2008-04-07
MEETING MINUTES
CITY OF ENCINITAS
- ~ COMMISSION FOR THE ARTS
Meeting Date: Monday, April 7, 2008
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Gagliardo at 5:39 p.m.
PRESENT: Chair Gagliardo, Vice-Chair van Haitsma (arrived at 5:47 PM)
Commissioners Buxbaum, Folescu, Lemen, Thum, and Tucker
(Folescu and Tucker departed af 6:40 PM)
ABSENT: None _
ALSO PRESENT: Arts Administrator Gilliam; Commission Secretary Zenns
2. PLEDGE OF ALLEGIANCE
Chair Gagliardo led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS '
None.
4. APPROVAL OF MARCH 3, 2008 MEETING MINUTES
ACTION:
COMMISSIONERS TUCKER MOVED AND BUXBAUM SECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF MARCH 3, 2008. MOTION CARRIED:
AYES: BUXBAUM, FOLESCU, GAGLIARDO, LEMEN, THUM, and TUCKER; NAYS:
NONE; ABSENT: VAN HAITSMA; ABSTAIN: NONE. 5. OLD BUSINESS
A. Report: Commission for the Arts Strateqic Priorities
Advocacv: Commissioner Folescu
No report.
Arts Education: Commissioner Buxbaum
Commissioner Buxbaum reported that she met with staff to discuss the survey format and content.
Additionally, she would contact the Parks and Recreation Department to see what information was
available.
Performinq Arts: Commissioner Thum
Commissioner Thum reported that she was working with the Friends of the Library in scheduling
performances in the Community Room at the Encinitas Library. There was discussion regarding
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concems with the technical components in the community room. Commissioner Tucker indicated
that DEMA was donating $10,000 towards technical support for the Community Room; however,
additional funding was needed.
Discussion ensued on funding needs, technical equipment, and room reservations.
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Public Art: Commissioner Gagliardo
Chair Gagliardo reported that the first of the two gates was installed at the library. The second
gate was being fabricated. Chair Gagliardo noted that he attended an art installation event at the Scripps Encinitas Hospital
Offices. He indicated.that there were plans for site improvements which may provide future public
art display opportunities. Folescu noted that she met with Julie Lee regarding potential public art opportunities.
Visual Arts: Commissioner Tucker
Arts Administrator Gilliam reported on current and upcoming art exhibits at the Civic Center Art
Gallery and at the Encinitas Community Library.
Venues: Commissioner Tucker
No report.
B. Report: Ad Hoc Committee, Monthlv Gallerv Event, Commissioners Tucker and
Lemen
Robert Nanninga, with E Street Cafe, spoke on behalf of the 2"d Street Scene Committee regarding
the possibility of bringing art events to Second Street. The committee was looking at considering
ideas for an evening, high-end art, monthly event that would include music, dance, and food.
Bruce Stewart, with One Ocean Art Gallery; spoke in support of the proposed art event. He
indicated that art and arts events help promote the City and environmentally friendly activities.
Commissioner Tucker indicated that she and Commissioner Lemen were previously appointed to
the 2"d Street Scene Committee.
Chair Gagliardo indicated that the Commission for the Arts supports the effort and recognizes that
this type of event is good for the City.
C. Report: The Biq Read, Commissioner Thum
Commissioner Thum reported that the Big Read event concluded and the committee received a
great deal of positive feedback. The committee would Iike to consider developing other reading
events, on a smaller scale, in the future.
Commissioner Buxbaum thanked Commissioner Thum for her efforts.
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D. Report: Academy of Fine Art, Russia, Exhibit, Commissioner Lemen
Commissioner Lemen updated the Commission on the proposed exhibit with the Academy of Fine
Art, Russia in August or September. He indicated that he was working out details such as shipping
issues and exhibit location.
6. NEW BUSINESS ,
A. SurFina Po+etrv Contest
Mike Clark spoke about the Cardiff SurF Sculpture. He indicated that the sculpture was not
complete as there was a location on the pedestal for a poem to be carved or etched; Mr. Clark
presented the Commission with the opportunity to sponsor a poetry contest, with the winning poem
placed on the sculpture. Should the Commission sponsor the project, they would then present it to
the Council for approval and project funding.
Chair Gagliardo recommended that Mr. Clark confirm the feasibility and methodologies of the
etching options, estimated costs, and an estimation of the amount of words that could fit on the
intended space.
Commissioner van Haitsma suggested that the Commission not be the ones judging the poems
and recommended there be community-wide involvement in the process.
No action taken. Mr. Clark would research requested information and bring back to the
Commission as an agenda item.
B. Appoint Commission Members to serve on Strategic Priorities Ad Hoc Committees
Arts Administrator.Gilliam presented a list of the Ad Hoc committees and the commission members
currently appointed to each. He indicated that this was an opportunity for the commissioners to
make changes to the committees and allow recently appointed CommisSioner Lemen to
participate. Commissioner Lemen requested that he be added to the following ad committees: Public Art,
Monthly Gallery Open House, and Visual Arts Opportunities.
ACTION:
COMMISSIONERS THUM MOVED AND TUCKER SECONDED TO APPOINT
COMMISSIONER LEMEN TO THE STRATEGIC PRIORITIES AD HOC COMMITTEES
AS NOTED. MOTION CARRIED. AYES: BUXBAUM, FOLESCU, GAGLIARDO;
LEMEN, THUM, TUCKER, AND VAN HAITSMA; NAYS: NONE; ABSENT: NONE.
ABSTAIN: NONE.
C. March Analytics Report: EncinitasLlVE.com
Arts Administrator Gilliam presented the analytics report conducted on the EncinitasLlVE.com web
site. He also provided an update on some of the technical elements that were being resolved.
D. Procedure for Citv Funded Public Art Proiects
Chair Gagliardo reported that the Procedure for City Funded Public Art Projects policy was
discussed at the last meeting and edits were made based on commissioner discussion. Arts
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Administrator Gilliam indicated that the City Manager also reviewed the policy and made
recommendations as presented. The commissioners discussed the language for Section III.
Procedure. After considerable discussion the Commissioners agreed to the following:
Commission Consensus:
Form an Ad Hoc Committee comprised of one City Council Member and two members of the
Commission for the Arts. Four additional members shall be selected from the following
categories: ~ A. Visual Art Professional (gallery or museum director)
B. Local artists (selected by the Commission for the Arts)
C. Project Manager
D. Architect or Engineer
ACTION:
COMMISSIONERS BUXBAUM MOVED AND VAN HAITSMA SECONDED TO ACCEPT
THE CHANGES TO THE POLICY AS DISCUSSED.
E. Citv Council Presentation: Commission for the Arts Update
Arts Administrator Gilliam'reported that the City Council Members would like to have Commission
updates presented to them during Council meetings on the activities of the Commission. Chair
Gagliardo suggested that Council briefings be focused on the strategic priorities beginning in May.
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F. Communitv Grant Proqram: Funded Proiects/Proqrams for April
1. ENCINITAS SCHOOL OF MUSIC, Performance,
Hwy 101 Street Fair, (D Street Stage, 7-11 parking lot)
April 26, 27, 2008
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7. OPEN DISCUSSION .
, Arts Administrator Gilliam reported that the FY08/09 Community Grant Program Applications were
available in the lobby or on the City's website. The.City Council has allocated $60,000 available
for civic and art programs and projects. The application deadline was May 29, 2008.
Commissioner Thum indicated that KPBS would be airing the Coastal Communities Concert Band
documentary once again.
8. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS
1. Bring back Procedure for City Public Art Projects policy for final approvaL
2. Poetry Contest Update
3. City Council Meeting Presentation
4: Coastal Community Foundation Art Fund
9. ADJOURNMENT
Chair Gagliardo adjourned the meeting at 7:10 P.M.
.
By: Gina nns, Committee Secretary
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