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2001-06-27 CSD Item C1 Minutes ~ ~ MINUTES OF THE ENClNlTAS C17"Y COUNCIL, CARDIFF SANIT.ATION DISTRICT AND SAN UlEGUITO WATER DISTRICT JOINT SPECIAL AIEETINC, MAY 16, 2001, SOS SOUTfI VULCAN A V6NUE CALL TO ORDER/ROLL CALL Sincc t4us w•as a Joint Speciat Lvfecting, Soard tiiemoer 'riolz chaired the mreUng and called the meeting to order ut 537 P.M. PresenC Board Members Dennis Holz, Council Members James E3ond, Christy Guerin, Maggie Houlihan, and Jerome Stocks. Absent None. Also Board Manager Miller, E3oard Attomey Sabine, Board Clerk Cervone, Present: Communiry Servir,es Director Wigginton. Budget Officrr Flill, Recreation Superintendent Alexander, hlanagement Analyst ,mith, N1:u►agemcnt Analyst I-Iippert, NPDES Program Manaber Weldc-n, Depury !?nard Clerk Greenc. ;'here being a quo!um present, the meeting «:ts in order. ~ PLEnGE OF ALLEGIA1v1CE Item !3 was taken first, uut of order. ItEGl1LAR AGENDA - ITF.1oiZ J3 d3. Worltshop for the Presentation and Discussion of Citv Couacil's Commimions Proposed New Operatine Proarams nnd Proposed Capital Imprnvement Proeram for Fiscal Year 2002 :a 2007 and Uiscussion of Ccrtain Commission Policy is,sues. Cnntast Person: ]Budeet ()ificer N9il. Board Manager Miller reviewed the staff rcpurt stating the purpose of thc mceting was to revicw program recom.mendations of thcee of the City Council's appointed Commissions and to cxnminc certain policy matters as they pertain to entertaining Commission proposals in thc fisturc. Mr. ti[iller stated the meeting was dedicated to Council approveci Commissions including the Senior Ci:izen Commission, Youth Commission and Commission for the Arts. Fle said all th:cc Commissions would have a peesentation and prior to those presentations. staff was requesting direction on four policy issues: 1. NVhether to establish a practice oF creating viscretionary 'I'rust Funds for "anticipatcd programs" that may surface during the tiscai year. 05!16/01 CSD Jt. Sp. R1tg. Pagc I Mtg. 92001------ .B'k. 43. Pauc-----_- 05/16/01 CSL) Jaint Special Meeting ~ 2. VJhether to create distinct operating and capiuzi budgcts for Commissions sc;parate from the associated Departments' budgets. 3. Identify the process for Commissions to request off-c:ycle appropriations in the event of' an opportunisdc program or event such as rctuming to the City Council, prcse;nting the program az:;! :.-questing the funding. 4. Provide direction regarding the Interim Librar}~'T'een Center capital projcct. Recreation Superirttendert Alcxandc:r introduced Mac Hanley, rep.sesr.nting the Senior Citi-r.ens Cocnmission. Mr. Hartley reviewed the 3 Nzw Prograrrxs thnt were requcsted. 1. Scnior 7'ransportation Senior Shuttle Program -"Out amd About Encinitas;' in the amount of $16,600 for FY 01-02 and $31,850 for FY 02-03. 2. Senior Transportation Mileage Reimbursemcnt Program -"Out and About E:ncinitas" in the amount of $7,900 for FY O 1 -02 and $18,000 for FY 02-03. 3. Senior Commission Discretionar}• Progr,un Trust Fund in the amount of S20,000 f'or Fl' 01- 02 and $20,000 for FY 02-03. ~ S'ENIOR CONdA1ISSION NEW PRnGRAM REOUES'PS o SENIOR TRANSPORTATION SHU"I'i.E P620GRAV1 RE'sOUE.ST STA,FF DIRECTION •?rovide further information regarding the demand Icvels for the Encinitas shuttle program before approving. q Consider increased fiinding for the tari voucher pragram. + F:evicw otner cniities uther t}iaf-i tiie i;ity uf Encinitu;: w proviJeiuperale the siiuttie progr<Sm. p SEN10R TRANSPORTAT10N MfILEAGE REIMBURSEI4IEMi' PROGRAM ACTiOlei. Bond moved, Stocks seconded to eliminate the proposed position of Transportation Coordinator in the amount of 58,000 and poace that amount into the mileage reimbarsement prograin. Mation carried. Aye.s: Band. Guerin, Hob., fioulihan, Stocks. Nays: Nnnc. 05/16/01 CSD Jt. Sp. Nltg. Page 2 \1tg. #200Bk. Pagc_-- 05/16/01 CSD Joint Special Meeting ~ BOARD CONSENSUS During the cuurse of the discussion regard:ng the Senior Commission's Ncw Prokram requests, there was Board consensus tu support off cycle funding requests. • SENIOR COMMISSION DISCRETIflNARti' PROGRAN1 'i'RUST FUNU BOARD CONSENSUS There was Board sonsensus not to support the Senior Commission'x discretionan• tru.t 4'unJ program at Phis time. YOUTH COIVIMISSION TfEW PROGRAA'd REQUES'tS Youth Commissioners Shannon Mitchell, Samantha Greenstein and Adan Fumiin rrvie«•cd the Youth Commission Ne«• Program. o YOUTH C0MMISS10N TEEN LF,N"i'F.R F<<Cli.l'TIF.S & 03'ERA'f10NS '1'RG'ST FUND BOARD CONSENSUS There was Board consensus to continue thc line item for thc Interim Libran• and 'I'cen Center iri the amount of 5177,500, Fi' 0I-02 and 5357,175„ fY_02-03, together with thc ~ Int:riro Library Tenant lmprovcrneats/Furnishings in tljc umount oR 5300,000, Fti' 02-03, and to continue the ptior appropriation uf 5202,000 in the Teen Center Trust lund as u placc holder. • YOUTH COMiN11SSIGN DISCRETIUNARl' PROGRANY'i'RUST BOARD COI+ISENSlJ5 There was E3oard consensus not to approve the discretionar}• progrum tru%t fund nt thic time. Items Jl and J2 were tal:en next. CONSENT AGENDA - ITEMS J1 aND ,I2 J1. Adoption of Resolution 2001-23. Directing thc Prc,paration and Filisig nf thc Encinita+ Landscaae and Lightina District Annual Rcoort (Annual F3udact anc! Exncnditurc Plan) Contact Pcrson: Manaecment Anah•st Smich. ACTION: Stocks ►noved, Bond seconded to approve the staft' recommendation to adopt Resolution 2001-23 directing the prcparation and filing of the E:ncinitas L:►ndscape and Lighting District ~ annual report. Mtotion carned. :1yes: Bond, Guerin, Hob., Noulihan, Stockr, \a}•s: \nne. 05/16/01 CSD Jt. Sp. Mtg. Pa€e ~ Mtg. #2001-__. Eik. :~3. 05/16/01 C:SD Joint Special Meeting ~ Boazd Member Holz declared a recess from 739 to 7:50 P.M. J2, i)irect staff to vote on NPDES lead for the Countv of Sun Diego,. Contact Pcrsun: Program Manaeer Weldon. Program Manager Weldon reviewed the staff report statinb the County of San Diego wouid be the lead cope:mittee for the next three years. She stated that after three years, the North County citics should be prepan;d to sign a Memorandum of Understanding that would establish coope:ration and mutual assistance for a watershed b.ised permit. The staff recommendation was to adopt the Counry oF San Dicgo as the trad coFcrmittec for the next fihree years. ACY ION: Stocks moved, Bond seconded to approve the staR recommendation to adopt the CounS}• of San Diego as the lead copermittee tor the next Rhree ycars. Motion carried. Ayes: Bond, Guerin, Holz, Houlihan, Stocks; hsys: None. Item J3 continued. Management Analyst Nippert introduced Kris Hicks, Chairperson for the :\rts Commission. MS ~ Hicks reviewed the Arts Commission's New Program Reyuests. ARTS COMMISSION 1VEW PR9DGRANi REQUESTS o Arts Center at 25 East E Screet in Encinitas • Cardiff Rarsner Projecf : • C!!ildren's Art Gallery • Opera at the Lumberyard o Comrnession Newslettcr • Poetry Slam • Travel a^d Training funds • Arts Trust Fund BOARD CONSENSUS During the course of the discussion regarding the Ar►s Commission \cw Pro};ram requssts, there was Roard consensus to support otf cycle funding requests. BOARD DIP-ECTION The Board suggested tha2 the Arts Commission contacE DEiNLA, the Cardiff Chamber of Commerce, the Cardiff Toavn Council, and the Encinitas Chamber of Commeres requcsting them to place any Arts Commission upcoming information in thcir ncwa Ictters. ~ _ r 05/16/01 CSD Jt. Sp. Mtg. Page 4 Mtg. 72001Bk. 93. Facc. - ~I~~ '.Y. . . , 05/16/01 C3D 3oint Special Meeting ~ BOARD CON3ENSUS There was Board consensus not tu fund ths foilowing New PrugraMs at this time. • Arts Center at 25 East E Street in Encinitas • Commission Ney./sletter • Travel and 'I'raining funds • Arts Trust Fund Candace Porter spoke about her concerns regarding some of the requests that were not funded. AC1'ION: Bond moved, Guerin seconded to approvr the following New Programs tor the Aav Commission: Cardiff Banner Projece, Chiidren's Art Gallery, Opcra at the Lumberyard nnd the Poetry Slam with the funding 3o be faken from the current truse fund, and maiotain the remaining fund balance in the ef.rts Commission 'i'rust Fand until the end of the year when the Ants Commession MasterPlan 6as beer, Rresentesl. Mo,ion carcied. Ayes: Bond. GUCfIO, HoLz, Houlihan, Stocks; Nays: Noae. ADJOURNNIENT Boazd Member Holz declared the meeting adjoumed at 924 F.M. ~ De rah ervone, Board Clerk Dennis Holz. €3oard Member By: Kathy Greene, Deputy Board Clerk ~ _05/16/01 CSD Jt. Sp. Mtg. Page 5 Mtg. 42001-__ Bk. 43. Pagc_ ~i ~ MINUTES OF TFIE CARDIFF SA1vIT.4 T101V DISTRICT REGULAR AIEETING MAY23, 2001, 5:30 t'.M., SOS SOUTH VULCANAVENUE CALL TO OTbIDER/ROLL CAL,L Chairperson Houlihan called the meeting to order at 5:40 P.M. Present: Chairperson Maggie Houlihan, Board Membe:rs James Bond. Christy Guerin, Dennis Holz, :uid Jerome Stocks. Absent. None. Also Board Manager Miller, Board Attorney Sabinc, Deputy Boazd Clerk Grexnc, Present: Public Works Director Wurbs, and Cihj Cierk Secretary Bingham. There being a quorum present, the meeting was in order. ORAL COMMUIVICATIONS None. ~ CLOSI1h1G AND ADOPTION OF Tt-IE CONSFNT CALENDAR acTiON: Holz moved, Guerin seconded to close and adopt the Consent Calencfar. iN1ortion carricd. Ayes: Bond, Guerin, Holz, gSoulihan, Stocks; IVays: 1Vone. C1. Approval of Minutes: 04/25/01 Kepular Meetina; 04/25/01 .Joint Snecial Mectine: and 05/02/01 Joint SpQC6a1 Meetinp. Contact Person: Board Clerk Cen•oe. STAFF RECOMMENDATION: Approve Minutes. C2. Approval of 05R3/91 Warrants List. Contact Pcrson: Financial Serviccs Mana¢cr Suelter. STAFF RECOMMENDATION: Approve Warrants List. CONSIEI`1T CALENDAR ITEMS REIMG :'ED RY THE PUBLIC ~ None. 05-23-2001 CSD Reg. Mtg. Page 1 Mtg. #2001E?k.43, Pnge_ l.~ r • , 05/23/01 Regular CSD Mer.ting I2EGULAit AGENLIA None. CONSEiio11T CALEPVIDAR 1[TEMS REMOVED BY BOAIfBD IVIEMBERS None. GENERAL INFORMATIOi'+1 / S'I'AFF STA'TUS REPOR'I'S None. REPOR'I'S FROM CdTY RIEP]RESENTi A'I'IVCS (?F REGIONAL BOARDS None. ~ ADJ0UI2NMEN'g' Chairperson Houlihan declazed the meeting adjoumed at 5:42 P.M. Deborah Cervor.,e, Board Clerk Ivfaggie Houlihan, C'huirperson By: Claudia Bingham, Ciry Cleric Secretary ~ 05-23-2001 CSD Reg. Mtg. Page 2 Mtg. #2001-__. Bk.93, P, ge Pf_~ ds ~ MINUTES OF THE ENCINITAS CITY COU?VCIL, CARDIFF SANITATION DISTRlCT AND SAN DIFGUITO WA TER DISTFJCT JOINTSPECIAL MEETING, N1AY30, 2001, 50.5 SOUTH VULCANAVENUE CALL 'd'O ORDER/ROLL C,e►LL Since this was a joint special meeting with the City Council, Board titember Eiolz chaircd the mr.eting, and cal;ed the meeting ta order at 535 p.m. Preser,t: Board Members Dennis Ho12, Janes E3ond, Christy Guerin, Maggie Houlihan, anct Jerome Stocks. Absent: None. Also Board Secretary bliller, Board Clerk Cervone. Budgec Officee Hi!l, Financial Present: Services Manager Suelter, Management Anslyst Smith, Director of Public N'orks Wurbs, Management Analyst deCordova, Director of Engineering Seivices Archiba!d, Director of Community 7evelopment Holder, Director of Community Services Wiggington, and City Cierk 5ecretary Bingham. There 6eing a quorum presenL the meeting was in order. ~ CONSENT CALENDAR ITEMS - ltems J1 a►id JZ Jl. Adoa2ion nf ResotuYion 2001-25. Resoluteon ot Inten¢ion Eo Order the Reneevai oP thc Encini4as l.andscaee and Light6n ;District (EL1LU) and Setcing of the PubEic iiearine forJune 13, 2001. Contart Pcrson: h9anaacmenit Anahs! Smith. STAFT RF:COMMENDATION: Adops IRcsclusion 2601-25. J2. Adaption of Resoyutian 2001-27, a resolution to 1nn1v For 5300,000 arant fundinQ from the Departmend of Soating and Watenr•avs Publir gcach Restoration PraQrs:rin, Contact tPerson: Prc+iect 169anag,er Weldon. STAFF RECOMME~YDATION: Adopt Resolution 2001-27. AC'TIOlOT. Guerin moved, Hou9ihan seconded fo adopt ttie Cnnse-nt Calendar. bfoeinn canricd. Ayes: Bond, Guerin, Holz, Houlihan, 5Yocks; Nays: nione. 05-30-01 CSD Jtn.Sp.Mtg. Page 1 Mtg. 92001- 9k#3, nagc_ m.. _ 05-30-01 CSD Jtn. Sp. Mtg. ~ REGiJLAR AGENDA ITEMS - Iiems J3 and ,D4 J3. Workshoa for the Fiscal Years 2001-02 and 2002-03 Annual O"ratinP Budgeds. Contact Persoo: Budget Ofricer i-lill and Munaeement Analvst Smith. City Manager Miller invoduced Budget Officer Hill who reviewed the purposc: of this mceting which was to present the a.nnual operating budgets for the next two fiscal years and to falluw up on specific items that council requested at previous meetings and statl' recommenclation to pravidr direction on the proposed operating budgets, new programs, capi:al projects, and special on-time reserve for adoption on June 13, 2001. C6anges that were addressed: 1. An additional aew program relattd to the TrafTic EnKineereng 1Divbion workload 2. Con•ection to t6e Community and Senior Center budget removing the sta(f vehicle 3. Update om t6e Meter Replacement Program 4. Vehicle Replacement Program Asljustmenfs 5. Summary of approved Commission proposals Budget Officer Hil1 introduced Director of Engineering Services Archibaid, who gave a bricf overview of the Tnffic Program changes. Staff proposed to increasc the program :usistant position ~ from 24 hours per week to Full-time and inerease the contnct services account by an addition:il $10,000, to be used to expedite traffic calming projects. COUNCIL CONSENSUS: Inerease the program assistant position from 24 hours per week :o Pult-time and increace the contract services account by an additional $10,000, with Rhese additional contract sen•i.c,w to be used to expedite current projects and to add two icmporan• part-timc employees to do traffic data guthering. Budget Officer Hill introduced Director of Community Development F{older who rcvicwcd thc Multiple-Habitat Conservation Plan. Staff requested an additional 575,000 for Consultant Scrviccs. ~ Budget Officer Hill reviewed additional Potential Budget (mpacts «•hich could includc and not limited to: Future obfigation for energy costs, iiicrease in health benefit cosu, implementation ot class & compensation, and Census 2000 outcome. Staff recommended that council set aside a special one-t:me $500.000 reserve, from excess reserves, to address these poten;ial budget impacts. Budget Officer Hill introduced Management Analyst Smith who revicwed the San nieguito Water District and Cardiff Sanitation District FY 2001-02 ard 2002-03 Oxrating Budgcts. 05-30-01 CSD Jtn.Sp.Mtg. P.age 1 Mtg. #2001-__Bkk3. Pagc__ nl~ ~ ~ 05-30-01 CSD Jtn. Sp.Mtg. ~ COg1NaCIL CONSENSL1S: City 1Wianager Miller directed staff to includc, in the CSD linc items, a reconciliation ot thc increttse in energy custs and to br..g this back to couneil at the next budget mcefing. Boazd Member Holz declared z recess Fram 7:07p.m. to 7:14p.m. Management Analyst Smith reviewed the changes to the Six-ycar Capital Improvement Pmgram. CUUloTCIL CQ1o1SEIe1SUS: Direct staff to use the grant money to completely clea6 up the out ttow at Moonlight Beach vnd to have this taken care of as soon as possible. Also, Council asked that, at a future meeting, that there be a dBscussion of Mounlight Storm Drain problems and that diseuysior to include costs, temelines, and other source sgots thaf eRect the outilow problem. COUNCIL COlVSENSUS: A,gendize the Manchester 5treet Realignment Project far further ceview. d4. Review and Approve Update to Ciri Council Policv FO]0 on Ceneral Fund Reserve. ~ Contact Person: Financial SRrv6ces Manaeer Sucltcr. Aft Financial Services Manager Suelter reviewed the staff report and staff recommendation to approvc Policy F030 establishitig a new minimum General Fund Cceserve Rcquirement. AC1'ION: Stocks moved, Houlihan seconded to approve the ssaff recommendvtion ta approve Pola~w• F010 escablishing a new minimum Cenerssl Fund Reserve Requiremcnt at twenh• pe•rcc►it of operating expenditures. Motion Carried. AyQS: Bond, Flulz, 1loulihan, Stock+. Nays: Guerin. REP'CRT'S FIr~OM CITY COUNCIL MEMBERS /RE PRESENTATIVES OF REGI0N.4I. BOARDS Boazd Member Bond gave a brief report on the Metropolitan Water District. Board Member Guerin gave a brief report on Encina Agreement rcgarding the sale oF surplus property an1 would like to see this be aeend.ize at the next council meeting. Borsd Member Holz gave a bref report of the last SANDAG Board Nleetine. Fle r_porced he had been appointed a seat on the F{igh Speed Rail Committee. ~ 0 S-30-01 CSI) Jtn.Sp.Mtg. Page 1 N(tg. 42001- Bk# 3. Yage__ Ct_`Q p 05-30-01 CSD Jtn. Sp. Mtg. AVA GENERAL IIiTF()t2~V1(ATION / STAFF STATUS REPORTS Board Member Guerin tharJked stafTon their excellent teamwork on the Hall Propertp Acquisition. Board Member Houlihan announced the City's f:ici:-OfE' Even, far "Keep lCicLti r1live Drive 25" scheduled for June 13, 2001, at 3:00 p.m. at the City !-lall. AD,IOURNMEi`1T Board Member Holz declared the meeting adjourned at 7:58 p.m. Q Kerry Miller, Board Secr Dennis F{olz, Board Member By: Claudia Bingham City Clerk Secretary ~ ~ 05-30-01 CSDJtn.Sp.Mtg. Page I Mtg. 1"3001-___Bk#3. Pagc__ ~ . ~ MINUTES OF THE ENCINITf:S CITY CDUNCIL, CARDI.FF SANITATION alSTRl'CT AND SAN DIE ;U1T0 WATER DISTRICT JOINTSPECIAL MEETING, JUNE 13,2001, SOS SOUTH VULCANAVENUE CALL'I'O ORDER/ROLL CAY,L Since this was a joint special meeting «7th the City Council, Board MemMr I-lolz chairrd the meeting, and called the meeting to order at 5:40 P.M. Present: Board Members Dennis Hoiz, James E3ond, Christy Guerin, ?vfaggie Houlihan, and Jerome Stocks. Absent: None. Also Boazd Manager Miller, Boar.i Clerk Cervone, E3oard Attorney Sabine, E3udget Present: Officer f-lill, Financial Services Manager Suelter, r\ccounting i'vtanagcr Lernbach, Management Analyst Smith, Deputy Board Clerk Greene. There being a quarum present, the meeting was in order. ~ CLOSING AND ADOPTION OF THE CONrENT CALENDAR ACTIOI+T: Bond moved, Houlihan seconded to closc and adopt the Consent Calendar. Motion carried. Ayes: Bond, Goerin, Holz, tioulihan, Stocks; Na}•s: None. J1. Authorize Citv Manaaer to enter inio a five-vear contr•rct (inEtial term of 3vears with 2 one-vear extensians) with the 4erm uf Mike Morelaad &:lssociates, Ins. to perform the Citv and Uistricts' annval financial audit. :luthorize the Ciiv Manaeer uo contraci for ofher professianal scn•iccs zeiih ltorcland S Associates at thc ::ovrk rates quoted in Morcland's attached Proaosaf Letter subject to thc nod-to-exseed amounts contained herein. Contact Person: Accountina Manager I.embECh. STAFF RH,COMNtENDATION: Authorize to enter into a fivc-year contract; Authorize to conSracf for the other professional services subject to the not-to-exceed limits contained hcrein. 32. Adoption of Two-Year Ooerating Budget with Approprialion Apnrovnl Grr Fiscal Year 2001-02 and Adoption of Six-Year Financial !'lan including Capital Improvement Prozram with Appronriation Approval for Fiscal Year 2001-02 for the (;itv of Encinitas, San Lieguito V1'ater District and Cardiff Sanitation Distriii: ~ Budaet Officer Hii!_and Managennent Analvst Smith. 06/13l01 CSD Jt. Sp. Mtg. Page 1 Mtg. n2001-_ Bk. 93. Page - ~ 06/? 3/01 CSD Joint Special Meeting i~ ~ STAFF RECOMMENTDA7'ION: Adopt Resolution 2001-34, City a,t Encinitas; Resolution 2001-10, Cardiff Sanitation District; and Resotution 2001-13, Safl Dieguito Water IDistrict. J3. Adoetion of Resolution 2001-32 approvinQ the Fiscal lr'ear 2001R002 Encinu Wastewater Au6horilv (EWA) Operating Budget and Adoption of Resolutiom 2001-33 Ar_=viDe t6e Fiscal Year 2001/2002 Enr.ina Wastewater Authority (EWA) Capital Budget. Contact Person: Fublic WArks Director Wurbs. STAFF REEUMMENDATICDN: Adopt Resolution 2001-32 and Adopt Resolutioa 2001-33. 34. Adoption of Resolution 2001-37 (to supercede 2001-04), Annlication for a Sp6ere of dnfluence Amendment and Annesation to the t.cucadia Counh• Water Distrirt (LCWD) of Parcel No. 256-122-04, Locatca on tbr South Side af LeucAdia Bnulevarcl Near Clark Avenue. - Flabitat for Humanitv RcorEan'•v.atiom. Contact Person: HousfiuQ and Grants Coordinasor yliUs. STAFF RECOMMENDATION: Adopt Resolution 2001-37. A AIT.IOURNMEN'II' ~ Board Member Holz declared the meeting acljoumed at -5:41 P.M. De rah ervone, Board Clerk Dennis Holz, Board lkiemtxr By: Kathy Greene, Deputy Boazd Clerk ~ 06/13(01 CSD Jt. Sp. Mtg. Page 2 i*vfte. 92001- • Bk• Pa~c 4 cl