2009-12-15
ENCINI"1'A5
~ANCH ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
- GOLF COURSE CLUBHOUSE
QUAIL GARDENS DRIVE
TUESDAY, DECEMBER 15, 2009 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairnian Dean called the meeting to order at 4:03 p.m.
DIRECTORS PRESENT: Phil Cotton, Bill Dean, Chris Hazeltine, and Cindy Jacob.
DIRECTORS ABSENT: Peter Cota-Robles.
ALSO PRESENT: Kent Graff, Rod Linville and John McNair from JC Resorts; City
Staff, Jay Lembach, Nancy Sullivan and" Board Secretary Joan
Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATIQN:
, None.
AGENDIZED BUSINESS ITEMS
L Approve Minutes of Special Meeting of 10-27-09. Contact Person: Board
Secretaty Woods.
ACTION:
Cotton moved, Jacob seconded to approve the 10-27-09 Regular Meeting minutes. Motion
carried: Ayes: Cotton, Dean, Jacob and Hazeltine. Nays: None. Absent: Cota-ltobles.
2. Review Summarv of Revenues and Expenditures/Financial Statement/update on
Capital Reserves for October and November. Contact Person: JC Resorts; Rod
Linville/Kent Graff.
Mr. Rod Linville presented the October and November suinmary of revenues and
expenditures. Mr. Kent Graff presented the capital reserves for October and November.
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3. Deferred CQital Proiects for Approval. Contact Person: JC Resorts; RQd Linville.
Mr. Lindville presented a recap of deferred maintenance/replacement projects and indicated
the need for a replacement of the driving rarige ball machine. The new ball machine
eliminated the use of tolcens, which would provide a cost savings in tokens purchased and a
better accounting of the balls dispensed.
ACTION:
Hazeltine moved, Cotton seconded to approve the purchase of a Driving Range $all Machine
moving the item from a deferred maintenance project to a budgeted capital project for FY
09/10 in an amount not to exceed $13,000. Motion carried: Ayes: Cotton, Dean, Jacob and
Hazeltine. Nays: None. Absent: Cota-Robles.
4. Marketing re~port and centralized call reservation center monthlv update. Contact Person:
JC Resorts; John McNair/Rod Linville.
Mr. McNair stated that he was reviewing the reduction of the call center'~ evening hours of
operation and would be exploring new co-op marketing efforts. ,
5. Discussion of proposal for Car washing polishing, and detailing service. Contact Person:
Chairman Dean.
Chairman Dean stated a proposal_ was received for a car washing service. The Board
decided it was not part of the golf course's core business.
ACTION: ,
Hazeltine moved, Cotton seconded to have Chairman Dean prepare a letter of the Board's
decision not to entertain the proposal. Motion carried: Ayes: Cotton, Dean, Jacob and
Hazeltine. Nays: Non+e. Absent: Cota-Robles.
6. Update on Cell Tower Discussions. Contact Person: JC Resorts; John
McNair.
Mr. McNair reported that the AT&T cell tower was being processed and he had
negotiated a change in the placement of the equipment housing which improved
the aesthetics and was a more efficient use of the driving range site.
7. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Kent Graff stated they had completed the parking lot lighting project with additional
entry lighting to the clubhouse and were continuing to redefine the sand bunker contours.
Mr. Graff stated the course had met their benchmarks for water use conservation (20%
reduction) and the impact it had on the appearance of the golf course. The Board directed
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JC staff to research possible solutions for improvement to the appearance of the golf course
by water rate studies and/or alternative drought tolerant grasses or plantings.
8. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Rod Linville reported on one incident for the month of November.
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REPORTS FROM I)IRECTORS AND/OR MANAGER REPORTS
Mr. McNair followed up on surveys of local golf courses and most courses had decreased rounds
over last year, however, two courses had increased rounds over last year. Mr. McNair felt the
courses with increased rounds were due to their low price points.
ADJOURNMENT
Chairman Dean adjourned the meeting at 5:25 p.m.
Respectfully submitted,
.To Woods, Board Secretary" Bill Dean, Chairman of the Board
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