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2009-03-17 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date March 17, 2009, 2:00 PM 1. CALL TO ORDER/ROLL CALL The meeting was called to order at 2:00 PM. Present: Vice-Chairperson Harp, Commissioners Campbell, Drielsma, Finch, Larson, Pollack and Vance Also Present: Senior Center Manager Goodsell and Program Assistant Roff Absent: None 2. PLEDGE OF ALLEGIANCE Commissioner Pollack led the Pledge of Allegiance 3. ORAL COMMUNICATIONS None 4. CHANGES TO AGENDA Remove Commissioner Price from the Senior Information Fair Subcommittee on Attachment 8B. 5. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of Minutes for the regular meeting February 17, 2009. THE MINUTES WERE APPROVED TO THE FEBRUARY 17, 2009 MEETING. THE MOTION WAS APPROVED 5-0, WITH TWO ABSTENTIONS. 6. PRESENTATIONS A. Welcome and Introduction of New and Current Commissioners Commissioners introduced themselves and provided a brief background. Staff members made introductions and Senior Center Manager Goodsell provided her background. 7. OLD BUSINESS A. Status Report on Project C.A.R.E. 3 Senior Center Manager Goodsell reviewed the statistical report for February 2009 noting two new clients served during the month, and requests were made for one Vial of Life and one RUOK. Senior Center Manager Goodsell reported Recreation Supervisor Rundle distributed materials at a Kiwanis meeting, a new volunteer was recruited by G. Allicotti and staff is waiting for software issues to be resolved before proceeding with the reverse 911 call system. Commissioner Finch asked if the 633 clients served were all receiving RUOK calls, Senior Center Manager Goodsell replied most are Vial of Life clients, ten or less are RUOK clients. B. Status Report on the Senior Center Senior Center Manager Goodsell noted the new Prime Times issue was distributed, the Volunteer Appreciation Party will be April 27, 2009 and the Senior Information Fair is scheduled for May 7, 2009. Senior Center Manager Goodsell also distributed flyers on upcoming programs and copies of an article in the San Diego Union Tribune on Senior Transportation and the elimination of bus routes by NCTD. The Senior Center did recruit two volunteer Out and About drivers from this article. C. Update Report on Ad Hoc Subcommittees (Outreach, Senior Housing, Senior Disaster Preparedness, Senior Information Fair and Representative Reports). Outreach – Commissioner Finch asked for an update on the Senior Video. Vice-Chairperson Harp reported he had received no input from the commission members. It was reported the video was for sale for ten dollars each. Senior Center Manager Goodsell reported receiving an estimate of $300 to $400 to make the anticipated changes and suggested showing the updated video at a monthly AARP or NARFE meeting. Commissioner Finch suggested showing the video at the Library and Senior Housing communities. Senior Housing – No report Senior Disaster Preparedness – Commissioner Drielsma reported the subcommittee would move forward with preparations for a spring presentation. Senior Information Fair- Commissioner Finch reported Panera would provide a box lunch for Fair attendees. Senior Center Manager Goodsell reported the Senior Information Fair is being advertised in the Recreation Guide, the City website, and will look into having it listed on the AIS website. Commissioner Larson requested a poster be put up and Commissioner Vance commented posters have been placed in churches and senior communities by Commissioners in the past. Commissioner Campbell requested information on booths; it was reported there are between 50 and 60 booths, there is a fee for having a booth, and there is no selling, booths are information only. Commissioner Finch reported the entrance and exit would be through the Senior Center entrance. Senior Center Manager Goodsell reported Recreation Supervisor Rundle is responsible for coordinating the visitor entrance and exit. Commissioner Harp suggested changing the exit to the Community Center to avoid congestion. 4 Council Contact – Commissioner Vance reported listening to Commission applicants and agreed with Council that the City is fortunate to have so many community members interested in volunteering. Senior Foundation – Vice-Chairperson Harp reported the City Council asked for clarification on the Senior Foundation’s offer to help purchase a bus. The Foundation gave Council sixty days to provide additional information as to the use of the bus, as the Foundation can only fund items that solely benefit senior citizens. Since 2003 over $100,000 has been donated by the Foundation for the benefit of Encinitas seniors. Commissioner Harp also reported the Foundation might establish a trust fund for future distributions, as there are no current and foreseen needs that require the Foundation to continue in its fundraising efforts. AIS – Senior Center Manager Goodsell made mention of the fact AIS is looking at a staff reduction of eighteen positions and referred the Senior Citizen Commission to the AIS Agenda Report. Senior Center Manager Goodsell also reminded Commissioners AIS helps fund the Senior Nutrition Program, HICAP and Elder Law services. Commissioner Vance requested a copy of the annual AIS report. Senior Center Manager will look into providing an electronic copy or a link that would provide this information, as the report is approximately 120 pages. 8. NEW BUSINESS A. Election of Commission Chair and Vice-Chairperson Commissioner Harp nominated Commissioner Vance for Chair. Commission consensus was 7-0. Commissioner Drielsma nominated Commissioner Finch for Vice-Chairperson. Commission consensus was 7-0. B. Appointment of subcommittee members Chair Vance provided a background on the purpose and function of subcommittees. Commissioner Vance motioned to dissolve the Senior Housing subcommittee, Commissioner Finch seconded, and motion carried 7-0. Chair Vance requested volunteers for the vacancies on the Outreach Subcommittee, Senior Disaster Preparedness and Senior Information Fair. Commissioners Larson, Pollack and Campbell volunteered respectively. After additional discussion, Commissioners Larson and Campbell agreed to switch subcommittee positions. C. Discussion on revising and updating the Senior Citizen Commission Work Plan/Goals for FY 09/10. Commission consensus was reached for the subcommittee members to meet with Senior Center Manager Goodsell to review the goals for FY 09/10. 9. COMMISSIONER’S CORNER/ANNOUNCEMENTS A. Commissioners 5 Commissioner Campbell stated there is a Kansas Jayhawks game on Friday. Commissioner Finch welcomed Commissioners Pollack and Campbell. Commissioner Drielsma stated his birthday was March 15, and he is now 79 years of age. Commissioner Harp stated transportation is the main topic of concern among seniors today. Chair Vance stated the Commission had a Transportation Ad Hoc Subcommittee at one time and there is only minimal public transportation available. B. Staff Senior Center Manager Goodsell welcomed Commissioners Pollack and Campbell. There are currently two seniors on the Out and About waiting list. 10. ADJOURNMENT Meeting adjourned at 3:36 PM. NEXT MEETING DATE: Tuesday, April 21, 2009 2:00 PM CITY HALL COUNCIL CHAMBERS 6