2010-12-02ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
ENCINITAS RANCH CLUBHOUSE
1275 QUAIL GARDENS DRIVE
THURSDAY, DECEMBER 2, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 P.M,
DIRECTORS PRESENT: Peter Cota-Robles, Phil Cotton, Bill Dean, Chris Hazeltine, and
Cindy Jacob.
DIRECTORS ABSENT:. None.
ALSO PRESENT: Rod Linville, Kent Graff, John McNair, Chris Calkins, Jay Lembach,
Nancy Sullivan, and Claudia Bingham.
There being a quorum present; the meeting was in order.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Regular Meeting for 10-26-10. Contact Person: Board Secretary
Woods.
STAFF RECOMMENDATION: Approve Minutes.
ACTION:
Cotton moved, Jacobs seconded to approve the 10-26-10 Regular meeting minutes. Motion
carried. Ayes: Cota-Robles, Cotton, Dean, Hazeltine, Jacobs. Nays: None.
2. Review Summarv of Revenues and Expenditures and Capital Reserves for October.
Contact Person: JC Resorts; Rod Linville/John McNair.
STAFF RECOMMENDATION: Informational item - receive report.
Mr. Linville presented the summary of revenues and expenditures for October and Mr. Graff
presented the Capital Reserves for October.
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3. Encinitas Ranch Golf Authority 2010 Annual Financial report. Contact Person:
Management Representative Lembach.
STAFF RECOMMENDATION: Accept and file report.
Management Representative Lembach presented the 2010 Annual Financial report.
CONSENSUS:
There was Board Consensus to receive the report.
4. Discussion and possible modifications to the current fiscal year operating budget
proposed by the Finance Subcommittee. Contact Person: JC Resorts; John McNair.
STAFF RECOMMENDATION: Provide direction to JC Resorts staff regarding
any modifications to the fiscal year 2010-2011 operating budget and return for a
formal adoption at the next meeting.
Board Member Hazeltine stated that the subcommittee had met and requested that this item be
agendized for the January 2011 meeting.
CONSENSUS:
There was Board Consensus to agendize this item for the January 2011 meeting.
5. Marketing report Updates -
Centralized call reservation center monthly update.
STAFF RECOMMENDATION: Informational item - receive report.
Mr. McNair updated the Board on the centralized call reservation center and discussed the
possibility of using "Golf Now", a web based discounting program for discounted tee rates.
CONSENSUS:
There was Board Consensus to move forward with "Golf Now" for discounted rates on
Monday and 'T'uesdays only.
6. Review Golftec proposal of an indoor teaching center site at Encinitas Ranch Golf
Course. Contact Person: JC Resorts, John McNair.
STAFF RECOMMENDATION: Review Golftec's proposal and provide direction
to JC Resorts staff.
John McNair discussed his visit to Golftec's La Jolla location.
7. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
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STAFF RECOMMENDATION: Informational item, receive report.
Kent Graff stated that both the course and the greens were in great shape.
8. Discussion of the condition of the pond on hole #13.Contact Person: JC Resorts; Kent
Graff.
STAFF RECOMMENDATION: Receive report and provide JC Resorts direction
on possible solutions.
Kent Graff suggested that the Board look into using Eagle One Irrigation as an option to fix the
stagnant pond water problem. Mr. Graff stated that the cost of this system would be approximately
$11,000 plus additional costs associated with electrical hookups. During the discussion of this
item, it was clarified that the odor was not from the pond, but from stagnant water in the irrigation
lines, so these options would not address the problem.
The Board requested that no action be taken at this time.
9. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
STAFF RECOMMENDATION: ,Informational item, receive report.
Mr. Linville reported that there were no incidents or accidents to report.
10. Adopt Resolution 2010-01 authorizing Encinitas Ranch Golf Authoritv to oven an
account with the California State Treasurers Office, Local Agency Investment Fund ,
(LAIF). Contact Person: Jay Lembach, Management Representative.
STAFF RECOMMENDATION: Adopt Resolution 2010-01 authorizing the
establishment of an account with the State Treasurer's Local Agency Investment
Fund (LAIF).
Management Representative Lembach stated that staff had determined that it was preferable to have
all ERGA excess funds on deposit in a separate ERGA account at the California LAIF fund. In
order to do this, the State Treasurer's Office required the local agency to submit a certified
Resolution to the Board of Directors.
ACTION:
Cotton moved, Cota-Robles seconded to adopt Resolution 2010-01. Motion carried. Ayes:
Cota-Robles, Cotton, Dean, Hazeltine, Jacobs. Nays: None.
ADJOURNMENT
Chairman Dean adjourned the meeting at 4:51 P.M. _
Claudia Bingham,--D ep Clerk Bill Dean, airman
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