilitation$841,250$841,250 CMF10BCity Facilities Exterior Lighting Retrofits$105,200$105,200 CMF11ACivic Center Improvements FY2010-11$393,427$100,000$493,427 TBDFacilities Master Plan$0$65,000$65,000 TBDSecondary EOC Setup$0$184,000$184,000 TBDLibrary HVAC Upgrade$0$130,000$130,000 Subtotal$10,221,924$479,000$10,700,924 Parks & Beaches CMP00FRecreational Trails Development Fund$561,013$30,000$591,013 CMP02DHall Property Design & Development$12,287,754$1,062,299$13,350,053 CMP04BMoonlight Beach Envir., Design and Development$2,674,922$2,674,922 CMP04GPark Improvement Projects$856,000$856,000 CMP05AHabitat/Watershed/Open Space Acquisition$1,020,397$115,000$1,135,397 TBDPlayground Equipment Replacement$0$150,000$150,000 Subtotal$17,400,086$1,357,299$18,757,385 Street & Rails TBD*See WMC02A Grade Separated Pedestrian Crossing CMS97BEncinitas Boulevard Alignment Study$200,000$200,000 CMS00TOlivenhain Road Widening$1,551,781$1,551,781 CMS01ESafe Routes to Schools/Pathways Program$1,258,609$200,000$1,458,609 CMS02FTraffic Safety/Calming Improvements$1,056,272$1,056,272 CMS02GTraffic Signal Modifications$576,440$50,000$626,440 CMS04BI-5 Interchange@ Encinitas Boulevard$1,330,000$1,330,000 CMS04DNorth Coast Highway 101 Streetscape$3,200,000$650,000$3,850,000 CMS07BHall Property Off-Site Improvement$200,000$962,705$1,162,705 CMS07CENTMP -1 Rubenstein/Summit/Westminster)$95,453$95,453 CMS07EVulcan Avenue Sidewalk Study$75,000$75,000 CMS08CImprovement to Leucadia Blvd/N.Coast Hwy101$1,501,290$1,501,290 CMS08ESanta Fe Alignment Study$200,000$200,000 CMS09CManchester Ave Alignment Study$200,000$200,000 CMS09FCardiff Elementary School Ped Improvements$655,190$655,190 CMS10BMelba Road (North Side)$297,000$297,000 CMS10E$461,360$461,360 Melba Road (South Side) CMS10F$275,000$275,000 Street Lighting Retrofit Program CMS10G$125,000$125,000 Devonshire Dr. Traffic Calming CMS10H$423,791$423,791 Balour Drive Sidewalks CMS11A$1,649,643$1,200,000$2,849,643 FY2010-11 Annual Street Overlay CMS11B$69,848$375,000$444,848 Downtown Sidewalk Repairs TBD$0$300,000$300,000 Rail Quiet Zone @ Chesterfield Avenue TBD$0$200,000$200,000 La Costa Avenue Improvements TBD$0$150,000$150,000 Way Side Horn Warning System Highway-Rail Grade Crossing TBD$0$227,774$227,774 Santa Fe Sidewalk Improvements Subtotal$15,401,677$4,315,479$19,717,156 E - 3 Appendix E Comprehensive List of All Active Capital Improvement Projects February 28, 2011 PROJECT PROJECT BUDGETPROJECT BUDGETPROJECT BUDGET NUMBERPROJECT AS OF February 28, 2011Proposed FY2011-12AS OF July 1, 2011 Storm Related Projects CMX11ASan Elijo @ Dublin$314,853$314,853 CMX11BSan Elijo @ Cornish$240,000$240,000 CMX11C1800/1900 Block Vulcan Ave$7,500$7,500 CMX11DDetention Basin Berm Failure, Lot 12$7,500$7,500 CMX11E1830 Playa Riviera$45,147$0$45,147 Subtotal$615,000$0#$615,000 Water Projects & Water Work Projects Work Projects CWW09HSDWD Master Plan Update$210,000$210,000 TBDSDWD Rate Study Update$0$125,000$125,000 TBDRecycled Water Rules & Regulations Update$0$40,000$40,000 TBDUtility Billing System Replacement$0$150,000$150,000 CWW11MSDWD Urban Water Management Plan$96,911$0$96,911 Subtotal$306,911$315,000$621,911 Water Projects CWW98BInstrumentation, Telemetry$750,000$750,000 CWW01AMotorized Actuators$300,000$100,000$400,000 CWW06FSecurity Upgrades$120,000$120,000 CWW09KArroyo Dr. PRV Stations$50,000$50,000 CWW10AFY10 Water Distribution Line Upgrades$680,343$680,343 CWW10CWater Valve Replacements$350,000$350,000 CWW10FSaxony Rd Inter-connect with OMWD$265,000$265,000 Water Projects Continued CWW10LAnode Bed Replacement$222,349$222,349 CWW11AWater Distribution Line Upgrades*$0$0 CWW11CWater Valve Replacements*$0$0 TBDWater Infrastructure Improvements*$600,000$600,000$1,200,000 CWW11BBadger Plant Capital Acquisitions$169,265$40,000$209,265 CWW11DR.E. Badger Master Plan$124,000$124,000 CWW11EMeter Automation Phase II$539,351$100,000$639,351 CWW11IFire Hydrants Installation$300,000$300,000 CWW11NR.E. Badger CIP(Master Plan Projects)$2,043,050$975,000$3,018,050 Subtotal$6,513,358$1,815,000###$8,328,358 Subtotal SDWD Work Projects/CIP Projects$6,820,269$2,130,000$8,950,269 TOTAL$80,906,467$13,884,413$94,790,880 *CWW11A & CWW11C are merged into a Single Project in FY11/12 E - 4 F - 1 Appendix F GLOSSARY OF ACRONYMS ABAG Association of Bay Area Governments Lease Revenue Bonds Series 2002-1 ACOE Army Corps of Engineers ADA American with Disabilities Act of 1990 AFIS Automated Fingerprint Identification System ARJIS Automated Regional Justice Information System APWA American Public Works Association ARRA American Recovery and Reinvestment Act of 2009 BMP Best Management Practices CAFR Comprehensive Annual Financial Report CAL-ID This bureau maintains the computerized fingerprint data base AFIS CalPERS California Public Employees Retirement System Cal Trans California State Department of Transportation C.A.R.E . Community Action to Reach the Elderly CCC Cardiff Chamber of Commerce C.D.B.G.Community Development Block Grant CDP Coastal Development Permit CEQA California Environmental Quality Act CERT Community Emergency Response Team CFD #1 Community Facilities District #1 CIP Capital Improvement Plan COOP Continuity of Operations Plan COP 1997 Certificates of Participation 1997 CPA Certified Public Accounting CPI Consumer Price Index CPP Citizens Participation Plan CSA-17 County Service Area composed of Del Mar, Del Mar Heights, Solana Beach, Encinitas, Rancho Sante Fe and portions of Elfin Forest CSD Cardiff Sanitary District CSMFO California Society of Municipal Finance Officers CSO Community Service Officer CWA San Diego County Water Authority DEMA Downtown Encinitas Main Street Association DMV Department of Motor Vehicles ECC Encinitas Chamber of Commerce EDCO Escondido Disposal Company EDAW Architect Firm EIR Environmental Impact Report ELLD Encinitas Landscape and Lighting District EMS Emergency Medical Service EOC Emergency Operations Center EPFJPA Encinitas Public Financing Joint Powers Authority ERP Enterprise Resource Planning System ESD Encinitas Sanitary District EVOC Emergency Vehicle Operator Course EWA Encinitas Wastewater Authority FEMA Federal Emergency Management Administration FTE Full-Time Equivalent FY Fiscal Year F - 2 Appendix F GLOSSARY OF ACRONYMS GAAP Generally Accepted Accounting Procedures GASB Governmental Accounting Standards Board GDP Gross Domestic Product GFOA Government Finance Officers Association GIS Geographical Information System HAZMAT Hazardous Materials HIRT Hazardous Incident Response Team HMP Hydro Modification Plan HOA Home Owners Association HRIS Human Resources Information System H.T.E SunGard/H.T.E. is the Citys financial software HUD Housing and Urban Development HVAC Heating, Ventilating, and Air Conditioning IRWMP Integrated Regional Water Management Project IT Information Technology JPA Joint Powers Authority JURMP Jurisdictional Urban Runoff Management Program LAFCO Local Agency Formation Commission LCC League of California Cities LED Light Emitting Diode LEED Leadership in Energy and Environmental Design L&LD Landscape and Lighting District MFD Multifunction Device (Copier, Scanner, Fax, etc.) MGD Millions of Gallons Per Day MHZ Megahertz MID Municipal Improvement District MLB Moonlight Beach MOU Memorandum of Understanding MSHCP Multi-Species Habitat Conservation Plan NCTD North County Transit District NPDES National Pollutant Discharge Elimination System OH Overhead O & M Operations and Maintenance OPEB Other Post Employee Benefits OSHA Occupational Safety & Health Administration PC Personal Computer PEG Public Educational and Government Access Channels PERS California Public Employees Retirement System P.W . Public Works Q Quarter RBSPII Regional Beach Sand Project II RDA Redevelopment Agency RFP Request for Proposal RTCIP Regional Transportation Congestion Improvement Program RWQCB San Diego Regional Water Quality Control Board SAC Staff Advisory Committee SANDAG San Diego Association of Governments SCADA Supervisory Control And Data Acquisition SCOUP Sand Compatibility Opportunistic Use Program F - 3 Appendix F GLOSSARY OF ACRONYMS SDR San Dieguito Reservoir Pump Station SDWD San Dieguito Water District SEIU Service Employees International Union SEJPA San Elijo Joint Powers Authority SEWPCF San Elijo Water Pollution Control Facility SEWRF San Elijo Water Reclamation Facility SFID Santa Fe Irrigation District SLEF Supplemental Law Enforcement Fund SUSMP Standard Urban Storm Water Mitigation Plan TDA Transportation Development Act TIP Trauma Intervention Program TMDL Total Maximum Daily Load TOT Transient Occupancy Tax UPS Uninterrupted Power Supply USACE United States Army Corps of Engineers UV Ultraviolet VLF Vehicle License Fee WURMP Watershed Urban Runoff Management Program ZBB Zero-Based Budgeting F - 4 G - 1 APPENDIX G Baseline Revenues/Expenditures - City & San Dieguito Water District FY2012 - FY2017 Table used as a guideline to calculate projected revenues and ex n REVENUES2009-102010-112011-122012-132013-142014-152015-162016-17 General Fund Property Taxes, Current Secured 124,448,65824,444,9420.92%2.0%2.0%3.0%3.5%3.5% Property Taxes in Lieu of VLF 25,105,3275,107,6430.7%2.0%2.0%3.0%3.5%3.5% All Other Property Taxes 2,387,7462,463,6000.0%2.0%2.0%3.0%3.5%3.5% 3 Sales and Use Tax 7,146,0067,041,3028.0%2.0%3.0%4.0%5.0%6.0% 4 Sales Tax Triple Flip 2,178,9302,575,3672.0%2.0%3.0%4.0%5.0%6.0% 5 Transient Occupancy Tax (TOT) - Also Sand Fund 210 6699,622747,3042.0%2.0%2.0%2.0%2.0%2.0% Short Term Vacation Rentals (New Baseline) 7244,775175,264180,0002.0%2.0%2.0%2.0%2.0% Documentary Transfer Tax 8343,424280,0002.0%2.0%2.0%2.0%2.0%2.0% All Franchise Taxes 2,031,9222,146,8501.0%1.0%1.0%1.0%1.0%1.0% 9 Licenses and Permits 184,050195,4002.0%2.0%2.0%2.0%2.0%2.0% 10 Motor Vehicle License Fees 189,115169,9840.0%0.0%2.0%2.0%2.0%2.0% 11 All Other Intergovernmental 292,611412,2892.0%2.0%2.0%2.0%2.0%2.0% 12 Internal Cost Allocation Charges 1,775,7181,737,7182.0%0.0%2.5%0.0%2.5%0.0% 13 Development Processing Fees 2,305,4542,274,5952.0%2.0%2.0%2.0%2.0%2.0% 14 Use of Money (includes Investment Earnings) 811,220733,0810.0%0.0%1.0%1.0%1.0%1.0% 15 Fines & Penalties/All Other Revenues 1,269,300875,0302.0%2.0%2.0%2.0%2.0%2.0% 16 All Other City/District Funds 17Recreation Fund 146 - (program fees/off-setting program costs) 18Recreation Fund 146 - Property Rental (Fixed @ 128,000)128,00 19HUTA (Gas Tax) Fund 201 - Dollar estimates1,061,3421,043,170-2 20HUTA Prop 42 Replacement Fund 201 - Dollar estimates604,078652 21HUTA Prop 42 Replacement Fund 201 - Percentage estimates-0.8%- 22Transnet Fund 204 - Dollar estimates (Sandag projections)1,434 23Transnet Fund 204 - Percentage estimates-3.0%-10.4%3.8%5.3%6.6 24Sr Nutrition Program Fund 221 (Fixed @ $86,500)92,00092,0000.0 25CDBG Fund 222 - Annual Grant estimates401,614434,190390,771390 26CDBG Fund 222 - Percentage estimates1.3%8.1%-10.0%0.0%0.0%0.0% 27Housing Authority Fund 226 - Section 8 Housing Vouchers1,031,2 28Housing Authority Fund 226 - Percentage estimates-13.5%19.0%-9 29HOME Fund 227 - Annual Grant estimates216,066227,944205,150205 30HOME Fund 227 - Percentage estimates5.0%5.5%-10.0%0.0%0.0%0.0% 31Governmental/Educational Access Fund 228 - Dollar estimates172 32Solid Waste/HHW Fund 229 - Dollar estimates415,323415,204403, 33Development Impact Fees - Revenues based on # Units25 units25 34State Special Law Enforcement Fund 262 - Dollar estimates100,0000000 35Federal Special Law Enforcement Fund 263 - Dollar estimates78, 36Lighting & Landscape Districts Property Taxes - Same as Genera 37SDWD Total Baseline Revenues- Dollar estimates12,147,16013,616 38ESD Charges for Services/Assessments - FY14 anticipates rate9. increase 39ESD Connection Fees80,400339,66350,00050,00050,00050,00050,00050,000 40CSD Charges for Services/Assessments - FY14 anticipates rate-2.25%-5.0%1.0%1.0%5.0%5.0%5.0%5.0% increase 41CSD Connection Fee85,42551,25550,00050,00050,00050,00050,00050,000 s EXPENDITURES2009-102010-112011-122012-132013-142014-152015-162016-17 42Salaries/Benefits-Miscellaneous Employees & Lifeguards3.5%3.5%0.0%0.0%0.0%0.0%0.0%0.0% 43Salaries-Safety Firefighters: contract expires 12/31/090.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% 44Salaries-Safety Fire Chiefs: Decertified 7/1/105.1%3.5%0.0%0.0%0.0%0.0%0.0%0.0% 45Cafeteria Plan - Water, City and Fire (Safety & LG) Miscellane4.0%4.0%4.0%8.0%5.0%5.0%5.0%5.0% 46Cafeteria Plan - Fire Safety4.0%4.0%4.0%8.0%5.0%5.0%5.0%5.0% 47PERS Employer Rates - Water Miscellaneous11.059%11.5%14.8%15.2%18.5%18.8%18.8%18.8% 48PERS Employer Rates - City Miscellaneous16.268%16.2%17.8%18.1%21.1%21.4%21.4%21.4% 49PERS Employer Rates - Fire Safety 17.473%17.5%23.0%24.0%25.5%26.0%26.0%26.0% 3% @ Age 55 formula 50PERS Employer Rates - Lifeguards16.376%15.7%21.3%22.2%23.7%24.2%24.2%24.2% 51Employee Contribution to Employee's Rate -Water/City Misc.3.8%3.8%5.0%5.0%5.0%5.0%5.0%5.0% 52PERS Employee Rates- City/Water Misc Pd for Employees4.2%4.2%3.0%3.0%3.0%3.0%3.0%3.0% 53PERS Employee Rates- City Safety Paid for employees9.0%9.0%9.0%9.0%9.0%9.0%9.0%9.0% 54PERS /EPMC Miscellaneous .08 x .080.64%0.64%0.64%0.64%0.64%0.64%0.64%0.64% 55PERS /EPMC Safety .09 x .090.81%0.81%0.81%0.81%0.81%0.81%0.81%0.81% 56PERS Health Retirement $/mo/employee9581,0001,0421,0421,0421,0421,0421,042 57PERS-Survivor Benefit .93*26 Per employee2424242424242424 58Inflationary Increases (CPI)2.0%2.0%2.0%2.0%2.0%2.0%2.0%2.0% 59Various materials and supplies2.0%2.0%2.5%2.5%2.5%2.5%2.5%2.5% 60Various contracts other than CPI2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5%2.0-3.5% 61Sheriff's Contract-County2.0%5.0%3.7%3.7%3.7%3.7%3.7%3.7% G - 2 H - 1 Appendix H GOVERNMENTAL FUNDS General Fund accounts for all general government activity not accounted for in other funds. Special Revenue Funds Special Revenue Funds are established when fees or grant proceeds are legally restricted for specific purposes. Included are gas tax, Federal and State Transportation, Transnet, Transportation Development Act (TDA), and Coastal Zone Management. Non-major Special Revenue Funds Non-major Special Revenue funds are used to account for the proceeds of revenue sources that are legally restricted to expenditures for specific purposes. Included are grants and housing, development impact, and lighting and landscaping districts. Capital Project Funds Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. Bond proceeds and/or capital grants fund the construction. Projects usually span a number of years. Budgets are adopted by project, not by year. Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the repayment of general long-term debt, interest and related costs. PROPRIETARY FUNDS Proprietary funds account for the acquisition, operation and maintenance of government facilities and services which are self-supported by user charges. Included as Enterprise/Business-type funds are the Cardiff Sanitary Division, the Encinitas Sanitary D San Dieguito Water District. The only Non-Major Proprietary fund is affordable housing. The Internal Services fund is comprised of the services fund which accounts for the services provided by City personnel to the Cardiff and Encinitas Sanitary Divisions; the fleet maintenance fund which accounts for services provided by City personnel to departments that utilize vehicles and equipment in their operations, and the replacement funds which centralize the budgeting and purchasing of City and district vehicles and equipment. FIDUCIARY FUNDS These are agency funds and are custodial in nature. Taxes are assessed and applied to debt payments for the Requeza and the Community Facilities District #1 bond issues. H - 2 Appendix H H - 3 This Page Intentionally Left Blank I - 1 Appendix I Debt Obligation Definitions Capital Leases: The City entered into long-term lease arrangements to finance the purchase of: a replacement fire engine in 2006; a new Vac-Con combination sewer and drain cleaner in 2007; and improvements to the Encinitas Civic Center in 2008. Bonded Debt: 1997 Refunding Certificates of Participation refunded the 1991 Certificates of Participation which were used to purchase the site and pay for improvements for the Encinitas Civic Center in 1991. 2001 Lease Revenue bonds which were issued to acquire and improve a 43-acre proposed regional park site. 2002 Association of Bay Area Governments (ABAG) Lease Revenue bonds retired the 1992 COP-Series B bonds and four small existing debt obligations. The 2002 bonds also funded improvements to the Civic Center and SDWD water utility exchange and automation program. 2006 Lease Revenue Bonds-Series A were issued to provide funds to construct the new library. Enterprise/Business-type: 2003 CSD Note Payable to San Elijo Joint Powers Authority (SEJPA) refunded the 1993 Revenue bonds. Proceeds of the 1993 bonds were used by CSD and the City of Solana Beach to finance and upgrade the jointly-owned wastewater treatment plant. 2004 SDWD Water Revenue Refunding Bonds redeemed the outstanding 1993 Water Revenue Refunding Bonds which were issued to finance improvements to the Badger Filtration Plant. 2007 SDWD Note Payable to R.E. Badger Water Facilities Financing Authority redeemed the 1999 Water Revenue bonds which were issued to finance improvements to the water supply, treatment, storage and distribution system of the District. 2004 Encinitas Housing Authority Housing Mortgage Note Payable was executed in conjunction with the purchase of 16 affordable housing units. I - 2 J - 1 Appendix J CITY OF ENCINITAS PRINCIPAL PROPERTY TAXPAYERS CURRENT FISCAL YEAR AND TEN YEARS AGO 20102000 Percent of Total Percent of Total TaxableCity TaxableTaxableCity Taxable Assessed ValueAssessed ValueAssessed ValueAssessed Value Taxpayer Collwood Pines Apartments $ 70,979,0466.27% PK III Encinitas Marketplace LP $ 39,717,2703.51% Belmont Village Cardiff LP $ 33,546,2002.96% Encinitas Town Center Associates LLC $ 32,123,5222.84%$ 31,098,0382.75% North Coast Health Center LLC $ 32,011,7812.83%$ 17,235,4151.52% WRI El Camino LP $ 31,813,9102.81% Lofts at Moonlight Beach LLC $ 31,155,7582.75% Home Depot $ 28,228,8512.49%$ 9,654,1100.85% North Coast Business Park $ 23,628,9372.09%$ 13,205,6601.17% Urschel Laboratories Inc.$ 22,402,1641.98%$ 18,341,0301.62% ASN Encinitas LLC $ 22,347,8301.97% S D C C Properties $ 21,848,4001.93% K S L Encinitas Resort Corporation $ 21,536,2801.90% Vons Companies Inc $ 21,392,6781.89%$ 14,099,5101.24% Quail Pointe Apartments LP $ 18,566,9951.64% Pacific Station Property LLC $ 18,117,6841.60% Encinitas Plaza Limited Partnership $ 17,278,8631.53% Sterling Family Trust $ 17,102,7591.51% Plenc El Camino LLC $ 16,802,5571.48% Scripps Health $ 16,515,8341.46% Hughes Encinitas Limited $ 16,348,4441.44%$ 13,360,9361.18% Keith B. and Sara S. Harrison $ 16,126,3791.42% ARV Assisted Living Inc $ 14,565,6001.29% Encinitas Terraces LLC $ 14,056,5021.24% Bellflower Capital LP $ 13,438,2531.19% Enrique Apartment Company Limited $ 19,699,0431.74% Northwestern Mutual Life Insurance $ 18,998,0001.68% Burnham Pacific Operating Partnership, LP $ 14,025,1501.24% Mitsui SBD America Fund 87 $ 12,988,2921.15% Security Title Insurance Trust $ 12,372,6331.09% Commquest $ 11,625,3731.03% Barratt American, Inc.$ 10,655,7610.94% Dayton Hudson Corporation Target Stores $ 10,389,0050.92% Five Stars Associates $ 9,973,9800.88% Delaplaza Partners $ 9,707,9650.86% Donald B. Gaines Revocable Trust 04-01-86 $ 9,244,8850.82% LVM California Corpoaration $ 8,963,0640.79% Lumberyard Retail Investments, LLC$ 8,657,5040.76% Cox Communications San Diego $ 8,488,2480.75% Coast Federal Bank $ 8,475,5790.75% Scripps Memorial Hospital $ 8,264,5960.73% Donald T. Sterling $ 8,069,9890.71% BHC San Luis Rey Hospital$ 7,835,9390.69% $ 611,652,49754.00%315,429,705$ 27.85% NOTE: Actual revenues are not availabl e ource: an ego ounty ssessor omne ax os te ompan SSDiCACbidTRll&hHdlCy J - 2 Appendix J CITY OF ENCINITAS ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS (Dollars in thousands) Total Net Taxable Fiscal Year Residential Commercial Industrial All Other Assessed Value Total Direct Ended June 30PropertyPropertyPropertyProperty (1)(2)Tax Rate % 2001$4,814,676$562,870$26,026$451,994$5,855,5660.24124 2002$5,321,184$605,730$27,664$426,843$6,381,4210.24033 2003$5,795,218$648,842$28,772$455,916$6,928,7480.23882 2004$6,466,136$703,029$29,622$473,921$7,672,7080.23750 2005$7,218,507$748,540$30,209$457,085$8,454,3410.23720 2006$7,995,632$805,108$32,074$504,680$9,337,4940.23747 2007$8,742,273$852,894$32,714$562,621$10,190,5020.23789 2008$9,355,905$927,637$33,375$583,340$10,688,9130.23837 2009$9,800,179$969,642$35,427$451,831$11,258,7110.23278 2010$9,774,056$1,063,161$36,255$454,096$11,327,5680.23338 Note: In 1978 the voters of the State of California passed Prop maximum rate of 1% based upon the assessed value of the property property may be increased by an "inflation factor" (limited to a property is only re-assessed at the time that it is sold to a ne reassessed at the purchase price of the property sold. The asse only data currently available with respect to the actual market limitations described above. (1) Includes the following categories: dry farm, institutional, SBC nonunitary, possessory interest, unsecured, and unknown. (2) The "total net taxable assessed value" is net of tax-exempt not included in the above totals. Source: San Diego County Assessor 2000/2001 - 2009/2010 Tax Rat The Hdl Companies J - 3 This Page Intentionally Left Blank K - 1 AppendixK Glossary - The process of gaining assets. Acquisition - Americans with Disabilities Act of 1990. ADA - To divide a lump-sum appropriation which is designated for ex Allocate units and/or for specific purposes, activities, or objects. - An authorization made by the City Council which permits the City to incur obligations and Appropriation to make expenditures of resources. American Public Works Association. APWA - A dollar valuation set upon real estate or other property by Assessed Value basis for levying property taxes. - Anything having commercial or exchange value that is owned by a business, institution or Asset individual. - To account for funds returned from drug enforcement agencies. These funds are Asset Forfeiture Fund the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an Audit audit is to determine if the Citys Financial Statements present the Citys financial position fairly and results of operations are in conformity with generally accepted accounting principles. - A Water Treatment plant that is jointly owned by San Dieguito Water District and Badger Filtration Plant Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. - A budget in which planned expenditures do not exceed projecte Balanced Budget - A financial statement reporting the organizations assets, liabilities and equity activities. Balance Sheet - Charges levied on parcels to pay for public improvements or s Benefit Assessment within a pre-determined district or area according to the benefiives from the improvement or services. - The 1982 Act lets cities, counties and special districts fina Benefit Assessment Act of 1982 of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area must give written consent to the assessment. - A written promise to pay a specified sum of money (called the principle) at a specific date in the Bond future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. - A financial plan for a specified period of time that matches Budget municipal services. - State Department responsible for the California State Department Of Transportation (CalTrans) construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transp - The maximum that can be contained in a system whether it be a tank or a pipe, etc. Capacity K - 2 AppendixK - The annual adoption by the Council of project appropriations. Project appropriations are Capital Budget for the amount necessary to carry out a capital projects expenditure plan, including multi-year contracts for which a total appropriation covering several years planned expe - The annual updated plan or schedule of project expenditures f Capital Improvement Program facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual - Expenditures which result in the acquisition of or addition to fixed assets. City policy, fixed Capital Outlay asset will normally have a useful life greater than two years and is $1,500. - Any project, or phase of a project, that is to be a permanent physical improvement to a Capital Project city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. The chapter of the General Plan dealing with automobile, bike and alternate transit Circulation Element - transportation systems. - Land use decision-making board representing each of the City Community Advisory Board (CAB) communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas). - A statistical description of price levels provided by the U.S. Department of Consumer Price Index (C.P.I.) Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such Contingency as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. - Funds committed for a previous fiscal year expenditure which Continuing Appropriation in the year of appropriation but are intended to be used in the current year. - Services rendered to City activities by private firms, individuals or other Contractual Services governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. - All long-term credit obligations of the City and its agencies, whether backed by the Citys full faith Debt and credit or by pledged revenues, and all interest-bearing short-term credit obligations. - A major organizational unit of the City which has been assign Department responsibility for an operation or a group of related operations within a functional area. - A portion of unreserved fund balance designated by City polic Designated Fund Balance future use. - Fees placed on the development of land or conditions required Development Impact Fees approval of a development project such as the donation (dedication or exaction) of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. - The piping system and appurtenances necessary to deliver adequate quantities of Distribution System water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. - To account for the Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service Civic Center Bond payments and fees for trustee and audit servic K - 3 AppendixK - The legal commitment of appropriated funds to purchase an item or service. To encumber Encumbrance funds means to set aside or commit funds for a future expenditure. - An in-depth analysis of potential environmental impacts of a project Environmental Impact Report (EIR) which includes strategies to mitigate the impacts. Either an En Declaration (ND) is required of certain projects by the California Environmental Quality Act. - The outflow of funds paid for goods or services obtained. Expenditure - Charges paid to the City by users of a service to help suppor Fees for Services that service. - The document created by the staff and approved by the City Council which establishes Financial Plan the broad policy guidance on the projection of revenues and the expenditures. - A comprehensive annual document providing a snapshot of the C Financial Report on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the reports financial information. - Revenues received and/or bail monies forfeited upon convictio Fines, Forfeitures and Penalties misdemeanor or municipal infraction. - The beginning and ending period for recording financial trans Fiscal Year (FY) specified July 1 to June 30 as its fiscal year. - Assets of long-term nature such as land, buildings, machinery, furniture, and other Fixed Assets equipment. The City has defined such assets as those with an ex acquisition cost in excess of $ 1,500. - A franchise fee is charged for the privilege of using public right-of-way and property within Franchise Fee the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. - An accounting entity that records all financial transactions for specific activities or government Fund functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. - The excess of current assets over current liabilities, and represents the cumulative effect Fund Balance of revenues and other financing sources over expenditures and ot - See Proposition 4. Gann Initiative - Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon Gasoline Tax tax on fuel used by vehicles that drive on public streets. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. - The primary operating fund of the City, all revenues that are not allocated by law or General Fund contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. - A statement of broad direction, purpose, or intent. Goal - Contributions of cash or other assets from another governmental agency to be used or expended Grant for a specified purpose, activity, or facility. K - 4 AppendixK - See gasoline tax. Highway Users Tax - The chapter of the General Plan dealing with housing issues and related goals. Housing Element - Fees required of a developer/builder for purposes of defraying the actual estimated costs on Impact Fees construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. - The seepage of rain and/or groundwater into underground pipes and utility holes via cracks in Infiltration the system. - The Citys basic system of its physical plant, i.e., streets, water, sewer, public buildings, Infrastructure parks, and beaches. - A fund which provides services to other City divisions and bi Internal Service Fund funds for services rendered. The City uses this type of fund for distributing vehicle replacement and maintenance, facility maintenance, information systems, and othe - Earnings received as interest from the investment of funds not immediately Investment Earnings required to meet cash disbursement obligations. - A joint venture comprised of two or more governmental entitie Joint Powers Authority (J.P.A.) the cost of providing a public service. - A statement of specific direction, purpose, or intent based on the needs of the community Key Objective and the goals established for a specific program. Local Agency Formation Commission. LAFCO Leadership in Energy and Environmental Design. LEED - A claim on the assets of an entity. Liability - A budget that lists detailed expenditure categories (salary, Line-Item Budget service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line-item budget, although detail line-item accounts are maintained and re financial reporting and control purposes. - A comprehensive planning document which encompasses all aspect Master Plan needs of the District or area studied. - A general category used for clarifying expenditures for various materials and Material and Supplies supplies which are normally used within a fiscal year. - See gasoline tax. Motor Vehicle Fuel License Tax - VLF is a property tax on motor vehicles. VLF is levied annua Motor Vehicle License Fee (VLF) State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. - In its broadest sense, an adjective which denotes the state and all subordinate units of Municipal government. In a more restricted sense, an adjective which deno local governments. - A designated area receiving services for common grounds benef Municipal Improvement District property owners, i.e. median landscaping. Olivenhain Municipal Water District. OMWD K - 5 AppendixK Refers to Other Post Employment Benefits, meaning other than pension benefits which consist OPEB primarily of retiree health care benefits but may also include other benefits such as life insurance and long- term care that employers have promised to employees. - The portion of the budget that pertains to daily operations providing basic Operating Financial Plan governmental services. - Costs associated with providing the staff necessary to provide the desired levels of Personnel Services service. Included are both salary and benefit costs. - A project carried out in planned incremental stages, usually with the highest priority items being Phase addressed first in Phase 1. - A direction that must be followed to advance toward a goal. Policy action or a guiding principle. - Water that does not contain objectionable pollution, contamination, minerals, or ineffective Potable Water agents and is considered satisfactory for drinking. - A grouping of activities organized to accomplish basic goals Program - A budget that focuses upon the goals and objectives of an age Program Budget than upon its organizational budget units or object classes of e - An ad valorem tax imposed on real property (land and permanen Property Tax improvements) and tangible personal property (movable property). - Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was Proposition 4 drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and infla - Article XIIIA of the California Constitution, commonly known as Proposition 13, which Proposition 13 limits the maximum annual increase of any ad valorem tax on real property to 1% of the full cash value of such property. - Also called Documentary Transfer Tax, this tax is imposed on Real Property Transfer Tax ownership in real estate at a rate of $0.55 per $500.00 of prope - Non-potable water used primarily for landscaping and floriculture irrigation. Reclaimed Water - The process of recovering usable, but non-potable water from the tertiary treatment of Reclamation wastewater. - A State agency which among other responsibilities regulates the Regional Water Quality Control Board discharge of water into streams, groundwater, and bodies of wate - Article XIIIB, Section 6 of the California Constitution which Reimbursement for State Mandated Costs requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called SB 90 after its original 1972 legislation. - Revenues received through the rental of public properties to private parties such as convention Rents space and library facilities. - The portion of any funds balance that is restricted for a specific purpose and is, therefore, not Reserve available for general appropriation. - Funds that the government receives as income. It includes such items as tax payments, fees Revenue from specific services, receipts from other governments, fines, interest income. K - 6 AppendixK - Bonds issued to acquire, construct or expand public projects Revenue Bonds admissions are charged. Bonds are repaid solely from the income generated by use of that project. - An organized attempt to protect an organizations assets against accidental loss in the Risk Management most cost-effective manner. - The sales tax is imposed on retailers for the privilege of Sales Tax California. Tax base is the total retail price. - A public agency formed by local governments to San Diego Association Of Governments (SANDAG) assure overall area-wide planning and coordination for the San Diego region. - Supervisory Control And Data Acquisition. A computer system to monitor and control the water SCADA valves. San Dieguito Reservoir Pump Station. SDR Pump Station San Dieguito Water District. SDWD San Elijo Joint Powers Authority. SEJPA San Elijo Water Reclamation Facility. SEWRF - Charges imposed to support services to individuals or to cover Service Charges such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). - A compulsory levy made against certain properties to defray part or all of the cost Special Assessment of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) - Funds used to account for the proceeds from specific revenue Special Revenue Funds than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. - Surface Transportation Program - A Federal Government transportation program used strictly for S.T.P. the development of super highways. - Subsidy or financial support received from county, state or federal government. The state Subventions and county currently levy certain taxes that are subvened to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. - Tax levied by cities on persona staying 30 days or less in a Transient Occupancy Tax inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. - Also known as Fiduciary Fund Types, these funds are used to a Trust and Agency Funds assets held by the City in a trustee capacity or as an agent for governmental agencies. - As the property tax is guaranteed by placing a lien on the real property, unsecured Unsecured Property property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. - The use tax is imposed on the user of a product whenever the s Use Tax on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is the total retail price. - The payment of a fee for direct receipt of a service by the party benefiting from the service. User Fees K - 7 AppendixK - A program to provide for the maintenance or replacement of existing public Work Projects Program facilities and assets and for the construction or acquisition of - Difference between current assets and current liabilities. Working Capital - A method of budgeting in which all expenditures must be justi Zero Based Budgeting period, as opposed to only explaining the amounts requested in excess of the previous periods funding. The method utilized to develop the FY2007-08 and FY2008-09 operating budgets. K - 8 L - 1 Appendix L INDEX A Acknowledgements, i Appendices Chapter 6 Appropriation Limit Resolution (Gann) (Appendix C), C-1 Assumptions, 1-8, G-1 B Basis of Accounting, 1-14 Basis of Budgeting, 1-14 Budget Controls, 1-51 Budget Overview, 1-9 Budget Process, 1-13, 1-58, 1-60 Budget Schedule, 1-15 Budget Summary- All City Funds FY2010-2011 (Schedule A), 2-2 Budget Summary- All City Funds FY2011-2012 (Schedule A), 2-4 Budget Summary- All City Funds FY2012-2013 (Schedule A), 2-6 Budget Summary- SDWD & Enterprise Funds FY2010-2011 (Schedule A) Budget Summary- SDWD & Enterprise Funds FY2011-2012 (Schedule A) Budget Summary- SDWD & Enterprise Funds FY2012-2013 (Schedule A) Budget Transmittal Letter, 1-1 Business Registration Fees, 1-20, 3-1 C Capital Improvement Program Highlights, 1-43 Cardiff Sanitary Division Detail of Revenue by Fund Source, 3-12 Charges for Services, 1-19, 3-2 Charts and Graphs Depicting City Summaries, 2-8 City Overview, 1-4 Citywide Summary of Expenditures and Personnel by Fund Source (S Comprehensive List of Active Capital Improvement Projects (Appen CSMFO Budget Award, 1-61 L - 2 Appendix L INDEX D Debt Administration, 1-45 Debt Obligation Definitions (Appendix I), I-1 Department Analysis, 1-27 Department Personnel Summary- FY2008-09 through 2012-13, 2-47 Documentary Transfer Tax, 1-18, 3-1 E Economic profile, 1-5 Encinitas Community Statistical Profile as of July 1, 2011, 1-52 Encinitas Sanitary Division Detail of Revenue by Fund Source, 3- Executive Summary, 1-1 Expenditure Summary Engineering Activities, 4-169 Expenditure Summary General Government Activities, 4-11 Expenditure Summary Parks & Recreation Activities, 4-195 Expenditure Summary Planning and Building Activities, 4-51 Expenditure Summary Public Safety Activities, 4-77 Expenditure Summary Public Safety Activities, Fire and Marine Sa Expenditure Summary Public Safety Activities, Law Enforcement Se Expenditure Summary Public Works Activities, 4-117 Expenditure Summary San Dieguito Water District Activities, 5-13 F Fire Apparatus Replacement Schedule, 4-163 Fiscal Challenges, 1-8 Fiscal Strengths, 1-6 Forecast and Major Revenue Assumptions, 1-14 Franchise Fees, 1-18, 3-1 Fund Descriptions and Structure (Appendix H), H-1 L - 3 Appendix L INDEX G General Fund Expenditures by Category, 1-22, 2-8 General Fund Expenditures by Division- FY2010-11 through 2012-13 General Fund Expenditures by Service Area, 1-22 General Fund Major Revenue Sources, 1-17 General Fund Revenue by Category, 1-22, 2-8, 2-10 Glossary of Acronyms (Appendix F), F-1 Glossary of Terms (Appendix K), K-1 I Interfund Transfer Schedule - All City Funds (Schedule D), 2-39 Interfund Transfer Schedule- Cardiff Sanitary Division Funds (Sc Interfund Transfer Schedule- Encinitas Sanitary Division Funds ( Internal Cost Allocation , 2-46 Internal Service Fund Types (Schedule E), 2-46 Internal Service Funds Detail of Revenue by Fund Source, 3-14 Investment Earnings, 1-18, 3-4 L List of Capital Projects by Fund All funding Sources (Schedule M Machinery & Equipment Replacement Schedule, 4-161 Map of Geographic Location, 1-50 Mission Statement, 1-47 Motor Vehicle License Fees (VLF), 1-18, 3-2 N New Programs, 1-25 L - 4 Appendix L INDEX O Organizational Chart Explanation, 1-56 Organizational Chart, 1-57 Organizational Overview of the City of Encinitas, 1-48 Overview of City and District Revenues, 1-16 P Personnel Summary and Changes, 1-38 Position Titles and Pay Ranges (Appendix B), B-1 Principal Property Taxpayers- Current Year and Ten Years Ago, J- Prioritized Tiers of Capital Projects, 1-44 Property Tax- Assessed Value Last Ten Fiscal Years, J-3 Property Taxes, 1-17, 3-1 Q Quarterly Spending Plans, 1-12 R Reserve Policy (Appendix D), D-1 Resolutions (Appendix A), A-1 Revenue and Expenditure Summary by Fund Source (Schedule B), 2- Revenue Assumptions, 1-8, G-1 Revenue by Fund Source, 2-28, 2-29, 3-1 S Salary and Benefit costs, 1-23 Sales and Use Tax, 1-7, 3-1 SDWD Budget Summaries (Schedule A), 5-3 SDWD Capital Improvement Program Projects and Funding Sources FY SDWD Debt Service Payments- FY2011-12 and 2012-13, 5-11 SDWD Detail of Revenue by Fund Source, 5-10 SDWD Expenditure Summary, 5-13 SDWD Interfund Transfer Schedule FY2011-12 and 2012-13 (Schedule L - 5 Appendix L INDEX SDWD Revenue and Expenditure Summary by Fund Source (Schedule B) SDWD Summary of Expenditures and Personnel (Schedule C), 5-8 Schedule A (Budget Summary by Fund ), 2-2- 2-7, 5-3 Schedule B (Revenue and Expenditure Summary by Fund Source), 2-1 Schedule C (Citywide Summary of Expenditures and Personnel), 2-3 Schedule C-1 (Detail of General Fund Revenues, Expenditures and Schedule D (Interfund Transfer Schedule-City Funds), 2-39 Schedule D-1 (List of Capital Projects by Fund All funding Sour Schedule E (Internal Service Funds Types and Internal Cost Alloc State Mandates, 1-20, 3-2 T Table of Contents, ii Transient Occupancy Tax (TOT), 1-18, 3-1 Two-Year Budget Cycle, 1-12 V Vehicle Replacement Schedule, 4-159 Z Zero Based Budgeting, 1-12 L - 6 OMNI= 0 cmi 505 South Vulcan Ave., Encinitas, CA 92024 Tel: (760) 633-2600 * Fax: (760) 633-2879 www.cityofencinitas.org San Dieguito ®Pater District .ate 160 Calle Magdalena, Encinitas, CA 92024 Tel: (760) 633-2650 * Fax: (760) 436-3592 E-mail: waterQcityofeneinitas.org �_ ••' --"fie.. . 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