2001-05-23 CSD Item C1 Minutes w. .
~ MINUTES OF THE CARDIFF SANITATION DISTRICT REGULAR MEETING
APR1'L 25, 2001, 5:30 P.M., 505 SDUTH YULCANAVENUE
CALL 'd'O ORDER/ItOLL CALL
Chairperson Houlihan called the meeting to order at 7:41 P.M.
Present: Chairperson Maggie Houlihan, Board Members James Bond, Christy Guerin,
Dennis Holz, and Jerome Stocks.
Absent: None.
Also Board Manager Miller, Board Attomey Sabine, I3oazd Clerk Ccrvone, Public
Present: Works Director Wurbs, Deputy Board Clerk Greene.
There being a quorum present, the meeting was in order.
ORAL COMIVIUNICATIONS
None.
~ CLOSING AND ADOPTION OF THE C01o1 ENT .ALENDAR
ACTION:
Stocks moved, Guerin seconded to close and adopt the Consent Calendar. Motion carried.
Ayes: Bond, Guerin, Holz, Houlihan, Stocks; Nays: None.
Cl. Aporoval of Minutes: 03/28/01 Re¢ular Meetine. Contact Penon: Board lerk
Cervone.
STAFF 1tECOMMENDATION: Approve Minutes.
C2. Approval of 04/25/01 Warrants List. Contact Person: Financial Servicrs Manaecr
Suelter.
3TAFF RECOMMENDATION: Approve Warrants List. -
CONSENT CALENDAR ITEMS REM4VED BY THE PUBLIC
- None.
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04/25/01 Regular CSD Meeting
~ REGULAR AGENllA '
Nune. '
COIVSENT CALENDAR ITEM5 _RFMOVED By BOARD
MrMBERS
None,
GEhrERAL INFORMATION / S'TAFF STATUS REPORTS -
None. ,
REPORTS FROM CITY REPRESENTATIVES OF REGIONAL
_ BOAIdllS
None. _
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~I ADJOURNMENT Chairperson Houlihan declared the meeting ndjoumed u±' 7:42 P.M.
D rah .:enione, Boaz¢ Clerk Maggie fIoulihan, Ghairperson F3y: Ka y Greene,-
~ DeputyBoazd Clerk
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~ MIIJUTES OF THE JOINT SPECIAL MEETlNG OF THE CARDIFF
SANITATION DISTRICT AN17 ENCINITAS CITY COUNCIL, APRIL 25, 2001,
5:30 P.M., 505 SOUTH VULCAN AVENiJE
CA.LL TO ORDER/ROLL CALL
Since this was a Joint Special Meeting held before the regular City Council meeting, Bo:uci
Member Holz chaired the meeting and called thc meeting to order at 5:37 P.M.
Present: Board Members Dennis Hotz, James Bond, Christy Guerin, Maggie Houlihan, and
Jerome Stocks.
Absent: None.
Also Board Manager Miller, Boazd Attomey Sabinc, Board Clerk Crn•one, f'ublic Works
- Ptesent: Director Wurbs, Accounting hfanagcr Lcmbach, Accountant Clark, htanagrmcnt
Assistant Wilson, Deputy Board Clerk Grecne
There being a quorum presen:, the meeting was in order.
AGENDA ITEIVI
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Jl. Public Hearinp, and Introduction ot CardiR Sanitation Dufnct Ordinancc 2001-01
and Qiri of Encinitas Ordinsnce 2001-07 authorizin¢ a one-time tpecial surchar¢e
to be assessed with annual sewer service charees for tiscal vear 2001/2002 due to the
increase in enerry costs at the_Encina VI%astewatgr treatment facilitv and the San
iEliio Water Reclamation Facilitv. Contsct Person• Public Works Airector N'urbs.
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Public Works Directnr Wurhs reviewed the staff report stating thc purpose of thc F'ublic }learin6
was to,provide an opportunity for public input on a one-time special surcharge to be assessed
with'annual sewer service charges for Cardiff Sanitation District (CSD) aiid Encinitas Sanitary°
Division (ESD) cu§tomers'for fiscal year 2001/2002. The need for the surchacge had arisen
-=because of a dramatic increase in energy costs at the treatment facilities serving CSD'and ESD.
Ms.; Wurbs stated that a comparison of operating costs for CSD and ESD from FY 1149f2000
though FY 2001/2002 showed total increased operating costs have incrensed dramatically. Of
th6se increases, approximately $440,392 (CSD) and $122.675 (ESU) were directly, attributed to
increased energy costs.
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` Ms. Wurbs said that because of the sudden and unexpected surge in energy costs, a short tcrm "
solution;was needed to offset the increased cosu. Staff was recommending that a one-timc
special surcharge °be added to -the assessments for annual sewer service charges for' FY `
2001/2002. The proposed surcharge would be based upon each customer's assessed charge that '
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y~ was calculated according to the current flow-based rate structure. Due to the difl'uing cost
increases for CSD and ESD, the proposed surchargc would be 20% for CSD and 10% for ESD.
The staff recommendation was to introduce CardiP'i Sanitation Uistrict Ordinance 2001-01 and
City of Encinitas Ordinance 2001-07.
~ Boazd Member Holz opened Lhe Public Hearing.
Tfie following citizens spoke in opposition to the one-time special surchuge.
Bob Bonde, Chris Kirkorowivz. Ed Obertneyer, Dieunaz Rothe, Steve Freyling, sind Donna
Westbrook.
Board Member Ho1z clesed the Public Hearing. `
Boazd Member Holz stnted a 4/5 vote would be needed to authc,rize the one-time speciai
; surcha*ge.
_ ACTION:' .
Bond moved, Guerin seconded to forgive the FY 2000-01 ope;~ating budget increascs, and unly
apply the surcharge toward the FY 2001-02 budget incresses. The motiun failed duo to lcss than
4/5 support. Ayes: Bond, Guerin, Houlihan; Nays: Holz, Stocks.
_ Board Member Holz requested an upcfate at the June 27; 2001, District ti!eeting, reflardin}; any
significant change to energy costs at the Encina Wastewatec treatment facility and thc tian Glijo
Water Reclamation Facility.
ADJOURNMENT
Board Member Holz declared the meeting adjoumed at 7:26 P.M.
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lio Ceryone, $oard Clerk Dennis Holz,=Boare,Member `
Kathy.Greene, '
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17eputy Board Clerk y. _ - = - -
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• MINUTES OF TNE ENCLYITAS CITY COG7b'CIL, CARDIFF
SANITA TION DISTRICT AND SAN DIEGUITO WATER DISTRICT
JDINT SPECIAL MEETING, MAY 2, 2001, SOS SOUTH VULCAN A VENUE
CALL TO Q.4DER/ROLL CALL
Since this was a joint special meeting with the Ciry Cuuncil, Board Member Holz chaireci the
meeting, and called the meeting to order at 5:43 P.M.
Present: Board Mem'ncrs Dennis Holz, James Bond, Christy Guerin, Maggie Houlihan, and
Jerome Stocks.
Absent: None.
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Also Board Manager Miller, $oard Clerk Cervane, Community DevelopR:ent Dircctor
Present: Holder; Fire Chief Heiser, Community Seftiecs Uirecfor Wigginron, Frublic Works
Airector Wurbs, Financial Serviccs htanager Suelter, Budget Officer Hill,
infortnation Services Director Boylcs, Managemcnt Analyst Smith, Managcmcnt
Analyst Phillips, Depury Board Clerk Gteene.
7'hetc being a quorum present, the meeting was in ordcr.
- AGENDA ITEM
t ~ 1. Workshon on tbe Presentation' of Pronosrd 1Vrw Ogeratine pr••_rsms% Continued
Dhicussion •r?=Pronosed CXDit2l Imorovement Pro¢ram for Ptscal Years 2002 ro 2007 (
Contact_Person: Budecs OMcer Nill and Mana¢ement AnalvSt Smith
Audget Officer Nill reviewed the ordcr uf busincss fur t}ie wurl;..lwp and introduced board
Manager Miller, who reviewed the Board/Ciry Council goals identificd in January, 2001,
Financial Services Ot3icer Suelter reviewed the Ciry's Genera) Fund Resorve Policy:
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Regarding,the New Programs, Budget Officer Hill stated there were 18 pr6posed Ncw program in `
the General Fund; some were one-time items and athers would have ongoing cost obligations: Thc
~ only'personnel change for FY 01-02 was io increase the .5 FTF, Facilities Maintenance Technician
to, full time at the Conununity and Senior Center. The total cust of the New Programs, in the' first
~ ~budget year was 51,182,848. in addition to the General Fund, there werc also New Programs for
- the Gas Tax Fund, Section 8 Housing Fund, Asset Forfeiture Fiind, Encinitas Lighting and
Landscape District, Encinitas Lighting and Landscape District-Encinitas Ranch, and the San
Diegwto Water District.
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Staff membeirs explained, and gave a brief presentation of each roposed New Pro
gram.
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Marco Gon7ales, reprcsentin8 San pie8o Baykeeper, addressed Nevr PmuYams, 11 and 12, Public
Works NPDES/ Storm Drain Progrmn Expansion to mat Permit Requircments and Ertginarin6
NPDESj3torm Drain i'rogram Expansion.
Boan1 Member Holz declared a recess from 7:03 to 7: 10 P.M.
BOARD/COUNCIL CONSF.NSU~
A dbcussion regnrding the City'a Geoenl Fuod Raerve Poliey wss takm oest, aad tbere Maa
Board/Conncil rnnsensus to review the reserve pnlicy and rnosider amendina it !o represeol s
nserve of 20% of the total openting bndget trom the Genenl Fusd rat6er t6an a specitic
fignre. It was stated the 20'/• rderve would be achieved over the nnt 6 years and thea
maintsiined.
All of the New Programs were presented by staff as topows:
L$QCIRAM 1- IN_T_ERIN L1BRARy _.FASE ANn tjpERATtONS
Presented by Managrment Maiyst Phillips.
PR4GRAM 2- CO CT CFRVICES FOR .F[x°RaPH1C tNFnaMw13ON
SER VICESSUPPORT
Prcsrnted by lnformation Services Manager Boyles.
_ pROGRAM 3~, -_EXTERNAL SFCUR1TY A S.CMENT PAR INFO ATION
TE-[_'_N_NOVUfil(,4YcTFM
Presented by Information Services:Nxnuger Boyla
, PROGRAIN - CE .7l.~pf)ir INrno~u., "LE sKkvf a -
~ REPLACEMENT
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Pnsentrd by'Informatian Services Mecwger Boy{es. ~
' PROGRAM 5-0112EN PAR'1'ICipA7'ION PROGIZeM 1 p FM NT I
A?lON
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Presentea by City M'anager Milla.
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PROGRAM;,`6A & B- EXTEnm z_n FrE CONTRA["T Pl AI1iNFD P051TtONc „
THRdUGH F'Y 0140A POSSIBI.Y FY 02-03
~ , Pi+esental by Community Developmmt Director Holder.
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PROGRAM 7- PURCHASE OF TELESTAFF SCHEDULING SOFTWARE FOR FIRE
DEPARTIVIENT
Presented by Fire Chief Heiser.
STAFF DIRECTION
Stat'f wss directed to visit the City of C6ula Vista, currently using the Telestni'f Scheduling
Software, for review.
PROGRAM 8- PURCHASE AND INSTALLATION OF AUTOMATIC EXTERNAL
DEFIBRILLATOEiS AT CITY FACILI'Y'IES
- Presented by Fire Chief Heiser.
PROGRAM 9- CONTRr'r.CTUAL SERVICE FOR FIRE PitEVENTION BUREAU
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Presented bv Fire Chief Heiser. -
:PROGRAM 10 - COMMYTNITY & SEMOR CENTER - MAINTENANCE &
, - OPERATIONS
Presented by Communiry Services Director Wigginton regarding the Information Technology
Division portion, and Public Works Director Wu;bs, regarding Facility and Site Maintenance.
BOARDlCOUNCIL CONSEN5US
T'here was Board/Councii consensus !o direct staff to provide further intormaNoo regarding.
~ the purchase of a new ve6icle for the Facilities Maintenance Tec6nician Por the Commuaity
~ & Senior Center.
;,;PROGRAM 11- PUBLIC WORKS NPDES/STORM DRAIN PROGRAM EXPANSION
°"`"",t"•'","TO'MEET'PFRMIT REOUIREMENTS
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6~~,~,; Presented by Public Works D'uector Wurbs.
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PROGRAM 12 - ENGINEEWPIG NPDESlSTORM llRAIN PROGRAM EXPANSION TO
''MEET PERMIT REOUIREMENTS
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, Presented by cngineering Services Director Archibald.
PRQGRAM 73 = SUPPORT FOR E3.TANSION OF CITl' PARKS &REACHES
U{ - r y f..-' . . . . . ' . .
by Community Services Director Wigginton:
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05/02/01 CSD Joint Special Meeting
PROGRAM 14 - GREYSTGNE PARK SITi E PrIAINTENANCE
Presented by Communiry Services Director Wigginton.
PROGRAM 15 - HALL PROPERTY PARK SITE MAt1NTENANCE
Presented by Community Services Director Wigginton.
PROGRAM 18 - STANDARD PACIFIC PARK SI"TE MAINTENANCE
Presented by Communiry Services DirecEOr Wigginton.
PROGRAM 19 - EXPAND EXISTING STREET PROG R4M5
Presented by Public Works Director Wurbs.
PROGRAM 20 - SUPPORT EXPANDED SECTION 8 HOUSINC Plt RAM BY _
AriDING .4 FTE PROGRAM AS5ISTANT =
Presented by Communiry Development Director Holder. .
PROGRAM 21- PtiRCHASE 2 OUAD-RUNNERS FOR MARINE SAFETY SERVICES
Presented by Fire Chief Heiser.
PRGGRAM 22 - CITYWIi?F. LANDSCAPE MAINTENANCE OUA1L GARDENS DRIVE
& COAST HIGHWAY 101 D4?WNTOWN BEAUTIFICATI(1N
Presented by Engineering Services Director Archibald.
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RdiOGRAM 23 - ENCINITAS:- RANCH LAPiDSC.APE MAINTg'NANiCE OCIAIL
t GARDENS. PASEO DE LAS VERDES AND CALI:E BARCELONa►
Presented tiy Engineering Services Director Archibald.
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. PROGRAM 24-METER PURCHASE CHANiGE 0UT PROGRAM '
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Presented by PuUlic Works Director Wurbs. :
BOARD/COUNCIL CONSENSUS
~ ' T6ere was ~ Board/Council consensus to provide more informatioa regarding the meter
~ replacement program.
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~ PROGRAM 25 -1btETER ItEADING EOUIPMENT
Presented by Public Works Director Wurbs.
STAFF IIIRECTlON
1'here was staff direction to provide furt6er intormaNon regarding a plsce holder in the FY
02/03 budget 6or those Iands monitored and maintained through the MHCP progmm.
F3os:d Member Nolz declared a recess from 9:05 to 9:25 P.M.
Management Analyst Smith reviewed the Capital Improvement Program (C[P).
Ms. Smith stated that subsequent to the April 18, 2001, presentation, several adjwtments were
made to the CIP which effected the ending fund balance of the General Fund. The first changc was
- , to the scheduling of the Hall property development which was reprogrammed from FY01-02 and
FY 02-03 to FY 02-03 and FY 03-04 . The second major change moved the Hail Propeity debt
service payment from the Capital Program to the Debt Service Line 1tem.
Ms. Smith said the proposed six-year program contained $60.4 million in capitat improvement su;d
work projects. Of that total, $12,563,174 was programmed far FY 01-02 and 512.827,278 was
programmed for FY 02-03. Of the 69 proposed projects in the CIP, 47 were carry-overs Crum the
FY 2000-2005 CIP and 22 were new additions.
SUMMARY OF CONSULTANT SERVICES & STUDIES (WORK PROJEC'i'S) Fl' 2002-
2007 ~
• COMMUNITY CHARACTER IMPLEMENTA'i'ION/GEMERAL PlrCYGRAM &
ZON1NG ORDINANCE /GENERAL PLAN REVISIONS
Presented by Management Analyst Smith. '
- BOARD/COUNCIL CONSENSUS
There was Board/Council consensus to increase the proposed funding for FY 01-02 for the
Community C.haracter Ymplementation/General Progrem & Zoning Ordinancr'(:enenl Plan
Revisions from $126,500 to S150,000.
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' • COMMUNITY IDENTIFICATION SIGNS
~ STAFF DIRECTION
T6ere was ststf' direcNon to provide furt6er information regarding Identification Signs for
Oiiven6ain and'Cardiff.
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F ~ PARKS & BEACHES
m INdIAN HEAD CANYON D&D
_ STAFF DIRECTIGN
T6ere was stafi direction to ameod the budget document by placing a footnote regarding thc
reimbursement of Indian Head Canyoa.
• HALL PROPERTY ENVIRONMENTAL DESICPi & DEVELOPMEN7'
STAFF DIRECTION
There was staff direction to move up the appropetiation of S2,000,000 for t6e ldall property
to FY 01-02.
STREETS AND ROADS
- m. COAST HIGHWAY 101 BEAUTIFICATION FUND
BOARD/COUNCIL CONSENSUS
' 'Y'here was Board/Couocil consensus tn create a new CIP entitled NNlorth Const Highway 101 °
Pedcstrian and Sidewaik Improvements," using fundiag from the Coast Nighway 101
Beautification fund.
• DOUBLE LL RANCH ROAD EMERGENCY ACCESS GATE UPGRADF,
BOARD/CO'iJR+CIL CONSENSUS
There,was Board/Cauncil consensus to move the S60,000 for the Double LL Ranrh Road
Emergency Gste Upgraiie from FY 03-04 to FY 01-02.
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- • SAFE ROUTES TO SCHOOLS & OTHER SIDEW AI.K PROJECTS
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BOARD/COiJNCIL CONSENSUS
~ There was Board/Council consensus M make, ss a top prBririty, sidewalk improvements east
' of the (I-5) freeway on the sout6 side of Birmingham Drive.
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~ ` . STAFF DIRECTION _
T6ere was` staR direction to add Saata Fe Drive (lEast of I-5) .to the 5ate Route to
SchooUSidewalk CIP.
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NEW CIP PROJECT = TUR1Y MOVEMENTS AND SYNCHRONIZATION
, BOARD/COUNCIL CONSENSUS
There was BoardLCouncil.consensus to create a aeparate C1P-Project that would address -
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turn movements and synchronization an Encinitas Bouieyard And.El Camiao Real. ~
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• OUAIL GARDENS DRIVE WIDENDNG AND 1MPROVEMFNT
STAFF DIRECTION
There was staR direction to provide informatioa regarding TraosNet funding for t6e Quail
Gardens Drive Wideaing and Improvement.
, Michae3 Colton and Bruce Ehlers requested that the Council add to the Parkland Acquisition Fund
and consider acquiring the propcity located at Encinitas Boulevard and Rancho Sanui Fc Road as
possible parkland.
MlNCHESTER AVENUE REALIGNMENT
STAFF DIRECTION
There was staR direction to re-visic the entire Manchester Avenue improvemenb at n future
Council Meeting.
Budget Ufficer Hill reviewed the Six Year Financial P4in.
The Board/CounciPs Vision, Goals, and Accomp!ishments were reviewed next.
BOARD/COUNCIL CONSENSUS
~ T6ere was Board/Council consensus to add Goal #37, that would address the need for a dog
park.
GOAL #27, THE ESTABI.ISHMENT OF AN ENVIRONIWEIYTAL A!)VISORY GROIP
TO ADVISE THE CITY UN POSSIBLE I3EST MANACEMENT PRACTICES
STAFF DlRECTION
! Council Members Guerin and Houlihan, along with City Mmnager Miller, were directed to
- explore options of how to recruit and staff an F,nvirnnmental Revicw Committee.
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'ADJOURNMENT -
Board Member Holz declared the mecting adjoumed at 1 I:45 P.M.
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4 Cervone, Board Clerk - Dennis Holz Board Member
By:_ Kathy Greene,
Depury Board Clerk _
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