2010-08-24ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SOUTH VULCAN AVE
MONDAY, AUGUST 24, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 P.M. ,
DIRECTORS PRESENT: Phil Cotton, Bill Dean, and Chris Hazeltine.
DIRECTORS ABSENT: Peter Cota-Robles and Cindy Jacob.
ALSO PRESENT: Rod Linville, Kent Graff and John McNair from JC Resorts; Chris
Calkins (until 5:15 p.m.), Carltas; Jay Lembach and Nancy Sullivan
(until 5:45 p.m.), City Staff, and Joan Woods, Board Secretary.
There being a quorum present, the meeting was in order.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes Special Meeting of 6-28-10. Contact Person: Board Secretary Woods.
ACTION:
Cotton moved, Hazeltine seconded to approve the 6-28-10 Special meeting minutes. Motion
carried. Ayes: Cotton, Dean, Hazeltine. Nays: None. Absent: Cota-Robles, Jacob.
2. Review Summary of Revenues and Expenditures/Financial Statement/update on Capital
Reserves for June and July. Contact Person: JC Resorts; Rod Linville/John McNair.
Mr. Linville presented the summary of revenues and expenditures for June and July. Mr.
Graff presented the Capital Reserves for June and July.
3. Report from subcommittee on recommended priorities of capital expenditures. JC Resorts;
. Rod Linville/John McNair.
The subcommittee presented the current recommended priorities of capital expenditures as follows:
1. Purchase Verti-Drain and Greens Mover equipment for approximately
$40,000.
2. Landscape improvement of mulch and native plantings for drought tolerance in test areas
$21,000.
3. Painting Driving Range Poles and Leucadia Bridge
$15,000.
4. Installation of four foot chain link fence at driving range
$7,000.
ACTION:
Cotton moved, Hazeltine seconded to approve an amount not to exceed $83,000 for the
subcommittee's recommended priorities of capital expenditures: Verti-Drain purchase,
landscape improvements, painting driving range poles and bridge; and chain link fence for
driving range. Motion carried. Ayes: Cotton, Dean, Hazeltine. Nays: None. Absent:
Cota-Robles and Jacobs.
4. Marketing report and centralized call reservation center monthly Ljpdate. Contact. Person:
JC Resorts, John McNair/Rod Linville.
Mr. McNair stated the centralized call reservation center was status quo. Mr. McNair stated that a
new franchisee of "Golf Tech" which was an indoor teaching center expressed an interest in
opening a location at the course and requested it be agendized for a future meeting.
5. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff stated the course would begin the overseeding of the tees, fairways and the driving range
in the fall.
6. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
This item was taken out of order and heard after item #8.
7. Discussion on Encinitas resident check-in procedures and requiring e-mail registration.
Contact Person: JC Resorts, John McNair.
Mr. McNair presented a proposal which would require residents to present an "Encinitas Resident
Golf Card" along with their identification to get the discounted rate. The "Encinitas Resident Golf
Card" application process would require an e-mail address, be renewed annually for eligibility, and
would provide a method of marketing specials.
BOARD CONSENSUS:
The Board consensus was to require residents to present an "Encinitas Resident Golf Card"
along with their identification to get the discounted rate, but the e-mail address would be
optional.
8. Report on National TaylorMade demo event on 10/6. Contact Person: JC Resorts, John
McNair.
Mr. McNair stated he was pleased to inform the Board that TaylorMade had selected Encinitas
Ranch to host a demo event of their equipment on October 9th and was expecting a very large
turnout.
6. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Linville reported on one incident for the month.
REPORTS FROM DIRECTORS. AND/OR MANAGER REPORTS
Chairman Dean reported he was invited to speak at an Encinitas Tax Payer Associations' meeting
on Sunday.
ADJOURNMENT
Chairman Dean adjourned the meeting at 6:05 P.M.
Joa Woods, Board Secretary
Bill Dean; Chairman