2011-04-26 ENCINITAS
RANCH
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
ENCINITAS RANCH CLUBHOUSE
505 SOUTH VULCAN AVENUE
TUESDAY,APRIL 26,2011 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:03 P.M.
DIRECTORS PRESENT: Peter Cota-Robles, Phil Cotton, Bill Dean, Cindy Jacob, and Jim
O'Grady(Interim Parks and Recreation Director).
DIRECTORS ABSENT: None.
ALSO PRESENT: Rod Linville, Kent Graff, John McNair, JC Resorts; Chris Calkins,
Carltas; Jay Lembach, Nancy Sullivan, and Joan Woods, Board
Secretary.
There being a quorum present,the meeting was in order.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting for 3-22-11. Contact Person: Board Secretary
Woods.
STAFF RECOMMENDATION: Approve Minutes.
ACTION:
Cota-Robles moved, Jacob seconded to approve the 3-22-11 Regular meeting minutes.
Motion carried. Ayes: Cota-Robles, Cotton,Dean,Jacobs. Nays: None. Abstain: O'Grady.
2. Review Summary of Revenues and Expenditures and Capital Reserves for March.
Contact Person: JC Resorts;Rod Linville/John McNair.
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STAFF RECOMMENDATION: Informational item-receive report.
Mr. Linville presented the summary of revenues and expenditures for March and Mr. Graff
presented the Capital Reserves for March.
3. Review JC Management contract, direction for amendment if appropriate and
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authorize the Chair to execute new amended contract. Contact Person: Board
Member Hazeltine.
Board Member Cotton presented the JC Management Extension Agreement which outlined the
proposed fee structures and an extension in term of the current agreement. Mr. Cotton asked the
Board to approve the conceptual proposed agreement and authorize the Chairman to execute the
final agreement.
ACTION:
Jacob moved, Dean seconded to approve the conceptual proposed agreement and.authorize
the Chairman to execute the final agreement to JC Resorts. Motion carried. Ayes: Cota-
Robles, Cotton, Dean, Jacobs, O'Grady. Nays: None.
4. Discussion of Proposed FY 2011/2012 Annual Budget. Contact Person: JC
Resorts; Rod Linville/John McNair.
Chairman Dean stated the report on the proposed FY 2011/2012 annual budget from the finance
committee would be presented at the May meeting. The proposed budget would include:, no golf
fee increases, a modest increased rounds budget, continued reduction in the management contract
fee, and resumption of the funding of the 1% long term capital reserve. Chairman Dean asked
Board Member Cota-Robles to replace Board Member Cotton on the finance committee.
5. Marketing report Updates-
Centralized call reservation center monthly update.
STAFF RECOMMENDATION: Informational item -receive report.
Mr. McNair updated the Board on the current marketing efforts which included "Intro to Golf' and
"Group On"promotions. Mr. McNair stated he was awaiting an analysis of the impact on rounds
caused by aerification of the entire golf course versus aerification done on half of the course at a
time.
7. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
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STAFF RECOMMENDATION: Informational item,receive report.
Kent Graff stated he had received favorable press on the installation of bird boxes on the course and
was continually monitoring the soil re-medication tests. Mr. Graff stated that discussions were in
process with San Elijo Reclaimed Water District and San Dieguito Water District on reclaimed
water costs to be assessed at a fixed annual cost.
8. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
STAFF RECOMMENDATION: Informational item,receive report.
Mr. Linville reported on three incidents and two accidents for the month of March.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Board Member Cotton stated that a proposed addendum to the Encinitas Ranch Development
Agreement had been agendized for the Council meeting on April27, 2011 amending the sales tax
repayment terms and if approved would enable Encinitas Ranch Authority to establish a
contingency reserve.
ADJOURNMENT
Chairman Dean adjourned the meeting at 4:58 P.M.
Joan ods, Aoard Secretary Bill Dean, Chairman
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