2009-10-27
ENCINFTAS
RANCH
ENCINITAS RANCH GOLF AUTHORITY
NOTICE/AGENDA of REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SOUTH ViTLCAN AVE
TUESDAY. OCTOBER 27, 2009 at 4:00 p.m.
< THE ENCINITAS RANCH GOLF AUTHORITY IS AN EQUAL OPPORTUNITY PUBLIC ENTITIES AND DO NOT DISCRIMINATE
ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OR THE
PROVISION OF SERVICE. PLEASE NOTITY THE COMMTT'I'EE SECRETARY AT LEAST 24 HOURS BEFORE THE MEETING IF
DISABILITY ACCOMMODATIONS AIiE, NEEDED. IF YOU WISH TO SPEAK TO AN ITEM ON THE AGENDA, PLEASE FILL
OUT THE APPROPRIATE SPEAKER SLIP AND HAND IT TO THE COMMITTEE SECRETARY BEFORE THAT ITEM IS
ANNOUNCED BY THE CI3AIR. SPEAKER SLIPS WILL NOT BE ACCEPTCD ONCE THAT ITEM HAS BEEN ANNOUNCED.
ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE BOARD REGARDING ANY ITEM ON THIS
AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE BOARD SECRETARY'S OFTICE AT THE CITY'S
CIVIC CENTER DURING NORMAL BUSINESS HOURS.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 p.m,
DIRECTORS PRESENT: Phil Cotton, Peter Cota-Robles, Bill Dean, Chris Hazeltine, and
Cindy Jacob.
,
DIRECTORS ABSENT: None.
~ ALSO PRESENT: Kent Graff, Rod Linville and John McNair from JC Resorts; City
~ Staff; Jay Lembach (until 4:20 p.m.), Nancy Sullivan and Board
Secretary Joan Woods. ~
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There being a quorum present, the meeting was in order.
ORAL COMMUNICATION:
None.
AGENDIZED BUSINESS ITEMS 1. Approve Minutes of Regular Meeting of 8-25-09. Contact Person: Board
Secretarv Woods.
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The Board approved the changes to the minutes as follows:
Page 2: Securi t : Eliminated security guard service and the installation of an expansive security
system.
The Board suggested the-pufsttit -o€ evaluating a caretaker option to supplement the
security system. ACTI4N:
Hazeltine moved, Cota-Robles seconded to approve the amended 8-25-09 Regular Meeting
minutes. Motion carried: Ayes: Cota-Robles, Cotton, Dean, and Hazeltine. Nays: Npne.
Abstain: Jacob. 2. Presentation of ERGA Annual Financial Report for fiscal rear 2008-2009. Contact
Person: Jay Lembach.
Chairman Dean thanked JC Resorts and Treasurer Lembach for working with the auditors
and completing the audit. Board Member Cotton stated the transmittal letter which
prefaced the audit contained a nice historical overview of the golf course.
Treasurer Lembach presented the audit for fiscal year 2008-2009.
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3. Review Summary.,of Revenues and Expenditures/Financial Statement/update on
Capital Reserves for August and September.s Contact Person: JC Resorts; Rod
Linville/John McNair.
Mr. Rod Linville presented the August and September summary of revenues and
. expenditures. Mr: Kent Graff presented the capital reserves for August and September.
4. Marketing report and centralized call reservation center monthly Lipdate. Contact
Person: JC Resorts; John McNair/Rod Linville.
Mr. John McNair recapped the September 2009 central golf reservations cross sell analysis.
Mr. McNair updated the board on new marketing efforts which included an "Intro to Golf"
program and possible wedding site development on the course to coincide with the banquet
facilities.
5. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Kent Graff stated they had completed cart path enhancements, overseeding and
aerification projects and was pleased with the course conditions.
Mr. Graff indicated that the parking lot lights needed repairs and he would be soliciting bids
for the repairs. Board Member Cotton had asked if solar lights could be a possible
solution:
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Mr. Graff updated the Board on the status of switching the golf holes signage which, when
completed, would give the course a fresh look.
6. Update on Cell Tower Discussions. Contact Person: JC Resorts; John
McNair.
Mr. McNair reported that the AT&T cell tower was being processed. Mr. McNair stated he
would request AT& T move the equipment housing for better aesthetics and the new
location would be a more efficient use of the driving range site.
8. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Rod Linville reported on one incident for the month of October.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Linville and Mr. McNair reported on preliminary surveys of local public golf courses and
would recap the findings at the next meeting.
ADJOURNMENT
Chairman Dean adjourned the meeting at 5:17 p.m.
Respectfully submitted,
JG fin Woods, Board Secretary Bill Dean, Chairman of the Board
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