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CEE04J Moonlight Pump Station Forcemain Replacement-5Kennedy /Jenks Consultants 7 March 2005 Mr. Kipp Hefner, P.E. Engineering Services Department City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 -3633 Subject: Moonlight Beach Sewer Pump Station Forcemain Replacement Design Dear Mr. Hefner: Engineers & Scientists 16855 West Bernardo Drive, Suite 360 San Diego, California 92127 -1613 858- 676 -3620 FAX 858 - 676 -3625 Kennedy /Jenks Consultants (K/J) is pleased to present our proposal to provide planning and engineering services for the Moonlight Beach Sewer Pump Station (MBSPS) Forcemain (FM) Replacement Design project. The City intends to complete the forcemain replacement construction within the planned duration of the construction phase for the Moonlight Beach Sewer Pump Station Renovation Design project (June 2005 through June 2006). The existing 14 -inch ductile iron (DI) forcemain along B Street and N. Coast Highway 101 will be replaced with 14 -inch C -905 polyvinyl chloride (PVC) pipe. The forcemain replacement will be limited to an approximate 2,000 lineal foot segment from the Moonlight Beach Pump Station on B Street to the forcemain high point located on N. Coast Highway 101 approximately 700 lineal feet north of its intersection with A Street. The scope includes preparation of contract documents for the construction of the replacement 14 -inch force main and replacement of the existing air /vacuum assembly located at the high point of the force main in accordance with the size increase and dual air valve configuration recommended by Flow Science Inc. The proposed alignment from the pump station is east on B Street, thence north on 2nd Street, east on A Street, and thence north on N. Coast Highway 101 to the forcemain high point. Our total fee for professional services is $151,265. A detailed breakdown is shown on the enclosed spreadsheet. The fee estimate is based upon the scope of services for the tasks described below. Task 1: Project Management Subtask 1 -1: Project Meetings Meet with City personnel to discuss the project, review deliverables, and reach project team consensus on the approach and objectives. K/J's Project Manager will attend for the project g:\marketing \submittals \encinitas, city_ moonlightbeachforcemain \jpc_mbfm scope 2005- 02- 28.doc Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 2 team. Following each meeting, minutes will be prepared and distributed to the City. K/J anticipates the following Design Phase meetings: (1) Alignment Analysis & Design Criteria Review Workshop (2) 50% Design Comment Review Meeting (FM Plans & Specifications) (3) 90% Design Comment Review Meeting (FM Plans & Specifications) The purpose of the Alignment Analysis & Design Criteria Review Workshop will be to review and discuss the results of the Phase I Environmental Site Assessment (Phase I ESA; discussed below) for the project area, review and approve the resulting Boring Exploration Plan, and discuss forcemain alignment, key design elements, and other design criteria. Subtask 1 -2: Quality Assurance Kennedy /Jenks will provide quality assurance and quality control (QA/QC) reviews through the course of the project consistent with Kennedy /Jenks' policies as outlined in our QA/QC & Quality Management manual. Our QA/QC and quality management procedures establish and maintain a structure for providing adequate reviews of all work products and adherence to industry design standards. Specific QA/QC efforts on this project will include review of all design plans and calculations, specifications, reports, cost estimates and appropriate project data by Mr. Bruce Thomas, P.E.; who is independent of the project design team, for conformance to Kennedy /Jenks' design guides and the City's standards prior to each work product submittal. Subtask 1 -3: Management, Communications, Invoicing This subtask addresses the management responsibilities associated with proper scheduling review, budget control, invoice preparation and coordination and communications with all the project stakeholders. The fee to perform Task 1 is $12,496. Task 2: Project Investigations Subtask 2 -1: Pipeline Alignment Analysis and Phase I ESA Working with our sub - consultant Leighton Consultants, Inc., the proposed scope of services for the pipeline alignment analysis and Phase I ESA will include plan review, investigation, field reconnaissance, environmental database research, and historical records review. Specifically, we propose to perform the following: Pipeline Alignment Analysis. The tasks are as follows: ♦ Investigation of elevations, grades, and hydraulics for up to three possible FM alignments (including the proposed B Street / 2nd Street / A Street / N. Coast Highway 101 alignment assumed for the preparation of this proposal). Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 3 Preliminary assessment of potential right -of -way (ROW) and easement conflicts. • Preliminary assessment of potential subsurface conflicts. • Evaluate open -cut and jack- and -bore options in the intersection of A Street and No. Coast Highway 101. Phase I Environmental Site Assessment for the FM project site to meet ASTM Standard E 1527- 00. We are recommending this task be performed to ensure avoidance of known contaminated soils that may be present along the proposed alignment. The tasks are as follows: Task 1 — Records Review • Review of selected government documents for record of potential hazardous materials /waste contamination at the project site and in the immediate vicinity of the site. Should it be determined that files exist for the subject site or adjacent sites, we may recommend that a review of the files may be warranted as part of a supplemental (additional) task to this Phase I ESA. • Review of selected historical aerial photographs for general environmental site use information. • Review of readily available, published local geology and current USGS 7.5- Minute Topographic Map and literature to determine geologic setting and types of geologic formations beneath the site. • Review of readily available, published local and regional hydrogeology maps and literature for depths to groundwater, general quality of groundwater, direction of groundwater flow, and water - bearing lithologies. • Review of existing geotechnical and environmental reports for the project area, as provided by the City, for mention of environmental conditions on -site. • Review an appropriate number of the following reasonably available historical sources of information that show the subject site dating back to vacant, undeveloped land: aerial photographs, fire insurance maps, property tax files, recorded land title records, USGS 7.5- Minute Topographic Maps, local street directories, building department records, zoning /land use records. • Contact appropriate local entities (fire department, planning and building permit departments, utility agencies), county entities (County Department of Environmental Health, Regional Water Quality Control Board, Air Quality Management District), and state agencies who may have information regarding the occurrence of hazardous materials /waste at the site, including registered underground storage tanks, landfills, contaminated sites, records of emergency release reports, and contaminated public wells. Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 4 ♦ Task 2 — On -site Observational Reconnaissance Perform on -site observational reconnaissance with assistance from City personnel, if necessary, for visual indications of environmental conditions along the proposed FM alignment. This includes observations of the current conditions of on -site structures, streets, parking areas, storage area(s), identification of discolored ground surfaces or corrosion, underground storage tanks, drains or sumps /clarifiers, electrical transformers, areas of waste disposal, monitoring wells, septic systems, stressed vegetation, pits, ponds or lagoons. • Land use of immediately adjacent properties will also be identified. • Photographic documentation of current site surface conditions at the time of our visit. ♦ Task 3 — Interviews • Interview selected present and /or past owners, lessees, and employees of immediately adjacent properties (if they are available and cooperative) for additional information about past and present site usage. • Interviews with local government officials (Fire Department and Health Agency) for information regarding hazardous waste disposal, sludge or other environmental issues applicable to the FM alignment (if any). Task 4 — Report Preparation A report summarizing our findings, conclusions, and recommendations will be prepared and submitted to the City. Note that the Phase I ESA scope does not include any of the following tasks: subsurface evaluation of the site, soil and water sampling and analyses, consideration of possible future contamination of the site from adjacent or surrounding facilities or properties, or investigation for any asbestos, lead -based paint or radon at the site. Subtask 2 -2: Geotechnical and Environmental Field Investigation Working with Leighton Consultants, Inc., the proposed scope of services for the geotechnical and environmental field investigation will include geologic reconnaissance, research, notifications, permit submittal, field exploration activities, laboratory testing, and geotechnical and environmental analysis. Our services will be performed to provide a summary of the general geologic conditions along the forcemain alignment identified under Subtask 2.1, evaluate the geologic hazards that may be associated with the alignment, provide a geotechnical and environmental assessment of the existing conditions, and develop geotechnical recommendations for use during design and construction. Specifically, we propose to perform the following: A review of in -house geotechnical reports pertinent to the area. Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 5 + A geologic reconnaissance of the alignment. + A review of aerial photographs. + Preparation and submittal of a Boring Exploration Plan to the City of Encinitas for review. + Notification of underground utility locators. + Preparation and submittal of encroachment permits, and traffic control plans, as needed. + Implementation of traffic control measures. + Drill five (5) exploratory borings using a truck - mounted hollow -stem auger drill rig (note: prevailing wage required for drilling subcontractor). Given the FM alignment location and relatively shallow anticipated depth of proposed alignment, we anticipate that a DEH Boring Permit will not be required. Backfill all borings with a bentonite grout. The drilling will generate spoils (soil from the borings) that will require either on -site disposal within open areas, or off -site disposal that consists of drumming and transporting the spoil to an approved disposal facility. Based on our knowledge of the site, it does not appear that the on -site disposal option will be practical. Therefore, we have assumed that spoils will be drummed and transported off -site to an approved disposal facility. The spoils are also assumed to be non - hazardous material. + All borings will be performed under the observation of a geologist or engineer with a minimum of five years experience, with specific experience in the recognition of hazardous materials. The geologist/engineer will be equipped with a Photoionization Detector (PID) to allow detection of volatile organic vapors. In the event that evidence (PID readings, odor, or staining) of contaminated soil is encountered, the City will be notified immediately. + Geologic logging of all borings. + Obtain representative samples during the subsurface investigation to perform laboratory testing. A total of five (5) geotechnical soil samples will be collected at a depth of approximately five feet below the proposed invert of the forcemain. A total of five (5) environmental soil samples will be collected at a depth of approximately 3 -5 feet below grade. No samples of subsurface water will be collected. + Prepare general geologic map of the subsurface conditions along the alignment. + Geotechnical and environmental laboratory testing of selected samples. Geotechnical laboratory tests will include moisture and density, particle size analysis, R- value, shear strength, pH, chloride, sulfate, and resistivity. Appropriate environmental laboratory tests will be completed based upon the results of the Phase I ESA under Subtask 2.1 and as approved by the City. For the purposes of the development of this proposal, K/J has assumed screening for Volatile Organic Compounds (VOCs), selected metals, and Total Petroleum Hydrocarbons (TPH- Extended) in a total of five (5) environmental soil samples. + Preparation of a report summarizing the geologic, geotechnical, and environmental conditions of the proposed FM alignment. Three hardcopies of the report will be provided to the City. Subtask 2 -3: Site Surveying and Utility Mapping Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 6 For the alignment identified under Subtask 2. 1, Kennedy /Jenks will collect and review existing as -built utility maps and easement information for each identified utility. It is anticipated that utility maps and easement documents will be obtained for the following: San Diego Gas & Electric SBC Communications Cox Communications ♦ San Dieguito Water District • Other Utilities (as readily available) The site surveying will be performed by our sub - consultant bHA, Inc. To accomplish this work, their effort is broken down as follows: t Research: Investigate public records, obtain copies of record survey maps, drawings, plans and easement documents pertinent to the property. Determine location of control monuments and benchmarks necessary to establish survey control. ® Survey Control: bHA field crews will perform a field survey tying into existing control points used for the existing survey (note: it is our understanding that a suitable existing topographic survey for the project site exists and will be provided in electronic AutoCAD format by the City, and thus bHA will not be required to perform a new overall topographic survey of the project site). Right -of -Way Survey: bHA's field crews will verify the location of existing survey monuments used to establish the right -of -ways shown on the City - provided mapping along Highway 101. Right of way information will be developed along A Street, 2cd Street and 3rd Street and incorporated into the mapping provided by Earthtech's mapping subconsultant. r Topographic Survey and Base Mapping: Topographic mapping at a scale of V =40' and 1- foot contour will be developed utilizing the aerial photographs obtained by Earthtech's aerial mapping firm and supplemented by additional panel horizontal and vertical information needed along the alignment. bHA's field crews will locate any visible wet and dry utilities along the proposed route of the new force main. Base maps will be prepared in AutoCAD. Potholes: bHA will provide field surveying for the horizontal and vertical location of excavated utilities as designated (potholing to be completed by AirX). Subtask 2 -4: Potholing Potholes performed on this project will be done so with a vacuum excavator. Kennedy /Jenks will work with AirX Utility Surveyors, Inc. to complete this work. Locations selected for potholing will be pre- marked before notifying Underground Service Alert (USA), who would then notify its member agencies to mark the location of their specific underground utilities in the area of our proposed excavation. Traffic control plans will be submitted to the City's traffic department for approval, and traffic control during potholing operations will be executed by AirX. Vacuum excavation services are highly dependant upon the types of soils conditions to be encountered along with the degree of reliability on the horizontal location -of the utility that is initially identified and marked in the field. For purposes of this proposal, it is assumed that a total Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 7 of twelve (12) potholes over four (4) locations will be required, including: 5 potholes to a depth of 5 feet below grade 5 potholes to a depth of 8 feet below grade ♦ 2 potholes to a depth of 11 feet below grade Fees for any traffic control permits are not included, and are assumed to be waived for this project. Subtask 2 -5: Preliminary Construction Cost Estimate/ Project Cost Validation At the conclusion of Tasks 2.1 through 2.4, Kennedy /Jenks will review the basis of design for the forcemain and generate a preliminary construction cost estimate. Special attention will be made to the conclusions drawn in the geotechnical and environmental reports relating to soil conditions and groundwater, and their effect on the constructability of the new forcemain. A technical memorandum will be prepared that summarizes the costs outlined for construction relating to the new forcemain, including associated excavation (and hazardous waste disposal, if applicable), dewatering, shoring, recompaction, and backfill, as well as information reflecting current material costs and allowances to reflect the current bid environment. The technical memorandum will be presented to the City for review. Upon receipt of notice to proceed from the City, K/J will commence the Design Phase as outlined below. The fee to perform Task 2 is $61,758. Task 3: Forcemain Replacement Design Subtask 3 -1: 50% Contract Documents Kennedy /Jenks and our sub - consultant, Linscott Law & Greenspan Engineers (LLG), will prepare 50% level design plans and construction specifications for the construction of the new forcemain. Based on the B Street / 2nd Street / A Street / N. Coast Highway 101 alignment assumed for the purposes of this proposal, K/J anticipates the following sheets (note: the following sheet count assumes no special trenching, utility relocation, or hazardous waste removal will be required): (1) Title, Vicinity, and Location Map(s) (2) Abbreviations and Symbols (3) Site Plan and Details (4) Force main Plan and Profile (1 of 3) (5) Force main Plan and Profile (2 of 3) (6) Force main Plan and Profile (3 of 3) (7) Miscellaneous Details (1 of 2) Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 8 (8) Miscellaneous Details (2 of 2) (9) Traffic Control Design (1 of 4) (10) Traffic Control Design (2 of 4) (11) Traffic Control Design (3 of 4) (12) Traffic Control Design (4 of 4) The traffic control design sheets will be prepared by LLG, and will include all pertinent information. This includes reference to specific City of Encinitas and Caltrans standards, appropriate dimensioning of tapers, type of signs, flashing arrow boards, concrete barriers, temporary traffic signal operations, cones, barricades and parking restrictions. LLG assumes only City review of the traffic control design, and no Caltrans review, will be required. For the purposes of this proposal, LLG assumes that the following work tasks will not be required for the traffic control design: a Preparation of special written provisions. • Preparation of easement plans. Preparation of any as -built plans. • Inspection services of any kind. Preparation of capacity studies or level of service analysis. e Turning movement counts of any kind. Warrant studies of any kind. Preparation of signal timing plans. Specifications will be prepared utilizing the City of Encinitas format (Green Book based) and contract document forms. Kennedy /Jenks will review and update the preliminary construction cost estimate developed under Subtask 2 -5. Deliverables will include five (5) half -size (11"x17 ") sets of the 50% design plans, specifications, and updated construction cost estimate. Subtask 3 -2: 90% Contract Documents Kennedy /Jenks and LLG will incorporate the City's comments from the 50% Comment Review Meeting and prepare the 90% level design plans and construction specifications. Deliverables will include five (5) half -size (11 "x17 ") sets of the 90% design plans, specifications, and updated construction cost estimate. Subtask 3 -3: Final Contract Documents Kennedy /Jenks and LLG will incorporate the City's comments from the 90% Comment Review Meeting and prepare the Final Contract Documents for City review. This final review submittal will include five (5) full -size (24"x36 ") sets of the Final design plans, specifications, and updated Kennedy /Jenks Consultants Mr. Kipp Hefner, P.E. City of Encinitas 7 March 2005 Page 9 construction cost estimate. Upon acceptance by the City, Kennedy /Jenks will submit one set of stamped and signed full -size (24 "x36 ") mylar plans, along with one unbound hardcopy of the final specifications and final construction cost estimate. In addition, K/J will provide the City with one CD -ROM containing all final AutoCAD drawing files, specifications, and the construction cost estimate. The fee to perform Task 3 is $145,930. Please note that for the purposes of this proposal, K/J has excluded bidding assistance and construction services from the scope of work presented herein. Final contract documents will be provided 6 months after receipt of a notice to proceed. If a notice is issued in mid - March, final documents will be issued in mid - September 2005. This schedule should allow bidding and construction completion by June 2005, the same completion schedule date for the Moonlight Beach Pump Station Rehabilitation Project. We appreciate the opportunity to submit this proposal and look forward to working with you and other City staff on this assignment. Very truly yours, KENNEDY /JENKS CONSUL ANTS Matt A. Tebbetts, P.E. Principal Engineer Enclosure L IA I� v/ c O U N Y CD A� W d E N W d d LL N AO Q 0 a c U E a 4) C (Da v n 0) t C E 0) 0 0 0 o a E o (n CL a E O CL LL U J m O N O m O L N � X 0 o a O O. ga d y U r n c O 'U a' W O O C m _T 'y O) C E O Il z a E O (n Z O n y O CL 0 a` N b H N N O 0 0 N LL ca I Q N O O (D (D O) r (n (D M co O O r 00 co (n O O 0 C r In n co O M QI ( N M M (4 N N (n b9 M (n (R (y V N _ M N co H W 69 OC O di H09 r V7 (H (D Cl) H - 00 CO N H H r H (O V (O O O F. U H h H H O O O O O O O O O O O O H N 7 V N N O O O N LO m M O N 69 r H EA H N 7 p N (R u H C'4 O e0N W C4 m H O 60 00 (n H U '(D N N H rr 0) N N 00 0Y H n 6% w H O o (D N v O 00 0 m M r (n O v M OO v o (D Cl) r N O) 00 L1)- (D to IT- 00 (D >1 d u C y tu U wf M 0 (R N N H fA to 6. 0) Vs U`T O N y3 N (H H O H O) H ) c0 0 0C _ O U o Y U o Y 00 M 00 7 00 00 (n N 7 to ) QV N N N m (n U) 0 O O C O 7 V N V V N (M O E T5 c" a c D (D O O (O o °0 ' E w O •p n : : ❑ a U a: O O0 N O Q N W N O 00 N N u N O V N 00 7 N N V N N W 00 (D O N W V1 M OD N 02 u N C GN (y N V O 0 V) N N (D V r N QI 7 N (O % uuy(D N C CH y ui c U n co OO O O CO ?(9 () n C U H u co (p 0 M N 00 CO V O N M n C H U a> O O O F O (ten co h Y y co W p N M F y Y _ F� cu ' ° = o IT p y y y a y ed > c CL W d aci E aci E d E C y E V U U N V) p O c — C 1. lL T ? V D ❑ O ❑ ❑ E � e R a w m attu O y E Q W D N c c O C (o d y c m Q � U > E d ai o U E c R D U D O U U E G O c U O) t) (D Q N o O °rn n i N O y 0 (n O r N M ^ a r r r a N N N N fV LL M m M V� 'N N lC R N (0 (7 O f9 , r )US Y (O U) (0 (nU c7 Y F(nU) NU) Iu) Y U) U) N b H N N O 0 0 N LL ca I Q FOR STATE USE fl DGS REGISTRATION NO. PROPOSITION 40 CLEAN BEACH GRANT PROGRAM GRANT AGREEMENT BETWEEN THE STATE WATER RESOURCES CONTROL BOARD AND City of Encinitas Moonlight Beach Pump Station Renovation Project AGREEMENT NO. 02- 234 -550 -0 This Grant Agreement is made between the State of California acting by and through the State Water Resources Control Board, hereafter referred to as the "SWRCB ", and City of Encinitas, a city, hereafter referred to as the "Grantee ". WHEREAS: 1. The following provision(s) authorize the SWRCB to enter into this type of Grant Agreement: PRC §§ 5096.650, 30915 (Pr 40 Clean Beach) 2. The Grantee has applied for a grant'and has been determined by the SWRCB to be eligible for a grant pursuant to applicable State laws and regulations; and 3. The SWRCB, pursuant to the Division of Financial Assistance Preliminary Funding Commitment Item No., 2004 -37 approved on September 3, 2004 and SWRCB Delegation Resolution No. 2002 -0105 approved on May 16, 2002, has authorized grant funding for the Project hereafter described. NOW, THEREFORE, it is agreed as follows: 1. The Project generally consists of rehabilitation of the Moonlight Beach Pump Station, for the benefit of the Grantee. The Project Representatives during the term of this Agreement will be: State Water Resources Control Board Grantee:Cit of Encinitas Name: Christopher Stevens, Grant Manager Name: Peter Cota Robles, Project Director Address: 1001 "1" Street, 16 Floor Sacramento, CA 95814 Address: 505 So. Vulcan Avenue Encinitas, CA 92024 Phone:916- 341 -5698 Phone: 760 633 -2700 Fax: 916- 341 -5707 Fax: 760 633 -2627 e -mail: cstevens waterboards.ca. ov e -mail: cr ci.encinitas.ca.us Direct all inquiries to: State Water Resources Control Board Section /Unit: Division of Financial Assistance Attention. Laura Peters, Project Mana er Grantee: City of Encinitas Section/Unit: Engineering Department Attention: Leroy Bodas, Grant Contact Address: 1001 1 Street, 16 Floor, Sacramento, CA 95814 Address: 505 So. Vulcan Avenue Encinitas, CA 92024 Phone: 916 341 -5854 Phone: 760 633 -2770 Fax: 916 341 -5296 Fax : 760 633 -2818 e -mail: I eters waterboards.ca. ov e - mail:lbodas ci.encinitas.ca.us Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 2of16 Each party may change its Project Representative upon written notice to the other party. 2. Incorporation of Documents. This Agreement incorporates the following documents: 2.1 Exhibit A, Scope of Work; 2.2 Exhibit B, Invoicing, Budget Detail, and Reporting Provisions; 2.3 Exhibit C, SWRCB General Conditions; and 2.4 Exhibit D, Grant Program Terms and Conditions. 3. The Grantee accepts and agrees to comply with all terms, provisions, conditions, and commitments of this Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and commitments made by the Grantee in its application, accompanying documents, and communications filed in support of its request for grant funding. Grantee shall comply with and require its contractors and subcontractors to comply with all applicable laws, policies and regulations. 4. The term of the Agreement shall begin on January 1, 2003 and continue through project completion plus twenty -three (23) years unless otherwise terminated or amended as provided in the Agreement. HOWEVER, ALL WORK SHALL BE COMPLETED BY January 31, 2008. IN WITNESS THEREOF, the parties have executed this Agreement on the dates set forth below. By: Grantee Signature Grantee Typed /Printed Name Title and Date By: Esteban Almanza, Chief SWRCB, Division of Administrative Services Date Reviewed by: Office of Chief Counsel Date: Revised 11/15/04 2 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 3 of 16 EXHIBIT A — SCOPE OF WORK Quality Assurance Project Plan and Monitoring Plan 1.1 Grantee shall prepare and maintain a Quality Assurance Project Plan (QAPP) that is consistent with the QAPP for the Surface Water Ambient Monitoring Program (SWAMP). The QAPP must be approved by the SWRCB's Quality Assurance (QA) Officer prior to implementation of any sampling or monitoring activities. No monitoring may occur prior to QAPP approval. Any costs related to monitoring data collected prior to and not supported by the approved QAPP will not be reimbursed. 1.2 Grantee shall prepare and maintain a Monitoring Plan (MP) that describes the types of constituents to be monitored and the frequency /schedule for the monitoring activities. The MP shall be prepared in accordance with Exhibit D, No. 5 (d.), and be approved by the Project Manager prior to implementation of any sampling or monitoring activities. No monitoring may occur prior to MP approval. The Project Manager must approve any changes to the MP prior to implementation. Work To Be Performed by Grantee: This Grant will provide the funds to rehabilitate the Moonlight Beach Pump Station. 2.1 Project Design 2.1.1 Prepare draft pre- design report that will determine improvements required to minimize the number of spills from the pump station. The pre- design report will include an opinion of probable construction costs. 2.1.2 Prepare and submit a Final Moonlight Beach Pump Station Renovation Pre - Design Report to the SWRCB Project Manager. 2.1.3 Prepare construction documents for the construction of the pump station renovations identified in the Pre - design Report. Construction documents shall include construction drawings and specifications and shall be prepared so that a completely operational system can be constructed. Construction documents will also incorporate specific conditions identified in the Coastal Development Permit. 2.1.4 Submit the As- Advertised contract documents to SWRCB Project Manager. 2.1.5 Perform bid assistance and select Construction Contractor. 2.1.6 Provide a copy of bid summary and proof of advertising to the SWRCB Project Manager. 2.2 Project Implementation 2.2.1 Construct the Moonlight Beach Pump Station renovations and improvements per the construction documents. 2.2.2 Conduct photo documentation of the construction work at all phases and submit to the Project Manager. 2.2.3 Conduct a minimum of one (1) year of post construction monitoring to evaluate project effectiveness, in accordance with the approved monitoring and reporting plan. Monitoring results shall be included in the draft and final project reports. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 4 of 16 2.3 Reporting 2.3.1 Prepare and provide an annual progress summary by September 30, 2005 and September 30, 2006. The summary must be no more than two (2) pages, and may include pictures as appropriate. The summary shall include the following: A summary of the conditions the project is meant to alleviate, the project's objective, the scope of the project, and a description of the approach used to achieve the project's objective. A summary of the progress made to date, significant milestones achieved, and the current schedule of completing the project. An evaluation of the effectiveness of the project to date in preventing or reducing pollution and alleviating the project's original conditions. 2.3.2 Prepare a draft final report in accordance with Exhibit D, No. 6. In addition, include the following and submit to SWRCB's Project Manager for review and comment. a. An introduction section including a summary of the project's objective, the scope of the project, and a brief description of the approach and techniques used during the project. b. A list of submittals previously submitted as outlined in the Table of Submittals. C. Any additional information that is deemed appropriate by the SWRCB's Project Manager or Grantee. 2.3.3 Prepare a final report that addresses comments from the SWRCB's Project Manager. TABLE OF SUBMITTALS (Submittals to be delivered to Grant Manager to verify project progress.) Revised 11/15/04 DESCRIPTION DUE DATE Item EXHIBIT A — SCOPE OF WORK 1.0 QUALITY ASSURANCE PROJECT PLAN AND MONITORING PLAN - - 1.1 Quality Assurance Project Plan September 2005 1.2 Monitoring Plan September 2005 O BE PERFORMED - - esign - design Report FCopy October 2004 rtised Construction Documents May 2005 Bid Summary and Proof of Advertising June 2005 Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 5 of 16 Item DESCRIPTION E 2.2 Project Implementation 2.2.2 Photo Documentation of Construction 6 :November 2.3 Reporting 2.3.1 Annual Progress Summaries 005; 2006 2.3.2 Draft Project Report 007 Final Project Report December 2007 2.3.3 EXHIBIT B — INVOICING, BUDGET DETAIL AND REPORTING PROVISIONS 5.0 STANDARD REQUIREMENTS CERTIFICATION FORM (as needed) 6.1 Progress Reports by the twentieth (20`h) of the month following the end of the calendar quarter (March, June, September, and December) Quarterly 6.2 Expenditure /Invoice Projections Quarterly 6.3 Grant Summary Form Day 90 6.4 Natural Resource Projects Inventory project survey form Before final invoice EXHIBIT C — SWRCB GENERAL CONDITIONS # 6 Copy of final CEQA/NEPA documentation August 2004 # 22 Contract documentation & signed cover sheets for all permits 1) City Building Permit 2) City Grading Permit 3) Coastal Development Permit August 2004 EXHIBIT D — GRANT PROGRAM TERMS & CONDITIONS TMonitoring and Reporting Plan September 2005 # 5 Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 6 of 16 EXHIBIT B — INVOICING, BUDGET DETAIL AND REPORTING PROVISIONS 1. Invoicing 1.1 Invoices shall include the Agreement Number. The original invoice and two (2) copies shall be submitted to the SWRCB's Grant Manager on a quarterly basis consistent with the reporting schedule in Section 6.1 of this exhibit. The address for submittal is: Laura Peters, Project Manger SWRCB, Division of Financial Assistance 1001 1 Street, 16th Floor Sacramento, CA 95814 1.2 Payment of any invoice will be made only after receipt of a complete, adequately supported, properly documented and accurately addressed invoice or payment request and a "Request for Disbursement SWRCB Form 262. Invoices received by the SWRCB that are not consistent with the approved format will be cause for an invoice dispute. In the event of an invoice dispute, the SWRCB's Grant Manager will notify the Grantee by initiating an "Invoice Dispute Notification" form. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice or payment request to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. All invoices must be approved by the SWRCB's Grant Manager. 1.3 Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, rules, or regulations, or which may require any rebates to the Federal Government, or any loss of tax -free status on state bonds, pursuant to any Federal statute or regulation. 1.4 Notwithstanding any other provision of this Agreement, the Grantee agrees that the SWRCB may retain an amount equal to ten percent (10 %) of the grant amount specified in this Agreement until completion of the Project to the reasonable satisfaction of the SWRCB. Any retained amounts due to the Grantee will be promptly disbursed to the Grantee, without interest, upon completion of the Project. 1.5 The invoice shall contain the following information: 1.5.1 The word "INVOICE" and a sequential invoice number should appear in a prominent location at the top of the page(s); 1.5.2 Printed name of the Grantee; 1.5.3 Business address of the Grantee, including P.O. Box, City, State, and Zip Code; 1.5.4 The date of the invoice; 1.5.5 The number of the Agreement upon which the claim is based; and 1.5.6 An itemized account of the work for which the SWRCB is being billed; 1.5.6.1 The time period covered by the invoice, i.e., the term "from" and "to "; 1.5.6.2 A brief description of the work performed; 1.5.6.3 The method of computing the amount due. On cost reimbursable agreements, invoices must be itemized based on the categories specified in the Budget. The amount claimed for salaries /wages /consultant fees must also be explained; i.e., hours or days worked times the hourly or daily rate = the total amount claimed; 1.5.6.4 The total amount due; this should be in a prominent location in the lower right -hand portion of the last page and clearly distinguished from other figures or computations Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 7 of 16 appearing on the invoice; the total amount due shall include all costs incurred by the Grantee under the terms of this Agreement; and 1.5.7 Original signature and date (in ink) of Grantee or it's authorized representative. 1.5.8 Final invoice shall be clearly marked 'FINAL INVOICE" and submitted NO LATER THAN March 30, 2008. 2. Budget Contingency Clause The maximum amount to be encumbered under this Agreement for the 2004 -05 fiscal year ending June 30, 2005 shall not exceed eight hundred ninety -three thousand and five hundred dollars ($893,500). If the Budget Act of the current year and /or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of the SWRCB to make any payments under this Agreement. In this event, the State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Agreement. Nothing in this Agreement shall be construed to provide the Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Grantee to reflect the reduced amount. Revised 11/15/04 3. LINE ITEM BUDGET City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 8 of 16 PROP. 40 City Match Total Personnel Services (includes benefits @ 60 %) $ 23,000 $ 69,000 $ 92,000 Class Hours Wage /Hour Senior Engineer 160 Hours @ $175 /Hour Associate Engineer 400 Hours @ $115 /Hour Word Processor 240 Hours @ $75 /Hour 4. Budget Line Item Flexibility 4.1 Line Item Adjustment(s). Subject to the prior review and approval of the SWRCB's Grant Manager, adjustments between existing line item(s) may be used to defray allowable direct costs up to fifteen percent (15 %) of the Agreement total including any amendment(s) thereto. Line item adjustments in excess of fifteen percent (15 %) shall require a formal Agreement amendment. 4.2 Procedure to Request an Adjustment. Grantee may submit a request for an adjustment in writing to the SWRCB. Such adjustment may not increase or decrease the total grant amount allocated per fiscal year. The Grantee shall submit a copy of the original Agreement Budget sheet reflecting the requested changes. Changes shall be noted by striking the original amount(s) followed with revised change(s) in bold and underlined. Budget adjustments deleting a budget line item or adding a new budget line item requires a formal amendment and are not permissible under this provision. The SWRCB may also propose adjustments to the budget. 5. Standard Requirements Certification Form. Grantee shall provide to the SWRCB's Grant Manager a Standard Requirements Certification Form (to be provided by the SWRCB) certifying that QAPP /CEQA/NEPA/PERMIT documents have been received by the Grant Manager. Payment for activities that require a completed QAPP or CEQA/NEPA documents, or permits, shall not be made to Grantee until the certification form is received by the SWRCB's Grant Manager. 6. Reports 6.1 Grantee shall submit quarterly progress reports to the SWRCB's Grant Manager by the twentieth (20th) of the month following the end of the calendar quarter (March, June, September, and December). The progress reports shall describe activities undertaken and accomplishments during the quarter, milestones achieved, and any problems encountered in the performance of the work under this Agreement. Grantee shall document all contractor activities and expenditures in progress reports. Revised 11/15/04 $ 1,750 $ 5,250 $ 7,000 Operating Expenses Includes: photocopying, telephone, office supplies, travel Professional and Consultant Services $ 144,250 $ 432,750 $ 577,000 Construction (contract services) $ 724,500 $ 2,173,500 $ 2,898,000 Structural, Mechanical, Electrical, and Instrumentation Improvements to Pump Station $893,500 $2,680,500 $ 3,574,000 TnTAI 4. Budget Line Item Flexibility 4.1 Line Item Adjustment(s). Subject to the prior review and approval of the SWRCB's Grant Manager, adjustments between existing line item(s) may be used to defray allowable direct costs up to fifteen percent (15 %) of the Agreement total including any amendment(s) thereto. Line item adjustments in excess of fifteen percent (15 %) shall require a formal Agreement amendment. 4.2 Procedure to Request an Adjustment. Grantee may submit a request for an adjustment in writing to the SWRCB. Such adjustment may not increase or decrease the total grant amount allocated per fiscal year. The Grantee shall submit a copy of the original Agreement Budget sheet reflecting the requested changes. Changes shall be noted by striking the original amount(s) followed with revised change(s) in bold and underlined. Budget adjustments deleting a budget line item or adding a new budget line item requires a formal amendment and are not permissible under this provision. The SWRCB may also propose adjustments to the budget. 5. Standard Requirements Certification Form. Grantee shall provide to the SWRCB's Grant Manager a Standard Requirements Certification Form (to be provided by the SWRCB) certifying that QAPP /CEQA/NEPA/PERMIT documents have been received by the Grant Manager. Payment for activities that require a completed QAPP or CEQA/NEPA documents, or permits, shall not be made to Grantee until the certification form is received by the SWRCB's Grant Manager. 6. Reports 6.1 Grantee shall submit quarterly progress reports to the SWRCB's Grant Manager by the twentieth (20th) of the month following the end of the calendar quarter (March, June, September, and December). The progress reports shall describe activities undertaken and accomplishments during the quarter, milestones achieved, and any problems encountered in the performance of the work under this Agreement. Grantee shall document all contractor activities and expenditures in progress reports. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 9 of 16 6.2 Every three (3) months (quarterly) during the work performed under the Scope of Work of this Agreement, the Grantee shall develop and submit to their assigned SWRCB's Grant Manager an expenditure /invoice projection to enable funding to be available for payment of invoices. 6.3 Grantee shall complete a one (1) page Grant Summary Form within three (3) months of the Agreement execution http://www.swrcb.ca.gov nps/docs/consummary.doc. A hard copy shall be submitted to the Grant Manager and an electronic copy for posting on the SWRCB website. 6.4 At the completion of this project, the Grantee shall complete and submit electronically a Natural Resource Projects Inventory (NRPI) project survey form http: / /www ice ucdavis edu /nrpi forms /default.asp. A hard copy shall be submitted to the Project Manager prior to final payment. 6.5 The Grantee agrees to expeditiously provide, during work on the Project and throughout the term of this Agreement, such reports, data, information, and certifications as may be reasonably required by the SWRCB. 7. Payment of Project Costs. The Grantee agrees that it will provide for payment of its full share of Project costs and that all costs connected with the Project will be paid by the Grantee on a timely basis. 8. Audit Disallowances. The Grantee agrees it shall return any audit disallowances to the SWRCB. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 10 of 16 EXHIBIT C SWRCB GENERAL CONDITIONS 1. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties. 2. APPROVAL: The Grantee will not proceed with any work on the Project until authorized in writing by the SWRCB. 3. ASSIGNMENT: This grant is not assignable by the Grantee, either in whole or in part, without the consent of the SWRCB. 4. AUDIT: Grantee agrees that the awarding department, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for a possible audit for a minimum of twenty -three (23) years after final payment, unless a longer period of records retention is stipulated. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the State to audit records and interview staff in any contract related to performance of the Agreement. 5. BONDING: Where contractors are used, Grantee shall not authorize construction to begin until each such contractor has furnished a performance bond in favor of the Grantee in the following amounts: faithful performance (100 %) of contract value; labor and materials (100 %) of contract value. This requirement shall not apply to any contract for less than $20,000.00. 6. CEQA/NEPA: No work that is subject to the California Environmental Quality Act (CEQA) or National Environmental Policy Act (NEPA) may proceed under this Agreement until documents that satisfy the CEQA/NEPA process are received by the Grant Manager. 7. COMPLIANCE WITH LAW, REGULATIONS, ETC.: The Grantee agrees that it will, at all times, comply with and require its contractors and subcontractors to comply with all applicable federal and state laws, rules, guidelines, regulations, and requirements. Without limitation of the foregoing, the Grantee agrees that, to the extent applicable, the Grantee will comply with the provisions of the adopted environmental mitigation plan for the term of this Agreement. 8. COMPUTER SOFTWARE: The Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Agreement for the acquisition, operation or maintenance of computer software in violation of copyright laws. 9. CONTINUOUS USE OF PROJECT; LEASE OR DISPOSAL OF PROJECT: The Grantee agrees that, except as provided in the agreement, it will not abandon, substantially discontinue use of, lease, or dispose of the project or any significant part or portion thereof during the useful life of the project without prior written approval of the division. Such approval may be conditioned as determined to be appropriate by the division, including a condition requiring repayment of all or any portion of all remaining grant project funds covered by this agreement together with accrued interest and any penalty assessments which may be due. 10. DAMAGES FOR BREACH AFFECTING TAX EXEMPT STATUS: In the event that any breach of any of the provisions of this Agreement by the Grantee shall result in the loss of tax exempt status for any state bonds, or if such breach shall result in an obligation on the part of the State to reimburse the federal government by reason of any arbitrage profits, the Grantee shall immediately reimburse the State in an amount equal to any damages paid by or loss incurred by the State due to such breach. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 11 of 16 11. DISPUTES: Grantee shall continue with the responsibilities under this Agreement during any dispute. Any dispute arising under this Agreement which is not otherwise disposed of by agreement shall be decided by the Chief of the Division of Financial Assistance (Division), or his or her authorized representative. The decision shall be reduced to writing and a copy thereof furnished to the Grantee and to the SWRCB's Executive Director. The decision of the Division shall be final and conclusive unless, within thirty (30) calendar days after mailing of the Division decision to the Grantee, the Grantee mails or otherwise furnishes a written appeal of the decision to the SWRCB's Executive Director. The decision of the SWRCB's Executive Director shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal under this clause, the Grantee shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, the Grantee shall continue to fulfill and comply with all the terms, provisions, commitments, and requirements of this Agreement. This clause does not preclude consideration of legal questions, provided that nothing herein shall be construed to make final the decision of the SWRCB, or any official or representative thereof, on any question of law. 12. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: The Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this Agreement. The Grantee further agrees that it will maintain separate Project accounts in accordance with generally accepted accounting principles. 13. GOVERNING LAW: This grant is governed by and shall be interpreted in accordance with the laws of the State of California. 14. GRANT MODIFICATIONS: The SWRCB may, at any time, without notice to any sureties, by written order designated or indicated to be a "grant modification ", make any change in Exhibit A, for the work to be performed under this Agreement so long as the modified work is within the general scope of work called for by this Agreement, including but not limited to changes in the specifications or in the method, manner, or time of performance of work. If the Grantee intends to dispute the change, the Grantee must, within ten (10) days after receipt of a written "grant modification ", submit to the SWRCB a written statement setting forth the disagreement with the change. 15. INCOME RESTRICTIONS: The Grantee agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the Grantee under this Agreement shall be paid by the Grantee to the State, to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the State under this Agreement. 16. INDEPENDENT ACTOR: The Grantee, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers of employees or agents of the SWRCB. 17. INSPECTION: Throughout the term of this Agreement, the SWRCB shall have the right to inspect the project area to ascertain compliance with this Agreement. 18. INSURANCE: Throughout the term of this Agreement, the Grantee shall provide and maintain insurance against fire, vandalism and other loss, damage, or destruction of the facilities or structures constructed pursuant to this Agreement, if any. This insurance shall be issued by a company or companies admitted to transact business in the State of California. The insurance policy shall contain an endorsement specifying that the policy will not be cancelled or reduced in coverage without thirty (30) days' prior written notice to the SWRCB. In the event of any damage to or destruction of the Project or any larger system of which it is a part, the net proceeds of insurance shall be applied to the reconstruction, repair or replacement of the damaged or destroyed parts of the Project or its larger system. The Grantee shall begin such reconstruction, repair, or replacement as expeditiously as possible and shall pay out of such net proceeds all costs and expenses in connection with such reconstruction, repair or replacement so that the same shall be completed and the larger system shall be free of all claims and liens. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 12 of 16 19. NONDISCRIMINATION: During the performance of this Agreement, the Grantee and its contractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of sex, race, religion, color, national origin, ancestry, disability, sexual orientation, medical condition, marital status, age (over 40) or denial of family -care leave, medical -care leave, or pregnancy - disability leave. The Grantee and its contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment. 20. NOTICE: The Grantee shall promptly notify the SWRCB of events or proposed changes that could affect the scope, budget, or work performed under this Agreement. The Grantee agrees that no substantial change in the scope of the Project will be undertaken until written notice of the proposed change has been provided to the SWRCB, and the SWRCB has given written approval for such change. The Grantee shall notify the SWRCB at least ten (10) working days prior to any public or media event publicizing the accomplishments and /or results of this Agreement and provide the opportunity for attendance and participation by SWRCB's representatives. The Grantee shall promptly notify the SWRCB in writing of completion of work on the Project. The Grantee shall promptly notify the SWRCB in writing of any cessation of all major construction work on the Project where such cessation of work is expected to or does extend for a period of thirty (30) days or more and of any circumstance, combination of circumstances, or condition, which is expected to or does delay completion of construction for a period of 90 days or more beyond the estimated date of completion of construction previously provided. 21. OPERATIONS & MAINTENANCE: The Grantee shall maintain and operate the facility and structures constructed or improved as part of the project throughout the term of this Agreement, consistent with the purposes for which this Grant was made. The Grantee assumes all operations and maintenance costs of the facilities and structures; the SWRCB shall not be liable for any cost of such maintenance, management or operation. The Grantee may be excused from operations and maintenance only upon the written approval of the Grant Manager. For purposes of this Agreement, "operation costs" include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses. "Maintenance costs" include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets and basic structures, and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. 22. PERMITS, CONTRACTING, WAIVER, REMEDIES AND DEBARMENT: The Grantee shall procure all permits and licenses necessary to accomplish the work contemplated in this Agreement, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. Any contractors, outside associates, or consultants required by the Grantee in connection with the services covered by this Agreement shall be limited to such individuals or firms as were specifically identified and agreed to during negotiations for this Agreement, or as are specifically authorized by the SWRCB's Grant Manager during the performance of this Agreement. Any substitutions in, or additions to, such contractors, associates, or consultants, shall be subject to the prior written approval of the SWRCB's Grant Manager. Any waiver of rights with respect to a default or other matter arising under the Agreement at any time by either party shall not be considered a waiver of rights with respect to any other default or matter. Any rights and remedies of the State provided for in this Agreement are in addition to any other rights and remedies provided by law. The Grantee shall not contract with any party who is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension". The Grantee shall not contract with any individual or organization on USEPA's List of Violating Facilities. (40 CFR, Part 31.35, Gov. Code 4477) The Grantee certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or grantee; b. Have not within a three -year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 13 of 16 transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and d. Have not within a three -year period preceding this application /proposal had one or more public transactions (federal, state or local) terminated for cause or default. 23. PREVAILING WAGES AND LABOR COMPLIANCE: If applicable, the Grantee agrees to be bound by all the provisions of State Labor Code Section 1771 regarding prevailing wages. If applicable, the Grantee shall monitor all agreements subject to reimbursement from this Agreement to assure that the prevailing wage provisions of State Labor Code Section 1771 are being met. The Grantee agrees to fulfill its responsibilities under Section 1771.8 of the Labor Code, where applicable. 24. PROFESSIONALS: The Grantee agrees that only licensed professionals will be used to perform services under this Agreement where such services are called for. 25. RECORDS: Without limitation of the requirement to maintain Project accounts in accordance with generally accepted accounting principles, the Grantee agrees to: a. Establish an official file for the Project which shall adequately document all significant actions relative to the Project; b. Establish separate accounts which will adequately and accurately depict all amounts received and expended on this Project, including all grant funds received under this Agreement; c. Establish separate accounts which will adequately depict all income received which is attributable to the Project, especially including any income attributable to grant funds disbursed under this Agreement; d. Establish an accounting system which will adequately depict final total costs of the Project, including both direct and indirect costs; e. Establish such accounts and maintain such records as may be necessary for the state to fulfill federal reporting requirements, including any and all reporting requirements under federal tax statutes or regulations; and f. If Force Account is used by the Grantee for any phase of the Project, establish an account that documents all employee hours, and associated tasks charged to the Project per employee. 26. RIGHTS IN DATA: The Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work produced in the performance of this Agreement shall be in the public domain. The Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Agreement, subject to appropriate acknowledgement of credit to the SWRCB for financial support. The Grantee shall not utilize the materials for any profit- making venture or sell or grant rights to a third party who intends to do so. 27. STATE REVIEWS AND INDEMNIFICATION: The parties agree that review or approval of Project applications, documents, permits, plans and specifications or other Project information by the SWRCB is for administrative purposes only and does not relieve the Grantee of its responsibility to properly plan, design, construct, operate, maintain, implement, or otherwise carry out the Project. To the extent permitted by law, the Grantee agrees to indemnify, defend and hold harmless the SWRCB and the State against any loss or liability arising out of any claim or action brought against the SWRCB and /or the State from and against any and all losses, claims, damages, liabilities or expenses, of every conceivable kind, character and nature whatsoever arising out of, resulting from, or in any way connected with (1) the Project or the conditions, occupancy, use, possession, -conduct or management of, work done in or about, or the planning, design, acquisition, installation or construction, of the Project or any part thereof; (2) the carrying out of any of the transactions contemplated by this Agreement or any related document; (3) any violation of any applicable law, Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 14 of 16 rule or regulation, any environmental law (including, without limitation, the Federal Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the California Hazardous Substance Account Act, the Federal Water Pollution Control Act, the Clean Air Act, the California Hazardous Waste Control Law and California Water Code Section 13304, and any successors to said laws), rule or regulation or the release of any toxic substance on or near the System; or (4) any untrue statement or alleged untrue statement of any material fact or omission or alleged omission to state a material fact necessary to make the statements required to be stated therein, in light of the circumstances under which they were made, not misleading with respect to any information provided by the Grantee for use in any disclosure document utilized in connection with any of the transactions contemplated by this Agreement. To the fullest extent permitted by law, the Grantee agrees to pay and discharge any judgment or award entered or made against the SWRCB and /or the State with respect to any such claim or action, and any settlement, compromise or other voluntary resolution. The provisions of this section shall survive the term of this Agreement. 28. SUPPLEMENTAL ENVIRONMENTAL PROJECTS: Grant Funds shall not be used for supplemental environmental projects required by Regional Boards. 29. SWRCB ACTION, COSTS, AND ATTORNEY FEES: The Grantee agrees that any remedy provided in this Agreement is in addition to and not in derogation of any other legal or equitable remedy available to the SWRCB as a result of breach of this Agreement by the Grantee, whether such breach occurs before or after completion of the Project, and exercise of any remedy provided by this Agreement by the SWRCB shall not preclude the SWRCB from pursuing any legal remedy or right which would otherwise be available. In the event of litigation between the parties hereto arising from this Agreement, it is agreed that the prevailing party shall be entitled to such reasonable costs and /or attorney fees as may be ordered by the court entertaining such litigation. 30. TERMINATION, IMMEDIATE REPAYMENT, INTEREST: This Grant Agreement may be terminated by written notice at any of this Grant Agreement time prior to completion of the Project, at the option of the SWRCB, upon violation by the Grantee of any material provision after such violation has been called to the attention of the Grantee and after failure of the Grantee to bring itself into compliance with the provisions of this Agreement within a reasonable time as established by the SWRCB. In the event of such termination, the Grantee agrees, upon demand, to immediately repay to the SWRCB an amount equal to the amount of grant funds disbursed to the Grantee prior to such termination. In the event of termination, interest shall accrue on all amounts due at the highest legal rate of interest from the date that notice of termination is mailed to the Grantee to the date of full repayment by the Grantee. 31. TIMELINESS: Time is of the essence in this Agreement. The Grantee shall proceed with and complete the Project in an expeditious manner. 32. TRAVEL AND PER DIEM: Any reimbursement for necessary travel and per diem shall be at rates not to exceed those amounts paid to the State's represented employees under collective bargaining Agreements currently in effect. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the SWRCB. 33. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement shall continue to have full force and effect and shall not be affected thereby. 34. USEFUL LIFE OF PROJECT: For the purpose of this Agreement, the useful life of any constructed portions of this Project begins upon completion of construction and continues until fifty (50) years thereafter for pipelines and structures and twenty (20) years for all else. 35. VENUE: The SWRCB and the Grantee hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 15 of 16 States District Court in and for the Eastern District of California. The Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement. 36. WITHHOLDING OF GRANT DISBURSEMENTS: The SWRCB may withhold all or any portion of the grant funds provided for by this Agreement in the event that the Grantee has materially. violated, or threatens to materially violate, any term, provision, condition, or commitment of this Agreement; or the Grantee fails to maintain reasonable progress toward completion of the Project. Revised 11/15/04 City of Encinitas SWRCB Grant Agreement No. 02- 234 -550 -0 Page 16 of 16 EXHIBIT D Grant Program Terms & Conditions 1. The Grantee certifies that it is one of the following: a city, county, city and county, district, the state or any agency or department thereof, an applicant eligible for technical assistance under section 319 of the federal Clean Water Act (33 U.S.C. § 1329) or for grants under section 320 of the federal Clean Water Act (33 U.S.C. § 1330), or a 501(c)(3) nonprofit organization. 2. This Grantee hereby warrants and represents that this Project is capable of contributing to sustained, long- term water quality or environmental restoration or protection benefits for a period of 20 years. 3. The Grantee certifies that this project is intended to address the causes of degradation, rather than symptoms. 4. This project is consistent with water quality and resource protection plans prepared, implemented, or adopted by the SWRCB, the applicable Regional Water Quality Control Board, and the State Coastal Conservancy. 5. Notwithstanding Exhibit A, the Grantee shall submit a monitoring and reporting plan that will do all of the following: a. identifies the nonpoint source or sources of pollution to be prevented or reduced by project b. describes the baseline water quality or quality of the environment to be addressed c. describes the manner that project will prevent or reduce pollution and demonstrate desired environmental results d. describes the monitoring program, including, but not limited to, the methodology, and the frequency and duration of monitoring. 6. Notwithstanding Exhibit A, upon completion of the project, the Grantee shall submit a report to the SWRCB that summarizes the completed activities and indicates whether the purposes of the project have been met. The report shall include information collected by the recipient in accordance with the project monitoring and reporting plan, including a determination of the effectiveness of the project in preventing or reducing pollution, and the results of the monitoring program. 7. The Grantee certifies that if a recovery plan for coho salmon, steelhead trout, or other threatened or endangered aquatic species exists, this project is consistent with such a plan and, if feasible, implements actions in such a plan. Revised 11/15/04 Figure 4 -6 Basis for Design North and East Elevations of New Pump Station Building P I�QZ•y 26 Moonlight Beach 51'5 F're- uesign March 2004 Basis for Des r 4y , IL 4Yi`� 27 Moonlight Beach SPS Pre - Design MIN March 2004 16* L-J' . ... ........ . LU LU cc u 0 u-I cr cn CD LU LLJ LLJ LU 0 z yj <- z w LL Umj ` ' 11 1 ` > C.) z 0 LU -i 77 :q mz1 Ix OZ LLJ Z 0, 0 Ot al C3 , Cot uj Ln x0oll (40 vi to JU 39 LLI (D > LL X a UA I 1 1 x 'K U) Lu a 77 :q mz1 Ix OZ LLJ Z 0, 0 Ot al C3 , Cot (D co x0oll (40 vi JU 39 LLI (D > LL X a UA I 1 1 x C -4 CD 0 rA o 4) C-4 LU Q'\ t; CLUC z Lu Z Z UJ cc 0, 0 c 0 1323� L W cu", LLJ uj Z z Z pp—kll� OZ cc Ul IL (40 vi JU 39 LLI LL a UA 'K U) Lu a j < 0 CC C�70Z Z ILZ- O o o p W co 0 LU Q'\ t; CLUC z Lu Z Z UJ cc 0, 0 c 0 1323� L W cu", LLJ uj Z z Z pp—kll� Appendix C Notice of Completion State of California Office of Planning and Research 1400 Tenth Street, Room 121 Sacramento, CA 95814 Moonlight Beach Sewer Pump Station Rehabilitation Project Title Southeast Corner of Third Street and "B" Street Project Location - Specific City of Encinitas San Diego County Project Location - City Project Location - County Description of Nature, Purpose, and Beneficiaries of Project: Proposed improvements and upgrades to an existing sewer pump station to provide emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, surge control, ventilation, pump station access, odor control, bathroom, noise control, containment building, and landscaping. City of Encinitas Lead Agency ing Services Division City of Encinitas, 505 South Vulcan Avenue, Encinitas, California 92024 Address Where Copy of ND/EIR is Available 06 April 2004 to 06 May 2004 Review Period Leroy Bodas Contact Person 760.633.2770 Area Code/Phone/Extension Revised March 1986 Appendix C - I of 3 TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE l% r C� c_ SEND TO FAX #: (5/( )3-�;3--j'(-'/e-NO.OFPAGES:----- TO: (--+N v i2- R i N !\ OF: � ADDRESS: FROM: �—A /Li PHONE: (760) 633 - -2- 7 7 �) ❑ Call ASAP ❑ Review & Call ❑ Review & Return ❑ F.Y.I. ❑ Please Handle ❑ Per Our Conversation ❑ Please Reply by COMMENTS: Form A Notice of Completion & Environmental Document Transmittal Mail to: State Clearinghouse, PO Box 3044, Sacramento, CA 95812 -3044 916/445 -0613 1 SCH # Project Title: + T%UV�44T' JBCAcN �R.. uMlo 5TA -50N ��QE- �tA�II.�T�}TIO�V Lead Agency: C.In j C rFr £NCEN � Ti 14S Contact Person: 46j?W �O�14S Mailing Address: S0� SOL±Tt`� Vu�� /+UF— Phone: -760 �p Z�� City: ENGINI -rAS Zip: 190Z 4 County: »1a2,cp — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Project Location: County: S R}N -tx 4EG0 City/Nearest Community: E tVG4N IT7*5 Cross Streets: "-1 * Ht t:.TJ $"f Q ST Zip Code: OP- Total Acres: Assessor's Parcel No. Section: /t!p Twp. / 3 5 Range: � W Base: �- Within 2 Miles: State Hwy #: .S Waterways: 1P4C,(�ICr 0--EAA-) ❑ Hazardous Waste: Airports: Railways: /V `'r*r,> Schools: — — — — — — — — — Document Type: — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — CEQA: ❑ NOP ❑ Supplement/Subsequent EIR NEPA: ❑ NOI Other: ❑ Joint Document ❑ Early Cons (Prior SCH No.) ❑ EA ❑ Final Document [�eg Dec ❑ Other ❑ Draft EIS ❑ Other ❑ Draft EIR — — — — — — — — — — — — — — — — — — — ❑ FONSI — — — — — — — — — — — — — — — — — Local Action Type: — — — — — ❑ General Plan Update ❑ Specific Plan ❑ Rezone ❑ Annexation ❑ General Plan Amendment ❑ Master Plan ❑ Prezone ❑ Redevelopment ❑ General Plan Element ❑ Planned Unit Development ❑ Use Permit Fee0astal Permit ❑ Community Plan ❑ Site Plan ❑ Land Division (Subdivision, etc.) ❑ Other Development Type: ❑ Residential: Units ❑ Office: Sqft. ❑ Commercial: Sq.ft. ❑ Industrial: Sgft. ❑ Educational ❑ Recreational Acres Type MGL Acres Employees Acres Employees Acres Employees ❑ Water Facilities: Type MGL ❑ Transportation: Type ❑ Mining: Mineral wer: Type Watts a st,Treatment: Type �� -PUMP ❑ Hazardous Waste: Type ❑ Other: — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Funding (approx.): Federal $ State $ 8 00 COO Total $ ----------------------------------- - - - - -- Project Issues Discussed in Document: [!- AestheticNisual ❑ Agricultural Land &'Air Quality &► ',rcheological/Historical Rastal Zone ainage /Absorption ❑ Economic /Jobs ❑ Fiscal &' hood Plain/Flooding ❑ Forest Land/Fire Hazard [ eologic /Seismic ❑ Minerals Fk<ise ❑ Population/Housing Balance Rfublic Services /Facilities 2.1�ecreation/Parks ❑ Schools/Universities ❑ Septic Systems [i'Sewer Capacity oil Erosion/Compaction/Grading ❑ Solid Waste ❑ TT ic/Hazardous �E�rT ffic /Circulation getation ['Water Quality ❑ Water Supply /Groundwater F±rWedand/Riparian [i- Wildlife �rowth Inducing 41' nduse cumulative Effects ❑ Other — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Present Land UseMoning/General Plan Designation: Pub -.Si Arn o N/ S P 2/ ce -O S- P K- ----------------------------------------- Project Description: PeAPbSE' t f'i P1EbJE E4) Tg }Nt:% UW>R+4breS -M <}N EXISTING SEWCOL I0I.S►'t'110 �TATtDN -7 o tOko U I � EM E�EAJck' S-PeAc6E , t.!'t't U ty Rou'r(A b, January 2004 ul�T � Cl., uPlot'h1 S, PUMP eeC.TWAJ 41, >D 0Pe&4'rG0N � Ei.�a� -IGihL 23 Eqt, 1pn�ENr vc�+c�raENr 5we.�� cmA-rroao(. , Q,9A r/tA -M4, RccE55le oL��, eo�•rrleoc... , �4T�- {e�av� � fUO15E CQvv-neocr � Co�vrR�ti�,�r- � vt.�,�t,�6� Reviewing Agencies Che .:list Resources Agency Boating & Waterways Coastal Commission Coastal Conservancy Colorado River Board Conservation Fish & Game Forestry & Fire Protection Office of Historic Preservation Parks & Recreation Reclamation Board S.F. Bay Conservation & Development Commission Water Resources (DWR) Business, Transportation & Housing Aeronautics California Highway Patrol CALTRANS District # Department of Transportation Planning (headquarters) Housing & Community Development Food & Agriculture Health & Welfare Health Services Form A, continued KEY S = Document sent by lead agency X = Document sent by SCH ✓ = Suggested distribution Environmental Protection Agency Air Resources Board California Waste Management Board ✓ SWRCB: Clean Water Grants SWRCB: Delta Unit SWRCB: Water Quality SWRCB: Water Rights ✓ Regional WQCB #� Youth & Adult Corrections Corrections Independent Commissions & Offices Energy Commission Native American Heritage Commission Public Utilities Commission Santa Monica Mountains Conservancy State Lands Commission Tahoe Regional Planning Agency State & Consumer Services Other General Services OLA (Schools) Public Review Period (to be filled in by lead agency) Starting Date 4pr- -, 2-00 Ending Date 0(n MAY 2,OO4 _. � _ Signature �� - Date ------- ",- L --- -- ----------------- -- - - - - -- Lead Agency (Complete if applicable): Consulting Firm: Address: City /State /Zip: Contact: Phone:( ) Applicant: Address: City /State /Zip: Phone: ( ) For SCH Use Only: Date Received at SCH Date Review Starts Date to Agencies Date to SCH Clearance Date Notes: TRANSMITTAL FORM City of Encinitas FAX 760/633-2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024-3633 760/633-2770 DATE Z� 11 4 11 'U' o SEND TO FAX#: ( �/'& I -.31 -�5c-_ / e NO. OF PAGES:_3 TO: OF: DTPvTc- ADDRESS: FROM: q E- N �Y - PHONE: (760)633-Z.725--- ❑ Call ASAP ❑ Review& Call F-1 Review & Return ❑ F.Y.I. ❑ Please Handle 1:1 Per Our Conversation 1:1 Please Reply by COMMENTS: ILE (s F C' N city f Encinitas April 6, 2004 State Clearinghouse Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 121 Sacramento, Calif. 95812 -3044 Re: Moonlight Beach Sewer Pump Station Rehabilitation Dear Sirs: Enclosed please find 15 copies of the draft Mitigated Negative Declaration along with the Initial Study for the subject project, prepared in accordance with the California Environmental Quality Act (CEQA) and the City guidelines for implementing CEQA. This letter initiates the review process of the City's proposed Mitigated Negative Declaration and Initial Study. Any comments you may wish to make should be forwarded to the offices of the City of Encinitas Engineering Department, attention Kipp Hefner, within 30 days of receipt of this material. Should you have any questions feel free to contact me at (760)633 -2775. Since. I Y, Kip4fner Associate Civil E41neer cc: Leroy Bodas Tom Curriden gc6554 TEL -60 -633 -2600 / FA; !60- 633 -?6 505 S. Vulcan Avenue, Enci!aias, California 9202-i-56-3 TDD 760-633-22700) � recycled paper Moonlight Beach Sewer Pump Station Citizen Participation Plan Case # 04 -084 CASE # 04 -084 Proiect Description The City of Encinitas proposes the following improvements to the Moonlight Beach Sewer Pump Station located at the southeast corner of B Street and Third Street in the Downtown Encinitas Specific Plan (SP -2) Zone: • Addition of a 24,000 cubic foot emergency storage reservoir. • Relocation of existing 18 inch gravity sewer to make room for emergency storage reservoir. • Wet Well upgrades. • Pump upgrades to include new variable speed pumps. • New building constructed above grade to house new Telemetry system and electrical control panels. All electrical equipment will be relocated to above the 100 -year flood level in Cottonwood Creek. • Improved surge control. • Odor Control upgrades through advanced technologies such as activated carbon, chemical scrubbers, and biofilters. • Noise Abatement upgrades. An Initial Study and Negative Declaration will be the environmental document prepared. This document will satisfy the requirements for the California Environmental Quality Act (CEQA). The City of Encinitas will act as the lead agency for the CEQA document. Furthermore, a local Coastal Development Permit will be obtained for the project. The project site is on State Parks property with Cottonwood Creek adjacent to it to the south, Moonlight Beach just to the west of the project site, residential properties located to the north of the project site, and Highway 101 located just to the east of the project site. The adjacent properties to the south, west and east of the project site are zoned SP -2 (Downtown Encinitas Specific Plan), and the properties to the north are zoned R11 (Residential 11), R15 (Residential 15), and SP -2 (Downtown Encinitas Specific Plan). Interested /Affected Parties There are several residences and businesses within the area of effect for these improvements. All affected properties (36 total) are illustrated on the attached parcel map. A site plan is also included as part of this package. Notifying Methods The public will be notified by mail (see "Neighborhood Meeting Letter ") as well as on the City of Encinitas' web site. The public will be invited to the Neighborhood Meeting scheduled for April 27"' from 6pm -7pm. There will be an opportunity to comment at this meeting. Schedule The schedule for the Citizen Participation Plan is as follows: Submit CPP to Planning staff for approval April 5, 2004 Hold Citizen Participation Meeting April 27, 2004 Submit final written report April 30, 2004 The City of Encinitas would like to invite you to a Neighborhood Meeting to discuss proposed improvements for the Moonlight Beach Sewer Pump Station located at the southeast corner of B Street and Third Street in the Downtown Encinitas Specific Plan (SP -2) Zone. Proposed improvements include the following: • Addition of a 24,000 cubic foot emergency storage reservoir. • Relocation of existing 18 inch gravity sewer to make room for emergency storage reservoir. • Wet Well upgrades. • Pump upgrades to include new variable speed pumps. • New building constructed above grade to house new Telemetry system and electrical control panels. All electrical equipment will be relocated to above the 100 -year flood level in Cottonwood Creek. • Improved surge control. • Odor Control upgrades through advanced technologies such as activated carbon, chemical scrubbers, and biofilters. • Noise Abatement upgrades. An Initial Study and Negative Declaration will be the environmental document prepared. This document will satisfy the requirements for the California Environmental Quality Act (CEQA). The City of Encinitas will act as the lead agency for the CEQA document. Furthermore, a local Coastal Development Permit will be obtained for the project. The project site is on State Parks property with Cottonwood Creek adjacent to it to the south, Moonlight Beach just to the west of the project site, residential properties located to the north of the project site, and Highway 101 located just to the east of the project site. The adjacent properties to the south, west and east of the project site are zoned SP -2 (Downtown Encinitas Specific Plan), and the properties to the north are zoned RI I (Residential 11), R15 (Residential 15), and SP -2 (Downtown Encinitas Specific Plan). We are looking forward to meeting you and discussing any concerns or questions you may have regarding the proposed project. If you can't attend the meeting, or if you have any questions before then, please feel free to contact Kipp Hefner at (760)633 -2775. The Neighborhood Meeting will be held on: TUESDAY, APRIL 27, 2004 6:00 PM — 7:00 PM AT THE CITY OF ENCINITAS- POINSETTIA ROOM 505 SOUTH VULCAN AVENUE ENCINITAS, CALIF. 92024 *This notice being sent to you in fulfillment of the City of Encinitas Citizen Participation Program requirements (E.M.C. 23.06). This outreach effort to our neighbors is necessary because an application for development will be filed with the City of Encinitas Planning and Building Department. Questions about this notice and the proposed development should be directed to the contact information above. Questions regarding the Citizen Participation Program should be directed to the Planning & Building Department at (760)633 -2710. I certify that: The "Public Notice Package" submitted herewith the City of Encinitas Citizen Participation Program and Public Notice Package Form is accurate and complete according to my instructions contained therein. I understand that I am responsible for the accuracy and completeness of these notification materials and acknowledge that any errors and/or omissions may invalidate any Citizen Participation Program activities, notice of public review, or public hearing conducted in reliance of these materials. Any such noticing defect may result in re- noticing and/or rehearing causing additional cost or delay to my project. SIGNATURE: PRINT NAME: CASE NUMBER: LOCATION: SOUTHEAST CORNER OF THIRD STREET AND B STREET The City of Encinitas would like to invite you to a Neighborhood Meeting to discuss proposed improvements for the Moonlight Beach Sewer Pump Station located at the southeast corner of B Street and Third Street in the Downtown Encinitas Specific Plan (SP -2) Zone. Proposed improvements include the following: • Addition of a 24,000 cubic foot emergency storage reservoir. • Relocation of existing 18 inch gravity sewer to make room for emergency storage reservoir. • Wet Well upgrades. • Pump upgrades to include new variable speed pumps. • New building constructed above grade to house new Telemetry system and electrical control panels. All electrical equipment will be relocated to above the 100 -year flood level in Cottonwood Creek. • Improved surge control. • Odor Control upgrades through advanced technologies such as activated carbon, chemical scrubbers, and biofilters. • Noise Abatement upgrades. An Initial Study and Negative Declaration will be the environmental document prepared. This document will satisfy the requirements for the California Environmental Quality Act (CEQA). The City of Encinitas will act as the lead agency for the CEQA document. Furthermore, a local Coastal Development Permit will be obtained for the project. The project site is on State Parks property with Cottonwood Creek adjacent to it to the south, Moonlight Beach just to the west of the project site, residential properties located to the north of the project site, and Highway 101 located just to the east of the project site. The adjacent properties to the south, west and east of the project site are zoned SP -2 (Downtown Encinitas Specific Plan), and the properties to the north are zoned R11 (Residential 11), R15 (Residential 15), and SP -2 (Downtown Encinitas Specific Plan). We are looking forward to meeting you and discussing any concerns or questions you may have regarding the proposed project. If you can't attend the meeting, or if you have any questions before then, please feel free to contact Kipp Hefner at (760)633 -2775. The Neighborhood Meeting will be held on: TUESDAY, APRIL 27, 2004 6:00 PM — 7:00 PM AT THE CITY OF ENCINITAS- POINSETTIA ROOM 505 SOUTH VULCAN AVENUE ENCINITAS, CALIF. 92024 *This notice being sent to you in fulfillment of the City of Encinitas Citizen Participation Program requirements (E.M.C. 23.06). This outreach effort to our neighbors is necessary because an application for development will be filed with the City of Encinitas Planning and Building Department. Questions about this notice and the proposed development should be directed to the contact information above. Questions regarding the Citizen Participation Program should be directed to the Planning & Building Department at (760)633 -2710. COMMENTS PROJECT MEETING: Moonlight Beach Sewer Pump Station Project Poinsettia Room 505 S. Vulcan Avenue Encinitas, Calif. 92024 (760)633 -2775 April 27, 2004 6:00pm- 00p NAME: TVA �'- oNwoc (� �Uc�Serw'cp�V ADDRESS: v 7 C0% -g PHONE NUMBER: -7 (, o -- 4 3 & — 2 63 Z - rnnan�r�ivmc. plants o f Gottovi.x�oor� Greek. OUR NATIVE PLANTS Wetland Community TREES: Populus fremontii (Cottonwood) Salsx laevigata (Red willow) Salix lasiolepis (Arroyo willow) SHRUBS: Bacchwis salicifolia (Mulefat) HERBACEOUS PERENNIALS: Artemisia douglasiana (Mugwort) Distichlis spicata var. spicata (Saltgrass) Juncus acutus ssp. leopoldii (Southwestern spiny rush) Juncus effusus var pacificus {Pacific rush) Juncus mexicanus (Mexican rush) Scirpus robustus (Praire bulrush) Typha latifolia (Cattail) ANNUALS: Juncus bufonius var. bufonius (Common toad rush) Natives not indigenous to the site: Cupressus macrocarpa (Monterey cypress) Pinus torreyana (Torrey pine) *Additions to the Cottonwood Creek flora as a result of transplanting from local sites scheduled for development Coastal Sage Scrub Plant Community SHRUBS: Artemisia californica (California sagebrush) Ceanothus verrucosus (Wart- stemmed ceanothus)* Ceanothus tomentosus (Ramona lilac)* Isomeris arborea (Bladderpod) Eriogonum fasciculatum (Flat top buckwheat) Isocoma menziesii (Goldenbush) Hazardia squarrosa (Sawtooth goldenbush)* Heteromeles arbutifolia (Toyon, Christmasberry) Lycium californicum (CA desert thorn) Malosma laurina (Laurel sumac) Mimulus aurantiacus (Monkeyflower)* Rhamnus crocea (Redberry) Rhus integri, folia (Lemonade berry) Salvia melba (Black sage)* Yucca schidigera (Mohave yucca)* HERBACEOUS PERENNIALS: Antirrhinum nuttallianum (Nuttall's snapdragon) Ambrosia psilostachya var. califfirnica (Western ragweed) Cardionema ramosissimum (Sandmat)* Corethrogyne filaginifolia var. filaginifolia (De1Mar SandAster)* Dudleya lanceolata (Coastal dudleya) Dudleya eduh5 (Lady's fingers) Edophyllum confertifYorum var. confer. (Golden yarrow)* Gnaphalium bicolor (Bicolor Everlasting) Helianthemum scoparium (Rush rose)* Lotus scoparius (Deerweed) Marah macrocarpa (Manroot) Mirabilis californica (Coastal FourO'Clock) Nassella lepida (Needle grass)* Oenothera elata (Evening primrose) Opuntia prolifera (Coastal cholla) Polypodium californicum (CA polypody fern) Sisyrinchium bellum (Ca blue -eyed grass)* Stipa coronata (Giant stipa) Solanum paruhii (Nightshade)* ANNUALS: Eschscholzia californica (CA poppy) Lepidium lasiocarpum var. lasiocarpum (Sand peppergrass) Plant list compiled by Gil Voss and Jesse Giessow over COMMENTS PROJECT MEETING: Moonlight Beach Sewer Pump Station Project Poinsettia Room 505 S. Vulcan Avenue Encinitas, Calif. 92024 (760)633 -2775 April 27, 2004 J 6:00pm- 8:00pm NAME: I'� �/� Uv�Sx/ /e WS XG i ADDRESS: Z 03 PHONE NUMBER: 7 6o - 1136 5 �ai COMMENTS: 1 Ll-x-� �7 2 1-",4- � r' U14%Gl2 c'� -S / 7a / Moonlight Beach Sewer Pump Station Citizen Participation Plan Case # 04 -084 Report of Citizen's Meeting on April 27, 2004 A Citizen's Participation Meeting was held on Tuesday, April 27, 2004 in the Poinsettia Room at the City of Encinitas City Hall located at 505 S. Vulcan Ave. 55 invitations were mailed out for this meeting with only 3 people attending (see attachment). Two exhibits were on display to show the proposed improvements. Furthermore, there was a fact sheet and comment sheet that was passed out during the meeting (see attachment). One exhibit showed proposed upgrades to the existing pump station including a new pump station building, new odor control system, new emergency generator, new emergency overflow storage, new 18 inch sewer, and relocation of chemical storage tank. The other exhibit showed the west and north elevation drawings for the proposed new pump station building. Two of the residents who attended the meeting wrote down comments, and they are attached to this report. Furthermore, Michael and Linda Lawler who live at the northeast corner of B Street and Fourth Street could not make the meeting, but gave their comments at the counter. Those comments are also attached to this report. All of the residents, including the Michael and Linda Lawler who didn't attend the meeting, were supportive of the project. Once the report is approved by Planning & Building Department, copies of the report will be mailed to the attendees. MOONLIGHT BEACH SEWER PUMP STATION PUBLIC WORKSHOP APRIL 27, 2004 6:OOPM- 7:OOPM NAME PHONE NUMBER l . / 7 17 6 o, (7 S T - 2. 3. 4. 5. 6. 7. 8. 9. 10. 12. 13. 14. 15. 1y6G c( 3G_ 5.3ct�- E Z-' A04 T �kE Tf, L L -I-) t- T CC 77�21 CITY OF ENCINITAS PLANNING AND BUILDING DEPARTMENT HEARING REGULAR MEETING AGENDA 505 S. Vulcan Avenue Encinitas, California 92024 Monday, May 17,2004,5:00 P.M. Civic Center, Lilac Room THE CITY OF ENCINITAS IS AN EQUAL OPPORTUNITY PUBLIC ENTITY AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, GENDER, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICE. PLEASE NOTIFY THE PLANNING AND BUILDING DEPARTMENT 72 HOURS OR MORE BEFORE THE MEETING IF DISABILITY ACCOMMODATIONS ARE NEEDED. If you wish to speak to an item on the agenda, please complete a speaker's slip and hand it to staff. A. CALL TO ORDER B. ORAL COMMUNICATIONS C. REGULAR AGENDA 1. Administrative Hearing for Application No. 04 -084 CDP: Applicant: City of Encinitas Location: Third Street and B Street Description: A request for approval of a Coastal Development Permit for the rehabilitation of the Moonlight Beach Sewer Pump Station to include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high one story building. This property is located in the D -P /SP (Downtown Public /Semi - Public zone, Encinitas Specific Plan), and is located within the Coastal Appeal Zone. Environmental Review: The City has prepared and Environmental Initial Study, which has determined that no significant adverse environmental impacts would result from the proposed project design with certain mitigation measures. Therefore, a Mitigated Negative Declaration is recommended for adoption. The draft Mitigated Negative Declaration is available for public review from April 12, 2004 through May 12, 2004. Written comments regarding the adequacy of the Mitigated Negative Declaration must be received by the Engineering Department at the address below by 6:00pm on May 12, 2004. A final environmental document incorporating public input will then be prepared for consideration by the decision making body. Contact: Kipp Hefner, Associate Civil Engineer F: \Sewer\] etter \05- 17- 04adminagenda.doc D. ADJOURNMENT Meeting to be adjourned to the next regularly scheduled meeting to be held on Monday, May 24, 2004. A proponent or protestant of record may appeal a final decision of the hearing body by filing the appeal along with the appropriate filing fee within fifteen (15) calendar days after the date of staff determination through the Office of the City Clerk, City of Encinitas, 505 S. Vulcan Ave., Encinitas, CA 92024. The decision on Item #1 may be appealed to the Coastal Commission in accordance with Chapter 30.80 of the Encinitas Municipal Code. F: \Scwcr \l etter\05 -1 7-04ad mi nagenda. doc r le- Of '� ob rr��'0�555. +lll... � t i.. k e '• ,ya9:Cr�i �.r It , t i i .. +` � ° '. �y °' f' �. *� �K��"�'� �'� '�, w�� ,D �°r� ��'j�{, :s. r°' �Ir''t • . �`�— n qo i{ .� - i ,» e Yr, t � .! '� ^� •�r P r .�,-� ~� M F, � krr G' �• '�' ^. °'S r 4 J � „y_•T �'��c r. �:� `� r� � w v �, 1► � I � +�' • try P is � Si`.1 >� s'lr' � `P''+ � e” ., ,F h � ,•. Ar s a 5F Y Jk. r rr w'$-W'w+"4Wr• >•J' Inn P .Pry �7 r. °:,a + 4..y,�.�r,•,rv�'� r �� I `=+ i � `„gr, yy��r� r J _t;y. q� � s" � ��'`� .2:. .. ,�'' +, � � y� �r •(, t �,, t � 5 3F is �' ,r�.ti 'k. � .' tb +. S'�+t� ay _ s, YR ♦� A. "- S �4�i �, �� !� 1 nl �`j' 'd'' ::%• + °;.r.�.:` ect isoc t, a °'..r+ � �: � �Y �t . T �� ! J y'• /� �� a .a ` "/Q,., ": F �'+y":"".h k� �.j e, ,i`�' S!'� r. Ii �'�`'St' • �G� �+Y i.. i ., 1`�• P r• ` 5 -vii- rtr . i , � .� ,s � 'r x 1 �� i ^�- �*�L�y�'J � �`►� � � S l• ,�grT�` , �j„ +r '`� � a � 'S - l�.ut �� .(^.'A� . + per..• n. i � � r 'mss' ♦ ! 1. r f ''° �, i y` ' � � y ��'"g '.. Li �:a: IV ' K' 1.'v • �.+^'1 ♦. � �, `�� Iw�y 3.�� '.'.�N�t �' -. ....+- .^r."!"'- .�-"^_ "-.gin- `^(�'^''�- x ''j�'��'- `+..�+ -��a ,.4 _Y( ��_ '.�L..I..i :� "Y"!'�'. '.. '"�A�.. , =Z ?; s.L �.•;V;A:i�y�.u. �_ -I ..� .� .r- .1 �i .� "V'' ��py�a'� City of Encinitas Community Development Department NOTICE OF ADMINISTRATIVE APPLICATION, COMMENT REVIEW PERIOD, AND COMMUNITY DEVELOPMENT PUBLIC HEARING The Community Development Department of the City of Encinitas is currently reviewing the following Administrative Application request that requires an Public Hearing. A 30- calendar day public comment and review period has been established. The application submittals for the item listed below are available for your review and comments during regular business hours, 7:00 AM to 6:00 PM Monday through Friday. City Hall is closed alternate Fridays (4/9, 4/23 etc.). CASE NUMBER: 04 - 084CDP /EIA FILING DATE: April 6, 2004 APPLICANT: The City of Encinitas LOCATION: Southeast corner of B Street and Third PROJECT DESCRIPTION: A request for approval of a and Coastal Development Permit for the rehabilitation of the Moonlight Beach Sewer Pump Station to include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high one story building. This property is located in the D -P /SP (Downtown Public /Semi - Public zone, Encinitas Specific Plan), and is located within the Coastal Appeal Zone. ENVIRONMENTAL STATUS: The City has prepared an Environmental Initial Study, which has determined that no significant adverse environmental impacts would result from the proposed project design with certain mitigation measures. Therefore, a Mitigated Negative Declaration is recommended for adoption. The draft Mitigated Negative Declaration is available for public review from April 12, 2004 through May 12, 2004. Written comments regarding the adequacy of the Mitigated Negative Declaration Hoist be received by the Engineering Department at the address below by 6:00 pm on May 12, 2004. A final environmental document incorporating public input will then be prepared for consideration by the decision - making body. PUBLIC HEARING: Monday, May 10,2004 at 5:00 p.m., to be held at the Community Development Department, Lilac Room, 505 South Vulcan Ave, Encinitas. PRIOR TO 6:00 PM ON THURSDAY, MAY 6, 2004, ANY INTERESTED PERSON MAY REVIEW THE APPLICATION AND PRESENT TESTIMONY, ORALLY OR IN WRITING TO THE COMMUNITY DEVELOPMENT DEPARTMENT. WRITTEN TESTIMONY IS PREFERRED IN ORDER TO HAVE A RECORD OF THE COMMENTS RECEIVED. If additional information is not required, the Community Development Department will render a determination on the application, pursuant to Section 2.28.090 of the City of Encinitas Municipal Code, after the close of the review period. An Appeal of the Department's determination accompanied by the appropriate filing fee may be filed within 15 calendar days from the date of the determination. Appeals will be considered by the City Council pursuant to Chapter 1.12 of the Municipal Code. This project is located within the Coastal Appeal Zone, and City action on this application may be appealed to California Coastal Commission. CDh c/ g:A legals\ adminlgl \04- 084cdpeiamoonlightbeachpump STATE OF CALIFORNIA —THE RESOURCES AGENCY CALIFORNIA COASTAL COMMISSION SAN DIEGO COAST DISTRICT 7575 METROPOLITAN DRIVE, SUITE 103 SAN DIEGO, CA 92108 -4421 (619) 767 -2370 www.coastal.ca.gov ARNOLD SCHWARZENEGGER, Govemor i r NOTIFICATION OF APPEAL PERIOD DATE: June 10, 2004 TO: City Of Encinitas Engineering Services Dept. Attn: Kipp Hefner 505 S. Vulcan Avenue Encinitas, CA 92024 FROM: Gary Cannon, Coastal Program Analyst RE: Application No. 6- ENC -04 -079 Please be advised that on June 10, 2004 our office received notice of local action on the coastal development permit described below: Local Permit #: 04 -084 CDP /EIA Applicant(s): City Of Encinitas Engineering Services Dept., Attn: Kipp Hefner Description: Moonlight Beach Sewer Pump Station improvements including addition of 24,000 cu. ft. emergency storage reservior, relocation of 18 inch gravity sewer, wet well upgrades, pump upgrades, new building to house Telemetry system and electrical control panels, improved surge control, odor control upgrades and noise abatement upgrades. Location: Southeast Corner Of B St. And Third St., Encinitas (San Diego County) Unless an appeal is filed with the Coastal Commission, the action will become final at the end of the Commission appeal period. The appeal period will end at 5:00 PM on June 24, 2004. Our office will notify you if an appeal is filed. If you have any questions, please contact me at the address and telephone number shown above. dt CALIFORNIA COASTAL COMMISSION � R CITY OF ENCINITAS PLANNING AND BUILDING DEPARTMENT 505 South Vulcan Avenue Encinitas, CA 92024 (760) 633 -2775 NOTICE OF DECISION PBD 2004 -55 May 18, 2004 This letter is to inform you that the Director of Planning and Building has approved your application for: 04 -084 CDP /EIA (Moonlight Beach Sewer Pump Station) — A Coastal Development Permit for the rehabilitation of the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Project Description and Discussion: The City of Encinitas Engineering Department proposes to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). The proposed sewer pump station replacement is part of the City's Capital Improvement Plan. The Engineering Department has conducted an environmental analysis of the project, which resulted in a Mitigated Negative Declaration (State Clearinghouse #2004041066). The review period for resource agencies was between April 14,2004 to May 13, 2004 with no comments being received by either the City or the State Clearinghouse. A standard Public Notice was issued for the Coastal Development Permit on April 6, 2004, which allowed for a 30- calender day public review and comment period. No negative comments were received as a result of the notice. Because the project is located within the Coastal Appeal Zone, a Public Hearing was held on May 17, 2004 at 5:00pm at City Hall with nobody from the public in attendance. FINDINGS FOR A COASTAL DEVELOPMENT PERMIT STANDARD: Section 30.80.090 of the Municipal Code provides that the authorized agency must make the following findings of fact, based upon the information presented in the application, in order to approve a coastal development permit: 1. The project is consistent with the certified Local Coastal Program of the City of Encinitas; and, 2. The proposed development conforms with Public Resources Code Section 21000 and following (CEQA) in that there will only be replace me nt/reha bi I itation of the existing sewer pump station at Moonlight Beach with no significant impacts to biological resources. 3. For projects involving development between the sea or other body of water and the nearest public road, approval shall include a specific finding that such development is in conformity with the public access and public recreation policies of Section 30200 et. Seq. Of the Coastal Act. Facts: The City's General Plan and Municipal Code are applicable components of the City's Local Coastal Plan. The project consists of the rehabilitation of the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. The proposed sewer replacement implements the goals and policies of the General Plan. Conclusion: Since the project complies with the goals and policies of the General Plan, the Planning and Building Department finds that the project is consistent with the certified Local Coastal Program of the City of Encinitas. The approval of this Coastal Development Permit satisfies the requirements of the Encinitas Local Coastal Program. Environmental Review: The Planning and Building Department adopted a Mitigated Negative Declaration on May 18, 2004. This approval is subject to the following conditions: SCI SPECIFIC CONDITIONS: SC2 This approval will expire on May 18, 2006 at 5:00 p.m., two years after the approval of this project, unless the conditions have been met or an extension of time has been approved pursuant to the Municipal Code. SC6 This project is conditionally approved as set forth on the application and project report dated received by the City on April 5, 2004. It consists of a Preliminary Design Report dated March 2004, all designated as approved by the Planning and Building Director on May 18, 2004. The approved Preliminary Design Report shall not be altered without the express authorization of the Planning and Building Department. SCA Contractor shall only use the project site as a staging /storage area. No other area in the vicinity shall be used by the contractor for project related work. G1 STANDARD CONDITIONS: CONTACT THE PLANNING AND BUILDING DEPARTMENT REGARDING COMPLIANCE WITH THE FOLLOWING CONDITION(S): G2 This approval may be appealed to the City Council within 15 calendar days from the date of this approval in accordance with Chapter 1.12 of the Municipal Code. The appeal must be filed, accompanied by a $100.00 filing fee, prior to 4:00 p.m. on the 15th calendar day following the date of this notice of decision. The action of the Planning and Building Department in reference to the above item may not be appealed to the Coastal Commission. G3 This project is located within the Coastal Appeal Zone and may be appealed to the California Coastal Commission pursuant to Coastal Act Section 30603 and Chapter 30.04 of the City of Encinitas Municipal Code. An appeal of the Planning Commission's Decision must be filed with the Coastal Commission within 10 days following the Coastal Commission's receipt of the Notice of Final Action. Applicants will be notified by the Coastal Commission as to the date the Commission's appeal period will conclude. Appeals must be in writing to the Coastal Commission, San Diego Coast District office. This notice constitutes a decision of the Planning and Building Department only. Additional permits may be required by the Building Department or other City departments. It is the applicant's responsibility to obtain all necessary permits required for the type of project proposed. If you have any questions regarding this determination, please contact Kipp Hefner at the Engineering Department by telephoning (760) 633 -2775. l � G� Patrick M rphy Director, Planning and Building Department CITY of ENCINITAS ENGINEERING SERVICES DEPARTMENT 505 S. Vulcan Avenue Encinitas, California 92024 -3633 (760) 633 -2770 NOTICE OF FINAL ACTION COASTAL DEVELOPMENT PERMIT APPLICATION Description of development: Coastal Development Permit and Environmental Initial Study for the following improvements to the Moonlight Beach Sewer Pump Station: • Addition of a 24,000 cubic foot emergency storage reservoir. • Relocation of existing 18 inch gravity sewer to make room for emergency storage reservoir. • Wet Well upgrades. • Pump upgrades to include new variable speed pumps. • New building constructed above grade to house new Telemetry system and electrical control panels. All electrical equipment will be relocated to above the 100 -year flood level in Cottonwood Creek. • Improved surge control. • Odor Control upgrades through advanced technologies such as activated carbon, chemical scrubbers, and biofilters. • Noise Abatement upgrades. Location: Southeast corner of B St. and Third St. in the Downtown Encinitas Specific Plan (SP -2) Zone CASE FILE #: 04 -084 CDP /EIA APPLICANT: City of Encinitas Engineering Services Department (ATTN: Kipp Hefner) APPLICANT'S ADDRESS: 505 S. Vulcan Ave., Encinitas, CA, 92024 The project described above is located within the coastal zone. A coastal development permit application for the project has been acted upon by Planning and Building Director Action: Approved X_ Approved with conditions Denied Conditions of approval: See attached PBD 2004 -55 for conditions of approval Findings: See attached PBD 04 -55 for findings This Decision is not appealable to the Coastal Commission _X Appealable to the Coastal Commission pursuant to Coastal Act Section 30603 and Chapter 30.04 of the City of Encinitas Municipal Code. An aggrieved person may appeal this decision to the Coastal Commission within 10 days following the Coastal Commission's receipt of this notice. Applicants will be notified by the Coastal Commission as to the date the Commission's appeal period will conclude. Appeals must be in writing to the Coastal Commission, San Diego Coast District office. This notice is dated June 3, 2004. CITY of ENCINITAS ENGINEERING SERVICES DEPARTMENT 505 S. Vulcan Avenue Encinitas, California 92024 -3633 (760) 633 -2770 NOTICE OF FINAL ACTION COASTAL DEVELOPMENT PERMIT APPLICATION Description of development: Coastal Development Permit and Environmental Initial Study for the following improvements to the Moonlight Beach Sewer Pump Station: • Addition of a 24,000 cubic foot emergency storage reservoir. • Relocation of existing 18 inch gravity sewer to make room for emergency storage reservoir. • Wet Well upgrades. • Pump upgrades to include new variable speed pumps. • New building constructed above grade to house new Telemetry system and electrical control panels. All electrical equipment will be relocated to above the 100 -year flood level in Cottonwood Creek. • Improved surge control. • Odor Control upgrades through advanced technologies such as activated carbon, chemical scrubbers, and biofilters. • Noise Abatement upgrades. Location: Southeast corner of B St. and Third St. in the Downtown Encinitas Specific Plan (SP -2) Zone CASE FILE #: 04 -084 CDP/EIA APPLICANT: City of Encinitas Engineering Services Department (ATTN: Kipp Hefner) APPLICANT'S ADDRESS: 505 S. Vulcan Ave., Encinitas, CA, 92024 The project described above is located within the coastal zone. A coastal development permit application for the project has been acted upon by Planning and Building Director Action: Approved X_ Approved with conditions Denied Conditions of approval: See attached PBD 2004 -55 for conditions of approval Findings: See attached PBD 04 -55 for findings This Decision is not appealable to the Coastal Commission _X Appealable to the Coastal Commission pursuant to Coastal Act Section 30603 and Chapter 30.04 of the City of Encinitas Municipal Code. An aggrieved person may appeal this decision to the Coastal Commission within 10 days following the Coastal Commission's receipt of this notice. Applicants will be notified by the Coastal Commission as to the date the Commission's appeal period will conclude. Appeals must be in writing to the Coastal Commission, San Diego Coast District office. This notice is dated May 18, 2004. TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE ` L' (`� SEND TO FAX #: (� �� T�—Z—� O. OF PAGES: TO pi 01\� OF:V �.� s'�TFY L �D l� t✓l SS 1 G Y�% ADDRESS: FROM: 1 f'i PHONE: (760) 633- Z 775 ❑ Call ASAP ❑ Review & Call ❑ Review & Return U F.Y.I. PPlease Handle ❑ Per Our Conversation ❑ Please Reply by COMMENTS: �� ' �,v�', I-�e4zf- I � /\-[ ►►-k& �J01--o t- C-1 F kM ION �' k--5 � t) 0 �--J) l r i i ry �(? ► L _ �L4--- A_;fE CA L��- T-t--tt-�'VI j K- w � Confirmation Report— Memory Send Job number 582 Date May -20 05:00pm To : 2916197672384 Number of pages . 006 Start time May -20 05:00pm End time May -20 05:02pm Pages sent 006 Status . OK Job number : 582 Page : 001 Date & Time: May -20 -04 05:02pm Line 1 Machine ID * ** SEND SUCCESSFUL * ** S1��TT�T . FORM Clry of Encinitas 505 S_ Vulcan Avenue Encinitas, CA 92024 -3633 FAX 760/633 -1818 Engineering 760/633 -2770 j LATE �/ 2f%�04 SEND TO FAX $t: _ C� Mgr — O. i TO: O t 3 OF: �i/�iil F- �A �Tf�cl� n1 F1 L SS• f O rJ i AQ[DRESS- t I FROM: \ t7yo 0-1 - PHONE: t7501 633 - Call ASAP 0 Review 8t Call 0 Review 8c Retum ls�- F_Y_I_ Please Handle Per femur Convercadon 0 Please Reply by ! 2 T. sc� i� rx� N U U %A-V a:!�=, E -.°t —G 1—( �w Ear Yr—O t-A +P S Ti4-T� O 1--k A� C-_- P-CA-4-o \ 4u LLV 10 t Q T-k�- 1 F -eb -.? N-- ^- O C—: TO: City Council CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: June 16, 2004 VIA: reLre—rCota-Robles, erry L. Miller, City Manager FROM: T e- Director of Engineering Services SUBJECT: Moonlight Beach Sewer Pump Station Renovation Project BACKGROUND: The Moonlight Beach Sewer Pump Station is a 28 -year old facility, which has caused several beach postings and closures over the years, and has become a maintenance problem. The Moonlight Beach Sewer Pump Station is adjacent to Cottonwood Creek, which discharges into the ocean at Moonlight Beach. The Moonlight Beach Sewer Pump Station Renovation project was proposed as a measure to improve the water quality of Moonlight Beach to ensure the water would meet bacteriological limit criteria of the California Health and Safety Codes, improve and upgrade the existing sewer collection system, and implement storm water and runoff pollution reduction and prevention programs that directly affect water quality at public beaches. Some of the funds for the project were sought through Proposition 40, The Clean Beaches Initiative Grant Program. The State Water Resources Control Board is administering the Clean Beaches Initiative. The Moonlight Beach Sewer Pump Station Renovation project was selected for funding in July 2003. On August 12, 2003, a Project Questionnaire was filed with the State Water Resources Control Board. ANALYSIS: The State Water Resources Control Board requires that the City appoint an Authorized Representative to negotiate and execute a grant contract and any amendments, and to certify grant invoices on behalf of the City of Encinitas. FISCAL IMPACT: There is no fiscal impact directly from this Resolution. RECOMMENDATION: It is recommended that City Council adopt the Resolution to appoint Peter Cota - Robles, Director of Engineering Services, as the authorized representative for and on behalf of the City of Encinitas on the Moonlight Beach Sewer Pump Station Renovation project, which is to be partly funded by the Clean Beaches Initiative Grant Program Attachments: Exhibit 1 – Resolution Ar7004 RESOLUTION 2004 -37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS APPROVING THE APPOINTMENT OF AN AUTHORIZED REPRESENTATIVE WHEREAS, the City Council of the City of Encinitas has applied for grant funding from the State Water Resources Control Board through the Clean Beaches Initiative Grant program to renovate the Moonlight Beach Sewer Pump Station Facility; and WHEREAS, the State Water Resources Control Board has selected the project for funding; and WHEREAS, the State Water Resources Control Board requires the City to appoint an authorized representative to enter into contract with the State NOW, THEREFORE, be it resolved by the City Council of the City of Encinitas: 1. That the Director of Engineering Services, Peter Cota Robles is hereby authorized and directed to submit, for and on behalf of the City of Encinitas, an application for Proposition 40, Clean Beaches Initiative Grant Program from the State Water Resources Control Board in the amount not to exceed $800,000, for the design and construction of the Moonlight Beach Sewer Pump Station Renovation project, and 2. That the City of Encinitas hereby agrees and further does authorize the aforementioned representative or his designee to certify that the Agency has and will comply with all applicable state statutory and regulatory requirements related to any state grants received, and 3. That the Director of Engineering Services, Peter Cota Robles or his designee of the City of Encinitas is hereby authorized to negotiate and execute a grant contract and any amendments and to certify grant invoices on behalf of the City of Encinitas. PASSED AND ADOPTED this 16"' day of June, 2004, by the following vote, to wit: AYES: NAYS: ABSENT: ABSTAIN: Maggie Houlihan, Mayor of the City of Encinitas, California ATTEST: Deborah Cervone, City Clerk STATE OF CALIFORNIA —THE RESOURCES AGENCI ARNOLD SCHWARZENEGGER, Govemor CALIFORNIA COASTAL COMMISSION SAN DIEGO COAST DISTRICT ..N 7575 METROPOLITAN DRIVE, SUITE 103 SAN DIEGO, CA 92108 -4421 (619) 767 -2370 www.coastal.ca.gov Coc T V-1A Q NOTIFICATION OF APPEAL PERIOD DATE: June 16, 2004 TO: Kipp Hefner, Engineer City of Encinitas 505 So. Vulcan Encinitas, CA 92024 FROM: Gary Cannon, Coastal Program Analyst RE: Application No. 6- ENC -04 -079 Please be advised that on June 10, 2004 our office received notice of local action on the coastal development permit described below: Local Permit #: 04 -084 CDP /EIA Applicant(s): City Of Encinitas Engineering Services Dept., Attn: Kipp Hefner Description: Moonlight Beach Sewer Pump Station improvements including addition of 24,000 cu. ft. emergency storage reservior, relocation of 18 inch gravity sewer, wet well upgrades, pump upgrades, new building to house Telemetry system and electrical control panels, improved surge control, odor control upgrades and noise abatement upgrades. Location: Southeast Corner Of B St. And Third St., Encinitas (San Diego County) Unless an appeal is filed with the Coastal Commission, the action will become final at the end of the Commission appeal period. The appeal period will end at 5:00 PM on June 25, 2004. Our office will notify you if an appeal is filed. if you have any questions, please contact: me at the address and telephone number shown above. cc: City Of Encinitas Engineering Services Dept., Attn: Kipp Hefner It CALIFORNIA COASTAL COMMISSION SWRCB Agreement No. City of Encinitas Page 10 of 19 EXHIBIT B - BUDGET DETAIL AND PAYMENT PROVISIONS BUDGET A. Task Budget TASK DESCRIPTION PROP 40 SWRCB GRANT FUNDS TOTAL 1 Project Management and Administration $17,800 $71,000 2.1 CEQA Documentation $6,200 $25,000 2.2 Permits $7,500 $30,000 3.1 Quality Assurance Project Plan QAPP $4,250 $17,000 3.2 Monitoring Plan $1,500 $6,000 4 Pre-Design Report $20,000 $80,000 5 Construction Documents $87,500 $350,000 6 Construction $745,000 $2,980,000 7 Monitoring Plan $1,250 $5,000 8 Reports $2,500 $10,000 $763,000 TOTALS $893,500 $3,574,000 B. Line Item Budget PROP 40 SWRCB TOTAL GRANT FUNDS 1. Personnel Services (including fringe Benefits @ 60 %) Class, Hours, $ /Hour Senior Engineer $7,000 $28,000 Associate Engineer $11,500 $46,000 Word Processor $4,500 $18,000 2. Operating Expenses; Includes Photocopying, Telephone, Office $1,250 $5,000 Supplies 3. Professional/ $121,250 $485,000 Consulting Services 4. Construction Expenses $508,750 $2,035,000 5. Equipment Purchase $190,750 $763,000 6. Computer Time $2,500 $10,000 7. Travel Expenses Per Diem @ $ 25 /day +tax $500 $2,000 Milea a @ $0.34 /mile 8. Overhead (%)'- $45,500 $182,000 TOTAL BUDGET $893,500 $3,574,000 PROo� CT QUESTIONNAIRE — DOCUMENTATION OF COMPLIANCE WITH CLEAN BEACHES INITATIVE (CBI) PROGRAM REQUIREENTS Table 1 Proposed Disbursement Schedule Year Quarter Beginning Disbursement 2003 September $59,400 2004 January $59,400 April $59,400 July $59,400 September $109,400 2005 January $109,400 April $109,400 July $109,400 September $109,400 2006 January $108,900 Total $893,500 b. IS THIS A PHASED PROJECT OR PART OF A LARGER PROJECT EFFORT? Y N X If yes, explain. c. QUALITY ASSURANCE PROJECT PLAN AND MONITORING AND REPORTING PLAN The County of San Diego has a Quality Assurance Project Plan (QAPP) formulated under AB 411. A plan, revised to meet the Project requirements, will be submitted for approval to the SWRCB. Given the nature of this facility (sewer pump station), the plan will include quality assurance procedures, routine operations and maintenance procedures, and emergency response plans for overflow prevention. 1. SWRCB OR RWQCB STAFF CONTACTED REGARDING THIS PROPOSAL: RWQCB Contact: Mr. Bryan Ott Phone No.: (858) 467 -2952 Dates contacted: 8/4/03 SWRCB Contact: Mr. Pete Silva Phone No.: 916- 341 -5607 Dates contacted: 8/5/03 Moonlight Beach PS 08/06/2003 R.B. "O O C. o� 0 0° A � W p� U 'O w 0 o CD N F CD cn O (D kL,A ! A W N I -o C) O m m ° °�' ! n O cn 0 z z oo CD 3 r a < ? FD- CD A z'' Q CD Z 3 m cc D 9 n r m D' N W W V/ m O O O 7 O 7 O A7 =3: C !` 3 N 3 N S N 5: j N TT M O W A ODI C O C77 O Ul O O T V�� V W N D O O 00 ......................... ...................... ....._........._ �.................................._ p....... ............................_�! O -n z 1 D, o o m Z to z T 90 n D O -�+ z _..... jL N cn NTH z'' Q !o Z L;N r m D' TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE �' -� �'�� SENDTO FAX #: �61et) '76 7 - ZLe j NO. OF PAGES._5 TO: ca OF: 1-\ S -CJ I l ADDRESS: FROM: �� ' � �_�' PHONE: (760)633-:L- /75 ❑ Call ASAP ❑ Review & Call ❑ Review & Return F.Y.I. ❑ Please Handle Q Per Our Conversation ❑ Please Reply by COMMENTS: A rte; "'\ :1. vly June 25, 2004 California Coastal Commission Attn: Gary Cannon 7575 Metropolitan Drive, Suite 103 San Diego, Calif. 92108 -4402 Re: Moonlight Beach Sewer Pump Station Coastal Permit Dear Gary: This letter is in recognition of the concerns that the California Coastal Commission and the California Department of Fish and Game have on the above referenced project. There have been several concerns expressed regarding the visual impact of the project. Please consider this letter confirmation that the City of Encinitas agrees to do the following: The City agrees to remove all Non native vegetation in the project area, and will work closely with the Cottonwood Creek Conservancy to replace it with native species. Where trees will be removed in the project area, the City agrees to replace them with landscaping that will effectively screen the proposed facility. The City agrees to make the exterior of the proposed pump building earth tone /natural color. Furthermore, there have been concerns expressed regarding nesting birds in the project area. The City agrees to address all concerns expressed by the Department of Fish and Game, to the satisfaction of the Department of Fish and Game. This includes, but is not limited to, the following: The City agrees to do a Biological Survey to identify all nesting locations in an area that is encompassed by a boundary that will be determined by the Department of Fish and Game. The City agrees to construct the project only during certain periods of the year as specified by the Department of Fish and Game. The City agrees to work closely with the Department of Fish and Game during the preparation of the project Landscape and Irrigation plans. The City also agrees to have the Department of Fish and Game sign off on the final Landscape and Irrigation plans prior to the project going out to bid. TEL 760- 633 -2600 / FAX 760- 633 -2627 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 TDD 760- 633 -2700 � recycled paper The City of Encinitas will give great weight to the above referenced concerns and any other concerns the Department of Fish and Game may have. Should the Coastal Commission or Department of Fish and Game have any other concern or questions, please feel free to call me at (760) 633 -2775. Sincerel , Kipp &ivil Asso Engine cc: Leroy Bodas Tamara Spear, California Dept. of Fish and Game city of Encinitas August 19, 2004 Hirsch & Company Attn: Cecil Rehr, PE 4499 Ruffin Road, Suite 300 San Diego, Calif. 92123 Re: Encinitas Blvd. /Interstate 5 Interchange PSR (CMSO4B) Dear Mr. Rehr: Thank you for submitting a proposal for design services on the above referenced project. During the review of your proposal, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you would like to set up a de- briefing meeting, or have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Since�ly, a•; ' G Kip ' efner cc: Leroy Bodas, Sr. Civil Engineer TEL 760 -633 -2600 1 FAX 760 - 633 -262? 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 'I-DD 760- 633 -2700 � recycled paper City of Encinitas August 19, 2004 Nolte Associates, Inc. Attn: William Miller, PE 15070 Avenue of Science, Suite 100 San Diego, Calif. 92128 Re: Moonlight Beach Sewer Pump Station Dear Mr. Miller: Thank you for submitting a proposal for design services on the above referenced project. During the review of your proposal, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you would like to set up a de- briefing meeting, or have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Sincerly, E� Kip Ifner cc: Leroy Bodas, Sr. Civil Engineer TEL 760 -633 -2600 / FAX 760 -633 -2627 i05 S. Vulcan Avcnuc, Encinitas California 92024 -3633 TDD 760- 633 -2700 � recycled paper city of Encinitas August 19, 2004 Pountney Psomas Attn: Curtis Edwards, PE 4455 Murphy Canyon Rd., Suite 200 San Diego, Calif. 92123 -4379 Re: Encinitas Blvd. /Interstate 5 Interchange PSR (CMSO4B) Dear Mr. Edwards: Thank you for submitting a proposal for design services on the above referenced project. During the review of your proposal, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you would like to set up a de- briefing meeting, or have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Sincerely, Lr -' -' { Kip r4fner cc: Leroy Bodas, Sr. Civil Engineer TEL 760- 633 -2600 / FAX 760 - 633 -2627 505 S. Vulcan Avcnuc, Focinitas, California 92024-36,33 TDD ?60- 633 -2700 � recycled paper TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE �%' � � 1 G 4 SENDTO FAX #: ��IIW )3�t i -� 7G 7 —NO. OF PAGES: TO: OF: ADDRESS: FROM: �� t-t PHONE: (760) 633- Z 77.5 ❑ Call ASAP ❑ Review & Call ❑ Please Handle ❑ Per Our Conversation COMMENTS: ❑ Review & Return ® F.Y.I. ❑ Please Reply by I())\-' �I -C-, l%A Nom, -VICE OF DETERMINATION - TO: ® Recorder /County Clerk P.O. Box 121750 San Diego, CA 92112 -1750 ❑ Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 222 Sacramento, CA 95814 -3044 FROM: City of Encinitas Planning and Building Department 505 South Vulcan Avenue Encinitas, CA 92024 rg CC BCD JUL 0 2004 DEPUTY BY Case Number: 04 -084 CDP/EIA/Mitigated Negative Declaration State Clearinghouse Number: 2004041066 Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: The project in its approved form will not have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. _ Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of project approval may be examined at the address below. 3. Mitigation measures were made a condition of project approval. 4. (E1R only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the Encinitas Community Development De artment, 505 South Vulcan Avenue, ;En cin' s, CA 920 4. NEU IN THE OFFICE OF THE COUNTY CLERK San Diego Couty on Poster :. L� owed ��''; ; ?o(J4 Kip er Ass i e Civil E nee Returned - ag cy en _ f ~ : ; Telephone: (760) 133 -2775 Depu ty iMd Reference: California Public Resources Code, Sections 21108 and 21152. i1L TV CALIFOR1�A DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP/EIA/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: 1. No significant biological resources exist on the project site. 2. The project would have no adverse impacts on biological resources located off -site. 3. No biological studies were requested for the project. 4. No mitigation measures are proposed to address impacts to biological resources. 5. No conditions in any discretionary actions associated with the project address biological resource issues. 6. No broader impacts on a habitat (for example - urban runoff effects on wetland) were identified. Certification: I hereby certify that the lead agency has made the above findings of fact and that based upon the initial study and/or Biology survey report, and hearing record, the project involves no potential for adverse effect, either individually or cumulatively on wildlife resources, as defined in Section 711.2 of the Fish and Game Code. xipp Meliqjftl Assobiate �ivil Engineer City of g` itas / June 29, 04 i� city of Encinitas July 29, 2004 Mr. F. Wayne Pierson Division of Financial Assistance State Water Resources Control Board P. O. Box 944212 Sacramento, CA 94244 -2120 Dear Mr. Pierson: Re: Concept Approval for Moonlight Beach Pump Station Renovation Project, Clean Beaches Initiative Grant Program Project No. 171 The City of Encinitas has received your Concept Approval letter dated July 26, 2004 relative to the Moonlight Beach Pump Station Renovation Project and are in agreement with the eligibility decisions, schedule and conditions of approval as set forth in the letter. We are very excited to be improving this very critical component of our sewerage system. Please contact Leroy Bodas at (760) 633 -2777, if you have comments regarding this letter. Sincerely, Peter Cota- Robles Director, Engineering Services TEL 760 - 633 -2600 / FAX 760- 633 -2627 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 1 DD 760- 633 -2700 recycled paper 0 CITY -OF ENCINITAS AGENDA REPORT CITY COUNCIL Meeting Date: September 22, 2004 TO: City Council #irector • VIA: Kerry L. Miller, C FR(11111� )O'eter r ^t Robl of Engineering Sprvires SUBJECT:. Approval of contract with Kennedy /Jenks Consultants for consulting services to prepare construction plans and specifications for the Moonlight Beach Sewer Pump Station I Rehabilitation project. (CEE04J) BACKGROUND: The Moonlight Beach Sewer Pump Station, located in an environmentally sensitive area adjacent to Moonlight Beach, is a 28 -year old facility, which has caused several beach postings and closures over the years. Furthermore, the Moonlight Beach Sewer Pump Station has become a maintenance problem. The Moonlight Beach Sewer Pump Station is adjacent to Cottonwood Creek, which discharges into_th -e_ocean at Moonlight Beach. The Moonlight BeaA Sewer Pump Station Rehabilitation project was proposed as a measure to improve the water quality of Moonlight Beach to ensure the water would meet bacteriological limit criteria as determined in the California Health and Safety Codes. This project would provide 4 hour emergency storage in case of power failures, address odor and noise problems that presently now occur at the existing pump station, upgrade pumps, and improve and upgrade the existing sewer collection system. The City adopted a Mitigated Negative Declaration for the project on May 18, 2004. A Coastal Development Permit has also been approved for the project. DISCUSSION: The proposed contract with Kennedy /Jenks Consultants will allow the Moonlight Beach Sewer Pump Station Rehabilitation project to proceed on schedule. This design team has substantial experience designing sewer pump stations. along the coast throughout California. In the San Diego County area alone, they have designed 11 sewer pump stations along the coast from Carlsbad to Solana Beach. Furthermore, Kennedy /Jenks Consultants comes with the reputation of completing projects on time and within budget. Kennedy /Jenks Consultants proposes to prepare construction plans and specifications for $381,600. arvs3 ] 5- I • 0 FISCAL IMPACT: The funds for this contract are coming from State Grant Funding (Proposition 40 The Clean Beaches Initiative Grant Program), ESD Replacement Reserve, and ESD Expansion Reserve. The City has secured $893,500 in State Grant Funding for the project. The total costs for the project, including construction, is estimated to be $3,574,000. RECOMMENDATION: It is recommended that the City Council authorize the Director of Engineering Services to enter into a contract with Kennedy /Jenks Consultants in the amount of $381,600. r I, Deborah Cervone, City Clerk of the City of Encinitas, California do hereby certify under penalty: of perjury that The above and foregoing is a true and correct copy of Ibis document on file in my office. In witness whereof. I have set my hand and the Seal of the City, of Eneinifa: this =day of S eborah Cervone, City Clerk . �cu V` OV ar6531 5 NO 0CE OF DETERMINATION TO: ® Recorder /County Clerk FROM: City of Encinitas P.O. Box 121750 Planning and Building Department San Diego, CA 92112 -1750 505 South Vulcan A ue D Encinitas, CA 9202 C lerk Gre ory J. SM , Recor (County C 9 ❑ Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 222 Sacramento, CA 95814 -3044 Case Number: 04 -084 CDP/EIA/Mitigated Negative Declaration Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Project Applicant: City of Encinitas J � 1 2004 BY CUTY State Clearinghouse Number: 2004041066 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast coder of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet we I upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: 1. The project in its approved form will not have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of roles± approval may be examined at the address below. r Q p pprov 3. Mitigation measures were made a condition of project approval. 4. (EIR only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the Encinitas Community Development Department, 505 South Vulcan Avenue, Encinitas, CA 92024. , 7 � FILED IN THE OFFICE OF THE (,OUNIY CLERK ;i _ Ki p; e er San Diego County on _ i 11 �, 20Q�, Ass cia e Civil Engi eer posted U'- 0 1 2004 Removed AUG 0 2 2004 Telephone: (760) 633 -2775 turned tG e y on AUG 0 2 W Reference: California Public Resources Code, Sections 21108 and 21158. - ---- - ----- De��h�- CALIFORNIA DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP /EIA/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: No significant biological resources exist on the project site. 2. The project would have no adverse impacts on biological resources located off -site. No biological studies were requested for the project. 4. No mitigation measures are proposed to address impacts to biological resources. No conditions in any discretionary actions associated with the project address biological resource issues. 6. No broader impacts on a habitat (for example - urban runoff effects on wetland) were identified. Certification: I hereby certify that the lead agency has made the above findings of fact and that based upon the initial study and/or Biology survey report, and hearing record, the project involves no potential for adverse effect, either individually or cumulatively on wildlife resources, as defined in Section 711.2 of the Fish and Game Code. A 1 Kipp H ner A ociate Ci i Engineer City of En n s June 29, 2004- N.. VICE OF DETERMINATION 0 1 2 5 1 TO: ® Recorder /County Clerk P.O. Box 121750 San Diego, CA 92112 -1750 ❑ Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 222 Sacramento, CA 95814 -3044 FROM: City of Encinitas Planning and Building Department 505 South Vulcan Avenue Encinitas, CA 92024 �Ff Gregory J. Smith, Recorder/County N4 JUL 0 1 2004 sY DEPUTY Case Number: 04 -084 CDP/ELVMitigated Negative Declaration State Clearinghouse Number: 2004041066 Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Pro ect Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: The project in its approved form will not have a significant effect on the environment. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of project approval may be examined at the address below. 3. Mitigation measures were made a condition of project approval. 4. (EIR only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the.Encinitas Community Development De artment, 505 South Vulcan Avenue, Encinitas, CA 9202.4. EKED IN THE OFFICE OF THE COUNTY CLERK ;'. San Diego County on i JUN �► ] 26F-_ Kipp f e ner Posted Removed `0(14 Assoeigte Civil Ei ineer Returned to ag cy on r Telephone: (760)33 -2775 Deputy Reference: California Public Resources Code, Sections 21108 and 21152. CALIFORA.,i DEPARTMENT OF FISH AND GA. iE CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP /EIA/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: No significant biological resources exist on the project site. The project would have no adverse impacts on biological resources located off -site. No biological studies were requested for the project. 4. No mitigation measures are proposed to address impacts to biological resources. No conditions in any discretionary actions associated with the project address biological resource issues. 6. No broader impacts on a habitat (for example - urban runoff effects on wetland) were identified. Certification: I hereby certify that the lead agency has made the above findings of fact and that based upon the initial study and /or Biology survey report, and hearing record, the project involves no potential for adverse effect, either individually or cumulatively on wildlife resources, as defined in Section 711.2 of the Fish and Game Code. r � _ 1 r Kipp efn r Associate Civil Engineer City of F,& itas June 29, 2004 State Water Resources Cont, it Board Division of Financial Assistance Terry Tamminen 1001 1 Street • Sacramento, California 95814 • (916) 341 -5700 FAX (916) 341 -5707 Secretary for Mailing Address: P.O. Box 944212 • Sacramento, California • 94244 -2120 Environmental Internet Address: http: / /wwNv.swrcb.ca.gov Protection JUL 2 6 20 CERTIFIED MAIL NO. 7001 0320 0000 7544 5330 Return Receipt Requested Mr. Peter Cota Robles Director of Engineering City of Encinitas 505 So. Vulcan Avenue Encinitas, CA 92024 Dear Mr. Cota Robles: la Arnold Schwarzenegger Governor CONCEPT APPROVAL (CA) FOR CITY OF ENCINITAS (CITY); MOONLIGHT BEACH PUMP STATION RENOVATION PROJECT (PROJECT); CLEAN BEACHES INITIATIVE (CBI) GRANT PROGRAM PROJECT NO. 171 In accordance with the program requirements established in the Watershed, Clean Beaches, and Water Quality Act (Public Resources Code, §30901), the Water Improvement Branch of the Division of Financial Assistance (Division) approves the concept for the project. Our approval is based on the following information: Project 171 is in Rank 1, Category B on the CBI Grant Program Priority List adopted by the State Water Resources Control Board (SWRCB) on July 16, 2003. Projects in Rank 1, Category B may receive 25 percent CBI grant funding for project costs eligible under the CBI Grant Program. 2. San Elijio Joint Powers Authority (SEJPA) submitted a Project Questionnaire and draft Contract on August 6, 2003. The Questionnaire and draft Contract explain how the project will meet the requirements of the Watershed, Clean Beaches, and Water Quality Act. 3. SEJPA relinquished the project, including all obligations and assurances, to the City in SEJPA Resolution No. 2004 -07 on June 14, 2004. 4. The Clean Beach Task Force (CBTF) reviewed and recommended the Project for funding at its August 22, 2003 meeting. The environmental documentation meets all of the environmental review requirements; the Division's Environmental Services Unit approved the documents on June 16, 2004. 6. The Division has received the City Resolution No. 2004 -37 adopted June 16, 2004, designating the Director of Engineering as the City's Project Representative for the Project. California Environmental Protection Agency �,1 Recycled Paper Mr. Peter Cota Robles - 2 - UL 2 6 PROJECT DESCRIPTION The Moonlight Beach Pump Station, constructed in 1974, is located in the City (intersection of 3rd and B Streets), approximately 200 yards from Moonlight State Beach. The pump station receives an average daily flow of 1.1 million gallons per day (mgd) and is a critical component of the City's sewer system. At this time the only means of bypassing the station is with the use of temporary pumping systems and pipelines. In May 2002, the pump station was completely disabled due to an electrical fire within the main electrical panel. Although the pump station was operational in approximately three hours, the pump station spilled roughly 60,000 gallons of sewage: 37,000 gallons of sewage were recovered, and 23,000 gallons were released to the ocean. The spill resulted in a 10 -day beach closure at Moonlight State Beach and the cancellation of a watercraft - sporting event at the beach. This incident illustrates the importance of the pump station and the need for an emergency spill basin and other redundancy measures to prevent future beach closures. Rehabilitating the existing pump station will consist of reconfiguring the wet well and dry well to provide additional emergency storage, moving all electrical equipment above - grade, and improving the existing SCADA alarming system. These improvements will result in a more reliable pump station with reduced potential for spills, thereby reducing beach closures. The project is expected to have a useful life of at least 20 years, and the pump station is included in the City's maintenance management program. A monitoring plan and final report will also be requirements of the grant agreement. 1. The following items are eligible for 25 percent CBI grant funding: A. Necessary administration and oversight of the project; B. Necessary site preparation, access, or security improvements; C. Necessary instrumentation and control systems; D. Necessary power supply and distribution facilities; E. Necessary pumps, pipes, filters, and appurtenances; F. Necessary relocation and /or demolition of existing facilities as needed for installation of Project; G. Necessary installation of emergency power generation capacity required for emergency operation; H. Necessary costs for planning, design, construction, startup, monitoring, and reporting. I. Reasonable buy -in for all of the proportional costs to connect to an existing treatment plant and /or collection system (or interceptor). 2. The following items are NOT eligible for CBI grant funding: A. Costs incurred prior to January 1, 2003; California Environmental Protection Agency :tea Recycled Paper U!_ %l7 s Mr. Peter Cota Robles - 3 - B. Decorative items (art work, sculptures, reflective ponds, etc.); C. Extended warranties for equipment and Act of God insurance costs; D. Motor vehicles used for employee transportation of material generated or consumed by the Project; E. Portable furniture and appliances; and F. Demolition of existing facilities NOT required to provide space for eligible new facilities. 3. The maximum grant amount approved for the Project is $893,500. PROJECT MILESTONES This approval is based on substantially meeting the following schedule: Task Product Completion Date 1.0 Project Management and Administration 1.2 Quarterly Reports September 2004 to Project Completion 1.5 Contract Summary Form November 2004 1.6 Subcontract Documentation September 2005 1.7 Project Survey Form December 2007 2.0 CEQA Documents and Permitting 3.0 Quality Assurance Project Plan and Monitoring and Reporting Plan 3.1 QAPP /Monitoring Plan September 2005 3.2 Monitoring September 2007 4.0 Project Tasks 4.1 Preparation of Contract Documents February 2005 4.2 Project Advertising and Bidding April 2005 4.3 Award of Contract May 2005 4.4 Project Implementation/Construction June 2006 5.0 Reporting 6.1 Draft Final Report November 2007 6.2 Final Report December 2007 Special attention to the project milestones is critical. If the above actions are not taken, CA may be withdrawn. If you encounter delays in meeting this schedule, you should immediately contact your Project Manager noted below. California Environmental Protection Agency 0i Recycled Paper J U L 2 Obi a s Mr. Peter Cota Robles - 4 - CONDITIONS OF APPROVAL 1. This CA includes only the projects described above, and does not include any associated projects that may have been referred to in the Project Questionnaire. This approval does not guarantee that a CBI grant will be awarded for this project. 2. Approval of this project does not supersede any regulatory programs aimed at eliminating non - point sources of pollution or relieve the City of any obligation to comply with permits or programs issued or implemented by the San Diego Regional Water Quality Control Board. This letter constitutes a Final Staff Decision. The Division will request a preliminary grant commitment for this project AFTER an agreement in writing on the eligibility decisions, schedule, and conditions in this letter has been received from you. To expedite this process, please notify me immediately in writing if you agree with this letter, so the Division can start the process of requesting approval of a CBI grant commitment for your Project. If you are NOT in agreement, then you must request a Final Division Decision within ten working days from the date of this letter. Your request should be specific on the items of disagreement and suggest the exact changes with which you would agree. Please send the request to: Ms. Barbara L. Evoy, Chief Division of Financial Assistance P.O. Box 944212 Sacramento, CA 94244 -2120 Again, we MUST reach agreement in writing before your proposed project can be scheduled for approval of a preliminary grant commitment. Please contact your Project Manager, Ms. Laura Peters, at (916) 341 -5854 or petersl(cDswrcb.ca.gov if you have any questions or comments regarding this letter. Sincerely, F. Wayne Pie n, Assistant Chief Division of Financial Assistance cc: Ms. Deborah Woodward San Diego Regional Water Quality Control Board 9174 Sky Park Court, Suite 100 San Diego, CA 92123 California Environmental Protection Agency Cai Recycled Paper CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: June 16, 2004 TO: City Council VIA: Kerry L. Miller, City n 0 FROM: } 1�e-Robles, Dir ctor or C f Engineering Services SUBJECT: Moonlight Beach Sewer Pump Station Renovation Project BACKGROUND: The Moonlight Beach Sewer Pump Station is a 28 -year old facility, which has caused several beach postings and closures over the years, and has become a maintenance problem. The Moonlight Beach Sewer Pump Station is adjacent to Cottonwood Creek, which discharges into the ocean at Moonlight Beach. The Moonlight Beach Sewer Pump Station Renovation project was proposed as a measure to improve the water quality of Moonlight Beach to ensure the water would meet bacteriological limit criteria of the California Health and Safety Codes, improve and upgrade the existing sewer collection system, and implement storm water and runoff pollution reduction and prevention programs that directly affect water quality at public beaches. Some of the funds for the project were sought through Proposition 40, The Clean Beaches Initiative Grant Program. The State Water Resources Control Board is administering the Clean Beaches Initiative. The Moonlight Beach Sewer Pump Station Renovation project was selected for funding in July 2003. On August 12, 2003, a Project Questionnaire was filed with the State Water Resources Control Board. ANALYSIS: The State Water Resources Control Board requires that the City appoint an Authorized Representative to negotiate and execute a grant contract and any amendments, and to certify grant invoices on behalf of the City of Encinitas. FISCAL IMPACT: There is no fiscal impact directly from this Resolution. RECOMMENDATION: It is recommended that City Council adopt the Resolution to appoint Peter Cota - Robles, Director of Engineering Services, as the authorized representative for and on behalf of the City of Encinitas on the Moonlight Beach Sewer Pump Station Renovation project, which is to be partly funded by the Clean Beaches Initiative Grant Program Attachments: Exhibit 1 — Resolution Ar7004 RESOLUTION 2004 -37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS APPROVING THE APPOINTMENT OF AN AUTHORIZED REPRESENTATIVE WHEREAS, the City Council of the City of Encinitas has applied for grant funding from the State Water Resources Control Board through the Clean Beaches Initiative Grant program to renovate the Moonlight Beach Sewer Pump Station Facility; and WHEREAS, the State Water Resources Control Board has selected the project for funding; and WHEREAS, the State Water Resources Control Board requires the City to appoint an authorized representative to enter into contract with the State NOW, THEREFORE, be it resolved by the City Council of the City of Encinitas: 1. That the Director of Engineering Services, Peter Cota Robles is hereby authorized and directed to submit, for and on behalf of the City of Encinitas, an application for Proposition 40, Clean Beaches Initiative Grant Program from the State Water Resources Control Board in the amount not to exceed $800,000, for the design and construction of the Moonlight Beach Sewer Pump Station Renovation project, and 2. That the City of Encinitas hereby agrees and further does authorize the aforementioned representative or his designee to certify that the Agency has and will comply with all applicable state statutory and regulatory requirements related to any state grants received, and 3. That the Director of Engineering Services, Peter Cota Robles or his designee of the City of Encinitas is hereby authorized to negotiate and execute a grant contract and any amendments and to certify grant invoices on behalf of the City of Encinitas. PASSED AND ADOPTED this 16 "' day of June, 2004, by the following vote, to wit: AYES: Bond, Dalager, Guerin, Houlihan, Stocks. NAYS: None. ABSENT: None. ABSTAIN: None. MaggieH'oulihan, Mayor of the City of Encinitas, California Af BEST: L, - 4 - N6borA Cervone, City Clerk SWRCB Agreement No. City of Encinitas Page 10 of 19 EXHIBIT B - BUDGET DETAIL AND PAYMENT PROVISIONS 5. BUDGET A. Task Budget TASK DESCRIPTION PROP 40 SWRCB GRANT FUNDS TOTAL 1 Project Management and Administration $17,800 $71,000 2.1 CEQA Documentation $6,200 $25,000 2.2 Permits $7,500 $30,000 3.1 Quality Assurance Project Plan (QAPP) $4,250 $17,000 3.2 Monitoring Plan $1,500 $6,000 4 Pre - Design Report $20,000 $80,000 5 Construction Documents $87,500 $350,000 6 Construction $745,000 $2,980,000 7 Monitoring Plan $1,250 $5,000 8 Reports $2,500 $10,000 $763,000 TOTALS $893,500 $3,574,000 B. Line Item Budget PROP 40 SWRCB TOTAL GRANT FUNDS 1. Personnel Services (including fringe Benefits @ 60 %) Class, Hours, $ /Hour Senior Engineer $7,000 $28,000 Associate Engineer $11,500 $46,000 Word Processor $4,500 $18,000 2. Operating Expenses; Includes Photocopying, Telephone, Office $1,250 $5,000 Supplies 3. Professional/ $121,250 $485,000 Consulting Services 4. Construction Expenses $508,750 $2,035,000 5. Equipment Purchase $190,750 $763,000 6. Computer Time $2,500 $10,000 7. Travel Expenses Per Diem @ $ 25 /day +tax $500 $2,000 Mileage @ $0.34 /mile 8. Overhead ( %)** $45,500 $182,000 TOTAL BUDGET $893,500 $3,574,000 I PR6-..CT QUESTIONNAIRE - DOCUMENI ATION OF COMPLIANCE WITH CLEAN BEACHES IMITATIVE (CBI) PROGRAM REOUIREENTS Table 1 Proposed Disbursement Schedule Year Quarter Beginning Disbursement 2003 September $59,400 2004 January $59,400 April $59,400 July $59,400 September $109,400 2005 January $109,400 April $109,400 July $109,400 September $109,400 2006 January $108,900 Total $893,500 b. IS THIS A PHASED PROJECT OR PART OF A LARGER PROJECT EFFORT? Y N X If yes, explain. c. QUALITY ASSURANCE PROJECT PLAN AND MONITORING AND REPORTING PLAN The County of San Diego has a Quality Assurance Project Plan (QAPP) formulated under AB 411. A plan, revised to meet the Project requirements, will be submitted for approval to the SWRCB. Given the nature of this facility (sewer pump station), the plan will include quality assurance procedures, routine operations and maintenance procedures, and emergency response plans for overflow prevention. SWRCB OR RWQCB STAFF CONTACTED REGARDING THIS PROPOSAL: RWQCB Contact: Mr. Bryan Ott Phone No.: (858) 467 -2952 Dates contacted: 8/4/03 SWRCB Contact: Mr. Pete Silva Phone No.: 916- 341 -5607 Dates contacted: 8/5/03 Moonlight Beach PS 08/06/2003 r- 0 i i t f Y N a 0 U .Q D ro c ro CL� CL 'IT O ca A r) ' z o: C/I !a W 0 .a TW U LL z U`C 1— LO, C); CD' N Z � O a� df LL .._ Cl) W o Lj U ..... W o' LL z LO LO C ° H a`N o C\i co ji N C\D '. LO LO V+ CL _.. LO LO O T C, T O T O ro !00 Cl) (\D a W coz C C C O '� -2 2 'W cn M r U od W 00 � N C LD o J E� _ m i cu c C Z z 0) °U O N ai c Z3 0 O o ......... w a ........... .. .._......._. C) .........._. . G CM co . r- 0 i i t f Y N a 0 U .Q D ro c ro CL� CL 'IT O ca A r) RESOLUTION NO. 2004 -07 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SAN ELIJO JOINT POWERS AUTHORITY - IN THE MATTER AUTHORIZING THE RELINQUISHMENT OF PRIME CONTRACTOR FOR THE CLEAN BEACHES INITIATIVE PROJECTS UNDER THE PROPOSITION 40, WATERSHED, CLEAN BEACHES AND WATER QUALITY ACT GRANT SYSTEM WHEREAS, the San Elijo Joint Powers Authority (JPA) was placed on the Proposition 40, Watershed, Clean Beaches and Water Quality Act (AB 2534) priority list for the Moonlight Beach Pump Station Renovation Project; and WHEREAS, it is timely to now execute a project agreement for the continuation of the work; and, WHEREAS, the project emphasis, including project management and fiscal management is more appropriately within the auspices of the City of Encinitas. NOW, THEREFORE, BE IT RESOLVED that the SEJPA Board of Directors authorizes the relinquishing of contractor status with the State of California for the Proposition 40 grant for the Clean Beaches Project and authorizes transfer of grant contractor status, including all obligations and assurances, to the City of Encinitas. PASSED AND ADOPTED this 14th day of June following vote: AYES: 4 NOES: ABSENT: ABSTAIN: ATTEST: Mary Mejia Clerk of the Board H: Wmin0str2tlon \SANELIJO\RESOLUTMFY2004\RESO NO 04- 07c.dx 2004, by the Boardmembers: Campbell, Golich, Houlihan, Stocks Boardmembers: Boardmembers: Boardmembers: Tom Golich, irperson JPA Board of i ectors TRANSMITTAL FORM City of Encinitas 505 S. Vulcan Avenue Encinitas, CA 92024 -3633 760/633 -2770 DATE June 17, 2004 SEND TO FAX #: (916) 341 -5707 TO: Laura Peters OF: State Water Resources Control Board ADDRESS: FROM: Leroy Bodas PHONE: (760) 633 -2777 ❑ Call ASAP ❑ Please Handle ❑ Review & Call ❑ Per Our Conversation FAX 760/633 -2818 Engineering NO. OF PAGES:? ❑ Review & Return ❑ Please Reply by Please find enclosed the following items for your consideration: ❑ F.Y.I. 1. Resolution No. 2004 -07, Resolution of the Board of Directors of The San Elijo JPA in the matter authorizing the relinquishment of prime contractor for the Clean Beaches Initiative Projects under the Proposition 40, Watershed, Clean Beaches and Water Quality Act Grant System, 2. City of Encinitas Agenda Report, Moonlight Beach Sewer Pump Station Renovation Project, 3. Resolution No. 2004 -37, A Resolution of the City Council of the City of Encinitas Approving the Appointment of an Authorized Representative, 4. Exhibit B, Budget Detail and Payment Provisions, 5. Project Questionnaire- Documentation of Compliance with Clean Beaches Initiative Program Requirements, 6. Moonlight Beach Sewer Pump Station — Project Design and Construction Schedule CALIFORNIA DEPARTMENT OF FISHAND GAME CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi- Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP/EL4/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: - - - 2483,,,1 THE RESOURCES AGENCY ,. - STATE OF CALIFORNIA - I DEPARTMENT OF FISH 1 D L4 �' `C�c RECEIPT ENVIRONMENTAL FILING " Date: �---7 DFG 753.5a le-031 Q Document No.: r ,Lead Age---, tcno ' State Agency of Filing: r �i ems` ;+�County nc P !rte PpISj Ct Title: Q S � � "' f N.:r .� Project Applicant Name: e ecial District �^ � � - Other Sp Project Applicant Address: Local Public Agency Project Applicant (check appropriate box): Stag School DistnctL—J ❑ Private Entity CHECK APPUCAELE FEES: )Environmental Impact Report Negative Declaration State Water Resources Control Board Only) � )Application Fee Water Diversion ulatory Programs Projects Subject to Certified Reg ( ) County Administrative Fee C :'Project that is exempt from fees ersOn reC6lVing payment: PINK LEAD AGENCY Signature and title of p YELLOW- DFGIFASS WHITE- PROJECT APPLICAN 4 - -- -- " ` $850.00 $ $1,250.00 $ $850.00 $ $850.00 $ $25.00 $ RECEIVED r NROD -STATE AGENCY OF FILING �. CY OF FILING ►urce issues. ied. ial study either Code. NOTICE OF DETERMINATION kl 1 2 5 1 T. TO: ® Recorder /County Clerk P.O. Box 121750 San Diego, CA 92112 -1750 ❑ Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 222 Sacramento, CA 95814 -3044 FROM: City of Encinitas Planning and Building Department 505 South Vulcan Avenue Encinitas, CA 92024 Uy 0 L fE D Gregory J. Smith, Recorder /County Clerk JUL 0 1 2004 BY 1-14* DEPUTY Case Number: 04 -084 CDP/EIA/Mitigated Negative Declaration State Clearinghouse Number: 2004041066 Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: 1. The project in its approved form will not have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of project approval may be examined at the address below. 3. Mitigation measures were made a condition of project approval. 4. (EIR only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the Encinitas Community Development Department, 505 South Vulcan Avenue, Encin' s CA 920 4. ' FILED iN THE OFFICE OF�THE�CTY CLERK San Diego Cou ty on U Ki osted __ Removed Ass Ve Civil E ineer P �`�� 1. 1.004 Telephone: (760) 33 -2775 i7eturned to a ney on Reference: California Public Resources Code, Sections 21108 and 21 MpIty _ TRANSMITTAL FORM - City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE S �' G SEND TO FAX #: /(c 1 76- 7-23 NO. OF PA�GES:3 TO: G1 iA-a i STATE OF CALIFORNIA "* Governor's Office of Planning and Research State Clearinghouse and Planning Unit °f Arnold Schwatzenegger Jan Boel Governor Acting Director May 14, 2004 Leroy Bodas City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 Subject: Moonlight Beach Sewer Pump Station Rehabilitation SCH #: 2004041066 Dear Leroy Bodas: The State Clearinghouse submitted the above named Negative Declaration to selected state agencies for review. The review period closed on May 13, 2004, and no state agencies submitted comments by that date. This letter acknowledges that you have complied with the State Clearinghouse review requirements for draft environmental documents, pursuant to the California Environmental Quality Act. Please call the State Clearinghouse at (916) 445 -0613 if you have any questions regarding the environmental review process. If you have a question about the above -named project, please refer to the ten -digit State Clearinghouse number when contacting this office. Sincerely, Terry Roberts Director, State Clearinghouse 1400 TENTH STREET P.O. BOX 3044 SACRAMENTO, CALIFORNIA 95812 -3044 TEL (916) 445 -0613 FAX (916) 323 -3018 www.opr.ca.gov Document Details Report State Clearinghouse Data E SCH# 2004041066 Project Title Moonlight Beach Sewer Pump Station Rehabilitation Lead Agency Encinitas, City of Type Neg Negative Declaration Description Proposed improvements and upgrades to an existing sewer pump station to provide emergency storage, utility routing, wet well upgrades, pump selection and operation, electrical equipment replacement, surge control, ventilation, access, odor control, bathroom, noise control, containment buildings, and landscaping. Lead Agency Contact Name Leroy Bodas Agency City of Encinitas Phone 760- 633 -2770 Fax email Address 505 South Vulcan Avenue City Encinitas State CA Zip 92024 Project Location County San Diego City Encinitas Region Cross Streets Third Street / B Street Parcel No. Township 13S Range 4 W Section 16 Base Proximity to: Highways 1 -5 Airports Railways NCTD Waterways Pacific Ocean Schools Land Use Pump Station / SP2 / ER -OS -PK Project Issues Aesthetic/Visual; Air Quality; Archaeologic- Historic; Coastal Zone; Drainage /Absorption; Flood Plain /Flooding; Geologic /Seismic; Noise; Public Services; Recreation /Parks; Sewer Capacity; Soil Erosion /Compaction /Grading; Traffic /Circulation; Vegetation; Water Quality; Wetland /Riparian; Wildlife; Growth Inducing; Landuse; Cumulative Effects Reviewing Resources Agenc California Coastal Commission; epartment of Fish and Game, Region 5; Office of Agencies Historic Preservation; Departure reation; Department of Water Resources; California Highway Patrol; Caltrans, District 11; State Water Resources Control Board, Clean Water Program; Regional Water Quality Control Board, Region 9; Native American Heritage Commission; State Lands Commission Date Received 04/14/2004 Start of Review 04114/2004 End of Review 05/13/2004 Note: Blanks in data fields result from insufficient information provided by lead agency. CALIFORNIA DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP/EIA/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: No significant biological resources exist on the project site. 2. The project would have no adverse impacts on biological resources located off -site. 3. No biological studies were requested for the project. 4. No mitigation measures are proposed to address impacts to biological resources. No conditions in any discretionary actions associated with the project address biological resource issues. 6. No broader impacts on a habitat (for example - urban runoff effects on wetland) were identified. Certification: I hereby certify that the lead agency has made the above findings of fact and that based upon the initial study and /or Biology survey report, and hearing record, the project involves no potential for adverse effect, either individually or cumulatively on wildlife resources, as defined in Section 711.2 of the Fish and Game Code. NOTICE OF DETERMINATION TO: ® Recorder /County Clerk FROM: City of Encinitas P.O. Box 121750 Planning and Building Department San Diego, CA 92112 -1750 505 South Vulcan Avenue Encinitas, CA 92024 ❑ Office of Planning and Research P.O. Box 3044 1400 Tenth Street, Room 222 Sacramento, CA 95814 -3044 Case Number: 04 -084 CDP/EIA/Mitigated Negative Declaration State Clearinghouse Number: 2004041066 Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi- Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: 1. The project in its approved form will not have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. _ Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of project approval may be examined at the address below. 3. Mitigation measures were made a condition of project approval. 4. (EIR only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the Encinitas Community Development Department, 505 South Vulcan Avenue, Encinitas, CA 92024. Kip e er 7 Ass cia e Civil Engieer Telephone: (760) 633 -2775 Reference: California Public Resources Code, Sections 21108 and 21152. CALIFORNIA DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION De Minimis Impact Finding or One Fee Per Project Provision Project Title /Location: Moonlight Beach Sewer Pump Station Rehabilitation The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi- Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) CASE NO.: 04 -084 CDP/EIA/Mitigated Negative Declaration SCH NO.: 2004041066 Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. Findings of Exemption: A Mitigated Negative Declaration and Initial Study have been prepared for the project. The report concludes that there is substantial evidence in the record that the project would result in a de minimis impact to wildlife resources as all of the following apply: 1. No significant biological resources exist on the project site. 2. The project would have no adverse impacts on biological resources located off -site. 3. No biological studies were requested for the project. 4. No mitigation measures are proposed to address impacts to biological resources. 5. No conditions in any discretionary actions associated with the project address biological resource issues. 6. No broader impacts on a habitat (for example - urban runoff effects on wetland) were identified. Certification: I hereby certify that the lead agency has made the above findings of fact and that based upon the initial study and /or Biology survey report, and hearing record, the project involves no potential for adverse effect, either individually or cumulatively on wildlife resources, as defined in Section 711.2 of the Fish and Game Code. Ki11p Hef r.' Associate ivil Engineer City of ` itas June 29, 04 rx M ��n o El 00 0 o..��0 U N .Q A N O 0 r Z d c m E m �� m 0 o a v1 w m m .n s cl U 0 0 00888 0 0 0 6 000oui U w �r �e`� v w Q�s� �Q W 0 IL) S � L� w !! Ix U Y v J g ai 3 ti a-F� M. o O0Q LL ,, a �Z 6 m N (0 W W ° LL 0 Z T O lr_ rn 0 E cc z v Q m m Co Q� >+ U D 03 o Q Q Q Q ai U E a°i ` a°i m a a` _ a O O O 0 0 00888 0 0 0 6 000oui 00 CN l0 t0 N �r �e`� v w 0 a O m 0 U y m i 0 m N E a m z f6 C 0] N N w > m E m ° � c a? m m a liJ i`o m axi mQ U m 5 w () m E O Q t w z ¢ a ° a Y_ W ^ A z Z 9 t U Z W J Y 2 IL m LLI Q E � 4 � E m 0 2 m } CL r o� c a ,Y C U O La CL a) a ate! O ui Ir Lu m O a m d � w m C rn TO: City Council CITY OF ENCINITAS AGENDA REPORT CITY COUNCIL Meeting Date: May 22, 2002 VIA: Kerry L. Miller, City Manager FROM: Peter Cota - Robles, Director of Engineering Services SUBJECT: Award of contract for Moonlight Beach Urban Runoff Treatment Facility to Falcon General Engineering in the amount of $ 432,511.00. (CMD 02B) BACKGROUND: Cottonwood Creek, which discharges into the ocean at Moonlight Beach, has had a high bacteria count for years which has raised health concerns for the public who use Moonlight Beach. Consequently, the City has proposed to construct a treatment facility in the existing pump station at the southeast corner of Third Street and B Street. During low flows in the creek, water will be pumped to the treatment facility where it will go through a filtering process and then be exposed to ultraviolet light, which will kill the bacteria in the water. The water will then be pumped back to the creek at the discharge point with the ocean. This storm water treatment project is one of the first of its kind in both the state and the country. DISCUSSION: On May 2, 2002 three bids were received for the construction of the proposed project. The Engineer's estimate is $500,000 4600,000. The bids were as follows: Falcon General Engineering $432,511.00 Jet Construction, Inc. $497,250.00 Zondiros Corp. $556,100.00 SCW Contracting Corp $558,000.00 FISCAL IMPACT: There are sufficient funds to construct the project. The City received a State Water Resources Control Board Clean Beach Initiatives Grant in the amount of $814,000 for the project. There is 15% matching funds, which the City will cover through in -kind services. RECOMMENDATION: It is recommended that the City Council award the Moonlight Beach Urban Runoff Treatment Facility contract to Falcon General Engineering in the amount of $ 432,511.00. NOTICE OF DETERMINATION l; 2 h TO: ® Recorder /County Clerk FROM: City of Encinitas P.O. Box 121750 Planning and Building Department San Diego, CA 92112 -1750 505 South Vulcan Avenue Encinitas, CA 92024 F 0 IL D ❑ Office of Planning and Research Gm9aY Smi�, Recorder /County Clerk P.O. Box 3044 JUL 0 1 2004 1400 Tenth Street, Room 222 r,4* Sacramento, CA 95814 -3044 BY Case Number: 04 -084 CDP/EIA/Mitigated Negative Declaration State Clearinghouse Number: 2004041066 Project Title: Moonlight Beach Sewer Pump Station Rehabilitation Project Applicant: City of Encinitas 505 S. Vulcan Ave. Encinitas, Calif. 92024 Project Location: The project site is located on the southeast corner of Third Street and B Street in the City of Encinitas. Existing development within and adjacent to the project site consists of both residential and business use. Zoning for the project is D -P /SP (Downtown Public /Semi - Public Zone, Encinitas Specific Plan). (APN 258- 052 -08) Project Description: Mitigated Negative Declaration and Coastal Development Permit approval to rehabilitate the Moonlight Beach Sewer Pump Station, which will include emergency storage, utility routing and relocation, wet well upgrades, pump selection and operation, electrical equipment replacement, storm water treatment system relocation, surge control, ventilation, pump station access, odor control, bathroom, noise attenuation, and an above ground 50 foot long, 20 foot wide, 14 foot high building. This is to advise that the City of Encinitas Planning Commission approved the above - described project on May 18, 2004 and made the following determinations: 1. The project in its approved form will not have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project and certified pursuant to the provisions of CEQA. X A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. An addendum to Negative Declaration No. Mitigated Negative Declaration No. _ Environmental Impact Report No. was prepared for this project pursuant to the provisions of CEQA. Record of project approval may be examined at the address below. 3. Mitigation measures were made a condition of project approval. 4. (EIR only) Findings were, were not, made pursuant to CEQA Guidelines Section 15091. 5. (EIR only) A Statement of Overriding Considerations was, was not, adopted for this project. It is hereby certified that the final environmental report, including comments and responses, is available to the general public at the office of the Encinitas Community Development Department, 505 South Vulcan Avenue, Encin' , CA 920 4. r tic OFI�L .fir �T�` i:LfK EIS` Diego County on w . Kip er a t' �J t.� ((lijg Ass i ire E it — Telephone: (760) 33 -2775 t('1'1ec''o a nog on Reference: California Public Resources Code, Sections 21108 and 21 MjLry TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE SENDTO FAX #: l �l /G� 3�1 —5 7G 7 NO. OF PAGES: TO: L Pt OF: ADDRESS: FROM: f) f ' - PHONE: (760)6 3- -2-77-5- ❑ Call ASAP ❑ Review & Call ❑ Review & Return 10 F.Y.I. ❑ Please Handle V Per Our Conversation ❑ Please Reply by COMMENTS: U2-f--- �_ of ruM% STATE OF CALIFORNIA Governor's Office of Planning and Research State Clearinghouse and Planning Unit �''`°` Arnold Schwarzenegger Jan ire Acting Director Governor May 14, 2004 Leroy Bodas City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 Subject: Moonlight Beach Sewer Pump Station Rehabilitation SCH #: 2004041066 Dear Leroy Bodas: The State Clearinghouse submitted the above named Negative Declaration to selected state agencies for review. The review period closed on May 13, 2004, and no state agencies submitted comments by that date. This letter acknowledges that you have complied with the State Clearinghouse review requirements for draft environmental documents, pursuant to the California Environmental Quality Act. Please call the State Clearinghouse at (916) 445 -0613 if you have any questions regarding the environmental review process. If you have a question about the above -named project, please refer to the ten -digit State Clearinghouse number when contacting this office. Sincerely, ,�J4� 4!K-e,� Terry Roberts Director, State Clearinghouse 1400 TENTH STREET P.O. BOX 3044 SACRAMENTO, CALIFORNIA 95812 -3044 TEL (916) 445 -0613 FAX (916) 323 -3018 www.opr.ca.gov Document Details Report State Clearinghouse Data Bat SCH# 2004041066 Project Title Moonlight Beach Sewer Pump Station Rehabilitation Lead Agency Encinitas, City of Type Neg Negative Declaration Description Proposed improvements and upgrades to an existing sewer pump station to provide emergency storage, utility routing, wet well upgrades, pump selection and operation, electrical equipment replacement, surge control, ventilation, access, odor control, bathroom, noise control, containment buildings, and landscaping. Lead Agency Contact Name Leroy Bodas Agency City of Encinitas Phone 760 - 633 -2770 Fax email Address 505 South Vulcan Avenue City Encinitas State CA Zip 92024 Project Location County San Diego City Encinitas Region Cross Streets Third Street / B Street Parcel No. Township 13S Range 4 W Section 16 Base Proximity to: Highways Airports Railways Waterways Schools Land Use 1 -5 NCTD Pacific Ocean Pump Station / SP2 / ER -OS -PK Project Issues Aesthetic/Visual; Air Quality; Archaeologic- Historic; Coastal Zone; Drainage /Absorption; Flood Plain /Flooding; Geologic /Seismic; Noise; Public Services; Recreation /Parks; Sewer Capacity; Soil Erosion /Compaction /Grading; Traffic /Circulation; Vegetation; Water Quality; Wetland /Riparian; Wildlife; Growth Inducing; Landuse; Cumulative Effects Reviewing Resources Agency, California Coastal Commission; Department of Fish and Game, Region 5; Office of Agencies Historic Preservation; Department of Parks and Recreation; Department of Water Resources; California Highway Patrol; Caltrans, District 11; State Water Resources Control Board, Clean Water Program; Regional Water Quality Control Board, Region 9; Native American Heritage Commission; State Lands Commission Date Received 04/14/2004 Start of Review 04/14/2004 End of Review 05/13/2004 Note: Blanks in data fields result from insufficient information provided by lead agency. ( I G MOONLIGHT BEACH PUMP STATION FINAL DESIGN INTERVIEW 1. Please discuss the merits of your proposed pump system design? Please explain your strategy for surge control? Please elaborate on your design of the emergency storage basin. 2. This facility has had a history of odor complaints. What will your odor control strategy be? Will the system that you specify require an APCD permit? Based on this strategy, what will be the resultant H2S levels emitted from the odor control system? How will odors be controlled during maintenance of the odor control system? What other facility improvements will your design include that will result in better odor control 3. Preliminary design repo eview /endorsement. Wis you firm's strategy for efficiently incorporation the PDR into the final design process? I� o�� 4. Please describe the construction sequence so that u s t ni on stays operational during construction. How will your design ensure minimum interference between construction activity and the daily operation and maintenance of the facility? How will your design strategy facilitate a shorter construction schedule? What will the construction duration be for the open excavation? How will this construction coincide with the wet season? 5. Strategy with constructing the new structure. risk during construction? What is the estima for your desi n? �, ,• 6. What types precautions will y r design in fl oding? t � J ti i How will this strategy help minimize 34 ud MOONLIGHT BEACH PUMP STATION FINAL DESIGN INTERVIEW 1. Please discuss the merits of your proposed pump system design? Please explain your strategy for surge control? Please elaborate on your design of the emergency storage basin. Lu- 2. This facility has had a history of odor complainO What will your odor control strategy be? Will the system that you specify require an APCD permit? Based on this strategy, what will be the resultant H2S levels emitted from the odor control system? How will odors be controlled during maintenance of the odor control system? What other facility improvements will your design include that will result in better odor control? 3. Preliminary design report review /endorsement. What is your firm's strategy for efficiently incorporation the PDR into the final design process? 4. Please describe the construction sequence so that pump station stays operational during construction. How will your design ensure minimum interference between construction activity and the daily operation and maintenance of the facility? How will your design strategy facilitate a shorter construction schedule? What will the construction duration be for the open excavation? How will this construction coin a with the wet aso -? t �J ( L� �G `1 r 5. Strategy with constructing the new structure. How will this strategy help minimize risk during construction? What is the estimated maximum depth of excavation for your design? 6. What types of precautions will your design include to protect the facility from the flooding? MOONLIGHT BEACH PUMP STATION FINAL DESIGN INTERVIEW 1. Please discuss the merits of your proposed pump system design? Please explain your strategy for surge control? Please elaborate on your design of the emergency storage basin. -f—, tt�> iii (�/ j C? f' L t �.1� j 1v C� U S i U �- 4 E 1 S C' G t,/ U :v 1�y A-e vL 2. This facility has had a history of odor complaints. What will your odor control strategy be? Will the system that you specify require an APCD permit? Based on this strategy, what will be the resultant H2S levels emitted from the odor control system? How will odors be controlled during maintenance of the odor control system? What other facility improvements will your design include that will result in better odor control? 1�ECL 3o-k>M l� � 14 >� y- r s��, ri v /A T & 0 CA4LVI� < , `tip 3. Preliminary design report review /endorsement. What is your firm's strategy for efficiently incorporation the PDR into the final design process? 4. Please describe the construction sequence so that pump station stays operational during construction. How will your design ensure minimum interference between construction activity and the daily operation and maintenance of the facility? How will your design strategy facilitate a shorter construction schedule? What will the construction duration be for the open excavation? How will this construction coincide with the wet season? Af�-� 5. Strategy with constructing the new structure. How will this strategy help minimize risk during construction? What is the estimated maximum depth of excavation for your design? 6. What types of precautions will your design include to protect the facility from the flooding? MOONLIGHT BEACH PUMP STATION FINAL DESIGN INTERVIEW fC 1� 1. Please discuss the merits of your proposed pump system design? Please explain your strategy for surgA control? Please elaborate on your design of the emergency storage basin.V� C\rV i G1'a` [ its- C1cM•v ry EwtE12 LviG sv; `: VL41VA U. E 5. Strategy with constructing the new structure. How will this strategy help minimize risk during construction? What is the estimated maximum depth of excavation for your design? L7- ),)6 What types of precautions will your design include to protect the facility from the 1 I , i flooding? A'S�- ','1.+� �E tvj Tr fuse N �1t� �w► �-�`i >i eta �(. -1 c �`' / t�;G' �`s�- 2. This facility has had a history of odor complaints. What will your odor control /�-i cv yt strategy be? Will the system that you specify require an APCD permit? Based5�% on this strategy, what will be the resultant H2S levels emitted from the odor control system? How will odors be controlled during maintenance of the odor control system? What other facility improvements will your design include that will result in better odor control? ]� i�-V%Ca's e- J 3. Preliminary design report review /endorsement. What is your firm's strategy for � Z efficiently incorporation the PDR into the final design process? VS Please describe the construction sequence so that pump station stays "�4. operational during construction. How will your design ensure minimum I interference between construction activity and the daily operation and maintenance of the facility? How will your design strategy facilitate a shorter ti construction schedule? What will the construction duration be for the open excavation? How will this construction coincide with the wet season? �CC►�v'!fE r li'ty T"i4C�i�HtZC'..T CZ 5. Strategy with constructing the new structure. How will this strategy help minimize risk during construction? What is the estimated maximum depth of excavation for your design? L7- ),)6 What types of precautions will your design include to protect the facility from the 1 I , i flooding? A'S�- ','1.+� �E tvj Tr City of Encinitas September 13, 2004 PBSU Attn: Paul E. Cooley, PE 175 Calle Magdalena Encinitas, Calif. 92024 Re: Moonlight Beach Sewer Pump Station Dear Mr. Cooley: Thank you for interviewing for design services on the above referenced project. During the interview, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Since ely, r Kipl,�i;fner cc: Leroy Bodas, Sr. Civil Engineer TEL 760- 633 -2600 / FAX 760 - 633 -2627 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 TDD 760 -633 -2700 � recycled paper City of Encinitas September 13, 2004 Boyle Engineering Corporation Attn: Marc Weinberger, PE 7807 Convoy Court, Suite 200 San Diego, Calif. 92111 Re: Moonlight Beach Sewer Pump Station Dear Mr. Weinberger: Thank you for interviewing for design services on the above referenced project. During the interview, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Since ely, Kip efner cc: Leroy Bodas, Sr. Civil Engineer TEL 760- 633 -2600 / FAX 760- 633 -2627 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 TDD 760 -633 -2700 recycled paper September 13, 2004 Richard Brady & Associates Attn: Richard Brady, PE, DEE 4909 Murphy Canyon Road, Suite 220 San Diego, Calif. 92123 Re: Moonlight Beach Sewer Pump Station Dear Mr. Brady: Thank you for interviewing for design services on the above referenced project. During the interview, we could see that your firm was more than capable of doing the project. In fact, all consultants were very qualified to do the project, and deciding which firm to utilize was a very difficult decision. After very careful consideration, we decided that another firm would better suit our needs. Again, this was a very difficult decision to make. If you have any questions, please feel free to call me at (760) 633 -2775. We strongly encourage you to propose on any future projects. Your interest in this City project was greatly appreciated. Sincer Iy, Kippzfner Q� Jl i' cc: Leroy Bodas, Sr. Civil Engineer TEL 760- 633 -2600 / FAX 760- 633 -2627 505 S. Vulcan Avenue, Encinitas, California 92024 -3633 TDD 760 -633 -2700 recycled paper TO: City Council CITY OF ENCINITAS AGENDA REPORT CITY COUNCIL Meeting Date: September 22, 2004 VIA: Kerry L. Miller, City Manager FROM: Deter Cota Robles, Director of Engineering Services SUBJECT: Approval of contract with Kennedy /Jenks Consultants for consulting services to prepare construction plans and specifications for the Moonlight Beach Sewer Pump Station Rehabilitation project. (CEE04J) BACKGROUND: The Moonlight Beach Sewer Pump Station, located in an environmentally sensitive area adjacent to Moonlight Beach, is a 28 -year old facility, which has caused several beach postings and closures over the years. Furthermore, the Moonlight Beach Sewer Pump Station has become a maintenance problem. The Moonlight Beach Sewer Pump Station is adjacent to Cottonwood Creek, which discharges into the ocean at Moonlight Beach. The Moonlight Beach Sewer Pump Station Rehabilitation project was proposed as a measure to improve the water quality of Moonlight Beach to ensure the water would meet bacteriological limit criteria as determined in the California Health and Safety Codes. This project would provide 4 hour emergency storage in case of power failures, address odor and noise problems that presently now occur at the existing pump station, upgrade pumps, and improve and upgrade the existing sewer collection system. The City adopted a Mitigated Negative Declaration for the project on May 18, 2004. A Coastal Development Permit has also been approved for the project. DISCUSSION: The proposed contract with Kennedy /Jenks Consultants will allow the Moonlight Beach Sewer Pump Station Rehabilitation project to proceed on schedule. This design team has substantial experience designing sewer pump stations along the coast throughout California. In the San Diego County area alone, they have designed 11 sewer pump stations along the coast from Carlsbad to Solana Beach. Furthermore, Kennedy /Jenks Consultants comes with the reputation of completing projects on time and within budget. Kennedy /Jenks Consultants proposes to prepare construction plans and specifications for $381,600. ar6531 FISCAL IMPACT: The funds for this contract are coming from State Grant Funding (Proposition 40 The Clean Beaches Initiative Grant Program), ESD Replacement Reserve, and ESD Expansion Reserve. The City has secured $893,500 in State Grant Funding for the project. The total costs for the project, including construction, is estimated to be $3,574,000. RECOMMENDATION: It is recommended that the City Council authorize the Director of Engineering Services to enter into a contract with Kennedy /Jenks Consultants in the amount of $381,600. ar6531 TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE /% L64 SENDTO FAX #: (�� 311 — -57?07 NO.OF PAGES:'+ TO: yr?- PC �TiS S5 AT� wtc�T c2 �- ESCay� NTrZG� Pr121 ADur.L-SS: FROM: l np �-f ' PHONE: (760) 633- 77 7 57 ❑ Call ASAP ❑ Review & Call ❑ Please Handle ❑ Per Our Conversation _ ENTS: JC-(NI ❑ Review & Return Er F.Y.I. ❑ Please Reply by r,, �-)0, E Cpv c-L- t`-1 E k F- Y(.)v I) ' `� T,4 � N (-T F L-S E TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE SENDTO FAX #: _� -`� ?U? NO. OF PAGES: TO: C% F - AUUr1LSS: ii//� FROM: f-1 I �� PHONE: (760) 633- "' 775 ❑ Call ASAP ❑ Review & Call ❑ Review & Return R1 F.Y.I. WPlease Handle ❑ Per Our Conversation ❑ Please Reply by COMMENTS: (S C� 0 f S ((A- N" C lxjj96 I 6 "1- uG'jejj C;> tj Ai C,I L )4-C 1 / b ey C ; —1 I-4 4-T rCL + ((E '7z� • • CITY OF ENCINITAS AGENDA REPORT CITY COUNCIL Meeting Date: September 22, 2004 TO: City Council • VIA: Kerry L. Miller, Cit FROM: eter Cota Robl s, irector of Engineering Services SUBJECT: Approval of contract with Kennedy /Jenks Consultants for consulting services to prepare construction plans and specifications for.the Moonlight Beach Sewer Pump Station Rehabilitation project. (CEE04J) BACKGROUND: The Moonlight Beach Sewer Pump Station, located in an environmentally sensitive area adjacent to Moonlight Beach, is a 28 -year old facility, which has caused several beach postings and closures over the years. Furthermore, the Moonlight Beach Sewer Pump Station has become a maintenance problem. The Moonlight Beach Sewer Pump Station is adjacent to Cottonwood Creek, which discharges into the ocean at Moonlight Beach. The Moonlight Beach Sewer Pump Station Rehabilitation project was proposed as a measure to improve the water quality of Moonlight Beach to ensure the water would meet bacteriological limit criteria as determined in the California Health and Safety Codes. This project would provide 4 hour emergency storage in case of power failures, address odor and noise problems that presently now occur at the existing pump station, upgrade pumps, and improve and upgrade the existing sewer collection system. The City adopted a Mitigated Negative Declaration for the project on May 18, 2004. A Coastal Development Permit has also been approved for the project. DISCUSSION: The proposed contract with Kennedy /Jenks Consultants will allow the Moonlight Beach Sewer Pump Station Rehabilitation project to proceed on schedule. This design team has substantial experience designing sewer pump stations along the coast throughout California. In the San Diego County area alone, they have designed 11 sewer pump stations along the coast from Carlsbad to Solana Beach. Furthermore, Kennedy /Jenks Consultants comes with the reputation of completing projects on time and within budget. Kennedy /Jenks Consultants proposes to prepare construction plans and specifications for $381,600. -vs> > 5- I 0 FISCAL IMPACT: The funds for this contract are coming from State Grant Funding (Proposition 40 The Clean Beaches Initiative Grant Program), ESD Replacement Reserve, and ESD Expansion Reserve. The City has secured $893,500 in State Grant Funding for the project. The total costs for the project, including construction, is estimated to be $3,574,000. RECOMMENDATION: It is recommended that the City Council authorize the Director of Engineering Services to enter into a contract with Kennedy /Jenks Consultants in the amount of $381,600. ar653] 5-� CITY COUNCIL REGULAR MEETING AGENDA Wednesda September 22, 2004 0-FEL IAL r1t ESENTATIONS /PROCLAMATIONS Proclamation — Oktoberfest September 26th Presented to Edgar Engert and Keith Turner. CLOSING AND ADOPTION OF THE CONSENT CALENDAR " MOTION AND SECOND T 0 O CLOSE AND D CONSENT CAI END _ THE R 5 . • Approval of Minutes: 09/15/04 Special Meeting. Contact Person: City Clerk Cervone. STAFF RECOMMENDATION: Approve Minutes. 2. Approval of 09/22/04 Warrants List. Contact Person: Director of Finance Browder. STAFF RECOMMENDATION: Approve Warrants List. 3. Acceptance of public improvements for four Streets and three Drainage Projects, CMS01E, CMS03A, CMD03B, CMS01G & CMD99B. Contact: Director of Engineering Services Cota - Robles. STAFF RECOMMENDATION: Accept public improvements and authorize the filing of a Notice of Completion. 4. CONTINUE TO NOVEMBER 17 the Public Hearing to consider an appeal of the Planning Commission approval of a Minor Use Permit and Coastal Development Permit to allow an Environmental Services Center for the City of Encinitas Public Works Department, including administration offices, vehicle /equipment/materials storage, fleet service, and a caretaker element, as an interim use pursuant to Section 6.10 (Interim Use Standards) of the Encinitas Ranch Specific Plan. The Planning Commission action included conditions requiring that a tree preservation program be designed and implemented to preserve all of the eucalyptus trees along the project frontage, that provisions to prese possible of the existing poinsettia fields on the project site be included rve as much as in the project landscape plan, and that the proposed caretaker's unit be an integral part of the design of one of the structures to house the approved uses. The approval applies to the proposed uses and the general site plan only; no construction is proposed at this time. Future construction and site development would be subject to review and approval of an application for a Design Review and Coastal Development Permit at a properly noticed public hearing. The subject property is in the Encinitas Ranch Specific Plan - AG (Agricultural) zone and within the Coastal Zone. ENVIRONMENTAL STATUS: The City conducted an Environmental Initial Stud Pursuant to the California Environmental Y determined that the project could have a significant environmental effect in the Study of public safety and visual quality. However, with the implementation of thespecific mitigation identified in the draft Mitigated Negative Declaration suggested for adoption, the project design avoids or mitigates the potentially significant environmental effects. CASE NO.: 04 -050 MIN /CDP/EIA; 27, 2004; APPLICANT: City of Encinitas Public FILING DATE: February Works Department; LOCATION: 441 Saxony Road (APN 256- 330 -63); APPELLANT: Matthew Walker, et al.; Contact Person: Associate Planner Kusiak. STAFF RECOMMENDATION: CONTINUE THE PUBLIC HEARING • Approval of contract with Kennedy /Jenks Consultants for consulting services to prepare construction plans and specifications for the Moonlight Beach Sewer Pump Station Rehabilitation project (CEE04J) Contact Person: Director of Engineerin Services Cota- Robles. g STAFF RECOMMENDATION: Approve the contract with Kennedy /Jenks. REGULAR AGENDA — Item #6 6• Adoption of Resolution 2004 -53 supporting voters on November 2, 2004, would etend the existing T an Net OeaH roved by the Tax to Generate $14 Billion for Transportation Projects and Programs. eContact Person: Assistant to the City Manager, Jennifer Smith. STAFF RECOMMENDATION: Adopt Resolution 2004 -53 Supporting Proposition A. ADJOURNMENT Adjourned at 6:30 P.M. SPECIAL MEETING OF THE ENCINITAS CITY COUNCIL Wednesday, September 22, 20049 6:00 P.M. THIS MEETING WILL BEGIN AFTER 6:00 REGULAR MEETING AGENDA ITEMS 1• CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL, ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION AUTHORITY: Gov. Code Section 54956.9b NUMBER OF POTENTIAL CASES: (1) NO REPORTABLE ACTION ADJOURNMENT Adjourned at 7:32 P.M. City of Encinitas Moonlight Beach Pump Station Renovation Meeting No. 2 Agenda 1:00 PM, November 15, 2004 1. Review kickoff meeting summary 2. Geotechnical investigations borings (scheduled for Wednesday, Nov. 17) 3. Floodway protection discussion 4. Surge protection discussion 5. City operations input 6. Operational Workshop scheduling (week of Nov. 29 available dates /times) 7. Building access and building officials review process. 8. Existing site information (PS drawings, UV system drawings & Geotech Report — received). Force main drawings and additional pump station drawings requested. Electronic copy of UV drawings available? City title block electronic version? 9. Next meeting: 9 December 2004 at 1:00 PM paencinitas, mycorrespondenceVneeting 2 agenda 11- 15- 04.doc Meeting Memorandum No. 1 Meeting Time: 1:00 PM to _ Meeting Location: Encinitas Meeting Date: October 14, 2004 Project: Moo__ nlicght Beach Pum Persons Attending: Kennedy /Jenks Matt A. Tebbetts Arne Sandvik Kennedy /Jenks Consultants 3:00 PM Page: 1 of 2 Date: 1 November 2004 K/J Job No.: 0487115 *00 Station Rehabilitation Client/Contractor Kipp Hefner Leroy Bodas Shawn Atherton ubject: Moonlight Beach PS Rehabilitation kick off meets 1 Introductions Other Mike Thornton Gail Garbini Don King Dave Olson Manual Oncina Organization SEJPA Garbini & Garbini 15H Leighton & Assoc. ONA 2. Project scope review: Additional valves for existing UV system may be added. • Flood control goal is to protect all critical electrical equipment from 100 year flood. Flood wall and gate to be compared to raising building floor 2' above flood water surface elevation. • Portion of existing force main (from PS to Highway 1) remains as old ductile iron pipe. Replacement could be rerouted to avoid traffic issues, but should be same length. • Use of flywheel as surge protection system preferred due to simplicity and cost e . Cost of surge protection is important. g • Reviewed decision to use at -grade motors and drive shaft versus submersible pumps. Key issue ability to remove pumps for repair. • Reviewed UV system issue and desire to avoid costly relocation costs (Kennedy /Jenks to consider leaving UV in current location). Incorporating in to building discussed (this option would increase building cost). • Use of self cleaning wetwell preferred and to be considered in Kennedy /Jenks design. • Geotechnical work shall be coordinated with Leroy Bodas and Mike Thornton. 3. Communications: Kipp Hefner shall serve as the City Project Manager and as the primary oint of contact between the Kennedy /Jenks Team and the City. p 4. Progress review meetings: Monthly meetings to be held. Selected Second Thursday of each month except next meeting shall be held on Nov. 9, 2004 at 1:00 PM in Lilac Room. 5. Outside agency contacts: Contacts with Cottonwood creek Conservancy, US Fish & Game, ©F end State Department of Parks (owner of pump station site) are required. Contacts to be provided by the City. 6. CEQA documentation: The CEQA process has been completed by the City. 7. Schedule Review: Reviewed schedule based on original proposal. Target is to provide biddable documents by March 18, 2005. able p:',endnitas. cityl. .correspondencetmeetingmemol.doc [F -9 Rev. 211997c] Meeting Memorandum No. 1 Moonlight Beach Pump Station Rehabilitation City of Encinitas Page 2 of 2 8. Existing site information: Requested Pump Station drawings, UV system drawings & geotechni al report. Available geotechnical provided during proposal phase. Drawings to be provided by City along with CEQA documents. 9. Contract comments review: To be addresses after meeting. 10. Invoicing procedures: Kennedy /Jenks 4 -6 normal billing process is acceptable. Distribution: Inspection File (original) Field File By. Other p:lencinitas, citylcorrespondence {meetingmemol.doc Tebbetts [F -9 Rev. 211997c] pc�f-1 6- (411 X. `? s 6/A6t er'�KE N I .0Pt 8 3 G zv /14o,� %S4 -e G? t< li(V►eSc�vc, a E*Ilz6iNI 4eftr-ri"It4 I eom 232.4747 t./�cnSC/kt Ps►<Gt-f' L�rtJKG IN C e6og6INIC6Aief5tl'�I � �Ni 5?9C jfl l!_ i .{ , N �iw '�N� c°�' �%-�'I •YL2,� YY1oY�ci »a� �V ` -'7jt, 110 vre, 1'b101 rG.c�nr ��lGc `Dc�, or- 4c l iv) 71ts 066) 6 3.x-- Z�� City of Encinitas Moonlight Beach Pump Station Renovation Kickoff Meeting Agenda 1:00 PM, October 14, 2004 1. Introductions 2. Project scope overview 3. Communications between City, SEJPA, K/J team (K/J project website) 4. Progress review meetings 5. Outside agency contacts (State Parks Department, etc.) 6. CEQA documentation issues & compliance 7. Schedule review 8. Existing site information (PS drawings, UV system drawings & Geotech Report) 9. Contract comments review 10. Invoicing procedures 11. Other items pAencinitas, citylcorrespondenc6kickeft meeting agenda 10-14-04 doe TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 z9 4- Z 71 DATE L' G SENDTO FAX #: C�� NO. OF PAGES: —_� TO: OF: fir: \ br cv % tQL-i ADDRESS: FROM: PHONE: (7601633- ?y775 ❑ Call ASAP ❑ Review & Call Please Handle ❑ Per Our Conversation COMMENTS: ❑ Review & Return F.Y.I. ❑ Please Reply by 10/17/2004 16:57 FAX 292 8030 LEIGHTON 2003 r County of San D iago GARY ERBECK DEPARTMENT OF ENVIRONMENTAL HE/11. TH RICHARD HAAS DIRECTOR LAND AND WATER QUALITY DIVISION ASSISTANT DIRECTOR P.O. BOX 129261. SAN DIEGO, CA 92112 -U: i1 (619) 929.2222 FAX (619) 336.9377 PROPERTY OWNER RESPONSIBILITY AGREEMENT Proposed Location of Well(s): property Add=s: Wew _ Moo 1 i beach. 3bpr�hG�S -2sm V 64ree� 5iGIIIi9n sOU P.O�� oT T►! rv''�H�G�rovJ Ahd 04 o le of 3r't� phdl S'ire� P�PN 2sa05�8o Dear Property Owner: This letter is to Inform you of the responsibilities for the proposed drilling activities on y• cur property. The scope of work covered by this letter will expire one year from tho date you sign this form. Any proposed drllli:,g activities beyond this expiration date will require a now Property Owner Responsibility Agreement Please place a check mark next to the activity which applies to your property: install one or more monitoring wells Destroy one or more monitoring wells Drill one or more soil borings The person who causes to have a monitoring well installed or an existing well dw Iroyed on your property is defined as the "Responsible Party." Section 67.424 of San Diego County Code states that: "Maiitoring wells shall be maintained to meet construction or destruction standards. If a monitoring well does not meet construction •ar destruction standards the Responsible Party must repair, reconstruct or destroy the monitoring well so it meets the standards. The pro:" owner, if different than the Responsible Parry, must take the necessary actions to repair. reconstruct or destroy the monitoring we so it meets the standards if the Responsible Party does not complete the necessary actions." A soil boring is used specifically to sample soil and, because there are construction a A destruction standards, is included in the definition of a monitoring well even though no maintenance is required. These standards are outlined in the County of San Diego SA/M Manual and the State of California Well Standards Bulletin 74-90. If you have any questions or would like additional information, please contact the Monita-Ing Woll Program at (619) 338 -2339. I understand the maintenance and construction /destruction responsibilities for monitori 1g wells and borings under the San Diego County Code. �1 Property Owner �{ 'L CJ fie) Signature: Date: �_ _ 1, Print Name: \ 1 ' fir" Title: IQ—, Mailing — f Address: CA DSH -SAM -9503 (REV. 1199) "Prevention Comes First" 10/17/2004 16:57 FAX 292 8030 rWrI CJ LEIGHTON U:) 11, A LL. TT 71 CA IQ f1) 2002 C6 IL c LW Z. Rw O LZ W- Eli 1�• fi 10/17/2004 16:56 FAX 292 8030 LEIGHTON Leighton Consulting, Inc. A LF-IGHTON GROUP COMPANY GEOTECHNtCAL AND ENVIRONMENTAL CONSIA.TANTS 2001 FAX TRANSMITTAL The attached documents may contain con(dential information. !'] is information is intended solely for use by the individual or entity named as the "Recipient" be,l.1w. if you are not the intended recipient, be aware that any disclosure, copying, distribution, or use of the contents of this transmission is prohibited. If you have received this transmiss! )n in error, please notify us by telephone immediately so we may arrange to .retrieve this transmit Sion at no cost to you, DATE: M_L111 q PROJECT NO. RECIPIENT: C.+ � _ EV16tos_.. COMPANY: - U - - FAX NUMBER: SENDER: SUBJECT: COMMENTS: sera vOVA 10) vim►( �,� 0 is o L•rAjac Aed f , t re e✓i w a re e " 4`1S t10v1.. \A t Wlil ' StA 6M 1t_ k1 .a (� r e e vl.,e v%-A . V %(U 10, r °r►nn, a ,ca`M �� In h, QCe Idle s. �..a c�,l at G Iq TOTAL NUMBER OF PAGES (inc .uding cover sheet) I V1, ke J vi3eh ORIGINAL WILL WIL L NOT FOLLOW Please contact this office if you encounter problem is with this transmission. 3934 MURPHY CANYON RD, STE E .205 SAN DIEGO, CA 92123 1Rl5R1ARA- F9141f2x (8581292 -0771 10/17/2004 16:57 FAX 292 8030 LEIGHTON 2 004 a. County of San Diego GARY ERSECK DEPARTMENT OF ENVIRONMENTAL HE4 „TH RICHARD HAAS DIRECTOR LAND AND WATER QUALITY DIVISION ASSISTANT DIRECTOR P.O. BOX 129261, SAN DIEGO, CA 92112 -8 :!61 (619) 338 -2222 FAX (619) 338 -2377 PROPERTY OWNER RESPONSIBILITY AGRI- -EM ENT Proposed Location of Well(s): Dear Property Owner: Property Address: This letter is to inform you of the responsibilities for the proposed drilling activities on our property. The scope of work covered by this letter will expire one year from the date you sign this form. Any proposed dri:li rg activities beyond this expiration date will require anew Property Owner Responsibility Agreement. Please place a check mark next to the activity which applies to your property: ❑ Install one or more monitoring wells ❑ Destroy one or more monitoring wells ❑ Drill one or more soil borings The person who causes to have a monitoring well installed or an existing well de:,troyed on your property is defined as the "Responsible Party" Section 67.424 of San Diego County Code states that: "bluoitoring wells shall be maintained to meet construction or destruction standards. If a monitoring well does not meet construction o - destruction standards the Responsible Party must repair, reconstruct or destroy the monitoring well so it meets the standards. The pre )erty owner, if different than the Responsible Party, must take the necessary actions to repair, reconstruct or destroy the monitoring we 1 so it meets the standards if the Responsible Parry does not complete the necessary actions." A soil boring is used specifically to sample soil and, because there are construction .-nd destruction standards, is included in the definition of a monitoring well even though no maintenance is required. These stands ds are outlined in the County of San Diego SA /M Manual and the State of California Well Standards Bulletin 74.90. If you have any questions or would like additional information, please contact the Moniao'ing Well Program at (619) 338 -2339. 1 understand the maintenance and construction/destruction responsibilities for monitor ng wells and borings under the San Diego County Code. Property Owner Signature: Print Name: Mailing Address: Date: Title. DEN-SAM-9503 (REV. 1/99) "Prevention Comes Firs(" 10/17/2004 16:57 FAX 292 8030 Print Map Page LEIGHTON A' Rivers Rallroads Tran Tip All Roads Collectors Reads IFreeWays Rarrws "Stmays Major Loads Akpoft Parcels Lakes Z005 Page I of 1 Confirmation Report— Memory Send Job number Date To Number of pages Start time End time Pages sent Status Job number Page : 001 Date & Time: Oct -18 -04 10:45am Line 1 Machine ID 244 Oct -18 10:44am $916192324510 002 Oct -18 10:44am Oct -18 10:45am 002 OK 244 * ** SEND SUCCESSFUL * ** SZVIITTAL FORM City of Encinitas SOS S. Vulcan Av6aue Encinitas, CA 92024 -3633 760/633 -2770 FAX 760/633 -2818 Eagia�riag GONSMLN'T3: �- �-Tp'N . J p�T� � 1� eC., - N "S'r SENDTO FAX#: L � /y �Z —�S� � NO. OF PAGES:_z_ a Ad �4- TO: i3 � N • �— � X4-2- � vJ 1 O F: B P P PHONE: FROM: Q at R,ctvrri I.L1 F_YZ_ L�^^ Call ASAP LJ . Review 8c Call Rcviow Please i3,andle per- pair Canversaiiora ED Please Reply by GONSMLN'T3: �- �-Tp'N . J p�T� � 1� eC., - N "S'r TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE SENDTO FAX #: I� �`�� 132----1 5 10' NO. OF PAGES' -- TO: OF: V2_97k iv % fiS L-H ADDRESS: _ FROM: PHONE: (\ ❑ Call ASAP ❑ Review & Call ❑ Please Handle � Per Our Conversation ❑ Review & Return ❑ F.Y.I. ❑ Please Reply by COMMENTS: ,� n 6C l�r LL 7 e.,fcPttcPnwcPcP i2freek OUR NATIVE PLANTS Wetland Community TREES: Populus fremontii (Cottonwood) Salix laewgata (Red willow) Salix lasio4is (Arroyo willow) SHRUBS: Baccharis salicifolia (Mulefat) HERBACEOUS PERENNIALS: Artemisia douglasiana (Mugwort) Distichlis spicata var. spicata (Saltgrass) Juncus acutus ssp. leopoldii (Southwestern spiny rush) Jwwus eJjusus var. pacijLw (Pacifiic rush) Juncus mexicanus (Mexican rush) Sdrpus robustm (Praire bulrush) Typha latifolia (Cattail) ANNUALS: Juncus bufonius var. bufonius (Common toad rush) Natives not indigenous to the site: Cupressus macrocarpa (Monterey cypress) Pinus torreyana (Torrey pine) Additions to the Cottonwood Creek flora as a result of transplanting from local sites scheduled for development Coastal Sage Scrub Plant Community SHRUBS: Anemrsia californica (California sagebrush) Ceanothus venucosus (Wart - stemmed ceanothus)* Ceanothus tomentosus (Ramona'lilac)* Isomeris arborea (Bladderpod) Eriogonum fasciculatum (Flat top buckwheat) Isocoma menziesii (Goldenbush) Hazardia squarrosa (Sawtooth goldenbush)* Heteromeles arbutifolia (Toyon, Christmasberry) Lycium calfornicum (CA desert thorn) Malosma laurina (Laurel sumac) Mimulus aurantiacus (Monkeyflower)* Rhamnus crocea (Redberry) Rhus integrifolia (Lemonade berry) Salvia mellifera (Black sage)* Yucca schidigera (Mohave yucca)* HERBACEOUS PERENNIALS: Antirrhinum nuttallianum (NuttaTs snapdragon) Ambrosia psilostachya var. californica (Western ragweed) Cardionema ramosissimum (Sandmat)* Corethrogyne filaginifolia var. filaginifolia (De1Mar SandAster)* Dudleya lanceolata (Coastal dudleya) Dudleya edulis (Lady's fingers) Eriophyllum confertsflorum var. confer. (Golden yarrow)* Gnaphalium bicolor (Bicolor Everlasting) Helianthemum scoparium (Rush rose)* Lotus scoparius (Deerweed) Marah macrocarpa (Manroot) Mirabilis californica (Coastal FourO'Clock) Nassella lepida (Needle grass)* Oenothera elata (Evening primrose) Opuntia prolifera (Coastal cholla) ' Polypodium californicum (CA polypody fern) Sisyrinchium bellum (Ca blue -eyed grass)* Stipa coronata (Giant stipa) Solanum parishii (Nightshade)* ANNUALS: Eschscholzia californica (CA poppy) Lepidium lasiocarpum var. lasiocarpum (Sand peppergrass) [ant list compiled by Gil Voss and Jesse Giessow. over AGREEMENT TO PROVIDE SERVICES THIS AGREEMENT is made and entered into as of the date of execution by the City of Encinitas, a municipal corporation, hereinafter referred to as "CITY ", and KENNEDY /JENKS CONSULTANTS hereinafter referred to as "PROVIDER'. RECITALS The CITY requires outside assistance to provide the following services: preparation of Plans, Specifications, and Estimates for the following project: MOONLIGHT BEACH SEWER PUMP STATION REHABILATATION PROJECT(CEE04J) Services include preparation of a preliminary soils report, preparation of base sheets, preparation of 50 %, 90 %, and Final Plans, Project Specifications, Cost Estimates, Utility Coordination, assistance to City with all required reporting to the State Water Resources Control Board (SWRCB), assistance in Public Workshops, bid assistance including preparation of addendums during the bidding period, and assistance during construction. PROVIDER represents itself as possessing the necessary skills and qualifications to provide the services required by the CITY ; NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and PROVIDER agree as follows: 1.0 TERM OF AGREEMENT 1.1 This AGREEMENT shall be effective on and from the day, month, and year of the execution of this document by the CITY. 1.2 PROVIDER shall commence the performance of the services on October 20,_2004 and shall continue such services until all tasks to be performed are completed, or this AGREEMENT is otherwise terminated. PROVIDER shall complete the design services (Not including the construction and bid services) and provide the final plan submittal no later than March 18, 2005. 2.0 PROVIDER OBLIGATIONS 2.1 PROVIDER shall provide the CITY with the following services: A. All required survey work needed to prepare base sheets. B. Preparation of 50 %, 90 %, Final Plans, Project Specifications, and Cost Estimates for the project. The PROVIDER shall be required to submit 5 copies of the PS &E to the City for 50 %, 90 %, and Final submittal. The consultant shall incorporate all appropriate and agreed upon comments from the City into the PS &E. E -1 C. Coordination with all Utility Companies, State Department of Fish and Game, and Cottonwood Creek Conservancy. The utility companies include SDG &E, SBC Communications, Cox Communications, San Elijo Joint Powers Authority, and San Dieguito Water District. Prior to the start of design, the PROVIDER shall obtain facility maps from each of the Utility Companies. Furthermore, the PROVIDER shall' hire a contractor to pothole all utilities that cross the proposed project area to get accurate vertical and horizontal locations of these utilities. The contractor shall only use a vacuum excavator to do the potholing to insure minimizing intrusion impacts to the area around the utility. The PROVIDER shall also be required to dip all existing sewer and storm drain manholes in the vicinity of the project. The PROVIDER will incorporate the pothole information into the plans. The PROVIDER shall send the following number of plans to the utility companies for the 50 %, 90 %, and final plan submittal: SDG& E 3 Sets Pacific Bell 3 Sets Cox Communication 2 Sets San Dieguito Water District 1 Set State Department of Fish & Game 1 Set San Elijo Joint Powers Authority 2 Sets The PROVIDER shall be required to incorporate all appropriate comments from the above mentioned agencies into the plans and specifications. D. PROVIDER shall be responsible for attending one City Council meeting (if necessary). The PROVIDER shall be responsible for assisting City staff in answering any questions the City Council has. The PROVIDER shall also be responsible for preparing and bringing all necessary exhibits to the City Council meeting, and answering technical questions at the meeting. E. PROVIDER shall submit quarterly progress reports to the SWRCB's Grant Manager by the tenth (10th) of the month following the end of the calendar quarter (March, June, September, and December). The progress reports shall describe activities undertaken and accomplishments during the quarter, milestones achieved, and any problems encountered in the performance of the work. Furthermore, during construction, the PROVIDER shall prepare annual progress reports to the State Water Resources Control Board (SWRCB) based on the following guidelines: Prepare and provide an annual progress summary reports by September 30, 2005, September 30, 2006, and September 30, 2007. The summary must be no more than two (2) pages, and shall include photo documentation as appropriate. The summary shall include the following: a. An introduction section including a summary of the project's objective, the scope of the project, and a brief description of the approach and techniques used during the project. A summary of the conditions the project is meant to alleviate, the project's objective, the scope of the project, and a description of the approach used to achieve the project's objective. E -2 b. A summary of the progress made to date, significant milestones achieved, and the current schedule of completing the project. C. An evaluation of the effectiveness of the project to date in preventing or reducing pollution and alleviating the project's original conditions. d. Upon completion of the project, the PROVIDER shall submit a report to the SWRCB that summarizes the completed activities and indicates whether the purposes of the project have been met. The report shall include information collected by the recipient in accordance with the project monitoring and reporting plan, including a determination of the effectiveness of the project in preventing or reducing pollution, and the results of the monitoring program. The final report will address all comments from the SWRCB. A draft final report will be due November 1, 2006 and the final report will be due January 2, 2007. F. The PROVIDER shall prepare a Preliminary Soils Report for the project, which includes, but is not limited to, constructability of the project, and potential groundwater problems if any. G. Preparation of one addenda during the bidding period. Additional addenda shall be provided as extra work if required for reasons other than errors or omissions by PROVIDER within the contract documents. H. Construction Support Services: PROVIDER shall attend the pre - construction meeting, review shop drawings submittals and respond to requests for information from Contractor. A maximum of 50 shop drawing submittals and 20 shop drawing resubmittals and 20 requests for information are included in the PROVIDER'S scope of services. Additional submittals review shall be provided as extra work with the exception of those resulting from errors and omissions within the contract documents. PROVIDER shall be responsible for preparing mylar record drawings once the construction of the project is complete based on the information provided by the Contractor. The PROVIDER shall also submit these record drawings on electronic format. I. PROVIDER shall answer inquiries and provide written clarification and interpretations during the bid period regarding the contract documents, (i.e. -Plans and Specifications). J. PROVIDER shall attend both the Pre -Bid Conference and Pre - Construction Conference. K. PROVIDER construction support services are for the purposes of determining compliance with the technical and functional provisions of the construction contract documents only. PROVIDER services are not in any way an assumption on the part of CITY or PROVIDER of responsibility for methods or appliances used by the construction contractor; for the sufficiency of design or installation of E -3 3.0 4.0 5.0 6.0 7.0 E -4 scaffolding, sheeting, or shoring; for the safety of the job; or for compliance by the construction contractor with laws and regulations. 2.2 PROVIDER shall perform all work required to accomplish the DESCRIBED SERVICES in conformity with applicable requirements of law: Federal, State, and local. 2.3 PROVIDER is hired to render the DESCRIBED SERVICES and any payments made to PROVIDER are compensation fully for such services. 2.4 PROVIDER shall maintain professional certifications as required in order to properly comply with all CITY, State, and Federal law. PAYMENT FOR SERVICES (ATTACHMENT A) Payment to PROVIDER to render the DESCRIBED SERVICES hereunder shall be as set forth in Attachment A which is attached hereto and incorporated herein as though fully set forth at length. SUBCONTRACTING (ATTACHMENT B 4.1 If PROVIDER subcontracts for any of the work to be performed under this AGREEMENT, PROVIDER shall be responsible to the CITY for the acts and omissions of PROVIDER'S subcontractors and for the persons either directly or indirectly employed by the subcontractors. Nothing contained in the AGREEMENT shall create any contractual relationship between any subcontractor of PROVIDER and the CITY. PROVIDER shall bind every subcontractor to the terms of the AGREEMENT applicable to PROVIDER'S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CITY. 4.2 The name and location of the place of business of each subcontractor who will perform work or labor or render service to the PROVIDER in performing this AGREEMENT are contained in Attachment B which is attached hereto and incorporated herein as though fully set forth at length. EXTRA WORD PROVIDER shall not perform work in excess of the DESCRIBED SERVICES without the prior, written approval of the CITY. All requests for extra work shall be by written Change Order submitted to the City prior to the commencement of such work. VERBAL AGREEMENT OF CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this AGREEMENT, shall effect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle PROVIDER to any additional payment whatsoever. TERMINATION OF AGREEMENT 7.1 In the event of PROVIDER'S failure to prosecute, deliver, or perform the DESCRIBED SERVICES, the CITY may terminate this AGREEMENT by notifying PROVIDER by certified mail of said termination. Thereupon, PROVIDER shall cease work and within five working days: (1) assemble all documents owned by the CITY and in PROVIDER'S possession and deliver said documents to the CITY and (2) place all work in progress in a safe and protected condition. The City Manager of the CITY shall make a determination of the percentage of work which PROVIDER has performed which is usable and of worth to the CITY. Based upon that finding, the City shall determine any final payment due to PROVIDER. 7.2 This AGREEMENT may be terminated by either party, without cause, upon the giving of thirty (30) days written notice to the other party. Prior to the 30th day following the giving of the notice, the PROVIDER shall: (1) assemble the completed work product to date, and put same in order for proper filing and closing, and deliver said product to the CITY and (2) place all work in progress in a safe and protected condition. If the PROVIDER terminates the work in accordance with this paragraph, the City Engineer of CITY shall make a determination of the percentage of work which PROVIDER has performed which is usable and of worth to the CITY. Based upon that finding, the CITY shall determine any final payment to PROVIDER. The CITY shall reimburse PROVIDER for all properly documented labor and expense costs incurred up to the date of termination and for the costs incurred to place all work in order provided herein in the event the CITY terminates this AGREEMENT for reasons other than PROVIDER'S failure to perform in accordance with this AGREEMENT. 8.0 COVENANTS AGAINST CONTINGENT FEES PROVIDER warrants that it has not employed or retained any company or person, other than a bona fide employee working for PROVIDER, to solicit or secure this AGREEMENT, and that PROVIDER has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY'S discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 9.0 OWNERSHIP OF DOCUMENTS 9.1 All computer data base, computer drawing files, plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the CITY, whether or not the CITY proceeds with the project for which such documents are prepared. PROVIDER shall retain all intellectual property and copy rights, and gives CITY a license to use the documents in the construction, operation and maintenance of this project only. 9.2 If the CITY reuses such documents for any reason other than for the project for which they are prepared, without PROVIDER'S prior written authorization, the CITY waives any claim against PROVIDER for such unauthorized use and will indemnify and hold PROVIDER harmless from any claim or liability for injury or loss allegedly arising from the CITY'S unauthorized use of such documents. CITY E -5 shall remove PROVIDER'S name from any incomplete documents submitted to the CITY prior to reuse. 10.0 STATUS OF PROVIDER PROVIDER shall perform the services provided for herein in a manner of PROVIDER'S own choice, as an independent contractor and in pursuit of PROVIDER'S independent calling, and not as an employee of the CITY. PROVIDER shall be under control of the CITY only as to the result to be accomplished and the personnel assigned to the project. 11.0 ASSIGNMENT OF CONTRACT PROVIDER is without right to and shall not assign this AGREEMENT or any part thereof or any monies due hereunder without the prior written consent of the CITY which shall not be unreasonably withheld. 12.0 HOLD HARMLESS 12.1 PROVIDER agrees to indemnify and hold the CITY and CITY's officers, officials, employees and agents harmless from, and against any and all liabilities, claims, demands, causes of action, losses, damages and costs, including all costs of defense thereof, to the extent arising out of any negligent acts or omissions of PROVIDER or PROVIDER'S agents, employees, subcontractors, officials, officers or representatives. PROVIDER'S obligation herein includes, but is not limited to, alleged defects in the services delivered by PROVIDER. Upon demand, PROVIDER shall, at its own expense, defend CITY and CITY's officers, officials, employees and agents, from and against any and all such liabilities, claims, demands, causes of action, losses, damages and costs. 12.2 PROVIDER'S obligation herein does not extend to liabilities, claims, demands, causes of action, losses, damages or costs that arise out of the CITY'S intentional wrongful acts, CITY'S violations of law, or the CITY'S negligence. 13.0 INSURANCE 13.1 The PROVIDER shall obtain and for the full term of this CONTRACT maintain a policy of professional liability(errors and omissions), motor vehicle liability, general liability, public liability, and property damage insurance from insurance companies approved by City and licensed and admitted to be transacting business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000.00) for each occurrence. The insurance policies shall provide that the policies shall remain in force during the life of this AGREEMENT and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to the CITY from the insurance company. E -6 14.0 13.2 The CITY shall be named as an additional insured on PROVIDER'S policies. 13.3 Before PROVIDER shall employ any person or persons in the performance of the AGREEMENT, PROVIDER shall procure a policy of Worker's Compensation Insurance as required by the Labor Code of the State of California. 13.4 PROVIDER shall furnish certificates of said insurance to the CITY prior to commencement of work under this AGREEMENT. DISPUTES 14.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedure shall be used to address any question of fact or interpretation not otherwise settled by agreement between the parties. Such questions, if they become identified as part of a dispute between persons operating under the provisions of the AGREEMENT, shall be reduced to writing by the complaining party. A copy of such documented dispute shall be forwarded to the other party involved along with recommended methods of resolution. The party receiving the letter shall reply to the letter along with a recommended method of resolution within ten (10) days of receipt of the letter. 14.2 If the dispute is not resolved, the aggrieved party shall send to the CITY'S City Manager a letter outlining the dispute for Manager's resolution. 14.3 If the dispute remains unresolved and parties have exhausted the procedures of this section, the parties may then seek remedies available to them at law. 15.0 NOTICES 15.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. 15.2 For the purposes hereof, unless otherwise provided in writing by the parties hereto, the address of CITY and the proper person to receive any notice on the CITY'S behalf is: Peter Cota - Robles, P.E. Director of Engineering Services City of Encinitas 505 S. Vulcan Avenue Encinitas, CA 92024 15.3 For the purposes hereof, unless otherwise provided in writing by the parties hereto, the address of PROVIDER and the proper person to receive any notice on the PROVIDER'S behalf is: Patrick T. Huston, P.E. Kennedy /Jenks Consultants 16855 West Bernardo Drive, Suite 360 San Diego, California 92127 -1613 E -7 16.0 ATTORNEY'S FEES In the event that one party incurs expenses, including attorney's fees and costs, in enforcing the provisions of this AGREEMENT, such party shall be entitled to recover from the other party reimbursement for those costs including reasonable attorney's fees. 17.0 PROVIDER'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986 PROVIDER certifies that PROVIDER is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC 1101 -1525) and has complied and will comply with these requirements, including but not limited to verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this AGREEMENT. PROVIDER Kennedy /Jenks Consultants T"V- By___4� _. atrick T. Huston, PE Date Regional Manager CITY City of cinitas By _ Peter o a- Robles, PE Date Director of Engineering Services Proposal psultants January 1, 2004 Classification: for Total Hourly Rate: Cost Task 1 - Project $6,718 1.1 Project D$0 $13,458 1.2 - Quality.$0 $12,247 $5,616 1.3 - Proje $0 3.3 - Final 0)360 470 Task 4 - Utility/g__r 1.4 - Fundin $0 $2,103 7$33,424 $0 Task 2 - Project $19,055 2.1 - Geote 50 2.2 - Site S a10 2.3 - Pothol 50 2.4 - Proje $0 210 Task 3 - Design $9,362 $7,420 $6,718 $42,556 6.3 Specialt $0 3.1 - 50% DI00 $105,829 3.2 -90 %9110 $91,165 3.3 - Final 0)360 470 Task 4 - Utility/g__r $49,905 $246,899 4.1 - Utility ($0 $3,650 4.2 - Permit $0 $6,105 4.3 - Public $0 $0 $4,930 $14,685 Task 5 - Bid Ser__ 5.1 - Biddin $0 $0 11 $5,421 $5,421 Task 6 - Constrt $728 6.1 constru $0 6.2 RFI Re,a00 $14,834 6.3 Submitt•10 $19,968 6.3 Specialt $0 $0 6.4 As -built $0 160 $5,190 $40,719 E 383,703 Fee estimate l0 -14-04 Client/Address: City of Encinitas Engineering Services Department 505 South Vulcan Ave. Encinitas, CA 92024 Contract/Proposal Date: July 16, 2004 Schedule of Charges January 1, 2004 Personnel Compensation Hourly Rate Classification $75 CAD - Technician .................................................................. ............................... Designer- Senior Technician ................................................. ............................... $80 Engineer- Scientist - Specialist 1 ............................................ ............................... $85 Engineer- Scientist - Specialist 2 ............................................ ............................... Engineer- Scientist - Specialist 3 ................ ............................... ...........................$100 Engineer- Scientist- Specialist 4 ......................................................... ..................$114 Engineer- Scientist - Specialist 5 ................ ............................... ...........................$130 Engineer- Scientist - Specialist 6 ................ ............................... ...........................$145 Engineer- Scientist - Specialist 7 ................ ............................... ...........................$163 Engineer- Scientist - Specialist 8 ........................ ............................... .. .................$175 Engineer- Scientist - Specialist 9 ............................................... ...........................$$68 Project Administrator .......................................................... ............................... $59 Administrative Assistant ...................................................... ............................... $46 ............................... Aide..................................................................................... The above Hourly Hates include normal and incidental costs such as routine communications, postage and office supplies. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. C. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the rate of 37 cents per mile or at a monthly rate. Reimbursement for use of computerized drafting systems (CAD), geographical information systems (GIS), and other specialized software and hardware will be at the rate of $12 per hour. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one -half times the Hourly Rates specified above. Other in -house charges for prints and reproductions, equipment usage, laboratory analyses, etc. will be at standard company rates. Excise and gross receipts taxes, if any, will be added as a direct expense. The through December Schedule of After December 31, 2004, invoices g wrill reflect the services of Charges cur currently inn effect. MOONLIGHT BEACH SEWER PUMP STATION SUBCONSULTANT LIST 1. Leighton and Associates, Inc. 3934 Murphy Canyon Road, #B205 San Diego, Calif. 92123 -4425 (858)292 -8030 2. DHK Engineers 1851 Skyhill Place Escondido, Calif. 92026 (760)747 -9553 3. Garbini & Garbini 715 J Street, Suite 307 San Diego, Calif. 92101 (619)232 -4747 4. Manuel Oncina Architects, Inc. 5711 La Jolla Boulevard La Jolla, California 92037 (858)459 -1221 5. Flow Science Incorporated 6. BHA, Inc. 7. AirX Utility Surveyors Meetinq Memorandum No. 3 Meeting Time: Meeting Location: Meeting Date: Project: 1:00 pm to City of Encinitas 9 December 2004 Moonliqht Beach Pu Persons Attending: Kennedy /Jenks Matt A. Tebbetts Kennedy /Jenks Consultants 3:00 pm Page: Date: K/J Job No.: Station Rehabilitation Client/Contractor Kipp Hefner Ben Taylor Shawn Atherton John Frenken Paul Hartman 1 of 2 13 December 2004 0487115 *00 Other Organization Mike Thornton Subject progress meeting No 3 U.V. system discussion: Paul Hartman is city's contact person on all storm water issues. SEJPA • Modification of the existing U.V. pump discharge system to allow diversion to the sewer is desired and included in the contract documents. K/J to review and advise on required changes. Paul indicated provisions for an emergency spill plan should be included in the contract documents. Alternative means of preventing a spill from reaching the beach was discussed, including the use of large inflatable plugs in the existing culverts and sandbags with plywood covering the entrances. • Paul was present when groundwater samples were obtained at the pump station site. The turbidity of the water was too high to obtain useful data. Additional samples are needed. Progress meeting No. 2 minutes reviewed, no changes required. Workshop meeting minutes reviewed, following changes made: New restroom to be installed at upper level within new building. • Odor control must be able to effectively prevent release of odors at the site. A dual stage system is preferred if required. K/J shall develop a two stage system with costs for review. • The existing calcium hydroxide injection system may be modified to accommodate Leucadia Wastewater District concerns about impacts to Batiquitos Pump Station. The K/J design shall consider possible use of ferric in lieu of current system. Grit/grinder discussion: • K/J is not recommending installation of grit trap discussed at workshop. Such a trap would require significant maintenance to remove grit. Managing grit by reconfiguring the suction pipelines and operating the station to provide flushing velocities periodically is recommended. • Installation of in -line grinders versus a channel installation was discussed. The in -line concept would be difficult to implement because of limited space and concern about blockages was discussed. doc,:n:e=,- +?. Herne!' forals- 11h;mp'�meetJngmerno3.doc ;F -9 Rev. 211997(.1 Meeting Memorandum No. 3 Moonlight Beach Pump Station 13 December 2004 Page 2 of 2 Installing a grinder within a new structure immediately up stream from the wet well is prererrea it uIe unit is readily removed if a blockage occurs. A layout is to be developed by the K/J team along with a means of removing the unit during a blockage. Two copies of the draft geotechnical report were delivered. The analysis identified liquefiable layers below grade. These are located above the pump station base and do not represent special foundation design requirements for the proposed overflow basin and existing pump station structure. Site piping may be affected and may require design features to accommodate possible movement. A copy of a 2003 hydraulic study was provided. Next meeting set for 13 January 2003. Distribution: Attendees By Matt A. Tebbetts File - e.ci- .:�;:;;:^',_::- '.'.r;(nar'. Deals- 1',tempsmeetir,gmemo3.doc jF -9 Rev. 2;1997c) FAX 760/943 -2226 City of Encinitas 505,S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 c - DATE �`' SEND TO FAX #: �� rl -7 Z NO. OF PAGES: TO: LA,- Y- -A 2 4� OF: ADDRESS: .FROM: f`` � I� �, r `�PHONE: (760) 633 - 2 7 7 � ❑ Call ASAP ❑ Review & Call Please Handle Per Our Conversation ❑ Review & Return 0 F.Y.I. ❑ Please Reply by CONQv1ENTS: RESOLUTION 2004 -57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS APPROVING THE APPOINTMENT OF AN AUTHORIZED REPRESENTATIVE WHEREAS, the City Council of the City of Encinitas has applied for grant funding from the State Water Resources Control Board through the Clean Beaches Initiative Grant program to renovate the Moonlight Beach Sewer Pump Station Facility; and WHEREAS, the State Water Resources Control Board has selected the project for funding; and WHEREAS, the State Water Resources Control Board requires the City to appoint an authorized representative to enter into contract with the State NOW, THEREFORE, be it resolved by the City Council of the City of Encinitas: 1. That the Director of Engineering Services, Peter Cota Robles is hereby authorized and directed to submit, for and on behalf of the City of Encinitas, an application for Proposition 40, Clean Beaches Initiative Grant Program from the State Water Resources Control Board for the design and construction of the Moonlight Beach Sewer Pump Station Renovation project, and 2. That the City of Encinitas hereby agrees and further does authorize the aforementioned representative or his designee to certify that the Agency has and will comply with all applicable state statutory and regulatory requirements related to any state grants received, and 3. That the Director of Engineering Services, Peter Cota Robles or his designee of the City of Encinitas is hereby authorized to negotiate and execute a grant contract and any amendments and to certify grant invoices on behalf of the City of Encinitas. PASSED AND ADOPTED this 15ei day of December, 2004, by the following vote, to wit: AYES: Dalager, Guerin, Houlihan, Stocks. NAYS: None. ABSENT: Bond. ABSTAIN: None. AT EST: Deborah Cervone, City Clerk n,;,— -/) cs Dan Dalager, Mayor I, Deborah Cervone, City Clerk of the City of Encinitas. Cafffornia do hereby certify under penalty of perjury that the above and foregoing is -a true and correct copy of this document on file in my. office. In witness whereof, I have set my hand an seal of the City of Encinitas thiday of 200 Deborah Cervone, City Clerk Kennedy /Jenks Consultants 16855 W. Bernardo Drive, Suite 360 San Diego, CA 92127 -1667 858 - 676 -3620 858 - 676 -3625 (Fax) Transmittal www.KennedyJenks.com TO: Kipp Hefner FROM: Matt A. Tebbetts City of Encinitas DATE: 28 December 2004 505 South Vulcan Avenue Wi #: 0487115*00 Encinitas, CA 92024 -3633 SUBJECT: Moonlight Beach PS VIA; ® Mail ❑ Overnight ❑ Courier ❑ Fax ## pgs. (inc. cover) PLEASE FIND ENCLOSED: Copies Date No. Description 1 12.27.04 Telephone conversation Memorandum THESE ARE SUBMITTED AS CHECKED BELOW: ❑ As requested ® For information and coordination ❑ Return material when review complete ❑ Return after loan to us ❑ For approval by: Return to: ❑ For review and comment by: ❑ Other: REMARKS: Documentation of our telephone conversation regarding the building height and selection of datum for vour records. Return to: Signed: Copies to: Don Barraza, K/J Arne Sandvik, K/J Manuel Oncina, MOA Matt A. Tebbetts [KJC© Rev. 2004] plencinitas, city\ correspondence \hefner transmittaI12- 28- 04.doc Telephone Conversation Memorandum Kennedy /Jenks Consultants Date: 27 December 2004 Time: 3:00 pm Project: Moonlight Beach Pump Station Spoke With: Kipp Hefner Company: City of Encinitas Project No.: 0487115 *00 Telephone: 760 - 633 -2775 By: Matt A. Tebbetts Subject: Building Height & Datum Page 1 of 1 Building Height We discussed the need to increase the amount of clearance between the bottom of the mono -rail and the top of motors to provide the operators with adequate clearance to remove pumps and adjoining motors over existing with proposed mono -rail system. An additional 4 feet of clearance is needed from that provided by the PDR dimensions. It was decided to provide 4 feet additional clearance by limiting the increased building height to 2 feet and placing the mono -rail 1 foot higher into the rood support system and lowering the motor room floor to the 100 year flood level elevation (1 foot lower). Site Datum A site survey completed by bHA indicates site elevations on the Runoff Treatment system drawings are based on the NGVD 29 datum. The Nolte hydrology and hydraulic analysis of Cottonwood Creek was based on NGVD 29 (per City of Encinitas). It was agreed to use the NGVD 29 datum for the pump station rehabilitation drawings. [F -8 Rev. 8/96a] pAencinitas, city \telephone records \telephone conversaton memorandum for 12- 27- 04.doc Meeting Memorandum: Workshop Kennedy /Jenks Consultants Meeting Time: 11:00 am to 3:00 pm Page: 1 of 2 Date: 5 December 2004 Meeting Location: SEJPA Conference Room K/J Job No.: 0487115 *00 Meeting Date: 1 December 2004 Project: Moonlight Beach Pump Station Rehabilitation Persons Attending: Other Organization Kennedy /Jenks Client/Contractor Matt A. Tebbetts Kipp Hefner Michael SEJPA Thornton Arne Sandvik Leroy Bodas Sheldon SEJPA Osgood Joe Hernandez SEJPA Eric Raley SEJPA Subject: Proposed improvements Maintenance Issues Review: Force Main: New meter has not been installed at discharge location and flows are not metered now. ADS meter planned, surcharge concern being addressed. Surge tank now in operation, was returned to operation when new station air/vacs were been replaced. installed Abo t 1600 feet remains closing Portion of force main near pump p remai s and w II be replaced with C 905 PVC pipe in near future. Wetwell Cleaning: Cleaning is required to remove grit and scum. Discussed alternative means of improving grit removal. Alternatives include new manhole at westerly end of wetwell (may be problematic due to air plenum located above wetwell); modifying wetwell to promote self cleaning; constructing an extension of the wetwell to provide access from the west; and installing a grit collection basin immediately upstream of the wetwell. Also, adding inline grinders was discussed to reduce or eliminate ragging of pumps now being experienced. There may not be sufficient room to add grinders in the dry well area. K/J to develop a layout of a grit collection basin with a grinder for consideration. Room between the existing structure and proposed overflow basin is a concern. Modifying the existing wetwell to a self cleaning structure would require bypassing; avoiding bypassing would be desirable if possible. Eric asked if cutting a portion of the decking within the wetwell is feasible to increase the wetwell size. Pumps: Discussed use of fly wheels versus surge tank for surge control. Existing surge tank may be undersized and the size required may not fit inside pump station. Surge specialist is to consider alternatives and evaluate possible operating conditions that could cause high surge pressures (loss of all power and failure of air /vacs in forcemain). Pump capacity concerns mentioned by Sheldon Osgood. Proposed pump station capacity (2,000 gpm firm capacity) was developed during PDR preparation and provides a reserve capacity. Historical high wet weather flows have been reduced by collection system improvements. SEJPA has an analysis of historical diurnal flow variations available for review by K/J. It was noted that 3 -2,000 gpm pumps are proposed. A subsequent review of the PDR indicated 3 -1,000 gpm pumps are proposed to provide 2,000 gpm capacity with one pump out of service. Leaving the existing jockey pump in operation and installing three new pumps was discussed. With the need to move motors to the top floor and the age of the current equipment, the installation of three new pumps was found to be the best alternative. Review pump suction issues and possible installation of new suction pipelines with associated cutting into existing wetwell wall. Avoiding new , n I„O07,.1 p:lencinitas, citykorrespondencehvod<shop minutes 12- 1- 04.doc Meeting Memorandum: Workshop Moon Light Beach Pump Station 5 December 2004 Page 2 of 2 penetrations below the water level was cited as preferred. Operators indicated vortexing is probably occurring based on observed operations and the current need to keep the wetwell level as low as possible to provide some storage capacity. K/J to evaluate suction piping hydraulics and provide a recommended approach. Odors: Existing chemical feed system to be moved and remain in service. New odor control system to be provided capturing foul air from wetwell. Reliable and effective treatment is needed and chemical scrubbing may be required. K/J to develop a recommended system. Floodin : The existing transformer must be raised above flood level. Relocating easterly to elevation above flood level appears best. May need to have temporary above ground service during construction of overflow basin and pipelines. Leroy Bodas will make initial contact with SDG &E regarding a temporary service. The location of the permanent transformer away from the pump station service is a potential issue to be resolved. The perimeter wall will serve as a part of the flood protection system. Rip Rap at base of wall is not acceptable. Deeper footing may be required. This is an important item with the Coastal Commission and was addressed in the CEQA documents. The design must conform to CEQA documents and regulatory agency discussions help during PDR preparation. Providing 1 foot free board above 100 year flood level is proposed. The building floor elevation will beset at 24.00 and the site grading at approximate elevation 23.00 equal to the 100 year flood level. A datum check is required to verify site elevations. Proposed Improvements Review: Overflow Basin: providing a sloped floor is desired to facilitate cleaning after use. A channel extending along the south wall appears to be the best approach. The cross slope shall be sufficient to ensure proper construction and operation. Discussed installation of suction line connecting pumps to overflow basin. Proposed design is to provide a gravity line connection that will allow complete drainage into the wetwell. Groundwater: The contract documents shall provide bid alternatives for required groundwater disposal to avoid need to negotiate such disposal with contractor. The temporary monitoring well recently installed will allow water quality testing and may provide information that will clearly identify a disposal method. Alternative methods are to be addressed in the bid schedule thereby avoiding need to negotiate should another disposal method be required. Coordination with City of Encinitas NPDES staff by K/J is required during design. Temporary pumping during short term shutdowns: SEJPA has recent experience with shutdowns to provide contractor time to make tie -ins. The contractor will be responsible for diverting flow to tanker trucks for such periods and SEJPA staff will provide input on past experience. Contract documents must identify limited periods when trucks can operate on local streets. New force main: Use of C 905 PVC preferred with appropriate thrust restraints. Tie -in at spool piece within existing meter vault may be best location. Spool piece is a special fitting and requires field measurement. r-, V�_ c; i Bathroom; A new bathroom shall be provided on sesvast;l vel. Distribution: Project file By' Attendees pAencinitas. city \correspondence \workshop minutes 12- 1- 04.doc betts [F -9 Rev. 211997c] Meeting Memorandum No. 2 Kennedy /Jenks Consultants Meeting Time: 1:00 PM to 2:30 PM Page: 1 of 2 Date: 15 November 2004 Meeting Location: City of Encinitas K/J Job No.: 0487115 *00 Meeting Date: 15 November 2004 Project: Moonlight Beach pump Station Rehabilitation Project Persons Attending: Kennedy /Jenks Matt A Tebbetts Arne Sandvik Client/Contractor Leroy Bodas Kipp Hefner (city Project Manager) Bob Keeley (City Parks Department) John Frenken (City Parks Department) Other Organization Mike Thornton SEJPA Subject: Progress meeting 1 Review Meeting 1 minutes: Delete Corps of Engineers from Item 5. Keeping the existing UV unit at its' current location is the desired goal. Kipp has sent plant pallet information to Gail Garbini and will forward to John Frenken• All matters concerning the State of California Parks Department will be handled by the City Parks Department. 2.. Geotechnical investigations: Borings to be completed on Wednesday this week.. Cuttings too wet to place on ground to be placed in barrels and hauled off -site Temporary monitoring well to be installed to obtain groundwater quality information. Consider locating in area that would not be affected by construction. 3. Floodway protection: Reviewed hydrology report and water surface elevations for 100, 50 and 10 year storms. The 100 year flood water surface elevation is 23.0 feet above sea level and is 0.4' feet above highest ground elevation within the existing pump station site. The 50 year water surface elevation is only slightly lower. Providing 2' freeboard is proposed requiring a flood wall around entire site at elevation 25.0 or constructing new building slab and transformer pad at elevation 25.0 to prevent water from entering the structure. Providing a wall around the eastern, southern and western portions of the site would improve protection from flood flows and could be incorporated into the site design features.. Concern about raising the new building slab and associated access issues (need for stairs, landing area and hand rails) was discussed and determined to be acceptable. The design concept of providing a short block wall around the site that blends into the building was determined to be the best approach. Provisions for vehicle access will be provided.. The new building floor slab and the transformer pad will be set at elevation 25.0.. The open area within the site will be designed with an elevation of 23..0.. An area drain for the existing UV unit may be needed and would extend westerly. 4. Surge protection system: A review of the two basic options indicated the selection of the dry pit pump and flywheel concept was determined to be the most economical alternative. Installation of dry pit submersible units was considered during the preparation of the PDR but not selected due to the need to cut large holes in the first and second floor slabs thereby requiring significant structural upgrades.. Kennedy /Jenks is proceeding with this design concept. 5. City operations input: The construction area limits where reviewed • The area to the South is limited by the creek location and the area to the East is constrained by limits discussed with the State and [F-a Rm 2/1997-1 o "encinias. city!cartespmdenca`m Wt09mem 2.da Meeting Memorandum No. 2 Moonlight Beach Pump Station 15 November 2004 Page 2 of 2 the creek location, A possible lay down area is located across Third Street at the southwest corner. The SEJPA plant site will be offered as a secured site for storing equipment and materials delivered before the contractor is ready for installation. The onsite limits are to be defined in the contract documents and the contractor will be responsible for obtaining required lay down area. 6 Operational Workshop: Set for 11:00 AM on 1 December 2004 and will be held at the SEJPA offices. d 7 Building access and officials review: A secon access door along the South wall of the building_ is considered desirable. Review by the City of Encinitas Building Department will be required. 8. Existing site information: An electronic copy of the UV facility will be provided if original CD located. Electronic copy of City title block to be provided. Force main drawings are available from City records and Leucadia Wastewater District has existing pump station drawings originals. (The additional pump station improvement projects mentioned by Leroy where found in the City's files following this meeting).. 9 Next meeting: Will be held on Thursday 9 December 2004 at 1:00 PM.,� Distribution: Attendees, File By' p1enanitas, citylcorrespondencalmeetm9memo2 doe A Tebbetts [F-9 Rev 2l1997c) Memorandum No. 3 j Meeting Time: 1:00 pm to Meeting Location: City of Encinitas Meeting Date: 9 December 2004 Project: Moonlight Beach P Persons Attending: Kennedy /Jenks Matt A. Tebbett_ Consultants Page: 1 of 2 3.00— pm Date: 11 December 2004 — K/J Job No.: 0487115 *00 Station Rehabilitation Client/Contractor Kipp Hefner Ben Taylor Shawn Atherton John Frenken Paul Hartman_ Other Organization Mike Thornton SEJPA Subject: progress m No. 3 etin I U.V. system discussion: • Paul Hartman is city's contact person on all storm water issues. Modification of the existing U.V. pump discharge system to allow diversion to the sewer is desired • and included in the contract documents. K/J to review and advise on required changes. for an emergency spill plan should be included in the contract documents. Paul indica ted provisions a spill from reaching the beach was discussed, including the use of Alternative means of preventing wood covering the entrances. large inflatable plugs in the existing culverts and sandbags with plywood m station site. The turbidity the Paul was present when groundwater useful samples were dditional camp es are needed. of the water was too high to Progress meeting No. 2 minutes reviewed, no changes required. Workshop meeting minutes reviewed, following changes made: • New restroom to be installed at upper level within new building. • of must be able to effectively prevent release of odors at the site. A dual stage system is Odor red i preferred if required. K/J shall develop a two stage system with costs for review. The existing calcium hydroxide injection system may be modified to accommodate Leucadia Th Station. The K/J design shall Wastewater District concerns about impacts to Batiquitos Pump consider possible use of ferric in lieu of current system. Gritigrinder discussion: is not recommending installation of grit trap discussed at workshop. Such a trap would require K/J grit by reconfiguring the suction pipelines and • significant maintenance to remove grit. Managing g operating the station to provide flushing velocities periodically is recommended. _line concept Installation of in-line grinders versus limited space and concern about blockages was would be difficult to implement b ecause of discussed. [F -3 Rev p:lencinitas, c *correspondencetmeetingmemo3.doc Meeting Memorandum No. 3 Moonlight Beach Pump Station 11 December 2004 Page 2 of 2 Installing a grinder within a new structure immediately up stream from thew theK/J team preferred along w the ith unit is readily removed if a blockage a blockageayout is to be developed y a means of removing the unit during f the draft geotechnical report were delivered. The and al not represent special lfoundation Two copies o um station b below grade. These are located above the pump pump station structure. Site piping ow basin and existing design requirements for the proposed o features to accommodate possible movement. may be affected and may A copy of a 2003 hydraulic study was provided. Next meeting set for 13 January 2003. By. att ebbetts Distribution: Attendees File p: \encinitas. city\ co :'respondencelmeetingmemo3.doc [F -9 Rev. 211997c SWRCB Agreement No. City of Encinitas Page 10 of 19 EXHIBIT B — BUDGET DETAIL AND PAYMENT PROVISIONS BUDGET A. Task Budget B. Line Item Budget PROP 40 SWRCB TOTAL GRANTFUNDS 1. Personnel Services (including fringe Benefits @ 60 %) Class, Hours, $ /Hour $7,000 $28,000 Senior Engineer $11,500 $46,000 Associate Engineer $4,500 $18,000 Word Processor W 2. Operating Expenses; Includes $1,250 $5,000 Photocopying, Telephone, Office Su lies 3. Professional/ $121,250 $485,000 Consulting Services $508,750 $2,035,000 4. Construction Expenses 5. E ui ment Purchase $190,750 $763,000 $10,000 6. Com uter Time $2,500 7. Travel Expenses $500 $2,000 Per Diem @ $ 25 /day +tax Milea a @ $0.34 /mile ** $45,500 $182,000 8. Overhead % TOTAL BUDGET $893,500 $3,574,000 PRO. J UESTIONNAIRE— DOCUMENT_ �'IONOF COMPLIANCE WITH CLEAN BEACHES INITATIVE CBI PROGRAM REQUIREENTS Table 1 b. IS THIS A PHASED PROJECT OR PART OF A LARGER PROJECT EFFORT? Y N X If yes, explain. c. QUALITY ASSURANCE PROJECT PLAN AND MONITORING AND REPORTING PLAN The County of San Diego has a Quality Assurance Project Plan (QAPP) formulated under AB 411. A plan, revised to meet the Project requirements, will be submitted for approval to the SWRCB. Given the nature of this facility (sewer pump station), the plan will include quality assurance procedures, routine operations and maintenance procedures, and emergency response plans for overflow prevention. SWRCB OR RWQCB STAFF CONTACTED REGARDING THIS PROPOSAL: RWQCB Contact: Mr. Bryan Ott Phone No.: (858) 467 -2952 Dates contacted: 8/4/03 SWRCB Contact: Mr. Pete Silva Phone No.: 916- 341 -5607 Dates contacted: 8/5/03 08/06/2003 Moonlight Beach PS Proposed Disbursement Schedule Year Quarter Be innin Disbursement 2003 Se tember $59,400 2004 January $59,400 April $59,400 July $59,400 Se tember $109,400 2005 January $109,400 April $109,400 July $109,400 Se tember $109,400 2006 Januar $108,900 Total $893,500 b. IS THIS A PHASED PROJECT OR PART OF A LARGER PROJECT EFFORT? Y N X If yes, explain. c. QUALITY ASSURANCE PROJECT PLAN AND MONITORING AND REPORTING PLAN The County of San Diego has a Quality Assurance Project Plan (QAPP) formulated under AB 411. A plan, revised to meet the Project requirements, will be submitted for approval to the SWRCB. Given the nature of this facility (sewer pump station), the plan will include quality assurance procedures, routine operations and maintenance procedures, and emergency response plans for overflow prevention. SWRCB OR RWQCB STAFF CONTACTED REGARDING THIS PROPOSAL: RWQCB Contact: Mr. Bryan Ott Phone No.: (858) 467 -2952 Dates contacted: 8/4/03 SWRCB Contact: Mr. Pete Silva Phone No.: 916- 341 -5607 Dates contacted: 8/5/03 08/06/2003 Moonlight Beach PS G w o; F-71 1 W Q U LL- N Z O F= OC cn Z O Q; W iLL` W o, I-- Q W° 0 OM � 1L Qf LL O LO 0 ° o o _ � M (h LL f C_ LL CV � Ln CL5 LO Lf) CL cc -� w w c n Cl) M Cl) M LLJ m� C J ° E J E a) m C) Z z ° N Y O N > -0 ° C ° 0 co 0 CL 0 CL ro U a ca m M � a CO 20 U � N Qj O � d ° City of Pacific Grove SWRCB Grant Agreement No. 02- 227 -550 -0 Page 7 of 14 1.5.7 Original signature and date (in ink) of Grantee or it's authorized representative. 1.5.8 Final invoice shall be clearly marked `FINAL INVOICE" and submitted NO LATER THAN MARCH 1, 2007. 2. Budget Contingency Clause The maximum amount to be encumbered under this Agreement for the 2004 -05 fiscal year ending June 30, 2005 shall not exceed eight hundred ninety three thousand, five hundred dollars ($893,500.00). If the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of the SWRCB to make any payments under this Agreement. In this event, the State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Agreement. Nothing in this Agreement shall be construed to provide the Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Grantee to reflect the reduced amount. 3. Line Item Budget PROP. 40 City Match Total Personnel Services (includes benefits @ 60 %) $ 23,000 $ 69,000 $ 92,000 Class Hours Wage /Hour Senior Engineer 160 Hours @ $175 /Hour = $28,000 Associate Engineer 400 Hours @ $115 /Hour = $46,000 Word Processor 240 Hours @ $75 /Hour = $18,000 $ 1,250 $ 3,750 $ 5,000 Operating Expenses Includes: photocopying, telephone, office supplies Professional and Consultant Services $ 121,250 $ 363,750 $ 485,000 Construction (contract services) $ 699,500 $ 2,098,500 $ 2,798,000 Structural, Mechanical, Electrical, and Instrumentation Improvements to Pump Station $ 2,500 $ 7.500 $ 10,000 Computer Time $ 500 $ 1,500 $ 2,000 Travel Expenses Per Diem @ $25 /day + tax Mileage @ $0.34 /mile $ 45,500 $ 136,500 $ 182,000 Overhead $893,500 $ 2,680,500 $ 3,574,000 TOTAL A ti "KA IX- yy,- UA vvv f�ppVE IS TNt PERMIT #LMON102706 "~ A.P.N. #258- 052 -08 f O O z n EST #NONE a 'fr p ,MD c e`y`1 COUNTY OF SAN DIEGO DEPARTMENT OF ENVIRONMENTAL HEALTH LAND AND WATER QUALITY DIVISION MONITORING WELL AND BORING CONSTRUCTION AND DESTRUCTION PERMIT PERWT CONDITIONS: 1. Variance is approved on the construction of the monitoring well because of shallow groundwater. Modif` well construction to allow "5` of'' Ater pack to extend', above the perforation (0 -3' bgs, concrete surface seal, 3' -4' bgs, bentonite seal, 4' -17 bgs; filter pack, 4.5' to 17' bgs perforation). 2. Wells must have a minimum 3 -foot concrete surface seal. The surface seal shall consist of concrete able to withstand the maximum anticipated load without cracking or deteriorating. The concrete should meet Class A specifications of a minimum 4000 -pound compressive strength. 3. All water and soil resulting frbm the activities covered by this permit must be managed, stored and disposed of as specified in the ; SAM Manual in Section 5, E- drill ( ttp / /www sdcounty ca Boa %deh/Iwg /sam /m2hual guidelines.html). In addition, cutt gs must be properly handled and disposed m compliance with thc'`'Stormwater Best Management Practices of the local jurisdiction. 4. Within 60-days of completing work, submit a well construction report; including all well and/or 11 boring logs and laboratory data to the Well Permit Desk. This report must include all items required by the'SAM Manual, Section 5, Pages 6 & 7. 5. This office must be given 4 hou notice of axis drilling activity on this site and advanced notification of drilling cancellation ` PYcas contact the Well Permit Desk at 619) 338 -2339. NOTE: This permit. does not constitute approval of a work plan as defined in Section 2722 of Article 11 of C.C.R, Title 23. Work plans are required for all unauthorized release investigations in San Diego County. APPROVED BY: �f- NOTIFIED: DERSAM -9075 (4/03) DATE: 11.15.2004 W A! o yH o {eco z O df�r OO oCCC PERMIT APPLICATION 04 NOV -4 AN 8.55 GROUNDWATER AND VADOSE MONITORING WELLS AND EXPLORATORY OR TEST BORINGS 162;l6 OFFICE UWK PERMIT LMON # SAM CASE DATE RECEIVED: FEE PAID: 0 CHECK # `� A. RESPONSIBLE PARTY Kennedy /Jenks Consultants Phone 858 - 676 -3620 (The person, persons, or company responsible for the construction, maintenance, and destruction of the proposed borings and /or wells.) State CA Zip 92127 - Mailing Address 16855 West Bernardo Drive S Ste 360 City San Dieclo Ex Fax 6763625 Contact Person Mat Tebbits Phone 602 - 322 -6126 B. SITE ASSESSMENT PROJECT NUMBER — IF APPLICABLE # C. CONSULTING FIRM Leighton and Associates, Inc. State CA Zip 92123 - Mailing Address 3934 Murphy Canyon Road, Suite 6205 City San Diego E) Registered Professional William D. Olson Phone 6192478721 Registration # 45283 (RC (RC 0 Fax 8582928030 Contact Person Mike D. DRILLING COMPANY West Haz -mat Driling C57# 819548 Contact Name Manny Marquez State CA Zip 92110 Mailing Address 3620 Kurtz Street City San Diego Phone 619 - 686 -5800 Fax 619 - 686 -5809 E. CONSTRUCTION INFORMATION TYPE OF WELLS/ MATERIALS TO BE USED PROPOSED CONSTRUCTION BORINGS TO BE CASING Estimated groundwater depth: 7 ft. CONSTRUCTED SEAL/BORING BACKFILL Estimated depth of boring 40 ft. ® Groundwater 1 Not Applicable ❑ Vadose ❑ Neat Cement ® Boring 3 F1 Other Type ® Cement & Bentonite NUMBER OF WELLS I Gauge TO BE DESTROYED ❑ Sand - Cement ❑ IDiameter 2" ® Bentonite Well Screen Size 0.02 ❑ Other Filter Pack #3 Sand Borehole diameter 8" Drilling Method ® Auger ❑ Air Rotary DEH:SAM -9060 (Rev. 06/04) Page 1 of 4 Concrete surface seal 0to3 V Annular seal 3to4 Bentonite transition seal to 0 Filter Pack 4 to 17 Perforation 4to17 NOTE: Attach a well construction diagram for wells with multiple completions County of San Diego Department of Environmental Health ❑ Mud Rotary ❑ Other ❑ Percussion I agree to comply with the requirements of the current Site A less pertaining and Mitigation coMan 1, a andith all ordinances and laws of the County of San Diego and the State of Californi a p DATE p DRILLER'S SIGNATURE he well /borings in accordance with the permit application. Within 60 days of completion, I will furnish the Monitoring Well Permit Desk with a complete and accurate well /boring log. will certify the design and construction or destruction DATE tf RG RC /CEG SIGNATURE F. SITE INFORMATION ASSESSOR'S PARCEL NUMBER 2580_520800 Site Name moonlight Pump Station City Encinitas Zip 92024 Site Address Southeast 3rd and B Street �� PROPERTY OWNER C2cxL; of Encinitas Mr. Kipp Hefner Fax 7606332818 Phone 7606332775 Ext. na — State CA Zip 92123 - City San Dieg o Mailing Address 505 S. Vulcan Av TYPE OF WELLS 3 boring &1 mon.well NUMBER OF WELLS 4- 2. ASSESSOR'S PARCEL NUMBER Site Name City Zip Site Address PROPERTY OWNER Fax Ext. Phone City C ty State — Zip Mailing Address _ TYPE OF WELLS NUMBER OF WELLS _ County of San Diego DEH:SAM -9060 (Rev. 06/04) Page 2 of 4 Department of Environmental Health 3. ASSESSOR'S PARCEL NUMBER Site Name Site Address PROPERTY OWNER Phone Mailing Address NUMBER OF WELLS 4. ASSESSOR'S PARCEL NUMBER Site Name Site Address PROPERTY OWNER Phone Mailing Address NUMBER OF WELLS City Zip Ext. Fax City State CA Zip TYPE OF WELLS City Zip Ext. Fax City State Zip TYPE OF WELLS FEES (in effect beginning July 1, 2004, through June 30, 2005) G. AMOUNT FEE SCHEDULE ACTIVITY $175.00 for Well Installations Only $175.00 for the first monitoring well ......... Permit (Groundwater Monitoring Wells, Vadose, $95.00 Vapor Extraction Wells) $ 95.00 for first well maintenance inspection Permit for Well Maintenance Inspection Valid for three years $150.00 for each additional well installation X $150.00 Each Additional New Well $30.00 for each additional well maintenance _ X $30.00 I inspection ........................... County of San Diego Page 3 of 4 Department of Environmental Health DEH:SAM -9060 (Rev. 06/04) County of San Diego Page 4 of 4 Department of Environmental Health DEH:SAM -9060 (Rev. 06/04) X $175.00 — Permit for Borings Only $175.00 for the first boring .... . . .. • . . • . . . . . . . . . — x $45.00 — (CPT's, Hydropunch, Geoprobes, $45.00 for each additional boring ..... . . . . . . . — Temporary Well Points, etc.) x $175.00 Permit for Only. $175.00 for the first destruction ............... $115.00 for each additional destruction .• _ x $115.00 Well Destructions x $175.00 for any Combination of The first activity will be $175.00 — Permit Well Installations, Borings, & Additional activities will be as follows: Destructions (except UST backfill permit) for each additional well ............... — x $150.00 $ 95,00 00 $150.00 $ 95.00 for first well maintenance inspection — x $ 30.00 for each additional well maintenance — x $ 30.00 inspection $ 45.00 135 Os $ 45.00 for each additional boring .3 x x $115.00 $115.00 for each well destruction — ...................... Permit for Underground Storage $310.00 ::::j::::::$:310-00 Tank Monitoring System in (Flat Fee) Backfill i.e. Enhanced Leak Detection $ y� 00 TOTAL COST OF PERMIT County of San Diego Page 4 of 4 Department of Environmental Health DEH:SAM -9060 (Rev. 06/04) applicable questions completely. For well destructions, complete H. QUESTIONNAIRE: olnly #1 below and submit any required supportive documentation. 1. If wells are to be destroyed, provide a description of method of destruction NIA 2. What is the purpose of the well /boring investigation? �yl a. Part of an ongoing site assessment case in which DEH or another government regulator is the lead agency. ❑ b. Part of a Phase I investigation for property ownership transfer or: ❑ c. Geotechnical investigation for proposed construction, land stabilization or: ® d. Other: Assess Groundwarter Conditions 3. What procedures will be used to prevent onit /e/oement m 7 vildt n Packa4 5'u17o contamination construction? 0 to 3 Concrete seal 3 to 4 ben res will be utilized to determine if contamination exists? Don't anticipate 4. What field procedu contamination 5. What procedures will be used to determine whether samples will be sent for laboratory testing or archiving? NIA (Include EPA Laboratory Test Methods to be used)? NIA 6. What constituents will be monitored and tested 7. How will samples be transported and preserved? An ice cooled container g. What sampling methods will be used? A disoosal bailer will be used to collect the water samoles for the 9. Are you proposing a variation from the methods G o /ndwaterdMonitor Monitoring presented Wells t(Cur (Current SAM Requirements)? construction or destruction of Vadova and well guidelines Requirements)? If yes, specify these variations and include a enldix Btrforlomonitoring and all \� supporting documentation. Refer to the SAM Manual App (htt : / /www /sdcount .ca. ov /deh /lw /sam /monitor ationell.html). :0 to 3' Concrete seal 3 to 4' bentor*e /cement 4 -17 Filter Pack 4.5 -17 erfo 10. Are you proposing a variation in drilling and these variations s andr include a destruction diagram N/A specifc specified in the current SAM manual? If yes, p Y 11. What procedures will be used to ensure that the drilling equipment will introduce no contamination? None 12. What methods will be used to clean sampling equipment? None 13. What cleaning method will be used to clean casing and screen prior to installation? None county of San Diego Page 5 of 5 Department of Environmental Health DEH:SAM -9060 (Rev. 06/04) T-812 P.002/003 F-241 Oc,t-18-04 10 :28am- F rom_ Y Count of San D i llgo www,a AL H",T14 DEPARTMENT OF Ej�1(pON>� ASStSrAKi DIRECTOR LAND AND WATER 41_ WAL ry DM510N P.v. (679) ama 2223AFAX 1621 538.2377 9• j1 PROPERTY OVI►N1R ttESPONSISIGl'xX AGF;I:EMEr1'f' rYlonj 114 bea property AddMs. a T►^L �-'".L _ ,��o y� Proposed Location of Well(s). Sto,1-19 � So u It►'C 3bw' ++n s-7.," 6 s -+ reef 7,sl05 alAd n 3r'G� a�►d e � �N Dent Ptopezu Owner. The sooPe of work covered by nsibilities for tho Mpesed chilling activities on 3 cv� property. ou of the respo this f�, Any propos d drlili;ig Ogdvitim bcyO1d d "g expiration date Will 'iris leer is to iricbnn one year from the date You sign this irs a w" °CPy owner R Wponsibllity Agree ma►t re4u►m s nit YroPertY . Picot place a check mark next to *0 activity which applies to Your Property' 13 install one of more momif fling wells 0 Dea'ircy one or more MQOit"iDg wells CR Drill one or more soil borings oa Your is defined as the well installed or an existing well d of dt rin Y a The person who causes tC 116VO a monitoring CmwtY Coda $fBS 'ha r. "Mai utoring welts shall be e R cspcm l meet the Responsible Party 'YZesPon9cblo PadY� ` goon 67 -474 of San > well does not meet construction •fir desallceion sitacdards canstrudion or destructiam sZaadards. if a monitoring 1 pro, : owner, if different than the Responsible r rc�oastro� or destroy the monitoring wcil so it o cM the M Ord% i g we so it meets the sffindards if the ResP�sible destroY ,, , mu � 0.odone to pap*. Icconsau patty. must take the nrwssary actions-'" Party does not comPlete iho necOMY on a ►d deMWOM gwidard -% is included in the rally to sample soil and, because it ere are The$. ca of San Diego /� sail baring is used specif no maintcnarcce is required. These eeaedu:�s � audincd in the County definWon of a monitoring well even though SA/M Manual and to State of CalM uia Well Standards Sulletul 1490- at 619) 338-2339 - n leas roarer¢ the Monilo:•ing Wrll proms � If you have any questions or world Like additional infonmatio p amp and oo�uodoa/destruction responsibilities for moIIitpri;►g wells and borings under the $8�1 Diego i undastamd the rneimten / County Code. ProperLy Owmer I Date_ 1 o 04-04,_', ' "iV Fs Q-- Sig�►a#iue; �- `�— Print Name: Mailing Address: Iry c-t N t � � Cat • q� , "PIdY67PSs0 ►J GR!➢7e3S ��v OSMSAM -9503 (REV. 1(49) I i i I L C Page 1 of 1 Print Map Page 10/17/2004 http:// www. sangis. org/ SangisInteractive /Print_Process. asp 1A 1Y cV X c6 N � A > Qli `D Q ml l 1 CL O p °< a< N w� J Wa mLL 4y~ N w � m J 5FO u � N H Q W N O 7 N � A > Qli `D Q ml l 1 MAINTENANCE AND DESTRUCTION OF MONITORING WE OWNER INFORMATION FOR THE RESPONSIBLE PAR gathering longer needed for sampling and data g When monitoring wells are no long ermit must be activities, they are typically destroyed. A well destruction p Site Assessment obtained from the Department of Environmental afifom a Department of Water Program. Per the and Mitigation (SAM) Monitoring Well Standards, Part 111, Resources (Well Standards Bulletin 74 -90, "The purposes of destruction are to eliminate tion the of poor-quality water, Section 18), preferential m g borehole as a possible ina tssandt to prevent a possible hazard to humans and pollutants, and con animals. ells after the sampling and data if the property owner chooses to keep W gathering ac tivities have ended, he /she must inform D{ be maintained according intention to use them in the future. Further, they m as set forth below in the California Well Standards Bulletin, to current standards 74 -90, Monitoring Well Standards, Part III, Section 17:, Code, the " accordance with Section_ 24400 of the California a Heal well, asaevidence of In acc proper maintain a monitoring Well owner seshn such a way that the following requirements are met: intention for future not allow impairment of the quality of water within the well 1. The well sh and ground water encountered by the well. that is 2. The top of the well or well casing shall be provided a with al wi cover, t the use other mean to prevent its secured by a lock or by prevent a safety of equipment or tools, to prevent unauthorized access, to p hazard to humans and animals, and to prevent illegal disposal e well casing or where the top of the well. The cover shall Well aretbe ow g ound level, such as in a other surface openings t . The cover shall be watertight motor, vault or below known levels of flooding. ears. A p p the well is inactive for more ce five of a well,twhen in compliance with the angle drive, or other surfs _ above provisions, shall suffice as a cover. visible and located, and 3. The well shall be ma as l id easily entif ed as a ell. labeled so as to bee Y 4. The area surrounding the well shall be kept clear of brush, debris, and waste materials." ells are subject to periodic inspection by DEH staff to confirm w In addition, the that they are in g ood physical condition. nce as defined in San Diego 'stained wells are considered a nuisa Poorly County Code Section (SDCCS) 67.430 & 67.431 0 L-1 us sao LO /PROF PACKAGED ODOR CONTROL SYSTEM • • ,'111111ic'J/rl c111r Illdllill'l,d 11- 't(1CF 11'iWc "I('illt'i' 11'i'r1IU1c711 l' %itlllt� qlpph,' oil t'Oli11111111il/0 will, a i'cWili "1't': c'Ic'cllt 71'rliCi; 1114' 11411(T 1i'Nr11111C1l1 procc�v, Odo(, -oll� Q/Ch a., �l- 1�f1�1', c1i1T111O11111 rllll� Oi ��1111i' ('Oldpoiwds caii %[' <�CiIFi1llCYi. "k r1 0OOI/ !1t'1,hboi-, Ofieil iii clay, p1'O.v7111inr 10 pilb11(', dill/ to wcct 1/1t' c'ivi. lllc'if'i1�1115; IZ'11111avllclll1 �Oi" a'r 1�11l11i1?' frP1'illl!S, 111t;�t' �11i11 /tIC'.� ljnl. 1 CO11tai.11 t111d 11c1111.11iZc !1111' 0d01', A P!'Pt rIT -t d �O11lfiO1l IX HVI C11c11111711 xc'1'L1bbii1(� A iccl, <c) -zlb ('r lill.lY'� OCIOI'O1f,� �faw. 11'11!_! it 01 Liquid chc'11111'i115 i211c1 Ii -'1111 rlil"I i1c'Z- 11)7111 [' ,1lC 00,11 ivc cY)wO111l "L R/ F/IviIY011llh illrlj �ii'O!�Z1i13 Uf�1'1_� I CO177� %CIc' Ililc' Of lceit /�c'F1 bb,,;- Od "i' /c'Oilli "O� �j'�7C111_�. �i �,1i" O11i' wt;t 1/ popil11i1; ivr' w"Ilc' all/{ C'l�('C'll!'c' ��i "lI(l.1dc't 1� 1 %)c' 1_��1��%1'i� I:1�'l�rIQYI( Odor (,0114! "01 Sy'�Zclll. Slilct' Its illll'Od111'11O11 1-11 %99,,1, the 1.0,1]110 11ci�, bccowc 1 1k' r 11 1Z�1111 0/ 111O1'P thall 2_5 vcil:� Ot P.�f7('i'It'Tlt'C �E�FN/U�i111��. 11c':�/ 11111 /, �lltl�l� /Ili ilil��1['�1111�/ Il'NI �c'i'll�lj)N]" �3 �1c'111�, lO ��111 `hciT a;-C li1Ol'c than 270 1,01PRl) �ii'l!( /�lc'i" �;;�tPT71� ill 0Pt7'11i1O17 �i,�1'111C1" �c'l� 111[' �11i11 <1t1iY1 fO1' O< �Ol't'Oi11r'IJ�C('t�flilU�O��;; ��111'C.1�('i'iC�11Ct', IY ,lrt;lttOl/ iIild prodl1t'l 1111[' arc 1111equallcd 111 th, illdiloi; }' THE LO /PRO® ODOR CONTROL SYSTEM sLWEuOR TECHNOLOGY The LO /PRO' Odor Control System is the most technologically advanced and cost effective scrubber system available. • PATENTED PROCESS • VERSATILE DESIGN • LOW PROFILE/ COMPACT SIZE • SINGLE SOURCE RESPONSIBILITY • GUARANTEED PERFORMANCE • FACTORY ASSEMBLED • EASY INSTALLATION The LO /PRO is a patented, multi- stage, multi - chemistry wet scrubber system which can be configured to remove hydrogen sulfide, ammonia, or organic odors from municipal and industrial process gases. Each installation is custom - designed to maximize efficiency and minimize chemical consumption, in coordina- tion with other customer requirements. Performance is guaranteed, with removal efficiencies in excess of 99.0% and airflow rates up to 24,500 cfm. Each system is completely factory pre - assembled and mechanically tested prior to shipment. Premium vinylester fiberglass reinforced plastic (FRP) con- struction provides superior strength and corrosion resistance. The compact design occupies a fraction of the space required by conventional packed tower systems, with better chemical utilization and lower installation and maintenance costs. `The United States Patent and Trademark Office has recognized the novelty of the design of the LO /PRO with the award of two patents (U.S. Patent Nos. 5,876661 and 6,174,498). An additional patent application is now pending. USFilter is the only company able to offer the innovative odor control systems covered by these patents. H,S REMOVAL PROCESS CCM1090Gt1RATION COMWKFD K's AND NH, REMOVAL CUSTOM DESIGNS THE LO /PRO® PROCESS The schematic diagram below illus- trates a typical LO /PRO configuration for hydrogen sulfide (H,S) removal. In Stage 1, the process gas is pre - treated with blowdown from Stage 2/3 as well as with fresh caustic solution to remove 70 -80% of the incoming HAS. The gas then passes through Stages 2 and 3, where a strong oxidation reaction removes all remaining HAS. Chemical utilization is optimized through precise control of pH and ORP levels in the scrubber liquid. LO /PRO systems have been designed for removal of hydrogen chloride, hydrogen fluoride, and other acid gases. Systems can Aso be configured to remove ammonia (NH) and hydrogen sulfide in the same scrubber. In this process, the first stage is The chemistry can be configured to remove mercaptans and other odorous organic compounds that cannot be con- trolled effectively with a conventional caustic and bleach scrubber. We have also designed unique odor control systems that maintained at a low pH, and a strongly acidic solution removes more than 99% of the ammonia_ In the second and third stages, sodium hydroxide (caustic) and sodium hypochlorite (bleach) in the solution remove more than 99% of the hydrogen sulfide. operate at high pressure or high vacuum, systems that treat gases containing up to 50% carbon dioxide and/or methane, and systems that treat concentrations in excess of 60,000 ppm H,S_ LO /PRO* DESIGN INFORMATION Pumps PH t ORP Probss / Overflow & Drain S„r / s J / Muhiple Singe Scrubber Vesssel I i- Alhrnale Inlet on desk Exhaust Fen Concrete Pad S - Stock Height (minimum 5 h.) t - Fan HP bored on 2 in. waler column inlet duct loss O DESIGN INFORMATION Model Airflow Scrubber Dimensions Overall Shipping Operating Fan Recirc Pump 1 Retirc Pump 2 Rate LxWxH L [OAL] Wt Wt Metal Motor Motor Unit cfm h h Ib Ib HP HP HP M- AW mm TIT. kq kg kW k'✓/ kW LPL 1500 1,000 4.50 x 4.00 x 8.50 9.00 1,000 3,500 5.0 1.5 2.0 1,700 1,370x 1,220x2,590 2,740 450 1,600 3.7 l.1 1.5 LP -1750 1,300 5.25 x 4.25 x 9.25 10.00 1,600 4,500 5.0 2.0 3.0 2,200 1, 600 x 1, 300 x 2,820 3,050 700 2,000 37 1.5 22 LP-2000 1,700 6.00 x 4.50 x 9.25 11.00 2,200 6,000 7.5 2.0 5.0 2,900 1, 830 x 1, 370 x 2,820 3,350 1,000 2,700 5.6 1.5 37 LP -2250 2,200 6.75 x 4.75 x 9.25 12.50 2,500 7,000 7.5 3.0 5.0 3,700 2,060 x 1,450 x 2,820 3,810 1,100 3,200 5.6 22 3.7 LP-2500 2,700 7.50 x 5.00 x 9.50 13.00 3,100 8,000 7.5 3.0 5.0 4,600 2,290 x 1,520 x 2,900 3, 960 1,400 3,600 S6 2.2 3.7 LP_2750 3,300 8.25 x 5.25 x 9.50 15.00 3,700 9,500 7.5 5.0 5.0 S, 600 2,520 x 1, 600 x 2,900 4,570 1,700 4,300 516 3.7 37 LP -3000 4,000 9.00 x 5.50 x 10.50 15.50 4,400 11,000 10.0 5.0 5.0 6,800 2,740 x 1, 680 x 3,200 4,720 2,000 5,000 7 5 37 3.7 LP-3500 5,500 8.75 x 6.00 x 11.00 16.00 5,000 12,000 15.0 5.0 5.0 9,300 2,670 x 1, 830 x 3, 350 4,880 2,300 5,500 112 37 37 LP -4000 7,100 10.00 x 6.50 x 11.00 17.50 5,600 14,500 15.0 5.0 7.5 12,100 3, 050 x 1, 980 x 3,350 5,330 2,500 6,600 11,2 37 5,6 LP -4500 9 100 11.25 x 7.00 x 11.25 19.50 6,200 17,000 20.0 5.0 7.5 15,500 3,430 x 2,130 x 3,430 5,940 2,800 7,700 14.9 3.7 5.6 LP -5000 11,200 12.50 x 7.50 x 11.50 20.50 6,800 19,500 25.0 7.5 7.5 79,000 3,8 10 x 2,290 x 3,500 6, 250 3,100 8,900 18.6 5.6 5.6 LP-55W 13,600 13.75 x 8.00 x 11.75 22.00 7,500 22,000 30.0 7.5 10.0 23,700 4,190 x 2,440 x 3,580 6,710 3,400 10,000 224 56 75 LP -6000 16,200 15.00 x 8.50 x 12.00 24.00 8,300 25,500 40.0 7.5 10.0 2 500 4,570 x 2,590 x 3,660 7,320 3,800 1 1, 600 29.8 5.6 75 LP -6500 20,000 16.25 x 9.00 x 12.25 26.00 9,100 28,500 50.0 10.0 15.0 34, 1 4,950x 2,740x 3,730 1 7,930 1 41100 13,000 37.3 75 112 LP-7000 24,500 17.50 x 9.50 x 12.50 27.00 1 10,000 32,000 60.0 10.0 25.0 41,600 5, 330 x 2,900 x 3,8 10 8,230 4,500 14,500 44.7 7.5 18.6 S - Stock Height (minimum 5 h.) t - Fan HP bored on 2 in. waler column inlet duct loss LO /PRO® PROVEN PERFORMANCE Los Angeles, CA Application Hyperion VAVM Influent Pump Station Air Flow Rate (CFM) 2 systems, 20,000 cfm each Chemicals NaOH and NaOCI Design Efficiency 99.0% Dimensions L x W x H (ft) 16.25 x 9.0 x 12.25 pas fag num" Avenge Peak North South North I South kJet HS b pm) 46.0 43.2 200 200 Outlet H S (ppm) 0.024 0.016 0.058 0.024 Removal Efficiency 99.95% 99.96% 99.97% 99.99% Los Vegas, NV Application Los Vegas WRF, Primary Clarifiers Air Flow Rote (CFM) 7 systems, 24,500 cfm each Chemicals NoOH and NoOCI Design Efficiency 99.5% of peak Dimensions L x W x H (N) 17.5 x 9.5 x 12.5 Ce Average Peak 42 #3 #4 #2 #3 #4 Net H2S (ppm) 11.2 10.6 11.0 22.6 22.3 20.8 Outlet HS (ppm) 0.01 0.00 0.03 0.01 0.01 0.02 Removal Efficiency 99.92% 99.97% 9975% 99.96% 9996% 99.89% Application Avon WWTP, ATAD Process Air Now Rate (CFM) 3,000 Chemicals NoOH, NaOCI and H2S0, Design Efficiency 99.0°/ Dimensions L x W x H (ft) 1 1.0 x 5.5 x 10.0 Peg oornwome H's Mercoptons Inlet H,S (ppm) 8.0 6.0 Outlet HS (ppm) 0.02 ND Removal Efficiency 99.75% >99.0% OTHER ODOR CONTROL APPLICATIONS Samsung Corp., Tijuana, Application Mexico Acid Gas Scrubbers (3) Air Flow Rate (CFM) 10,600 to 21,200 Chemicals NaOH Design Efficiency 99.9% Dimensions L x W x H (ft) 13.5 x 8.0 x 13.0 PwIlennance MG !# Inlet H,S (ppm) 350 350 Outlet H,S (ppm) <0.35 <0.35 Removal Efficiency 99.9% 99.91,. Bonito Springs, I'L Application Hydrogen Sulfide and Ammonia Scrubber Air Flow Rate (CFM) 8,035 Chemicals NaOH, NoOCI and H,SC. Design Efficiency 99.5% Dimensions L x W x H (k) 11.25 x 7.0 x 11.25 PerformWce H,S INH, (design) Inlet (ppm) 100 200 Outlet (ppm) 0.022 <1.0 Removal Efficiency 99.98% 99.5% Continental Grain Co., Application Copiato, Paraguay Bio Gas Scrubber Air Flow Rate (CFM) 250 Chemicals NoOH and NoCICI Design Efficiency 95.0% Dimensions L x W x H (ft) 12.5 x 5.5 x 9.1 Performance Average Peek Inlet H,S (ppm) 18,000 26,000 Outlet HZS (ppm) 0.7 0.7 Removal Efficiency 99.99% 99.99% 1 -I AT fM 6-� 4 I 4 � m ' R R'y COO 00® ®000 ®00 0 L-I IM RIM x a R D TOP H 2 N C T47B Carbon Adsorber Systems - Base Equipment Budget Pricing Includes M10AS media and freight, excludes start -up Model RJC 400 RJC -200 RJC -39@ R.W.-40 RJC40 RJC-M RJC- 11600 RJC -1200 FRP Fan, FRP Vessel $20,500 $23,250 $25,250 $27,400 $32,000 $35,000 $39,000 $43,000 FRP Fan, PP Vessel $17,000 $19,200 $21,250 $23,250 $27,000 $29,250 $32250 $35,000 Steel Fan, PP Vessel $15,200 $17,250 $19, 500 $21,500 $2A,000 526,500 $29,750 $32,750 ZABOCS Budgetary Pricing Model No. Air Flow Budget Price Capacity, cttn USD ZB-4000 350 47,000 ZB- 5000 600 58,000 ZB-6000 850 65,000 ZB -7000 1,150 80,000 ZB -8000 1,500 97,000 ZB -8010 2,000 104,500 ZB -8015 3,000 127,500 ZB -8020 4,000 148,500 ZB -8025 5,000 169,500 ZB-30 75 12,500 Z&42 150 15,000 vsC -zoo G :iz r VSC -3000 -_ wDRAIN 4i MANW'AY "k AN VI :' �MAWPAY I� a �' =LANGf 8lr'LL' SCHEMATIC DRAWINGS VSC -400 O Li N f OUTLET 3' v5C -8000 QUA N MANWA- f P AN V1 -w 'T -I.AN;;r �NLE MANV%AY MANWAY )' `I ANCE OU IL" E,.E'VA.T ON VIE'iv All inhtrawiion pv and herein i f" —d rdi.ahle �nJ in --i— with u—pted engirt vsmg prat , U.S. h6t/1A'mj o mAktrs no arr.tnti u ra sxmr- F,lctatess of inf ttnmion. Users — rt ptmsihlr fstr —J., wing individual product wttabilim kw sp rific 2MI - tcons. US. Rtvtwestates rising no liability +i tls, v- c for anv - pedal, indirca or com q ul da..Ws arising ham the sale, mile or muuse of its pro dots. VSC -1200 vSC -2000 3V'Oit0.M "AMLo-t f twm Tedmical Support With many years of experience in the applications of activated carbon, coru- bined with our laboratory and comput- er- modeling cap abibries adds up to the kind of technical %xpport required fiw quickly solving adsorption related problem--. The challenge handled by U.S. EilrerlWestaxes is the quick idcnti- 6ution, evaluation and impkawntaaion of the most cost -effec iw solution for },nur air and water ueartttent appticcarions. WESTATES U S.FllterA X'CStatm 6avtmvra, TX 800-4359-1723 WArrrn, N j 800-659-1717 Los Angdm CA 8W-659-1771 Oaktancl. CA 800- 659 -1718 •...r% —.1 A COMPLETE SERVICE PACKAGE *%ww 'Sw vaarm Vmw dun 6 in. Hg on VSC-2000, mnuct your U.S. Fdeerl Westata rcprcwmativc. 'For vaawmm = ice on VSC -3000 and VSC -8000, cmraa your U.S. HterfWesutes repreanumee. inlet flow, nitrogen blanketing of the carbon system or prewetting the carbon bed. Please Contact your local US. Filter / Westates account tepreseaad Cow tecisnical mPP'mt coacerning the control of carbon bbd. temperatures. 1%.— F a Ir O `u 6 U71PT,771 vsGINW VbsdS adsss VSC -200 -2 VSC400-4 VSC-2000 VSC -3090 VSC4MW Inlet Connection 2" FNPT 4" FNPT 4" FNPT 10' Range 12" Range Outlet Connection 2" MPT 4" FNPT 4" FNPT 10" Range 12" Range Manhole Top TOP 16" Top 16° Top 21V Tap ln=n l Diunburion"` PVC PVC PVC FRP FRP E.ueri -Top Coating Fjumd Enarnel PbNutedum Pblwteclune Ib)yurcd- Carbon Fill Volume (oLft) 6.9 14.0 35163 108 286 Cross Sectional Area(sq.fL) 2.8 4.9 11.2 18.0 44.2 Apptox Carbon Weight (160.): 200 400 100011800 3000 8000 Shipping We0t 250 480 16201 4300 44001 2540 -Cxa and and gmdm wed mtmuk ate echo ava hbla MENIM 'The VSC -8000 4" wtdwm cabon iaugai filial weV6c is apptox. 12,400 lbs. OF—ti-9 speefficati-Als Flow dm (ma=.) 100 300 500 1500 3000 Pressum psig (treat.) 15 6 15 5 5 Vacuum in. Hg (mu,) 18 NIA 1216' G' wc.' 6" wc.' Temperature *F (max.) 140 140 140 140 140 *%ww 'Sw vaarm Vmw dun 6 in. Hg on VSC-2000, mnuct your U.S. Fdeerl Westata rcprcwmativc. 'For vaawmm = ice on VSC -3000 and VSC -8000, cmraa your U.S. HterfWesutes repreanumee. inlet flow, nitrogen blanketing of the carbon system or prewetting the carbon bed. Please Contact your local US. Filter / Westates account tepreseaad Cow tecisnical mPP'mt coacerning the control of carbon bbd. temperatures. 1%.— F a Ir O `u 6 U71PT,771 FLOWRATE (SCP" VSC -3000 FLOWRATE (SCFM) VSG100. VSC -1200. VSC -2004 mmmmmm J MMPAF MENIM WIF 21 FLOWRATE (SCP" VSC -3000 FLOWRATE (SCFM) VSG100. VSC -1200. VSC -2004 N F � a N ly W r a W � rLuwrwre taa.7w) FLOWRATE MCFW J N F � a N ly W r a W � rLuwrwre taa.7w) FLOWRATE MCFW Benefits and Features: -Full service application support from equipment sizing, carbon usage model- ing, in -house activated carbon analysis, canister monitoring services to on -site carbon changeout services or adsorher exchange and spent carbon recycling. -Applications to 3000 SCFM. Higher flows can be handled through operation of units in parallel or by using RB- Series adsorbers. -The VSC-1200 and VSC -2000 adsorbcn have forklih channels for easy handling. *Ready- to-use systems, simple installation and operation. •Tbc VSC -200, VSC -400. VSC-1200 and VSC -2000 adsorbers are manufac- cure d to UN specifications and river requirements as transportation containers fix RCRA hazankaus spent carbon. •A wade variety of hose kits and pipe racks are available to simplify installation. •Low cost operation makes carbon treatment economical. -Sturdy steel construction. Our rental jenice package irnluder on -.rite earlron dungenut .by DSNA- trained personnel SIMPLE AND ECONOMICAL Industry Applications Indude: -API separator vents •VOC control from soil vapor extrac- tion (SVE) systems and aitstrippers -Wastewater and product storage tank vents -Process vents -Refinery and chemical plant process water sewer vents -Laboratory hood exhausts The Vent- Scrub" adsorbers have been proven to be the simplest and most cost effective way to treat malodorous and VOC: emission problems. The sturdy steel construction and specially formu- lated corrosion resistant internal coating ensures long service life and low mainte- nance. The Vent - Scrub"' adsorbers contain a distribution system that allows For uniform air flow distribution across the carbon bed, assuring frill performance horn the certified activated carbon. Spent Carbon Recycling At the time of purchase or rental of the Vent :Scrubs'' ", arrangements can be made for on -site service or adsorber exchange and reactivation of the spent carton. U.S. Filter/Westates will pro- vide instructions an sampling the spent carbon and completion of our spent carbon profile form. Spent carbon acceptance testing can be performed at our certified laboratory located in Vernon, Califomia- 't-he spent carbon will be reactivated at our RCRA permitted facility where the contaminants are thermally destroyed. When requested, a certificate of reactivation will he issurd- Carbon Bed life Estitaatrs U.S. Filter/Wescates maintains an extensive organic compound properties database that is used with our propri- etary isotherm computer modeling program to estimate carbon usage rates. The isotherm model predicts the effects of relative humidity and temperature to give an improved estimate of the carbon usage rates- "Fechrucal support is available to help develop the most cost effective solutions for your applications. Vent - Scrub's Safety co�iona The adsorption of organic comami- nants on activated carbon is an exother- mic process, i.e. involves the release of hear- The following safety issues should be considered when installing and using activated carbon systems: -Certain chemical compounds such as ketones, aldehydes, organic: acids ant{ organic sulfur compounds may form reactive species on the carbon surface and under certain conditions may lead to a high temperature rise- If you are unaware or unsure of reactions that may occur, appropriate tests should he performed before installing the Vent - Scrubs r" -At high VOC concentrations of organic compounds the heat of adsorption can lead to an increase in carbon bed temperature. The heat can be controlled by a number of techniques such as dilution of the LOfPRO* ODOR CONTROL SYSTEM PONY-STAGE' SCRUBBING TECHNOLOGY ZABOCS– BIOLOGICAL ODOR CONTROL SYSTEMS Products manufactured and markaed by United Stites Filter Corporation (USFilter) and its affiliates are protected by parents issued or pending in the United Stxo and other countries. USFilrer reserves the right m change dw specifications referred to in dtis lirnanue n any rime. without prior norirr. RIC, Poly .Stage. ZABOCS, Biodag —, Biocatb arid LO /PRO ate trademarks of United Stares Filter Corporarimt or its aRiates. OTHER VAPOR PHASE ODOR CONTROL PRODUCTS BY USFILTER The patented LO /PROF Multi -Stage Packaged Scrubber System is one of the most technically advanced and cost- effective space and at a fraction of the cast. Each installation is custom designed to maximize efficiency and minimize chemical consumrp- scrubber systems available. The LO /PRO is Lion, in coordination with other customer a factory pre - assembled system of unitary requirements. Performance is guaranteed construction which can do the work of con- with removal efficiencies in excess of 99.0% ventional packed towers in less than half the and air flow rates up to 24,500 dm. The "L" Series and "131371" Series Air Scrubbers provide a cost- effective, trouble free and flexible method to eliminate con- taminams for all types of odor and fume control in air streams up to 6,000 cfm. The modular Poly - Stage"' scrubbing tech- nology, using the packed -bed wet scrub- bing process with a variety of chemical The ZABOCS- Biological Odor Control System is an advanced multi-media system which combines gas absorption, adsorp- tion and biological treatment to capture and then eliminate organic and inorganic odors from wastewater process air streams. The unique combination of proprietary Biodagene- and Biocarb'" media enables the ZABOCS system to treat three times the air volume compared to similar sized conventional biofilter systems, while immediately treating odors with zero accli- mation time. treatments, has proven effective for a wide range of airborne contaminants. With [his patented technology, each module contains an integral packed bed, sump and re- circu- lation system. All vessels are seamless, maintenance free and guaranteed against failure for five years when used according to specifications. To find out more about how to put USFilter to work for you, contact us at USA 5a = RJ Environmental Products 13100 Gregg St. Suite B Poway, CA 92064 858.486.8500 plwrte 858.486.8501 fax wwwtetfilter tom @2002 USFilter 3' mac¢ w,. gqqq��yyyy �4�W�?A�•:ft�'t � I f tiv e ' I 1 F; Amll #.. PO LY- STAGE TM ODOR CONTROL SYSTEMS MY AD%UNTA"S • '/s THE CHEMICAL COST OF CONVEN11ONAl SCRUBBERS • 99.5% H2S REMOVAL • EFFICIENT REMOVAL OF AMMONIA AND ORGANIC ODORS • LOW PROFILE AND COMPACT SIZE • FACTORY ASSEMBLED FOR EASE OF NswtATLON • USFUH GUARANTEE HDXLPE CONSTRUCTION 7L) P01Y Stage systems ue covered umier U.S. Patent Number 4,448,402, Re. 35,234 USFILTER'S POLY- STAGE7O ODOR CONTROL SYSTEMS Municipal and industrial water and waste- water treatment plants supply our growing communities with a vital rmo*rce: dram water In the process of treating our water; some processes generate odorous gases. As a good neighbor, often in close pro dmiry to the gen- eral public, these facilities must contain and neutralize any odors orated. USFilter offers a complete line of odor treatment solutions. A ptrfened solution is wet diemid scrubbing. USFdwes PolyStager''' Odor Control System is a patented(l), multi- sragF, multi- chemistry wet scrubber system that can be configured to remove hydrogen sulfide (HZS), ammonia (NH3) and organic odors from municipal and industrial processes. Each installation is custom designed to maximize removal eff cimcy of the odorous compounds and to nummix chemical consumption. Pedomtance is guaranteed The compact design of the Poly-Stage scrub- bers occupies a fraction of the space required by conventional packed tower systems, with better chemical utilization and lower irutalla, [ion and maintenance costs. Each systan is completely factory pre - assembled and mechanically tested prior to shipment. USHIterls Poly-Stage scrubbers use rotational- ly molded vessels of High Density Crossfinked Polyethykne (HDXLPE). The unique rota- tional molding technique creates a vessel with- out seams or joints which mitigates leaks USFdwr offers L- Series and DO 71 Series Poly-Stage systems. The L- Series scrubbers are designed to handle aQ flow ates of up to 1,000 cf n and the DD -71 Series systems are designed to handle air flow rates from 1,000 dm to 6,000 cfm. Within each of the two series, three models ate offerc& the Simple., the Dupl= and the T Tim scrubbers. The Simpkx scrubber s a single -stage scrubber suitable for lower air flow rates and odor bads, and up to 95% H2S removal. The Dutpkx scrubber is a two-stage scrubber suitable for moderate air flow rats and odor loads, and up to 99% H2S removal. The Triply scrubber is a three -&rage scrubber suitable for higher au flow rats and odor loads, and for 99.596+ H2S removal. The Dupkx and Tq)kx models ate designed to minimitr chemical toss by using relatively inacpeasive sodium hydroxide (caustic) to remove 70-M of the odors in the first sage(s), and then orating the remaining odors with a combination of sodium hypochlonte (bl each) and caustic in the last stage. Four -stage Quadnpkx systems have also been built to treat NH3, H2S and organics in a single system. The vessels are chemically resistant to concen- trated acids, alkalis and oxidmccs and ate designed to operate in very harsh environ- ments, with constant exposure to weather and Uv attack. L- SERIES ODOR CONTROL SYSTEMS USFilter's L -Series Scrubber is a skid- mounted, modular design, once - through, packaged odor control system. Each system includes one to three stages of gas absorption, an indi- vidual integral sump for each stage, mist eliminator, induced draft exhaust fan, exhaust stack, recirculation and metering pumps, piping, valves, fittings, instrumentation and controls to make a complete and functional system. Each system is completely factory assembled and tested prior to shipment. The L- Series scrubbers are sized to handle air flow rates up to 1,000 cfin. L- Series Simplex System Skid Dimensions: 5' -0 "L x 8' -0 "W Footprint Required: 13' -0 "L x 9'-6 "W System Height. 7- 2" Shipping Weight: 300 lbs. Operating Weight. 1,000 lbs. Fan HP: 0.5 to 2.0 Pump HP: 033 L- Series Duplex System Skid Dimensions: 6' -3 "L x 8'-6"W Footprint Required': 15' -0 "L x 9'-6 "W System Height: 7- 2" Shipping Weight: 750 lbs. Operating Weight: 1,500 lbs. Fan HP: 1.0 to 3.0 Pump HP (Total): 0.67 L- Series Triplex System Skid Dimensions: 7' -3 "L x 8'-6 'W Footprint Requited: 16' -0 "L x 9'-6 "W System Height: 7' -2" Shipping Weight: 1,500 lbs. Operating Weight: 2,500 lbs. Fan HP: 1.0 ro3.0 Pump HP (Total): 1.0 . Includes chemical storage tanks DD-71 SERIES ODOR CONTROL SYSTEMS USFilter's DD-71 Series Scrubber is a modular design, once - through, packaged odor control system. Each system includes one to three stages of gas absorption, an individual integral sump for each stage, mist eliminator, induced draft exhaust fan, exhaust stack, recirculation and metering pumps, piping, valves, fittings, instrumentation and controls to make a complete and functional system. Each system is completely factory assembled and tested prior to shipment. The DD-71 series scrubbers are sized to handle air flour rates up to 6,000 cim. DD -71 Simplex System Vessel Dimension: 3' -8 "L x 8' -0 "W x 7'-6 "H Footprint Required: 18' -6 "L x 20' -0 "W Shipping Weight 1,800 lbs. Operating Weighr. 5,000 lbs. Fan HP: 5.0 to 10.0 Pump HP: 3.0 DD-71 Duplex System Vessel Dimension: 7'-4 "L x 8' -0 "W x 7'-6 "H Footprint Required': 22' -0 "L x 20' -0 "W Shipping Weighr 2,800 lbs. Operating Weight 10,000 lbs. Fan HP: 5.0 to 10.0 Pump HP (Total): 6.0 DD-71 Triplex System Vessel Dimension: 11' -0 "L x 8' -0 "W x 7'-6 "H Footprint Required: 25' -6 "L x 20' -0 "W Shipping Weight 4,000 lbs. Operating Weight. 15,000 lbs. Fan HP: 5.0 to 10.0 Pump HP (Total): 9.0 Includes chemical storage tanks PROCESS DESCRIPTION R The schematic diagram below illustrates a typical Triplex configuration for hyd®gen sulfide removal. The system utilizes sodi- um hydroxide (NaOH) and sodium hypochlorite (NaOCI) to react with and remove the odorous compounds present in the air stream. In Stage 1, the process pas is pre- [heated with the blowdown from Stage 2 to rernow 70 -80% of the incoming H2S. The pas then passes through Stage 2, which is fed with blowdown from Stage 3 as well as with fresh NaOH solution to provide remoal of an additional 70-80% of the remaining H2S. The gas then passes through Stage 3, which is fed with flesh Na0C1 and NaOH solutions, to provide a strung oxidation reaction to remove the remaining H2S and other odors sum UP WAI"W SWAP SUMP SWSP Natlhl O� NaCN :taoOCl _- Nat}t4 PH t FJX*CL%AnM PUM - g h6ti4lh6 Passuft OtiusE CUSTOM DESIGNS aBAacu ucmtwo.,�,� puw [ i sooarlrt - areowoetRt - >ttaRUrolt The Ibly -Stage scrubber system can be configured to remove ammonia and hydrogen sulfide in the same scrubber. The system chemistry can also be configured to remove odorous organic compounds that cannot be controlled effectively with a conventional caustic and bleach scrubber. LO/PRO ODOR CONTROL SYSTEM ZABOCS BIOLOGICAL SYSTEM If ,. y Z CARBON ADSORPTION SYSTEMS Rj-POLY -BR -040.3 OTHER VAPOR PHASE ODOR CONTROL PRODUCTS BY USf1LTER The patented LO/PRO® Multi -Stage Padaged Scrubber System is one of the moat technically advanced and cost - effective scrub- ber systems available. The LO/PROs a fac- tory pre-assembled system of unitary can - str ctio which can do the work of conven- tional packed towers in less than half the The ZkBOCS°t Biological Odor Control System is an advanced m In -media system which combines gas absorption, adsorption and biological treatment to capture and then eliminate organic and inorganic odors from wastewater process air streams. The unique Carbon adsorption is an effective solution to many odor control problems. It is particular- ly useful for small air Bows, remote locations, and control of specific volatile organic corn - pounds that are difficult to remove by wet scnrbbing. We offer a complete line of carbon adsorption syst ems, ranging from small modular systems (100 cfin and up) to iargs, dual-bed systems up to 20,000 cfin. USFiht, Bathe. the right to change the spetifiaf— eferted m in this liretattta at any tarn, mth—t prior ootio,, RIC, Poly : Sage, ZABOC_S, L„Series, OD-71 Series, B66geoe, Biorarb and IDIPRO are rademarlc of Uniad Sates Filar Corporation or is affiliates. space and at a fraction of the cost. Fads instal- lation is custom designed to nimcimize c i- aency and minimize chemical consumption, in coordination with other customer requite- ments. Pe Amnance is guaranteed with removal efliaencies in execs of 99 -0% and air Bow rates up to 25,000 cfin. combination of proprietary Biodagane- and Biccarb— media enables the ZABOCS sys- tem to treat three titres the air volume corn - pared to similarly sized conventional biciffim systans, while immediately treating odes with zero acclimation time. To find out more about how to put USFdter to work for you, contact us at PWAFWAIVM 0 d... RJ Environmental Products 13100 Gregg St. Suite B Poway, CA 92064 858.486.8500 phone 858.486.8501 fez www.usfdtef com ® 2003 Uoired Stem filter C— paation FILTER VENT -SCRUB ADSORBERS LOW COST TREATMENT SYSTEMS FOR MALODOROUS AND VOC EMISSIONS City of Encinitas Moonlight Beach Pump Station Renovation Meeting No. 4 Agenda 1:00 PM, January 13, 2005 1. Review Progress meeting 3 meeting minutes 2. Surge analysis report 3. Groundwater testing information 4. 50% design review drawings 5. Odor system design concept review 6. U.V. System valve modifications concept review 7. Updated cost opinion 8. SDG &E contact and coordination 9. Landscaping planning meeting 10. Community meetings scheduling 11. Next meeting: February 10, 2005 at 1:00 PM pAencinitas, cityheetingslmeeting 4 agenda 1 -13 -05 doc N 0 V o°o _U `r h � O c O P4 N PLO z O a H �- z � a o 0 0 a � O a W w x O x � � x V z ° � � � c O o a x a a A p elm �6. n Z PC 60 .moo a aAN 0 N b W 0 a o°o _U `r O c w^ zA o 0 0 US E!9 603 bf} U a UW��.,o° V a 603 603 us 603 �a c H C O U a w x' A p elm �6. n Z PC 60 .moo a aAN 0 N b W ANN i I 1/5 =__sr_ ZABOCS" BIOLOGICAL ODOR CONTROL SYSTEM KEY ADVANTAGES • ZERO ACCLIMATION PERIOD, achieoring 99% H2S removal immediately upon startup • 'iT-IREE TIMES THE AIR VENiTLATION RATE compared to comparable sized biofihers • LONG MEDIA LIFE with no compaction or media degradation • FRP CONSTRUCTION for maximum strength and corrosion resistance • COMPACT FOOTPRINT • EASY INSTALLATION of pre- assembled, skid— mounted system • LOW MAINTENANCE THE ZABOCS_ PROCESS The Zero Acclimation Biological Odor Control System ( ZABOCS) is an advanced, non - hazardous biological air treatment system which combines gas absorption, gas adsorption and biological oxidation to capture and then eliminate organic and inorganic odors from wastewater process air streams. The two -stage ZABOCS process uses two unique inorganic media as the support structure for biological activity. In the first stage, an inert inorganic media called "Biodagene"" is used. Biodagene was developed in Europe by Vivendi Water and has been patented (U.S. Patent 5,858,768) and used extensively as a biofilter media. It is especially well suited for treatment of inorganic odors such as hydrogen sulfide (112S). In the second stage "BioCarb"" media is used. This is a proprietary carbon -based media, especially formulated by USFilter Westates to support biological growth. BioCarb is effective at treating the wide range of organic and inorganic odors common to wastewater processes. These two unique media work together to first capture, then biologically oxidize the process odors. The ZABOCS systems have been engineered to be very compact, efficient and attractive. Manufactured from premium vinylester fiberglass reinforced plastic (FRP), they come completely factory assembled, loaded with media, and ready for installation. The combination of the special inorganic media and the high quality engineering design enable the ZABOCS system to out perform all other biological odor control systems. There truly is no equal. P*mn"m ZA►B04CS Mo" 4600 5060 5246 !,4611 1f m Aiir FUw Rsft 350 cfm 500 dm 1,000 60 1,500 c6o Antat. Dswamskm 6'-4" z 5'-4" x 8' -1" 7' -10" z 7'-6" x 8' -2" 14'-4" z 9-4" z V -2" I2' -2" z 8' -4" z 9'-0" 1lfrneritI efcousbuction Pmylester FRP Vmykster FRP Vmyksier FRP Vmykster FRP JOW CAMleC G' Fkt8e 8" •'n"° 8" FLtt6o 12" FLnge D-im Ca� 2" NPT 2" NPT 2" NPT 2" NPT 1 bwea mgai�aet I15VAC, I ph, 40 Amp 115VAC, I ph, 40 Amp I I5VAC, I ph, 49 Amp 490YA C, 3 ph, 30 Amp t 5,200 9s 7,200 O►s 11AW )bs 13,200 Ibs . R 5,500 Ou 7,5W M6& 12,000 On 15,5W On AVAILABLE MODELS There are four ZABOCS Models available, ranging in capacity from 350 to 1,500 cftn. ZABOCS Models 4000 and 5000 are similar in design, treating up to 350 cfm and 500 cfm, respectively. They are pre - assembled, skid - mounted systems with the exhaust fan located downstream from the media beds. Air is pulled into a bottom plenum chamber and then flows upward through the Biodagene bed and BioCarb bed in series. Automatic irrigation water and nutrient addition are provided from a water control panel. The electrical panel includes a Variable Frequency Drive (VFD) for easy adjustment of the fan speed, and timers to adjust the irrigation and nutrient feed rates to each bed. Convenient access ports are provided for easy maintenance and performance evaluation. The Model 5200 consists of two ZABOCS 5000 media chambers installed on a single steel skid, and sharing an exhaust fan, water control panel and electrical control panel. This compact system can treat 1,000 cfin of process air in less space and at significantly lower cost than two Model 5000 units. The Model 4000, 5000, and 5200 ZABOCS systems are ideal for treating warm humid air from remote wells, pumping stations and sewage collection systems. In applications treating dry process air, additional humidification may be added upstream. The Model 8000 system is designed to treat up to 1,500 cfm of process air in a single unit. The model 8000 includes an integral pre - humidifier to saturate the incoming air, and therefore is especially well suited for treating dry process air from buildings. The Model 8000 uses a forced draft orientation with the FRP fan N� located at the inlet. As an option, the are - humidifier may be configured as a single stage pre-scrubber to remove ammonia as well as humidify the air stream. Pr-d— —A--d —d m,d.eted by 1!ni,ed States iihar ('moon,timc WSii.0 and cs ,f lin ,ve pentected by patrnt, issued nr pending in the Unfired Staves —a othn c._jv s_ m vevi,es the nigh. m change the apnifi—s— re/e„ed m m u.n.nasucer a..id,nut prior nacre. (:S -7AB-BR -0302 Standard Options The following standard options are available on the ZABOCS systems: • Freeze protection for outdoor application in cold climates • Pre - treatment for ammonia (Mode18000 only) • Continuous monitoring for H2S • Portable biofilter test instruments for air How, relative humidity, air and bed temperatures, H2S and CO2 • Lease /purchase agreement Other Odor Control Options USFilter offers the most comprehensive selection of odor control technologies available, including a ftdl range of wet chemical scrubber systems, activated carbon adsorption systems, liquid phase treatment products, and monitoring, operating and maintenance services. The LO /PRO�(shown in photo) and PolyStage— Odor Control Systems are the most advanced wet scrubber odor control systems on the market. USFilter is setting the standard for reliable and effective odor control technologies. Our experience, repu- tation, products and service are unequalled in the industry. For more information please contact: Mav RJ Environmental Products 13100 Gregg Street Poway, CA 92064 858.486.8500 phone 858.486.8501 fax www.usfiltercom webwe Eastern U.S. Tel: 941.355.2971 t 20172 USR., RJC SERIES MODULAR CARBON ADSORBER SYSTEMS FIATCDM • Pre-assembled and skid- mounted for simple installation • Models for air flow rates from 100 to I,400 cfm • Passive flow systems available • High performance carbon media • Vessel constructed of poly - propylene or premium vinylester fiberglass reinforced plastic • Fan manufactured of stainless steel or fiberglass reinforced plastic • Includes control panel, drain and grounding rod • Available with volume control damper, carbon sample ports, differential pressure gauge RJC SERIES MODULAR CARBON ADSORBER ODOR CONTROL SYSTEMS USFilter's RJC- Series Modular Carbon Adsorbers are skid- mounted, pre- assem- bled systems ranging in flow rapacity from 100 cfm to 1,400 cfm. Vessels are offered in either polypropylene or fiberglass rein- forced plastic (FRP) and fans are available in epoxy coated stainless steel or FRP. Passive systems are also available which use natural process ventilation in place of the fan. The carbon media type is selected based on the specific application. USHker's Modular Carbon Adsorbers are often used to remove hydrmgm sulfide (H2S) f,,n municipal wastewater. The RJC series adsorbers remove m exacts of 99% of the inlet hydrogen sulfide and are designed to provide one or more years of bed life.' The RJC Series Adsorbers only require inlet ducting, drain piping and power to the con- trol parcel to be completely operational. Iwo carbon adsorption systenu in Makena, HI. Based on inlet H2S Concentrations below 7 ppm, at the maximum listed flow rate, and based on the adsorption capacity of Westates UOCH -KP carbon. USFILTER'S CARBON ADSORBER ODOR CONTROL SYSTEMS TYPICAL APPLICATIONS Carbon adsorption is an effective means of odor control for marry applications. Carbon • Hydrogen Sulfide adsorbers can efficiently remove a variery ofinorganic and organic compol;6 from municipal • Municipal Sewage Odors and industrial process air. Typical compounds adsorbed include hydmgen sulfide, aldehydes, • Industrial VOC Control ketones, and a wide range of indumial solvents and volatile organic compounds. Carbon adsorbers are particularly useful for low airflows, loin odor loads, remote locations, and for the control of specific volatile organic compounds. We offer a compkre line of carbon adsorption systems, ranging from skid - mounted modular systems to custom designed single and dual -bed systems capable of handling airflows in excess of2o, 000 efm. PROCESS DESCRIMON USFAter's Carbon Adsorber is a once- through, chemical adsorption process. Odorous compounds (H2S and mal- odorous organics) are removed from the air stream by adsorption onto the activated carbon porous surface. Foul air from var- ious sources is collected and passed through the adsorber. After entering the vessel, the foul air flows through a densely packed bed of activated carbon media. The cleaned air continues through the vessel and is exhausted through the stack. The carbon media is selected based on the expected inlet contaminants and their con- centrations. For hydrogen sulfide, we rec- ommend USFiltees UOCH -KP caustic impregnated media. The caustic impreg- nant (KOH) catalyzes the oxidation of hydrogen sulfide to product elemental sulfur and water and greatly increases the H2S capacity of the carbon media. The sulfur produced is adsorbed on the internal surface of the activated carbon while the water is mainly lost to the flowing air gas stream. The flowing air stream dissipates the heat. For VOC's, we recommend pel- letized anthracite media that offers high adsorption capacity with minimal pressure drop. Other carbon media types are avail- able for specific applications. 4JC SERIES MODULAR CARBON ADSORBED ODOR CONTROL SYSTEMS SIZING INFORMATION FRP Carbon Adsorption System in Hagerstown, MD. RIC -100 Up to 100 200 1.5 x 5.0 4.3 x 3.2 700 4 1.0 RJC.2W 100-2W 360 2.0 x 5.0 5.3 x 3.5 MOO b 1.0 RJC300 200 -300 570 2.5 x 5.0 5.8 x 3.8 1,300 6 1.5 RIC4W 300.4% 820 3.0 x 5.0, 6.3 x 4.1 VW 8 1.5 R1C -600 450 -600 1,120 3.5 x 5.5 77 x 4.9 2,500 8 2.0 WC400 600 4300 IA50 4.0 x 5.5 8.3 x 49 3;200 10 2.0 R C -1000 800 -1,000 1,850 4.5 x 5.5 8.8 x 5.2 4,000 10 3.0 RJC -1200 00104AW 2300 5.0 x 5.5 961 x 5.6 44MO 12 5.0 CONVENTIONAL CARBON ADSORBER SYSTEMS SIZING INFORMATION` 1,700 6.0 3,Q00 8.0 , 4,700 10.0 6,800 12.0 9.400 10.0 11,400 11,0 13,600 12.0 20.OW 1d:0 CONVENTIONAL CARBON ADSORBERS For larger air flow rates, USFilter offers custom designed single and dual bed carbon adsorbers, often used as a polishing stage following a wet scrubber system. Carbon adsorber units can be designed to handle in excess of 20,000 cfm. As with the modular carbon adsorber sys- tems, the carbon media We is selected based on the specific application Three carbon adsorption unit, in Glendale, AZ (lout[ bed). Single 8.0 11.0 x 8.0 5.0 Sim 8.0 15.0 x 10;0 7.5 Single 8.0 17.0 x 12.0 10.0 Si►96 8.0 20.0 x 14.0 15.0 Dual 13.0 19.0 x 12.0 20,0 DtKd 13.0 20.0 x 13.0 20.0 Dual 13.0 21.0 x 14.0 25.0 Dual 1 13.0 23.0 it 16.0 44.0 'These are examples only, based on a superficial velocity of approximately 60 feet per minute. Meeting Memorandum No. 3 Meeting Time: Meeting Location: Meeting Date: Project: Kennedy /Jenks Consultants 1:00 pm to 3:00 pm Page: City of Encinitas Date: 9 December 2004 K/J Job No.: Moonlight Beach Pump Station Rehabilitation Persons Attending: Kennedy /Jenks Matt A. Tebbetts Client/Contractor Kipp Hefner Ben Taylor Shawn Atherton John Frenken Paul Hartman meetinq No. 3 1 of 2 11 December 2004 0487115 *00 Other Organization Mike Thornton SEJPA U.V. system discussion: • Paul Hartman is city's contact person on all storm water issues. • Modification of the existing U.V. pump discharge system to allow diversion to the sewer is desired and included in the contract documents. K/J to review and advise on required changes. • Paul indicated provisions for an emergency spill plan should be included in the contract documents. Alternative means of preventing a spill from reaching the beach was discussed, including the use of large inflatable plugs in the existing culverts and sandbags with plywood covering the entrances. • Paul was present when groundwater samples were obtained at the pump station site. The turbidity of the water was too high to obtain useful data. Additional samples are needed. Progress meeting No. 2 minutes reviewed, no changes required. Workshop meeting minutes reviewed, following changes made: • New restroom to be installed at upper level within new building. • Odor control must be able to effectively prevent release of odors at the site. A dual stage system is preferred if required. K/J shall develop a two stage system with costs for review. • The existing calcium hydroxide injection system may be modified to accommodate Leucadia Wastewater District concerns about impacts to Batiquitos Pump Station. The K/J design shall consider possible use of ferric in lieu of current system. Grit/grinder discussion: • K/J is not recommending installation of grit trap discussed at workshop. Such a trap would require significant maintenance to remove grit. Managing grit by reconfiguring the suction pipelines and operating the station to provide flushing velocities periodically is recommended. • Installation of in -line grinders versus a channel installation was discussed. The in -line concept would be difficult to implement because of limited space and concern about blockages was discussed. p9enclnitas. citylcorrespondenceheetingmemo3 .doc [F -9 Rev. 2PI997c] Meeting Memorandum No. 3 Moonlight Beach Pump Station 11 December 2004 Page 2 of 2 • Installing a grinder within a new structure immediately up stream from the wet well is preferred if the unit is readily removed if a blockage occurs. A layout is to be developed by the K/J team along with a means of removing the unit during a blockage. Two copies of the draft geotechnical report were delivered. The analysis identified liquefiable layers below grade. These are located above the pump station base and do not represent special foundation design requirements for the proposed overflow basin and existing pump station structure. Site piping may be affected and may require design features to accommodate possible movement. A copy of a 2003 hydraulic study was provided. Next meeting set for 13 January 2003. Distribution: Attendees By: File p:lencinitas, c: tykcorrespondencelmeetingmemo3 .doc [F -9 Rev. 2l1997c] Ln O C (D M m m 'o to �a m � Ca d P z J N z O U Cl) Y z W } ❑ W z z W Y F- U) O U W c J O m .(0 in U) E CL LL d O L U a m L Q C/) L Z V) c E W 0 E N W W rn Z _C z 7 W a m N X W 0 U E E N a` n L N m t j C N O � Q m rn ca a LO 0 0 N M N C a` a� m C) TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE 1 .. SENDTO FAX #: NO. OF PAGES: KA ADDRESS: ti S ( /7' FROM: �' �� PHONE: (760 633- ❑ Call ASAP ❑ Review & Call ❑ Review & Return 01 F.Y.I. ❑ Please Handle ❑ Per Our Conversation ❑ Please Reply by COMMENTS: kla 01/14/2005 15:19 6194483566 4 POINT PIPELINE PAGE 01 4 POINT PIPELINE CONSTRUCTION FACSIMILE TRANSMITTAL SHEET TO: FROM: Kipp Hefner Chad Opper COMPANY: DATE: City of Encinitas 1/14/2005 rt \A "UMOZA: TOTAL NO. OF PAGES INCLUATNG COVER: 760 - 633 -2818 3 PRONE NUMBEI, SENDSR'S REFERENCE NUMBER: 760 -633 -2775 YOUR REFERENCE NUMBER; Air Vac Submittal Info. O URGENT O FOR REVIEW © PLEAm. CO,l M* ENT ❑ PLEASE REPLY O PLEASE RECYCLE NOTES /COMMENTS: Kipp, Good to here from you, hope all is well with you. Here is the information I have for you :regarding the Air Vac Can. I hope this helps you out. The company or manufacturer is in another country. The U.S. Company where this valve is purchased through is called Flow Systems. Their number is: 818 - 562 -5282 located in Burbank, talk to Cindy. If you have any questions regarding this please feel free to call me Sin elyn �Il Chad Opper 2160 FLETCHER PARKWAY SUITE K, EL CAJON, CA 92020 OFFIC8:619- 448 -9552 FAX:619 -448 -3566 !IL ................ �-�i 141F`1�..rI'.- �r�1��'i (i �5 ?[•a l�al.:,� r�l))Fp}I` .'i'a, �; � / S Vt 01/14/2005 15:19 S AND WEIGHTS e Weight Kg. Imm) Threaded 422 644 16 5 im) Flanged 422 605 17.5 422 605 18.5 00mm) 422 805 19,5 422 610 21.0 100mm) 422 610 24.0 iFICE SIZE AREA mm2 c ' !matic OrlAce 12 Orifice 604 t i lades: BSPT /NPT. fifes are avallable In BS/ISO /ANSI standards, 4 POINT PIPELINE_ PAGE 0,3 r . firth i., �,� ,. �:w �t. �,4 1•�;�J'.'�y ;,KCt:�.,'. ;! ;',.. PA •-• ' �: ^t ,y'f" 'x,; •} �' IF ;, :!3� /.'l:.'$t!.,y,4,� "\ :�.j.;::.:!�iYr.r�1', :: ,`' �,ti ", +j SPEC :;;h ?.. ,.•r.•�r ;;. RTSUSTAND. `t t;;ti;�.x•.�•.,.,�,, ,�,t;,.;::.:•�;:�.:�:, �' ;,r;�,.;";,;, IFICATIOW i Y;,"M.•�,y�q., • :•' '•:a.r ,!ra'•:va5',.. ;k�•x�t,�Y.•.: t •J..:r.:•:;, •'•.i,r•. i•a. ••K'•. No. Part Material' !;`,•.';A;, r ! 1. Drainage Elbow Polypropylene.. ' . 7. 2. Seal Plug Assembly' Reinforced Nylon 3• Float Foamed Polypropylene 4. Clamping Stem Reinforced Nylon S. Body Reinforced Nylon 6. Cover Steel DIN ST.37 ' 7. 0-Ring B U NA -N 8. O -Ring SUNA -N 9. Crown Nut Stainless Steel SAE 316 10, Plastic Base Reinforced Nylon 11. Stopper Acetal • 12. Spring Stainless Steel SAE 316 13. Washer Stainless Steel SAE 316 14. Bolt and Nut Galvanized Steel Chromate Plated 15. Stem Stainless Steel SAE 318 16. Float Stainless Steel SAE 316 17• Safi Valve Brass ASTM A124 / Polypropylene 16. Body Steel DIN ST37 KINETIC AIR DISCHARGE CHART OUTFLOW o,e 0.4 o 2' so Flow 0/h 150 250 350 MEN ►� oniano IN P-AAFF NONE KENNON AUTOMATIC AIR DISCHARGE CHART ':. NONE City of Encinitas Moonlight Beach Pump Station Renovation Workshop No. 1 Agenda 11:00 AM, Wednesday December 01, 2004 1. Introduction of Attendees 2. Discussion of Current Maintenance Issues • Forcemain Hydraulics • Wetwell; cleaning • Pumps • Odors • Flooding 3. Proposed Improvements • Surge Control - Flywheel on long shaft, motor on top floor • Emergency Storage — 2 hours of P VW1/F (180,000 gallons) see attached • Consider a self cleaning wetwell • Raise finished floor and all electrical equipment to 2 feet above the e elevation e 100 year flood • Additional odor control system to treat wet well, influent sewer odors and emergency storage basin air streams 4. Construction Sequence • Allowable shut down periods • By -pass pumping needed 5. UV Disinfection System to Remain in Current Location (Other issu 6. Other Items es, flood proof, etc.) pi "c"ta" city4coiresoondence4worWop agenda 12- 01- 04.doc . . . ...... ... .... . ( ro . � ?q�s ',pvQRq '•zo. & 04, -1 CL AIR SUPPLY DUCTING Basis [or Desb UPGRADES TO EXISTING. SEWER PUMP STATION PUMP ROOM s & WET WELL PLAN o FIGURE 4-4 pwl. MoorgIght Beach SPS Pre - Design FINAL - kfa(ch 2004 Basis for Desi 4.17 Construction Sequence The existing Moonlight Beach Sewer Pump Station facilities are critical components to the City of Encinitas' sewer. collection system and must remain in service throughout the upgrade process. In an effort to minimize disruptions to the existing facilities, the construction activities will need to follow a construction sequence that ensures 1) minimal interruptions to operations, 2) proper redundancy is maintained and 3) the contractor can adequately complete the work. The following is a description of the construction sequence. This sequence allows the City to achieve one if its primary goals — to provide emergency storage for the pump station — during the first stages of construction. A. Temporarily relocate the existing chemical storage tank from above the area of the proposed emergency storage basin. B. Construct new influent sewer, emergency overflow structure, and overflow return pipe. Construct temporary force main. C. Demolish existing flow meter / force main vault and construct new emergency storage basin. D. Construct new force main. 6o E. Relocate existing chemical storage tank and run -off W treatment system to above the new emergency storage basin. Remove all existing equipment located on top of the existing pump station. Remove old emergency generator, surge tank and air compressor from intermediate room. F. Demolish the existing pump station stairway access structure and wet well y G. Construct new pump station building. H. Install new SDG &E meter. Install new electrical instrumentation, controls, monorail and ventilation system in new equipment room. Install new monorail in pump room. I. Replace old pumps in sequence to maintain operation of the pump station. Each old pump assembly (pump, motor, shaft, valves and fittings) will be removed and immediately installed with a new pump assembly and flywheel followed by start- up and testing of each new pump. J. Remove the old 'electrical instrumentation, controls and ventilation system from the pump station. K. Demolish air exhaust structure and construct new wet well access wall in intermediate room. 29 Moonlight Beach SPS Pre - Design March 2004 6V Basis for Design L. Install new ventilation ducting in intermediate room and pump room. A Perform temporary wet well bypass. N. Construct upgrades to existing wet well and connections for emergency overflow return pipe and odor control ducting. O. Install new emergency generator and odor control system. P. Perform final start-up and testing of all facilities. Q. Install new fencing and security measures. R. Perform final grading and paving. S. Complete landscaping. The above construction sequence can be modified to allow the emergency storage basin to be constructed before the rehabilitation of the existing structure or construction of the new building. This change would allow the City to achieve one of its primary goals — emergency storage — within the first months of construction. 30 Moonlight Beach SPS Pre-Design jJ March 2004 Load Study JOB: EQUIP 1....... oonlight beaCh ENT : MCC Sewage Pump... No. .1. AF - 120.0. P ... ...... .........60........ - 460 V 92:4. 73:6........ - 1..0 _ .... K/J 0487115.00 _.�.2.4.............i3:6....... 2 Sewage Pump No. 2 (AFD)-1200 RPM 60 92.4 73.6 1.0 92.4 73.6 3 Sewage Pump No. 3 (AFD)-1200 RPM (spare) 60 92.4 73.6 0.0 0.0 0.0 4 Hoist 3 4.8 3.8 0.1 0.5 0.4 - 5 6 Sump Pump Air Compressor Motor Room 0.5 1.5 1 3 0.8 2.4 0.1 0.1 0.1 0.3 0.1 0.2 7 8 9 10 11 12 13 14 Air Compressor Pump Room Monorail Power Panel PP -1 U Odor Scrubber System Feeder Grinder No. 1 Grinder No. 2 Grinder No. 3 (spare) Dry Pit Supply Fan SF -1 1.5 5 20 10 10 10 2 3 7.6 40.6 27 14 14 14 3.4 2.4 6.1 32.3 21.5 11.2 11.2 11.2 2.7 0.1 0.0 1.0 1.0 1.0 1.0 0.0 1.0 0.3 0.0 40.6 27.0 14.0 14.0 0.0 3.4 0.2 0.0 32.3 21.5 11.2 11.2 0.0 2.7 - - -- -- 15 16 17 18 Dry Pit Exh Fan EXH -1 Bypass Valve Heater 2 1 10 3.4 1.8 12 2.7 1.4 10.0 1.0 0.0 0.4 3.4 0.0 4.8 2.7 0.0 4.0 - - 19 Lighting Loads 10 KVA 20.8 16.6 0.7 13.9 11.1 - - - Totals 448 357 0.69 307 245 Harmonic Analysis KVA HP -�8� - -1 � 2G� J9; tat-HP --_ - -- - - - Kennedy /Jenks Consultants 1/24/2005 Page 1 z o a W W O == W O U O J v m O g 3 z 0 L< a X ' J I I I _ I ( = Iv I !, � YIFW � LAJ N U X LO X f 11� � X X iU-) W n e N Q Q U I U I 9 e M co w CL a K V) I U U _ _ Ir N O U X W W AJ Q O U F W O ^ W CL co W O o j O IL Z) o X ooZ fn a O_ O N Sw w a 3 O `` �lf ° UU O U) l L, V ° ; qQ W O 0 O Zk 0 Q O Z� F °z D o; 00 o° WLLJ N J j W j �W�a o N No W N 2 QZ d' 3. 0 00 Of O > > � o 4* s iC ao 06 OD OD Lq O cr 0 U X O N X O _ Ir 0 0 0 0 �n o I o N U o U o p n U ^ O O o OD o LO N O\ 1 O Of LA N 1 ^ Q I C) Iq 0 0 M W a X {q W N N O X Of M U z o a W W O == W O U O J v m O g 3 z 0 L< a X ' J I I I _ I ( = Iv I !, � YIFW � LAJ N U X LO X f 11� � X X iU-) W n e N Q Q U I U I 9 N w CL a K V) I U U _ _ ,-. 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M 0 - z o � ;D O z, C n D C m m m N_ I I b 0"' n IIl Ti° < m oa K _ 2a O O O O D 0 Q G 0 y O O O O Z z a :E 1/ C F O O m O O �n p n 0 r T >om �z DC70Z� C: O O O O ZK mr_D ��=(A D m co w0:im r* Z>> Z liZ n m o o e. a f m n z Z = O m o X 1 k° X � W z k X ' o : \UAU \U4 \U4d /11�,UU MOOOI19hlbeaCM1Y� \M- UJ- U46 /11J.Ow9 LA�l UXN:— —Ni UAIt: JOn Ltl, LUU� - 9 : 44Om : I , ! Er a -40 •-� 4 MID Up a 1 zoWc zo \�\ gig °o _i O\ \ �� Z 1 IL , Y ! O \ \ \ \ a CL toi- CO I - ' j O 0 �` d ip a I V t LU z° Al VII fig 0 9x A V i I `.Or, r.• III 1� o , m L. Egg Rsg SJ 3 a ij i SS \ 0 1 -� C7UL , O 0 a F., o o t \ li : •� t! .' -� ,. 1 � III , /$ -... Q \ .I. 0 id 0 0 00 8 0 co 0 co If ii \ it i ,:•' rX� �O. / ■. ...,�yr \ O < r O 1 ■ q _ .. ..._ -- - � I o II I wWNmw ' 1 3 ,. 111�� • . I ! (ij 222 � O I Wilt W 1 OD y J D _ IN O N Transmittal TO: Kipp Hefner City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 -3633 Kennedy /Jenks Consultants 16855 W. Bernardo Drive, Suite 360 San Diego, CA 92127 -1667 858 - 676 -3620 858 - 676 -3625 (Fax) www. KennedyJ enks.com FROM: Matt A. Tebbetts DATE: 25 January 2005 WJ #: 0487115 *00 SUBJECT: Moonlight Beach PS VIA: ❑ Mail ❑ Overnight ® Courier ❑ Fax ## pgs. (inc. cover) PLEASE FIND ENCLOSED: Copies Date No. 1 1 -24 -05 Description Electrical Load Calculations THESE ARE SUBMITTED AS CHECKED BELOW: ❑ As requested ® For information and coordination ❑ Return material when review complete ❑ Return after loan to us ❑ For approval by: Return to: ❑ For review and comment by: Return to: ❑ Other: REMARKS: For discussions with SDG &E. Our electrical engineer is Tom Kirsch (415- 243 - 2489). Sig Copies to: Project file pAencinilas, city \correspondence \hefner transmittal 1 -24-05. doc A. T?bbetts [KJC© Rev. 2004] Kennedy /Jenks Consultants Engineers & Scienziszs 16855 West Bernardo Drive, Suite 360 San Diego, California 92127 -1613 858 - 676 -3620 FAX 858 - 676 -3625 29 January 2005 Mr. Kipp Hefner P.E. Associate Civil Engineer City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 -3633 Subject: Integrated Odor System Study Proposal Moonlight Beach Pump Station Rehabilitation K/J 0487115*00 Dear Mr. Hefner: This proposal has been prepared to assist the City of Encinitas with the development of an odor control program at the Moonlight Beach Pump Station that is integrated with down stream agencies wastewater systems. The current use of calcium hydroxide injection has provided improved odor control at the existing pump station. However, concern has been expressed by downstream agencies (Leucadia Wastewater District and Encina Wastewater Authority) that continued use may interfere with odor systems at the Batiquitos Pump Station and the Encina Water Pollution Control Facility. A phased approach to developing an integrated plan is proposed. The first phase would include two tasks. Task 1 would be to conduct a meeting with all agencies in attendance. Prior to the meeting, DHK (Don King, our subconsultant responsible for the Moonlight Beach Pump Station odor system design) would prepare an alternatives matrix (Odor Control Alternatives) that would include advantages, disadvantages, downstream impacts, material handling, safety and required land allocation. The meeting would be held to discuss operational issues, planned improvements and the alternatives developed by Don King. Reaching a consensus on odor control improvements provided in the Moonlight Beach Pump Station Rehabilitation project compatible with downstream systems and operations would be the goal of the meeting. Task 2 would include the preparation of Technical Memorandum documenting the discussion and conclusions reached in the meeting. Detailed technical information and costs would not be developed in the first phase thereby reducing the cost for this phase and allowing a possible solution to be identified and accepted by all agencies as soon as possible. Subsequent phases would only occur if a consensus is not reached in the first phase. pAencindas, citytorrespondence \hefner leper 1- 31 -05.doc Kennedy /Jenks Consultants Mr. Hefner Moonlight Beach pump Station 29 January 2005 Page 2 As noted above, Don King would serve as the technical leader on our team and would facilitate the review of alternatives and discussion during the agency meeting. I would attend the meeting to provide coordination with our design services. We propose to complete the first phase services for a maximum fee of $3,300. The services could be completed within 2 weeks of authorization. Please call me if we need to discuss the additional scope item or other agreement items. Very truly yours, KEN Y /JENKS C NS ANTS att . Tebbetts P.E. Principal Engineer Enclosure pAencinkas, Oftorrespondence\hefier letter 1- 3"5.doc City of Encinitas Moonlight Beach Pump Station Renovation Meeting No. 4a Agenda 1:30 PM, February 4, 2005 1. Overflow basin return line configuration 2. Overflow inlet tide -flex configuration 3. Compressors replacement 4. Columns under new wall in old motor room 5. Storage /bench in old motor room 6. Bathroom layout change 7. Perimeter Fence block configuration and section details 8. Water service size and location needed. 9. Updated landscaping plan review p:lencinitas, city%meetingslmeOng 4a agenda 4- 4- 05.doc TABLE I LOCAL DISCHARGE LIMITS CONSTITUENT: LIMIT: Cadmium 0.43 mg /L Chromium 3.50 mg /L Copper 4.40 mg /L Lead 1.80 mg /L Nickel 1.80 mg/L Silver 4.20 mg /L Zinc 6.20 mg/L CBOD 500 lbs /day BOD 500 lbs /day TSS 5001bs /day Toxic Organics 2.00 mg /L Oil and Grease 400 mg/L pH 5.5 — 11.0 units Temperature 140° Fahrenheit Kipp Hefner FW: Moonlight Beach - De%- vatering. From: Matt Tebbetts <MattTebbetts @KennedyJenks.com> To: Corey Young <CoreyYoung @KennedyJenks.com> Date: 2/4/2005 9:10:13 AM Subject: FW: Moonlight Beach - Dewatering Here's an estimate for the dewatering volume. Matt A. Tebbetts P.E. Kennedy /Jenks Consultants 16855 West Bernardo Drive Suite 360 San Diego CA 92127 ph 858 - 676 -3620 ext 18 fax 858 - 676 -3625 cell 858 - 335 -6889 - - -- Original Message---- - From: David Olson [mailto:dolson @leightongeo.com] Sent: Friday, February 04, 2005 9:08 AM To: 'MattTebbetts @KennedyJenks.com' Cc: David Olson Subject: Moonlight Beach - Dewatering Matt, a rough estimate for a dewatering flow rate based on an excavation foot print of 40 by 40 (or a raduis of 20 feet) with a dewatering depth of about 18 feet could be between 100 to 160 gpm. Dave Olson CC: "Kipp Hefner (KHEFNER @ci.encinitas.ca.us)" <KHEFNER @ci.encinitas.ca.us> 01/27/2005 12:14 FAX 858 450 .L214 MANUEL ONCINA ARCHITECTS —)ATE'f TimE: t'fiS 1 I OF PAGES: FAX s grl,5 �7l�. 3��.•' DMEETINC- NOTB F, PHONE CONVERSATION I jBiNOrF . I I Q riot n r.�ECT: AA&!= WITH; TO: r AA—T - Y ri: CJM; I )gTRAN$MITTAI. ,'K FAX © MEMO i =11-OR YUUR INFURMAtION . I i I ! I D AS REQUESTED F I] r-'oR YOUR USE ' C7 RETURN 0SUBMIT I i X001 j 1/QS 77 /tV#ltd _ Q r,f VMEW AND COMMENT i P,T'AGI-IMENTS: I ! - MANiUE-t ONCINA —� i ARCI-HITECT5, INC. - - -- -- -- — f - 1.1 N. Y a Q I Q P--,. I 1 �: , l f-c+ Jo1la CaV favO,kY - - LA /o7tc� Cafftl'�fYflo 771J3% � I i -i _ tox 858/469 7214 wWWpl'14M11C7�C4.COla? � 0 -1 j(A,- ^L4 t --LA 04,f7/15`00 Meeting Memorandum No. 04 Kennedy /Jenks Consultants Meeting Time: 1:00 pm to 3:00 pm Page: 1 of 1 Meeting Location: City of Encinitas Date: 24 January 2005 Meeting Date: January 13, 2005 K/J Job No.: 0487115"00 Project: Moon Light Beach Pump Station Rehabilitation Persons Attending: Kennedy /Jenks Client(Contractor Other Organization Matt Tebbetts Leroy Bodas Don King DHA Corey Young Kipp Hefner Sheldon SEJPA Osgood Shawn Atherton Subject: MBPS Design 1. Meeting No. 3 minutes review: No changes 2. Surge Analysis Report:. Report issued by Flow Science was delivered. Analysis indicates existing surge tank or new fly wheels on each motor shaft are acceptable surge protection. Replacing 2" air /vacuum relief valve at high point of force main is recommended (larger unit with redundancy recommended). K/J recommends continued use of existing surge tank. Fly wheels would increase power load during pump starts and increasing speed. 3. Groundwater testing results: Report issued by Leighton Consulting delivered. Analysis indicates several constituents exceed allowable concentration for stream or surf zone discharge. City to obtain additional samples. High turbidity in first samples may have interfered with analysis. 4. 50% design drawings were delivered. Review several key preliminary design features. Second workshop to be scheduled to review design details and receive comments. 5. Two Odor Control system design concepts were presented by Don King (Lo- pro /Polystage chemical scrubber coupled with carbon and Biological /Carbon — ZABOC). Both are capable of removing high percentage of odor causing contaminants. The ZABOC process was selected due to lower capital and operating cost and avoidance of chemical handling system. 6. U.V. System Valve modifications were discussed. K/J to meet City representative (Paul Hartman) at site and develop design concept. 7. An updated cost opinion was presented. The original PDR budget is believed to be adequate. 8. SDG &E contact is to be coordinated directly by City staff. k/J to provide a load schedule. 9. Landscaping planning meeting with Cottonwood Creek Conservancy representatives will be scheduled after the preliminary landscaping concept is reviewed. 10. Community meetings are not required during the design process. 11. The next progress meeting will be held at 1:00 PM on February 10, 2005. A second workshop is to be scheduled as soon as possible. ,I Zz e"I / Distribution: Project File Arne Sandvik By: Matt A. Tebbetts p:',encinitas. city�.mee6ngslmeetingmemo4.doc [F -9 Rev. 211997c] City of Encinitas Moonlight Beach Pump Station Renovation Meeting No. 5 Agenda 1:00 PM, February 10, 2005 1. Progress meeting 4 minutes. 2. Update on dewatering discharge 3. Updated landscaping plan review, F & G meeting confirmation, fencing material 4. Building Department plan checking process review. 5. Lavatory revised layout and detail. 6. Next submittal target date: week of Feb. 28 7. Next meeting: March 10 at 1:30 pm. p:lencinitas, dtylrneetingsVneefing 5 agenda 410-05.doc SAN DIEGO AIR POLLUTION CONTROL DISTRICT 9150 CHESAPEAKE DR. SUITE 102 SAN DIEGO CA 92123 -1096 ,xwr rnT4/!n nTD DAT.T.TTPTAN 3036 CHECK NO. 505390 INVOICE NUMBER INVOICE DATE PURCHASE NUMBER ACCOUNT NUMBER AMOUNT 2/7/05 02/10/2005 098986 522- 5220 - 522.42 -30 2,907.00 PLEASE DETACH AND RETAIN THE ATTACHED CHECK IS IN SETTLEMENT OF ITEMS LISTED TOTAL $ * * *2, 907 . OO THIS STATEMENT FOR YOUR RECORDS UNION BANK OF CALIFORNIA GOVERNMENT SERVICES - SAN DIEGO 530 B ST. SAN DIEGO, CA 92101 16- 4911220 CITY OF ENCINITAS 505 S. Vulcan Ave. Encinitas, CA 92024 -3633 760 - 633 -2600 505390 PAY THE SUM OF TWO THOUSAND NINE HUNDRED SEVEN AND 00 /100 DOLLARS PAY SAN DIEGO AIR POLLUTION TO THE CONTROL DISTRICT ORDER OF 9150 CHESAPEAKE DR. SIIITE 102 SAN DIEGO CA 92123 -1096 w i T yr cm im i raa AUTHORIZED SIGNATURE u'0505390110 1: L 2 20004961: 2 L7000 L& 2911• ................... DATE CHECK NUMBER NET AMOUNT Lf777�:b 2/16/2005 505390 $ * * * ** *2,907.00 PAY THE SUM OF TWO THOUSAND NINE HUNDRED SEVEN AND 00 /100 DOLLARS PAY SAN DIEGO AIR POLLUTION TO THE CONTROL DISTRICT ORDER OF 9150 CHESAPEAKE DR. SIIITE 102 SAN DIEGO CA 92123 -1096 w i T yr cm im i raa AUTHORIZED SIGNATURE u'0505390110 1: L 2 20004961: 2 L7000 L& 2911• ................... Meeting Memorandum No. 04 -A Kennedy /Jenks Consultants Meeting Time: 1:30 pm to Meeting Location: City of Encinitas Meeting Date: January 31, 2005 Project: Moonlight Beach Pu Persons Attending: Kennedy /Jenks Matt A. Tebbetts 2:15 pm Page: Date: K/J Job No.: mo Station Rehabilitation Client/Contractor Kipp Hefner, city of Encinitas Leroy Bodas, City of Encinitas 1 of 1 10 February 2005 0487115 *00 Other Organization Gail Garbini Garbini & Garbini Subject: Moonlight Beach PS Landscaping Plan A revised layout concept was developed to avoid placing trees in the channel area. The landscaping plan is to identify construction limit lines. Select plantings to provide screening benefits. Include a pathway for access by Cottonwood Creek Conservancy volunteers (to be checked with the conservancy representatives). Temporary and permanent irrigations systems to be provided. Use of solar powered controller to be considered. The integrated odor study services was authorized. Distribution: Project File Attendees By: A. T paencinitas, city\meedngs,meebngmemo04 -a 1- 31- 05.doc [F -9 Rev. 2/1997c] ITY OF ENCINITAS - -- BUILDING DIVISION Plancheck No. 505 S. Vulcan Avenue, Encinitas, CA 92024 -3633 (760) 633 -2730 Received by: APPLICATION TRACKING FORM Date: Site Address _f? 1 Site Business Name t -i T 1,� = =ttC I 1 �r -�:• Project/PropertyOwner's Name Contact Person K C �i Address Project Description I�t) 1T Discretionary Permit Applicable? i -i / �, Suite # 4G /'I)APN I5i'> _0�7 2_ c4l_s. Phone # (71' Fax # ( %(vC %) -3,5 �' I Sq. Ft. Is the building equipped with fire sprinklers? ❑Yes ]R1 0 Is the property on aseptic system? ! !Yes X No THE FOLLOWING "CHECKED" ITEMS MUST HAVE WRITTEN APPROVAL PRIOR TO PERMIT ISSUANCE. APPROVALS FROR THE PLANNING, ENGINEERING, FIRE, HEALTH DEPARTMENTS, AND THE AIR POLLUTION CONTROL DISTRICT MAY ALSO BE REQUIRED PRIOR TO FRAME AND /OR FINAL INSPECTION AND OCCUPANCY (INDICATED ON "BLUE" CARD): IF YOU HAVE ANY QUESTIONS PLEASE CONTACT THE INDIVIDUAL DEPARTMENTS AT THE NUMBERS SHOWN. CITY DEPARTMENTS - 505 So. Vulcan Avenue ❑ PLANNING/ZONING 633 -2722 Plans reviewed by Date ❑ O. K. for Plancheck Approved ❑ Corrections Required ❑ Growth Management Required ❑ Allocate ❑ Exempt Coastal Review ❑ Required ❑ Exempt ❑ Issued Commercial: Mech. equip. & vents checked ❑ Approval required prior to ❑ Frame ❑ Final Inspection ❑ O. K. to Issue J ENGINEERING 633 -2770 ❑ Plans reviewed by Date ❑ O. K. for Plancheck Approved ❑ Corrections Required ❑ ❑ Rough grade required prior to permit issuance ❑ Approval required prior to Final Inspection O.K. to Issue (FOUNDATION INSP. ONLY) _ ❑ O.K. to Issue ❑ FIRE PREVENTION 633 -2820 ❑ Plans reviewed by Date Approved ❑ Corrections Required ❑ ❑ Approved sprinkler plans required prior to permit issuance (Single - family dwellings& duplexes) Approval required prior to ❑ Frame ❑ Final Inspection ❑ O.K. to Issue i Signature of licant Dal: CD /ddc11ABAFRROUTSHT.DOC (Last edit:01 123/04 1:54 PM) OTHER AGENCY APPROVALS E SCHOOL FEES (Obtain signature on the attached forms) ❑ Cardiff Elem. School District— ..................632 -5890 ❑ Encinitas Union School District ....... 944- 4300X100 ❑ San Dieguito Union H.S. District ...............753 -6491 ❑ HEALTH DEPARTMENT ❑ Health Regulated Business ❑ Hazardous Materials Management. (619) 338 -2222 1255 Imperial Avenue, San Diego 92138 -5621 Approved by ❑ Final Approval Required ❑ Septic Approval Required .. .......................471 -0730 338 Via Veracruz, San Marcos 92069 -2620 Approved by ❑ AIR POLLUTION CONTROL DIST.... (858) 650 -4550 (Obtain stamp and signature on APCD Questionnaire) 9150 Chesapeake Drive, San Diego 92123 ❑ WATER AND SEWER (Obtain signatures on attached forms) ❑ Cardiff Sanitation /Encinitas Sanitary ......... 633 -2780 ❑ Leucadia Wastewater District ...................753 -0155 ❑ Olivenhain Water ................ .......................753 -6466 ❑ San Dieguito Water ............ .......................633 -2709 ❑ ASSESSOR'S COPY OF PLANS At permit issuance, provide a third copy of Title Sheet, Plo Plan & Floor Plan to Building Division(per Senate Bill 493). OWNER/BUILDER AFFIDAVIT AND/OR CONTRACTOR INFORMATION & ASSOCIATES, INC. Professional Teams for Complex Projects March 7, 2005 nearing, Planning, Environmental Sciences and Management Services Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 Corporate Office: 605 Third Street Encinitas, California 92024 760.942.5147 Fax 760.632.0164 MAR 7 2004 E , ;ES Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review Dear Mr. Hefner: This letter provides a proposal for Dudek & Associates to provide as- needed design review services for the subject project. Project Understanding In July or August of 2004, the City of Encinitas retained Kennedy /Jenks Consultants to design improvements to the existing Moonlight Beach sewage pump station. Major features of the designed improvements include: • Sequenced demolition of certain existing pump station features. • A new overflow tank • New sewage pumps including suction and discharge piping. • An in -line grinder on the suction piping to each pump. • A new (or possibly relocated) engine generator. • A new odor control system. • New electrical panels installed above grade. • New landscaping and other civil site improvements. • Structural improvements to the existing building. Kennedy /Jenks Consultants (KJC) recently made a 90% Design Submittal and the City has requested Dudek & Associates to assist them with reviewing that submittal. The following items have been provided by the City for our review: ■ 90% Drawings (Sheets 1 thru 58, and Sheets 64 thru 66). ■ 90% Specifications ■ Soils Report by Leighton Consulting, Inc. (for KJC), dated December 8, 2004. ■ Predesign Report by PBS &J (for the City), dated March 2004. Scope of Work Dudek & Associates will review the 90% drawings and specifications from a QA/QC perspective. We will also review the Soils Report and Predesign Report and make a judgement if the major findings and conclusions of those two documents have been addressed by the design documents. Mr. Kipp Hefner City of Encinitas. Page 2 March 7, 2005 Dudek & Associates will review other design submittals (beyond the 90% Submittal) as possible within the authorized budget. I will have primary responsibility to perform the design review. This is the type of work that I have been doing for more than 30 years. Other Dudek staff will become involved in our review only as needed to assist my efforts. We understand that Dudek & Associates' services are not intended by the City to include engineering disciplines other than civil and mechanical. You have informed us that the City or Others will be responsible for reviewing structural, architectural, HVAC, electrical, instrumentation, and landscaping /irrigation. We will look at those various disciplines, however, from the limited perspective of confirming that they have been coordinated amongst themselves; that is to say, that they are showing the same overall project and work limits. Schedule The City has indicated to Dudek & Associates that review of the 90% Submittal is to be completed by March 25, 2005. Fee Proposal Work will be performed on a time - and - materials basis subject to an initial not -to- exceed budget of $7,500. Engineering services beyond that initial budget limit will be provided as an Additional Service. Additional Services shall be provided upon the City's authorization of appropriate adjustments to the budget and schedule. Labor and expenses will be billed in accordance with our 2005 Standard Schedule of Charges; a copy of which is attached to this letter. My billing rate is Principal Engineer I ($145 per hour). Let us know what contract forms are required to be executed between the City and Dudek & Associates for the proposed engineering services. We will process those forms as quickly as possible. Please call me (760/479 -4110) should you have any questions concerning these matters. Very truly yours, Dudek & Associates, Inc. Dale E. Gruel, P.E. Principal Engineer enclosures Encinitas(KH)UrO l .doc DUDEK & ASSOCIATES, INC. 2005 STANDARD SCHEDULE OF CHARGES Engineering Services Hydrogeological Services Project Director .............. .....................$175.00/hr Principal .................. ............................... $175.00/hr Program Manager .......... .....................$165.00 /hr Sr. Hydrogeologist/Sr. Project Manager $150.00 /hr Principal Engineer II ....... .....................$155.00/hr Associate Hydrogeologist/Engineer....... $115.00/hr Principal Engineer I ........ .....................$145.00/hr Hydrogeologist IV /Engineer IV .............. $105.00 /hr Senior Project Manager . .....................$135.00 /hr Hydrogeologist III /Engineer III ................. $95.00 /hr Project Manager ............. .....................$125.00 /hr Hydrogeologist II /Engineer II ................... $85.00 /hr Resident Engineer ......... .....................$120.00 /hr Hydrogeologist I /Engineer I ..................... $75.00 /hr Senior Engineer 11 .......... .....................$115.00/hr Technician ................ ............................... $65.00 /hr Senior Engineer I .......... .....................$105.00 /hr Project Engineer II .......... ......................$95.00 /hr District Management & Operations Project Engineer I ............ ......................$90.00 /hr District General Manager....................... $155.00/hr Field Engineer 11 .............. ......................$95.00 /hr District Engineer ..... ............................... $120.00 /hr Field Engineer I ............... ......................$80.00 /hr District Manager ..... ............................... $130.00 /hr Engineering Assistant ..... ......................$65.00 /hr District Manager Assistant ....................... $75.00 /hr District Secretary /Account ...................... $80.00 /hr Environmental Services Collections System Manager .................$80.00 /hr Principal ......................... .....................$175.00/hr Grade V Operator ..... ............................... $95.00 /hr Senior Project Manager/Specialist ...... $150.00 /hr Grade IV Operator .... ............................... $80.00 /hr Environmental Specialist/Planner VI ... $140.00 /hr Grade III Operator ..... ............................... $70.00 /hr Environmental Specialist/Planner V....$130.00 /hr Grade II Operator ...... ............................... $60.00 /hr Environmental Specialist/Planner IV ... $120.00 /hr Grade I Operator ....... ............................... $57.00 /hr Environmental Specialist/Planner III ...$110.00 /hr Operator in Training .. ............................... $47.00 /hr Environmental Specialist/Planner 11....$100.00 /hr Collection Maintenance Worker II............ $45.00 /hr Environmental Specialist/Planner I .......$90.00 /hr Collection Maintenance Worker I ............. $34.00 /hr Analyst............................ ......................$75.00 /hr Office Services Urban and Community Forestry Technical /Drafting /CADD Services Principal /Senior Consulting Arborist ...$175.00/hr 3D Graphic Artist .... ............................... $125.00 /hr Senior Project Manager ....................$150.00 /hr Senior Designer........ ............................... $95.00 /hr Urban Forestry Specialist V ................$130.00 /hr Designer ................... ............................... $85.00 /hr Urban Forestry Specialist IV ...............$120.00 /hr GIS Specialist IV..... ............................... $100.00 /hr Urban Forestry Specialist 111 ................$110.00 /hr GIS Specialist III ....... ............................... $95.00 /hr Urban Forestry Specialist 11 .................$100.00 /hr GIS Specialist II ........ ............................... $85.00 /hr Urban Forestry Specialist I ....................$90.00 /hr GIS Specialist I ......... ............................... $80.00 /hr Research Analyst ............ ......................$65.00 /hr CADD Operator II ..... ............................... $80.00 /hr CADD Operator I ...... ............................... $70.00 /hr Construction Management Services Principal/ Manager .......... .....................$175.00 /hr Support Services Senior Construction Manager ............$150.00 /hr Computer Processing .............................. $65.00 /hr Construction Manager .... .....................$135.00 /hr Clerical Administration ............................. $60.00 /hr Senior Project Manager . .....................$135.00/hr Project Manager ............. ..................... $125.00/hr Forensic Engineering ll Court appearances, depositions, and interrogatories as Resident Engineer ....... .....................$120.00 /hr expert witness will be billed at 1.75 times normal rates. Construction Engineer ........................ $105.00 /hr Emergency and Holidays - Minimum charge of two hours will be billed at 1.5 On -site Owner's Representative ........... $95.00/hr times the normal rate. Construction Inspector III ...................... $95.00 /hr Material and Outside Services - Subcontractors, rental of special equipment, Construction Inspector 11 ....................... $90.00/hr special reproductions and blueprinting, outside data processing and computer services, etc., are charged at 1.15 times the direct cost. Construction Inspector I .. ......................$85.00 /hr Travel Expenses - Mileage at 40.5 cents per mile. Per diem where overnight stay is involved is charged at cost Invoices, Late Charges.. All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid within thirty (30) days from the date of the invoice. Client agrees to pay a monthly late charge Fbil equal to one percent (1 %) per month of the outstanding balance until paid in full. & ASSOCIATES, INC. Effective January 1, 2005 T J., C..pl : P- P+o(eaeinnal DHK ENGINEERS, INC. 1851 SKYHILL PLACE ESCONDIDO, CA 92026 (760) 747 -9553 INVOICE To: Mr. Matt Tebbetts, P.E. Kennedy Jenks Consultants 16855 West Bernardo Drive, Suite 360 San Diego, CA 92127 -1613 i v 5 1 Date: February 11, 2005 G INV: 3109 Project: Moonlight Beach Pump Station- North County Integrated Odor Approach Project #: Verbal (STOP WORK NOTICE) FINAL BILL Period: January 15, - February 12, 2005 Amount Authorized: $ 2,400 Previously Bill Amount: $ 0 Amount remaining: $ 2,400 Staff Hours: DHK & $95 /hr Coordination amongst the parties 2 Alternatives Matrix development 5 Total DHK Hours 7 Total Labor $ 665 Total This Invoice $ 665 �J Donald H. King �. EC .i ING REPORT RECD /APPROVED DATE l ®� PROJECT td l%ZS'Ol/ PHASE X — TASK Cx' ORG l57_ BILLABL63? N NEW VENDOR: Y / N IF YES, TAX I.D. ! O CORP 0 PARTNERSHIP 0 INDIV /SOLE PROP (] NP / GA ACCOUNT ACCOUNTING �02� APPROVAL 05 -90 30.40.010A CHAPTER 30.40 PERFORMANCE STANDARDS 30.40.010. PURPOSE In order to minimize the adverse impacts of certain nuisance factors and to provide methods of determining compatibility between uses of land and buildings, the following performance standards are established. (Ord. 90 -04) M =61 us] 6110 1. Every use shall be so operated that the noise generated does not exceed the following levels at or beyond the lot line and does not exceed the limits of any adjacent zone. 2. EROS /PK - Will be governed by the limits applicable to the source of the complaint. 3. The interior noise level as required by the State of California Noise Insulation Standards must not exceed an LDN of 45 dB in multi - family dwellings. This interior standard shall also be applied to single family dwellings and offices in the City of Encinitas. 4. It shall be unlawful for any person on any property within the City to create any noise, or to allow the creation of any noise on property owned, leased, One Hour Average Sound Level Adjacent Zone lam -1 Opm I Opm -lam RR, RR -1, RR -2, 50 dB 45 dB R -3, R -5, R -8 R -11, RS -11, R -15, 55 dB 50 dB R -20, R -25, MHP OP, LLC, LC, GC 60 dB 55 dB L -VSC, VSC L -I, BP 60 dB 55 dB 2. EROS /PK - Will be governed by the limits applicable to the source of the complaint. 3. The interior noise level as required by the State of California Noise Insulation Standards must not exceed an LDN of 45 dB in multi - family dwellings. This interior standard shall also be applied to single family dwellings and offices in the City of Encinitas. 4. It shall be unlawful for any person on any property within the City to create any noise, or to allow the creation of any noise on property owned, leased, 07 -90 30.40.010A occupied, or otherwise controlled by such person, which causes the noise level when measured on any other property to exceed the following: a. The noise standard for cumulative period of more than 30 minutes in any hour; or b. The noise standard plus 5 dB for a cumulative period of more than 15 minutes in any hour; or C. The noise standard plus up to 15 dB for a cumulative period of more than 1 minute in any hour; or d. The noise standard plus 20 dB for any period of time. 5. For the purpose of this Chapter, the peak decibel reading for a noise with a fluctuating noise level (such as live or recorded music) shall be considered as the noise level for the entire cumulative period of the noise. Likewise, the time between repetitive intermittent noises (such as banging, pounding, or hammering) shall be included in the cumulative of the noise. : MI OW Every use shall be so operated that the ground vibration generated at any time and measured at any point along the lot line of the lot on which the use is located shall not be perceptible and shall not exceed the following: 1. Except with the prior approval of the City as to specific uses, the use of radioactive materials within any zone shall be limited to measuring, gauging, and calibration devices, as tracer elements in X -ray and like Vibration in Inches per Second Adjacent Zone Impact Steady -State Residential .006 .003 Commercial .010 .005 Light Industrial .040 .020 Public /Semi - Public .010 .005 C. RADIOACTIVITY AND ELECTRICAL DISTURBANCES (Ord. 90 -07) 1. Except with the prior approval of the City as to specific uses, the use of radioactive materials within any zone shall be limited to measuring, gauging, and calibration devices, as tracer elements in X -ray and like 05 -90 30.40.010C apparatus, and in connection with the processing and preservation of foods. In no event shall radioactivity, when measured at each lot line, be in excess of two and seven - tenths (2.7) by ten (10) to the eleventh (11th) power microcuries per milliliter of air at any moment of time. Transportation of radioactive materials shall be only along routes approved by City Council. 2. All electrical and electronic devices and equipment shall be suitably wired, shielded, and controlled, so that in operation they shall not emit any electrical impulse or wave behind the lot lines, which will adversely affect the operation and control of any other suitably wired, shielded, and controlled electrical or electronic devices and equipment. (Ord. 90 -07) D. TOXIC MATERIALS, FIRE, AND EXPLOSION HAZARDS All storage, use, transportation and disposal of toxic, flammable, or explosive materials shall be performed in compliance with the California Hazardous Substance Act and in accordance with guidelines issued by the County of San Diego Department of Health Services, Hazardous Materials Division on Hazardous Waste Requirements. All activities involving toxic, flammable, or explosive materials shall be provided and conducted with adequate safety and fire suppression devices as specified by the Fire District and per the Uniform Fire Code. E. DRAINAGE, GRADING AND EROSION CONTROL 1. All drainage shall be handled in a manner consistent with the Resource Management, Public Safety, and Land Use elements of the General Plan. 2. All surface drainage from any lot in the commercial and light industrial zones shall be collected and carried to the storm sewer in accordance with the City's Master Drainage Plan and in a manner acceptable to the City Engineer. In no case in these zones shall any surface drainage stream cross over the public sidewalk. 3. Any necessary grading shall be accomplished in a manner consistent with procedures detailed in the City of Encinitas Grading, Erosion and Sediment Control Ordinance, Chapter 23.24 of the Municipal Code. 06 -96 30.40.010E 4. All drainage courses should be maintained in natural or semi - natural vegetation utilizing existing topography as opposed to concrete ditches or pipes. Where possible, bridges should be used in lieu of pipes, box culverts or underground channels to preserve the integrity of the natural stream courses. 5. In any land use and development, grading and vegetation removal shall be limited to the minimum necessary in order to reduce erosion and sedimentation to the maximum extent possible. F. HEAT AND HUMIDITY Heat, Humidity, or other climatic influence from any source shall not be produced beyond the lot lines of the use. G. ODORS TOXIC GASES AND OTHER AIRBORNE POLLUTANTS 1. Odors from gases or other odorous matter shall not be in such quantities as to create unreasonable odors at or beyond the lot line of the use. 2. Toxic gases or matter shall not be emitted which can cause any damage to human health, animals, vegetation, or other forms of property or which cause soiling beyond the lot lines of any use. 3. Applications for development proposals and /or use permits shall be evaluated for their potential to create odors that are offensive or inconsistent with the surrounding land use. 4. Applications for development proposals and /or use permits shall be evaluated for their potential to increase the level of air pollution and/or particulates and shall be reviewed by Air Pollution Control District (APCD) when warranted. H. OUTDOOR LIGHTING REGULATIONS FOR WHAT WAS PREVIOUSLY KNOWN AS THE OLIVENHAIN CAB AREA (ORD. 96 -07) 1. The purpose of these regulations is to preserve the quality of the night sky by minimizing light and glare nuisances to adjacent properties. (Ord. 96 -07) 06 -01 30.40.0101-1 2. The provision of this Section shall apply to what was previously known as the Olivenhain Community Advisory Board area. (Ord. 96 -07) 3. Outdoor Recreational Facility shall mean any public or private facility providing recreational opportunities including, but not limited to, tennis courts, equestrian uses, public and private parks where lighting is necessary for night time use of the facility. 4. The Illumination of outdoor recreational facilities shall be prohibited. HEIGHT REGULATIONS FOR WALLS AND FENCES THAT ARE PART OF A PUBLIC RIGHT -OF -WAY DESIGN AND CONSTRUCTION PROJECT. (ORD. 2000 -14) The height of walls /fences that are part of a public right -of -way design and construction project shall be limited to the wall /fence height permitted by the underlying zone. When the wall /fence is located within a public right -of- way, the wall /fence height shall be limited to the wall /fence height permitted by the underlying zone of property located immediately adjacent to the section of public right -of -way where the wall /fence is to be constructed. 2. The City Council may approve walls /fences up to a maximum of eight (8) feet (measured from the highest grade adjacent to the wall) when a wall /fence is part of the right -of -way design, is an integral part of a road construction project, and is agreed to by the adjacent property owner(s). This regulation does not apply to N. & S. Coast Highway 101, La Costa Avenue and Manchester Avenue. We met today with the client and made the following decisions: 1. The over flow basin piping as designed (connected to the third pump suction and wet well) is preferred. 2. Only one compressor is needed to serve the surge tank and it is to be located in the current motor room. 3. Providing a tide flex valve on the outlet end of the over flow inlet pipe and eliminating the slide gate valve is acceptable. 4. A full height block wall around the site is preferred with openings as developed by Oncina. Not sure what type of fencing material to use but providing security wire on top is required. We are to work with Manual Oncina and Garbini 7 Garbini to develop a preferred fence material. The 7 foot height I proposed may not be compatible with the City Planning Department. Final height will be determined with Planning Department consultation. Matt A. Tebbetts P. E. Kennedy /Jenks Consultants 16855 West Bernardo Drive Suite 360 San Diego CA 92127 ph 858 - 676 -3620 ext 18 fax 858 - 676 -3625 cell 858-335-6889 moonlight beach ps information City of Encinitas Moonlight Beach Pump Station Renovation Meeting No. 4a Agenda 1:30 PM, February 4, 2005 ,eoC, Pee s — 1. Overflow basin return line configuration 2. Overflow inlet tide -flex configuration -- q �L 3. Compressors replacement " 0,,JI 4. Columns under new wall in old motor room 5. Storage /bench in old motor room _ 6. Bathroom layout change 7. Perimeter Fence block configuration and section details 8. Water service size and location needed. 9. Updated landscaping plan review ___, lr"Gc_� f�ZLk l be" $6 ✓_kAit� (Cct "D4 vV U �eoun Wed �mGJn � DLJn • C CAZe - QC .;/ we /� 6�e,, , f -,� /J e I (Lo , paencinitas, citylmeetingstrneeUng 4a agenda 4- 4- 05.doe 1 ' CC) alb v I ESGIL CORP. '=ax : 18585601576 Mar 2- � 0005 9:33 P.01 EsG11 Corporation Ire 91art"whip wick Oiove"Malsi for eutldayw Safety FAX TRANSMITTAL Date: 3 Z.3 0.� Number of Pages Being Transmitted: —J62-1� (Including Fax Transmittal) Time Sent: 3 0 Phone #: Fax #: Z'7�Oa- 6 Z3 —.2- P-1? Remarks: S 36-,T Hard Copy Mailed? YES a NO ❑ 9320 Chosaveako Drive. Suirn MR • Can nio-an rAiir„r.a4 00 o-A 46 rQ�Qti eu► � nRO • �_., roeo. aen I 0A ESGIL CORP. DATE: 3/22/05 JURISDICTION: Encinitas PLAN CHECK NO.: 05 -355 max :18585601576 Mar 2F, ''005 9:34 P.02 ESG11 Corporation la Partnankip �uilh yotietrtmaa! fot 8uiidt� Safely PROJECT ADDRESS: 301 3rd St. SET: I O APPLICANT 0 JURis, 0 PLAN REVIEWER O FILE PROJECT NAME: Moonlight Beach Pump Station ❑ The plans transmitted herewith have been corrected where necessary and substantially comply with the jurisdiction's building codes. ❑ The plans transmitted herewith will substantially comply with the jurisdiction's building codes when minor deficiencies identified below are resolved and checked by building department staff. ❑ The plans transmitted herewith have significant deficiencies identified on the enclosed check list and should be corrected and resubmitted for a complete recheck. The check list transmitted herewith is for your information. The plans are being held at Esgil Corporation until corrected plans are submitted for recheck. ❑ The applicant's copy of the check list is enclosed for the jurisdiction to forward to the applicant contact person. The applicant's copy of the check list has been sent to: Kipp Hefner 505 S. Vulcan Ave., Encinitas, CA 92024 ❑ Esgil Corporation staff did not advise the applicant that the plan check has been completed, N Esgil Corporation staff did advise the applicant that the plan check has been completed. Person contacted: Kipp Hefner Date contacted:3k/ /Q (b ) Mail /Telephone ✓ Fax ✓in Person ❑ REMARKS: By: Chuck Mendenhall Esgil Corporation GA 0 MB ❑ EJ ❑ PC 3/11/05 Telephone #: (780) 833.2775 Fax #: (780) 833 -2818 Enclosures: tmsmd.dot 9320 Chesapeake Drive. Suite 208 ♦ San Diego, California 92123 ♦ (858) 560 -1468 ♦ Fax (858) 560 -1576 ESGIL CORP. Encinitas 05 -355 3/22/05 Fax :18585601576 Mar 23 ")005 9 :34 P.03 PLAN CHECK NO.: 05 -355 OCCUPANCY: B, F1 ;PLAN ;REVIEW CORRECTION LIST COMMERCIAL. TYPE OF CONSTRUCTION: III N ALLOWABLE FLOOR AREA: 8000 SPRINKLERS ?: No REMARKS: DATE PLANS RECEIVED BY JURISDICTION: DATE INITIAL PLAN REVIEW COMPLETED: 3/22/05 FOREWORD (PLEASE READ): JURISDICTION: Encinitas USE: Waste Water Pump Station ACTUAL AREA: 882 STORIES: one HEIGHT: 16ft approx. per UBC OCCUPANT LOAD: 4 DATE PLANS RECEIVED BY ESGIL CORPORATION: 3/11/05 PLAN REVIEWER: Chuck Idendenhall This plan review is limited to the technical requirements contained in the Uniform Building Code, Uniform Plumbing Code, Uniform Mechanical Code, National Electrical Code and state laws regulating energy conservation, noise attenuation and access for the disabled. This plan review is based on regulations enforced by the Building Department. You may have other corrections based on laws and ordinances enforced by the Planning Department, Engineering Department, Fire Department or other departments. Clearance from those departments may be required prior to the issuance of a building permit. Code sections cited are based on the 1997 UBC. The following items listed need clarification, modification or change. All items must be satisfied before the plans will be in conformance with the cited codes and regulations. Per Sec. 106.4.3, 1997 Uniform Building Code, the approval of the plans does not permit the violation of any state, county or city law. To speed up the recheck process, please note on this list (or ,a copy) where each correction item has been addressed, i.e., plan sheet number, specification section. etc. Be sure to enclose the marked un list when you submit the revised plans ESGIL CORP. 7ax :18585601576 Mar 23 '1005 9:34 P.04 1. 1 Please make all corrections on the originals and submit two new complete sets of prints, to: Esgil Corporation, 9320 Chesapeake Drive, Suite 208, San Diego, California 92123, (858) 560 -1468. 2. Provide a statement on the Title Sheet of the plans that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. 3. Provide a note on the plans indicating whether any hazardous materials will be stored and/or used within the building which exceed the quantities listed in UBC Tables 3 -D and 3 -E. 4. All sheets of the plans are required to be signed by the California licensed architect or engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. 5. Revise the door schedule found on sheet A5 to include door #4. the schedule lists two door #3. 6. Note on the plans; "All exits are to be openable from inside without the use of a key or special knowledge." In lieu of the above, in a Group B, F, M or S occupancies, you may note "Provide a sign on or near the exit door, reading THIS DOOR TO REMAIN UNLOCKED DURING BUSINESS HOURS." This signage is only allowed at the main exit. Section 1003.3.1.8. • STAIRWAYS The stairway within the building does not meet the current UBC standards. Provide the following: 7. Stairway width must be at least 44 inches when serving 50 or more occupants; 36 Inches when less than 50. Section 1003.3.3.2. S. Stairway handrails should not project more than 3 -1/2 inches into the required width. Trim and stringers may not project more than 1 -1/2 Inches. Section 1003.3.3.2. 9. Stairway riser must be 4 inches minimum and 7 inches maximum and minimum run shall be 11 inches. Section 1003.3.3.3. See the exception for private stairways serving less than 10 occupants. 10. Handrails (Section 1003.3.3.6): - o Handrails and extensions shall be 34" to 38" above nosing of treads and be continuous. • The handgrip portion of all handrails shall be not less than 1 -1/4 inches nor more than 2 inches in cross - sectional dimension. Handrails projecting from walls shall have at least 1.1/2 inches between the wall and the handrail. 11. A Class 'A' roof covering is required. Per City ordinance. There is nothing in the specifications that lists the roof covering classification. DISABLED ACCESS E E LIST DEPARTMENT-OF STATE ARCHITECT TITLE 24 ESGIL CORP. cax :18585601576 Mar 27 'W5 9:34 P.05 • REMODELS, ADDITIONS AND REPAIRS 12. When alterations, structural repairs or modifications or additions are made to an existing building, that building, or portion of the building affected, is required to comply with all of the requirements for new buildings, per Section 11348.2. These requirements apply as follows: a) The area of specific alteration, repair or addition must comply as "new" construction. b) A primary entrance to the building and the Primary Path of travel to the altered area. must be shown to comply with all accessibility features. c) Existing sanitary facilities that serve the remodeled area must be shown to comply with all accessibility features. Show on the plans the required disabled site access and parking as follows: 13. Show that accessible parking spaces comply with Section 11 29B.4.1 as follows: a) Single spaces shall be 14' wide and outlined to provide a 9' parking area and a 5' loading and unloading area on the passenger side of the vehicle. b) When more than one space Is provided, in lieu of providing a 14' space for each space, two spaces can be provided within a 23' area with a 5' loading zone between each 9'0" wide space, c) Each space is to be a minimum of 18' in depth. 14. At least one accessible parking spaces shall be served by an access aisle >_96" in width and designated as VAN ACCESSIBLE, per Section 11298.4.2. 15. The words "NO PARKING" shall be painted on the ground within each loading and unloading access aisle (in white letters no less than 12" high and located so that it is visible to traffic enforcement officials). Section 1129B.4.2. 16. Ramps shall not encroach into any accessible parking space or the adjacent access 61119, Section 11298.4.3. • PEDESTRIAN R_ 17. Show on the plans that the ramp access to the proposed building complies with the following: 18. The allowable slope for an accessible ramp is 51:12 (8.33 %), per Section 11335.5.3. Revise plans to show the least possible slope is being provided for all ramps, per Section 11338.5.1. 19. Revise plans to show required landings at the top and bottom of ramps, per Section 11338.5.4, a) The bottom landing shall be ?72" in the direction of travel. b) The top landing shall be a ?60" x 60 20. Plans shall show that the strike edge distances at doors comply with the requirements of Section 1133B.5.4.4, as follows: a) 224" at exterior ramps. ESGIL CORP. Fax:18585601576 Mar 23 ?005 9:35 P.06 21. Show or note that handrails meet the following requirements, per Section 11338.5.5: a) Are continuous. b) Are to be located ?34" but 538" above the ramp surface. c) Extend 2!12" beyond both the top and bottom landings. d) Ends are to be returned. 22. Revise plans, or door schedules, to show that every required passage door has >_32" clear width, per Section 1133B.2. This applies to all doors. The door schedule lists the 2nd door 003 as 2' -7" wide. 23. 24. 25. 26. 27. Show or note that all hand - activated door opening hardware meets the following requirements, per Section 1133B.2.5.2: a) Latching, or locking, doors in a path of travel are operated with a single effort by lever type hardware, by panic bars, push -pull activating bars, or other hardware designed to provide passage without requiring the ability to grasp the opening hardware. b) Is to be centered 2:30" but 5440 above floor. Note that the doorways leading to sanitary facilities shall be identified, per Section 1115B.5, as follows: a) An equilateral triangle 'A" thick with edges 12" long and a vortex pointing upward at men's rest rooms. b) A circle 1/4" thick, 12" in diameter at women's rest rooms. c) A 12" diameter circle with a triangle superimposed on the circle and within the 12" diameter at unisex rest rooms. d) The required symbols shall be centered on the door at a height of 60 e) Braille signage shall also be located on the wall adiacent to the latch outside of the doorways leading to the sanitary facilities, per Section 1117B.5.7. SANITARY FACILITIES All sanitary facilities are required to be accessible,per Section 1115B.1. a SINGLE ACCOMMODATION FACILITIES Show a sufficient space in the toilet room for a wheelchair to enter the room and close the door, per Section 1115B.7.2. The space is required to be: a) 260" diameter. Show that the water closet is located in a space, per Section 111587.2, which provides: a) A minimum side clearance of either: ESGIL CORP. Fax:18585601576 Mar 27 2005 9:35 P.07 i) ?28" from a fixture. ii) >_32" from a wall on one side. b) >_48" clear space in front of the water closet. • RE TROOM FIXTURES AND ACCESSORIES 28. Show, or note, on the plans that the accessible water closets meet the following requirements, per Section 11158.2.1: a) The seat is to be >_17" but s19" in height, b) The controls for flush valves shall be: i) Mounted on the side of the toilet area. ii) Be X44" above the floor. 29. Show, or note, on the plans that accessible urinals meet the following requirements, per Section 11158.2,1.1: a) The rim of at least one urinal shall: i) Project at least 14" from the wall. ii) Be 517" above the floor. b) The control mechanism is be located s44" above the floor, c) ?SO" x 48" clear floor space is provided in front of the accessible urinal, 30. Show that accessible lavatories comply with the following, per Sections 11158.2.1.2: a) 230" x 48" clear space is provided in front for forward approach. The clear space may Include knee and toe space beneath the fixture. b) When lavatories are adjacent to a side wall or partition, there shall be a minimum of 18" to the center line of the fixture to the wall. c) The counter top is s34" maximum above the floor. d) z28" high, reducing to 27°' at a point located 8" back from the front edge. e) >_9" high x 30" wide and 17" deep at the bottom. f) Hot water pipes and drain lines are insulated. 31. Show that grab bars comply with the following, per Section 11158.8: a) Grab bars shall be located on each side or one side and the back of the water closet stall or compartment. b) They shall be securely attached 33" above the floor, and parallel. • STRUCTURAL 32. It is not clear how you arrived at the vertical loading on the lid of the storage vault located 8ft below the ground surface. The sandy soil listed in the soil report generally is 130 PCF. This would lead to a DL of 8X130 =1040 PSF on the lid of the vault in addition to the weight of the vault roof. I presume the chemical storage tank on top of the ground shown to be 460 PSF ESGIL CORP. Fax:18585601576 Mar 23 ?005 9 :35 P.08 would be considered a LL in addition to the DL. Revise the design using loads consistent with the conditions shown on the plans. Se page 3 of the design calc's for the loading used. 33. Include as part for the design and construction details the temporary shoring for the subterranian storage vault. See sheet S10 the limits of the excavation support system. 34. Specify on sheet S1 under special inspection and testing, item #15, the manufacturer and ICBO approval number for the epoxy_ anchor system you intend to use to embed the new reinforcing in the existing concrete. Also, see detail C on sheet S13. 35. When special inspection is required, as listed on sheet S1, the architect or engineer of record shall prepare an inspection program which shall be submitted to the,building official for approval prior-to issuance of the building permit. Please review Section 106.3.5. Please complete the attached form. 36. Under structural observation on sheet S1 include the following statement., A statement in writing shall be given to the building official, stating that the site visits have been made and whether or not any observed deficiencies have been corrected to conform to the approved plans and specifications ". Section 1702. 37. Specify in detail B on sheet 7 the size and type of washers used at the pia" threaded rods supported at the bottom flange of the W1 2X45 roof beam. 38. How did you arrive at the seismic base shear for the new building on page 3 of the design calc's. Expand the design calc's to show how you arrived at the loading. 39. Specify in detail D/7 how the steel roof beams are connected to the masonry wall. 40. How do you intend to transfer the seismic loads between the masonry wall the the steel roof diaphragm? The plans show no connection between the diaphragm and the masonry shear walls. 41. Include as part of the plans construction details for the site masonry walls. END OF STRUCTURAL REVIEW PLUMBING AND MECHANICAL CORRECTIONS # JURISDICTION: Encinitas DATE: 3/220 # PLAN REVIEW NUMBER: 05 -355 SET: I PLAN REVIEWER: Glen Adamek 1. Each sheet of the plans must be signed by the person responsible for their preparation, before -the- perftts are issued. - Business and Professions Code. 2. Correct the statement on the Title Sheet of the plans stating that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. ESGIL CORP. 7ax :18585601576 Mar 23 '1005 9 :36 P.09 3. Provide data on proposed hazardous material to be stored and used. UBC, Section 307 and UFC. a) Clearly show types of hazardous material is being stored or used. Provide a list of the proposed hazardous materials as per the types in UBC, Tables 3 -13, and 3 -E. Provide the material safety data sheets (MSDS). b) Clearly show the amounts of each type of hazardous material to be stored and in use. c) Clearly show where in the buildings each type of hazardous material is being stored or used. PLUMBING (2000 UNIFORM PLUMBING CODE) 4. Provide the site plumbing plans showing the size and location of the water meter; and the sizes and routes of the site water lines. 5. Provide complete water line sizing calculations, including the water pressure, pressure losses, water demands, and developed pipe lengths. UPC Section 610.0 and Appendix'A'. 6. Provide complete drain, waste and vent plans. Show the required traps and vents for each plumbing fixture. 7. New or relocated water closets and associated flushometer valves, if any, shall use no more than 1.6 gallons per flush, UPC, Sections 402.0 & 402.3; and shall meet performance standards, established by the American National Standards Institute Standard Al 12.19.2, H & S Code, Section 17921.3(b). 8. Water closet bowls for public use shall be of the elongated type as per UPC Section 409.1. 9. All water closet seats, except those within dwelling units, shall be of the open front type as per UPC, Section 409.2.2. 10. Show water heater size, type and location on plans as per UPC Chapter 5. 11. As per UPC, Section 603.4.5: Water supply inlets to tanks, vets, sumps, swimming pools and other receptors shall be protected by one of following means: 1. An approved airgap; 2. A listed vacuum breaker installed on the discharge side of the last valve with the critical level not less than six (6) inches or In,accordance with its listing; 3. A backflow preventer suitable for the contamination or pollution, Installed in accordance with the requirements for that type of devise or assembly as set forth in this chapter. 12. UPC, Section 601.2 Identification of a Potable and Nonpotable Water System. In all buildings where potable water and not potable water systems are installed, each system shall be clearly identified. Each system shall be color coded as follows: 601.2.1 Potable Water — Green background with white lettering. ESGIL CORP. 'ax :18585601576 Mar 23 -105 9 :36 P.10 601.2.2 Nonpotable Water — Yellow background with black lettering, with the words "CAUTION: NONPOTABLE WATER, DO NOT DRINK ". "A universal poison symbol of skull and crossbones shall be provided. "[HCD 1 & 2] Table 6 -1 Minimum Length of Color Field and Size of Letters. See Table. 601.2.3 Reclaimed Water — Purple in color (Pantone color #512) background and shall be imprinted in nominal % high, black, upper case letters, with the words "CAUTION: RECLAIMED WATER, DO NOT DRINK". "A universal poison symbol of skull and crossbones shall be pro vided. " [HCD 1 & 21 MECHANICAL (2000 UNIFORM MECHANICAL CODE) 13. Detail exhaust ventilation system compliance with UMC Chapters 5 & 6. a) Clearly show the type of material to be exhausted by each exhaust system. b) Detail the exhaust outlet clearances as per UMC, Sections 504.5 (Environmental) & 506.9 (Product conveying). o) Clearly show the duct materials are suitable for the intended use. UMC, Section 506.1 & 610.1. d) Clearly show the exhaust duct material and gage used for each duct size. See UMC Tables 6 -7 and 6 -8. e) Detail duct cleanouts as per UMC Section 506.3. f) Detail duct support as per UMC Sections 506.5 & 610.5. g) Detail protection from physical damage as per UMC Sections 506.8 & 610.8. Note: If you have any questions regarding this Plumbing and Mechanical plan review list please contact Glen Adamek at (858) 560.1468. To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. ELECTRICAL AND ENERGY CORRECTIONS PLAN REVIEWER: Morteza Beheshtl 1. All electrical sheets of the plans are required to be signed by the California licensed engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. • ELECTRICAL (1999 NATIONAL ELECTRICAL CODE) 2. Submit a completed service and feeder one line diagram for review. Conduit and wire sizes missing. Motor overcurrent protection device(s) not specified. Blank hexagonal signs shown without any description of symbol. NEC 215 -5. 3. Show the available fault current (Isc) from the serving utility co. and at the equipment where Isc exceeds 10,000 amps. 4. Show the ampere interrupting capacity (AIC) ratings of the service and sub - service equipment, NEC 110 -9 ESGIL CORP. ^ax :18585601576 Mar 23 1005 9 :39 P.11 5. Show or note on the plans the method used to limit fault currents to 10,000 amps on branch circuits. NEC 230.208 6. Include the following specifications on the single line diagram when utilizing a four pole ATS: The grounding electrode, conductor size, and the neutral bond at the generator (NEC 250 -26), and both required signs installed at the service. NEC 700 -8 (a & b) 7. Please specify conduit seals that enter classified areas, NEC 500 -2 S. If utilizing a series -rated system, note on plans: "Overcurrent device enclosures will be identified as series -rated and labeled in accordance with NEC 110 -22" and " The overcurrent devices shall be AIC rated per manufacturers. labeling of the electrical equipment ". • ENERGY CONSERVATION 9. Please provide a complete energy design as required for a new building. Electric heating is being used. 10. Specify on the building plans all of the mandatory energy conservation requirements as listed on the enclosure titled, "Mandatory Measures Checklist". 11. Complete energy plan check will be done when complete corrected energy designs are provided. Note: If you have any questions regarding this Electrical or Energy plan review list please contact Morteza Beheshti at (858) 550 -1468. To speed the review process, note on this fist (or a copy) where the corrected items have been addressed on the plans, ESGIL CORP. cax :18585601576 Mar 23 0005 9 :39 P.12 ,JSPECIAL INSPECTION PROGRAM ADDRESS OR LEGAL DESCRIPTION: PLAN CHECK NUMBER: OWNER'S NAME: I, as the owner, or agent of the owner (contractors may not employ the special inspector), certify that I, or the architeottengineer of record, will be responsible for employing the special inspector(s) as required by Uniform Building Code (UBC) Section 1701.1 for the construction project located at the site listed above. UBC Section 106.3.5. Signed I, as the engineer /architect of record, certify that I have prepared the following special Inspection program as required by UBC Section 106.3.5 for the construction project located at the site listed above. Enplaaardadilad'. e.r i Hera Signed 1. List of work requiring special inspection: ❑ Solls Compliance Prior to Foundation Inspection ❑ Field Welding ❑ ❑ Structural Concrete Over 2500 PSI Prestressed ❑ High Strength Bolting ❑ Concrete Structural Masonry ❑ Expansion/Epoxy Anchors ❑ Designer Specified ❑ ❑ Sprayed -On Fireproofing Other 2. Name(s) of Individual(s) or firm(s) responsible for the special inspections listed above: B. C. 3. Duties of the special inspectors for the work listed above: A. e. c. srwiW in March 14, 2005 Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 Corporate Office: 605 Third Street Encinitas, California 92024 760.942.5147 Fax 760.632.0164 4581 -01 Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review Dear Mr. Hefner: Dudek & Associates received the following items from you on March 7, 2005: ■ 90% Submittal Drawings (one set of full -size drawings) ■ 90% Submittal Specifications (one set in a 3 -ring binder) ■ Leighton & Associates December 8, 2004 geotechnical report ■ PBS &J's Predesign Report dated March 2004. We have reviewed the 90% Submittal in conformance with our proposal letter to you dated March 7, including reviewing the soils report. This letter returns the 90% Submittal drawings (11x17 print set which we made by scanning the full -size drawings) and the 90% Submittal specifications; both are annotated in red - pencil with our review comments. A summary of major review comments are provided below for your convenience. 90% SUBMITTAL DRAWINGS (SHEETS 1 THROUGH 66; NOT INCLUDING SHEETS 12, AND 59 THROUGH 63) The drawings do not clearly depict how construction is intended to be phased to allow the pump station to continue pumping throughout the construction period (using the existing Main pumps, temporary trailer pumps, or the new Main pumps). Specification Section 2 -6.1 addresses construction sequence to a limited extent. We recommend greater detail in the drawings and specifications be provided to demonstrate how the Engineer of Work anticipates this project can be accomplished. The Contractor will be able to propose a different work sequence, but if there is something unacceptable about his plan he can be directed to implement what the contract documents describe without incurring a change order. We believe there will be contractual difficulties arising from the Contractor's ability to claim his bid did not include temporary or phased construction features that are not explicitly depicted. Has the Design Engineer considered placing temporary submersible pumps in the newly - constructed overflow basin to provide bypass pumping capacity versus using trailer pumps taking suction from the wet well (or perhaps from the overflow basin)? Submersible pumps operating in the overflow basin will be significantly quieter than trailer pumps. Temporary power and control panels would be needed for the submersible pumps. If trailer pumps are to be used, where would those pumps be located onsite, and how would they be piped into the system (suction and discharge)? & ASSOCIATES, INC. rneering, Planning, Environmental Sciences and Management Services Professional Teams for complex Projects March 14, 2005 Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 Corporate Office: 605 Third Street Encinitas, California 92024 760.942.5147 Fax 760.632.0164 4581 -01 Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review Dear Mr. Hefner: Dudek & Associates received the following items from you on March 7, 2005: ■ 90% Submittal Drawings (one set of full -size drawings) ■ 90% Submittal Specifications (one set in a 3 -ring binder) ■ Leighton & Associates December 8, 2004 geotechnical report ■ PBS &J's Predesign Report dated March 2004. We have reviewed the 90% Submittal in conformance with our proposal letter to you dated March 7, including reviewing the soils report. This letter returns the 90% Submittal drawings (11x17 print set which we made by scanning the full -size drawings) and the 90% Submittal specifications; both are annotated in red - pencil with our review comments. A summary of major review comments are provided below for your convenience. 90% SUBMITTAL DRAWINGS (SHEETS 1 THROUGH 66; NOT INCLUDING SHEETS 12, AND 59 THROUGH 63) The drawings do not clearly depict how construction is intended to be phased to allow the pump station to continue pumping throughout the construction period (using the existing Main pumps, temporary trailer pumps, or the new Main pumps). Specification Section 2 -6.1 addresses construction sequence to a limited extent. We recommend greater detail in the drawings and specifications be provided to demonstrate how the Engineer of Work anticipates this project can be accomplished. The Contractor will be able to propose a different work sequence, but if there is something unacceptable about his plan he can be directed to implement what the contract documents describe without incurring a change order. We believe there will be contractual difficulties arising from the Contractor's ability to claim his bid did not include temporary or phased construction features that are not explicitly depicted. Has the Design Engineer considered placing temporary submersible pumps in the newly - constructed overflow basin to provide bypass pumping capacity versus using trailer pumps taking suction from the wet well (or perhaps from the overflow basin)? Submersible pumps operating in the overflow basin will be significantly quieter than trailer pumps. Temporary power and control panels would be needed for the submersible pumps. If trailer pumps are to be used, where would those pumps be located onsite, and how would they be piped into the system (suction and discharge)? Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 2 March 14, 2005 A carefully- considered plan for phasing electrical improvements is especially critical, in our opinion, to the success of phased improvements within the pump station. Sheet 12 of the drawings (electrical demolition within the pump station) was omitted from this design submittal so we don't know what it is intended to show. However, we anticipate that Sheet 12 alone may not suffice to show how the electrical improvements are to be phased. Drawing clarity can be enhanced by using legend item numbers to callout equipment or features within a plan view or section, and then providing a detailed description off to the side (or top, or bottom) of the drawing for each legend item. For demolition drawings, legend items can be further differentiated by using symbols such as circles, triangles, squares, etc (in which the legend item number is placed) to show which items are demolished versus relocated versus other action. Our review comments note spelling errors, problems with "AutoCAD printing windows" where text is inadvertently deleted, and other format/presentation issues. 4. On the Demolition drawings, clarity of the engineer's intent would be enhanced by providing a drawing reference for where items are relocated to, or for how existing opening are sealed. This will facilitate the Contractor knowing where in the drawings to find the detailed information for how to accomplish the demolition or relocation. The Site Plans have lines or other symbols that are not clearly defined as to what they represent. We recommend using a summary table to show coordinates; this will clean up the drawings and make them more readable. The concrete pad for the new 350 KW engine generator set appears to be too narrow for what will likely be provided (especially given the requirement for an acoustic enclosure for that unit). Please ensure the engine generator set (with enclosure) will fit within its intended area on the site. The drawings do not clearly depict where the Keystone Block Wall is to be constructed. 8. The Grading and Paving Plan (Dwg C -2) does not clearly indicate new topography from existing topography. Nor does it clearly depict the extent of new paving. At this point in time, Dwg C -2 is simply Dwg C -1 without the coordinate callouts. 9. The Yard Piping Plan (Dwg C -3) required additional callouts to identify features. 10. Is the Run -Off Treatment Facility intended to be temporarily relocated during construction and kept in operation throughout construction? If so, where does the Design Engineer anticipate that unit will be placed? 11. We recommend the Geotechnical Engineer (Leighton) provide recommendations for the asphalt paving cross - section. Is the 3" AC over 6" aggregate base their recommendation for H2O loading? 12. We recommend against having French drains for vaults that are expected to be within the groundwater table, since that will provide a path for ground water to enter those vaults (see Dwg C- 4 vault detail). Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 3 March 14, 2005 13. Ensure that hydrostatic loads are included in the structural design criteria that is summarized on Dwg S -1. This should be coordinated with the Geotechnical Engineer. 14. Ensure the monorail supports and discharge header piping system are adequate for seismic sway. Specification Section 01990 is apparently intended to make the Contractor responsible to design seismic supports for all equipment as well as "primary and secondary structural systems ". We believe having that analysis done after the bid, will provide the Contractor the basis for change orders, and could impact the general layout and design of structures. Is there a reason the Design Engineer is not including seismic design features in his design? If the furnished equipment differs significantly from what the Design Engineer assumed during design, then a change order can be issued at that time to deal with unexpected equipment dimensions or weight. 15. Drawing 5 -12 indicates the interior surfaces of the new Emergency Storage Basin are to be PVC - lined using Ameron T -Lock. It is not clear if the top slab support columns are also to be PVC - lined. 16. Drawing 5 -12 indicates the exterior surfaces of the new Emergency Storage Basin are to be waterproofed using a modified bituminous sheet membrane (which is defined in Specification Section 07136 as Bituthene System 3000 plus a membrane that installs beneath the bottom slab of that structure). Ensure it is explicitly clear that the waterproofing membrane goes on ALL buried exterior surfaces, and not just on the outside of the buried walls. Also, check with the product manufacturer (W.R. Grace) to ensure the Pre -Pour HD Membrane is still a "current" product. 17. The overflow tank outlet (14" pipe) extends from a drain outlet that is formed in the overflow tank bottom slab. The detail for that drain outlet is not clear (see Dwg 5 -12). Is there conflict between the outlet pipe and the waterstop that will cross over that outlet pipe? 18. The design provides for an in -line grinder on the suction pipe to each sewage pump. Did the Design Engineer consider placing a single grinder inside the wet well just below the influent line penetration into that structure? The current design concept requires the grinder to start just prior to the sewage pump starting (to ensure sewage can flow to the pump suction without blockage), which requires interlocks and time delays for the control system. Also, failure or clogging of the grinder would take its associated sewage pump out of service. Are there NPSHA impacts associated with the grinder if it is installed on the suction piping as shown? 19. How does the overflow tank completely drain into the wet well the Lead Pump OFF level is higher than the floor of the overflow tank? Is the City intending to manually operate the pumps to drawdown the wet well to such a level that the overflow can be completely drained, and in the process of doing that, potentially air -bind the sewage pumps when they vortex or their inlets are no longer submerged? 20. The piping penetrations through the wet well wall from the pump suction is not clearly depicted. I am not able to understand what is happening at those locations? 21. If a suction header is used (placed between the wet well and the pumps, the overflow tank drain line can be connected to that instead of to the suction of Pump #3. This alternative design would allow any of the three pumps to directly drain the overflow tank without first draining the tank into the wet well. That would provide increased flexibility for O &M. This alternative concept could not be implemented if the inline grinders are used as indicated by the 90% Submittal drawings. The City Mr. Kipp Hefner City of Encinitas. March 14, 2005 4581 -01 Page 4 of Oceanside's Mission Avenue sewage lift station as this alternative suction header design concept, and it provides the City increased options for dealing with unusual circumstances. 22. We recommend the design drawings include an anticipated layout of the portable pump with its associated suction and discharge piping to ensure the trailer pump and its piping will fit and be functional within the indicated area onsite. 23. There are four separate odorous air lines supplying the odor control system. How is air flow going to be balanced between those various pipelines (two 4 ", one 8" and one 10 ")? 24. The odor control system is not defined on the drawings, neither is it included in the specifications. 25. What is the purpose of having pressure transmitters on each pump discharge and also on the discharge header? The pressure transmitter located on the discharge header will be difficult to access for calibration and maintenance (unless it is intended to be plumbed off to the side of the pipe and installed at a readily - accessible elevation and location). The specifications do not address the pressure transmitters. 26. Ensure consideration has been provided for "makeup" within each piping run, to ensure piping components can be readily disassembled in the future. The vertical riser from each pump discharge does not presently have such makeup. 27. Eccentric reducers typically have their flat side on top to preclude air being trapped within that fitting if installed with the flat side down. 28. Motor Room floor drains are routed to the wet well. Those lines could be clogged due to their long- term submergence in sewage, and they provide a path for odorous air to the room above. Could those lines be routed instead to the Pump Room sump pumps? 29. We recommend the Design Engineer look at all piping systems to ensure thrust restraint has been considered. 30. Drawing M -8 provides a wall penetration detail for DIP. It requires the wall opening to be 1" larger than the pipe flange OD. A wall spool is then grouted into place, and the ductile iron piping somehow connected to both ends of that wall spool. It is unclear how that detail will be implemented, and how the thrust restraint will be implemented at those connections. Design Engineer could consider requiring ductile iron piping being flanged by plain -end where it penetrates through a wall or floor, and then the penetration diameter could be as required to use Link - Seals. The piping can then be readily removed in the future, and thrust restraint features can be incorporated well away from the penetration and imbedded wall spool. The proposed detail has a ring being "welded" to the outside of the ductile iron wall spool, but such rings cannot be welded in a manner that makes them thrust resistant. They are only tacked on to the outside of the ductile iron pipe. 31. The detail on Drawing M -9 for Type 11 Pipe Support is not clear. 32. HVAC calculations should be submitted to demonstrate the ducting and air registers are properly sized, and appropriate dampers located, to ensure the intended air balance is achieved. There Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 5 March 14, 2005 appears to be a significant imbalance between supply air flow rate and exhaust air flow rate. Is that imbalance intended? 33. In general, the drawings seem to lack definition (or callout) of the new equipment or features that are being constructed by this project. There is a scarcity of details and callouts. 90% SUBMITTAL SPECIFICATIONS The specifications are not at 90% completion. Some of the specification sections have been taken from other projects and not completely edited to pertain to this project (examples are: Sections A and B of the Front End documents which appear to have originated with the Highway 101 Sewer Force Main Replacement project; also Sections 11372 and 15800 (which refer to the Lake Bard Water Filtration Plant Expansion). 2. The Table of Contents is not complete (it does not list any of the technical CSI specification sections). There is significant inconsistency in the specification section format (presentation and appearance) throughout the specification book. We recommend the Design Engineer check the following (for all sections): margins (left and right); spacing and tab returns to different text subparagraphs; font size and type; header format and content; footer format and content. 4. We recommend the Design Engineer carefully check the references within each individual section, to other specification sections to ensure those sections actually are included in this specification book. There are many instances where non - existent specification sections are referenced. The following specification sections are identified as being included, but are not yet prepared: 09960, 11001, 11201, 11310, 11 ? ?? (inline grinder), 14620, 15050, and 15400. We anticipate there are other specification sections not yet identified, that will need to be added to this specification book. 6. Ensure the specification section titles match what is shown on the Table of Contents. Also, ensure that specification section references throughout the specification book use the correct specification name as listed in the Table of Contents. Does Design Engineer intend to include Division 1 specification sections? There are many references to such sections (for example: 01040, 01300, 01400, 01600, 01700, 01780). Update the Engineer's Estimate and Contract Duration as listed on page A -1. 9. Include more recent flow chart records than August 2002 and December 2002 (reference pages B -4 and B -5). 10. Article 6 -9 (page B -9) states the maximum liquidated damages shall not exceed $2,500 per day. Ensure this limitation does not preclude holding the Contractor liable for fines and penalties that could be assessed against the City should there be a sewage spill caused by the Contractor's negligence. Mr. Kipp Hefner City of Encinitas. March 14, 2005 4581 -01 Page 6 11. Article 7 -13 (page B -13) addresses dewatering and disposal of the water resulting pumped out of the ground. We understand that disposal of dewatering water into the sewer system (assuming there is capacity in the sewage pump station to accept that additional flow rate) would require a permit by Encina Wastewater Authority. We recommend the Contractor be advised of that permit requirement. 12. Article 7 -26 (page B -18) addresses construction staking (which the City will provide for the Contractor). We recommend a limit be identified on the City- furnished surveying services so that the Contractor will be financially- responsible if his construction methods are regularly damaging the stakes set by the City. 13. Article 207 -17 (page B -15) pertains to PVC pipe. It appears that this specification section is focused on one size of pipe (14" C905 PVC). This project has multiple sizes of PVC pipe, some of which is not going to be C905 PVC. We believe there is going to be C900 PVC, as well as Schedule 40 and Schedule 80 solvent weld PVC pipe. Design Engineer should confirm which types of PVC pipe will be used on this project and modify this article accordingly. 14. How does Specification Section 500 pertain to this project? 15. re: Section 01190 "Seismic Requirement ": It appears the Contractor is being made responsible to provide seismic design calculations and related appurtenances /structural features, subsequent to contract award. This may lead to change orders. Is there a reason the Design Engineer is not providing this seismic design (with the exception being equipment anchorage recommendations, which typically is provided the individual manufacturers)? 16. Coordinate concrete finish requirements for the overflow basin with the specification requirement to provide PVC lining on interior surfaces, and Bituthene 3000 waterproofing system on exterior surfaces. 17. There are two different versions of Section 05500 included in the 90% Submittal specification book. Eliminate one of these two sections. 18. re: Section 07136 (page 5): This specification page refers to Modified Bituminous Pre -Pour HD Membrane. We believe that callout is obsolete. Design Engineer shall confirm what product shall be placed beneath the overflow tank base slab (Preprufe 160R or 300R may be current alternatives to what has been specified). 19. re: Section 08110 (page 2): This specification page refers to hollow metal doors. One of the doors to be provided for this project is the large double door at the east end of the building through which the monorail will extend. Those doors are so big that if may not be feasible to fabricate as shown (two large doors). The necessary alternative may be aluminum doors, with each door leaf being fabricated of two individual halves. Thus, there would be the following door components: Top Left, Bottom Left; Top Right; Bottom Right, for that particular door. We recommend the Design Engineer confirm what door material and layout is feasible, and then modify this specification section accordingly. Mr. Kipp Hefner City of Encinitas. March 14, 2005 4581 -01 Page 7 20. Section 09900 "Paints and Coatings" appears to have been written by the project architect. If that is the case, then Section 09960 "Protective Coatings" (not yet written) may be intended to pertain to all painting other than the building and related structures. If that is the case, we believe there will be confusion about paint requirements between Sections 09900 and 09960 unless there is improved description of what surfaces get painted with which product. 21. Section 16402 -3.01 refers to Section 02221 (which would pertain to trenching and backfill). Does the Design Engineer intend to provide Section 02221? 22. re: Section 16924 "Variable Frequency Drives ": The specification does not specify the VFD's as being 6 -pulse or 18- pulse. 6 -pulse drives require harmonic filters to comply with IEEE 519. 18- pulse drives do not require harmonic filters. We recommend the City discuss this design issue with the Design Engineer and decide now which type they wish to implement for this project (and it may be that such a conversation has already occurred). 23. re: Section 17010 "Instrumentation and Controls: General Requirements ": It is not clear if the control diagrams attached to the end of this specification section are specific (i.e. have been edited) for this project. It is there a reason these control diagrams are not included on the design drawings versus being in the specifications? 24. re: Section 17330 "Programmable Logic Controller: Control Strategies ": The heading portion of each of these control strategy sections should be revised to be consistent with the other portions of this document. 25. re: Base Bid Schedule (page D -3): (1) We understand that dewatering has been defined as included in Clearing and Grubbing. However, we recommend consideration of having that as a separate task and separate bid item; (2) If the City requires a detailed Schedule of Values (or cost - loaded CPM schedule) from the Contractor after the bid, then that information will provide a basis for making progress payments. Another approach might be to revise the Base Bid Schedule to have a listing of major tasks (or improvements) so that there is an upfront understanding of how the Contractor has priced his work; (3) The City might also consider building into the base bid a mandated allowance for field change orders. That stipulated amount could be $200,000 (as an example). This would expedite the City's ability to authorize and pay for changes in the midst of construction when timing can be so critical. Change orders for rehabilitation work are common, and are not necessarily reflective of designer or contractor error. It is difficult to know everything about an existing structure and site. Unexpected situations are almost certainly going to occur, and it might help to plan for a certain amount of them in advance. City Staff should refer to the redline markups of the drawings and specifications that we are returning herewith, for a more detailed presentation of our review comments. I also reviewed the soils report that Leighton prepared for this project. My only comment concerns the liquefiable soils that are identified in the upper zone at this site. Leighton indicates 1 or 2 inches of settlement can occur within the soils of that upper zone. That issue is not pertinent to the overflow tank since it is founded in denser soils beneath that upper zone. It is an issue, however, with surface features such as the generator pad, and bypass pumping vault, and storm water runoff treatment facility. If settlement of that magnitude could disrupt operation of those features, and such disruption is Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 8 March 14, 2005 unacceptable, then remediation of the soils beneath those features should be considered. Such remediation could entail drilled piers and grade beams, or other methods. The soils report also identifies ground water at an approximate depth of 8.5 feet below existing grade. This indicates the need to provide waterproofing for structures of that depth, and would preclude the use of French drains or open drains at the bottom of such structures. Please call me (760/479 -4110) should you have any questions concerning these matters. Very truly yours, Dudek & Associates, Inc. Dale E. Gruel, P.E. Principal Engineer enclosures Encinitas(KH)Ur02.doc EsGil Corporation In Partnership with Government for Buitrfing Safety DATE: 3/22/05 JURISDICTION: Encinitas PLAN CHECK NO.: 05 -355 PROJECT ADDRESS: 301 3rd St. SET: I PROJECT NAME: Moonlight Beach Pump Station __ O APPLICANT� ❑ JURIS. • PLAN REVIEWER • FILE ❑ The plans transmitted herewith have been corrected where necessary and substantially comply with the jurisdiction's building codes. ❑ The plans transmitted herewith will substantially comply with the jurisdiction's building codes when minor deficiencies identified below are resolved and checked by building department staff. ❑ The plans transmitted herewith have significant deficiencies identified on the enclosed check list and should be corrected and resubmitted for a complete recheck. The check list transmitted herewith is for your information. The plans are being held at Esgil Corporation until corrected plans are submitted for recheck. ❑ The applicant's copy of the check list is enclosed for the jurisdiction to forward to the applicant contact person. The applicant's copy of the check list has been sent to: Kipp Hefner 505 S. Vulcan Ave., Encinitas, CA 92024 ❑ Esgil Corporation staff did not advise the applicant that the plan check has been completed. 0 Esgil Corporation staff did advise the applicant that the plan check has been completed. Person contacted: Kipp Hefner Date contacted: 3k10,5-(b�PA) Mail /Telephone ✓ Fax v"'In Person ❑ REMARKS: By: Chuck Mendenhall Esgil Corporation GA 0 MB ❑ EJ ❑ PC Telephone #: (760) 633 -2775 Fax #: (760) 633 -2818 Enclosures: 3/11/05 trnsmtl.dot 9320 Chesapeake Drive, Suite 208 ♦ San Diego, California 92123 ♦ (858) 560 -1468 ♦ Fax (858) 560 -1576 Encinitas 05 -355 3/22/05 PLAN :REVIEW CORRECTION LIST PLAN CHECK NO.: 05 -355 OCCUPANCY: B, F1 TYPE OF CONSTRUCTION: III N ALLOWABLE FLOOR AREA: 8000 SPRINKLERS ?: No REMARKS: DATE PLANS RECEIVED BY JURISDICTION: DATE INITIAL PLAN REVIEW COMPLETED: 3/22/05 FOREWORD (PLEASE READ): COMMERCIAL JURISDICTION: Encinitas USE: Waste Water Pump Station ACTUAL AREA: 882 STORIES: one HEIGHT: 16ft approx. per UBC OCCUPANT LOAD: 4 DATE PLANS RECEIVED BY ESGIL CORPORATION: 3/11/05 PLAN REVIEWER: Chuck Mendenhall This plan review is limited to the technical requirements contained in the Uniform Building Code, Uniform Plumbing Code, Uniform Mechanical Code, National Electrical Code and state laws regulating energy conservation, noise attenuation and access for the disabled. This plan review is based on regulations enforced by the Building Department. You may have other corrections based on laws and ordinances enforced by the Planning Department, Engineering Department, Fire Department or other departments. Clearance from those departments may be required prior to the issuance of a building permit. Code sections cited are based on the 1997 UBC. The following items listed need clarification, modification or change. All items must be satisfied before the plans will be in conformance with the cited codes and regulations. Per Sec. 106.4.3, 1997 Uniform Building Code, the approval of the plans does not permit the violation of any state, county or city law. To speed up the recheck process, please note on this list (or a copy) where each correction item has been addressed, i.e., plan sheet number, specification section, etc._ Be sure to enclose the marked up list when you submit the revised plans. Please make all corrections on the originals and submit two new complete sets of prints, to: Esgil Corporation, 9320 Chesapeake Drive, Suite 208, San Diego, California 92123, (858) 560 -1468. 2. Provide a statement on the Title Sheet of the plans that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. 3. Provide a note on the plans indicating whether any hazardous materials will be stored and /or used within the building which exceed the quantities listed in UBC Tables 3 -D and 3 -E. 4. All sheets of the plans are required to be signed by the California licensed architect or engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. 5. Revise the door schedule found on sheet A5 to include door #4. the schedule lists two door #3. 6. Note on the plans: "All exits are to be openable from inside without the use of a key or special knowledge." In lieu of the above, in a Group B, F, M or S occupancies, you may note "Provide a sign on or near the exit door, reading THIS DOOR TO REMAIN UNLOCKED DURING BUSINESS HOURS." This signage is only allowed at the main exit. Section 1003.3.1.8. STAIRWAYS The stairway within the building does not meet the current UBC standards. Provide the following: 7. Stairway width must be at least 44 inches when serving 50 or more occupants; 36 inches when less than 50. Section 1003.3.3.2. 8. Stairway handrails should not project more than 3 -1/2 inches into the required width. Trim and stringers may not project more than 1 -1/2 inches. Section 1003.3.3.2. 9. Stairway riser must be 4 inches minimum and 7 inches maximum and minimum run shall be 11 inches. Section 1003.3.3.3. See the exception for private stairways serving less than 10 occupants. 10. Handrails (Section 1003.3.3.6): • Handrails and extensions shall be 34" to 38" above nosing of treads and be continuous. • The handgrip portion of all handrails shall be not less than 1 -1/4 inches nor more than 2 inches in cross - sectional dimension. Handrails projecting from walls shall have at least 1 -1/2 inches between the wall and the handrail. 11. A Class 'A' roof covering is required. Per City ordinance. There is nothing in the specifications that lists the roof covering classification. DISABLED ACCESS REVIEW LIST DEPARTMENT OF STATE ARCHITECT TITLE 24 • REMODELS, ADDITIONS AND REPAIRS 12. When alterations, structural repairs or modifications or additions are made to an existing building, that building, or portion of the building affected, is required to comply with all of the requirements for new buildings, per Section 113413.2. These requirements apply as follows: a) The area of specific alteration, repair or addition must comply as "new" construction. b) A primary entrance to the building and the primary path of travel to the altered area, must be shown to comply with all accessibility features. C) Existing sanitary facilities that serve the remodeled area must be shown to comply with all accessibility features. Show on the plans the required disabled site access and parking as follows: 13. Show that accessible parking spaces comply with Section 112913.4.1 as follows: a) Single spaces shall be 14' wide and outlined to provide a 9' parking area and a 5' loading and unloading area on the passenger side of the vehicle. b) When more than one space is provided, in lieu of providing a 14' space for each space, two spaces can be provided within a 23' area with a 5' loading zone between each 9'0" wide space. c) Each space is to be a minimum of 18' in depth. 14. At least one accessible parking spaces shall be served by an access aisle >_96" in width and designated as VAN ACCESSIBLE, per Section 1129B.4.2. 15. The words "NO PARKING" shall be painted on the ground within each loading and unloading access aisle (in white letters no less than 12" high and located so that it is visible to traffic enforcement officials). Section 1129B.4.2. 16. Ramps shall not encroach into any accessible parking space or the adjacent access aisle. Section 1129B.4.3. PEDESTRIAN RAMPS 17. Show on the plans that the ramp access to the proposed building complies with the following: 18. The allowable slope for an accessible ramp is :51:12 (8.33 %), per Section 1133B.5.3. Revise plans to show the least possible slope is being provided for all ramps, per Section 113313.5.1. 19. Revise plans to show required landings at the top and bottom of ramps, per Section 1133B.5.4. a) The bottom landing shall be >_72" in the direction of travel. b) The top landing shall be a >_60" x 60 ". 20. Plans shall show that the strike edge distances at doors comply with the requirements of Section 1133B.5.4.4, as follows: a) >24" at exterior ramps. 21. Show or note that handrails meet the following requirements, per Section 1133B.5.5: a) Are continuous. b) Are to be located >34" but <_38" above the ramp surface. C) Extend >_12" beyond both the top and bottom landings. d) Ends are to be returned. DOORS 22. Revise plans, or door schedules, to show that every required passage door has >_32" clear width, per Section 1133B.2. This applies to all doors. The door schedule lists the 2nd door 003 as 2' -7" wide. 23. Show or note that all hand - activated door opening hardware meets the following requirements, per Section 1133B.2.5.2: a) Latching, or locking, doors in a path of travel are operated with a single effort by lever type hardware, by panic bars, push -pull activating bars, or other hardware designed to provide passage without requiring the ability to grasp the opening hardware. b) Is to be centered >_30" but <_44" above floor. 24. Note that the doorways leading to sanitary facilities shall be identified, per Section 111513.5, as follows: a) An equilateral triangle 1 /a" thick with edges 12" long and a vortex pointing upward at men's rest rooms. b) A circle 1 /a" thick, 12" in diameter at women's rest rooms. c) A 12" diameter circle with a triangle superimposed on the circle and within the 12" diameter at unisex rest rooms. d) The required symbols shall be centered on the door at a height of 60 ". e) Braille signage shall also be located on the wall adjacent to the latch outside of the doorways leading to the sanitary facilities, per Section 111713.5.7. • SANITARY FACILITIES 25. All sanitary facilities are required to be accessible,per Section 1115B.1. SINGLE ACCOMMODATION FACILITIES 26. Show a sufficient space in the toilet room for a wheelchair to enter the room and close the door, per Section 1115B.7.2. The space is required to be: a) >_60" diameter. 27. Show that the water closet is located in a space, per Section 1115137.2, which provides: a) A minimum side clearance of either: i) >_28" from a fixture. ii) >_32" from a wall on one side. b) >_48" clear space in front of the water closet. • RESTROOM FIXTURES AND ACCESSORIES 28. Show, or note, on the plans that the accessible water closets meet the following requirements, per Section 1115B.2.1: a) The seat is to be >_17" but _<19" in height. b) The controls for flush valves shall be: i) Mounted on the side of the toilet area. ii) Be <_44" above the floor. 29. Show, or note, on the plans that accessible urinals meet the following requirements, per Section 1115B.2.1.1: a) The rim of at least one urinal shall: i) Project at least 14" from the wall. ii) Be <_17" above the floor. b) The control mechanism is be located <_44" above the floor. c) >_30" x 48" clear floor space is provided in front of the accessible urinal. 30. Show that accessible lavatories comply with the following, per Sections 11156.2.12 a) >_30" x 48" clear space is provided in front for forward approach. The clear space may include knee and toe space beneath the fixture. b) When lavatories are adjacent to a side wall or partition, there shall be a minimum of 18" to the center line of the fixture to the wall. c) The counter top is <_34" maximum above the floor. d) >_29" high, reducing to 27" at a point located 8" back from the front edge. e) >_9" high x 30" wide and 17" deep at the bottom. f) Hot water pipes and drain lines are insulated. 31. Show that grab bars comply with the following, per Section 1115B.8: a) Grab bars shall be located on each side or one side and the back of the water closet stall or compartment. b) They shall be securely attached 33" above the floor, and parallel. • STRUCTURAL 32. It is not clear how you arrived at the vertical loading on the lid of the storage vault located 8ft below the ground surface. The sandy soil listed in the soil report generally is 130 PCF. This would lead to a DL of 8X130 =1040 PSF on the lid of the vault in addition to the weight of the vault roof. I presume the chemical storage tank on top of the ground shown to be 460 PSF would be considered a LL in addition to the DL. Revise the design using loads consistent with the conditions shown on the plans. Se page 3 of the design calc's for the loading used. 33. Include as part for the design and construction details the temporary shoring for the subterranian storage vault. See sheet S10 the limits of the excavation support system. 34. Specify on sheet S1 under special inspection and testing, item #15, the manufacturer and ICBO approval number for the epoxy anchor system you intend to use to embed the new reinforcing in the existing concrete. Also, see detail C on sheet S13. 35. When special inspection is required, as listed on sheet S1, the architect or engineer of record shall prepare an inspection program which shall be submitted to the building official for approval prior to issuance of the building permit. Please review Section 106.3.5. Please complete the attached form. 36. Under structural observation on sheet S1 include the following statement: A statement in writing shall be given to the building official, stating that the site visits have been made and whether or not any observed deficiencies have been corrected to conform to the approved plans and specifications ". Section 1702. 37. Specify in detail B on sheet 7 the size and type of washers used at the 1/2" threaded rods supported at the bottom flange of the W 12X45 roof beam. 38. How did you arrive at the seismic base shear for the new building on page 3 of the design calc's. Expand the design calc's to show how you arrived at the loading. 39. Specify in detail D/7 how the steel roof beams are connected to the masonry wall. 40. How do you intend to transfer the seismic loads between the masonry wall the the steel roof diaphragm? The plans show no connection between the diaphragm and the masonry shear walls. 41. Include as part of the plans construction details for the site masonry walls. END OF STRUCTURAL REVIEW PLUMBING AND MECHANICAL CORRECTIONS ♦ JURISDICTION: Encinitas DATE: 3/22/05 ♦ PLAN REVIEW NUMBER: 05 -355 SET: I PLAN REVIEWER: Glen Adamek 1. Each sheet of the plans must be signed by the person responsible for their preparation, before the permits are issued. Business and Professions Code. 2. Correct the statement on the Title Sheet of the plans stating that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. 3. Provide data on proposed hazardous material to be stored and used. UBC, Section 307 and U FC. a) Clearly show types of hazardous material is being stored or used. Provide a list of the proposed hazardous materials as per the types in UBC, Tables 3 -D, and 3 -E. Provide the material safety data sheets (MSDS). b) Clearly show the amounts of each type of hazardous material to be stored and in use c) Clearly show where in the buildings each type of hazardous material is being stored or used. PLUMBING (2000 UNIFORM PLUMBING CODE) 4. Provide the site plumbing plans showing the size and location of the water meter; and the sizes and routes of the site water lines. 5. Provide complete water line sizing calculations, including the water pressure, pressure losses, water demands, and developed pipe lengths. UPC Section 610.0 and Appendix 'A'. 6. Provide complete drain, waste and vent plans. Show the required traps and vents for each Plumbing fixture. 7. New or relocated water closets and associated flushometer valves, if any, shall use no more than 1.6 gallons per flush, UPC, Sections 402.0 & 402.3; and shall meet performance standards, established by the American National Standards Institute Standard A112.19.2, H & S Code, Section 17921.3(b). 8. Water closet bowls for public use shall be of the elongated type as per UPC Section 409.1. 9. All water closet seats, except those within dwelling units, shall be of the open front type as per UPC, Section 409.2.2. 10. Show water heater size, type and location on plans as per UPC Chapter 5. 11. As per UPC, Section 603.4.5: Water supply inlets to tanks, vets, sumps, swimming pools and other receptors shall be protected by one of following means: 1. An approved airgap; 2. A listed vacuum breaker installed on the discharge side of the last valve with the critical level not less than six (6) inches or in accordance with its listing; 3. A backflow preventer suitable for the contamination or pollution, installed in accordance with the requirements for that type of devise or assembly as set forth in this chapter. 12. UPC, Section 601.2 Identification of a Potable and Nonpotable Water System. In all buildings where potable water and not potable water systems are installed, each system shall be clearly identified. Each system shall be color coded as follows: 601.2.1 Potable Water — Green background with white lettering. 601.2.2 Nonpotable Water — Yellow background with black lettering, with the words "CAUTION: NONPOTABLE WATER, DO NOT DRINK ". "A universal poison symbol of skull and crossbones shall be provided. "[HCD 1 & 2] Table 6 -1 Minimum Length of Color Field and Size of Letters See Table. 601.2.3 Reclaimed Water — Purple in color (Pantone color #512) background and shall be imprinted in nominal 1/2 high, black, upper case letters, with the words "CAUTION: RECLAIMED WATER, DO NOT DRINK ". "A universal poison symbol of skull and crossbones shall be provided. "[HCD 1 & 2] MECHANICAL (2000 UNIFORM MECHANICAL CODE) 13. Detail exhaust ventilation system compliance with UMC Chapters 5 & 6. a) Clearly show the type of material to be exhausted by each exhaust system. b) Detail the exhaust outlet clearances as per UMC, Sections 504.5 (Environmental) & 506.9 (Product conveying). c) Clearly show the duct materials are suitable for the intended use. UMC, Section 506.1 & 610.1. d) Clearly show the exhaust duct material and gage used for each duct size. See UMC Tables 6 -7 and 6 -8. e) Detail duct cleanouts as per UMC Section 506.3. f) Detail duct support as per UMC Sections 506.5 & 610.5. g) Detail protection from physical damage as per UMC Sections 506.8 & 610.8. Note: If you have any questions regarding this Plumbing and Mechanical plan review list please contact Glen Adamek at (858) 560 -1468. To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. ELECTRICAL AND ENERGY CORRECTIONS PLAN REVIEWER: Morteza Beheshti 1 • All electrical sheets of the plans are required to be signed by the California licensed engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. • ELECTRICAL (1999 NATIONAL ELECTRICAL CODE) 2. Submit a completed service and feeder one line diagram for review. Conduit and wire sizes missing. Motor overcurrent protection device(s) not specified. Blank hexagonal signs shown without any description of symbol. NEC 215 -5. 3. Show the available fault current (Isc) from the serving utility co. and at the equipment where Isc exceeds 10,000 amps. 4. Show the ampere interrupting capacity (AIC) ratings of the service and sub - service equipment. NEC 11 0 -9 5. Show or note on the plans the method used to limit fault currents to 1 circuits. NEC 230 -208 0,000 amps on branch 6. Include the following specifications on the single line diagram when utilizing The grounding electrode, conductor size, and the neutral bond at the generator (NEC 250 -26), and both required signs installed at the service. NEC 700- a four pole ATS: 8 (a & b) 7• Please specify conduit seals that enter classified areas. NEC 500 -2 8. If utilizing a series -rated system, note on plans: "Overcurrent device enclosures as series -rated and labeled in accordance with NEC 110 -22" and "The overcurrent devices shall be AIC rated per manufacturers. labeling of the electrical equipment ". vices • ENERGY CONSERVATION 9. Please provide a complete energy design as required for a new building. E being used. g Electric heating is 10. Specify on the building plans all of the mandatory energy conservation re u" on the enclosure titled, "Mandatory Measures Checklist ". q irements as listed 11 • Complete energy plan check will be done when complete provided. corrected energy designs are Note: If you have any questions regarding this Electrical or Energy contact Morteza Beheshti at (858) 560 -1468. To speed the review prrocess,vnotellonphis list a copy) where the corrected items have been addressed on the plans. his list (or SPECIAL INSPECTION PROGRAM ADDRESS OR LEGAL DESCRIPTION: PLAN CHECK NUMBER: OWNER'S NAME: I, as the owner, or agent of the owner (contractors may not em to the special inspector), certify that I, or the architect/engineer of record, will be responsible for employing the special inspector(s) as required by Uniform Building Code (UBC) Section 1701.1 for the construction project located at the site listed above. UBC Section 106.3.5. Signed I, as the engineer /architect of record, certify that I have prepared the following special inspection program as required by UBC Section 106.3.5 for the construction project located at the site listed above. Engineera/Mchimcrs Seal & Signalure Here Signed 1. List of work requiring special inspection: ❑ El Soils Compliance Prior to Foundation Inspection Structural Concrete Over 2500 PSI ❑Field Welding El El Prestressed Concrete Structural Masonry ❑ ❑ High Strength Bolting Expansion /Epoxy Anchors [I Designer Specified El ❑ Sprayed-On Fireproofing Other 2. Name(s) of individual(s) or firm(s) responsible for the special inspections listed above: A. B. C. 3. Duties of the special inspectors for the work listed above: A. B. C. Special in Kennedy /Jenks Consu, 11 April 2005 Memorandum To: Don Barraza From: Peter Symonds Subject: Lining Products and Cost for the Emer 0487115 *00 gency Storage Basin tWe have determined that the City of Encinitas was the emergency storage basin as it was shown on the protecting the concrete tank and extending shown not informed of the cost of the tank liner for e 90 /o submittal. The tank liner, while useful tank which is not used very the life of the structure, can be ex costs and benefits presented here We are looking for the client to decide on this, for a The approximate cost for the tank of this size would � based on the depending on the Prevailing be between p g wage rates and contractor overhead$90'000 and The benefits of such lining $150,000 given the limited use and current design of the tank can include drastically increasin long like span, The tank, as designed will have si , . 9 the life span of the tank. and low cracking the tank would likely have a significantly er, 9 potential. Given that it is newer than the existing significant corrosion resistance, leak resistance that an un -lined emerge the PUMP Y storage basin would last as Ion g pump station, it is p Station building. g, or longer than the existing Portions 9 portions cc: Matt Tebbetts, SDO Odocuments and setdngslmattfilocal settingsltemporary internet fileMOJQclliner memo.doc TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 - DATE ?" SENDTO FAX #: NO. OF PAGES: TO: OF:� ADDRESS: FROM: ` 'f � PHONE: (760) 633- - 7 7 =' ❑ Call ASAP ❑ . Review & Call L� Please Handle ❑ Per Our Conversation ❑ Review & Return 13 F.Y.I. ❑ Please Reply by COMMENTS: ENCINITAS FIRE DEPARTMENT 505 S. Vulcan Avenue, Encinitas, CA 92024 Fire Prevention Bureau (760) 633 -2820 PLAN CHECK CORRECTION LIST PLAN CHECK NO.: 05 -355 JOB ADDRESS: 301 third st OCCUPANT NAME: moonlight beach sewer pump station OWNER'S NAME: city of encinitas CONTACT: kipp hefner PHONE #: 633 -2775 FAX #: OCCUPANT LOAD: TOTAL SQ. FT.: BLDG USE /DESCRIPTION: sewer pump station TYPE OF CONST: STORIES: SPRINKLERS EXISTING: DYES ®NO OCCUP. GROUP: F SPRINKLERS REQ'D: DYES PLAN CHECKER: daivd moore DATE REVIEWED: 3 -29 -05 This is not a building permit. The following items attached shall be satisfied before plans can be approved /1 • These items either require clarification, modification, change and /or a note on the Ian Approval of the plans does not permit the violation of any State, County, or City Law. s To speed up the recheck process, please note on this list (or a copy) where each correction item has been addressed, i.e. Ian sheet, coon p specifications, etc. Be sure to enclose the marked -up list when you submit the revised plans. ENCINITAS FIRE DEPARTMENT 505 S. Vulcan Avenue, Encinitas, CA 92024 Fire Prevention Bureau (760) 633 -2820 PLAN CHECK CORRECTION ITEMS PLAN CHECK NO. 05 -355 ADDRESS: 301 Third Street PROJECT NAME: Moonlight beach sewer pump station The project contact is responsible for making the required corrections to the plans and attaching all slip- sheets to the final set of plans prior to approval. Please note on this list or a copy) where each has been addressed for each plan model (e. plan sheet cs ecifi a ' item etc.). Be sure to enclose the marked -up list when you submit the revised plans. I. Provide note on plans stating: "Knox" key box shall be installed at main entrance /exit. CFC Section 902.4. 2. Provide note on plans stating: "Provide key to Fire Department for emergency access, to be placed in Knox -Box (rapid entry system)." CFC Section 902.4. 3. Provide note on plans stating: "On each floor provide one (1) 2A -10BC minimum rated fire extinguisher per 6,000 square feet. Travel distance not to exceed 75 feet." UFC Standard 10 -1. (Show location(s) on floor plan.) 4. The power supply for means of egress illumination shall normally be provided by the premise's electrical supply. In the event of its failure, illumination shall be automatically provided from an emergency system. Show separate sources of power for exit illumination, (i.e. emergency lighting). CBC Section 1003.2.9.2 (Show locations on plans.) Show additional emergency lights per level to provide a minimum of one (1) foot candle of light at floor level though out. 15 April 2005 Kennedy /Jenks Consultants Engineers & Scientists 16855 West Bernardo Drive, Suite 360 San Diego, California 92127 -1613 858 - 676 -3620 FAX 858 - 676 -3625 Mr. Kipp Hefner P. E. Associate Civil Engineer City of Encinitas 505 South Vulcan Avenue Encinitas, CA 92024 -3633 Subject: Additional Services Moonlight Beach Pump Station Rehabilitation K/J 0487115 *00 Dear Mr. Hefner: The purpose of this letter is to request additional authorization for changes to our scope of services. The following two items have been discussed in our progress meetings and identified as additional services: 1. Modification of the runoff water treatment piping to allow by- passing of the filter and ultra - violet system. 2. The replacement of the existing air release valve with two larger valves at the force main high point. With the receipt of comments for the 90% design submit, we've identified additional scope items that were not included in the Project Design Report as follows: 3. Replacement of existing lighting and electrical conduits within the existing pump station structure in the existing motor and pump rooms. 4. Addition of a reinforced concrete secondary containment basin for the existing calcium hydroxide chemical tank. Item 2 (air /vacuum valves replacement) was included in our proposal for the force main design and is not included with this letter. These improvements will also add to the project cost as they were not included in the cost opinion prepared at an earlier phase of the project. We propose to complete the additional tasks for a total fee not to exceed $13,884 (see attached table for the level of effort and cost breakdown). If approved, design and construction support services fee from $383,703 to $397,587ncrease our total p:lencinitas, citylcorrespondencelhefner letter co 1 4- 12- 05.doc Mr. Kipp Hefner City of Encinitas 15 April 2005 Page 2 Please let me know if we need to meet and discuss these items. Very truly yours, KENNEDY /JENKS CONSULTANTS Matt A. Tebbetts P.E. Principal Engineer Enclosure p:lencinitas, citylcorrespondencelhefner IeHer co 1 4- 12- 05.doc Kennedy /Jenks Consultants s a c U C d V C As: W Y d w co E W O O LL iQ N O m O a CL v 16 z to y I� c ICts E C Im z a E Z N O 0 R o CL 0 a 4 Cli M w J Q F- 0 H 0 Z 9 CN E LL N Kipp Hefner - RE: Bypass Spec Moonlight Beach Sewer Pump Station _ From: Kipp Hefner To: Matt Tebbetts Subject: RE: Bypass Spec - Moonlight Beach Sewer Pump Station Matt - Thanks for the update. If we place the existing standby generator to just south of the existing station during construction is there anything we can do to dampen the noise it creates when u srunning? >>> "Matt Tebbetts" <MattTebbetts @KennedyJenks.com> 4/29/2005 5:32:18 PM >>> Kipp Yes, we understand this issue (Dale Gruel raised it in his comments). We are working on this and will provide a recommended set of criteria for the specifications. Dale also raised the question about the electrical system switch over. I've been discussing this with our in -house electrical team and they believe the contractor can make the switch over without too much difficulty. The specs need to be clear about maintaining flow at all times. The biggest challenge is the standby generator. The existing generator must be removed through the opening in the existing motor ceiling before the contractor can start construction of the new motor room floor slab. This will likely occur before the new generator is in place. The suggested sequence of work assumes the contractor will place the existing generator on a temporary pad (probably just south of the pump station site) and set it up with a temporary power feed to the existing electric panels, keeping it in running condition until the new generator is installed and tested. Matt A. Tebbetts P. E. Kennedy /Jenks Consultants 16855 West Bernardo Drive Suite 360 San Diego CA 92127 ph 858 - 676 -3620 ext 18 fax 858- 676 -3625 cell 858 - 335 -6889 - - - -- Original Message---- - From: Kipp Hefner [mailto:KHEFNER(a ci encinitas ca usl Sent: Friday, April 29, 2005 5.19 PM To: Matt Tebbetts Cc: Leroy Bodas; thornton pnseioa ora Subject: Bypass Spec - Moonlight Beach Sewer Pump Station Matt- I know that we want to have the contractor come up with a bypass plan, but have we sufficiently called out the parameters, like noise constraints, operating requirements, electric control requirements, backup requirements, etc.? A concern has been brought up about what type of bypass pumps do we want the contractor to use. Trailer mounted bypass pumps would not be desirable due to the considerable noise they Kipp Hefner - RE: Bypass Spec Moonlight Beach Sewer Pump Station Pa e 2 _. _ .. ._+ would create. With residences all around the vicinity of the pump station, loud pumps running thorughout the night would not be a good idea. Submersible pumps, on the other hand, are more quiet. This is just one thing that has been brought up, but it is important that we make sure that we have called out clearly the parameters for the bypass operation in the project specifications so the contractor doesn't come back to us with a large change order request during construction because we didn't clearly spell out the parameters for the bypass operations. Thanks. & ASSOCIATES, INC. Professional Teams.(or Complex Projects April 29, 2005 Engineering, Planning, Environmental Sciences and Management Services Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 Corporate Office: 605 Third Street Encinitas, California 92024 Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review Dear Mr. Hefner: Dudek & Associates received the following items from you on April 21, 2005: ■ 100% Submittal Drawings (one set of full -size drawings) ■ 100% Submittal Specifications (one set in a 3 -ring binder) 760.942.5147 Fax 760.632.0164 4581 -01 We have reviewed the 100% Submittal in conformance with our proposal letter to you dated March 7, including reviewing the soils report. At our request and with your prior concurrence, the electrical drawings were given a limited review by Matt Long of The Engineering Partners (EPI) as a subconsultant to Dudek & Associates. This letter returns the 100% Submittal drawings (11x17 print set which we made by scanning the full -size drawings) and the 100% Submittal specifications; both are annotated with review comments. Red ink or red pencil are Dudek comments. Blue ink are EPI comments. A summary of major review comments is provided below for your convenience. Some of our 90% Submittal review comments were implemented or otherwise responded to; and some were not. We have repeated some of the 90% Submittal review comments herein, and other comments not responded to we have elected not to repeat here in the belief that the Design Engineer does not agree with certain comments or considers them insignificant. All of our current review comments are not listed below. Please refer to the drawing and specification markups for a complete understanding of our review. Our goal with this review letter was to focus on issues that are most significant. 100% SUBMITTAL DRAWINGS (SHEETS i THROUGH 68) —DUDEK COMMENTS The drawings do not depict how construction is intended to be phased to allow the pump station to continue pumping throughout the construction period (using the existing Main pumps, temporary trailer pumps, or the new Main pumps). Specification Section 2 -6.1 addresses construction sequence to a limited extent. However, we recommend greater detail in the drawings and specifications be provided to demonstrate how the Engineer of Work anticipates this project can be accomplished. The Contractor will be able to propose a different work sequence, but if there is something unacceptable about his plan he can be directed to implement what the contract documents describe without incurring a change order. We believe there will be contractual difficulties arising from the Contractor's ability to claim his bid did not include temporary or phased construction features that are not explicitly depicted. Has the Design Engineer considered placing temporary submersible pumps in the newly - constructed overflow basin, or existing wet well, to provide bypass pumping capacity versus using trailer pumps Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 2 April 29, 2005 taking suction from either structure? Submersible pumps will be significantly quieter than trailer pumps. Temporary power and control panels would be needed for the submersible pumps. If trailer pumps are to be used, where would those pumps be located onsite, and how would they be piped into the system (suction and discharge)? Would trailer pumps need to be manned 24 hours per day? A carefully- considered plan for phasing electrical improvements is especially critical, in our opinion, to the success of phased improvements within the pump station. 2. Our review comments note spelling errors, problems with "AutoCAD printing windows" where text is inadvertently deleted, and other format/presentation issues. 3. The concrete pad for the new 350 KW engine generator set appears to be too narrow and too long for what will likely be provided (especially given the requirement for an acoustic enclosure for that unit). Please ensure the engine generator set (with enclosure) will fit within its intended area on the site. 4. Is the Run -Off Treatment Facility intended to be temporarily relocated during construction and kept in operation throughout construction? If so, where does the Design Engineer anticipate that unit will be placed? 5. We recommend against having French drains for vaults that are expected to be within the groundwater table, since that will provide a path for ground water to enter those vaults (see Dwg C -3 vault detail). 6. The design provides for an in -line grinder on the suction pipe to each sewage pump. That design concept requires the grinder to start just prior to the sewage pump starting (to ensure sewage can flow to the pump suction without blockage by a non - working grinder), which requires interlocks and time delays for the control system. Also, failure or clogging of the grinder would take its associated sewage pump out of service. How will the sewage pump be controlled when its in -line grinder goes into automatic "unjamming" mode? Are there NPSHA impacts associated with the grinder if it is installed on the suction piping as shown? 7. How does the overflow tank completely drain into the wet well if the Lead Pump OFF level is higher than the floor of the overflow tank? Is the City intending to manually operate the pumps to drawdown the wet well to such a level that the overflow can be completely drained, and in the process of doing that, potentially air -bind the sewage pumps when they vortex or their inlets are no longer submerged? 8. We recommend the design drawings include an anticipated layout of the portable pump with its associated suction and discharge piping to ensure the trailer pump and its piping will fit and be functional within the indicated area onsite. Ensure consideration has been provided for "makeup" within each piping run, to ensure piping components can be readily disassembled in the future. The vertical riser from each pump discharge does not presently have such makeup. 10. Eccentric reducers typically have their flat side on top to preclude air being trapped within that fitting if installed with the flat side down. Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 3 April 29, 2005 11. We recommend the Design Engineer look at all piping systems to ensure thrust restraint has been considered. 12. HVAC calculations should be submitted to demonstrate the ducting and air registers are properly sized, and appropriate dampers located, to ensure the intended air balance is achieved. There appears to be a significant imbalance between supply air flow rate and exhaust air flow rate. Is that imbalance intended? 100% SUBMITTAL DRAWINGS (SHEETS 1 THROUGH 68} —EPI COMMENTS D -3: The transformer relocation needs to be clear. This will need to be a tight sequence of events. The conduit, transformer and pad will need to conform to SDG &E standards. That note should be added. The relocated transformer will need to reconnect the existing pump station, operate the "bypass" pump and also be connected to the reconditioned pump station and new service. It may also be a good idea to plan for a submersible pump in the emergency overflow and keep it permanent. This "bypass" pump has to paid for anyway. 2. E -1: Fix the symbol for VFD. It currently says AFD. 3. E -2: Show disconnects for SF -1, EF1, SP -1 and AC -1. 4. E -2: The furthest drive from the MCC as shown will not be able to comply with the NEC tap rule. Recommend feeding all of them from an MCC breaker. 5. E -2: AC most likely is not required on the drives and probably not CP -I either. 6. E -2: Main service: the fist 400 amp breaker is not reqired. SDG &E owns facilities up to the meter. They won't want to own that circuit breaker. 7. E -2: Grounding system should be at the service entrance, which is the meter. 8. E -2: Irrigation controller is probably not 2kW nor 480 volt. Probably should feed this from panel "A ". 9. E -3: Provide conduit and conductor call -outs for LIT 102 and LIT 101 (4 total) 10. E -3: Size the conduit up to the roof antenna. 11. E -3: Call out the SF -1 and EF -1 disconnects. 12. E -3: add not to connect the motion sensor to the security panels. Size conduit. 13. E -3: Grounding comment same as E -2. 14. E -3: Instrument ground should land in CP -I section 9A, not 4AR. Mr. Kipp Hefner 4581 -01 City of Encinitas. Page 4 April 29, 2005 100% SUBMITTAL SPECIFICATIONS —DUDEK COMMENTS Section 03200 is missing. The section having a footer identified as 03200 is actually Section 05430. 2. Confirm and adjust the Bid date listed in the Notice Inviting Bids, and also Page A -1, as appropriate for the final bidding schedule. 3. The construction schedule is listed as 260 working days, which is equivalent to 12 calendar months. That contract duration seems appropropriate. 4. Paragraph 2 -6.1 of the Special Provisions describes a work sequence. We recommend revising this description to better explain how the work is intended to occur while maintaining the pumping of sewage. Bypass Pumping and Piping Assembly No.1 and No. 2 are mentioned in this description without defining what is meant by either designation. It might also be helpful to include, as attachments to the Special Provisions, reduced sized copies (8.5 "xl l" or 11 "xl7 ") of selected design drawings with bolded linework or extra information, to better clarify how the Design Engineer envisions the intermediate phases of construction will (or could) occur. We anticipate change orders will result from lack of detail regarding this issue. Section C of the specifications is missing the two details that are listed to be included there. Section 08110 "Steel Doors and Frames" references Section 08710 "Door Hardware "; but Section 08710 is not included in this document. re: Section 08110 (page 2): This specification page refers to hollow metal doors. One of the doors to be provided for this project is the large double door at the east end of the building through which the monorail will extend. Those doors are so big that if may not be feasible to fabricate as shown (two large doors). The necessary alternative may be aluminum doors, with each door leaf being comprised of two individual halves (top and bottom). Thus, there would be the following door components: Top Left, Bottom Left; Top Right; Bottom Right, for that particular door. We recommend the Design Engineer confirm what door material and layout is feasible, and then modify this specification section accordingly (and if necessary). Section 09900 "Paints and Coatings" appears to have been written by the project architect. If that is the case, then Section 09960 "Protective Coatings" may be intended to pertain to all painting other than the building and related structures. If that is the case, we believe there will be confusion about paint requirements between Sections 09900 and 09960 unless there is improved description of what surfaces get painted with which product. Section 11201 pertains to both the new sluice gate and the new Tide Flex check valve. We recommend the requirements of this section be revised to address the deficiencies noted by our review annotations. 10. Section 11310 -2.02A indicates a pressure gauge will be installed on each pump suction. Please confirm that is designer's intent. The presence of the in -line grinder on the pump suction may degrade the usefulness of a pressure gauge in that location. Mr. Kipp Hefner City of Encinitas. April 29, 2005 4581 -01 Page 5 11. re: Section 11310 "Vertical Non -Clog Centrifugal Pumps ". (a) delete references to seal water systems; (b) Add AES CURC mechanical seal to Paragraph 2.03G. We know that particular seal is able to operate without a seal water system. We are not sure the other listed manufacturers offer single mechanical seals with the same capability; (c) Design Engineer is advised to confirm the requirement for multiple drive shafts and the associated steady bearing at each joint. Ensure the pump station design affords O &M access to each steady bearing. 12. Section 11330- 2.01(D)(4) describes the "auto reverse" function of the in -line grinder. Design Engineer is advised to consider how to control the sewage pump if the grinder operates in the auto - reverse mode. 13. Section 11810 "Odor Control System" lists U.S. Filter, or approved equal. The U.S. Filter system uses Midas carbon which is a patented product with unique performance capabilities. If the City wants the extended service life that particular type of carbon offers, then the "or equal" statement should be deleted. 14. Section 14620- 2.02(L)(1) states festooned cable will be used for the monorail. Design Engineer is advised to confirm festooned cable is feasible for a monorail of the configuration and length required for this installation. 15. Section 15050- 2.04(B) addresses flexible couplings and flanged coupling adaptors. We recommend the use of dismantling joints be allowed to obtain the their thrust restraint capability. 100% SUBMITTAL SPECIFICATIONS —EPI COMMENTS 16110 -6 Table 1: correct the 102 to 120 volt. 2. 16120 -2: delete pp B -2. XHHW is a much better choice than THWN. 3. 16160 -2: Add pp A.5 "Bussing shall be copper. 4. 16180 -2: anywhere NEMA 4 or 4X is called for. USE Type 316L stainless steel. Type 304 is not suitable for sewage or salt. 5. 16205: Somewhere in the section make the contractor responsible for obtaining and paying for all permits. 6. 16250 -2: change NEMA 1R to NEMA 1. 7. 16402 -2: pp 2.02 A. consider torsion hinged galvanized covers for handholes with a perimeter larger than 10 feet. 8. 16405 -2 pp D. use copper in coastal area. 16920 -3 pp C.3: use copper in coastal area. Mr. Kipp Heftier 4581 -01 City of Encinitas. Page 6 April 29, 2005 10. 16920 -4 pp F.: The main needs to be 42K not 22K or else the whole MCC will be rated 22K. 11. 16924 -2: under pp K add paragraph L: Model distortion limits specified in IEEE -519 using the service entrance as the point of common coupling. Drives running at any speed or load shall meet 5% voltage distortion limits and 8% current distortion limits. 12. 16924 -3 pp E.1: Efficiencies can easily reach 98% at full speed. 95% is low. 13. 16924 -4 ppH.l: add type 316L after "Stainless Steel" also, these drives really don't need air conditioning. City Staff should refer to the redline markups of the drawings and specifications that we are returning herewith, for a more detailed presentation of our review comments. Please call me (760/479 -4110) should you have any questions concerning these matters. Very truly yours, Dudek & Associates, Inc. z � �- Dale E. Gruel, P.E. Principal Engineer enclosures cc: Mr. Matt Long, The Engineering Partners (w /o enclosures) Encinitas(KH)Ltr04. d oc EE Corporation In WartroriMp With yovernnrer0 for BrcWrig Safety FAX TRANSMITTAL Date: Time Sent: ' To: LO JO Phone #: Fax #: (9 D —& 3"3*� a2 dz Number of Pages Being Transmitted: (including Fax Transmittal) From: Hard Copy Mailed? YES E92o NO ❑ ---------------------------------------------------------------------------------------------------------------------- ------- Remarks: a5 9320Chesapeakv Drive, 208 ♦ San Diego, California 92123 ♦ (858)5W-1468 ♦ fax(858)560-1576 T� • n7-0 Cnn7 0 fiRd 9 %S1fl9S8S8T : xe3 •dWO -1I9S3 EaGil Corporation la !pw t wfdp a" qoveMffM* for eaiGCw Safety DATE: 5/4/05 JURISDICTION: Encinitas PLAN CHECK NO.: 05 -355 PROJECT ADDRESS: 301 3rd St. SET: II PROJECT NAME: Aloonlight Beach Pump Station • APPLICANT • JURIS. ❑ PLAN REVIEWER O FILE ❑ The plans transmitted herewith have been corrected where necessary and substantially comply with the jurisdiction's building codes. ❑ The plans transmitted herewith will substantially comply with the jurisdiction's building codes when minor deficiencies identified below are resolved and checked by building department staff. ❑ The plans transmitted herewith have significant deficiencies identified on the enclosed check list and should be corrected and resubmitted for a complete recheck. The check list transmitted herewith is for your information. The plans are being held at Esgil Corporation until corrected plans are submitted for recheck. ❑ The applicant's copy of the check list is enclosed for the jurisdiction to forward to the applicant contact person. The applicant's copy of the check list has been sent to: Kipp Hefner 505 S. Vulcan Ave., Encinitas, CA 92024 ❑ Esgil Corporation staff did not advise the applicant that the plan check has been completed. Esgil Corporation staff did advise the applicant that the plan check has been completed. Person contacted: Kipp Hefner Date contacted: ja-! / �A�(by Mail Xlephone ax L--In Person ❑ REMARKS: By: Chuck Mendenhall Esgil Corporation EGA N MB ❑ EJ ❑ PC Telephone C (760) 633 -2775 Fax #: (780) 633 -2818 Enclosures: 4/28/05 tmamtl.dat 9320 Chesapeake Drive, Suite 208 ♦ San Diego, California 92123 ♦ (858) 560 -1468 ♦ Fax4858) 560 -1576 7n "A 07: R Sgnn7 q Red 9�Sti09S8S8t : X1ej 'dW3 11953 Encinitas 05 -355 5/4/05 NOTE: The items listed below are from the previous correction list. These remaining Items have not been adequately addressed. The numbers of the items are from the previous check list and may not necessarily be in sequence. The notes in bold are current. 1. Please make all corrections on the originals and submit two new complete sets of prints, to; Esgil Corporation, 9320 Chesapeake Drive, Suite 208, San Diego, California 92123, {858) 560 -1468. 2. Provide a statement on the Title Sheet of the plans that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. Nothing listed on the plans. 3. Provide a note on the plans indicating whether any hazardous materials will be stored and/or used within the building which exceed the quantities listed in UBC Tables 3 -D and 3 -E. No information was provided and nothing listed on the plans. 4. All sheets of the plans are required to be signed by the California licensed architect or engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. The response was that the architect will sign the plans. All sheets of the plans must be signed by the engineer or architect assuming design responsibility, Structural , civil, electrical and mechanical. DISABLED ACCESS REVIEW LIST DEPARTMENT OF STATE ARCHITECT TITLE24 12. The request for exemption is based on the fact that the facility-contains only mach & electrical equipment for wastewater pumping. The request for exemption further states that only occasional employees use the facility to monitor and maintain the equipment. There is no full time staff or public in the facility. The disabled access standards apply to both the public and employees. Where employees work disabled access is required, whether full time or part time. However, if the employees that use the facility are required by job description to be able bodied and have no disability for safety purposes the facility is exempt from Title 24 disabled access. Provide a written statement from the director of the facility regarding the job description of the employees that will be working within the facility. �n • 07 . R rnn7 q fipw 9LSTMS8S8T : XeJ *&M -119S3 Encinitas 05 -355 5/4/05 PLUMBING AND MECHANICAL CORRECTIONS ♦ JURISDICTION: Encinitas DATE; 5/5/05 ♦ PLAN REVIEW NUMBER: 05.355 SET: II PLAN REVIEWER: Glen Adamek 1. The final set of corrected drawings to be reviewed for signing and sealing just before the permits are to be issued. Each sheet of the plans must be signed by the person responsible for their preparation, before the permits are issued. Business and Professions Code. 3. No response provided? Provide data on proposed hazardous material to be stored and used. UBC, Section 307 and UFC. A) Clearly show types of hazardous material is being stored or used. Provide a list of the proposed hazardous materials as per the types in UBC, Tables 3 -1), and 3 -E. Provide the material safety data sheets (MSDS). B) Clearly show the amounts of each type of hazardous material to be stored and in use. C) Clearly show where in the buildings each type of hazardous material is being stored or used. PLUMBING (2000 UNIFORM PLUMBING CODE) 5. No response provided? Provide complete water line sizing calculations, including the water pressure, pressure losses, water demands, and developed pipe lengths. UPC Section 610.0 and Appendix 'A'. 6. No response provided? Provide complete drain, waste and vent plans. Show the required traps and vents for each plumbing fixture. 7. No response provided? New or relocated water closets and associated flushometer valves, if any, shall use no more than 1.6 gallons per flush, UPC, Sections 402.0 & 402.3; and shall meet performance standards, established by the American National Standards Institute Standard Al 12.19.2, H & S Code, Section 17921.3(b). 8. No response provided? Water closet bowls for public use shall be of the elongated type as per UPC Section 409.1. 9. No response provided? All water closet seats, except those within dwelling units, shall be of the open front type as per UPC, Section 409.2.2. �� • X7.0 cnn7 0 fiPW 'd800 119S3 Encinitas 05 -355 5/4/05 10. No response provided? Show water heater size, type and location on plans as per UPC Chapter 5. 11. No response provided? As per UPC, Section 603.4.5: Water supply inlets to tanks, vets, sumps, swimming pools and other receptors shall be protected by one of following means: 1. An approved airgap; 2. A listed vacuum breaker installed on the discharge side of the last valve with the critical level not less than six (6) inches or in accordance with its listing; 3. A backflow preventer suitable for the contamination or pollution, installed in accordance with the requirements for that type of devise or assembly as set forth in this chapter. 12. No response provided? UPC, Section 601.2 Identification of a Potable and Nonpotable Water System. In all buildings where potable Water and not potable water systems are installed, each system shall be clearly identified. Each system shall be color coded as follows: 601.2.1 Potable Water— Green background with white lettering. 601.2.2 Nonpotable Water— Yellow background with black lettering, with the words CAUTION: NONPOTABLE WATER, DO NOT DRINK ". Table 6-1 Minimum Lenath of Color Fled and Size of Letters. See Table. 601.2.3 Reclaimed Water — Purple in color (Pantone color #512) background and shall be imprinted in nominal A high, black, upper case letters, with the words °CAUTION: RECLAIMED WATER, DO NOT DRINK". MECHANICAL (2000 UNIFORM MECHANICAL CODE) 13. No response provided? Detail exhaust ventilation system compliance with UMC Chapters 5 & 6. A) Clearly show the type of material to be exhausted by each exhaust system. B) Detail the exhaust outlet clearances as per UMC, Sections 504.5 (Environmental) & 506.9 (Product conveying). C) Clearly show the duct materials are suitable for the intended use. UMC, Section 506.1 & 610.1. D) Clearly show the exhaust duct material and gage used for each duct size. See UMC Tables 6.7 and 6 -8. E) Detail duct cleanouts as per UMC Section 506.3. • 07•0 cnn7 a fi2w 9LST09S8S8T:XL0J 'dW3 -1I9S3 Encinitas 05 -355 5/4/05 F) Detail duct support as per UMC Sections 508.5 & 610.5. G) Detail protection from physical damage as per UMC Sections 506.8 & 610.8. Note: If you have any questions regarding this Plumbing and Mechanical plan review list please contact Glen Adamek at (858) 560 -1468, To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. ELECTRICAL AND ENERGY CORRECTIONS PLAN REVIEWER: Morteza Beheshtl 1. All electrical sheets of the plans are required to be signed by the California licensed engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. ELECTRICAL (1999 NATIONAL ELECTRICAL CODE) 2. Submit a completed service and feeder one line diagram for review. Conduit and wire sizes missing. Motor overcurrent protection device(s) not specified. Blank hexagonal signs shown without any description of symbol. NEC 215 -5. GENERATOR FEEDERS AND GROUNDING SYSTEM TOO! 3. Show the available fault current (Isc) from the serving utility co, and at the equipment where Isc exceeds 10,000 amps. 4. Show the ampere interrupting capacity (AIC) ratings of the service and sub - service equipment. NEC 110 -9 5. Show or note on the plans the method used to limit fault currents to 10,000 amps on branch circuits. NEC 230 -208 6. Include the following specifications on the single line diagram when utilizing a four pole ATS: The grounding electrode, conductor size, and the neutral bond at the generator (NEC 250 -26), and both required signs installed at the service. NEC 700.8 (a & b) 7. Please specify conduit seals that enter classified areas. NEC 500 -2 8. If utilizing a series -rated system, note on plans: " Overcurrent device enclosures will be identified as series -rated and labeled in accordance with NEC 110 -22" and "The overcurrent devices shall be AIC rated per manufacturers. labeling of the electrical equipment". • , 07,0 cnn7 a New 9LST09S8S8Z : xe3 'dWD -1IJS3 Encinitas 05 -35L 5/4/06 • ENERGY CONSERVATION 9. Please provide a complete energy design as required for a new building. Electric heating is being used. 10. Specify on the building plans all of the mandatory energy conservation requirements as listed on the enclosure titled, "Mandatory Measures Checklist". 11. Complete energy plan check will be done when complete corrected energy designs are provided. Note: If you have any questions regarding this Electrical or Energy plan review list please contact Morteze Beheshtl at (858) 560 -1468. To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. END OF REVIEW To speed up the review process, note on this list (or a copy) where each correction item has been addressed, Le., plan sheet, note or detail number, calculation page, etc. The jurisdiction has contracted with Esgil Corporation located at 9320 Chesapeake Drive, Suite 208, San Diego, California 92123; telephone number of 858/560 -1468, to perform the plan review for your project. If you have any questions regarding these plan review items, please contact Chuck Mendenhall at Esgil Corporation. Thank you. n 7 R cnn7 q fipw 9zST09S8S8T:XPJ 'cW3 -1I9S3 Kennedy /Jenks Consultants Engineers & Scientists 16855 West Bernardo Drive, Suite 360 San Diego, California 921 27 -1 61 3 85B- 676 -3620 FAX 858 - 676 -3625 21 April 2005 Mr Chuck Mendenhall EsGil Corporation 9320 Chesapeake Drive, Suite 208 San Diego Ca 92123 Subject: Plan Check No.: 05 -355 Clarifications and Request for an Exemption Moonlight Beach Pump Station Rehabilitation K/J 0487115 *00 Dear Mr. Mendenhall: The purpose of this letter is provide clarification and request approval of an exemption from two requirements listed in the subject plan check comments dated 22 March 2005. This request has been prepared after consulting with Will Foss, the City of Encinitas' chief building inspector. The exemptions are requested from the ADA (Disabled Access) and Title 24 requirements listed in the comments. The basis for the request is as follows: 1. The facility will contain mechanical and electrical equipment required for the wastewater pumping operation. 2. The general public will not have access to the building and adjoining fenced area. Occupants will be limited to City of Encinitas and San Elijo Joint Powers Authority maintenance staff. The maintenance staff will generally visit the site daily The facility will operate automatically and full -time staffing will not be onsite. Please contact me or Kip Hefner with the City of Encinitas (760- 633 -2775) if you have any questions. Very truly yours, KENNEDY /JENKS CONSULTANTS �/WMattA Tebbetts P.E. Principal Engineer Enclosure p:lencimtas citylcorrespondence4nendenhal ION 04 -2"5 Plan Check vers2.doc .A TRANSMITTAL To Description/ Remarks MANUEL ONCINA Al 5711 La Jolla Boulevard, Mr. Matt Tebbetts Kennedy Jenks Consultants 16855 W. Bernardo Drive San Diego, CA 92127 Project: Moonlight Beach Pump Station Number of pages: t Date: T1me: Phone: Fax: Response to 90% Review Comments Encinitas Fire Department 1. See note in updated Sheet General Notes on Sheet Al. 2. See note in updated Sheet General Notes on Sheet Al. 3. See note in updated Sheet General Notes on Sheet Al. 17 April 2005 9:09 AM 858/676 -3620 858/676 -3625 Esgil Corporation 4. Architectural plans will be stamped and signed by Manuel Oncina, a California licensed architect. 5. Door Schedule on Sheet A5 will be updated to show door #004. 6. Note "All exits are to be operable from inside without the use of a key or special knowledge." Will appear on updatd Sheet Al, Sheet General Notes. 7. See CBC Section 1003.3.3.1 "Exception: Stairs or ladders used only to attend equipment or window wells are exempt from the requirements of this section." This is a pump station facility. The stairs will be used only to attend equipment. The SDG&E room contains only equipment (to be attended) as well. 8. See response to Comment 7. 9. See response to Comment 7. 10. See response to Comment 7. 11. See updated Sheet A2: Sheet General Notes for roof classification. 12a. This is not a Public Building. No guidelines exist in CBC Chapter 1 IB, Division 1 (Section 1112B) for Group `S' Occupancies. Therefore, this building does not appear to be required to be accessible. 12b. This building does not appear to be required by CBC standards to be accessible to persons with disabilities. 12c. See response to Comment 12a b. 13a. See response to Comment 12a b. 13b. See response to Comment 12a b. 13c. See response to Comment 12a b. 14. See response to Comment 12a,b. 15. See response to Comment 12a b. 16. See response to Comment 12a b. 17. 18. 19. 20. 21a. 21b. 21c. 21d. 22. Door schedule and floor plan will be updated to show Door #004 as 2' -8" wide. 23a 23b. .CHITECTS, INC. ARCHITECTURE PLANNING INTERIORS La Jolla, CA 92037 TEL 858/459 -1221 FAX 858/459 -1214 .a FORYOUR INFORMATION • AS REQUESTED • FORYOURUSE • RETURN • SUBMIT • REVIEW & COMMENT BY Copies 24a. •oom is unisex. 24b. kestroom is unisex. 24c. 24d. 24e. 25. See response to Comment 12a,b. 26. 27a. 27b. 28a. 28b. 29a. 29b. 29c. 30a. 30b. 30c. 30d. 30e. 30f. 31a. 31b. Dudek & Associates, Inc. 17. MOA version of spec section 05500: Metal Fabrications will be used. 19. This door will remain steel, but has been revised to a four part door per Esgil suggestion. See updated spec section and sheets A3, A4, and A5 as well as the updated Door Schedule for new information. 20. See updated spec section 9900: Paints and Coatings for updated schedule and surface information. Patrick Banning file EsGil Corporation In Partnership with Government for Building Safety DATE: 5/4/05 JURISDICTION: Encinitas PLAN CHECK NO.: 05 -355 PROJECT ADDRESS: 301 3rd St. � --ErATFPLICAN ❑ JURIS. ❑ PLAN REVIEWER ❑ FILE SET: II PROJECT NAME: Moonlight Beach Pump Station ❑ The plans transmitted herewith have been corrected where necessary and substantially comply with the jurisdiction's building codes. ❑ The plans transmitted herewith will substantially comply with the jurisdiction's building codes when minor deficiencies identified below are resolved and checked by building department staff. ❑ The plans transmitted herewith have significant deficiencies identified on the enclosed check list and should be corrected and resubmitted for a complete recheck. The check list transmitted herewith is for your information. The plans are being held at Esgil Corporation until corrected plans are submitted for recheck. ❑ The applicant's copy of the check list is enclosed for the jurisdiction to forward to the applicant contact person. The applicant's copy of the check list has been sent to: Kipp Hefner 505 S. Vulcan Ave., Encinitas, CA 92024 ❑ Esgil Corporation staff did not advise the applicant that the plan check has been completed. N Esgil Corporation staff did advise the applicant that the plan check has been completed. Person contacted: /Kipp Hefner Date contacted: S( Mail VY"elephone r/Fax V In Person ❑ REMARKS: ( t�' By: Chuck Mendenhall Esgil Corporation EGA N MB ❑ EJ ❑ PC Telephone #: (760) 633 -2775 Fax #: (760) 633 -2818 Enclosures: 4/28/05 trnsmtl.dot 9320 Chesapeake Drive, Suite 208 ♦ San Diego, California 92123 ♦ (858) 560 -1468 ♦ Fax (858) 560 -1576 Encinitas 05 -355 5/4/05 NOTE: The items listed belaw are from the previous correction list. These remaining items have not been adequately addressed. The numbers of the items are from the previous check list and may not necessarily be in sequence. The notes in bold are current. 1. Please make all corrections on the originals and submit two new complete sets of prints, to: Esgil Corporation, 9320 Chesapeake Drive, Suite 208, San Diego, California 92123, (858) 560 -1468. 2. Provide a statement on the Title Sheet of the plans that this project shall comply with the 2001 edition of the California Building Code (Title 24), which adopts the 1997 UBC, 2000 UMC, 2000 UPC and the 1999 NEC. Nothing listed on the plans. 3. Provide a note on the plans indicating whether any hazardous materials will be stored and /or used within the building which exceed the quantities listed in UBC Tables 3 -D and 3 -E. No information was provided and nothing listed on the plans. 4. All sheets of the plans are required to be signed by the California licensed architect or engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. The response was that the architect will sign the plans. All sheets of the plans must be signed by the engineer or architect assuming design responsibility, Structural , civil, electrical and mechanical. DISABLED ACCESS REVIEW LIST DEPARTMENT OF STATE ARCHITECT TITLE 24 12. The request for exemption is based on the fact that the facility contains only mech & electrical equipment for wastewater pumping. The request for exemption further states that only occasional employees use the facility to monitor and maintain the equipment. There is no full time staff or public in the facility. The disabled access standards apply to both the public and employees. Where employees work disabled access is required, whether full time or part time. However, if the employees that use the facility are required by job description to be able bodied and have no disability for safety purposes the facility is exempt from Title 24 disabled access. Provide a written statement from the director of the facility regarding the job description of the employees that will be working within the facility. Encinitas 05 -355 5/4/05 PLUMBING AND MECHANICAL CORRECTIONS ♦ JURISDICTION: Encinitas DATE: 515105 ♦ PLAN REVIEW NUMBER: 05 -355 SET: II PLAN REVIEWER: Glen Adamek 1. The final set of corrected drawings to be reviewed for signing and sealing just before the permits are to be issued. Each sheet of the plans must be signed by the person responsible for their preparation, before the permits are issued. Business and Professions Code. 3. No response provided? Provide data on proposed hazardous material to be stored and used. UBC, Section 307 and UFC. A) ' Clearly show types of hazardous material is being stored or used. Provide a list of the proposed hazardous materials as per the types in UBC, Tables 3 -D, and 3 -E. Provide the material safety data sheets (MSDS). B) Clearly show the amounts of each type of hazardous material to be stored and in use. C) Clearly show where in the buildings each type of hazardous material is being stored or used. PLUMBING (2000 UNIFORM PLUMBING CODE) 5. No response provided? Provide complete water line sizing calculations, including the water pressure, pressure losses, water demands, and developed pipe lengths. UPC Section 610.0 and Appendix `A'. 6. No response provided? Provide complete drain, waste and vent plans. Show the required traps and vents for each plumbing fixture. 7. No response provided? New or relocated water closets and associated flushometer valves, if any, shall use no more than 1.6 gallons per flush, UPC, Sections 402.0 & 402.3; and shall meet performance standards, established by the American National Standards Institute Standard Al 12.19.2, H & S Code, Section 17921.3(b). 8. No response provided? Water closet bowls for public use shall be of the elongated type as per UPC Section 409.1. 9. No response provided? All water closet seats, except those within dwelling units, shall be of the open front type as per UPC, Section 409.2.2. Encinitas 05 -355 5/4/05 10. No response provided? Show water heater size, type and location on plans as per UPC Chapter 5.: - 11. No response provided? As per UPC, Section 603.4.5: Water supply inlets to tanks, vets, sumps, swimming pools and other receptors shall be protected by one of following means: 1. An approved airgap; 2. A listed vacuum breaker installed on the discharge side of the last valve with the critical level not less than six (6) inches or in accordance with its listing; 3. A backflow preventer suitable for the contamination or pollution, installed in accordance with the requirements for that type of devise or assembly as set forth in this chapter. 12. No response provided? UPC, Section 601.2 Identification of a Potable and Nonpotable Water System. In all buildings where potable water and not potable water systems are installed, each system shall be clearly identified. Each system shall be color coded as follows: 601.2.1 Potable Water— Green background with white lettering. 601.2.2 Nonpotable Water— Yellow background with black lettering, with the words "CAUTION: NONPOTABLE WATER, DO NOT DRINK ". Table 6 -1 Minimum Length of Color Field and Size of Letters. See Table. 601.2.3 Reclaimed Water— Purple in color (Pantone color #512) background and shall be imprinted in nominal 1h high, black, upper case letters, with the words "CAUTION: RECLAIMED WATER, DO NOT DRINK ". MECHANICAL (2000 UNIFORM MECHANICAL CODE) 13. No response provided? Detail exhaust ventilation system compliance with UMC Chapters 5 & 6. A) Clearly show the type of material to be exhausted by each exhaust system. B) Detail the exhaust outlet clearances as per UMC, Sections 504.5 (Environmental) & 506.9 (Product conveying). C) Clearly show the duct materials are suitable for the intended use. UMC, Section 506.1 & 610.1. D) Clearly show the exhaust duct material and gage used for each duct size. See UMC Tables 6 -7 and 6 -8. E) Detail duct cleanouts as per UMC Section 506.3. Encinitas 05 -355 5/4/05 F) Detail duct support as per UMC Sections 506.5 & 610.5. G) Detail protection from Ohysical damage as per UMC Sections 506.8 & 610.8. Note: If you have any questions regarding this Plumbing and Mechanical plan review list please contact Glen Adamek at (858) 560 -1468. To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. ELECTRICAL AND ENERGY CORRECTIONS PLAN REVIEWER: Morteza Beheshti All electrical sheets of the plans are required to be signed by the California licensed engineer responsible for the plan preparation. Please include the California license number, seal, date of license expiration and the date the plans are signed. Business and Professions Code. • ELECTRICAL (1999 NATIONAL ELECTRICAL CODE) 2. Submit a completed service and feeder one line diagram for review. Conduit and wire sizes missing. Motor overcurrent protection device(s) not specified. Blank hexagonal signs shown without any description of symbol. NEC 215 -5. GENERATOR FEEDERS AND GROUNDING SYSTEM TOO! 3. Show the available fault current (Ise) from the serving utility co. and at the equipment where Ise exceeds 10,000 amps. 4. Show the ampere interrupting capacity (AIC) ratings of the service and sub - service equipment. NEC 110 -9 5. Show or note on the plans the method used to limit fault currents to 10,000 amps on branch circuits. NEC 230 -208 6. Include the following specifications on the single line diagram when utilizing a four pole ATS: The grounding electrode, conductor size, and the neutral bond at the generator (NEC 250 -26), and both required signs installed at the service. NEC 700 -8 (a & b) 7. Please specify conduit seals that enter classified areas. NEC 500 -2 8. If utilizing a series -rated system, note on plans: " Overcurrent device enclosures will be identified as series -rated and labeled in accordance with NEC 110 -22" and " The overcurrent devices shall be AIC rated per manufacturers. labeling of the electrical equipment ". Encinitas 05 -355 5/4/05 • ENERGY CONSERVATION 9. Please provide a complete energy design as required for a new building. Electric heating is being used. 10. Specify on the building plans all of the mandatory energy conservation requirements as listed on the enclosure titled, "Mandatory Measures Checklist ". 11. Complete energy plan check will be done when complete corrected energy designs are provided. Note: If you have any questions regarding this Electrical or Energy plan review list please contact Morteza Beheshti at (858) 560 -1468. To speed the review process, note on this list (or a copy) where the corrected items have been addressed on the plans. END OF REVIEW To speed up the review process, note on this list (or a copy) where each correction item has been addressed, i.e., plan sheet, note or detail number, calculation page, etc. The jurisdiction has contracted with Esgil Corporation located at 9320 Chesapeake Drive, Suite 208, San Diego, California 92123; telephone number of 858/560 -1468, to perform the plan review for your project. If you have any questions regarding these plan review items, please contact Chuck Mendenhall at Esgil Corporation. Thank you. Kipp Hefner - Re: MBPS Flow Rate Infon� �tion Page 1 From: "Michael Thornton" < thornton @sejpa.org> To: "Corey Young" <CoreyYoung @KennedyJenks.com >, < osgoods @sejpa.org> Date: 5/17/2005 1:31:57 PM Subject: Re: MBPS Flow Rate Information MBPS Flow Rate Information Corey - As you know, the pump station is not equipped with a flow meter so the SEJPA does not have flow records. However, Encina does monitor the flow from a meter that is located on downstream of the pump station near La Costa Avenue. From the preliminary design report, it states that the existing average dry weather and peak dry weather flows are 720 gpm and 1,220 gpm, respectively. The peak wet weather flow is reported to be 1,350 gpm [Chapter 3, pg 5]. This data seams consistent with Cardiff and Encinitas Sewer Master Plan 2003. Mike Michael T. Thornton, P.E. General Manager San Elijo Joint Powers Authority 2695 Manchester Avenue Cardiff by the Sea, CA 92007 (t) 760.753.6203 x72 (f) 760.753.5935 - - - -- Original Message - - - -- From: Corey Young To: osgoods @sejpa.org ; thornton @sejpa.org Cc: KHEFNER @ci.encinitas.ca.us ; Matt Tebbetts Sent: Tuesday, May 17, 2005 8:14 AM Subject: MBPS Flow Rate Information Mike /Ozzie, Do you have recent flow rate (range of flows) information /data for Moonlight Beach Pump Station? The contractor will need to know this information for conducting bypass pumping activities during the construction process. Thanks, Corey Young Project Engineer Kennedy /Jenks Consultants 16855 W. Bernardo Drive, Suite 360 San Diego, CA 92127 ph 858 - 676 -3620 fax 858 - 676 -3625 CC: <KHEFNER @ci.encinitas.ca.us >, "Matt Tebbetts" <MattTebbetts @KennedyJenks.com> TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE S _SENDTO FAX #: 7G-36z NO. OF PAGES: TO: pey OF: ADDRESS: tic�t0 E�vi�S FROM: �11�� PHONE: (760)633- 277 ❑ Call ASAP ❑ Review & Call rryll L41 Please Handle ❑ Per Our Conversation COMMENTS: 3c 3,A2--S ❑ Review & Return Ek F.Y.I. ❑ Please Reply by rZ`ANsiS Ct2 to E-YZ pp�o • • • SCOPE: THIS STANDARD SHOWS REQUIREMENTS FOR INSTALLING A 3425 THREE -PHASE PAD FOR DEAD FRONT TRANSFORMER APPLICATION THROUGH 300 KVA. ALSO FOR 3750 KVA HHR DEAD FRONT BOOSTER TRANSFORMER. PAD WEIGHT: 1900# MAX. 57" 58" MIN 59" MAX. ,\� OQ STOCK NUMBER PAD 513998 ASSEMBLY UNIT 3425 -3 MAXIMUM PRIMARY CONDUITS ALLOWED 2 RUNS OF 4" (EB OR DB) PRIMARY CONDUIT B PRIMARY 18" 10" 1" 9 546 9" 1 48" B D 6 -3" SECONDARY C F CONDUITS B PRIMARY 18" 13" 9 2 1 9" 3 546 1 48" B D 6 -4" SECONDARY C F CONDUITS 2 TON LIFTING ANCHOR 19 "1,, 6.6., 14" � 49" 77" 77" MIN. 78" MAX. B PRIMARY 18" 11" 9" 1 2 9" D 5 3 4 48" B D 5 -5" SECONDARY (O CF) CONDUITS SERVICE GUIDE Indicates Latest Revision I I Completely Revised I lNew Page I I Information Removed REVISION SOG &E ELECTRIC STANDARDS DATE 1 -1 -98 THREE -PHASE TRANSFORMER PAD INSTALLATION 3425 3425.1 APPD / NOTES: - TRANSFORMER COOLING FINS MAY OVERHANG REAR OF PAD BY 6 INCHES. - IF NUMBER OF SECONDARY CONDUITS IS GREATER THAN MAXIMUM SHOWN, USE PAD PER STANDARD 3426 OR 3427. — TRANSFORMER PAD MAY NOT BE POURED IN PLACE. USE PRECAST PADS ONLY. INSTALLATION- OA 1 INCH EARTH IN THE BOTTOM OF THE TRENCH IS REQUIRED TO PREVENT DAMAGE FROM ROCKS, SAGS, AND POCKETS. © PLACE ALL PRIMARY AND SECONDARY CONDUITS WITHIN THE PAD OPENING AS SHOWN ON PAGE 3425.1. TERMINATE PRIMARY AND SECONDARY CONDUITS FLUSH WITH THE TOP OF THE PAD. DO NOT CUT INTO THE CURVED PORTION OF THE ELBOWS. RADIUS OF CURVATURE IS 36" MINIMUM FOR 3 INCH, 4 INCH AND 5 INCH CONDUITS. © THE CONDUIT CONFIGURATION REQUIREMENT BETWEEN TERMINATING POINTS LIMITS THE SECONDARY CONDUIT CONFIGURATION TO 2 WIDE X 3 DEEP OR 3 WIDE X 2 DEEP (NO ONE CONDUIT IS TO BE COMPLETELY SURROUNDED ON ALL FOUR SIDES BY OTHER CONDUITS), USING SPACERS AND 1 SACK CONCRETE SLURRY BACKFILL. CONDUITS MAY ALSO BE INSTALLED SIDE BY SIDE ON THE BOTTOM OF THE TRENCH WITHOUT SPACERS OR CONCRETE SLURRY (4 CONDUITS MAX.). IN THE TRANSITION AREA WHERE THE CONDUITS FROM THE BOTTOM OF THE TRENCH START TOWARD THE SURFACE (THE STRAIGHT PORTION BY THE 90' BEND), SPACERS MAY BE REQUIRED TO ALLOW THE 90' BENDS TO ENTER STRAIGHT INTO THE PAD OPENING. AT THE SURFACE POINT, THE CONDUITS MAY BE BUNDLED TOGETHER. USE SDG &E APPROVED BASE, SHADING AND BACKFILL. QD ANY COMBINATION OF 3, 4 OR 5 INCH SECONDARY CONDUITS MAY BE USED, PROVIDED THEY DO NOT EXCEED THE TOTAL OF 6 OR THE MAXIMUM OF EACH SIZE CONDUIT AS SPECIFIED ON PAGE 3425.1. AN EXCEPTION WOULD BE WHEN THE TRANSFORMER FEEDS ONE CUSTOMER WITH A 2000 AMP MAIN WHICH REQUIRES FIVE -5 INCH CONDUITS. NO FUTURE CUSTOMERS ARE ALLOWED IN THIS INSTALLATION. TWO EXTRA 1 INCH OR TWO EXTRA 2 INCH CONDUITS MAY BE ADDED TO SERVE STREET LIGHTS, RECREATION BUILDINGS, ETC. 2 WIDE X 3 DEEP 0.0 1 —SACK CONCRETE SLURRY BACKFILL MAXIMUM OF 4 CONDUITS WITHOUT SPACERS OR CONCRETE SLURRY 3 WIDE /X2 DEEPS +r SHADING _ 112,, r"' - EARTH 0 on SERVICE GUIDE Indicates Latest Revision Completely Revised I lNew Page I I Information Removed SDG &E ELECTRIC STANDARDS REVISION 3425.2 THREE -PHASE TRANSFORMER PAD INSTALLATION 3425 DATE 1 -1 -98 APPD / C#�L � 1 • OF WHEN NUMBER OF REQUIRED CONDUITS IS LESS THAN THE TOTAL ALLOWABLE SHOWN ON PAGE 3425.1, INSTALL IN NUMBERED SEQUENCE AS SHOWN. INSTALLATION CON'T: G. IN SOFT SOILS A CONCRETE BACKFILL (1 —SACK MIX.) IS REQUIRED UNDER THE PAD, 12 INCHES BEYOND THE SIDE EDGES OF PAD AND 12 INCHES DEEP. REFERENCE: K. SEE STANDARD 3211 FOR PAD IDENTIFICATION. L. SEE STANDARD 3370 OR 3371 FOR TRENCH, UTILITY POSITIONING, SHADING AND BACKFILL REQUIREMENTS. M. SEE STANDARD 3376 FOR CONCRETE SLURRY. N. SEE STANDARD 3481 FOR TRANSFORMER BARRIER PROTECTION. 0. SEE STANDARD 3483 FOR MINIMUM OPERATING AND CLEARANCE REQUIREMENTS (PAD PLACEMENT). P. SEE STANDARD 3484 FOR PAD INSTALLATION OF PAD — MOUNTED EQUIPMENT. 0. SEE STANDARD 3486 FOR RETAINING WALL REQUIREMENTS AND CLEARANCES FROM REVERSE SUBGRADE RETAINING WALLS. R. SEE STANDARD 3487 FOR RETAINING WALLS. S. SEE STANDARD 3751 FOR TRANSFORMER INSTALLATION. T. SEE STANDARD 4512 FOR EQUIPMENT GROUNDING. U. SEE STANDARD 4514 FOR GROUNDING TELCO CONDUCTOR IN PAD — MOUNTED EQUIPMENT. • SERVICE GUIDE REVISION DATE 1 -1 -98 APPD , / C4�L Indicotes Lotest Revision I I Completely Revised I i New Poge SDG &E ELECTRIC STANDARDS Informotion Removed THREE -PHASE TRANSFORMER PAD INSTALLATION 3425 I 3425.3 JUN 01 2005 10:52RM THE CORST NEWS app 943 0850 p'2 CI Y1Y OF ENCINRAS PUBLIC NOTICE INVITING BIDS NOTICE IS HEREBY t31VEN that the CNy of EndnNas' C101Nornla, ls hvitbtg aeaied bids for coastrudton of rn Engineering Smks° PrOW titled "Moonllghl Beach at the office of the pump Statlon Rehsbilltatlon Prol6cr— Bids. Ill be re y will Opened and read City genic umll 2:00 P•nn' Juns 23, 2005 at whih iNns they will be aPa sddraseed loud by the City Clark. They shall be submitted ins sealed envelope W: Deborah Cervom, City Clark, of Encinitas, SOS S. Vulcan Avenue, Encinitas, CA 92024. The outaide of the envelops shall be slated: °BID, DD NOT OPEN UNtiL 2:00 P -W, JUNE 13,2005-" Protect Destxiptlom The work is l0 tad aths ,n,e�r and eledrk al s4 ePrTwM; In general, the work consists d reel lV Pump s.buildln re gomtent of the exist, the conspuctlon oa a new above grade masonry g n cortcrefe ing gas engine generator, installation of a new below ground refnto site work emergency overflow bash; Insidistlon of a new odor control system and alto work ass on the drawings entlNed Moonlight Beach Pump -Sta6o; the Contract PrO Dmwhg No. E54 which are considered a pert Documents. Copies of the bid P11010198 X11 be sveilabM at the Engla0bring Services count- er, city Hall, 505 IlL Vutoan Avenue, EnckdW, CA 92024 for 571 • Additional at bid packages vAl cost $76.00 each For gartaac MALI TObb contact enn (760) 633 -2775. For tedtNcal questions co nlacl Matt lisbbstta' 01 KsnnedYfJenke Cormulta tls. at (855) 076'362010x1. 16. The CRY Merv" tte right, after opening bids. to reject any of all bids, or to make eward to the lowest responsible bidder and re)eot all other bids, to waive err/ infar- msff►y in the bidding and to accept any bid or portion thereof. Peter Cola- Robles P,E Director of Engine ng $aMces CN2197, June 3 and 10, 2006 F' i a ADDENDUM NO. 1 TO CONTRACT DOCUMENTS FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT (ES -498) CITY OF ENCINITAS JUNE 9, 2005 The following addendum shall be made part of the Contract Documents and the bidder shall acknowledge receipt of Addendum No. 1 by signing and dating the addendum at the space provided below and submitting the signed Addendum with their Bid. A. The following changes are hereby made to the Specifications: FINAL CONTRACT DOCUMENTS AND SPECIFICATIONS 1. SECTION B, SPECIAL PROVISIONS a. Section 2 -6.1, Suggested Sequence of Work (Page B -6): Replace Item No. 5 with the following: "Remove interfering segments of existing 14" D.I. force main and connect constructed 14" D.I. force main (from Item No. 4) at two locations; pump station discharge manifold and existing 14" force main on B Street. (This step in the construction sequence requires existing pump station operations shutdown. Pump station shutdown is allowed provided that operations staff is given sufficient notice and a test shutdown is performed to determine the amount of time available before the wet well runs out of storage. In addition, the Contractor shall have 120% backup capacity of tanker trucks available and two portable pumps set up and ready prior to shutdown. The shutdown must be conducted during a low flow period. Shutdown at all other times is not permitted)." b. Section 2 -6.1, Suggested Sequence of Work (Page B -7): Replace Item No. 13 with the following: "Install By -Pass Pumping and Piping Assembly to convey flows from emergency storage basin to emergency by -pass pumping vault (from Item No. 4) and maintain operability until new pumps and motors are installed and operational." c. Section 2 -6.1, Suggested Sequence of Work (Page B -7): Replace Item No. 14 with the following: "Not used." Page 1 of 2 ADDENDUM NO. 1 TO CONTRACT DOCUMENTS FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT (ES -498) CITY OF ENCINITAS JUNE 9, 2005 d. Section 2 -6.1, Suggested Sequence of Work (Page B -7): Replace Item No. 15 with the following: "Remove existing generator and provide a temporary generator (minimum 200 - KW) above ground and configure for temporary service. Maintain operation of temporary generator until new generator is operational. Removal of existing generator shall not occur until temporary generator is installed and operational." e. Section 2 -6.1, Suggested Sequence of Work (Page B -7): Replace Item No. 16 with the following: "Not used." f. Notice to Contractors (Page A -1), add the following: "A voluntary pre -bid walk through will take place at the Moonlight Beach Sewer Pump Station located at the southeast corner of Third Street and B Street on Wednesday, June 15 at 1:00pm. During this time the pump station will be opened up for contractors to review the existing conditions and ask any questions they may have ". All bidders shall acknowledge receipt and acceptance of Addendum No. 1 by filling out the information below including signing and dating in the space provided and submitting the signed Addendum with the Bid. (Please Print Name) (Signature) (Date) (Please Print Company) -END OF ADDENDUM 1- Page 2 of 2 ADDENDUM NO. 2 TO CONTRACT DOCUMENTS FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT (ES -498) CITY OF ENCINITAS JUNE 16, 2005 The following addendum shall be made part of the Contract Documents and the bidder shall acknowledge receipt of Addendum No. 2 by signing and dating the addendum at the space provided below and submitting the signed Addendum with their Bid. A. The following changes are hereby made to the Specifications: FINAL CONTRACT DOCUMENTS AND SPECIFICATIONS 1. SECTION D, BID FORMS a. Designation of Subcontractor Form (Page D -4): Replace Sentence #3 of Paragraph 41 with the following: "This form must be submitted by the apparent low bidder, or subsequent bidders, within two days after the bid opening." b. Designation of Subcontractor Form (Page D -5): Replace Explanation of Column 1 with the following: "Column 1 — Bid Item No. from the bid proposal, Page D -15." 2. TECHNICAL SPECIFICATIONS DIVISION 1 THROUGH DIVISION 17 a. Section 01190, Paragraph 1.01.K (Page 01190 -2): Replace Paragraph 1.01.K with the following: "For all equipment listed below, submit certification that the equipment itself is designed to resist all internal seismic forces based on the seismic design criteria for the project site. In addition, submit signed and sealed structural calculations and detailed drawings from a specialty Structural or Civil Engineer licensed in the State where the project is being built for the attachments and anchorage to the primary structure. 1. Emergency generator 2. Odor control unit 3. Relocated chemical storage tank 4. Sewage pumps (SWP -1, 2 and 3) Page 1 of 2 ADDENDUM NO. 2 TO CONTRACT DOCUMENTS FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT (ES -498) CITY OF ENCINITAS JUNE 16, 2005 5. Sewage pump motors 6. In -line grinders (GR -1, 2 and 3) 7. Air compressor (AC -1), if over 400 pounds 8. Supply fan (SF -1) 9. Exhaust fan (EXH -1) 10. Motor Control Center (A) 11. Switchboard (A) 12. Heater (H -1)" b. Section 17010, Paragraph 1.03.0 (Page 17010 -2): Delete Paragraph 1.03.C. All bidders shall acknowledge receipt and acceptance of Addendum No. 2 by filling out the information below including signing and dating in the space provided and submitting the signed Addendum with the Bid. (Please Print Name) (Signature) (Please Print Company) -END OF ADDENDUM 2- (Date) Page 2 of 2 The Coa.i News Decreed A Legal Newspaper by the Superior Court of San Diego County. Mail all correspondence regarding public notice advertising to The Coast News, P.O. Box 232 -550, Encinitas, CA 92023 (760) 436 -9737 Proof of Publication STATE OF CALIFORNIA, ss. COUNTY OF SAN DIEGO, I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am principal clerk of the printer of The Coast News, a newspaper printed and published weekly and which news- paper has been adjudged a newspaper of general circulation for the cities of Del Mar, Solana Beach, Encinitas /Cardiff, Carlsbad, Oceanside, San MarcosNista and the County Judicial District by the Superior Court of the State of California, County of San Diego (8/4/94, #677114, B2393, P396); and that the notice, of which the annexed is a print- ed copy, has been published in, each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: June 3, June 10, 2005 I certify under penalty of perjury that the foregoing is true and correct. Executed at Encinitas, County of San Diego, State of Calif o on the 14th day of June 2005. Clerk of the Printer Space above for County Clerk's Filing Stamp J CITY OF ENCINITAS PUBLIC NOTICE INVITING BIDS NOTICE IS HEREBY GIVEN that the City of Encinitas, California, is inviting sealE bids for construction of an Engineering Services Project titled "Moonlight Beac Pump Station Rehabilitation Project ". Bids will be received at the office of th City Clerk until 2:00 p.m., June 23, 2005 at which time they will be opened and rea aloud by the City Clerk. They shah be submitted in a sealed envelope addressE to: Deborah "Cervone, City Clerk, City of Encinitas, 505 S. Vulcan Avenu, Encinitas, CA 92024. The outside of the envelope shall be stated: "BID, DO NO OPEN UNTIL 2:00 P.M., JUNE 23,2005:' Project Description: The work is located at the intersection of Third and B street; In general, the work Consists of replacing pumps, motors, and electrical equipmen the construction of a new above grade masonry !wilding; replacement of the axis ing gas engine generator; installation of a now below ground reinforced concrel emergency overflow basin; installation of a new odor control system and site woi as shown on the drawings entitled "Moonlight Beach Pump Station Rehabilitatio Project," Drawing No. ES498 which are considered a part of the Contras Documents. Copies of the bid package will be available at the Engineering Services courr er, City Hall, 505_S• VUlca Ave a. Encjflfte, CA 92024 JVLV5A0. Adokioru bid packages will cost $75.00 each. For general information contact Kipp HefrW at (760) 633 -2775. For technical questions contact Matt Tebbetts, k Kennedy /Jenks Consultants, at (858) 676 -3620 ext. 18. The City reserves the right, after opening bids, to reject any or all bids, or to mak award to the lowest responsible bidder and reject all other bids, to waive any infoi mality in the bidding and to accept any bid or portion thereof. Peter Cota- Robles, P.E. Director of Engineering Services CN2197, June 3 and 10, 200: TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 DATE Z3 os SENDTO FAX #: NO. OF PAGES: 0 TO: 0--50oac-Es 2 OF: PrT� (�rT� -n- rbt n2.oL- VO4eo ADDRESS: FROM: PHONE: (760)633- 2-77 ❑ Call ASAP ❑ Please Handle ❑ Review & Call ❑ Per Our Conversation COMMENTS: (_kv a-A ❑ Review & Return El F.Y.I. ❑ Please Reply by 1 A F )A- 12f-- 'T';Ae- 3 f--'5105 W'- GD k G N M dON 1.141 -t Eft VU M P 3j/kT10 tJ k PC J E OF Pod'LLCAT(Otj C) .SN V C, ]�D OS . .�- W t L L- Gr eUc C-10 —\0 SeEN Q �a � PROPOSAL TO THE CITY COUNCIL C£rY OF ENCINITAS, CALIFORNIA FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT NAME OF BIDDER BUSINESS ADDRESS 04 lQ qo "It-'o.5eLd 4., PLACE OF RESIDENCE Saet C-4- 920,71 The work to be. done consists of furnishing all labor, equipment, and materials necessary for construction of Moonlight Beach Pump Station Rehabilitation within the City of: Encinitas as described in these Special Provisions. The undersigned, as Bidder, declares that he has carefully examined the locations of the proposed work and the annexed proposed form of contract, and he proposes, and agrees if this proposal is accepted, that he will contract with the City of Encinitas, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefor the following item . prices, listed both in figures and in words. The bidder understands that the following quantities are approximate only, being given as a basis for the comparison of bids and the City does not expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable and in the best interests of the City by the Engineer. Receipt is hereby acknowledged of Addenda No(s). MBPS - REHABILITATION D -14 BASE BID SCHEDULE BASE BID AMOUNT Dollars and b C) Cents. I For purposes of determining the base bid, the total of all bid items shall be included. i MBPS - REHABILITATION D-15 1. Lump Sum Lump Sum Shoring and Bracing xxxx $ 51a 000 2. Lump Sum Lump Sum Clearing and Grabbing XXXX $ 000 3. 65 L.F. 14" Ductile Iron $ Cc $ 60/- — �' 4 �SV or 4j:� 4. Lump Sum Lump Sam Pump Station xxxx $ 2-10, X000 5. Lump Sum Lump Sum Landscaping xxxx $ 6C 0 CP C) 6. Lump Sum Lump Sum New Transformer Pad XXXX $ and Conduits 000 TOTAL XXXXX )0000000CXXXKX XXXX $ BASE BID AMOUNT Dollars and b C) Cents. I For purposes of determining the base bid, the total of all bid items shall be included. i MBPS - REHABILITATION D-15 NON - COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID To the City of Encinitas, State of California: The undersigned in submitting a bid for Moonlight Beach Pump Station Rehabilitation, being duly sworn, deposes and says: That he has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. That the only persons or parties interested in this proposal-as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, or corporation making a bid for the same work and that this proposal is in all respects fair an ut collusion or fraud Signature of Bidder - ke , Business Address Sm L_c . G41 920-7 1 Place of Residence Subscribed and sworn to before me this c2W day of I Notary Public in and for the County of JAn a LO Q 0 State of California. My Commission Expires , 20Z. TINA M. JAESCHKE COMM. #1517932 o NOTARY PUBUC- CAUPORNIA N H SAN DIEGO COUNTY C) V My Commission Expires OCTOBER 4, 2008 MBPS - REHABILITATION D -16 PROPOSAL TO THE CITY COUNCIL CITY OF ENCINITAs, CALIFORNIA FOR - MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT NAME OF BIDDER University Mechanical & Engineering Contractors, Inc. BUSINESS ADDRESS 1168 Fesler Street, E1 Cajon, CA 92020 PLACE OF RESIDENCE _11 FA FPs1 er St PPt-, F.1 Cajon., CA 92020 The work to be done consists of furnishing all labor, equipment, and materials necessary for construction of Moonlight Beach Pump Station Rehabilitation within the City of Encinitas as described in these Special Provisions. The undersigned, as Bidder, declares that he has carefully examined the locations of the proposed work and the annexed proposed form of contract, and he proposes, and agrees if this proposal is accepted, that he will contract with the City of Encinitas, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefor the following item prices, listed both in figures and in words. The bidder understands that the following quantities are approximate only, being given as a basis for the comparison of bids and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable and in the best interests of the City by the Engineer. Receipt is hereby acknowledged of Addenda No(s). 1 & 2 MBPS - REHABILITATION D -14 BASE BID SCHEDULE BASE BID AMOUNT `1w12, Dollars and 16Fr Cents. For purposes of determining the base bid, the total of all bid items shall be included. MBPS - REHABILITATION D -15 NON- COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID To the City of Encinitas, State of California: The undersigned in submitting a bid for Moonlight Beach Pump Station Rehabilitation, being duly sworn, deposes and says: That he has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. That the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud. Signature of Bidder 1168 Fesler St. E1 Caion, CA 0 Business Address MYYANWY RALL 1168 Fesler St. Commission # 1311887 Zvi Notary Public - Cafifomia j son Diego County Place of Residence ! MY Comm. Expires Jul 2, 2005 Subscribed and sworn to before me this day of Jtt 'v E 2p- :2')z, 1_(,_n ,./- / cG i v N L�- - /"1y6V ,CAL_ Notary Public in and for the County of ,SAN J-_�iE 6,-,) State of California. My Commission Expires Jae L MBPS - REHABILITATION D -16 PROPOSAL TO THE CITY COUNCIL CITY OF ENCINITAS, CALIFORNIA FOR MOONLIGHT BEACH PUMP STATION REHABILITATION PROJECT NAME OF BIDDER ZsW' W BUSINESS ADDRESS,�= PLACE OF RESIDENCE i�% Ii/_c The work to be done consists of furnishing all labor, equipment, and materials necessary for construction of Moonlight Beach Pump Station Rehabilitation within the City of Encinitas as described in these Special Provisions. The undersigned, as Bidder, declares that he has carefully examined the locations of the proposed work and the annexed proposed form of contract, and he proposes, and agrees if this proposal is accepted, that he will contract with the City of Encinitas, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all -the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefor the following item prices, listed both in figures and in words. The bidder understands that the following quantities are approximate only, being given as a basis for the comparison of bids and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable and in the best interests of the City by the Engineer. Receipt is hereby acknowledged of Addenda No(s). Ile MBPS - REHABILITATION D -14 BASE BID SCHEDULE BASE BID AMOUNT -1-01 r A cn Dollars and a a Cents. For purposes of determining the base bid, the total of all bid items shall be included. MBPS - REHABILITATION D -15 NON - COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID To the City of Encinitas, State of California: The undersigned in submitting a bid for Moonlight Beach Pump Station Rehabilitation, being duly sworn, deposes and says: That he has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. That the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, fium or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud. ignature of Bidder �) Business Address �6f� L Place of Residence Subscribed and sworn to before me this _ day of U41 ,200 Notary Public in and for the County of San e- A O , State of California. My Commission Expires DCto1% W It , 20017 � t Comer # 1445012 Notary - CoptbrNo Son Diego County - MYComm.bVkwoct 12 2007 MBPS - REHABILITATION D -16 W� 05/03/2005 10:11 FAX 760 942 4508 DUDEK & ASSOC. 1a001 /004 DUDEK & ASSOCIATES, INC. NEENM�FAXI PROFESSIONAL TEAMS FOR COMPLEX PROJECTS To: Mr. Kipp Hefner DATE: May 3, 2005 ORGANIZATION: City of Encinitas (Engineering Services) PHONE NUMBER: (760) 663 -2775 NUMBER OF SHEETS: four (4) FAX NUMBER: (760) 633 -2818 (Including Cover Sheet) FROM: Dale Gruel PROJECT No.: 4581 -01 SUBJECT: City of Encinitas: Moonlight Beach SPS Rehabilitation: Design Review DOCUMENTS TRANSMITTED: 1) Dudek's May 3, 2005 letter re: fee increase request COMMENTS: Kipp, this is sent in response to your May 2 e -mail to us which asked us to submit a fee increase request so that we can continue supporting your coordination with Kennedy - Jenks. You may call me at 760/479 -4110 should you have any questions concerning this matter. Thank you for your assistance, /�Q 4.A.e Dale Gruel, RE file: Encinitas(KH))Fax02.doc Dudek & Associates (Engineering Division) Telephone: (760) 4799 -4110 750 Second Street Fax: (760) 942 -4508 (A GIAIA dgruelpdudek.com 05/03/2005 10:11 FAX 760 942 4508 DUDEK & ASSOC. IM002 /004 Engineering, Planning, Corporate Office: Environmental Sciences and 605 Third Street 760.942.5147 & ASSOCIATES, INC. PrgfessimnalTeams ,for Complex Projects Management Services Encinitas, California 92024 Fax 760.632.0164 May 3, 2005 Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 4581 -01 Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review and Other As- Needed Engineering Assistance Dear Mr. Hefner: Dudek has completed the following design reviews for the subject project: • Our March 14, 2005 letter addressed the 90°/, Design Submittal by Kennedy -Jenks Consultants. • Our April 29, 2005 letter addressed the 100% Design Submittal by Kennedy -Jenks Consultants. Each of these design review was completed within one week of our receipt of the design documents from the City. Completion of those two review efforts has expended our originally- authorized budget of $7,500. This letter is sent as a request for additional budget to continue to fund Dudek & Associates to provide ongoing as- needed engineering services associated with completion of the design drawings and specifications and support of the City's coordination with Kennedy - Jenks as this project moves into the bidding phase. Scope of Work Dudek & Associates will provide as- needed engineering services as requested by City Staff in support of their management of the engineering services by Kennedy -Jenks for completion of design and bidding of the subject project. Our services may entail (but are not limited to) the following: Additional design review comments. This may include services by structural or electrical subconsultants to Dudek depending on what technical issues are to be addressed. Meetings with City Staff to discuss technical aspects of this project. Other as- needed assistance as may be requested by City Staff. I will continue to be the primary person at Dudek & Associates responding to your engineering requests. Other Dudek staff (or selected subconsultants to Dudek) will be involved with our work as circumstances dictate the need to do. Schedule Services will be provided within a reasonable and appropriate time frame for each requested service or task. 05/03/2005 10:12 FAX 760 942 4508 DUDEK & ASSOC. Mr. Kipp Hefner City of Encinitas. May 3, 2005 Z 003/004 4581 -01 Page 2 Fee Proposal Work will continue to be performed on a time - and - materials basis for an additional fee of $7,500; which increases the authorized not -to- exceed budget to $15,000. Engineering services beyond the revised budget limit will be provided as an Additional Service. Additional Services shall be provided upon the City's authorization of appropriate adjustments to the budget and schedule. Labor and expenses will be billed in accordance with our 2005 Standard Schedule of Charges; a copy of which is attached to this letter. My billing rate is Principal Engineer I ($145 per hour). Let us know what contract forms are required to be executed between the City and Dudek & Associates for the proposed engineering services. We will process those forms as quickly as possible. Please call me (760/479 -4110) should you have any questions concerning these matters. Very truly yours, Dudek & Associates, Inc. Dale E. Gruel, P.E. Principal Engineer enclosures En cin itas(KH)Ltr05. doc 05/03/2005 10:12 FAX 760 942 4508 DUDEK & ASSOC. DUDEK & ASSOCIATES, INC. 2005 STANDARD SCHEDULE OF CHARGES Engineering Services Project Director ............... .....................$175.00 /hr Program Manager .......... .....................$165.00 /hr Principal Engineer II ....... .....................$155.00/hr Principal Engineer I ........ .....................$145.00/hr Senior Project Manager . .....................$135.00/hr Project Manager ............. .....................$125.00 /hr Resident Engineer .......... .....................$120.00 /hr Senior Engineer 11 .......... .....................$115.00/hr Senior Engineer I .......... .....................$105.00 /hr Project Engineer 11 ........... ......................$95.00 /hr Project Engineer I ............ ......................$90.00 /hr Field Engineer II .............. ......................$95.00 /hr Field Engineer I ............... ......................$80.00 /hr Engineering Assistant ..... ......................$65.00 /hr Environmental Services /hr Principal .......................... .....................$175.00 /hr Senior Project Manager/Specialist ...... $150.00 /hr Environmental Specialist/Planner VI ...$140.00 /hr Environmental Specialist/Planner V....$130.00 /hr Environmental Specialist/Planner IV ... $120.00 /hr Environmental Specialist/Planner III ...$110.00 /hr Environmental Specialist/Planner II ....$100.00 /hr Environmental Specialist/Planner I .......$90.00 /hr Analyst .................... ............................... $75.00 /h r Urban and Community Forestry Principal /Senior Consulting Arborist ...$175.00/hr Senior Project Manager ....................$150.00 /hr Urban Forestry Specialist V ................$130.00 /hr Urban Forestry Specialist IV ...............$120.00 /hr Urban Forestry Specialist III ................$110.00 /hr Urban Forestry Specialist 11 .................$100.00 /hr Urban Forestry Specialist I ....................$90.00 /hr Research Analyst ............ ......................$65.00 /hr Construction Management Services Principal /Manager .......... .....................$175.00/hr Senior Construction Manager ............$150.00 /hr Construction Manager .... .....................$135.00 /hr Senior Project Manager . .....................$135.00/hr Hydrogeologist IV /Engineer IV ............... Project Manager ............. .....................$125.00 /hr Resident Engineer ........ .....................$120.00 /hr Construction Engineer .... .....................$105.00 /hr On -site Owner's Representative ........... $95.00 /hr Construction Inspector III ......................$95.00 /hr Construction Inspector II . ......................$90.00 /hr Construction Inspector I .. ......................$85.00 /hr a & ASSOCIATES, INC. Hydrogeological Services IM 004/004 Principal .................. ............................... $175.00/hr Sr. Hydrogeologist/Sr. Project Manager $150.00 /hr Associate Hydrogeologist/Engineer....... $115.00 /hr Hydrogeologist IV /Engineer IV ............... $105.00 /hr Hydrogeologist III /Engineer III ................. $95.00 /hr Hydrogeologist II /Engineer II ................... $85.00 /hr Hydrogeologist I /Engineer I ..................... $75.00 /hr Technician ................. ............................... $65.00 /hr District Management & Operations District General Manager ....................... $155.00 /hr District Engineer ...... ............................... $120.00 /hr District Manager ..... ............................... $130.00 /hr District Manager Assistant ....................... $75.00 /hr District Secretary/Account ...................... $80.00 /hr Collections System Manager .................$80.00 /hr Grade V Operator ..... ............................... $95.00 /hr Grade IV Operator .... ............................... $80.00 /hr Grade III Operator ..... ............................... $70.00 /hr Grade II Operator ....... ............................... $60.00 /hr Grade I Operator ....... ............................... $57.00 /hr Operator in Training .. ............................... $47.00 /hr Collection Maintenance Worker II............ $45.00 /hr Collection Maintenance Worker I ............. $34.00 /hr Office Services Technical /Drafting /CADD Services 3D Graphic Artist ..... ............................... $125.00/hr Senior Designer ........ ............................... $95.00 /hr Designer .................... ............................... $85.00 /hr GIS Specialist IV ............... .....................$100.00 /hr GIS Specialist III ....... ............................... $95.00 /hr GIS Specialist II ........ ............................... $85.00 /hr GIS Specialist I ......... ............................... $80.00 /hr CADD Operator II ...... ............................... $80.00 /hr CADD Operator I ....... ............................... $70.00 /hr Support Services Computer Processing .............................. $65.00 /hr Clerical Administration ............................. $60.00 /hr Forensic Engineering - Court appearances, depositions, and interrogatories as expert witness will be billed at 1.75 times normal rates. Emergency and Holidays - Minimum charge of two hours will be billed at 1.5 times the normal rate. Material and Outside Services - Subcontractors, rental of special equipment, special reproductions and blueprinting, outside data processing and computer services, etc., are charged at 1.15 times the direct cost. Travel Expenses - Mileage at 40.5 cents per mile. Per diem where overnight stay is involved is charged at cost Invoices, Late Charges. - All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid within thirty (30) days from the date of the invoice. Client agrees to pay a monthly late charge equal to one percent (1 %) per month of the outstanding balance until paid in full. Effective January 1, 2006 Vol "s & ASSOCIATES, INC. Pro(essiaaal Teams For Complex Projects March 15, 2005 .4ineering, Planning, Environmental Sciences and Management Services Mr. Kipp Hefner, P.E. CITY OF ENCINITAS 505 South Vulcan Avenue Encinitas, California 92024 -3633 Corporate Office: 605 Third Street Encinitas, California 92024 760.942.5147 Fax 760.632.0164 4581 -01 Re: City of Encinitas: Moonlight Beach Sewage Pump Station: Design Review Dear Mr. Hefner: The attachment to this letter is sent as followup to our meeting Monday afternoon concerning the subject project. One of the options we discussed was having a suction header. With that option, the Overflow Tank drain line could be connected to that header which would allow one of more of the three pumps to taken suction from the overflow tank (OFT)as a bypass around the wet well (should the wet well require maintenance). The attached drawing (M -2) is from the City of Oceanside Mission Avenue Sewage Lift Station. The Lower Floor Plan on that drawing depicts the concept I am suggesting you consider in lieu of the OFT drain line connection that is presently plumbed into Pump #3 only. This is just sent for your consideration. Please call me (760/479 -4110) should you have any questions concerning these matters. Very truly yours, Dudek & Associates, Inc. X�al_ C�� Dale E. Gruel, P.E. Principal Engineer enclosures Encinitas(KH)Ltr03.doc I r� I I � I I � I � I i t — — — — — — — — -- — — — — 32 3T TT --- - - - - -I I � II I I G EYEWASH STATION, I I. SEE ARCHITECTURAL 2" SCH 40 PVC PIPE, INSTALL PLANS I li AT I' -6" ABOVE FINISHED (FLOOR ITYP.) FASTEN TO WALL WITH 'U CLIPS' AT 4' -0' O.C. Fri", I I' w J F- Z Q 0 0 z v U K VENT PER SHEET M -7 RESTROOM IJ[ INV. 31.00 MY n I \/ � II VENTILATION SUPPLY( / SEE SHEET M -T I -- - - - - -- - - - - -- I � � — II 6z III I II 69 63 LOUVER ITYP II CONTROL II ROOM I II 12 II O, SLOPE SLOPE C -3 FOR CONTINUATION (� 11 4 f� 11 4= 0 o 37 INSULATION BLANKET FOR C' GENERATOR SILENCER AND M -4 EXHAUST PIPING PER PROJECT WET WELL �? I+l I 66 �24• PVC INLET PIPE, SEE SHEET C•2 FOR CONTINUATION SPUTTER II I 40 I II [30- VCP GRAVITY SEWER, SEE GREET OR CONT. T. 11 F 1 i I I 40 66 II III A I III`( M3 J Ill —SHEET CONTINUATION C- R �J �24" DIA. OVERFLOW DRAIN TO EMERGENCY WET WELL, SEE SHEET 11' PV GRAVITY I -) E i4 SLOPE C -3 FOR CONTINUATION (� 11 I 4= WET WELL o 37 INSULATION BLANKET FOR C' GENERATOR SILENCER AND M -4 EXHAUST PIPING PER PROJECT 37 66 EMERGENCY WET WELL, SEE SHEET C -3 FOR CONTINUATION I 4' -0" 68 9' -0" 13'-6" �24• PVC INLET PIPE, SEE SHEET C•2 FOR CONTINUATION SPUTTER II I 40 I II [30- VCP GRAVITY SEWER, SEE GREET OR CONT. T. 11 F 1 i I I 40 66 II III A I III`( M3 J Ill —SHEET CONTINUATION C- R �J �24" DIA. OVERFLOW DRAIN TO EMERGENCY WET WELL, SEE SHEET 11' PV GRAVITY I -) E C -3 FOR CONTINUATION I 18" INLET LINE FROM III II I INSULATION BLANKET FOR C' GENERATOR SILENCER AND M -4 EXHAUST PIPING PER PROJECT EMERGENCY WET WELL, SEE SHEET C -3 FOR CONTINUATION — — — — — -- SPECIFICATIONS 24" FLG STEEL 90• ELBOW INV. 30.00 62 ELECTRIC HOIST AND MONORAIL PER PROJECT SPECS. UPPER FIL AN 2 63 EMERGENCY DIESEL FUEL GENERATOR ER PROJECT SPECIFICATIONS AND DETAILS :: M 2 SCALE: 3 4 5 M -4 M 4 M -4 RIOR STATION DISCHARGE AND SUCTI I/4' PVC PIPE 64 DOOR CONTROL EOUIPMENT PER PROJECT SPECIFICATIONS G MAY BE EPDXY LINED AND COA R EPDXY PVC 90• ELBOW 65 24" METAL CAP, METAL VENT MODEL 24RC OR APPROVED LINED LINED ESS SPECIFICALLY EL LIST O EOUAL NOTED HERWISE. IN LTOR CHOOSES D.I.P. 0 ION, (SURE ALL VALVE ITYP. OF el 66 PVC LINER ND THICKNESS CLA S FOR SIZES E AS FOLLOWS- I O 24- FLEXIBLE COUPLING HECK VALVE (TYP. OF 41 O2 24" FLGxPE D.I. WALL SPOOL FOR EYEWASH STATION 67 PRESSURE GAUGE ASSEMBLY INCLUDING 2'x1/4' REDUCER BUSHING, 1/4" TYPE 316 S.S. NIPPLE, 1/4' TYPE 316 S.S. DIA. P A S SIZES O 24" FLANGED ECCENTRIC PLUI E SPLASH PAD BALL VALVE, 1/4- S.S. DIAPHRAGM SEAL AND PRESSURE GAUGE _ NESS CLASS 53 O4 24" FLG D.I. TEE TEE 68 I8" MJ PLUG VALVE PER PROJECT SPECIFICATIONS )NTRACTOR HOOSES ELDED STEEL MINIMUM ALL TNICKN S SHALL BE O3 24" FLG D.I. SPOOL (LENGTH VALVE 69 FABRICATED METAL SHROUD FROM ENGINE GENERATOR RADIATOR TO EXHAUST LOUVER OLLOW O6 24" MAGNETIC METER PER PF CONCENTRIC REDUCER AUG DI MIN. WA TH N SS Q 24- FLG D.I. 90• ELBOW TRUE "Y" BRANCH 272001 I6' 10 GAUGE 24- BO 24" FLG STEEL SIDE OUTLET' ELBOW M'2 5/32" O 24" FLG D.I. WYE :OUPLING ADAPTER SNEET CITY OF OCEnNSIDE 51 'IPE AND FITTINGS SHALL BE TESTED ENGINEERING DEPnRnENi )0 PSI. 10 24'x12' FLG D.I. CONCENTRIC R-OCL CHEMICAL STORAGE SNEETS II i' TALL) 16- FLGxFLARE D.I. 90• ELBOY MISSION AVENUE SEWER LIFT SS0A ONTAINMENT AREA DRAIN 16- FLG D.I. WALL SPOOL PER DETAIL STATION RELOCATION (722 -86 -4027) o G ILEOG 2 M -4 PUMP STATION MECHANICAL PLAN 19506 13 16" FLANGED ECCENTRIC PLUG ITYP. OF B) SIOEW OLK, STOMPED 16" FLG O.I. TEE (TYP. OF 21 . J APPROVED 9 -to'ti C�LLrt"' IS ` OND FRONTIER HIVE 16" FLG D.1. SPOOL (LENGTH A' r �A�. !nJi.' PETER MEI55 R C E 43161 OWE GINEER 16 16- FLG D.I. CROSS MEnT Da ra C iNEER�F RKRK M1eckeE B7 PLAN NUNBER IVm. U6C9G6 119291 APwow1 Doti: DANIEL S -2649 8. BOYIE R. . .16505 iefner - Re: Notice Inviting Bids - Moonlight Beach Sewer Pump Station Pale 1 From: Laurie Sutton <legals @coastnewsgroup.com> To: "Kipp Hefner" <KHEFNER @ci.encinitas.ca.us> Date: 7/21/2005 10:33:11 AM Subject: Re: Notice Inviting Bids - Moonlight Beach Sewer Pump Station Hi Kip - I did get your email, sorry I haven't responded. I will send you a proof w /cost probably Tuesday of next week. thanks! Laurie Sutton Coast News Group PH: (760)436 -9737 FAX: (760)943 -0850 On Jul 21, 2005, at 10:21 AM, Kipp Hefner wrote: > Laurie - > Did you get my e-mail yesterday? In case you didn't, we need to re -bid • the above referenced project. Below I have attached the notice inviting • bids. Can you have the notice inviting bids advertised in the Coast • News on Friday, July 29 and Friday, August 5? Thanks! • < Moonlight Beach Sewer Pump Notice Inviting Bids.doc> HE From: Kipp Hefner To: Laurie Sutton Date: 7/20/2005 1:34:33 PM Subject: Advertisement for Notice Inviting Bids - Moonlight Beach Sewer Pump Station Improvements Laurie- We need to re -bid the above referenced project. Below I have attached the notice inviting bids. Can o have the notice inviting bids advertised in the Coast News on Friday, July 29 and Friday, August 5? Thanks. you CC: Leroy Bodas AGE " A .� Sempra Energy utility,, August 3, 2005 City of Encinitas Kipp Hefner 505S. Vulcan Ave. Encinitas, CA 92024 San Die 90 Gas & Electr, Escondido cA rPnse Street 92029.1244 FILE No. PEA 590 PROD# 535950 W /O# 2842790 Dear Mr. Hefner: Subject: The electric YOUR PROJECT HAS BEEN IS Department. Please feel free construction SUEp TO CONST free order call sery RUCTION discuss any construction- e Your project h related 760 -432 -5805 to as been issued to our PROJECT ID questions arrange a pre -co Construction ENTIFIERS nstruction meetin When g or to calling our Construction De Project Name: Department, the following g will identify Work Moonlight Beach ntify your Order #: Pimp Station project: CHECKI -IST Electric: 2842790 There are a few a checklist for other things to be your use. done before the meters actually ca ❑ Completed must be completed n be set. I have pre and accepted, ared 0 Ensure pted and SpG&E's that the address on portion of the SDG�E f °r your Your building work must be result. project. If not, r bu g permit is the sa Ys in meter set(s j aj�d any address you provided to n must receive either perms applicable refunds nds may Went or in inspection clearances from the City of 535950 2 August 3, 200, THANK YOU We appreciate your business and hope you are very satisfied with our service. If I may be of further assistance or should you have any non - construction - related questions (easements, charges, etc.), please call me or my assistant at the number below. Our normal office hours are 7:00 a.m. to 4:00 p.m., Monday through Friday. For additional general information, please visit our website at http: / /sdge.com /index.html. Sincerely, Mara Fieldin 9 Customer Project Planner Telephone: (760) 480 -7761 Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 15 Photograph No. 4 Orange plastic fence installed by the Cottonwood Creek Conservancy marks the proposed "limit of work" to the east protecting the native plant habitat area and water course. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 16 Photograph No. 5 Site staking 10' from the edge of the water in the creek. Stake is marked "S E BLDG COR ". According to Kipp Hefner this is actually the southeast corner of the underground tank. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 17 Photograph No. 6 Southeast corner site stake 10' from the edge of the water in the creek. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 18 Distribution List: Mr. Kipp Hefner City of Encinitas - Engineering Department 505 South Vulcan Avenue Encinitas, CA 92024 -3633 (760) 633 -2775 Brad Roth Cottonwood Creek Conservancy 1507 Rubenstein Avenue Cardiff -by- the -Sea, CA 92007 (760) 436 -2632 Tamara Spear California Department of Fish and Game 4949 Viewridge Avenue San Diego, CA 92123 (858) 467 -4223 Darren Scott Smith California Department of Parks and Recreation 4477 Pacific Highway San Diego, CA 92110 (619) 278 -3785 Maggie Houlihan Encinitas City Council Member 505 South Vulcan Avenue Encinitas, CA 92024 -3633 (760) 633 -2621 ,Moonlight Beach Pump Station Cottonwood Creek Conservancy Input — 2.17.05 Flood protection There needs to be an overflow swale on the east side of the station, from the creek to the street, to provide for 100 -year floods. Should be 8 ft wide with riprap or boulders. What is height of wall on south side? Need a wing wall going from southwest corner of pad uphill to sidewalk, to prevent overflow and erosion which has occurred in both of the last two rainy seasons. Need a low wall on north side to separate plantings from sidewalk and protect from flooding erosion. Could be stackable keystone like under railroad trestle on north side of Encinitas Blvd. D.G. paths subject to erosion. Entrance path on north side should use permeable concrete. Path on west side is unnecessary and should be eliminated. Other Provide an exterior hose bib for occasional Conservancy use. EXHIBIT "A" TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 7 SENDTO FAX #: NO. OF .PAGES: ' C) DATE TO: OF: ADDRESS: _ [4 PHONE: �760� 633- 277 FROM: —x4IW-- ❑ Call ASAP ❑ Review & Call laPlease Handle ❑ Per Our Conversation COMMENTS: ❑ Review & Return KI F.Y.I. ❑ Please Reply by TRANSMITTAL FORM City of Encinitas FAX 760/633 -2818 505 S. Vulcan Avenue Engineering Encinitas, CA 92024 -3633 760/633 -2770 SENDTO FAX #: ?� 676��NO.OF PAGES:Z� DATE _44-514' C-' TO: OF: ADDRESS-. 2-,7.7 S- FROM: 1� Q � }-� , PHONE: 760 633 - ❑ Call ASAP ❑ Review & Call ❑ Please Handle ❑ Per Our Conversation COMMENT'S: rzc C, , ❑ Review & Return 11� F•Y -I• ❑ Please Reply by C Nj October 28, 2005 Mr. Kipp Hefner City of Encinitas - Engineering Department 505 South Vulcan Avenue Encinitas, CA 92024 -3633 RE: Moonlight Beach Pump Station Rehabilitation Project - Construction Plans Dear Mr. Hefner, Thank you for meeting with Brad Roth and my self on Thursday October 20th to review the Construction Plans for this project. We asked for the opportunity to review the plans on the behalf of the Cottonwood Creek Conservancy. The construction site had been survey staked and marked with orange paint. We were concerned since the field markings do not match the site and landscape plans we had previously been provided during public meetings with City staff and the project design team. According to you the on site stakes, that are clearly marked as building corners, mark the corners of the underground storage tank and not the building. During our review of the plans several other discrepancies were noted as follows: 1. The "limit of work lines" on the Demolition Plan is significantly greater than that shown on the Landscape Plan Sheet L7 and on the plans that we were previously shown at the public meetings. There are several areas of concern because of this: a. None of the plans depict an active, constantly flowing water course with a dense stand of cattails to the east. The water flows from an approximately 6" pipe. See Photograph No. 1. b. Both the Demolition and Landscape Plans show the "limit of work line" extending past this habitat area to the east. The Demolition Plan shows the "limit of work line" 29' past the one shown on the Landscape Plan. This area encompasses a steep slope area that has been replanted with native plants and maintained for several years by the Conservancy volunteers. The Demolition Plan also shows the stockpiling of soil in this area with no indication of how it is to be kept from silting up Cottonwood Creek. See Photograph Nos. 2 & 3. c. The Conservancy has installed orange plastic fencing at a proposed "limit of work line" that would protect the habitat area, the slope and native planting. Please confirm that this is an acceptable "limit of work line" to the City and what methods will be used to keep stockpiled soil from impacting the Creek. See Photograph No. 4. WISNIEWSKI & ASSOCIATES LANDSCAPE ARCHITECT - INDEPENDENT CONSULTING ARBORIST 2036 Countrywood Way - Encinitas, California 92024 -5401 (760) 436 -5308 - FAX (760) 436 -3924 Licensed Landscape Architect No. 3281 International society of Arboriculture - Certified Arborist No. WE -0742A Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 2 2. The "limit of work line" on the Landscape Plan Sheet L7 from the southeast corner of the site shows "10' minimum ", but the scaled distance shown is actually 15'. This is also shown on other plans. This should be changed to "10' maximum" on all plans to prevent any damage to the Creek. Also the underground tank is not shown, but extends 2' past the site perimeter walls on the south and east sides. 3. The actual measured distance from the marked and staked southeast corner of the tank to the flowing creek is 10'. A temporary sheet steel containment wall is to be constructed 5' past this the outside of the tank. This will damage the existing gabions and will be 5' from the flowing creek. Damage is anticipated to the creek unless the containment wall can be installed at least 3' closer to the tank along the creek. See Photograph Nos. 5 & 6. RECOMMENDED CHANGES Numerous recommendations were made by Mr. Roth and myself during the public meetings. We were told that our recommendations would be considered and incorporated. Very few of our recommendations were actually incorporated. We feel that substantial improvement in the design and protection of the site with reduced future damage from flooding can be achieved while also achieving significant cost savings. With the goal of improving the project while also reducing initial and long term costs the Conservancy offers the following recommended changes for review and consideration. 1. Replace riprap The Landscape Plan Sheet L7 shows an area of approximately 1,200 square feet of "rip rap area refer to civil ". This was not shown on any previous plans. According to you this was due to erosion from last winter's storms that eroded the stream bank back past the rock gabions. Recommended Change: Delete the rip rap that would also remove the gabions and the native plants that are stabilizing the stream bank. Install a stepped back retaining system above the exposed gabions using a combination of willow shoots (which can be harvested along Moonlight Creek located northeast of Cottonwood Creek Park) and geotextile wrapped crushed rock layers with a small amount of soil. This work should be done at the very start of construction to protect the site and allow the willow shoots to become established before heavy winter rains. See Attachment "A ". Estimated Change in Project Cost: Savings of $7,500. 2. Flood walls Extend the masonry wall from the southwest corner west to the side walk. Top of wall should be 2' above sidewalk. This will divert high water flows on to a non - erodable surface. As designed, high velocity water flows would be funneled onto a band of cobble rock. The velocity of the water coupled with the steep slope will cause the cobbles to be undermined Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 3 and deposited in the street creating a traffic hazard. Since erosion has occurred in this area several times in the last few years a high level of protection is warranted. Recommended Change: Relocate the low wall at the south end down the slope to create a level planter and extend the south masonry wall to side walk. Delete 2 tons of cobble. Relocate low landscape wall to back of sidewalk on Third Street and back of asphalt curb on B Street. All walls to be approximately 2' high. Install additional cross walls to create a series of level step -down planting areas. Install concrete water meter box extension as required. Estimated Change in Project Cost: Extra initial cost $1,500. Long -term savings in excess of $1,500 due to lack of future water damage, erosion, emergency cleanup and repair costs. 3. Planter walls The two planting areas east of the entry walk on B Street are subject to flooding and erosion from high water flows around the east end of the site. If low walls are installed to enclose the planting areas this will help keep the adjacent asphalt walkway cleaner by preventing soil erosion from the planters. Recommended Change: Install additional low walls around the two planting areas at least 2' high. Estimated Change in Project Cost: Extra initial cost of $2,000. Long term savings in excess of $1,000 due to lack of future water damage, erosion, emergency cleanup and repair and replanting costs. The following all refer to Landscape Legend and Notes Sheet L6. 4. Tree size and form The three tree species are listed as 15 gallon size with single or standard trunks, full heads and double staked. These species are very fast growing and can quickly become root bound in containers. Removing low branches can damage the trunk and trees are often further damaged by topping to create a head. Willows are naturally low branching and would provide better screening in their natural form. Properly grown low branching trees in smaller containers will not require staking. Vigorous smaller plants usually outgrow larger slow growing container plants. Recommended Change: Change 11 trees 15 gallon size to 5 gallon size low- branched natural -form plants. Estimated Change in Project Cost: Savings of $1,100 plus reduced establishment costs. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 4 5. Shrub size Native shrubs are fairly fast growing when young, vigorous and when planted from smaller containers. They can become root bound in larger containers. They also tend to retain their lower branches and become denser screens when planted from smaller containers. The value of instant screening is diminished by the slower growth rates of larger plants. Smaller plants also become established quicker with low maintenance costs. Malosma laurina planted by the Conservancy volunteers in June and July 2005 from 1 gallon containers now measure 3'x3' the same size as specified for a 24" box. Recommended Change: Change 8 shrubs 24" box size to 1 gallon size plants. Estimated Change in Project Cost: Savings of $2,000 plus reduced establishment costs. Recommended Change: Change 18 shrubs 15 gallon size to 1 gallon size plants. Estimated Change in Project Cost: Savings of $1,800 plus reduced establishment costs. Recommended Change: Change 51 shrubs 5 gallon size to 1 gallon size plants. Estimated Change in Project Cost: Savings of $1,020 plus reduced establishment costs. 6. Baccharis substitutions Baccharis pilularis'Twin Peaks' is not a plant native to San Diego County. It grows to 6' across and requires a moderate level of maintenance and supplemental fertilization to look its best. This male plant variety produces no flowers and therefore does not provide any seasonal color or nectar for birds, butterflies or other insects. The Conservancy recommends using only plants native to San Diego County, that will also benefit native wildlife, when planting in local riparian areas. Recommended Change: Change 30 -1 gallon Baccharis pilularis'Twin Peaks' to the following list of 30 -1 gallon size plants. Plant Quantity Eriogonium parvif/orum - bluff buckwheat 5 Isomeris arborea - bladderpod 5 Mimulus aurantiacus - monkey flower 7 Romneya coulteri - Matilija poppy 5 Rhamnus californica - California coffeberry 3 Salvia clevelandii - Cleveland sage 5 Total 30 Estimated Change in Project Cost: Additional cost of $100. 7. Hydroseed mix The specified native hydroseed mix contains six species of shrubs that are already being planted from containers. This will result in an overabundance of dense shrubs on the site without enough variety of blooming perennial and annual flowers for birds, butterflies and Moonlight Beach October 28, 2005 Page 5 Pump Station Rehabilitation Project - Construction Plans other insects. Different blooming periods are also desirable. A large variety of species will enable those best suited for the site to become established. Recommended Change: Delete Artemisia californica Eriogonum fasciculatum Heteromeles arbutifolia Isocoma menziesii Malosma laurina Rhus integrifolia Add Abronia maritime - red sand verbena Camissonia cheiranthifolia - beach evening primrose Calystegia macrostegia -,morning-glory Cressa truxillensis - alkali weed Castilleja exserta - purple owl's clover Disticilis spicata - salt grass Eriophyllum confertiflorum - golden yarrow Gnaphalium californicum - California everlasting Heliotropium currassavicum - salt heliotrope Lotus purshianus - Spanish lotus /Purshing Lupinus bicolor - miniature lupine Lupinus nanus - sky lupine Nassella lepida - needle grass Sisyrinchium bellum - blue -eyed grass Trifolium albopurpureum - Indian clover Adjust seed mix weights so that there is a uniform mix with no change in cost. Minimum weight per species should be 0.5 pound per acre. Estimated Change in Project Cost: No change in initial cost. Reduced long -term maintenance costs. The following all refer to the Planting Notes on Sheet L6. 8. Bark mulch containment Note 4 and Note 9 conflict and will allow bark to wash onto walkways. Recommended Change: Correct Note 4 by changing 2" to 3 ". Estimated Change in Project Cost: No change in initial cost. $300 savings in long -term costs. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 6 9. Soil amendments and testing Note 5 discusses soil amending. Native plants grow best in native soils that have not been amended and that have not been fertilized. Native and non - native plants are already growing vigorously on the site. The plants installed by the Conservancy over several years have all been planted without amendments or fertilizers. These plants have become established in balance with the existing site conditions. Recommended Change: Change Note 5 and specifications by deleting any requirements for a soils report, or any amendments or fertilizers. Estimated Change in Project Cost: Savings of $1,000. 10. Tree locations Note 7 states "trees shall be located a minimum of 5' feet from structures ". Both Cottonwoods and willows are noted for their aggressive surface roots. Recommended Change: Correct Note 7 by changing 5' to 15' from structures and add "or paving ". In the field the cottonwoods should be located further away from the top edge of the creek bank and all the willows should be located closer to the edge of the bank to help stabilize the bank and reduce erosion. Estimated Change in Project Cost: No change in initial cost. Significant reduction in long- term maintenance, pruning costs and hardscape replacement of $2,500. 11. Tree staking Note 8 discusses double staking. If trees are changed to 5 gallon size and natural -form plants, staking will not be required. This will result in reduced damage to the trees from stakes and ties plus there will be no stake removal costs. Recommended Change: Delete double stakes on 11 trees. Delete Note 8 Sheet L6 and notes 7, 8 & 9 on tree planting detail P -3. Estimated Change in Project Cost: Initial savings of $350. Reduced long -term costs $100. 12. Bark mulch installation Note 9 discusses a bark mulch "in all shrub areas ". In the hydroseed area only, mulch 4' around each container plant otherwise the hydroseed mix won't sprout properly and become established. Mulch should be kept 6" away from the base of all plants so that the trunks or stems are not kept damp which can cause plant failure. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 7 Recommended Change: Change Note 9 to add "In the hydroseed area, mulch only a 4' diameter area around each container plant. Keep mulch 6" away from the base of installed container plants in all areas." Estimated Change in Project Cost: Savings of $2,000 initially plus reduced plant failures and replacement costs. 13. Planting holes Tree Planting Detail P -3 and Shrub Planting Detail P -1 on Sheet L8 shows planting holes 2 times the diameter of the rootball of the container plant. Better plant growth and quicker establishment will be achieved if the holes are 4 times the diameter of the container. This breaks up soil that could restrict initial root growth, reduce vegetative growth and delay plant establishment. Recommended Change: Change Tree Planting Detail P -3 and Shrub Planting Detail P -1 to show planting holes 4 times the diameter of the container. Estimated Change in Project Cost: If plant size reductions noted under Items 4 and 5 have been accepted no additional cost is anticipated. Some long -term savings in plant replacement and maintenance costs. 14. Flood protection swale Until the box culvert under Third Street is replaced and enlarged, periodic flooding will occasionally continue to occur from heavy rainfall events. To decrease the amount of erosion and damage, high water events should be planned for and accommodated. An overflow swale should be installed east of the facility and lined with 6 " -12" cobble rock and topped with 2" of 1 1/2 "+ gravel. If this is not provided plants will be washed out. Mulch and soil will also be washed onto the walkway and the street. Recommended Change: Construct an 8' wide by 2' deep graded swale diagonally from the top bank of the Creek to the asphalt walkway along B Street. Locate the swale west of the 24' contour line south of the transformer to help protect the transformer from water damage. Line the swale with 6 " -12" cobble rock and top with 2" of 1 1/2 "+ gravel. Relocate plants scheduled for this area to other locations on the site. Hydroseed the swale. Estimated Change in Project Cost: Initial construction cost of $2,000. Long term savings in excess of $2,000 due to reduced future water damage, erosion, emergency cleanup and repair and replanting costs. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 8 COST SUMMARY Item No. and Description Initigi Savings Additional Cost Long Ter_ Savings 1. Replace riprap $7,500 0 0 2. Flood walls 0 $1,500 $1,500 3. Planter walls 0 $2,000 $1,000 4. Tree size and form $1,100 0 0 5. Shrub size $4,820 0 0 6. Baccharis substitutions 0 $ 100 0 7. Hydroseed mix 0 0 0 8. Bark mulch containment 0 0 $ 300 9. Soil amendments and testing $1,000 0 0 10. Tree locations 0 0 $2,500 11. Tree staking $ 350 0 $ 100 12. Bark mulch installation $2,000 0 0 13. Planting holes 0 0 0 14. Flood protection swale 0 $2,000 $2,000 TOTALS $16,770 $5,600 $7,400 If all of the above recommendations are accepted and incorporated into the plans by change order the total are as follows: 1 Total initial construction cost reduction is estimated to be $16,770 2 Total additional estimated construction costs $ 5,600 3 Total estimated initial net savings (1 -2 =3) $11,170 4 Total estimated long -term savings $ 7,400 5 Total initial net savings and long -term savings (3 +4 =5) $18,570 Actual costs and savings may vary, especially with weather and intensity of rainfall events. Moonlight Beach October 28, 2005 Page 9 Pump Station Rehabilitation Project - Construction Plans UNRESOLVED ISSUES In addition to the items discussed above, there were several additional issues brought up by the Cottonwood Creek Conservancy at the meeting on 02/17/05 that have not yet been addressed or resolved as far as the Conservancy has been able to ascertain. 1. Has an exterior hose bib, with keyed access for use during plant installation, maintenance and for future maintenance, been provided? 2. Is the watering for the hydroseed areas provided by a temporary sprinkler irrigation system to establish the hydroseed and is then removed after one year? 3. Are the trees and shrubs irrigated by a separate drip system? 4. Is the water from roof runoff channeled or directed to irrigate landscape plantings? 5. Was the edging material used to separate planting areas from hydroseed areas rem oved? 6. If planting establishment and maintenance specifications have been prepared please provide a copy to the Cottonwood Creek Conservancy for review and comment. A copy of the Conservancy's list of concerns prepared and distributed prior to reviewing the landscape plans at the 02/17/05 meeting is attached as Exhibit "A ". NEW IDEA - AN EDUCATIONAL OPPORTUNITY This facility provides a unique opportunity for public education. The new plantings around the pump station could be called a "Demonstration Garden of Native Plants ".The fact that the majority of these hardy and colorful plants also have low -water requirements for growth and establishment should be highlighted. Plaques can be installed to identify the plants by botanical and common name. These could match those currently being used by the Conservancy for the slope restoration project. Additional informational signs could be installed on the exterior of the building or around the site highlighting the need for sustainable landscaping. Stress the benefits of using low -water requiring plants and the additional environmental benefits of using native plants in home landscapes. Explain the many benefits of mulch to reduce both weed growth and supplemental irrigation water while improving soil fertility and reducing waste. The walkway along B Street is highly used by pedestrians. There is a potential to educate and inform a great many people very inexpensively. This would also garner additional points in the America in Bloom competition next year. Encinitas placed second this year in this national competition. The "Flower Capital" should provide education about flowers. Moonlight Beach October 28, 2005 Page 10 Pump Station Rehabilitation Project - Construction Plans If you have any questions or need any additional information please contact Mr. Roth or myself. We look forward to being of assistance on this project to protect Cottonwood Creek and to help insure a positive outcome for this project. Thank you for your consideration of the enclosed recommendations. I look forward to your response. Sincerely, #(J "Ir Mark Wisniewski - ASLA CA Licensed Landscape Architect No. 3281 International Society of Arboriculture - Certified Arborist No. WE -0742A American Society of Consulting Arborists - member Attachment "A" Photographs Nos. 1 -6 Distribution List: 1 original to Kipp Hefner copies to: Brad Roth - Cottonwood Creek Conservancy Tamara Spear - California Department of Fish and Game Darren Scott Smith - California Department of Parks and Recreation Maggie Houlihan - Encinitas City Council Member Exhibit "A" ��j r��f to . i.,�.f �i '•��ljf �Y t�I �� ktY y� f' �� • Jf�.�ed' � ► A i 'er ebyY•n �..r M, vi.0 ,, rt � ►F � !r ~ x � f •l �a� r F" •• J �r... Al! J Y1 r 1 s,. ° �° r y r� ... h `�,�,�,N� *.� ., r' t�� .t •e v v 1., f '#. :p�. 'it Iti7 1 � :Ergs *.y� 9.t � T, ► {'rs ri.+ 1q, ::!ll - -s �� -t�: 1C1t2.. %V � ty. t � h T/+.7i' � °� .. � ✓ .yJ J < _ ± ` f aR...sc•^.f ~ :'}a ,r -a1 x" ��W y��;�dFt a -.!�. „j jy�:.i i �� /o: y3 —MIS Y' 1?s.ps�cSa.rotC 4ip,,R�„°,w'CTr':��;a� Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 12 Photograph No. 1 Native plant habitat area with cattails and water flowing from a drain pipe. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 13 Photograph No. 2 Native plants on steep slope and cattails growing in and around flowing water source. Orange paint on curb (lower right) marks "limit of work" as shown on the demolition plans. Moonlight Beach Pump Station Rehabilitation Project - Construction Plans October 28, 2005 Page 14 Photograph No. 3 Native plant habitat area with flowing water from drain pipe and cattails. Yellow flag (at arrow) marks "limit of work" as shown on the landscape plans.