2011-03-22ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
ENCINITAS RANCH CLUBHOUSE
505 SOUTH VULCAN AVENUE
TUESDAY, MARCH 22, 2011 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:05 P.M.
DIRECTORS PRESENT: Peter Cota- Robles, Phil Cotton, Bill Dean, and Cindy Jacob.
DIRECTORS ABSENT: Chris Hazeltine (resigned March 17, 2011).
ALSO PRESENT: Rod Linville, Kent Graff, John McNair, Bob Dobek, Chris Calkins,
Jay Lembach, Nancy Sullivan, and Joan Woods, Board Secretary.
There being a quorum present, the meeting was in order
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting for 1- 10 -11. Contact Person: Board Secretary
Woods.
STAFF RECOMMENDATION: Approve Minutes.
ACTION:
Cotton moved, Cota- Robles seconded to approve the amended 1 -10 -11 Special meeting
minutes. Motion carried. Ayes: Cota - Robles, Cotton, Dean, Jacobs. Nays: None. Absent:
Hazeltine.
2. Annual review of ERGA's .. donation of golf rounds to the Encinitas Ranch
Men's Club Golf Tournament Sponsors. Contact Person: JC Resorts; RodLinville.
STAFF RECOMMENDATION: Receive proposal and provide staff direction.
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BOARD CONSENSUS:
The Board consensus was to keep annual ERGA's donation of golf rounds to the Encinitas
Ranch Men's Club Golf Tournament Sponsors the same as last year (not to exceed 36 rounds
annually).
3. Review Summary of Revenues and Expenditures and Capital Reserves for December,
January and February. Contact Person: JC Resorts; Rod Linville /John McNair.
STAFF RECOMMENDATION: Informational item - receive report.
Mr. Linville presented the summary of revenues and expenditures for December, January and
February and Mr. Graff presented the Capital Reserves for February.
4. Review JC Manazement contract, direction for amendment if appropriate and
authorize the Chair to execute new amended contract. Contact Person: Board
Member Hazeltine.
STAFF RECOMMENDATION: Review and discussion and provide direction
regarding the JC' Management contract.
Chairman Dean stated due to the departure of Board Member Hazeltine, the JC Management
contract amendment would be presented by the finance committee at a later date and suggested
Board Member Cotton be appointed to the finance committee as the replacement.
ACTION:
Cota - Robles moved, Jacob seconded to appoint. Board Member Cotton to the finance
committee. Motion carried. Ayes: Cota- Robles, Cotton, Dean, Jacobs. Nays: None.
Absent: Hazeltine.
5. Marketing report Updates —
Centralized call reservation center monthly update.
STAFF RECOMMENDATION: Informational item -receive report.
Mr. McNair updated the Board on the centralized call reservation center and marketing efforts
which included JC Resorts Club card incentives, Golf Now reservation results and the Golftec
proposal status.
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6. Soil re- mediation test program presented by Bob Dobek and Kent Graff.
STAFF RECOMMENDATION: Receive report and provide direction.
Bob Dobek stated that the golf course was conducting soil re- medication tests effective April 1St
There were five areas identified on the course that would be tested uniformly to determine which
process would produce the best results.
7. Report on Course Enhancements. Contact Person; JC Resorts, Kent Graff
STAFF RECOMMENDATION: Informational item, receive report.
Kent Graff stated that aerification of the greens had been completed the first part of March and the
first tee box had been resurfaced.
8. Incidents and Accidents. Contact Persons JC Resorts; Rod Linville
STAFF RECOMMENDATION: Informational item, receive report.
Mr. Linville reported on one incident for the month of February.
REPORTS FROM DIRECTORS AND /OR MANAGER REPORTS
ADJOURNMENT
Chairman Dean adjourned the meeting at 4:50 P.M.
Van Woods, Board Secretary
Bill Dean, Chairman
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