2010-04-27
ENCTNI"FAS
RANCti ENCINITAS RANCH GOLF AUTI30RITY
MINUTES OF REGUIaAR MEETING
CIVIC CENTER
505 SOUT'H Vi.TLCAN AVENiJE
TUESDAY, APRJL 27, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairtnan Dean called the meeting to order at.4:03 p.m.
DIRECTORS PRESENT: Peter Cota-Robles, Phil Cotton (at 4:15), Bill Iaean, Chris Hazeltine
and Cindy Jacob.
DIRECTORS ABSENT: None.
ALSO PRESENT: Rod Linville, Kent Graff and John McNair from JC Resorts; City
Staff, Nancy Sullivan and Board Secretary Joan Woods.
There being a quorum present, the meeting was in order.
ORAL CQMMUNICATION:
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of 3-23-10. Contact Person: Board
Secretary Woods.
ACTION:
Cota-Robles moved, Jacob seconded to approve the 3-23-10 Regular Meeting minutes.
Mation carried: Ayes: Cota-Robles, Dean, Hazeltine and Jacob. Nays: None. Absent:
Cotton.
2. Review Suminary of Revenues and Expenditures/Financial Statement/update on
Capital Reserves for March. Contact Person: JC Resortsi Rod Linville/Kent Graff. r
Mr. Rod Linville presented the March summary of revenues and expenditures and Mr. Graff
presented the capital reserves for March.
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3. Discussion of Proposed FY 2010/2011 Annual Budget Preparation. Contact Person:
JC Resorts; Rod Linville/ John McNair.
Mr. McNair presented the preliminary dra£t of the FY 2010/2011 annual budget.
BOARD CONSENSUS:
The Board consensus was to not increase golf rates for the FY 2010/2011 Budget.
, 4. Review and discussion regarding ERGA presentation to City Council. Contact Person:
Chairman Dean.
This item was taken out of order and heard after item #8
5. Marketing re,port and centralized call reservation center monthly Llpdate. Contact Person:
JC Resorts; John McNair/Rod Linville.
Mr. McNair updated the Board on the centralized call reservation center and indicated that
staffing would be modified to match seasonal fluctuations. Mr. McNair updated the Board
on a marketing effort for June through August called "Suiruner Late Special".
6. Update on paspalum grass plantin sg trial in specific areas of hole 18. JC Resorts; John
McNair.
Mr. Graff updated the Board that the paspalum grass planting had not started due to the
cool weather conditions.
7. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff reported that they were experimenting with Bermuda grass on the north slope of
rough areas, and were utilizing new fertilization products, and had planned an aerification
of the course for May.
8. Update on Cell Tower Discussions. Contact Person: JC Resorts; John
McNair.
Mr. McNair reported that the Cell Tower's monthly lease revenue was utilized in the budget
forecasting.
4. Review and discussion regarding ERGA presentation to City Council. Contact Person:
Chairman Dean.
Chairman Dean updated the Board on the ERGA presentation to the City Council on April
14, 2010. _ Mr. Dean stated that he would like to propose to the City Council at the
May 19th meeting a deferment of the sales tax repayment to the City so that ERGA could
establish a contingency reserve fund.
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ACTTUN: '
Hazeltine moved, Cotton seconded to authorize the Chair, to present to the Council the
concept of establishing a contingency reserve fund which would include the discassion of a
suspension/deferment of sales tax repayment to the City. Motion carried: Ayes: Cota-
Robles, Cotton, pean, I3azeltine and Jacob. Nays: None. Absent: None.
9. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Rod Linville reported there was one incident involved with the parking lot gate and a
couple of accidents with the golf carts for the month of March.
ADJOURNMENT
Chairman Dean adjourned the meeting at 5:30 p.m.
Respectfully submitted,
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JW Woods, Board Secretary Bill Dean, Chairman of the Board
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