2010-04-14 (Report)ûÕ×ÎØÛóÈ×Ïô
HOUSING AUTHORITY OF THE
CITY OF ENCINITAS
AGENDA REPORT
Meeting Date: April 14, 2010
TO:
Chairperson and Housing Authority Board
VIA:
Phil Cotton, Executive Director
FROM:
Patrick Murphy, Planning & Building Director
Diane Langager, Principal Planner
Ron Barefield, Housing Administrator
SUBJECT:
Approval Consideration of the FY2010-15 Public Housing Agency Plan for the
Housing Authority of the City of Encinitas.
BACKGROUND:
Similar to a jurisdiction that receives federal housing and community
development funds and its requirement to prepare and approve a five-year Consolidated Plan, a
housing authority must prepare and approve a five-year Public Housing Agency Plan to receive
federal housing funds for its use in providing assistance to residents. Both the Consolidated Plan
and the PHA Plan require a jurisdiction to also prepare and approve one-year action plans
implementing the goals and objectives identified in the five-year plans.
Section 511 of the Quality Housing and Work Responsibility Act of 1998 created the public
housing agency five-year and annual plan requirement. The five-year plan describes the mission of
the agency and agency’s long-range goals and objectives for achieving its mission over a five-year
period, and its approach to managing programs and providing services for the upcoming year.
In November 2008, the U.S. Department of Housing and Urban Development (HUD) issued a
notice that provides administrative relief for small public housing agencies that are performing well.
A qualifying small public housing agency is defined as not exceeding more 550 combined units of
Section 8 vouchers and public housing, and does not have a failing score under an annual Section 8
Management Assessment Program (SEMAP) review. The Encinitas Housing Authority (EHA)
qualifies as a small agency with only 136 Section 8 vouchers and a high performing SEMAP rating.
Although qualifying small public housing agencies must prepare, approve and submit a five-year
PHA Plan, the agencies are not required to submit annual action plans. HUD has provided a form
for the preparation of the PHA Plan and only requires the first five sections to be completed.
ANALYSIS
: The draft PHA Plan (Attachment A) was noticed and made available to the public for
at least 45 days for review and comment. No comments have been received. The PHA Plan must
be submitted to HUD no later than 75 days prior to the end of this fiscal year.
As described in the draft PHA Plan, the EHA will continue to serve the needs of lower income
households within the City of Encinitas. The PHA Plan’s goals and objectives are contained within
three broad themes: Efficiency and effectiveness; leveraging and expansion of services; and,
ensuring fair housing.
Efficiency and Effectiveness
HUD requires a utilization rate of 95 percent. Utilization is the agency’s use of HUD’s voucher
allocation or budgeted funds. The EHA will strive to achieve at least a 98 percent utilization rate
and continue to be a high performer based on the annual SEMAP review.
Leveraging and Expansion of Services
The EHA owns 16 units for lower income households and will pursue a 95 percent occupancy rate.
Additionally, a tenant-based rental assistance program funded with other federal housing funds
provides the opportunity to assist more lower income households with their rent. These households
are selected from the top of the EHA waiting list.
Ensuring Fair Housing
The EHA, through other City housing programs, will continue to retain a fair housing administrator
for fair housing information and assistance. Additionally, the EHA will participate, in conjunction
with other City housing events, in fair housing events and promote and further fair housing
awareness.
The draft PHA Plan also identifies the EHA’s past five-year performance on goals and objectives.
The EHA met all of its goals and objectives.
FISCAL AND STAFF IMPACTS
: There are no fiscal or staff impacts to the recommended
actions. HUD provides funding to the EHA for rental assistance payments and staff administrative
costs.
RECOMMENDATION
: Conduct a public hearing on the proposed FY2010-15 Public Housing
Agency (PHA) Plan; approve the FY2010-15 PHA Plan as drafted in Attachment A of this
report; and, authorize the Executive Director to submit the FY2010-15 PHA Plan with any
required certifications to the U.S. Department of Housing and Urban Development.
ATTACHMENTS:
A – FY2010-15 PHA Plan
Attachment A
FY2010-15 Public Housing Agency Plan
PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226
Development Expires 4/30/2011
Annual Plan
Office of Public and Indian Housing
1.0 PHA Information
Housing Authority of the City of EncinitasCA155
PHA Name: PHA Code:
SmallHigh PerformingHCV (Section 8)
PHA Type: Standard
07/2010
PHA Fiscal Year Beginning: (MM/YYYY):
Inventory
2.0 (based on ACC units at time of FY beginning in 1.0 above)
0136
Number of PH units: Number of HCV units:
3.0 Submission Type
5-Year Plan Only
5-Year and Annual Plan Annual Plan Only
4.0
PHA Consortia(Not Applicable)
PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
No. of Units in Each
PHAProgram(s) Included in the Programs Not in the
Program
Participating PHAs
CodeConsortia Consortia
PHHCV
PHA 1:
PHA 2:
PHA 3:
5-Year Plan.
Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.0
Mission.
5.1 State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s
jurisdiction for the next five years:
The Housing Authority of City of Encinitas’s (EHA) mission statement is: “To promote adequate and affordable housing, economic
opportunity, and a suitable living environment for Encinitas residents of all income levels.” Specific to lower income families, the EHA shall
maximize available resources in providing decent, safe and affordable housing to eligible households.
Goals and Objectives.
Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
5.2
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
FY2010-15 Goals and Objectives
Manage the EHA’s existing Section 8 program in an efficient and effective manner
Goal:
Objectives: Maintain no less than a 95% utilization rate for available vouchers or budget authority
Achieve a 98% utilization rate during the five-year period
Achieve a high performer rating during the five-year period
Goal: Expand the quantity and quality of housing choices to participants
Objectives: Develop and implement complementary program(s) to the Section 8 Housing Choice Voucher program
Achieve a 95% occupancy rate for EHA owned units
Apply for any available housing choice vouchers or funding, when available
Goal: Ensure Fair Housing and Equal Opportunity
Continue funding of Fair Housing administration for the EHA
Objectives:
Participate in annual Fair Housing events that promote and further fair housing awareness
Goal: Ensure compliance with the Violence Against Women and Department of Justice Reauthorization Act of 2005(VAWA)
: Continue funding of local nonprofit providing emergency and transitional housing for victims of domestic violence
Objectives
Continue participant awareness of available resources of the EHA in compliance with VAWA
FY2005-10 Goals and Objectives Performance
Goal & Objective: Manage the EHA efficiently and effectively & achieve a high performer rating
Outcome: The EHA received a high performer rating
Goal & Objective: Expand the utilization rate & achieve a 97% utilization rate
Outcome: The EHA achieved a 97% utilization rate
Goal & Objective: Ensure equal opportunity & undertake affirmative measures
Outcome: Funding of a fair housing administrator and participation in fair housing events
PHA Plan Update (Not required for qualifying small PHA)
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership
Programs, and Project-based Vouchers.(Not Applicable)
Include statements related to these programs as applicable.
Capital Improvements.
8.0 Please complete Parts 8.1 through 8.3, as applicable.
Capital Fund Program Annual Statement/Performance and Evaluation Report.
As part of the PHA 5-Year and Annual Plan, annually
8.1
t
complete and submitheCapital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
(Not Applicable)
open CFP grant and CFFP financing.
Capital Fund Program Five-Year Action Plan.
As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund
8.2
Program Five-Year Action Plan, form HUD-50075.2,and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
(Not Applicable)
for a five year period). Large capital items must be included in the Five-Year Action Plan.
Capital Fund Financing Program (CFFP).
8.3
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
(Not Applicable)
finance capital improvements.
Housing Needs
. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
9.0
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
(Not required for qualifying small PHA)
issues of affordability, supply, quality, accessibility, size of units, and location.
Strategy for Addressing Housing Needs
. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
9.1
Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
jurisdiction and on the waiting list in the upcoming year.
Plan submission with the 5-Year Plan. (Not required for qualifying small PHA)
Additional Information
. Describe the following, as well as any additional information HUD has requested.
10.0
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-
Year Plan.
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
(Not required for qualifying small PHA)
deviation/modification”
Required Submission for HUD Field Office Review
11.0 . In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
Note:
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Faxed copies of these documents will not be accepted
by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating
to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)
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