2009-04-22• MINUTES OF THE ENCINITAS HOUSING A UTHORITY SPECIAL MEETING
APRIL 22, 2009, 6:00 P.M., 505 SOUTH VULCANA VENUE
CALL TO ORDER/ROLL CALL
Board President Maggie Houlihan called the meeting to order at 6:01 p.m.
Present: Board President Maggie Houlihan, Board Members Teresa Barth, James Bond
(arrived at 6:14 p.m.), Lupita Chavez, Dan Dalager, and Lu Mohler.
Absent: Board Member Jerome Stocks.
Also Present: Executive Director Cotton, Board Attorney Sabine, Housing Administrator
Barefield, Deputy Board Clerk Bingham and Records Management Coordinator
Woods.
There being a quorum present, the meeting was in order.
PLEDGE OF ALLIANCE
• CLOSING AND ADOPTION OF THE CONSENT CALENDAR
L
ACTION:
Dalager moved, Barth seconded to close and adopt the Consent Calendar. Motion carried.
Ayes: Barth, Chavez, Dalager, Houlihan, Mohler. Nays: None. Absent: Bond and
Stocks.
111. Approve Minutes of 4-8-08 Special Meeting, 12-10-08 Joint Special Meeting, 02-11-09
Joint Special Meeting and 2-18-09 Special Meeting. Contact Person: City Clerk
Cervone.
STAFF RECOMMENDATION: Approve Minutes.
H2. Acceptance of Fiscal Year 2007-2008 single audit of Federally Assisted Grant
Programs for the Housing Authority. Contact Person: Finance Manager Lembach.
STAFF RECOMMENDATION: Accept and file the City of Encinitas' FY 2007-
2008 Single Audit of Federally Assisted Grant Programs.
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• REGULAR AGENDA ITEMS - Item #H3
H3. Adoption of Housing Resolution 2009-01 revising the Bylaws of the Housing
Authority of the City of Encinitas. Contact Person: Housing Administrator
Barefield.
Housing Administrator Barefield stated staff reviewed the Bylaws to determine appointment
terms for the Housing Authority Tenant Commissioners and found the Bylaws needed further
revisions. The proposed revisions were regarding board composition, appointment terms of
council and housing tenant commissioners; clarification of duties and authority of board officers.
ACTION:
Dalager moved, Barth seconded to adopt Resolution 2009-01.
No vote was taken.
COUNCIL CONSENSUS:
Staff to return to Council with an amended Resolution with the revised Housing Bylaws
which are to include the following: separate Housing Authority positions of the Secretary,
Treasurer and Executive Director to not be held solely by the City Manager and amend
Section 4 regarding compensation.
IS
H4. Housing Authority of the City of Encinitas (Housing Authority) informational
report related to the Section 8 Housing Choice Voucher Program and the Housing
Authority owned units. Housing Administrator Barefield.
Housing Administrator Barefield presented the informational report on the Section 8 Housing
Choice Voucher Program and the Housing Authority owned units. The Housing Authority had
operated to provide both rental assistance programs and develop affordable housing. These
endeavors had been accomplished by obtaining HUD approval to assist up to 136 households
through the Section 8 program and by the acquired sixteen units in the Pacific Pines
condominium complex which provided additional low income housing. Mr. Barefield stated a
five year plan for FY 2010-15 and an annual plan for FY 2010-11 would be prepared and
processed in early 2010 for HUD approval.
COUNCIL CONSENSUS:
Council consensus was to receive the report.
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•
ADJOURNMENT
Board President Houlihan declared the meeting adjourned at 6:21 P.M.
D orah Cervone, Board Clerk
By: Joan L. Woods,
Records Management Coordinator
R
r
Maggie ihan, Board President
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