2008-05-05
MEETING MINUTES
CITY OF ENCINITAS
= COMMISSION FOR THE ARTS
Meeting Date: Monday, May 5, 2008
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Gagliardo at 5:35 p.m.
PRESENT: Chair Gagliardo, Vice-Chair van Haitsma, Commissioners
Buxbaum, Folescu, Lemen, Thum, and Tucker
ABSENT: Commissioners Lemen and Tucker
ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns _
2. PLEDGE OF ALLEGIANCE
Chair Gagliardo led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS
Kathryn Campion with the Encinitas Community Theatre spoke about the new theatre group and
the various programs that they are offering and presented to the Commissioners a program.
summary sheet. She indicated that they hold their programs locally in Encinitas. They are
currently funded by donations and ace seeking additional funds. Additionally, the organization is
applying for their non-profit status and plan to apply for the FY08/09 Encinitas Community Grant
Program.
4. APPROVAL OF APRIL 7, 2008 MEETING MINUTES
Commissioner Folescu corrected the last sentence on page two under Public Art to read is
going to meet." ACTION:
COMMISSIONERS BUXBAUM MOVED AND THUM SECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF APRIL 7, 2008 AS AMENDED. MOTION
CARRIED: AYES: BUXBAUM, FOLESCU, GAGLIARDO, NAYS: NONE; ABSENT:
LEMEN AND TUCKER; ABSTAIN: NONE.
5. OLD BUSINESS
A. Report: Commission for the Arts Strateaic Priorities
Advocacv: Commissioner Folescu
,
Folescu re'ported that she had spoken with Paula Kirpalani and she would be attending the
Leucadiart Walk committee monthly boa'rd meeting.
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Arts Education: Commissioner Buxbaum
Commissioner Buxbaum reported that she attended the School District Liaison Committee meeting
to discuss the survey which resulted in her receiving course listings from the middle and high
schools. She contacted the elementary school district for their programming and followed-up with
Mr. Runsfield at the Encinitas Community Center regarding the requested information, and he will
be working on her request.
PerFormina Arts: Commissioner Thum
Commissioner Thum reported that she was working with the Friends of the Library on scheduling
performances in the Community Room at the Encinitas Library. '
Public Art: Commissioner Gaqliardo
Chair Gagliardo reported he and Commissioner van Haitsma had spoken with one of the Parks
and Recreation commissioners during the Commissioners breakfast regarding Trail Signs. There
was the potential where art could be incorporated into the project.
Visual Arts: Commissioner Tucker
Arts Administrator Gilliam reported on the current Civic Center Art Gallery exhibits.
Commissioner Thum noted that she is at the library often and overhears many compliments from
visitors at the Iibrary regarding the art exhibits.
Venues: Commissioner Tucker Chair Gagliardo reported that Moxie Theatre was working on a proposal for the theater pad at the
Town Center site. Discussion ensued on the issue.
ACTION:
Arts Administrator to report back to the Commission with the date that this issue
would be considered bv the Citv Council and the zoninq amendment process.
, B. Report: Ad Hoc Committee, Monthlv Gallerv Event, Commissioners Tucker and
Lemen
Arts Administrator GiJliam reported that the committee met today. They were considering naming
the event, "The EVENT." They would likely be applying for Community Grant Program funding.
The committee was looking at partnering with the businesses so that visitors would see art in the
businesses and in the street.
The committee was looking at beginning in April 2009, the first Friday of every month from 6 to 10
pm•
C. Report: Academy of Fine Art, Russia, Exhibit, Commissioner Lemen
No Report.
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D. Appoint Commission Members to Surfing Poetry Contest Ad Hoc Committee
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Arts Administrator Gilliam reported that Mike Clark was not prepared to update the Commission
regarding text space and costs. Chair Gagliardo suggested that this item be re-agendized to the
nexf ineeting. E. Review: Procedure for City Funded Public Art Projects
Arts Administrator Gilliam presented the revised Procedure for City Funded Public Art Projects with
modifications made at the last meeting. ,
Amendments: III. Rrocedure 1. "The Commission for the Arts will form...." And strike "(selected
by the Commissioners for the Arts)" next to Local Artists.
ACTION:
COMMISSIONERS BUXBAUM MOVED AND THUM SECONDED TO APPROVE THE
POLICY PROCEDURE AS AMENDED. MOTION CARRIED: AYES: BUXBAUM,
FOLESCU, GAGLIARDO, VAN HAITSMA AND THUM; NAYS: NONE; ABSENT:
LEMEN AND TUCKER; ABSTAIN: NONE.
F. Review: Council Presentation Discussion Items
Arts Administrator Gilliam presented proposed discussion content for the presentation to the City
Council at an upcoming council meeting.
Chair Gagliardo requested that the chairs for the Commission for the Arts Strategic Priorities draft a
brief paragraph on their specific venues with the goal and action statement and email the
statement #o him. He noted that this is the Commission's opportunity to present the Council with
the goals and updates on their activities. Chair Gagliardo requested that this item be brought back
under old business for the next meeting and they would consider giving the presentation to the
Council in June.
6. NEW BUSINESS
A. Appoint Two (2) Commission Members to serve on Community Grant Program
Evaluation Committee Staff Recommendation: Appoint Commission Members
Arts Administrator Gilliam provided an update on the Community Grant Program application
process. The application deadline is May 29, 2008. The evaluation committee will meet for a full
day on June 17t" to review, discuss and evaluate the applications, which would then be
recommended to the Council for funding.
Commissioner Thum recused herself from the evaluation committee since she was involved with
three of the applicants. Commissioner Buxbaum reported that she has a connsction with one of
the grant applications but would like to sit on the evaluation committee and she would remove
herself from involvement with the applicant.
ACTION: COMMISSIONERS THUM MOVED AND VAN HAITSMA SECONDED TO APPOINT
COMMISSIONERS BUXBAUM AND GAGLIARDO TO THE COMMUNITY GRANT
PROGRAM EVALUATION COMMITTEE. MOTION CARRIED; AYES: BUXBAUM,
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FOLESCU, GAGLIARDO, VAN HAITSMA AND THUM; NAYS: NONE; ABSENT:
LEMEN AND TUCKER; ABSTAIN: NONE. ,
B. Report: Procedure to establish a fund with the Coastal Community Foundation
Staff Recommendation: Receive Report
Arts Administrator Gilliam reported that it was possible to set up a fund with the Coastal
Community Foundation to hold monies for various projects.
C. April Analytics Report: EncinitasLlVE.com
Staff Recommendation: Receive Report
Gilliam presented the analytics report conducted on the EncinitasLlVE.com web site.
D. Community Grant Program: Funded Projects/Programs for May, 2008
None to report.
7: OPEN DISCUSSION
Commissioner Thum presented information on the Coastal Communities Concert Band upcoming
concerts.
Commissioner Thum also reported'that the Friends of the Encinitas Library have begun the First
' Sunday Music Series at the library. ,
Commissioner van Haitsma spoke about a book signing event for the new book, Wes/ey the Owl,
by Stacy O'Brien that would take place in a few months. She would like to arrange an event at the
library. Commissioner Thum reported that the Friends also had plans for a lecture series.
`
8. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS
1. Theater pad update
2. Surf Poetry Contest Update
' 3. City Council Meeting Presentation - late June
9. ADJOURNMENT
Chair Gagliardo adjourned the meeting at 6:55 P.M.
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Al f-7~
By: Gina Zo, s, Committee Secretary
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