2009-03-24
ENCINIm~~~
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Ji ENCIlVITAS RANCH GOLF AUTHpRITY
MINUTES OF REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SQUTH ViJLCAN AVENUE
TUESDAY, MARCH 24, 2009 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
, Chairman Dean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT: Phil Cotton, Peter Cota-Robles, Bill Dean, and Cindy Jacob.
DIRECTORS ABSENT: Chris Hazeltine.
ALSO FRESENT: Rod Linville and Kent Graff, JC Resorts; Chris Calkins, Carltas
from 4:30 to 5:00 p.m.; City Staff, Jay Lembach and Board Secretary
Joan Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
None.
REGULAR AGENDA
1. Approve Minutes of Regular Meeting of Februarv 10, 2009.
ACTION:
Cotton moved, Jacob seconded to approve the 2-10-09 Regular Meeting minutes. Motion
carried: Ayes: Cota=Robles, Cotton, Dean, and Jacob. Nays: None. Absent: Hazeltine.
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2. Review summarv of revenues and expenditures for Januarv and Februarv and update on
. Capital Reserves for Januarv and February. Contact Person: JC Resorts; Rod Linville/John
McNair.
Mr. Rod Linville presented the January and February summary of revenues and
expenditures and the capital reserves for January and February.
Mr, Linville stated $50,000 in unredeemed gift certificates, purchased prior to 2003 would
be reflected in "other incorne"` revenues. $10,000 would be allocated monthly on the
financial statements until the full $50,000 was realized. Mr. Linville suggested further
, discussion with Finance Manager Lembach and JC Resorts staff on the plan to realize the
revenue for the unredeemed certificates purchased after 2003.
Finance Manager I-embach made several suggestions to the Board:
• Finance committee to meet in April for preparation of the FY09/10 budget and be
presented to the board in May.
• There would be a significant increase in water rates effective January 2010 for
consideration.
. • Requested JC Resorts show the pledged amount of the approved and expended
capital projects against the capital reserves monthly recap balance totals.
. • Change from cost allocation expense for City Directors for ERGA participation to a
stipend matching the outside Directors. Discussion of this item would be included
with the budget consideration.
3. CONTINUED FROM 2-10-09 MEETING. Review of ERGA property insurance.
coverage. Risk Manager Schwarm. .
Board Member Cotton suggested this item be reviewed with the budgat preparation.
Chairtnan Dean asked that Board Secretary Woods review the audio of the meeting to verify
that this was the only unresolved issue with the agenda item.
4. Discussion and update on Deferred Maintenance projects. Contact Person: JC Resorts Rod
Linville:
Mr. Linville presented a handout on the deferred maintenance proj ects which outlined both
completed and deferred projects. Chris Calkins commented that during discussions with San Elijo and San Dieguito Water
District about a reclaimed water project, San Elijo and San Dieguito Water had requested
the ERGA Board to provide a letter of support for their application to the state for major
improvements in water quality.
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5. Report on course enhancements. Contact Person: JC Resorts; Kent Graff.
Mr. Graff reported that he was increasing fertility of the course through an injection system
to ward off disease pressures. 1VIr. Graff suggested if the golf course planned on split tee
times in June, additional equipment would be needed to service the course. Mr. Graff stated
there was a planned deep aerification for May.
6. Update on cell tower discussions. Contact Person: JC Resorts; John McNair:
Mr. Linville stated that Verizon conducted some boring for the vault next to the driving
range. Board Member Cotton stated the contract had been reviewed and general counsel
_ was returning it to Telecorn Lease Advisers.
7. Market report and centralized call reservation center monthly update. Contact Person: JC
Resorts, John McNair.
No marlcet report or recap of central golf reservations cross sell analysis was presented for
the March meeting.
8. Incidents and accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Linville reported on two incidents and updated the Board on a lawsuit which involved a
membership issue at one of the golf course's clubs.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Ghairman Dean stated he would be contacting Victor Graves from San Dieguito Water District, as a
follow up on the water quality issues and the preparation of a letter of support for the San Elijo/San
Dieguito Water District application to the state for their water quality improvements reclamation
project. Chairman Dean suggested that more marketing and definitive hours of operation for the
Encinitas Ranch Grill be posted. Chairman Dean requested this be agendized for the next meeting.
Chairman Dean adjourned the meeting at 5:15 p.m.
. Respectfully submitted,
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J09 Woods, Board Secretary Bill Dean, Chairman of the Board
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