2009-05-19
ENCw INI'Y~~
~~~~CH ENCIlVITAS RANCH GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
ENCINITAS CIVIC CENTER
505 SOUTH VULCAN AVENUE
TUESDAY, MAY 19, 2009 at 4:00 p.m.
CALL TO ORDERIROLL CALL
Chairman Dean called the meeting to order at 4:03 p.m.
DIRECTORS PRESENT: Phil Cotton, Peter Cota-Robles, Bill Dean, Chris Hazeltine and
Cindy Jacob.
DIR,ECTORS ABSENT: None. i
ALSO PRESENT: Kent Graff, Rod Linville and John McNair from JC Resorts; Chris
Calkins from Carltas (from 4:15); City Staff, Jay Lembach, Nancy
Sullivan and Board Secretary Joan Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
None.
REGULAR AGENDA
1. Approve Minutes of Re ug lar Meeting of April 28, 2009.
ACTION:
Cota-Robles moved, Hazeltine seconded to approve the 4-28-09 Regular Meeting minutes.
Motion carried: Ayes: Cota-Robles, Cotton, Dean, Hazeltine, and Jacob. Nays: None.
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2. Review summarX of revenues and expenditures for April and update on Capital
Reserves for Mril. Contact Person: JC Resorts; Rod Linville/John McNair.
Mr. Rod Linville presented the April summary of revenues and expenditures. Mr. John
McNair presented the capital reserves for April.
3. Adopt Resolution No. 2009-01 to approve Fiscal Year 2009/2010 Encinitas Ranch Golf
Authority Annual Bud e,g~t. Contact Person: JC Resorts; John McNair and Rod Linville.
Mr. John McNair presented the revised FY 2009/2010 ERGA Annual Budget. The budget
consisted of a projection of a reduction of total rounds from 70,000 to 67,000. The budget
reduced operating expenses by $60,000 and increased green fees $2.00 on weekends, $1.00
on Fridays.
Board Member Cotton suggested that the sales tax repayment to the City of Encinitas be
brought back for the Board's review at a later date.
ACTION:
Hazeltine moved, Jacob seconded to adopt Resolution 2009-01 for Fiscal Year 2009/2010
Encinitas Ranch Golf Authority Annual Budget. Motion carried: Ayes: Cota-Robles,
Cotton, Dean, Hazeltine, and Jacob. Nays: None.
4. Marketing report and centralized call reservation center monthly gpdate. Contact
Person: JC Resorts; John McNair/Rod Linville.
Mr. McNair presented the April 1- April 30, 2009 central golf reservations cross sell
analysis.
5. Report on Course Enhanceinents. Contact Person: JC Resorts; Kent Graff.
Mr. Kent Graff stated the course was between the two deep aerification procedures which
was easier due to the utilization of equipment that JC Resorts had recently purchased and
lent to the course. Mr. Graff stated the expansion of the Sth tee box had been completed and
had enhanced the golf experience. Mr. Graff stated with water resources scarce, reclaimed
water was not restricted during droughts and he suggested additional signage for public
awareness on the reclaimed water at the golf course.
6. Update on Cell Tower Discussions. Contact Person: JC Resorts; John McNair.
Mr. McNair stated that Verizon had started removal of some trees and poles at the site and
AT & T was moving forward with plans to use one pole for a cell site next to the ball
machine area which included an enlargement to that area as we1L
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7. Incidents and accidents. Contact Person: JC Resorts: Rod Linville.
Mr. Linville reported on one incident.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean reported that he was involved with the Encinitas Wine Festival (Rotary proj ect)
and that it would be a zero waste event and suggested Encinitas Ranch Golf Course start a
recycling effort at the clubhouse.
Chairman Dean adjourned the meeting at 4:55 p.m.
Respectfully submitted,
Joa oods, Board Secretary Bill Dean, Chairman of the Board
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