2008-09-23
~
E~~ 11',11TAS
RA°~CH ENCINITAS RANCH GOLF AUTHOIZITY
MINUTES OF REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SOiJ'I'H VUI,,CAN
TUESDAY, SEPTEMBER 23, 2008 at 4:00 p.m.
CALL TO ORDERIROLL CALI, ,
ChairmanDean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT: Phil Cotton, Peter Cota-Robles, Bill Dean, Chris Hazeltine and
Cindy Jacob.
DIRECTORS ABSENT: None.
ALSO PRESENT: Rod Linville and Kent Graff (unti14:55 p.m.), JC Resorts; City Staff,
Jay Lembach, Nancy Sullivan, and Board Secretary Joan Woods.
There being a quorum present, tlie meeting was in order.
ORAL COMMUNICATION
None. ,
REGULAR AGENDA
1. Approve 1Vlinutes of Regular Meeting of Au u~ st 26, 2008.
The Board approved the changes to the minutes as follows:
Page 2: Update on Cell TowerDiscussions.
Mr. McNair updated the Board on the status of the Verizon cell tower which was currently going
through the City for processing and the AT & T cell tower which was in initial discussions.
1
~
~ ACTION:
Cotton moved, Cota-Robles seconded to approve the amended 8-26-08 Regular Meeting
minutes. Motion carried: Ayes: Cota-Robles, Cotton, Dean, Hazeltine, and Jacob. Nays:
None.
2. Review Summar~of Revenues and Expenditures/Financial Statement/update on Capital
Reserves for Aug,ust. Contact Person; JC Resorts; Rod Linville/John McNair.
Mr. Rod Linville presented the August slunmary of revenues and expenditures.
3. Monthly u,pdate on centralized call reservation center. Contact Person: JC Resorts: John
McNair.
Mr. Rod Linviile updated the Board on the centralized call reservation center and stated the
center went live on September 10, 2008 and was too new for any statistics to report.
4. Discussion of preliminarv design for the Encinitas Ranch Storage building. Contact Person:
JG Resorts: Rod Linville.
Mr. Linville proposed the purchase of a"tough shed" or construction of a room addition as
a solution for the clubhouse storage issues. He stated the tough shed was 10' x 40' and
could be installed at the rear of the clubhouse at a cost of less than $10,000.
ACTION:
Cotton moved, Cota-Robles seconded to move forward with the "tough shed" option for
storage with Director Hazeltine to assist JC Resorts on determining the permit requirements.
Motion carried: Ayes: Cotton, Cota-Robles, Dean, Hazeltine anci Jacob. Nays: None.
Absent: None.
5. Discussion on timeline and areas for Golf course over seeding project. Contact Person: JC
Resorts: Kent Graf£
Mr. Kent Graff stated at the May, 2008 meeting, the Board had committed to over-seeding
in the fall of 2008. 1VIr. Graff stated that over-seeding and aerification would be done at the
same time for the least impact to the golFers. The over-seeding would begin this week and
done in blocks grouping holes together.
Chairman Dean asked that this item be agendized for next month for a cornparison of the
history of over seeding versus not over-seeding and an update on the current over-seeding
proj ect.
2
6. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
NIr. Graff reported that 90°/0 of the tee renovations had been completed. Mr. Graff stated
that only the fifth tee box was remaining but he would like to show the board sample
materials for the walkway prior to completing the improvements.
7. Incidents and Accidents. Contact Person: JC Resorts; Rod Linville.
Mr. Rod Linville stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER 1ZEPORTS
Director Hazeltine reported that a city employee utilized the clubhouse for a private event and was
very complimentary on the facility, staff and food.
Treasurer Lembach stated that auditors had been at JC Resorts in August and requested the
financial statement presentation be agendized for the November meeting. Mr. Lembach also
suggested agendizing a presentation on liability insurance coverage from the City's Risk
Management Department.
Chairman Dean adjourned the rneeting at 5:00 p.m.
Respectfully submitted, '
J n Woods, Board Secretary Bill Dean, Chairman of the Board _
3