2010-06-28 E NCINITA S
R ANCH
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SOUTH VULCAN AVE
MONDAY, JUNE 28, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 P.M.
DIRECTORS PRESENT: Phil Cotton, Bill Dean, Chris Hazeltine, and Cindy Jacob.
DIRECTORS ABSENT: Peter Cota - Robles.
ALSO PRESENT: Rod Linville, Kent Graff and John McNair from JC Resorts; Jay
Lembach, Nancy Sullivan, and Claudia Bingham, City Staff.
There being a quorum present, the meeting was in order.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes Regular Meeting of 5- 25 -10. Contact Person: Board Secretary Woods
ACTION:
Hazeltine moved, Jacob seconded to approve the 5 -25 -10 Regular meeting minutes. Motion
carried. Ayes: Cotton, Dean, Hazeltine, Jacob. Nays: None. Absent: Cota - Robles.
2. Review Summary of Revenues and Expenditures/Financial Statement/uj�date on Capital
Reserves for May. Contact Person: JC Resorts; Rod Linville /John McNair.
This item was taken out of order and heard after item 43
3. Submission of Revised 2010 -2011 Budget Worksheet, Attachment A. Contact Person:
ERGA Management Representative Lembach.
Management Representative Lembach presented the report and stated that Column #4 of the work
sheet had been changed but the change would not affect the bottom number of the.budget.
ACTION:
Hazeltine moved, Cotton seconded to approve the revised 2010 -2011 Budget Worksheet.
Motion carried. Ayes: Cotton, Dean, Hazeltine, Jacobs. Nays: None. Absent: Cota-
Robles.
2. Review Summary of Revenues and Expenditures/Financial Statement/update on Capital
Reserves for May. Contact Person: JC Resorts; Rod Linville /John McNair.
Mr. Linville presented the May summary of revenues /expenditures and Mr. Graff presented the
capital reserves for May.
Chairman Dean requested a subcommittee report on the priorities of capital expenditures be
agendized for the August meeting.
4. Marketing report and centralized call reservation center monthly update. Discussion on
Golf Fee Discounts. Contact Person: JC Resorts John McNair/Rod Linville.
Mr. McNair presented -a Rounds Analysis on possible discounting at 15% and 25% and showed the
Board that a significant increase in volume would be needed to break even at the current rate
structure revenues. Mr. McNair did not feel the course could achieve these volumes and
recommended not to discount fees.
Due to a declining membership of the Woman's and Men's clubs, there was discussion on the
possibility of discounting rates for the membership's Tuesday and Wednesday play. Mr. Linville
suggested that in order to get the discounted rate, they would have to have 16 or more players
signed up to play.
ACTION
Dean moved, Cotton seconded to authorize the subcommittee to work with Rod Linville and
John McNair on a new rate structure for the Woman's and Men's clubs. Motion carried.
Ayes: Cotton, Dean, Hazeltine, Jacob. Nays: None. Absent: Cota- Robles.
5. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff reported that the paspalum project had been completed last month. Mr. Graff indicated
the .entire golf course had been computerized with global positioning system to better manage the
irrigation, fertilization and pesticide.
Mr. Linville updated the Board that Taylor Made was offering to provide in two San Diego course
locations free golf club rentals with the purchase of a golf bag and golf balls.
6. Update on Cell Tower Discussions. Contact Person: JC Resorts; John McNair.
Mr. McNair reported no new information on the cell tower discussions.
7. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville
Mr. Graff reported that a backflow device had been hit twice and damaged last month, and asked if
the City could provide additional warning signage.
REPORTS FROM DIRECTORS AND /OR MANAGER REPORTS
Chairman Dean recapped that the.City Council had authorized ERGA to negotiate an amendment to
the development agreement with Carltas to establish a contingency reserve fund and he had already
had an initial meeting with Chris Calkins from Carltas.
ADJOURNMENT
Chairman Dean adjourned the meeting at 4:20 P.M.
,t
Clau is Bingham, Deputy ty lerk for Bill Dean, Chairman
Joan Woods, Board Secretary