2010-05-25 EN' I X11 `I"A
RANCH ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
CIVIC CENTER
505 SOUTH VULCAN AVENUE
TUESDAY, MAY 25, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT: Peter Cota- Robles, Phil Cotton, Bill Dean, Chris Hazeltine and
Cindy Jacob.
DIRECTORS ABSENT: None.
ALSO PRESENT: Kent Graff and John McNair from JC Resorts; City Staff, Jay
Lembach and Board Secretary Joan Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION:
Donna Westbrook inquired about ERGA's sales tax repayment to the City.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of 4- 26 -10. Contact Person: Board
Secretary Woods.
ACTION:
Cota- Robles moved, Jacob seconded to approve the 4 -26 -10 Regular Meeting minutes.
Motion carried: Ayes: Cota- Robles, Cotton, Dean, Hazeltine and Jacob. Nays: None.
2. Review Summary of Revenues and Expenditures /Financial Statement/update on Capital
Reserves for April. Contact Person: JC Resorts; Rod Linville/Kent Graff.
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Mr. McNair presented the April summary of revenues /expenditures and the capital reserves.
Donna Westbrook addressed item #2.
3. Adoption of Resolution #2010 -01 approving Encinitas Ranch Golf Authority FY 2010/2011
Operating and Capital Budget Contact. Person: JC Resorts: John McNair.
Mr. McNair presented the FY 2010 /2011 annual budget. Chairman Dean requested a small
change on the Resolution to include a reference to Attachment B (capital expense
projects) in the adoption of the resolution.
Donna Westbrook addressed item #3.
ACTION:
Cotton moved, Cota- Robles seconded to adopt Resolution 2010 -01 approving Encinitas
Ranch Golf Authority FY 2010/2011 Operating and Capital Budget with amendment to
reference Attachment B. Motion carried: Ayes: Cota- Robles, Cotton, Dean; Hazeltine and
Jacob. Nays: None.
4. Marketing report and centralized call reservation center monthly update. Contact Person:
JC Resorts; John McNair/Rod Linville.
Mr. McNair updated the Board stating that the marketing co -ops would begin June 15, 2010
and the centralized call reservation center was operating with flexible labor hours to
accommodate seasonal demands.
5. Update on paspalum grass plantings trial in specific areas of hole 18. JC Resorts;
McNair. � ,.,
Mr. Graff updated the Board stating that the 8,000 square feet of paspalum sod had been
planted at hole 18:
6. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff reported that the May aerification scheduled on half of the courses greens had
been completed.
7. ERGA presentation to the City council regarding the temporary suspension of the sales
tax repayment. Contact Person: Chairman Dean.
Chairman Dean updated the Board on ERGA's request for a temporary suspension of the
sales tax repayments and the establishment of an emergency contingency reserve funded
with surplus golf course revenues that was presented to the Council on May 19, 2010. He
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stated that Council had requested additional information to be presented at a later Council
meeting.
8. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville
Mr. McNair stated there were no incidents or accidents reported for April
REPORTS FROM DIRECTORS AND /OR MANAGER REPORTS
Mr.McNair reported that other local courses are experiencing the same decrease in rounds as
Encinitas Ranch. Mr. McNair asked to agendize fee discounting and cell tower discussions on the
June agenda.
ADJOURNMENT
Chairman Dean adjourned the meeting at 4:35 p.m.
Respectfully submitted,
rr
Jo oods, Board Secretary Bill Dean, Chairman of the Board
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