2010-03-23
ENCINITAS
RANCII ENCINITAS RANCH GOI1F AUTHQRITY
MINUTES OF REGULAR MEETING
- CIVIC CENTER
505 SOUTH ViJLCAN AVENUE
TUESDAY, MARCH 23, 2010 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT: Peter Cota-Robles (until 5:00 p.m.), Phil Cotton, Bill I)ean, Chris
Hazeltine (until 5:00 p.m.) and Cindy Jacob.
DIRECTORS ABSENT: None. "
ALSO PRESENT: Rod Linville, Kent Graff and John McNair from JC Resorts; City
Staff, Nancy Sullivan and Board Secretary Joan Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION:
None.
AGENDIZED BUSINESS ITEMS
L Approve Minutes of S_pecial Meeting of 2-23-10. Contact Person: Board
Secretarv Woods.
ACTION: Hazeltine moved, Cota-Robles seconded to approve the 2-23-10 Regular Meeting minutes.
Motion carried: Ayes: Cota-Robles, Cotton, Dean, and Hazeltine. Nays: None. Abstain:
Jacob. '
2. Review Sununarv of Revenues and Expenditures/Financial Statement/update on
_ Capital Reserves for Februarv Contact Person: JC Resorts; Rod Linville/Kent Graff.
Mr. Rod Linville presented the February stunmary of revenues and expenditures and Mr.
Graff preserited the capital reserves for February. .
1
3. Discussion of Annual Budget Prenaration. Contact Person: JC Resortsz Rod Linville.
Board Member Hazeltine suggested the Finance Committee meet and prepare the
preliminary budget to be presented to the Board in April for adoption of the budget
scheduled for the May meeting. 4. Marketing report and centralized call reservation center monthlv update. Contact Person:
JC Resorts7 John McNair/Rod Linville. • '
Mr. McNair updated the $oard on a promotion for "game improvement" for the month of
April. Mr. McNair stated additional marketing would be focused on co-op marketing with
restaurants, wineries, a local brewery and a casino.
5. Consideration and evaluation of pasblaum grass in specific area: JC Resorts; John McNair.
This item was re-agendized from the February ERGA meeting after a report from the
subcommittee's course walk through on February 4t". Mr. McNair submitted photographs of
the lack of sod in specific areas on hole # 18 which were identified by the subcommittee and
proposed a trial on hole #18 with the purchase of pasblaum grass at a cost of $18,000.
Chairman Dean requested the trial also include a small area on hole #9 at a cost of $3,000.
ACTIQN:
Cota-Robles moved, Cotton seconded for discussion the proposed trial of pasblaum
grass for :specific areas on hole #18 for a cost of $18,000. Cotton amended the
motion to include the additional area of pasblaum grass on hole #9, not to exceed
$3,000. There was no opposition to the amended motion. Amended Motion carried:
Ayes; Cota-Robles, Cotton, Dean, Hazeltine and Jacob. Nays: None.
6. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff reported they completed a successful aerification of the course, Mr: Lindville
reported that the security system and new ball machine's installations were completed.
~ 7. Undate on Cell Tower Discussions. Contact Person: JC Resorts; 'John
McNair. ,
Mr. McNair reported that the Cell Towers were completed.
Chairman Dean requested this item be agendized for April for discussion on the manthly .
lease revenue versus a sale of the lease.
8. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Rod Linville reported there were no incidents and accidents for the month of February.
2
REPORTS FROM DIRECTORS AND/4R MANAGER REPQRTS
Chairman Dean showed a draft power point of his presentation on the Encinitas Ranch Golf
Authority scheduled for the April 14th City Council meeting.
ADJOURNMENT
Chairman Dean adjourned the meeting at 5:15 p:m.
Respectfully submitted,
~
Joan oods, Board Secretary Bill Dean, Chairman of the Board
3