2009-02-11• MINUTES OF THE JOINT SPECIAL MEETING BETWEEN THE
ENCINITAS CITY COUNCIL, SAN DIEG UITO WATER DISTRICT AND THE
ENCINITAS HOUSING A UTHORITY
FEBRUARY I1, 2009, 6: 00 P.M., 505 SOUTH VULCAN AVENUE
CALL TO ORDER/ROLL CALL
Since this was a Joint Special meeting between the City Council, the San Dieguito Water District
and the Encinitas Housing Authority, held before the Regular City Council meeting, Board Member
Houlihan chaired the meeting and called the meeting to order at 6:01 P.M.
Present: Board Members Teresa Barth, Dan Dalager, Maggie Houlihan and Jerome Stocks.
Absent: Board Member James Bond.
Also Present: Board Secretary Cotton, Board Attorney Sabine, Board Clerk Cervone. Assistant to
the City Manager Phillips, Finance Manager Hill, Finance Manager Lembach,
Finance Director Smith, and Deputy Board Clerk Bingham.
There being a quorum present, the meeting was in order.
• PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS/PROCLAMATIONS
Kids for Peace presented valentines to each of the Council Members.
Mayor's State of the City Address
Mayor Houlihan presented her "State of the City" address.
CLOSING AND ADOPTION OF THE CONSENT CALENDAR:
ACTION:
Dalager moved, Stocks seconded to close and adopt the Consent Calendar. Motion carried.
Ayes: Barth, Dalager, Houlihan, Stocks. Nays: None. Absent: Bond.
J1. City Treasurer's Quarterly Investment Report - December 31, 2008. Contact
Person: Finance Manager Lembach.
STAFF RECOMMENDATION: Receive report.
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J2. Approval of City Council goals and work tasks status report updates and
is FY2009/10 through FY 2010/11 strategic priorities. Contact Person: Assistant to
the City Manager, Richard Phillips.
STAFF RECOMMENDATION: Approve FY 2004/05 through FY 2008/09
Council goals and FY 07/08 through FY 2008/09 work tasks updates and
adopt the strategic priorities to guide upcoming budget preparation process.
REGULAR AGENDA ITEMS:
33. Council to meet with applicants for the Arts, Environmental Committee, Housing
Authority, Parks and Recreation Commission, Planning Commission, Senior
Citizen Commission, and Traffic Commission. Appointments are scheduled to be
made by Council on February 18t", with an effective date of March 1St, 2009.
Contact Person: City Clerk Cervone
The following applicants were heard for the various positions on the Commissions.
ARTS COMMISSION - 3 Appointments to be made
Carolyn Cope, Frank Davis, Steven Weber, and Terri Zimdars.
• Judy Thum and Kay Willis were unable to attend the meeting.
ENVIRONMENTAL COMMISSION -1 Appointment to be made
Harry Cunningham, Michael Davidson, Harry Delizonna, Celia Kiewit, Russell Levan, Duncan
McFarland, Carris Rhodes, JoAnn Shannon, Herschel Stern, Andrew Stoecker, and Rimga
Viskanta.
Russ Gold and Ann Tartre were unable to attend the meeting.
TENANT HOUSING AUTHORITY COMMISSIONER - 2 Appointments to be made
Lupita Chavez, Maha Khatib, Lu Mohler, Carrie Anne Rampp, and Jessica Turvey.
Johanna Eiland, Carol Mone and Richard San Giuliano were unable to attend the meeting.
PARKS & RECREATION COMMISSION - 3 Appointments to be made
Charles Gang, Doug Goad, Marge Kohl, Doug Long, Shoja Naimi, Steve Scheibe, and Steven
Weber.
Logan Ahlgren, John Koopmans, Liza Neptune, Darren Osten, and Stephen Valois were unable
• to attend the meeting.
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02/11/09 Housing Joint Special Meeting
is PLANNING COMMISSION - Cardiff-by-the-Sea area
Brett Farrow, David Ledinsky and JoAnn Shannon.
Michael Heyer was unable to attend.
PLANNING COMMISSION - Old Encinitas area
Joseph Greco and Mark Steyaert.
SENIOR CITIZEN COMMISSION - 3 Appointments to be made
Robert Campbell, Harry Delizonna, Ron Pollack and Lee Vance.
Josephine Moran withdrew her application.
TRAFFIC COMMISSION - Cardiff-by-the-Sea
Michael Cassidy.
Bruce Green withdrew his application and Michael Heyer was unable to attend the meeting.
• TRAFFIC COMMISSION - Olivenhain
Peter Kohl,
Mayor Houlihan stated that appointments were scheduled to be made at the February 18`" City
Council Meeting and would be effective March 1, 2009.
Mayor Houlihan declared a recess from 7:56 P.M. to 8:09 P.M.
Finance Manager Hill announced that Council would hear Items #J4 & #J5 together.
J4. Mid-year review of fiscal year 2008-09 operating budgets and update on City's
financial condition and adoption of Resolution 2009-11 approving the mid-year
adjustments. Contact Persons: Finance Manager Hill.
Finance Manager Hill stated that staff was recommending an overall downward revenue
adjustment of $1.8 million. This would be offset by the proposed Department expenditure
savings of $1.6 million, leaving a fund balance of $14.6 million, with no borrowing of the budget
stabilization reserve needed at this time. Ms. Hill stated that most department savings were due
primarily to personnel vacancies, curtailing travel and training, and by reducing building services
contracts due to the decrease in private development activity.
Staff recommendation was to adopt Resolution 2009-11.
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02/11/09 Housing Joint Special Meeting
• ACTION:
Dalager moved, Stocks seconded to adopt Resolution 2009-11, approving the mid-year
adjustments. Motion carried. Ayes: Barth, Dalager, Houlihan, Stocks. Nays: None.
Absent: Bond.
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J5. FY2008-09 Capital Improvement Program (CIP) Status Report and recommended
mid-year adjustments to the capital improvement program. Contact Person:
Director of Finance Smith.
Finance Director Smith reviewed the staff report and stated that at the mid-point of the fiscal
year, there were 103 current projects in various stages of progress. Thirty-nine have been
completed or closed since last year's CIP Status Report.
At this time staff was proposing nine adjustments to the Capital Improvement/Work Project
Program.
1. Appropriate $80,000 of Traffic Mitigation Fees for a sound wall along Quail Botanical
Gardens.
2. Appropriate $40,000 of TransNet funds for design modifications to the original plans for
a parking lot at the southwest corner of Vulcan Avenue and E Street.
3. Transfer $41,000 of General Funds from the operating budget to create a project entitled
City-Wide Flood Control Facility and Channel Maintenance Permitting Program: Phase
1.
4. Transfer $67,300 from the IT Systems Replacement Project (WMC04C) to the IT
Division Operations Budget.
5. Close Birmingham Drive Curb and Gutter Project (CMSOOK) and return $1:50,000 to the
TransNet fund.
6. Return budget savings of $29,554 of General Funds from the Citizen Satisfaction Survey
(WMC08A) project.
7. Close out Leucadia Drainage Phase II Project (CMD04B) and close out overage of
$1,103.
8. Close out Moonlight Beach Pump Station Rehabilitation project (CEE04J) and
appropriate $2,925 of Encinitas Sanitary Division Funds to correct overage.
9. Appropriate $270,000 of Encinitas Sanitary Division Funds for the Enciina Phase V
Expansion Project (CEE04M).
Staff recommendation was to approve the proposed adjustments to the Capital Improvement
program.
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02/11/09 Housing Joint Special Meeting
is ACTION:
Dalager moved, Stocks
Improvement program.
None. Absent: Bond.
ADJOURNMENT
seconded to approve the proposed adjustments to the Capital
Motion carried. Ayes: Barth, Dalager, Houlihan, Stocks. Nays:
Board Member Houlihan declared the meeting adjourned at 8:31 P.M.
Deborah Cervone, Board C rk
By: Claudia Bingham,
Deputy Board Clerk
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P
s / y
Maggi ulihan, Board Member
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