FY 2009-10 & FY 2010-11 Operating Budget
City of Encinitas San Dieguito Water District Fiscal Years 2009-2010 and 2010-2011 OPERATING BUDGET Cardiff • Leucadia • Old Encinitas • New Encinitas • Olivenhain
Fiscal Years 2009-10 and 2010-11 Operating Budgets and New Programs MAYOR MAGGIE HOULIHAN DEPUTY MAYOR DAN DALAGER COUNCIL MEMBERS TERESA BARTH JEROME STOCKS JAMES BOND CITY MANAGER
PHIL COTTON Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from
among the Council members in January of each year. Prepared by the Finance Division with Contributions from All Departments
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City Of Encinitas and San Dieguito Water District Operating Budget Fiscal Years 2009-10 and 2010-11 Table of Contents Chapter 1 – Introduction ........................................................
................................................... Page City Manager’s Message ................................................................................................................
1 -1 Executive Summary: City Overview ........................................................................................................... 1 -4 Economic Profile ...............................
....................................................................... 1 -5 Fiscal Strengths and Challenges..............................................................................
1 -7 Assumptions Used to Estimate Revenues and Expenditures................................... 1 -9 Budget Process and Long-Range Financial Planning ..............................................
1 -12 Budget Schedule ...................................................................................................... 1 -14 Revenues............................................................
..................................................... 1 -16 Expenditures............................................................................................................ 1
-22 Personnel Summary and Changes........................................................................... 1 -37 Capital Improvement Program Highlights..............................................
................... 1 -40 Debt Administration .................................................................................................. 1 -42 City Council Mission Statement..................
...................................................................................... 1 -43 Organizational Overview of the City of Encinitas..........................................................
.................... 1 -44 Geographic Location ........................................................................................................................ 1 -46 Budget Controls..........
..................................................................................................................... 1 -47 Encinitas Community Statistical Profile ...................................
......................................................... 1 -48 Organizational Chart Explanation.....................................................................................................
1 -52 City of Encinitas Organizational Chart .............................................................................................. 1 -53 Budget Process ......................................
........................................................................................ 1 -54 Budget Process Flowchart ...............................................................................
............................... 1 -55 Chapter 2 -Financial Summaries, Charts and Graphs Budget Summary FY2008-09 All City City and District Funds (Schedule A) ........................................
.. 2 -2 Budget Summary FY2009-10 All City and District Funds (Schedule A) .......................................... 2 -4 Budget Summary FY2010-11 All City and District Funds (Schedule
A)........................................... 2 -6 i
Chapter 2 -Financial Summaries, Charts and Graphs – continued City Expenditures by Category-General Fund Only FY2009-10 (Graph)........................................ 2 -8 City Revenue
and Expenditures-General Fund Only FY2009-10 (Graph) ..................................... 2 -9 City Expenditures by Category-General Fund Only FY2010-11 (Graph)......................................
.. 2 -10 City Revenue and Expenditures-General Fund Only FY2010-11 (Graph)...................................... 2 -11 Cardiff Sanitary Division – Revenues & Expenditures FY2009-10 (Schedule
A -Graph)................ 2 -12 Encinitas Sanitary Division – Revenues & Expenditures FY2009-10 (Schedule A -Graph)............ 2 -13 Cardiff Sanitary Division – Revenues & Expenditures
FY2010-11 (Schedule A -Graph)................ 2 -14 Encinitas Sanitary Division – Revenues & Expenditures FY2010-11 (Schedule A -Graph)............ 2 -15 Revenue and Expenditure Summary
by Fund Source..................................................................... 2 -17 City Revenues – All Revenue Sources FY2009-10 & FY2010-11 (Schedule A -Graph).................
2 -28 General Fund Expenditures by Division (Schedule C-1).................................................................. 2 -31 Operating Expenditures by Department – All Funding
Sources FY2009-10 & FY2010-11 (Graph). 2 -32 Citywide Summary of Expenditures and Personnel (Schedule C) ................................................... 2 -35 Interfund Transfer
Schedule – All City Funds (Schedule D) ........................................................... 2 -41 Interfund Transfer Schedule – Cardiff Sanitary Division Funds (Schedule D) ...................
............. 2 -42 Interfund Transfer Schedule – Encinitas Sanitary Division Funds (Schedule D) ............................ 2 -43 List of Capital Projects by Fund – All Funding Sources
(Schedule D-1) .......................................... 2 -44 Capital Expenditures by Category – All Funding Sources FY2009-10 & FY2010-11 (Graph) ......... 2 -46 Internal Service
Fund Types and Internal Cost Allocation Descriptions (Schedule E)..................... 2 -48 Department Personnel Summary – FY2006-07 through FY2010-11 ...............................................
2 -49 Chapter 3 -Revenues Revenue by Fund Source................................................................................................................. 3 -1 Cardiff Sanitary
Division – Detail of Revenue by Fund Source....................................... …………… 3 -11 ii
Chapter 3 – Revenues -continued Encinitas Sanitary Division – Detail of Revenue by Fund Source.................................................... 3 -12 Internal Service Funds – Detail
of Revenue by Fund Source .......................................................... 3 -13 Chapter 4 – Proposed Expenditures and Personnel General Government Organizational Charts ...................
...................................................... 4 -2 General Government Activities -Summary Sheet ................................................................. 4 -9 Community
Grant Program (0020) ........................................................................... 4 -10 Legislative/City Council (1110) ................................................................
................. 4 -12 City Manager (1210)................................................................................................. 4 -14 Arts Administration (1211)..........................
.............................................................. 4 -16 Economic Development (1215) ................................................................................ 4 -18
Human Resources (1220) ........................................................................................ 4 -20 Library Services (1230) .........................................................
................................... 4 -22 Information Technology (1250)................................................................................. 4 -24 Geographic Information
Systems (1255).................................................................. 4 -26 City Clerk (1310) ..............................................................................................
........ 4 -28 Elections (1311) ....................................................................................................... 4 -30 Legal Services (1410)....................................
........................................................... 4 -32 Financial Services (1510)......................................................................................... 4
-34 Central Services (1560)............................................................................................ 4 -36 Non-Departmental (1561)..................................................
....................................... 4 -38 Self-Insurance Administration (113-1270) ................................................................ 4 -40 Governmental Educational
Access Fund (228-1110) ............................................... 4 -42 Planning & Building Organizational Chart..............................................................................
4 -46 Summary – Planning & Building Activities ............................................................................. 4 -49 Customer Service and Administration (2005) .........................
.................................. 4 -50 Current Planning Services (2010) ............................................................................ 4 -52 Current Planning/Applicant
Deposits (2015)............................................................. 4 -54 Advanced Planning and Housing (2020) ..................................................................
4 -56 Code Enforcement (2030) ........................................................................................ 4 -58 Building Services (2040)..................................................
......................................... 4 -60 Community Development Block Grant (CDBG 222-2050) ....................................... 4 -62 Affordable Housing-Advanced Planning and
Housing (225-2050)............................ 4 -64 Encinitas Housing Authority (226-2050) ................................................................... 4 -66 HOME Entitlement
(227-2050) ................................................................................. 4 -68 Pacific Pines (561-2050) ...........................................................................
............... 4 -70 Summary -Public Safety Activities........................................................................................ 4 -75 Law Enforcement Organizational Chart.............
.................................................................... 4 -78 Summary -Law Enforcement ................................................................................................
4 -79 Law and Traffic Enforcement (3010) ........................................................................ 4 -80 Parking Citation Process (3021)................................................
............................... 4 -82 Asset Forfeiture (261-3010)...................................................................................... 4 -84 State Supplemental Local
Law Enforcement Fund (262-3010) ................................ 4 -86 Federal Justice Assistance Grant (263-3010) .......................................................... 4 -88 Fire
and Marine Safety Organizational Chart ........................................................... 4 – 92 iii
Chapter 4 – Proposed Expenditures and Personnel -continued Summary -Fire and Marine Safety Services ........................................................................... 4 -95
Fire Administration (3510) ........................................................................................ 4 -96 Fire Operations and Support Services (3520) .................................
......................... 4 -98 Loss Prevention and Planning (3530)....................................................................... 4 -100 Disaster Preparedness (3540).........................
......................................................... 4 -102 Marine Safety Services (3550) ................................................................................. 4 -104
Public Works/SDWD Mission Statement ............................................................................... 4 -108 Public Works Organizational Charts..........................................
............................................ 4 -109 Summary Summary -Public Works Activities........................................................................................ 4
-113 Public Works Administration (4010).......................................................................... 4 -114 Emergency Flood Control (4020) ...............................................
.............................. 4 -116 Street Maintenance (General Fund) (4040).............................................................. 4 -118 Citywide Facility and Site Maintenance
(4045)......................................................... 4 -120 Fire Stations Facility and Site Maintenance (4046) .................................................. 4 -122 Public
Works Yard Facility and Site Maintenance (4047) ......................................... 4 -124 Library Facility and Site Maintenance (4048) .........................................................
.. 4 -126 Stormwater Maintenance (101-4050) ....................................................................... 4 -128 Stormwater Flood Control (101-4055) ........................................
.............................. 4 -130 Street Maintenance (Gas Tax Fund) (201-4040)...................................................... 4 -132 Solid Waste Management (229-4030)......................
................................................ 4 -134 Grant Administration (Recycling/Solid Waste & HHW) (229-4031)........................... 4 -136 Recycling (229-4032) ..........................
..................................................................... 4 -138 Cardiff Sanitary Division Operating (501-5010) ........................................................ 4
-140 Encinitas Sanitary Division Operating (521-5210) .................................................... 4 -142 District Support/Administration (616-4010)...........................................
.................... 4 -144 Wastewater Collection (616-4050) ........................................................................... 4 -146 Internal Service Vehicle Rental (616-4054)
.............................................................. 4 -148 Fleet Maintenance (692-4075) ................................................................................. 4
-150 Vehicle and Equipment Replacement (693-4075) .................................................... 4 -152 San Dieguito Water District (See Chapter 5) Engineering Organizational Chart.............
............................................................................. 4 -156 Summary -Engineering Activities...................................................................................
....... 4 -159 City Engineering Administration Services (6010)...................................................... 4 -160 Traffic Engineering Services (6020) .......................................
.................................. 4 -162 Stormwater Program (551-5510/101-6050).............................................................. 4 -164 Coastal Zone Management Fund …(210-6040)
....................................................... 4 -166 Village Park M.I.D. (290-7060) ................................................................................. 4 -168
Villanitas M.I.D. (291-7060)...................................................................................... 4 -170 Cerro Street M.I.D. (292-7060)...............................................
.................................. 4 -172 Encinitas Lighting and Landscape District (Citywide) (295-4095)............................. 4 -174 Wiro Park (296-7060) ....................................
........................................................... 4 -176 Encinitas Lighting and Landscape District (Encinitas Ranch) (297-4095) ................ 4 -178 Parks & Recreation Organizational
Chart.............................................................................. 4 -182 Summary – Parks & Recreation Activities ....................................................................
......... 4 -185 Parks & Recreation Administration (7010)................................................................ 4 -186 Park Maintenance (7020) ..............................................
........................................... 4 -188 Beach Services (7030) ............................................................................................. 4 -190 iv
Chapter 4 – Proposed Expenditures and Personnel -continued Recreational Trails Maintenance (7033)................................................................... 4 -192 Recreation
and Leisure Services (7040) .................................................................. 4 -194 Community and Senior Center Operations (7044) ...................................................
4 -196 Animal Regulation (7050)......................................................................................... 4 -198 Recreation Programs (146-7045) ........................................
..................................... 4 -200 Senior Nutrition Grant (146-7046) ............................................................................ 4 -202 Chapter 5 -San Dieguito
Water District Budget Summary FY2008-09, FY2009-10, and FY2010-11 (Schedule A) ...................................... 5 -3 Revenue and Expenditure Summary by Fund Source (Schedule B)
.............................................. 5 -4 Water District Revenue and Expenditure Pie Charts ...................................................................... 5 -6 Summary
of Expenditures and Personnel (Schedule C) ................................................................. 5 -8 Interfund Transfer Schedule (Schedule D) ............................................
......................................... 5 -9 Detail of Revenue by Fund Source.................................................................................................. 5 -10
Debt Service Table ……………....................................................................................................... 5 -11 Capital Improvement Program Projects FY2009-10 and
FY2010-11 .............................................. 5 -12 Summary -San Dieguito Water District Activities.................................................................. 5 -13
Administrative Services (5311)................................................................................. 5 -14 Water Purchases and Treatment (5314) ............................................
...................... 5 -16 Field Operations (5315)............................................................................................ 5 -18 Planning and Engineering (5316)
............................................................................. 5 -20 Board Members (5319) ............................................................................................
5 -22 Recycled Water (537-5371)...................................................................................... 5 -24 Historic and Projected Debt Service Coverage ..............................
......................... 5 -26 Chapter 6 -Appendices City Council Goals FY2004-05 through FY2008-09 (appears in CIP & 6 Year Financial Plan)......... A -1 City Council Approved Position
Titles and Pay Ranges………......................................................... B -1 Comprehensive List of All Active Capital Improvement Projects ..................................................
.... C -1 Reserve Policy ………………… ....................................................................................................... D -1 Resolution Adopting Annual Appropriations
Limit and Discussion on Limit ...................................... E -1 Resolutions Adopting FY2009-10 and FY2010-11 Operating Budget and Capital Improvement Program with appropriations
for FY2009-10 .................................................................................... F -1 v
vi Chapter 6 – Appendices -continued Assumptions for Baseline Revenues/Expenditures FY2010 – FY2015 ........................................... G -1 Glossary ………………………. ..............................
......................................................................... H -1
Executive Summary June 1, 2009 Fiscal Years 2009-10 and 2010-11 Budget Transmittal To the Honorable City Council and Citizens of the City of Encinitas: I am pleased to present the biennial
Operating Budget for Fiscal Years (FY) 2009-10 and 2010-11. This budget incorporates the goals and priorities set by the City Council, who also serve as the San Dieguito Water District
(SDWD) Board, at their Strategic Goal Setting Session in January and totals $83.2 million, with projected revenues of $87.6 million (all City and SDWD Funds). An additional $5.8 million
has been set aside for the Capital Improvement Program. The General Fund budget is $46.6 million, with anticipated revenues of $50.3 million. The SDWD budget is $12.5 (including debt
service) with anticipated revenues of $13.8 million We have developed this budget within the context of the nation’s worst economy since the Great Depression. According to the Index
of Leading Economic Indicators for San Diego County, our regional economy has been in a state of decline for the past 36 months. Unemployment is up, consumer spending is down and the
housing market has bottomed out. Our primary goals have been to ensure public safety, maintain the City’s sizeable infrastructure, and retain core services to residents and businesses
in the face of dwindling revenues. As in prior years, the City’s budget was developed utilizing Zero-Based Budgeting (ZBB). ZBB is an approach to budgeting in which each budgeted year’s
activities are evaluated in a self-contained fashion, with little or no weight given to the precedents of past years. ZBB is contrasted to incremental budgeting, in which the budget
justification is focused on the difference between the current year and the proposed budget year. In ZBB, historical information may be useful for assessing trends, but does not provide
the justification for future expenditures. The ZBB approach shifts attention to provision of core services, eliminates redundancies and operational inefficiencies and stimulates redirection
of resources toward Council’s highest priorities and more productive programs and activities. This year, each Department Head prepared an organizational assessment of their Department,
evaluating current staffing levels and core duties of the Department, outlining key performance indicators, assessing the economy’s impact on the Department and making recommendations
for organizational restructuring and process improvements. 1 -1
Executive Summary We have been carefully monitoring the financial situation and have been receiving information from leading economists and academic groups, Federal, State and Regional
governmental agencies and other economic indicators on a regular basis. According to the UCLA Anderson Forecast, one of the State’s leading economic think tanks, restoration of economic
growth is imminent, but improvement in economic activity will be mixed and may not be evident until year’s end. Economic recovery will be very slow and it will take time before a stimulated
economy results in revenues to the City. Although home prices nationwide have plummeted, our City has fared well compared to others in the region. Encinitas is one of only five cities
in the County that experienced positive growth in assessed value over the past year. Consumer confidence and therefore spending, however, has been significantly impacted by the economy
and the City has suffered four straight quarters of sales tax decline, which is expected to continue over the next fiscal year. Based on the information we know today, the budget assumes
a prolonged depressed economy through the two year budget and gradual, but sluggish, revenue recovery beginning in FY2011-12. The attached budget is a balanced plan that maintains all
of the Council’s target reserves levels. This has been accomplished by developing realistic budget assumptions, implementing strategic cuts based on revenue projections, and reprioritizing
the capital improvement program. While property tax revenue, the City’s largest revenue source, is predicted to increase slightly (approximately 2%), all other revenues are expected
to decline. Sales tax, the City’s second largest revenue, is expected to decrease by 8%. Overall, revenues are expected to decrease by 3% over the current fiscal year. To reduce costs
and improve efficiency, I have restructured several Departments, reassigned staff, left positions vacant, reduced contract services and implemented other measures to reduce costs. No
out-of-of-state travel has been permitted and overtime allowances have been kept to the bare minimum. Specifics are contained in the following documents, but some of the key highlights
of the budget include: Sustained level of service for law enforcement, traffic enforcement and fire protection The addition of one new Marine Safety Sergeant Funding to maintain
the City’s core infrastructure (Street, Drainage, Sewer, Facilities, Information Technology Systems) Continuous operation of all parks and beaches with no reductions in hours Continuous
operation of City Hall services with no reductions in hours Funding for all provisions of contracts with labor unions Funding for all required debt service payments Updated
fee schedules for building, planning, engineering and fire prevention services Funding for Council’s highest priority projects, including the City’s General Plan Update and a capital
contribution towards development of the Hall Property and the North Coast Highway 101 Streetscape Streetscape project A contingency reserve equal to 20% of operating expenditures
and a budget stabilization reserve equal to 5% of operating revenues 1 -2
Executive Summary In closing, I would like to thank the City Council for your leadership throughout the year and for your direction on development of the budget through your prioritization
of strategic objectives as well as your careful deliberations during the budgeting process. Over the past 22 years, Encinitas has continued to grow and prosper as a result of the vision
and guidance of its City Council. As always, it is our privilege and honor to serve those who work, live and recreate in our community. Respectfully Submitted, Phil Cotton City Manager
1 -3
Executive Summary CITY OVERVIEW Encinitas is a full service City located along the Pacific Ocean coastline in North San Diego County, with a population of 64,000. Approximately 21 square
miles, the City is predominately residential with two major commercial corridors. Encinitas was incorporated as a general law City on October 1, 1986. The incorporation merged the five
existing communities of New and Old Encinitas, Cardiff-bythe-Sea, Leucadia and Olivenhain; each community strives to maintain its own distinct character. Encinitas is known for its surfing
culture, laid back atmosphere, “funky vibe”, and floral-agriculture heritage. The beaches in Encinitas are undeniably some of the most beautiful in the world. During incorporation, the
San Dieguito Water District (SDWD) became a subsidiary of the City. SDWD provides potable and recycled water to portions of the City. Management and certain administrative services of
the District are provided by the City under the direction of the City Manager and charged to to the District; the City Council also serves as the SDWD Board of Directors. The City and
SDWD are members of several joint power agencies serving a multitude of purposes such as water treatment, wastewater treatment, issuing bonded debt and managing an emergency dispatch
system. The City operates under the Council-Manager form of government with members of the City Council appointing the positions of City Manager and City Attorney. All other staff positions
are
appointed by the City Manager or his designee. The City/SDWD provides a full range of services such as: Fire Protection and Prevention Marine Safety/Lifeguards Planning and
Development Services Parks and Open Space Water Services and Delivery Recreational Programs Sewer System Maintenance Streets, Traffic Circulation and Calming Code Enforcement
Library and Arts Programs Storm Water Monitoring and Treatment Affordable Housing Programs Many municipal services are provided contractually. Some of these contracted services
include: Law Enforcement and Traffic Patrol (contract with the County of San Diego Sheriff’s Department) Solid Waste Services (including recycling and household hazardous waste
removal) Landscape Maintenance Streetlight and Traffic Signal Maintenance Building Permit Services Inspection Services 1 -4
Executive Summary The City encourages public participation through various Commissions. The City’s Commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation
Commission, Youth Commission, Commission for the Arts, Traffic Commission and Environmental Commission. The purpose of each Commission is to provide guidance and advisory opinions to
the Council and resolve issues affecting its functional areas. The City Council appoints the Commissioners and exercises oversight responsibility over each body. ECONOMIC PROFILE The
nation is in the midst of the worst economy since the Great Depression and has been in a recession since December 2007, according to the National Bureau of Economic Research. The economic
problems are broad based, including a banking crisis, massive job losses, and a depressed housing market. The nation’s Gross Domestic Product (GDP) has declined three quarters in a row
(3Q 2008, 4Q 2008, 1Q 2009) and is expected to continue to decline through at least the 3rd 3rd quarter of 2009. According to the Index of Leading Economic Indicators for San Diego County,
our regional economy has been in a state of decline for the past 36 months with an accelerated decline beginning in September 2008, but with an encouraging slight uptick in the most
recent month. Authors of the index caution, however, against drawing conclusions from a single month’s worth of data, since economists typically look for three consecutive moves in one
direction for a leading index to signal a turning point. 1 -5
Executive Summary The unemployment rate continues to grow. In the U.S. the most recent figures show a national unemployment rate of 9.1% and a rate of 11.2% for the State of California.
The unemployment rate for San Diego County is 9.1%, mirroring the trend of the nation. Unemployment is expected to continue to worsen until early-mid 2010 when a slow rebound is expected.
Consumer confidence, which had reached historic lows early in the years, is improving. The Consumer Confidence Index, which had improved considerably in April, posted another large gain
in May and is now at its highest level in eight months. Looking ahead consumers appear considerably less pessimistic than they were earlier this year, and expectations are that business
conditions, the labor market and incomes will improve in the coming months. While confidence is still weak by historical standards, current data indicate that consumers believe the worst
is behind us. This is an important indicator since consumer spending is typically two-thirds of economic activity. Development activity, which had come to a virtual standstill, appears
to be showing signs of activity. In San Diego County, 2008 became the lowest year on record for building permits, with 2009 likely to take over that record. February 2009 posted the
lowest recorded number of building permits issued in a single month. However, positive activity in March, April and May signaled a reversal in the downward trend. More residential units
were authorized in March and April than in the previous five months combined and it was the best two month total since July and August of 2008. Development activity for the City of Encinitas
has slowed considerably, but not as severely as the region or State. During the first three quarters of the current fiscal year (FY2008-09), the Planning Department received a total
of 100 applications, down from 114 applications received during the same period in the prior year. The number of discretionary applications (those requiring Planning Commission or City
Council review) increased slightly from 27 applications year-to-date, compared to 25 a year ago. Building plan checks and inspections have also declined. The number of building permits
decreased 11.3% and building inspections dropped 28%. The number of new dwelling units decreased from 81 in the first three quarters of FY2007-08 to 69 units in the same period of FY2008-09.
Housing prices also continue to decline, but may be leveling out. At the State level, the median price of a home was $230,000 (as of May 2009), up 4.1% from the prior month, but down
33.2% from one year ago (May 2008). The sharp decline in the median is mainly the result of two factors: home price depreciation, and a shift toward a higher portion of the State’s home
sales occurring in relatively affordable, foreclosure-heavy inland markets. For more than a year, sales have been extremely low in many higher end markets, especially along the coast,
pulling down the median. In Southern California, the latest figures indicate that the gloom in the housing market 1 -6
Executive Summary might be lifting. May prices in Southern California rose for the first time in nearly two years, up $2,000 from April to reach an overall median of $249,000. San Diego
County's median price rose even more, up $5,000 from April, to stand at $295,000, or $15,000 above the recent low point in January. While the economic indicators are mixed, but still
generally unfavorable, most economists agree that we are likely to hit the bottom of the recession in 2009 followed by a very slow and gradual recovery. In response to the fiscal crisis,
the Federal Government has taken steps to ease the economic pain, including a nearly $1 trillion stimulus package, an expansionary monetary policy, and a new program to help banks. Adding
to the uncertainly of the future is the State’s apparent inability or refusal to deal with its fiscal problems. In an effort to reform the State’s budgeting process and seal the February
budget deal, Governor Schwarzenegger placed six measures on a special ballot agenda in May. May. All, but one (denying pay increases to State elected officials when the State is running
a deficit) were defeated by huge margins, signaling voters’ frustration with the dysfunction in Sacramento. The State is now projecting a $24 billion deficit. Several proposals to balance
the budget involve borrowing or taking local government funds, such as property tax or gas tax. As of this writing, the State had not yet passed a budget. FISCAL STRENGTHS AND CHALLENGES
Strengths The City of Encinitas is well positioned to weather these economic storms and has been evaluated and rated by international recognized third party reviewers. This year, the
City was contacted by Standard & Poor’s, a leading international independent credit rating agency, for a randomly selected reevaluation. As a result of that review, the City’s credit
rating was upgraded from “AA” to “AA+” (implied AAA) rating. In conduction their rating analysis, S&P also evaluated the rigor of the City’s financial management practices including
managerial decisions, policies and practices that apply directly to the City’s financial position and operations, debt burden and other key credit factors. They also looked at the City’s
ability to implement timely and sound financial operational decisions in response to economic and fiscal demands. Upon reviewing these seven areas, the City received the highest ranking
of “strong” indicating that “Practices are strong, well embedded, and likely sustainable.” The City’s largest revenue source is property tax, which makes up 65% of the general fund revenues.
Property tax is considered a relatively stable revenue sources and are generally less vulnerable to economic downturns and can even increase during a recession. Since the City’s incorporation,
the City has seen an increase in property tax revenue every year due to rising home prices and the “Prop 13 Cushion” where many homes are assessed below their market value and add value
to the tax rolls when reassessed upon change of ownership. In addition, property values are well above regional and State averages. Another strength is the City’s well-documented, three-tier
reserve policy. The Contingency Reserve is reset each year to 20% of operating expenditures for extraordinary needs of an emergency nature, such as in the event of state takeaways or
natural disasters. The Budget Stabilization Reserve is reset each year to 2% of operating revenues and is intended to guard against recessionary impacts to revenues 1 -7
Executive Summary and protect service levels during difficult fiscal times. In anticipation of the recession, Council acted to further increase the Budget Stabilization Reserve from
2% to 5% of operating revenues. All remaining fund balance is deposited into the Future Projects Reserve. The City has a rigorous budget and financial planning process that allows for
quick reaction to economic changes, including Zero-Based Budgeting, Quarterly Spending Plans, Organizational Analyses and Capital Improvement Project Prioritization. These processes
are described in more detail in the Budget Process and Long Range Financial Planning Section of this document. Challenges As noted above, the State of California has significant unresolved
budget issues, including a projected $24.3 billion deficit. Typically, fiscal woes for the State have translated into “takeaways” or borrowing from local agencies. The ongoing uncertainty
of future State actions adds an additional challenge to the City’s long term financial planning. As a result of the current economic conditions, nearly all major revenue categories are
declining. A detailed discussion of revenues can be found in the “Revenues” section of this document. Although property taxes, the City’s largest revenue source, continue to climb, the
growth rate of property tax is declining and is expected to continue to do so next fiscal year. Year Assessed Valuation Current Secured Increase FY2004-05 $ 8,298,170,687 FY2005-06 $
9,151,396,361 10.3% FY2006-07 $10,018,456,869 9.5% FY2007-08 $10,687,153,501 6.7% FY2008-09 $11,257,078,689 5.3% FY2009-10 (Projected) $11,399,592,103 1.3% Home prices continue to fall,
yet are still far above the regional and State average. In Encinitas, the median price of a single family resale home in 2008 was $730,000, down 11.8% from the prior year. The median
price of a single family resale home in Encinitas for the month of May 2009 was $701,250 based on 24 sales in the 92024 zip code. Another challenge will be rising pension costs. The
stock market has has significantly impacted the Public Employees’ Retirement System portfolio. Market decreases will translate into higher employer rates that will likely take effect
in 2012. In addition to the challenges presented by the weakened economy, there are also structural deficiencies, such as in the Landscape and Lighting District funds. These funds pay
for many City services such as street light and traffic signal maintenance and street landscaping. Rates in the Citywide zone have not been increased in over 10 years, though costs have
risen dramatically as many new streetscapes have been added such as on Santa Fe Drive, Leucadia Boulevard, and on Coast Hwy. 101 (Downtown). The Fund is scheduled to run a deficit beginning
in FY2011-12 and would require a rate increase to create a balanced fund. 1 -8
Executive Summary Lastly, there are several high priority unfunded and underfunded projects such as the future Hall Property Park, North Coast Hwy. 101 Streetscape, Beacon’s Beach Access,
and Moonlight Beach Master Plan. ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES Given current economic information, the City’s budget assumes a prolonged depressed economy throughout
the next two years, followed by a slow, but gradual recovery over the following four years. Assumptions also take into consideration historic trends, projected economic activity, and/or
cost-ofliving indices. Certain expenditures may be predictable because of existing contracts, rate or cost information. If a contract is currently in place, the budget reflects the actual
contract amount; a cost growth projection is not applied. For other revenue and expense accounts, growth assumptions are made. The following chart indicates the assumption that was applied
when projecting key revenue sources. Revenue Increase(Decrease) 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Property Tax 2.1% 2.0% 3.0% 3.0% 4.0% 4.0% Sales Tax (8.0%) 0.0% 2.0%
2.0% 2.0% 2.0% Motor Vehicle License Fees 43.3% 0.0% 3.0% 0.0% 0.0% 0.0% Transient Occupancy Tax (0.8%) 0.0% 2.0% 2.0% 2.0% 2.0% Franchise Fees (3.4%) 2.4% 2.0% 2.0% 2.0% 2.0% Highways
User Tax (Gas Tax) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% ESD and CSD Sewer Charges Future years to be determined by rate study SDWD Water Rates To be determined by rate study in process Projected
Rate of Return on City Investment Pool 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% Expenditures 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Inflationary Increase (CPI) Base 3.9% 2.0% 2.0% 2.0%
2.0% Sheriff Contract with County 2.0% 5.0% 3.7% 3.7% 3.7% 3.7% Water Purchases & Treatment (in millions) $14.7 $22.8 $9.6 $9.1 $9.0 $9.0 Personnel Per contract agreements (see description
below) Assumptions and their justification are explained in detail in the Revenues and Expenditures sections of the Executive Summary. BUDGET OVERVIEW The City of Encinitas and and SDWD
operates fifty-seven distinct funds. The General Fund is the City’s largest and most discretionary fund and pays for many general governmental activities such as law enforcement, fire
protection, parks, beaches and street maintenance. Each fund is considered a separate accounting entity, with a separate set of self-balancing accounts that record assets, liabilities,
fund equity (e.g., fund balance), revenues and expenditures. The City develops a two-year operating budget for planning purposes and appropriates funds annually for operations and the
Capital Improvement Program (CIP) prior to the start of each fiscal year, which begins on July 1. 1 -9
Executive Summary The total City Operating Budget for FY2009-10 totals $83.2 million and is expected to generate revenues of $87.6 million. The Capital Improvement Program contains appropriated
funds of $11.6 million for FY2009-10 and future funding of $60 million through FY2014-15. The Capital Improvement Program also contains information about future operational costs associated
with planned capital projects. Summary of All City and District Funds – FY2009-10 WHERE THE MONEY COMES FROM… Revenue FY2009-10 $87,630,160 Grant Funds 4% Debt Financing/Other 1% Internal
Service Funds 2% Lighting Landscape 2% All Other 3% Infrastructure Funds 4% Licensing, Permits, Fines 1% TOT/All Other Taxes 7% Investment & Property Earnings 1% Charges for Services
4% Development Impact 2% Sanitary Divisions 9% Water District 16% Sales Tax 11% State Revenues (Veh Fees) 0% Property Tax 33% Civic Center Improvements 1% WHERE THE MONEY GOES… Expenditures
FY 2009-10 Operating $79,535,355; Capital $9,519,920 Law Enforcement (Contract) 14% Sanitary Divisions 5% Debt Service 5% Parks & Recreation 7% Engineering 7% Fire Department 12% Public
Works 5% Water District 13% General Government 13% Planning, Building, Housin 6% Capital Projects 11% Internal Service Funds 2% 1 -10
Executive Summary The City adopts a two-year budget. The approved FY2009-10 and FY2010-11 budget is balanced in both years. Projected revenues are sufficient to pay for operating requirements,
including debt service payments, with funds remaining to meet projected capital requirements and maintain reserves. This has been accomplished by developing realistic budget assumptions,
implementing strategic cuts, and prioritizing the capital plan, while focusing on the Council’s highest priorities of insuring public safety, maintaining the city’s sizeable infrastructure
system and providing core services to residents and businesses. Some of the more notable elements of the budget are: • Declining or slowed growth in nearly all major revenues categories
• 2% estimated annual growth in current, secured property taxes (lowest growth rate in City’s history) – the City’s largest revenues source • 8% estimated decrease in sales taxes (City’s
second largest revenue source) • All reserves are at target levels including a Contingency Reserve equivalent to 20% of operating expenditures and a Budget Stabilization Reserve (created
in FY2007-08) equal to 5% of revenues. • The approved budget maintains current levels of service for law enforcement, traffic enforcement, and fire protection and prevention • Funding
for an additional Marine Safety Sergeant • Funding to maintain the City’s core infrastructure (Streets, Drainage, Sewer, Facilities, Information Technology) • Provides for continuous
operation of all parks and beaches with no reductions in hours of service • Provides for continuous operation of City Hall with no reduction in hours of service • Funding for all provisions
of current labor contracts • Includes additional funding for potential employer rate increases associated with recent losses to the Public Employees Retirement System Portfolio (beginning
in FY2011-12) • Includes revised fee schedules for Development Processing Fees, Building Permit Fees, Business Registration Fees, Community Center Facility Use Fees and Civic Center
Facility Use Fees • Funding for Council’s highest priority projects, including the City’s General Plan Update and annual capital contributions toward development of the Hall Property
and North Coast Highway 101 Streetscape The overview on the following pages provides information about the budget process, key issues facing the City, and strategic goals and priorities.
The overview section also includes a section on debt management, including a schedule of outstanding debt by issue. In addition to the overview, Schedule A, located in Section 2, Financial
Summaries Charts and Graphs, beginning on page 2-1, provides a financial summary of all operating and capital funds. Proprietary funds, which include the water and sewer funds, are also
included in this section of tables. More detailed information on revenues, departments and programs can be found beginning in Section 3 of the budget document. 1 -11
Executive Summary BUDGET PROCESS AND LONG-RANGE FINANCIAL PLANNING The budgeting process can vary from year to year, depending on economic conditions, activities at the State and Federal
level, management leadership style, political factors, and scheduling priorities. Regardless of the process, the City adheres to certain budgeting and financial planning principles.
Two-Year Budget Cycle Much is written about the advantages of developing and adopting a multi-year (or two-year) budget cycle, including: • More efficient financial management, including
reduced staff time dedicated to budget development, • Better long-range planning by more effectively linking operating and capital activities; and finally, • Improved program monitoring
and evaluation by allowing more time for operational oversight. Beginning with Fiscal Year 2001-02, the City shifted to a two-year budget cycle. As part of this process, two separate
twelve-month budgets are prepared and submitted to the City Council every other year. The City Council appropriates operating and capital improvement program funds for the first year
only as required by State of California statute. Since converting to the biennial budget process, the City has gained efficiency and reduced staff time by not reproducing a comprehensive
document in the second year of this two-year process. Instead, a more condensed, summary document is developed in the second year to disclose any substantive changes and to provide an
updated forecast (referred to as the “Second Year Revise”). Zero-Based Budgeting Under the leadership of the current City Manager, the City utilizes the Zero-Based Budgeting (ZBB) methodology
and develops quarterly spending plans. With ZBB, historical information is taken into consideration for assessing trends, but does not provide justification for future expenditures.
ZBB is a more time-consuming process compared to incremental budgeting, but the City experiences many advantages with this alternate process. The ZBB approach shifts budget attention
away from from adding to the current-year program and focuses consideration on increases to the minimum level of operational support. ZBB is successful in educating the City Council
and upper-level management on the nature and details of programs and/or services. The ZBB approach also encourages redirection of resources within the budget into more productive programs
and activities. Quarterly Spending Plans The City Manager also requires each Department to develop and submit with their budget proposals Quarterly Spending Plans. The quarterly spending
plans indicate when Departments expect to implement services and programs, and thereby expend resources. Following each quarter, the City Manager and Finance staff meet with Departments
to evaluate their Quarterly Spending Plans and determine whether Departments were able to achieve their objectives according to the prescribed schedule. This process allows for candid
and frequent discussion on use of resources and allows for the timely redirection of resources when necessary. 1 -12
Executive Summary Departmental Organizational Analysis This year, in addition to the requirements of developing a Zero-Based Budget and Quarterly Spending Plan, Department Heads were
instructed to develop a comprehensive organizational assessment of their Department. This review included an evaluation of current staffing levels and core duties of the Department,
an outline of key performance indicators, an assessment of the economy’s impact on the Department and recommendations for organizational restructuring and process improvements. These
analyses were instrumental in structuring the proposed budget that was presented to Council. FY2009-10 and FY2010-11 Operating Budget Process The Operating Budget is developed concurrently
with the City’s six-year Financial Plan and Capital Improvement Program. On January 20, 2009, the City Council held the first of two public Strategic Goal Setting Sessions. At that meeting
staff presented a status report on Council’s existing goals and an update to an economic outlook outlook originally presented in November. Staff also presented a report of the City’s
fiscal strengths and challenges and the proposed “Priority Tiers” for capital projects. Council received public input and budget requests from the community members/groups and discussed
their goals/objectives for the upcoming years. Council held a second Strategic Goal Setting Session on January 27, 2009. At that meeting, Council adopted their two-year goals list and
endorsed the list of prioritized capital projects. The list of the most recent City Council Goals & Work Tasks is included in the Appendix and Tier One Capital Projects is included on
page 1-38. The information provided at the Strategic Goals Setting Session set the guidelines for the development of the operating and capital programs within the six-year financial
plan. Staff then began developing revenue and expenditure financial assumptions using the most current economic data available. This analysis became the basis for determining the City’s
fiscal capability for funding services, programs and capital projects. Reflecting the severe downturn in the economy and consumer confidence, staff lowered revenue projections for property
taxes, sales taxes, fees for charges, investment earnings and many development impact fees. These assumptions are discussed in more detail in the “Revenue” and “Expenditure” sections
of this chapter and are summarized on page 1-6. On February 11, 2009, staff presented a comprehensive status report of the Capital Improvement Program to Council. Staff reported that
there were 103 current projects in various stages of progress. Staff also presented a mid-year update on the current fiscal year budget (FY2008-09). Subsequently, each Department developed
a two-year operating budget (i.e., expenditure plan), quarterly spending plan and organizational analysis. Department staff then met with the City Manager and Finance staff to review
their proposed budgets and develop the draft proposal that would go to the City Council. As part of the budgeting process, staff also conducted an in-depth analysis of user-fees (i.e.,
development processing fees) and internal cost allocation. The results of this study were presented to Council in conjunction with the budget. The City Manager’s proposed Financial Plan/CIP
and Operating Budget were introduced to the public and the City Council on April 29, 2009, where the Council received public input and deliberated the proposed budget. Based on Council
direction, a revised budget was brought back to the Council and adopted on May 20, 2009. Now adopted, staff will present quarterly updates to the Council on the fiscal status of the
City and the budget beginning in October. 1 -13
Executive Summary Amendments to the budget may be brought to the City Council for consideration throughout the fiscal year. Amendments are generally submitted to the City Council for
consideration as part of the updated revenue and expenditure forecasts developed at mid-year. This helps to ensure that adequate funding sources are identified prior to recommending
that the City Council authorize additional expenditures. Basis of Accounting Governmental fund financial statements are reported using the current financial resources measurement focus
and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available if it is collectible within
the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred. The proprietary fund financial
statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability
is incurred, regardless of the timing of related cash flows. Basis of Budgeting For the most part, the basis of budgeting is consistent with the basis of accounting discussed above.
Any budgeted funds that are not expensed by the end of the first year of the two-year budget can be “carried over” to the second year by Council approval of a continuing appropriation
request. All other unexpended appropriations lapse at the end of the year. Any variations between budgeted and actual revenues and expenditures are reported at year end, following the
City’s annual audit, to City Council. At mid-fiscal year, a status report of all capital projects is presented to City Council. Budget Schedule The following calendar shows the dates
when the Six-Year Financial Plan and Biennial Operating Budget were presented or discussed at a public meeting: Key Dates Purpose of Key Date January 20, 2009 Council’s First Strategic
Goal Setting Session and Economic Update January 27, 2009 Council’s Second Strategic Goal Setting Session and Adoption of Goals List February 11, 2009 Comprehensive CIP Status Report
and Mid-Year Operating Budget Report (FY2008-09) January 2009-March 2009 Assumptions and Departmental Expenditure Plans developed using Zero-Based Budgeting April 29, 2009 Introduction
of Financial Plan, Operating Budget and CIP May 20, 2009 Adoption of Financial Plan, Operating Budget and CIP 1 -14
Executive Summary The anticipated schedule for the remainder of this two-year budget cycle is outlined below: Proposed Meeting Dates Purpose of Meeting July 15, 2009 Resolution Adjusting
the City’s Appropriations’ Limit for Fiscal Year 2008-09 and Establishing the City’s Appropriations’ Limit for Fiscal Year 2009-10 October 2009 Presentation of FY2008-09 Actual Ending
Fund Balances November 2009 First Quarter Budget Review February 2010 Mid-Year Review of Revenue and Expenditures for Fiscal Year 2009-10; Update on Capital Improvement Program May &
June 2010
Present and Adopt FY2010-11 Second Year Revise; Adopt Updated Five Year Financial Plan and Capital Improvement Program June 2010 Appropriation of Funds for Fiscal Year 2008-09 1 -15
Executive Summary REVENUES The following table depicts estimated revenue for the City and its subsidiary districts for the Fiscal Year ended June 30, 2009 and projected revenue during
the next two-year budget cycle. The City’s General Fund includes several miscellaneous smaller funds, such as the Recreation Fund and the Self-Insurance Fund. Dollars in Thousands FY2008-09
FY2009-10 FY2010-11 General Fund $ 55,378 $ 53,669 $ 54,419 San Dieguito Water District 12,549 13,778 16,992 Cardiff & Encinitas Sanitary Divisions 8,049 7,945 7,873 Infrastructure Funds
10,012 3,451 3,561 Grant Funds 3,192 3,321 2,100 Development Impact Funds 966 1,513 912 Other Funds 2,528 2,367 2,803 Projected Revenue -City and District Funds $ 92,674 $ 86,044 $ 88,660
Overview of City and District Revenues Revenue for the City and its subsidiary districts for Fiscal Year 2009-10 is $86 million, which is $6.6 million less or 7% less than FY2008-09.
The most significant revenue variances are discussed below. • The City’s General Fund accounts for nearly 60% of total projected revenue. The largest revenue sources in the General Fund
are property taxes and sales taxes. General Fund revenue is expected to decrease by $1.7 million or 3.1% in FY2009-10. Although property taxes (the General Fund’s largest revenue source)
is expected to grow by 2%, nearly all other General Fund revenues are expected to decrease – some significantly. General Fund revenue is projected to grow in the following year by 1.4%,
but will still be lower than FY2008-09 levels. The decrease in General Fund revenues is largely due to a dramatic drop in development activity and lower consumer spending. The City conducted
a User Fee Study which updated all Development Services Fees (Engineering, Planning, and Fire Prevention). Business Registration Fees were also evaluated and updated as a result of this
study. The Council also approved updated fees for Building Services (provided by a third party contract, EsGil Corporation). • Revenue earned by the San Dieguito Water District is expected
to total $13.8 million in FY2009-10, a 10% increase over the prior year. Revenues are expected to increase an additional 23% in FY2010-11. In 2008, the District Board approved a Water
Rate study for calendar years 2008, 2009 & 2010 which recommended an overall 5.5% increase in water rates and meter service charges for each of the three years. Two of the three increases
have been implemented; the final increase is set to become effective on January 2010. The Study assumed that the cost of imported water would increase between 6 to 10% each year. These
numbers were in line with projections made by the San Diego County Water Authority (CWA) which provides water to the SDWD. Due to lower water sales and a loss or reliable water supplies,
the CWA is anticipating an increase in imported water costs of approximately 30% next fiscal year. This increase, coupled with an increase in the Badger Filtration Plant’s capital budget,
will require an adjustment to rates to a level considerably higher than the originally projected 5.5% increase. Therefore, the District will be updating the Water Rate Study and will
calculate rates for calendar years 2010 and 2011. 1 -16
Executive Summary − Recycled water sales are expected to increase 30% in FY2009-10 over the prior year to $600,000. The increase is revenue is related also to projected rate increases
associated with significantly higher costs of imported water. − Water and meter service rates are expected to increase by $1.5 million or 13% in FY2009-10 and $3.2 million or 25% in
FY2010-11 • The Cardiff and Encinitas Sanitary Divisions are expected to earn revenue totaling $7.9 million in FY2009-10, and $7.9 million in FY2010-11. − Revenues consist of sewer service
charges, property rental, connection fees and investment earnings. Revenue projections cover each division’s financial obligations which include treatment costs, pump station maintenance,
line maintenance, general operations and insurance. • Transportation revenues include Gas Tax and TransNet (San Diego County’s half-cent sales tax for transportation improvements). There
is currently a proposal from the State Department of Finance to reallocate the Gas Tax from local agencies to the State. The approved budget assumes that the City will continue to receive
Gas Tax, which funds the majority of the City’s street maintenance program. The San Diego Association of Governments administers the TransNet program, and allocates of funds to cities
for local street and road projects based on population and miles of streets maintains. Since TransNet is a sales tax and consumer spending is down, this revenue is also down. • Development
Impact Fees are also expected to decline significantly due to a decrease in development activity. Development Impact Fees are used exclusively for capital improvements. • Grant revenues
include Section 8 housing assistance program, Community Development Block and Senior Nutrition Program Grants, hazardous waste collection, and recycling programs. The City acts as the
lead agency for a regional program recycling beverage containers. General Fund – Major Revenue Sources The City’s largest fund is the General Fund which pays for the majority of municipal
services. The primary General Fund revenue sources are tax collections, particularly property and sales taxes. Since the end of the recession that slowed the California economy during
the early 1990s, Encinitas and its communities has historically experienced continued strong growth of these revenue sources. In part, this growth is a result of the Encinitas Ranch
Specific Plan development, which brought increased commercial property valuation and sales tax growth. For the first time in over a decade, General Fund revenue is projected to decline
next year from $55.4 million to $53.7 million. Property Taxes: Property Taxes, the City’s largest revenue source, represents 48% of the total General Fund revenues. Since the City merged
with the Fire District in 1996, the City has seen an increase in Property Tax every year, although the rate of growth has varied widely. The lowest growth rate of 3.66% occurred in 1997
and the highest growth rate of 10.79% occurred in 2005. Recently, the City has experienced several years of double digit growth. Under the current economy, the City has seen a slowdown
of sales, an increase in defaults and foreclosures and a high volume of requests for reassessment of property values. Conversely, the market value of most homes in Encinitas is still
above the assessed value and adds value to the tax rolls when sold. In addition, homes assessed below market value, but not sold, will increase in assessed value by 2% per Proposition
13 guidelines and 1 -17
Executive Summary taxed accordingly. Given these conditions, the draft two year budget currently assumes a 2% revenue increase in both fiscal years (the lowest growth rate since merging
with the Fire District). A preliminary report from the San Diego County Assessor’s Office indicates that the City’s total assessed value has increased from $11.48 billion in FY2008-09
to $11,580 billion in FY2009-10, a .80% increase. Only four other cities the County experienced an increased in assessed valuation. Sales and Use Taxes: Sales Tax, the second largest
revenue source, represents approximately 19% of General Fund revenues. Consumer confidence is at historic lows and several businesses in Encinitas have closed. Although consumer confidence
in the economy has been rebounding since February (due in part by the stock market rise), it has not translated into retail sales because confidence levels are still well below the 100
reading on the Consumer Confidence Index that is considered healthy. The Index for May 2009 showed consumer confidence at 54.9. During the FY2008-09 mid-year review, revenue projections
in this category were decreased 4%. After four straight quarters of decline in 2008, staff is predicting an additional 8% reduction in sales tax revenues to $9,764,000 in FY2009-10 and
zero percent growth in the following year. Motor Vehicle License Fees (VLF): $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 FY2006-07 FY2007-08 FY2008-09
(est.) FY2009-10 (est.) FY2010-11 (est.) Motor Vehicle License Fees VLF is a tax on the ownership of a registered vehicle in lieu of taxing vehicles as personal property. In 2004, the
Vehicle License Fees changed. Most of the revenue that had been received by cities from this source was swapped into additional property tax share – referred to “Property Tax in lieu
of VLF.” These amounts grown annually with the change in assessed valuation in each jurisdiction. As such this “property tax in lieu of VLF” is property categorized as property tax –
not VLF VLF and is included in the property tax revenues figures. The remaining 0.65% VLF rate still provides general revenue to cities and is protected by Proposition 1A of 2004. Of
this amount, counties receive 75% of revenues collected for the provision of health and welfare programs. The remaining 25% is distributed first to Department of Motor Vehicle and other
state agencies for administrative charges and to Orange County for a pre-existing debt obligation. Cities receive their allocations from anything left over. There was a dramatic decline
in the VLF revenues allocated to cities in FY2008-09 due to several factors including: 1) a 10% decline in total VLF revenues collections over the prior year 2) a 10% increase in DMV
charges since 2004 3) a statutory formula that takes the DMV charges entirely from the cities’ 25% share (rather than from the Counties’ share) The combination of these escalated DMV
charges and declining revenues, the erratic nature of when the DMV charges are applied, and the special allocations to newly incorporated cities that are taken out in bulk at the beginning
of the fiscal year has meant that in several months during FY2008-09, no VLF revenues was available to be distributed to cities. While month to month allocations in the VLF are not themselves
a sign of a trend, there is an overall squeeze of city allocations for the year due to the factors described above and the result is that FY2008-09 may less than half of what they were
in the prior year. While total VLF revenue will probably increase slightly 1 -18
Executive Summary in FY2009-10, this turbulence in the allocations early in the fiscal year is likely to occur again, according to the League of California Cities. Transient Occupancy
Tax (TOT): TOT is imposed on persons staying 30 days or less in a hotel, inn or other lodging facility in Encinitas. Of the 10% TOT collected, 8% is distributed to the General Fund and
2% was voter designated to sand replenishment and retention projects and is accounted for in a separate fund called the Coastal Zone Management Fund. The City’s TOT has maintained a
2.5% to 3.0% increase during the past several years, but has decreased approximately 8% in the current economic climate. Staff is estimated that TOT will remain at this deflated level
over the next two years. Revenues are projected as follows: FY2007-08 $1,182,817 FY2008-09 (est.) $1,083,286 FY2009-10 (est.) $1,094,808 FY2009-11 (est.) $1,098,213 This decrease will
be offset, however, by new TOT revenues. Effective January 1, 2009, the City began collecting TOT from Short-Term Vacation Rentals. FY2009-10 will be the first full year of revenues
which is projected to be $100,000 annually and distributed 80% to the General Fund and 20% to the Coastal Zone Management Fund. Investment Earnings: Investment earnings are budgeted
at 1.0% earnings rate of return for the next two years. Forecasts of interest rates beyond next fiscal year are impractical given the uncertainty and volatility of the financial markets.
General Fund cash which is estimated to be about $28 million next fiscal year, is safely and responsibly invested per the Council-adopted Investment Policy to protect the principal,
provide liquidity and provide market returns. Documentary Transfer Tax: The Documentary Transfer Tax Act authorizes cities and counties to impose a tax based on the transfer of ownership
at a rate of $1.10 per $1,000 of the property value. All California cities and counties have imposed a documentary transfer tax or a property transfer tax (charter cities). Of that total,
half goes to the County of San Diego and half goes to Encinitas. Due to decreasing sales and property values, staff is predicting a 22% decrease in this revenue to $280,000/year. Franchise
Fees: The City collects franchise fees from cable companies, utility companies and solid waste management companies for the use of the City’s streets and rights of way. A cable company
may not construct a cable television system without first obtaining a franchise or license. As of January 2, 2007, municipalities no longer have the authority to issue franchises to
cable companies. The previous system of local franchise agreements has been abandoned in favor of state-issued franchise licenses issued by the California Public Utilities Commission.
A state-issued franchise grants the right to provide video (i.e., cable) service and to use the public rights of way in the area specified by the franchisee in the franchise application.
In exchange, the franchisee must pay a franchisee fee to cities and counties who own those rights of way. Any franchise agreement executed before January 2, 2008 will continue in effect
until its expiration. Under the current legislation, the franchise holder must pay a franchise fee to local jurisdictions in the amount of 5% of gross revenues received. Prior to January
2, 2007, the City had two existing cable franchise agreements. The 1 -19
Executive Summary franchise agreement with Cox Communications expires June 30, 2013 and the franchise agreement with Time Warner Cable expires April 14, 2015. A third company, AT&T operates
within the Encinitas jurisdiction under a state issued franchise. In addition to the 5% franchise fee, Time Warner Cable and AT&T pay an additional 2% for gross revenues to support costs
associated with providing Public Educational, and Government (PEG) access channels. Cable revenues have remained strong and are anticipated to remain fairly stable over the next two
years. Staff is predicting a 1% decrease in FY2009-10 followed by a 2% increase in the following year. The City also has a franchise agreement with San Diego Gas & Electric which stipulates
that 2% of the franchisee’s gross annual receipts arising from the use, operation or possession of the franchise be paid to the City. Staff is predicting a 6% decrease in revenue for
FY2009-10 followed by a 4% increase the following year. Lastly, the City has a franchise agreement with EDCO for the provision of solid waste collection and recycling. Under this agreement,
the City collects a percentage of the gross receipts. The franchise fees collected under this agreement are expected to remain the same over the next two years at approximately $420,000/year.
Charges for Services: The City collects charges for private development services, including planning, building, engineering and fire prevention. Charges are assessed either as a flat
fee or via the deposit system, where an applicant posts a cash deposit and the processing costs, including overhead, are charged against the deposit. The City hired MGT of America, Inc.
to update the City’s fee schedule and overhead rate. As a result of that study, new fees were adopted for planning, engineering and fire prevention. The fees proposed result in a cost
recovery of approximately 52%. Building services, including building permit processing and inspection services are provided through a contract with EsGil Corporation. Since building
fees are established under contract with EsGil Corporation, these fees were not included as part of the Consultant’s Study; however, the overhead rate that is applied to the contracted
rates with EsGil was established by the Study. The City receives 100% recovery for direct costs of building services. Due to decreased private development activity as a result of the
economy, revenues have dropped dramatically in the current fiscal year and are projected to continue to decrease and then stabilize in the second year. Below is a table of proposed revenue:
FY2007-08 FY2008-09 FY2009-10 FY2010-11 Building 1,641,763 750,000 700,000 700,000 Fire Prevention 121,847 117,520 39,440 39,440 Planning 642,303 440,375 420,375 420,375 Engineering
1,319,929 907,650 707,280 707,280 TOTAL 3,725,842 2,215,545 1,867,095 1,867,095 41%↓ 18%↓ 0% 1 -20
Executive Summary Business Registration Fees: Fees for the City’s Business Registration Program were established in 1992, and have not been updated since that time. However, costs to
administer the Program increased significantly, creating a cost burden on the General Fund. Section 6.60.040 of the Encinitas Municipal Code provides for imposing fees to “pay for the
cost of processing applications, certificate replacement and certificate renewal.” The cost to operate the Business Registration Program is $138,000. In FY2007-08, there were 768 new
registrations and 5,280 renewals. Increased fees were approved as follows: (1) new applications, increased from $25.00 to $35.00; (2) renewals, increased from $15.00 to $20.00, and (3)
certificate replacement, increased from no charge to $20.00. The revised fee schedule results in a 95% cost recovery. State Mandates (SB90 Reimbursements): The SB90 Program was established
to reimburse local agencies, in part, for unfunded State mandates. Each year, the State authorizes authorizes funding for various State mandated programs including, but not limited to,
the Open Meetings Act, Peace Officers Bill of Rights, Absentee Ballot requirements, elder abuse training, sexual harassment training, domestic violence requirements, misdemeanor bookings
and fingerprinting, and stolen vehicle notification. The reimbursements by the State were on hold due to the State budget crisis, but the State has begun to reimburse the City on claims.
The City has approximately $346,000 (dating back several years) in outstanding claims and is projecting revenue of $75,000 for the next two year period. 1 -21
Executive Summary EXPENDITURES Operating expenditures for all funds for FY2009-10 is $83.2 million, a 2.4% increase over the prior year. Total FY2010-11 expenditures for all funds is
$87.9 million, a 5.6% increase. Projected Estimated % Projected % Fund FY2008/09 FY2009/10 Change FY2010/11 Change Government Funds 49,225,290 49,532,108 0.6% 51,198,376 3.4% Infrastructure
Funds 1,417,448 1,439,162 1.5% 1,466,064 1.9% Grant Funds 3,131,864 2,811,230 -10.2% 2,474,628 -12.0% Lighting and Landscape District Funds 1,920,109 1,892,238 -1.5% 1,974,472 4.3% Affordable
Housing Funds 196,063 199,563 1.8% 201,483 1.0% Debt Service Fund 4,469,643 4,288,310 -4.1% 4,233,856 -1.3% Cardiff Sanitary Division Funds 4,152,306 4,368,189 5.2% 4,884,032 11.8% Encinitas
Sanitary Division Funds 2,221,380 2,187,872 -1.5% 2,378,110 8.7% SDWD Funds 12,702,901 14,296,590 12.5% 16,472,020 15.2% Internal Service Funds 1,879,139 2,216,808 18.0% 2,620,212 18.2%
Other 500 500 TOTAL 81,316,143 83,232,570 2.4% 87,903,753 5.6% Revenues Summary By Fund Type (In millions) Governmental Funds includes the General Fund, the Self-Insurance Fund and the
Recreational Programs Fund. Infrastructure funds include TransNet and Gas Tax funds. The most significant changes occur in the Grant Funds, the San Dieguito Water District Funds and
the Internal Services Funds. These variances are discussed further in this document. General Fund Expenditures Though the City manages 57 funds, budget discussions tend to focus on the
General Fund, the City’s largest and most discretionary fund. General Fund FY2009-10 operating expenditures are budgeted at $46.6 million which is a 3% decrease over the prior year’s
budget. Operating expenditures are depicted in the table below (by service area and by category) and include new programs, such as a new Marine Safety Sergeant. Council also appropriates
General Fund funding for capital projects which fluctuates each year depending on equipment and infrastructure needs and is funded primarily out of accumulated fund balances. Operating
expenditures are funded from ongoing current year revenues. 1 -22
Executive Summary General Fund Expenditures by Service Area FY2008-09 FY2009-10 FY2010-11 Operating Expenditures General Government 9,998,434 9,542,427 9,945,749 Planning and Building
4,050,305 3,255,627 3,376,340 Public Safety -Law Enforcement 11,893,807 12,022,099 12,707,673 Public Safety -Fire/Marine Safety 10,722,075 10,940,012 11,032,807 Public Works 2,657,176
2,516,058 2,545,298 Engineering Services 4,155,266 3,894,215 4,056,145 Parks and Recreation 4,530,851 4,451,246 4,588,433 Subtotal 48,007,914 46,621,684 48,252,445 Departmental Projected
Savings (1,567,040) Total Operating Expenditures $ 46,440,874 $ 4 6,621,684 $ 4 8,252,445 Capital Improvements $ 4 ,105,866 $ 7 37,342 $ 1 ,054,000 Total Expenditures $ 50,546,740 $
4 7,359,026 $ 4 9,306,445 General Fund Expenditures by CategoryFY2008-09 FY2009-10 FY2010-11 Salaries and Benefits 23,209,156 23,222,752 23,857,993 Materials and Supplies 946,961 763,082
766,893 Contract and Services 21,894,960 20,827,639 21,771,714 Internal Support Services 1,676,500 1,676,500 1,664,399 1,704,757 Capital Outlay 147,563 21,382 28,658 Debt Service 132,774
122,430 122,430 Sub-Total 48,007,914 46,621,684 48,252,445 Projected Savings (1,567,040) Total Operating Expenditures 46,440,874 46,621,684 48,252,445 General Fund Operating Expenditures
by Category General Fund Operating Expenditures by Service FY 2009-10 $46,621,684 Other 0.3% Indirect Costs 3.6% Contracts & Services 44.7% Materials & Supplies 1.6% Salaries & Benefits
49.8% FY2009-10 $46,621,684 Parks & Recreation 9.5% Public Works 5.4% Fire & Marine Safety 23.5% Law Enforcement 24.4% Engineering 8.6% Planning 7.0% General Government 20.4% 1 -23
Executive Summary General Fund Expenditures: Salaries and Benefits: Personnel costs represent approximately 50% of the City’s General Fund expenditures. This year, in addition to the
routine evaluation of human resource needs, Department Heads were required to conduct an in-depth organizational analysis of their Department. A key element of this evaluation was to
assess all positions and look for cost-effective ways to allocate personnel. In addition, Department Heads were required to justify each position to the City Manager before filling a
vacancy. This provided another opportunity for Directors to evaluate the parameters of the position, redefine positions to better meet citywide goals, consolidate positions or contract
the service. During this year’s budgeting process several positions were evaluated in such a manner and the following positions were left vacant. All of the approved positions will remain
in the total FTE count but will not be funded. Estimated Savings Position/Department FY2010 FY2011 0.5 FTE Intern, City Manager (filled ½ FY) 9,100 0 1.0 Planner, Advanced Planning 87,500
90,600 0.5 Planner, Customer Service, Planning 54,800 57,000 0.75 Program Assistant, Advanced Planning 53,400 55,300 0.25 Program Assistant, Customer/Service Planning 17,800 18,500 0.5
Intern, Public Works 18,200 19,000 1.0 Management Analyst, Parks & Recreation 87,100 90,200 0.5 Intern, Geographic Information Systems (GIS) 18,200 19,000 0.5 Intern, Transferred position
from Engineering to GIS 18,200 19,000 5.5 Total Vacancies, approximate savings 364,300 368,600 The draft two-year operating budget also eliminates temporary agency help for vacation
coverage and all but required overtime. The City negotiates labor contracts with three labor groups: Encinitas Firefighters’ Association; Encinitas Firefighter Chiefs’ Association and
Service Employees’ International Union (SEIU). Changes to the terms and conditions of future employee agreements require approval by the City Council prior to enactment. Salaries and
benefits for safety employees (fire safety) reflect the terms of current bargaining agreements with the employees through December 31, 2009, when the Firefighters’ Memorandum of Understanding
(MOU) expires. The Encinitas Professional Fire Chiefs’ Association’s MOU expires June 30, 2010. The proposed budget includes provisions of the MOU through FY2009-10. The City’s MOU with
employees in (SEIU) (non-safety personnel and marine safety) expires December 31, 2011. MOU provisions are included in both FY2009-10 and FY2010-11 budgets. In prior years, proposed
budgets and long-term financial plans were developed 1 -24
Executive Summary with no intention to predict or establish parameters for future negotiations with employee bargaining groups; however, average annual pay increases of 3.25%, which
is assumed by CalPERS as a benchmark to estimate overall growth, was used to estimate personnel growth in long-term plans. This assumption is not used in the proposed six-year plan;
no cost of living increase is included in the budget beyond the terms of the current labor contracts. When hired, a new employee is placed within a pay range that is authorized by the
most recent salary resolution. Typically, the employee begins earning at the lower end of this pay range. Employees earn pay increases within the pay range for meritorious performance
evaluations given on specified anniversary dates. Employees, who have the potential to earn pay increases during the upcoming fiscal year, are budgeted with an estimated pay increase
on their anniversary date. A five-percent projected increase is used for this calculation. Positions that are vacant at the time of budget adoption are estimated at the middle of the
pay-range. The City also contracts with California Public Employee Retirement System (CalPERS) to provide retirement benefits to all (represented and unrepresented) employees. Employer
contributions for safety employees, under a 3% at 55 Plan, are budgeted at an average of 18.23% of payroll. The City also pays the employee’s required contribution of 9.0% of payroll.
Employer contributions for nonsafety members, under a 2.7% at 55 Plan, are budgeted at an average of 16.30% of covered payroll. The employees pay an approximate 4.669% of the employee’s
required contribution of 8.0% of payroll. In a memorandum from CalPERS, the agency indicated that lower than expected investment returns will likely have an impact on contracting agency
employer rates, and they provided the following table: Rate of Return Range of Estimated Change in Rates in FY2012 -20% Return Increase of about 2% to 5% of payroll -15% Return Increase
of about 1% to 2% of of payroll -10% Return Increase of about 0.2% to 0.5% of payroll 0% Return Increase of about 0.1% to 0.2% of payroll 7.75% Return Decrease of less than 0.1% of payroll
10% Return Decrease of less than 0.1% to 0.2% of payroll 20% Return Decrease of 0.2% to 0.5% of payroll In an effort to address future CalPERS costs, the six-year budget includes an
employer rate increase of 5% for both safety and miscellaneous members. The rate increase will not impact the proposed FY2009-10 and FY2010-11 budgets. Due to current actuarial methods
the projected CalPERS increase would not go in effect until FY2011-12. 1 -25
Executive Summary Healthcare costs are captured in current MOU’s, and there are no provisions made for increases in subsequent years. Unemployment costs are expected to increase during
the recessionary period and rates have been increased from 0.4% to 0.5% of payroll. Three categories of workers’ compensation rates are also projected to increase during the next two
year period. See discussion on the Self Insurance Fund of this agenda report for current and new rates. There are no other assumptions for increased projections during the next two-year
period for life insurance or long-term disability rates. For additional discussion on proposed changes to personnel, see the “Personnel” section of this document beginning on page 1-34.
A list of City Council approved positions and pay ranges for the City of Encinitas and the San Dieguito Water District is included in the Appendix. General Fund Expenditures: Material
and Supplies This category has been reduced by 20%, primarily because this category represents discretionary funding. Travel and training has been budgeted at a minimum and no out-of-state
travel has been permitted. General
Fund Expenditures: Contracts and Services The City contracts with third parties to provide services when it is cost effective to do so. The City contracts for many core services such
as: Law Enforcement and Traffic Patrol (contract with the County of San Diego Sheriff’s Department) Solid Waste Services (including recycling and household hazardous waste removal)
Landscape Maintenance Streetlight and Traffic Signal Maintenance Building Permit Services Inspection Services The approved budget contracts and services in FY2009-10 is $20.8
million, a 5% decrease over the prior year. One of the City’s largest third party contracts is with the County of San Diego for law enforcement services, which represents more than half
of the contracts and services budget. Staff assumed a 1.2% increase in the law enforcement contract with the County. However, other contracts such as building and inspection services
have been significantly reduced due to a decrease in development activity resulting from the economy. General Fund Expenditures by Department Departments develop their budgets under
a rigorous Zero-Based Budgeting (ZBB) process. Each year, a Department’s assumed starting budget is zero and every requested expenditure must be justified. In addition, Departments are
required to develop Quarterly Spending Plans which are reviewed quarterly with the City Manager. This process has been in place since FY2007-08 and has been instrumental in containing
costs and driving productivity. Overall, the budget was developed to meet the Council’s three key strategic priorities: public safety, infrastructure maintenance and community customer
service. In light of the current economic situation, the proposed budgets include reductions to travel and training, (out of state travel has been eliminated), elimination of office
furniture purchases and elimination of temporary agency help for 1 -26
Executive Summary planned absences. Many efforts to save money in these areas were implemented in the current year and carried over to the new two-year budget. General Government Departments
Community Projects: Staff is proposing a budget of $54,000 in support for various civic and arts projects and programs --a $6,000 reduction from prior years. Beginning in FY2009-10,
the Mizel Family Foundation has made a five-year commitment to match, dollar-for-dollar, the City’s allocation, increasing the support to the community by an additional $54,000. The
City Council’s budget includes decreases to travel, training and special event costs. The Council’s budget includes memberships to several organizations including SANDAG, League of California
Cities, LAFCO, and Cal Coast. The total cost of membership fees are down from previous years. Council will have the opportunity to increase Council Member earnings in FY2010-11. If approved,
the implementation would occur following the General Election in November 2010 for the newly-seated Council. Thus, the budget assumes a 5% salary increase for FY2010-11. The Economic
Development Division was created to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement. The
current budget continues support to the Highway 101 Corridor Coordinator, the Encinitas Visitor’s Center, the Downtown Encinitas MainStreet Association (DEMA), Leucadia 101 MainStreet
Association, the Cardiff Chamber Landscape Maintenance Agreement, Quail Botanical Gardens, the San Diego Economic Development Corporation, and the San Diego North Convention and Visitor’s
Bureau. Support is proposed at a modestly reduced level of 10% for the Visitor’s Center, DEMA, Leucadia 101 MainStreet, and Cardiff Chamber Landscape Maintenance. The Division will implement
the Buy Local E Campaign and support organizational efforts of the Cardiff MainStreet Association. In the City Manager’s Office a flat budget is related to reduced travel and meetings;
however, some of the cost savings is related to personnel. There is no increase to the City Manager’s pay or benefits in the proposed budget for FY2009-10 or FY2010-11. The City Manager
is proposing an organizational structure review in FY2010-11 to include the reclassification of the Assistant to the City Manager position to an Assistant City Manager and the reclassification
of the Management Analyst to a Senior Management Analyst. The budget includes the estimated costs of this reorganization in FY2010-11. The City Manager’s Office will be focusing on the
key strategic priorities during the fiscal year: public safety, infrastructure maintenance and citizen services. Staff will obtain design permitting, rail operator and California Public
Utilities Commission approval and seek construction funding for grade-separated pedestrian crossings. The Arts Administration Division’s overall budget is flat. Contract costs have been
reduced and are slightly off-set by personnel costs. In FY2010-11, the budget includes the Encinitas.LIVE web-page costs of $6,500. Staff will continue implementation of the Arts Master
Plan, arts programming at the Encinitas Community Library and pursue grant funding for City projects as well as continue to develop programs with the National Endowment for the Arts.
1 -27
Executive Summary The Library Division was created during the construction phase of the library, which opened in January 2008. Beginning in FY2009-10, this Division will be eliminated.
The City’s share of operating costs at the new library is captured in the Public Works Department. The City Manager also oversees the Human Resources Division, Information Technology
Division and the Risk Management Division (Fund 113, Attachment D). The Human Resources Division is responsible for providing a human resources management system to support Managers
and City Council in the delivery of public services while assuring that the City is able to recruit and retain talented and skilled employees. The Divisional budget’s increase is related
to transfer of costs from Central Services Division to Human Resources including administrative fees for processing citywide employee benefits. Costs related to recruitments and citywide
training have been reduced. The Information Technology (IT) Division plans, implements and maintains the City’s technical infrastructure including business applications, computer hardware
and software, voice and data network, telecommunications systems and City websites. The Geographic Information Systems (GIS) Division manages all spatially related data within the City
and disseminates that data to City Staff and citizens through GIS mapping and related business applications. Both Divisional budgets have been reduced from the current budget. The IT
Division’s budget has an overall decrease in FY2009-10 of $22,812, mostly related to a reduction in contract services. Several projects will be addressed by in-house staff such as the
Enterprise Resource Planning System and upgrading Windows operating system and Microsoft Office. Division personnel will continue to concentrate on information security, disaster recovery,
server optimization/virtualization and systems management. During the past two years, the GIS Division has been utilizing four contract employees to implement several data projects.
These projects include the landbase rebuild project which benefits all Departments, capturing street asset data for the Streets Division, and resolving fire hydrant locations for SDWD,
Olivenhain Water District, and the Fire Department. These contract employees also provide application support for GIS and the Cityworks asset inventory and work order management system.
The reduction in this year’s budget is largely related to the reduction of four contract employees to two contract employees. The GIS Division’s budget has an overall savings of $54,143,
most related to personnel savings. The next two years will continue to provide basic maintenance and support of existing and newly implemented programs. The City Clerk implemented paperless
agenda packets for City Council meetings in the current year and is expanding the recycling program for citywide files. Currently, all City and District public meetings are posted on
the City’s website, noticed at the Civic Center and published in the local newspaper. With the loss of of one of the City’s two newspapers, the City is spending additional money to publish
notices in the local newspaper. Since publishing the notices is not a legal requirement, the next two year budget discontinues this practice and reduces the advertising cost of $9,000
per year. The second year of the two-year budget includes $32,100 to hold the City Council elections in November 2010. The City Attorney operates under contract approved by City Council
by resolution. The Legal Services Division does not assume any contract adjustments; therefore, budgeted costs remain flat for the next two fiscal years. Any negotiated contract change
would appear before Council and the budget will be adjusted at that time. 1 -28
Executive Summary The Finance Department is responsible for managing the City and Water District’s fiscal resources in order to protect and enhance the financial position and assure
that adequate resources are available for City and District services. During the current fiscal year, the Public Works and Finance Departments coordinated a reorganization of the Water
Utility function. Water billing, water customer service and water cashiering functions were relocated from the Finance Department at the Civic Center to the Public Works Department at
the new Public Works Facility. This reorganization was done to consolidate activities of the San Dieguito Water District and provide better customer service. As a result of this reorganization,
the Finance Department transferred 2.95 FTE’s to the Public Works Department. The Public Works Department is requesting an additional 0.05 FTE to make the third position a full time
employee. The reduced budget in the Finance Department of $178,000 is largely related to this restructuring. The Central Services budget accounts for a collection of expenses that are
not attributable to a specific department and are used to support the entire City and certain District operations. They include copier maintenance cost, citywide telephone leases/expenses,
postage and printing. Printing costs have been reduced with recycling measures taken by staff; however, the largest reduction to this Division is the shift of administrative fees for
processing employee benefit fees to the Human Resources Division who manage the accounts. The Non-Departmental Division was created to appropriate funds for those activities that provide
a citywide benefit and are not directly attributable to any one Department or Division. In particular, it was created to capture facility and site maintenance costs (“rent”) from the
various Departments for the Civic Center debt service payment. It now also includes the retiree health care contributions (formerly charged to Fire Administration Division); the fleet
and equipment maintenance costs, and vehicle and equipment replacement costs. Planning and Building Department The Department’s overall budget is decreasing from $4,050,305 in FY2008-09
to $3,255,627 in FY2009-10 and $3,376,340 in FY2010-11. Currently there are approximately 100 residential units with building permits issued, 150 units that have planning approval but
no building permit, and 90 that are in the planning process. Approved subdivisions with no house plans yet add another 100+ lots that may add to future building permits. The Planning
Department is predicting significantly lowered activity during the next two years with an accelerated recovery over the following four years as the “backlog” is processed. Proposed increases
to the Customer Service Division and decreases to Current Planning are largely related to vacancies in the two Divisions and reassignments for the next two year period. The Planning
Department currently has vacancies in the Planner (1.5 FTE) and Program Assistant (1.0 FTE) positions. Staff is proposing to keep the positions vacant during the next two year period.
Should the activity in the Department accelerate, staff will return to City Council with a request to reinstate funding to the positions. In the meantime, remaining staff has been reassigned
to work on current projects including the General Plan Update which has been fully funded in the proposed FY2009-10 and FY2010-11 budget. 1 -29
Executive Summary The Customer Service and Administration Division is responsible for reviewing land use and development applications to ensure compliance with City standards. The Division
provides direct assistance to the public, responds to inquiries regarding land use and zoning issues, handles special projects such as code amendments and implements various city policies/directions.
This Division is also responsible for developing and monitoring the budget for the entire Department, coordinating the Citizen Participation Plan and Mills Act programs, and representing
the City on the Downtown Encinitas MainStreet Association and North 101 Corridor Facade Grant Committees. The Current Planning Division is responsible for reviewing land use and development
applications to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the Municipal Code and applicable specific plans,
and adherence to design criteria contained in the City’s adopted Design Review Guidelines. The Division also recommends and implements changes to the above. This Division provides staff
support to the Planning Commission and oversees the operation of the Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarize them with City
standards and provide early input in the design process. During the next two-year budget, staff will be assisting on the railroad corridor pedestrian undercrossing project, Municipal
Code Amendments and the General Plan update process. The Applicant Deposit Division captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies,
environmental impact reviews, geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for its cost of providing
these reviews. Staff has reduced the budget based on fewer requests for amendments. The Advanced Planning and Housing Division is responsible for addressing long-range planning issues,
monitoring and updating the City’s General Plan, addressing regional planning issues affecting Encinitas, and coordinating and implementing environmental review in compliance with the
California Environmental Quality Act (CEQA). This Division also provides management and administrative support to the City’s affordable housing, Community Development Block Grant (CDBG),
Section 8, and HOME Entitlement. The Code Enforcement Division investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to
obtain compliance with state & local regulations. The Division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also
responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. The Building Services Division is responsible
for plan checking, building permits and inspection services that are provided under contract with the ESGIL Corporation. Clerical support and coordination of this contract is handled
by Planning and Building personnel. Building services are reduced to $614,849 in FY2009-10 and $617,674 in FY2010-11. The off-setting revenue to this expenditure has also been reduced.
1 -30
Executive Summary Public Safety -Law Enforcement The City of Encinitas contracts for Law Enforcement Services with the San Diego County Sheriff’s Department which provides local and
regional Traffic and Patrol Law Enforcement resources. The City is proposing a budget of $12,022,099, an increase of $128,292 or 1% in FY2009-10, and a budget of $12,707,673, an increase
of $685,574 or 6% in FY2010-11. Beginning in FY2009-10, the School Resource Officer agreement with the San Dieguito Unified School District will be amended to eliminate one of the two
School Resource Officer positions, as requested by the School District. In FY2009-10 the City will apply $78,112 in Justice Assistance Grant (JAG) funding provided by the American Recovery
and Reinvestment Act of 2009 to supplement City funding and retain the deputy position, but in a Citywide Special Purpose Officer capacity. In FY2010-11 the City will fully fund the
position. The City will also be implementing Graffiti Tracker, a new Sheriff Department-sponsored program to enhance graffiti documentation and prosecution. In 1996, State Legislation
established the Supplemental Law Enforcement Fund (SLEF – City Fund 262) and appropriated funds for local jurisdictions to supplant law enforcement services. SLEF funds may only be used
for front line law enforcement services. Staff is anticipating $100,000 in SLEF revenue in both FY2009-10 and FY2010-11. The federal government has established the JAG Program (JAG -City
Fund 263) for local jurisdictions to supplant law enforcement services. Apart from the $78,112 mentioned in the previous paragraph, staff does not anticipate any additional JAG funding
in FY2009-10 or in FY2010-11. The City also contracts for its Parking Citation program. Citation processing services are conducted under a contract with a private firm and involve parking
citations issued by the San Diego County Sheriff’s Department and beach lifeguards within the City. The budget of $24,000 is flat for both fiscal years. The City’s Code Enforcement Division
oversees the contract. Public Safety – Fire and Marine Safety The Fire Administration Division provides management and administrative support to the overall Department. There are no
significant changes to the Division budget; with the exception of contract personnel costs, the budget remains flat over the next two years. The Fire Operations Division is charged with
maintaining an emergency response system that protects the life and property of the citizens of Encinitas from fire and other disasters. The Division budget includes expenditures for
fire safety personnel, training, dispatching (through a contract), station supplies and emergency equipment. While dispatch services costs are expected to increase over the next two
year period, station telephone and dispatch data line costs are expected to decrease. There are no other significant changes to the Divisional budget during the next two years. As discussed
in the Personnel section of the report, there are no cost of living increases budgeted after the expiration of the employee contract on December 31, 2009. The Loss Prevention and Planning
Division enforces the Uniform Fire Code, Building Code, Life Safety Code and other fire safety related codes and ordinances. The Division staffs conducts fire investigations, oversees
the business inspection and weed abatement programs, processes plan 1 -31
Executive Summary checks and performs inspections for development and other annual State mandated inspections. Additional plan check and inspections services are provided by contract.
During the next two year period, staff is proposing to reduce contract services based on current activity and will coordinate with the Operations Division and the Disaster Preparedness
Division to provide some of the Public Safety Education programs. The Disaster Preparedness Division develops emergency procedures and citywide disaster operation plans. The budget supports
.5 FTE personnel and includes the City’s membership in the Hazardous Incident Response Team (HIRT) and provides community training programs including the Community Emergency Response
Team. (CERT). During the last two-year cycle, the Division received approval for a half time contractual intern to assist with implementing new public education programs and expanding
existing programs, such as assisting staff with fire safety education in the schools, scheduling scheduling events, marketing programs and mailing preparedness materials. The cost of
the intern is approximately $15,000 each fiscal year and will remain vacant during the year unless grant money is available to cover the cost. The Loss Prevention and Planning Division
staff will assist with these programs during the next two-year period. The Marine Safety Division provides ocean beach safety services for 3.5 miles of coastline of Encinitas beaches.
Beginning in October 2009, the Marine Safety Division and the Parks and Recreation Department will partner to develop an enhanced Junior Lifeguard Program. In addition, the Marine Safety
Division will have the ability to meet a public safety need for beach coverage. The Junior Lifeguard Program will continue to be provided by a private contractor in the Recreation Programs
fund in FY2009-10 and will transfer to the Encinitas Lifeguards in FY2010-11. The new program will include a 1.0 FTE Marine Safety Sergeant and will be expensed for 9 months in FY2009-10
from from the City’s General Fund at a total cost of $48,218. Beginning in FY2010-11, the new position and program will be funded through the Recreation Programs Fund and will be cost
neutral. For the purpose of simplicity, the new 1.0 FTE Marine Safety Sergeant is included in the Marine Safety Divisional budget and personnel totals. Other than the new program described
there are no significant changes to this Divisional budget during the next two year period. Public Works The General Fund portion of the Public Works Department budget is decreasing
from $2,664,076 in FY2008-09 to $2,516,058 in FY2009-10 and increasing 1.2% to $2,545,298 in FY2010-11. The Public Works Administrative Division provides management and administrative
support to the divisions comprising the Public Works Department and the San Dieguito Water District. One goal for the next two year period will be continued support of the Environmental
Advisory Commission in achieving sustainability goals for the City. One part time intern position will will remain vacant during the fiscal year; there are no other significant changes
to the Divisional budget. The Emergency Flood Control Division was created to budget for the potential cost of emergency responses due to flooding events, but can also be used for any
major emergency response such as fires. The costs captured in this Division will be used to seek reimbursement from Federal Emergency Management Administration (FEMA) and/or State emergency
services agencies, when an event has been declared a Federal or State Emergency. The Division normally carries a $60,000 budget in the event of an emergency but has been eliminated for
the next two year period. It has 1 -32
Executive Summary been determined that any emergency situation would be brought to the Council’s attention and the appropriate funding would be granted at that time. The Street Maintenance
Division is funded by both the Gas Tax and General Funds. Services funded by the General Fund include contracting for service such as street tree maintenance, litter and graffiti removal
utilizing both the County Probation Department work crews and maintenance contractors and various maintenance tasks assigned to a non-profit group (Partners with Industry). The proposed
budget is $512,882 in FY2009-10 and $523,239 in FY2010-11. The Gas Tax Fund supports street maintenance activities at the level of $1,157,652 in FY2009-10 and $1,190,809 in FY2010-11.
In-house crews maintain the City’s rights-of-way including streets, shoulders, curbs, sidewalks and asphalt berms. City crews install and maintain traffic signage and provide after hour
emergency responses. The Division along with the Gas Tax expenditure plan also oversees contract services for pavement surfacing, street sweeping, traffic striping and pavement markings.
Facility Maintenance is comprised of four Divisions including the Civic Center, the City’s Fire Stations and Lifeguard Towers, the Public Works Facility and the Library. The various
increases and decreases are largely related to the distribution of Facilities Specialist personnel who provide maintenance of the facilities. There is no net increase in cost for the
distribution of personnel to the General Fund. Additionally, the Civic Center Division will realize its first full year of electricity savings following the installation of the Civic
Center Roof Replacement and Energy Efficiency Improvements, completed earlier this fiscal year. The Fire Station/Lifeguard Towers Division has reduced contract services costs and the
newly constructed Fire Station 3 will open June 2009. The increase to the Public Works Facility includes additional hours for the Facility Specialist as well as increased contract costs.
Staff now has a full year of service with which to estimate maintenance costs for the new community Library facility. The Public Works Department oversees the Stormwater Maintenance
Division. This Division is responsible for the maintenance of the City’s storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES)
permit. NPDES maintenance is provided by Street Maintenance personnel for the above ground system (channels, ditches and basins) and Wastewater Collection personnel for the below ground
system. There are no significant changes to this Division. The Flood Control Division is funded by the General Fund and is responsible for the maintenance of the City’s drainage conveyance
system. Drainage maintenance and repair is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. In addition,
contractual services are utilized when large scale or specialized repairs are needed. The Division’s budget reduction is related to the cutback of a full-time employee to a half time
employee in the Division. Engineering Services Department The General Fund portion of the Engineering Department budget is proposed to decrease from $4,134,266 FY2008-09 to $3,894,215
in FY2009-10 and $4,056,145 in FY2010-11. The Engineering Division budget supports three functional areas including Administration, Capital Improvements, Development Review and Field
Operations. Administration provides management, analytical and clerical support to the other Engineering functions, solicits grants for public 1 -33
Executive Summary improvement financing, processes sewer annexation applications and administers the City's Landscape and Lighting District. The Capital Improvement staff plan, design,
and administer contracts for the City and District capital improvement projects. The Development Review staff responds to citizen requests and queries regarding engineering-related issues
involved in public and private developments, review, approve and issue grading and encroachment permits, as well as maintains City maps and records. The Field Operations staff investigates
right-of-way code violations, inspect the City's capital improvement and private construction projects, and inspect public and private projects involving improvement and grading plans,
subdivision maps, right-ofway permits, and utility permits. The decrease in this Division is mostly related to reductions in contract inspection services, development review services
and contract plan check services. Reductions have also been made to overall Division supplies and office furniture. The Traffic Engineering Division is responsible for traffic safety
and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Included in the next two year budget is the Circulation Element Update which
will be integrated into the General Plan Update. Further, Division staff will oversee the conversion of incandescent yellow traffic signal indicators to energy saving LED and installation
of upgraded Uninterrupted Power Supply (UPS) systems to keep traffic signals operational during power outages. The additional yellow LEDs will allow the UPS systems to operate in full
cycles rather than going to “flash.” There are no significant changes to the budget during the next two year period. The Stormwater Management Division comprehensively addresses pollutant
loading into the City’s stormwater drainage system, local waterways, and beaches through an extensive program including
water quality monitoring, facility inspection, enforcement and complaint response, multi-agency watershed management, public and private development standards application, training,
and community outreach and education activities. Further, the Division supports the coordination and oversight of stormwater operations and maintenance functions including street sweeping,
storm drain facility cleaning and inspection, and waste management programs with the Public Works Department to meet compliance standards. There are no significant changes to the budget
during the next two year period. Division staff will continue to meet National Pollutant Discharge Elimination System (NPDES) Permit requirements. Parks and Recreation Department The
overall Department operating budget is decreasing from $4,474,651 in FY2008-09 to $4,451,246 or 1% in FY2009-10 and increasing to $4,588,433 or 3.1% in FY2010-11. The Administration
Division is responsible for directing and supervising all divisions of the Department and providing a variety of administrative services including leases and operating agreements, contract
management, grant procurement and administration, design of capital projects, advanced park and facility planning, budgeting, financial planning, special project management, concession
management, program registration, special ceremony/event permits and oversight of the administration of the Encinitas Ranch Golf Authority and Animal Services contract. In addition,
this Division provides administration of the Sister City Program, and support for the Parks and Recreation, Senior and Youth Commissions. In addition to reductions to travel, training
and office furniture, the Department will maintain a vacancy in the authorized Management Analyst (1.0 FTE) position, at an annual savings of approximately $30,000. This position was
previously filled part-1 -34
Executive Summary time as a cost savings measure. The Division will experience approximately $28,000 in savings during the current year. Various increases and decreases in the Park Services,
Beach Services and Recreation Trails Divisions are related to the re-distribution of the Park and Beach Supervisor personnel. Staffing levels have been slightly adjusted to more accurately
reflect time spent in each division, the cost is neutral. The Parks Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 10 miles
of streetscapes, 94.93 acres of open space, and 326.25 acres of developed/undeveloped parks. In addition, this Division is responsible for administration of park capital improvement
projects which include bidding process, contract preparation and construction oversight. The Beach Services Division is responsible for beach maintenance of approximately 47.87 acres
of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding
process, contract administration, and construction oversight. The increased budget beginning in FY2009-10 is largely related to beach maintenance and landscape contracts. During the
next twoyear period, staff will be working on development of the Beacon Beach access/bluff stabilization project and design of the Moonlight Beach Master Plan. The Recreational Trails
Division is responsible for a variety of recreational trail maintenance activities for 40 miles of developed recreational trails and all City trail related projects. This Division is
used to track direct costs associated with implementation of the Recreational Trails Master Plan, approved by City Council in April of 2002. Division responsibilities also include trail
development, trash pick-up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. The Recreation Services Division is responsible
for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing
City-wide special events, such as the Holiday Parade, Summer Concerts, the Spring Egg Hunt, Senior Information Fair and the Encinitas 5K. Other tasks include field use scheduling, providing
staff support for the Youth and Parks and Recreation Commissions, Family Enrichment Programs, Teen Expos, and Open Gym Programs. The Division also administers the Recreation Program
Division (146 Fund), which provides recreational, educational and sports activities on a fee-for-use basis. One Division goal for the upcoming year is to increase sponsorship for special
events. Contract support for citywide special events has been streamlined including the elimination of support of the Encinitas Triathlon, an annual savings of $10,000. Reductions to
several other line items including travel, training and reduced transportation costs contribute to the overall savings to the Division. In addition, costs associated with the quarterly
recreation guide have been reduced. In keeping with the City’s “green initiative”, the Department will reduce printing of the quarterly recreation guide and expand the use of electronic
copies available to the general public. The Community Center Operations and Maintenance Division is responsible for the operations and maintenance of the Community and Senior Center
at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the residents of Encinitas. A wide variety 1 -35
Executive Summary of activities and events are available to people of all ages. Activities include but are not limited to: concerts, recitals, seminars and workshops, instructional classes,
wedding receptions, community group meetings, teen dances, youth parties, festivals, indoor youth and adult sports leagues and clinics, pre-school activities, senior citizen activities
and events, senior citizen outreach services (i.e. monitor Project C.A.R.E.), family enrichment nights, children and teen after school activities, and community special events. The Division
also provides staff support for the Senior Commission. The budget includes the costs to maintain and operate the facility as well as program costs. The budget includes increases to utilities
including electricity and water. The Parks and Recreation Department also oversees the City’s animal contract with the County of San Diego Department of Animal Services. Services include:
dog licensing, emergency medical care for injured dogs and cats that are found found without owners, adoption services, owner notification of lost licensed dogs, public education and
information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious dogs, spay-neuter referral and information, kennel licensing
and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate contract with a private firm. Staff is proposing a budget
of $322,120 in FY2009-10 and $343,905 in FY2010-11. The increase to the County contract is mostly due to higher than anticipated maintenance costs associated with the new County shelter
facility located in Carlsbad. 1 -36
Executive Summary PERSONNEL SUMMARY AND CHANGES The City’s position classification system is divided into three occupational categories (job families) and each year the Human Resources
Division conducts a Classification Maintenance Project which reviews one of the three categories. This enables Human Resources to maintain the City’s position classification system on
a 3 year cycle. The schedule for the Classification Maintenance Project is intended to coincide with the City’s budget cycle. Below are findings from the results of the 2008-2009 Classification
Maintenance Project. The proposed budget for the City and Water District includes 241.65 employees. This is measured on a “full-time equivalent’ basis (FTE). Approved changes in positions
beginning FY2009-10 include: • Increase .95 Program Assistant position to a 1.0 Program Assistant position in Public Works. • Transfer .5 Intern position from Engineering Services to
Geographical Information Systems. • Addition of one new employee, 1.0 Marine Safety Sergeant as part of a new program Finance Manager Classification: Current Classification/Pay Grade
Proposed Classification/Pay Grade Finance Manager I/43 Finance Manager I/61 Finance Manager II/61 Finance Manager II/62 Finance Manager III/62 As part of the classification and Compensation
program, the City’s Human Resources Division has performed the Classification maintenance Project 2008-2009 with the following results. It is proposed that a new lower level be added
to Finance Manager I/II making it a 3 level multilevel classification, Finance Manager I/II/III. The new lower level I will be placed at grade 43. The current Level I of Finance Manager
will be renamed to a Level II, and remain at grade 61. The current Level II of Finance Manager will be renamed to a Level III, and remain at grade 62. Reassignment of employees to the
Public Works Department, as part of the Finance/Water Utility reorganization, has prompted this Finance Department restructuring. Management Analyst Classification (Finance Department):
Department): Current Classification/Pay Grade Proposed Classification/Pay Grade Management Analyst III/42 Finance Manager I/43 It is proposed that one of the two Management Analyst I/II/III
positions in Finance be reclassified to a Finance Manager I classification at grade 43. 1 -37
Executive Summary Engineering Specialist Classification (Public Works Department): Current Classification/Pay Grade Proposed Classification/Pay Grade Water Conservation Specialist I/23
Engineering Specialist II/24 Water Conservation Specialist II/24 It is proposed that one of the two existing positions of the Engineering Specialists I/II/III in Public Works be reclassified
to a Water Conservation Specialist I/II classification at grades 23/24. The reorganization of the Public Works Department resulted in changing the nature and level of work assigned to
one of the multi-level Engineering Specialist. This new classification is bargaining unit represented by Service Employees International Union (SEIU). Implementation of this recommendation
is contingent upon the agreement of SEIU. Utility and Maintenance Field Supervisor: Current Classification/Pay Grade Proposed Classification/Pay Grade Utility and Maintenance Field Supervisor
/25 Utility and Maintenance Specialist II/25 It is proposed that one of the five Utility and Maintenance Field Supervisor positions in Public Works Department be reallocated to a Utility
and Maintenance Specialist I/II multi-level classification and remain at pay grade 25. Current Classification/Pay Grade Proposed Classification/Pay Grade Utility and Maintenance Field
Supervisor /25 Program Assistant I/II/III – 11/13/21 It is proposed that one of the five Utility and Maintenance Field Supervisor positions in Public Works be reallocated to a Program
Assistant I/II/III. The reorganization of the Public Works Department resulted in changing the nature and level of work assigned to one of the Utility and Maintenance Field Supervisor
positions. The multi-level classification of Program Assistant more accurately reflects the new responsibilities of this position. Customer Service Representative: Current Classification/Pay
Grade Proposed Classification/Pay Grade Customer Service Representative I/13 Utility and Maintenance Technician I/13 Customer Service Representative II/21 Utility and Maintenance Technician
II/21 It is proposed that the one Customer Service Representative I/II positions in Public Works be reallocated to Utility and Maintenance Technician levels I/II, grades 13, and 21 of
the multilevel level classification. Current incumbent pay will remain at pay grade 21. It is proposed that the Customer Service Representative classification be eliminated. 1 -38
Executive Summary Utility and Maintenance Supervisor: Current Classification/Pay Grade Proposed Classification/Pay Grade Utility and Maintenance Supervisor /41 Utility and Maintenance
Supervisor I/41 Utility and Maintenance Supervisor II/42 It is proposed that a new higher level of Utility and Maintenance Supervisor II be added to Utility and Maintenance Supervisor
making it a multi-level classification. The new higher level would reflect the nature and level of work required by that of a Supervisor responsible for the oversight of budget and staff
for the division. Superintendent: Current Classification/Pay Grade Proposed Classification/Pay Grade Superintendent/45 Utility and Maintenance Supervisor II/42 It is proposed that one
of the two Superintendent positions in Public Works be reallocated to a Utility and Maintenance Supervisor II grade 42. Current incumbent will remain at pay grade 45. The final change
proposed in Personnel is the Organizational Evaluation of the City Manager’s Department in FY2010-2011. Possible costs of the divisional review are included in FY2010-11 only. Management
Analyst Classification (City Manager’s Office): Current Classification/Pay Grade 63 Proposed Classification/Pay Grade 84 Assistant to the City Manager Assistant City Manager An organizational
evaluation of the City Manager’s Department is anticipated to be conducted in FY2009-10 to review span of control, divisional oversight and management responsibilities of City Manager’s
Office staff. The re-organization is anticipated to result in assignment of additional executive management responsibilities and divisional oversight to the Assistant to the City Manager
position. The Assistant City Manager or similar classification would more accurately reflect the reorganization responsibilities of the position. Implementation is budgeted beginning
FY2010-11. Management Analyst I/II Pay Grade24/25/42 Senior Management Analyst Pay Grade 43 It is proposed that the Management Analyst I/II positions in City Manager’s Office be reclassified
to Senior Management Analyst in FY2010-11. For a list of all city classification titles and salary ranges, please refer to the Appendices at the back of the budget document. For a copy
of employee MOUs, please contact the Human Resources Division. 1 -39
Executive Summary Capital Improvement Program Highlights The City adopts a six-year Capital Improvement Program (CIP) that is published in a separate document (See: Six-Year Financial
Plan and Capital Improvement Program for Fiscal Year 2009-10 through Fiscal Year 2014-15). Many of the funds, including the General Fund, contribute funding to the capital plan. Unlike
the operating budget, capital projects have assigned budget amounts that are not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These
amounts may or may not be expended within a year’s time. The completion of these projects can take up to several years. “Work Projects” are distinct from “Capital Projects” in that they
are more aptly described as one-time projects that are not capital items. Work projects usually include planning projects such as infrastructure assessments or updates to the General
Plan. FY2009-10 CIP by Category FY2009-10 CIP by Fund SDWD 16% ESD/CSD 16% Traffic Mitigation 7% Sand Tax 2% TransNet 19% Park/Open Space Fees 2% General Fund 24% Other 2% CDBG 4% Prop
1B/Prop 42 8% Streets & Rail 39% Water 14% Work Projects/Studies 17% Drainage 2%Wastewater 16% Parks and Beaches 10% Public Facilities 2% Each year, City Management prioritizes all existing
and proposed capital projects against a set of criteria. This prioritized list is then presented to the City Council at their Strategic Goal Setting Session. Projects are divided among
four categories: Core Infrastructure Projects; Projects Substantially Underway or With Restricted Funding; Projects Beyond Six Years; and All Other Projects. The first three categories
are exempted from the prioritization process. Core Infrastructure Projects are automatically considered highest priority for funding and are therefore exempted from the prioritization
process. They include the following projects: Annual Street Overlay Program Storm Drain Repairs Traffic Signal Upgrades IT System Replacement (including replacement of the City’s mainframe
system H.T.E.) Projects that are substantially underway or have restricted funding are also exempt from the process because their funding is not available to be redirected to other projects.
Projects beyond six years fall outside of the timeframe of the six-year program and therefore are not competing for funding. All other remaining projects are subject to the rigorous
prioritization process, submitted to Council and then groups into “Priority Tiers.” Once endorsed by Council, staff then works to fund Council’s highest priority projects. Below are
the Priority Tiers endorsed by Council at their most recent Strategic Goal Setting Session: 1 -40
Executive Summary Prioritized Tiers of Capital Projects Current Proposed Project Estimate Funding Additional TIER 1 Funding Hall Property Development Phase I 21,675,000 10,987,754 3,600,000
Hall Property Off-Site Improvements TBD 200,000 1,500,000 5 Interchange @Encinitas Blvd (Design) 1,330,000 1,330,000 0 Safe Routes to Schools Ongoing 1,798,535 1,504,814 Grade Separated
Pedestrian Rail Crossing 24,321,538 6,604,769 0 Intersection @Leucadia/Vulcan/RR/101 TBD 751,290 750,000 Recreational Trails Development Ongoing 485,000 90,000 Moonlight Beach Design
TBD 397,774 0 Multi-Habitat Conservation Plan TBD 147,911 0 Coast Hwy. 101 Streetscape TBD 2,200,000 3,000,000 Comprehensive General Plan Update 1,350,000 471,658 878,342 TIER 2 El Camino
Real Storm Drain Channel 950,000 650,000 0 Lone Jack (Stratford Knoll Channel) 1,330,000 1,329,815 0 Playground Equipment Replacement Ongoing 0 0 La Costa Avenue Widening (Design Only)
375,000 0 375,000 Manchester Avenue Realignment 200,000 200,000 0 Swami's Restroom Replacement 400,000 0 0 Leucadia Long Term Drainage (Design Only) TBD 0 0 Downtown Parking Lot (Parking
Lot B) 1,320,000 40,000 1,280,000 TIER 3 Habitat/Open Space Acquisition Ongoing 795,397 780,000 Leucadia Boulevard Improvements Phase II 3,500,000 0 2,000,000 Traffic Safety and Calming
Ongoing 906,272 900,000 Arroyo Drive Storm Drain 200,000 0 0 El Camino Real Widening and Median (Design) 750,000 0 0 4th Street Storm Drain 900,000 505,700 0 Cottonwood Creek Improvements
(2nd/4th Streets) 750,000 300,000 0 Citizen Satisfaction Survey Ongoing 0 0 Rail Quiet Zone @Chesterfield 750,000 750,000 (750,000) 1 -41
Executive Summary DEBT ADMINISTRATION The following table identifies the debt the City has issued, the outstanding principal, the principal and interest payments for Fiscal Years 2009-10,
and the scheduled year of payoff. Outstanding FY2009-10 Final Repayment Original Balance Payment Payment Bond/Lease Name Source Bond Issue at 6/30/09 P & I FY 1997 Certificates of Participation
General Series A (Civic Center Bonds) Fund $7,550,000 $3,985,000 $605,868 2017 2001 Lease Revenue Bonds General Series A (Park Facility) Fund $22,645,000 $19,555,000 $1,507,166 2031
2002 Association of Bay Area Governments Lease Revenue General Fund, ESD & SDWD $5,870,000 $3,135,000 $632,535 2018 Bonds includes: 1992 COP General Fund $3,325,000 $2,210,000 $296,635
800MHz Communications System General Fund $950,000 $390,000 $118,500 HVAC General Fund Completed $0 $0 Brush Truck/Pumper General Fund Completed $0 $0 Pump Station (ESD) ESD $480,000
$130,000 $68,900 Meter Upgrade (SDWD) SDWD $795,000 $355,000 $97,500 Fire Truck General Fund $320,000 $50,000 $51,000 2004 Fire Apparatus Lease General Fund $361,897 $110,761 $57,759
2011 1999 SDWD Note to Badger Financing Authority SDWD Refinanced $0 $0 2025 2007 SDWD Note to Badger Financing Authority SDWD $7,705,000 $7,345,000 $632,094 2024 2004 Water Revenue
Refunding Bonds SDWD $13,845,000 $11,095,000 $1,029,269 2024 2003 CSD Note to SEJPA CSD $8,735,000 $6,220,000 $747,200 2020 2004 Housing Authority EHA $1,905,338 $1,681,533 $105,296
2034 2006 Fire Apparatus Lease General Fund $350,000 $156,053 $56,607 2012 2006 Lease Revenue Bonds-Library General Fund $20,000,000 $19,610,000 $1,195,716 2037 2007 Vac-Con Lease General
Fund $231,358 $172,680 $39,115 2014 2008 Roof Lease General Fund $2,100,000 $1,992,955 $183,557 2023 Totals $91,298,593 $75,058,982 $6,792,182 Totals by Fund General Fund $57,833,255
8,232,449 $4,111,923 Cardiff Sanitary Debt Service Fund 8,735,000 6,220,000 747,200 Encinitas Sanitary Debt Service Fund 480,000 130,000 68,900 San Dieguito Water District Debt Fund
22,345,000 18,795,000 1,758,863 Encinitas Housing Authority 1,905,338 1,681,533 105,296 $91,298,593 $75,058,982 $6,792,182 1 -42
CITY COUNCIL MISSION STATEMENT TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: O LEADERSHIP AND VISION FOR THE CITY O RESPECT FOR THE INDIVIDUAL
O A POSITIVE APPROACH TO SOLVING PROBLEMS O FINANCIAL RESPONSIBILITY O COMMITMENT TO PROVIDING ESSENTIAL SERVICES O BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT SO THAT, IN
THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY. 1-43
eneral Organizational Overview of the City of Encinitas G haracterized by coastal beaches, cliffs; flat topped coastal areas, steep mesa bluffs, and rolling hills. e evoted to residential
use. Only 5% of the City’s total acreage is for commercial or light industrial use. ot uncommon to have flower-growing fields or green houses in the iddle of a residential neighborhood.
rganization and Administration The City of Encinitas has an approximate population of 63,864 and is located along six miles of Pacific coastline in the northern half of San Diego County.
Approximately 21 square miles, Encinitas is c The City of Encinitas is predominately a residential community with approximately 75% of its total acreag d The City of Encinitas is the
flower capital of the world. As the City has developed, it has grown up around the pre-existing flower growers. It is n m O e five existing communities of New and Old Encinitas, Cardiff-by-the
Sea, Leucadia and Olivenhain. ct , and June 1995 respectively and the ncinitas Fire Protection District was dissolved in June of 1995. g bonded debt, managing an mergency dispatch system
and managing a solid waste landfill system. City e r, City , Planning and Building, Public Safety, Public Works, Engineering and Parks and ecreation. sing accrual accounting. Financial
tatements are published each year following an independent audit. The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged th As part of
the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the direction of the City Manager
and the City Council sits as the Board of Directors for the San Dieguito Water District. The Cardiff Sanitary Distri and the Encinitas Sanitary District were dissolved in October 2001
E The City and Water District are members of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuin e The City
of Encinitas operates under the Council-Manager form of Government. The members of the Council appoint the positions of City Manager and City Attorney. All other City positions are filled
by appointment based upon competitive examinations. Presently, the City, including the Water District, has 240.6 (the budget proposal includes an adjusted total of 241.65) authorized
positions that provide most municipal services. A significant portion of municipal services is provided contractually. Some of thes include law enforcement, building permits and inspection,
park maintenance, sewer treatment, traffic signal and street light maintenance, et al. The City has eight departments including City Manage Clerk, Finance R The City and the Water District
utilize fund accounting. Governmental fund types are accounted for u the modified accrual basis of accounting. Proprietary funds utilize full s 1-44
n. The purpose of ach commission is to provide guidance and resolve issues affecting its functional area. The City Council ppoints the Commissioners and exercises oversight responsibility
over each body. The City of Encinitas encourages public participation through various citizen commissions. The City’s commissions include the Planning Commission, Senior Citizen Commission,
Park and Recreation Commission, Youth Commission, Commission for the Arts and the Traffic Commissio ea 1-45
City of EncinitasGeograPhic Location Camp Pendleton County of San Diego County of San Diego County of San Diego 1 -46
Budget Controls 1. A governmental fund accounting system is used to record the City’s financial transactions. The Biennial Operating Budget is adopted on a basis consistent with generally
accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are
organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which
have a restricted status. 2. Each department is directed to monitor fiscal activity within their individual divisions on a monthly basis. Actual expenditures are not to exceed appropriated
funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A quarterly financial
review provides updated information to be considered by City Council to formally adjust adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire
at fiscal year end, and any unspent funding requests in the first year of the biennial budget may be continued into the following fiscal year if approved by City Council. 3. The City’s
accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and
Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures
when liabilities are incurred. 4. Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to
all City departments. Finance and the Information Technology Division authorize end-users to certain accounting functions, such as inquiry, and designated account numbers for analysis.
Additional financial transaction information is obtained through the City’s computer system. Each Department designates a staff member who is responsible for monitoring financial activity
and interacting with the Finance Department to resolve financial issues. The City Council controls the budget through formal adoption at the beginning of the fiscal year for the City
of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. 1 -47
1 -48 Encinitas Community Statistical Profile as of July 1, 2009 Date of Incorporation October 1, 1986 Form of Government Council-Manager Population – Dep’t of Finance, State of CA (Jan
2008) 64,145 Miles of Streets 197.7 Area of City within Incorporated Boundaries 12,402.89 acres, 19.38 square miles Area of City’s Sphere of Influence (November 4, 1998) 941.48 acres,
1.47 square miles Taxable Assessed Value (County Auditor/Controller June 2008) $11,189,996,000 Police Protection: (provided by contract with County Sheriff, numbers are approximate)
Number of Stations 1 Patrol Deputies 26 Supervisors 5 Detectives 7 Special Purpose Officers 4.3 School Resource Officers 1.5 Traffic Deputies 9 Community Services Officers 3.5 Recreation
and Culture: Developed Parks 18 Undeveloped Parks 3 Parkland Acres Developed 268.11 Parkland Acres Undeveloped 58.14 Maintained Beaches/Accesses 7 Maintained Beach/Access Acreage 47.87
Habitat/Open Space Acreage 94.93 Viewpoints 7 Community and Senior Center 1 Libraries (one in Cardiff and one in Encinitas) 2 Marine Life Refuge 1 YMCA 1 Boys & Girls Club 1 Museum 1
Trails/Streetscapes (miles) 35/10 Golf Course 1 City Housing: Total Units 24,802* Single Family Detached 13,451 Single-Family Multiple Unit 7,030 Multi-Family Dwelling Units 3,546 Mobile
Homes 775 Occupied 23,749 Persons per Households 2.67 Vacancy Rate 4.2% * Source: www.sandag.org:
January 2008
1 -49 Encinitas Community Statistical Profile as of July 1, 2009 Hotels/Motels: Number of Lodging Properties 13 Total Number of Rooms 636 City Employment: City Total Authorized Positions,
FY 2009-10 241.65 City Total Authorized Positions, FY 2010-11 241.65 Encinitas Sanitary Division Population 16,482 Square Miles 2.85 Cardiff Sanitary Division Population 19,453 Square
Miles 12 Fire Stations Lifeguards Facilities Station 1, 415 Second Street Moonlight Beach, guarded year round Station 2, 1867 MacKinnon Avenue MLB North Tower, guarded summer Station
3, 801 Orpheus Avenue D Street Tower, guarded summer Station 4, 2011 Village Park Way Stonesteps Tower, guarded summer Station 5, 540 Balour Drive Beacons Tower, guarded summer Other
Facilities Grandview Tower, guarded summer Civic Center Swamis Station, guarded summer and Public Works Yard off-season pending conditions Library The City also has one Subsidiary District
and several Independent Servicing Districts within its City boundaries. They include: Subsidiary Districts (City Council acts as Board of Directors) San Dieguito Water District Population
38,500 Number of connections 11,371 Single-Family 8,603 Multi-Family 1,913 Commercial 526 Agriculture 174 Landscape 226 Government 112 Source of Water County Water Authority 60% Lake
Hodges 40% Average Daily Usage 5.9 MGD
1 -50 Encinitas Community Statistical Profile as of July 1, 2009 Other Independent Servicing Districts (Independent of City of Encinitas) Leucadia Wastewater District Population (estimate)
53,000 Square Miles 15.00 Number of EDU's 27,304 Olivenhain Municipal Water District Population (estimate) 56,550 Number of connections 20,776 Residential 19,301 Commercial 373 Agriculture
341 Landscape Irrigation 618 School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Special Districts
………………………An independent unit of local government organized to perform a single government function or a restricted number of related functions.
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37 Organizational Chart Explanation The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities
of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division/Departments. Additional organization
charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers. 1 -52
!" #$$$%$&$&"#$#'( ( &$)*+,)+&$$$%$( -%, .)-))$#$- )&$-&-&'&.)&&)*#)-#&%&&$-/$( ')$$)($01 23
Fiscal Year 2009-10 and 2010-11 Budget Process City of Encinitas San Dieguito Water District The City and District is proposing a two-year annual operating budget and a six-year financial
plan for the City Council’s review and approval. In accordance with the State Constitution, Council approves appropriations for the first year of the document. The document is referred
to as the Annual Budget and was developed over several months beginning in January. Under the leadership of the current City Manager, the proposed budget utilized Zero-Based Budgeting
(ZBB) and required Departments to develop Quarterly Spending Plans and a Comprehensive Organizational Assessment of their Department. The process also included a detail review of the
current Capital Improvement Program and the outcomes of the City Council’s annual Strategic Goal Setting Sessions. Finance provides departments with guidelines and a calendar for the
budget process. Departments submit their revenue projections and expenditure requests electronically through the City’s computer system. The City’s financial software performs payroll
budgeting which is controlled by the Finance Division and provided to departments during the budget process. Beginning in November 2008, the City Council has received the first in a
series of economic updates based on State, regional and local economic conditions. On January 20, 2009, the City Council held the first of two public Strategic Goal Setting Sessions.
Council received a report of the City’s fiscal strengths and challenges and proposed “Priority Tiers” for capital projects. Public input is encouraged at all meetings. Staff then began
developing the proposed budgets which included: • Based on current economic conditions, analysis of all revenue funding sources was made to estimate available funds for Fiscal Year 2009-10
and 2010-11 including revised fee schedules for Developing Processing Fees, Building Permit Fees, Business Registration Fees, Community Center Facility Use Fees and Civic Center Facility
Use Fees. • All target reserves, including contingency reserves and budget stabilization reserves were calculated and included in cashflow. • Zero-Based Budgeting was utilized to calculate
current levels of services or core business functions including public safety, such as law enforcement and fire protection; infrastructure, such as streets, drainage, sewer, information
technology; continuous park and recreation services and continuous service at the City’s civic center. • Departments submitted Organizational Analysis, an assessment of the city and
water district departments. The review included an evaluation of current staffing levels and core duties of each Department. • Personnel costs were calculated based on current labor
contracts. The City Manager and Department Directors determined agreed to what vacancies could remain vacant. • Fixed expenditures, such as debt service and capital outlay were identified
and included in budgets. • All first time programs or services are introduced to Council as New Programs and and are presented for approval at the public workshops for City Council approval.
This year, one new program, the addition of a Marine Safety Sergeant was approved by City Council Departments submit budget expenditure requests to the Finance Division to review for
consistency and accuracy. Revenue projections are reviewed and finalized with the City Manager’s office. All requests are analyzed in depth at the Departmental meetings by the City Manager’s
office. The budget document is produced internally by the Finance Department. Staff provided City Council and the Water Board with an overview of the biennial budget at special joint
meetings on April 29 and May 20, 2009. City Council will provided direction and sought public input. Public input, concerning the proposed budget is invited at any of the meetings. For
a detailed discussion on the budgeting process, see the Executive Summary in this document. 1 -54
Operating Budget/Capital Improvement Plan Development Process Overview Operating Budget: Fiscal Years 2009-10 & 2010-11 – CIP: Fiscal Years 2009-10 to 2014-15 (1) Governmental Strategic
Plan Council Members – Management Team (2) Long-Range Planning Process Finance Distributes Guidelines & Calendars to Depts. (3) Operations & Capital Improvement Priorities City Manager
and Department Directors Prioritize Staffing Levels, Projects & Core Business duties. Departments submit Organizational Analysis (4) Mid-Year Operating Budget Review and Comprehensive
CIP Report to City Council February 2009 March 2009 (5A) Capital Improvement Plan: (5B) Operating Budget: Departments Prepare Capital & Work Projects Depts. Prepare Operating Budgets
utilizing and submit to City Mgr’s Office Zero-Based Budgeting & submit to Finance (6) Resources Allocation (Financial, Human Resources, Capital) Finance and City Manager’s Office representatives
Balance Requests (7) Multi-Year Operating Budget & CIP Development City Manager – Department Directors Review Overall Budget Requests, New Programs, Cost Allocations and Review Financing
of Capital Improvement Projects (8) Special Joint Meetings For Council/Board and Public Review & Input Workshops held in Spring (9) Final Budget and CIP Review & Adoption June prior
to New Fiscal Year (10) Quarterly Budget Reviews & Budget Adjustments January 2009 May 20, 2009 April 29, 2009 February 2009 March 2009 February 11, 2009 July-Dec 2008 activity. February2010
July-Dec 2009 activity February 2009 Year 2 – Fiscal Year 2010-11 “Second Year Revise” Year 1 – Fiscal Year 2009-10 January 20, 27, 2009 June 2010 October, February, April of each year
1 -55
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CHAPTER 2 -FINANCIAL SUMMARIES, CHARTS AND GRAPHS 2 -1
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2008/09 2008/09 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/09 FUND NAME (fund #) 7/1/2008 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) GOVERNMENT FUNDS General (101) 16,833,998
51,774,830 46,440,874 (406,203) 101,505 (2,971,436) (4,105,866) (2,048,044) 14,785,954 Self-Insurance (113) 3,130,319 892,965 1,406,768 533,803 0 0 0 20,000 3,150,319 Special Projects
Fund (119) 719,971 214,031 0 0 99,600 0 0 313,631 1,033,602 Civic Center Improvements (152) 261,557 1,059,269 0 0 0 (925,907) (150,000) (16,638) 244,919 Sales Tax Receivable (192) 828,239
0 0 0 (82,381) 0 0 (82,381) 745,858 Recreation Programs (146) 276,414 1,436,618 1,377,648 0 0 0 0 58,970 335,384 INFRASTRUCTURE FUNDS Gas Tax (201) 283,893 1,249,398 1,141,857 (160,000)
0 0 0 (52,459) 231,434 Federal Transportation Grants (202) 0 451,290 0 0 0 0 (451,290) 0 0 State Transportation Grants (203) 0 5,552,779 0 0 0 0 (4,600,000) 952,779 952,779 Transnet
(204) (1,367,061) 2,515,101 0 0 0 0 (940,000) 1,575,101 208,040 Transportation Development Grants (205) 0 0 0 0 0 0 0 0 0 Coastal Zone Management Fund (210) 1,627,362 244,359 275,591
32,400 0 0 (366,312) (365,144) 1,262,218 GRANT FUNDS C.D.B. Grant (222) 0 504,139 409,217 0 0 0 (94,922) 0 0 Affordable Housing (225) 65,806 1,807 0 0 0 0 0 1,807 67,613 Encinitas Housing
Authority (226) 74,208 1,192,150 1,188,050 0 0 0 0 4,100 78,308 Home Entitlement (227) 0 861,758 861,758 0 0 0 0 0 0 Government/Educational Access (228) 281,340 135,556 64,127 0 0 0
0 71,429 352,769 Recycling/Solid Waste/HHW (229) 1,429,104 446,704 552,796 0 0 0 0 (106,092) 1,323,012 Asset Forfeiture (261) 99,878 0 5,000 0 0 0 0 (5,000) 94,878 Special Law Enforcement
(COPS) (262) 0 50,916 50,916 0 0 0 0 0 0 Federal Special Law Enforce (263) 0 0 0 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) 145,518 80,150 0 0 0 0 0 80,150 225,668
Park Acquisition Fees (234) (72,900) 215,520 0 0 0 (250,000) (100,000) (134,480) (207,380) Flood Control Fees (232) (36,265) 82,296 0 0 0 0 (55,000) 27,296 (8,969) Traffic Mitigation
Fees (233) 1,883,532 437,354 0 0 0 0 (980,000) (542,646) 1,340,886 Open Space Fund (235) 14,897 14,166 0 0 0 0 (25,000) (10,834) 4,063 Recreation Trail Fees (236) 3,062 3,618 0 0 0 0
0 3,618 6,680 Community Facilities (237) 0 19,124 0 0 (19,124) 0 0 0 0 InLieu Curb Gutter Sidewalk (238) 6,189 0 0 0 0 0 0 0 6,189 InLieu Underground Utilities (239) 485,454 14,270 0
0 0 0 0 14,270 499,724 RTCIP-Regional Arterial System (241) 0 0 0 0 0 0 0 0 0 Fire Mitigation Fees (272) 0 99,600 0 0 (99,600) 0 0 0 0 LIGHTING & LANDSCAPING DISTRICTS Village Park MID
(290) 144,400 36,177 41,690 0 0 0 0 (5,513) 138,887 Villanitas MID (291) 204,944 26,207 16,209 0 0 0 0 9,998 214,942 Cerro Street MID (292) 180,610 47,214 27,500 0 0 0 0 19,714 200,324
Encinitas Lighting-Citywide (295) 444,406 1,170,781 1,242,111 0 0 0 0 (71,330) 373,076 Wiro Park (296) 8,862 11,239 14,265 0 0 0 0 (3,026) 5,836 Encinitas Ranch Dist. (297) 626,629 675,644
578,333 0 0 0 0 97,311 723,940 Operations Subtotal: 28,584,366 71,517,030 55,694,710 0 0 (4,147,343) (11,868,390) (193,413) 28,390,953 Capital Improvements Proprietary Funds TOTAL CITYWIDE
FUNDS: 28,584,366 71,517,030 55,694,710 0 0 (4,147,343) (11,868,390) (193,413) 28,390,953 Budget Summary -All City Funds -Schedule A Fiscal Year 2008-2009 Adjusted 2 -2
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2008/09 2008/09 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/09 FUND NAME (fund #) 7/1/2008 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) AFFORDABLE HOUSING STOCK Pacific Piines
Condominiums (561) 307,691 237,134 196,063 0 0 0 0 41,071 348,762 TOTAL AFFORDABLE HOUSING 307,691 237,134 196,063 0 0 0 0 41,071 348,762 DEBT SERVICE FUND (321) 0 322,300 4,469,643
0 0 4,147,343 0 0 0 CARDIFF SANITARY DIVISION FUNDS Operations (501) 609,401 4,902,309 2,435,907 0 0 0 (2,466,826) (424) 608,977 Capital Replacement (502) 7,286,884 285,375 969,199 0
0 (747,200) 2,466,826 1,035,802 8,322,686 Capital Expansion (503) (169,965) 100,000 0 0 0 0 0 100,000 (69,965) Debt Service (504) 0 0 747,200 0 0 747,200 0 0 0 Rate Stabilization (506)
1,199,574 28,538 0 0 0 0 0 28,538 1,228,112 TOTAL CSD FUNDS 8,925,894 5,316,222 4,152,306 0 0 0 0 1,163,916 10,089,810 ENCINITAS SANITARY DIVISION FUNDS Operations (521) 314,851 2,519,405
1,321,286 0 0 0 (1,203,649) (5,530) 309,321 Capital Replacement (522) 725,750 80,856 656,509 0 0 0 1,203,649 627,996 1,353,746 Capital Expansion (523) 1,471,506 123,050 243,585 0 0 0
0 (120,535) 1,350,971 Rate Stabilization (525) 884,280 9,513 0 0 0 0 0 9,513 893,793 TOTAL ESD FUNDS 3,396,387 2,732,824 2,221,380 0 0 0 0 511,444 3,907,831 SAN DIEGUITO WATER DISTRICT
FUNDS Operations (531) 938,244 11,489,797 9,271,639 0 0 (1,705,405) (414,093) 98,660 1,036,904 Capital Replacement (534) 7,359,381 402,838 1,115,000 0 0 0 614,959 (97,203) 7,262,178
Debt Service (536) 0 115,000 1,820,405 0 0 1,705,405 0 0 0 Recycled Water (537) 0 495,857 495,857 0 0 0 0 0 0 Rate Stabilization (535) 1,502,831 45,189 0 0 0 0 (200,866) (155,677) 1,347,154
TOTAL SDWD FUNDS 9,800,456 12,548,681 12,702,901 0 0 0 0 (154,220) 9,646,236 INTERNAL SERVICES FUNDS District Services (616) 0 842,737 842,737 0 0 0 0 0 0 Fleet Maintenance (692) 0 536,402
536,402 536,402 0 0 0 0 0 0 Vehicle Replacement (693) 1,711,243 458,599 500,000 0 0 0 0 (41,401) 1,669,842 TOTAL INTERNAL FUNDS 1,711,243 1,837,738 1,879,139 0 0 0 0 (41,401) 1,669,842
TOTALS ALL FUNDS 24,141,671 22,994,899 25,621,432 0 0 4,147,343 0 1,520,810 25,662,481 Transfers from City Funds 0 (4,147,343) Total City and All Other Funds 52,726,037 94,511,929 81,316,142
0 0 0 (11,868,390) 1,327,397 54,053,434 Budget Summary -San Dieguito Water District & Enterprise Funds -Schedule A Fiscal Year 2008-2009 Adjusted 2 -3
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2009/10 2009/10 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/09 FUND NAME (fund #) 7/1/2009 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. +2-9) GOVERNMENT FUNDS General (101) 14,785,954
50,293,189 46,621,684 (437,800) 129,382 (3,141,407) (737,342) (515,662) 14,270,292 Self-Insurance (113) 3,150,319 833,896 1,538,286 400,000 0 0 0 (304,390) 2,845,929 Special Projects
Fund (119) 1,033,602 0 0 0 35,732 0 0 35,732 1,069,334 Civic Center Improvements (152) 244,919 1,065,000 0 0 0 (902,502) (170,000) (7,502) 237,417 Sales Tax Receivable (192) 745,858
0 0 0 (115,107) 0 0 (115,107) 630,751 Recreation Programs (146) 335,384 1,475,721 1,372,138 0 0 0 0 103,583 438,967 INFRASTRUCTURE FUNDS Gas Tax (201) 231,434 1,175,405 1,157,652 0 0
0 0 17,753 249,187 Federal Transportation Grants (202) 0 0 0 0 0 0 0 0 0 State Transportation Grants (203) 952,779 604,078 0 0 0 0 (950,000) (345,922) 606,857 Transnet (204) 208,040
1,441,882 0 0 0 0 (2,130,000) (688,118) (480,078) Transportation Development Grants (205) 0 367 0 0 0 0 0 367 367 Coastal Zone Management Fund (210) 1,262,218 230,000 281,510 37,800
0 0 (204,591) (218,301) 1,043,917 GRANT FUNDS Community Development Block Grant (222) 0 722,344 217,529 0 0 0 (504,815) 0 0 Affordable Housing (225) 67,613 1,570 0 0 0 0 0 1,570 69,183
Encinitas Housing Authority (226) 78,308 1,215,929 1,215,929 0 0 0 0 0 78,308 Home Entitlement (227) 0 655,754 655,754 0 0 0 0 0 0 Govt.Educational Access (228) 352,769 130,800 90,546
0 0 0 0 40,254 393,023 Recycling/Solid Waste/HHW (229) 1,323,012 415,323 448,360 0 0 0 0 (33,037) 1,289,975 Asset Forfeiture (261) 94,878 1,014 5,000 0 0 0 0 (3,986) 90,892 Special Law
Enforcement (COPS) (262) 0 100,000 100,000 0 0 0 0 0 0 Federal Special Law Enforcement (263) 0 78,112 78,112 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Development Fees (231) 225,668
59,694 0 0 0 0 (150,000) (90,306) 135,362 Park Acquisition Fees (234) (207,380) 159,821 0 0 0 0 (100,000) 59,821 (147,559) Flood Control Fees (232) (8,969) 74,246 0 0 0 0 (50,000) 24,246
15,277 Traffic Mitigation Fees (233) 1,340,886 1,099,285 0 0 0 0 (750,000) 349,285 1,690,171 Open Space Fund (235) 4,063 10,763 0 0 0 0 (10,000) 763 4,826 Recreation Trail Fees (236)
6,680 2,741 0 0 0 0 0 2,741 9,421 Community Facilities (237) 0 14,275 0 0 (14,275) 0 0 0 0 InLieu Curb Gutter Sidewalk(238) 6,189 63 0 0 0 0 0 63 6,252 InLieu Underground Utilities (239)
499,724 4,930 0 0 0 0 0 4,930 504,654 RTCIP-Regional Arterial System (241) 0 50,501 500 0 0 0 0 50,001 50,001 Fire Mitigation Fees (272) 0 35,732 0 0 (35,732) 0 0 0 0 LIGHTING & LANDSCAPING
DISTRICTS Village Park MID (290) 138,887 32,556 36,732 0 0 0 0 (4,176) 134,711 Villanitas MID (291) 214,942 22,313 16,540 0 0 0 0 5,773 220,715 Cerro Street MID (292) 200,324 39,131
30,192 0 0 0 0 8,939 209,263 Encinitas Lighting-Citywide (295) 373,076 1,154,887 1,211,837 0 0 0 (78,800) (135,750) 237,326 Wiro Park (296) 5,836 11,081 10,166 0 0 0 0 915 6,751 Encinitas
Ranch District (297) 723,940 641,022 557,971 0 0 0 0 83,051 806,991 Operations Subtotal: 28,390,953 63,853,425 55,646,438 0 0 (4,043,909) (5,835,548) (1,672,470) 26,718,483 Capital Improvements
Transfers to other funds TOTAL CITYWIDE FUNDS: 28,390,953 63,853,425 55,646,438 0 0 (4,043,909) (5,835,548) (1,672,470) 26,718,483 Fiscal Year 2009-2010 Budget Summary -All City Funds
2 -4
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2009/10 2009/10 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/09 FUND NAME (fund #) 7/1/2009 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) AFFORDABLE HOUSING STOCK Pacific Pines
Condominiums (561) 348,762 223,323 199,563 0 0 0 0 23,760 372,522 TOTAL AFFORDABLE HOUSING 348,762 223,323 199,563 0 0 0 0 23,760 372,522 DEBT SERVICE FUND (321) 0 244,400 4,288,310
0 0 4,043,910 0 0 0 CARDIFF SANITARY DIVISION FUNDS Operations (501) 608,977 4,947,687 2,578,966 0 0 0 (2,332,956) 35,765 644,742 Capital Replacement (502) 8,322,686 0 997,203 0 0 (711,800)
2,332,956 623,953 8,946,639 Capital Expansion (503) (69,965) 85,425 60,000 0 0 25,425 (44,540) Debt Service (504) 0 30,000 741,800 0 0 711,800 0 0 0 Rate Stabilization (506) 1,228,112
0 0 0 0 0 0 0 1,228,112 TOTAL CSD FUNDS 10,089,810 5,063,112 4,377,969 0 0 0 0 685,143 10,774,953 ENCINITAS SANITARY DIVISION FUNDS Operations (521) 309,321 2,831,441 1,406,880 0 0 0
(1,382,162) 42,399 351,720 Capital Replacement (522) 1,353,746 0 787,169 0 0 0 1,382,162 594,993 1,948,739 Capital Expansion (523) 1,350,971 80,400 0 0 0 0 0 80,400 1,431,371 Rate Stabilization
(525) 893,793 0 0 0 0 0 0 0 893,793 TOTAL ESD FUNDS 3,907,831 2,911,841 2,194,049 0 0 0 0 717,792 4,625,623 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531) 1,036,904 12,964,541 10,045,630
0 0 (1,742,810) (862,240) 313,861 1,350,765 Capital Replacement (534) 7,262,178 130,470 1,840,000 0 0 0 506,992 (1,202,538) 6,059,640 Debt Service (536) 0 18,150 1,760,960 0 0 1,742,810
0 0 0 Recycled Water (537) 0 650,000 650,000 0 0 0 0 0 0 Rate Stabilization (535) 1,347,154 15,262 0 0 0 0 355,248 370,510 1,717,664 TOTAL SDWD FUNDS 9,646,236 13,778,423 14,296,590
0 0 0 0 (518,167) 9,128,069 INTERNAL SERVICES FUNDS District Services (616) 0 854,311 854,311 0 0 0 0 0 0 Fleet Maintenance (692) 0 452,439 452,439 0 0 0 0 0 0 Vehicle Replacement (693)
1,669,842 248,886 910,058 0 0 0 0 (661,172) 1,008,670 TOTAL INTERNAL FUNDS 1,669,842 1,555,636 2,216,808 0 0 0 0 (661,172) 1,008,670 TOTALS ALL FUNDS 25,662,481 23,776,735 27,573,289
0 0 4,043,910 0 247,356 25,909,837 Transfers from City Funds 0 0 0 0 Total City and All Other Funds 54,053,434 87,630,160 83,219,727 0 0 0 (5,835,548) (1,425,114) 52,628,320 Budget Summary
-San Dieguito Water District & Enterprise Funds Fiscal Year 2009-2010 2 -5
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2010/11 2010/11 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/11 FUND NAME (fund #) 7/1/2010 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) GOVERNMENT FUNDS General (101) 14,270,292
50,997,845 48,252,445 (339,500) 149,948 (3,091,550) (1,054,000) (1,589,702) 12,680,590 Self-Insurance (113) 2,845,929 860,830 1,553,808 300,000 0 0 0 (392,978) 2,452,951 Special Projects
Fund (119) 1,069,334 0 0 0 39,892 0 0 39,892 1,109,226 Civic Center Improvements (152) 237,417 1,070,000 0 0 0 (903,906) (175,000) (8,906) 228,511 Sales Tax Receivable (192) 630,751
0 0 0 (135,673) 0 0 (135,673) 495,078 Recreation Programs (146) 438,967 1,499,996 1,392,123 0 0 0 0 107,873 546,840 INFRASTRUCTURE FUNDS Gas Tax (201) 249,187 1,175,405 1,190,809 0 0
0 0 (15,404) 233,783 Federal Transportation Grants (202) 0 0 0 0 0 0 0 0 0 State Transportation Grants (203) 606,857 661,919 0 0 0 0 (850,000) (188,081) 418,776 Transnet (204) (480,078)
1,490,882 0 0 0 0 (1,200,000) 290,882 (189,196) Transportation Development Grants (205) 367 367 0 0 0 0 0 367 734 Coastal Zone Management Fund (210) 1,043,917 233,405 275,255 39,500
0 0 (227,411) (229,761) 814,156 GRANT FUNDS C.D.B. Grant (222) 0 408,350 408,350 0 0 0 0 0 0 Affordable Housing (225) 69,183 1,570 0 0 0 0 0 1,570 70,753 Encinitas Housing Authority
(226) 78,308 1,246,269 1,246,269 0 0 0 0 0 78,308 Home Entitlement (227) 0 211,927 211,927 0 0 0 0 0 0 Government/Educational Access (228) 393,023 130,800 49,428 0 0 0 0 81,372 474,395
Recycling/Solid Waste/HHW (229) 1,289,975 415,205 453,654 0 0 0 0 (38,449) 1,251,526 Asset Forfeiture (261) 90,892 1,014 5,000 0 0 0 0 (3,986) 86,906 Special Law Enforcement (COPS) (262)
0 100,000 100,000 0 0 0 0 0 0 Federal Special Law Enforce (263) 0 0 0 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) 135,362 59,694 0 0 0 0 (150,000) (90,306) 45,056
Park Acquisition Fees (234) (147,559) 159,821 0 0 0 0 (100,000) 59,821 (87,738) Flood Control Fees (232) 15,277 74,246 0 0 0 0 (50,000) 24,246 39,523 Traffic Mitigation Fees (233) 1,690,171
494,470 0 0 0 0 0 494,470 2,184,641 Open Space Fund (235) 4,826 10,763 0 0 0 0 (15,000) (4,237) 589 Recreation Trail Fees (236) 9,421 2,741 0 0 0 0 0 2,741 12,162 Community Facilities
(237) 0 14,275 0 0 (14,275) 0 0 0 0 InLieu Curb Gutter Sidewalk(238) 6,252 63 0 0 0 0 0 63 6,315 InLieu Underground Utilities (239) 504,654 4,930 0 0 0 0 0 4,930 509,584 RTCIP-Regional
Arterial System 50,001 51,000 500 0 0 0 0 50,500 100,501 Fire Mitigation Fees (272) 0 39,892 0 0 (39,892) 0 0 0 0 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 134,711 32,556
36,735 0 0 0 0 (4,179) 130,532 Villanitas MID (291) 220,715 22,525 16,994 0 0 0 0 5,531 226,246 Cerro Street MID (292) 209,263 40,573 31,043 0 0 0 0 9,530 218,793 Encinitas Lighting-Citywide
(295) 237,326 1,167,810 1,229,284 0 0 0 (78,800) (140,274) 97,052 Wiro Park (296) 6,751 11,081 10,430 0 0 0 0 651 7,402 Encinitas Ranch Dist. (297) 806,991 641,022 571,186 0 0 0 0 69,836
876,827 Operations Subtotal: 26,718,483 63,333,246 57,035,240 0 0 (3,995,456) (3,900,211) (1,597,661) 25,120,822 Capital Improvements Proprietary Funds TOTAL CITYWIDE FUNDS: 26,718,483
63,333,246 57,035,240 0 0 (3,995,456) (3,900,211) (1,597,661) 25,120,822 Budget Summary -All City Funds Fiscal Year 2010-2011 2 -6
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2010/11 2010/11 Transfers Transfers Transfers
Transfers Summary Bal. 6/30/11 FUND NAME (fund #) 7/1/2010 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) AFFORDABLE HOUSING STOCK Pacific Pines
Condominiums (561) 372,522 223,323 201,483 0 0 0 0 21,840 394,362 TOTAL AFFORDABLE HOUSING 372,522 223,323 201,483 0 0 0 0 21,840 394,362 DEBT SERVICE FUND (321) 0 238,400 4,233,856
0 0 3,995,456 0 0 0 CARDIFF SANITARY DIVISION FUNDS Operations (501) 644,742 4,711,485 2,769,892 0 0 0 (1,893,862) 47,731 692,473 Capital Replacement (502) 8,946,639 0 1,380,120 0 0
(713,800) 1,893,862 (200,058) 8,746,581 Capital Expansion (503) (44,540) 51,255 0 0 0 0 0 51,255 6,715 Debt Service (504) 0 30,000 743,800 0 0 713,800 0 0 0 Rate Stabilization (506)
1,228,112 0 0 0 0 0 0 0 1,228,112 TOTAL CSD FUNDS 10,774,953 4,792,740 4,893,812 0 0 0 0 (101,072) 10,673,881 10,673,881 ENCINITAS SANITARY DIVISION FUNDS Operations (521) 351,720 2,769,875
1,474,319 0 0 0 (1,278,696) 16,860 368,580 Capital Replacement (522) 1,948,739 0 896,068 0 0 0 1,278,696 382,628 2,331,367 Capital Expansion (523) 1,431,371 339,663 0 0 0 0 0 339,663
1,771,034 Rate Stabilization (525) 893,793 0 0 0 0 0 0 0 893,793 TOTAL ESD FUNDS 4,625,623 3,109,538 2,370,387 0 0 0 0 739,151 5,364,774 SAN DIEGUITO WATER DISTRICT FUNDS Operations
(531) 1,350,765 16,168,572 11,568,085 0 0 (1,736,785) (2,455,925) 407,777 1,758,542 Capital Replacement (534) 6,059,640 130,470 2,489,000 0 0 0 2,375,023 16,493 6,076,133 Debt Service
(536) 0 18,150 1,754,935 0 0 1,736,785 0 0 0 Recycled Water (537) 0 660,000 660,000 0 0 0 0 0 0 Rate Stabilization (535) 1,717,664 15,262 0 0 0 0 80,902 96,164 1,813,828 TOTAL SDWD FUNDS
9,128,069 16,992,454 16,472,020 0 0 0 0 520,434 9,648,503 INTERNAL SERVICES FUNDS District Services (616) 0 962,412 962,412 0 0 0 0 0 0 Fleet Maintenance (692) 0 473,800 473,800 0 0
0 0 0 0 Vehicle Replacement (693) 1,008,670 1,005,583 1,184,000 0 0 0 0 (178,417) 830,253 TOTAL INTERNAL FUNDS 1,008,670 2,441,795 2,620,212 0 0 0 0 (178,417) 830,253 TOTALS ALL FUNDS
25,909,837 27,798,250 30,791,770 0 0 3,995,456 0 1,001,936 26,911,773 Transfers from City Funds 0 0 (3,995,456) Total City and All Other Funds 52,628,320 91,131,496 87,827,010 0 0 0
(3,900,211) (595,725) 52,032,595 Budget Summary -San Dieguito Water District & Enterprise Funds Fiscal Year 2009-2010 2 -7
City Expenditures by Category -General Fund Only Fiscal Year 2009-2010 -Schedule A $50,808,851 Internal Cost Allocation $1,664,399 3.3% Personnel $23,222,752 45.7% Materials & Supplies
$763,082 1.5% Contracts & Services $20,827,639 41.0% Capital Improvement Projects $737,342 1.5% Transfers-Operating $3,449,825 6.8% Capital Outlay/Debt Service $143,812 0.3% Schedule
A Operating Expenditures $46,621,684 Interfund Transfers-Operating 3,449,825 Interfund Transfers-Capital 737,342 Total $50,808,851 Animal Regulation Contract $322,120 Community & Senior
Center $417,950 Park, Beach & Trails Maintenance $1,402,711 Recreation Services $135,120 Street Maintenance/Flood Contracts $385,760 StormWater Maintenance/PW $213,403 StormWater Maintenance/Eng
$241,089 Facility & Site Maintenance $664,121 Fire Dispatch $332,189 SD County Sheriff-Law/Traffic Enforcement $11,998,099 Building Services Contract $535,716 Outside Planning Services
$214,537 Outside Engineering Services $678,789 Economic Development $271,600 Legal Services $302,000 Miscellaneous Contracts & Services $1,964,410 Comp. Software & Equip.Main/Support
$383,890 Finance $168,825 Central Services $195,310 Detail: Contracts & Services 2 -8
City Revenue and Expenditures General Fund Only Fiscal Year 2009-2010 -Schedule A Sales Tax $9,674,000 Property Tax 19.2% $31,849,517 63.3% Other Taxes $3,340,243 6.6% All Other $1,233,100
2.5% Charges for Services $3,335,659 6.6% Motor Vehicle Licenses $150,000 0.3% Investment Earnings $710,670 1.4% Parks & Recreation $4,451,246 9.5% Engineering Services $3,894,215 8.4%
Public Works $2,516,058 5.4% Fire and Marine Safety Services $10,940,012 23.5% Law Enforcement $12,022,099 25.8% Planning & Building $3,255,627 7.0% General Government $9,542,427 20.5%
City Revenues: $50,293,189 City Operating Expenditures by Dept: $46,621,684 2 -9
City Expenditures by Category -General Fund Only Fiscal Year 2010-2011 -Schedule A $55,587,547 Internal Cost Allocation $1,704,757 3.2% Capital Improvement Projects $1,054,000 2.0% Transfers-Operatin
g $3,281,102 6.2% Capital Outlay/Debt Service $151,088 0.3% Contracts & Services $21,771,714 41.4% Materials & Supplies $766,893 1.5% Personnel $23,857,993 45.4% Schedule
A Operating Expenditures $48,252,445 Interfund Transfrs-Operating 3,281,102 Interfund Transfers-Capital 1,054,000 TOTAL $52,587,547 Animal Regulation Contract $343,905 Community & Senior
Center $424,300 Park, Beach & Trail Maintenance $1,439,123 Recreation Services $132,020 Street Maintenance/Flood Contracts $385,760 StormWater Maintenance/PW $213,403 StormWater Maintenance/Eng
$244,409 Facility & Site Maintenance $664,338 Fire Dispatch $354,240 SD County Sheriff-Law/Traffic Enforcement $12,683,673 Building Services Contract $534,351 Outside Planning Services
$216,152 Outside Engineering Services $704,147 Economic Development $282,600 Legal Services $302,000 Miscellaneous Contracts & Services $2,104,558 Comp., Software & Equip. Main/Support
$384,300 Finance $168,825 Central Services $189,610 Detail: Contracts & Services 2 -10
City Revenue and Expenditures General Fund Only Fiscal Year 2010-2011 -Schedule A Sales Tax $9,674,000 19.0% Property Tax $32,436,636 63.6%All Other $1,223,643 2.4% Charges for Services
$3,411,238 6.7% Other Taxes $3,391,658 6.7% Motor Vehicle Licenses $150,000 0.3% Investment Earnings $710,670 1.4% Fire and Marine Safety Services $11,032,807 22.9% Law Enforcement $12,707,673
26.3% Planning & Building $3,376,340 7.0% General Government $9,945,749 20.6% Parks & Recreation $4,588,433 9.5% Engineering Services $4,056,145 8.4% Public Works $2,545,298 5.3% City
Operating Expenditures by Dept: $48,252,445 City Revenues: $50,997,845 2 -11
Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Expenditures Total: $4,377,969 Debt Service $741,800 16.9% Administration & Wastewater Collection $2,578,966 58.9% Capital
Projects $1,057,203 24.1% Fiscal Year 2009-2010 Revenues Total: $5,063,112 Connection Fees $85,425 1.7% Property Rental $13,803 0.3% Investment Earnings $185,850 3.7% Sewer Service Charges
$4,778,034 94.4% 2 -12
Encinitas Sanitary Division Revenues and Expenditures (Schedule A) FY 1997-98 Expenditures Expenditures Total: $2,194,049 Administration & Wastewater Collection $1,406,880 64.1% Capital
Projects $787,169 35.9% Fiscal Year 2009-2010 Revenues Total: $2,911,841 Connection Fees $80,400 2.8% Investment Earnings $73,193 2.5% Sewer Service Charges $2,758,248 94.7% 2 -13
Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2010-2011 Revenues Total: $4,762,740 Connection Fees $51,255 1.1% Propety Rental $13,803 0.3% Investment
Earnings $185,850 3.9% Sewer Service Charges $4,541,832 94.8% Expenditures Total: $4,893,812 Debt Service $743,800 15.2% Capital Projects $1,380,120 28.2% Administration & Wastewater
Collection $2,769,892 56.6% 2 -14
Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2010-2011Revenues Total: $3,109,538 Connection Fees $339,663 10.9% Investment Earnings $73,193 2.4% Sewer
Service Charges $2,696,682 86.7% Expenditures Total: $2,370,387 Capital Projects $896,068 37.8% Administration & Wastewater Collection $1,474,319 62.2% 2 -15
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Schedule B Page 1 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GOVERNMENTAL
FUNDS GENERAL (101) Revenue 73,476,629 55,917,960 51,774,830 50,293,189 50,997,845 Expenditures 41,340,618 44,181,379 46,440,874 46,621,684 48,252,445 Net Revenues less Expenditures
32,136,011 11,736,581 5,333,956 3,671,505 2,745,400 Transfers from or(to) Other Funds (34,516,245) (11,842,047) (7,382,000) (4,187,167) (4,335,102) Balance by Year (2,380,234) (105,466)
(2,048,044) (515,662) (1,589,702) SELF-INSURANCE (113) Revenue 925,516 1,208,799 892,965 833,896 860,830 Expenditures 1,328,057 1,585,225 1,406,768 1,538,286 1,553,808 Net Revenues less
Expenditures (402,541) (376,426) (513,803) (704,390) (692,978) Transfers from or(to) Other Funds 760,226 611,142 533,803 400,000 300,000 Balance by Year 357,685 234,716 20,000 (304,390)
(392,978) SPECIAL PROJECTS FUND (119) Revenue 314,702 555,571 214,031 0 0 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 314,702 555,571 214,031 0 0 Transfers from or(to) Other
Funds 11,471,794 (1,406,374) 99,600 35,732 39,892 Balance by Year 11,786,496 (850,803) 313,631 35,732 39,892 CIVIC CENTER IMPROVEMENTS (152) Revenue 1,074,972 1,091,495 1,059,269 1,065,000
1,070,000 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 1,074,972 1,091,495 1,059,269 1,065,000 1,070,000 Transfers from or(to) Other Funds (1,044,224) (1,012,053) (1,075,907)
(1,072,502) (1,078,906) Balance by Year 30,748 79,442 (16,638) (7,502) (8,906) SALES TAX RECEIVABLE (192) Revenue 28,000 0 0 0 0 Expenditures 0 0 0 0 0 Net Revenues less Expenditures
28,000 0 0 0 0 Transfers from or(to) Other Funds 0 (43,493) (82,381) (115,107) (135,673) Balance by Year 28,000 (43,493) (82,381) (115,107) (135,673) 2 -17
Schedule B Page 2 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GOVERNMENTAL
FUNDS (Con't) RECREATION PROGRAMS (146) Revenue 1,103,918 1,386,839 1,436,618 1,475,721 1,499,996 Expenditures 1,140,235 1,283,549 1,377,648 1,372,138 1,392,123 Net Revenues less Expenditures
(36,317) 103,290 58,970 103,583 107,873 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (36,317) 103,290 58,970 103,583 107,873 INFRASTRUCTURE FUNDS GAS TAX FUND (201) Revenue
1,166,849 1,133,040 1,249,398 1,175,405 1,175,405 Expenditures 1,087,421 1,013,651 1,141,857 1,157,652 1,190,809 Net Revenues less Expenditures 79,428 119,389 107,541 17,753 (15,404)
Transfers from or(to) Other Funds (125,000) 0 (160,000) 0 0 Balance by Year (45,572) 119,389 (52,459) 17,753 (15,404) FEDERAL TRANSPORTATION GRANTS (202) Revenue 207,281 56,953 451,290
0 0 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 207,281 56,953 451,290 0 0 Transfers from or(to) Other Funds (186,124) (61,281) (451,290) 0 0 Balance by Year 21,157 (4,328)
0 0 0 STATE TRANSPORTATION GRANTS (203) Revenue 938,718 875,022 5,552,779 604,078 661,919 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 938,718 875,022 5,552,779 604,078 661,919
Transfers from or(to) Other Funds (689,626) (903,979) (4,600,000) (950,000) (850,000) Balance by Year 249,092 (28,957) 952,779 (345,922) (188,081) TRANSNET (204) Revenue 2,061,537 284,050
2,515,101 1,441,882 1,490,882 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 2,061,537 284,050 2,515,101 1,441,882 1,490,882 Transfers from or(to) Other Funds (931,786) (8,045,146)
(940,000) (2,130,000) (1,200,000) Balance by Year 1,129,751 (7,761,096) 1,575,101 (688,118) 290,882 2 -18
Schedule B Page 3 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed INFRASTRUCTURE
FUNDS (Con't) TRANSPORTATION DEVELOPMENT FUND (205) Revenue 137,881 346,892 0 367 367 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 137,881 346,892 0 367 367 Transfers from or(to)
Other Funds (132,628) (341,201) 0 0 0 Balance by Year 5,253 5,691 0 367 367 COASTAL ZONE MANAGEMENT FUND (210) Revenue 275,608 315,358 244,359 230,000 233,405 Expenditures 125,379 187,096
275,591 281,510 275,255 Net Revenues less Expenditures 150,229 128,262 (31,232) (51,510) (41,850) Transfers from or(to) Other Funds (92,500) (10,970) (333,912) (166,791) (187,911) Balance
by Year 57,729 117,292 (365,144) (218,301) (229,761) GRANT FUNDS C.D.B.G. GRANT (222) Revenue 157,727 704,180 504,139 722,344 408,350 Expenditures 149,213 213,667 409,217 217,529 408,350
Net Revenues less Expenditures 8,514 490,513 94,922 504,815 0 Transfers from or(to) Other Funds (8,516) (490,511) (94,922) (504,815) 0 Balance by Year (2) 2 0 0 0 AFFORDABLE HOUSING
FUND (225) Revenue 12,067 645,070 1,807 1,570 1,570 Expenditures 536 556 0 0 0 Net Revenues less Expenditures 11,531 644,514 1,807 1,570 1,570 Transfers from or(to) Other Funds 0 (798,035)
0 0 0 Balance by Year 11,531 (153,521) 1,807 1,570 1,570 ENCINITAS HOUSING AUTHORITY (226) Revenue 1,203,371 1,124,447 1,192,150 1,215,929 1,246,269 Expenditures 915,853 1,052,547 1,188,050
1,215,929 1,246,269 Net Revenues less Expenditures 287,518 71,900 4,100 0 0 Transfers from or(to) Other Funds (111,518) 0 0 0 0 Balance by Year 176,000 71,900 4,100 0 0 2 -19
Schedule B Page 4 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GRANT FUNDS
(Cont'd) HOME ENTITLEMENT (227) Revenue 13,232 456,611 861,758 655,754 211,927 Expenditures 13,964 456,893 861,758 655,754 211,927 Net Revenues less Expenditures (732) (282) 0 0 0 Transfers
from or(to) Other Funds 0 0 0 0 0 Balance by Year (732) (282) 0 0 0 GOVERNMENTAL/ED ACCESS FUND (228) Revenue 250,002 262,657 135,556 130,800 130,800 Expenditures 31,433 44,833 64,127
90,546 49,428 Net Revenues less Expenditures 218,569 217,824 71,429 40,254 81,372 Transfers from or(to) Other Funds 0 (418,473) 0 0 0 Balance by Year 218,569 (200,649) 71,429 40,254
81,372 RECYCLING/SOLID WASTE/HHW (229) Revenue 556,818 564,077 446,704 415,323 415,205 Expenditures 473,188 498,407 552,796 448,360 453,654 Net Revenues less Expenditures 83,630 65,670
(106,092) (33,037) (38,449) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 83,630 65,670 (106,092) (33,037) (38,449) ASSET FORFEITURE (261) Revenue 31,416 4,712 0 1,014
1,014 Expenditures 0 0 5,000 5,000 5,000 Net Revenues less Expenditures 31,416 4,712 (5,000) (3,986) (3,986) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 31,416 4,712
(5,000) (3,986) (3,986) STATE SPECIAL LAW ENFORCEMENT (262) Revenue 122,261 121,641 50,916 100,000 100,000 Expenditures 126,545 121,641 50,916 100,000 100,000 Net Revenues less Expenditures
(4,284) 0 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (4,284) 0 0 0 0 2 -20
Schedule B Page 5 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GRANT FUNDS
(Con't) FEDERAL SPECIAL LAW ENFORCEMENT (263) Revenue 10,640 16,708 0 78,112 0 Expenditures 10,640 16,708 0 78,112 0 Net Revenues less Expenditures 0 0 0 0 0 Transfers from or(to) Other
Funds 0 0 0 0 0 Balance by Year 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS PARK IMPROVEMENT FEES (231) Revenue 10,281 66,503 80,150 59,694 59,694 Expenditures 0 0 0 0 0 Net Revenues less Expenditures
10,281 66,503 80,150 59,694 59,694 Transfers from or(to) Other Funds 0 0 0 (150,000) (150,000) Balance by Year 10,281 66,503 80,150 (90,306) (90,306) FLOOD CONTROL FEES (232) Revenue
178,201 190,107 82,296 74,246 74,246 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 178,201 190,107 82,296 74,246 74,246 Transfers from or(to) Other Funds (51,595) (46,819) (55,000)
(50,000) (50,000) Balance by Year 126,606 143,288 27,296 24,246 24,246 TRAFFIC MITIGATION FEES (233) Revenue 627,166 631,586 437,354 1,099,285 494,470 Expenditures 0 0 0 0 0 Net Revenues
less Expenditures 627,166 631,586 437,354 1,099,285 494,470 Transfers from or(to) Other Funds (485,775) 548,646 (980,000) (750,000) 0 Balance by Year 141,391 1,180,232 (542,646) 349,285
494,470 PARK ACQUISITION FEES (234) Revenue 100,885 175,390 215,520 159,821 159,821 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 100,885 175,390 215,520 159,821 159,821 Transfers
from or(to) Other Funds (100,000) (250,000) (350,000) (100,000) (100,000) Balance by Year 885 (74,610) (134,480) 59,821 59,821 2 -21
Schedule B Page 6 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed DEVELOPMENT
IMPACT FUNDS (Con't) OPEN SPACE FUND (235) Revenue (1,601) 9,578 14,166 10,763 10,763 Expenditures 0 0 0 0 0 Net Revenues less Expenditures (1,601) 9,578 14,166 10,763 10,763 Transfers
from or(to) Other Funds 0 0 (25,000) (10,000) (15,000) Balance by Year (1,601) 9,578 (10,834) 763 (4,237) RECREATION TRAIL FEES (236) Revenue (436) 2,411 3,618 2,741 2,741 Expenditures
0 0 0 0 0 Net Revenues less Expenditures (436) 2,411 3,618 2,741 2,741 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (436) 2,411 3,618 2,741 2,741 COMMUNITY FACILITIES
(237) Revenue (2,300) 12,538 19,124 14,275 14,275 Expenditures 0 0 0 0 0 Net Revenues less Expenditures (2,300) 12,538 19,124 14,275 14,275 Transfers from or(to) Other Funds 0 (15,975)
(19,124) (14,275) (14,275) Balance by Year (2,300) (3,437) 0 0 0 IN LIEU SIDEWALKS, CURBS & GUTTERS GUTTERS (238) Revenue 880 292 0 63 63 Expenditures 0 0 0 0 0 Net Revenues less Expenditures
880 292 0 63 63 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 880 292 0 63 63 IN LIEU UNDERGROUND UTILITIES (239) Revenue 129,038 356,416 14,270 4,930 4,930 Expenditures
0 0 0 0 0 Net Revenues less Expenditures 129,038 356,416 14,270 4,930 4,930 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 129,038 356,416 14,270 4,930 4,930 2 -22
Schedule B Page 7 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed DEVELOPMENT
IMPACT FUNDS (Con't) RTICP-REGIONALARTERIAL SYSTEM (241) Revenue 0 0 0 50,501 51,000 Expenditures 0 0 0 500 500 Net Revenues less Expenditures 0 0 0 50,001 50,500 Transfers from or(to)
Other Funds 0 0 0 0 0 Balance by Year 0 0 0 50,001 50,500 FIRE MITIGATION FEES (272) Revenue 87,124 184,611 99,600 35,732 39,892 Expenditures 0 0 0 0 0 Net Revenues less Expenditures
87,124 184,611 99,600 35,732 39,892 Transfers from or(to) Other Funds (35,075) (239,521) (99,600) (35,732) (39,892) Balance by Year 52,049 (54,910) 0 0 0 LIGHTING AND LANDSCAPE DISTRICTS
VILLAGE PARK MID (290) Revenue 38,230 39,929 36,177 32,556 32,556 Expenditures 48,668 47,866 41,690 36,732 36,735 Net Revenues less Expenditures (10,438) (7,937) (5,513) (4,176) (4,179)
Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (10,438) (7,937) (5,513) (4,176) (4,179) VILLANITAS ROAD (291) Revenue 27,171 29,917 26,207 22,313 22,525 Expenditures 16,293
15,568 16,209 16,540 16,994 Net Revenues less Expenditures 10,878 14,349 9,998 5,773 5,531 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 10,878 14,349 9,998 5,773 5,531
CERRO STREET (292) Revenue 44,150 48,482 47,214 39,131 40,573 Expenditures 33,062 35,709 27,500 30,192 31,043 Net Revenues less Expenditures 11,088 12,773 19,714 8,939 9,530 Transfers
from or(to) Other Funds 0 0 0 0 0 Balance by Year 11,088 12,773 19,714 8,939 9,530 2 -23
Schedule B Page 8 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed LIGHTING
AND LANDSCAPE DISTRICTS (Cont'd) ENCINITAS LIGHTING DISTRICT -CITYWIDE (295) Revenue 1,102,322 1,145,638 1,170,781 1,154,887 1,167,810 Expenditures 1,086,370 1,060,776 1,242,111 1,211,837
1,229,284 Net Revenues less Expenditures 15,952 84,862 (71,330) (56,950) (61,474) Transfers from or(to) Other Funds 35,119 (81,177) 0 (78,800) (78,800) Balance by Year 51,071 3,685 (71,330)
(135,750) (140,274) WIRO PARK (296) Revenue 11,083 11,751 11,239 11,081 11,081 Expenditures 12,242 10,861 14,265 10,166 10,430 Net Revenues less Expenditures (1,159) 890 (3,026) 915
651 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (1,159) 890 (3,026) 915 651 ENCINITAS RANCH LIGHTING DISTRICT (297) Revenue 592,521 787,900 675,644 641,022 641,022 Expenditures
532,223 478,642 578,333 557,971 571,186 Net Revenues less Expenditures 60,298 309,258 97,311 83,051 69,836 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 60,298 309,258
97,311 83,051 69,836 2 -24
Schedule B Page 9 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed AFFORDABLE
HOUSING STOCK AFFORDABLE HOUSING STOCK (561) Revenue 114,815 223,418 237,134 223,323 223,323 Expenditures 239,872 242,554 196,063 199,563 201,483 Net Revenues less Expenditures (125,057)
(19,136) 41,071 23,760 21,840 Transfers from or(to) Other Funds 111,518 132,000 0 0 0 Balance by Year (13,539) 112,864 41,071 23,760 21,840 DEBT SERVICE FUND DEBT SERVICE FUND (321)
Revenue 245,734 224,020 322,300 244,400 238,400 Expenditures 3,279,683 3,825,321 4,469,643 4,288,310 4,233,856 Net Revenues less Expenditures (3,033,949) (3,601,301) (4,147,343) (4,043,910)
(3,995,456) Transfers from or(to) Other Funds 3,719,596 3,333,283 4,147,343 4,043,910 3,995,456 Balance by Year 685,647 (268,018) 0 0 0 2 -25
Schedule B Page 10 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed INTERNAL
SERVICE FUNDS DISTRICT SERVICES (616) Revenue 798,569 833,793 842,737 854,311 962,412 Expenditures 798,281 833,793 842,737 854,311 962,412 Net Revenues less Expenditures 288 0 0 0 0
Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 288 0 0 0 0 FLEET MAINTENANCE (692) Revenue 353,918 491,983 536,402 452,439 473,800 Expenditures 353,830 491,984 536,402 452,439
473,800 Net Revenues less Expenditures 88 (1) 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 88 (1) 0 0 0 VEHICLE REPLACEMENT (693) Revenue 827,998 524,388 458,599
248,886 1,005,583 Expenditures 581,230 510,337 500,000 910,058 1,184,000 Net Revenues less Expenditures 246,768 14,051 (41,401) (661,172) (178,417) Transfers from or(to) Other Funds
0 0 0 0 0 Balance by Year 246,768 14,051 (41,401) (661,172) (178,417) 2 -26
Schedule B Page 11 of 11 Revenue and Expenditure Summary by Fund Source FY 09-10 FY10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed ENCINITAS
SANITARY DIVISION ALL FUNDS Revenue 2,862,164 3,070,353 2,732,824 2,911,841 3,109,538 Expenditures 2,235,252 2,295,530 2,221,380 2,194,049 2,370,387 Net Revenues less Expenditures 626,912
774,823 511,444 717,792 739,151 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 626,912 774,823 511,444 717,792 739,151 CARDIFF SANITARY DIVISION ALL FUNDS Revenue 5,380,912
6,110,030 5,316,222 5,063,112 4,792,740 Expenditures 4,953,940 4,191,236 4,152,309 4,377,969 4,893,812 Net Revenues less Expenditures 426,972 1,918,794 1,163,913 685,143 (101,072) Transfers
from or(to) Other Funds 0 0 0 0 0 Balance by Year 426,972 1,918,794 1,163,913 685,143 (101,072) 2 -27
City Revenues -All Revenue Sources Schedule A FY2009-10 Internal Service Funds $1,555,636 2.1% Development Impact $1,512,051 2.1% Affordable Housing Stock $223,323 0.3% Civic Center
Imprv/EPFA $1,309,400 1.8% General Fund $50,293,189 68.3% Lighting & Landscape $1,900,990 2.6% CSD & ESD Operating Funds $7,779,128 10.6% Miscellaneous Gov't Funds $1,475,721 2.0% Self-Insurance
$833,896 1.1% Grant Funds $3,320,846 4.5% Infrastructure Funds $3,451,732 4.7% Property Tax $31,849,517 Sales Tax $9,674,000 Other Taxes $3,340,243 Investment Earnings $710,670 Motor
Vehicle Licenses $150,000 Charges for Services $3,335,659 All Other $1,233,100 Detail: General Fund TOTAL REVENUE: $73,655,912 2 -28
City Revenues -All Revenue Sources Schedule A FY2010-11 Property Tax $32,436,636 Sales Tax $9,674,000 Other Taxes $3,391,658 Investment Earnings $710,670 Motor Vehicle Licenses $150,000
Charges for Services $3,411,238 All Other $1,223,643 Affordable Housing Stock $223,323 0.3% Internal Service Funds $2,441,795 3.3% CSD & ESD Operating Funds $7,481,360 10.1% Civic Center
Imprv/EPFA $1,308,400 1.8% Lighting & Landscape $1,915,567 General Fund 2.6% $50,997,845 69.2% Self-Insurance $860,830 1.2% Development Impact $911,895 1.2% Grant Funds $2,515,135 3.4%
Miscellaneous Gov't Funds $1,499,996 2.0% Infrastructure Funds $3,561,978 4.8% Detail: General TOTAL REVENUE: $73,718,124 2 -29
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Schedule C-1 FY 08-09 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Adjusted Dept/Mgr Dept/Mgr Actual Actual Approved at Year End Proposed Proposed General Government 0020 Community Projects
46,600 55,500 60,000 60,000 54,000 54,000 1110 Legislative/City Council 285,495 309,132 387,727 345,387 363,662 389,878 1210 City Manager 541,851 539,865 676,469 667,609 667,451 713,075
1211 Arts Administration 104,129 115,065 137,041 135,741 138,571 148,185 1215 Economic Development 201,365 286,045 292,000 292,000 271,600 282,600 1220 Human Resources 751,470 761,949
827,926 765,797 841,655 868,439 1230 Library Operations 29,297 10,277 23,100 8,100 0 0 1250 Information Technology 1,138,257 1,116,385 1,280,484 1,267,426 1,190,372 1,225,129 1255 Geo.
Inf. Systems 474,183 542,085 678,108 674,108 603,965 633,936 1310 City Clerk 486,426 483,987 520,257 518,757 539,133 558,518 1311 Elections 16,931 29,069 59,125 59,125 0 32,100 1410
Legal Services 238,209 398,371 304,000 304,000 304,000 304,000 1510 Financial Services 1,414,123 1,500,227 1,595,777 1,534,600 1,356,686 1,413,136 1560 Central Services 378,813 387,815
442,649 412,749 369,933 366,256 1561 Non-Departmental 2,232,557 2,518,103 2,855,096 2,855,096 2,841,399 2,956,497 8,339,706 9,053,875 10,139,759 9,900,495 9,542,427 9,945,749 Planning
& Building 2005 Customer Service Administration 566,581 655,339 692,166 686,816 784,386 829,823 2010 Current Planning 914,060 904,975 1,050,902 926,371 770,294 801,660 2015 Current Planning
Applicant Depos 215,922 268,581 200,000 200,000 100,500 100,500 2020 Advanced Planning 402,370 462,606 508,308 507,278 546,126 574,436 2030 Code Enforcement 416,054 439,356 449,134 443,584
439,472 452,247 2040 Building Services 1,267,772 1,289,429 1,149,795 650,736 614,849 617,674 3,782,759 4,020,286 4,050,305 3,414,785 3,255,627 3,376,340 Public Safety -Law Enforcement
3010 Law Enforcement 8,124,800 7,610,884 11,864,442 11,479,442 11,998,099 12,683,673 3020 Traffic Enforcement 2,229,856 3,173,689 0 0 0 0 3021 Parking Enforcement 19,322 29,542 29,365
28,015 24,000 24,000 10,373,978 10,814,115 11,893,807 11,507,457 12,022,099 12,707,673 Public Safety -Fire & Marine Safety Services 3510 Fire Administration 450,472 478,393 505,580 502,820
516,782 539,521 3520 Fire Operations & Support Svcs. 7,919,385 7,945,298 8,537,049 8,403,281 8,691,509 8,726,302 3530 Loss Prevention and Planning 655,691 632,950 702,543 669,276 694,677
731,419 3540 Disaster Preparedness 137,951 150,585 160,270 153,808 160,291 178,035 3550 Marine Safety Services 691,675 737,192 816,633 812,402 876,753 857,530 9,855,174 9,944,418 10,722,075
10,541,587 10,940,012 11,032,807 Public Works 4010 Administration 99,626 153,453 264,193 254,000 261,661 258,582 4020 Emergency Flood Control 0 36,354 60,000 60,000 0 0 4040 Street Maintenance
452,516 508,300 558,816 558,816 512,882 523,239 4045 Facility Maintenance-All Others 619,868 478,067 427,508 427,508 312,588 309,705 4046 Facility Maintenance-Fire Station 0 139,271
147,391 147,391 165,128 167,007 4047 Facility Maintenance-PW Yard 0 76,907 106,324 106,324 216,302 204,467 4048 Facility Maintenance-Library 0 128,602 277,349 277,349 271,231 277,104
4050-551Stormwater Maintenance Division 6,697 423,944 631,719 631,719 641,286 668,572 4055-551Stormwater Flood Control 0 138,561 190,776 190,776 134,980 136,622 1,178,707 2,083,459 2,664,076
2,653,883 2,516,058 2,545,298 Engineering 6010 City Engineering 2,356,509 2,670,022 2,707,580 2,602,571 2,437,441 2,524,493 6020 Traffic Engineering 668,691 676,699 730,383 723,883 731,224
774,038 6050 Stormwater Administration 617,774 625,520 696,303 695,087 725,550 757,614 3,642,974 3,972,241 4,134,266 4,021,541 3,894,215 4,056,145 Parks & Recreation 7010 Administration
511,119 508,947 543,358 515,233 507,179 525,283 7020 Park Maintenance 1,194,885 1,197,268 1,260,256 1,245,256 1,246,823 1,281,355 7030 Beach Services 489,153 517,859 470,906 460,906
497,174 509,909 7033 Recreational Trails 119,813 111,316 130,352 125,352 106,105 108,407 7040 Recreation Services 501,997 619,771 659,210 648,810 629,067 644,882 7044 Community Community
& Senior Center 1,078,868 1,064,783 1,095,394 1,090,394 1,142,778 1,174,692 7050 Animal Regulation 271,485 273,041 315,175 315,175 322,120 343,905 4,167,320 4,292,985 4,474,651 4,401,126
4,451,246 4,588,433 41,340,618 44,181,379 48,078,939 46,440,874 46,621,684 48,252,445 General Fund Expenditures by Division -Fiscal Years 2009-10 2010-11 2 -31
Operating Expenditures by Department All Funding Sources -Schedule A (Includes City and Internal Service Funds) General Government $ 11,171,259 Planning & Building $ 5,542,054 Law Enforcement
$ 12,205,211 Fire and Lifeguard Services $ 10,940,012 Public Works* $ 10,809,724 Engineering Services $ 6,039,163 Parks & Recreation $ 5,823,384 $ 62,530,807 Parks & Recreation $5,823,384
9.3% Engineering Services $6,039,163 9.7% Public Works $10,809,724 17.3% Fire & Marine Safety Services $10,940,012 17.5% Law Enforcement $12,205,211 19.5% Planning & Building $5,542,054
8.9% General Government $11,171,259 17.9% All Funding Sources *Public Works Department includes Internal Service Fund expenditures of $2,216,808. The Encinitas Sanitary Division and
Cardiff Sanitary Division operating expenditure plans of $1,406,880 and $2,578,966 respectively. Fiscal Year 2009-2010 2 -32
Operating Expenditures by Department All Funding Sources -Schedule A (Includes City and Internal Service Fund) General Government $ 11,548,985 Planning & Building $ 5,444,368 Law Enforcement
$ 12,812,673 Fire and Lifeguard Services $ 11,032,807 Public Works* $ 11,054,184 Engineering Services $ 6,227,072 Parks & Recreation $ 5,980,556 $ 64,100,645 Engineering Services $6,227,072
9.7% Public Works $11,054,184 17.2% Fire & Marine Safety Services $11,032,807 17.2% Law Enforcement $12,812,673 20.0% Planning & Building $5,444,368 8.5% Parks & Recreation $5,980,556
9.3% General Government $11,548,985 18.0% All Funding Sources Fiscal Year 2010-2011 *Public Works Department includes Internal Service Fund expenditures of $2,620,212. The Encinitas
Sanitary Division and Cardiff Sanitary Division operating expenditure plans of $1,474,319 and $2,769,892 respectively. 2 -33
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Schedule C Page 1 of 5 Citywide Summary of Expenditures and Personnel FUND: GENERAL FUND (101) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager EXPENDITURE SUMMARY
Actual Actual Approved Proposed Proposed PERSONNEL 20,050,358 21,774,538 23,214,156 23,222,752 23,857,993 MATERIALS AND SUPPLIES 840,751 910,056 941,961 763,082 766,893 CONTRACTS AND
SERVICES 18,145,968 19,693,392 21,960,235 20,827,639 21,771,714 INTERNAL COST ALLOCATION 1,421,584 1,613,172 1,676,500 1,664,399 1,704,757 CAPITAL OUTLAY 881,957 190,221 280,337 143,812
151,088 41,340,618 44,181,379 48,073,189 46,621,684 48,252,445 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 1 87.63 190.48 190.48 188.68 1 88.68 2 -35
Schedule C Page 2 of 5 Citywide Summary of Expenditures and Personnel FUND: DISTRICT SERVICES (616) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager EXPENDITURE
SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 613,149 626,368 683,067 712,025 739,670 MATERIALS AND SUPPLIES 29,891 29,879 37,700 32,665 32,165 CONTRACTS AND SERVICES 41,390
44,508 57,009 52,684 53,640 INTERNAL COST ALLOCATION 110,680 129,827 61,714 53,690 133,690 CAPITAL OUTLAY 3,171 3,211 3,247 3,247 3,247 798,281 833,793 842,737 854,311 962,412 CITYWIDE
PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents
6 .65 6.65 6.65 6.70 6 .70 2 -36
Schedule C Page 3 of 5 Citywide Summary of Expenditures and Personnel FUND: RECREATION PROGRAMS FUND (146) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager EXPENDITURE
SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 355,631 398,598 449,384 477,149 494,779 MATERIALS AND SUPPLIES 149,749 115,102 128,000 128,900 128,900 CONTRACTS AND SERVICES
550,355 637,835 658,552 656,994 653,894 INTERNAL COST ALLOCATION 84,450 132,014 133,252 109,095 114,550 CAPITAL OUTLAY 50 0 8,460 0 0 1,140,235 1,283,549 1,377,648 1,372,138 1,392,123
CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time
Equivalents 2.20 3.20 3.00 3.00 3.00 2 -37
Schedule C Page 4 of 5 Citywide Summary of Expenditures and Personnel FUND: RECYCLING/SOLID WASTE/HOUSEHOLD HAZARDOUS WASTE (229) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager EXPENDITURE
SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 123,917 120,108 124,989 108,270 112,102 MATERIALS AND SUPPLIES 326 15,495 15,000 11,000 11,000 CONTRACTS AND SERVICES 320,579
321,631 372,860 294,498 294,230 INTERNAL COST ALLOCATION 28,366 41,173 39,947 34,592 36,322 CAPITAL OUTLAY 0 0 0 0 0 473,188 498,407 552,796 448,360 453,654 CITYWIDE PERSONNEL DETAIL
(Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 0.60 0.80
0.80 0.70 0.70 2 -38
Schedule C Page 5 of 5 Citywide Summary of Expenditures and Personnel BY FUND SOURCE SELF-INSURANCE FUND (113) GAS TAX (201) COASTAL ZONE MANAGEMENT FUND (210) ADVANCED PLANNING AND
HOUSING (222, 225, 226, 227, 561) GOVERNMENT/EDUCATION ACCESS FUND (228) ASSET FORFEITURE (261) SUPPLEMENTAL LAW ENFORCEMENT FUND (262) FEDERAL SPECIAL LAW ENFORCEMENT FUND (263) VILLAGE
PARK MUNICIPAL IMPROVEMENT DISTRICT (290) VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) ENCINITAS LIGHTING AND LANDSCAPE-CITYWIDE
(295) WIRO PARK (296) ENCINITAS LIGHTING AND LANDSCAPE-ZONE H (ENCINITAS RANCH) (297) DEBT SERVICE FUND (321) CARDIFF SANITATION DIVISION (501) ENCINITAS SANITARY DIVISION (521) FACILITY/FLEET
MAINTENANCE (692) VEHICLE REPLACEMENT (693) All remaining operating funds contain only one department resulting in a repetition of financial figures located in the "Expenditure Plan"
section of the Budget document (Chapter 4, Expenditure Detail). Please refer to the Table of Contents to locate financial data for the following funds: 2 -39
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Schedule D Interfund Transfer Schedule -City Funds Fiscal Years 2009-10 and 2010-11 FUND FROM FUND TO AMOUNT PURPOSE FY2009-10 FY2010-11 General (101) Self-Insurance (113) 400,000 300,000
Provide for insurance division operations General (101) Coastal Zone Mgmt (210) 37,800 39,500 Coastal Zone Mgmt programs General (101) Debt Service (321) 3,141,407 3,091,550 For Debt
Service Payments General (101) Capital Projects (471/150) 737,342 1,054,000 For various capital projects General Fund Sub-Total 4,316,549 4,485,050 Capital Projects Civic Center Imprv
(152) Debt Service (321) 902,502 903,906 For Debt Service Payments Civic Center Imprv (152) Capital Projects (471/150) 170,000 175,000 For various capital projects Sales Tax Receivable
(192) General (101) 115,107 135,673 Encinitas Ranch Sales Tax Repayment State Trans Grant (203) Capital Projects (471/150) 950,000 850,000 For various capital projects Transnet (204)
Capital Projects (471/150) 2,130,000 1,200,000 Roadway improvement capital projects Coastal Zone Mgmt (210) Capital Projects (471/150) 204,591 227,411 Sand work projects Community Development
Capital Projects (471/150) 504,815 0 Future CDBG Projects Block Grant Fund (222) Park Improvement Fees (231) Capital Projects (471/150) 150,000 150,000 For Debt Service Payments Flood
Control Fees Capital Projects (471/150) 50,000 50,000 Drainage improvement capital projects Fund (232) Traffic Mitigation Capital Projects (471/150) 750,000 0 Roadway improvement capital
projects Fees (233) Park Acquisition (234) Capital Projects (471/150) 100,000 100,000 Park Acquisition capital projects Open Space Fund ( 235) Capital Projects (471/150) 10,000 15,000
For Open Space capital projects Community Facilities (237) General (101) 14,275 14,275 Reimbursement to GF for capital projects Fire Mitigation Fees Special Projects Fund (119) 35,732
39,892 Fire Station capital project Fund (272) Encinitas Lighting/Citywide (295) Capital Projects (471/150) 78,800 78,800 For prop 218 and traffic signals replacement TOTAL TRANSFERS
10,482,371 8,425,007 SUMMARY OF FUNDS RECEIVING TRANSFERS General Fund 129,382 149,948 Self Insurance Fund 400,000 300,000 Special Projects Fund 35,732 39,892 Coastal Zone Management
Fund 37,800 39,500 Debt Service Fund 4,043,910 3,995,456 Capital Improvement Projects (471/150) -General Fund 737,342 1,054,000 Capital Improvement Projects (471/150) -Other Funds 5,098,206
2,846,211 TOTAL TRANSFERS 10,482,372 8,425,007 2 -41
Schedule D Interfund Transfer Schedule -Cardiff Sanitary Division Fiscal Years 2009-10 and 2010-11 FY2007-08 FY2008-09 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (501) Capital
Replacement (502) 2,332,956 1,893,862 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. Capital Replacement 502) Debt Service (504) 711,800 713,800
SEJPA Debt Service payment. TOTALS 3,044,756 2,607,662 SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (502) 2,332,956 1,893,862 Debt Service Fund (504) 7 11,800 713,800
TOTAL TRANSFERS 3,044,756 2,607,662 2 -42
Schedule D Interfund Transfer Schedule -Encinitas Sanitary Division Fiscal Years 2009-10 and 2010-11 FY2007-08 FY2008-09 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (521) Capital
Replacement (522) 1 ,382,162 1,278,696 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. TOTAL TRANSFERS 1,382,162 1,278,696 SUMMARY OF FUNDS
RECEIVING TRANSFERS Capital Replacement Fund (522) 1,382,162 1,278,696 TOTAL TRANSFERS 1,382,162 1,278,696 2 -43
Schedule D-1 Page 1 of 2 Projects Proposed Proposed FY 09/10 FY 10/11 General Fund (101) Consultant Studies/Work Projects 1 Ciitywide Flood and Channel Maintenance Permitting Program
110,000 0 2 Comprehensive General Plan Update 753,342 125,000 3 Facade Improvement Incentive Program 0 5,000 4 Finance Studies (Fees and Liabilities) 60,000 0 5 Green Building Incentive
Program 10,000 10,000 6 Lagoon Monitoring 80,000 80,000 IT Studies/Work Projects 7 Digital Topography/GIS Basemap Updates & Enhancements 82,500 0 8 H.T.E. Replacement Project 333,000
334,000 9 Technology Replacement Project 144,500 150,000 Drainage Projects 0 0 10 Storm Drain Repair Fund 200,000 200,000 Public Facilities 0 0 11 Library AV Room Equipment 34,000 0
Parks, Beaches & Recreation 0 0 12 Hall Property Design and Development 850,000 150,000 13 Recreational Trails Development Fund 30,000 0 Subtotal CIP/Work Projects before returns to
GF 2,687,342 1,054,000 Public Facilities 14 Library (Savings -Return to General Fund for Reallocation (1,200,000) 0 Streets & Rail Corridor 15 Rail Quiet Zone @Chesterfield ( TIER III)
(750,000) 0 Subtotal of returns to GF (1,950,000) 0 TOTAL 737,342 1,054,000 Civic Center Improvement Fund (152) 1 Civic Center Improvements 170,000 175,000 TOTAL 170,000 175,000 State
Capital Grant Fund (203) 1 Annual Street Overlay Program 950,000 850,000 TOTAL 950,000 850,000 Transnet Fund (204) 1 Annual Street Overlay Program 150,000 300,000 2 N. Coast Hwy 101
Streetscape 500,000 500,000 3 Safe Route to Schools Programs 0 200,000 4 Traffic Safety/Calming Improvements 150,000 150,000 5 Traffic Signal Modifications 50,000 50,000 6 Encinitas/NCTD
Transit Parking Lot 1,280,000 0 TOTAL 2,130,000 1,200,000 Coastal Zone Management Fund (210) 1 Sand Compatibility Opportunistic Use Program (SCOUP) 17,180 40,000 2 SANDAG -Regional Beach
Sand Project 187,411 187,411 TOTAL 204,591 227,411 Community Development Block Grant Fund (222) 1 Melba Road Sidewalk Improvement 197,073 0 2 Citywide Sidewalk Replacement 250,305 0
3 Regal Road Sidewalk Improvements 57,436 0 TOTAL 504,814 0 2 -44
Schedule D-1 Page 2 of 2 Projects Proposed Proposed FY 09/10 FY 10/11 Park Development Fees (Fund 231) 1 Hall Property Design & Development 150,000 150,000 TOTAL 150,000 150,000 Flood
Control Fees (Fund 232) 1 Storm Drain Repairs 50,000 50,000 TOTAL 50,000 50,000 Traffic Mitigation Fees (Fund 233) 1 Impovements to Leucadia/N. Hwy 101/Vulcan Intersection 750,000 0
TOTAL 750,000 0 Park Acquisition Fees (Fund 234) 1 Habitat/Open Space Acquisition 100,000 100,000 TOTAL 100,000 100,000 Open Space Fund (Fund 235) 1 Habitat Watershed/Open Space Unspecified
Projects 10,000 15,000 TOTAL 10,000 15,000 Encinitas Lighting and Landscape Fund (Fund 295) 1 Prop 218 50,000 50,000 2 Traffic Signals Red and Green LED Light Replacement 28,800 28,800
TOTAL 78,800 78,800 Cardiff Sanitary Division: Operating (501), Replacement (502), Expansion (503), Debt Service (504), & Rate Stabilization (506) 1 CSD Share of CIP's @San Elijo 388,698
892,875 2 CSD Master Plan Implementation 668,505 487,245 TOTAL 1,057,203 1,380,120 Encinitas Sanitary Division: Operating Fund (521), Replacement Fund (522), Expansion Fund (523), &
Debt Service (524) 1 Share of CIP at Encina Treatment Plant 193,517 286,106 2 ESD Master Plan Implementation 543,652 559,962 3 ESD Share of Batiquitos Pump Station 50,000 50,000 TOTAL
787,169 896,068 San Dieguito Water District: Operating (Fund 531), Expansion Fund (533), Replacement Fund (534), Rate Stablization Fund (535), Debt Service (536) & Recycled Water (537)
1 Badger Plant Miscellaneous Improvements 40,000 40,000 2 Drought Allocation Study (Work Project) 75,000 0 3 Fire Hydrants Installation 75,000 75,000 4 Transmission Lines Motorized Actuators
100,000 100,000 5 Water Distribution Line Upgrades 350,000 350,000 6 Water Master Plan 60,000 0 7 Water Valve Replacements 250,000 250,000 8 Water Rate Study Update (Work Project) 75,000
0 9 Meter Replacement and Automation (II) 100,000 100,000 10 Badger Master Plan Projects 550,000 1,450,000 11 Badger Master Plan 0 124,000 12 Anode Bed Replacement 165,000 0 TOTAL 1,840,000
2,489,000 SUBTOTALS FOR ALL PROJECTS 9,519,919 8,665,399 less ESD/CSD/SDWD (3,684,371) (4,765,188) TOTALS FOR ALL PROJECTS 5,835,548 3,900,211 Schedule A's 5,835,548 3,900,211 2 -45
Capital Expenditures by Category All Funding Sources Funding Source Included in Schedule A's General Fund (101) $ 737,342 Civic Center Improvement (152) 170,000 Grants (203) 950,000
Transnet Fund (204) 2,130,000 Coastal Zone Mgmt Fund (210) 204,591 CDGB (222) 504,814 Park Development Fees (231) 150,000 Park Acquisition Fees (234) 100,000 Flood Control Fees (232)
50,000 Traffic Mitigation Fees (233) 750,000 Open Space Fees (235) 10,000 Encinitas Lighting/Citywide (295) 78,800 Sub-Total -City Schedule A $ 5,835,547 Cardiff Sanitary Division (502/503)
1,057,203 Encinitas Sanitary Division (522) 787,169 San Dieguito Water District (534) 1,840,000 Total Projects -Schedule A $ 9,519,919 Consultant Services & Studies $2,066,733 15.4%
Return to General Fund $(1,950,000) 14.5% Street & Road Projects $1,630,000 12.1% Water Projects $4,334,814 32.3% Park and Beach Projects $1,140,000 8.5% Public Facility Projects $204,000
1.5% Wastewater Projects $1,844,372 13.7% Drainage Projects $250,000 1.9% Fiscal Year 2009-2010 2 2 -46
Capital Expenditures by Category All Funding Sources Funding Source Included in Schedule A's General Fund (101) $ 1,054,000 Civic Center Improvement (152) 175,000 Grants (203) 850,000
Transnet (204) 1,200,000 Coastal Zone Mgmt Fund (210) 227,411 Park Development Fees (231) 150,000 Park Acquisition Fees (234) 100,000 Flood Control Fees (232) 50,000 Open Space Fees
(235) 15,000 Encinitas Lighting/Citywide (295) 78,800 Sub-Total -City Schedule A $ 3,900,211 Cardiff Sanitary Division (502) 1,380,120 Encinitas Sanitary Division (522) 896,068 San Dieguito
Water District (534) 2,489,000 Total Projects -Schedule A $ 8,665,399 Drainage Projects $250,000 2.9% Wastewater Projects $2,276,188 26.3% Public Facility Projects $175,000 2.0% Park
and Beach Projects $415,000 4.8% Water Projects $2,489,000 28.7% Street & Road Projects $2,050,000 23.7% Consultant Services & Studies $1,010,211 11.7% Fiscal Year 2010-2011 2 -47
Schedule E Internal Cost Allocation Internal Service Fund Types Fiscal Years 2009-10 & 2010-11 An internal service fund is used to account for the financing of goods and services provided
by one department to other departments on a cost reimbursement basis. An internal service fund centralizes the cost of goods and services to achieve a level of operating efficiency and
eliminate duplication of effort. The costs associated with the centralized activity are recovered from the departments and divisions that derive the benefit. The City utilizes three
such type of funds. DISTRICT SERVICES FUND (FUND # 616) This fund accounts for the services provided by City personnel to the Cardiff Sanitary Division and the Encinitas Sanitary Division.
The services include administration, sewer line cleaning and maintenance and equipment usage charges. This fund does not accrue any fund balance, reimbursement revenues equal expenses.
FLEET MAINTENANCE (FUND # 692) This fund accounts for the services provided by City personnel personnel to departments and activities that utilize vehicles and/or equipment in their
operations. The services include routine maintenance and repairs to the fleet, which includes Fire apparatus and Wastewater and Stormwater heavy equipment. this fund does not accrue
any fund balance; reimbursement revenues equal expenses. VEHICLE REPLACEMENT (FUND # 693) The Vehicle Replacement Fund was established to centralize the budgeting and purchasing of City
and District vehicles and equipment. A replacement charge is calculated and charged annually to the General Fund, SDWD, and Wastewater and is recorded as revenue to the fund. Replacements
vehicles are purchased when the existing unit has reached the end of it's useful life. Any additions to the fleet must be approved by the City Council and are budgeted as a one-time
capital outlay in the respective department. Cities are required to periodically prepare a comprehensive Cost Allocation Plan (the “Plan”) to support internal service charges to operating
departments and to related entities such as water and sewer operations that receive support from City general government activities. The City updated its Cost Allocation Plan in April
2009 for Fiscal Years 2009-2010 and FY2010-2011. The report serves two principal purposes: (1) establish a fair and reasonable allocation of internal service charges to funds and operations
other than the general fund and (2) establish a fair and reasonable allocation of internal service charges to general fund divisions and departments that provide services to the Public
and charge fees for those services. Certain funds and activities that receive general fund support such as Community Development Block Grants and the Section 8 housing assistance program
have been excluded from the list since there is a significant public and social benefit to subsidizing these types of activities, and charging those funds for support would diminish
the City’s ability to support those activities. City support services include City Council, City Manager, City Clerk, Legal and Risk Management, Finance, Human Resources, Information
Technology, Fleet Maintenance, and the debt service and maintenance costs of City Hall. In preparation for the current two-year operating budget, staff and PRM have updated the cost
allocations based on preliminary budget amounts, utilizing the same methodologies presented in the 2005 Plan. 2 -48
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed GENERAL GOVERNMENT CITY COUNCIL Executive Secretary (Council Secretary) 1.00 1.00 1.00 1.00 1.00 City Council Subtotal 1.00 1.00 1.00 1.00 1.00 LEGAL SERVICES City Attorney
-Contract 0.00 0.00 0.00 0.00 0.00 City Attorney Subtotal 0.00 0.00 0.00 0.00 0.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager1 0.00 0.00 0.00 0.00 1.00
Assistant to the City Manager 1 1.00 1.00 1.00 1.00 0.00 Senior Management Analyst2 0.00 0.00 0.00 0.00 1.00 Management Analyst I, II, III2 1.00 1.00 1.00 1.00 0.00 Executive Secretary
1.00 1.00 1.00 1.00 1.00 Arts Administrator 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 City Manager Subtotal 5.50 5.50 5.50 5.50 5.50 Human Resources Division Department
Manager I, II (Personnel Officer) 1.00 1.00 1.00 1.00 1.00 Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Technician I, II, /HR Analyst* 3.75 3.75 3.75 3.75 3.75
Program Assistant I, II, III* 0.60 0.60 0.60 0.60 0.60 Human Resources Subtotal 6.35 6.35 6.35 6.35 6.35 Information Technology (IT)/Geographic Information Systems (GIS) Divisions Department
Manager I, II (IT Manager) 1.00 1.00 1.00 1.00 1.00 IT Project Manager I, II (IT Division) 1.00 1.00 1.00 1.00 1.00 Information Technology Analyst I, II, III 5.00 5.00 5.00 5.00 5.00
Information Technology Technician I, II 0.00 0.00 0.00 0.00 0.00 IT Project Manager I, II (GIS Division) 2.00 2.00 2.00 2.00 2.00 G.I.S. Analyst I, II, III 0.75 0.75 0.75 0.75 0.75 Intern
-G.I.S.3 0.50 0.50 0.50 1.00 1.00 IT/GIS Subtotal 10.25 10.25 10.25 10.75 10.75 1 FY2010-11 Proposed Reclassification of Assistant to the City Manager position to Assistant City Manager
2 FY2010-11 Proposed Reclassification of Management Analyist I, II, III position to Senior Management Analyst 3 FY2009-10 Proposed transfer of a .50 Intern in Engineering Services to
G.I.S. There is a sub-total at the end of each Department (General Government, Planning and Building, Public Safety, Public Works, Engineering, and Parks and Recreation). For the allocation
of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII. 2 -49
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed CITY MANAGERS OFFICE -Continued Risk Management Division Department Manager I, II (Risk Manager) 1.00 1.00 1.00 1.00 1.00 Risk/Safety Analyst I, II, III 1.00 1.00 1.00 1.00
1.00 Program Assistant I, II, III 0.50 0.50 0.50 0.50 0.50 Risk Management Subtotal 2.50 2.50 2.50 2.50 2.50 City Manager's Subtotal 24.60 24.60 24.60 25.10 25.10 CITY CLERK Department
Director (City Clerk) 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 2.00 2.00 2.00 2.00
2.00 City Clerk Subtotal 5.00 5.00 5.00 5.00 5.00 FINANCE DEPARTMENT City Administration Department Director 1.00 1.00 1.00 1.00 1.00 Finance Manager I, II, III3 2.00 2.00 2.00 3.00
3.00 Management Analyst I, II, III3 1.50 1.50 1.50 0.50 0.50 Accountant I, II 2.00 2.90 2.90 2.90 2.90 Finance Technician I, II, III 1 4.90 4.00 4.50 4.50 4.50 Program Assistant I, II,
III1 1.45 1.45 0.00 0.00 0.00 City Administration Services Subtotal 12.85 12.85 11.90 11.90 11.90 FINANCE DEPARTMENT San Dieguito Water District Finance Supervisor2 1.00 1.00 1.00 0.00
0.00 Finance Technician I, II, III2 1.00 1.00 1.00 0.00 0.00 Program Assistant I, II, III1, 2 0.00 0.00 0.95 0.00 0.00 Water Administrative Services Subtotal 2.00 2.00 2.95 0.00 0.00
Financial Services Subtotal 14.85 14.85 14.85 11.90 11.90 1 FY2008-09 Move .95 Program Assistant from City Finance Staff to Water (SDWD) Staff and move to Calle Magdalena site; reclass
Finance .50 Program Assistant to Finance Technician classification 2 FY2008-09 Move SDWD staff from Finance Department to Public Works Department 3 FY2008-09 Reclassification from Management
Analyst III to Finance Manager I General Government Total 45.45 45.45 45.45 43.00 43.00 2 -50
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed PLANNING & BUILDING Department Director 1.00 1.00 1.00 1.00 1.00 Principal Planner I, II 2.00 2.00 2.00 2.00 2.00 Senior Planner I, II 3.00 3.00 3.00 3.00 3.00 Environmental
Projects Manager 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II, III 0.75 0.75 0.75 0.75 0.75 Program Administrator 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00
1.00 1.00 Planner I, II, III, IV1 8.00 8.50 8.50 8.50 8.50 Planner, Contract1 1.00 0.00 0.00 0.00 0.00 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Code Enforcement
Officer I, II, III 1.50 1.50 1.50 1.50 1.50 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 0.50 Program Assistant I, II, III 4.50 4.50 4.50 4.50 4.50
Planning & Building Subtotal 27.25 26.75 26.75 26.75 26.75 1 FY2007-08 Convert .50 Contract Planner position to .50 Planner I, II, III, IV and eliminate remaining .50 Contract Planner
position. Planning & Building Total 27.25 26.75 26.75 26.75 26.75 PUBLIC SAFETY -Fire & Marine Safety Services Department Director 1.00 1.00 1.00 1.00 1.00 Fire Division Chief 3.00 3.00
3.00 3.00 3.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II, III 1.00 1.00 1.00 1.00 1.00 Fire Marshal 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal
1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I, II 3.00 3.00 3.00 3.00 3.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters 2.00
1.00 1.00 1.00 1.00 Firefighter/Paramedics 13.00 14.00 14.00 14.00 14.00 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Dept. Administrative Support Coordinator 1.00 1.00 1.00
1.00 1.00 Marine Safety Captain 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 1.00 1.00 1.00 1.00 1.00 Marine Safety Sergeant1 2.00 2.00 2.00 3.00 3.00 Ocean Lifeguard I, II, Senior
(Seasonal) 5.00 5.00 5.00 5.00 5.00 Fire & Marine Safety Subtotal 67.00 67.00 67.00 68.00 68.00 1 FY10 Proposed 1.0 Marine Safety Sergeant -FY10 filled .75 in General Fund; FY11 filled
1.0 in Fund 146 Recreation Programs Public Safety Total 67.00 67.00 67.00 68.00 68.00 2 -51
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed PUBLIC WORKS City Support Department Director 0.80 0.80 0.80 0.70 0.70 Superintendent2 1.90 1.90 1.90 0.90 0.90 Senior Management Analyst -PW 0.80 0.80 0.80 0.90 0.90 Management
Analyst I, II, III 1.00 1.00 1.00 1.00 1.00 Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Assistant Superintendent2 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Supervisor
I, II2 0.00 0.00 0.00 1.00 1.00 Facilities Specialist 2.00 2.00 2.00 2.00 2.00 Utility & Maintenance Field Supervisor2 3.00 3.00 3.00 2.00 2.00 Heavy Equipment Mechanic I, II 2.00 2.00
2.00 2.00 2.00 Dept. Administrative Support Coordinator 0.60 0.70 0.70 0.70 0.70 Utility & Maintenance Tech. I, II, III, IV 14.00 14.00 14.00 14.00 14.00 Program Coordinator 0.00 0.70
0.70 0.85 0.85 Program Assistant I, II, III2 0.80 0.00 0.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 City Support Subtotal 29.40 29.40 29.40 29.55 29.55 PUBLIC WORKS Water District
Support Department Director 0.20 0.20 0.20 0.30 0.30 Assistant District Manager 1.00 1.00 1.00 1.00 1.00 Senior Engineer 1.00 1.00 1.00 1.00 1.00 Assistant Superintendent2 1.00 1.00
1.00 1.00 1.00 Utility & Maintenance Supervisor I, II2 0.00 0.00 0.00 0.00 0.00 Senior Management Analyst -PW 0.20 0.20 0.20 0.10 0.10 Engineer I, II 1.00 1.00 1.00 1.00 1.00 Utility
& Maintenance Specialist I, II2 4.00 5.00 5.00 6.00 6.00 Utility & Maintenance Field Supervisor2 3.00 2.00 2.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Engineering Specialist
I, II2 2.00 2.00 2.00 1.00 1.00 Water Conservation Specialist I, II2 0.00 0.00 0.00 1.00 1.00 Dept. Administrative Support Coordinator 0.40 0.30 0.30 0.30 0.30 Utility & Maintenance
Tech. I, II, III, IV 2 6.00 6.00 6.00 7.00 7.00 Finance Supervisor3 0.00 0.00 0.00 1.00 1.00 Finance Technician I, II, III3 0.00 0.00 0.00 1.00 1.00 Program Assistant I, II, III3 0.90
1.00 1.00 2.00 2.00 Customer Service Representative2 1.00 1.00 1.00 0.00 0.00 Water Support Subtotal 22.70 22.70 22.70 25.70 25.70 Public Works Total 52.10 52.10 52.10 55.25 55.25 1
New program proposed FY08 to meet the 2007 permit requirements of the Clean Water Program. 2 NResults of 2008-2009 Classification Maintenance Project 3 N1.0 Finance Supervisor, 1.0 Finance
Technician and .95 Program Assistant transferred from Finance Department. Proposed addiitional .05 Program Assistant to increase .95 to 1.0 FTE 2 -52
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed ENGINEERING City Department Director/City Engineer 1.00 1.00 1.00 1.00 1.00 Deputy City Engineer 1.00 1.00 1.00 1.00 1.00 Senior Engineer 3.00 3.00 3.00 3.00 3.00 Senior Management
Analyst 1.00 1.00 1.00 1.00 1.00 Program Administrator (Clean Water/Sand) 1.00 0.00 0.00 0.00 0.00 Program Administrator (Clean Water) 1 0.00 1.00 1.00 1.00 1.00 Program Administrator
(Coastal Zone) 1 0.00 0.90 0.90 0.90 0.90 Engineer I, II 6.00 6.00 6.00 6.00 6.00 Engineering Specialist I, II, III 6.00 6.00 6.00 6.00 6.00 Superintendent (Public Works) 0.10 0.10 0.10
0.10 0.10 Park and Beach Supervisor I, II 0.82 0.82 0.82 0.82 0.82 Commercial Stormwater Inspector to P. W. 1.00 0.00 0.00 0.00 0.00 Stormwater Environmental Spec. I, II, III 1 1.00
3.00 3.00 3.00 3.00 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III (Engineering & Clean Water) 1 1.00 2.00 2.00 2.00 2.00 Program Coordinator
(Public Works) 0.30 0.30 0.30 0.15 0.15 Management Intern2 0.50 0.50 0.50 0.00 0.00 Traffic Intern 0.50 0.50 0.50 0.50 0.50 Engineering Subtotal 25.22 28.12 28.12 27.47 27.47 1 New program
proposed FY08 to meet the 2007 permit requirements of the Clean Water Program. 0.9 Program Administrator 1.0 Stormwater Environment Spec. 1.0 Program Assistant 2 Eliminate .50 Management
Intern, transferred to G.I.S. in Information Technology Division Engineering Total 25.22 28.12 28.12 27.47 27.47 2 -53
Department Personnel Summary -Fiscal Years 2006-07 through 2010-11 FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DEPARTMENT/POSITION Approved Approved Approved Proposed
Proposed PARKS & RECREATION Civic Center Location Department Director 1.00 1.00 1.00 1.00 1.00 Park and Beach Superintendent 1.00 1.00 1.00 1.00 1.00 Recreation Superintendent 1.00 1.00
1.00 1.00 1.00 Park and Beach Supervisor I/II 2.18 2.18 2.18 2.18 2.18 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst I/II/III 1.00 1.00 1.00 1.00 1.00 Department
Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I/II/III 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I/II 3.00 3.00 3.00 3.00 3.00 Recreation Leader
0.20 0.20 0.00 0.00 0.00 Community & Senior Center Location Community Center Manager 1.00 1.00 1.00 1.00 1.00 Senior Center Manager 1.00 1.00 1.00 1.00 1.00 Facilities Specialist 1.00
1.00 1.00 1.00 1.00 Recreation Supervisor I/II 3.50 3.50 3.50 3.50 3.50 Program Assistant I/II/III III 1.50 2.50 2.50 2.50 2.50 Parks & Recreation Subtotal 20.38 21.38 21.18 21.18 21.18
Parks & Recreation Total 20.38 21.38 21.18 21.18 21.18 City Personnel Total 237.40 240.80 240.60 241.65 241.65 Public Works Total 23% Engineering Total 11% Parks & Recreation Total 9%
General Government Total 18% Planning & Building Total 11% Public Safety Total 28% Distribution of Personnel by Department FY2009-10 & FY2010-11 241.65 FTE's 2 -54
Page 1 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected GENERAL FUND (Fund 101) Property
Taxes Current Secured 21,593,872 22,914,379 23,886,956 24,378,442 24,866,011 Property Taxes in Lieu of Vehicle License Fees 4,514,730 4,812,405 5,069,228 4,977,475 5,077,025 Property
Taxes in Lieu of Sales & Use (Triple Flip) 2,938,302 2,788,293 2,713,614 2,418,500 2,418,500 Current Unsecured 849,107 835,548 862,613 835,000 835,000 Delinquent, Secured and Unsecured
270,918 544,973 810,748 804,000 804,000 Homeowner Exemptions 257,578 251,413 245,602 245,600 245,600 State Secured Unitary 152,810 223,714 235,080 235,000 235,000 Supplemental, Secured,
Unsecured, Delinquent 1,495,084 1,090,896 451,533 374,000 374,000 Property Tax Subtotal 32,072,401 33,461,621 34,275,374 34,268,017 34,855,136 Other Taxes Sales & Use 11,245,214 11,015,130
10,519,000 9,674,000 9,988,026 Less: Property Taxes in Lieu of Sales & Use (2,938,302) (2,788,293) (2,713,614) (2,418,500) (2,418,500) Sales & Use after Triple Flip 8,306,912 8,226,837
7,805,386 7,255,500 7,255,500 Transient Occupancy Tax 870,636 946,415 872,221 864,808 864,808 Transient Occupancy Tax-Short Term Rentals 0 0 0 80,000 80,000 Documentary Transfer Tax
521,579 396,530 360,000 280,000 280,000 Cable TV Franchises 837,540 885,323 932,600 923,140 940,400 Gas & Electric Franchises 786,234 905,699 821,400 772,295 806,450 Solid Waste Franchise
388,174 421,893 436,000 420,000 420,000 Other Taxes Subtotal 11,711,075 11,782,698 11,227,607 10,595,743 10,647,158
Licenses and Permits Business Operation 21,407 22,918 20,000 20,000 20,000 Business Registration 85,485 90,966 87,000 132,400 132,400 Security Alarm 3,690 3,508 6,000 3,000 3,000 Nuisance/False
Alarms 32,649 33,852 30,000 20,000 20,000 Short Term Rental Permits 21,000 23,882 20,000 15,000 15,000 Permits Subtotal 164,231 175,126 163,000 190,400 190,400 3 -1
Page 2 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected GENERAL FUND (Continued) Revenue
from Other Agencies F.E.M.A. -City 0 35,373 0 0 0 Motor Vehicle License Fees 417,702 280,679 119,906 150,000 150,000 City State Mandate Reimbursements/All Other 215,794 92,275 75,000
75,000 75,000 Other Agency Revenue 20,837 21,647 17,200 17,200 17,200 Other Agencies Subtotal 654,333 429,974 212,106 242,200 242,200 Charges for Current Services Administrative Internal
Cost Allocations 1,454,554 1,401,329 1,793,718 1,347,174 1,414,536 SDWD Dev Support Services 0 (56,270) 0 (29,900) (29,900) Applicant Planning Service Overhead 12,261 1,965 0 50,250
50,250 Engineering Support to CSD/ESD 0 54,000 0 52,040 60,257 Administrative Subtotal 1,466,815 1,401,024 1,793,718 1,419,564 1,495,143 Building Building Fees 1,453,010 1,606,177 750,000
700,000 700,000 Solana Beach/Del Mar Services Fee 0 35,586 0 0 0 Building Subtotal 1,453,010 1,641,763 750,000 700,000 700,000 Fire Prevention Plan Check, Review Fees, TPM's Commercial
19,612 77,705 77,520 17,640 17,640 Plan Check, Review Fees, TPM's Residential 24,571 44,142 40,000 13,350 13,350 Fire Other 0 0 0 8,450 8,450 Fire Subtotal 44,183 121,847 117,520 39,440
39,440 Law Enforcement Booking Fee Recoveries 134,134 0 43,500 35,000 35,000 Law Enforcement Subtotal 134,134 0 43,500 35,000 35,000 Recreation Recreation 17,923 13,128 17,672 13,000
13,000 Recreation Subtotal 17,923 13,128 17,672 13,000 13,000 3 -2
Page 3 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected GENERAL FUND (Continued) Charges
for Current Services (Continued) Planning Affordable Unit Policy 0 500 500 900 900 Appeals, Service Requests, Misc Reviews 20,447 5,570 4,520 8,950 8,950 Applicant Reimbursements 207,996
267,781 183,525 100,500 100,500 Boundary Adjustments and Annexation 9,412 4,500 3,600 6,200 6,200 Certificate of Compliance 4,200 6,600 6,600 3,000 3,000 Coastal Development Permit 37,680
51,600 39,600 32,000 32,000 Comprehensive Initial Study 37,240 14,480 10,280 17,600 17,600 Contract Administration 6,300 6,900 2,100 5,100 5,100 Design Review 89,768 80,640 63,240 60,200
60,200 Document Resales 1,202 1,113 1,000 0 0 General Plan Update Fee 0 0 0 20,000 20,000 Plan Check Review 68,833 65,530 55,630 56,900 56,900 Sign Review 3,830 4,350 3,450 4,175 4,175
Subdivisions Map 158,640 133,850 98,150 45,000 45,000 Time Extensions 4,384 6,400 4,800 800 800 Use Permit 55,920 70,800 50,400 43,200 43,200 Variance 10,360 8,000 8,000 6,000 6,000
Zoning Code and Plan Amendments 0 948 950 2,000 2,000 Other Planning Fees/Prior Year Adjustments/Refunds 184,586 (87,259) (95,970) 7,850 7,850 Planning Subtotal 900,798 642,303 440,375
420,375 420,375 Engineering Doc Resales, Other 117,030 102,975 100,650 50,845 50,845 Applicant Process/Inspection 11,600 4,700 0 0 0 Building Permits 103,184 106,340 129,810 73,315 73,315
Construction Fees 100,215 90,634 72,750 63,650 63,650 Encroachment Fees 13,010 15,557 20,560 8,550 8,550 Final Map Processing Fee 77,950 122,000 82,400 44,000 44,000 Grading Inspection
Fees 423,071 464,274 545,487 276,795 276,795 Grading Plan Check 308,550 236,635 221,330 126,750 126,750 Improvement Inspection Fees 51,226 53,353 0 0 0 Improvement Plan Check 136,000
112,325 62,900 51,000 51,000 Parcel Map Processing Fees 2,250 4,125 16,875 1,875 1,875 Street Name Changes 0 0 7,000 3,500 3,500 Vacation Fees 3,500 7,000 7,000 7,000 7,000 Other Fees/Prior
Year Adjustments/Refunds (42,779) 11 (359,112) 0 0 Engineering Subtotal 1,304,807 1,319,929 907,650 707,280 707,280 Miscellaneous Digital Data 3,040 2,438 5,000 1,000 1,000 GIS Subtotal
3,040 2,438 5,000 1,000 1,000 Charges for Services Subtotal 5,324,710 5,142,431 4,075,435 3,335,659 3,411,238 3 -3
Page 4 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected GENERAL FUND (Continued) Fines,
Forfeitures and Penalties Vehicle Code and Court Fines 298,555 264,489 258,500 270,000 270,000 Red Light Camera Citations 332,596 303,957 275,000 275,000 265,000 Parking Citations 133,207
175,201 156,000 150,000 150,000 Vehicle Abatement/City Abandoned 139,282 114,845 70,000 70,000 70,000 Administrative Citations 36,933 16,303 10,000 6,000 6,000 Weed Abatement Reimbursement
9,616 9,421 9,000 9,000 9,000 Penalties/Other (582) 230 1,680 150 150 Fines Subtotal 949,607 884,446 780,180 780,150 770,150 Use of Money and Property Investment Earnings 2,321,180 1,707,719
864,417 710,670 710,670 Property Rental 92,302 101,631 103,170 93,350 93,893 Room Rentals: Civic Center, Library 0 5,898 11,540 7,000 7,000 Moonlight Beach Concession 20,023 26,571 21,000
25,000 25,000 Donations 0 0 0 5,000 5,000 Use of Money Subtotal 2,433,505 1,841,819 1,000,127 841,020 841,563 Other Revenue and Transfers from Other Funds Other (Financing Sources) 20,000,000
2,100,000 0 0 0 Property Reimbursements/Sale of Property 0 2,500 0 0 0 Cost Recovery 11,484 (29,330) 5,000 10,000 10,000 Miscellaneous 155,283 70,406 36,000 30,000 30,000 Subtotal 20,166,767
2,143,576 41,000 40,000 40,000 General Fund Total 73,476,629 55,861,690 51,774,830 50,293,189 50,997,845 3 -4
Page 5 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected SELF-INSURANCE FUND (Fund 113) State
Reimbursement Programs 4,558 0 750 750 750 Management Support 150,470 153,378 156,379 161,505 169,580 Workers' Comp Premiums 415,057 441,465 430,000 471,000 487,000 Unemployment Premiums
61,795 68,027 62,000 78,141 81,000 Investment Earnings 140,221 193,692 121,336 0 0 Insurance Refunds 30,840 197,084 17,500 17,500 17,500 Miscellaneous Revenue 122,575 155,153 105,000
105,000 105,000 Self-Insurance Fund Total 925,516 1,208,799 892,965 833,896 860,830 SPECIAL PROJECTS FUND (Fund 119) Investment Earnings 314,702 555,571 214,031 0 0 Bond Proceeds 0 0
0 0 0 Special Projects Fund Total 314,702 555,571 214,031 0 0 CIVIC CENTER IMPROVEMENTS (Fund 152) Investment Earnings 24,972 31,495 14,269 0 0 Property Rental 1,050,000 1,060,000 1,045,000
1,065,000 1,070,000 Civic Center Improvements Fund Total 1,074,972 1,091,495 1,059,269 1,065,000 1,070,000 SALES TAX RECEIVABLES (Fund 192) Investment Earnings 14,358 (20,766) 0 0 0
Sales Tax Receivables Total 14,358 (20,766) 0 0 0 RECREATION PROGRAMS FUND (Fund 146) Participant Fees 910,887 1,211,795 1,242,473 1,213,721 1,237,996 Community and Senior Center Facility
Rentals 119,735 99,860 118,000 118,000 118,000 Senior Nutrition Grant Program 59,043 57,996 70,200 59,000 59,000 Senior Nutrition Donations 0 0 0 35,000 35,000 Surf Camp Permit Fees
0 0 0 50,000 50,000 Investment Earnings 14,253 17,188 5,945 0 0 Recreation Programs Fund Total 1,103,918 1,386,839 1,436,618 1,475,721 1,499,996 ASSET FORFEITURE FUND (Fund 261) Forfeiture
Proceeds 28,768 0 0 0 0 Investment Earnings 2,648 4,712 0 1,014 1,014 Asset Forfeiture Fund Total 31,416 4,712 0 1,014 1,014 SUPPLEMENTAL LAW ENFORCEMENT FUND (Fund 262) Other Agency
Shared Revenue 122,261 121,641 50,916 100,000 100,000 Investment Earnings 0 0 0 0 0 Supplemental Law Enforcement Fund Total 122,261 121,641 50,916 100,000 100,000 FEDERAL JUSTICE ASSISTANCE
GRANT FUND (Fund 263) Other Agency Shared Revenue 10,640 16,708 0 78,112 0 Investment Earnings 0 0 0 0 0 Federal Justice Assistance Grant Fund Total 10,640 16,708 0 78,112 0 3 -5
Page 6 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected GAS TAX FUND (Fund 201) State Gas
Tax (2105) 381,248 373,908 412,320 380,000 380,000 State Gas Tax (2106) 254,343 247,260 279,300 260,000 260,000 State Gas Tax (2107) 509,634 500,354 531,300 510,000 510,000 State Gas
Tax (2107.5) 7,500 7,500 7,500 7,500 7,500 Other Agency Revenues (6,600) 0 6,600 6,600 6,600 Investment Earnings 6,131 5,990 2,378 1,305 1,305 Cost Recovery 14,593 (1,972) 10,000 10,000
10,000 Gas Tax Fund Total 1,166,849 1,133,040 1,249,398 1,175,405 1,175,405 FEDERAL CAPITAL GRANT FUND (Fund 202) Federal Shared Revenue 207,281 56,953 451,290 0 0 Investment Earnings
0 0 0 0 0 Federal Capital Grant Fund Total 207,281 56,953 451,290 0 0 STATE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grants 938,718 875,022 5,549,404 604,078 661,919
Investment Earnings 0 0 3,375 0 0 State Capital Grant Fund Total 938,718 875,022 5,552,779 604,078 661,919 TRANSNET FUND (Fund 204) Prop A -Sales Tax 1,756,372 0 2,503,210 1,434,000
1,483,000 Investment Earnings 305,165 284,050 11,891 7,882 7,882 Transnet Fund Total 2,061,537 284,050 2,515,101 1,441,882 1,490,882 TDA GRANT FUND (Fund 205) Federal Shared Revenue
137,881 341,201 0 0 0 Investment Earnings 0 5,691 0 367 367 TDA Fund Total 137,881 346,892 0 367 367 COASTAL ZONE MANAGEMENT FUND (Fund 210) Transient Occupancy Taxes 217,659 236,402
211,065 230,000 233,405 Investment Earnings 57,949 78,956 33,294 0 0 Coastal Zone Management Fund Total 275,608 315,358 244,359 230,000 233,405 3 -6
Page 7 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected C.D.B.G. GRANT FUND (Fund 222) Federal
Grants -Intergovernmental Revenue 157,727 704,180 504,139 722,343 408,350 Investment Earnings 0 0 0 0 0 C.D.B.G. Fund Total 157,727 704,180 504,139 722,343 408,350 AFFORDABLE HOUSING
FUND (Fund 225) Affordable Housing Fees 0 0 0 0 0 In Lieu of Housing 0 631,584 0 0 0 Investment Earnings 12,067 13,486 1,807 1,570 1,570 Other Revenue 0 0 0 0 0 Affordable Housing Fund
Total 12,067 645,070 1,807 1,570 1,570 ENCINITAS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program 1,194,723 1,108,645 0 0 0 HAP 0 0 1,027,517 1,031,204 1,056,984 Admin Fees 0 0
107,333 124,224 127,330 HUD Portables -Administration 4,701 4,882 0 0 0 HAP 0 0 53,200 53,200 54,530 Admin Fees 0 0 4,100 4,952 5,076 Investment Earnings 3,947 10,920 0 2,349 2,349 Encinitas
Housing Authority Fund Total 1,203,371 1,124,447 1,192,150 1,215,929 1,246,269 0 HOME ENTITLEMENT (Fund 227) HOME Entitlement -Grant 13,232 456,611 861,758 655,754 211,927 Investment
Earnings 0 0 0 0 0 Home Entitlement Fund Total 13,232 456,611 861,758 655,754 211,927 GOVERNMENTAL/EDUCATIONAL ACCESS (Fund 228) Governmental/Education Access Grant 230,025 241,586 130,800
130,800 130,800 Investment Earnings 19,977 21,071 4,756 0 0 Governmental/Education Access Fund Total 250,002 262,657 135,556 130,800 130,800 HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other
State/Agency Revenue 146,600 127,043 67,000 67,323 67,205 Investment Earnings 48,989 61,749 33,704 0 0 HHW Fee, Recycling Fees, City Services 361,229 375,285 346,000 348,000 348,000
Household Hazardous Waste Fund Total 556,818 564,077 446,704 415,323 415,205 PARK IMPROVEMENT FEE FUND (Fund 231) Park Improvements Fees 7,884 61,190 77,772 58,000 58,000 Investment
Earnings 2,397 5,313 2,378 1,694 1,694 Park Improvement Fund Total 10,281 66,503 80,150 59,694 59,694 3 -7
Page 8 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected FLOOD CONTROL FEE FUND (Fund 232)
Mitigation Fees 178,890 183,080 82,296 72,591 72,591 Investment Earnings (689) 7,027 0 1,655 1,655 Flood Control Fee Fund Total 178,201 190,107 82,296 74,246 74,246 TRAFFIC MITIGATION
FEE FUND (Fund 233) Traffic Mitigation Fees 572,212 536,302 404,052 1,068,102 463,287 Investment Earnings 54,954 95,284 33,302 31,183 31,183 Traffic Mitigation Fee Fund Total 627,166
631,586 437,354 1,099,285 494,470 PARKLAND ACQUISITION FEE FUND (Fund 234) Parkland Acquisition 82,682 150,340 203,629 156,000 156,000 Investment Earnings 18,203 25,050 11,891 3,821
3,821 Parkland Acquisition Fund Total 100,885 175,390 215,520 159,821 159,821 OPEN SPACE ACQUISITION FUND (Fund 235) Park Improvements (1,766) 9,122 14,166 10,575 10,575 Investment Earnings
165 456 0 188 188 Park Improvement Fund Total (1,601) 9,578 14,166 10,763 10,763 RECREATION TRAILS FUND (Fund 236) Recreation Trails Fees (451) 2,330 3,618 2,700 2,700 Investment Earnings
15 81 0 41 41 Flood Control Fee Fund Total (436) 2,411 3,618 2,741 2,741 COMMUNITY FACILITIES FUND (Fund 237) Community Facilities Fees (2,383) 12,316 19,124 14,275 14,275 Investment
Earnings 83 222 0 0 0 Traffic Mitigation Fee Fund Total (2,300) 12,538 19,124 14,275 14,275 IN LIEU-CURB GUTTER SIDEWALK FUND (Fund 238) In Lieu-Curb Gutter Sidewalks Fees 0 0 0 0 0
Investment Earnings 880 292 0 63 63 Parkland Acquisition Fund Total 880 292 0 63 63 IN LIEU-UNDERGROUNDING UTILITIES FUND (Fund 239) In Lieu-Underground Utilities Fees 125,474 335,610
0 0 0 Investment Earnings 3,564 20,806 14,270 4,930 4,930 Parkland Acquisition Fund Total 129,038 356,416 14,270 4,930 4,930 3 -8
Page 9 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Estimated Projected Projected RTCIP-Regional Arterial System (Fund
241) Mitigation Fees 0 0 0 50,000 50,000 Investment Earnings 0 0 0 1 500 SANDAG Administrative Fee 0 0 0 500 500 Fire Mitigation Fund Total 0 0 0 50,501 51,000 FIRE MITIGATION/DEVELOP
FEES FUND (Fund 272) Mitigation Fees 86,053 181,657 99,600 35,732 39,892 Investment Earnings 1,071 2,954 0 0 0 Fire Mitigation Fund Total 87,124 184,611 99,600 35,732 39,892 VILLAGE
PARK M.I.D. FUND (Fund 290) Assessment Fees 32,058 32,399 32,610 31,012 31,012 Investment Earnings 6,172 7,530 3,567 1,544 1,544 Village Park M.I.D. Fund Total 38,230 39,929 36,177 32,556
32,556 VILLANITAS M.I.D. FUND (Fund 291) Property Taxes 10,029 10,401 11,371 10,587 10,799 Assessment Fees 10,010 10,012 10,080 9,586 9,586 Investment Earnings 7,132 9,504 4,756 2,140
2,140 Villanitas M.I.D. Fund Total 27,171 29,917 26,207 22,313 22,525 CERRO STREET M.I.D. FUND (Fund 292) Property Taxes 36,722 38,538 41,748 36,045 37,487 Assessment Fees 1,138 1,188
1,185 1,127 1,127 Investment Earnings 6,290 8,756 4,281 1,959 1,959 Cerro Street M.I.D. Fund Total 44,150 48,482 47,214 39,131 40,573 ENCINITAS LIGHTING DISTRICT-CITYWIDE (Fund 295)
Property Taxes 584,246 614,447 659,777 646,138 659,061 Assessment Fees 472,009 476,425 478,992 478,992 478,992 Cost Recovery/Property Rental 27,263 25,619 22,500 24,500 24,500 Investment
Earnings 18,804 29,147 9,512 5,257 5,257 Lighting District-Citywide Fund Total 1,102,322 1,145,638 1,170,781 1,154,887 1,167,810 WIRO PARK FUND (Fund 296) Assessment Fees 10,712 11,328
11,001 11,001 11,001 Investment Earnings 371 423 238 80 80 Wiro Park Fund Total 11,083 11,751 11,239 11,081 11,081 3 -9
Page 10 of 10 Revenue by Fund Source FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected ENCINITAS LIGHTING DISTRICT-ENCINITAS
RANCH (Fund 297) Assessment Fees 581,858 768,646 666,132 633,492 633,492 Investment Earnings 10,663 19,254 9,512 7,530 7,530 Lighting District-Encinitas Ranch Fund Total 592,521 787,900
675,644 641,022 641,022 Subtotal Revenue City Funds: 87,000,218 70,688,095 71,517,030 63,853,424 63,333,246 PACIFIC PINES (Fund 561) Property Rental 98,613 102,210 98,000 120,000 120,000
Federal Housing Subsidy 7,301 107,426 132,000 100,000 100,000 Investment Earnings 8,901 13,782 7,134 3,323 3,323 Pacific Pines Fund Total 114,815 223,418 237,134 223,323 223,323 DEBT
SERVICE FUND (Fund 321) Other Agency Revenues 0 0 0 0 0 Investment Earnings 245,734 224,020 322,300 244,400 238,400 Reimbursements (SDWD & ESD) 0 0 0 0 0 Financing Sources 0 0 0 0 0
Debt Service Fund Total 245,734 224,020 322,300 244,400 238,400 Subtotal Revenue Additional City City Funds: 360,549 447,438 559,434 467,723 461,723 Total Revenue City-Wide Funds 87,360,767
71,135,533 72,076,464 64,321,147 63,794,969 3 -10
Page 1 of 1 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 REVENUE DESCRIPTION (FUND) Actual Actual Approved Projected Projected OPERATING FUND (501) Sewer Service Charges 4,826,970 4,926,107
4,888,506 4,778,034 4,541,832 Investment Earnings 33,583 19,816 0 155,850 155,850 Other Agency Revenues 542 3,528 0 0 0 Property Rental 0 13,803 13,803 13,803 13,803 Applicant Overhead/Miscellaneous
0 0 0 0 Operating Fund Subtotal: 4,861,095 4,963,254 4,902,309 4,947,687 4,711,485 REPLACEMENT FUND (502) Investment Earnings 312,984 540,933 285,375 0 0 Replacement Fund Subtotal: 312,984
540,933 285,375 0 0 EXPANSION FUND (503) Connection Fees 132,238 492,971 100,000 85,425 51,255 Investment Earnings 9,285 19,628 0 0 0 Expansion Fund Subtotal: 141,523 512,599 100,000
85,425 51,255 DEBT SERVICE FUND (504) Trustee Interest 22,764 37,659 0 30,000 30,000 Debt Service Fund Subtotal: 22,764 37,659 0 30,000 30,000 RATE STABILIZATION FUND (506) Investment
Earnings 42,546 56,585 28,538 0 0 Rate Stabilization Fund Subtotal: 42,546 56,585 28,538 0 0 TOTAL REVENUE OF CSD FUNDS: 5,380,912 6,111,030 5,316,222 5,063,112 4,792,740 Cardiff Sanitary
Division Detail of Revenue by Fund Source 3 -11
Page 1 of 1 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 REVENUE DESCRIPTION (FUND) Actual Actual Estimated Projected Projected OPERATING FUND (521) Sewer Service Charges 2,556,284 2,685,490
2,519,405 2,758,248 2,696,682 Investment Earnings 7,777 7,375 0 73,193 73,193 Other Agency Revenues/Miscellaneous 0 0 0 0 0 Operating Fund Subtotal: 2,564,061 2,692,865 2,519,405 2,831,441
2,769,875 REPLACEMENT FUND (522) Gain On Sales Of Assets 0 0 0 0 0 Investment Earnings 104,253 152,669 80,856 0 0 Other Agency Revenues 0 0 0 0 0 Replacement Fund Subtotal: 104,253 152,669
80,856 0 0 EXPANSION FUND (523) Connection Fees 88,572 105,455 85,000 80,400 339,663 Investment Earnings 81,008 77,655 38,050 0 0 Expansion Fund Subtotal: 169,580 183,110 123,050 80,400
339,663 RATE STABILIZATION FUND (525) Investment Earnings 24,270 41,709 9,513 0 0 Rate Stabilization Fund Subtotal: 24,270 41,709 9,513 0 0 TOTAL REVENUE OF ESD FUNDS: 2,862,164 3,070,353
2,732,824 2,911,841 3,109,538 Encinitas Sanitary Division Detail of Revenue by Fund Source 3 -12
Page 1 of 1 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 REVENUE DESCRIPTION (FUND) Actual Actual Estimated Projected Projected DISTRICT SERVICES FUND (Fund 616) City Support -Engineering
Cardiff Sanitary Division 0 0 0 0 0 Encinitas Sanitary Division 0 0 0 0 0 Administrative Support Cardiff Sanitary Division 53,932 47,554 48,581 52,140 53,763 Encinitas Sanitary Division
53,932 47,554 48,581 52,141 53,762 Line Maintenance Cardiff Sanitary Division 354,921 373,701 421,102 429,890 446,096 Encinitas Sanitary Division 189,436 199,460 224,760 229,450 238,101
Rental Charges/Miscellaneous 146,348 165,524 99,713 90,690 170,690 District Services Fund Total 798,569 833,793 842,737 854,311 962,412 FLEET MAINTENANCE FUND (Fund 692) Fleet Maintenance
Charges 353,918 491,983 536,402 452,439 473,800 Fleet Maintenance Fund Total 353,918 491,983 536,402 452,439 473,800 VEHICLE REPLACEMENT FUND (Fund 693) Fleet/Vehicle Revenue 555,728
446,555 397,927 223,886 350,583 Investment Earnings 40,912 72,833 35,672 0 0 Lease Proceeds Proceeds 0 0 0 0 0 Financing Sources 231,358 0 0 0 630,000 Proceeds of Sale of Fixed Assets
0 5,000 25,000 25,000 25,000 Vehicle Replacement Fund Total 827,998 524,388 458,599 248,886 1,005,583 TOTAL REVENUE INTERNAL SERVICE FUNDS 1,980,485 1,850,164 1,837,738 1,555,636 2,441,795
Subtotal Internal and District Funds 10,223,561 11,031,547 9,886,784 9,530,589 10,344,073 Total City/District/Internal Funds 97,584,328 82,167,080 81,963,248 73,851,736 74,139,042 Internal
Service Funds Detail of Revenue by Fund Source 3 -13
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General Government Departments Legislative/City Council Department Community Projects Division Legislative/City Council Division City Manager Phil Cotton City Manager’s Office Economic
Development Division Tom Beckord, Personnel Officer Human Resources Lynne Tufts, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) Governmental
Educational Access Jace Schwarm, Risk Management Manager Self-Insurance Fund – City Risk Management for San Dieguito Water District City Clerk City Clerk/Legislative Services Director
Deborah Cervone City Clerk Division Elections Division Legal Services City Attorney (contract) Glenn Sabine Legal Services Division Finance Department Jennifer Smith, Finance Director
Central Services Division Finance Division
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EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES DEPARTMENT: Legislative/City Council, City Manager, City Clerk, Legal Services, Finance DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY
10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel 4,404,420 5,040,879 5,256,073 5,079,446 5,324,420 Materials & Supplies 239,183
236,348 245,897 176,690 183,390 Contracts & Services 2,830,910 3,660,382 4,299,410 4,126,648 4,212,260 Internal Cost Allocation 1,421,584 1,613,172 1,676,500 1,666,045 1,706,485 Capital
Outlay 803,099 133,152 132,774 122,430 122,430 Total 9,699,196 10,683,933 11,610,654 11,171,259 11,548,985 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY 06-07
FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents: 45.45 45.45 45.45 43.00 43.00 DEPARTMENT FUNDING SUMMARY FY 06-07 FY 07-08
FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Self-Insurance Fund (113) 925,516 1,208,799 892,965 833,896 860,830 Management/Information
Tech Support (101) 0 0 0 0 0 Internal Cost Allocation (101) 1,454,554 1,457,599 1,793,718 1,697,565 1,779,934 Business Operation Permits (101) 21,407 22,918 20,000 20,000 20,000 Business
Registration (101) 85,485 90,966 87,000 87,000 87,000 Security/Nuisance/False Alarms (101) 36,339 37,360 36,000 23,000 23,000 Short Term Rentals Permits (101) 21,000 23,882 20,000 15,000
15,000 Transient Occupancy Tax (101) 870,636 946,415 872,221 864,808 972,221 Short Term Rentals T.O.T. (101) 0 0 0 80,000 80,000 Governmental/Educational Access (228) 250,002 262,657
135,556 130,800 130,800 Department Revenue Subtotal 3,664,939 4,050,596 3,857,460 3,752,069 3,968,785 Other General Fund Support 6,034,257 6,633,337 7,753,194 7,419,190 7,580,200 Total
9,699,196 10,683,933 11,610,654 11,171,259 11,548,985 Legislative/City Council: Community Projects City Manager Department: City Manager, Arts Administration, Economic Development, Human
Resources, Library Services , Information Technology, Geographic Information Systems, Governmental Educational Access Fund, Risk Management (Self-Insurance Administration) Legal Services:
Contract City Attorney Services City Clerk Department: City Clerk, Elections Finance Department: Financial Services, Central Services, Non-Departmental 4 -9
EXPENDITURE PLAN Fund: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAM Division Number: 0020 DIVISION RESPONSIBILITIES: CORE SERVICES: Managing the City's Community
Grant Program EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel
0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay/Contributions 46,600 55,500 60,000 54,000 54,000 Total 46,600
55,500 60,000 54,000 54,000 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed No City Personnel are Directly Assigned to this Division. This Division accounts for the projects funded by Council to assist public-spirited community organizations in accomplishing
community projects and programs. 4 -10
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAM Division Number: 0020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Capital Outlay/Contributions
Contributions 54,000 54,000 Total Capital Outlay 54,000 54,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. The City Council recognizes the value of
an ongoing program through which non-profit organizations have a means of requesting funding from the City to accomplish community projects or programs. 2. Mizel Family Foundation donated
$55,500 to the City in FY07/08 and $60,000 in FY08/09 in a dollar for dollar matching grant program. 3. City expends $55,500 in community grants in FY07/08 and is estimated to expend
$60,000 in FY08/09. 4. With Mizel donation, total available funding is $120,000 in FY07/08 and FY08/09. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1.
Allocate $54,000 in Community Grant Program support for civic and arts projects and programs. 2. Mizel Family foundation makes a five year commitment to match, dollar for dollar, city
allocation for CGP starting in FY09/10. 3. City Council changes name to city of Encinitas and Mizel Family Foundation Community Grant Program for FY09/10 and any subsequent year in which
the match is provided. 4 -11
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE/CITY COUNCIL Division Number: 1110 DIVISION RESPONSIBILITIES: CORE SERVICES: Provide policy direction for
City Administration Attend council meetings to conduct City business and legislation Participate in regional policy decisionmaking Participate in the state legislative process
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 184,515 201,577
215,817 232,162 242,228 Materials & Supplies 852 10,158 26,800 13,075 20,075 Contracts & Services 100,128 97,397 145,110 118,425 127,575 Internal Cost Allocation 0 0 0 0 0 Capital Outlay
0 0 0 0 0 Total 285,495 309,132 387,727 363,662 389,878 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles:
Actual Actual Approved Proposed Proposed Council Members 5.00 5.00 5.00 5.00 5.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 6.00 6.00 Note: The five
Council Members are not included in other summaries of Personnel. This Division funds the general legislative and policy making expenses for the City including costs associated with
supporting the City Council. This division also covers the City's legislative advocacy, and annual memberships in the League of California Cities (LCC), the San Diego Association of
Governments (SANDAG), and the Local Agency Formation Commission (LAFCO). 4 -12
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE/CITY COUNCIL Division Number: 1110 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials &
Supplies Special Events and Council Recognition 12,000 19,000 Operating Supplies, Books 1,075 1,075 Total Materials and Supplies 13,075 20,075 Contracts and Services Professional Firms
48,000 50,000 Travel, Training, Mileage 29,000 31,850 Membership Dues (SANDAG, LCC, NLC, LAFCO, Cal Coast) 40,850 45,150 Telephone, Printing 575 575 Total Contracts and Services 118,425
127,575 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Instituted paperless agenda process. 2. Adopted smoking ban at City parks, beaches, trails and outdoor
dining areas. 3. Established Environmental Commission. 4. Constructed and implemented solar photovoltaic energy system as part of Civic Center roof replacement project. 5. Completed
renovation and opened centralized public works facility. 6. Opened new 27,000 square foot public library. 7. Initiated construction of Fire Station #3 (Leucadia). 8. Facilitated acquisition
of "Boat Houses" to maintain as historical site and affordable housing. 9. City's credit rating upgraded to AA+. Major Projects in the Upcoming Two-Year
Period (FY09-10 & FY10-11) Include: 1. Continued commitment to citizen involvement in public decision making process. 2. Promote opportunities for City Commissions and Committees to
provide updates to City Council. 3. Initiate General Plan Update. 4. Complete construction and open Fire Station #3. 5. Participate in regional governance/infrastructure decision making.
4 -13
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CITY MANAGER Division Number: 1210 DIVISION RESPONSIBILITIES: CORE SERVICES: Planning the City Council meeting agenda
Regional government coordination and interaction Developing & approving city-wide administrative policies and procedures Providing administrative direction for City departments
and special districts Public relations, citizen assistance and complaint resolution Managing economic development contracts(DEMA, ECC, Leucadia 101, CCC,etc) Law enforcement
contract administration Legislative Tracking City resource allocation EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by
Category: Actual Actual Approved Proposed Proposed Personnel 531,183 527,110 649,039 650,421 693,415 Materials & Supplies 616 3,957 2,500 1,000 1,000 Contracts & Services 10,052 8,798
24,930 16,030 18,660 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 541,851 539,865 676,469 667,451 713,075 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager1 0.00 0.00
0.00 0.00 1.00 Assistant to the City Manager 1 2.00 1.00 1.00 1.00 0.00 Senior Management Analyst2 0.00 0.00 0.00 0.00 1.00 Management Analyst I, II, III2 0.00 1.00 1.00 1.00 0.00 Executive
Secretary 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 4.50 4.50 4.50 4.50 4.50 1 FY2010-11 Proposed Reclassification of Assistant to the City Manager position
to Assistant City Manager 2 FY2010-11 Proposed Reclassification of Management Analyist I, II, III position to Senior Management Analyst The City Manager is the administrative head of
the City to whom all City department heads report, and through whom City Council policies are implemented. The City Manager's Office is responsible for City Council agenda planning,
development of City-wide policies and procedures, regional government coordination, economic development, legislative tracking, public relations, citizen assistance, law enforcement
contract administration, resource allocation and special projects management. 4 -14
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CITY MANAGER Division Number: 1210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies Books
and Subscriptions 500 500 Office Supplies 500 500 Total Materials and Supplies 1,000 1,000 Contracts and Services Travel & Meetings 7,000 9,400 Training, Memberships, Mileage 7,090 7,260
Agency Temporary Help 0 0 Telephone, Postage and Printing 1,940 2,000 Total Contracts and Services 16,030 18,660 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments:
1. Completed construction and grand opening of the new Encinitas Library 2. Obtained environmental review permitting rail corridor pedestrian grade-separated crossings 3. Implemented
Highway 101 Mainstreet coordinator. 4. Implemented the Buy Local Program. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include 1. Focus organization on key strategic
priorities: public safety, infrastructure maintenance and citizen services 2. Obtain design permitting, rail operator and California Public Utilities Commission approval and seek construction
funding for grade-separated pedestrian crossings 3. Review the organizational structure of the City Manager's Department. 4 -15
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATION Division Number: 1211 DIVISION RESPONSIBILITIES: CORE SERVICES: Preparing, negotiating and processing
contracts with Civic and Arts organizations Develop & implement strategies for the Arts Master Plan, Public Arts Program and Arts Program Seeking grants and other funding for the
City Arts Programs Managing the Arts and Community website: EncinitasLIVE.com Serving as staff liaison to the Commission for the Arts EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY
06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 95,337 102,172 110,461 118,531 122,725 Materials & Supplies
1,607 1,048 1,150 1,000 1,000 Contracts & Services 7,185 11,845 25,430 19,040 24,460 Internal Cost Allocation 0 0 0 0 0 Capital Outlay/Contributions 0 0 0 0 0 Total 104,129 115,065 137,041
138,571 148,185 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed
Arts Administrator 1.00 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 Develop and implement strategies for the City of Encinitas Arts Master Plan, Public Art Program,
and Arts Programs; Apply for arts grants and develop fundraising strategies; Manage the City's Community Grant Program; Prepare, negotiate, and process contracts with Civic and Arts
organizations; Serve as staff liaison to the Commission for the Arts; Manage the Arts and Community website EncinitasLIVE.com; and serve as arts liaison among artists, art organizations,
the general public, and other City departments. 4 -16
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATION Division Number: 1211 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Office Supplies 200 200 Books and Subscriptions 200 200 Food and Coffee Service 600 600 Total Materials and Supplies 1,000 1,000 Contracts and Services Contractual 17,960 23,380 Membership
Dues 280 280 Travel, Training 800 800 Total Contracts and Services 19,040 24,460 Capital Outlay/Contributions Arts Grant Program Contributions -See Community Projects for funding 0 0
Total Capital Outlay 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Revised Commission for the Arts Ordinance. 2. Implementation of the Public Art
Policy: Cardiff Surf Sculpture, 2 artist gates at Encinitas Library. 3. Co-wrote NEA Big Read grant; implemented Big Read for Encinitas Library grand opening. 4. Completed NEA Grant
to include interactive web site for Cultural Tourism. 5. Implementation of the Arts Master Plan, Performing Arts: established Encinitas Library Theatre and concert series in the Community
Room; Visual Art: established Civic Art Program; established civic gallery (2-D and 3-D exhibits) in the Encinitas Library; Arts Education: established hands on workshop series for children
and families at Encinitas Library. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue implementation of Arts Master Plan: establish arts veunes,
develop advocacy program. 2. Promote EncinitasLIVE.com to the community; continue to improve website. 3. Continue implementation of arts programming at Encinitas library Community Room.
4. Continue implementation of the Community Grant Program. 5. Continue to research available grant funding for City projects and Encinitas non-profit organizations. 6. Continue to develop
programs with the National Endowment for the Arts. 4 -17
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENT Division Number: 1215 DIVISION RESPONSIBILITIES: CORE SERVICES: Evaluate, plan and implement economic
development priority projects Support existing services that promote citywide economic improvement EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 201,365 286,045 292,000 271,600 282,600 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 201,365 286,045 292,000 271,600 282,600 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. The Economic Development Division was created by City
Council to evaluate, plan and implement economic development priority projects and support existing services that promote citywide economic improvement. 4 -18
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENT Division Number: 1215 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts and Services
Contractual: Visitor's Center Support 82,350 86,500 DEMA Contract Management 36,000 37,800 Leucadia 101 Mainstreet Contract Management 27,900 29,300 Cardiff Chamber Landscape Maintenance
10,350 10,900 Hwy 101 Mainstreet Coordinator 103,000 106,000 Membership Dues: San Diego Economic Development Council 1,500 1,600 Quail Botanical Gardens 5,000 5,000 San Diego North ConVis
5,000 5,000 Printing, Binding, & Duplication 500 500 Total Contracts and Services 271,600 282,600 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Continued
support of Encinitas Visitors Center operational agreement 2. Continued support of Cardiff Chamber’s landscape maintenance efforts. 3. Continued support of Downtown Encinitas Mainstreet
Association’s (DEMA) management agreement and Community Service Officer Partnership. 4. Continued support of Leucadia Mainstreet 101 program and management agreement 5. Initiated Highway
101 Corridor Coordinator. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue Highway 101 Corridor Coordinator contractual support. 2. Continue Encinitas
Visitors Center support and operational agreement 3. Continue contract management with DEMA and Leucadia 101. 4. Continue support of Cardiff Chamber Landscape Maintenance. 5. Continue
support of SD North Convention & Visitor’s Bureau. 6. Initiate Buy Local E Campaign. 7. Support organizational efforts of Cardiff Mainstreet Association. 4 -19
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: HUMAN RESOURCES Division Number: 1220 DIVISION RESPONSIBILITIES: CORE SERVICES: Staff the City -hire good employees
Strategic Partner -provide personnel system which supports employees and City Council in a sustained delivery of excellent public services Satisfied Employees -keep Encinitas a
good place to work Assure legal compliance and best professional practices Comply with City Council policy, state & federal laws, union agreements, sound professional practices
and strong ethical standards EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 626,188 634,416 675,325 684,889 713,111 Materials & Supplies 5,270 5,955 5,362 3,425 2,925 Contracts & Services 120,012 121,578 147,239 153,341 152,403 Internal Cost Allocation
0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 751,470 761,949 827,926 841,655 868,439 PERSONNEL DETAIL ((Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II 1.00 1.00 1.00 1.00 1.00 Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Technician
I, II/Analyst 3.75 3.75 3.75 3.75 3.75 Program Assistant I, II, III 0.60 0.60 0.60 0.60 0.60 Total Positions 6.35 6.35 6.35 6.35 6.35 This Division is responsible for providing a human
resources management system which supports managers and City Council in the delivery of public services while assuring that the City is a good place to work. The division is responsible
for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practice and the law. The division conducts all City and District recruitments;
administers employee performance evaluation, compensation, payroll and benefits programs; provides labor relations services; and coordinates staff training opportunities. 4 -20
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: HUMAN RESOURCES Division Number: 1220 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Books & Subscriptions 1,750 1,750 Office Furniture 150 0 Office Supplies, Misc. 1,525 1,175 Total Materials and Supplies 3,425 2,925 Contracts and Services Advertising 11,000 10,000
Administration Fee 27,760 27,760 Training -Citywide 31,867 36,900 Pre-Employment Screening/Physicals and Testing 30,349 29,353 Vaccinations 660 660 Professional Firms 17,200 11,800 Travel,
Meals, Mileage, Training 10,925 9,950 Membership Dues, Printing 4,040 5,440 Telephone 540 540 Public Transportation Reimbursement 4,000 5,000 Tuition Assistance 15,000 15,000 Total Contracts
and Services 153,341 152,403 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Conducted and implemented ongoing maintenance of the City's classification
and compensation system. 2. Negotiated and implemented a successor agreement (Memorandum of Understanding) for the general employee (SEIU represented) bargaining unit. Major Projects
in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Negotiate and implement a successor agreement (Memorandum of Understanding) when the agreement for the Encinitas Firefighters'
Association bargaining unit expires December 31, 2009. 2. Develop and promulgate an employee handbook. 3. Select and implement a replacement for the current human resources information
system (HRIS). 4. Develop and implement the "Need to Know Program," an in-depth introduction or on-boarding for employees about how to do common administrative practices at the City
of Encinitas /San Dieguito Water District. 4 -21
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: LIBRARY SERVICES Division Number: 1230 DIVISION RESPONSIBILITIES: CORE SERVICES: No Core Services -Division has been eliminated
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials
& Supplies 168 417 3,600 0 0 Contracts & Services 29,129 9,860 19,500 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 29,297 10,277 23,100 0 0 PERSONNEL DETAIL
(Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No city Personnel are directly
assigned to this Division after FY06-07. Personnel are now assigned to the Public Works Department. This Division has been eliminated. The primary mission was accomplished upon the opening
of the Encinitas Library in February 2008. Responsibility for operations of the Information Literacy Lab (computer lab) has shifted to Parks & Recreation Department. Responsibility for
exterior and interior maintenance, landscape maintenance, utilities, and capital repairs have been shifted to Public Works Department. Bookings for the Community Room is handled by the
City Clerk's Office. Although the Encinitas Library is a City-owned facility, service operations are managed by San Diego County. 4 -22
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: LIBRARY SERVICES Division Number: 1230 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies Repair
and Maintenance 0 0 Miscellaneous 0 0 Total Materials and Supplies 0 0 Contracts and Services Contractual 0 0 Equipment Rental, Maintenance, and Repair 0 0 Printing, Binding, and Duplicating
0 0 Total Contracts and Services 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Encinitas Library construction was completed February 2008. 2. The
Encinitas Library at 540 Cornish Drive was opened in February 2008. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: The division has been eliminated. 4 -23
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.) Division Number: 1250 DIVISION RESPONSIBILITIES: CORE SERVICES: Technical infrastructure
security, maintenance and administration City-wide help desk support Desktop PC and office automation support Strategic technology planning Application evaluation, implementation
and administration Website development, support and administration Phone/voice administration and maintenance Audio/visual and broadcasting support EXPENDITURE SUMMARY: FY 09-10
FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 721,623 731,398 783,367 819,617 853,589 Materials
& Supplies 121,319 117,290 100,150 72,450 72,450 Contracts & Services 273,140 257,972 396,967 298,305 299,090 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 22,175 9,725 0 0 0 Total
1,138,257 1,116,385 1,280,484 1,190,372 1,225,129 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual
Actual Approved Proposed Proposed Department Manager I, II 0.90 0.75 0.75 0.75 0.75 Information Technology Project Mgr I, II 1.00 1.00 1.00 1.00 1.00 Information Technology Analyst I,
II, III 5.00 5.00 5.00 5.00 5.00 Information Technology Tech I, II 0.00 0.00 0.00 0.00 0.00 Total Positions 6.90 6.75 6.75 6.75 6.75 The Information Technology Division plans, implements
and maintains the City’s technical infrastructure including business applications, computer hardware and software, voice and data network, telecommunications systems and City websites.
IT develops and implements policies for the appropriate use and protection of the City’s technical assets. The division also provides technical assistance to all City of Encinitas employees.
4 -24
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.) Division Number: 1250 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies Desktop Systems 37,000 37,000 Computer/Software Furniture & Fixtures, Misc. 24,800 24,800 Computer Office Equipment and Furniture 450 450 Office Supplies, Books, Repairs and
Maintenance 200 200 Computer Supplies 10,000 10,000 Total Materials and Supplies 72,450 72,450 Contracts and Services Computer Software Maintenance 163,242 171,404 Contractual 7,564
0 Agency Temporary Help 4,000 4,000 Training, Travel, Mileage 12,825 12,825 Telephone Maintenance 16,000 16,000 Telephone (Local and Long) 29,320 29,320 Disaster Recovery 11,970 10,390
Computer Hardware Maintenance 35,354 37,121 Consultant 11,000 11,000 Membership Dues 7,030 7,030 Total Contracts and Services 298,305 299,090 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 07-08 & 08-09 Accomplishments: 1. Implemented new City phone and voicemail system. 2. Completed analysis of the Utility Billing, Finance, and Human Resource system. 3. Implemented
network security improvements and server upgrades. 4. Migrated City’s Finance/HR/Utility Billing/Permitting system to a hosted Application Service Provider solution with disaster recovery.
5. Implemented a new data backup and recovery system with redundant failover. 6. Implemented the Arts website and support for the Arts and “Buy Local-E” websites. 7. Implemented first
phase of City intranet. 8. Developed a strategic technology plan. 9. Completed network and phone installation at new Library learning center, Public Works facility and Fire station 3.
10. Developed RFP for Enterprise Resource Planning System (ERP) Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Enterprise Resource Planning System selection
and begin implementation. 2. Windows operating system and Microsoft Office upgrades. 3. Technical infrastructure maintenance and best practices: information security, disaster recovery,
server optimization/virtualization, systems management. 4 -25
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.) Division Number: 1255 DIVISION RESPONSIBILITIES: CORE SERVICES: GIS program
planning and development City landbase development and maintenance in GIS City infrastructure and asset data development, capture, and maintenance in GIS GIS data manipulation
and analysis GIS application support for staff, including asset inventory and work order management support in the office and in the field GIS ad hoc support requests for staff
and citizens, such as maps, data extracts, and mailings City staff training on GIS and related GIS applications GIS application upgrades, enhancements, and bug fixes Departmental
and cross-departmental work flow analysis and reengineering assistance GIS integration with other City enterprise systems/business applications EXPENDITURE SUMMARY: FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 414,599 447,374 575,043 507,580 538,426 Materials &
Supplies 10,695 13,805 14,165 10,800 10,300 Contracts & Services 48,889 80,906 88,900 85,585 85,210 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 474,183 542,085
678,108 603,965 633,936 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Department Manager I, II (IT Manager) 0.10 0.25 0.25 0.25 0.25 G.I.S. Supervisor 0.00 0.00 0.00 0.00 0.00 I.T. Project Manager I, II 2.00 2.00 2.00 2.00 2.00 G.I.S. Analyst
I, II, III 0.75 0.75 0.75 0.75 0.75 Intern* 0.50 0.50 0.50 1.00 1.00 Total Positions 3.35 3.50 3.50 4.00 4.00 * .5 Engineering Intern transferred to GIS The GIS Division manages all
spatially related data within the City, and disseminates that data to City staff and citizens through GIS mapping and related business applications, such as the City’s asset inventory
and work order management management system. The goal of the GIS Division is to promote the use and analysis of spatial data within an enterprise environment, in order to help staff
provide more understandable, thorough, and expedient service to City residents and customers. GIS performs a number of duties in pursuit of this goal including coordinating with departments,
consultants, and outside agencies; implementing, administering, and integrating GIS and GIS-related software and applications; assisting departments and citizens with their GIS requests;
creating, capturing, and maintaining spatial data; training staff; and executing long-term projects that aid in the formation of recommendations on City policy and procedures, departmental
coordination, and work flow efficiencies. 4 -26
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S) Division Number: 1255 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies Computer Supplies 4,500 4,000 Computer Software 6,000 6,000 Office Furniture and Equipment 300 300 Books and Subscriptions 0 0 Total Materials and Supplies 10,800
10,300 Contracts and Services Computer Software and Hardware Maintenance 46,475 46,100 Travel, Training, Membership Dues, Mileage 6,350 6,350 Professional Firms 32,760 32,760 G.I.S.
Support 0 0 Postage 0 0 Total Contracts and Services 85,585 85,210 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Implemented Cityworks mobile field solutions
for Public Works (Water, Wastewater, Clean Water, and Streets). 2. Completed iStreetView data capture for Streets (signs, red curb, ped ramps, utility poles). 3. Completed vendor portion
of the landbase rebuild project – bulk conversion is done. 4. Implemented baseline Cityworks for Fire (hydrant and commercial site inspections). 5. Implemented Engineering Drawing indexing
and clean-up in Laserfiche Document Management System. 6. Resolved fire hydrant data redundancy/discrepancies between SDWD, OMWD, and Fire (City). 7. Assisted in completing new Technology
Plan Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Migrate CityGIS Site Profiler tool to the GIS web environment. 2. Implement Cityworks mobile field
solutions for Park inspections. 3. Complete new orthophotography project. 4. Realign critical layers to new Landbase. 5. Continue to address QA/QC and data maintenance work flows/procedures
for City assets. 6. Continue data capture for Street assets not captured through iStreetView, e.g., sidewalks. 4 -27
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CITY CLERK Division Number: 1310 DIVISION RESPONSIBILITIES: CORE SERVICES: Coordinate and manage citywide records management
program Prepares agenda packets, minutes, ordinances, resolutions, staff reports Scans, indexes and files all recorded documents Responds to public records requests/prepares
administrative records in litigation Publishes legal notices Maintains amendments Municipal Code, General Plan, Administrative Manual, Commission Handbook, etc Filing agent
for all FPPC Reporting documents Conducts commissions recruitment, maintains attendance records Updates web page Primary reception and phone line for City City's Business
Registration program, Sheriff' Regulated Permits and other permits Schedule conference rooms at City Hall and Library Prepares annual budget EXPENDITURE SUMMARY: FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 405,405 415,253 455,207 490,483 509,668 Materials &
Supplies 25,214 18,500 20,500 15,700 15,900 Contracts & Services 55,807 50,234 44,550 32,950 32,950 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 486,426 483,987
520,257 539,133 558,518 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Department Director/City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III
2.00 2.00 2.00 2.00 2.00 Total Positions 5.00 5.00 5.00 5.00 5.00 The City Clerk/Director of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities
include: All official municipal records, records management, Council agendas and minutes, municipal elections, legal public notices, Sheriff regulated businesses permits, committees
coordination, coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board
Clerk for the San Dieguito Water District and Housing Authority. 4 -28
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CITY CLERK Division Number: 1310 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies Office
Supplies 10,000 10,000 Recognitions/Awards 2,100 2,300 Food/Coffee Service 800 800 Books and Subscriptions 2,800 2,800 Total Materials and Supplies 15,700 15,900 Contracts and Services
Printing, Binding and Duplication 15,000 15,000 Advertising 5,000 5,000 Professional Firms 2,200 2,200 Travel, Training, Memberships, & Mileage 4,250 4,250 Storage, Equipment Maintenance
6,500 6,500 Total Contracts and Services 32,950 32,950 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Developed and implemented the paperless agenda packet
for all City Council meetings. 2. Assumed responsibility for staffing the Encinitas Ranch Golf Authority. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include:
1. Continue to convert all microfilmed documents into Laserfische Document Imaging program (Planning Dept. is completed). Note: This requires out-sourcing. 4 -29
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ELECTIONS Division Number: 1311 DIVISION RESPONSIBILITIES: CORE SERVICES: Conducts elections EXPENDITURE SUMMARY: FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 100
0 100 Contracts & Services 16,931 29,069 59,025 0 32,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 16,931 29,069 59,125 0 32,100
PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel
are Directly Assigned to this Division. In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate
with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee campaign reports, verify signatures on initiative petitions, prepare post-election
resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar. 4 -30
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ELECTIONS Division Number: 1311 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies Office
Supplies 0 100 Total Materials and Supplies 0 100 Contracts and Services Contractual 0 32,000 Printing, Binding and Duplication 0 0 Total Contracts and Services 0 32,000 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: 1. Successfully conducted the June 2008 and November 2008 elections. 4 -31
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LEGAL SERVICES Division Number: 1410 DIVISION RESPONSIBILITIES: CORE SERVICES: Provides legal service to Council and
Staff on City related business Attends Council and Commission meetings Represents City in litigation matters Reviews agreements and contracts Provides legal updates to City
and Staff EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0
0 0 0 Materials & Supplies 2,000 2,000 2,000 2,000 2,000 Contracts & Services 236,209 396,371 302,000 302,000 302,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total
238,209 398,371 304,000 304,000 304,000 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved
Proposed Proposed No city personnel are in this division. Legal services are provided by contract. City Attorney operates under a contract approved by City Council by resolution. The
Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice
to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development,
vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City.
All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget. 4 -32
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: LEGAL SERVICES Division Number: 1410 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Office Supplies 2,000 2,000 Total Materials and Supplies 2,000 2,000 Contracts and Services City Attorney Additional Services 112,000 112,000 City Attorney Retainer 93,000 93,000 Other
Attorney Services 88,000 88,000 Mileage 6,000 6,000 Travel and Meetings 3,000 3,000 Total Contracts and Services 302,000 302,000 4 -33
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FINANCIAL SERVICES Division Number: 1510 DIVISION RESPONSIBILITIES: CORE SERVICES: Accounts Payable Purchasing
Cash Management Accounts Receivable Accounting Debt Management Capital Project Tracking Investing Budgeting/Fiscal Planning Encinitas Ranch Golf Authority Auditing
Applicant Deposits Collections Cashiering Central Services EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 1,229,236 1,344,656 1,406,687 1,186,011 1,242,461 Materials & Supplies 1,344 4,238 2,580 1,850 1,850 Contracts & Services 172,252 151,333
186,510 168,825 168,825 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 11,291 0 0 0 0 Total 1,414,123 1,500,227 1,595,777 1,356,686 1,413,136 PERSONNEL DETAIL (Number of Positions)
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Finance
Manager I, II, III 2.00 2.00 2.00 3.00 3.00 Management Analyst I, II, III 1.50 1.50 1.50 0.50 0.50 Finance Supervisor (SDWD)1 1.00 1.00 1.00 0.00 0.00 Accountant I, II 2.90 2.90 2.90
2.90 2.90 Finance Technician I, II, III1 5.00 5.00 5.00 3.70 3.70 Program Assistant I, II, III1 0.65 0.65 0.65 0.00 0.00 Total Positions 14.05 14.05 14.05 11.10 11.10 1 FY10 & FY11 1.0
FTE Finance Supervisor (SDWD), 1.0 FTE Finance Technician (SDWD) and .65 FTE Program Assistant (SDWD) and .30 FTE Finance Technicion(SDWD) transferred from Finance to the San Dieguito
Water District (Calle Magdalena). Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the financial position and assure adequate
resources are provided for City and District services. The department is further responsible for financial services and management information through the maintenance of budgeting, accounting
accounting and investments to other City divisions and Districts. 4 -34
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FINANCIAL SERVICES Division Number: 1510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Awards (CSMFO and GFOA) 750 750 Books and Subscriptions 850 850 Office Supplies 250 250 Total Materials and Supplies 1,850 1,850 Contracts and Services Bank Charges 72,200 72,200 Professional
Firms 70,875 70,875 Travel, Training, Memberships, Mileage 14,950 14,950 Software Maintenance, Postage, Printing 10,800 10,800 Total Contracts and Services 168,825 168,825 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Developed the City's fourth 2-Year Operating Budget and 6 Year Financial Plan and Capital Improvement Program utilizing
Zero-Based budget methodology. 2. Developed and implemented quarterly spending plan reviews for the City Manager. 3. Submitted the 6 Year Financial Plan and Capital Improvement Program
to the California Society of Municipal Finance Officers (CSMFO) and successfully received received the Excellence in Capital Budgeting award for Fiscal Years FY2007-2008 through FY2012-2013.
4. Prepared the Comprehensive Annual Financial Report (CAFR) and submitted for an award to the Governmental Finance Officers Association (GFOA) for FY06-07 and FY07-08. Successfully
received the awards for FY06-07 and FY07-08. 5. Coordinated the implementation of the development processing fees, City-wide cost allocation plan, and development impact (mitigation)
fees developed in the 2006 Fee Study. 6. Coordinated the implementation of the Regional Traffic Mitigation Fee mandated by SANDAG. 7. Completed the Franchise Fee Audit for Cox Cablevision.
8. Developed and implemented the Short Term Vacation Rental Transient Occupancy Tax program. 9. Implemented new Cal-card purchasing system. 10. Refinanced the 1999 Badger Plant Rehabilitation
bonds in conjunction with Santa Fe Irrigation District. 11. Completed the transition of Utility Billing Staff and functions to Public Works. 12. Updated the City's Reserve Policy and
created the budget stabilization reserve. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Develop and update the City’s 2 Year Operating Budget utilizing
Zero-Based budget methodology. 2. Develop and update the City’s 6 Year Financial Plan and Capital Improvement Program. 3. Submit the 2 yr. Operating Budget and the Capital Improvement
Program and Financial Plan to CSMFO for an award. 4. Prepare the CAFR (Comprehensive Annual Financial Report) and submit to GFOA for an award. 5. Coordinate closely with IT to research
various Enterprise Resource Systems to replace H.T.E. 6. Review/Update Development Processing Fees and Cost Allocation Study. 7. Participate in APWA Accreditation process. 8. Compile
a capital projects book that includes every active project. 9. Complete Time Warner and AT&T franchise reviews. 4 -35
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CENTRAL SERVICES Division Number: 1560 DIVISION RESPONSIBILITIES: CORE SERVICES: Purchase Central Supplies Provide
purchasing support to other departments Monitor MFD's/Supplies EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 48,021 52,535 63,860 55,693 57,716 Materials & Supplies 61,094 46,726 60,050 50,500 50,500 Contracts & Services 228,025 220,627 250,965
195,310 189,610 Internal Cost Allocation 0 0 0 0 0 Capital Outlay/Debt Service 41,673 67,927 72,774 68,430 68,430 Total 378,813 387,815 447,649 369,933 366,256 PERSONNEL DETAIL (Number
of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Finance Technician I, II, III 0.00 0.00
0.00 0.80 0.80 Program Assistant I, II, III3 0.80 0.80 0.80 0.00 0.00 Total Positions 0.80 0.80 0.80 0.80 0.80 3Program Assistant I, II,III in Central Services replaced by Finance Technician
I, II, III This is the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. Some of the
expenses accounted for are copier, telephone, postage service, and printing. 4 -36
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CENTRAL SERVICES Division Number: 1560 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Office Supplies 20,000 20,000 Copier Supplies 20,000 20,000 Office Furniture and Equipment 2,500 2,500 Ergonomic Supplies 5,000 5,000 Coffee Service 3,000 3,000 Total Materials and Supplies
50,500 50,500 Contracts and Services Training 600 600 Postage (Includes City-Wide Newsletters) 68,000 68,000 Telephone Charges: Local and Long Distance 40,000 40,000 Copier Maintenance
and Property Maintenance 47,410 51,910 Professional Firms 17,600 12,700 Printing, Binding and Duplication 17,200 11,900 Equipment Rental Fees, Equipment Maint. & Repair 4,500 4,500 Total
Contracts and Services 195,310 189,610 Captial Outlay/Debt Service: Equipment Lease Payments 68,430 68,430 Total Capital Outlay 68,430 68,430 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 07-08 & 08-09 Accomplishments: 1. Renegotiated the multifunctional devices (mfd's) maintenance contracts to better reflect the current usage. Major Projects in the Upcoming Two-Year
Period (FY09-10 & FY10-11) Include: 1. Update purchasing policies and procedures for City and District purchases. 2. Consolidate vending and coffee vendors. (Employees pay for own coffee.)
4 -37
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: NON-DEPARTMENTAL Division Number: 1561 DIVISION RESPONSIBILITIES: CORE SERVICES: Monitor OPEB funding and reporting
Monitor numerous City-wide expenditures EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel (142,627) 276,519 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 272,240 628,412 1,173,596 1,177,000 1,251,740 Internal Cost Allocation 1,421,584
1,613,172 1,676,500 1,664,399 1,704,757 Capital Outlay/Debt Service 681,360 0 0 0 0 Total 2,232,557 2,518,103 2,850,096 2,841,399 2,956,497 PERSONNEL DETAIL (Number of Positions) FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division.
The Non-Departmental Division was created to appropriate funds for those activities beneficial on a citywide basis and not directly chargeable to any one department or division. In particular,
it was created to capture the “rent” for the Civic Center debt service payment. The Encinitas Public Financing Joint Powers Authority (EPFA, Fund 321) financed the debt service for the
City Hall site acquisition and improvements. This division also includes the funding for OPEB which was established in FY2008. Other expenditures include property tax administration
and the general fund's share of the cost allocations. 4 -38
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: NON-DEPARTMENTAL Division Number: 1561 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts and Services
Property Tax Administration Fee 320,000 320,000 Retiree Minimum Health Contribution 0 74,740 Other Post Employment Benefit Contribution-Estimate 857,000 857,000 Total Contracts and Services
1,177,000 1,251,740 Internal Cost Allocation: Civic Center Cost Transfers 1,065,000 1,070,000 Fleet Maintenance Cost Transfers 452,439 473,800 Vehicle Replacement Cost Transfers 146,960
160,957 Total Internal Cost Allocation 1,664,399 1,704,757 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Completed the required actuarial analysis for
OPEB (Other Post Employment Benefits) and developed strategies for implementing the GASB 45 Financial Reporting requirements. Major Projects in the Upcoming Two-Year Period (FY09-10
& FY10-11) Include: 1. Monitor OPEB funding levels and reporting. 4 -39
EXPENDITURE PLAN FUND: SELF-INSURANCE Fund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATION Division Number: 1270 DIVISION RESPONSIBILITIES: CORE SERVICES: Provides direction
and supervision to two employees to include assigning projects, evaluating processes, conducting performance evaluations, including hiring, termination and disciplinary actions to two
employees with a wide range of responsibilities Prepares staff reports, resolutions, ordinances, etc. Serve on Council subcommittees as assigned Responds to requests for information
to staff, elected officials, general public, reporters and external agencies Serve as Board of Director on Multiple Joint Powers Insurancy Authorities Maintains Loss Control Program
Reviews contarcts city wide Provides safety training for city and SDWD Self administers liability claims Manages Self Insurance Liability, Workers Comp and Unemployment programs
Prepares annual budget and associated reports EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel 290,940 307,869 321,267 334,059 351,081 Materials & Supplies 7,893 3,480 5,440 3,790 3,790 Contracts & Services 1,029,224 1,273,876 1,080,061 1,200,437 1,198,937
Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,328,057 1,585,225 1,406,768 1,538,286 1,553,808 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07
FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager 1.00 1.00 1.00 1.00 1.00 Risk/Safety Analyst I, II, III 1.00
1.00 1.00 1.00 1.00 Program Assistant I, II, III 0.50 0.50 0.50 0.50 0.50 Total Positions 2.50 2.50 2.50 2.50 2.50 This Division acts as an internal insurance company, providing the
City departments, CSD and ESD with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium premium
allocations into the 113 Fund from their budgets, as if they were paying a premium to an insurance carrier. The City selfadministers the liability Self-Insurance Program. In addition,
the division administers the City's Self-Insured Workers' Compensation (W/C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for
funding these programs. These funds are used to provide services such as claims adjustment, legal defense costs, safety programs, and provides a reserve for payment of claims. Liability
for claim exposures of liability, W/C, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long-range goal of maintaining
$3,010,000 in uncommitted cash assets. At the end of the FY 08-09, the self-insurance fund reserve is projected to have a balance of approximately $2,840,664 with $1,058,000 committed
for "worst-case" liability exposure. 4 -40
EXPENDITURE PLAN Page 2 FUND: SELF-INSURANCE Fund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATION Division Number: 1270 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies Books, Office and Field Supplies 3,790 3,790 Total Materials and Supplies 3,790 3,790 Contracts and Services Workers' Compensation 200,000 200,000 Attorney Services
145,000 145,000 Insurance Premiums, Annual Physicals 551,700 556,700 Separation Payments 70,000 70,000 Liability Insurance Coverage 125,000 125,000 Claims Adjuster, Consultants and Professional
Firms 43,375 43,375 Agency Temporary Help, Telephone, Postage 7,615 1,115 Travel, Training, Membership Dues 10,247 10,247 Non-Insured Vehicles, Equipment Rental Fees, Mileage 12,500
12,500 Unemployment Insurance Claims 35,000 35,000 Total Contracts and Services 1,200,437 1,198,937 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Reviewed
alternative insuring options for cost savings under excess worker's compensation., liability, property, faithful performance bond and boiler machinery programs, through SANDPIPA. 2.
Completed the Records Management update and scanning of all closed files to include liability, insurance and worker's compensation. 3. Utilized loss control training dollars from SANDPIPA
JPA to provide OSHA required safety training citywide. 4. Conducted OSHA required safety training for CITY and SDWD. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11)
Include: 1. Annually review alternative insuring options for cost savings under excess worker's compensation, liability, property, faithful performance bond and boiler machinery programs
both for City and SDWD. 2. Provide safety training City-wide to meet OSHA requirements and to seek funding from outside sources to supplement training budget. 3. Continue to maintain
strong loss control program to reduce liability and worker's compensation exposure. 4. Review and provide sample Professional Services and Construction Contracts for unilateral use in
all departments. 5. Evaluate funding for potential city-wide driver safety program for employees who use City/SDWD owned vehicles. 6. Update ADA transition and self evaluation plans
for City and SDWD. 4 -41
EXPENDITURE PLAN FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 DIVISION RESPONSIBILITIES: CORE SERVICES:
Provide I-Net infrastructure support Provide live and archived webcasts of city meetings Provide live cablecasts on cable television of city meetings EXPENDITURE SUMMARY: FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 1,111
8,774 1,500 1,100 1,500 Contracts & Services 30,322 36,059 62,627 87,800 46,200 Internal Cost Allocation 0 0 0 1,646 1,728 Capital Outlay 0 0 0 0 0 Total 31,433 44,833 64,127 90,546
49,428 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City
Personnel are Directly Assigned to this Division. This fund was created to account for the Governmental/Governmental/Educational access monies received from franchise renewal agreements.
City Council and Planning Commission meetings are broadcast on the two cable systems and webcast on the City website. 4 -42
EXPENDITURE PLAN Page 2 FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Materials & Supplies Office Furniture & Equipment 500 0 Audio Visual Supplies 600 1,500 Total Materials and Supplies 1,100 1,500 Contracts and Services Contractual
Services 84,800 43,200 Equipment Maintenance and Repair 3,000 3,000 Total Contracts and Services 87,800 46,200 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments:
1. Established iNet connectivity to Wastewater. 2. Established iNet connectivity to Calle Magdalena. 3. Established iNet connectivity to Moonlight Beach. 4. Implemented live and archived
webcasts of the City Council meetings and Planning Commission meetings on the City website. 5. Implemented live cablecasts of City Council and Planning Commission meetings. 6. Implemented
a computer lab with Internet access at the City library. 7. Added 2 – 42” plasma monitors to the Council Chambers. 8. Added permanent LCD projector to the Carnation Room. 9. Rewired
outdoor speakers from Council Chambers to the courtyard. 10. Installed new volume controls in the Carnation and the Poinsettia Rooms. 11. Rewired the voting board in the Council Chambers.
Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue to provide live and archived webcasts of City meetings and live cablecasts on cable television.
2. Investigate updating of aging broadcasting equipment. 3. Maintain iNet infrastructure. 4 -43
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Planning & Building Department Department Divisions Customer Service /Administration Current Planning Services Advanced Planning and Housing Services Code Enforcement Services Building
Services Photo Credit: Bob Bretell, 2nd Street Photography Department Director Patrick Murphy
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EXPENDITURE SUMMARY PLANNING BUILDING ACTIVITIES DEPARTMENT: Planning & Building DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Actual Actual Approved Proposed Proposed Personnel 2,364,672 2,583,375 2,793,589 2,694,252 2,822,784 Materials & Supplies 7,465 10,823 20,475 7,745 6,630 Contracts & Services 1,627,570
1,700,519 1,532,065 857,528 858,282 Internal Cost Allocation 23,245 0 0 5,235 5,497 Capital Outlay 1,079,245 1,691,786 1,472,811 1,979,642 1,751,175 & Debt Service Total 5,102,197 5,986,503
5,818,940 5,544,402 5,444,368 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed
Proposed Full-Time Equivalents 27.25 26.75 26.75 26.75 26.75 DEPARTMENT FUNDING SUMMARY FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected
Projected Projected Planning Overhead (101) 12,261 1,965 0 50,250 50,250 Community Planning Fees ((101) 900,798 642,303 440,375 420,375 420,375 Building Division Permits and Fees 1,170,444
1,222,268 677,980 700,000 700,000 Other Agency Service Fees 20,837 21,647 17,200 17,200 17,200 Vehicle Abatement (101) 139,282 114,845 70,000 70,000 70,000 CDBG Proceeds (222) 157,727
704,180 396,481 722,343 408,350 Affordable Housing Fees (225) 12,067 645,070 1,807 1,570 1,570 Encinitas Housing Authority (226) 1,203,371 1,124,447 1,192,150 1,215,929 1,246,269 Home
Entitlement Fees (227) 13,232 456,611 205,754 655,754 211,927 Pacific Pines Condominiums (561) 114,815 223,418 237,134 223,323 223,323 Department Revenue Sub-Total 3,744,834 5,156,754
3,238,881 4,076,744 3,349,264 Other General Fund Support 1,357,363 829,749 2,580,059 1,467,658 2,095,104 Total 5,102,197 5,986,503 5,818,940 5,544,402 5,444,368 Customer Service and
Administration, Current Planning, Advanced Planning and Housing, Code Enforcement, and Building Services. 4 -49
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 2005 DIVISION RESPONSIBILITIES: CORE SERVICES: Department administration/manage
ment Customer Service Public counter & telephone assistance for land use/zoning issues Public counter coordination between development services departments Building permit
plan check Coastal Development Permit (CDP) processing Minor planning application processing Liaison with contract Building Division (Esgil Corporation) HTE Land Management
module data management: addressing and subdivisions Implementation of the Citizens Participation Plan (CPP) Budget Department activity tracking Special projects EXPENDITURE
SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 564,573 650,053 684,194 777,094
822,581 Materials & Supplies 69 84 850 1,275 1,275 Contracts & Services 1,939 5,202 7,122 6,017 5,967 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 566,581 655,339
692,166 784,386 829,823 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Senior Planner I, II* 1.00 1.00 1.00 1.00 1.00 Planner I, II, III, IV** 2.00 2.50 2.50 3.50 3.50 Planner, Contract (prog. extends
6/30) 1.00 0.00 0.00 0.00 0.00 Management Analyst I, II, III 0.75 0.75 0.75 0.75 0.75 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 6.75 6.25 6.25 7.25 7.25 *Mid-year
FY06-07 classification Senior Planner I, II approved by City Council **FY07-08 .50 of contract planner moved to .50 planner position; .50 contract planner eliminated This new division
was separated from the Current Planning division during MY07 FY09/10 moved one planner from Current Planning to Admin./Customer Service The Customer Service and Administration Division
is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides assistance to the public and responds to inquiries
regarding land use and zoning issues. The division handles special projects such as code amendments and establishing programs implementing city policies/directions. The division is also
responsible for the department budget. The City's Citizen Participation Plan and Mills Act program are coordinated by the division, which also represents the City on the Downtown Encinitas
Mainstreet Association and North 101 Corridor Facade Grant Committees. 4 -50
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 2005 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Supplies, Books, Computer Software 1,275 1,275 Total Materials and Supplies 1,275 1,275 Contracts & Services: Postage 50 50 Printing, Binding and Duplication 240
240 Travel, Training, Mileage, Membership Dues 5,727 5,677 Total Contracts and Services 6,017 5,967 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Continued
to provide high quality service and worked with other departments to improve customer service 2. Implemented operational improvements at the Development Services counter. 3. Continued
work in concert with DEMA for successful implementation of Façade Grant Program, Mills Act Historic Preservation, and downtown parking evaluation 4. Continued work in concert with the
Leucadia 101 Mainstreet Association for successful implementation of the North 101 Corridor Façade Grant Program. 5. Continued successful implementation and refinement of City's E-Zoning
online zoning information resource 6. Implemented 6-month extensions for certain building permits and 12-month extension for certain discretionary applications consistent with State
action extending approved subdivisions 7. Initiated the process to establish a green building program for the City Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11)
Include 1. Continue to coordinate Customer Service Program and look for ways to improve service 2. Continue to work with DEMA and Leucadia Mainstreet with implementation of Façade Grant
Program 3. Assume portion of Advanced Planning workload to process and implement
Municipal Code amendments. 4. Implement green building program. 5. Participate in special projects as directed by Council (ie., establish landscape/irrigation ordinance as required by
state law.) 6. Assist in the development of a Climate Action Plan and be involved with early implementation of sustainable practices that may come out of a Climate Action Plan 4 -51
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING SERVICES Division Number: 2010 DIVISION RESPONSIBILITIES: CORE SERVICES: Process discretionary land
use and development applications Provide staff support to the Planning Commission Administer and oversee weekly Staff Advisory Committee (SAC) meetings Coordinates Wireless
Communications Facility Group meetings and actions Assist in code amendments. EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures
by Category: Actual Actual Approved Proposed Proposed Personnel 854,423 857,697 966,150 718,587 749,628 Materials & Supplies 2,485 2,200 7,200 0 0 Contracts & Services 57,152 45,078
77,552 51,707 52,032 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 914,060 904,975 1,050,902 770,294 801,660 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Proposed Department Director 0.00 0.00 0.00 0.00 0.00 Principal Planner
I, II 1.00 1.00 1.00 1.00 1.00 Senior Planner I, II* 2.00 2.00 2.00 2.00 2.00 Planner I, II, III, IV 4.00 4.00 4.00 3.00 3.00 Planner, Contract 0.00 0.00 0.00 0.00 0.00 Management Analyst
I, II, III 0.00 0.00 0.00 0.00 0.00 Dept Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 0.75 0.75 0.75 0.75 0.75 Total Positions 8.75 8.75 8.75
7.75 7.75 *Mid-year FY06-07 classification Senior Planner I, II approved by City Council FTE increased from .85 to 1.0 FY09/10 moved one planner from Current Planning to Admin./Customer
Service The Current Planning Division is responsible for reviewing land use and development applications to ensure compliance with all General Plan and Local Coastal Program goals and
policies, development and use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria contained in the City’s adopted Design Review Guidelines.
The division also recommends and implements changes to the above. The division also provides staff support to the Planning Commission. The division also oversees the operation of the
Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarize them with City standards and provide early input in the design process. 4 -52
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING SERVICES Division Number: 2010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts
& Services: Advertising 14,900 14,900 Printing, Binding and Duplication 400 400 Travel, Training, Mileage, Membership Dues 16,407 16,732 Consultant 20,000 20,000 Total Contracts and
Services 51,707 52,032 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Continued to provided high quality service and worked with other departments to improve
customer service. 2. Continued to improve citizen access to resources and documents associated with the development and land use permitting process, improving the quality and quantity
of materials available through the City's website. 3. Completed discretionary permit processing for the Hall Property Park. 4. Improves inter-agency coordination with State agencies
including the California Coastal Commission and Department of Fish and Game to resolve permit processing procedural issues and provide for more effective review and better projects.
Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Complete discretionary permit processing for key City Capital Improvement Projects including Beacon's Beach
Access, North Coast Highway 101 Streetscape improvements, and the railroad corridor pedestrian undercrossing project. 2. Assist with upcoming series of Municipal Code Amendments. 3.
Assist Advanced Planning with General Plan update process. 4 -53
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITS Division Number: 2015 DIVISION RESPONSIBILITIES: CORE SERVICES: There are no core
services in this division EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 215,922 268,581 200,000 100,500 100,500 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 215,922
268,581 200,000 100,500 100,500 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved
Proposed Proposed No City Personnel are Directly Assigned to this Division The Applicant Deposit Division of Current Planning captures the cost of General Plan amendments, specific plan
amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse
the City via contracts for its cost of providing these reviews. 4 -54
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITS Division Number: 2015 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Contracts & Services: Consultant: Environmental Review 91,750 91,750 Consultant: Geotechnical 5,500 5,500 Consultant: Wireless 3rd Party 3,250 3,250 Total Contracts and Services 100,500
100,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Continued to provide high quality service to applicants. 2. Processed 6 environmental reviews, 13
geotechnical reviews and 2 wireless third party reviews for the FY07-08 period and 4 environmental reviews, 1 geotechnical review and 2 wireless reviews in the first 2 quarters of FY08-09.
Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue providing high quality service to applicants. 4 -55
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 DIVISION RESPONSIBILITIES: CORE SERVICES: Addresses long-range planning
issues Monitors and updates the City's General Plan Addresses regional planning issues affecting Encinitas Coordinates and implements project environmental review in compliance
with CEQA EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 398,660
458,236 502,128 541,321 569,656 Materials & Supplies 442 160 650 0 0 Contracts & Services 3,268 4,210 5,530 4,805 4,780 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total
402,370 462,606 508,308 546,126 574,436 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual
Approved Proposed Proposed Principal Planner I, II 1.00 1.00 1.00 1.00 1.00 Planner I, II, III, IV 2.00 2.00 2.00 2.00 2.00 Environmental Projects Manager 1.00 1.00 1.00 1.00 1.00 Program
Administrator 0.00 0.00 0.00 0.10 0.10 Program Assistant I, II, III 0.40 0.40 0.40 0.40 0.40 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 4.90 4.90 4.90 5.00 5.00 The Advanced Planning
and Housing Division provides staff to address long-range planning issues, monitor and update the City’s General Plan, address regional planning issues affecting Encinitas, and coordinate
and implement environmental review in compliance with CEQA. This division also provides management and administrative support to the City’s affordable housing, Community Development
Block Grant (CDBG), Section 8, and HOME programs (see following sections). 4 -56
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts
& Services: Printing, Binding and Duplication 300 300 Travel, Training, Mileage, Membership Dues 3,755 3,730 Advertising 750 750 Total Contracts and Services 4,805 4,780 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Completed first draft of the Cardiff-by-the-Sea Specific Plan. 2. Completed draft of the Housing Element Update. 3. Completed
the Cardiff-by-the-Sea Parking Study. 4. Initiated the Station White General Plan Amendment. 5. Initiated and completed the First Floor Retail Amendment to Downtown Specific Plan. 6.
Initiated and Completed the Historic Preservation Overlay Amendment to the Downtown Encinitas Specific Plan. 7. Initiated the North Coast Highway 101 Streetscape project. 8. Initiated
the Invasive and Toxic Plant Policy. 9. Initiated and Completed the Urgency Sign Ordinance Amendment. 10. Initiated the Sign Ordinance Amendment. 11. Initiated and to complete the Mobile
Home Park Study and Strategies. 12. Initiated the Open Space Management Plan. 13. Initiated the RFP Scope of Work process for the Comprehensive General Plan Update. Major Projects in
the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Complete the Cardiff-by-the-Sea Specific Plan. 2. Complete the Station White General Plan Amendment. 3. Complete the Sign
Ordinance Amendment. 4. Complete the North Coast Highway 101 Streetscape project. 5. Complete the Invasive and Toxic Plant Policy. 6. Finalize the Open Space Management Plan. 7. Finalize
the MHCP Encinitas Sub Area Plan. 8. Initiate the Comprehensive General Plan Update which includes: Housing Element Update, Economic Development Strategy, Circulation Element Update,
Climate Action Plan, and Green House Gas Analysis. 9. Revise the City's Inclusionary Housing Ordinance to provide flexibility for developers and to increase production of affordable
units. 10. Revise the City's density bonus program to comply with the new State law. Work with developers to facilitate approval of additional density bonus units. 4 -57
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CODE ENFORCEMENT Division Number: 2030 DIVISION RESPONSIBILITIES: CORE SERVICES: Assists in maintaining Encinitas'
quality of life in Encinitas Enforces private property regulations including but not limited to: municipal, international building, abandoned vehicle abatement & other planning and
land use codes, and zoning, sign, and graffiti ordinances EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual
Actual Approved Proposed Proposed Personnel 350,354 357,349 372,849 384,714 398,589 Materials & Supplies 3,757 3,828 3,725 3,250 2,150 Contracts & Services 61,943 78,179 72,560 51,508
51,508 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 416,054 439,356 449,134 439,472 452,247 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 Sr Code Enforcement Officer 1.50
1.50 1.50 1.50 1.50 Program Assistant I, II, III 1.35 1.35 1.35 1.35 1.35 Total Positions 3.85 3.85 3.85 3.85 3.85 Code Enforcement investigates violations of the Municipal Code and
initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The Division operates both on a proactive and complaint basis with
priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations
review, and graffiti removal. 4 -58
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CODE ENFORCEMENT Division Number: 2030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Office Supplies, Field & Audio Supplies 1,250 150 Motor Fuels, Special Clothing, Books and Subscriptions 2,000 2,000 Total Materials and Supplies 3,250 2,150 Contracts & Services: Contractual
30,000 30,000 Private Property Maintenance 16,000 16,000 Travel, Training & Meetings 3,760 3,760 Telephone 1,320 1,320 Membership Dues, Mileage 290 290 Printing, Binding, & Duplication
138 138 Total Contracts and Services 51,508 51,508 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Continued to develop new enforcement tools to better
assist division in enforcement (code amendments, policies, and procedures). 2. Effectively made transition back to H.T.E. system after a concerted effort in implementing the City View
Code Enforcement software module. 3. Continued to develop public information program. 4. Implemented enforcement of the Short Term Vacation Rental ordinance. 5. Assisted in removal of
abandoned, boarded up structure on N. Coast Highway 101. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Update Code Enforcement Manual. 2. Establish written
policies and procedures. 3. Assist in code amendments to improve enforcement effectiveness. 4. Update and improve the Code Enforcement section on the City's website. 4 -59
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: BUILDING SERVICES Division Number: 2040 DIVISION RESPONSIBILITIES: CORE SERVICES: Building permits processing Building
plan check Building inspection Building permit record keeping Customer information Division supervision EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 66,065 68,831 75,402 79,133 81,958 Materials & Supplies 312 1,088 3,100 0 0 Contracts
& Services 1,201,395 1,219,510 1,071,293 535,716 535,716 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,267,772 1,289,429 1,149,795 614,849 617,674 PERSONNEL DETAIL:
(Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Assistant I, II, III 1.00
1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 This Division is responsible for plan checking, building permits and inspection services that are provided under contract
with the ESGIL Corporation. Clerical support and coordination of this contract is handled by Planning and Building personnel. 4 -60
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: BUILDING SERVICES Division Number: 2040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services:
Building Services (ESGIL contract for inspections) 534,351 534,351 Printing, Binding & Duplication 1,000 1,000 Travel and Meetings 150 150 Membership Dues 215 215 Total Contracts and
Services 535,716 535,716 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Participated in counter team coordination meetings. 2. Provide timely responses
for building plan check and building inspection services. 3. Implemented new State codes for building. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1.
Continue to participate in counter team coordination meetings. 2. Evaluate GIS applications for Building permit processing. 3. Continue to maintain timely responses for building plan
check and building inspection services. 4. Incorporate new State handicap and energy regulations into building plan check and building inspections. 5. Provide a certified access specialist
for the City of Encinitas. 4 -61
EXPENDITURE PLAN FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: CORE SERVICES:
Administer overall CDBG program Administer contracts with non-profit organizations EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures
by Category: Actual Actual Approved Proposed Proposed Personnel 47,847 80,103 70,390 67,315 69,729 Materials & Supplies 0 0 950 500 500 Contracts & Services 2,319 2,515 7,956 11,476
11,441 Internal Cost Allocation 23,245 0 0 0 0 Capital Outlay 75,802 131,049 99,472 138,238 326,679 Total 149,213 213,667 178,768 217,529 408,349 PERSONNEL DETAIL: (Number of Positions)
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.70 0.70 0.70 0.55 0.55 Total
Positions 0.70 0.70 0.70 0.55 0.55 Staff administers federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD). Major responsibilities are: administer
contracts with non-profit organizations, which includes procurement, proposal evaluation, public hearings, monitoring, and reporting; ensure compliance with all applicable federal regulations;
draft Five-Year Consolidated Plan for housing and community development; complete annual plans and reports, submit applications for funding and update online system reporting; submit
claim for reimbursement and completes drawdown of funds; coordinate affordable housing programs, including acquisition, development, rehabilitation and homeownership programs; develop
housing policies that facilitate and protect affordable housing; and negotiate affordable housing agreements and prepare covenants. 4 -62
EXPENDITURE PLAN Page 2 FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Materials & Supplies: Books and Subscriptions, Operating Supplies 500 500 Total Materials and Supplies 500 500 Contracts & Services: Consultant 5,250 5,250 Professional
Firms 1,125 1,125 Postage, Travel, Training, and Mileage 4,751 4,716 Membership Dues, Advertising, and Printing 350 350 Total Contracts and Services 11,476 11,441 Capital Outlay/Grant
Programs: Annual Contributions 138,238 326,679 Total Capital Outlay/Grant Programs 138,238 326,679 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Provided
funding to approximately twelve organizations for various social service and shelter needs of Encinitas residents. 2. Provided funding for storm drain and street improvements for Bonita
Street. 3. Completed repayment of advance purchase of 16 condominium units for affordable affordable housing. 4. Provided funding for facilities improvements. Major Projects in the Upcoming
Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue to provide funding to various social service agencies, fund capital improvement projects in eligible areas, and fund affordable
housing and transitional shelter development. 2. Prepare the next Five-Year Consolidated Plan (FY2010-2015). 3. Prepare the next Analysis to Impediments to Fair Housing Choice. 4 -63
EXPENDITURE PLAN FUND: AFFORDABLE HOUSING Fund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: CORE SERVICES: Monitor opportunities
to increase affordable housing and implement EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 536 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 556 0 0 0 Total 536 556 0 0
0 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel
are Directly Assigned to this Division. Revenues in this fund are reserved for affordable housing projects, and related activities. The fund primarily contains revenues from in-lieu
affordable housing fees, but can also derive revenues from other sources targeted for affordable housing. 4 -64
EXPENDITURE PLAN Page 2 FUND: VARIOUS Fund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Acquisition of the Boathouses and four affordable housing units. Major Projects in the Upcoming Two-Year Period (FY09-10
& FY10-11) Include: 1. Continue to pursue opportunities for development, acquisition, and /or rehabilitation of affordable housing units. 4 -65
EXPENDITURE PLAN FUND: ENCINITAS HOUSING AUTHORITY Fund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: CORE SERVICES: Implement
Section 8 program Monitor program to ensure compliance with state law EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 76,087 100,163 124,410 113,850 117,965 Materials & Supplies 0 0 0 110 100 Contracts & Services 10,972 7,444 6,923 15,217 14,341 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 828,794 944,940 1,068,717 1,086,752 1,113,863 Total 915,853 1,052,547 1,188,050 1,215,929 1,246,269 PERSONNEL DETAIL: (Number of Positions) FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.20 0.20 0.20 0.25 0.25 Program Coordinator
1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 0.00 0.00 0.00 0.00 0.00 Total Positions 1.20 1.20 1.20 1.25 1.25 Staff administers federal grant funds from the U.S. Department
of Housing and Urban Development (HUD), providing rental assistance to approximately 140 households. Major responsibilities are: Maintain waiting list of households interested in and
qualified for Section 8 Housing Choice Voucher program; determine eligibility of households through income qualification and verification and determine amounts of tenant payment and
housing assistance payment; inspect assisted units and issue housing vouchers to qualified families; contract with landlords and property managers; re-certify participating households
annually; issue monthly Housing Assistance Payments to landlords; develop and amend Five-Year Agency Plan and Administrative Plan; complete annual plans, budgets and reports; update
online system reporting; and implement program cost reductions to reductions in HUD funding. 4 -66
EXPENDITURE PLAN Page 2 FUND: ENCINITAS HOUSING AUTHORITY Fund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10
FY 10-11 Materials & Supplies: Books and Subscriptions & Office Supplies 110 100 Total Materials and Supplies 110 100 Contracts & Services: Consultant -Housing Authority 4,960 3,933
Admin Expense -Portouts 1,651 1,651 Professional Firms -Audit 3,250 3,250 Travel, Training, and Mileage 1,400 1,400 Software Maintenance 3,021 3,172 Membership Dues, and Advertising
835 835 Postage 100 100 Total Contracts and Services 15,217 14,341 Capital Outlay/Grant Programs: Annual Contributions 1,084,404 1,111,514 Total Capital Outlay/Grant Programs 1,084,404
1,111,514 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Provided rental assistance to approximately 140 families. 2. Implemented new Section 8 Housing
Choice Voucher program management software. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue to provide rental assistance to approximately 140
families. 4 -67
EXPENDITURE PLAN FUND: HOME ENTITLEMENT Fund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: CORE SERVICES: Assist non-profits
in providing affordable housing opportunities Implement rehab program Evaluate opportunities to increase housing choices EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08
FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 6,663 6,893 6,398 6,119 6,339 Materials & Supplies 0 0 0 110 105 Contracts
& Services 0 0 0 169 146 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 7,301 450,000 199,356 649,356 205,337 Total 13,964 456,893 205,754 655,754 211,927 PERSONNEL DETAIL: (Number
of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.063 0.063 0.063
0.05 0.05 Total Positions 0.063 0.063 0.063 0.05 0.05 Staff administers federal grant funds from from the U.S. Department of Housing and Urban Development (HUD). The City receives funding
through the County of San Diego Home Consortium. Major responsibilities are: Administer funds for affordable housing projects, administer a Rehabilitation Program, identify opportunities
for affordable housing development and work with for-profit and non-profit developers interested in developing affordable units, negotiate development agreements with affordable housing
developers and prepare loan documents, and provide information and referral to citizens seeking available housing opportunities. 4 -68
EXPENDITURE PLAN Page 2 FUND: HOME ENTITLEMENT Fund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Books and Subscriptions & Office Supplies 110 105 Total Materials and Supplies 110 105 Contracts & Services: Travel and Meetings 169 145 Total Contracts and Services
169 145 Capital Outlay/Grant Programs: Annual Contributions 649,356 205,337 Total Capital Outlay/Grant Programs 649,356 205,337 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09
Accomplishments: 1. Completed repayment of advance of 16 units for affordable housing. 2. Provided funding for expansion of transitional housing project. 3. Provided funding for a Residential
Rehabilitation Program. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue to provide funding for new construction, rehabilitation, acquisition,
and /or rental assistance to lower income and special needs households. 4 -69
EXPENDITURE PLAN FUND: PACIFIC PINES Fund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES: CORE SERVICES: Manage asset
Oversight of 16 affordable units EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 0 4,050 3,668 6,119 6,339 Materials & Supplies 400 3,463 4,000 2,500 2,500 Contracts & Services 72,124 69,800 83,129 80,413 81,851 Internal Cost Allocation 0 0 0 5,235
5,497 Capital Outlay, Programs 167,348 165,241 105,266 105,296 105,296 & Debt Service Total 239,872 242,554 196,063 199,563 201,483 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY
10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.037 0.037 0.037 0.05 0.05 Total Positions
0.037 0.037 0.037 0.05 0.05 Staff performs asset management, including selection of professional property management, review of monthly financial statements, expenditure of reserves,
and participation in the homeowners' association. 4 -70
EXPENDITURE PLAN Page 2 FUND: PACIFIC PINES Fund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
and Supplies: Office Furniture and Equipment 2,500 2,500 Total Materials and Supplies 2,500 2,500 Contracts & Services: Sewer/Water/Electrical 4,800 4,800 Management Fees 17,400 17,400
H.O.A. Fees 47,928 49,366 Property Maintenance 4,000 4,000 Insurance Premiums 5,900 5,900 Postage 385 385 Total Contracts and Services 80,413 81,851 Debt Service: Debt Services 105,296
105,296 Total Debt Services 105,296 105,296 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Provided management oversight of 16 affordable units. Major
Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Continue asset management and oversight of units and property management. 4 -71
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Public Safety Departments This Section is divided into two Departments Law Enforcement Services Department Divisions Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture
State Supplemental
Law Enforcement Fund Federal Special Law Enforcement Fund Fire and Marine Safety Services Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention
and Planning Disaster Preparedness Marine Safety Services (Lifeguards)
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DEPARTMENT: Public Safety DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel 9,034,072
9,097,481 9,761,040 10,020,553 10,054,977 Materials & Supplies 284,015 299,460 299,664 298,378 302,374 Contracts & Services 11,011,623 11,480,143 12,531,681 12,796,041 13,449,909 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 36,627 19,798 73,663 30,251 38,220 Total 20,366,337 20,896,882 22,666,048 23,145,223 23,845,480 DEPARTMENT PERSONNEL SUMMARY (Number of Positions)
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents 67.00 67.00 67.00 67.00 67.00 DEPARTMENT FUNDING
SUMMARY FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Administrative Citations (101) 36,933 16,303 10,000 6,000 6,000
Code Violations (101) (792) 0 1,200 0 0 Vehicle Code and Violations (101) 298,555 264,489 258,000 270,000 270,000 Parking Citations (101) 133,207 175,201 156,000 150,000 150,000 Fire
-Building Permit Fees (101) 44,183 121,847 117,250 30,990 30,990 Property Rental (101) 64,088 64,088 64,088 57,238 57,238 Fire -All Other Fees (101) 0 0 0 8,450 8,450 Penalties (101)
210 230 480 150 150 Booking Fee Recoveries (101) 134,134 0 43,500 35,000 35,000 Asset Forfeiture (261) 28,768 0 0 0 0 State Supple. Law Enforce. (262) 122,261 121,646 50,916 100,000
100,000 Fed. Justice Assistance Grant (263) 10,640 16,708 0 78,112 0 Total Departmental Revenue 872,187 780,512 701,434 735,940 657,828 Other General Fund Support 19,494,150 20,116,370
21,964,614 22,409,283 23,187,652 Total 20,366,337 20,896,882 22,666,048 23,145,223 23,845,480 Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State
Supplemental Law Enforcement, Federal Justice Assistance Grant, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine
Safety Services EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES 4 -75
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Law Enforcement Services Department Divisions Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement
Fund Law Enforcement Services provided by Contract with the San Diego County Sheriff’s Department Department Director Don Fowler, Captain
! "# $
EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Law Enforcement DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual
Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 10,103 0 12,850 5,000 5,000 Contracts & Services 10,501,060 10,952,464 11,936,873 12,200,211 12,807,673 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 10,511,163 10,952,464 11,949,723 12,205,211 12,812,673 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY
06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to the Division DEPARTMENT FUNDING SUMMARY FY 06-07
FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Administrative Citations (101) 36,933 16,303 10,000 6,000 6,000 Code Violations
(101) (792) 0 1,200 0 0 Vehicle Code and Court Fines (101) 298,555 264,489 258,000 270,000 270,000 Parking Citations (101) 133,207 175,201 156,000 150,000 150,000 Penalties (101) 210
230 480 150 150 Booking Fee Recoveries (101) 134,134 0 43,500 35,000 35,000 Asset Forfeiture (261) 28,768 0 0 0 0 State Supple. Law Enforcement (262) 122,261 121,646 50,916 100,000 100,000
Federal Justice Assistance Grant (263) 10,640 16,708 0 78,112 0 Total Departmental Revenue 763,916 594,577 520,096 639,262 561,150 Other General Fund Support 9,747,247 10,357,887 11,429,627
11,565,949 12,251,523 Total 10,511,163 10,952,464 11,949,723 12,205,211 12,812,673 Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental
Law Enforcement and Federal Justice Assistance Grant Program. 4 -79
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LAW & TRAFFIC ENFORCEMENT Division Number: 3010 DIVISION RESPONSIBILITIES: CORE SERVICES: Provide local and regional
law enforcement EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel
0 0 0 0 0 Materials & Supplies 10,103 0 7,850 0 0 Contracts & Services 10,344,553 10,784,573 11,856,592 11,998,099 12,683,673 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0
0 0 Total 10,354,656 10,784,573 11,864,442 11,998,099 12,683,673 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position
Titles: Actual Actual Approved Proposed Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Budgeted staffing includes: 25.59 -Patrol
Deputies 4.90 -Traffic Deputies 4.00 -Motorcycle Deputies 5.80 -Special Purpose Officers 3.50 -Community Community Service Officers 4.98 -Sergeants 6.00 -Detectives 0.60 -Detective Sergeants
Law & Traffic Enforcement services are contracted with the San Diego County Sheriff's Office providing local and regional law enforcement. Deputies patrol the City twenty-four hours
a day, seven days a week for general law enforcement and respond to emergency and non-emergency calls for service. The City also has access to the County Sheriff's pool of detectives
as needs arise. Traffic and motorcycle deputies are proactive and reactive to the City's traffic accident and enforcement needs. Special Purpose Officers handle long-and short-term projects
that target specific needs such as surveillance, undercover, and school liaison. Community Service Officers enforce parking regulations in the City. Senior Volunteer Patrol are a valuable
supplement to the sworn officer staff at Encinitas Station assisting with many lower-priority calls. 4 -80
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: LAW ENFORCEMENT -PATROL Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts &
Services: San Diego County Sheriff's Contract Law Direct Costs 8,354,691 8,859,444 Redlight CSO/Costs 32,531 34,158 Law Indirect Costs 3,487,177 3,661,536 Booking Fees 15,000 15,000
Memberships (ARJIS, SANDAG, CAL-ID) 52,000 54,000 Equipment Maintenance and Repair 56,700 59,535 Total Contracts and Services 11,998,099 12,683,673 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 07-08 & 08-09 Accomplishments: 1. In 2008, Encinitas had the lowest crimes/1,000 residents index of all San Diego County Sheriff contract cities. 2. From 2007 to 2008, calls for service
decreased 5%. 3. From 2007 to 2008, service response times for Priority 1 calls decreased 20%. 4. From 2007 to 2008, adult felony arrests increased 15%, and adult misdemeanor arrests
increased 16%. Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Convert one School Resource Officer to a Special Purpose Officer to provide City-wide benefit.
2. Application, program development and implementation of a Federal Recovery Act Law Enforcement Stimulus funding. 3. Implement Graffiti Tracking Pilot Program 4 -81
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARKING CITATION PROCESS Division Number: 3021 DIVISION RESPONSIBILITIES: CORE SERVICES: No core services in this fund
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials
& Supplies 0 0 0 0 0 Contracts & Services 19,322 29,542 29,365 24,000 24,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 19,322 29,542 29,365 24,000 24,000 PERSONNEL
DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly
Assigned to this Area. Citation processing services are conducted under a contract with a private firm and involve parking citations issued by the San Diego County Sheriff's Department
and beach lifeguards within the City. 4 -82
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PARKING CITATION PROCESS Division Number: 3021 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts &
Services: Administrative Fee 15,000 15,000 Parking Citation Processing 6,000 6,000 Printing, Binding and Duplication 3,000 3,000 Total Contracts and Services 24,000 24,000 4 -83
EXPENDITURE PLAN FUND: ASSET FORFEITURE Fund Number: 261 Division Title: ASSET FORFEITURE Division Number: 3010 DIVISION RESPONSIBILITIES: CORE SERVICES: No core services in this
fund EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0
0 Materials & Supplies 0 0 5,000 5,000 5,000 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 0 0 5,000 5,000 5,000 PERSONNEL DETAIL:
(Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly
Assigned to this Division. Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used
to acquire additional non-personnel expense items to aid in law enforcement activities. 4 -84
EXPENDITURE PLAN Page 2 FUND: ASSET FORFEITURE Fund Number: 261 Division Title: ASSET FORFEITURE Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
and Supplies: Field Supplies 5,000 5,000 Total Materials and Supplies 5,000 5,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. No asset forfeiture funds
expended. Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Obtain specialized capital items for enhanced law enforcement services as needed. 4 -85
EXPENDITURE PLAN FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 DIVISION RESPONSIBILITIES: CORE
SERVICES: Supplement local law enforcement contractual services Enhance citywide EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures
by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 126,545 121,641 50,916 100,000 100,000 Internal Cost Allocation
0 0 0 0 0 Capital Outlay/Debt Service 0 0 0 0 0 Total 126,545 121,641 50,916 100,000 100,000 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. In 1996, State Legislation established the Supplemental
Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement
services. Funding is dependent upon grant application approval. 4 -86
EXPENDITURE PLAN Page 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Contracts & Services: Law Direct Costs 100,000 100,000 Total Contracts and Services 100,000 100,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09
Accomplishments: 1. Partial funding of law enforcement patrol added in 1999. (Balance supported by General Fund) Funds used to offset partial cost of patrol services in FY07-08 and FY08-09.
Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Continued partial funding of law enforcement patrol unit but at a gradually declining percentage. 4 -87
EXPENDITURE PLAN FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 3010 DIVISION RESPONSIBILITIES: CORE SERVICES:
Supplement local law enforcement contractual services Enhance citywide level of services provided to residents EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 10,640 16,708 0 78,112
0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 10,640 16,708 0 78,112 0 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. The Federal Justice Assistance Grant program appropriated
funds for local jurisdictions to supplement law enforcement services. Funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the federal
budget allocation process. 4 -88
EXPENDITURE PLAN Page 2 FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Contracts & Services: Equipment Maintenance and Repair 78,112 0 Total Contract & Services 78,112 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09
Accomplishments: 1. Partial funding of the Law Enforcement 800 MHz Regional Communication System in FY07-08. 2. No funding received in FY08-09. Major Projects in the Upcoming Two-year
Period (FY09-10 & 10-11) Include: 1. One time grant funding under the American Recovery and Reinvestment Act of 2009 (ARRA) 4 -89
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Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services
(Lifeguards) Department Director Mark Muir
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EXPENDITURE PLAN PUBLIC SAFETY ACTIVITIES DEPARTMENT: Fire and Marine Safety Services DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Actual Actual Approved Proposed Proposed Personnel 9,034,072 9,097,481 9,761,040 10,020,553 10,054,977 Materials & Supplies 273,912 299,460 286,814 293,378 297,374 Contracts & Services
510,563 527,679 594,808 595,830 642,236 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 36,627 19,798 73,663 30,251 38,220 Total 9,855,174 9,944,418 10,716,325 10,940,012 11,032,807
DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents
67.00 67.00 67.00 67.00 67.00 DEPARTMENT FUNDING SUMMARY FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Fire -Building
Permit Fees (101) 44,183 121,847 117,250 30,990 30,990 Property Rental (101) 64,088 64,088 64,088 57,238 57,238 Fire -All Other Fees (101) 0 0 0 8,450 8,450 Total Departmental Revenue
108,271 185,935 181,338 96,678 96,678 Other General Fund Support 9,746,903 9,758,483 10,534,987 10,843,334 10,936,129 Total 9,855,174 9,944,418 10,716,325 10,940,012 11,032,807 Fire
Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. 4 -95
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATION Division: 3510 DIVISION RESPONSIBILITIES: CORE SERVICES: Budgeting (operating, program and project)
Policy review, development and compliance Cost recovery Preparation and administration of grants, contracts and agreements Statistical analysis and performance measurement EXPENDITURE
SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 434,886 456,926 479,285 494,124
515,286 Materials & Supplies 13,525 5,264 5,715 1,741 1,686 Contracts & Services 2,061 16,203 20,580 20,917 22,549 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 450,472
478,393 505,580 516,782 539,521 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved
Proposed Proposed Department Director/Fire Chief 1.00 1.00 1.00 1.00 1.00 Sr Management Analyst 1.00 1.00 1.00 0.75 0.75 Management Analyst I, II, III 0.50 0.50 0.50 0.75 0.75 Dept.
Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Total Positions 3.50 3.50 3.50 3.50 3.50 This Division provides management direction and administrative support to the overall
Department, consisting of the Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. The Division also provides budget
support, grants management, cost recovery strategies and fiscal and organizational analysis of the Department's programs and activities. 4 -96
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATION Division: 3510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies: Furniture
and Equipment 0 0 Office Supplies 1,162 1,097 Books and Computer Supplies 579 589 Total Materials and Supplies 1,741 1,686 Contracts & Services: Program Contributions -Trauma Intervention
Program (TIP) 9,390 10,016 Computer Software Maintenance 2,867 3,010 Travel, Training, Meetings and Membership Dues 8,360 9,170 Agency Temporary Help, Contractual 0 0 Printing, Binding
and Duplicating 300 300 Total Contracts and Services 20,917 22,496 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Completed construction of Fire Station
#3 in Leucadia. 2. Developed comprehensive Strategic Work Plan for the Department. 3. Secured grant funding to replace Plymovent systems at Fire Stations #4 & #5. 4. Established a budget
committee to oversee and coordinate the budget process for the Department. 5. Achieved over $100,000 in savings for the Department by identifying efficiencies, and through cost recovery
and grants. 6. Implemented changes to communications systems that reduced costs. 7. Secured a grant to create a firewise garden and wildfire defensible space exhibit. Major Projects
in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Complete plans and prepare construction documents for Stations #2 and #1; Incorporate energy saving features in station
design. 2. Identify and actively pursue grant funding opportunities. 3. Develop and implement strategies to better market the Department’s services to the public. 4. Update the Strategic
Work Plan. 5. Identify cost recovery opportunities for the Department. 4 -97
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division: 3520 DIVISION RESPONSIBILITIES: CORE SERVICES: Emergency response (fire suppression,
EMS, rescue, hazmat) Firefighter training and certification Procurement and maintenance of response resources Community safety education EXPENDITURE SUMMARY: FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 7,366,794 7,390,196 7,902,250 8,047,785 8,049,288 Materials
& Supplies 175,208 199,624 178,696 201,382 206,053 Contracts & Services 351,466 355,478 406,520 442,342 470,961 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 25,917 0 46,383 0 0
Total 7,919,385 7,945,298 8,533,849 8,691,509 8,726,302 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles:
Actual Actual Approved Proposed Proposed Fire Division Chiefs 3.00 3.00 3.00 3.00 3.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters
2.00 1.00 1.00 1.00 1.00 Firefighters/Paramedics 13.00 14.00 14.00 14.00 14.00 Total Positions 48.00 48.00 48.00 48.00 48.00 The Division is charged with maintaining an emergency response
system that can protect the life and property of the citizens of Encinitas from fire and other disasters. Fire suppression personnel respond to all emergency and nonemergency requests
for help and render the proper assistance to those in need. Other activities include vehicle and facilities maintenance, equipment research and development, pre-fire planning, HAZMAT
response, long-range planning, compliance with safety standards, inspections, and the training and certification of personnel and general safety concepts. 4 -98
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division: 3520 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Fuel 58,168 61,077 Safety Equipment 38,637 33,989 Safety Clothing 49,705 49,705 Uniforms 13,536 13,536 Janitorial 10,266 9,238 Office Supplies 1,223 1,223 Field Supplies 4,698 10,760
Public Education 4,070 4,184 Station Furniture and Fixtures 6,181 8,157 Training Furniture and Fixtures 10,783 10,069 Awards/Recognition 165 165 Books and Subscriptions, Food 3,950 3,950
Total Materials and Supplies 201,382 206,053 Contracts & Services: Dispatch 332,189 354,240 Telephones: Stations, Pagers & Dispatch Data Lines 40,087 41,080 Facility Maintenance and
Repair 0 0 Equipment Maintenance and Repair 51,250 49,561 Training, Travel, Memberships 18,816 26,080 Total Contracts and Services 442,342 470,961 Capital Outlay /Debt Service: Training
Equipment 0 0 Fire Equipment 0 0 Total Capital Outlay /Debt Service 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Completed inventory of all city
800 MHz radios resulting in savings of backbone costs. 2. Provided 800 MHz radio training for all city employees improving the city's overall communications capabilities. 3. Updated
Structural Pre Fire and Incident Action Plans. 4. Replaced the vehicle exhaust extraction systems at two stations through grant funding. 5. Provided Emergency Vehicle Operator Course
(EVOC) training for Engineers. 6. Provided effective fire safety education to 700 third grade elementary school students. 7. Improved response capabilities through effective use of homeland
security grants to purchase equipment and conduct training. 8. Instituted door-to-door campaign with engine companies distributing wildfire preparedness door hangers. 9. Established
new venue and promoted greater public involvement for annual Fire Prevention Week event. 10. New EMS Coordinator was provided to CSA-17 to improve paramedic education and quality of
service. Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Plan for the replacement of ladder truck. 2. Develop Teen CERT (Community Emergency Response Team)
program. 3. Expand regional training capabilities to decrease training costs. 4. Update Emergency Operations Manual and Training Manual. 5. Build ventilation prop at Fire Station #3
to expand in-city training opportunities. 4 -99
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNING Division: 3530 DIVISION RESPONSIBILITIES: CORE SERVICES: Implement, administer and enforce all
fire safety codes and ordinances Conduct annual inspections (specific occupancies are required by State law) Conduct plan review and construction inspections to ensure compliance
with fire and life safety codes EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 600,164 567,660 634,024 656,069 691,586 Materials & Supplies 8,775 19,417 12,029 16,457 17,247 Contracts & Services 46,752 45,873 56,490 22,151 22,586 Internal Cost
Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 655,691 632,950 702,543 694,677 731,419 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Fire Marshal 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I,
II 3.00 3.00 3.00 3.00 3.00 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 6.00 6.00 This Division enforces the Uniform Fire Code, Building Code,
Life Safety Code, and other fire safety related codes and ordinances, conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan checks
and performs inspections for development and enforces hazardous materials storage, use and disposal laws. 4 -100
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNING Division: 3530 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Office Supplies, Uniforms 9,766 9,099 Books and Subscriptions 1,954 3,411 Fuels 4,737 4,737 Total Materials and Supplies 16,457 17,247 Contracts & Services: Contractual 3,624 3,624 Weed
Abatement 4,000 4,000 Travel, Training, Meetings 9,927 10,307 Membership Dues 880 935 Local Phone 3,720 3,720 Total Contracts and Services 22,151 22,586 ACCOMPLISHMENTS AND MAJOR WORK
PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Adopted new California Fire Code and local amendments. 2. Adopted new International Wildland-Urban Interface Code. 3. Adopted new Fire
Sprinkler Ordinance. 4. Adopted new ban on sale, use and distribution of novelty lighters. 5. Conducted two public workshops on fire safety in wildland-urban interface. 6. Conducted
Fire Safety Expo and education program for Fire Prevention Week. 7. Provided on-going fire prevention inspection training to engine company personnel. 8. Implemented program with San
Diego County to reduce wildfire hazard in Lake Val Sereno. Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Adopt map to define Wildland-Urban fire hazard
zones within City boundaries. 2. Conduct fire safety inspections of target (specific) hazard occupancies. 3. Prepare and mail reminder to residents with fire sprinkler systems in their
homes, to maintain and test their sprinkler systems. 4. Provide on-going fire prevention and inspection training program for engine company personnel. 5. Improve and increase fire safety
education and public information via outreach and media on year-round basis. 6. Review, revise and update fire prevention bureau policies and procedures. 7. Continue to improve plan
check and field customer service to community, staff and others. 4 -101
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: DISASTER PREPAREDNESS Division Number: 3540 DIVISION RESPONSIBILITIES: CORE SERVICES: Develop and maintain city emergency
plans Administer training and exercises Ensure compliance with state and federal regulations Provide citizens with preparedness information Ensure emergency resources are
available for city-wide response EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 45,135 55,975 65,334 65,142 69,124 Materials & Supplies 8,269 12,075 11,769 10,707 9,164 Contracts & Services 84,547 82,535 80,617 84,442 99,747 Internal Cost Allocation
0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 137,951 150,585 157,720 160,291 178,035 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst 0.00 0.00 0.00 0.25 0.25 Management Analyst I, II, III 0.50 0.50 0.50 0.25 0.25 Total Positions 0.50
0.50 0.50 0.50 0.50 This Division develops emergency procedures, activities, and operations plans to be implemented in the event of a natural or man-made disaster or emergency. The Division
is responsible for coordination
of Citywide emergency management training. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials. 4 -102
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: DISASTER PREPAREDNESS Division Number: 3540 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Emergency Supplies 1,393 850 Training 4,581 4,698 Office Furniture and Equipment, Computer Software 4,388 3,516 Books and Subscriptions and Miscellaneous Signs 345 100 Total Materials
and Supplies 10,707 9,164 Contracts & Services: Professional Firms (HazMat Team, HIRT) 73,734 75,947 Membership Dues 170 6,649 Regional and State Training 0 0 Equipment Maintenance and
Repair, Computer Software Maint 4,958 9,481 Travel, Telephone, Postage and Printing 5,580 7,670 Total Contracts and Services 84,442 99,747 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY
07-08 & 08-09 Accomplishments: 1. Participated in Golden Guardian statewide disaster exercise. 2. Provided emergency management training to city Emergency Operations Center (EOC) staff.
3. Updated city emergency management plan checklists. 4. Provided CERT training for city staff. 5. Created and distributed wildfire preparedness mailers for those residing in high risk
areas. 6. Secured a grant for a new emergency generator at the Public Works Yard. 7. Activated the EOC in response to the 2007 Witch Creek Fire and recovered associated costs. 8. Implemented
new "reverse 911" emergency notification system to warn citizens of emergencies. 9. Provided WebEOC (information management) training for city staff. 10. Developed a resource directory
and agreements with local vendors for use during emergencies. 11. Created and distributed an earthquake preparedness flyer to mobile home residents. Major Projects in the Upcoming Two-year
Period (FY09-10 & 10-11) Include: 1. Establish a phone bank for the Emergency Operations Center (EOC). 2. Develop a Continuity of Operations Plan (COOP) for the City 3. Develop a Recovery
Plan for the City. 4. Provide emergency management training for city Emergency Operations Center (EOC) staff and conduct functional exercises. 5. Oversee establishment of an alternate
EOC at the Public Works Yard. 6. Provide home preparedness education for city staff. 7. Update Cities Readiness Initiative (mass prophylaxis) plan and conduct drill. 4 -103
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: MARINE SAFETY SERVICES Division Number: 3550 DIVISION RESPONSIBILITIES: CORE SERVICES: Open and swift-water rescue
First Aid Code enforcement at beaches EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel 587,093 626,724 680,147 757,433 729,693 Materials & Supplies 68,135 63,080 78,605 63,091 63,224 Contracts & Services 25,737 27,590 30,601 25,978 26,393 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 10,710 19,798 27,280 30,251 38,220 Total 691,675 737,192 816,633 876,753 857,530 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY
06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Marine Safety Captain (Permanent) 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant
(Permanent) 1.00 1.00 1.00 1.00 1.00 Marine Safety Sergeant (Permanent)1 2.00 2.00 2.00 3.00 3.00 Ocean Lifeguard I, II, Senior (Seasonal) 5.00 5.00 5.00 5.00 5.00 Total Positions 9.00
9.00 9.00 10.00 10.00 1FY10 Proposed 1.0 Marine Safety Sergeant -FY 10 filled .75 in General Fund; FY11 filled 1.0 in Fund 146 Recreation Programs The Marine Safety Services Division
is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors
beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. 4 -104
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: MARINE SAFETY SERVICES Division Number: 3550 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Special Clothing 11,312 11,312 Small Tools and Instruments 485 1,307 Field Supplies 7,215 9,789 Office Furniture and Fixtures 3,441 2,957 Machinery and Equipment 14,020 10,928 Fuels
9,975 10,474 Safety Supplies 3,213 3,785 Public Education, Repair and Maintenance, Materials 12,613 11,862 Audio Visual Supplies, Food and Books & Subscriptions 817 810 Total Materials
and Supplies 63,091 63,224 Contracts & Services: Equipment Maintenance and Repair 13,112 13,174 Contractual 4,816 3,808 Travel, Training, Membership Fees and Printing 3,622 4,947 Telephones
4,428 4,464 Total Contracts and Services 25,978 26,393 Capital Outlay Machinery and Equipment 30,251 38,220 Total Capital Outlay 30,251 38,220 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 07-08 & 08-09 Accomplishments: 1. Hosted multijurisdictional countywide search and recovery drill 2. Reduced costs by eliminating phone lines to seasonal lifeguard towers. 3. Improved
communications through purchase of 800 MHz radios for lifeguard towers through grant funding. 4. Developed and implemented new policies and procedures for responding to unique ocean
rescues. Major Projects in the Upcoming Two-year Period (FY09-10 & 10-11) Include: 1. Develop a new partnership with City Parks and Recreation Department to provide instruction for the
Junior Lifeguard program. 2. Develop a career development manual. 4 -105
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Public Works Department Department Divisions Administration Emergency Flood Control Street Maintenance Facility & Site Maintenance Stormwater Maintenance and Flood Control Recycling/Solid
Waste/Household Hazardous Waste Cardiff Sanitary Division Encinitas Sanitary Division Wastewater Collection Fleet Maintenance Vehicle & Equipment Replacement Gas Tax San Dieguito Water
District Divisions Recycled Water Water Purchases & Treatment Field Operations Planning & Engineering Admin Department Director Larry Watt
City of Encinitas San Dieguito Water District Public Works Department MISSION To consistently provide high quality maintenance of the City’s public works infrastructure in a fiscally
and environmentally responsible manner while providing exceptional customer service and preserving and enhancing the quality of life and public safety. VISION To be a department that
continually explores new and creative methods of meeting our future challenges while creating opportunities for our employees to reach their full potential. VALUES Integrity We are dedicated
to open and honest communication and ethical actions. Respect We treat everyone with dignity and equality with thoughtful consideration to each other’s differences and opinions. Excellence
We exemplify commitment, innovation, responsiveness and teamwork. Accountability We take responsibility and ownership for our actions and their results. Professionalism We demonstrate
high standards of performance with a positive attitude, courtesy and respect.
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EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES DEPARTMENT: Public Works DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual
Approved Proposed Proposed Personnel 1,953,893 2,388,361 2,718,047 2,727,037 2,843,344 Materials & Supplies 304,669 382,876 434,150 410,319 411,439 Contracts & Services 4,310,545 5,034,222
5,766,046 5,758,462 6,001,887 Internal Cost Allocation 393,164 517,155 605,266 398,996 496,262 Capital Outlay 1,308,814 1,542,117 631,552 1,014,910 1,286,252 Total 8,271,085 9,864,731
10,155,061 10,324,724 11,054,184 DEPARTMENT PERSONNEL SUMMARY DEPARTMENT PERSONNEL SUMMARY FY 09-10 FY 10-11 (Number of Positions) FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Actual Actual Approved Proposed Proposed Full-Time Equivalents -City Support 29.90 29.40 29.40 29.75 29.75 Water District Support 23.45 22.70 22.70 25.70 25.70 Total Full Time Equivalents:
53.35 52.10 52.10 55.45 55.45 DEPARTMENT FUNDING SUMMARY FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Gas Tax Revenue
(Fund 201) 1,166,849 1,133,040 1,249,398 1,175,405 1,175,405 Solid Waste, Recycling, HHW (229) 556,818 564,077 446,704 415,323 415,205 Cardiff Sanitary Division (501) 4,861,095 4,963,254
4,902,309 4,947,687 4,711,485 Encinitas Sanitary Division (521) 2,564,061 2,692,865 2,519,405 2,831,441 2,769,875 District Support Revenue (Overhead-616) 798,569 833,793 842,737 939,024
1,047,125 Fleet Maintenance (692) 353,918 491,983 536,402 452,439 473,800 Vehicle Replacement (693) 827,998 524,388 348,599 248,886 1,005,583 Total Departmental Revenue 11,129,308 11,203,400
10,845,554 11,010,205 11,598,478 Other General Fund Support (2,858,223) (1,338,669) (690,493) (685,481) (544,294) Total 8,271,085 9,864,731 10,155,061 10,324,724 11,054,184 Public Works
Administration, Conservation & Environmental Services, Flood Control, Street Maintenance, CityWide Facility and Site Maintenance, Storm Water Field Operations, Gas Tax, Solid Waste Management,
Grant Administration, Recycling, Cardiff Sanitation Division (CSD), Encinitas Sanitary Division (ESD), District Support/Administration, Wastewater Collection, Fleet Maintenance, Vehicle
& Equipment Replacement 4 -113
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 4010 DIVISION RESPONSIBILITIES: CORE SERVICES: Administrative support
functions to include budgeting for the Department Conduct special studies and administer programs Administer various contracts Develop Grant applications and monitoring those
grants received Provide staff support to Environmental Advisory Committee EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures
by Category: Actual Actual Approved Proposed Proposed Personnel 81,515 97,916 122,491 109,170 113,075 Materials & Supplies 6,450 6,652 5,900 4,800 4,925 Contracts & Services 11,661 48,885
135,802 147,691 140,582 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 99,626 153,453 264,193 261,661 258,582 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.10 0.10 0.10 0.10 Senior Management Analyst1
0.40 0.40 0.40 0.40 0.40 Dept Administrative Support Coordinator 0.35 0.35 0.35 0.35 0.35 Program Assistant I, II, III 0.10 0.00 0.00 0.00 0.00 Intern 0.50 0.50 0.50 0.50 0.50 Total
Positions 1.55 1.35 1.35 1.35 1.35 1Position title change FY07 Classification Maintenance Project This Division provides management direction and administrative support to the divisions
comprising the Public Works Department, the City's Wastewater divisions, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing,
special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects,
and other related tasks. 4 -114
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Office Supplies, Books, Awards/Recognition 3,400 3,400 Computer Software 0 0 Office Furniture & Equipment, Fuel 1,400 1,525 Total Materials and Supplies 4,800 4,925 Contracts
& Services: Contractual, Agency Temporary Help 135,250 127,250 Training, Travel & Meetings 4,759 5,650 Equipment Maintenance and Repair, Rental Fees, Phones 6,007 6,007 Membership Dues,
Mileage, Advertising, Printing 1,675 1,675 Total Contracts and Services 147,691 140,582 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Completed facility
assessment for Civic Center. 2. Continue application for Major Use Permit/Coastal Development Permit for new Public Works Facility. Major Projects in the Upcoming Two-Year Period (FY09-10
& 10-11) Include: 1. Receive APWA Accreditation. 2. Continue the implementation of CityWorks Maintenance Management System. 3. Conduct a Fleet Services study. 4. Continue assisting the
Environmental Advisory Commission in achieving their sustainability goals for the City. 4 -115
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: EMERGENCY FLOOD CONTROL Division Number: 4020 DIVISION RESPONSIBILITIES: CORE SERVICES: Respond to emergency flooding
events EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 36,354
0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 60,000 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 0 36,354 60,000 0 0 PERSONNEL DETAIL: (Number
of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned
to this Division. The purpose of this Division is to capture the cost of emergency responses due to flooding events. The costs captured in this division will be used to seek reimbursement
from Federal Emergency Management Administration (FEMA) when an event has been declared a Federal or State Emergency. 4 -116
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: EMERGENCY FLOOD CONTROL Division Number: 4020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts &
Services: Emergency Repairs 0 0 Total Contracts and Services 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: City was reimbursed $36,354 from FEMA for 2007
Firestorm Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11) Include: 4 -117
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: STREET MAINTENANCE Division Number: 4040 DIVISION RESPONSIBILITIES: CORE SERVICES: Traffic Control Device Maintenance
Street Sweeping Litter Abatement Street Maintenance Sidewalk Maintenance Weed Abatement Street Tree Maintenance Flood Control Graffiti Abatement Traffic Control
Device Maintenance Emergency Response Street Light Maintenance Traffic Signal Maintenance Stormwater Maintenance (above ground systems) EXPENDITURE SUMMARY: FY 09-10 FY 10-11
FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 98,499 187,221 218,629 183,922 194,279 Materials & Supplies
29,898 23,290 35,827 24,600 24,600 Contracts & Services 324,119 297,789 304,360 304,360 304,360 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 452,516 508,300 558,816
512,882 523,239 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed
Superintendent 0.10 0.10 0.10 0.10 0.10 Assistant Superintendent 0.00 0.50 0.50 0.50 0.50 Utility & Maintenance Tech. I,II,III,IV 2.00 2.00 2.00 1.00 1.00 Program Coordinator* 0.00 0.10
0.10 0.10 0.10 Program Assistant I, II, III 0.10 0.00 0.00 0.50 0.50 Total Positions 2.20 2.70 2.70 2.20 2.20 The Street Maintenance Division is funded by both the Gas Tax and General
Funds. Services funded by the General Fund include contracting for service such as street tree maintenance, litter and graffiti removal utilizing both the County Probation Department
work crews and maintenance contractors and various maintenance tasks assigned to a non-profit group (Partners With Industry). 4 -118
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: STREET MAINTENANCE Division Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Food/Water/Coffee Service 300 300 Uniforms 1,000 1,000 Street Maintenance 23,000 23,000 Field Supplies and Miscellaneous 300 300 Total Materials and Supplies 24,600 24,600 Contracts
& Services: Contractual 216,500 216,500 County Probation Crews Contract 87,360 87,360 Equipment Maintenance and Repair 500 500 Total Contracts and Services 304,360 304,360 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Continue to collect and consolidate information for future implementation of CityWorks GIS Program. Major Projects in the
Upcoming Two-Year Period (FY09-10 & 10-11) Include: 1. Continue to provide litter abatement and beautification of the Highway 101 corridor. 2. Plant fifty (50), 24 inch box trees in
acceptable planting locations throughout the city. 3. Continue to collect City asset information for for future City Works GIS Program. 4 -119
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTER Division Number: 4045 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintenance
of City Facilities -Civic Center Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities EXPENDITURE SUMMARY:
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 137,470 173,799 150,255 102,913 90,462
Materials & Supplies 26,864 16,864 25,160 16,625 16,675 Contracts & Services 455,534 282,404 247,093 193,050 202,568 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 5,000 5,000 0
0 Total 619,868 478,067 427,508 312,588 309,705 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual
Actual Approved Proposed Proposed Senior Managementt Analyst1 0.20 0.20 0.20 0.20 0.20 Management Management Analyst I, II, III 0.30 0.30 0.30 0.20 0.20 Dept Administrative Support Coordinator
0.00 0.00 0.00 0.10 0.10 Facilities Specialist* 2.00 1.00 1.00 0.60 0.60 2.50 1.50 1.50 1.10 1.10 Total Positions 1Position title change FY07 Classification Maintenance Project The Facility
Maintenance Division is responsible for the maintenance of the Civic Center, all Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. Division Number 4045 includes
costs associated with the maintenance of the Civic Center. Inhouse personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and
HVAC services is outsourced. 4 -120
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTER Division Number: 4045 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Repair and Maintenance 5,000 5,000 Supplies: Office, Safety 5,400 5,400 Small Tools & Instruments, Special Clothing 535 535 Gasoline and Diesel 1,300 1,350 Horticulture
Products 4,390 4,390 Total Materials and Supplies 16,625 16,675 Contracts & Services: Contractual 16,875 24,375 Utility Services: Electricity, Gas, Water, Sewer, Telephone 59,326 62,394
Custodial Services 67,400 67,400 Property Maintenance 28,458 28,458 Facility & Equipment Maintenance & Repairs 333 333 HVAC Maintenance 3,000 3,000 Security, Permits, Rental Fees, Training
17,658 16,608 Total Contracts and Services 193,050 202,568 Capital Outlay/Debt Service: Machinery and Equipment Furniture and Fixtures 0 0 Total Capital Outlay/Debt Service 0 0 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Completion of Civic Center Roof Replacement and Energy Efficiency Improvements. 2. Replacement of Civic Center HVAC system,
including duct work. 3. Replacement of exhaust systems at Fire Stations 4 and 5. 4. Implemented/Began maintenance responsibilities for Library and Public Works Yard. Major Projects in
the Upcoming Two-Year Period (FY09-10 & 10-11) Include: 1. Complete LEED certification for Civic Center. 2. Exterior painting of Civic Center. 3. Investigate options for solar powered
parking lot lighting at Civic Center. 4. Install emergency generator at Public Works Yard. 4 -121
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/FIRE STATION Division Number: 4046 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintenance
of City Facilities -Fire Stations and Lifeguard Towers Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 12,764 21,748
35,041 36,316 Materials & Supplies 0 5,014 5,650 6,850 6,850 Contracts & Services 0 121,493 106,593 123,237 123,841 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 13,400 0 0 Total
0 139,271 147,391 165,128 167,007 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Proposed Proposed Facilities
Specialist 0.00 0.30 0.30 0.40 0.40 Total Positions 0.00 0.30 0.30 0.40 0.40 Division Number 4046 includes costs associated with the maintenance of all Fire Stations and Lifeguard Towers.
In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced. 4 -122
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/FIRE STATION Division Number: 4046 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Repair and Maintenance 5,500 5,500 Supplies 1,200 1,200 Small Tools & Instruments 150 150 Total Materials and Supplies 6,850 6,850 Contracts & Services: Contractual
38,500 34,500 Utility Services: Electricity, Gas, Water, Sewer, Telephone 47,642 51,066 Custodial Services 2,090 3,090 Property Maintenance 21,198 21,378 HVAC Maintenance 7,639 7,639
Permits 3,000 3,000 Security 3,168 3,168 Total Contracts and Services 123,237 123,841 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under
Fund 101-4045. 4 -123
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARD Division Number: 4047 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintenance of
City Facilities -Public Works Yard Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities EXPENDITURE SUMMARY:
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 8,511 14,494 71,725 75,075 Materials
& Supplies 0 3,165 7,690 8,075 7,375 Contracts & Services 0 65,231 84,140 136,502 122,017 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 0 76,907 106,324 216,302 204,467
PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management
Analyst 1 0.00 0.00 0.00 0.20 0.20 Facilities Specialist 0.00 0.20 0.20 0.50 0.50 Total Total Positions 0.00 0.20 0.20 0.70 0.70 1Position title change FY07 Classification Maintenance
Project Division Number 4047 includes costs associated with the maintenance of the Public Works Yard (160 Calle Magdalena). In-house personnel complete the day-to-day repairs. Specialized
work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced. 4 -124
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARD Division Number: 4047 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Repair and Maintenance 3,700 3,000 Supplies: Safety. Other 2,700 2,700 Small Tools & Instruments, Special Clothing 435 435 Horticulture Products 1,240 1,240 Total
Materials and Supplies 8,075 7,375 Contracts & Services: Contractual 23,520 15,000 Utility Services: Electricity, Water, Sewer, Telephone 39,794 42,129 Custodial Services 21,100 21,100
Property Maintenance 9,330 9,330 Landscaping Contract 6,180 6,180 HVAC 9,196 9,196 Security, Permits, Rental Fees, Training 27,382 19,082 Total Contracts and Services 136,502 122,017
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 -125
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARY Division Number: 4048 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintenance of
City Facilities -Library Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities EXPENDITURE SUMMARY: FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 21,274 36,239 54,449 56,142 Materials
& Supplies 0 8,768 2,550 5,450 5,050 Contracts & Services 0 98,560 238,560 211,332 215,912 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 0 128,602 277,349 271,231
277,104 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior
Management Analyst1 0.00 0.00 0.00 0.10 0.10 Facilities Specialist 0.50 0.50 0.50 0.50 0.50 Total Positions 0.50 0.50 0.50 0.60 0.60 1Position title change FY07 Classification Maintenance
Project Division Number 4048 includes costs associated with the maintenance of the Library. In-house personnel complete the day-to-day repairs. Specialized work such as security, pest
control, janitorial, plumbing and HVAC services is outsourced.. 4 -126
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARY Division Number: 4048 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Repair & Maintenance 1,900 1,500 Supplies 2,000 2,000 Horticulture Products 1,300 1,300 Small Tools & Instruments 250 250 Total Materials and Supplies 5,450 5,050
Contracts & Services: Contractual 19,000 12,500 Utility Services: Electricity, Gas, Water, Sewer, Telephone 97,734 104,114 Custodial Services 55,500 55,500 Property Maintenance 22,138
22,138 Training/Meetings 1,000 2,000 HVAC 12,700 12,700 Security 3,260 6,960 Total Contracts and Services 211,332 215,912 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and
Major Work Projects are listed under Fund 101-4045. 4 -127
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: STORMWATER MAINTENANCE Division Numbers: 4050 DIVISION RESPONSIBILITIES: CORE SERVICES: Stormwater maintenance of above
ground systems Street sweeping Litter abatement EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual
Approved Proposed Proposed Personnel 6,697 274,207 374,385 400,676 427,962 Materials & Supplies 0 39,102 30,936 27,207 27,207 Contracts & Services 0 110,635 226,398 213,403 213,403 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 6,697 423,944 631,719 641,286 668,572 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.30 0.30 0.30 0.30 0.30 Utility & Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00 Utility
& Maintenance Tech. I, II, III, IV 3.00 3.00 3.00 3.50 3.50 Program Assistant I, II, III 0.00 0.00 0.00 0.50 0.50 Total Positions 4.30 4.30 4.30 5.30 5.30 The accomplishments and goals
on the next page are coordinated with the Engineering Division, NPDES/Sand Management. This Division is funded by the General Fund and is responsible for the maintenance of the City’s
storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. NPDES maintenance is provided by Street Maintenance personnel
for the above ground system and Wastewater Collection personnel for the below ground system. Beginning in FY04, the costs for these maintenance activities were transferred to the 551
fund. In FY07, the 551 fund was dissolved and the costs were shifted back to the
General Fund. Currently, all of P.W. maintenance costs directly related to NPDES maintenance activities are captured in this division. 4 -128
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: STORMWATER MAINTENANCE Division Numbers: 4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials &
Supplies: Gasoline, Diesel, and Small Tools and Instruments 13,100 13,100 Safety Supplies, Field Supplies, Food and Special Clothing 4,250 4,250 Books and Subscriptions 500 500 Street
Maintenance 9,357 9,357 Total Materials and Supplies 27,207 27,207 Contracts & Services: Contractual 56,400 56,400 County Probation Crews 31,920 31,920 Property Maintenance 37,083 37,083
Street Sweeping Maintenance 46,515 46,515 Equipment Rental Fees, and Equipment Maintenance & Repairs 12,900 12,900 Utilities: Electricity, Water and Phone 27,140 27,140 Training, Printing
1,445 1,445 Total Contracts and Services 213,403 213,403 This Division utilizes a Storm Drain Cleaning machine (The 2007 Vaccon) that is leased by the General Fund for $40,000 per year.
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Completed Upgrades Upgrades at the UV Treatment Facility. 2. Continue maintenance of the City's NPDES Program
infrastructure to include 22 miles of channels, 12 detention basins, 180 miles of pipe, and 1900 storm drain boxes. 3. Continue televising the City's corrugated metal storm drain pipes.
4. Participate in the development of a Regional Permitted Master Channel Maintenance Program. Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11) Include: 1. Establish capital
replacement cost for the UV Treatment facility. 2. Continue the maintenance and inspection of the City’s NPDES infrastructure to include 22 miles of channels, 12 detention basins, 180
mile of pipe and 1900 storm drain inlets. 3. Participate in the continued development of a Regional Master Channel Maintenance Program. 4. Remove 150 cubic yards of debris from the underground
storm drain system. 4 -129
EXPENDITURE PLAN FUND: GENERAL FUND Fund Number: 101 Division Title: STORMWATER FLOOD CONTROL Division Numbers: 4055 DIVISION RESPONSIBILITIES: CORE SERVICES: Flood Control Weed
abatement EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 92,444
95,476 45,380 47,022 Materials & Supplies 0 3,413 8,900 8,200 8,200 Contracts & Services 0 42,704 86,400 81,400 81,400 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total
0 138,561 190,776 134,980 136,622 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved
Proposed Proposed Utility & Maintenance Tech. I, II, III, IV 0.00 1.00 1.00 0.50 0.50 Total Positions 0.00 1.00 1.00 0.50 0.50 The Flood Control Division is funded by the General Fund
and is responsible for the maintenance of the City’s drainage conveyance system. Drainage maintenance and repair is provided by Street Maintenance personnel for the above ground system
and Wastewater Collection personnel for the below ground system. In addition, contractual services are utilized when large scale or specialized repairs are needed. 4 -130
EXPENDITURE PLAN Page 2 FUND: GENERAL FUND Fund Number: 101 Division Title: STORMWATER FLOOD CONTROL Division Numbers: 4055 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Field Supplies 1,000 1,000 Street Maintenance 6,500 6,500 Food 400 400 Small Tools & Instruments 300 300 Total Materials and Supplies 8,200 8,200 Contracts & Services: Contractual
72,100 72,100 Property Maintenance 3,500 3,500 Equipment Rental Fees 800 800 Equip. Maint. & Repair 5,000 5,000 Total Contracts and Services 81,400 81,400 ACCOMPLISHMENTS AND MAJOR WORK
PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Reconstruct 6 deteriorated cross gutters. 2. Continue to maintain detention basins. Major Projects in the Upcoming Two-Year Period (FY09-10
& 10-11) Include: 1. Annual hand-clearing of drainage facility on Lone Jack Road. 2. Repair 7 damaged cross gutters in conjunction with City’s annual asphalt overlay project. 4 -131
EXPENDITURE PLAN FUND: GAS TAX Fund Number: 201 Division Title: STREET MAINTENANCE Division Number: 4040 DIVISION RESPONSIBILITIES: CORE SERVICES: Core Services listed under 101-4040
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 718,835 540,236
576,588 597,383 630,540 Materials & Supplies 144425 158127 204267 187367 187,367 Contracts & Services 219,178 302,323 355,900 367,800 367,800 Internal Cost Allocation 0 0 160,000 0 0
Capital Outlay 4,983 12,965 5,102 5,102 5,102 Total 1,087,421 1,013,651 1,301,857 1,157,652 1,190,809 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.10 0.10 0.10 0.10 Superintendent 0.50 0.50 0.50 0.50 0.50 Senior Managementt
Analyst1 0.00 0.00 0.00 0.05 0.05 Assistant Superintendent 1.00 0.50 0.50 0.50 0.50 Utility & & Maintenance Field Supervisor 1.00 0.50 0.50 0.50 0.50 Utility & Maintenance Technician
I, II, III, IV 5.00 4.50 4.50 4.50 4.50 Program Coordinator* 0.00 0.60 0.60 0.75 0.75 Program Assistant I, II, III 0.60 0.00 0.00 0.00 0.00 Total Positions 8.30 6.70 6.70 6.90 6.90 1Position
title change FY07 Classification Maintenance Project The Street Maintenance Division, which is funded primarily by the Gas Tax Fund, is responsible for ongoing maintenance of the City’s
street-related infrastructure. In-house crews maintain the City’s rights-of-way including streets, shoulders, curbs, sidewalks, and asphalt berms. City crews also install and maintain
traffic signage and provide after hour emergency services. In addition, contractual services such as pavement surfacing, street sweeping, traffic striping and pavement markings are utilized
to supplement in-house forces. (Please also refer to pages 4-120 and 4-121 of the general fund division 4040.) 4 -132
EXPENDITURE PLAN Page 2 FUND: GAS TAX Fund Number: 201 Division Title: STREET MAINTENANCE Division Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Street Signs 54,800 54,800 Street Maintenance Materials 89,100 89,100 Fuel 25,100 25,100 Supplies: Office, Computer, Field and Safety 9,220 9,220 Audio Supplies, Books, Small Tools,
Furniture/Fixtures 3,300 3,300 Uniforms-Persable, Food/Water/Coffee Service 5,847 5,847 Total Materials and Supplies 187,367 187,367 Contracts & Services: Street Sweeping Maintenance
(expensed in Fund 551 125,556 125,556 $125,000 transfer from Gas Tax to Clean Water Fund 551) Contractual Services 138,296 138,296 Street Striping 81,920 81,920 Equipment Maintenance
and Repair, Equipment Rental Fees 5,856 5,856 Training 6,205 6,205 Agency Temporary Help 0 0 Travel, Membership Dues, Mileage, Medical Services, Telephone 9,027 9,027 Advertising and
Printing 940 940 Total Contracts and Services 367,800 367,800 Captial Outlay/Debt Service: Machinery and and Equipment 800 MHz Backbone Lease payments 0 0 Total Capital Outlay/Debt Service
0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Remove and replace 200 raised sidewalk locations as identified by Sidewalk Inspection & Replacement Program
2. Partnership agreement with North County Transit Bus service for enhanced right of way maintenance at existing bus stop locations. 3. Inspect and repair approximately 500 regulatory
traffic signs. Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11) Include: 1. Remove and replace 210 raised cement sidewalk locations as identified by in-house sidewalk
inspection and replacement program. 2. Repair 1000 feet of tree root damaged asphalt sidewalks city wide. 3. Inspect and repair approximately 510 regulatory traffic signs and street
name signs. 4. Continue the ongoing repair of the downtown tiled medallions. 4 -133
EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Division Number: 4030 DIVISION RESPONSIBILITIES:
CORE SERVICES: Manage City’s franchise agreement with EDCO Administer Household Hazardous Waste program EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 123,917 120,108 124,989 108,270 112,102 Materials & Supplies 165 0 0 0 0 Contracts & Services
107,014 138,772 243,710 183,675 183,525 Internal Cost Allocation 28,366 37,327 37,072 34,592 36,322 Capital Outlay 0 0 0 0 0 Total 259,462 296,207 405,771 326,537 331,949 PERSONNEL DETAIL:
(Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.40 0.40
0.30 0.30 Management Analyst I, II, III 0.40 0.40 0.40 0.40 0.40 Total Positions 0.60 0.80 0.80 0.70 0.70 This Division captures expenses related to AB939 requirements and the City's
Household Hazardous Waste program. Programs include resident's disposal of household hazardous waste, electronic and universal waste and other solid waste expenses. 4 -134
EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Division Number: 4030 MAJOR NON-PERSONNEL
EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services: Contractual Services 49,000 49,000 Disposal 120,000 120,000 Advertising 12,500 12,500 Meetings & Travel, Training, and Membership
Dues 2,175 2,025 Total Contracts and Services 183,675 183,525 Internal Cost Allocation: Internal Cost Allocation 0 0 Total Internal Cost Allocation 0 0 ACCOMPLISHMENTS AND MAJOR WORK
PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Implemented public collection opportunities for household batteries. 2. Implemented Construction and Demolition Debris ordinance, adopted
by City Council July 2008. 3. Partnered with DEMA on beverage container recycling program for downtown and large events. Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11)
Include: 1. Increase number of trash and recycling containers in downtown area. 2. Investigate potential for sharps and pharmaceutical collections. 3. Evaluate need to expand Mandatory
Recycling Ordinance. 4 -135
EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 4031 DIVISION RESPONSIBILITIES: CORE
SERVICES: Administer recycling, used oil and other solid waste grants EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 122,360 118,419 43,000 43,323 43,205 Internal Cost Allocation 0 1,653
858 0 0 Capital Outlay 0 0 0 0 0 Total 122,360 120,072 43,858 43,323 43,205 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. This Division captures expenses related to the City’s recycling,
Used Oil and Household Hazardous Waste grant programs. 4 -136
EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 4031 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Contracts & Services: Contractual Services 43,323 43,205 Total Contracts and Services 43,323 43,205 Internal Cost Allocation: Internal Cost Allocation 0 0 Total
Internal Cost Allocation 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 229-4030. 4 -137
EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: RECYCLING Division Number: 4032 DIVISION RESPONSIBILITIES: CORE SERVICES:
Coordinate community recycling programs EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 161 15,495 15,000 11,000 11,000 Contracts & Services 91,205 64,440 86,150 67,500 67,500 Internal Cost Allocation 0 2193 2017
0 0 Capital Outlay 0 0 0 0 0 Total 91,366 82,128 103,167 78,500 78,500 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. This Division captures expenses related to the City's recycling
programs. Activities include composting, residential and school recycling, and public education. 4 4 -138
EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 229 HAZARDOUS WASTE FUND Division Title: RECYCLING Division Number: 4032 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 09-10 FY 10-11 Materials & Supplies: Equipment and Supplies 11,000 11,000 Total Materials and Supplies 11,000 11,000 Contracts & Services: Contractual Services 65,000 65,000 Advertising
2,500 2,500 Total Contracts and Services 67,500 67,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 229-4030. 4 -139
EXPENDITURE PLAN FUND: CARDIFF SANITARY DIVISION (CSD) Fund: 501 Division Title: OPERATING Division Number: 5010 DIVISION RESPONSIBILITIES: CORE SERVICES: Develop and administer operating
and capital budget for Cardiff Sanitary Division Calculate annual sewer service charges for Cardiff Sanitary Division EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 3,916 5,219 7,044 5,000 5,000 Materials & Supplies 0 0 0 0 0 Contracts & Services
1,889,292 2,043,995 2,290,578 2,365,841 2,547,050 Internal Cost Allocation 110,779 126,839 124,485 194,325 204,042 Capital Outlay 477,185 473,886 13,800 13,800 13,800 Total 2,481,172
2,649,939 2,435,907 2,578,966 2,769,892 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual
Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the San Elijo JPA Board of Directors. The Cardiff
Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately
80 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different
classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment
plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant. 4 -140
EXPENDITURE PLAN Page 2 FUND: CARDIFF SANITARY DIVISION (CSD) Fund: 501 Division Title: OPERATING Division Number: 5010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts
& Services: Sewer Treatment Costs at SEJPA 1,267,853 1,331,246 Pump Station O & M 270,470 283,994 Sewer Outfall 34,895 36,640 City Line Maintenance Support 429,890 446,096 City Engineer/Admin
Support 90,213 164,490 Laboratory Services 192,176 201,785 General Operations 15,000 15,000 Professional Firms 12,869 13,167 Insurance Premiums 32,700 34,335 Self Insurance Reserve Funding
50,000 50,000 ISF Rental Charges 52,141 53,763 RSF Credits (86,996) (86,996) Water 1,100 0 Administration Fees 3,530 3,530 Total Contracts and Services 2,365,841 2,547,050 Internal Cost
Allocation: Internal Cost Allocations 194,325 204,042 Total Internal Cost Allocation 194,325 204,042 Captial Outlay/Debt Service: Lease Payments 13,800 13,800 Total Capital Outlay/Debt
Service 13,800 13,800 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Funds 616-4010. 4 -141
EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD) Fund Number: 521 District Title: OPERATING Division Number: 5210 DIVISION RESPONSIBILITIES: CORE SERVICES: Develop and administer
operating and capital budget for Encinitas Sanitary Division Calculate annual sewer service charges for Encinitas Sanitary Division EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07
FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 4,000 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services
991,076 1,167,390 1,154,777 1,207,788 1,272,088 Internal Cost Allocation 83,935 79,053 78,506 116,389 122,208 Capital Outlay 242,245 536,718 84,003 82,703 80,103 Total 1,317,256 1,783,161
1,321,286 1,406,880 1,474,319 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. The Encinitas
Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of the City. The annual sewer service charge for customers is based on a percentage
of each customer’s water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater
Authority (EWA) treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84% of the operating/maintenance
and capital costs of the EWA treatment plant. 4 -142
EXPENDITURE PLAN Page 2 FUND: ENCINITAS SANITARY DIVISION (ESD) Fund Number: 521 District Title: OPERATING Division Number: 5210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Contracts & Services: Sewer Treatment Costs at EWA 535,621 562,402 Pump Station O & M -Moonlight 146,969 154,317 City Line Maintenance Support 229,450 238,101 City Engineer/Admin Support
52,517 66,457 General Operations 15,000 15,000 Pump Station O & M -Batiquitos 82,400 86,520 Insurance Premiums 30,100 31,605 Professional Firms 9,740 9,943 Self Insurance Reserve Funding
50,000 50,000 ISF Rental Charges 52,141 53,763 Water 550 600 Admin Fees 3,300 3,300 Total Contracts and Services 1,207,788 1,272,008 Internal Cost Allocation: Internal Cost Allocation
116,389 122,208 Total Internal Cost Allocation 116,389 122,208 Captial Outlay/Debt Service: Lease Payments 13,803 13,803 Principal and Interest 68,900 66,300 Total Capital Outlay/Debt
Service 82,703 80,103 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 -143
EXPENDITURE PLAN FUND: DISTRICT SERVICES Fund Number: 616 Division Title: DISTRICT SUPPORT/ADMINISTRATION Division Number: 4010 DIVISION RESPONSIBILITIES: CORE SERVICES: Preparation
of CSD & ESD budgets Preparation of sewer service charges Respond to citizen inquiries regarding sewer service EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 98,677 81,515 85,161 95,281 98,525 Materials & Supplies 0 0 0 0 0 Contracts & Services
9,187 13,595 12,000 9,000 9,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 107,864 95,110 97,161 104,281 107,525 PERSONNEL DETAIL: (Number of Positions) FY 09-10
FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.20 0.20 0.20 0.20 Senior Managementt
Analyst1 0.00 0.00 0.00 0.05 0.05 Management Analyst I, II, III 0.30 0.30 0.30 0.30 0.30 Dept. Administrative Support Coordinator* 0.15 0.15 0.15 0.15 0.15 Total Positions 0.65 0.65
0.65 0.70 0.70 1Position title change FY07 Classification Maintenance Project This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division.
The Division, composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff support also involves policy implementation;
budget, report, and special study preparation; and preparation of annual sewer service assessments. 4 -144
EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Fund Number: 616 Division Title: DISTRICT SUPPORT/ADMINISTRATION Division Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY
10-11 Contracts & Services: Administrative Fees 9,000 9,000 Total Contracts and Services 9,000 9,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09Accomplishments: 1. Began
implementation of Phase II of Capital Improvement Program for Encinitas and Cardiff Sanitary Divisions. 2. Completed replacement of Moonlight Beach Pump Station. 3. Constructed Wastewater
Collections division offices. Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11) Include: 1. Update Sewer Master Plan for Encinitas and Cardiff Sanitary Divisions. 2. Replace
Olivenhain Pump Station. 3. Replace Wastewater Vac-Con truck. 4 -145
EXPENDITURE PLAN FUND: DISTRICT SERVICES Fund Number: 616 Division Title: WASTEWATER COLLECTION Division Number: 4050 DIVISION RESPONSIBILITIES: CORE SERVICES: Emergency Response
Locate and mark out Sewer lines and Storm Drains Provide routine sanitary sewer & storm drain collection systems maintenance: Repairing sewer lines and storm drains Video
inspect underground pipes Respond to Customer Service Requests Cleaning Sewer Lines, cleaning storm drains, clearing stoppages EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 514,472 544,853 597,906 616,744 641,145 Materials & Supplies 10,698
9,511 15,700 11,665 11,165 Contracts & Services 17,945 19,405 29,009 27,684 28,640 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 3,171 3,211 3,247 3,247 3,247 Total 546,286 576,980
645,862 659,340 684,197 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Utility & Maintenance Supervisor II 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Technician I, II, III, IV
4.00 4.00 4.00 4.00 4.00 Total Positions 6.00 6.00 6.00 6.00 6.00 Wastewater Collection services are provided to the Encinitas Sanitary Division and the Cardiff Sanitary Division. These
services include an ongoing schedule for sewer line cleaning as well as emergency services required on an as needed basis. Wastewater Collection services also include line location and
mark out services for Cardiff Sanitary Division and the Encinitas Sanitary Division. Each sanitary division is charged its share of the Division's expenses based on actual number of
miles of underground pipe maintained. 4 -146
EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Fund Number: 616 Division Title: WASTEWATER COLLECTION Division Number: 4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Office Supplies, Field Supplies, Safety Supplies 5,750 5,750 Special Clothing 2,000 2,000 Sewer Maintenance 2,500 2,500 Machinery and Equipment, Office Furniture and Fixtures
500 0 Water/Coffee Service 180 180 Fuel 35 35 Audio Visual, Books, Small Tools 700 700 Total Materials and Supplies 11,665 11,165 Contracts & Services: Facility and Equipment Maintenance
& Repair 4,964 5,000 Security 700 700 Custodial Services 6,400 6,400 Membership Dues, Travel and Training 6,780 7,580 Water and Telephone 4,960 4,960 Equipment Rental Fees 1,748 1,868
Medical Services, Meals and Postage 2,132 2,132 Total Contracts and Services 27,684 28,640 Capital Outlay/Debt Service: 800 MHz Backbone Lease Payments 3,247 3,247 Total Capital Outlay/Debt
Service 3,247 3,247 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Major Work Projects are listed under Fund 616-4010. FY 07-08 & 08-09Accomplishments: 1.Cleaned
1,000,000 feet of sewer pipe 2. Televised 105,873 feet of Sewer/Storm Drain Pipe 3. 151.5 cubic yards of debris from underground pipes Major Projects in the Upcoming Two-Year Period
(FY09-10 & 10-11) Include: 1. Clean one million feet of sewer and storm drain pipe. 2. Video inspect 100,000 feet of sewer and storm drain pipes. 3. Remove 160 cubic yards of debris
from the underground storm drain system 4 -147
EXPENDITURE PLAN FUND: DISTRICT SERVICES Fund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTAL Division Number: 4054 DIVISION RESPONSIBILITIES: CORE SERVICES: This division
does not have core services EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0 Materials & Supplies 19,193 20,368 22,000 21,000 21,000 Contracts & Services 14,258 11,508 16,000 16,000 16,000 Internal Cost Allocation 110,680 129,827 61,714 53,690
133,690 Capital Outlay 0 0 0 0 0 Total 144,131 161,703 99,714 90,690 170,690 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. This Division accounts for the costs related to the operation and
maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating expenditures
and future replacement costs of the Wastewater Collection vehicles. 4 -148
EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Fund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTAL Division Number: 4054 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY
10-11 Materials & Supplies: Fuels -Gasoline, Diesel, and Natural Gas 21,000 21,000 Total Materials and Supplies 21,000 21,000 Contracts & Services: Equipment Maintenance and Repair 15,000
15,000 Insurance Premiums 1,000 1,000 Total Contracts and Services 16,000 16,000 Internal Cost Allocation: Vehicle Replacement 53,690 133,690 Total Internal Cost Allocation 53,690 133,690
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 -149
EXPENDITURE PLAN FUND: FLEET MAINTENANCE Fund Number: 692 Division Title: FLEET MAINTENANCE Division Number: 4075 DIVISION RESPONSIBILITIES: CORE SERVICES: Repair and maintenance
of vehicles and equipment Vehicle emergency response Administration of Vehicles and equipment Planning, budgeting and purchasing of City/District vehicles and Equipment Responsible
for all fuel purchasing administration EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 169,895 191,940 288,642 301,083 315,699 Materials & Supplies 66,815 73,107 54,570 77,480 80,025 Contracts & Services 57,716 86,674 45,576 73,876 78,076 Internal Cost
Allocation 59,404 140,263 140,614 0 0 Capital Outlay 0 0 7,000 0 0 Total 353,830 491,984 536,402 452,439 473,800 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Managementt Analyst1 0.20 0.20 0.20 0.20 0.20 Fleet Maintenance Supervisor 1.00
1.00 1.00 1.00 1.00 Heavy Equipment Mechanic I, II 2.00 2.00 2.00 2.00 2.00 Dept Administrative Support Coordinator* 0.10 0.20 0.20 0.10 0.10 Total Positions 3.30 3.40 3.40 3.30 3.30
1Position title change FY07 Classification Maintenance Project This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles
and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based
on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments. 4 -150
EXPENDITURE PLAN Page 2 FUND: FLEET MAINTENANCE Fund Number: 692 Division Title: FLEET MAINTENANCE Division Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Vehicle/Equipment Parts 67,000 70,350 Office, Field and Safety Supplies 3,500 3,425 Small Tools and Instruments 4,500 1,500 Office Furniture & Equipment 250 500 Books, Fuels,
Special Clothing, Water/Food/Coffee Service 2,230 4,250 Total Materials and Supplies 77,480 80,025 Contracts & Services: Vehicle Maintenance and Repair 65,000 69,000 Contractual 3,500
3,700 Training 2,350 2,350 Equipment Maintenance and Repair, Equipment Rental Fees 816 816 Telephone, Membership Dues, and Medical Services 2,210 2,210 Total Contracts and Services 73,876
78,076 Capital Outlay/Debt Service: Internal Cost Allocation 0 0 Machinery & Equipment 0 0 Total Capital Outlay/Debt Service 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY2007-08 &
2008-09 Accomplishments: 1.Performed 350 PM's and 685 Service repairs Major Projects in the Upcoming Two-Year Period (FY2009-10 & 2010-11): 1. 95% customer satisfaction rate based on
customer surveys 2. Complete all PM's within 24 hours of the scheduled date 3. Conduct a Fleet Services study 4 -151
EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: VEHICLE AND EQUIPMENT REPLACEMENT Division Number: 4075 DIVISION RESPONSIBILITIES: CORE SERVICES: Quarterly
Evaluation of City/Water fleet Procurement of City/Water fleet EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 581,230 510,337
500,000 1,410,058 1,684,000 Total 581,230 510,337 500,000 1,410,058 1,684,000 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. This Division, created in FY98/99, is responsible for
the replacement of the City/District's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting,
and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures
of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual
year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. 4 -152
EXPENDITURE PLAN Page 2 FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: VEHICLE AND EQUIPMENT REPLACEMENT Division Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10
FY 10-11 Capital Outlay: City Vehicles 220,058 268,000 City Machinery & Equipment 510,000 0 Fire Vehicles: 0 850,000 SDWD (Water) Vehicles 90,000 66,000 SDWD (Water) Machinery & Equipment
90,000 0 Total Capital Outlay 910,058 1,184,000 City Vehicle to be replaced: Department Vehicle Replacement Cost 2003 Ford Explorer Lifeguard FM219 58,058 2003 Ford Explorer Fire FM227
72,000 2001 Ford F150 PW/Streets FM172 30,000 1999 Ford Explorer Clean Water FM145 30,000 2001 Ford F150 Wastewater FM160 30,000 220,058 2001 Ford Explorer Clean Water FM163 32,000 2003
Ford Explorer Fire FM228 72,000 2001 Ford F350 PW/Streets FM171 50,000 2001 Ford F350 PW/Streets FM233 50,000 1999 Ford F250 Wastewater FM140 32,000 2002 Ford Explorer Wastewater FM197
32,000 268,000 City Machinery & Equipment to be replaced: Dump Truck PW/Streets FM221 65,000 Dump Truck PW/Streets FM222 65,000 Upgraded TV Unit Sewer FM213 80,000 VacCon Wastewater
FM211 300,000 510,000 Fire Vehicles Ladder Truck Fire 850,000 SDWD Vehicles to be replaced: 1997 Ford F250 Water FM112 40,000 1999 Ford F550 Water FM138 50,000 90,000 1999 Ford Ranger
Water FM139 22,000 2001 Ford Ranger Water FM164 22,000 2001 Ford Ranger 4X4 Water FM168 22,000 66,000 SDWD Vehicles to be replaced: Bobcat Loader Water FM260 25,000 Dump Truck Water
FM067 65,000 90,000 4 -153
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Engineering Services Department Department Divisions City Engineering Traffic Engineering National Pollutant Discharge Elimination Systems (NPDES) Storm Water Program Coastal Zone Management
Encinitas Ranch Lighting and Landscape Maintenance Encinitas Lighting and Landscape District Village Park Municipal Improvement District Villanitas Road Municipal Improvement District
Cerro Street Municipal Improvement District Municipal Improvement District Wastewater (former District) Support/Capital Projects Leucadia Boulevard Improvements West of I-5 (Phase I),
Completed September 2008 Department Director Peter Cota-Robles
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EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENT: Engineering Services DIVISIONS: City Engineering, Traffic Engineering, Coastal Zone Management, Capital Projects, Stormwater Program,
and Encinitas Landscape & Lighting Districts (includes Village Park M.I.D., Villanitas M.I.D., City-wide Landscape and Lighting District, Cerro Street M.I.D., Wiro Park M.I.D., and Encinitas
Ranch.) EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel 2,769,738 2,987,227 3,178,568 3,206,306
3,354,123 Materials & Supplies 33,029 62,838 171,017 103,880 98,627 Contracts & Services 2,590,029 2,643,218 2,859,474 2,586,305 2,624,485 Internal Cost Allocation 104,415 115,476 115,906
142,672 149,807 Capital Outlay 0 0 5,000 0 0 Total 5,497,211 5,808,759 6,329,965 6,039,163 6,227,042 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Proposed Full-Time Equivalents 25.22 28.12 28.12 27.47 27.47 DEPARTMENT FUNDING SUMMARYFY 06-07 FY 07-08
FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected Projected Village Park (290) 38,230 39,929 36,177 32,556 32,556 Villanitas (291) 27,171 29,917 26,207
22,313 22,525 Cerro Street (292) 44,150 48,482 47,214 39,131 40,573 Citywide Lighting/Landscape Dist. (295) 1,102,322 1,145,638 1,170,781 1,110,586 1,167,810 Wiro Park (296) 11,083 11,751
11,239 11,081 11,081 Encinitas Ranch (297) 592,521 787,900 675,644 673,662 641,022 District Support O/H CSD/ESD (616) 0 0 0 0 0 Red Light Photo Enforc. Program (101) 332,596 303,957
275,000 275,000 265,000 Engineering Division Service Fees (101) 1,304,807 1,319,929 907,650 707,280 707,280 Engineering Service Overhead (101) 0 54,000 0 0 0 Total Departmental Revenue
3,452,880 3,741,503 3,149,912 2,871,609 2,887,847 Other General Fund Support 2,044,331 2,067,256 3,180,053 3,167,554 3,339,195 Total 5,497,211 5,808,759 6,329,965 6,039,163 6,227,042
4 -159
EXPENDITURE PLAN Fund: GENERAL Fund Number: 101 Division Title: CITY ENGINEERING SERVICES Division Number: 6010 DIVISION RESPONSIBILITIES: CORE SERVICES: Department Administration
including overseeing the capital improvement and annual operating budget Plans, designs, and administers contracts for City's Capital Improvement Program Inspection services of
private and public projects Maintains City maps and records, including GIS support Reviews, approves, and issues private development permits Solicits grants for public improvement
financing Administers City's Landscape and Lighting District EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 1,914,112 1,927,379 2,001,291 1,969,736 2,060,910 Materials & Supplies 13,066 13,936 53,931 13,645 11,992 Contracts & Services 429,331
728,707 652,358 454,060 451,591 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 2,356,509 2,670,022 2,707,580 2,437,441 2,524,493 PERSONNEL DETAIL: (Number of Positions)
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/City Engineer 1.00 1.00 1.00 1.00
1.00 Deputy City Engineer 1.00 1.00 1.00 1.00 1.00 Senior Engineer 2.00 2.00 2.00 2.00 2.00 Senior Management Analyst 0.70 0.75 0.75 0.70 0.70 Engineer I, II 5.00 5.00 5.00 5.00 5.00
Engineering Specialist I, II, III 5.00 5.00 5.00 5.00 5.00 Dept. Admin. Support Coordinator 1.00 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.00 0.00 Total Positions 16.20
16.25 16.25 15.70 15.70 This budget supports four divisions including Administration, Capital Improvements, Development Review, and Field Operations. The Administration Division provides
management direction and administrative support to the divisions comprising the Engineering Services Department, solicits grants for public improvement financing, processes sewer annexation
applications and administers the City's Landscape and Lighting District. The Capital Improvement Division plans, designs, and administers contracts for the City and District capital
improvement projects. The Development Review Division responds to citizen requests and queries regarding engineering-related issues involved in public and private developments. This
Division also reviews, approves and issues grading and encroachment permits, as well as maintains City maps and records. The Field Operations Division investigates right-of-way code
violations, inspects the City's capital improvement and private construction projects, and inspects public and private projects involving improvement and grading plans, subdivision maps,
right-of-way permits, and utility permits. 4 -160
EXPENDITURE PLAN Page 2 Fund: GENERAL Fund Number: 101 Division Title: CITY ENGINEERING SERVICES Division Number: 6010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Computer Software 4,698 2,245 Various Supplies, Books, Fuels, Small Tools 7,122 7,822 Office Supplies/Furniture and Equipment 1,825 1,925 Total Materials and Supplies 13,645
11,992 Contracts & Services: Inspection Services 420,000 420,000 Development Review 8,750 8,750 Contractual 10,350 10,350 Equipment Maintenance & Repair 1,272 1,272 Travel, Training,
Memberships, Mileage 10,016 7,547 Printing, Telephones 3,672 3,672 Total Contracts and Services 454,060 451,591 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments
1. Olivenhain Pump Station – Completed Preliminary Design & Started Final Design. 2. Encinitas Blvd. @I-5 – Started PSR, PR, ED. 3. Lone Jack Drainage – Completed Design. 4. El Camino
Real Drainage – Completed Design. 5. Leucadia Blvd Improvements and Round-abouts Phase I (West of I-5) 5) – Construction Complete. 6. San Elijo Utility Undergrounding – Construction
Complete. 7. Olivenhain Road Widening – Construction Complete. 8. Sidewalks on Bonita Drive – Construction Complete. 9. Interim Sidewalks on Hwy 101 in Leucadia – Construction Complete.
10. Moonlight Beach Force Main Phase III – Construction Complete. 11. City-wide Overlay FY07-08 – Construction Complete. 12. Encinitas Boulevard and Calle Magdalena Overlay – Construction
Complete. 13. Windsor Dr., Urania Ave., and NCTD Drainage Improvements -Construction Complete. 14. Leucadia Blvd. Dig-Outs -Construction Complete. 15. Engineering Design Manual -Draft
Complete. 16. Santa Fe Avenue at I-5 Pedestrian Improvements -Construction Complete. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Olivenhain Pump Station
– Construction Complete. 2. Encinitas Blvd. @I-5 – Complete PSR, PR, ED. 3. Lone Jack Drainage – Construction Complete. 4. El Camino Real Drainage – Construction Complete. 5. Pavement
Management System -Complete. 6. Encinitas/NCTD Transit Parking Lot (Parking Lot B) -Construction Complete. 7. Engineering Design Manual – Complete. 8. City-wide Overlay FY08-09 – Construction
Complete. 9. Santa Fe Alignment Study -Complete Alignment Plan. 10. Manchester Alignment Study -Complete Alignment Plan. 11. Encinitas Boulevard Alignment Study -Complete Alignment Plan.
12. Paul Ecke Elementary School – Construction Complete. 13. Montgomery/Westminster Safe Route to School – Construction Complete. 14. La Costa Avenue Slip Out – Construction Complete.
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EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: TRAFFIC ENGINEERING Division Number: 6020 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintain traffic control devices
and systems Respond to citizen concerns regarding traffic-related issues Maintain records of traffic counts and collision reports Conduct speed surveys Provide technical
assistance to Traffic Commission and Council Development review EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 447,588 463,517 478,331 497,210 515,047 Materials & Supplies 3,155 6,902 21,568 9,285 6,435 Contracts & Services 217,948 206,280 230,484
224,729 252,556 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 668,691 676,699 730,383 731,224 774,038 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY
06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Engineer 1.00 1.00 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 1.00 1.00
1.00 Engineering Specialist I, II, III 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 4.50 4.50 4.50 4.50
4.50 The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic
Engineering staff respond to citizen concerns and questions regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys,
maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the City’s Traffic Commission and Council. 4 -162
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: TRAFFIC ENGINEERING Division Number: 6020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies:
Office Supplies, Small tools, Books, Fuels 4,400 4,400 Computer/Software 4,885 2,035 Total Materials and Supplies 9,285 6,435 Contracts & Services: Consultant 4,000 25,000 Red Light
Contract 216,058 223,390 Electricity 600 600 Advertising, Printing, Memberships, and Telephone 2,791 2,286 Mileage, Training, Travel 1,280 1,280 Total Contracts and Services 224,729
252,556 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Rubenstein/Westminster/Summit Traffic Calming Program Pilot -Coordinated with neighborhood and completed
draft design. 2. Traffic Signals (3) – Encinitas Blvd. & Cerro Street; El Camino Real & Crest; El Camino Real & Willowspring Drive – Construction Complete. 4. Upgraded central traffic
signal computer system. 5. Extended contract with Redflex Traffic Systems for red light camera operation. 6. Circulation Element Update-Completed City Traffic Model Update. Major Projects
in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Circulation Element Update -Integrate into General Plan Update. 2. Bi-annual traffic counts -Complete. 3. Install count-down
pedestrian timers at 15 intersections. 4. Convert incandescent yellow traffic signal indicators to energy saving LED to enable battery back-up systems to keep traffic signals operational
during emergency periods. 5. Install audible pedestrian signals at all new traffic signals and at two existing signalized intersections per year to aid sight-impaired pedestrians when
crossing street. 6. Controller cabinets-Upgrade major intersections to generator backup. 7. City-wide speed radar studies -Complete. 4 -163
EXPENDITURE PLAN Fund: GENERAL FUND Fund Number: 551/101 Division Title: STORMWATER PROGRAM Division Number: 5510-6050 DIVISION RESPONSIBILITIES: CORE SERVICES: Water Quality Monitoring
Illicit Discharge Detection and Elimination Program & Annual Compliance Reporting Jurisdictional Urban Runoff Management Program (JURMP) Annual Compliance Reporting Watershed
Urban Runoff Management Program (WURMP) Annual Compliance Reporting Standard Urban Stormwater Mitigation Plan (SUSMP) Implementation Facility Inspection, Code Enforcement, and
Complaint Response Data Management & GIS Applications Regional Stormwater Management Program Effectiveness Assessment Public Education, Outreach & Training Single family
BMP inspection/re-inspection EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Expenditures by Category:
551-5510 101-6050 101-6050 101-6050 101-6050 Personnel 231,438 360,992 431,640 480,311 509,805 509,805 Materials & Supplies 3,262 15,184 10,468 4,150 3,400 Contracts & Services 383,074
249,344 254,195 241,089 244,409 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 617,774 625,520 696,303 725,550 757,614 PERSONNEL DETAIL: (Number of Positions) FY 09-10
FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator* 0.50 1.00 1.00 1.00 1.00 Stormwater Environ.
Specialist I, II, III** 1.00 3.00 3.00 3.00 3.00 Commercial Stormwater Inspector*** 1.00 0.00 0.00 0.00 0.00 Program Assistant I, II, III** New 0.00 1.00 1.00 1.00 1.00 Total Positions
2.50 5.00 5.00 5.00 5.00 * Effective FY07-08 this position was increased to 1.0 FTE. ** One Stormwater Environmental Specialist I, II, and Program Assistant are NEW Positions. *** This
position moved to Public Works in FY08 and moved back to the Stormwater Program in FY08 as a Stormwater Environmental Specialist. Established through the Federal Clean Water Act and
adopted in the State of California through the Porter Cologne Act, the National Pollutant Discharge Elimination System (NPDES) permitting program establishes the legal framework supporting
the San Diego Region Municipal Stormwater Permit (Municipal NPDES Permit). Regulated locally by the San Diego Regional Water Quality Control Board (RWQCB), the City of Encinitas is required
to comply with Water Quality Order No. 2007-0001, adopted on January 24, 2007, regulating the discharge of urban runoff from the municipal separate storm sewer system (MS4) draining
the watersheds of the County of San Diego and all incorporated cities. The Stormwater Management Division comprehensively addresses pollutant loading into the City’s stormwater drainage
system, local waterways, and beaches through an extensive program including water quality monitoring, facility inspection, enforcement and complaint response, multi-agency watershed
management, public and private development standards application, training, and community outreach and education activities. Further, the division supports the coordination and oversight
of stormwater operations and maintenance functions including street sweeping, storm drain facility cleaning and inspection, and waste management programs to meet compliance standards.
4 -164
EXPENDITURE PLAN Page 2 Fund: GENERAL FUND Fund Number: 551/101 Division Title: STORMWATER PROGRAM Division Number: 5510-6050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Field and Safety Supplies 1,450 1,150 Office Supplies, Books, Fuels 2,700 2,250 Total Materials and Supplies 4,150 3,400 Contracts & Services: Print, Telephone, and Equipment
Maintenance 3,578 3,578 Travel, Training, Mileage, Membership 1,950 2,270 Inspection Services 110,312 110,312 Water Quality Monitoring 21,000 21,000 Contractual-Storm Water 104,249 107,249
Total Contracts and Services 241,089 244,409 Capital Outlay: Vehicles 0 0 Total Capital Outlay 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Comprehensive
update of the City’s Jurisdictional Urban Runoff Management Program (JURMP). 2. Update of Encinitas Municipal Code Section 20.08 (Watercourse Protection, Stormwater Management and Discharge
Control Ordinance). 3. Complete assessment and update of the Dry Weather Monitoring Program. 4. Interim update of Standard Urban Stormwater Mitigation Plan (SUSMP) and Best Management
Practices Manual II. 5. Collaborative update of the Carlsbad Watershed Urban Runoff Management Plan (WURMP). 6. Establishment of a Citywide GIS Database inventory of Treatment Control
BMPs. 7. Completed the monitoring phase of the Monitoring Order for the Lagoon Total Maximum Daily Load (TMDL). 8. Dry Weather and Coastal Outfall Water Quality Monitoring exceedances
continued to trend downward. 9. Established automated Construction site inspection prioritization process through GIS script application development. 10. Comprehensive data tracking
through City enterprise data management solutions including CityWorks and CityGIS. 11. Initial response and as needed follow-up and/or enforcement actions to 280 citizen complaints.
12. Provided and coordinated Stormwater Pollution Prevention education to 1,084 school children. 13. Development and integration of Interim Hydromodification Criteria for New and Significant
Redevelopment Projects. 14. Coordination and oversight of storm drain facility operations and maintenance to ensure compliance with maintenance extent and frequency standards. 15. Participation
in region wide stormwater management activities. 16. Continued inspection of single-family Best Management Practices inspections and follow-up. 17. Development and implementation of
a new treatment control Best Management Practice (BMP) operation and maintenance verification and inspection program, including formal inspection of approximately 40 priority development
projects, and verification actions for over 100 properties. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Complete reporting phase of the Monitoring
Order for the Lagoon Total Maximum Daily Load (TMDL). 2. Complete regional Hydromodification Plan (HMP) and integrate in local processes. 3. Adopt and integrate new San Diego Region
Model SUSMP. 4. Update BMP Manual II to incorporate new SUSMP and HMP compliance standards. 5. Maintain and fine tune Treatment Control BMP database inventory. 6. Conduct Cottonwood
Creek groundwater study. 7. Complete subsequent phases of the City-wide Flood Control Facility and Channel Maintenance Permitting Program. 8. Conduct formal inspections and follow-up
actions and required annual operation and maintenance verification activities for inventoried projects. 4 -165
EXPENDITURE PLAN Fund: COASTAL ZONE MANAGEMENT FUND Fund Number: 210 Division Title: COASTAL ZONE MANAGEMENT Division Number: 6040 DIVISION RESPONSIBILITIES: CORE SERVICES: Project
management for the USACE Shoreline Project. Project management for Opportunistic Use projects. Coordinate with SANDAG on Regional Beach Sand projects. Obtain permits for opportunistic
sand projects. Conduct sand transect monitoring surveys. Conduct turbidity monitoring during projects. EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 48,844 102,223 117,755 110,534 114,501 Materials & Supplies 1,424 633 57,800 53,000 53,000 Contracts
& Services 73,517 63,426 79,219 78,415 66,215 Internal Cost Allocation 1,594 20,814 20,817 39,561 41,539 Capital Outlay 0 0 0 0 0 Total 125,379 187,096 275,591 281,510 275,255 PERSONNEL
DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator*
New 0.50 0.90 0.90 0.90 0.90 Total Positions 0.50 0.90 0.90 0.90 0.90 * This position was transferred from division 101-6040 and increased by .40 FTE. The Coastal Zone Management Division
is responsible for preventing erosion along the shoreline while maintaining a safe and accessible beach. The goal is to maintain a wide and sandy beach to improve public safety access,
reduce the risk of bluff failures and improve tourism. The Coastal Zone Specialist obtains permits for opportunistic sand projects, conducts sand monitoring surveys, provides beach economic
analysis and coordinates with federal, State and local agencies to allocate funds toward beach nourishment projects. This Division is also responsible for the operating costs associated
with beach sand replenishment and stabilization projects. Effective Fiscal Year 2005-06, costs directly related to sand replenishment and stabilization projects are being charged to
Fund 210, Coastal Zone Management Fund. Beginning in FY2007-08, the .5 FTE Coastal Zone Program Manager position was increased to .9 FTE utilizing a transfer of the $50,000 previously
budgeted for contract staff. 4 -166
EXPENDITURE PLAN Page 2 Fund: COASTAL ZONE MANAGEMENT FUND Fund Number: 210 Division Title: COASTAL ZONE MANAGEMENT Division Number: 6040 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials
& Supplies: FY 09-10 FY 10-11 Field Supplies & Small Tools and Instruments 800 800 Beach Sand 52,000 52,000 Office Supplies 200 200 Total Materials and Supplies 53,000 53,000 Contracts
& Services: Travel, Mileage, Membership, Printing & Telephone 2,040 1,540 Profession Firms 37,800 39,500 Contractual-Sand Mgmt 38,575 25,175 Total Contracts and Services 78,415 66,215
Internal Cost Allocation: Internal Cost Allocation 39,561 41,539 39,561 41,539 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. USACE Shoreline Project Approved
Amendment #5 for the USACE Shoreline Protection Study. Contract manager for the Coastal Engineering and Nearshore Habitat study for the USACE Shoreline Project. Completed GENESIS Modeling
and Mitigation Measures for the USACE Shoreline Protection Study. 2. Beach Nourishment Project Project – Pacific Station Received approval from all resource agencies to complete the
Opportunistic Beach Nourishment Project. Completed the Mean High Tide Survey for the Beach Nourishment Project. Completed the Pre-Nourishment Wading Depth Survey for the Beach Nourishment
Project. Requested and received $133,650 from the Beach Sand Mitigation Fund for the Opportunistic Beach Nourishment Project. Completed the first Opportunistic Beach Nourishment Project.
Conducted daily turbidity monitoring. Recommended for the Best Restored Beaches in 2009. 3. Sand Compatibility Opportunistic Use Program Certified and adopted the Mitigated Negative
Declaration for the SCOUP Program. Completed the streamlined permitting for the SCOUP Program. 4. Regional Beach Sand Project II Developed the cost share methodology for the coastal
cities. Executed a MOU with SANDAG supporting the RBSPII. Executed a second MOU with SANDAG to commit funds to finish the environmental document for the RBSPII. 5. San Elijo Lagoon Restoration
Project Facilitate and coordinate all the Restoration meetings. Received $1.2 million in funding from the Coastal Conservancy and SANDAG. Provided all the USACE reports to EDAW to help
prepare the GAP analysis. 6. ECWA Help facilitate and coordinate the ECWA meetings. Coordinate with the Integrated Regional Water Management Project (IRWMP) Coordinate with the Watershed
Planning and Outreach Workgroup. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Complete the USACE Shoreline Project reformulation and the Chiefs Report
by 2012. 2. Work with the NCTD to remove sand from the ballast and place it on the beach. 3. Complete the environmental document for the RBSPII. 4. Develop consistent sea level rise
elevations for the coastline and lagoons. 5. Assist UCSD with the Wave Inundation Report. 6. Work with KSL to place sand on the beach. 7. Develop the SCOUP program within the City of
Encinitas. 8. Identify new sand opportunities for the SCOUP Program. 9. Conduct surfgrass monitoring during low tides. 10. Obtain permits for the next Opportunistic Beach Project. 11.
Continue to facilitate and/or provide contract management
for the San Elijo Lagoon Restoration Project. 4 -167
EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) Division Number: 7060 DIVISION RESPONSIBILITIES:
CORE SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by
Category: Actual Actual Approved Proposed Proposed Personnel 2,507 2,694 3,032 3,139 3,253 Materials & Supplies 0 0 0 0 0 Contracts & Services 43,853 42,953 36,445 31,520 31,305 Internal
Cost Allocation 2,308 2,219 2,213 2,073 2,177 Capital Outlay 0 0 0 0 0 Total 48,668 47,866 41,690 36,732 36,735 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.03 0.03 0.03 0.03 0.03 Total Positions 0.03 0.03
0.03 0.03 0.03 Prior to the City’s incorporation, the County of San Diego formed four benefit assessment assessment districts to provide for improvements and ongoing maintenance of landscaped
median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems
for medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West, Unit 2. 4 -168
EXPENDITURE PLAN Page 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) Division Number: 7060 MAJOR NON-PERSONNEL
EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services: Landscaping Maintenance 14,960 15,260 Tree Maintenance 5,700 4,700 Water 9,500 9,975 Equipment Maintenance and Repair 500 500 Utilities,
Telephone 860 870 Total Contracts and Services 31,520 31,305 Internal Cost Allocation: Internal Cost Allocation 2,073 2,177 Total Internal Cost Allocation 2,073 2,177 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Changed out landscape controllers to reduce maintenance costs 2. Redefined landscape contracts which resulted in lower annual
maintenance costs Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: No major projects 4 -169
EXPENDITURE PLAN FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E) Division Number: 7060 DIVISION RESPONSIBILITIES: CORE
SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category:
Actual Actual Approved Proposed Proposed Personnel 836 899 1,011 1,047 1,084 Materials & Supplies 0 0 0 0 0 Contracts & Services 14,301 13,530 14,049 14,355 14,715 Internal Cost Allocation
1,156 1,139 1,149 1,138 1,195 Capital Outlay 0 0 0 0 0 Total 16,293 15,568 16,209 16,540 16,994 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01 Total Positions 0.01 0.01 0.01 0.01 0.01 Prior to the
City’s incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping
and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscape maintenance, utilities and irrigation systems between the sidewalk and fencing
along the southern boundary of the Villanitas subdivision. 4 -170
EXPENDITURE PLAN Page 2 FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E) Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE
ITEMS: FY 09-10 FY 10-11 Contracts & Services: Landscaping Maintenance 6,270 6,400 Tree Maintenance 4,200 4,280 Water 2,350 2,500 Equipment Maintenance and Repair 1,200 1,200 Administrative
Fee, Telephone 335 335 Total Contracts and Services 14,355 14,715 Internal Cost Allocation: Internal Cost Allocation 1,138 1,195 Total Internal Cost Allocation 1,138 1,195 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Changed out landscape controllers to reduce maintenance costs 2. Redefined landscape contracts which resulted in lower annual
maintenance costs Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: No major projects 4 -171
EXPENDITURE PLAN FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F) Division Number: 7060 DIVISION RESPONSIBILITIES:
CORE SERVICES: Landscape maintenance Utilities Irrigation systems EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by
Category: Actual Actual Approved Proposed Proposed Personnel 1,672 1,797 2,023 2,092 2,168 Materials & Supplies 0 0 0 0 0 Contracts & Services 29,703 32,257 23,818 26,410 27,100 Internal
Cost Allocation 1,687 1,655 1,659 1,690 1,775 Capital Outlay 0 0 0 0 0 Total 33,062 35,709 27,500 30,192 31,043 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY
07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.02 0.02 0.02 0.02 0.02 Total Positions 0.02 0.02
0.02 0.02 0.02 Prior to the City’s incorporation, the County of San Diego formed four benefit assessment assessment districts to provide for improvements and ongoing maintenance of landscaped
median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed
along six separate medians along Cerro Street, south from Encinitas Boulevard to Avenida de las Adelsas. 4 -172
EXPENDITURE PLAN Page 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F) Division Number: 7060 MAJOR NON-PERSONNEL
EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services: Landscaping Maintenance 12,800 13,050 Tree Maintenance 4,020 4,100 Water 7,300 7,650 Equipment Maintenance and Repair 1,200 1,200
Administrative Fee, Utilities 1,090 1,100 Total Contracts and Services 26,410 27,100 Internal Cost Allocation: Internal Cost Allocation 1,690 1,775 Total Internal Cost Allocation 1,690
1,775 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Replacement of Cerro Street decorative stone hardscape medians 2. Changed out landscape controllers
to reduce maintenance costs 3. Redefined landscape contracts which resulted in lower annual maintenance costs Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include:
4 -173
EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295 Division Title: CITY-WIDE LANDSCAPE & LIGHTING DIST. Division Number: 4095 (ZONES A, B, C) CORE SERVICES:
Landscape maintenance Operation and maintenance of traffic signals and streetlights Utilities Irrigation Systems Prepare and file ELLD Annual Report EXPENDITURE SUMMARY:
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 84,428 88,084 90,097 98,903 102,463
Materials & Supplies 0 0 0 0 0 Contracts & Services 936,014 911,992 1,089,899 1,044,395 1,054,825 Internal Cost Allocation 65,928 60,700 62,115 68,539 71,966 Capital Outlay 0 0 0 0 0
Total 1,086,370 1,060,776 1,242,111 1,211,837 1,229,254 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles:
Actual Actual Approved Proposed Proposed Superintendent 0.05 0.08 0.08 0.08 0.08 Park & Beach Supervisor I, II 0.43 0.43 0.43 0.43 0.43 Sr Management Analyst 0.25 0.20 0.20 0.25 0.25
Program Coordinator 0.00 0.15 0.15 0.15 0.15 Program Assistant I, II, III 0.20 0.00 0.00 0.00 0.00 Total Positions 0.93 0.86 0.86 0.91 0.91 ENCINITAS LANDSCAPE AND LIGHTING DISTRICT
BACKGROUND: The Encinitas Landscape and Lighting District (ELLD) provides for the installation and maintenance of street lights, traffic signals, and public landscape medians throughout
the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is compromised of eight separate
zones, including one for city-wide street lighting, traffic signals and landscaping (Zone A), one for residential street lighting (Zone B), one for commercial street lighting (Zone C),
four for neighborhood landscaping (Zones D, E, F, G) and Encinitas Ranch (Zone H), which maintains street lights, traffic signals, public landscaping, and a park. The District is supported
through a combination of assessments and in certain zones a property tax apportionment. DIVISION RESPONSIBILITIES: The City-wide Landscape and Lighting District (Zones A, B & C) are
administered from Fund Number 295. Zone A funds the operation and maintenance costs for all traffic lights, street lights and landscaped medians on the City's major thoroughfares. Zones
B and C, respectively, fund localized residential and commercial street lights on the City's non-major thoroughfares. 4 -174
EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295 Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DIST. Division Number: 4095 (ZONES A, B, C)
MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services: Electricity 443,406 443,406 Landscape Maintenance 226,460 230,440 Traffic Signal Maintenance 166,152 166,152
Street Lights Maintenance 59,700 59,700 Tree Maintenance 35,700 36,400 Water and Telephone 77,150 82,900 Equipment Maintenance & Repair 10,000 10,000 Professional Firms 15,000 15,000
Administration Fees & Contractual 10,827 10,827 Total Contracts and Services 1,044,395 1,054,825 Internal Cost Allocation: Internal Cost Allocation 68,539 71,966 Total Internal Cost
Allocation 68,539 71,966 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back-up system for
traffic signals. 2. Installed five audible pedestrian signals, including one funded with Lion's Club donation. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include:
1. Replace 25% of the batteries which supply power to the battery back-up system for traffic signals. 2. Replace 33% of red and green energy saving LED lights in traffic signals each
year. 3. Initiate Prop 218 ballot process to increase assessment rates. 4 -175
EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 296 Division Title: WIRO PARK (ZONE G) Division Number: 7060 DIVISION RESPONSIBILITIES: CORE SERVICES:
Park maintenance and operations EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 949 980 971 1,045 1,083 Materials & Supplies 0 0 0 0 0 Contracts & Services 10,216 8,781 12,176 8,142 8,319 Internal Cost Allocation 1,077 1,100 1,118 979 1,028 Capital
Outlay 0 0 0 0 0 Total 12,242 10,861 14,265 10,166 10,430 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles:
Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01 Total Positions 0.01 0.01 0.01 0.01 0.01 Wiro Park is the City’s first developer-constructed
park, located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park’s maintenance and operations, paid for by an assessment district. 4 -176
EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 296 Division Title: WIRO PARK (ZONE G) Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS: Contracts
& Services: FY 09-10 FY 10-11 Landscaping Maintenance 7,790 7,945 Tree Maintenance 0 0 Water 0 0 Equipment Maintenance and Repair 0 0 Administrative Fee, Utilities 352 374 Total Contracts
and Services 8,142 8,319 Internal Cost Allocation: Internal Cost Allocation 979 1,028 Total Internal Cost Allocation 979 1,028 4 -177
EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H) Division Number: 4095 DIVISION RESPONSIBILITIES: CORE SERVICES:
Landscape maintenance Operation and maintenance of traffic signals and localized streetlights Utilities Irrigation Systems Trail maintenance Leo Mullen Sports Park
maintenance EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 37,364
38,662 52,417 42,289 43,809 Materials & Supplies 12,122 26,183 27,250 23,800 23,800 Contracts & Services 452,072 385,948 466,831 463,190 473,450 Internal Cost Allocation 30,665 27,849
26,835 28,692 30,127 Capital Outlay 0 0 5,000 0 0 Total 532,223 478,642 578,333 557,971 571,186 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.05 0.02 0.02 0.02 0.02 Park & Beach Supervisor I, II 0.32 0.32 0.32 0.32 0.32 Senior Management
Analyst 0.05 0.05 0.05 0.05 0.05 Program Coordinator 0.00 0.15 0.15 0.00 0.00 Program Assistant I, II, III 0.10 0.00 0.00 0.00 0.00 Total Positions 0.52 0.54 0.54 0.39 0.39 As part of
the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping,
recreational trails, and Leo Mullen Sports Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quail Gardens
Drive, Town Center Drive and Saxony Road. 4 -178
EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H) Division Number: 4095 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 09-10 FY 10-11 Materials & Supplies: Park Maintenance 12,900 12,900 Signs 5,000 5,000 Repair and Maintenance 5,900 5,900 Total Materials and Supplies 23,800 23,800 Contracts & Services:
Landscaping Maintenance 203,700 207,800 Water and Sewer 83,820 88,130 Contractual 6,440 6,440 Tree Maintenance 35,700 36,400 Property Maintenance 19,546 19,546 Equipment Maintenance
and Repair 12,580 12,580 Electricity and Phone 28,209 28,459 Street Light and Traffic Signal Maintenance 27,320 27,320 Administrative Fees, Equipment Rental Fees 725 725 Sweeping, Park
Maintenance and Disposal 45,150 46,050 Total Contracts and Services 463,190 473,450 Internal Cost Allocation: Internal Cost Allocation 28,692 30,127 Total Internal Cost Allocation 28,692
30,127 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY07-08 & 08-09 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back-up system for Traffic Signals
4 Year Program. 2. Replaced traffic signal controller units for traffic signals at various locations. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Replace
25% of the batteries which supply power to the battery back-up system for Traffic Signals 4 Year Program. 4 -179
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Parks & Recreation Department Department Divisions Parks & Recreation Administration Park Maintenance Beach Services Recreational Trails Maintenance Recreation and Leisure Services Community
and Senior Center Animal Regulation Recreation Programs Senior Nutrition Program Las Verdes Park Department Director Chris Hazeltine
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EXPENITURE SUMMARY PARKS AND RECREATION ACTIVITIES DEPARTMENT: Parks and Recreation DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Actual Actual Approved Proposed Proposed Personnel 2,107,043 2,294,101 2,421,992 2,482,579 2,575,949 Materials & Supplies 386,546 351,954 312,235 291,535 291,535 Contracts & Services
2,687,235 2,766,194 2,920,860 2,940,175 2,998,522 Internal Cost Allocation 84,450 132,014 133,252 109,095 114,550 Capital Outlay 42,281 32,271 63,960 0 0 Total 5,307,555 5,576,534 5,852,299
5,823,384 5,980,556 DEPARTMENT PERSONNEL SUMMARY FY 09-10 FY 10-11 (Number of Positions) FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed
Full-Time Equivalents: 20.38 21.38 21.18 21.18 21.18 DEPARTMENT FUNDING SUMMARYFY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 Source of Revenue (Fund) Actual Actual Projected Projected
Projected MLB Concession (101) 20,023 26,571 21,000 25,000 25,000 Special Operations Permits (101) 17,923 13,128 17,672 13,000 13,000 Hall Property Lease (101) 0 0 0 25,000 0 Recreation
Program Fund (146) 877,353 1,177,484 1,189,923 1,213,721 1,237,996 Comm. Center Facility Rentals (146) 119,735 99,860 118,000 118,000 118,000 Senior Nutrition Grant (146) 59,043 57,996
70,200 59,000 59,000 Senior Nutrition Donations (146) 33,534 34,311 52,550 35,000 35,000 Surf Instructor Fees (146) 0 0 0 50,000 50,000 Investment Earnings (146) 14,253 17,188 5,946
0 0 Total Departmental Revenue 1,141,864 1,426,538 1,475,291 1,538,721 1,537,996 General Fund Support 4,165,691 4,149,996 4,377,008 4,284,663 4,442,560 Total 5,307,555 5,576,534 5,852,299
5,823,384 5,980,556 Parks and Recreation Administration, Park Maintenance, Beach Services, Recreational Trail Maintenance, Recreation Services, Community and Senior Center Management,
Animal Services, Recreation Programs, and Senior Nutrition Program. 4 -185
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 7010 DIVISION RESPONSIBILITIES: CORE SERVICES: Provide support structure
to Department's divisions Directing and supervising all divisions Provide variety of administrative services Provide administration of the Sister City Program and commission
staff support Facility reservations, special permit processing and program registration Parkland acquisition and development Contract management and grant procurement EXPENDITURE
SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 477,982 493,132 518,933 488,524
506,628 Materials & Supplies 22,586 11,146 14,360 13,375 13,375 Contracts & Services 10,551 4,669 10,065 5,280 5,280 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total
511,119 508,947 543,358 507,179 525,283 *In FY06-07, a onetime $30,000 expenditure occurred for the Picnic in the Park/Sister City event. PERSONNEL DETAIL (Number of Positions) FY 09-10
FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Senior Management
Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II, III 1.00 1.00 1.00 1.00 1.00 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III
1.00 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 5.00 5.00 5.00 This Division is responsible for directing and supervising all divisions of the Department and providing a variety of
administrative services which include leases and operating agreements, contract management, grant procurement and administration, design of capital projects, advanced park and facility
planning, budgeting, financial planning, special project management, concession management, program registration, special ceremony/event permits and oversight of the administration of
the Encinitas Ranch Golf Authority and Animal Services contract. In addition, this Division provides administration of the Sister City Program, and support for the Parks and Recreation,
Senior and Youth Commissions. 4 -186
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 7010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies Sister City Program Supplies 9,940 9,940 Office Supplies, Awards & Recognition, Special Clothing, Food/Water 3,435 3,435 Total Materials and Supplies 13,375 13,375 Contracts
and Services Travel and Membership Dues 2,820 2,820 Printing, Binding & Dupl. 300 300 Equipment Maint & Repair and Telephone 2,160 2,160 Total Contracts and Services 5,280 5,280 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Implemented Surf Instruction Application Program 2. Beacon's Beach Access EIR 3. State Beaches Agreement Renewal 4. Sister
City Exchange 5. Pet Health Expo 6. Animal Services Contract Renewal 7. MLB Concession RFP 8. MLB Design RFP 9. Hall Proeprty EIR Major Projects in the Upcoming Two-Year Period (FY09-10
& FY10-11) Include 1. Beacon's Grant Funding Re-Appropriation 2. Beacon's Beach Access Development 3. Hall Property Phased Design/Development 4. MLB Design 5. Pet Health Expo 6. Sister
City Exchange 7. FY2009-10 and FY2010-11 Two-Year Operating Budget 8. Six-Year Financial Plan and Capital Projects Update 4 -187
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARK MAINTENANCE Division Number: 7020 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintains park facilities for the
enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate Administer park Capital Improvement Projects Provide
staff support to the Parks and Recreation Commission EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual
Approved Proposed Proposed Personnel 189,311 195,298 202,595 204,970 212,303 Materials & Supplies 62,286 63,343 54,888 37,890 37,890 Contracts & Services 911,373 906,356 967,773 1,003,963
1,031,162 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 31,915 32,271 35,000 0 0 Total 1,194,885 1,197,268 1,260,256 1,246,823 1,281,355 PERSONNEL DETAIL (Number of Positions) FY
09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Parks and Beach
Supervisor I, II 1.33 1.33 1.33 1.29 1.29 Total Positions 1.83 1.83 1.83 1.79 1.79 Note: There are a total of 3.00 FTE Park Supervisors. A portion of each Park Supervisor position is
distributed amoung several divisions and funds. The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 10 miles
of streetscapes, 94.93 acres of open space, and 326.25 acres of developed/undeveloped parks including the Encinitas Ranch Golf Course. In addition, this Division is responsible for administration
of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders and addenda. The Division is also responsible
for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. 4 -188
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PARK MAINTENANCE Division Number: 7020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Repair and Maintenance Supplies and Office Supplies 23,250 23,250 Park Maintenance 3,300 3,300 Signs and Special Clothing 5,640 5,640 Small Tools & Instruments and Fuels/Gasoline 4,500
4,500 Machinery & Equipment 1,200 1,200 Total Materials and Supplies 37,890 37,890 Contracts and Services Park Maintenance & Sports Park Maintenance 141,330 143,597 Water and Sewer 167,420
177,670 Property Maintenance 58,650 58,650 Landscape Maintenance 514,900 525,200 Electricity 74,263 78,550 Equipment and Tree Maintenance 29,700 29,700 Consultant 2,000 2,000 Travel,
Training and Membership Dues 5,450 5,450 Street Sweeping 4,750 4,845 Equipment Rental, Printing, Telephone 5,500 5,500 Total Contracts and Services 1,003,963 1,031,162 ACCOMPLISHMENTS
AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Hall Property EIR. 2. GIS Intern for Database Maintenance. 3. Conversion of Sun Vista Park to recycled water. 4. Conversion
of Oakcrest Park to recycled water. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Hall Property phased development. 4 -189
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: BEACH SERVICES Division Number: 7030 DIVISION RESPONSIBILITIES: CORE SERVICES: Maintains beach facilities for the enjoyment
of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate Administer beach Capital Improvement Projects EXPENDITURE SUMMARY:
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 96,040 98,856 102,596 131,364 136,059
Materials & Supplies 68,352 88,111 28,862 26,500 26,500 Contracts & Services 324,761 330,892 323,948 339,310 347,350 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 15,500 0 0
Total 489,153 517,859 470,906 497,174 509,909 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual
Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Park & Beach Supervisor I, II 0.35 0.35 0.35 0.59 0.59 Total Positions 0.85 0.85 0.85 1.09 1.09 The Beach Services
Division is responsible for beach maintenance of approximately 47.87 acres of beaches and capital project administration for all beach related projects. Capital project administration
includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, and construction oversight. The Division is also responsible for providing
beach maintenance related information to the Parks and Recreation Commission. 4 -190
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: BEACH SERVICES Division Number: 7030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials & Supplies
Repair and Maintenance Supplies 21,500 21,500 Sign and Sign Materials 5,000 5,000 Total Materials and Supplies 26,500 26,500 Contracts and Services Beach Maintenance Contracts-Landscape
213,320 217,500 Property Maintenance 49,900 49,900 Tree Maintenance 4,000 4,000 Utilities-Electricity, Water, Sewer, Telephones 62,790 66,500 Equipment Rental, Printing, & Equipment
Maintenance 1,200 1,200 Consultant 500 500 Street Sweeping and Disposal 7,600 7,750 Total Contracts and Services 339,310 347,350 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09
Accomplishments: 1. Beacons Beach access EIR. 2. Moonlight Beach berm/sand import. 3. Developed trail and picnic area along Cottonwood Creek at Moonlight Beach. 4. Stone steps access
repairs. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Beacons Beach access development. 2. Moonlight Beach design. 4 -191
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCE Division Number: 7033 Division Responsibilities: CORE SERVICES: Maintains recreational
trails for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in Administers trail development projects
EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 41,785 44,900
50,548 31,347 32,476 Materials & Supplies 16,847 15,788 15,425 15,320 15,320 Contracts & Services 61,181 50,628 59,379 59,438 60,611 Internal Cost Allocation 0 0 0 0 0 Capital Outlay
0 0 5,000 0 0 Total 119,813 111,316 130,352 106,105 108,407 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles:
Actual Actual Approved Proposed Proposed Parks & Beach Supervisor I, II 0.50 0.50 0.50 0.30 0.30 Total Positions 0.50 0.50 0.50 0.30 0.30 The Recreational Trails Division is responsible
for a variety of recreational trail maintenance activities for 40 miles of developed recreational trails and all City trail related projects. This Division is used to track direct costs
associated
with implementation of the Recreational Trails Master Plan. Division responsibilities also include trail development, trash pick-up, brush clearing, erosion control, signage and sign
maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information to the Parks and Recreation Commission.
4 -192
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCE Division Number: 7033 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies Repair and Maintenance Supplies 12,020 12,020 Sign and Sign Materials 3,300 3,300 Total Materials and Supplies 15,320 15,320 Contracts and Services Maintenance Contracts-Landscape
6,150 6,273 Park Maintenance 52,530 53,580 Equipment Maintenance 758 758 Total Contracts and Services 59,438 60,611 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments:
1. Develop Trails per Recreational Trails Master Plan. 2. Trails #45 and a portion of #72 developed. 3. Trail #111 developed and accepted. 4. Trail #38 developed. 5. Portion of Trail
#96 developed. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. A portion of trail #15 will be developed. 2. A portion of trail #70 will be developed. 3.
Develop Trails #94 & 95. 4 -193
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: RECREATION AND LEISURE SERVICES Division Number: 7040 DIVISION RESPONSIBILITIES: CORE SERVICES: Plan and administer recreation
services for all age groups Plan and implement City-wide special events including the Holiday Parade and Spring Egg Hunt Provides staff support to the Youth Commission Administers
the Recreation 146 Programs Fund EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 315,412 414,759 430,335 449,997 468,912 Materials & Supplies 40,847 31,571 45,100 43,950 43,950 Contracts & Services 135,422 173,441 183,775 135,120 132,020 Internal
Cost Allocation 0 0 0 0 0 Capital Outlay 10,316 0 0 0 0 Total 501,997 619,771 659,210 629,067 644,882 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09
Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II 3.50 3.00 3.00 3.00 3.00 Total
Positions 4.50 4.00 4.00 4.00 4.00 The Recreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior
citizens. In addition, the Division is responsible for planning and implementing City-wide special events, such as the Holiday Parade, Summer Concerts, the Spring Egg Hunt, Senior Information
Fair and the Encinitas 5K. Other tasks include field use scheduling, providing staff support for the Youth and Parks and Recreation Commissions, Family Enrichment Programs, Teen Expos,
and Open Gym Programs. The Division also administers the Recreation Program Division (146), which provides recreational, educational and sports activities on a fee-for-use basis. 4 -194
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: RECREATION AND LEISURE SERVICES Division Number: 7040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials &
Supplies Office and Field Supplies 37,250 37,250 Special Clothing 500 500 Fuels 1,000 1,000 Miscellaneous (Scholarships) 10,000 10,000 Total Materials and Supplies 48,750 48,750 Contracts
and Services Contractual Services 40,450 40,450 Printing 34,350 31,250 Equipment Maintenance and Computer Software Maintenance 9,200 9,200 Equipment Rental and Transportation Costs 33,850
33,850 Travel and Memberships 3,360 3,360 Advertising and phone 13,910 13,910 Total Contracts and Services 135,120 132,020 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments:
1. Designation as a Playful City USA. 2. Implemented movie nights in the parks. 3. Increased participation in the 5K by 400 runners. 4. Launched a monthly e-newsletter "Encinitas Living".
5. Introduced the "Feeling Fit Festival" to promote health & fitness. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Review and update City Council on
special events and programs. 2. Create a centralized marketing plan for events and programs. 3. Increase participation and attendance in the Feeling Fit Festival. 4. Involve the Parks
and Recreation Commission in a recreation needs survey. 5. Secure sponsors for special events. 4 -195
EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION Division Number: 7044 DIVISION RESPONSIBILITIES: CORE SERVICES: Operate and
maintain Encinitas' Community and Senior Center Offer a wide variety of events and activities to all age groups EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 630,882 648,558 667,601 699,228 724,792 Materials & Supplies 25,879 26,893 25,600 25,600 25,600
Contracts & Services 422,107 389,332 402,193 417,950 424,300 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,078,868 1,064,783 1,095,394 1,142,778 1,174,692 PERSONNEL
DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Community Center Manager
1.00 1.00 1.00 1.00 1.00 Senior Center Manager 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II 1.00 1.50 1.50 1.50 1.50 Facilities Specialist 1.00 1.00 1.00 1.00 1.00 Program Assistant
I, II, III 1.50 1.50 1.50 1.50 1.50 Total Positions 5.50 6.00 6.00 6.00 6.00 Part-time/Temporary Contracts Contract facility/program attendants at the Community and Senior Center work
a total of 8,000 hours. At no time will a single contract facility/program attendant exceed 1,000 hours This Division is responsible for the operations and maintenance of the Community
and Senior Center at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the residents of Encinitas. A wide variety of activities and events
are available to people of all ages. Activities include but are not limited to: concerts, recitals, seminars and workshops, instructional classes, wedding receptions, community group
meetings, teen dances, youth parties, festivals, indoor youth and adult sports leagues and clinics, pre-school activities, senior citizen activities and events, senior citizen outreach
services (i.e. monitor Project C.A.R.E.), family enrichment nights, children and teen after school activities, and community special events. This Division is also responsible for providing
staff support for the Senior Commission. 4 -196
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION Division Number: 7044 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials & Supplies:
Office, Copier and Field Supplies 11,900 11,900 Repair & Maintenance 5,500 5,500 Small Tools & Equipment and Fuel 3,200 3,200 Special Clothing, Miscellaneous Acivities 5,000 5,000 Total
Materials and Supplies 25,600 25,600 Contracts & Services: Landscaping Contract, Property Maintenance, & Custodial Services 130,800 131,200 Contractual, Security, & HVAC 48,300 48,300
Equipment Rental, Equipment, Facilities Maintenance 18,400 18,400 Utilities-Electricity, Water, Sewer 150,650 159,700 Local Telephone 9,040 9,040 Travel, Memberships, Mileage 12,260
12,260 Advertising, Printing, & Postage 48,500 45,400 Total Contracts and Services 417,950 424,300 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Operated
the Center as a successful evacuation shelter during the fires 2. Coordinated a successful senior information fair with record attendance 3. Installed a gym divider to enhance sports
and recreation programs 4. Offered new active senior classes including Pickleball and Pilates 5. CNN broadcasted from the Senior Center during the 2008 Presidential Election 6. Implemented
an adaptive sports program and Friday night socials for disabled young adults 7. Implemented on-line registration for senior classes Major Projects in the Upcoming Two-Year Period (FY09-10
& FY10-11) Include 1. Promote Out & About Senior Transportation Program and explore funding options 2. Work with Senior Foundation to complete the room name change project 3. Increase
participation in active senior classes 4. Continue to research methods of conserving resources and saving money on building maintenance costs. 4 -197
EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ANIMAL REGULATION Division Number: 7050 DIVISION RESPONSIBILITIES: CORE SERVICES: Monitor service contract for animal
control including dead animal pick-up EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 271,485 273,041 315,175 322,120 343,905 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total
271,485 273,041 315,175 322,120 343,905 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual
Approved Proposed Proposed No City Personnel are Directly Assigned to this Activity. Animal Services are administered by the Parks & Recreation Department. Actual services are provided
through a contract with the County of San Diego. Service includes: dog licensing, emergency medical care for injured dogs and cats that are found without owners, adoption services, owner
notification of lost licensed dogs, public education and information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious
dogs, spay-neuter referral and information, kennel licensing and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate
contract with a private firm. 4 -198
EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ANIMAL REGULATION Division Number: 7050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts & Services:
County Animal Services 322,120 343,905 Total Contracts and Services 322,120 343,905 4 -199
EXPENDITURE PLAN FUND: RECREATION PROGRAMS Fund: 146 Division Title: RECREATION PROGRAMS Division Number: 7045 DIVISION RESPONSIBILITIES: CORE SERVICES: Provides a variety of recreational
programs to the public on a fee for use basis EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved
Proposed Proposed Personnel 306,442 335,672 388,884 397,802 415,432 Materials & Supplies 147,608 112,710 125,000 127,400 127,400 Contracts & Services 500,935 592,388 599,302 599,302
596,202 Internal Cost Allocation 84,450 132,014 133,252 109,095 114,550 Capital Outlay 50 0 8,460 0 0 Total 1,039,485 1,172,784 1,254,898 1,233,599 1,253,584 PERSONNEL DETAIL: (Number
of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Recreation Supervisor I, II 2.00 2.00 2.00
2.00 2.00 Recreation Leader 0.20 0.20 0.00 0.00 0.00 Program Assistant I, II, III 0.00 1.00 1.00 1.00 1.00 Total Positions 2.20 3.20 3.00 3.00 3.00 Contracts: Temporary/Part-time/Seasonal
Program Site Supervisors, Program Assistants, and Office Assistants The Recreation Programs budget provides a variety of recreational, educational and sports activities to the public
on a feefor-use basis. Fees are designed to subsidize direct program costs, such as contractual staff, services and supplies, and other related program expenditures. 4 -200
EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Fund: 146 Division Title: RECREATION PROGRAMS Division Number: 7045 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials &
Supplies: Operating Supplies, Miscellaneous 125,000 125,000 Fuels 2,400 2,400 Total Materials and Supplies 127,400 127,400 Contracts & Services: Employee Services Contract 535,602 535,602
Transportation Costs 7,000 7,000 Advertising and Printing 25,500 22,400 Admin/Credit Card Fees 15,500 15,500 Building Rent 500 500 Equipment Rental Fees 5,700 5,700 Travel & Meetings
& Postage 9,500 9,500 Total Contracts and Services 599,302 596,202 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Successfully increased the surf program
to year-round. 2. Added sessions to the Jr. Lifeguard Program resulting in the largest participation number to date. 3. Processed 6.0 E-Connect upgrade for on-line registration. 4. Negotiated
a new 2-year contract with the Jr. Lifeguards instructor including 25% income from merchandise sales. Major Projects in the Upcoming Two-Year Period (FY09-10 & FY10-11) Include: 1. Review
Fund 146 revenues and adjust fees accordingly. 2. Create a senior softball league. 3. Continue to promote on-line registration by discontinuing the use of faxed registration form. 4.
Implement a beach volleyball and/or a beach dodgeball program. 5. Use class evaluation forms to determine class offerings each session. 6. Adjust facility use fee schedule to reflect
increases. 4 -201
EXPENDITURE PLAN FUND: RECREATION PROGRAMS Fund: 146 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 DIVISION RESPONSIBILITIES: CORE SERVICES: Administer the Senior Nutrition
Program offered at the Senior Center EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed
Proposed Personnel 49,189 62,926 60,500 79,347 79,347 Materials & Supplies 2,141 2,392 3,000 1,500 1,500 Contracts & Services 49,420 45,447 59,250 57,692 57,692 Internal Cost Allocation
0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 100,750 110,765 122,750 138,539 138,539 Note: Contract Employees are provided via grant funding. Senior Center Nutrition Grant includes, nutrition
site coordinator, office assistant, kitchen assistant and van driver. This budget is used for tracking revenues and expenditures associated with the Senior Nutrition Program. The program
provides lunches for local seniors and is funded through donations and a grant from from the County of San Diego. 4 -202
EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Fund: 146 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Materials
& Supplies: Operating Supplies 1,500 1,500 Total Materials and Supplies 1,500 1,500 Contracts & Services: Contractual 56,500 56,500 Telephone & Mileage 1,192 1,192 Total Contracts and
Services 57,692 57,692 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments: 1. Provided increased daily transportation to nutrition program. 2. Completed successful
annual audit and close out reports. 3. Included theme party and bingo as part of program. 4. Marketed program through perscription bags at a local drug store. Major Projects in the Upcoming
Two-Year Period (FY09-10 & FY10-11) Include: 1. Attempt to market program to the Spanish speaking community. 4 -203
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CHAPTER 5 SAN DIEGUITO WATER DISTRICT Fiscal Years 2009-10 and 2010-11 Operating Budgets and New Programs PRESIDENT JEROME STOCKS VICE PRESIDENT MAGGIE HOULIHAN BOARD MEMBERS TERESA
BARTH JAMES BOND DAN DALAGER BOARD SECRETARY PHIL COTTON (CITY MANAGER) DIRECTOR OF PUBLIC WORKS/DISTRICT MANAGER LARRY WATT ASSISTANT DISTRICT MANAGER VICTOR GRAVES Note: Elected council
members also serve as the Board of Directors. The President and Vice President are appointed from among the Council members in January of each year. Prepared by the Finance Department
and Public Works Department
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Schedule A (1) (2) (3) (4) (5) (6) (7) (8) (9) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Interfund Summary End Bal Projected
2008-2009 2008-2009 Transfers Transfers Transfers (Col.3-4 6/30/2009 FUND NAME (Fund #) 7/1/2008 Revenues Expenses Operating Debt Svc. Capital +5+6+7) (Col. 2+8) Operations (531) 938,244
11,489,797 9,271,639 0 (1,705,405) (414,093) 98,660 1,036,904 Capital Replacement (534) 7,359,381 402,838 1,115,000 0 0 614,959 (97,203) 7,262,178 Debt Service (536) 0 115,000 1,820,405
0 1,705,405 0 0 0 Recycled Water (537) 0 495,857 495,857 0 0 0 0 0 Rate Stabilization (535) 1,502,831 45,189 0 0 0 (200,866) (155,677) 1,347,154 TOTAL SDWD FUNDS 9,800,456 12,548,681
12,702,901 0 0 0 (154,220) 9,646,236 (1) (2) (3) (4) (5) (6) (7) (8) (9) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Interfund
Summary End Bal Projected 2009-2010 2009-2010 Transfers Transfers Transfers (Col.3-4 6/30/2010 FUND NAME (Fund #) 7/1/2009 Revenues Expenses Operating Debt Svc. Capital +5+6+7) (Col.
2+8) Operations (531) 1,036,904 12,964,541 10,045,630 0 (1,742,810) (862,240) 313,861 1,350,765 Capital Replacement (534) 7,262,178 130,470 1,840,000 0 0 506,992 (1,202,538) 6,059,640
Debt Service (536) 0 18,150 1,760,960 0 1,742,810 0 0 0 Recycled Water (537) 0 650,000 650,000 0 0 0 0 0 Rate Stabilization (535) 1,347,154 15,262 0 0 0 355,248 370,510 1,717,664 TOTAL
SDWD FUNDS 9,646,236 13,778,423 14,296,590 0 0 0 (518,167) 9,128,069 (1) (2) (3) (4) (5) (6) (7) (8) (9) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected
Interfund Interfund Interfund Summary End Bal Projected 2010-2011 2010-2011 Transfers Transfers Transfers (Col.3-4 6/30/2011 FUND NAME (Fund #) 7/1/2010 Revenues Expenses Operating Debt
Svc. Capital +5+6+7) (Col. 2+8) Operations (531) 1,350,765 16,168,572 11,568,085 0 (1,736,785) (2,455,925) 407,777 1,758,542 Capital Replacement (534) 6,059,640 130,470 2,489,000 0 0
2,375,023 16,493 6,076,133 Debt Service (536) 0 18,150 1,754,935 0 1,736,785 0 0 0 Recycled Water (537) 0 660,000 660,000 0 0 0 0 0 Rate Stabilization (535) 1,717,664 15,262 0 0 0 80,902
96,164 1,813,828 TOTAL SDWD FUNDS 9,128,069 16,992,454 16,472,020 0 0 0 520,434 9,648,503 San Dieguito Water District Budget Summaries Budget Summary -Fiscal Year 2008-2009 Budget Summary
-Fiscal Year 2009-2010 Budget Summary -Fiscal Year 2010-2011 5 -3
Schedule B FY09-10 FY10-11 FY06-07 FY07-08 FY08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed OPERATING FUND (531) Revenue 11,114,804 11,535,015 11,489,797 12,964,541
16,168,572 Expenditures (Summary) 10,096,398 10,257,042 9,271,639 10,045,630 11,568,085 Net Revenue less Expenditures 1,018,406 1,277,973 2,218,158 2,918,911 4,600,487 Transfers from
or (to) Other Funds 5,214,583 (751,576) (2,119,498) (2,605,050) (4,192,710) Increase(Decrease) in Fund Balance 6,232,989 526,397 98,660 313,861 407,777 CAPITAL REPLACEMENT FUND (534)
Revenue 356,915 568,870 402,838 130,470 130,470 Expenditures (Summary) 63,000 143,041 1,115,000 1,840,000 2,489,000 Net Revenue less Expenditures 293,915 425,829 (712,162) (1,709,530)
(2,358,530) Transfers from or (to) Other Funds (5,668,088) 1,774,158 614,959 506,992 2,375,023 Increase(Decrease) in Fund Balance (5,374,173) 2,199,987 (97,203) (1,202,538) 16,493 CAPITAL
EXPANSION FUND (533) Revenue 83,871 0 0 0 0 Expenditures (Summary) (1,600,000) 0 0 0 0 Net Revenue less Expenditures 1,683,871 0 0 0 0 Transfers from or (to) Other Funds (568,098) (536,906)
0 0 0 Increase(Decrease) in Fund Balance 1,115,773 (536,906) 0 0 0 RATE STABILIZATION FUND (535) Revenue 63,157 93,414 45,189 15,262 15,262 Expenditures (Summary) 0 0 0 0 0 Net Revenue
less Expenditures 63,157 93,414 45,189 15,262 15,262 Transfers from or (to) Other Funds 200,000 477,589 (200,866) 355,248 80,902 Increase(Decrease) in Fund Balance 263,157 571,003 (155,677)
370,510 96,164 REVENUE BONDS DEBT SERVICE FUND (536) Revenue 93,974 112,843 115,000 18,150 18,150 Expenditures (Summary) 941,703 872,220 1,820,405 1,760,960 1,754,935 Net Revenue less
Expenditures (847,729) (759,377) (1,705,405) (1,742,810) (1,736,785) Transfers from or (to) Other Funds 845,707 (7,143) 1,705,405 1,742,810 1,736,785 Increase(Decrease) in Fund Balance
(2,022) (766,520) 0 0 0 San Dieguito Water District Revenue and Expenditure Summary by Fund Source 5 -4
Schedule B FY09-10 FY10-11 FY06-07 FY07-08 FY08-09 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed San Dieguito Water District Revenue and Expenditure Summary by Fund Source
RECYCLED WATER DIVISION (537) Revenue 590,402 623,374 495,857 650,000 660,000 Expenditures (Summary) 564,682 622,431 495,857 650,000 660,000 Net Revenue less Expenditures 25,720 943
0 0 0 Transfers from or (to) Other Funds (24,104) (944) 0 0 0 Increase(Decrease) in Fund Balance 1,616 (1) 0 0 0 5 -5
San Dieguito Water District Revenues and Expenditures (Schedule A) FY 1997-98 Revenues FY 1$929,76-8958, 5E4x3penditures $3,066,011 Recycled Water $650,000 4.5% Debt Service $1,760,960
12.3% Administration /Board $1,380,372 9.7% Water Purchases $5,731,204 40.1% Capital Projects $1,840,000 12.9% Engineering & Planning $798,752 5.6% Operations $2,135,302 14.9% Fiscal
Year 2009-2010Water Sales $8,578,114 62.3% Investment Earnings $143,591 1.0% Meter Service Charges/Other $3,083,741 22.4% Recycled Water $647,877 4.7% Other Revenue $1,285,100 9.3% Buy-In
Charges $40,000 0.3% Expenditures Total: $14,296,590 Revenues Total: $13,778,423 5 -6
San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2010-11 Buy-In Charges $40,000 0.2% Water Sales $10,915,723 64.2% Meter Service Charges $3,886,113 22.9%
Recycled Water $657,877 3.9% Other Revenue $1,349,150 7.9% Investment Earnings $143,591 0.8% Debt Service $1,754,935 10.7% Water Purchases $7,037,288 42.7% Administration /Board $1,439,706
8.7% Recycled Water $660,000 4.0% Capital Projects $2,489,000 15.1% Engineering & Planning $832,987 5.1% Operations $2,258,104 13.7% Revenues Total: $16,992,454 Expenditures Total: $16,472,020
5 -7
Schedule C FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 2,028,689 2,101,575 2,215,181 2,566,035
2,690,342 MATERIALS AND SUPPLIES 3,327,764 3,042,289 3,680,310 4,213,908 5,448,928 CONTRACTS AND SERVICES 1,894,107 2,214,090 2,107,643 2,344,076 2,436,860 INTERNAL COST ALLOCATION 1,151,008
1,155,997 1,160,217 876,123 951,467 CAPITAL OUTLAY/DEBT SERVICE/OTHER 1,694,830 1,743,091 108,288 45,488 40,488 TOTAL 10,096,398 10,257,042 9,271,639 10,045,630 11,568,085 DISTRICT WIDE
PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr DISTRICT WIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents
22.70 22.70 22.70 25.70 25.70 Total Positions 22.70 22.70 22.70 25.70 25.70 Summary of Expenditures and Personnel Operating Fund 531 5 -8
Schedule D San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2009-10and 2010-11 FUND FUND FY09-10 FY10-11 FROM TO AMOUNT AMOUNT PURPOSE OF TRANSFER Operating Debt
Service (1,742,810) (1,736,785) Transfer to Fund 536 to make debt service payment Operating Capital Replacement (506,992) (2,375,023) Transfer from Operating to fund 534 capital improvement
projects Operating Rate Stabilization (355,248) (80,902) Transfer from Operating to fund 535 rate stabilization TOTAL TRANSFERS ($2,605,050) ($4,192,710) SUMMARY OF FUNDS RECEIVING TRANSFERS
Replacement Fund (534) 506,992 2,375,023 Debt Service Fund (536) 1,742,810 1,736,785 Rate Stabilization Fund (535) 355,248 80,902 $2,605,050 $4,192,710 5 -9
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr Dept/Mgr FUND and REVENUE DESCRIPTION Actual Actual Approved Proposed Proposed OPERATING FUND (531) Property Taxes 651,195 690,407
660,000 710,000 737,000 Interest Earnings -Operating 71,376 59,635 0 17,586 17,586 Property Rental 73,763 44,621 27,000 43,000 43,000 Water Sales: Single Family Residential 3,983,526
4,157,575 4,147,103 4,686,226 5,982,645 Water Sales: Multi-Family Residential 1,374,783 1,433,633 1,434,330 1,620,793 2,071,703 Water Sales: Commercial 852,575 919,636 893,781 1,009,973
1,272,565 Water Sales: Agricultural 376,756 343,252 386,795 437,078 550,719 Water Sales: Landscaping 722,288 712,326 727,694 822,294 1,036,091 Water Sales: Tankers 11,069 14,022 10,318
1,750 2,000 Fire Line 80,868 95,792 86,721 97,995 123,473 Meter Service Charges 2,251,011 2,404,547 2,561,545 2,895,746 3,672,640 New Meter Installations 97,116 205,302 177,076 90,000
90,000 All Other Water Service Charges 51,990 61,570 37,700 87,400 87,400 Infrastructure Access (IAC) 275,959 297,762 293,484 360,000 372,000 Plan Check Fees 3,050 2,850 2,000 1,500
1,500 Cost Recovery 6,005 16,503 6,000 6,000 6,000 SDG&E Revenue 40,834 43,320 27,000 48,000 48,000 All Other Revenue, Cash Adjustments 190,640 32,262 11,250 29,200 54,250 Operating
Fund Subtotal: 11,114,804 11,535,015 11,489,797 12,964,541 16,168,572 REPLACEMENT FUND (534) Buy-In Charges 0 148,160 165,000 40,000 40,000 Investment Earnings 356,915 420,710 237,838
90,470 90,470 Replacement Fund Subtotal: 356,915 568,870 402,838 130,470 130,470 EXPANSION FUND (533) Connection Fees 56,400 0 0 0 0 Investment Earnings 27,471 0 0 0 0 Expansion Fund
Subtotal: 83,871 0 0 0 0 RATE STABILIZATION FUND (535) Investment Earnings 63,157 93,414 45,189 15,262 15,262 Debt Service Fund Subtotal: 63,157 93,414 45,189 15,262 15,262 DEBT SERVICE
FUND (536) Financing Sources 0 0 0 0 0 Trustee Interest 93,974 112,843 115,000 18,150 18,150 Debt Service Fund Subtotal: 93,974 112,843 115,000 18,150 18,150 RECYCLED WATER FUND (537)
Recycled Water Sales 596,300 600,400 495,857 647,877 657,877 Management Support (5,898) 22,974 0 0 0 Investment Earnings 0 0 0 2,123 2,123 Recycled Water Fund Subtotal: 590,402 623,374
495,857 650,000 660,000 WATER DISTRICT FUNDS TOTAL $12,303,123 $12,933,516 $12,548,681 $13,778,423 $16,992,454 San Dieguito Water District Detail of Revenue by Fund Source 5 -10
Fund 536 Fiscal Year 2009-10 Fiscal Year 2010-11 Water Revenue Bonds Principal Interest Total Principal Interest Total 2004 Refunding Bonds 560,000 469,268 1,029,268 575,000 452,243
1 ,027,243 City Advances (ABAG) 85,000 12,500 97,500 85,000 9,100 9 4,100 2007 Badger Bonds 335,000 297,094 632,094 350,000 281,494 6 31,494 Administrative Fee 2,098 2 ,098 Total Payments
1,760,960 1 ,754,935 San Dieguito Water District Debt Service Payments -Fiscal Years 2009-10 and 2010-11 Long-Term Debt for the San Dieguito Water District 2004 Water Revenue Refunding
Bonds On January 22, 2004, SDWD issued $13,845,000 of revenue refunding bonds, Series 2004, to redeem all of the outstanding 1993 Water Revenue Refunding Bonds. The bonds consist of
$10,170,000 of serial bonds maturing from 2004 through 2019 in annual installments of $505,000 to $820,000 and a one term bond of $3,675,000 maturing on October 1, 2023. Interest is
payable annually at rates ranging from 2.5% to 5.0%. The Term Bond is subject to sinking fund requirements and the interest is 5%. The Bonds maturing on or after October 1, 2015 are
subject to optional redemption at a redemption price equal to the principal amount of the Bonds to be redeemed, together with accrued interest thereon to the date fixed for redemption,
without premium. 1999 Note Payable to R.E. Badger Water Facilities Financing Authority This note payable was refinanced during the fiscal year; refer to the 2007 District Note Payable
section below. 2007 District Note Payable to R.E. Badger Water Facilities Financing Authority: On November 20, 2007, the Authority issued $20,685,000 of 2007 Water Refunding Bonds while
concurrently redeeming all of its outstanding 1999 Water Revenue Bonds, on behalf of its member agencies, Santa Fe and the District. The transaction was a current refunding intended
to save the member agencies future interest costs due to lower market interest rates. No new funds were raised by either Agency. New Installment Purchase Agreements were executed, which
will save the District approximately $60,000 per year on debt service. Total net present value savings for the District was $612,000. The overall Bond Issue consists of $20,685,000 of
serial bonds maturing from 2008 through 2024. The District's portion of the refinancing totaled $7,705,000. Principal is due and payable annually in amounts ranging from $360,000 to
$620,000. Interest is due and payable semi-annually at rates ranging from 3.5% to 4.5%. The District accounts for its share
of the bonds as a Note Payable to the Authority. Debt Covenants: The two District debt issues described above contain various covenants and restrictions, principally that the District
pledge its net revenues (as defined) equal to at least 1.15 times the loan installments coming due and payable during any fiscal year. The District is in compliance with these covenants.
City Advances I n July 2002, the City of Encinitas (City) issued $6,590,000 of Lease Revenue Bonds, Series 2002-1 through the 2002 Association of Bay Area Governments (ABAG) Lease Revenue
Bonds, a California Joint Powers Authority. The funds were utilized to retire certain existing debt obligations and to provide funding for improvements to the City's Civic Center and
the San Dieguito Water District (SDWD) Water Utility meter exchange and automation program. The City advanced funds to the SDWD to fund a meter exchange program totaling $750,000. SDWD
is repaying the city over 10 years at interest rates equivalent to the underlying financing. 5 -11
San Dieguito Water District Captial Improvement Program Projects and Funding Sources Fiscal Years 2009-2010 and 2010-2011 Projects FY09-10 FY10-11 Total Water Costs Costs Project Costs
Funding Sources 1. Water Distribution Line Upgrades 350,000 350,000 ongoing Replacement Fund ongoing 2. Badger Plant Capital Acquisitions 40,000 40,000 ongoing Replacement Fund ongoing
3. Water Valve Replacements 250,000 250,000 ongoing Replacement Fund ongoing 4. R.E. Badger Plant Master Plan Projects 550,000 1,450,000 ongoing Replacement Fund 5. Meter Replacement
and Automation 100,000 100,000 ongoing Replacement Fund 6. Fire Hydrants Installation Projects 75,000 75,000 300,000 Replacement Fund 7. Transmission Lines Motorized 100,000 100,000
500,000 Replacement Fund Actuators 8. R.E. Badger Plant Master Plan 0 124,000 124,000 Replacement Fund 9. Anode Bed Replacement 165,000 0 165,000 Replacement Fund 10. Water Master Plan
60,000 0 210,000 Replacement Fund 11. Water Rate Study Update 75,000 0 275,000 Replacement Fund (Work Project) 12. Drought Allocation Study 75,000 0 75,000 Replacement Fund (Work Project)
` TOTAL $ 1 ,840,000 $ 2 ,489,000 SUMMARY BY FUNDING SOURCE: Replacement Fund -534 1,840,000 2,489,000 Expansion Fund -533 0 0 TOTAL $ 1 ,840,000 $ 2 ,489,000 5 -12
EXPENDITURE SUMMARY SAN DIEGUITO WATER DISTRICT ACTIVITIES FUND: San Dieguito Water District, Fund 531 DIVISIONS: EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr
Dept/Mgr Actual Actual Approved Proposed Proposed Personnel 2,028,689 2,101,575 2,215,181 2,566,035 2,690,342 Materials & Supplies 3,327,764 3,042,289 3,680,310 4,213,908 5,448,928 Contracts
& Services 1,894,107 2,214,090 2,107,643 2,344,076 2,436,860 Internal Cost Allocation 1,151,008 1,155,997 1,160,217 876,123 951,467 Capital Outlay/Debt Service/Other 1,694,830 1,743,091
108,288 45,488 40,488 TOTAL 10,096,398 10,257,042 9,271,639 10,045,630 11,568,085 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Mgr
Dept/Mgr Actual Actual Approved Proposed Proposed Full-Time Equivalents 22.70 22.70 22.70 25.70 25.70 (Does not include Board Members) Note: Increase to Personnel beginning FY09-10 includes
transfer of 3.0 FTE's from the Finance Department ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 07-08 & 08-09 Accomplishments 1. Completed FY07/08 Waterline and Valve Replacement CIP 2.
Adopted a Drought Response Conservation Program Ordinance 3. Completed move of SDWD staff to new Public Works Facility 4. Took over maintenance responsibilities for Library and Public
Works Yard 5. Completed water meter automation program 6. Refinanced the 1999 R.E. Badger Filtration Plant Bonds Major Projects in the Upcoming Two-Year Period (FY09-10 & 10-11) 1. Complete
Water Master Plan Update 2. Complete new Waterline and Valve Replacement CIP Administrative Services, Water Purchases and Treatment, Field Operations, Planning and Engineering, and Board
Members. Fund 537, Recycled Water Division (not included in amounts below, See Page 5-24 for recycled water detail). 5 -13
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: ADMINISTRATIVE SERVICES Division Number: 5311 DIVISION RESPONSIBILITIES: CORE SERVICES: Potable Water
Billings Collections Recycled Water Billings Delinquency Processing Accounts Receivable Billings Customer Service for Water District's 11,500 customers Construction
Water Billings Cashiering for Water District and Public Works Department Accounts Payable EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 5,000 0 0 280,865 294,635 Materials & Supplies 9,167 14,913 12,000 13,000 13,200 Contracts & Services 157,322
128,874 183,700 222,420 225,140 Internal Cost Allocation 916,631 1,006,457 986,967 852,887 895,531 Capital Outlay/Debt Service/Other 1,682,147 1,730,246 7,700 2,500 2,500 Total 2,770,267
2,880,490 1,190,367 1,371,672 1,431,006 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual
Approved Proposed Proposed Senior Engineer 0.00 0.00 0.00 0.25 0.25 Finance Supervisor1 0.00 0.00 0.00 1.00 1.00 Finance Technician I, II, III1 0.00 0.00 0.00 1.00 1.00 Program Assistant
I, II, III2 0.00 0.00 0.00 1.00 1.00 Total Positions 0.00 0.00 0.00 3.25 3.25 1 FY10 SDWD Finance Staff that provides Water Utlitity Billing moved to Calle Magdalena 2 Program Assistant
increased from .95 to 1.00 FTE in FY10 & FY11 This Division is responsible for the District’s general administration and generation and collection of water utility bills. The services
have been provided to the Water District by the City’s Finance Department through FY08-09 and charged back to the District via Internal Cost Allocation. Beginning in FY09-10, the water
utlity billing has been moved to Fund 531, Division 5311 and will not be provided by the City's Finance Department. 5 -14
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: ADMINISTRATIVE SERVICES Division Number: 5311 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies: Billing Supplies 13,000 13,200 Office, Awards/Recognition 0 0 Office Furniture and Equipment 0 0 Total Materials & Supplies 13,000 13,200 Contracts & Services:
Insurance Premiums 58,000 55,500 Professional Firms, Audit, State Controller's Report 10,900 10,900 Banking Fees 41,100 43,820 Retirees' Health, District Contribution to OPEB 39,900
39,900 Postage 26,500 27,500 Computer Services, Computer Software Maintenance 25,780 27,280 Equipment Maintenance and Repair 1,040 1,040 Administrative Fees, County of San Diego 7,200
7,200 City Attorney, Legal Fees 12,000 12,000 Total Contracts & Services 222,420 225,140 Internal Cost Allocation: Internal Cost Allocation 852,887 895,531 Total Internal Cost Allocation
852,887 895,531 Captial Outlay/Debt Service/Other: Deposit Refund Interest 1,000 1,000 Adjustments 1,500 1,500 1,500 Total Debt Service/Other 2,500 2,500 ACCOMPLISHMENTS AND MAJOR WORK
PROJECTS: Accomplishments and Major Work Projects for this Division are listed on 531 Fund Summary Sheet 5 -15
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: WATER PURCHASES AND TREATMENT Division Number: 5314 DIVISION RESPONSIBILITIES: CORE SERVICES: No core
services. This fund is to track purchases of local and imported water along with water treatment costs EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager
Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 3,052,635 2,745,426 3,416,460 3,991,908 5,211,028 Contracts &
Services 1,484,952 1,798,613 1,580,123 1,739,296 1,826,260 Internal Cost Allocation 0 0 0 0 0 Capital Outlay/Debt Service/Other 0 0 0 0 0 Total 4,537,587 4,544,039 4,996,583 5,731,204
7,037,288 PERSONNEL DETAIL: (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No
personnel directly assigned to this division. This Division captures the costs of the water purchased to be sold to District customers and the costs of water treatment. The District
has two sources of water-local water at Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CWA). Treatment
is provided from the R.E. Badger Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID) 5 -16
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: WATER PURCHASES AND TREATMENT Division Number: 5314 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY
10-11 Materials & Supplies: Water Purchases: CWA Filtered 198,750 241,750 CWA Unfiltered 2,530,760 3,613,690 Local Unfiltered 236,800 177,600 CWA Emergency Service Charge 292,098 353,770
MWD Capacity Reservation 103,050 124,807 MWD Readiness-to-Serve 96,750 117,036 CWA Service Charge 173,700 210,375 Infrastructure Access Charge 360,000 372,000 Total Materials & Supplies
3,991,908 5,211,028 Contracts & Services: Water Treatment (Badger Filtration Plant) 1,739,296 1,826,260 Total Contracts & Services 1,739,296 1,826,260 ACCOMPLISHMENTS AND MAJOR WORK
PROJECTS: Accomplishments and Major Work Projects for this Division are listed on 531 Fund Summary Sheet 5 -17
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: FIELD OPERATIONS Division Number: 5315 DIVISION RESPONSIBILITIES: CORE SERVICES: Water infrastructure
maintenance and repairs Construct and install new water facilities Water quality compliance monitoring and sampling Operate and maintain pressure reducing stations, pump stations,
and reservoirs Manage the Cross Connection Program Respond to customer inquiries and requests for assistance Provide 24 hour emergency response Water meter reading EXPENDITURE
SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,420,462 1,433,489 1,521,970
1,587,768 1,664,270 Materials & Supplies 259,182 271,736 240,200 197,300 212,800 Contracts & Services 207,537 238,873 252,930 284,010 287,110 Internal Cost Allocation 234,377 149,540
173,250 23,236 55,936 Capital Outlay/Debt Service/Other 12,683 12,845 100,588 42,988 37,988 Total 2,134,241 2,106,483 2,288,938 2,135,302 2,258,104 PERSONNEL DETAIL: (Number of Positions)
FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/Public Works Director 0.20 0.20 0.20
0.30 0.30 Assistant District Manager 0.85 0.70 0.70 0.70 0.70 Assistant Superintendent 1.00 1.00 1.00 1.00 1.00 Utility and Maintenance Supervisor 1.00 1.00 1.00 0.00 0.00 Management
Services Coordinator 0.20 0.20 0.20 0.10 0.10 Utility & Maintenance Field Supervisor 3.00 2.00 2.00 2.00 2.00 Utility & Maintenance Specialist I, II 2.00 2.00 2.00 3.00 3.00 Program
Coordinator 1.00 1.00 1.00 1.00 1.00 Dept. Administrative Support Coordinator 0.30 0.30 0.30 0.20 0.20 Utility & Maintenance Technician I, II, III, IV 4.00 6.00 6.00 7.00 7.00 Program
Assistant I, II, III 0.90 0.90 0.90 1.00 1.00 Customer Service Representative I, II 2.00 1.00 1.00 0.00 0.00 Total Positions 16.45 16.30 16.30 16.30 16.30 This Division operates the
distribution system of the San Dieguito Water District. In-house field crews provide on-going maintenance of the water system’s valves, reservoirs, approximately 200 miles of pipeline,
installation of new water mainline valves, service lines, water meters, fire hydrants, fire service lines, performs bacteriological water sampling, inspection and performs emergency
repairs. The distribution system maintained by this Division provides potable water to 37,000 customers in the communities of Leucadia, Old Encinitas, Cardiff, and parts of New Encinitas
. 5 -18
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: FIELD OPERATIONS Division Number: 5315 MAJOR NON-PERSONNEL EXPENSE ITEMS: Materials & Supplies: FY
09-10 FY 10-11 Tanker Meters 5,000 5,000 Services and Water Line repairs 27,500 27,500 New Meter Installations 20,000 20,000 Low & High Pressure Mains, Pressure Reducer Valves 18,000
18,000 Computer/Software 750 750 Fuels, Gasoline 37,250 37,250 Asphalt 15,000 15,000 Special Clothing, Safety 12,800 12,800 Small Tools, Operating 16,000 16,000 Laterals 35,000 35,000
Office, Office Furniture & Equipment 6,500 22,000 Audio, Books, Food, Miscellaneous 3,500 3,500 Total Materials & Supplies 197,300 212,800 Contracts & Services: Contractual for Specialized
Repairs 140,000 140,000 Membership Dues 23,000 23,000 Local -Telemetering 12,860 12,460 Radios 13,000 13,000 Travel, Training & Mileage 13,400 13,400 Equipment Rental Fees, Maintenance
and Repair 20,000 20,000 Inspection Fees, Operation Permits 22,000 23,000 Permits 8,500 8,500 Electricity 25,000 27,500 Medical Services 6,250 6,250 Total Contracts & Services 284,010
287,110 Internal Cost Allocation Fleet Replacement Program 23,236 55,936 Fleet/Equipment Maintenance 0 0 Total Internal Cost Allocation 23,236 55,936 Capital Outlay/Debt Service Machinery
and Equipment 30,000 25,000 Reimbursement to General Fund for 800mhz ABAG 12,988 12,988 Total Capital Outlay/Debt Service 42,988 37,988 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments
and Major Work Projects for this Division are listed on 531 Fund Summary Sheet 5 -19
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: PLANNING AND ENGINEERING Division Number: 5316 Division Responsibilities: CORE SERVICES: Administer SDWD
budget Manage Capital Improvement Program Administer emergency Response Program Manage Water Rate Study Process water services application Plan check water improvement
and grading plans Inspect water improvements and CIPs Administer water conservation and public education programs Manage recycled water program EXPENDITURE SUMMARY: FY 09-10
FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 596,677 659,286 685,211 689,402 723,437 Materials
& Supplies 6,780 10,214 11,650 11,700 11,900 Contracts & Services 44,216 47,730 88,890 97,650 97,650 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 647,673 717,230
785,751 798,752 832,987 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed
Proposed Assistant District Manager 0.15 0.30 0.30 0.30 0.30 Senior Engineer 1.00 1.00 1.00 0.75 0.75 Engineer I, II 1.00 1.00 1.00 1.00 1.00 Utility and Maintenance Specialist I, II
2.00 2.00 2.00 2.00 2.00 Engineering Specialist I, II 2.00 2.00 2.00 1.00 1.00 Water Conservation Specialist I, II 0.00 0.00 0.00 1.00 1.00 Dept Administrative Support Coordinator 0.10
0.10 0.10 0.10 0.10 Total Positions 6.25 6.40 6.40 6.15 6.15 This Division supervises the design and construction of water system improvements, plans for the water reliability and water
system requirements of the San Dieguito Water District, advises on the operation of the distribution system, acts as liaison to other water and governmental agencies and provides public
information and water conservation education programs for District customers. 5 -20
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: PLANNING AND ENGINEERING Division Number: 5316 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies Computer and Software supplies 7,100 7,300 Office, Operating and Safety supplies 900 900 Fuels, Gasoline 3,150 3,150 Books and Publications 550 550 Total Materials
& Supplies 11,700 11,900 Contracts and Services Consultant 50,000 50,000 Conservation Programs 20,000 20,000 Community Information 20,000 20,000 Memberships, Travel, Training & Mileage
5,150 5,150 Equipment Maintenance and Repair 2,500 2,500 Total Contracts & Services 97,650 97,650 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for
this Division are listed on 531 Fund Summary Sheet 5 -21
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: BOARD MEMBERS Division Number: 5319 DIVISION RESPONSIBILITIES: CORE SERVICES: No core services. Tracks
District Board members costs for meetings and travel EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual
Approved Proposed Proposed Personnel 6,550 8,800 8,000 8,000 8,000 Materials & Supplies 0 0 0 0 0 Contracts & Services 80 0 2,000 700 700 Internal Cost Allocation 0 0 0 0 0 Capital Outlay
0 0 0 0 0 TOTAL 6,630 8,800 10,000 8,700 8,700 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager POSITION TITLES Actual Actual
Approved Proposed Proposed Council/Board Members 5.00 5.00 5.00 5.00 5.00 Total Positions 5.00 5.00 5.00 5.00 5.00 Note: The five Council Members are not included in other summaries
of Personnel. This Division funds the general legislative and policy making expenses for the Board of Directors of the District. 5 -22
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Division Title: BOARD MEMBERS Division Number: 5319 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11 Contracts
and Services Travel and Meetings 500 500 Mileage 200 200 Total Contracts & Services 700 700 5 -23
EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Fund: 537 Division Title: RECYCLED WATER DIVISION Division Number: 5371 DIVISION RESPONSIBILITIES: CORE SERVICES: No core services.
Tracks payments made to SEJPA for recycled water purchases. EXPENDITURE SUMMARY: FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager Expenditures by Category: Actual
Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 564,682 622,431 495,857 650,000 660,000 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital
Outlay/Contributions 0 0 0 0 0 Total 564,682 622,431 495,857 650,000 660,000 PERSONNEL DETAIL (Number of Positions) FY 09-10 FY 10-11 FY 06-07 FY 07-08 FY 08-09 Dept/Manager Dept/Manager
Position Titles: Actual Actual Approved Proposed Proposed No personnel directly assigned to this division. This Division signifies all the expenditures and personnel related to the District’s
role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the District will handle the sale of approximately
700-acre feet of recycled water. The District will market this water for uses to include watering the golf course, citywide medians, parks and miscellaneous landscaping. 5 -24
EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Fund: 537 Division Title: RECYCLED WATER DIVISION Division Number: 5371 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 09-10 FY 10-11
Materials & Supplies Recycled Water: Commercial and Residential 650,000 660,000 Total Materials & Supplies 650,000 660,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and
Major Work Projects for this Division are discussed in Public Works Section 5 -25
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City Council Goals FY2004-05 through FY2007-08 (appears in CIP and 6 Year Financial Plan) Appendix A
Goal # Issue FY2004-05 Goal FY2005/06-2006/07 Goal FY2007-08 Goal Status 2008-09 Commission Updates to Council Provide opportunities for Commissions to provide periodic updates to City
Council Commissioner Chairs are encouraged to provide Commission updates during the quarterly breakfast meetings with the Mayor, Deputy Mayor, and City Manager as well as provide updates/briefings
to Council. Complete. Continue and broaden. 2008-08 Evaluate and Update Administrative Policies Evaluate and Update Administrative Policies Council formed a two member subcommittee on
April 16, 2008 and conducted a public meeting July 16, 2008 identifying interest in particular administrative policies for consideration by the Council subcommittee. The Council subcommittee
and staff are developing work plan to accomplish goal. 2007-3 Downtown Parking: Evaluate Downtown parking survey results when they are released. Contact NCTD to reengage discussions
about he development of parking lot B 1. Evaluate Downtown parking survey results when they are released. 2. Contact NCTD to reengage discussions about he development of parking lot
B 1. Parking study presented and workplan developed. Complete. 2. Bidding documents for construction of parking lot B under development. 2004-1 Traffic Calming Implement plan Implement
Plan Implement plan. Continue with pilot project. Neighborhood assessment will be ongoing as requests are received for traffic calming. Rubenstein/Summit/Westminster Resident steering
committee formed to gauge neighborhood support and petition submitted in late 2007 with over 2/3 approval. Presentation to Traffic Commission occurred in February 2008 followed by recommendations
to Council for review and determination. Council approved Conceptual Design in June 2008. Traffic calming features are currently in design and expected to go to bid in Spring 2009. 2004-3
North Coast Hwy. 101 Plan Identify funding sources Promote the beautification of North Coast Highway 101 by developing a contractual partnership with the Leucadia 101 Mainstreet Association.
Develop a plan for the installation of temporary sidewalk and pedestrian facilities on N Coast Hwy. 101 Interim sidewalks complete. Begin planning process for No. Coast Hwy 101 street
scape design. Construction of interim sidewalks on North Coast Hwy 101 completed in January 2008. Consultant has developed alternative designs of the North Coast Hwy 101 plan. Three
public workshops have been held. Streetscape design process underway. ATTACHMENT A Fiscal Years 04/05 through 08/09* CITY COUNCIL GOALS ENGINEERING CITY CLERK CITY MANAGER (City Clerk
& Human Resources) CITY MANAGER Appendix A A -2
Goal # Issue FY2004-05 Goal FY2005/06-2006/07 Goal FY2007-08 Goal Status ATTACHMENT A Fiscal Years 04/05 through 08/09* CITY COUNCIL GOALS 2004-9 Design Manual Publish the design manual
Publish the design manual Publish the design manual First of three sections are in final review process. Public and professional reviews are continuing for the remainder of draft manual.
2004-12 Drainage Projects Develop plan for Cottonwood Creek between 3rd & B and Leucadia drainage projects Develop program for implementation Develop long term drainage alternatives
and possible funding mechanisms for Leucadia Develop long term drainage alternatives and possible funding mechanisms for Leucadia Continue to search for State and federal funding alternatives
to address Leucadia drainage projects. 2005-2 Leucadia Blvd./Vulcan Ave./Coast Hwy. 101 Intersection Improvements Design improvements to improve safety/circulation at the Leucadia Blvd./Vulcan
Ave./Coast Hwy. 101 Intersection Construction of Leucadia Blvd improvements from I-I-5 to Vulcan Ave. Phase I is complete. Preliminary design of intersection improvements at Leucadia
Blvd,. rail road crossing and Vulcan Ave. underway. 2006-1 I-5 Widening Actively coordinate with Caltrans and SANDAG on the expansion of Interstate 5 Manchester/I-5 Interchange project
taken over by Caltrans. Interchange alternatives have been completed for all interchanges within the City. Funding for I-5 widening has been pushed back by Caltrans to approx 2017 due
to funding limitations. Alternative design and environmental review process for the Encinitas Blvd. /I-5 interchange underway. 2008-01 Leucadia Blvd. atgrade railroad crossing alternatives
Investigate Leucadia Blvd. atgrade railroad crossing alternatives, possible funding sources, and potential for a rail quiet zone Minor curb, gutter and drainage improvements completed
at or near rail crossing. Partial federal funding for at-grade crossing safety improvements obtained. Coordinating with NCTD and Cal PUC to review potential for implementation of rail
quiet zone at Leucadia Blvd. 2004-54 Station Rehab Begin demolition and construction of Fire Station No. 3. Begin design of Fire Stations No. 2 and No. 1 Demolish and rebuild a fire
station. Construction of Fire Station #3 (Leucadia) underway with anticipated completion February 2009. Fire Station #2 (Cardiff) under design and Community Participation Program element
completed. Potential construction initiation in July 2009. 2004-23 Hall Property Complete Environmental Impact Report, secure land use applications and finalize project designs. Recommend
a funding plan that will reprogram capital dollars from lower priority projects to make up the funding gap for the library projects (if possible, do not reprogram funds from the PW facility,
street overlay program, or Moonlight Beach.) Council approved Final EIR and project-October 2008. Project has been appealed to the Coastal Commission and a lawsuit challenging the EIR
has been filed. Hearing dates are TBD. FINANCE PARKS AND RECREATION FIRE Appendix A A -3
3Goal # Issue FY2004-05 Goal FY2005/06-2006/07 Goal FY2007-08 Goal Status ATTACHMENT A Fiscal Years 04/05 through 08/09* CITY COUNCIL GOALS 2004-43 Moonlight Beach Master Plan Implement
changes to master plan/Renegotiate lease Refine Master Plan based on recommendations from the hydrology and traffic studies. Present to Council Secured a 20-year lease extension with
State. Issued a RFP for design consultant services-December 2008. Anticipate award of contract in February 2009 and beginning design and permitting processing. 2004-46 Beacon's Beach
Access Implement plan Complete EIR, acquire discretionary permits, complete construction documents Final EIR before the Planning Commission-Spring 2009. State has issued a "stop notice"
for all Prop 12 & 40 Bond projects, which includes Beacon's Beach project. 2004-30 Cardiff Specific Plan Approve specific plan Approve specific plan Subcommittee (CSPARC) completed review
of 2nd draft of the CSP in March 2008. Second draft presented to Planning Commission in July 2008 and Council in September 2008. Informational Open House scheduled for January 29, 2009.
Environmental review being initiated. 2004-32 North Coast Hwy. 101 Streetscape Plan Approve design Approve DR/CDP Three public workshop have been held. Workshop # 3 presented a refined
plan and additional alternative. Consultant currently preparing cost estimates for additional traffic analysis, preparation of additional alternative and additional workshop. 2006-6
Affordable Housing 1. Proactively address housing issues with State representatives and administration. 2. Develop strategy to preserve the city's mobile home parks for affordable housing
1. Council take lead with State representatives. 2. Mobile Home Park study completed. Strategies being reviewed & implemented. Review in light of SB 375. Develop strategies for consideration
at future City Council meeting. PLANNING/BUILDING SHERIFF PUBLIC WORKS *There were no Council Goals initiated in FY08/09, only work tasks which are listed on separate sheet. Appendix
A A --4
Year Department Issue Work Task Status FY08/09 City Clerk/City Manager Consider enhancements to local open government practices (Sunshine Ordinance) Evaluate and Report Review of open
government practices to be presented in February or March 2009 for Council review and direction. FY08/09 City Clerk Review Business Registration policies and procedures. Determine any
areas that may require updating Evaluate and Report Program's application process has been revised to allow credit card payment via fax or e-mail. Software for web-based payment evaluated
and cost prohibitive. Complete Review cost of program and cost recovery options. 2007-4 Sheriff's Dept Noise Abatement -Develop an analysis of alternatives for the enforcement of noise
violations along the 101 corridor Evaluate and Report Motor vehicle violations enforcement conducted by Sheriff's. Moved to Work Task list. FY08/09 City Manager (Sheriff's Dept) Present
annual or as needed Law Enforcement Services Overview Report Sheriff Year End Report presented annually. 2007 report presented to Council in April 2008. Complete. Provide periodic updates.
FY08/09 City Manager/City Clerk Consider adopting Responsible Beverage Sales and Service Training Ordinance Evaluate and Report Reviewing cities with similar ordinances.
FY07/08 Engineering Traffic Calming -Cornish, Devonshire, Sylvia Consider in conjunction with Traffic Management Plan Cornish traffic calming will be addressed in conjunction with Self-Realization
Fellowship plan; Devonshire traffic calming will be addressed in conjunction with Scripps Hospital development. Update on Sylvia Street traffic calming measures. FY07/08 Engineering
(with Finance/City Attorney) Traffic Mitigation Fees -Analyze Impact on Downtown Evaluate and Report A concept has been developed for modified assessment of traffic fees for businesses
in existing structures within the downtown area. The "downtown area" needs to be defined; report to Council anticipated in spring 2009. FY08/09 Engineering Evaluate unintended consequences
of the the City's underground utility ordinance; consider any necessary amendments Evaluate and Report Three workshops have been held, Council sub-committee formed and additional report
to City Council anticipated in spring 2009. FY08/09 Engineering (with Parks & Recreation) Complete the sidewalk between La Quebrada and El Camino Del Norte Provide Status Report Engineering
providing support to Parks & Recreation and Public Works Departments on project. ATTACHMENT A Fiscal Years 07/08 through 08/09 CITY COUNCIL WORK TASKS CITY ATTORNEY CITY CLERK CITY MANAGER
CITY MANAGER (SHERIFF'S DEPT) ENGINEERING ] Appendix A A -5
Year Department Issue Work Task Status ATTACHMENT A Fiscal Years 07/08 through 08/09 CITY COUNCIL WORK TASKS FY08/09 Engineering (with Traffic Commission) Evaluate Neptune Avenue and
Leucadia Blvd. west of Hwy 101 public right-of-way encroachments and options for enhanced pedestrian safety and vehicular striping configuration Evaluate and Report Staff met with residents.
Residents are pursuing neighborhood consensus and support. FY08/09 Engineering (with Parks & Recreation) Review and prioritize minor walkability/pedestrian/trail connections and linking
opportunities; consider tiein priority with Safe Routes to School program Review options, costs and implementation opportunity Segments to complete continuous sidewalk at Hygeia Ave.
south of Leucadia Blvd. and Regal Road/Santa Fe Drive to 600 feet north are under design. FY07/08 Parks & Recreation Work with Skateboard Stakeholders to Establish More Skate Facilities
Evaluate Report On-going. FY08/09 Parks & Recreation (with City Manager) Evaluate feasibility feasibility and options for passenger van shuttle services for the Senior Center and Coast
Highway 101 corridor Review options, costs and feasibility of implementation opportunities Cultural Tourism Committee developing pilot project work plan for presentation in February
or March 2009. FY07/08 Planning & Building Hold a Smart Growth Workshop (housing element, carrying capacity, etc.) Better define goals and objectives of workshop Combine with "Intelligent
Growth" Work Task below. FY08/09 Planning & Building Continue to seek open space and habitat purchase opportunities and manage and monitor the properties Report as appropriate On-going
as property becomes available. Currently in discussions with representatives for La Costa property. FY08/09 Planning & Building Review the North Highway 101 and Downtown Encinitas Specific
Plans for possible revisions Evaluate and Report Consider addressing in General Plan update process. FY08/09 Public Works (with Parks & Recreation) Develop an Urban Tree Management and
Replacement policy Evaluate and Report A draft policy was presented to the Environmental Commission and approved. The proposed policy will be scheduled for Council review and approval
in early 2009. PARKS AND RECREATION PLANNING AND BUILDING PUBLIC WORKS FINANCE FIRE Appendix A A -6
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City Council Approved Position Titles and Pay Ranges Appendix B
Effective January 1, 2010 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Intern 11 $2,646 $3,377 Ocean Lifeguard I 11 $2,646 $3,377 Program Assistant I 11 $2,646
$3,377 Ocean Lifeguard II 12 $2,944 $3,757 Finance Technician I 13 $3,242 $4,137 GIS Technician I 13 $3,242 $4,137 Heavy Equipment Mechanic I 13 $3,242 $4,137 Information Technology
Technician I 13 $3,242 $4,137 Program Assistant II 13 $3,242 $4,137 Utility & Maintenance Technician I 13 $3,242 $4,137 Finance Technician II 21 $3,372 $4,519 Human Resources Technician
I 21 $3,372 $4,519 Program Assistant III 21 $3,372 $4,519 Senior Ocean Lifeguard 21 $3,372 $4,519 Utility & Maintenance Technician II 21 $3,372 $4,519 Department Administrative Support
Coordinator 22 $3,656 $4,899 Facilities Specialist 22 $3,656 $4,899 Finance Technician III 22 $3,656 $4,899 GIS Technician II 22 $3,656 $4,899 Heavy Equipment Mechanic II 22 $3,656 $4,899
Human Resources Technician II 22 $3,656 $4,899 Information Technology Technician II 22 $3,656 $4,899 Planner I 22 $3,656 $4,899 Program Coordinator 22 $3,656 $4,899 Utility & Maintenance
Technician III 22 $3,656 $4,899 Accountant I 23 $3,940 $5,279 Code Enforcement Officer I 23 $3,940 $5,279 Engineering Specialist I 23 $3,940 $5,279 Heavy Equipment Mechanic III 23 $3,940
$5,279 Marine Safety Sergeant 23 $3,940 $5,279 Planner II 23 $3,940 $5,279 Recreation Supervisor I 23 $3,940 $5,279 Stormwater Environmental Specialist I 23 $3,940 $5,279 Utility & Maintenance
Technician IV 23 $3,940 $5,279 Water Conservation Specialist I 23 $3,940 $5,279 Accountant II 24 $4,295 $5,756 Code Enforcement Officer II 24 $4,295 $5,756 Deputy City Clerk 24 $4,295
$5,756 Deputy Fire Marshal I 24 $4,295 $5,756 Engineering Specialist II 24 $4,295 $5,756 Executive Secretary 24 $4,295 $5,756 GIS Analyst I 24 $4,295 $5,756 CITY COUNCIL APPROVED TITLES
AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix B B -1
Effective January 1, 2010 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Human Resources Analyst 24 $4,295 $5,756 Information Technology Analyst I 24 $4,295 $5,756
Management Analyst I 24 $4,295 $5,756 Marine Safety Lieutenant 24 $4,295 $5,756 Parks & Beach Supervisor I 24 $4,295 $5,756 Planner III 24 $4,295 $5,756 Recreation Supervisor II 24 $4,295
$5,756 Risk/Safety Analyst I 24 $4,295 $5,756 Stormwater Environmental Specialist II 24 $4,295 $5,756 Utility & Maintenance Specialist I 24 $4,295 $5,756 Water Conservation Specialist
II 24 $4,295 $5,756 Code Enforcement Officer III 25 $4,721 $6,327 Deputy Fire Marshal II 25 $4,721 $6,327 Engineering Specialist III 25 $4,721 $6,327 Fleet Maintenance Supervisor 25
$4,721 $6,327 Management Analyst II 25 $4,721 $6,327 Parks & Beach Supervisor II 25 $4,721 $6,327 Risk/Safety Analyst II 25 $4,721 $6,327 Stormwater Environmental Specialist III 25 $4,721
$6,327 Utility & Maintenance Field Supervisor 25 $4,721 $6,327 Utility & Maintenance Specialist II 25 $4,721 $6,327 Finance Supervisor 41 $4,835 $6,803 GIS Analyst II 41 $4,835 $6,803
Information Technology Analyst II 41 $4,835 $6,803 Planner IV 41 $4,835 $6,803 Senior Accountant 41 $4,835 $6,803 Utility & Maintenance Supervisor I 41 $4,835 $6,803 Arts Administrator
42 $5,105 $7,183 Assistant Superintendent 42 $5,105 $7,183 GIS Analyst III 42 $5,105 $7,183 Information Technology Analyst III 42 $5,105 $7,183 Management Analyst III 42 $5,105 $7,183
Recreation Center Manager 42 $5,105 $7,183 Risk/Safety Analyst III 42 $5,105 $7,183 Senior Deputy Fire Marshal 42 $5,105 $7,183 Utility & Maintenance Supervisor II 42 $5,105 $7,183 Code
Enforcement Manager 43 $5,375 $7,563 Finance Manager I 43 $5,375 $7,563 Human Resources Supervisor 43 $5,375 $7,563 Information Technology Project Manager I 43 $5,375 $7,563 Program
Administrator 43 $5,375 $7,563 Senior Management Analyst 43 $5,375 $7,563 CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix
B B -2
Effective January 1, 2010 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Engineer I 44 $5,714 $8,039 Environmental Project Manager 44 $5,714 $8,039 Information
Technology Project Manager II 44 $5,714 $8,039 Marine Safety Captain 44 $5,714 $8,039 Senior Planner I 44 $5,714 $8,039 Engineer II 45 $6,119 $8,611 Senior Planner II 45 $6,119 $8,611
Superintendent 45 $6,119 $8,611 Utility & Maintenance Supervisor II (Wastewater) 45 $6,119 $8,611 Finance Manager II 61 $6,150 $9,087 Fire Marshal 61 $6,150 $9,087 Senior Management
Analyst (PW) 61 $6,150 $9,087 Finance Manager III 62 $6,408 $9,467 Principal Planner I 62 $6,408 $9,467 Assistant to the City Manager 63 $6,665 $9,847 Principal Planner II 63 $6,665
$9,847 Senior Engineer 63 $6,665 $9,847 Assistant District Manager /Deputy City Engineer 64 $6,987 $10,323 Department Manager I 64 $6,987 $10,323 Department Manager II 65 $7,742 $11,439
Department Director City Clerk 81 $7,575 $9,668 Department Director 82 $7,820 $12,131 Department Director Director 83 $8,328 $12,920 Department Director Fire Chief 84 $8,745 $13,566
CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix B B -3
Effective: January 1, 2009 Classification Title Probationary Firefighter/Paramedic Monthly $5,319 Firefighter I Monthly $5,975 Firefighter/Paramedic III Monthly $6,250 Firefighter/Paramedic
II Monthly $6,383 Firefighter/Paramedic I Monthly $6,582 Fire Engineer Monthly $6,649 Fire Captain Monthly $7,877 NOTE: Rates are based on a 56 hour work week. The Encinitas Firefighters'
Association Memorandum of Understanding expires on December 31, 2009. Effective: July 1, 2009 Monthly Monthly Classification Title High Low Fire Division Chief 9,806 11,915 NOTE: The
Encinitas Professional Fire Chiefs Association Memorandum of Understanding expires on June 30, 2010. CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE ENCINITAS FIREFIGHTER'S ASSOCIATION
CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE ENCINITAS PROFESSIONAL FIRE CHIEFS ASSOCIATION Appendix B B -4
Effective January 1, 2011 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Intern 11 $2,738 $3,495 Ocean Lifeguard I 11 $2,738 $3,495 Program Assistant I 11 $2,738
$3,495 Ocean Lifeguard II 12 $3,047 $3,889 Finance Technician I 13 $3,355 $4,282 GIS Technician I 13 $3,355 $4,282 Heavy Equipment Mechanic I 13 $3,355 $4,282 Information Technology
Technician I 13 $3,355 $4,282 Program Assistant II 13 $3,355 $4,282 Utility & Maintenance Technician I 13 $3,355 $4,282 Finance Technician II 21 $3,490 $4,677 Human Resources Technician
I 21 $3,490 $4,677 Program Assistant III 21 $3,490 $4,677 Senior Ocean Lifeguard 21 $3,490 $4,677 Utility & Maintenance Technician II 21 $3,490 $4,677 Department Administrative Support
Coordinator 22 $3,784 $5,071 Facilities Specialist 22 $3,784 $5,071 Finance Technician III 22 $3,784 $5,071 GIS Technician II 22 $3,784 $5,071 Heavy Equipment Mechanic II 22 $3,784 $5,071
Human Resources Technician II 22 $3,784 $5,071 Information Technology Technician II 22 $3,784 $5,071 Planner I 22 $3,784 $5,071 Program Coordinator 22 $3,784 $5,071 Utility & Maintenance
Technician III 22 $3,784 $5,071 Accountant I 23 $4,077 $5,464 Code Enforcement Officer I 23 $4,077 $5,464 Engineering Specialist I 23 $4,077 $5,464 Heavy Equipment Mechanic III 23 $4,077
$5,464 Marine Safety Sergeant 23 $4,077 $5,464 Planner II 23 $4,077 $5,464 Recreation Supervisor I 23 $4,077 $5,464 Stormwater Environmental Specialist I 23 $4,077 $5,464 Utility & Maintenance
Technician IV 23 $4,077 $5,464 Water Conservation Specialist I 23 $4,077 $5,464 Accountant II 24 $4,445 $5,957 Code Enforcement Officer II 24 $4,445 $5,957 Deputy City Clerk 24 $4,445
$5,957 Deputy Fire Marshal I 24 $4,445 $5,957 Engineering Specialist II 24 $4,445 $5,957 Executive Secretary 24 $4,445 $5,957 GIS Analyst I 24 $4,445 $5,957 CITY COUNCIL APPROVED TITLES
AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix B B -5
Effective January 1, 2011 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Human Resources Analyst 24 $4,445 $5,957 Information Technology Analyst I 24 $4,445 $5,957
Management Analyst I 24 $4,445 $5,957 Marine Safety Lieutenant 24 $4,445 $5,957 Parks & Beach Supervisor I 24 $4,445 $5,957 Planner III 24 $4,445 $5,957 Recreation Supervisor II 24 $4,445
$5,957 Risk/Safety Analyst I 24 $4,445 $5,957 Stormwater Environmental Specialist II 24 $4,445 $5,957 Utility & Maintenance Specialist I 24 $4,445 $5,957 Water Conservation Specialist
II 24 $4,445 $5,957 Code Enforcement Officer III 25 $4,886 $6,548 Deputy Fire Marshal II 25 $4,886 $6,548 Engineering Specialist III 25 $4,886 $6,548 Fleet Maintenance Supervisor 25
$4,886 $6,548 Management Analyst II 25 $4,886 $6,548 Parks & Beach Supervisor II 25 $4,886 $6,548 Risk/Safety Analyst II 25 $4,886 $6,548 Stormwater Environmental Specialist III 25 $4,886
$6,548 Utility & Maintenance Field Supervisor 25 $4,886 $6,548 Utility & Maintenance Specialist II 25 $4,886 $6,548 Finance Supervisor 41 $5,004 $7,041 GIS Analyst II 41 $5,004 $7,041
Information Technology Analyst II 41 $5,004 $7,041 Planner IV 41 $5,004 $7,041 Senior Accountant 41 $5,004 $7,041 Utility & Maintenance Supervisor I 41 $5,004 $7,041 Arts Administrator
42 $5,284 $7,434 Assistant Superintendent 42 $5,284 $7,434 GIS Analyst III 42 $5,284 $7,434 Information Technology Analyst III 42 $5,284 $7,434 Management Analyst III 42 $5,284 $7,434
Recreation Center Manager 42 $5,284 $7,434 Risk/Safety Analyst III 42 $5,284 $7,434 Senior Deputy Fire Marshal 42 $5,284 $7,434 Utility & Maintenance Supervisor II 42 $5,284 $7,434 Code
Enforcement Manager 43 $5,563 $7,828 Finance Manager I 43 $5,563 $7,828 Human Resources Supervisor 43 $5,563 $7,828 Information Technology Project Manager I 43 $5,563 $7,828 Program
Administrator 43 $5,563 $7,828 Senior Management Analyst 43 $5,563 $7,828 CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix
B B -6
Effective January 1, 2011 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Engineer I 44 $5,913 $8,321 Environmental Project Manager 44 $5,913 $8,321 Information
Technology Project Manager II 44 $5,913 $8,321 Marine Safety Captain 44 $5,913 $8,321 Senior Planner I 44 $5,913 $8,321 Engineer II 45 $6,334 $8,912 Senior Planner II 45 $6,334 $8,912
Superintendent 45 $6,334 $8,912 Utility & Maintenance Supervisor II (Wastewater) 45 $6,334 $8,912 Finance Manager II 61 $6,366 $9,405 Fire Marshal 61 $6,366 $9,405 Senior Management
Analyst (PW) 61 $6,366 $9,405 Finance Manager III 62 $6,632 $9,798 Principal Planner I 62 $6,632 $9,798 Principal Planner II 63 $6,898 $10,192 Senior Engineer 63 $6,898 $10,192 Assistant
District Manager /Deputy City Engineer 64 $7,232 $10,685 Department Manager I 64 $7,232 $10,685 Department Manager II 65 $8,013 $11,840 Department Director City Clerk 81 $7,840 $10,006
Department Director 82 $8,094 $12,556 Department Director 83 $8,620 $13,372 Assistant City Manager 84 84 $9,051 $14,040 Department Director Fire Chief 84 $9,051 $14,040 CITY COUNCIL
APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT Appendix B B -7
Comnprehensive List of All Active Capital Improvement Projects and 6 Year Projects by Totals Appendix C
PROJECT PROJECT BUDGET PROJECT BUDGET PROJECT BUDGET NUMBER PROJECT AS OF April 30, 2009 Appropriations FY2009-10 AS OF July 1, 2009 Consultant Services and Studies WFC00A CSA-17 Benefit
Fee $613,462 $0 $613,462 WFC08C FY07 SHSGP Equipment Grant $29,475 $0 $29,475 WFC09A FY07 SHSGP Training Grant $5,459 $0 $5,459 WFC09B FY07 Fire Prevention & Safety Grant $50,934 $0
$50,934 WFC10A Green Building Incentive Program $0 $10,000 $10,000 WMB06A ACOE Shoreline Protection Study $1,053,329 $0 $1,053,329 WMB08A Lagoon Monitoring Order No 2006-076 $2,665,394
$80,000 $2,745,394 WMB08B Sandag-Regional Beach and Sand Project $253,911 $187,411 $441,322 WMB08C SCOUP-Sand Compatibility Opportunistic $212,201 $17,180 $229,381 WMC00A Cardiff Specific
Plan $125,000 $0 $125,000 WMC01A GIS Basemap Updates and Enhancements $384,100 $82,500 $466,600 WMC01H COAST Implementation Plan $1,383,167 $0 $1,383,167 WMC02A Grade Separated Pedestrian
Crossing $6,604,769 $0 $6,604,769 WMC04C IT Systems Replacement Program $615,386 $0 $615,386 615,386 WMC04D City Engineering Design Manual $139,000 $0 $139,000 WMC06C NEA Grant Matching
Funds $27,600 $0 $27,600 WMC07A Mobile Home Park Study $45,000 $0 $45,000 WMC07D Operation Homecoming DVD $5,000 $0 $5,000 WMC08B GIS Data Access in the Field $141,920 $0 $141,920 WMC08C
iStreet View $52,023 $0 $52,023 WMC08D Cityworks for Fire $53,550 $0 $53,550 WMC08F Telephone System Replacement $500,000 $0 $500,000 WMC08G Community Enhancement-Mizel Donation $115,400
$0 $115,400 WMC08H City Wide Traffic Survey $20,000 $0 $20,000 WMC08I County Owned Site $47,500 $0 $47,500 WMC08K Open Space Management Plan $55,000 $0 $55,000 WMC09A Comprehensive General
Plan Update $471,658 $753,342 $1,225,000 WMC09B Development Processing & Impact Fee Study/Cost Allocation Plan Review $60,000 $0 $60,000 WMC09C H.T.E. Replacement $527,751 $333,000 $860,751
WMC09D Citywide Flood and Channel Maintenance Permitting Fee $41,000 $110,000 $151,000 WMC10A Technology Replacement Project $0 $144,500 $144,500 WMC10B Finance Studies (Fees and Liabilities)
$0 $60,000 $60,000 WMC10C Citywide ELLD Prop 218 Ballot $0 $50,000 $50,000 WMC10D Traffic Signals Red/Green LED Light Replacement $0 $28,800 $28,800 WMC95E Multi-Habitat Conserv Plan
$147,911 $0 $147,911 WMC95K Economic Development Plan $140,400 $0 $140,400 WMC97F Facade Improvement Program $150,000 $0 $150,000 WMD02A Cottonwood Creek Runoff Plan $41,575 $0 $41,575
WMP07B Cottonwood Creek Monitoring $30,000 $0 $30,000 Subtotal $16,808,875 $1,856,733 * $18,665,608 *SDWD Work Projects Listed under Water Projects Drainage Projects CMD05E Storm Drain
Repair $1,200,000 $250,000 $1,450,000 CMD06A 4th Street Storm Drain $505,700 $0 $505,700 CMD06B Cottonwood Crk/2nd St Improv (Hwy 101/4th Street $300,000 $0 $300,000 CMD06D El Camino
Real Channel Storm Drain Repairs/Improvements $650,000 $0 $650,000 CMD06E Lone Jack (Stratford Knoll) Channel Improvements $1,329,815 $0 $1,329,815 CMD07C Manchester Ave @MiraCosta Drainage
Improvements $56,902 $0 $56,902 CMD09A Cardiff Town Center Storm Drain Replacement/Realignment $20,000 $0 $20,000 CMD09B LaCosta Slip Out $236,392 $0 $236,392 Subtotal $4,298,809 $250,000
$4,548,809 Emergency Storm Damage Projects CMX05D Emergency Repair of Recreational Trails $29,432 0 $29,432 Subtotal $29,432 $0 $29,432 Comprehensive List of All Active Capital Improvement
Projects July 1, 2009 Appendix C C -1
PROJECT PROJECT BUDGET PROJECT BUDGET PROJECT BUDGET NUMBER PROJECT AS OF April 30, 2009 Appropriations FY2009-10 AS OF July 1, 2009 Comprehensive List of All Active Capital Improvement
Projects July 1, 2009 Wastewater Projects Cardiff Sanitary Division CCE04E CSD Collection System Rehabilitation $1,213,945 $468,505 $1,682,450 CCE04F Olivenhain Pump Station Upgrades/Replacement
$4,500,000 $0 $4,500,000 CCE04G CSD Pump Station Upgrades $434,000 $0 $434,000 CCE04H CSD Sewer Extension Program $102,432 $0 $102,432 CCE04J Olivenhain Trunk Improvements $325,463 $200,000
$525,463 CCE07B Somerset Main Replacement $392,496 $0 $392,496 CCE07C Master Plan Update & I&I Study $132,600 $0 $132,600 CCE09A SEJPA Plant Improvements FY09 $360,670 $0 $360,670 CCE10A
SEJPA Plant Improvements FY10 $0 $388,698 $388,698 Subtotal CSD $7,461,606 $1,057,203 $8,518,809 Encinitas Sanitary Division Projects CEE04A ESD Share of CIPs at Batiquitos -2004 $919,286
$50,000 $969,286 CEE04H ESD Collection System Rehabilitation $2,534,436 $543,652 $3,078,088 CEE04K ESD Sewer Extension Program $53,091 $0 $53,091 CEE04M Encina Phase V $622,000 $0 $622,000
CEE07B Master Plan Update $110,911 $0 $110,911 CEE08B 2nd Street Sewer Main Repair $300,000 $0 $300,000 CEE09B Encina Plant Improvement FY09 $50,279 $0 $50,279 CEE10B Encina Plant Improvement
FY10 $0 $193,517 $193,517 Subtotal ESD $4,590,003 $787,169 $5,377,172 Subtotal CSD/ESD $12,051,609 $1,844,372 $13,895,981 Public Facilities CFF04A Fire Station Rehabilitation (Master
Project Fund) $7,459,078 $0 $7,459,078 CFF04B Fire Station #1 Rehabilitation $112,987 $0 $112,987 CFF04C Fire Station #2 Rehabilitation $1,377,935 $0 $1,377,935 CFF04D Fire Station #3
Rehabilitation $4,550,000 $0 $4,550,000 CMF96B Library Development Fund -Library Savings returned to GF $19,813,265 ($1,200,000) $18,613,265 CMF07B Civic Center Roof Replacement $3,560,000
$0 $3,560,000 CMF08B Gas Station Site@Vulcan & E St Improvements $45,000 $0 $45,000 CMF08D Boathouses Acquisitions and Rehabilitation $841,250 $0 $841,250 CMF09A Civic Center Improvements
FY09 $491,646 $0 $491,646 CFM09B Library Community Room AV Equipment $6,000 $34,000 $40,000 CMF10A Civic Center Improvements FY10 $0 $170,000 $170,000 Subtotal $38,257,161 ($996,000)
$37,261,161 Parks & Beaches CMP00F Recreational Trails Development Fund $485,000 $30,000 $515,000 CMP02D Hall Property Design & Development $10,987,754 $1,000,000 $11,987,754 CMP02F
Beacon's Beach Access/Stairway $2,787,717 $0 $2,787,717 CMP04B Moonlight Beach Envir., Design and Development $397,774 $0 $397,774 CMP04G Park Improvement Projects $808,750 $0 $808,750
CMP05A Habitat/Watershed/Open Space Acquisition $795,397 $110,000 $905,397 Subtotal $16,262,392 $1,140,000 $17,402,392 Street & Roads TBD*See WMC02A Grade Separated Pedestrian Crossing
$0 $0 $0 CMS97B Encinitas Boulevard Alignment Study $200,000 $0 $200,000 CMS00D Leucadia Boulevard Improvements (I-5 to Coast Hwy. 101) $2,822,431 $0 $2,822,431 CMS00T Olivenhain Road
Widening $1,551,781 $0 $1,551,781 CMS01E Safe Routes to Schools/Pathways Program $1,798,535 $504,814 $2,303,349 CMS01J Coastal Rail Trail $1,541,829 $0 $1,541,829 CMS02F Traffic Safety/Calming
Improvements $906,272 $150,000 $1,056,272 CMS02G Traffic Signal Modifications $407,340 $50,000 $457,340 CMS04B I-5 Interchange@Encinitas Boulevard $1,330,000 $0 $1,330,000 CMS04D North
Coast Highway 101 Streetscape $2,200,000 $500,000 $2,700,000 CMS05C Underground Utility District No. 12 $75,000 $0 $75,000 Appendix C C -2
PROJECT PROJECT BUDGET PROJECT BUDGET PROJECT BUDGET NUMBER PROJECT AS OF April 30, 2009 Appropriations FY2009-10 AS OF July 1, 2009 Comprehensive List of All Active Capital Improvement
Projects July 1, 2009 Street & Roads Continued CMS07B Santa Fe Dr/I-5 Mackinnon Improvement $200,000 $0 $200,000 CMS07C ENTMP -1 Rubenstein/Summit/Westminster) $95,453 $0 $95,453 CMS07E
Hale Study -2004 $75,000 $0 $75,000 CMS08C Improvement to Leucadia Blvd/N.Coast Hwy101 $751,290 $750,000 $1,501,290 CMS08D Rail Quiet Zone @Chesterfield (Savings returned to GF) $750,000
($750,000) $0 CMS08E Santa Fe Alignment Study $200,000 $0 $200,000 CMS08F Cardiff Alley Improvements $100,000 $0 $100,000 CMS08G Paul Ecke Elementary School Curbs, Gutters & Sidewalks
$306,500 $0 $306,500 CMS09A FY2008-09 Annual Street Overlay $1,054,999 $0 $1,054,999 CMS09B Pavement Management Plan $100,000 $0 $100,000 CMS09C Manchester Ave Alignment Study $200,000
$0 $200,000 CMS09D Quail Gardens Dr Sound Wall $80,000 $0 $80,000 CMS09E Encinitas/NCTD Transit Parking Lot $40,000 $1,280,000 $1,320,000 CMS09F Cardiff Elementary School Ped Improvements
$651,390 $0 $651,390 CMS10A FY2009-10 Annual Street Overlay $0 $1,100,000 $1,100,000 Subtotal $17,437,820 $3,584,814 $21,022,634 Water Projects Work Projects CWW09H SDWD Master Plan
Update $150,000 $60,000 $210,000 CWW10J SDWD Rate Study Update $0 $75,000 $75,000 CWW10M SDWD Drought Allocation Study $0 $75,000 $75,000 Subtotal $150,000 $210,000 $360,000 Capital
Projects CWW98B Instrumentation, Telemetry $750,000 $0 $750,000 CWW01A Motorized Actuators $100,000 $100,000 $200,000 CWW06F Security Upgrades $120,000 $0 $120,000 CWW08A FY08 Water
Distribution Line Upgrades $935,503 $0 $935,503 CWW08C Water Valve Replacements $107,638 $0 $107,638 CWW08G Cathodic Protection/Transmission Lines $75,000 $0 $75,000 CWW08I Fire Hydrants
Installation $150,000 $75,000 $225,000 CWW09A FY09 Water Distribution Line Upgrades $250,000 $0 $250,000 CWW09B Badger Miscellaneous Plan Improvements $238,389 $0 $238,389 CWW09C Water
Valve Replacements $100,000 $0 $100,000 CWW09D FY09 Badger Master Plan $317,731 $0 $317,731 CWW09E Meter Automation Program Phase II $352,883 $0 $352,883 CWW09F Saxony Rd Inter-connect
with OMWD $265,000 $0 $265,000 CWW09K Arroyo Dr. PRV Stations $50,000 $0 $50,000 CWW10A FY10 Water Distribution Line Upgrades $0 $350,000 $350,000 CWW10B Badger Miscellaneous Plan Improvements
$0 $40,000 $40,000 CWW10C Water Valve Replacements $0 $250,000 $250,000 CWW10E Meter Automation Program $0 $100,000 $100,000 CWW10L Anode Bed Replacement $0 $165,000 $165,000 CWW10N
R.E. Badger CIP $0 $550,000 $550,000 Subtotal $3,812,144 $1,630,000 $5,442,144 Subtotal SDWD Work Projects/CIP Projects $3,962,144 $1,840,000 $5,802,144 TOTAL $108,958,242 $9,519,919
$118,628,161 Appendix C C -3
City of Encinitas Capital Improvement Program FY 2009-10 to 2014-15 PROJECTS BY TOTAL Projects Project Prior Year(s) Proposed Proposed Proposed Proposed Proposed Proposed Beyond Project
Number Appropriations FY 09/10** FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 6 Years Total Annual Street Overlay FY2009-10 CMS10A Annual 1,100,000 1,150,000 1,200,000 1,260,000 1,320,000
1,380,000 7,410,000 Anode Bed Replacement CWW10M 0 165,000 0 0 0 0 0 165,000 Badger Plant Capital Acquisitions CWW10B Annual 40,000 40,000 40,000 40,000 40,000 40,000 Annual 240,000
Citywide flood and Channel Maintenance Permitting Program WMD09D 41,000 110,000 0 0 0 0 0 151,000 Citywide Landscape and Lighting District Prop 218 Ballot WMC10C 0 50,000 50,000 0 0
0 0 100,000 Civic Center Improvements CMF10A On-going 170,000 175,000 180,000 185,000 190,000 195,000 On-going 1,095,000 Comprehensive General Plan Update WMC09A 471,658 753,342 125,000
0 0 0 0 1,350,000 CSD Master Plan Implementation Various 7,100,936 668,505 487,245 1,531,187 1,800,434 1,872,451 570,008 On-going 14,030,766 CSD Share of CIP's at San Elijo (SEJPA) CCE10A
360,670 388,698 892,875 1,550,031 796,325 852,395 1,083,355 On-going 5,924,349 Digital Topography/GIS Basemap Updates and Enhancments WMC01A 384,100 82,500 0 30,000 0 30,000 0 526,600
Encinitas/NCTD Transit Parking Lot CMS09E 40,000 1,280,000 0 0 0 0 0 1,320,000 ESD Master Plan Implementation Various 2,698,438 543,652 559,962 576,760 594,063 617,826 642,539 On-going
6,233,240 ESD Share of Capital Improvements at Batiquitos Pump Station CEE04A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 On-going 350,000 ESD Share of CIP at Encina Treatment Plant
CEE10B 49,352 193,517 286,106 264,607 192,009 200,356 209,033 On-going 1,394,980 Façade Improvement Incentive Program WMC97F 150,000 0 5,000 0 5,000 0 5,000 165,000 Finance Studies (Fees
and Liabilities) WMC10B 0 60,000 0 60,000 0 60,000 0 180,000 Fire Hydrants Installation CWW08I 150,000 75,000 75,000 0 0 0 0 300,000 Green Building Incentive Program WMC10A 0 10,000
10,000 0 0 0 0 0 20,000 H.T.E. Replacement WMC09C 527,751 333,000 334,000 0 0 0 0 1,194,751 Habitat/Watershed/Open Space Acquisition (Appropriations Less Transfers Out) CMP05A 795,397
110,000 115,000 130,000 135,000 140,000 150,000 On-going 1,575,397 Hall Property Environmental Review, Design and Development CMP02D 10,987,754 1,000,000 300,000 200,000 375,000 725,000
1,000,000 7,087,246 21,675,000 Improvements to the Leucadia Blvd/N.Coast Hwy 101/Vulcan Ave Intersection CMS08C 751,290 750,000 0 0 0 0 0 1,501,290 LaCosta Widening TBD 0 0 0 375,000
0 0 0 3,625,000 4,000,000 Lagoon Monitoring* WMB08A 2,665,394 80,000 80,000 80,000 80,000 80,000 80,000 3,145,394 Leucadia Boulevard Improvments (I-5 to Vulcan) CMS00D 2,822,431 0 0
0 2,000,000 0 0 4,822,431 Library AV Room Equipment CMF09B 6,000 34,000 0 0 0 10,000 0 50,000 Meter Replacement and Automated Program CWW10E Annual 100,000 100,000 100,000 100,000 100,000
100,000 Annual 600,000 North Coast Highway 101 Streetscape CMS04D 2,200,000 500,000 500,000 500,000 500,000 500,000 500,000 5,200,000 R.E. Badger CIP CWW10N Annual 550,000 1,450,000
975,000 975,000 975,000 975,000 Annual 5,900,000 R.E. Badger Master Plan CWW10D 0 0 124,000 0 0 0 0 124,000 Recreational Trails Development Fund (Appropriations Less Transfers Out) CMP00F
485,000 30,000 0 30,000 0 30,000 0 On-going 575,000 Safe Route to Schools/Pathways Program CMS01E (CMS04E/02H) 1,798,535 504,814 200,000 200,000 200,000 200,000 200,000 3,303,349 Sand
Compatibility Opportunistic Use Program (SCOUP) WMB08C 212,201 17,180 40,000 25,000 0 0 0 294,381 SANDAG-Regional Beach Sand Project II (RBSPII) WMB08B 253,911 187,411 187,411 0 0 0
0 628,733 Santa Fe Drive Improvements (I-5 to MacKinnon Ave.) CMS08D 200,000 0 0 0 0 750,000 750,000 1,700,000 SDWD Drought Allocation Study CWW10M 0
75,000 0 0 0 0 0 75,000 SDWD Master Plan Update CWW09H 150,000 60,000 0 0 0 0 0 210,000 SDWD Rate Study Update CWW10J 0 75,000 0 100,000 0 0 100,000 275,000 Standard Pacific Park Site
Development CMP10A 0 0 0 0 0 212,060 0 On-going 212,060 Storm Storm Drain Repair Fund CMD05E 1,200,000 250,000 250,000 250,000 250,000 250,000 250,000 On-going 2,700,000 Technology Replacement
Project WMC10A 0 144,500 150,000 207,000 216,000 95,000 205,000 1,017,500 Traffic Safety/Calming Improvements (Less Transfers Out) CMS02F 906,272 150,000 150,000 150,000 150,000 150,000
150,000 1,806,272 Traffic Signal Modifications CMS02G 417,430 50,000 50,000 50,000 50,000 50,000 50,000 717,430 Traffic Signals Red and Green LED Light Replacement WMC10D 0 28,800 28,800
28,800 28,800 0 0 115,200 Transmission Lines Motorized Actuators CWW01A 100,000 100,000 100,000 100,000 100,000 0 0 500,000 Water Distribution Line Upgrades CWW10A Annual 350,000 350,000
350,000 350,000 350,000 350,000 Annual 2,100,000 Water Valve Replacements CWW10C Annual 250,000 250,000 250,000 250,000 250,000 250,000 Annual 1,500,000 Adjustment for Outside Funding
Source for Lagoon Monitoring* (2,505,394) (1) (1) (2,505,396) 35,470,126 11,469,919 8,665,399 9,583,385 10,682,631 10,100,087 9,284,934 10,712,246 105,968,727 ** Note: Less Return to
GF from the Library and the Rail Quiet Zone Projects (1,950,000) Total CIP Cost for FY09/10 9,519,919 Appendix C C -4
Reserve Policy Appendix D
CITY OF ENCINITAS ADMINISTRATIVE MANUAL Policy Title: Reserves – General Fund Section: Finance Responsible Department: Finance_____________ Number: F010 Approved By: City Council Date
Approved: 1987 Last Amended: May 2, 2001 Amendment Date: ___August 20, 2008___ SECTION I. Philosophy Sound financial management includes the practice of maintaining an appropriate reserve
for contingencies. The City maintains fund or working capital balances to preserve the City’s credit worthiness and to adequately provide for: • Economic uncertainties, local disasters
or catastrophic events, and other financial hardships or downturns in the local or national economy • Contingencies for unforeseen operating or capital needs • Uninsured losses • Cash
flow requirements This reserve policy shall be periodically reviewed to insure that it is consistent with the current conditions and situations facing the City SECTION II. Definitions
A. General Fund -A single entity that supports all services (e.g., law enforcement, fire) not assigned to other funds. Each local government has only one general fund. This is the City
of Encinitas’ largest and most discretionary fund. B. Fund Balances – Fund balances represent the net assets of a fund. Net current assets generally represent a fund’s assets (cash,
receivables, etc.) less its liabilities. Portions of a fund’s balance may be reserved, designated or restricted for future expenditures as a result of City policy, terms and conditions
of agreements with outside parties, governmental regulations, laws, or other restricts which the City cannot unilaterally alter. C. Reserves – the non-obligated balance that is available
at the end of each budget year. SECTION III. General Fund Reserves A. A Contingency Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to
twenty percent of operating expenditures (excludes debt service and self-insurance fund payments and capital expenditures). The Contingency reserves will be used to provide for temporary
financing of unanticipated extraordinary needs of an emergency nature and will be drawn down as the funding source of last resort. This reserve is intended to act as a short-term solution
to fiscal needs. The Contingency Reserve is to be used to buy time to find long-term solutions to structural fiscal deficiencies. Examples of events that could trigger the use of reserves
include unexpected liability created by Federal or State legislative action (e.g., takeaways), spikes in utility costs, and catastrophic events such as earthquakes or fires which would
delay the payment of revenues. Appendix D D -2
B. A Budget Stabilization Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to two percent of operating revenues. The Budget Stabilization
Reserve is intended to guard against recessionary impacts to revenues and protect service levels during difficult fiscal times and should be used to temporarily restore the budget when
revenues come in lower than anticipated. C. Any fund balance that is not allocated to the Contingency Reserve or Budget Stabilization Reserve will be deposited into the Undesignated
Fund Balance or Future Projects Reserves. This reserve is used to fund off-cycle appropriations such as project cost overruns or projects/programs identified outside of the budget process.
This reserve will be maintained at sufficient levels to provide working capital and to accommodate required adjustments to project budgets and off-cycle program/service needs. SECTION
IV: Appropriation/Expenditure of Reserve Funds A. Funds shall be appropriated from the reserves only after the Finance Director and the City Manager have prepared an analysis and presented
it to the City Council. The analysis shall provide sufficient evidence to establish that the remaining reserves are adequate to offset potential downturns in revenue sources and provide
a sufficient cash balance for daily financial needs. The analysis shall address the nature of the proposed expenditure and the revenue requirement in subsequent budget years, if any.
B. A four fifths (4/5) vote of the whole City Council is required for any appropriation and expenditure of funds from the reserves as noted above. SECTION V: Replenishment of Reserves
Any budget surplus at the end of the year should be allocated first to restore reserves to their target level. All budgetary savings will be applied to the reserves until they are fully
replenished. SECTION VI: Other A. In accordance with generally accepted accounting principles and practices, all designations of unreserved General Fund fund balance will appear in the
Notes to Financial Statements of the Comprehensive Annual Financial Report. B. Establishment of the aforementioned policies does not preclude the Council from exceeding the reserve target
amounts or setting aside additional funds for a specific project, program or capital item. Appendix D D -3
Resolution Adopting Annual Appropriations Limit Appendix E
City of Encinitas FY 2009-10 Appropriations Limit Annual Appropriations Limit -State of California Article XIIIB of the California Constitution requires local governments to adopt an
annual appropriations and expenditure limit for tax proceeds remitted to the City. The appropriations’ limit is adjusted annually based upon a combination of factors including the change
in population combined with either the change in per capita income or the change in the assessment roll due to new nonresidential construction. Each year, the City’s independent auditor
reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. Proceeds of taxes include all taxes levied by or for the City; revenue from regulatory licenses,
user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to
the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying
with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The proposed Fiscal Year 2009-10 appropriation limit is set to
$86,937,195. The City’s proceeds from taxes and expenditures continue to be well below the appropriations’ limit. The proposed limit is adjusted annually by multiplying the “Prior Year
Limit” by the “Percentage Change in Population” and then by the greater of the “Percentage Change in Local Non-Residential New Construction” or “Percentage Change in Per Capita Income.”
This annual adjustment is then added to the Prior Year’s Limit to establish the Current Year Limit. The State of California issues the estimated population change in May for calculating
the limit. The County of San Diego issues the Local Non-Residential New Construction in October following the deadline for the current year. The limit is adopted during the current fiscal
year and reviewed the following year for any required adjustments. The Fiscal Year 2009-10 limit is calculated on the estimated annual percentage change in population and the per capita
income as indicated by the State of California. Next May (2010) the State will issue the revised population. The revised percentage change will then be used to adjust the prior year’s
limit. If the percentage change in the New Local Non-Residential Construction figure (issued in October following the adoption of the limit) is greater than the per capita income change,
staff will revise the appropriations’ limit and present the revision to Council at a later date. The adjustments made to the Fiscal Year 2008-09 appropriation limit are related to the
actual population adjustments made by the State of California. The higher population percentage combined Appendix E E -1
with the percentage change in per capita income reduces last year’s limit from $82,945,611 to $82,625,639. This revised limit became the base for calculating the Fiscal Year 2009-10
limit. City of Encinitas, Compliance with the Appropriations Limit Once the Appropriations Limit is adopted by the City Council, the Appropriations Subject to the Limit must be tested
at year-end. The Appropriations Subject to Limitation is the concept that is at the heart of Article XIIIB. Appropriations Subject to Limitation are generally those appropriations to
expend proceeds of taxes. However, certain Exclusions are not subject to the Appropriations Limitation such as debt service costs and Qualified Capital Outlay. Proposition 111 added
“qualified capital outlay” to the list of expenditures which are not counted as appropriations subject to limitation. The term is defined as an appropriation for a fixed asset (including
land and construction) with a useful life of 10 years or more and a value which equals or exceeds one hundred thousand dollars ($100,000). The City has experienced some large capital
improvement expenditures over the past several years which have created a fluctuating Appropriations Subject to Limitation well below the Appropriations Limit. Currently the City’s Appropriations
Subject to the Limit are well below the approved Appropriations Limit. History of Gann Appropriations Limit -10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000
80,000,000 90,000,000 100,000,000FY1998 FY1999 FY2000 FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 Fiscal Year Appropriations Limi Appropriations Subject to
Limit Appropriations Limit San Dieguito Water District Resolution No. 90-12 of the Board of Directors of the San Dieguito Water District is on file with the District Secretary. The resolution
determines the District is excluded from the Gann Appropriation Limitation as the District had an ad valorem tax rate of less than 12.5 cents per $100 of assessed valuation during the
1977-1977-78 fiscal year. The District experienced a less than 10 centers per $100 of assessed valuation at the time. Appendix E E -2
Appendix E E -3
GANN LIMIT CALCULATIONS FOR FISCAL YEAR 2008-09 CITY OF ENCINITAS -CALCULATED JULY 2008 Previously Approved Appropriations Limit Column 1 Column 2 Column 3 Column 4 Column 5 Column 6
Column 7 Prior Prior Current Percentage % Change Local % Change Current Fiscal Year Year Year Change in Non-Residential In Per Year Year Gann Limit Population Population Population New
Construction Capita Income Gann Limit 2007-08 $ 7 8,832,014 2008-09 $ 78,832,014 6 3,298 6 3,864 0.89% Issued Oct. 08 4.29% $ 8 2,945,611 The Gann Limit is adjusted annually by multiplying
the "Prior Year Gann Limit" (column 1) by the "Percentage Change in Population" (column 4) and then by the greater of the "Percentage Change in "Local Non-Residential New Construction"
(column 5) or "Percentage Change in Per Capita Income" (column 6). This annual Gann adjustment is then added to the Prior Year's limit to obtain the "Current Year Gann Limit" (column
7). The Fiscal Year 2008-09 limit was calculated using the State's "Percentage Change in Estimated Population" (column 4) and the "Percentage Change in Per Capita Income" (column 6).
The "Percentage Change in Local Non-Residential New Construction" (column 5) is issued in October and not available at time of adoption. GANN LIMIT CALCULATIONS FOR FISCAL YEAR 2009-10
(Includes Adjustment of Fiscal Year 2008-09) CITY OF ENCINITAS -CALCULATED JULY 2009 Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Prior Prior Current Percentage % Change
Local % Change Current Fiscal Year Year Year Change in Non-Residential In Per Year Year Gann Limit Population Population Population New Construction Capita Income Gann Limit 2007-08
$ 7 8,832,014 2008-09 $ 78,832,014 6 3,298 6 3,615 0.50% 3.96% 4.29% $ 8 2,625,639 2009-10 $ 82,625,639 6 3,615 6 4,145 0.83% Issued Oct. 09 0.62% $ 8 6,937,195 Fiscal Year 2008-09 Review
of Calculation (recalculations utilizing actual population and review of new construction) The State has now issued the Actual Poplulation (column 3) which adjusts the "Percentage Change
Population" (column 4). County of San Diego has issued the "Percentage Change in Local Non-Residential New Construction" (column 5). The formula uses the greater of the "% Change in
Non-Residential New Construction" (column 5) or the "% Change in Per Capita Income" (column 6) multiplied by the "% Change in Population." The formula is recalculated using the actual
adjusted population (columns 2 & 3) and the "% Change in Per Capita Income" (column 6). Fiscal Year 2009-10 Calculations (utilizing estimated population; new construction unavailable)
The Fiscal Year 2009-10 formula is based on the State's January estimated population (column 3) and the State's "Percentage Change in Per Capita Income" (column 6). Source of Data: Population:
State of California, issued May of each year Per Capita Personal Income: State of California, issued May of each year Local Non-Residential New Construction: County of San Diego, issued
October of each year Assessed Valuation: County of San Diego, issued July of each year Appendix E E -4
4Resolution Adopting FY2009-10 and FY2010-11 Operating and Capital Improvement Program with appropriations for FY2009-10 Appendix F
Appendix F F -2
Appendix F F -3
Appendix F F -4
Appendix F F -5
Appendix F F -6
This page intentionally left blank. F -7
Assumptions for Baseline Revenues and Expenditures FY2010-2011 Appendix G
Baseline Revenues/Expenditures -City & San Dieguito Water District FY2010 -FY2015 Table used as a guideline to calculate projected revenues and expenditures for six-year financial plan
REVENUES 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 General Fund 1 Property Taxes, Current Secured 2.1% 2.0% 3.0% 3.5% 4.0% 4.0% 2 Property Taxes in Lieu of VLF -1.8% 2.0% 3.0%
3.5% 4.0% 4.0% 3 Sales Tax Triple Flip -10.9% 0.0% 2.0% 2.0% 2.0% 2.0% 4 All Other Property Taxes -4.3% 0.0% 2.0% 2.0% 2.0% 2.0% 5 Sales and Use Tax -7.0% 0.0% 2.0% 2.0% 2.0% 2.0% 6
Transient Occupancy Tax (TOT) -Also Sand Fund 210 -0.8% 0.0% 2.0% 2.0% 2.0% 2.0% 7 Short Term Vacation Rentals 0.0% 2.0% 2.0% 2.0% 2.0% 8 Documentary Transfer Tax -22.2% 0.0% 2.0% 2.0%
2.0% 2.0% 9 All Franchise Taxes -3.4% 2.4% 2.0% 2.0% 2.0% 2.0% 10 Licenses and Permits 20.2% 0.0% 2.0% 2.0% 2.0% 2.0% 11 Motor Vehicle License Fees 43.3% 0.0% 3.0% 0.0% 0.0% 0.0% 12
All Other Intergovernmental -14.2% 0.0% -4.9% 2.0% 2.0% 2.0% 13 Internal Cost Allocation Charges -24.9% 5.0% 3.5% 3.5% 3.5% 3.5% 14 Development Processing Fees 0.4% 15.0% 23.0% 3.0%
3.0% 15 Use of Money (includes Investment Earnings) -15.9% 0.1% 2.0% 2.0% 2.0% 2.0% 16 Fines & Penalties/All Other Revenues -4.2% -1.2% 2.0% 2.0% 2.0% 2.0% All Other City/District Funds
17 Recreation Fund 146 (program fees/off-setting program costs) 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 18 Rec. Fund 146 Sr Nutrition Grant Prog (Fixed @94,000) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 19
Rec. Property Rental (Fixed @118,000) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 20 Gas Tax Fund 201 -5.9% 0.0% 1.5% 1.5% 2.0% 2.0% 21 State Capital Grant Fund 203 -Dollar Estimate 604,078 661,919
681,777 702,230 723,297 744,996 22 State Capital Grant Fund 203 -Percentage Estimate -0.8% 9.6% 3.0% 3.0% 3.0% 3.0% 23 Transnet -Dollar estimates Sandag projections 1,434,000 1,483,000
1,534,000 1,615,000 1,687,000 1,754,480 24 Transnet -Percentage estimates -3.0% 3.4% 3.4% 5.3% 4.5% 4.0% 25 Housing Funds CDBG Fund 222, Annual Grant Estimates 396,456 408,350 420,600
433,218 446,215 459,601 26 CDBG, Estimates in Percentages 0.0% 3.0% 3.0% 3.0% 3.0% 3.0% 27 Housing Authority Fund 226, Section 8 Housing Voucher 1,213,580 1,243,920 1,281,238 1,319,675
1,359,265 1,400,043 28 Housing Estimates in Percentages 1.8% 2.5% 3.0% 3.0% 3.0% 3.0% 29 HOME Fund 227, Annual Grant 205,754 211,927 218,284 224,833 231,578 238,525 30 HOME (227) 0.0%
3.0% 3.0% 3.0% 3.0% 3.0% 31 Development Impact Fees -Revenues based on # Units 25 units 25 units 70 units 85 units 100 units 120 units 32 State Special Law Enforcement Fund 262 100,000
100,000 100,000 100,000 100,000 100,000 33 Federal Special Law Enforcement Fund 263 78,112 0 0 0 0 0 34 Lighting and Landscape Districts Property Taxes -Same as General Fund Line 1 35
SDWD Meter Service Charges/Water Sales -FY10 District will 8.9% 24.4% 3.5% 6.8% 5.9% 7.2% perform Water Rate Study Update due to increased water costs 36 ESD Charges for Services/Assessments
9.5% -2.2% 3.0% 3.0% 3.0% 3.0% 37 ESD Connection Fees 80,400 339,663 80,000 75,000 60,000 60,000 38 CSD Charges for Services/Assessments -FY10 & FY11 -2.25% -5.0% 2.0% 20.0% 5.0% 5.0%
anticipates usage reduction; FY13 anticpates rate increase 39 CSD Connection Fees 85,425 51,255 51,255 51,255 51,255 51,255 EXPENDITURES 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
40 Salaries/Benefits-Miscellaneous Employees & Lifeguards 3.5% 3.5% 0.0% 0.0% 0.0% 0.0% 41 Salaries-Safety Firefighters: contract expires 12/31/09 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 42 Salaries-Safety
Fire Chiefs: contract expires 6/30/10 5.1% 0.0% 0.0% 0.0% 0.0% 0.0% 43 PERS Employer Rates -Water Miscellaneous 11.059% 11.5% 16.5% 16.5% 16.5% 16.5% 44 PERS Employer Rates -City Miscellaneous
16.268% 16.2% 21.2% 26.2% 31.2% 36.2% 45 PERS Employer Rates -Fire Safety 3% @Age 55 formula 17.473% 17.5% 22.5% 22.5% 22.5% 22.5% 46 PERS Employer Rates -Lifeguards 16.376% 15.7% 20.7%
20.7% 20.7% 20.7% 47 Employee Contribution to Employee's Rate -Water/City Misc. 4.2% 4.2% 5.0% 5.0% 5.0% 5.0% 48 PERS Employee Rates-City/Water Misc Pd for Employees 3.8% 3.8% 3.0% 3.0%
3.0% 3.0% 49 PERS Employee Rates-City Safety Paid for employees 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% 50 PERS /EPMC Miscellaneous .08 x .08 0.64% 0.64% 0.64% 0.64% 0.64% 0.64% 51 PERS /EPMC
Safety .09 x .09 0.81% 0.81% 0.81% 0.81% 0.81% 0.81% 52 PERS Health Retirement $/mo/employee 938 979 979 979 979 979 53 PERS-Survivor Benefit .93*26 Per employee 24 24 24 24 24 24 54
Inflationary Increases (CPI) 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 55 Various materials and supplies 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 56 Various contracts other than CPI 2.0-3.5% 2.0-3.5% 2.0-3.5%
2.0-3.5% 2.0-3.5% 2.0-3.5% 57 Sheriff's Contract-County 2.0% 5.0% 3.7% 3.7% 3.7% 3.7% Appendix G G -1
Glossary Appendix H
Glossary Acquisition -The process of gaining assets. ADA -Americans with Disabilities Act of 1990. Allocate -To divide a lump-sum appropriation which is designated for expenditure by
specific organization units and/or for specific purposes, activities, or objects. Appropriation -An authorization made by the City Council which permits the City to incur obligations
and to make expenditures of resources. APWA – American Public Works Association. Assessed Value -A dollar valuation set upon real estate or other property by the County Assessor as a
basis for levying property taxes. Asset -Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund -To account for funds
returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment.
Audit -Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of of an audit is to determine if the City’s Financial Statements present the City’s
financial position fairly and results of operations are in conformity with generally accepted accounting principles. Badger Filtration Plant -A Water Treatment plant that is jointly
owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable
for drinking. Balanced Budget -A budget in which planned expenditures do not exceed projected funds available. Balance Sheet -A financial statement reporting the organization’s assets,
liabilities and equity activities. Benefit Assessment -Charges levied on parcels to pay for public improvements or services provided within a pre-determined district or area according
to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 -The 1982 Act lets cities, counties and special districts finance a variety of improvements.
The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area
must give written consent to the assessment. Bond -A written promise to pay a specified sum of money (called the principleal) at a specific date in the future, together with periodic
interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. Budget -A
financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. California State Department Of Transportation (CalTrans) -State Department
responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle
transportation facilities. Capacity -The maximum that can be contained in a system whether it be a tank or or a pipe, etc. Appendix H H -1
Capital Budget -The annual adoption by the Council of project appropriations. Project appropriations are for the amount necessary to carry out a capital project’s expenditure plan, including
multi-year contracts for which a total appropriation covering several years’ planned expenditures may be required. Capital Improvement Program -The annual updated plan or schedule of
project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For
financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay -Expenditures
which result in the acquisition of or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Project -Any project,
or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where
the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. Circulation Element -The chapter of the General Plan dealing
with automobile, bike and alternate transit transportation systems. Community Advisory Board (CAB) -Land use decision-making board representing each of the City’s five communities (Cardiff-by-the-Sea
, Leucadia, Old Encinitas, Olivenhain, and New Encinitas). Consumer Price Index (C.P.I.) -A statistical description of price levels provided by the U.S. Department of Labor. The change
in this index from year to year is used to measure the cost of living and economic inflation. Contingency -An appropriation of funds to cover unforeseen events that occur during the
fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuing Appropriation -Funds committed for a previous fiscal year expenditure
which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services -Services rendered to City activities by private firms, individuals
or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. Debt -All long-term credit obligations of the City and its
agencies, whether backed by the City’s full faith and credit or by pledged revenues, and all interest-bearing short-term credit obligations. Department -A major organizational unit of
the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance -A portion of unreserved
fund balance designated by City policy for a specific future use. Development Impact Fees -Fees placed on the development of land or conditions required for the approval of a development
project such as the donation (“dedication” or “exaction”) of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that
development will have on existing infrastructure. Distribution System -The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at
all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service -To account
for the Civic Center Bond payments and fees for trustee and audit services. Appendix H H -2
Encumbrance -The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact
Report (EIR) -An in-depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative
Declaration (ND) is required of certain projects by the California Environmental Quality Act. Expenditure -The outflow of funds paid for goods or services obtained. Fees for Services
-Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan -The document created by the staff and approved by the City Council
which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report -A comprehensive annual document providing
a snapshot of the City’s financial position on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the report’s financial information. Fines,
Forfeitures and Penalties -Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) -The beginning and ending period
for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets -Assets of long-term nature such as land, buildings, machinery, furniture,
and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $ 1,500. Franchise Fee -A franchise fee
is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television,
utilities, and trash collection contractors. Fund -An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types
used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance -The excess of current assets over current liabilities, and represents the cumulative
effect of revenues and other financing sources
over expenditures and other financing uses. Gann Initiative -See Proposition 4. Gasoline Tax -Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon tax
on fuel used by vehicles that drive on public streets. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways
or public mass transit guideways. General Fund -The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted
for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose.
Goal -A statement of broad direction, purpose, or intent. Grant -Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose,
activity, or facility. Appendix H H -3
Highway Users Tax -See gasoline tax. Housing Element -The chapter of the General Plan dealing with housing issues and related goals. Impact Fees -Fees required of a developer/builder
for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration -The seepage of rain
and/or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure -The City’s basic system of its physical plant, i.e., streets, water, sewer, public
buildings, parks, and beaches. Internal Service Fund -A fund which provides services to other City divisions and bills the various other funds for services rendered. The City uses this
type of fund for distributing vehicle replacement and maintenance, facility maintenance, information systems, and other general overhead. Investment Earnings -Earnings received as interest
from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authority (J.P.A.) -A joint venture comprised of two or more governmental entities
sharing the cost of providing a public service. Key Objective -A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for
a specific program. LAFCO – Local Agency Formation Commission. LEED – Leadership in Energy and Environmental Design. Liability -A claim on the assets of an entity. Line-Item Budget -A
budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City
uses a program rather than line-item budget, although detail line-item accounts are maintained and recorded for financial reporting and control purposes. Master Plan -A comprehensive
planning document which encompasses all aspects of current and future needs of the District or area studied. Material and Supplies -A general category used for clarifying expenditures
for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax -See gasoline tax. Motor Vehicle License Fee (VLF) -VLF is a property
tax on motor vehicles. VLF is levied annually by the State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. Municipal -In its broadest
sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local
governments. Municipal Improvement District -A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. OMWD – Olivenhain Municipal
Water District. Appendix H H -4
OPEB – Refers to “Other Post Employment Benefits”, meaning other than pension benefits which consist primarily of retiree health care benefits but may also include other benefits such
as life insurance and longterm care that employers have promised to employees. Operating Financial Plan -The portion of the budget that pertains to daily operations providing basic governmental
services. Personnel Services -Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase -A project
carried out in planned incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy -A direction that must be followed to advance toward a goal.
The direction can be a course of action or a guiding principle. Potable Water -Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and
is considered satisfactory for drinking. Program -A grouping of activities organized to accomplish basic goals and objectives. Program Budget -A budget that focuses upon the goals and
objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Property Tax -An ad valorem tax imposed on real property (land
and permanently attached improvements) and tangible personal property (movable property). Proposition 4 -Also called the Gann Initiative, this initiative, now Article XIIIB of the state
constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population
and inflation. Proposition 13 -Article XIIIA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real
property to 1% of the full cash value of such property. Real Property Transfer Tax -Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate
at a rate of $0.55 per $500.00 (is this rate current?) of property value. Reclaimed Water -Non-potable water used primarily for landscaping and floriculture irrigation. Reclamation -The
process of recovering usable, but non-potable water from the tertiary treatment of wastewater. Regional Water Quality Control Board -A State agency which among other responsibilities
regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs -Article XIIIB, Section 6 of the California Constitution which
requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called “SB 90” after its original 1972 legislation. Rents -Revenues received
through the rental of public properties to private parties such as convention space and library facilities. Reserve -The portion of any fund’s balance that is restricted for a specific
purpose and is, therefore, not available for general appropriation. Revenue -Funds that the government receives as income. It includes such items as tax payments, fees from specific
services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Appendix H H -5
Revenue Bonds -Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that
project. Risk Management -An organized attempt to protect an organization’s assets against accidental loss in the most cost-effective manner. Sales Tax -The sales tax is imposed on retailers
for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Diego Association Of Governments (SANDAG) -A public agency formed by local
governments to assure overall area-wide planning and coordination for the San Diego region. SCADA -Supervisory Control And Data Acquisition. A computer system to monitor and control
the water valves. SDR Pump Station – San Dieguito Reservoir Pump Station. SDWD – San Dieguito Water District. SEJPA – San Elijo Joint Powers Authority. SEWRF – San Elijo Water Reclamation
Facility. Service Charges -Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the
service or regulation required (plus overhead). Special Assessment -A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service
deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds -Funds used to account for the proceeds from specific revenue sources (other than trusts
or major capital projects) that are legally restricted to expenditures for specific purposes. S.T.P. -Surface Transportation Program -A Federal Government transportation program used
strictly for the development of super highways. Subventions -Subsidy or financial support received from county, state or federal government. The state and county currently levy certain
taxes that are “subvened” to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. Transient Occupancy Tax -Tax levied by cities on persona staying
30 days or less in a room(s) in a hotel, inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. Trust and Agency Funds -Also
known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental
agencies. Unsecured Property -As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not
sufficient to assure payment of the property tax. Use Tax -The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out-of-state
and delivered for use in California and on long-term leases. Tax base is the total retail price. User Fees -The payment of a fee for direct receipt of a service by the party benefiting
from the service. Appendix H H -6
Work Projects Program -A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Working Capital
-Difference between current assets and current liabilities. Zero Based Budgeting -A method of budgeting in which all expenditures must be justified each new period, as opposed to only
explaining the amounts requested in excess of the previous period’s funding. The method utilized to develop the FY2007-08 and FY2008-09 operating budgets. Appendix H H -7
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City of Encinitas San Dieguito Water District Fiscal Years 2009-2010 and 2010-2011 OPERATING BUDGET Cardiff • Leucadia • Old Encinitas • New Encinitas • Olivenhain
City of Encinitas San Dieguito Water District 505 South Vulcan Ave., Encinitas, CA 92024 160 Calle Magdalena, Encinitas, CA 92024 Tel: (760) 633-2600 • Fax: (760) 633-2879 Tel: (760)
633-2650 • Fax: (760) 436-3592 www.cityofencinitas.org e-mail: water@cityofencinitas.org