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FY 2001-2002 & 2002-2003 Operating Budget I I- I I I I I I I I I I I I I I I I I ~ j ~ c ~d {8 21 r s 2 U U -'J ~ 2 U () ~ & 2 (J () 2 - 2-CJ U j 'J[J8r2JtjrJU BLJCJg8! & 1 J8VV Pr09rclrrJS c; Jty fj f E fJ C jfJ it21S (~2lrcJ j-ff Set rd terti GfJ D istrj ct ~ ~. r J D j 8 9 LJ J t G \J J 21 t sr. D j ~ t r jet r- ,.. r. ,'r . c r j c; 1 r J I (CJ :.., ~ J 21 J T fj r r J J cl I I I I I I I I I I I I I I I I I I I Fiscal Years 2001-02 and 2002-03 Operating Budgets and New Programs MAYOR DENNIS HOLZ DEPUTY MAYOR CHRISTY GUERIN COUNCIL MEMBERS JAMES BOND MAGGIE HOULIHAN JEROME STOCKS CITY MANAGER KERRY L. MILLER Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from among the Council members in January of each year. Prepared by the Finance Division with Contributions from All Departments City Of Encinitas and Subsidiary Districts Operating Budget Fiscal Years 2001-02 and 2002-03 Table of Contents Chapter 1 - Introduction City Manager's Message ................................................ ....................................................... Executive Summary: Budget Philosophy and Format ................................................................................ Budget Highlights........................... ........................ ...................... ............................ Revenue * Expenditures * Personnel New Programs * Capital and Work Projects Assumptions Used to Estimate Revenues and Expenditures ................................... Budget Schedule .................................................................................. ..................... City Council Mission Statement ..................... .................................................................... Overview of Encinitas & Geographic Location ............................ ..................................... Encinitas Community Statistical Profile ............................................................................ Organizational Chart Explanation ............................. ......................................................... Organization Chart ............................................................................................................. Budget Process Narrative .......... ......................................................................................... Budget Process Flowchart ....... ........... ................................................................................ Budget Controls.................................................................................................................. Chapter 2 - Financial Summaries. Charts and Graphs Page 1 - 1 1 - 3 1 - 5 1 - 11 1 - 13 1 - 15 1 - 17 1 - 20 1 - 22 1 - 23 1 - 24 1 - 25 1 - 26 Budget Summary FY 2000-2001 (Schedule A) All City Funds......................................... 2 - 1 Budget Summary FY 2001-2002 (Schedule A) All City Funds......................................... 2 - 2 Budget Summary FY 2002-2003 (Schedule A) All City Funds......................................... 2 - 3 Budget Summary FY 2000-2001 (Schedule A) Subsidiary Districts and Enterprise Funds 2 - 5 Budget Summary FY 2001-2002 (Schedule A) Subsidiary Districts and Enterprise Funds 2 - 6 Budget Summary FY 2002-2003 (Schedule A) ) Subsidiary Districts and Enterprise Funds 2 - 7 I I I I I I I I I I I I I I I I I I I Budget Summary FY 2000-2001 (Schedule A) Fiduciary & Agency Funds ..................... 2 - 9 Budget Summary FY 2001-2002 (Schedule A) Fiduciary & Agency Funds ..................... 2 - 10 Budget Summary FY 2002-2003 (Schedule A) Fiduciary & Agency Funds ..................... 2 - 11 Revenue and Expenditure Summary by Fund Source (Schedule B) .................................. 2 - 13 General Fund Summary of Expenditures by Division (Schedule C-l) .............................. 2 - 23 Citywide Summary of Expenditures and Personnel (Schedule C) ..................................... 2 - 24 Interfund Transfer Schedule (Schedule D) . ................................. ........ ....... ........................ 2 - 28 Description of Fiduciary Funds - Agency Funds (Schedule E) ......................................... 2 - 30 Description oflntemal Service Funds (Schedule E) .......................................................... 2 - 31 City Revenues - All Revenue Sources FY 2001-02 (Schedule A) .................................... 2 - 34 City Revenues - All Revenue Sources FY 2002-03 (Schedule A) .................................... 2 - 35 Operating Expenditures by Department - All Funding Sources FY 2001-02 (Schedule A) 2 - 36 Operating Expenditures by Department - All Funding Sources FY 2002-03 (Schedule A) 2 - 37 Operating Expenditures by Department - General Fund Only FY 2001-02 (Schedule A) 2 - 38 Operating Expenditures by Department - General Fund Only FY 2002-03 (Schedule A) 2 - 39 Encinitas Sanitary Division Revenues & Expenditures FY 2001-02 (Schedule A)........... 2 - 40 Encinitas Sanitary Division Revenues & Expenditures FY 2002-03 (Schedule A) ........... 2 - 41 Personnel Summary Chart FY 2001-02.................... ............................................. ............. 2 - 42 Personnel Summary Chart FY 2002-03.............................................................................. 2 - 43 Personnel Summary by Department FY 2001-02 and FY 2002-03.............................. ...... 2 - 45 Ten-Year Revenue Trends and Graphs ............................................................................. 2 - 54 Ten-Year Expenditure Trends and Graphs......................................................................... 2 - 58 Chapter 3 - Revenue Detail Detail of Revenue by Fund Source..................................................................................... 3 - 1 11 Internal Service Funds - Detail of Revenue by Fund Source ............................................. 3 - 10 Encinitas Sanitary Division - Detail of Revenue by Fund Source...................................... 3 - 11 Chapter 4 - Expenditure Detail and Personnel General Government Organizational Charts ............................................................ General Government Activities - Summary Sheet .................................................... Community Projects (0020) . ................................ ..................................... .... Legislative/City Council (1110) . ........................... ........................................ City Manager (1210) ............................................. ........................................ Economic Development (1215)..................................... ................................ Library Operations (1220) ....................................... ...................................... City C 1 er k (13 1 0) .. . .. . .. . . .. .. . .. . .. . .. . .. . . .. .. .. .. .. . . .. . . . . .. . . . . .. . .. . . . . . . .. .. . .. . .. .. . . .. . . . . . . .. . .. . Elections (1311)... ........... ............................................................................... Legal Services (1410)....................................... ......... .................................... Financial Services (1510) .............................................................................. San Dieguito Water District Meter Reading (5312)...................................... Human Resources (1520) ..................................................... ......................... Information Technology (1550) .................................................................... Information Technology-Year 2000 Project (Y2K) (1551)........................... Geographic Information Systems (1555).............. ......................................... Central Services (1560) ..... ............................................. ............................... Self-Insurance Administration (113-1570).................................................... Governmental Educational Access Fund (228-1110).................................... Community Development Organizational Chart ...................................................... Summary - Community Development Activities...................................................... Current Planning Services (2010) ................................................................. Advanced Planning and Housing (101-2020) .............................................. Advanced Planning and Housing (222,225,226,227-2050) ......................... Code Enforcement (2030) .......... ............................. ..................................... Building Services (2040) .............................................................................. Summary - Public Safety Activities.......................................................................... Law Enforcement Organizational Chart ................................................................... Summary - Law Enforcement........ ............................................................................ Law Enforcement (3010)............................................................................... Traffic Enforcement (3020)........................................................................... Parking Citation Process (3021) .................................................................... Asset Forfeiture Fund (261-3010) ................................................................. State Supplemental Local Law Enforcement Fund (262-3010) .................... Federal Special Law Enforcement (263-3010).............................................. Fire and Marine Safety Organizational Chart ............................................................ Summary - Fire and Marine Safety Services .............................................................. Fire Administration (3510)............................................................................ Fire Operations and Support Services (3520)................................................ Loss Prevention and Planning (3530)............................................................ 1ll 4-2 4-9 4 - 10 4 - 12 4 - 14 4 - 16 4 - 18 4 - 20 4 - 22 4 - 24 4 - 26 4 - 28 4 - 30 4 - 32 4 - 34 4 - 36 4 - 38 4 - 40 4 - 42 4 - 46 4 - 47 4 - 48 4 - 50 4 - 52 4 - 54 4 - 56 4 - 61 4 - 64 4 - 65 4 - 66 4 - 68 4 - 70 4 - 72 4 - 74 4 - 76 4 - 80 4 - 83 4 - 84 4 - 86 4 - 88 I I I I I I I I I I I I I I I I I I I Disaster Preparedness (3540) ........................................................................ Marine Safety Services (3550) ...................................................................... Public Warks Organizational Charts ....... ..... ........ ............. ..... .......... ....... ........... ...... Summary - Public Works Activities.......................................................................... Public Works Administration (4010) ..... .............. ........ ....... ................... ....... Flood Control Maintenance (4020) ............................................................... Street Maintenance (General Fund) (4040) ................................................... Community & Senior Center Facilities Maintenance (4044) ........................ City-Wide Facility and Site Maintenance (4045).......................................... Storm DrainlNPDES (4050).... ..... ............ ..................... ................................ Street Maintenance (Gas Tax Fund) (201-4040).... .............. ................. ........ Solid Waste Management (229-4030)........................................................... Grant Administration (Recycling/Solid Waste & HHW) (229-4031) ........... Recycling (229-4032) .................................................................................... District Support/Administration (616-4010) ................................................. Wastewater Collection (616-4050)................................................................ Wastewater Collection: Solana Beach (616-4053)....................................... Internal Service Vehicle Rental (691-4070)................................................... Fleet Maintenance (692-4075)....................................................................... Vehicle and Equipment Replacement (693-4075)......................................... Encinitas Lighting and Landscape District (Encinitas Ranch) (297-4095)... Encinitas Lighting and Landscape District (Citywide) (295-4095)............... Encinitas Sanitary Division Operating (521-5210) ....................................... San Dieguito Water District Water Purchases and Treatment (531-5314) ... San Dieguito Water District Field Operations (531-5315)............................ San Dieguito Water District Planning & Engineering (531-5316)................ San Dieguito Water District Recycled Water (537-5371) ............................. Engineering Organizational Chart ............................................................................ Summary - Engineering Activities.......................... .................................................. City Engineering Services (6010).................................................................. Traffic Engineering Services (6020) ............................................................. District Support/Capital Projects (616-6030)................................................ NPDES and Sand Management (6040) ......................................................... Community Services Organizational Chart .............................................................. Summary - Community Services Activities.............................................................. Community Services Administration (7010)................................................. Park Maintenance (7020) .............................................................................. Beach Services (7030) ................................................................................... Recreation and Leisure Services (7040) ........................................................ Community and Senior Center Operations (7044) ........................................ Animal Regulation (7050)............................................................................. Recreation Programs (146-7045)................................................................... Village Park M.LD. (290-7060) .................................................................... Villanitas M.LD. (291-7060)........ ........ ........................................... .............. Cerro Street M.LD. (292-7060) ..................................................................... Wiro Park (296- 7060).................................................................................... IV 4 - 90 4 - 92 4 - 96 4 - 99 4 - 1 00 4 - 102 4 - 1 04 4 - 106 4 - 108 4-110 4-112 4 - 114 4-116 4-118 4 - 120 4 - 122 4 - 124 4 - 126 4 - 128 4 - 130 4 - 132 4 - 134 4 - 136 4 - 138 4 - 140 4 - 142 4 - 144 4 - 148 4-151 4 - 152 4 - 154 4 - 156 4 - 158 4 - 162 4 - 163 4 - 164 4 - 166 4 - 168 4 - 170 4-172 4 - 174 4 - 176 4 - 178 4 - 180 4 - 182 4 - 184 Chapter 5 - Encinitas Public Financinf! Authoritv Budget Summaries FYs 2000-01, 2001-02, 2002-03 (Schedule A)................................... 5 - 3 Description and Expenditure Plan (Fund 321-1910)....... ...................... ..................... ........ 5 - 4 Chapter 6 - Cardiff Sanitation District Cardiff Sanitation District Revenues and Expenditures FY 2001-02 (Schedule A) .......... 6 - 2 Cardiff Sanitation District Revenues and Expenditures FY 2002-03 (Schedule A) .......... 6 - 3 Budget Summaries FYs 2000-01, 2001-02, 2002-03 (Schedule A)................................... 6 - 4 Revenue and Expenditure Summary (Schedule B) ... ............ .................. ............... ........ .... 6 - 5 Summary of Expenditures and Personnel (Schedule C)..................................................... 6 - 6 Interfund Transfer Schedule (Schedule D) ......................................................................... 6 - 7 Capital Improvement Program Projects FYs 2001-02 and 2002-03.................................. 6 - 8 Detail of Revenue by Fund Source..... ................. .................. ................. ............................ 6 - 9 Operating Fund Expenditure Plan (Fund 501) ................................................................... 6 - 10 Chapter 7 - San Dief!uito Water District Cardiff Sanitation District Revenues and Expenditures FY 2001-02 (Schedule A) .......... 7 - 2 Cardiff Sanitation District Revenues and Expenditures FY 2002-03 (Schedule A) .......... 7 - 3 Budget Summary FYs 2000-01, 2001-02, 2002-03 (Schedule A) ..................................... 7 - 4 Revenue and Expenditure Summary (Schedule B) ............................................................ 7 - 5 Summary of Expenditures and Personnel (Schedule C)..................................................... 7 - 6 Interfund Transfer Schedule (Schedule D) ......................................................................... 7 - 7 Capital Improvement Program Projects FYs 2001-02 and 2002-03.................................. 7 - 8 Detail of Revenue by Fund Source..................................................................................... 7 - 9 Summary - San Dieguito Water Distritct Activities .................................................. 7 - 11 Administrative Customer Services (5311) .................................................... 7 - 12 Meter Reading (5312)................ .................................................................... 7 - 14 Water Purchases and Treatment (5314)......................................................... 7 - 16 v I I I I I I I I I I I I I I I I I I I Field Operations (5315) .... ........ ...... ... ....... ...... ...... ..... ....... .......... ................... Planning and Engineering (5316) .................................................................. Board Members (5319)................ ............ ......... ................. ...... ................. ..... Recycled Water (537-5371 )... ............................. ....... ..... ........ ............... ........ 7 - 18 7 - 20 7 - 22 7 - 24 Appendixes City of Encinitas and San Dieguito Water District Classifications and Salary Ranges ..... A - 1 (effective July 1,2001) City of Encinitas Fiscal Year 2001-02 Appropriations Limit ............................................ B-1 City of Encinitas Resolution No. 2001-47 Adopting Annual Appropriations Limit.......... B-2 City Council Vision/Goals/Accomplishments for Years 2002 through 2003 and Update on Previous Years Goals ........................................................................ C - 1 Comprehensive List of All Active Capital Improvement Projects and Graphs.................. D - 1 Summary of CIP by Category........ ............................................................................ D - 2 Capital Expenditures by Catergory FY 2001-02 (graph)........................................... D - 9 Capital Expenditures by Catergory FY 2002-03 (graph)........................................... D - 10 Description of Approved New Programs for FY 2001-02 and FY 2002-03 ...................... E - 1 Glossary.......................... ............................................................................. ....................... G - 1 VI ~ ....... - = ...... ""'t o Q.. = ~ ...... _. o = I I I I I I I I I I I I I I I I I I I Executive Summary July 1,2001 To the Honorable City Council Members and Citizens of the City of Encinitas: Fiscal Years 2001-02 and 2002-03 Budget Transmittal I am pleased to present the City's first two-year operating and capital budget for the fiscal years 2001-02 and 2002-03. This is the first effort of the City to produce a two-year budget, which incorporates the two-year work goals of the City Council, adopted in January 2001. Although the City has a long history of developing an annual long-term financial plan, this year's document is slightly different in that we are creating a more comprehensive two-year operating budget apart from the City's long term efforts. We have published separately the "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2001-02 through Fiscal Year 2006-07." The work plan for the next two years is an ambitious undertaking. There is a lot of community excitement regarding the opening of the Community/Senior Center, which has been several years in the planning, design, and development. The Center will be fully operational by early 2002. The City will also open the long awaited Fire Station #5 this coming fiscal year. With this station, we will have improved fire suppression coverage, particularly in the central part of the City. The City will begin plans for developing two major projects--the recently acquired 43-acre parcel located off of Santa Fe drive on the west side of 1-5, and also for developing the proposed permanent library on the Civic Center block. Both of these projects will have significant public input in the master planning process. The City is fiscally strong. The City continues to maintain healthy reserves and has plans to grow the General Fund reserve to a full twenty percent of operating expenditures. The state economy has shown signs of weakening, but current analysis is positive for the City of Encinitas. City staff is involved in a regular evaluation of the market economy and its potential impacts on our City budget. We look forward to the coming two years. Ryfull m~ted, ;{~~~ City Manager I I I I I I I I I I I I I I I I I I I Executive Summary BUDGET PHILOSOPHY AND FORMAT There is much written about the advantages of developing and adopting multi-year (or two- year budgets), they include reasons such as: improving financial management, improving long-range and strategic planning; improvement of program monitoring and evaluation; linking operating and capital activities; and finally, reducing staff time dedicated to budget development. The City of Encinitas had already mastered the process of multi-year budgeting with the annual publication of the Five-Year Financial Plan and Five- Year Capital Improvement and Work Plan. These plans directly link operating and capital projects for a five-year period, and the City has better managed its resources by anticipating and planning for long term program development. Beginning with Fiscal Year 2001-02, City shifted to a six-year financial planning and capital improvement program and a two-year operating budget. In prior years, the City began its five-year financial plan review in the December/January timeframe. The purpose would be to get a long-term view of revenues and baseline operating expenditures. Armed with this information, the City Council would better be able to plan for any new operating programs and future capital expenditures. With the new budget process, the City completed a six-year financial plan review in the December/January. Then the City Council reviewed proposed new programs and capital projects. The City Council went back to review and fine tune the first two years of the six-year plan for final adoption on June 13, 2001. The City Council will conduct a budget review session in January 2002. In June of 2002, the City Council will receive another mid-year like budget review in advance of approving the appropriations for Fiscal Year 2002-03. The City hopes to gain additional efficiency and reduce staff time by not reproducing this document in the second year of this two-year process. Instead, a smaller summary document will provide an update to this document. During the month of January 2001, the City Council conducted a visioning and goal setting process, facilitated by the City Manager. The outcome of this process was a set of goals that' guided the two-year budget development. The following is a list of the goals that were approved by the City Council. A detailed review of these thirty-four goals is contained in the Appendix to this document. City Council Goals for Fiscal Years 2001-02 through 2002-03 (items in italics are carryovers from this years goals list or continuing goals from the prior year) Quality of Life 1) Development and implement models/hierarchy of standards for. addressing traffic calming concerns and problems. 2) Conduct 2 forums or summits, with the Traffic Commission to address multiple issues resulting from the increase in neighborhood traffic volume and disruptive driving behaviors. 3) Promote the development of a comprehensive rail corridor plan and continue to provide leadership and advocacy for a regional approach to rail and transportation issues in a manner that sustains and enhances our quality of life. 4) Develop and support strategies and programs that will recognize the flower industry as an essential piece of our heritage. 1 - 3 I . J Executive Summary 5) Complete and implement North Coast Hwy 101 traffic and pedestrian safety improvement plan. Governance 6) Reproduce departmental work plans on the city's web site. 7) Develop and implement citizen contact management and follow-up program with focus on Planning and Engineering. 8) Develop program to improve staff effectiveness in serving the public at our public counters. 9) Complete and implement results of comprehensive classification and compensation study. 10) Initiate and complete training with labor representatives and management in the principles of interest based negotiations. 11) Develop and hold an annual informational program for developers and homeowners during evening hours. 12) Develop program to survey citizen concerns and priorities for service such as through the City's newsletter and Web Page. Service Delivery 13) Identify, prioritize and complete parkland acquisition program, including completing the due diligence on the Robert Hall property, Multiple Habitat Conservation Program grants, and miscellaneous park sites. 14) Complete Encinitas Blvd., Santa Fe Road and Birmingham Road and lagoon to lagoon pathway programs and develop on-going pedestrian pathway program citywide. 15) Design and implement an enhanced citizen volunteer program. 16) Further evaluate and implement energy conservation measures. 17) Complete Leucadia drainage project. 18) Continue implementation of beach sand restoration program, including artificial reef project, sand replenishment, and San Elijo Lagoon restoration. 19) Complete and begin implementation of technology master plan. 20) Complete ESD Park. 21) Design and construct new public works yard. 22) Design and construct interim library. 23) Complete design of main civic center library and civic center master plan. 24) Develop standards and implement strategy for implementation of skateboard features in community parks. 25) Complete two Leucadia Neighborhood Parks. Growth Management/Community Beautification 26) Complete and move forward to develop in phases the Moonlight Beach master plan, as opportunistic funds become available, including coordinating the upgrade of the outfall pipe. 27) Complete and implement recommendations from Growth Management Subcommittee, including updating our zoning ordinance for consistency with the general plan. 28) Implement a proactive follow-up program for compliance with conditions of approval on use permits (Set up program for code enforcement to visit sites after 6 months of issuing a use permit and return to the Council with a report). 29) Establish an environmental advisory group to advise the City on possible best management practices (City Manager will solicit members of the community with knowledge in this area to advise him on a periodic basis with suggestions). 30) Complete downtown streetscape program. 31) Develop and implement a program to identify funding for the improvement of alleys, particularly in the community of Cardiff. .. I - 4 I I I I I I I I I I I I I I I I I I I Executive Summary 32) Establish priorities for utility undergrounding (staff to provide council with current list of priorities to review at a future council meeting). 33) Develop a program that would require the use of chemical free herbicides, pesticides, et aI, in city parks. 34) Develop a citywide NPDES compliance plan. 35) Adopt and begin implementation of the Trails Plan and provide Council with periodic progress updates. 36) Assess interest in pursuing a specific plan for Cardiff and report back to the Council. 37) Arrange with Caltrans for a presentation on the 1-5 corridor. 38) Conduct a City Council workshop on the Encinitas Ranch Golf Course This document contains the annual operating budgets for the City, the Cardiff Sanitation District, and San Dieguito Water District. The second document provides a summary, by fund., of the Six- Year Financial Plan and a detailed review of the capital improvement program. The final budget for Fiscal Years 2001-02 and 2002-03 was adopted on June 13,2000. Only the funds for Fiscal Year 2001-02 were appropriated at that time. In June, 2002, staff will present a status report to the City Council and ask for appropriation of the Fiscal Year 2002-03 budget. BUDGET HIGHLIGHTS The discussion below provides highlights of the two-year budget. Elsewhere in the document there are additional charts and graphs, and additional discussion that depict more details for Fiscal Years 2001-02 and 2002-03. The City operates more than forty distinct funds. Each fund is considered a separate accounting entity, with a separate set of self-balancing accounts that record assets, liabilities, and fund equity, revenues and expenditures. This basic information is presented in summary tables beginning on page 2-1. Commonly referred to as Schedule A, this summary contains all of the City's operating and capital funds. Proprietary funds, which are the water, sewer, and internal service funds are also summarized in this section of tables. Revenue The total estimated revenue for the City and its subsidiary districts for Fiscal Year 2001-02 is $67.7 million, which is nearly equal to total revenue for Fiscal Year 2000-01. However, in both Fiscal Year 2000-01 and Fiscal Year 2001-02 there are one-time revenue sources that are masking the overall changes. In Fiscal Year 2000-01, there is a $5 million one-time revenue in the Transportation Funds which is for a large capital project; there is also $2 million in Fiscal Year 2000-01 that reflects receipt of bond proceeds for the development of new park facilities. In Fiscal Year 2001-02, there is approximately $5 million of one-time revenue from the sale of property. FY 2000-0 I FY 2001-02 FY 2002-03 37,354,739 41,424,507 38,357,600 8,157,313 3,101,280 3,182,354 2,390,306 2,503,248 2,542,232 1,840,951 1,878,043 1,519,949 1,213,849 1,244,673 1,265,199 2,475,275 3,111,890 3,145,840 4,740,964 4,938,832 4,695,741 9.068.895 9.489.455 9.550.296 $67.242.292 $67.691.928 $64.259.211 1 - 5 Government Funds Transportation Funds Grant Funds Impact Fee Funds Lighting & Landscape Funds Internal Service Funds Cardiff Sanitation & Encinitas Sanitary San Dieguito Water District Total Proiected Revenue Executive Summary Absent these one-time sources, total revenue for Fiscal Year 2001-02 is projected to increase $2.5 million, which is a modest 4% growth. In Fiscal Year 2002-03, the total revenue goes down to $64.2 million which reflects more accurately the total revenue picture since no significant one-time revenues are expected. The City also expects that revenues in development related fees and charges would begin to decrease as the City's largest developments are completed. This is reflected clearly in the projected revenue for impact fees in Fiscal Year 2002-03 and also in the total projected revenue for the two sewer agencies. The primary General Fund revenue sources continue to be property and sales taxes. Since the end of the recession that slowed the California economy during the early and mid 1990's, the City of Encinitas has seen continued strong growth in its primary General Fund revenue sources. In part, General Fund Revenue Fiscal Year 2001.02 $40, 674,885 !I Investments . Other . Motor ~% 13% , 0 Property ~1:~I~~: ".~. Taxes _ 36% Fees 8% o Fees & Charges' " -0 Transient . 9% Occupancy Sales Tax Tax & 23% other taxes 6% Fiscal Year 2002.03 $37,257,846 · Motor Vehicle liJ Investments License - 6% . r Other Feoes / 1% 9 Vo ' 0 Property o Fees & ,~~. ", Taxes Charges - 40% 9% I o Transient I Occupancy , ' Tax &' . Sales Tax other taxes 28" 7% '0 this growth is a result of the Encinitas Ranch planned development, which brought increased commercial property valuation and sales tax growth. These two sources make up 68% of the General Fund revenue (net of one time revenue in Fiscal Year 2001-02). The growth in these two areas is projected modestly for the two fiscal years covered in this budget. The projections for both the Fiscal Year 2001-02 and Fiscal Year 2002-03 were calculated in early 2001 and may be revised if any downward trends materialize. Although there is an economic slowdown in the statewide economy, the sales tax projections for the upcoming two years reflect overall modest growth. Projected population growth in the residential communities in southern Carlsbad is expected to spur strong sales in Encinitas commercial areas, particularly along the El Camino Real corridor. These sales are expected mitigate any lost sales tax revenue due to economic slowing. The third highest source of revenue to the City General Fund is Motor Vehicle License Fee (VLF) revenue. This revenue is collected by the State of California and redistributed based upon a population formula back to cities and counties. The State Department of Finance certifies the population figures annually. Fiscal Year 2001-02 will be the first full year operating with the completed Census 2000 population figures. The census population for the City of Encinitas was approximately 7% lower than the State had certified for January 2000. The reconciliation between these two population figures has resulted in slightly lower VLF revenue to the City of Encinitas. The budget for this revenue was projected at $3.1 million. This is consistent with the State Controller's Office projections. As a result of the electricity crisis, potential impacts from the final adopted State budget for Fiscal Year 2001-02, or any other changes to major revenue sources, the City Council established a special reserve of $500,000, over and above the existing contingency reserve of $5.8 million. The 1 - 6 I I I I I I I I I I I I I I I I I I I Executive Summary additional reserve is intended to cover any of these unanticipated changes to the operating budget in Fiscal Year 2001-02. This reserve is incorporated into the General Fund opening balance. San Dieguito Water District The operating revenue for the San Dieguito Water District has been projected with a 5% increase over the prior year. This increase, in general, reflects minor increases in water sales, due primarily to increased customers. In Fiscal Year 2001-02, the Water District expects to sell approximately 8,000 acre feet of water, an approximate 6% increase from the prior few years. The district is now reselling recycled water, produced at the San Elijo Wastewater Pollution Control Facility. Fiscal Year 2001-02 will be the first full year of recycled water sales. This product is being sold for landscape purposes to places such as the Encinitas Ranch Golf Course, Caltrans, and City of Encinitas parks. The San Dieguito Water District expects to sell recycled water to flower growers in the coming year. Since recycled water is sold at a cheaper rate than potable water, there will be budget impacts to the District in the form of lost revenue. These losses have been incorporated into the six-year revenue projections. The Water District is currently involved in a water rate study. The outcomes and decisions regarding potential rate increases will be reflected in future budget addenda. Cardiff Sanitation District and Encinitas Sanitary Division The Cardiff Sanitation District and Encinitas Sanitary Division operating revenues are projected to remain largely unchanged, with a small increase in the Cardiff district. The latter is due primarily to an increase in customers from new sewer connections. There are no projected rate adjustments for either sewer agency, but revenues do fluctuate more than in previous years because the rates are based upon a water consumption formula, rather than a flat rate. A sewer rate study is planned for the coming fiscal year. Expenditures The City and District's overall operating expenditures for Fiscal Year 2001-02 are budgeted at $50.8 million, which is an increase over the prior year of approximately ten-percent (10%). This growth includes new programs such as the debt service for the City's recent 43-acre land acquisition, the first year operation of the Community/Senior Center, significant increases in the requirements for meeting the federal Clean Water Act (otherwise known as the National Pollution Discharge Elimination System or NPDES), and anticipated costs for interim library and teen center operations. NOTE: The Interim Library facility was eliminated by City Council action shortly after the budget was adopted. Without the new program activities, the City's baseline operating budget is increasing approximately 4.6%, which includes normal cost growth for personnel; materials and supplies; and contracts and services. The City's overall budget is going up for costs related to increases in electricity costs. The most dramatic increases in these costs can be found in the increased contractual costs for sewer treatment and water treatment. The City has taken steps to reduce its consumption of electricity primarily in the heating, cooling, and lighting costs of its facilities. Other costs are difficult to control, such as the costs for streetlights and traffic signals. The Fiscal Year 2001-02 and Fiscal Year 2002-03 budget continues the additional resources for staffing for development services, to better handle and respond to the volume of development activity in the City. There is an obvious increase in new housing and commercial development in the City. But there is also an increase in the number of residents doing major home improvements. 1 - 7 Executive Summary All of this activity has meant more demand for services at City Hall. The budget for Fiscal Year 2002 also includes the contract planning staff, although this will be revisited at a later date to determine whether this additional staffing will be needed. In addition, this budget includes a more formal and comprehensive Citizen Participation Program to reach out to more of the community on important issues impacting development in Encinitas. FY 2000-01 FY 2001-02 FY 2002-03 City Capital Improvement Projects 19,793,244 11,814,811 11,210,366 District Capital Improvement Projects 1,687,488 2,603,901 3,595,194 General Government 5,285,694 5,781,990 5,975,455 Community Development 4,818,364 5,057,010 5,060,888 Law Enforcement 7,267,050 7,517,511 7,927,299 Fire & Marine Safety Services 6,987,071 7,436,924 7,683,707 Public Works 4,868,821 5,169,154 5,401,219 Engineering 2,646,434 3,145,609 3,194,559 Community Services 3,109,836 4,537,132 5,499,029 San Dieguito Water District-Operations 7,909,531 8,977 ,828 9,924,985 Cardiff Sanitation District-Operations 3.094.904 3.177.064 2.975.827 Total Estimated Exoenditures 67.468.437 $65,218.934 $68.448,528 TOTAL CAPITAL IMPROVEMENTS 21,480,732 14,418,712 14,805,560 TOT AL OPERA nONS 45.987.705 50.800.222 53.642.968 TOT AL ESTIMA TED EXPENDITURE~ $67 .468.437 $65.218,934 $68.448.528 The chart above shows expenditures by department for all city and district expenditures for Fiscal Year 2001-02 and Fiscal Year 2002-03. More than 30% of this budget appropriation is for the City capital projects. This portion of the budget fluctuates each year and is funded primarily out of set aside reserves. Operating expenditures are funded from ongoing current year revenues. General Fund Expenditures Engineering 9.9% .\ Public Works 3.5% Community Services 12.8% Fiscal Year 2002-03 $32.845,486 Fiscal Year 2001-02 $3\ ,027,364 General Government 14.8% Community Services I 15.0% : 1 General Government 14.6% Community Development 10.8% Community Development 11.5% Engineering 9.5% Public Works 3.3% Fire & Marine Safety Services 24.0% Law Enforcement 23.5% Fire & Marine Safety Services 23.4% Law Enforcement 23.5% The General Fund operating expenditures for the same two years are graphically demonstrated in these two pie charts. Almost half of the City's general fund expenditures is for public safety services. The Community Services Department expenditures grows to a larger percentage of the General Fund expenditures due to new facilities costs and full year expenditures for the Community/Senior Center and the debt service on the 43-acre parcel that was purchased in Fiscal Year 2000-01. 1 - 8 I I I I I I I I I I I I I I I I I I I Executive Summary Personnel At the beginning of Fiscal Year 2001-02, the City employed 225.45 employees. This is measured on a "full-time equivalent" basis (FTE). In the previous fiscal year, the City had increased the number of employees by approximately 14.5 FTE's. This increase represented workload increases throughout the various City departments, and included four employees to handle federal Clean Water Act requirements. In Fiscal Year 2001-02, the City's employee count will increase by 1.8 FTE's to 227.25. This includes a full-time Facilities Maintenance Technician who will be devoted operations and maintenance activities at the new Community/Senior Center. This budget will also increase an existing .60 FTE Program Assistant working in the Traffic Engineering Division to full-time. The remaining change is the addition of a part time, .40 FTE Program Assistant position, which will support the increased workload in the Housing Division due to the increase in the Federal Section 8 voucher program. There is one additional Park Supervisor position that is proposed for Fiscal Year 250 City of Encinitas Personnel Full-Time Equivalents per Fiscal Year* tv tv tv ;::::; N c tv C e- N v. - -.0 C C - - -.0 -.0 ~ - t.,..J :-.0 v. 0 tv o '''' '''' tv ,'-' v. 200 ]50 100 -.0 _ ~.o.. v. C o v. c v. v, ~ v. 50 PJ- PJ- PJ- 0- P;- ^j.. PJ- ^'J- ^)_ PJ- PJ- /oj.. ~ ~ ~ ~ ~ % ~ ~ ~ ~ ~ ~ '.9"" '.S?l :.9".. :.9J' '.91) '.9/ '~p 'J).9 '~ '0/ '0"" '0..; * Includes SDWD Employees 2002-03, which anticipates support of new parks coming on line. The previous graph shows historical employee totals for the City, which includes the approximately 26 employees for the San Dieguito Water District. The City employs approximately 3.5 employees for every 1,000 population. This number has fluctuated slightly with the adjustment in the City's population total from the Census 2000 numbers. During the rece~sion in the early 1990's, the City reduced its workforce through attrition and some layoff. The largest reduction in the total workforce occurred, however, when the City transitioned 17 employees to the San Elijo Joint Powers Authority (SEJP A) to work the San Elijo Wastewater Pollution Control Facility. Previously, these employees were employed by the City and contracted to the SEJP A. Since FY 1995-96, the City has been gradually increasing staff size in response to growing levels of services and workload requirements such as the Clean Water Act. New Programs Typically, the City defines a "new program" as any new service or an increase to an existing program or service that exceeds $10,000. This has also come to include new and replacement equipment greater than $10,000. The budget process in the City of Encinitas includes a thorough review of all new programs, whether the new program is slated to come on board in year one or any other year in the six-year plan. This is a way of drawing attention to significant changes in the operating budgets of the various departments and to anticipate and allow for any future upward pressures on the budget. For example, if a new park is scheduled to come on board in year three of a six-year plan, its future projected operating expenses are identified as a 'new program' for the following year. The City Council formally approved the funding for new programs that begin in Fiscal Year 2001-02, and tentative approval for those that begin in Fiscal Year 2002-03. Those 1 - 9 Executive Summary that have beginning years after Fiscal Year 2002-03 will be reviewed for approval again in future years. The costs, however, are included in the six-year projections that are shown in the second half of this document. For Fiscal Year 2001-02 the new programs total $1,351,574, with the largest share of these funded within the General Funds. All of the new programs that were proposed and approved for this budget cycle can be found in the appendix. New program expenses are also highlighted in the individual department/division expenditure plans. Overall, there were twenty-five expenditure items that qualified as new programs in the six-year financial plan. Of these, seventeen had expenditures projected for the Fiscal Year 2001-02. The others' expenditures began in later years of the six-year plan. The largest of the new program expenditure items is related to increased requirements for the Clean Water Act. Other major new programs include the operating costs for the anticipated development of an interim library facility, contract labor services for the City's Fire Prevention Bureau, and costs related to the implementation of the Citizen Participation Program, which will endeavor to involve citizens in development activities in the City. Most of the new programs are funded within the General Fund. The appendix listing also identifies future costs if the new program is a multi-year item. Many of the new programs are directly in response to the priorities established by the City Council in January 2001. A detailed list of City Council goals follows the list of new programs. Capital Improvement and Work Project Program In addition to the new operating programs, the other significant budget item in every fiscal year is the annual capital improvement and work project program. Unlike the operating budget, capital and work projects have assigned budget amounts that are not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These amounts mayor may not be expended within a year's time. The completion of these projects can take up to several years. Work projects are distinct from capital projects in that they are more aptly described as one-time projects that are not capital items. Work projects usually include planning projects such as infrastructure assessments or updates to the General Plan. Capital Improvement and Work Projects - by Category Fiscal Year 2001-2002 SI4,418,712 Fiscal Year 2002-2003 S 14,805,560 Drainage 2.9% Water Wastewater 6.9% 13.8% ~ Public --Facilities Streets & 14.0% Roads 42.5% ,-- Consultant Parks & Services and - Beaches Studies 19.9% 0.03% Streets & Roads 39.2% D~:"fr.'...SI . I Parks & Beaches. 26.6% Water 6.8% Consultant Services and Studies 2.7% Wastewater 7.4% Public Facilities 16.9% A review of the current and future proposed capital improvement projects is discussed in the separately published "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2001-02 through Fiscal Year 2006-07." NOTE: in prior years, the capital improvement program was published within this document. This year, the document has been separated into a second document for ease of handling. 1 - 1 0 I I I I I I I I I I I I I I I I I I I Executive Summary Some of the significant approved projects that were approved for Fiscal Year 2001-02 and Fiscal Year 2002-03 are listed below: . Additional funds for development of the Public Works Yard . Additional funds for the Coast Hwy 101 Beautification Plan . Rail Corridor Design and Development . Swami's Lifeguard Station Reconstruction . Greystone Park Development . Hall Property Park Development . Standard Pacific Park Design and Development . Annual Contributions to the Parkland Acquisition Fund . Quail Gardens Drive Widening . Repaving of El Camino Real . Traffic Safety/Calming Improvements . S. Coast Hwy 101 Bike/Pedestrian Improvements LONG RANGE FINANCIAL PLANNING - THE SIX-YEAR FINANCIAL PLAN As discussed earlier, the City of Encinitas annually reviews its long term projections and anticipated operating plan in order to assess the viability of new program operations and future capital programming. The format for this plan is presented in summary form within the separately published "Six- Year Financial Plan and Capital Improvement Program for Fiscal Year 2001-02 through Fiscal Year 2006-07." This year the City has increased its long- term plan from five years to six, primarily so that the City Council would be able to look forward four years from the currently approved two-year operating budget. This separately presented document contains six-year projections for all operating programs and capital projects. It also contains a discussion of how the long range financial planning is conducted, including the steps taken by staff to project revenue, identify capital needs, and other expenditure trends. The viability of the six-year capital improvement program is developed pursuant to the development of the six -year financial forecast. The City of Encinitas has conducted an annual update of its long-term financial plan since Fiscal Year 1994-95. ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES Expenditure accounts are estimated using a set of general assumptions. Assumptions are based upon historic trends, projected economic activity, or cost-of-living. Some expenditure items may be predictable because of existing contracts, rate or cost information. For example, for any existing contracts, the budget reflects the known contract amounts for each year; a cost growth projection was not applied. For most other revenue and expense accounts, some growth assumptions are made. The following chart indicates that percentage increase that was applied when projecting the key revenue sources. NOTE: These projections were developed in December 2000 and in some cases may not reflect projections at the time of this writing. City Finance staff will discuss with the City Council for possible revision to revenue projections on quarterly intervals. Some revenue growth is based upon a projected increase in the number of customers or increase sales (example: sewer and water). 1 - 11 Executive Summary j Revenue Growth Property Tax Sales Tax Motor Vehicle License Fees Transient Occupancy Tax Highways User Tax (Gas Tax) ESD and CSD Sewer Charges SDWD Water Rates Projected Rate of Return on Cit Investment Pool Ex enditures Inflationary Increase (CPI) Sheriff Contract with County Water Purchases Personnel 001-02 2002-03 2003-04 2004-05 2005-06 2006-07 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 3% 2% 2% 2% 2% 2% 5% 3% 3% 3% 3% 3% 2% 2% 2% 2% 2% 2% Future years to be determined by rate study To be determined b rate stud III rocess 5.5% 5.5% 5.5% 5.5% 5.5% 5.5% 001-02 2002-03 2003-04 2004-05 2005-06 2006-07 3.4% 2.9% 3.0% 3.2% 3.3 3.5 3% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% Per contract a eements (see descri tion below) Water purchases are projected at a constant 5% increase over the next five years. This appears to be at odds with the projections for water sales, which are projected to increase at a decreasing rate over the next five years. The projection for sales presumes that current growth is due to the demand from new customers (Encinitas Ranch Development). As new development slows, the increase in sales is expected to taper off. Since no rate increases were projected as a part of this budget, any increase in revenue will be due to increased sales. On the expenditure side, the increase in water purchases is primarily due to the projected increase in wholesale water rates from the San Diego County Water Authority, which provides approximately 65% of the water to the San Dieguito Water District. When hired, a new employee is placed within a pay range that is authorized by the most recent salary resolution. Typically, the employee begins earning at the lower end of this pay range. Employees earn pay increases within the pay range for meritorious performance evaluations given on specified anniversary dates. Employees, who have the potential to earn pay increases during the upcoming fiscal year, are budgeted with an estimated pay increase on their particular anniversary date. A five-percent projected increase is used for this calculation. Positions that are vacant at the time of budget adoption are estimated at the middle of the pay-range. The City contributes to a defined benefit retirement plan for all regular City and District employees. The California Public Employee Retirement System (CalPERS) contribution rates are set annually for the various employee groups. The City contributes to three separate retirement plans-one for the City miscellaneous employees, one for the San Dieguito Water District miscellaneous employees, and one for the City safety employees (fire and lifeguard). The city pays both the employer and employee share of the rate, which is consistent with other agencies in the County. The CalPERS employer rate for all three plans for Fiscal Year 2001-02 is 0%. The actual rate for Fiscal Year 2002-03 is estimated to remain low. The City also pays the employee share of the rate. This amount is always a fixed 7% (city miscellaneous and water district employees) or 9% (safety group). Health benefit costs have been discussed in the news, and CalPERS is advising that there could be significant increases in excess of 10% or 15%. Specific cost data is not available. The budget 1 - 12 I I I I I I I I I I I I I I I I I I I Executive Summary contains conservative estimates of approximately $6,000 per employee for Fiscal Year 2001-02. The actual cost will be determined following release of rate information from the City's health insurance provider. At the beginning of Fiscal Year 2001-02, the City had not yet completed its comprehensive classification and compensation study. The cost for implementation of the study was unknown at the time of budget adoption in J une"200 J. In order to plan for some of these cost uncertainties, the City Council approved a $500,000 additional reserve that will be used for these possible cost centers. The current Memorandum of Understanding (MOU) between the City and San Dieguito Water District and the Service Employees International Union (SEIU), Local 2028, expires December 31, 2002. Provisions of the agreement also apply to non-represented employees. The MOU between the City and the Encinitas Firefighters Association expires December 31, 2001 and the agreement between the City and the Encinitas Professional Fire Chiefs Association expires June 30, 2002. BUDGET SCHEDULE The following calendar shows the dates when the Six-Year Financial Plan and Annual Operating Budget were presented or discussed at a public meeting: City Council Purpose of Meeting Meeting Dates January 3 and 30, Workshop to Create and Adopt Goals for Fiscal Year 2001-02 and Fiscal Year 2001 2002-03 April 18, 2001 Introduction of the Six-Year Financial Plan Baseline Operating Revenue and Expenditures Beginning FY200 1-2002 and Proposed Capital Improvement Program (CIP). May 2, 2001 Presentation of Proposed New Operating Programs, Continued Discussion of Proposed Capital Improvement Program May 16,2001 Discussion of Policy for Commission City Council's Commission Presentations for Specific Programs May 30, 2001 In Depth Review of Two-Year Operating Budget (with feedback from prior meetings incorporated) June 13,2001 Adoption of Two-Year Operating Budget with Appropriation Approval for FY 2001-02; Adoption of Six-Year Financial Plan including Capital Improvement Program The anticipated schedule for the remainder of this two-year budget cycle is currently estimated as follows: City Council Purpose of Meeting Meeting Dates September, 2001 Review of prior year ending fund balance, approve continuing appropriations, and update on any key budget items. I - 13 Executive Summary Mid year review of revenue/expenditures for Fiscal Year 2001-02, update February, 2002 on Capital Improvement Program, update on progress towards completion of City Council goals. May/June, 2002 Update of Proposed Budget for Fiscal Year 2002-03 and review of projections for Fiscal Years 2004-05 through 2006-07. -.. -I, June, 2002 Appropriation of Funds for Fiscal Year 2002-03 1 - 14 I I I I I I I I I I I I I I I I I I I CITY COUNCIL MISSION STATEMENT TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: o LEADERSHIP AND VISION FOR THE CITY o RESPECT FOR THE INDIVIDUAL o A POSITIVE APPROACH TO SOLVING PROBLEMS o FINANCIAL RESPONSIBILITY o COMMITMENT TO PROVIDING ESSENTIAL SERVICES o BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT SO THAT, IN THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY. 1 - 15 I I I I I I I I I I I I I I I I I I I Organizational Overview of the City of Encinitas General The City of Encinitas has an approximate population of 62,000 and is located along six miles of Pacific coastline in the northern half of San Diego County. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs, flat topped coastal areas, steep mesa bluffs, and rolling hills. The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Only 5% of the City's total acreage is for commercial or light industrial use. The City of Encinitas is the flower capital of the world. As the City has developed, it has grown up around the pre-existing flower growers. It is not uncommon to have flower-growing fields or green houses in the middle of a residential neighborhood. The City is largely built out. However, in 1995 the City recently annexed 853 acres known as Encinitas Ranch which is located in the north central part of the City. The area is currently being developed for mixed residential, commercial, and recreational uses. Organization and Administration The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the-Sea, Leucadia, and Olivenhain. As a part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the direction of the City Manager and the Encinitas City Council sits as the Board of Directors for the special districts. Of the original four districts, only the Cardiff Sanitation District and the San Dieguito Water District still exist as separate legal entities. The other two districts, Encinitas Sanitary District and the Encinitas Fire Protection District dissolved in June of 1995 and have become departments within the City as a part of the Encinitas Ranch annexation. The City and Districts are members of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system, and managing a solid waste landfill system. The City of Encinitas operates under the Council-Manager form of Government. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City, including the two subsidiary districts, has 225.45 authorized positions that provide most municipal services. A significant portion of municipal services is provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, 1 - 17 Organizational Overview of the City of Encinitas sewer treatment, traffic signal and street light maintenance, et al. The City has eight departments including City Manager, City Clerk, Community Development, Community Services, Engineering, Public Safety, Public Works and Administrative Services. The City and subsidiary districts utilize fund accounting. Governmental fund types are accounted for using the modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audit. The City of Encinitas encourages public participation through various citizen commissions. The City's commissions include the Planning Commission, Senior Citizen Commission, Park and Recreation Commission, Youth Commission, Commission for the Arts and the Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body. I - 18 I . _ -t I :~ . City of EDCIDI as I I I I I I I I I I I I I I I I I 1 - 19 Geographic Location County of ~ \ I' ta San Diego .v'JS. ~ '\ - L ,j", r LT-:~~ W " '~(1" . ~n,Marcos e ondido '"1 ~~ Carlsbad ~~ ~ Poway Del I I Mar ~ County of San Diego County of San Diego ~Na~~al _~~ ~ .... J'~ I ~ ~ \ -, :t ~ Chula ( \; ., Vista County of .. I. San Diego , \ Encinitas Community Statistical Profile Date of Incorporation Form of Government Population - April, 2000 (US Census) Miles of Streets Area of City within Incorporated Boundaries Area of City's Sphere of Influence (November 4, 1998) Assessed Valuation (County Auditor/Controller June, 2000) Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations Store Front Office Patrol Deputies Supervisors Detectives Special Purpose Officers Traffic Deputies Community Services Officers Volunteer Patrol Unit Recreation and Culture: Developed Parks Undeveloped Parks Parkland Acres Developed Parkland Acres Undeveloped Maintained Beaches/Accesses Beach/Access Maintained Acreage Libraries Marine Life Refuge YMCA Boys & Girls Club Community and Senior Center Museum Trails/Streetscapes (miles) City Housing: Total Units Single Family Detached Single Family Attached Multi-Dwelling Units (2-4) Multi-Dwelling Units (over 4) Mobile Homes Occupied Persons per Households Vacancy Rate * Source: CA Department of Finance, January 1,2000 Hotels/Motels: Number of Lodging Properties Total Number of Rooms City Employment: City Total Authorized Positions, Proposed for July 1,2000 I - 20 October I, 1986 Council-Manager 58,014 163 12,402.89 acres, 19.38 square miles 941.48 acres, 1.47 square miles $5,852,734,229 1 1 48 11 12 4.8 12 3 1 16 9 116.71 102.37 7 47.77 2 1 1 I 1 I 24 23,577 * 12,863 4,377 2,293 3,322 722 22,148 2.716 6.06% 15 630 225.45 I Encinitas Community Statistical Profile as of May 1, 2001 I I I Encinitas Sanitary Division Population Square Miles Subsidiary Districts Cardiff Sanitation District Population Square Miles I I I San Dieguito Water District Population Number of connections Residential Commercial Agriculture Landscape Source of Water County Water Authority Lake Hodges Average Maximum Day Usage Average Daily Usage Other Independent Servicing Districts Leucadia County Water Distrct Population (estimate) Square Miles Number of EDU's I I I I Olivenhain Municipal Water District Population ( estimate) Number of connections Residential Commercial Agriculture Landscape School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Fire Stations Station 1, 415 Second Street Station 2, 1867 MacKinnon Avenue Station 3, 801 Orpheus Avenue Station 4,2011 Village Park Way Station 5, 540 Balour Drive - Under Construction I I I I I I I I 1 - ') 1 16,482 2.85 20,537 12 41,125 10,393 9,284 667 281 161 35 - 40% 65 - 60% 11.88 millions gallons per day (MGD) 7.03 MGD 50,000 14.43 20,968 45,000 12,042 181 316 376 235 Lifeguards Facilities Moonlight Beach, guarded year round North Tower, guarded summer D Street Tower, guarded summer Stonesteps Tower, guarded summer Beacons Tower, guarded summer Grandview Tower, guarded summer Swamis Station, guarded summer and off-season pending conditions Organizational Chart Explanation The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division/Departments. Additional organization charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers. 1 - 22 I I I I ~ I < CIl ~ . ~~ ~ . ~ ---1--- I I ---~ I .~ I ~ '1 ~ - ~ o U ~ .~ .f' .3 I-< I-< ...... :0 0 (l) ro ..s:: 01) ...... ::l ...... CIl 'S ~ ::l ~ ro r/) -< CIl if) CIl 01) ~ :::E rJ1 =.- ~ ...... ~ 'S .0 Z u ;0 'u 'u z if) $:l U I-< $:l CIl ~ ; CIl ;;:J U ~ ~ N I- 0 ~ U ~ ~ 0 ~ ~ ~ E-< I-< ~ (l) 01) .... '"- ...... 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(l) (l) if) [) (l) ;> .0 '.0 ._ ro U'Cii '5iJ (\) .....l ...... $:l (\) E r/) (l) r/) '"d 01) ...... ~ C\3'- o ~ ~ U ro t:: ~:::E ~ Fiscal Year 2001-02 and 2002-2003 Budget Process City of Encinitas Cardiff Sanitation District San Dieguito Water District This is the first year the City Manager has prepared and submitted a two-year annual operating budget and a six-year financial plan for the City Council's review and approval. In accordance with the State Constitution, Council approves appropriations for the first year of the document. The document is referred to as the Annual Budget and it is developed over several months beginning in January, along with a review of capital projects and the City Council's strategic plan for the fiscal year. Finance provides departments with guidelines and a calendar for the budget process. Departments submit their expenditure requests electronically through the City's computer system. The City's financial software performs payroll budgeting which is controlled by the Finance Division and provided to departments during the budget process. Analysis of revenue funding sources is made to estimate available funds for Fiscal Year 2001- 2002 and 2002-2003. A comparison of initial Departmental expenditure requests and projected revenues is analyzed to provide an estimate official operations. A series of steps is performed by Finance and the Departments to calculate a "baseline" budget for each division. . Fiscal Year 2000-2001 Mid-Year appropriations and year-end projections are used as a baseline for the Fiscal Year 2001-2002 appropriations. . Division projections are modified to reflect full staffing of approved positions. Vacant positions are budgeted at mid-range. Continuing appropriations and identified non-recurring expenditure items are removed. . Fixed expenditure (debit service) items are identified. Departments submit budget expenditure requests to the Finance Division to review for consistency and accuracy. Revenue projections are reviewed and finalized with the City Manager's office. All requests are analyzed in depth at the Departmental meetings by the City Manager's office. The budget document is produced internally by the Finance Division. All first time programs or services are introduced to Council as New Programs and are presented for approval at the first joint workshop for City Council approval. New Programs include: 1. A new program or service OR an increase in an existing program or service 2. A new line of $5,000 OR accumulation of line item totaling $10,000 or greater 3. All new positions, including overhead and related costs 4. Any expansion projects, and 5. New programs or service level adjustments made during the mid-year budget process. Staff provides Council with an overview of the Fiscal Year 2001-2002 budget. Joint meetings are scheduled March, April and May to present the New Programs and Fiscal Year 2001-2002 budget to Council and receive direction. Upon receiving direction from the Council meetings, staff incorporates changes into the budget document prior to formal adoption at the joint City Council/District meeting scheduled June 13, 2001. Public input, concerning the proposed budget is invited at any of the meetings, particularly April 18, May 2, May 16, May 30 and June 13,2000. I - 24 I I I I I I I I I I I I I I I Multi-Year Operating Budget/Capital Improvement Plan Development Framework Operating Budget: Fiscal Years 2001-02 & 2002-03 - CIP: Fiscal Years 2001-02 to 2005-06 Year 1- Fiscal Year 2001-02 January 2001 January 2001 ----------------------~ February 2001 February 14,2001 (July-Dee 2000) (1) Governmental Strategic Plan Council Members - Management Team Year 2 - Fiscal Year 2002-03 (2) Long-Range Planning Process Finance Distributes Guidelines & Calendars to Depts. (3) Operations & Capital Improvement Priorities Staff Priorities Projects & Programs +--------------, ~--------------l I I I I I I I I I I I I I I I (4) Fiscal Year 2000-01 Mid-Year Operating Budget And Com rehensive CIP to Council February 13,2002 (July-Dee 2000) Fetjruary 2001 Mal-eh 200 I I I I I (SA) Capital Improvement Plan: Departments Prepare & Submit Capital & Work Projects to Engineering (SB) Operating Budget: Depts. Prepare New Programs & Submit Operating Budgets to Finance February 2001 Mareh 2001 April 18, 2001 May 02, 2001 May 16,2001 Mav 30. 2001 I I I I I I I I I I I I I I I L______________________ June 13,2001 (6) Resources Allocation (Financial, Human Resources, Capital) FinancelEngineerin Balance Requests (7) Multi-Year Operating Budget & CIP Development City Manager - Department heads Review Overall Budget Requests and New Program Cost Allocations and Review Financing of Capital Improvement Projects ~ (8) Special Joint Meetings For Council/Board and Public Review (9) Final Budget and CIP Review & Adoption June prior to New Fiscal Year June 12,2002 (10) Mid-Year Cycle Reviews & Budget Adjustments (End of every 6 months, 12-31-01; 6-30-02; 12-31-02) 1 - 25 Budget Controls 1. A governmental fund accounting system is used to record the City's financial transactions. The Financial Plan is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which have a restricted status. 2. Each department is directed to monitor fiscal activity within their individual divisions. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A mid-year review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests may be continued into the following fiscal year if approved by Council. 3. The City's accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4. Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance provides monthly reports summarizing monthly activity within six working days of month end. Additional financial transaction information is obtained through the City's computer system. The Department's Management Analyst is responsible for monitoring financial activity and interacting with the Finance Division to resolve financial issues. The City Council controls the budget through formal adoption at the beginning of the fiscal year for the City of Encinitas and its subsidiary districts, the Cardiff Sanitation District and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. I - 26 - l-. r"'::l""'! ::r"5 ~~ a.~ ~eE c;"'lIJ iJS "'Cl3 ::r"~ r:IJ..., tiS y: I I I Schedule A Budget Summary - All City Funds I Fiscal Year 2000-2001 (Approved Feb 14-2001 - Modified with Off-Cycle changes) (1 ) (2) (3) (4) (5) (6) (7) (8) I Beginning Projected Balance [nterfund 1nterfund Current Year Ending Actual 2000101 2000101 Transfers Transfers Summary Bal. 6/30/01 FUND NAME (fund #) 7/1/00 Revenues Expenses Operating Capital (Co I. 3-4+5+6) (Col. 2+7) I GOVERNMENT FUNDS General (10 1) 11,914,627 36,247,530 27,720,406 (580,000) (9,094,487) (1,147,363) 10,767,264 Self-[nsurance (113) 2,300, [95 549,409 1,222,572 580,000 0 (93,163) 2,207,032 I Sales Tax Receivable (I 92)* 1,416,510 120,000 0 0 0 120,000 1,536,510 Recreation Programs (146) 94,422 437,800 433,253 0 0 4,547 98,969 TRANSPORTATION FUNDS I Gas Tax (20 I) 254,948 1,[49,871 1,110,938 0 0 38,933 293,88 [ Federal Trans Grants (202) 0 5,000,000 0 0 (5,000,000) 0 0 State Transportation Grants (203) [ 1,576 172,442 0 0 (164,042) 8,400 19,976 I Transnet (204) 3,573,03 [ 1,835,000 0 0 (2,092,250) (257,250) 3,315,78[ GRANT FUNDS Sand Replenishment (2 (0) 0 202,465 0 0 (202,465) 0 0 I C.D.B. Grant (222) 0 587,000 237,000 0 (350,000) 0 0 Affordable Housing (225) 245,381 30,630 4,454 0 0 26,176 271,557 Encinitas Housing Authority (226) (3,830) 544,131 539,811 0 0 4,320 490 I Home Entitlement (227) 0 204,599 204,599 0 0 0 0 Govt./Ed Access Fund (228) 202,051 206,000 63,600 0 ( 175,000) (32,600) 169,451 Recyclng/Solid WastelHHW (229) 160,270 338,600 367,050 0 0 (28,450) 131,820 Asset Forfeiture (261) 87,[28 4,800 10,000 0 0 (5,200) 81,928 I Special Law Enforcement (262) 10,184 259,467 185,421 0 0 74,046 84,230 Federal Spec Law Enforce (263) 2,235 12,614 12,614 0 0 0 2,235 I DEVEI.OPMENT IMPACT FUNDS Park Fees (23 [) 673,308 730,388 0 0 (1,292,000) (561,612) 111,696 Flood Control Fees (232) (12[,655) 529,5 [9 0 0 (560,000) (30,48 [) (152, (36) Traffic Mitigation Fees (233) (242,434) 475,044 0 0 (75,000) 400,044 157,610 I Fire Mitigation Fees (272) 322,000 106,000 0 0 ( 425,000) (319,000) 3,000 LIGHTING & LANDSCAP[NG DISTR[CTS Village Park MID (290) 149,544 41,100 34,982 0 0 6,1 [8 155,662 I VilIanitas Road MID (29[) 100,192 22,396 10,982 0 0 11,414 [ 11,606 Cerro Street MID (292) 115,655 30,364 22,197 0 0 8,167 123,822 Encinitas Lighting-Citywide (295) 615,359 875,898 741,233 0 (59,000) 75,665 691,024 I Wiro Park (296) 14,316 11,733 10,868 0 0 865 15,181 Encinitas Ranch Dist. (297) 395,564 232,358 214,618 0 0 17,740 413,304 Operations Subtotal: 22,290,577 50,957,158 33,146,598 0 ( 19,489,244) (1,678,684) 20,611,893 Capital Improvements 19,489,244 0 19,489,244 I TOTAL C[TYWIDE FUNDS: 22.290.577 50.957,158 52.635.842 0 0 (1.678.684) 20.611.893 *Sales Tax Transfer of $550,000 will not occur and was removed to relfect a more accurate fund balance; however, in anticipation of a larger I transfer to the Self Insurance Fund, staff increased the amount from $350,000 to $580,000. I 2 - 1 ...., ,i .J , j ;:,cneOUle A Budget Summary - All City Funds Fiscal Year 2001-2002 (I) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending Proj ected 2001/02 2001/02 Transfers Transfers Summary Bal. 6/30/02 FUND NAME (fund #) 7!l /0 I Revenues Expenses Operating Capital (Col. 3-4+5+6) (Col. 2+7) GOVERNMENT FUNDS General (10 I) 10,767,264 40,674,885 31,027,364 (350,000) (6,954,863) 2,342,658 13,109,922 Self-Insurance (113) 2,207,032 514,833 1,191,190 350,000 0 (326,357) [ ,880,675 Sales Tax Receivable (192)* 1,536,510 56,054 0 0 0 56,054 1,592,564 Recreation Programs (146) 98,969 478,735 478,412 0 0 323 99,292 TRANSPORTATION FUNDS Gas Tax (20 I) 293,881 1,172,327 1,179,950 0 0 (7,623) 286,258 Federal Trans Grants (202) 0 0 0 0 0 0 0 State Transportation Grants (203) 19,976 513 0 0 0 513 20,489 Transnet (204) 3,315,781 1,928,440 0 0 (3, 108,000) (1,179,560) 2,136,221 GRANT FUNDS Sand Replenishment (210) 0 228,298 0 0 (228,298) 0 0 C,D,B, Grant (222) 0 611,000 224,350 0 (386,650) 0 0 Affordable Housing (225) 271,557 28,899 4,700 0 0 24,199 295,756 Encinitas Housing Authority (226) 490 658,490 655,609 0 0 2,881 3,371 Home Entitlement (227) 0 227,484 227,484 0 0 0 0 Govt./Ed Access (228) 169,451 75,702 62,600 0 0 13,102 182,553 Recycling/Solid Waste/HHW (229 13 [,820 486,376 473,167 0 0 13,209 145,029 Asset Forfeiture (261) 81,928 4,364 10,000 0 0 (5,636) 76,292 Special Law Enforcement (262) 84,230 140,135 165,019 0 0 (24,884)' 59,346 Federal Spec Law Enforce (263) 2,235 42,500 42,000 0 0 500 2,735 DEVELOPMENT IMPACT FUNDS Park Fees (231) /11,696 643,659 0 0 ( 150,000) 493,659 605,355 Flood Control Fees (232) (152,136) 504,038 0 0 (40,000) 464,038 311,902 Traffic Mitigation Fees (233) 157,610 626,346 0 0 (775,000) (148,654) 8,956 Fire Mitigation Fees (272) 3,000 104,000 0 0 (107,000) (3,000) 0 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 155,662 41,566 38,865 0 0 2,701 158,363 ViIlanitas Road MID (291) 111,606 23,026 12,001 0 0 /1,025 122,631 Cerro Street MID (292) 123,822 31,831 24,246 0 0 7,585 131,407 Encinitas Lighting-Citywide (295) 691,024 90 I ,305 783,720 0 (75,000) 42,585 733,609 Wiro Park (296) 15,181 11,772 11,893 0 0 (121 ) 15,060 Encinitas Ranch Dist. (297) 413,304 235,173 220,222 0 0 14,951 428,255 Operations Subtotal: 20,611,893 50,451,751 36,832,792 0 (11,824,811) 1,794,148 22,406,041 Capital Improvements 11,824,811 0 11,824,811 TOTAL CITYWIDE FUNDS: 20,611,893 50,45/,751 48,657,603 0 0 1,794,148 22,406,041 2-2 I I I ::,cneaule A Budget Su;nmary - All City Funds I Fiscal Year 2002-2003 (1 ) (2) (3) (4) (5) (6) (7) (8) Beginning Projected I Balance Interfund Interfund Current Year Ending Proj ected 2002/03 2002/03 Transfers Transfers Summary Bal. 6/30/03 FUND NAME (fund #) 711/02 Revenues Expenses Operating Capital (Col. 3-4+5+6) (Co!. 2+7) I GOVERNMENT FUNDS General (10]) 13,109,922 37,257,846 32,845,486 (561,813) (5,617,500) (1,766,953) 11,342,969 Self- Insurance (113) 1,880,675 557,776 I, I 72,289 561,813 0 (52,700) 1,827,975 I Sales Tax Receivable (192)* 1,592,564 59,136 0 0 0 59,136 1,651,700 Recreation Programs (146) 99,292 482,842 486,188 0 0 (3,346) 95,946 TRANSPORTATION FUNDS I Gas Tax (20 I) 286,258 1,169,760 1,226,771 0 0 (57,011) 229,247 Federal Trans Grants (202) 0 0 0 0 0 0 0 State Transportation Grants (203) 20,489 500 0 0 0 500 20,989 I Transnet (204) 2,136,221 2,012,094 0 0 ( 4,060,000) (2,047,906) 88,315 GRANT FUNDS I Sand Replenishment (210) 0 230,35 I 0 0 (230,351) 0 0 C.D.B. Grant (222) 0 620,165 206,815 0 ( 413,350) 0 0 Affordable Housing (225) 295,756 31,466 4,700 0 0 26,766 322,522 I Encinitas Housing Authority (226) 3,371 671,920 670,180 0 0 1,740 5, III Home Entitlement (227) 0 230,896 230,896 0 0 0 0 Govt./Ed Access (228) 182,553 79,242 59,400 0 0 19,842 202,395 Recycling/Solid Waste/HHW (229 145,029 491,193 478,093 0 0 13,100 158,129 I Asset Forfeiture (261 ) 76,292 4,364 12,000 0 0 (7,636) 68,656 Special Law Enforcement (262) 59,346 140,135 165,019 0 0 (24,884 ) 34,462 Federal Spec Law Enforce (263) 2,735 42,500 42,000 0 0 500 3,235 I DEVELOPMENT IMPACT FUNDS Park Fees (23 I) 605,355 439,727 0 0 (80,000) 359,727 965,082 I Flood Control Fees (232) 311,902 454,038 0 0 ( 425,000) 29,038 340,940 Traffic Mitigation Fees (233) 8,956 527,019 0 0 (250,000) 277,019 285,975 Fire Mitigation Fees (272) 0 99,165 0 0 (99,165) 0 0 I LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 158,363 42,058 40,034 0 0 2,024 160,387 Villanitas Road MID (291) 122,631 23,689 12,361 0 0 11,328 133,959 I Cerra Street MID (292) 13 1 ,407 33,369 24,970 0 0 8,399 139,806 Eneinitas Lighting-Citywide (295) 733,609 919,484 862,696 0 (75,000) (18,212) 715,397 Wiro Park (296) 15,060 11,813 12,252 0 0 (439) 14,621 I Encinitas Raneh Dist. (297) 428,255 234,786 268,308 0 0 (33,522) 394,733 Operations Subtotal: 22,406,041 46,867,334 38,820,458 0 ( II ,250,366) (3,203,490) 19,202,551 Capital Improvements 11,250,366 0 11,250,366 I TOT AL CITYWIDE FUNDS: 22,406,041 46,867,334 50,070,824 0 0 (3,203,490) 19,202,551 I 2 - 3 This page left intentionally blank 2-4 I I I Schedule A 13; ~!~ :~~J;!nma n J 'I'D' . <J Err~ternri~e if' ~n tll d~) - ~tmSHaUH'! ; Istnrts & . \uudYear 2000-200i I (I) (2) (3) (4) (5) (6) (7) (8) Beginning Projected I Balance Interfund Interfund Current Year Ending Actual 2000/0 ] 2000/0 ] Transfers Transfers Summary Bal. 6/30/0 I FUND NAME (fund #) 7/1 /00 Revenues Expenses Operating Capital (Co I. 3-4+5+6) (Co!. 2+7) I ENCINITAS PUBLIC FINANCING AUTHORITY FUNDS Debt Service (321) 373,203 1,0 I 4,482 924,882 0 (304,000) (214,400) 158,803 I TOT AL EPF A FUNDS 373,203 1 ,0] 4,482 924,882 0 (304,000) (214,400) ] 58,803 I CARDIFF SANITATION DISTRICT FUNDS Operations (501) 535,115 2,304,847 2,140,460 0 (164,387) 0 535,115 Capital Replacement (502) 3,913,367 360,000 126,738 (800,331 ) 164,387 ( 402,682) 3,510,685 Capital Expansion (503) 192,405 348,534 0 (298,773) 0 49,761 242,166 I Rate Stabilization Fund 0 0 0 200,000 0 200,000 200,000 Debt Service (504) 0 55,370 954,474 899,104 0 0 0 I TOT AL CSD FUNDS 4,640,887 3,068,75] 3,221.672 0 0 (152,921) 4,487,966 I ENCINITAS SANITARY DIVISION FUNDS Operations (521) 231,988 1,178,]73 927,992 0 (250,171 ) 10 23] ,998 Capital Replacement (522) 2,490,464 210,000 352,244 0 250,171 107,927 2,598,391 Capital Expansion (523) 1,725,265 284,040 600,000 (75,585) 0 (391,545) 1,333,720 I Debt Service (524) 0 0 75,585 75,585 0 0 0 TOT AL ESD FUNDS 4,447,717 1,672,213 ],955,821 0 0 (283,608) 4.164,109 I SAN DIEGUITO WATER DISTRrCT FUNDS I Operations (531) 1,530,202 7,806,095 6,120,806 (1,673,725) 0 11,564 1,541,766 Capital Replacement (534) 10,354,508 780,000 1,461,090 0 0 (68],090) 9,673,418 Capital Expansion (533) 528,596 367,800 99,660 0 0 268,140 796,736 Debt Services (536) 0 115,000 ],788,725 1,673,725 0 0 0 I TOTAL SDWD FUNDS 12,413,306 9,068,895 9,470,281 0 0 (401,386) 12,01/,920 I INTERNAL SERVICES FUNDS District Services (616) 0 585,495 585,495 0 0 0 0 Intelllal Services (691) 288,246 104,3] I 89,3] I 0 0 15,000 303,246 I Fleet Maintenance (692) 18,137 276,276 268,284 0 0 7,992 26,129 Vehicle Replacement (693) 1,159,974 494,711 975,000 0 0 (480,289) 679,685 I TOTAL INTERNAL FUNDS 1,466,357 1.460,793 1,918,090 0 0 (457,297) 1,009,060 I 2-5 Schedule A (I ) (2) (3 ) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending Projected 2001102 200 I /02 Transfers Transfers Summary Bal. 6/30/02 FUND NAME (fund #) 711 /0 I Revenues Expenses Operating Capital (Col. 3-4+5+6) (Col. 2+7) ENCINIT AS PUBLIC FINANCING AUTHORITY FUNDS Debt Service (321) 158,803 1,793,083 1,717,545 0 ( 65,000) 10,538 169,34l TOT AL EPF A FUNDS 158,803 1,793,083 1,717 ,545 0 (65,000) 10,538 169,341 CARDIFF SANITATION DISTRICT FUNDS Operations (501) 535,115 2,399,663 2,228,010 205,000 (354,766) 21,887 557,002 Capital Replacement (502) 3,510,685 277,402 186,757 (601,631) 354,766 ( 156,220) 3,354,465 Capital Expansion (503) 242,166 256,275 79,981 (299,423) 0 (123,129) 119,037 Rate Stabilization Fund 200,000 5,000 (205,000) 0 (200,000) 0 Debt Service (504) 0 48,000 949,054 901,054 0 0 0 TOT AL CSD FUNDS 4,487,966 2,986,340 3,443,802 0 0 ( 457 ,462) 4,030,504 ENC1NITAS SANITARY DIVISION FUNDS Operations (521) 231,998 1,268,089 942,671 0 (325,418) 0 231,998 Capital Replacement (522) 2,598,391 179,711 446,928 0 325,418 58,201 2,656,592 Capital Expansion (523) 1,333,720 504,692 360,235 (75,585) 0 68,872 \ ,402,592 Debt Service (524) 0 0 75,585 75,585 0 0 0 TOT AL ESD FUNDS 4,164,109 1 ,952,492 1,825,419 0 0 127,073 4,291,182 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531) 1,541,766 8,20 1,599 7,150,260 (1,116,367) 0 (65,028) 1,476,738 Capital Replacement (534) 9,673,418 667,497 1,414,000 (596,20 I) 0 (1,342,704 ) 8,330,714 Capital Expansion (533) 796,736 505,359 96,000 0 0 409,359 1,206,095 Debt Services (536) 0 115,000 1,827,568 1,712,568 0 0 0 TOT AL SDWD FUNDS 12,011,920 9,489,455 10,487,828 0 0 (998,373) 11,013,547 INTERNAL SERVICES FUNDS District Services (6 I 6) 0 704,844 704,844 0 0 0 0 Internal Services (69 I) 303,246 0 0 0 (303,246) (303,246) 0 Fleet Maintenance (692) 26,129 330,365 330,365 0 0 0 26,\29 Vehicle Replacement (693) 679,685 1,083,916 1,130,000 0 303,246 257,162 936,847 TOTAL INTERNAL FUNDS I ,009,060 2,119,125 2,165,209 0 0 (46,084) 962,976 2 - 6 I I I Schedule A Budget Summary - Subsidiary Districts & Enterprise Funds I Fiscal Year 2002-2003 (I) (2) (3) (4) (5) (6) (7) (8) I Beginning Projected Balance Interfund Interfund Current Year Ending Projected 2002/03 2002/03 Transfers Transfers Summary Ba!. 6/30/03 FUND NAME (fund #) 7/I /02 Revenues Expenses Operating Capital (Co!. 3-4+5+6) (Co!. 2+7) I ENC[NIT AS PUBLIC FINANCING AUTHORITY FUNDS Debt Service (321) 169,341 2,385,343 2,302,103 0 (35,000) 48,240 217,581 I TOT AL EPF A FUNDS [69,341 2,385,343 2,302, I 03 0 (35,000) 48,240 2l7,58[ I CARDIFF SANlT A nON DISTRICT FUNDS Operations (501) 557,002 2,414,099 2,178,345 0 (248, [70) (12,416) 544,586 Capital Replacement (502) 3,354,465 282,402 125,786 (500,429) 248,170 (95,643) 3,258,822 Capital Expansion (503) 119,037 170,850 48,571 (249,053) 0 (126,774) (7,737) I Rate Stabilization Fund 0 0 0 0 0 0 0 Debt Service (504) 0 48,000 797,482 749,482 0 0 0 I TOT AL CSD FUNDS 4,030,504 2,915,351 3,150,184 0 0 (234,833) 3,795,67 I ENCINIT AS SANlT AR Y DIVISION FUNDS I Operations (52]) 231,998 [ ,296,987 978,906 0 (318,081) 0 231,998 Capital Replacement (522) 2,656,592 179,711 1,241,352 0 318,081 (743,560) 1,913,032 Capital Expansion (523) 1,402,592 303,692 639,485 (75,585) 0 (411,378) 991,214 I Debt Service (524) 0 0 75,585 75,585 0 0 0 TOT AL ESD FUNDS 4,291,[ 82 1,780,390 2,935,328 0 0 (1,154,938) 3,136,244 I SAN DIEGUITO WATER DISTRICT FUNDS Operations (53 [) ],476,738 8,333,240 8,098,660 (258,941 ) 0 (24,361 ) 1,452,377 I Capital Rep[acement (534) 8,330,714 667,497 1,461,000 (1,452,384 ) 0 (2,245,887) 6,084,827 Capital Expansion (533) 1,206,095 434,559 79,000 0 0 355,559 1,56 [,654 Debt Services (536) 0 115,000 1,826,325 1,711,325 0 0 0 I TOT AL SDWD FUNDS 11,013,547 9,550,296 11 ,464,985 0 0 ( 1 ,9 I 4,689) 9,098,858 I INTERNAL SERVICES FUNDS District Services (6 [6) 0 728,264 728,264 0 0 0 0 Internal Services (691) 0 0 0 0 0 0 0 Fleet Maintenance (692) 26,129 312,441 312,441 0 0 0 26,129 I Vehicle Replacement (693) 936,847 [ ,098,423 815,000 0 0 283,423 1,220,270 TOTAL INTERNAL FUNDS 962,976 2,139,128 1,855,705 0 0 283.423 1,246,399 I I 2-7 This page left intentionally blank 2 - 8 I I I I Schedule A 8~HQPet SUmmary - Fiduciary & AUcnH~'V funds ,., " v b ,_ fiscal Year 2000-200 U ( 1) (2) (3) (4) (5) (6) (7) (8) (9) Projected Beginning Proj ected Proj ected Projected :::urrent YeaJ Ending Balance Projected Projected Interfund Interfund 1nterfund Summary Balance Actual 2000/01 2000/01 Transfers Transfers Transfers (Cot. 3-4+5 6/30/01 7/1/00 Revenues Expenses Operating Capita] Loans +6+ 7) (Cot. 2+8) I I I FUND NAME (fund #) REQUEZA STREET ASSESSMENT DISTRICT Administration (] 80) 15,386 Reserve/Redemption (730) 129,061 4,455 ]34,755 6,551 127,448 o o o o o o (2,096) 7,307 13,290 136,368 I I I I I I I I I I I I TOTALREQUEZAFUNDS 144,447 139,210 133,999 o o o 5,211 149,658 SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 12,042 3,904 3,200 0 0 0 704 12,746 Reserve/Redemption (732) 19,808 21,671 17,188 0 0 0 4,483 24,291 TOT AL SEEMAN FUNDS 31,850 25,575 20,388 0 0 0 5,187 37,037 COMMUNITY FACILITIES DISTRICT #1 Administration (183) 31,901 47,422 39,000 0 0 0 8,422 40,323 Contributed to Capital: CFD funded City Projects (152) 200,409 36,000 0 0 0 0 36,000 236,409 Improvements (433) 0 225,000 0 (225,000) 0 0 0 0 Debt Service (733) 700,586 2,943,734 2,468,148 225,000 0 0 700,586 1,401,172 TOT AL CFD# 1 FUN DS 932,896 3,252,156 2,507,148 0 0 0 745,008 1,677, 904 2-9 Schedule A (I) (2) (3) (4) (5) (6) (7) (8) (9) Proj ected Beginning Proj ected Projected Proj ected Current Year Ending Balance Proj ected Projected Interfund Interfund Interfund Summary Balance Proj ected 2001/02 2001/02 Transfers Transfers Transfers (Col. 3-4+5 6/30/02 FUND NAME (fund #) 7!1 /0 I Revenues Expenses Operating Capital Loans +6+7) (Col. 2+8) REQUEZA STREET ASSESSMENT DlSTRICl Administration (180) 13,290 4,673 6,680 0 0 0 (2,007) 11,283 Reserve/Redemption (730) 136,368 136,649 131,992 0 0 0 4,657 141,025 TOTAL REQUEZA FUND 149,658 141,322 138,672 0 0 0 2,650 152,308 SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 12,746 3,916 3,200 0 0 0 716 13,462 Reserve/Redemption (732) 24,291 21,637 16,605 0 0 0 5,032 29,323 TOT AL SEEMAN FUNm 37,037 25,553 19,805 0 0 0 5,748 42,785 COMMUNITY FACILITIES DISTRICT #1 Administration (183) 40,323 46,027 46,400 0 0 0 (373) 39,950 Contributed to Capital: CFD funded City Projects (] 52) 200,409 15,404 0 0 0 0 15,404 215,813 Improvements (433) 0 0 0 (225,000) 0 0 (225,000) (225,000) Debt Service (733) 1,40],172 2,884,] 85 2,848,868 225,000 0 0 260,317 ] ,661 ,489 TOTALCFD#1 FUNDS ] ,641 ,904 2,945,616 2,895,268 0 0 0 50,348 I ,692,252 2 - 10 I I I Schedule A I Budget Summary - Fiduciary & Agency Funds Fiscal Year 2002-2003 I (1 ) (2) (3 ) (4) (5) (6) (7) (8) (9) Proj ected Beginning Proj ected Projected Projected Current Year Ending Balance Projected Projected Interfund Interfund Interfund Summary Balance Projected 2002/03 2002/03 Transfers Transfers Transfers (Co I. 3-4+5 6/30103 7/I/02 Revenues Expenses Operating Capital Loans +6+ 7) (Co I. 2+8) I I FUND NAME (fund #) I REQUEZA STREET ASSESSMENT DISTRICT Administration (180) 11,283 4,678 Reserve/Redemption (730) 141,025 136,736 6,180 129,137 o o o o o o (1,502) 7,599 9,781 148,624 TOTAL REQUEZA FUND 152,308 141,414 135,317 o o o 6,097 158,405 I I SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 13,462 3,918 3,200 0 0 0 718 14,180 Reserve/Redemption (732) 29,323 21,640 20,860 0 0 0 780 30,103 TOT AL SEEMAN FUND5 42,785 25,558 24,060 0 0 0 1,498 44,283 I I COMMUNITY FACILITIES DISTRICT #1 Administration (183) 39,950 46,027 46,400 0 0 0 (373) 39,577 Contributed to Capital: CFD funded City Projects (152) 200,409 0 0 0 0 0 0 200,409 Improvements (433) (225,000) 0 0 (225,000) 0 0 (225,000) ( 450,000) Debt Service (733) 1,661,489 2,884,245 2,883,828 225,000 0 0 225,417 1,886,906 TOTAL CFD#I FUNDS I ,676,848 2,930,272 2,930,228 0 0 0 44 1.676.892 I I I I I I I 2 - 11 This page left intentionally blank 2 - 12 I Schedule B I Page 1 of9 Revenue and Expenditure Summary by Fund Source I FY 01-02 FY 02-03 I FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Proj ected Projected I GOVERNMENTAL FUNDS I GENERAL (101) Revenue 35,449,587 36,247,530 40,674,885 37,257,846 Expenditures 24,415,931 27,720,406 31,027,364 32,845,486 I Net Revenues less Expenditures 11,033,656 8,527,124 9,647,521 4,412,360 Transfers from or(to) Other Funds (10,070,253) (9,674,487) (7,304,863 ) (6,179,313) I Balance by Year 963,403 (1.147,363) 2,342,658 (1,766,953) I SELF-INSURANCE (113) Revenue 530,754 549,409 514,833 557,776 Expenditures 1,093,059 1,222,572 1 , 191 ,190 1,172,289 I Net Revenues less Expenditures ( 562,305) (673.163) (676,357) (614,513) Transfers from or(to) Other Funds 311,699 580,000 350,000 561,813 I Balance by Year (250,606) (93.163) (326,357) ( 52, 700) I SALES TAX RECEIVABLE (192) Revenue 61,947 120,000 56,054 59,136 I Expenditures 0 0 0 0 Net Revenues less Expenditures 61,947 120,000 56,054 59,136 I Transfers from or(to) Other Funds 583,200 0 0 0 Balance by Year 645,147 120,000 56,054 59,136 I RECREATION PROGRAMS (146) Revenue 386,671 437,800 478,735 482,842 I Expenditures 432,969 433,253 478,412 486,188 Net Revenues less Expenditures ( 46,298) 4,547 323 (3,346) I Transfers from or(to) Other Funds 0 0 0 0 Balance by Year ( 46,298) 4,547 323 (3 ,346) I I 2 - 13 Schedule B Page 20f9 Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Projected Proj ected TRANSPORTATION FUNDS GAS TAX FUND (201) Revenue 1,138,832 1,149,871 1,172,327 1,169,760 Expenditures 1,087,045 1,110,938 1,179,950 1,226,771 Net Revenues less Expenditures 51,787 38,933 (7,623) (57,011) Transfers from or(to) Other Funds ( 480,000) 0 0 0 Balance by Year (428,213) 38,933 (7,623 ) (57,011) FEDERAL TRANSPORTATION GRANTS (202) Revenue 889,112 5,000,000 0 0 Expenditures 0 0 0 0 Net Revenues less Expenditures 889,112 5,000,000 0 0 Transfers from or(to) Other Funds (1,413,749) (5,000,000) 0 0 Balance by Year (524,637) 0 0 0 STATE TRANSPORTATION GRANTS (203) Revenue 313,563 172,442 513 500 Expenditures 0 0 0 0 Net Revenues less Expenditures 313,563 172,442 513 500 Transfers from or(to) Other Funds (227,800) (164,042) 0 0 Balance by Year 85,763 8,400 513 500 TRANSNET (204) Revenue 1,655,020 1,835,000 1,928,440 2,012,094 Expenditures 0 0 0 0 Net Revenues less Expenditures 1,655,020 1,835,000 1,928,440 2,012,094 Transfers from or(to) Other Funds (3,130,531) (2,092,250) (3,108,000) ( 4,060,000) Balance by Year (1,475,511 ) (257,250) (1,179,560) (2,047.906) 2 - 14 I I I I I I I I I I I I I I I I I I I Schedule B Page 3 of9 Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Projected Projected TRANSPORTATION FUNDS (Cont'd) STATE STP (205) combined with Fund 204 Revenue 21,251 0 0 0 Expenditures 0 0 0 0 Net Revenues less Expenditures 21,251 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year 21,251 0 0 0 FEDERAL STP (206) - Eliminated at Mid-Year2000 Revenue 0 0 0 0 Expenditures 0 0 0 0 Net Revenues less Expenditures 0 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year 0 0 0 0 GRANT FUNDS SAND REP LINSHMENT FUND (210) Revenue 199,258 202,465 228,298 230,351 Expenditures 0 0 0 0 Net Revenues less Expenditures 199,258 202,465 228,298 230,351 Transfers from or(to) Other Funds (267,488) (202,465) (228,298) (230,351 ) Balance by Year (68,230) 0 0 0 CD.B.G. GRANT (222) Revenue 471,019 587,000 611 ,000 620,165 Expenditures 238,067 237,000 224,350 206,815 Net Revenues less Expenditures 232,952 350,000 386,650 413,350 Transfers from or(to) Other Funds (565,000) (350,000) (386,650) (413,350) Balance by Year (332,048) 0 0 0 2 - 15 Schedule B Page 4 of9 Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Projected Projected GRANT FUNDS (Cont'd) AFFORDABLE HOUSING FUND (225) Revenue 29,603 30,630 28,899 31,466 Expenditures 10,346 4,454 4,700 4,700 Net Revenues less Expenditures 19,257 26,176 24,199 26,766 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year 19,257 26,176 24,199 26,766 ENCINITAS HOUSING AUTHORITY (226) Revenue 385,637 544,131 658,490 671,920 Expenditures 389,466 539,811 655,609 670,180 Net Revenues less Expenditures (3,829) 4,320 2,881 1,740 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year (3 ,829) 4,320 2,881 1 ,740 HOME ENTITLEMENT (227) Revenue 174,061 204,599 227 ,484 230,896 Expenditures 176,544 204,599 227 ,484 230,896 Net Revenues less Expenditures (2,483) 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year (2,483 ) 0 0 0 GOVERNMENTAL/ED ACCESS FUND (228) Revenue 221,806 206,000 75,702 79,242 Expenditures 46,854 63,600 62,600 59,400 Net Revenues less Expenditures 174,952 142,400 13,102 19,842 Transfers from or(to) Other Funds 0 (175,000) 0 0 Balance by Year 174,952 (32,600) 13,102 19,842 2 - 16 I Schedule B I Page 5 of9 Revenue and Expenditure Summary by Fund Source I I FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr DeptlMgr Actual Approved Projected Projected I GRANT FUNDS (Cont'd) RECYCLING/SOLID WASTE/HHW (229) I Revenue 459,651 338,600 486,376 491,193 Expenditures 379,924 367,050 473,167 478,093 I Net Revenues less Expenditures 79,727 (28,450) 13,209 13,100 Transfers from or(to) Other Funds 80,554 0 0 0 I Balance by Year 160,281 (28,450) 13,209 13,1 00 ASSET FORFEITURE (261) I Revenue 12,076 4,800 4,364 4,364 Expenditures 13,455 10,000 10,000 12,000 I Net Revenues less Expenditures (1,379) (5,200) (5,636) (7,636) Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year (1 J 79) (5,200) ( 5 ,636) (7,636) I STATE SPECIAL LA W ENFORCEMENT (262) Revenue 137,365 259,467 140,135 140,135 Expenditures 131,662 185,421 165,019 165,019 I Net Revenues less Expenditures 5,703 74,046 (24,884) (24,884) Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 5,703 74,046 (24,884) (24,884) I FEDERAL SPECIAL LA W ENFORCEMENT (263) Revenue 52,235 12,614 42,500 42,500 Expenditures 50,000 12,614 42,000 42,000 I Net Revenues less Expenditures 2,235 0 500 500 Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 2,235 0 500 500 I I 2 - 17 Schedule B Page 6 of9 Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlMgr Dept/Mgr Actual Approved Projected Proj ected DEVELOMENT IMPACT FUNDS PARK FEES (231) Revenue 789,176 730,388 643,659 439,727 Expenditures 0 0 0 0 Net Revenues less Expenditures 789,176 730,388 643,659 439,727 Transfers from or(to) Other Funds (555,025) (1,292,000) (150,000) (80,000) Balance by Year 234,151 (561,612) 493,659 359,727 FLOOD CONTROL FEES (232) Revenue 532,245 529,519 504,038 454,038 Expenditures 0 0 0 0 Net Revenues less Expenditures 532,245 529,519 504,038 454,038 Transfers from or(to) Other Funds (1,154,000) (560,000) ( 40,000) ( 425,000) Balance by Year (621,755) (30,481 ) 464,038 29,038 TRAFFIC MITIGATION FEES (233) Revenue 508,374 475,044 626.346 527,019 Expenditures 0 0 0 0 Net Revenues less Expenditures 508,374 475,044 626,346 527,019 Transfers from ore to) Other Funds (995,000) (75,000) (775,000) (250,000) Balance by Year ( 486,626) 400,044 (148,654) 277,019 FIRE MITIGATION FEES (272) Revenue 113,499 106,000 104,000 99,165 Expenditures 0 0 0 0 Net Revenues less Expenditures 113,499 106,000 104,000 99,165 Transfers from or(to) Other Funds 0 (425,000) (107,000) (99,165) Balance by Year 113,499 (319,000) (3,000) 0 2 - 18 I Schedule B I Page 70f9 Revenue and Expenditure Summary by Fund Source I FY 01-02 FY 02-03 I FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Projected Projected I LIGHTING AND LANDSCAPE DISTRICTS I VILLAGE PARK MID (290) Revenue 38,633 41,100 41,566 42,058 Expenditures 23,871 34,982 38,865 40,034 I Net Revenues less Expenditures 14,762 6,118 2,701 2,024 Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 14,762 6,118 2,701 2,024 I VILLANITAS ROAD (291) Revenue 20,837 22,396 23,026 23,689 Expenditures 6,168 10,982 12,001 12,361 I Net Revenues less Expenditures 14,669 11,414 11,025 11,328 Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 14,669 11,414 1 1,025 11 ,328 I CERRO STREET (292) Revenue 18,335 30,364 31,831 33,369 Expenditures 16,582 22,197 24,246 24,970 I Net Revenues less Expenditures 1,753 8,167 7,585 8,399 Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 1 ,753 8,167 7,585 8,399 I ENCINITAS LIGHTING DISTRICT - CITYWIDE (295) Revenue 823,697 875,898 901,305 919,484 I Expenditures 589,462 741,233 783,720 862,696 Net Revenues less Expenditures 234,235 134,665 117,585 56,788 I Transfers from ore to) Other Funds (266,500) (59,000) (75,000) (75,000) Balance by Year (32,265) 75,665 42,585 (18,212) I I 2 - 19 Schedule B Page 80f9 Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Projected Projected LIGHTING AND LANDSCAPE DISTRICTS (Cont'd) WIRO PARK (296) Revenue 15,541 11,733 11 ,772 11,813 Expenditures 9,488 10,868 11,893 12,252 Net Revenues less Expenditures 6,053 865 (121) ( 439) Transfers from ore to) Other Funds 0 0 0 0 Balance by Year 6,053 865 (121) ( 439) ENCINITAS RANCH LIGHTING DISTRICT (297) Revenue 217,403 232,358 235,173 234,786 Expenditures 168,214 214,618 220,222 268,308 Net Revenues less Expenditures 49,189 1 7,740 14,951 (33,522) Transfers from or(to) Other Funds ( 4,500) 0 0 0 Balance by Year 44,689 1 7 ,740 14,951 (33,522) INTERNAL SERVICE FUNDS DISTRICT SERVICES (616) Revenue 529,763 585,495 704,844 728,264 Expenditures 404,819 585,495 704,844 728,264 Net Revenues less Expenditures 124,944 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 Balance by Year 124,944 0 0 0 2 - 20 I Schedule B I Page 90f9 I Revenue and Expenditure Summary by Fund Source I FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Mgr Dept/Mgr Actual Approved Proj ected Projected I INTERNAL SERVICES (691) Revenue 87,167 104,311 0 0 I Expenditures 114,791 89,311 0 0 Net Revenues less Expenditures (27,624) 15,000 0 0 I Transfers from or(to) Other Funds 0 0 (303,246) 0 Balance by Year (27,624) 15,000 (303,246) 0 I FLEET MAINTENANCE (692) Revenue 296,937 276,276 330,365 312,441 I Expenditures 296,939 268,284 330,365 312,441 Net Revenues less Expenditures (2) 7,992 0 7,992 I Transfers from or(to) Other Funds 0 0 0 0 Balance by Year (2) 7,992 0 7,992 I VEHICLE REPLACEMENT (693) I Revenue 631,983 494,711 1,083,916 1,098,423 Expenditures 42,894 975,000 1,130,000 815,000 I Net Revenues less Expenditures 589,089 ( 480,289) (46,084 ) 283,423 Transfers from or(to) Other Funds 0 0 303,246 0 I Balance by Year 589,089 ( 480,289) 257,162 283,423 I ENCINITAS SANITARY DISTRICT ALL FUNDS I Revenue 1,836,031 1,672,213 1,952,492 1,780,390 Expenditures 1,637,108 1,955,821 1,825,419 2,935,328 I Net Revenues less Expenditures 198,923 (283,608) 127,073 (1,154,938) Transfers from or(to) Other Funds 0 0 0 0 I Balance by Year 198,923 (283,608) 127,073 (1,154,938) I 2 - 21 This Page Intentionally Left Blank 2 - 22 I Schedule C-l General Fund Expenditures by Division - Fiscal Years 2001-02 & 2002-03 I FYO 1-02 FY02-03 Includes New Programs FY99-00 FYOO-01 DeptlMgr Dept/Mgr Actual Approved Proposed Proposed I General Government 0020 Community Projects 35,093 30,947 33,000 35,000 I I 10 Legislative/City Council 273,633 3 I 3,083 354,444 364,713 12 I 0 City Manager 478,632 473,434 605,287 630,93 I I 12 I 5 Economic Development 146,662 192,100 180,000 185,460 Library Operations 0 0 177,500 357, I 75 1310 City Clerk 403,734 408,772 460,38 I 466,892 I 131 I Elections 0 9,250 9,564 1,328 1410 Legal Services 189,4 17 228,880 242,370 249,930 1510 AS-Financial Services 1,121,202 1,263,931 1,247,655 1,288,900 1520 AS-Personnel Services 436,952 514,651 578,348 596,838 I 1550 AS-Mgt. 1nf. Systems (4) 3 17,027 385,670 321,810 1551 AS-Year 2000 (Y2K) 49,608 0 0 0 1555 AS-Geo. 1nf. Systems 154,518 206,835 273,436 259,389 1560 AS-Central Services 1 104,212 43,145 44,800 I 3,289,448 4,063,122 4,590,800 4,803, I 66 Community Development 20 I 0 Current Planning 1,442,191 1,444, I 63 1,56 I ,756 1,639,598 I 2020 Advanced Planning 199,729 383,871 378,151 394,919 2030 Code Enforcement 300,063 349,600 362,687 369,296 2040 Building Services 1,135,195 1,304,866 1,265,843 1,141,455 3,077, I 78 3,482,500 3,568,437 3,545.268 I Public Safety - Law Enforcement 30 I 0 Law Enforcement 4,809,424 5,335, I 04 5,516,990 5,811,445 3020 Traffic Enforcement 1,654, I 63 1,709,71 I 1,768,820 1,881,730 I 3021 Parking Enforcement 7,180 14,200 14,682 15,105 6,470,767 7,059,015 7,300,492 7,708,280 Public Safety - Fire & Marine Safety Services 3510 Fire Administration 795,294 847,406 743,096 778,114 I 3520 Fire Operations & Support Svcs. 4,870,993 5,110,787 5,583,070 5,759,476 3530 Loss Prevention and Planning 384,095 417,356 460,967 473,422 3540 Disaster Preparedness 58,270 99,365 107,638 109,275 I 3550 Marine Safety Services 478,073 512,157 542,153 563,420 6,586,725 6,987,071 7,436,924 7,683,707 Public Works 40 I 0 Administration 284,033 307,463 223,575 22 I ,993 I 4020 Flood Control 96,719 101,044 96,935 101,800 4030 Solid Waste 0 0 0 0 4040 Street Maintenance 3 11,992 314,605 354,607 369,299 4044 Facility Maint-Community/Sr Cente 0 0 0 0 I 4045 Facility Maintenance-All Others 1 0 0 0 4050 St. Storm DrainsINPDES 0 240,796 423,907 383,865 692,745 963,908 1,099,024 1,076,957 I Engineering 6010 City Engineering 1,732,522 1,919,594 2,025,945 2,089,489 6020 Traffic Engineering 236,746 282,446 346,780 306,713 6040 NPDES/Sand Replenishment 236,714 365, I 96 687,247 708,682 I 2,205,982 2,567.236 3,059,972 3, I 04,884 Community Services 70 I 0 Administration 408,493 488,609 492,110 5 I 7,069 7020 Park Maintenance 692.671 893,560 1,717,129 2,445,519 I 7030 Beach Services 326,642 348.613 394,402 405.202 7040 Recreation Services 534,756 711,297 649,745 669.134 7044 Community & Senior Center 0 0 537,517 700.54 I I 7050 Animal Regulation 130,524 155,475 180,812 185,759 2.093.086 2,597,554 3,971.715 4,923.224 24,4 15.931 27,720,406 31.027.364 32.845,486 I 2 - 23 Schedule C Page I of 4 Citywide Summary of Expenditures and Personnel FUND: GENERAL FUND (101) EXPENDITURE SUMMARY FY99-00 Actual FYOO-O 1 Projected FYOI-02 Dept./Manager Proposed FY02-03 Council Approved PERSONNEL 10,644,047 11,819,981 12,800,936 13,512,554 MATERIELS AND SUPPLIES 682,564 749,359 831,013 827,875 CONTRACTS AND SERVICES 11,913,566 13,381,298 14,909,499 15,624,569 INTERNAL COST ALLOCATION 819,690 632,688 1,357,957 2,046,578 CAPITAL OUTLAY 356,064 1,137,080 1,127,959 833,910 24,415,931 27,720,406 31,027,364 32,845,486 CITYWIDE PERSONNEL DETAIL (Number of Positions) CITYWIDE SUMMARY FY99-00 Actual FYOO-O 1 Projected FYO 1-02 Dept./Manager Proposed FY02-03 Council Approved Full- Time Equivalents 159.71 175.91 175.92 176.72 2 - 24 I I Schedule C Page 2 of 4 I Citywide Summary of Expenditures and Personnel I FUND: DISTRICT SERVICES (616) FYO 1-02 FY02-03 I FY99-00 FYOO-O I Dept./Manager Council EXPENDITURE SUMMARY Actual Projected Proposed Approved I PERSONNEL 338,038 495,466 510,337 535,468 I MA TERIELS AND SUPPLIES 11,422 11,879 24,690 25,368 I CONTRACTS AND SERVICES 51,304 74,480 164,247 163,796 INTERNAL COST ALLOCATION I CAPITAL OUTLAY 4,055 3,670 5,570 3,632 I 404,819 585,495 704,844 728,264 I I CITYWIDE PERSONNEL DETAIL (Number of Positions) FYOI-02 FY02-03 I FY99-00 FYOO-O 1 Dept./Manager Council CITYWIDE SUMMARY Actual Projected Proposed Approved I Full- Time Equivalents 8.64 8.04 7.60 7.60 I I I I I 2 - 25 Citywide Summary of Expenditures and Personnel Schedule C Page 3 of 4 FUND: RECYCLING/SOLID W ASTE/HOUSEHOLD HAZARDOUS WASTE (229) EXPENDITURE SUMMARY PERSONNEL MATERIELS AND SUPPLIES CONTRACTS AND SERVICES INTERNAL COST ALLOCATION CAPIT AL OUTLAY FY99-00 Actual o 249 379,675 o o FYOO-O 1 Projected 554 4,200 362,296 FYOI-02 Dept./Manager Proposed 54,835 425 417,907 o o FY02-03 Council Approved 57,242 444 420,407 o o 367,050 473,167 o o 478,093 379,924 CITYWIDE PERSONNEL DETAIL (Number of Positions) CITYWIDE SUMMARY Full- Time Equivalents FY99-00 Actual 2 - 26 FYOO-O 1 Projected o FYO 1-02 Dept./Manager Proposed o FY02-03 Council Approved o o I I I I I I I I I I I I I I I I I I I Schedule C Page 4 of 4 Citywide Summary of Expenditures and Personnel BY FUND SOURCE All remaining operating funds contain only one department resulting in a repetition of financial figures located in the "Expenditure Plan" section of the Budget document (Section I, Chapter 5, Expenditure Detail). Please refer to the Table of Contents to locate financial data for the following funds: SELF-INSURANCE FUND (113) RECREATION PROGRAMS (146) GAS TAX (201) ADVANCE PLANNING AND HOUSING (222, 225, 226, 227) GOVERNMENT/EDUCATION ACCESS FUND (228) ASSET FORFEITURE (261) SUPPLEMENT AL LAW ENFORCEMENT FUND (262) FEDERAL SPECIAL LAW ENFORCEMENT FUND (263) VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (290) VILLANIT AS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) ENCINIT AS LIGHTING AND LANDSCAPE-CITYWIDE (295) WIRO PARK (296) ENCINITAS LIGHTING AND LANDSCAPE-ZONE H (ENCINITAS RANCH) (297) INTERNAL SERVICES FUND (691) FACILITY/FLEET MAINTENANCE (692) VEHICLE REPLACEMENT (693) 2 - 27 Schedule D Interfund Transfer Schedule - City Funds F iscal Years 2001-02 and 2002-03 FUND FROM FUND TO FY2002-03 General (101) Self-Insurance (113) General (10 I) Capital Projects General Fund Sub-Total Federal Trans Grant (202) Capital Projects Transnet (204) Capital Projects Sand Replenishment Capital Projects Fund (210) Community Development Capital Projects Block Grant Fund (222) Park Fees Fund (231) Capital Projects Flood Control Fees Capital Projects Fund (232) Fire Mitigation Fees Capital Projects Fund (272) Traffic Mitigation Capital Projects Fees (233) Citywide Lighting/ Capital Projects Landscape (295) TOTAL TRANSFERS SUMMARY OF FUNDS RECEIVING TRANSFERS Self Insurance Fund Capital Improvement Projects - General Fund Capital Improvement Projects - Other Funds TOT AL TRANSFERS AMOUNT FY2001-02 350,000 6,954,863 7,304,863 3, I 08,000 228,298 386,650 150,000 40,000 107,000 775,000 75.000 PURPOSE 561,813 Provide for insurance division operations 5,617,500 For various capital projects. 6, /79,313 Educational Projects 4,060,000 Roadway improvement capital projects. 230,351 Sand replenishment and nourishment programs 413.350 Sand replenishment and nourishment programs 80,000 Park development capital projects. 425,000 Drainage improvement capital projects. 99,165 Fire Station capital project. 250.000 Roadway improvement capital projects. 75,000 Underground Utility Districts Streetlighting improvement projects 11,824,811 11,250,366 350.000 6,954,863 4.869.948 12,174,811 561,813 5.617.500 5.632.866 11,812,179 2 - 28 I I I I I I I I I I I I I I I I I I I Schedule D Interfund Transfer Schedule - Encinitas Sanitary Division Fiscal Yeas 2001-2002 and 2002-2003 FY2001-02 FY2002-03 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (521) Replacement (522) 325,418 318,081 Funds in excess of the 25% Operating Reserve and transferred for capital projects. Expansion (523) Debt Service/Capital (524) 75,585 75,585 Batiquitos Pump Station capacity purchase financing payments. Sub- Total 401,003 393,666 SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund 325,418 318.081 Debt Service Fund 75,585 75.585 Total Transfers 401,003 393,666 2 - 29 Schedule E Fiduciary Fund Types - Agency Funds Fiscal Years 2001-02 & 2002-03 Agency funds are used to account for assets held by the City as an agent for others. The agency fund is custodial in nature (assets equal liabilities ) and does not involve measurement of results or operations. Agency funds are accounted for on the modified accrual basis of accounting. REQUEZA STREET ASSESSMENT DISTRICT The Requeza Street Assessment is a property-owner initiated improvement district. The improvements consist of sewer, water storm drainage and street improvements. SEEMAN DRIVE ASSESSMENT DISTRICT The Seeman Drive Assessment is a property-owner initiated improvement district. The District was formed to improve the sewer system for the 24 parcels that are served. COMMUNITY FACILITIES DISTRICT - ENCINITAS RANCH PUBLIC IMPROVEMENTS 1998 SPECIAL TAX BONDS On July 1, 1998, the City issued $39,590,000 of 1998 Special Tax Bonds, Series A, to pay cost of design, acquisition, and construction of certain public facilities authorized by the City of Encinitas, Community Facilities District No.1 (CFD), known as the Encinitas Ranch Development. In addition, a portion of these same bond proceeds was issued to refund the CFD' s outstanding Special Tax Bonds from 1995. The project includes the public infrastructure on a mixed-use master planned community, and will include up to 900 residential units to be developed by merchant builders, a regional shopping center, and other retail and commercial uses. 2 - 30 I I I I I I I I I I I I I I I I I I I Schedule E Internal Service Fund Types Fiscal Years 2001-02 & 2002-03 An internal service fund is used to account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. An internal service fund centralizes the cost of goods and services to achieve a level of operating efficiency and eliminate duplication of effort. The costs associated with the centralized activity are recovered from the departments and divisions that derive the benefit. The City utilizes four such type of funds. DISTRICT SERVICES FUND (FUND # 616) This fund accounts for the services provided by City personnel to the Cardiff Sanitation District, Encinitas Sanitary Division, and the City of Solana Beach. The services include sewer line cleaning and maintenance, engineering, financial planning and management. The City of Solana Beach contracts with the City of Encinitas for the sewer line cleaning and maintenance services only. There are two divisions that expense to this fund. The first is the District Services Division within the Engineering Department. The second is the Wastewater Collection Division within the Public Works Department. This fund does not accrue any fund balance; revenues are set to equal expenses. INTERNAL SERVICES FUND (FUND # 691) This fund's name is left over from the earliest years of the City when this was the only internal service type fund. The name has not been changed. This fund is used to record the maintenance and replacement of the vehicles used for the Wastewater Collection Division. Vehicle usage is charged on an hourly basis to the respective sewer agency. The hourly rate captures the cost of maintenance and future replacement. The fund's fund balance is used only for the replacement of any of the specialized vehicles used in support of the Wastewater Collection Division. FLEET MAINTENANCE (FUND # 692) The Fleet Maintenance Division was established in Fiscal Year 1996/97. Prior to that time, each department/division budgeted and maintained its vehicles separately. The new fund and operating division were developed to gain economic and operating efficiencies and tighter inventory control. The division is operated much like a private enterprise in that departments/divisions are charged for parts and labor for their vehicles. Actual expenditures match actual revenues. Cost fluctuations are based upon the specific needs of the department vehicles. VEHICLE REPLACEMENT (FUND # 693) This fund serves as mechanism for reserving for the future replacement of vehicles and major pieces of equipment. To establish the annual replacement charge, the replacement cost of a vehicle of piece of equipment is divided by the estimated vehicle life. The using department is charged an annual amount (adjusted for inflation) until the total funds needed are reached. Only replacement vehicles/equipment are purchased from this fund. Any new vehicle that supports a new activity is budgeted as a one time capital outlay in the respective department/division budget. This fund was established after the dissolution of the Encinitas Fire Protection District in 1995 when the previous District's vehicle replacement fund was opened as a City Fund. 2 - 31 Schedule E Internal Cost Allocation Fiscal Year 2000-2001 INTERNAL COST ALLOCATION (expensed within the City's General Fund) Several divisions within the General Fund provide services to other departments and other funds. These services include general accounting, investment services, building maintenance, central supplies, telephone, copiers, City Council and District Board support, etc. The costs for these central support services are allocated to user departments on a basis determined to be fair and equitable. Various cost factors are distribute to other departments based upon measurable units. For example, the costs associated with the maintenance of the computer network and e-mail system are charged back to departments based upon number of computers in the department. Other costs are distributed based upon number of employees, number of telephones, accounting transactions, etc. Each department/division receives a charge for 'Internal Cost Allocation' reflecting the cost for serving that department. Central Services: The Central Services Division accounts for general office supplies, copiers, telephones and postage. These costs are allocated based on a number of variables including number of personnel, equipment counts, and estimated usage. Management Information Systems (MIS): The MIS Division provides computer services to all departments. Costs are broken down and allocated into two areas - Operations & Maintenance (O&M) and Debt Service (cost of the AS400). O&M costs are allocated based on the number ofPCs and printers each department uses. The debt service allocation is based on the number of mainframe applications each department uses. Facilities Maintenance: The Facilities Maintenance Division contains all the costs related to the maintenance and use of City facilities. These costs include utilities, custodial services, security, general repairs, etc. These costs are allocated based on departmental square footage. Financial Services: The Finance Division provides general accounting services that include accounts payable, accounts receivable, billing and cashier for the City as well as for CSD, ESD and SDWD. These costs are distributed only to the enterprise fund types. NOTE: The system of internal cost allocation is being reviewed and revised to reflect more current information and to be sure that all appropriate costs are being distributed. This project is anticipated for completion in Fiscal Year 2001-02. 2 - 32 I I I I I I I I I I I I I I I I I I I Colored Charts to Follow 2 - 33 City Revenues - All Revenue Sources Schedule A Fiscal Year 2001-2002 General Fund $40,674,88577.4% Miscellaneous Gov't Funds $534,789 1.0% Transportation Funds $3,101,280 5.9% Grant Funds $2,503,284 4.8% Self- Insurance $514,833 1.0% Internal Service Funds $2,119,125 4.0% ,.....,.... Development Impact ........~..1...,878,043 3.6% Lighting & . .'.... Landscape ....... ........ $1,244,673 .'.... 2.4% ...... ....... "'''' ..................., .,.............. . Property Tax $14,629,487 . Other Taxes $2,499,940 D Motor Vehicle Licenses $3,085,121 D Sale of Property $4,980,000 II Sales Tax $9,431,625 D Investment Earnings $1,971,168 . Charges for Services $2,986,629 DA1l Other $1,090,915 2 -34 I I I I I I I I I I I I I I I I I I I City Revenues - All Revenue Sources Schedule A Fiscal Year 2002-2003 General Fund $37,257,84676.0% Miscellaneous Gov't Funds $541,976 1.1 % Transportation Funds $3,182,354 6.5% Self- Insurance $557,776 1.1 % Grant Funds $2,542,232 5.2% Internal Service Funds $2,139,128 4.4% Development Impact ...." $1,519,949 3.1% Lighting"&, Landscape ............ $1 ,265, 199 .....,...... 2.6% .......,. ...... ". .............. ........ ............... ", ................. . Property Tax $15,750,856 . Other Taxes $2,582,995 D Motor Vehicle Licenses $3,085,121 D All Other $1,038,814 n Sales Tax $9,993,206 D Investment Earnings $1,975,240 . Charges for Services $2,831,614 2 -35 Operating Expenditures by Department All Funding Sources - Schedule A - (Includes City and Internal Service Funds) Fiscal Year 2001-2002 Community Services 11.76% General Government 14.98% Engineering Services 7.51% Public Works* 13.16% Community Development 13.10% Fire & Marine Safety ~ervices 19.27% Law Enforcement 19.48% General Government Community Development Law Enforcement Fire and Lifeguard Services Public Works* Engineering Services Community Services $ 5,781,990 $ 5,057,010 $ 7,517,511 $ 7,436,924 $ 5,169,154 $ 3,095,609 $ 4,537,132 $ 38,595,330 Public Works Department also includes Encinitas Sanitary Division expenditure plan of $927,992 which is not included in this graph. 2 -36 I I I I I I I I I I I I I I I I I I I Operating Expenditures by Department All Funding Sources - Schedule A - (Includes City and Internal Service Funds) Fiscal Year 2002-2003 Community Services 13.50% General Government 14.67% Engineering Services 7.51% Community Development 12.42% Public Works* 13.16% Fire & Marine Safety Services 18.86% Law Enforcement 19.46% General Government Community Development Law Enforcement Fire and Lifeguard Services Public Works Engineering Services Community Services $ 5,975,455 $ 5,060,888 $ 7,927,299 $ 7,683,707 $ 5,401,219 $ 3,194,559 $ 5,499,029 $ 46,717,611 2 -37 Operating Expenditures by Department General Fund Only - Schedule A Fiscal Year 2001-2002 Community Services 12.8% General Government 14.8% Engineering Services 9.9% Community Development 11.5% Public Works 3.5% Fire and Marine Safety Services 24.0% Law Enforcement 23.5% General Government Community Development Law Enforcement Fire and Lifeguard Services Public Works Engineering Services Community Services $ 4,590,800 $ 3,568,437 $ 7,300,492 $ 7,436,924 $ 1,099,024 $ 3,059,972 $ 3,971,715 $ 31,027,364 2 -38 I I I I I I I I I I I I I I I I I I I Operating Expenditures by Department General Fund Only - Schedule A Fiscal Year 2002-2003 Community Services 15.0% General Government 14.6% Engineering Services 9.5% Public Works 3.3% Fire and Marine Safety Services 24.8% General Government Community Development Law Enforcement Fire and Lifeguard Services Public Works Engineering Services Community Services 2 -39 Community Development 10.8% Law Enforcement 23.5% $ $ $ $ $ $ $ $ 4,803,166 3,545,268 7,708,280 7,683,707 1,076,957 3,104,884 4,923,224 32,845,486 Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2001-2002 Revenues Total: $1,952,492 Connection Fees $402,000 20.6% Sewer Service Charges $1,253,313 64.2% Investment Earnings $297,179 15.2% Expenditures Total: $1,857,436 Administration Wastewater Collection $942,671 50.7% Capital Projects $839,180 45.2% Debt Service Payments $75,585 4.1% 2 -40 I I I I I I I I I I I I I I I I I I I Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2002-2003 Connection Fees $201,000 11.3% Investment Earnings $297,356 16.7% Revenues Total: $1.780,390 Sewer Service Charges $1,282,034 72.0% Expenditures Total: $2,935,328 Capital Projects $1,880,837 64.1 % Debt Service $75,585 2.6% Administration & Wastewater Collection $978,906 33.3% 2 -41 Personnel Summary - Fiscal Year 2001-2002 CITY STAFF ALLOCATIONS BY DEPARTMENT 227.25 FULL-TIME EQUIVALENT (F.T.E.) POSITIONS Community Services 18.65 Administrative Services 35.85 Engineering 21.20 Public Works 39.50 Community Development 26.60 City Manager 5.60 Gas Tax 9.85 City Council Support 1.0 Fire & Marine Safety Services 65.00 BY FUND 227.25 FULL-TIME EQUIVALENT (F.T.E.) POSITIONS General Fund & Self Insurance Fund 178.34 Recreation Programs 1.20 SDWD 23.33 CBDG 2.40 Gas Tax 9.85 Fleet Maintenance 3.35 District Services 7.60 Lighting & Landscape Districts 1.18 2 - 42 I I I I I I I I I I I I I I I I I I I Personnel Summary - Fiscal Year 2002-2003 CITY STAFF ALLOCATIONS BY DEPARTMENT 228.25 FULL-TIME EQUIVALENT (F.T.E.) POSITIONS Engineering 21.20 Community Development 26.60 City Manager 5.60 Gas Tax 9.85 Community Services 19.45 Administrative Services City Clerk 4.00 Public Works 39.70 City Council Support 1.0 Fire & Marine Safety Services 65.00 BY FUND 228.25 FULL-TIME EQUIVALENT (F.T.E.) POSITIONS General Fund & Self Insurance Fund 179.14 Recreation Programs 1.20 SDWD 23.33 CBDG 2.40 Gas Tax 9.85 Fleet Maintenance 3.35 District Services 7.60 Lighting & Landscape Districts 1.38 2 - 43 ... : j This Page Intentionally Left Blank 2 - 44 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 Positions are calculated on a full-time equivalent (FTE) basis. A full-time equivalent equals 2,080 hours per year (except Fire shift personnel that work 2,912 hours per year). There is a sub-total at the end of each Department (General Government, Community Development, Public Safety, Public Works, Engineering, and Community Services). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and vn. FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 DeptlManager DeptlManager DepartmentIPosition Approved Approved Proposed Proposed CITY COUNCIL City Council Secretary 1.00 1.00 1.00 1.00 City Council Subtotal 1.00 1.00 1.00 1.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 Assistant to City Manager 0.00 1.00 2.00 2.00 Assistant City Manager (vacant FYOl) 0.30 0.30 0.00 0.00 Management Analyst 1.00 0.00 0.00 0.00 Executive Secretary 1.00 1.00 1.00 1.00 Administrative Support Coordinator 1.00 1.00 1.00 1.00 Management Intern 0.60 0.60 0.60 0.60 City Manager Subtotal 4.90 4.90 5.60 5.60 LEGAL SERVICES City Attorney - Contract March 17, 1999 0.00 0.00 0.00 0.00 City Attorney Subtotal 0.00 0.00 0.00 0.00 CITY CLERK City ClerklLegislative Services Director 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 Records Management Coordinator 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 City Clerk Subtotal 4.00 4.00 4.00 4.00 2 - 45 Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 DeptlManager DeptlManager Department/Position Approved Approved Proposed Proposed ADMINISTRATIVE SERVICES - Citv General Fund Director/Assistant City Manager 0.70 0.70 0.00 0.00 Personnel Officer 1.00 1.00 1.00 1.00 Financial Services Manager 1.00 1.00 1.00 1.00 Information Technology Manager 1.00 1.00 1.00 1.00 Risk Manager 1.00 1.00 1.00 1.00 Investment Officer/Accounting Manager 1 1.00 1.00 1.00 1.00 Budget Officer 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Personnel Analyst 1.00 1.00 1.00 1.00 G.I. S. Coordinator 1.00 1.00 1.00 1.00 Information Technology Coordinator 2.00 2.00 2.00 2.00 Accountant 2 1.00 1.00 1.00 1.00 Web Site Specialist 0.75 0.75 0.75 0.75 G.I.S. Specialist 1.00 1.00 1.00 1.00 Network Systems Assistant 1.00 1.00 1.00 1.00 Computer Technician 1.00 1.00 1.00 1.00 Senior Accounting Technician 1.00 1.00 1.00 1.00 Accounting Technician 3.10 4.20 4.20 4.20 Management Assistant 3 0.50 1.00 1.00 1.00 Program Assistant 4 3.00 3.50 3.50 3.50 Secretary 1.00 0.90 0.90 0.90 Accounting Specialist 2.00 2.00 2.00 2.00 Word Processing Specialist 1.00 1.00 1.00 1.00 G.I.S. Intern 0.50 0.50 0.50 0.50 Management Intern 0.50 0.50 0.50 0.50 Office Assistant 0.50 0.50 0.50 0.50 City Administrative Services Subtotal 29.55 31.55 30.85 30.85 1 Reclassification of Accounting Manager to Investment Officer/Accounting Manager FY1999-00. 2 New Program .60 FTE Treasurer's/Investment Officer FY99, converted to Accountant FY1999-00. 3 New Program .50 FTE Management Assistant (Risk Mgmt) approved FY99-00, approved increase to full time FYOO-Ol. 4 New Program .50 FTE Program Assistant in Personnel Division. Approved to increase full-time FY2000-01. 2 - 46 I Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 I FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 Dept/Manager DeptlManager I DepartmentlPosition Approved Approved Proposed Proposed I ADMINISTRATIVE SERVICES - San Die!!uito Water District I Accounting Supervisor 1.00 1.00 1.00 1.00 Senior Customer Service Representative 1.00 1.00 1.00 1.00 I Accounting Technician 1.00 0.00 0.00 0.00 Customer Service Representative 2.00 2.00 2.00 2.00 Accounting Specialist 1.00 1.00 1.00 1.00 I Water Administrative Services Subtotal 6.00 5.00 5.00 5.00 I I I Administrative Services Subtotal 35.55 36.55 35.85 35.85 I I I I I GENERAL GOVERNMENT TOTAL: 45.45 46.45 46.45 46.45 I I I I 2 - 47 Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 Dept/Manager Dept/Manager DepartmentIPosition Approved Approved Proposed Proposed COMMUNITY DEVELOPMENT Community Development Director 1.00 1.00 1.00 1.00 City Planner 1.00 1.00 1.00 1.00 Senior Planner 2.00 2.00 2.00 2.00 Associate Planner 1.85 1.85 1.85 1.85 Environmental Coordinator 2 0.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Housing and Grant Analyst 1.00 1.00 1.00 1.00 Code Enforcement Supervisor 1.00 1.00 1.00 1.00 Planner 1,2 5.00 6.00 6.00 6.00 Contract Planner, Extend 6/30/033 1.00 1.50 1.50 1.50 Contract Plan Checker, Extend 6/30/03 3 0.50 0.50 0.50 0.50 Administrative Secretary 1.00 1.00 1.00 1.00 Code Enforcement Officer 2.00 2.00 2.00 2.00 Housing Specialist 1.00 1.00 1.00 1.00 Management Assistant 2 0.00 0.50 0.50 0.50 Management Intern 0.50 0.50 0.50 0.50 SecretarylReceptionist 2 0.00 1.00 1.00 1.00 Program Assistant 2.35 2.35 2.75 2.75 Community Development Subtotal 22.20 26.20 26.60 26.60 1 Flexible staffmg as Associate, Assistant Planner, Junior Planner or Planning Teclmician. 2 New Programs Proposed FY 2000-01 Add 1.0 FTE Environmental Coordinator, approved May 3,2000 Add 1.0 FTE Advanced Planning Planner Add .5 FTE Management Assistant Add 1.0 FTE SecretarylReceptionist, approved study for position, May 3, 2000 3 Extend Contract positions to FY02, possibly FY03 COMMUNITY DEVELOPMENT TOTAL: 22.20 26.20 26.60 26.60 2 - 48 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 DeptlManager DeptlManager DepartmentIPosition Approved Approved Proposed Proposed PUBLIC SAFETY - Fire & Marine Safety Services Fire Chief 1.00 1.00 1.00 1.00 Fire Division Chief 3.00 3.00 3.00 3.00 Fire Management Services Coordinator 1 0.75 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 Deputy Fire Marshal 1.00 1.00 1.00 1.00 Fire Prevention Technician 2 1.00 1.00 1.00 1.00 Fire Captain 15.00 15.00 15.00 15.00 Fire Engineer 15.00 15.00 15.00 15.00 Fire Fighters 5.00 5.00 2.00 2.00 Fire FightersIParamedics 3 10.00 10.00 13.00 13.00 Emergency Preparedness Officer 4 0.00 1.00 1.00 1.00 Management Assistant 4 1.00 0.00 0.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 Ocean Lifeguard Supervisor 1.00 1.00 1.00 1.00 Senior Ocean Lifeguard 5 1.75 3.00 3.00 3.00 Ocean Lifeguard (seasonal) 6 5.00 5.00 5.00 5.00 Fire & Marine Safety Subtotal 63.50 65.00 65.00 65.00 1 Increase. 75 Fire Services Management Coordinator to Full Time, FY2000-0 1. 2 Add 1.0 FTE Fire Prevention Technician in Loss Prevention, FY 1999-00. 3 Reclassification of Fire Fighters to Fire FighterslParamedics, March 1, 1998. 4 Reclassification from Management Assistant to Emergency Preparedness Officer, FY2000-01. 5 Increase permanent Senior Ocean Lifeguard from .75 FTE to 1.75 approved FYI999-00. Increase permanent Senior Ocean Lifeguard from 1.75 FTE to 3.0 approved FY2000-01. 6 Seasonal Senior Ocean Lifeguards converted to Ocean Lifeguards I and II, New FY 1999-00. PUBLIC SAFETY TOTAL: 63.50 65.00 65.00 65.00 2 - 49 Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 DeptlManager DeptlManager DepartmentIPosition Approved Approved Proposed Proposed PUBLIC WORKS City Support Public Works Director 1.00 1.00 1.00 1.00 Public Works Superintendent 1.00 1.00 1.00 1.00 WW Collection Maintenance Supervisor 1.00 1.00 1.00 1.00 Management Analyst 0.65 1.05 1.05 1.05 Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 Maintenance Contracts Supervisor 1.00 1.00 1.00 1.00 Park Supervisor 1 0.55 0.55 0.55 0.75 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 Management Assistant 0.50 1.00 1.00 1.00 Facilities Maintenance Technician 1.00 1.00 1.00 1.00 Lead WW Collection Maintenance Worker 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 1.00 Lead Street Maintenance Worker 2 1.00 2.00 2.00 2.00 Administrative Secretary 0.58 0.58 0.58 0.58 Wastewater Collection Maintenance Worker 2 4.00 6.00 6.00 6.00 Program Assistant 1.60 1.60 1.60 1.60 Street Maintenance Worker 2 6.00 7.00 7.00 7.00 Service Attendant 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 City Support Subtotal 25.38 30.28 30.28 30.48 1 During the FY 1996-97 budget process one additional full time Park Supervisor was approved. The two positions divide their time in several Landscape Maintenance Districts and the new Encinitas Ranch division of the Encinitas Landscape District. FTE's adjust as the Ranch is developed. 2 New Program Proposed FY2000-0l, NPDES/Storm Drain Crew, Approved May 3,2000 Crew consist one 1.0 Lead Street Maintenance Worker, 1.0 Street Maintenance Worker and 2.0 Wastewater Collection Workers. 2 - 50 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 DepartmentlPosition PUBLIC WORKS Water District Support Water Utility Superintendent * Water EngineeringlPlanning Supervisor * Water Utility Supervisor * Management Analyst Lead Water Utility Operator * Water Utility Planner * Water Utility Backflow Specialist * Water Utility Inspector * Water Utility Operator * Water Utility Line Locator * Lead Water Utility Maintenance Worker * Buyer/Storekeeper * Engineering Aide * Administrative Secretary * Water Utility Maintenance Worker * Program Assistant 1 Office Specialist 1 Water Support Subtotal FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 Dept/Manager Dept/Manager Approved Approved Proposed Proposed 1.00 1.00 2.00 0.30 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 0.42 3.00 0.40 0.00 19.12 1.00 1.00 2.00 0.25 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 0.42 3.00 0.40 0.00 19.07 * Represents positions of the San Dieguito Water District. PUBLIC WORKS TOTAL: 44.50 49.35 1.00 1.00 2.00 0.25 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 0.42 3.00 0.40 0.00 19.07 1.00 1.00 2.00 0.25 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 0.42 3.00 0.40 0.00 19.07 2 - 51 49.35 49.55 Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 DepartmentlPosition FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 Dept/Manager DeptlManager Approved Approved Proposed Proposed ENGINEERING City Director/City Engineer Senior Civil Engineer Traffic Engineer Management Analyst - Engineering Management Analyst - NPDES Associate Civil Engineer 1,3 Assistant Engineer 1 Engineering Inspector Management Assistant Engineering Technician 2 Env.Health Enforcement Officer NPDES Secretary Program Assistant Management Intern Engineering Subtotal 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.05 0.70 0.70 0.70 1.00 1.00 1.00 1.00 2.00 5.00 5.00 5.00 1.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 0.50 0.00 0.00 0.00 3.60 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.60 0.60 1.00 1.00 0.50 0.50 0.50 0.50 19.25 20.80 21.20 21.20 New Program FY 2000-01, Reclass Assistant Engineer to Associate Engineer, May 2,2000 New Program FY 2000-01, Add 1.0 FTE Associate Engineer, Off-Cycle, Approve May 3,2000 2 One temporary part-time position was approved February 17, 1999 Mid-Year budget for an 18 month period. New Program FY2000-01 proposes this position be made permanent full time. 3 New Program FY 2000-01, Add 1.0 FTE Associate Engineer 4 New Program FY2001-02, Increase Traffic Engineering Program Assistant to full time. ENGINEERING TOTAL: 19.25 20.80 21.20 21.20 2 - 52 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2001-02 and 2002-03 DepartmentfPosition FY 2001-02 FY 2002-03 FY 1999-00 FY 2000-01 Dept!M:anager Dept/Manager Approved Approved Proposed Proposed COMMUNITY SERVICES Director Park & Beach Superintendent Recreation Superintendent Management Analyst Park Supervisor 1 Recreation Supervisor Senior Center Supervisor 4 Administrative Secretary Facilities Maintenance Technician 5 Recreation Program Coordinator 2 Program Assistant Management Assistant Office Specialist 3, 4 Recreation Leader Community Services Subtotal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.45 1.45 1.45 2.25 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 5.50 5.50 5.50 5.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.50 1.50 1.50 0.20 0.20 0.20 0.20 15.65 17.65 18.65 19.45 1 During the FY96-97 budget process one additional full time Park Supervisor was approved. The two positions divided their time in several Landscape Maintenance Districts and the new Encinitas Ranch division of the Encinitas Landscape District. FIE's adjust as ER is developed. New Program FY2001-02 to add 1.0 FIE. 2 Increase .75 FTE Recreation Program Coordinator to 1.0 FTE effective 7-1-98. Approved by City Council February 25,1998 to support youth programs. An additional position was approved for FY1999-00 to handle programming at the Encinitas Community/ Senior Center. 3 The new Encinitas Community/ Senior Center will have a one-half time Office Specialist to handle miscellaneous clerical duties associated with running the Center. Propose an increase to full time FY2000-0 1. 4 The City of Encinitas will assume the responsibilities of the Senior Center operations FY 2000-01. 1.0 FTE Senior Center Supervisor and .5 FIE Office Specialist. 5 New Program FY2001-02, Move Technician to Community & Senior Center, increase to full time. COMMUNITY SERVICES TOTAL: 15.65 17.65 18.65 19.45 CITY PERSONNEL TOTAL: 210.55 225.45 227.25 228.25 2 - 53 This bar graph shows history of revenues for all City funds, including the General Fund, transportation funds, lighting and landscape funds, etc. Coming out of the recession in the early 1990's, the City began to see strong revenue growth. A property tax litigation settlement with the County generated additional revenue beginning in FY 1993-94. As a part of this judgment the City received $1.8 million per year in additional TRANS NET funds from the County for the fiscal years 1993-94 to 1995-96. A permanent increase to the City's property tax allocation in the amount of $1.2 million commenced in FY 1993-94. New property tax revenues and sales tax revenues generated by the Encinitas Ranch development and a strong economy account for much of the revenue growth after 1996. The revenues in Fiscal Year s 99-00, 00-01 and 01-02 are slightly inflated by one-time revenues sources such as property reimbursements and the sale of property. All other revenue sources are constant. Property tax revenue is the largest General Fund revenue. After incorporation in 1986, the City disputed the share of property tax that was split between the City and County of San Diego. In 1992-93, the City settled with the County and began receiving an additional percentage of the property tax. Encinitas lost property tax revenue in FY 1992-93 when the State shifted property tax from cities to schools. This loss was masked by the gain from the property tax settlement with the County of San Diego. The large jump in FY 1994-95 is due to the City merger with the Encinitas Fire Protection District. Steady growth in the late 1990's is both from the strong economy and from new development. The City projects further growth in total assessed valuation in the City of Encinitas due to property turnover and new development, both commercial and residential. Ten- Year Revenue Trends ALL FUNDS 60,000,000 r- - - - ~~~~~I~ .- - t- - - - - f- - - - - - - : - -'-- -L l-L ..J.... ..J.... 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 ~ ~ ~ ~ ~ ~ ~ ~ 8 0 8 8 I N ~ ~ ~ ~ ~ 00 ~ A I oN 0\ 0\ 0\ ~, 0\ 0\ ~, 0\ 0\ ~ 0 GENERAL FUND 18,000,000 - - ,- r- - - - - 1- - - - - - - - 1- - - - D-LD..J....[t - - - - - - - - -L -L ..J.... -L~LL -L -L -L~ 15,000,000 12,000,000 9,000,000 6,000,000 3,000,000 ~ ~ ~ ~ ~ ~ ~ ~ 8 999 ~ ~ ~ ~ ~ ~ ~ ~ ~ 80S 2 - 54 Total City Revenue Property Tax Sales tax is levied on all tangible retail goods. A 7.50% tax is levied at the site where the sale is made and the State of California remits 1 % back to the local government. The remaining 6.50% sales tax is allocated to the State, County, and regional transportation. New outlets such as the Home Depot account for the significant increase in FY 1995- 96. The strong economy and the opening of the Encinitas Ranch Town Center in December 1996 increased revenues in FY 1996-97 through FY 1999-00. The projected growth through FY2002-03 is related to the anticipated population growth in the residential communities in southern Carlsbad spurring sales in the Encinitas commercial areas. The sales are expected to mitigate any lost sales tax revenue due to economic slowing. A license fee equivalent to 2 percent of the market value of motor vehicles is imposed annually by the state "in-lieu:" of property taxes. A portion of this tax is distributed to local agencies on a per capita basis. The VLF is the third largest revenue to the City of Encinitas general fund. For five full fiscal years after the City incorporated, the City received a higher share of the VLF. FY 91-92 was the last year of the higher subvention. With sluggish auto sales through FY 1994-95, revenues tended to remain flat. Revenue growth in recent years has been between 4% and 6%. The growth in revenue is due to both increasing population and the strong vehicle sales in the middle to late 1990's. Future growth rates are uncertain with a slowing economy, and also because the City of Encinitas' population was recalculated lower as a result of the 2000 Census. Local governments throughout California are also watching to see whether the state will take away or reduce this revenue as State revenues decline. In 1998, the State began a series of tax rebates of VLF. To keep cities whole, the State 'backfilled' the revenue loss with revenue from its general fund. Many cities are concerned that the State could further reduce its base revenues and are working on efforts to constitutionally protect this revenue for local governments. I I I I I I I I I I I I I I I I I I I Ten- Year Revenue Trends GENERAL FUND 10,500,000 9,000,000 7,500,000 I 6,000,000 r- 1- - - r- t- - 1- - - 4,500,000 3,000,000 1,500,000 [t~J]=~=~~~I~ = = ~ -:- -L~ -L ...L '- -L ~ ~ ~ ~ ~ ~ ~ ~ 8 088 I N M O\~ ~ ~ ~ ~ ~ A o~ N 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ ~ 0 3,750,000 - - - - - - r- r- r- - - - - - - - - - - - - - - - - - - - - - - ...L -'-- ...L -'-- ...L -L ...L -'-- _ ...L -'-- ...L 3,000,000 2,250,000 1,500,000 750,000 N ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 9 9 ~ ~ 7 ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 0 0 2 - 55 Sales and Use Tax Vehicle License Fees (VLF) Ten- Year Revenue Trends GENERAL FUND 500,000 400,000 300,000 200,000 ~JL~~~JL~~ '- - - - - , 100,000 1- - - - - -L -L -L N r'1 ~ V') \0 r- oo 0\ 8 2J r'1 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0 0 I N rA ..t .}, '" I cO I 8 I N r- 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0 0 activity. Real Property Transfer Tax ~ Real property transfer tax is collected by the County Tax Collector and is based on the value of property transferred. The tax levy is $1.10 per $1,000 of real estate value and the revenue is shared equally with the County. This tax is a key indicator for analyzing local real estate and economic Revenues were constant in FY 1990-91 through FY 1995-96. The strong economy of the latter part of the decade has resulted in a high volume of home sale activity as well as new property coming on the market. The graph indicates the budgeted amount for FY 2000-01, however, the actual amount will exceed $400,000. Transient Occupancy Tax is collected from the operators of hotels and motels located within the City limits of Encinitas. The 10% tax is imposed on short-term rentals of 30 days or less. In December 1998, Encinitas voters approved a measure to increase the tax from 8% to 10%. The additional revenue was earmarked for beach sand enhancement and stabilization. The additional tax was imposed on occupancies beginning January 1,1999. FY 1999-00 indicates a more aggressive forecast of TOT, which leveled off in FY 2000-01. Slight grown is projected in Fiscal Years 2001-02 and 2002-03. The total revenue will be divided into the General Fund, 80% and Sand Replenishment Fund, 20 1,200,000 1,000,000 I-I- f- 1- '" - - - - - [[D=~~~=~~ - - - - - - - - - - -'-- -'-- L.... -'-- L.... -'-- -'-- 800,000 600,000 400,000 200,000 N M v V') ~ r- 00 ~ 0 ~ N M ~ ~ ~ ~ ~ ~ ~ ~ 0 0 q 0 ~ N M ~ ~ ~ ~ 00 ~ 0 ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ 000 2 - 56 Transient OcCUpanCY Tax (TOT) I I I I I I I I I I I I I I I I I I I Ten- Year Revenue Trends TRANSPORTATION FUNDS Gas Tax is collected by the State and distributed on a formula basis to counties and cities. Population is a critical factor in the formulas. Through FY 1991- 92 an inflated population was applied to Encinitas (see General Fund category for explanation). Gas Tax has grown slower than inflation. The revenue remains flat for several reasons. Gasoline taxes are assessed at a flat 18 cents per gallon. Therefore, even though the price of gasoline fluctuates, the tax revenue stays the same. In addition, a large portion of the revenue is distributed based upon population. Since the City of Encinitas has not had any significant increase in population, this revenue has remained static. The California Constitution restricts the use of these funds to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. Encinitas uses this revenue for it street maintenance operations. The peak in Fiscal Year 1998- 99 includes the one-time sale of property. In 1987, San Diego County voters approved the San Diego Transportation Improvement Program, which increased countywide sales tax by Y2 percent for 20 years for specified transportation purposes. This revenue is the most significant non-general fund revenue for capital improvement projects. Use of funds is restricted to transportation improvements and is administered by the San Diego Association of Governments (SANDAG). The City had a three year jump in TransNet revenue due to the Property Tax settlement with the County in 1993. Pmt of the settlement agreement with the County included a three-year annual payment of $1.8 million of TransNet proceeds for FY 1993-94 through FY 1995-96. The cun"ent TransNet funding will go through Fiscal Year 2008. 1,500,000 1,200,000 900,000 600,000 300,000 ---L -L -L --L --L -L -L .-L --L --L ~ ~ '8; , , , - N r'1 0\ 0\ 0\ on \0 r-- 00 0\ 0\ 0\ 0\ ~ tA '" ~ 0\ 0\ 0\ 0\ ~ 8 0 2l 8 , , 8 ' , 00 0\ - N 0\ 0\ 0 0 3,000,000 I r- 2,400,000 I t- - 1,800,000 r 1,200,000 ~~~ ~ =~~~~ ~ ~~~~~ = 600,000 N r'1 ~ on \0 r-- 00 0\ 0 N r'1 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0 0 0 0 I ~ M ~ ~ ~ ~ 00 ~ 0 I N 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 000 2 - 57 Highwav Users Tax (Gas Tax) Transportation Sales Tax Program This bar graph shows total City operating expenditures for all funds over ten years. At the beginning of the decade, the City of Encinitas was still in its infancy and services were still being developed and expanded. The recession in the early 1990' s kept expenditures static, followed by a trend of steady growth. On June 30, 1995 the Encinitas Fire Protection District dissolved and became a department of the City. The expenditures of the previously separate District are shown on this graph in the dark purple color. Expenditures for the Fire Department have leveled off due to cost cutting measures and reorganization of the Department. In FY 95-96 development began on the Encinitas Ranch 853-acre mixed-use development. City services, such as law enforcement and street maintenance, have expanded to accommodate this new growth. The City has also added several new operating programs such as the addition of new parks, storm water management, and new staffing. The General Fund is the City's largest and most discretionary fund. During the first part of the decade, the expenditures from the General Fund were relatively flat due to a slow economy and conservative spending. In FY 92-93, the City went through cost cutting measures in response to State and other revenue losses. The FY 93- 94 and FY 94-95 slight expenditure increases were due to higher law enforcement costs. The General Fund increase in FY 95-96 reflects the absorption of the Encinitas Total City Expenditures Operating Expenditures Ten- Year Expenditure Trends ALL FUNDS 40,000,000 Operating Expenditures. A II Funds (Includes New Programs) 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 ~~I --'- --'- --'- 10,000,000 5,000,000 N 0:- '<:t 0:- <'") 0:- N 0-, -0 0:- V"\ 0-, V"\ 0-, ..J. 0-, t- o-, J:, 0-, 00 0:- t- o-, 0-, 0:- 00 0-, o 9 0-, 0-, N 9 <'") 9 N o o o o <'") 0-, 0-, o . Fire Dep artment (p reviously Fire Protection District) o Other City Departments GENERAL FUND 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 ~~~~~ --'- --'- 5,000,000 N 0:' '" rA 0'\ r. 0'\ I N 0'\ \0 0'\ ~ ~ ci r- 0'\ -0 0'\ 00 0'\ S ~ I 00 0'\ 8 d-. 0'\ 8 I r. o 2J o 8 o 0'\ o All Other City Departments. Fire Department 2 - 58 I I I I I I I I I I I I I I I I I I I Ten- Year Expenditure Trends Fire Protection District into the City. The significant expenditure increases for FY 98-99 are additional sheriff patrol, "Year 2000" readiness costs, and new program costs related to new parks, new regional communication system equipment, and increased engineering and planning inspections and plan reviews. There were similar upward pressures on expenditures for FY 99- 00. New program areas for the year included additional computer staffing to maintain the City's website and costs for new park maintenance. FY 00-01 includes costs for a one- time technology master plan, new arts and youth programs and an enhanced storm drain and street maintenance program. It also includes higher adding staff to several departments throughout the city to support the higher workload. A 14.9 positions were added in FY 00-01. They include planners, engineers, lifeguards, street maintenance workers and support staff. 27,(XX),(XX) 24,(XX),(XX) 21,(XX),(XX) 18,(XX),(XX) 15,(XX),(XX) 12,(XX),(XX) 9,(XX),(XX) 6,(XX),(XX) 3,(XX),(XX) Operating Expenditures - General Fund without Law Enforcement contract ~Jt~~~~ ~ ~ ~ C"l 0\ I ...... 0\ '<j" 0\ I M 0\ \0 0\ I V) 0\ C""l 0\ I C"l 0\ lr) 0\ I '<j" 0\ r- 0\ I \0 0\ 0\ 0\ I 00 0\ o o I 0\ 0\ 00 0\ I r- 0\ C"l o I C""l o I N o o I o o o . Fire Dept. (Previously Fire Protection District) o Other City Departments The significant increases to the operating expenditures for Fiscal Years 2001-02 and 2002-03 includes debt service for the City's recent 43-acre land acquisition, the operations of the Community/Senior Center, significant increases in the requirements for meeting the Federal Clean Water Act (National Pollution Discharge Elimination System or NPDES) and anticipated costs for interim library and teen center operations. Contracts and Services The City expends approximately 49%, of its operating budget in the contracts and services category. The largest contract expenditure is with the County of San Diego for law enforcement services. The growth in contract costs over the past ten years is due to inflation as well as new and increased levels of law enforcement services, such as the addition of a "seven-day 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - ~ - ~ I I n r- 1- - '-' - - - 1- - ~ - - - - - - - 1- '- - -~ u~ - - - - - - - 1- - ~ - - - - - - - 1- - f- - - - - - - - 1- - ~ ---L '- ---L ---L ---L ---L _ ---L N ~ cr, V) \0 ~ 00 0\ 8 S ~ 0:' 0\ 0\ 0\ 0\ 0\ 0 0 I I ..J- ,;., '" I I 0, 8 I N N ~ r- oo 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0 0 . Sheriff Contract o Other General Fund Contracts 2 - 59 Ten- Year Expenditure Trends with relief' patrol unit, added in Fiscal Year 99-00. The rest of the City's contracts and services have been increasing, at a slower rate. The City of Encinitas contracts for building inspection and plan check services, park and tree maintenance, street sweeping, and many other miscellaneous services. In FY 01-02 and in FY 02-03, there are several divisions that will be supported with contract staffing, such as in the planning and fire prevention areas. Highway Users Tax (Gas Tax) Fund The City of Encinitas uses the majority of its revenue from Gas Taxes to fund the ongoing operating costs for the Street Maintenance Division. In the early 1990's, there was some more fluctuation in expenditures. FY 94-95 saw an increase primarily due to deferred maintenance from the prior year. Beginning in FY 95-96, the City shifted the expenditures related to traffic signals were shifted to the City's lighting and landscape district fund (see chart below). Future expenditures will remain more constant due to the lack of growth in revenue from Gas Tax. As this occurs, more and more street maintenance costs will be absorbed in the General Fund. Operatinf! Expenditures 1,400,000 I ~ I r- r- r- - - - I- r- r- - - - - f- 1- - .- - - - - - I- f- - - - - f- - - - - - - - - - - f- - - - - - - - - t- I- I- ---'----'---'----'- --'- --'-'---'----'- 1,200,000 1,000,000 800,000 600,000 400,000 200,000 N 0\ I (") 0\ N 0\ ct. M 0\ lJ") 0\ .J 0\ \0 0\ v1 0\ r- 0\ '" 0\ 00 0\ ~ 0\ 0\ 0\ ob 0\ 8 d-. 0\ N 9 (") o N o o 8 0\ o Encinitas Lighting & Landscape District Fund (ELLD) Citywide Zone The ELLD was formed to install, operate, and maintain street lights, traffic signals, and public landscape medians throughout the City. These expenditures remained flat until FY 94-95, when costs related to traffic signals were moved to this fund from the Gas Tax Fund. The growth after FY95-96 is entirely due to growth and to expanded maintenance. Several major thoroughfares, such as Encinitas Boulevard and El Camino Real were upgraded and the overall amount of streetlights and traffic signals has increased due to development. This division is projected to absorb additional electricity costs in FY 01-02 and FY 02-03. Operatinf! Expenditures 1050000 1- - f- r- :D=D~D~~~~~~~ - - - - f- - - - - - - - - 1- - , 900000 750000 60??oo 45??oo 300000 150000 o ~ 1;; ct. I N rA 0\ 0\ 0\ ~ ~ 8\ ~ ~ 8 "<to\1 v) ...0 ~ 00 '" 0\ 0\ 0\ 0\ 0\ o Sl 8 808 2 - 60 - ~ :::0 ~ ~ = = ~ o ~ -- ~ -. - I I Page lof9 Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid-Year Dept/Mgr DeptlMgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected I GENERAL FUND (Fund 101) I Property Taxes Current Secured 11,228,656 12,316,417 12,932,237 13,895,956 I Current Unsecured 632,121 670,000 696,800 724,672 Delinquent, Secured and Unsecured 207,478 262,000 208,000 222,080 I Supplemental, Sec'd, Unsec'd, Delinquent 534,204 422,450 422,450 523,348 Homeowner Exemptions 236,106 235,000 235,000 244,400 State Secured Unitary 127,531 135,000 135,000 140,400 I Fire Benefit-Assessment Fees 0 0 0 0 Property Tax Subtotal 12,966,096 14,040,867 14,629,487 15,750,856 I I Other Taxes Sales & Use 8,657,872 8,982,500 9,431,625 9,993,206 Transient Occupancy 780,135 766,860 833,040 851,520 I Gas & Electric Franchises 436,477 424,800 466,900 480,850 Cable TV Franchises 497,769 460,000 525,000 540,750 I Solid Waste Franchise 315,323 325,000 325,000 329,875 Real Property Transfer 452,989 336,000 350,000 380,000 I Other Taxes Subtotal 11,140,565 11,295,160 11,931,565 12,576,201 I Licenses and Permits Security Alarm 5,079 4,428 4,500 5,000 I Business Operation 19,907 17,600 15,000 15,000 Business Registration 64,966 67,500 65,000 65,000 I NuisanceiFalse Alarms 3,650 2,700 3,000 3,000 Permits Subtotal 93,602 92,228 87,500 88,000 I I 3 - 1 Page 2 of 9 Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid-Year DeptlMgr DeptlMgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected GENERAL FUND (Continued) Fines, Forfeitures and Penalties Vehicle Code and Court Fines 395,312 338,000 350,000 350,000 Vehicle Abatement 16,351 35,000 40,000 42,000 Parking Citations 56,143 60,000 60,000 61, 7 40 Penalties 315 602 602 602 Code Violations 1,420 2,000 2,000 2,000 Weed Abatement 5,310 5,000 5,000 5,000 Fines Subtotal 474,851 440,602 457,602 461,342 Use of Money and Property Investment Earnings 1,320,253 1,670,200 1,971, 168 1,975,240 Commissions 9,932 13,150 10,650 10,650 Facility and Field Use Charges 23,089 14,000 14,000 20,000 Other Donations/Contributions 400 150 150 150 Property Rental 26,324 23,769 93,769 23,769 Use of Money Subtotal 1,379,998 1, 721,269 2,089,737 2,029,809 Revenue from Other Agencies Motor Vehicle Licenses 2,943,304 2,995,264 3,085,121 3,085,121 No and Low Prop #110056 119,835 129,093 132,966 135,625 Off Highway Vehicle Fees 1,083 0 0 0 Federal - F.E.M.A. 3,762 0 0 0 Other Agency Revenue-State Mandates 141,543 66,050 66,050 66,050 Other State Revenue-SB 1662 Booking Fees 151,228 162,000 171,228 171,228 Other State Revenue-Miscellaneous 225,272 180,855 0 0 Other Agency Revenues-Miscellaneous 3,302 2,000 2,000 2,000 Other Agencies Subtotal 3,589,329 3,535,262 3,457,365 3,460,024 3 - 2 I Page 3 of9 I Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid-Year DeptlMgr DeptlMgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected I GENERAL FUND (Continued) I Charges for Current Services Administrati ve Management Support 102,963 96,865 105,839 109,033 I Applicant Planning Service Overhead 42,004 32,000 32,320 32,320 Applicant Engineering Service Overhead 13,526 15,000 15,000 15,000 I City Staff Support 184,142 173,917 179,830 188,621 Community Facilities District 0 5,000 5,000 5,000 I Recycling, Other 46,134 0 0 0 Administrative Subtotal 388,769 322,782 337,989 349,974 I Building Building Fees 1,362,804 1,545,000 1,500,000 1,333,000 I Solana Beach Services Fee 12,914 18,720 18,000 18,000 Building Subtotal 1,375,718 1,563,720 1,518,000 1,351,000 I Engineering Construction Fees 15,065 15,000 15,000 15,000 I Agreemen tslCon venants 0 1,000 1,000 1,000 Exempt Agency Construction Fees 27 ,218 25,000 25,000 25,000 I Final Map Processing Fee 35,568 40,000 40,000 40,000 Parcel Map Processing Fees 29,280 28,000 28,000 28,000 I Grading Plan Check 194,026 150,000 150,000 150,000 Grading Inspection Fees 365,09 I 250,000 250,000 250,000 Improvement Plan Check 84,196 52,000 52,000 52,000 I Improvement Inspection Fees 279,940 75,000 75,000 75,000 Encroachment Fees 11,271 9,000 9,000 9,000 I Vacation Fees 7,429 2,000 2,000 2,000 Applicant Process/Inspection 38,847 15,000 15,000 I 5,000 I Street Name Changes 400 0 0 0 Other 2,003 1,550 1,550 1,550 Engineering Subtotal 1,090,334 663,550 663,550 663,550 I I 3 - 3 Page 4 of9 Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid-Year Dept/Mgr Dept/Mgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected GENERAL FUND (Continued) Charges for Current Services (Continued) Community Planning Administrative Design Review 22,800 11 ,400 11 ,400 11,400 Building Plan Check Review 10,800 11,680 11,680 11,680 Coastal Development Permit 14,400 18,000 18,000 18,000 Appeals and Service Requests 2,493 3,400 3,400 3,400 Subdivision (TMffPM) 41,325 40,000 40,000 40,000 Maps and Publications 68,634 48,000 48,000 48,000 Sign/Banner Review 1,625 3,200 3,200 3,200 Design Review 16,789 20,000 20,000 20,000 Major Use Permit 32,468 24,000 24,000 24,000 Application Types 43,277 24,000 24,000 24,000 Amendments 4,121 5,860 5,860 5,860 Variance 2,491 3,000 3,000 3,000 Minor Use Permits 6,000 7,200 7,200 7,200 Environmental Impact Fees 299,881 230,000 200,000 200,000 Other Planning Fees 10,420 6,500 6,500 6,500 Planning Subtotal 577 ,524 456,240 426,240 426,240 Fire All Building Permit Types 40,498 60,000 40,000 40,000 Plan Check, Review Fees, TPM's 774 850 850 850 Fire Subtotal 41,272 60,850 40,850 40.850 Other Revenue Property Reimbursements/Sale of Property 1,834,979 2,000,000 4,980,000 0 Fixed Assets Disposition 14,469 0 0 0 P.E.R.S Credits 276,656 0 0 0 Booking Fee Recoveries 22,662 25,000 25,000 30.000 Miscellaneous 182,763 30,000 30,000 30,000 Subtotal 2,331,529 2,055,000 5,035,000 60,000 GENERAL FUND TOTAL 35,449,587 36,247,530 40,674,885 37,257,846 ---------- ---------- --------- --------- ---------- ---------- --------- --------- 3-4 I Page 5 of9 I Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid- Year Dept/Mgr Dept/Mgr I FUND REVENUE DESCRIPTION Actual Approved Projected Projected I SELF-INSURANCE FUND (Fund 113) State Reimbursement Programs 6,153 10,000 5,500 5,500 Management Support 21,501 28,088 29,315 30,900 I Workers' Comp Premiums 180,826 210,000 218,000 227,136 Unemployment Premiums 36,725 34,023 35,384 36,799 I Investment Earnings 144,987 198,000 138,634 169,441 Insurance Refunds 103,414 64,298 78,000 78,000 I Miscellaneous Revenue 37,148 5,000 10,000 10,000 Self-Insurance Fund Total 530,754 549,409 514,833 557,776 I SALES TAX RECEIVABLES (Fund 192) Investment Earnings 61,947 120,000 56,054 59,136 I Sales Tax Receivables Total 61,947 120,000 56,054 59,136 I RECREATION PROGRAMS FUND (Fund 146) Participant Fees 377,206 427 ,000 473,600 473,600 Investment Earnings 9,465 10,800 5,135 9,242 I Recreation Programs Fund Total 386,671 437,800 478,735 482,842 I ASSET FORFEITURE FUND (Fund 261 ) Forfeiture Proceeds 8,482 0 0 0 I Investment Earnings 3,594 4,800 4,364 4,364 Asset Forfeiture Fund Total 12,076 4,800 4,364 4,364 I SUPPLEMENT AL LAW ENFORCEMENT FUND (Fund 262) Other Agency Shared Revenue 134,124 256,467 135,000 135,000 I Investment Earnings 3,241 3,000 5,135 5,135 Supplemental Law Enforcement Total 137,365 259,467 140,135 140,135 I I I 3 - 5 Page 60f9 Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid-Year Dept/Mgr Dept/Mgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected FEDERAL SPECIAL LAW ENFORCEMENT FUND (Fund 263) Other Agency Shared Revenue 52,235 12,614 42,500 42,500 Investment Earnings 0 0 0 0 Supplemental Law Enforcement Total 52,235 12,614 42,500 42,500 GAS TAX FUND (Fund 201) State Gas Tax (2105) 365,283 376,498 384,027 384,027 State Gas Tax (2106) 252,259 261,582 266,813 266,813 State Gas Tax (2107) 486,281 486,291 496,016 496,016 State Gas Tax (2107.5) 7,500 7,500 7,500 7,500 Investment Earnings 23,001 18,000 17,971 15,404 Miscellaneous 4,508 0 0 0 Gas Tax Fund Total 1,138,832 1,149,871 1,172,327 1,169,760 FEDERAL CAPITAL GRANT FUND (Fund 202) Federal Shared Revenue 889,112 5,000,000 0 0 Investment Earnings 0 0 0 0 Federal Capital Grant Fund Total 889,112 5,000,000 0 0 ST A TE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grants 312,410 171,842 0 0 Investment Earnings 1,153 600 513 500 Transnet Fund Total 313.563 172,442 513 500 TRANSNETFUND (Fund 204) Prop A - Sales Tax 1,263,361 1,285,000 1,442,000 1,527,000 Investment Earnings 391,659 550,000 486,440 485,094 Transnet Fund Total 1,655,020 1,835,000 1,928,440 2,012,094 3 - 6 I Page 7 of9 I Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid-Year Dept/Mgr Dept/Mgr I FUND REVENUE DESCRIPTION Actual Approved Projected Projected I S.T.p.rrRANSNET FUND (Fund 205) Federal Shared Revenue 0 0 0 0 Investment Earnings 21,251 0 0 0 I Transnet Fund Total 21,251 0 0 0 I SAND REPLENISHMENT FUND (Fund 210) Transient Occupancy 192,595 190,465 207,760 212,380 I Investment Earnings 6,663 12,000 20,538 17,971 Sand Replenishment Fund Total 199,258 202,465 228,298 230,351 I CD.B.G. GRANT FUND (Fund 222) Federal Grants - Intergovernmental Revenue 471,019 587,000 611,000 620,165 I Investment Earnings 0 0 0 0 CD.B.G. Fund Total 471,019 587,000 611 ,000 620,165 I AFFORDABLE HOUSING FUND (Fund 225) Affordable Housing Fees 0 0 0 0 I Mortgage Bond Fees 18,630 18,630 18,630 18,630 Investment Earnings (+other rev) 10,973 12,000 10,269 12,836 I Affordable Housing Fund Total 29,603 30,630 28,899 3 1,466 I ENCINIT AS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program 374,639 530,431 644,516 657,667 CD.B.G. Assistance 0 0 0 0 I HUD Portables - Administration 10,967 13,700 13,974 14,253 Investment Earnings 31 0 0 0 I Encinitas Housing Authority Fund Total 385,637 544,131 658,490 671,920 I HOME ENTITLEMENT (Fund 227) HOME Entitlement - Grant 174,061 204,599 227 ,484 230,896 Home Entitlement Fund Total 174,061 204,599 227 ,484 230,896 I I 3 - 7 Page 8 of 9 Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid- Year Dept/Mgr Dept/Mgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected GOVERNMENT ALIEDUCA TIONAL ACCESS (Fund 228) Grant-* March 22, 2000 agreement increase 216,860 200,000 68,000 70,000 Investment Earnings 4,946 6,000 7,702 9,242 GovernmentallEducation Access Fund Total 221,806 206,000 75,702 79,242 HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other State Revenue 246,267 199,000 111 , 107 111,107 Investment Earnings 3,612 600 10,269 12,836 Contract Savings and Fees 182,914 139,000 165,000 167,250 Miscellaneous 26,858 0 200,000 200,000 Household Hazardous Waste Fund Total 459,651 338,600 486,376 491,193 P ARK FEE FUND (Fund 231 ) Mitigation Fees 698,525 610,388 0 0 Parkland Acquisition 0 0 472,590 289,395 Park Improvements 0 0 119,723 73,313 Investment Earnings 90,651 120,000 51,346 77,019 Park Fund Total 789,176 730,388 643,659 439,727 FLOOD CONTROL FEE FUND (Fund 232) Mitigation Fees 397,641 349,519 350,000 300,000 Investment Earnings 134,604 180,000 154,038 154,038 Flood Control Fund Total 532,245 529,519 504,038 454,038 TRAFFIC MITIGATION FEE FUND (Fund 233) Traffic Mitigation Fees 439,853 370,044 475,000 450,000 Investment Earnings 68,521 105,000 151,346 77,019 Traffic Mitigation Fee Fund Total 508,374 475,044 626,346 527,019 FIRE MITIGATIONIDEVELOP FEES FUND (Fund 272) Mitigation Fees 88,747 100,000 100,000 99,165 Investment Earnings 24,752 6,000 4,000 0 Fire Mitigation Fund Total 113,499 106,000 104,000 99,165 3 - 8 I Page 9 of9 I Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 FY 99-00 Mid-Year Dept/Mgr Dept/Mgr I FUND REVENUE DESCRIPTION Actual Approved Projected Projected VILLAGE PARK M.LD. FUND (Fund 290) I Assessment Fees 32,377 32,610 32,610 32,610 Investment Earnings 6,256 8,490 8,956 9,448 I Village Park M.LD. Fund Total 38,633 41,100 41,566 42,058 I VILLANIT AS M.LD. FUND (Fund 291) Property Taxes/Other Revenue 6,772 6,873 7,204 7,552 Assessment Fees 9,968 10,080 10,080 10,080 I Investment Earnings 4,097 5,443 5,742 6,057 Villanitas M.LD. Fund Total 20,837 22,396 23,026 23,689 I CERRa STREET M.LD. FUND (Fund 292) I Property Taxes/Other Revenue 20,970 21,326 22,362 23,445 Assessment Fees (7,587) 1,185 1,185 1,185 Investment Earnings 4,952 7,853 8,284 8,739 I Cerra Street M.LD. Fund Total 18,335 30,364 31,831 33,369 I WIRO PARK FUND (Fund 296) Assessment Fees 15,054 11,001 11,001 11,001 I Investment Earnings 487 732 771 812 Wiro Park Fund Total 15,541 11,733 11,772 11,813 I ENCINIT AS LIGHTING DISTRICT-CITYWIDE (Fund 295) Property Taxes/Other Revenue 346,911 366,583 384,436 403,162 I Assessment Fees 429,117 447,315 451,459 447,315 Investment Earnings 47,669 62,000 65,410 69,007 I Lighting District Fund Total 823,697 875,898 901,305 919,484 ENCINITAS LIGHTING DISTRICT-ENCINITAS RANCH (Fund 297) I Assessment Fees 200,743 210,862 212,495 210,862 Investment Earnings 16.660 21,496 22,678 23,924 I Lighting District Fund Total 217,403 232,358 235,173 234,786 TOT AL REVENUE CITY-WIDE FUNDS 45,667,188 50,957,158 50,451,751 46,867,334 I 3 - 9 Internal Service Funds Detail of Revenue by Fund Source FY 00-01 FUND REVENUE DESCRIPTION DISTRICT SERVICES FUND (Fund 616) City Support - Engineering Cardiff Sanitation District Encinitas Sanitary District Line Maintenance Cardiff Sanitation District Encinitas Sanitary District Solana Beach Sanitation Dept. Miscellaneous District Services Fund Total INTERNAL SERVICE FUND (691) Vehicle Rental Charge Investment Earnings Internal Service Fund Total FLEET MAINTENANCE FUND (Fund 692) FleetN ehicle Revenue Investment Earnings Fleet Maintenance Fund Total VEHICLE REPLACEMENT FUND (Fund 693) FleetN ehicle Revenue Investment Earnings Lease Proceeds Miscellaneous Fleet Maintenance Fund Total TOT AL REVENUE INTERNAL SERVICE FUNDS FY 99-00 Actual 69,961 69,961 180,923 105,461 103,457 o 529,763 77,483 9,684 87,167 296,937 o 296,937 584,269 45,214 o 2,500 631,983 1,545,850 3 - 10 Mid-Year Approved 67,329 89,883 127,553 111,848 172,794 16,088 585,495 89,311 15,000 104,311 276,276 o 276,276 419,711 75,000 o o 494,711 1,460,793 FY 01-02 DeptlMgr Projected 53,601 87,300 205,666 137,111 221,166 o 704,844 330,365 o 330,365 452,166 66,750 565,000 o 1,083,916 2,119,125 Page 1 of 1 FY 02-03 DeptlMgr Projected 56,002 91,350 212,030 165,100 203,782 o 728,264 o o o o o o 312,441 o 3 12,441 466,943 56,480 575,000 o 1,098,423 2,139,128 I Page 1 of 1 I Encinitas Sanitary Division Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid-Year DeptfMgr DeptfMgr FUND REVENUE DESCRIPTION Actual Approved Projected Projected I OPERATING FUND (521) Sewer Service Charges 1,235,116 1,161,618 1,253,313 1,282,034 I Investment Earnings 15,246 16,555 14,776 14,953 Property Rental 16,500 0 0 0 I Other Agency Revenues 954 0 0 0 I Operating Fund Subtotal: 1,267,816 1,178,173 1,268,089 1,296,987 I REPLACEMENT FUND (522) Sewer Service Charges 0 0 0 0 I Gain On Sales Of Assets 0 0 0 0 Investment Earnings 164,450 210,000 179,711 179,711 I Annexation Fees 0 0 0 0 Replacement Fund Subtotal: 164,450 210,000 179,711 179,711 I EXPANSION FUND (523) I Connection Fees 321,600 209,040 402,000 201,000 Investment Earnings 82,165 75,000 102,692 102,692 I Expansion Fund Subtotal: 403,765 284,040 504,692 303,692 I TOT AL REVENUE OF ESD FUNDS: 1,836,031 1,672,213 1,952,492 1,780,390 I I I I 3 - 11 This page intentionally left blank. 3 - 12 ~ t"!"'j ~ ""0 ~ = Q.. -. ...... = ;;$ o ~ ...... ~ -. - General Government Community Development Public Safety Public Works Engineering Community Services - I I I I I I I I I I I I I I I I I I General Government Departments Legislative/City Council Department Community Projects Division Legislative/City Council Division City Manager City Manager Kerry L. Miller City Manager's Office Economic Development Division Governmental Educational Access City Clerk City Clerk/Legislative Services Director Deborah Cervone City Clerk Division Elections Division Legal Services City Attorney (contract) Glenn Sabine Legal Services Division Administrative Services Leslie Suelter, Financial Services Manager Financial Services Division Water District Meter Reading Division Central Services Tom Beckord, Personnel Officer Human Resources Jack Boyles, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) J ace Schwarm, Risk Manager Self-Insurance Fund - City Risk Manager for San Dieguito Water District ..J - u Z :J o U >- ~ - u N "5 6:1: >-VI ro .- ~~ CIl C o ,~ Vie "'''' o~ Ceo '<:"0 0.. 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I Nl{) _ 00 C Q) Q) U E 5 Q) 0 Oll/) ro Q) co::: I ro c ~ro ..><: E .~ :J O:::J: I This page intentionally left blank. 4-8 I EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES I DEPARTMENTS: Legislative/City Council, City Manager, City Clerk, Legal Services, Administrative I Services Community Projects, Legislative/City Council, City Manager, Economic Development, DIVISIONS: I Library Operations, City Clerk, Elections, Legal Services, Financial Services, Human Resources, Information Technology, Year 2000 Project, Geographic Information Systems, Central Services, Self-Insurance Administration and Governmental Educational Access Fund. I EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager I Actual Projected Proposed Proposed PERSONNEL 2,336,845 2,516,747 2,792,190 2,940,881 I MATERIELS & SUPPLIES 228,129 242,818 291,334 268,708 I CONTRACTS & SERVICES 2,228,326 2,673,539 2,855,263 3,031,980 I INTERNAL COST ALLOCATION (572,072) (754,028) (748,520) (730,952) CAPITAL OUTLAY 111,671 606,618 591,723 464,838 I TOTAL 4,332,899 5,285,694 5,781,990 5,975,455 I DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (N umber of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed I Full- Time Equivalents 45.45 46.45 46.45 46.45 I DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 I Source of Revenue (Fund) Actual Projected Proj ected Proj ected Self-Insurance Fund (113) 530,754 549,409 514,833 557,776 I Management Support (101) 102,963 96,865 105,839 109,033 Business Operation Permits (101) 19,907 17,600 15,000 15,000 Business Registration (101) 64,966 67,500 65,000 65,000 I Security Alarms (101) 5,079 4,428 4,500 5,000 Nuisance/F alse Alarms (101) 3,650 2,700 3,000 3,000 GovemmentallEducational Access (228) 221,806 206,000 75,702 79.242 I Department Revenue Subtotal 949,125 944,502 783,874 834,051 Other General Fund Support 3,383,774 4,341,192 4,998,116 5,141,404 4,332,899 5,285,694 5,781,990 5,975,455 I I 4-9 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY PROJECTS Fund Number: 101 Division Number: 0020 Division Responsibilities: This Division accounts for the projects funded by Council to assist public-spirited community organizations in accomplishing community oriented projects. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 35,093 30,947 33,000 35,000 TOTAL 35,093 30,947 33,000 35,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 DeptfManager Proposed No City Personnel are Directly Assigned to this Division. 4 - 10 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: COMMUNITY PROJECTS Fund Number: 101 Division Number: 0020 I MAJOR NON-PERSONNEL EXPENSE ITEMS: CAPITAL OUTLAY: Contributions FY 01-02 FY 02-03 33,000 35,000 Total Capital Outlay 33,000 35,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Provided $30,000 in support for 14 community projects. Maior Proiects in the Upcoming Year Include: 1. Community project funding to be determined by Council. 4 - 11 EXPENDITURE PLAN FUND: GENERAL Division Title: LEGISLATIVE/CITY COUNCIL Fund Number: 101 Division Number: 1110 Division Responsibilities: This Division funds the general legislative and policy making expenses for the City including costs associated with supporting the City Council, Legislative Advocacy Services, the City's annual memberships in the League of California Cities (LCe), the San Diego Association of Governments (SANDAG), and other miscellaneous expenses related to the City's legislative activities. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 119,995 128,590 126,505 134,704 MATERIELS & SUPPLIES 8,506 13,770 15,600 16,060 CONTRACTS & SERVICES 79,107 98,150 123,600 125,110 INTERNAL COST ALLOCATION 66,025 72,573 88,739 88,839 CAPITAL OUTLAY 0 0 0 0 TOTAL 273,633 313,083 354,444 364,713 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Council Members 5.00 5.00 5.00 5.00 City Council Secretary 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 6.00 Note: The five Council Members are not included in other summaries of Personnel. 4 - 12 I EXPENDITURE PLAN Page 2 I I I I I FUND: GENERAL Division Title: LEGISLATIVE/CITY COUNCIL Fund Number: 101 Division Number: 1110 I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplislunents: I I I I 1. Implemented citizen participation program. 2. Constructed Community/Senior Center. 3. Constructed Fire Station # 5. 4. Obtained bonding and purchased 44 acres for parkland/public use. 5. Developed strategy and proactive approach for comprehensive rail corridor plan. 6. Initiated Army Corps of Engineers Shoreline/San Elijo Lagoon Feasibility Study. 7. Selected site for library. 8. Evaluated ballot measure for park/open space acquisition. Maior Proiects in the Upcoming Two-Year Period Include: I I I I 1. Identify and prioritize a parkland/open space acquisition program. 2. Implement policies/standards to address traffic calming concerns. 3. Implement recommendations on Community Character process. 4. Enhance public information and access to City workplans and projects. 4 - 13 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY MANAGER Fund Number: 101 Division Number: 1210 Division Responsibilities: The City Manager is the administrative head of the City directing the work of all City departments and subsidiary districts. The City Manager's Office is responsible for City Council agenda planning, development of City-wide policies and procedures, regional government coordination and interaction, economic development, legislative tracking, public relations, citizen assistance, law and traffic enforcement contract administration, complaint resolution, resource allocation and overseeing the activities ofthe special districts. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 337,482 328,018 462,778 488,659 MA TERlELS & SUPPLIES 3,282 4,300 5,600 4,141 CONTRACTS & SERVICES 45,189 36,000 21,200 21,855 INTERNAL COST ALLOCATION 92,679 105,116 115,709 116,276 CAPITAL OUTLAY 0 0 0 0 TOTAL 478,632 473,434 605,287 630,931 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed City Manager 1.00 1.00 1.00 1.00 Assistant to City Manager * 0.00 1.00 2.00 2.00 Assist City Manager! Admin Serv Mgr * 0.30 0.30 0.00 0.00 Management Analyst * 1.00 0.00 0.00 0.00 Executive Secretary 1.00 1.00 1.00 1.00 Administrative Support Coordinator 1.00 1.00 1.00 1.00 Management Intern 0.60 0.60 0.60 0.60 Total Positions 4.90 4.90 5.60 5.60 * These positions were modified off-cycle in FY 00/01. 4 - 14 I EXPENDITURE PLAN Page 2 I FUND: GENERAL Division Title: CITY MANAGER Fund Number: 101 Division Number: 1210 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Books and Subscriptions 1,050 1,080 Office Furniture 3,000 1,500 Supplies, Miscellaneous 1,550 1,561 Total Materiels and Supplies 5,600 4,141 CONTRACTS AND SERVICES: Travel 10,000 10,300 Training, Memberships, Mileage 5,600 5,820 Agency Temporary Help 4,800 4,900 Equipment Maintenance, Postage and Printing 800 835 Total Contracts and Services 21,200 21,855 INTERNAL COST ALLOCATION: Facilities Maintenance and Debt 59,592 61,117 MIS Services 30,562 29,176 Central Services 25,555 25,983 Total Internal Cost Allocation 115,709 116,276 I I I I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 2000-2001 Accomplislunents: I 1. Conducted Council goal and objectives setting sessions. 2. Implemented citywide team management and communications training. 3. Administered library siting study and facilitated site selection. 4. Administered feasibility survey of parkland open space acquisition bonding. 5. Implemented interest based negotiation process. 6. Conducted workshops and developed strategy for preferred rail corridor options. I I Maior Proiects in the Upcoming Two-Year Period Include: I 1. Facilitate development of interim library facility. 2. Develop and administer master plan process for new library and civic center facilities. 3. Develop process and plan for 44 acre parkland/public use site master planning. 4. Manage and facilitate rail corridor planning. 5. Legislative analysis, education, and advocacy to support City interests and projects. 6. Transition of Capital Improvement Program to City Manager's office. 7. Enhance intergovernmental relations/organizational development activities. I I I 4 - 15 EXPENDITURE PLAN FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT Fund Number: 101 Division Number: 1215 Division Responsibilities: The Economic Development Division was created by City Council to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 54 700 700 730 CONTRACTS & SERVICES 146,608 191,400 179,300 184,730 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 146,662 192,100 180,000 185,460 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 16 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT Fund Number: 101 Division Number: 1215 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Books, Miscellaneous 700 730 Total Materiels and Supplies 700 730 CONTRACTS AND SERVICES: Visitor's Center Support (Estimate) DEMA Contract Management Partnership wi San Diego North ConventionlVisitor's Bureau Cardiff Chamber Landscape Maintenance Downtown Flower Basket Maintenance Brochure Distribution Service Miscellaneous Contractual Membership Dues (Caled, SD Eco Dev Corp) Printing, Binding and Duplication 80,000 80,000 48,000 48,000 25,200 29,000 10,000 10,000 6,500 7,000 3,000 4,000 3,000 3,000 2,600 2,700 1,000 1,030 179,300 184,730 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Increased operational support of Encinitas Visitors Center. 2. Expanded city brochure distribution. 3. Downtown flower basket and Cardiff Parkway landscape maintenance support. Maior Proiects in the Upcoming Two-Year Period Include: 1. Encinitas Visitors Center support. 2. Renewal of D EMA contract management. 3. Continued partnership with San Diego North Convention and Visitors Authority and San Diego Economic Development Corporation. 4 - 17 EXPENDITURE PLAN FUND: GENERAL Division Title: LIBRARY OPERATIONS Fund Number: 101 Division Number: 1220 Division Responsibilities: At the end of Fiscal Year 2000-01, City was in negotiations to develop an interim library facility/teen center in existing, or build to suit, lease space. As a part of the budget adoption, the City Council approved a new program which would fund this proposed facility. Subsequent to the adoption of the Fiscal Year 2001-02 budget, the City Council decided not to proceed with the interim facility and, instead, proceed quickly with the work on development of the permanent facility. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 0 0 177,500 357,175 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 0 0 177,500 357,175 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 18 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: LIBRARY OPERATIONS Fund Number: 101 Division Number: 1220 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: Library Operations - New Program 177,500 357,175 Total Contracts and Services 177,500 357,175 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: Maior Proiects in the Upcoming Two- Year Period Include: 4 - 19 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY CLERK Fund Number: 101 Division Number: 1310 Division Responsibilities: The City ClerkIDirector of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities include: All official municipal records, records management, Council agendas and minutes, Council mail and calendars, municipal elections, legal public notices, Sheriff regulated businesses permits, committees coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board Clerk for the Cardiff Sanitation District, San Dieguito Water District and Housing Authority. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager Actual Projected Proposed Proposed 224,557 230,328 243,296 253,826 24,326 23,224 36,619 30,624 45,096 34,952 52,544 53,973 109,755 120,268 127,922 128,469 0 0 0 0 403,734 408,772 460,381 466,892 EXPENDITURE SUMMARY PERSONNEL MATERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY DMSIONAL PERSONNEL DETAIL (Number of Positions) Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager Actual Projected Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 POSITION TITLES City ClerklLegislative Services Director Deputy City Clerk Records Management Coordinator Secretary 4 - 20 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: CITY CLERK Fund Number: 101 Division Number: 1310 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office Supplies Office Furniture Food/Coffee Service Books and Miscellaneous 15,000 15,000 11,000 5,710 4,000 3,191 6,619 6,723 36,619 30,624 Total Materiels and Supplies CONTRACTS AND SERVICES: Printing, Binding and Duplication Advertising Travel, Training, Mileage Storage, Equipment Maintenance, Memberships Total Contracts and Services 25,000 25,000 17,000 17,680 5,686 5,849 4,858 5,444 52,544 53,973 INTERNAL COST ALLOCATION: Central Services Facilities Maintenance and Debt MIS Services 58,816 37,321 31,785 59,802 38,276 30,391 Total Internal Cost Allocation 127,922 128,469 4 - 21 EXPENDITURE PLAN FUND: GENERAL Division Title: ELECTIONS Fund Number: 101 Division Number: 1311 Division Responsibilities: In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee campaign reports, verify signatures on initiative petitions, arrange election night results reporting, prepare post-election resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 1,000 1,034 1,063 CONTRACTS & SERVICES 0 8,250 8,530 265 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 0 9,250 9,564 1,328 DMSIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Proj ected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 22 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: ELECTIONS Fund Number: 101 Division Number: 1311 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office Supplies 1,034 1,063 Total Materiels and Supplies 1,034 1,063 CONTRACTS AND SERVICES: Contractual Printing, Binding and Duplication 8,272 258 o 265 8,530 265 Total Contracts and Services 4 - 23 EXPENDITURE PLAN FUND: GENERAL Division Title: LEGAL SERVICES Fund Number: 101 Division Number: 1410 Department Responsibilities: City Attorney operates under a contract approved by City Council by resolution. The Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development, vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL (350) 0 0 0 MA TERlELS & SUPPLIES 2,000 2,000 2,000 2,000 CONTRACTS & SERVICES 187,767 226,880 240,370 247,930 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA Y 0 0 0 0 TOTAL 189,417 228,880 242,370 249,930 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager DeptlManager POSITION TITLES Actual Projected Proposed Proposed City Attorney (converted to Contract) 0.00 0.00 0.00 0.00 Total Positions 0.00 0.00 0.00 0.00 4 - 24 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: LEGAL SERVICES Fund Number: 101 Division Number: 1410 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office Supplies 2,000 2,000 Total Materiels and Supplies 2,000 2,000 CONTRACTS AND SERVICES: City Attorney Additional Services City Attorney Retainer Other Attorney Services Mileage Travel 115,870 120,430 81,000 84,000 35,000 35,000 6,000 6,000 2,500 2,500 240,370 247,930 Total Contracts and Services 4 - 25 EXPENDITURE PLAN FUND: GENERAL Division Title: FINANCIAL SERVICES Fund Number: 101 Division Number: 1510 Division Responsibilities: Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the fmancial position and assure adequate resources are provided for City and District services. The Division is further responsible for fmancial services and management information through the maintenance of budgeting, accounting, payroll and utility billing to other City divisions and Districts. EXPENDITURE SUMMARY FY 99-00 Actual PERSONNEL 821,157 MATERIELS & SUPPLIES 13,109 CONTRACTS & SERVICES 306,179 INTERNAL COST ALLOCATION (19,243) CAPITAL OUTLAY o TOTAL 1,121,202 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual Assistant City Manager (deleted off-cycle FYOl) Financial Services Manager Investment Officer/ Accounting Manager Budget Officer Management Analyst Accounting Supervisor * Accountant Senior Accounting Technician Senior Customer Service Representative * Accounting Technician * Secretary Accounting Specialist * 0.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.25 4.10 1.00 3.00 15.65 Total Positions *Indicates San Dieguito Water District Position. 4 - 26 FY 01-02 FY 02-03 FY 00-01 Dept/Manager Dept/Manager Proj ected Proposed Proposed 847,183 879,650 924,856 19,535 14,190 7,620 352,604 377,000 389,755 27,163 (23,185) (33,331) 17,446 0 0 1,263,931 1,247,655 1,288,900 FY 01-02 FY 02-03 FY 00-01 Dept/Manager Dept/Manager Projected Proposed Proposed 0.30 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.25 0.25 0.25 4.20 4.20 4.20 0.90 0.90 0.90 3.00 3.00 3.00 15.65 15.35 15.35 I EXPENDITURE PLAN I Page 2 FUND: GENERAL Division Title: FINANCIAL SERVICES Fund Number: 101 Division Number: 1510 1. Published the 2000-01 "Budget in Brief' document which higWights the City's operating and capital budgets in summary form. 2. Posted the "Budget in Brief' on the City Website. 3. Completed the impact fee portion of the Citywide fee study. 4. Effectively and safely invested the City and Districts $90 million portfolio to attain an average return consistent with the City's adopted performance benchmark. 5. Upgraded the investment tracking software. 6. Participated in the negotiation and issuance of the Hall property revenue bonds. 7. Began review of citywide purchasing policies and procedures. 8. Installed laser check/form technology. 9. Implemented a two-year operating and 6-year CIP financial plan. I I MAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERlELS AND SUPPLIES: Office Equipment and Furniture Books and Subscriptions Office Supplies, Miscellaneous FY 01-02 I 10,000 2,590 1,600 14,190 I Total Materiels and Supplies I CONTRACTS AND SERVICES: Property Tax Admin. Fee and Bank Charges Professional Firms Consultant Travel, Training, Memberships, Mileage Agency Temporary Help Software Maintenance, Postage, Printing Total Contracts and Services 215,000 109,600 4,500 22,170 10,000 15,730 377,000 I I I INTERNAL COST ALLOCATION: Finance Services Facilities Maintenance and Debt MIS Services Central Services (279,472) 101,909 121,928 32,450 (23,185) I Total Internal Cost Allocation I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I I I I I I I I Maior Proiects in the Upcoming Two-Year Period Include: FY 02-03 3,100 2,800 1,720 7,620 221,100 113,800 4,650 23,255 10,500 16,450 389,755 (290,651) 104,515 119,811 32,994 (33,331) 1. Publish "Budget in Brief' document of the FY2001-02 and FY2002-03 Financial Plan and post on Website. 2. Conduct Franchise Fee Audits. 3. Complete Citywide Fee Study, Overhead Rate Review and Cost Allocation Review. 4. Evaluate and begin implementation of GASB 34 Financial Reporting Requirements. 5. Develop and implement procedures for acceptance of alternative payment methods for all customer payments (direct deposit payments for water bills, credit/debit cards, online, etc) 4 - 27 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 Division Responsibilities: The San Dieguito Water District remains a separate entity and its budget is found in Chapter 7 of the budget document. The purpose of presenting this Division in the Administrative Services section of the budget is because SDWD Meter Reading and other related operations are consolidated and managed as a part of the City Finance division. The personnel numbers are represented on this page and included in the total personnel numbers in the budget document. The actual Expenditure Summaries are included in the SDWD budget Chapter 7, and the FY2000-01 Accomplishments and FY 2001-02 Goals are included with Finance Division (1510). EXPENDITURE SUMMARY FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed PERSONNEL MATERIELS & SUPPLIES See Chapter 7 - San Dieguito Water District CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) Senior Customer Service Representative Customer Service Representative Total Positions 0.75 2.00 2.75 FY 01-02 FY 02-03 FY 00-01 Dept/Manager Dept/Manager Projected Proposed Proposed 0.75 0.75 0.75 2.00 2.00 2.00 2.75 2.75 2.75 POSITION TITLES FY 99-00 Actual 4 - 28 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 The Expenditure Summary is included in the SDWD budget in Chapter 7. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Projects are included with Finance Division Expenditure Plan, Fund 101-1510. 4 - 29 EXPENDITURE PLAN FUND: GENERAL Division Title: HUMAN RESOURCES Fund Number: 101 Division Number: 1520 Division Responsibilities: This Division is responsible for providing a human resources management system which supports managers and City Council in the delivery of public services while assuring that the City is a good place to work. The division is responsible for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practice and the law. The division conducts all City and District recruitments; administers employee performance evaluation, compensation, and benefits programs; provides labor relations services; and coordinates staff training opportunities. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 248,458 271,408 286,942 299,704 MA TERlELS & SUPPLIES 14,351 5,300 5,480 5,635 CONTRACTS & SERVICES 104,548 156,047 184,940 189,990 INTERNAL COST ALLOCATION 69,595 81,896 100,986 101,509 CAPITAL OUTLAY 0 0 0 0 TOTAL 436,952 514,651 578,348 596,838 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Assistant City Manager (vacant in FYOI) 0.15 0.15 0.00 0.00 Personnel Officer 1.00 1.00 1.00 1.00 Personnel Analyst 1.00 1.00 1.00 1.00 Program Assistant 1.50 2.00 2.00 2.00 Management Intern 0.50 0.50 0.50 0.50 Office Assistant 0.50 0.50 0.50 0.50 Total Positions 4.65 5.15 5.00 5.00 4 - 30 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: HUMAN RESOURCES Fund Number: 101 Division Number: 1520 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 2,550 1,275 1,810 5,635 36,550 89,400 28,475 22,740 6,480 5,335 1,010 189,990 59,110 38,275 4,124 101,509 1. Initiated a Citywide classification and compensation study with the consulting firm Fox Lawson & Associates Inc. MATERIELS AND SUPPLIES: Books Office Furniture Supplies, Miscellaneous 2,480 1,240 1,760 5,480 Total Materiels and Supplies CONTRACTS AND SERVICES: Advertising Training (includes Citywide) Pre-Employment ScreeningIPhysica1s and Testing Annual Physicals, Vaccinations Professional Firms, Agency Temporary Help, Other Attorney Travel, Meals, Mileage Membership Dues, Printing 35,700 69,400 36,085 22,200 15,385 5,190 980 184,940 Total Contracts and Services INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services 57,635 39,295 4,056 100,986 Total Internal Cost Allocation ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: Maior Proiects in the Upcoming Two-Year Period Include: 1. Successfully renew expiring labor contracts (Memoranda of Understanding) with represented bargaining units. 2. Introduce concepts of interest based negotiations (win/win) into the labor relations process. 4 - 31 EXPENDITURE PLAN FUND: GENERAL Division Title: INFORMATION TECHNOLOGY Fund Number: 101 Division Number: 1550 Division Responsibilities: The Information Technology division is responsible for the City's computer and telecommunications systems. This involves planning, designing, implementation and management of information systems to satisfy business requirements. Security is set up and maintained by Information Technology division, to protect all the data and access to it. Information Technology also maintains the City's web site. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept!1v1anager Dept!1v1anager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 337,977 407,560 433,918 457,280 MA TERlELS & SUPPLIES 78,515 81,915 119,850 107,900 CONTRACTS & SERVICES 110,578 166,714 198,500 191,850 INTERNAL COST ALLOCATION (532,466) (792,349) (818,828) (785,530) CAPlT AL OUTLAY 5,392 453,187 452,230 350,310 TOTAL (4) 317,027 385,670 321,810 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept!1v1anager Dept!1v1anager POSITION TITLES Actual Projected Proposed Proposed Assistant City Manager (vacant in FY01) 0.10 0.10 0.00 0.00 Information Technology Manager 0.75 0.90 0.90 0.90 Information Technology Coordinator 2.00 2.00 2.00 2.00 Network Systems Assistant 1.00 1.00 1.00 1.00 Website Specialist 0.75 0.75 0.75 0.75 Computer Technician 1.00 1.00 1.00 1.00 Program Assistant 1.00 0.00 0.00 0.00 Word Processing Specialist 1.00 1.00 1.00 1.00 Total Positions 7.60 6.75 6.65 6.65 4 - 32 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN FUND: GENERAL Division Title: INFORMATION TECHNOLOGY I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Systems Equipment Computer Supplies Computer Office Equipment and Furniture Office Supplies, Books, Repairs and Maintenance Computer/Software Furniture & Fixtures, Misc. Total Materiels and Supplies CONTRACTS AND SERVICES: Computer Software Maintenance Agency Temporary Help Training, Travel, Mileage Telephone Maintenance Telephone (Local and Long) PC and AS/400 Support Computer Hardware Maintenance Operating Software Maintenance Equipment Maintenance and Repair Consultant - New Program $25,000 FY02 Membership Dues Postage Total Contracts and Services INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services Total Cost Allocation CAPITAL OUTLAY: Machinery and Equipment - New Programs $50,000 FY02 Software Total Capital Outlay ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Implement TCP/IP for system inter-connectivity. 2. Develop information oriented website. 3. Provide FAX capability via computer systems. Maior Proiects in the Upcoming Two-Year Period Include: 1. Implement Asset Management System. 2. Develop City Intranet. 3. Provide full function Land Management modules. 4 - 33 Page 2 Fund Number: 101 Division Number: 1550 FY 01-02 FY 02-03 42,500 47,000 40,000 40,000 23,500 4,000 3,350 3,400 10,500 13,500 119,850 107,900 37,200 39,950 5,000 5,000 38,400 39,550 23,900 23,900 15,300 16,250 15,500 20,600 15,400 16,400 5,500 7,000 2,000 2,000 38,700 19,600 1,300 1,300 300 300 198,500 191,850 121,008 124,103 (948,760) (918,706) 8,924 9,073 (818,828) (785,530) 428,230 333,810 24,000 16,500 452,230 350,310 4. Develop a Strategic Master Technology Plan. 5. Implement electronic forms design software. 4. Provide Document Imaging capability. 5. Develop interactive Web transactions. EXPENDITURE PLAN FUND: GENERAL Division Title: INFORMATION TECHNOLOGY-YEAR 2000 PROJECT Fund Number: 101 Division Number: 1551 Division Responsibilities: The Year 2000 Project Office was established to plan, gather, coordinate, monitor, share and report Citywide efforts in meeting the Year 2000 challenge. The objectives were (1) to fulfill the City's need to oversee its projects by tracking the efforts specifically related to the Year 2000 compliance and (2) to provide guidance and enabling assistance to departments in planning and managing their Year 2000 projects. Personnel costs associated with this division were for overtime expenses for existing MIS staff. No additional employees were hired to fulfill these requirements. The City retained the services of a temporary employment agency to pay for additional help. These costs are shown in the Contracts and Services category. There is no Year 2000 effort required for FY2000-200 1. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 15,483 0 0 0 MATERIELS & SUPPLIES 13,722 0 0 0 CONTRACTS & SERVICES 20,403 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 49,608 0 0 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Personnel associated with this Division are on a Temporary/Overtime basis. 4 - 34 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: INFORMATION TECHNOLOGY-YEAR 2000 PROJECT Fund Number: 101 Division Number: 1551 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Division to be eliminated. Maior Proiects in the Upcoming Two-Year Period Include: 4 - 35 EXPENDITURE PLAN FUND: GENERAL Division Title: GEOGRAPHIC INFORMATION SYSTEMS Fund Number: 101 Division Number: 1555 Division Responsibilities: The GIS Division manages all spatially related data within the City. The goal of the GIS Division is to promote the use of spatial data within City activities in order to provide a more understandable, extensive, and expedient service to the residents of the City of Encinitas. GIS performs a number of duties in pursuit of this goal including coordinating with departments, consultants and outside agencies producing hardcopy output and analysis functions in response to departmental requests, administering hardware and software, maintaining spatially related data that is produced from various departments and executing long term projects that aid in the formation of recommendations on City policy and procedures. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 122,012 140,591 145,506 155,023 MATERIELS & SUPPLIES 10,739 8,850 6,350 6,435 CONTRACTS & SERVICES 17,033 29,895 81,555 84,875 INTERNAL COST ALLOCATION 1,733 1,799 1,825 1,856 CAPITAL OUTLAY 3,001 25,700 38,200 11,200 TOTAL 154,518 206,835 273,436 259,389 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Information Technology Manager 0.25 0.10 0.10 0.10 G.I.S. Coordinator 1.00 1.00 1.00 1.00 G.I.S. Specialist 1.00 1.00 1.00 1.00 G.I.S. Intern 0.50 0.50 0.50 0.50 Total Positions 2.75 2.60 2.60 2.60 4 - 36 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: GEOGRAPHIC INFORMATION SYSTEMS Fund Number: 101 Division Number: 1555 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Computer Supplies Office Furniture and Equipment Books and Subscriptions 5,000 1,000 350 5,000 1,065 370 Total Materiels and Supplies 6,350 6,435 CONTRACTS AND SERVICES: Computer Software and Hardware Maintenance Travel, Training, Membership Dues, Mileage Professional Firms - New Programs $44,500 FY02; $47,500 FY03 G.I.S. Support Postage 16,005 16,005 9,945 9,965 49,500 52,800 6,000 6,000 105 105 81,555 84,875 Total Contracts and Services INTERNAL COST ALLOCATION: Central Services 1,825 1,856 Total Internal Cost Allocation 1,825 1,856 CAPITAL OUTLAY: Machinery and Equipment - New Program $15,000 FYO 2 Software 30,000 8,200 3,000 8,200 Total Capital Outlay 38,200 11,200 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplislunents: 1. Complete Phase 2 of street segment address clean up. 2. Implementation of Arc1ms software and internet mapping capability. 3. Supply over 200 map requests. Maior Proiects in the Upcoming Two-Year Period Include: 1. Obtain ground control points, topography and imagery data sets. 2. Complete Phase 2 of storm water drainage layer. 3. Expand GIS use throughout City departments. 4 - 37 EXPENDITURE PLAN FUND: GENERAL Division Title: CENTRAL SERVICES Fund Number: 101 Division Number: 1560 Division Responsibilities: This is the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. These expenses are then charged back to the individual departments in the form of an "internal cost allocation". Some of the expenses accounted for are copier, telephone, postage service, and printing. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 42,753 46,663 MATERIELS & SUPPLIES 62,901 74,659 78,205 80,410 CONTRACTS & SERVICES 253,816 349,922 262,625 265,830 INTERNAL COST ALLOCATION (384,901) (399,707) (408,731 ) (416,431) CAPITAL OUTLA YIDEBT SERVICE 68,185 79,33 8 68,293 68,328 TOTAL 1 104,212 43,145 44,800 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Program Assistant 0.00 1.00 1.00 1.00 Total Positions 0.00 1.00 1.00 1.00 4 - 38 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: CENTRAL SERVICES Fund Number: 101 Division Number: 1560 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Copier Supplies Office Supplies Office Furniture and Equipment Water/Coffee Service Books and Miscellaneous Total Materiels and Supplies 25,020 25,745 26,500 27,300 17,100 17,500 9,030 9,290 555 575 78,205 80,410 CONTRACTS AND SERVICES: Training Postage (Includes City-Wide Newsletters) Telephone Charges: Local and Long Distance Copier Maintenance Professional Firms Administrative Fees (EAP, PERS and other Benefits) Printing, Binding and Duplication Equipment Rental Fees, Equipment Maint. & Repair Retiree's Health, Membership Dues Total Contracts and Services 45,145 46,800 61,050 63,665 52,700 54,405 26,280 26,280 26,000 27,000 21,465 21,715 20,500 16,000 7,530 7,800 1,955 2,165 262,625 265,830 INTERNAL COST ALLOCATION: Central Services Total Internal Cost Allocation -408,731 -408,731 -416,431 -416,431 CAPITAL OUTLAY: Copier Lease Payments Total Capital Outlay 68,293 68,293 68,328 68,328 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Purchase of wide format copier for Engineering Department. 2. Upgrade and lease of two copiers. Maior Proiects in the Upcoming Two-Year Period Include: 1. Purchase office equipment for new community center. 2. Analyze print shop needs. 4 - 39 EXPENDITURE PLAN FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION Fund Number: 113 Division Number: 1570 Department Responsibilities: This Division acts as an internal insurance company, providing the City departments and part of the subsidiary Districts with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific departments or districts pay premium allocations into the 113 Fund from their budgets, as if they were paying a premium to an insurance carrier. In addition, the division administers the City's Self-Insured Workers' Compensation r:w1C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for funding these programs. These funds are used to provide services such as claims adjustment, safety programs, and provides a reserve for payment of claims. Liability for claim exposures of liability, W IC, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long- range goal of maintaining $2,500,000 in uncommitted cash assets. At the end of the FY 00-01, the self-insurance fund reserve is projected to have a balance of approximately $2,900,000 with $800,000 committed for "worst-case" exposure on pending claims. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 125,557 163,069 170,842 180,166 MATERIELS & SUPPLIES 10,346 7,565 5,706 6,090 CONTRACTS & SERVICES 932,405 1,022,725 947,599 918,642 INTERNAL COST ALLOCATION 24,751 29,213 67,043 67,391 CAPITAL OUTLAY 0 0 0 0 TOTAL 1,093,059 1,222,572 1,191,190 1,172,289 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FYOI-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Assistant City Manager (vacant in FYO 1) 0.15 0.15 0.00 0.00 Risk Manager 1.00 1.00 1.00 1.00 Management Assistant 0.50 1.00 1.00 1.00 Program Assistant 0.50 0.50 0.50 0.50 Total Positions 2.15 2.65 2.50 2.50 4 - 40 I EXPENDITURE PLAN Page 2 I FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION Fund Number: 113 Division Number: 1570 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MATERIELS AND SUPPLIES: Office Furniture Books, Office and Field Supplies Total Materiels and Supplies 2,500 2,750 3,206 3,340 5,706 6,090 190,000 195,000 140,000 145,000 165,000 165,000 160,000 170,000 225,000 175,000 39,450 40,450 10,000 10,000 12,030 12,114 3,700 3,700 2,419 2,431 947,599 918,695 26,815 26,155 37,794 38,761 2,434 2,475 67,043 67,391 I I CONTRACTS AND SERVICES: Workers' Compensation Attorney Services Insurance Premiums Separation Payments Liability Insurance Coverage Claims Adjuster, Consultants and Professional Firms Unemployment Insurance Claims Travel, Training, Membership Dues Non-Insured Vehicles, Equipment Rental Fees, Mileage Agency Temporary Help, Telephone, Postage Total Contracts and Services I I I I INTERNAL COST ALLOCATION: MIS Services Facilities Maintenance and Debt Central Services I Total Internal Cost Allocation I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I 1. Received premium dividends under the City's liability program from SANDPIP A, JP A and the City's excess liability I . . msurance carner. 2. Maintained liability, workers compensation premiums at a stable rate in a growing hard market. 3. Accomplished safety training in the area of Live Fire, Workplace Violence Prevention, and Safety Orientation Training. 4. Maintained the City/District ergonomic program throughout the city/district to include station assessments. I Maior Proiects in the Upcoming Two-Year Period Include: I 1. Continue to review and update all City /District Safety Programs, conduct necessary training and safety Committee meetings based on the new OSHA mandates. 2. Continue to review alternative insuring options for cost savings under excess w\comp, liability, property, faithful performance bond, and boiler machinery programs. 3. Complete a Risk Management policy and written guidelines manual. 4. Continue to manage large litigated claims under our self-administered liability program. 5. Maintain a strong loss control program to reduce liability and workers compensation exposure. I I I 4 - 41 EXPENDITURE PLAN FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Fund Number: 228 Division Number: 1110 Division Responsibilities: This fund was created to account for the GovernmentalJEducational access monies received from cable television operations as part of franchise renewal agreements. City Council meetings are videotaped for cable cast on the two cable systems. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 1,213 2,500 2,500 2,600 CONTRACTS & SERVICES 45,641 56,100 55,100 51,600 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 5,000 5,000 5,200 TOTAL 46,854 63,600 62,600 59,400 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 42 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Fund Number: 228 Division Number: 1110 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: A V Supplies Miscellaneous 2,000 500 2,100 500 Total Materiels and Supplies 2,500 2,600 CONTRACTS AND SERVICES: Contractual Services Equipment Maintenance and Repair Printing, Binding and Duplication 54,000 1,000 100 50,000 1,500 100 Total Contracts and Services 55,100 51,600 CAPITAL OUTLAY: A V Equipment 5,000 5,200 Total Capital Outlay 5,000 5,200 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Developed implementation plan for Council meeting broadcast. 2. Developed equipment needs list for remote controlled cameras and control room. Maior Proiects in the Upcoming Two-Year Period Include: 1. Project management for installation of remote control cameras and control room. 2. Transition from contracted video production to live telecast. 4 - 43 This page intentionally left blank. 4 - 44 I I I I I I I I I I I I I I I I I I I Community Development Department Department Divisions Current Planning Services Advanced Planning and Housing Services Code Enforcement Services Building Services Department Director Sandy Holder .... z w :E .... 0:: <t a. w c .... z w :E a. o ...J W > W C >- .... - z ::) :E :E o t) ~ UJ t:;: ~ rf- . ".-C.'.C-.- e ro Vi 'Vi "'= <( :s _:I: C al Cl E e ~C) ro C ro ~ ~"' - > ro 0 Coo <( ... - 0 ffiu E Gl al'O OlGl ro > C n:l ~O e al E 0. ... 52 ~ al...- > 0 0 al-:I: o ~ n:l >..: .... 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Gl C 'CenCI) c'- - al ._ al- e .- co 0 C ... C :s C Gl ffiC5-e c- al ""! c~= en .- .c c n:l OlctlO ro ro .- 5~a. ~-e E.s g ctl > .S'O >- E c C OlC::!: 0.. n:l 0::0 2 'c >. al ... c<(>. I g-:i ...CO Coo Ol.21 n:l 0 eO::: 0 n:l co..c.i: ctl c <.) .~ 2-g = ~ e _ u Gl c- n:l Z 'c 'S; 0 0 'c n:l o..al.o ro > o ~ n:l al n:l C U <.) :J~ I- E (f)C) UJ (f) ~ Ic9::!: --,- ~ ~ 4~~~ [gJ1I: I I EXPENDITURE SUMMARY COMMUNITY DEVELOPMENT ACTMTIES I DEPARTMENTS: Community Development DIVISIONS: Current Planning Services, Advanced Planning and Housing, Advanced Planning I and Housing (continued with other funds), Code Enforcement, and Building Services I EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Projected Proposed Proposed I PERSONNEL 1,304,118 1,582,887 1,721,646 1,830,310 I MATERIELS & SUPPLIES 21,835 42,812 21,649 1 7,744 CONTRACTS & SERVICES 1,460,768 1,527,539 1,467,536 1,348,026 I INTERNAL COST ALLOCATION 461,080 523,132 559,770 556,212 I CAPITAL OUTLAY/GRANT PROG. 643,800 1,141,994 1,286,409 1,308,596 TOTAL 3,891,601 4,818,364 5,057,010 5,060,888 I DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 I (Number of Positions) FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Projected Proposed Proposed I Full- Time Equivalents 22.20 26.20 26.60 26.60 I DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 Source of Revenue (Fund) Actual Projected Projected Projected I Building Division Permits and Fees 1,362,804 1,544,500 1,500,000 1,333,000 Code Violations (101) 1,420 2,000 2,000 2,000 Planning Overhead (101) 42,004 32,000 32,320 32,320 I CDBG Proceeds (222) 471,019 587,000 611,000 620,165 Affordable Housing Fees (225) 29,603 30,630 28,899 31,466 Home Entitlement Fees (227) 174,061 204,599 227,484 230,896 I Encinitas Housing Authority (226) 385,637 544,131 658,490 671,920 Community Planning Fees (10 I ) 577,524 456,240 426,240 426,240 Vehicle Abatement (l 0 1) 16,351 35,000 40,000 42,000 I Department Revenue Sub-Total 3,060,423 3,436,100 3,526,433 3,390,007 Other General Fund Support 831,178 1,382,264 1,530,577 1,670,881 TOTAL 3,891,601 4,818,364 5,057,010 5,060,888 I I 4 - 47 EXPENDmJRE PLAN FUND: GENERAL Division Title: CURRENT PLANNING SERVICES Fund Number: 101 Division Number: 2010 Division Responsibilities: The Current Planning division is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides staff support to the Planning Commission, assists the public and responds to inquiries regarding land use and zoning issues. The division also recommends and implements changes to the land use section of the Municipal Code. IT 01-02 IT 02-03 IT 99-00 IT 00-01 DeptlManager DeptlManager EXPENDmJRE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 820,655 908,159 1,039,157 1,116,254 MATERIELS & SUPPLIES 6,879 16,755 7,150 5,325 CONTRACTS & SERVICES 381,431 248,435 220,055 220,970 INTERNAL COST ALLOCATION 233,226 270,814 295,394 297,049 CAPITAL OUTLAY 0 0 0 0 TOTAL 1,442,191 1,444,163 1,561,756 1,639,598 DMSIONAL PERSONNEL DETAIL (Number of Positions) IT 01-02 IT 02-03 IT 99-00 IT 00-01 DeptlManager DeptlManager POSmON TIllES Actual Projected Proposed Proposed Community Development Director 1.00 1.00 1.00 1.00 City Planner 1.00 1.00 1.00 1.00 Senior Plarmer 1.00 1.00 1.00 1.00 Associate Plarmer 1.85 1.85 1.85 1.85 Management Analyst 1.00 1.00 1.00 1.00 Planner * 4.00 4.00 4.00 4.00 Plarmer, Contract (New Prog. extends 06/03) 1.00 1.50 1.00 1.00 Plan Checker, Contract (New Prog. extends 06/ 0.50 0.50 1.00 1.00 Management Assistant 0.00 0.50 0.50 0.50 Administrative Secretary 1.00 1.00 1.00 1.00 Program Assistant 1.10 1.10 1.10 1.10 Secretary/Receptionist 0.00 1.00 1.00 1.00 Total Positions 13 .45 15.45 15.45 15.45 * Flexible staffing as Associate, Assistant, Junior or Planning Technician 4 - 48 I I EXPENDITURE PLAN Page 2 I Food Number: 10 1 Division Number: 2010 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLlES: Office Furniture Supplies, Books, Computer Software, Miscellaneous Total Materiels and Supplies FY 01-02 FY 02-03 3,400 1,400 3,750 3,925 7,150 5,325 120,000 120,000 60,000 60,000 18,200 18,900 18,055 18,065 3,800 4,005 220,055 220,970 61,859 62,896 109,288 106,728 124,247 127,425 295,394 297,049 I I CONlRACTS AND SERVICES: Environmental Review Consultant Advertising, Printing, Binding and Duplication Travel, Training, Membership Dues Agency Temporary Help, Postage, Mileage, Total Contracts and Services I I INTERNAL COST AlLOCATION: Central Services MlS Services Facilities Maintenance and Debt Total Internal Cost Allocation I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 2000-200 I Accomplishments: I. Reviewed approximately 300 development applications, performed some 1,170 plan checks and assisted approximately 13,400 customers at the counter and over the telephone. 2. Implemented the Encinitas Automated Zoning Information ("EZI") line to improve customer service by providing 24-hr recorded parcel-specific zoning information. 3. Continued implementation of adopted Specific Plans (Downtown Encinitas, North 101 Corridor, and Encinitas Ranch). Oversaw continued planning & development of the North Mesa, South Mesa, and Phase II Encinitas Town Center planning areas of the Encinitas Ranch. 4. Worked with city's web site committee to implement Phase I services for the City's newly-redesigned web site: (www.ci.encinitas.ca.us). The new site contains posting of regular Planing Commission and Zoning Administrator meeting agendas and public hearil'-g notices, basic zoning information, and downloadable planning, building, code enforcement and housing related forms and applications. 5. Continued to work with the counter team to improve customer service at the Development Services counter. A full-time receptionist was hired to assist at the front counter. This was identified as a high priority goal of the City Council. 6. Led the project team to complete design and bid documents for the Downtown Streets cape project. This was identified as a high priority goal ofthe City Council. 7. Oversaw design, permitting, and installation of Landmark Encinitas sign for downtown. 8. Implemented the Citizen Participation Program. This was identified as a City Council high priority goal for the fiscal year. I I I I Maior Proiects in Upcoming Two-Year Period Include: I. Continue to provide high quality service and work with other departments to improve customer service. Implement operational improvements at the Development Services counter. This is a City Council high priority goal. 2. Review planning review processes and identifY improvements by reducing/eliminating unnecessary paperwork, permitting requirements, etc. This is a City Council high priority goal for the fiscal year. 3. Work with the Engineering Services Department to complete Downtown Streetscape project. This is a City Council high priority goal for the fiscal year. 4. Continue implementation of adopted Specific Plans (Downtown Encinitas, North 101 Corridor, and Encinitas Ranch). Oversee continued planing and development of the North Mesa, Sidonia East, Quail Hollow East, and South Mesa planning areas of the Encinitas Ranch. Oversee development of Phase II Encinitas Town Center. 5. Implement, through revisions to the development policies and design standards, elements of the Community Character Implementation program. 6. As they are adopted, begin implementation of the Recreational Trails Master Plan, Comprehensive Shoreline Erosion Plan, and MHCP Sub-area Plan. I I I I I 4 - 49 EXPENDITURE PLAN FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING Fund Number: 101 Division Number: 2020 Advanced Planning Responsibilities: The Advance Planning and Housing division provides staff to address long-range planning issues; monitor and update the City's General Plan; and address regional planning issues affecting Encinitas. This division also provides management and administrative support to the City's affordable housing, Community Development Block Grant (CDBG), Section 8, and HOME programs (see following section). FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 132,386 303,938 284,998 300,988 MATERIELS & SUPPLIES 7,794 7,008 2,191 2,242 CONTRACTS & SERVICES 4,985 11,590 15,102 15,004 INTERNAL COST ALLOCATION 54,564 61,335 75,860 76,685 CAPITAL OUTLAY 0 0 0 0 TOTAL 199,729 383,871 378,151 394,919 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Senior Planner 1.00 1.00 1.00 1.00 Planner * 1.00 2.00 2.00 2.00 Environmental Coordinator 0.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 Total Positions 2.50 4.50 4.50 4.50 * Flexible staffmg as Assistant Planner, Junior Planner or Planning Technician. 4 - 50 I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Office Furniture Computer/Software Office Supplies Operating Supplies, Miscellaneous Total Materiels and Supplies CONTRACTS AND SERVICES: EIR, Consultants for Third Party Reviews Advertising, Printing, Binding and Duplication Membership Dues Postage, Travel, Training, Mileage Total Contracts and Services Fund Number: 101 Division Number: 2020 I FY 01-02 FY 02-03 I I 500 400 336 955 2,191 515 400 345 982 2,242 I I 5,687 3,034 855 5,526 15,102 5,850 2,658 875 5,621 15,004 I I INTERNAL COST ALLOCATION: Central Services Facilities Maintenance and Debt MIS Services I Total Internal Cost Allocation 25,352 30,910 19,598 75,860 25,777 31,700 19,208 76,685 I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Entered into contract with Estrada Land Planning, Inc., to implement the results of the five Community Character workshops. 2. Released draft MHCP Subregional Plan, City of Encinitas Subarea Plan, and EISIEIR for public review. 3. Completed Project Study Report (preliminary engineering) and Mitigated Negative Declaration for the Coastal Rail Trail project and entered into a contract for the design of the first phase of the trail (Oceanside through Encinitas). 4. Completed all work on Census 2000. 5. Continued work on the Recreational Trails Master Plan. 6. Continued participation in various regional advisory committees such as SANDAG's MHCP Advisory Committee, MHCP Elected Officials Advisory Committee, Walkable Communities Advisory Committee, Bicycle Pedestrian Advisory Committee, Coastal Rail Trail Subcommittee, Census 200 Complete Count Committee and North County Regional Trails Committee. 7. Entered into contract with Rick Planning Group to prepare Community Consensus Conference Research Report for Cardiff Specific Plan area. Maior Proiects in Upcoming Two-Year Period Include: 1. Adopt MHCP Subregional Plan, City of Encinitas Subarea Plan, and EISIEIR and complete Implementation Agreement with U.S. Fish and Wildlife and CA Fish and Game. 2. Complete design of the first phase of the Coastal Rail Trail project (Oceanside through Encinitas). 3. Complete work program for the implementation of the Community Character Workshop results. 4. Complete Recreational Trails Master Plan. 5. Initiate Cardiff by the Sea Specific Plan. 6. Continue participation in various regional advisory committees. I I I I I I I I 4 - 51 EXPENDITURE PLAN FUND: VARIOUS Division Title: ADVANCED PLANNING & HOUSING (cont.) Fund Numbers: 222, 225, 226, 227 Division Number: 2050 Housing Responsibilities: The division's housing staff provide the administrative and technical support for a variety of affordable housing and grant programs, including: Community Development Block Grant (CDBG), Section 8 rental assistance, Ho.ME grants, and affordable housing development. Housing staff also provide support to the Encinitas Housing Authority Board. Most of the funding for these programs comes from the U.S. Department of Housing and Urban Development (HUD), and is supplemented with other local revenue sources (Affordable Housing Fund). The programs carried out by this division are intended to meet the goals of the City's Housing Element and the Consolidated Plan. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptJManager DeptJManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 128,397 137,551 152,095 156,071 MATERIELS & SUPPLIES 359 2,752 2,778 2,842 CONTRACTS & SERVICES 17,529 23,764 20,866 21,498 INTERNAL COST ALLOCATION 25,495 30,848 27,457 27,645 CAPITAL OUTLAY, PROGRAMS 642,643 1,140,949 1,285,377 1,307,564 TOTAL 814,423 1,335,864 1,488,573 1.515,620 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptJManager DeptJManager POSITION TITLES Actual Proj ected Proposed Proposed Housing and Grant Analyst 1.00 1.00 1.00 1.00 Housing Specialist 1.00 1.00 1.00 1.00 Program Assistant - New Program FY02 0.00 0.00 0.40 0.40 Total Positions 2.00 2.00 2.40 2.40 4 - 52 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VARIOUS Division Title: ADVANCED PLANNING & HOUSING (cont.) Fund Numbers: 222, 225, 226, 227 Division Number: 2050 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 02-03 FY 01-02 MATERIELS AND SUPPLIES: Office Furniture and Office Supplies Books and Subscriptions, Miscellaneous Total Materiels and Supplies 1,719 1,123 2,842 1,655 1,123 2,778 CONTRACTS AND SERVICES: Consultant Professional Firms Postage, Travel, Training, and Mileage Software Maintenance Membership Dues, Advertising, and Printing City Attorney 6,111 5,885 3,411 2,680 2,380 1,031 21,498 6,006 5,610 3,312 2,605 2,316 1,017 20,866 Total Contracts and Services INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services 13,429 11,328 2,888 27,645 13,093 11,524 2,840 27,457 Total Internal Cost Allocation CAPITAL OUTLAY/GRANT PROGRAMS: Annual Contributions Housing Assistance Payments Total Capital Outlay/Grant Programs: 727,028 580,536 1,307,564 716,284 569,093 1,285,377 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Completed the installation of storm drains and drainage improvements on Rosebay Dr. and San Dieguito Drive with CDBG funds. 2. Provided CDBG funding for the installation of sidewalks on Regal Road, Santa Fe Drive under the 1-5, and Encinitas Boulevard, under the railroad overpass. 3. Provided CDBG funding for street and sidewalk improvements for the Downtown Streetscape Program. 4. Provided funding assistance to Habitat for Humanity for the construction of7 single-family homes for ownership by low-income households. 5. Completed construction of 4 multi-family units for low-income households located on Second Street. Maior Proiects in Upcoming Two-Year Period Include: 1. Provide CDBG funding to ten agencies providing public services to low income households. 2. Provide funding assistance to Winter Homeless Programs. 3. Complete construction of 22 new affordable rental units to be located on the Encinitas Ranch (Encinitas Ranch Apartments). 4. Complete construction of7 single-family homes for ownership by low-income households (Habitat for Humanity). 5. Complete the construction of a 45 unit affordable senior rental development to be located on the Encinitas Ranch (Mercy Housing). 6. Complete the installation of sidewalks on Regal Road, Santa Fe Drive, under the 1-5, and Encinitas Boulevard, under the railroad overpass with CDBG funds. 4 - 53 EXPENDITURE PLAN FUND: GENERAL Division Title: CODE ENFORCEMENT Fund Number: 101 Division Number: 2030 Division Responsibilities: Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 184,678 195,123 203,967 212,402 MATERIELS & SUPPLIES 4,566 6,697 5,200 5,350 CONTRACTS & SERVICES 42,023 81,195 82,645 86,617 INTERNAL COST ALLOCATION 67,639 65,540 69,843 63,895 CAPITAL OUTLAY 1,157 1,045 1,032 1,032 TOTAL 300,063 349,600 362,687 369296 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Code Enforcement Coordinator 1.00 1.00 1.00 1.00 Code Enforcement Officer 2.00 2.00 2.00 2.00 Program Assistant 0.25 0.25 0.25 0.25 Total Positions 3.25 3.25 3.25 3.25 4 - 54 I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: CODE ENFORCEMENT Fund Number: 101 Division Number: 2030 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I I I I I I I I I I I I I I I MATERIELS AND SUPPLIES: Operating Supplies, Field & Audio Supplies Office Furniture Motor Fuels and Miscellaneous Total Materiels and Supplies 2,850 900 1,450 5,200 2,975 900 1,475 5,350 CONTRACTS AND SERVICES: Contractual Private Property Maintenance Travel & Meetings Equipment Maintenance and Repair, Telephone, Training, Memberships, and Mileage Total Contracts and Services 56,400 59,000 22,000 23,000 1,700 1,800 2,545 2,817 82,645 86,617 INTERNAL COST ALLOCATION: MIS Services Facilities Maintenance and Debt Central Services Fleet Replacement Fleet and Equipment Maintenance Total Internal Cost Allocation 22,157 23,082 9,127 11,477 4,000 69,843 21,367 23,672 9,280 5,076 4,500 63,895 CAPITAL OUTLAY: 800 MHz Backbone Lease Payments Total Capital Outlay 1,032 1,032 1,032 1,032 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Increased abandoned vehicle abatements through outside contract. Cost is offset by dedicated revenue source. 2. Improved response time on graffiti removal requests. 3. Initiated public nuisance abatement efforts with the Sheriff's Departments COPS unit. Maior Proiects in Upcoming Two-Year Period Include: 1. Maintain proactive enforcement of health and safety related issues. 2. Initiate proactive monitoring and enforcement of conditions of approval on all minor/major use permits. This is a City Council goal for FY 200 1-02/FY 2002-03. 4 - 55 EXPENDITURE PLAN FUND: GENERAL Division Title: BUILDING SERVICES Fund Number: 101 Division Number: 2040 Division Responsibilities: This division is responsible for plan checking, building permits and inspection services, and are provided under contract with the ESGIL Corporation. Clerical support and coordination of this contract is handled by Community Development Department personnel. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/rv1:1rJger EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 38,002 38,116 41,429 44,595 MATERIELS & SUPPLIES 2,237 9,600 4,330 1,985 CONTRACTS & SERVICES 1,014,800 1,162,555 1,128,868 1,003,937 INTERNAL COST ALLOCATION 80,156 94,595 91 ,216 90,938 CAPITAL OUT LA Y 0 0 0 0 TOTAL 1,135,195 1,304,866 1,265,843 1,141,455 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Program Assistant 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 4 - 56 I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: BUILDING SERVICES Fund Number: 101 Division Number: 2040 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MATERIELS AND SUPPLIES: Office Furniture Office Supplies Books, Miscellaneous 3,200 930 200 825 950 210 I Total Materiels and Supplies 4,330 1,985 I CONTRACTS AND SERVICES: Building Services (ESGIL contract for inspections) Printing, Binding and Duplication Agency Temporary Help Memberships 1,125,000 1,000,000 2,068 2,127 1,600 1,600 200 210 1,128,868 1,003,937 I I Total Contracts and Services I INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services 42,720 43,813 38,761 37,22 7 9,735 9,898 91,216 90,938 I Total Internal Cost Allocation I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplislunents: 1. Expedited plan reviews for downtown community businesses destroyed by fire. 2. Completed plan check processing of the Community Center and the Fire Station at Balour. 3. Provided efficient building plan review and inspection services throughout the city. I I Maior Proiects in Upcoming Two- Year Period Include: 1. Maintain excellent Insurance Services Organization (ISO) rating. 2. Maintain interdepartmental coordination through various staff committees and computerized permit tracking system. 3. Maintain exceptional plan check and inspection turnaround times. 4. Implement new California State Energy Conservation Regulations as adopted in AB 970, Building Energy Efficiency Standards. 5. Provide next day service levels for field inspections during City Hall Energy Conservation Program. 6. Enforce the latest edition of the California Building Code mandated by the State of California. I I I I I 4 - 57 This page intentionally left blank. 4 - 58 I I I I I I I I I I I I I I I I I I I Public Safety Departments This Section is divided into two Departments Law Enforcement Services Department Divisions Law Enforcement Traffic Enforcement Parking Citation Process Asset Forfeiture State Supplemental Law Enforcement Federal Special Law Enforcement Fund Fire and Marine Safety Services Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) I EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES I DEPARTMENT: Public Safety I DIVISIONS: Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement, Federal Special Law Enforcement Fund, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, I Disaster Preparedness and Marine Safety Services. EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager I Actual Projected Proposed Proposed I PERSONNEL 5,136,372 5,285,022 5,534,744 5,797,489 MA TERIELS & SUPPLIES 167,762 201,490 221,690 226,981 I CONTRACTS & SERVICES 7,037,041 7,681,722 8,191,248 8,638,376 I INTERNAL COST ALLOCATION 655,063 648,675 577,638 693,644 CAPITAL OUTLA Y 256,371 437,212 429,115 254,516 I TOTAL 13,252,609 14,254,121 14,954,435 15,611,006 I DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed I Full- Time Equivalents 63.50 65.00 65.00 65.00 I DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 I Source of Revenue (Fund) Actual Projected Proposed Proposed Vehicle Code and Court Fines (101) 395,312 338,000 350,000 350,000 I Parking Citations (101) 56,143 60,000 60,000 61,740 Fire - Building Permit Fees (101) 40,498 60,000 40,000 40,000 Property Rental (101) 0 0 0 0 I Fire - All Other Fees (10 1) 774 850 850 850 Weed Abatement (101) 5,310 5,000 5,000 5,000 Penalties (101) 315 602 602 602 I Booking Fee Recoveries (101) 22,662 25,000 25,000 30,000 Asset Forfeiture (261) 12,076 4,800 4,364 4,364 Supplemental Law Enforcement (262) 137,365 259,467 140,135 140,135 I Federal Special Law Enforcement (263) 52,235 12,614 42,500 42,500 Total Departmental Revenue 722,690 766,333 668,451 675,191 Other General Fund Support 12,529,919 13,487,788 14,285,984 14,935,815 I TOTAL 13,252,609 14,254,121 14,954,435 15,611,006 I 4 - 61 This page intentionally left blank. 4 - 62 11 L I I I I I I I I I I I I I I I I I I I Law Enforcement Services Department Divisions Law Enforcement Traffic Enforcement Parking Citation Process Asset Forfeiture State Supplemental Law Enforcement Federal Special Law Enforcement Fund Law Enforcement Services provided by Contract with the San Diego County Sheriff s Department Department Director Octavia Parker, Captain of Encinitas Sub-Station t- Z w :aE w o 0:: o LL Z W ~ <C ..J .... Q) .. Cl~ ro: ffi== :2~ ;.," <3~ c: "m C. ro () ::!: Q; .c: en (/)0 BLn 0"-- fi:as ~l~ j "5 Q) 0:: (/) (/) Q) u.... ~eCJ :.;;:o.Jg to 5 t: 0. "_ 0 lilu (3 C ul1>(j !EElll coQ),b .... ~ c:: 1-00 'EU W c Q) E.... Q) U ~~ -- t: c: 0 Wu ~ rn --l I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY PUBLIC SAFETY ACTNITIES DEP AR TMENT: Law Enforcement DNISIONS: Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement and Federal Special Law Enforcement Fund EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MA TERlELS & SUPPLIES 10,450 10,210 12,340 12,730 CONTRACTS & SERVICES 6,569,558 7,169,710 7,434,111 7,841,509 INTERNAL COST ALLOCA nON 12,252 15,455 0 0 CAPITAL OUTLAY 73,624 71,675 71,060 73,060 TOTAL 6,665,884 7,267,050 7,517,511 7,927,299 DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed No City Personnel are Directly Assigned to the Division DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 Source of Revenue (Fund) Actual Projected Proposed Proposed Vehicle Code and Court Fines (101) 395,312 338,000 350,000 350,000 Parking Citations (101) 56,143 60,000 60,000 61,740 Penalties (101) 315 602 602 602 Booking Fee Recoveries (101) 22,662 25,000 25,000 30,000 Asset Forfeiture (261) 12,076 4,800 4,364 4,364 Supplemental Law Enforcement (262) 137,365 259,467 140,135 140,135 Federal Special Law Enforcement (263) 52,235 12,614 42,500 42,500 Total Departmental Revenue 676,108 700,483 622,601 629,341 Other General Fund Support 5,989,776 6,566,567 6,894,910 7,297,958 TOTAL 7,341,992 7,967,533 8,140,112 8,556,640 (676,108) (700,483) (622,601) (629,341) 6,665,884 7,267,050 7,517,511 7,927,299 4 - 65 EXPENDITURE PLAN FUND: GENERAL Division Title: LAW ENFORCEMENT Fund Number: 101 Division Number: 3010 Division Responsibilities: Law Enforcement services are provided through a contract with the San Diego County Sheriffs Department. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 0 0 0 0 MA TERlELS & SUPPLIES 10,450 9,700 11,840 12,200 CONTRACTS & SERVICES 4,786,722 5,309,949 5,505,150 5,799,245 INTERNAL COST ALLOCATION 12,252 15,455 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 4,809,424 5,335,104 5,516,990 5,811,445 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Units of Service include: 15.00 - Seven day per week sedan patrols with relief. 3.80 - Special Purpose Officers. 1.00 - Senior Volunteer Patrol Program Unit. 1. 00 - DARE Officer 4 - 66 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: LAW ENFORCEMENT Fund Number: 101 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 MA TERlELS AND SUPPLIES: Office Supplies and Miscellaneous Field Supplies 1,500 10,340 Total Materiels and Supplies 11,840 CONTRACTS AND SERVICES: San Diego County Sheriffs Contract Law Enforcement Booking Fees Memberships (ARJIS, SANDAG, CAL-ID) Medical Services, Training, Telephone, Travel 5,280,800 160,000 56,000 8,350 Total Contracts and Services 5,505,150 Note: 800 MHz Backbone lease payments made from Funds 262 and 263. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Continued reduction in local crime rate. 2. Assigned Special Purpose Officer for downtown and beach area community policing activities. Maior Proiects in the Upcoming Two-Year Period Include: 1. Negotiation of new agreement for law enforcement services with the County of San Diego. 2. Target problem areas and issues with increased and targeted enforcement. 3. Contingency funding for shared-cost school resource officers. 4 - 67 FY 02-03 1,550 10,650 12,200 5,563,740 168,000 58,800 8,705 5,799,245 EXPENDITURE PLAN FUND: GENERAL Division Title: TRAFFIC ENFORCEMENT Fund Number: 101 Division Number: 3020 Division Responsibilities: Contracted traffic enforcement services provided by the San Diego Sheriffs Department. Traffic enforcement units address traffic enforcement and traffic related accident investigation services throughout the City. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 510 500 530 CONTRACTS & SERVICES 1,654,163 1,709,201 1,768,320 1,881,200 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 1,654,163 1,709,711 1,768,820 1,881,730 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 DeptlManager Proposed FY 02-03 DeptlManager Proposed Traffic Enforcement Services are provided through a Contract with the County of San Diego. Units of service include: 3 - Seven day per week sedans with relief. 1 - Five day per week sedan with relief. 4 - Five day motorcycles without relief. 3 - Community Service Officers. 4 - 68 I EXPENDITURE PLAN Page 2 I FUND: GENERAL Division Title: TRAFFIC ENFORCEMENT Fund Number: 101 Division Number: 3020 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MATERIELS AND SUPPLIES: Operating Supplies 500 530 I Total Materiels and Supplies 500 530 I CONTRACTS AND SERVICES: San Diego County Sheriffs Contract Equipment Maintenance and Repair (Radar Repair) 1,764,320 4,000 1,877,000 4,200 I Total Contracts and Services 1,768,320 1,881,200 I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 2000-2001 Accomplishments: I 1. Targeted problem areas with increased enforcement, radar trailers and proactive enforcement. 2. Assisted Traffic Engineering in developing neighborhood speeding complaint protocol. 3. Conducted DU1 checkpoints. I Maior Proiects in the Upcoming Two-vear Period Include: I 1. Target problem areas with increased and proactive enforcement. 2. Assist with implementation of neighborhood speeding complaint protocol program. 3. Conduct DUI checkpoints. I I I 4 - 69 EXPENDITURE PLAN FUND: GENERAL Division Title: PARKING CITATION PROCESS Fund Number: 101 Division Number: 3021 Division Responsibilities: Citation processing services are conducted under a contract with a private fIrm and involve parking citations issued by the San Diego County Sheriffs Department and beach lifeguards within the City. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 7,180 14,200 14,682 15,105 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 7,180 14,200 14,682 15,105 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-0 I Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Area. 4 - 70 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: PARKING CITATION PROCESS Fund Number: 101 Division Number: 3021 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: Administrative Fee Parking Citation Processing Printing, Binding and Duplication 8,272 8,511 4,136 4,255 2,274 2,339 14,682 15,105 Total Contracts and Services 4 - 71 EXPENDITURE PLAN FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE Fund Number: 261 Division Number: 3010 Division Responsibilities: Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used to acquire additional non-personnel expense items to aid in law enforcement activities. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 13,455 10,000 10,000 12,000 TOTAL 13,455 10,000 10,000 12,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 72 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE Fund Number: 261 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: CAPITAL OUTLAY: Capital Items for Law Enforcement Support FY 01-02 FY 02-03 10,000 12,000 Total Capital Outlay 10,000 12,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Acquisition of additional speed radar trailer. Maior Proiects in the Upcoming Two-Year Period Include: 1. Acquisition of two quadrunners for beach safety enhancements (FY 02/03). 4 - 73 EXPENDITURE PLAN FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Fund Number: 262 Division Number: 3010 Division Responsibilities: In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the State budget allocations process. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 121,493 136,360 145,959 145,959 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 10,169 49,061 19,060 19,060 TOTAL 131,662 185,421 165,019 165,019 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) POSITION TITLES FY 99-00 Actual FY 00-0 I Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 74 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Fund Number: 262 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: Law Enforcement Equipment, Maintenance & Repair Equipment Rental 100,000 31,559 14,400 100,000 31,559 14,400 145,959 145,959 Total Contracts and Services CAPITAL OUTLAY: Lease Payments 19,060 19,060 Total Capital Outlay 19,060 19,060 Note: Total annual payment for Sheriffs Backbone is $61,675. The balance of $43,743 is paid from Federal Law Enforcement Fund (263). ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Partial funding of law enforcement patrol unit added in 1999. 2. Partial funding of 800 MHz backbone and maintenance lease. Maior Pro;ects in the Upcoming Two-Year Period Include: 1. Partial funding of law enforcement patrol unit added in 1999. 2. Partial funding of 800 MHz backbone and maintenance lease. 4 - 75 EXPENDITURE PLAN FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Division Title: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Number: 3010 Division Responsibilities: The Federal Special Law Enforcement Fund program appropriated funds for local jurisdictions to supplement law enforcement services. Funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the Federal budget allocations process. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MA TERlELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 50,000 12,614 42,000 42,000 TOTAL 50,000 12,614 42,000 42,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 76 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Division Title: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CAPITAL OUTLAY: 800 MHz Annual Backbone Lease Payments - See Note 42,000 42,000 Total Capital Outlay 42,000 42,000 Note: Annual Sheriff Payment is $61,675. The balance of$17,862 is paid in State Law Enforcement Fund (262). ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Partial funding source of Law Enforcement 800 MHz regional communications system. Maior Proiects in the Upcoming Two-Year Period Include: 1. Partial funding source of Law Enforcement 800 MHz regional communications system. 4 - 77 This page intentionally left blank. 4 - 78 I I I I I I I I I I I I I I I I I I I Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Department Director Donald Heiser .... z w :E .... 0:: <( 0- W C :> .... w LL. <( en w za.. -~ 0:: c <(0 :E; c c ~ z ~ <(a.. 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C 1Il'- ~ III E W.ll:~C'll.ll:O .~ :i g' ~ :i l- ll. 0 e g. fi I.~ ( 41<3 lIIoc c-4~ "-.~ liiN I~ ( t~ (t5 Cll~ ~~ c 'tl:i ~ :J: :: Com $ 1ii C'll ~'lii ~ .c;.com.c .Ql.!!l ~ J: .!l1 g lL.l:(JIIl~.. !EuC~.lI:~ U::t:je~:t: ~ '"'l~ .c ..NE::co ~1Il~O::::l1ll 2g<J~o'" .c1ll1iiC'll't:~ .Ql Co (/) e III c lL.en 'tll-< ~:;~~~= .- co ... J: .- co lL.a.~.~::!!:::!!: 0:: ~ lI= <1>~ -, -:'1 .lI: () ro -, (~ <1> > ro 0 <21 <1> () c ro -' - ct :ai" -, a~ ~_. C""I' ~ ~ .~ .oc rr..-t ~. ~ 0 -, c-t~ EXPENDITURE PLAN FUND: GENERAL Division Title: FIRE ADMINISTRATION Fund: 101 Division: 3510 Division Responsibilities: This Division provides management direction and administrative support to the overall Department, consisting of the Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. This Division also coordinates and provides fiscal analysis ofthe activities of the Department. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed 286,974 287,347 296,887 315,236 6,864 8,550 8,238 8,474 124,277 140,634 172,534 188,417 245,220 281,417 246,542 247,328 131,959 129,458 18,895 18,659 795,294 847,406 743,096 778,114 EXPENDITURE SUMMARY PERSONNEL MATERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY DISTRICT PERSONNEL DETAIL (Number of Positions) Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed 1.00 1.00 1.00 1.00 0.75 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.50 0.50 0.50 1.00 1.00 1.00 1.00 3.75 3.50 3.50 3.50 POSITION TITLES Fire Chief Fire Management Services Coordinator Management Assistant Emergency Preparedness Officer Administrative Secretary 4 - 84 I EXPENDITURE PLAN Fund: 101 Division: 3510 I I I FUND: GENERAL Division Title: FIRE ADMINISTRATION Page 2 FY 02-03 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 MATERIELS AND SUPPLIES: Furniture and Equipment Office Supplies Awards, Books, Computer Supplies Total Materiels and Supplies 2,500 2,636 3,102 8,238 I I I CONTRACTS AND SERVICES: Retiree's Health Insurance Premiums Program Contributions (TIP) Travel, Training, Membership Dues Professional Firms, Agency Temporary Help, Printing Total Contracts and Services 155,209 5,585 5,800 5,940 172,534 I I INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services 142,470 83,385 20,687 246,542 I I Total Internal Cost Allocation CAPITAL OUTLAY: 800 MHz Backbone Lease Payments 18,895 18,895 Total Capital Outlay I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplislunents: 1. Complete Implementation of new Dispatch & Records Management Computer System. 2. Major Citywide Disaster Drill. 3. Live Fire Training Exercise. 4. Update Emergency Operations Plan. 5. Implementation of suggestions for improvements to EOC. 6. Completed staffing of 4 engines with paramedic firefighters. I I Maior Proiects in the Upcoming Two-Year Period Include: I I I I 1. Open Fire Station # 5. 2. Complete study and action plan for high hazard wildland urban interface areas. 3. Implement new SurvivAir Breathing apparatus to conform to OSHA and NIOSH standards. 4. Conduct training and implement citizen AED program. 5. Improve customer service in Fire Prevention Bureau. 6. Major Cit)'\vide Disaster Drill. 4 - 85 2,573 2,712 3,189 8,474 170,729 5,585 5,969 6,134 188,417 ]46,114 80,180 2L034 247,328 ] 8,659 18,659 EXPENDITURE PLAN FUND: GENERAL Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Fund: 101 Division: 3520 Division Responsibilities: The Division is charged with maintaining an emergency response system that can protect the life and property of the citizens of Encinitas from fIre and other disasters. Fire suppression personnel respond to all emergency and non- emergency requests for help and render the proper assistance to those in need. Other activities include vehicle and facilities maintenance, equipment research and development, pre-fIre planning, HAZMAT program, long-range planning, compliance with safety standards, inspections, and the training and certillcation of personnel and general safety concepts. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Prqjected Proposed Proposed PERSONNEL 4,155,196 4,257,561 4,559,730 4,769,315 MATERIELS & SUPPLIES 102,405 112,040 121,130 125,635 CONTRACTS & SERVICES 256,667 279,267 341,382 359,691 INTERNAL COST ALLOCATION 329,713 277,919 256,265 376,835 CAPITAL OUTLA YIDEBT SERVICE 27,012 184,000 304,563 128,000 TOTAL 4,870,993 5,110,787 5,583,070 5,759,476 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Fire Division Chiefs 2.00 2.00 3.00 3.00 Fire Captains 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 Firefighters 5.00 5.00 2.00 2.00 F irefIghterslParamedics 10.00 10.00 13.00 13.00 Total Positions 47.00 47.00 48.00 48.00 4 - 86 I EXPENDITURE PLAN Page 2 I FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division: 3520 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MATERIELS AND SUPPLIES: Fuel 23,500 25,000 Fire Equipment 23,000 23,667 I Safety clothing 17,578 18,087 Uniforms 17,578 18,087 Janitorial 12,000 12,348 I Field Supplies 6,824 7,021 Station Supplies 10,000 10,290 Training Furniture and Fixtures 5,000 5,319 I Public Education, Audio, Books, Communications, Food 5,650 5,816 Total Materiels and Supplies 121,130 125,635 I CONTRACTS AND SERVICES: Dispatch 210,000 219,390 Telephones: Stations, Pagers & Dispatch Data Lines 37,460 38,896 I Facility Maintenance and Repair 25,850 26,599 Equipment Maintenance and Repair 32,000 37,520 Training, Travel, Memberships 29,820 30,853 I Water and Sewer 6,252 6,433 Total Contracts and Services 341,382 359,691 I INTERNAL COST ALLOCATION: Facility and Site Maintenance 105,362 112,539 Fleet and Equipment Maintenance 147,311 154,496 I Fleet Replacement (91,408) (40,200) Lease Payments 95,000 150,000 Total Internal Cost Allocation 256,265 376,835 I CAPITAL OUTLAY / DEBT SERVICE: Fire Equipment - New Program - $46,000 FY02 132,000 86,000 I Fire Hose 17,000 17,000 Training Equipment 45,000 25,000 Lease Payments 110,563 0 I Total Capital Outlay / Debt Service 304,563 128,000 I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I All Accomplishments are listed under Fire Administration. I Maior Proiects in the Upcoming Two-Year Period Include: All Major Projects are listed under Fire Administration. I 4 - 87 EXPENDITURE PLAN FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING Fund: 101 Division: 3530 Division Responsibilities: This Division enforces the Uniform Fire Code, Building Code, Life Safety Code, and other fIre safety related codes and ordinances, conducts fIre investigations, oversees the business inspection program and weed abatement, processes plan checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. This Division manages all facilities improvements and planning for the Department. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptIManager DeptIManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 351,048 369,820 270,905 283,845 MATERIELS & SUPPLIES 14,506 7,660 10,686 10,965 CONTRACTS & SERVICES 12,276 12,515 155,865 160,534 INTERNAL COST ALLOCATION 6,265 26,361 23,511 18,078 CAPITAL OUTLAY 0 1,000 0 0 TOTAL 384,095 417,356 460,967 473,422 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptIManager DeptIManager POSITION TITLES Actual Proj ected Proposed Proposed Fire Division Chief 1.00 1.00 0.00 0.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 Deputy Fire Marshal 1.00 1.00 1.00 1.00 Fire Prevention Technician 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 4.00 4.00 4 - 88 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING Fund: 101 Division: 3530 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office Supplies Books and Subscriptions Arson Investigation Supplies, Audio-Visual Supplies, Office Equipment 6,530 2,200 1,956 6,689 2,264 2,012 Total Materiels and Supplies 10,686 10,965 CONTRACTS AND SERVICES: Contractual- New Programs: $135,000 FY02; $139,050 FY03 Weed Abatement Travel, Training, Membership Dues Plan Check Fees 135,000 139,050 12,000 12,360 6,865 7,064 2,000 2,060 155,865 160,534 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance Fleet Replacement 10,961 12,550 11,278 6,800 Total Internal Cost Allocation 23,511 18,078 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: All accomplishments are listed under Fire Administration. Maior Proiects in the Upcoming Two-Year Period Include: All Major Projects are listed under Fire Administration. 4 - 89 EXPENDITURE PLAN FUND: GENERAL Division Title: DISASTER PREPAREDNESS Fund Number: 101 Division Number: 3540 Division Responsibilities: This Division develops emergency procedures, activities, and disaster operation plans to be implemented in the event of a natural or man-made disaster or emergency. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 562 31,367 33,660 37,074 MA TERlELS & SUPPLIES 4,099 7,800 9,294 7,351 CONTRACTS & SERVICES 51,308 58,096 62,607 62,773 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 2,301 2,102 2,077 2,077 TOTAL 58,270 99,365 107,638 109,275 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Emergency Preparedness Officer 0.00 0.50 0.50 0.50 Total Positions 0.00 0.50 0.50 0.50 4 - 90 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 Fund Number: 101 Division Number: 3540 FUND: GENERAL Division Title: DISASTER PREPAREDNESS I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Emergency Supplies Training Equipment Books 2,500 500 1,000 5,000 5,443 1,500 351 351 9,294 7,351 Total Materiels and Supplies CONTRACTS AND SERVICES: Professional Firms (HazMat Team, HIRT) Equipment Rental Fees (Emergency Situations) Membership Dues Regional and State Training Equipment Maintenance and Repair, Travel, Telephone, Printing 39,629 39,629 13,000 13,000 6,551 6,551 1,054 1,084 2,373 2,509 62,607 62,773 Total Contracts and Services CAPITAL OUTLAY: 800 MHz Backbone Lease Payments 2,077 2,077 Total Capital Outlay 2,077 2,077 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: All accomplishments are listed under Fire Administration. Maior Proiects in the Upcoming Two-Year Period Include: All major projects are listed under Fire Administration. 4 - 91 EXPENDITURE PLAN FUND: GENERAL Division Title: MARINE SAFETY SERVICES Fund Number: 101 Division Number: 3550 Division Responsibilities: The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 342,592 338,927 373,562 392,019 MATERIELS & SUPPLIES 29,438 55,230 60,002 61,826 CONTRACTS & SERVICES 22,955 21,500 24,749 25,452 INTERNAL COST ALLOCATION 61,613 47,523 51,320 51,403 CAPITAL OUTLAY 21,475 48,977 32,520 32,720 TOTAL 478,073 512,157 542,153 563,420 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed Total Positions 1.00 1.75 0.00 5.00 7.75 1.00 3.00 0.00 5.00 9.00 1.00 3.00 0.00 5.00 9.00 1.00 3.00 0.00 5.00 9.00 Ocean Lifeguard Supervisor (Perm) Senior Ocean Lifeguard (Perm) New Program * Senior Ocean Lifeguard (Seasonal) Ocean Lifeguard (Seasonal) Note: * Added 1.25 FTE Permanent Senior Ocean Lifeguards 4 - 92 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: MARINE SAFETY SERVICES Fund Number: 101 Division Number: 3550 I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Special Clothing Small Tools and Instruments Field Supplies Office Furniture, Machinery & Equipment, and Materials Public Education Repair and Maintenance Supplies, Fuels Safety Supplies Audio-Visual Supplies, Books, and Food Total Materiels and Supplies FY 01-02 FY 02-03 12,408 12,767 15,049 15,485 6,204 6,383 8,403 8,648 5,712 5,877 6,385 6,659 3,619 3,723 2,222 2,284 60,002 61,826 9,067 9,306 6,000 6,174 5,960 6,145 3,722 3,827 24,749 25,452 11,091 11,846 11,572 10,757 22,000 22,000 4,056 4,124 2,601 2,676 51,320 51,403 23,500 23,500 2,800 3,000 6,220 6,220 32,520 32,720 CONTRACTS AND SERVICES: Equipment Maintenance and Repair Contractual Telephones Travel, Training, Membership Fees and Printing Total Contracts and Services INTERNAL COST ALLOCATION: Facility and Site Maintenance MIS Services Fleet Replacement Central Services Fleet and Equipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: Machinery and Equipment Improvements Other than Building Lease Payments Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Improvement of Lifeguard coverage of Encinitas Beaches. 2. Implementation of Public Safety Education Program. 3. Lifeguard training for bluff rescue. 4. Implement new software for lifeguard reports and statistics. Maim Proiects in the Upcoming Two-Year Period Include: 1. Complete Swami's tower. 2. 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A C:. ~ I EXPENDITURE SUMMARY I PUBLIC WORKS ACTIVITIES DEPARTMENTS: Public Works I DIVISIONS: Public Works Administration, Flood Control, Street Maintenance, Community and Senior Center Facility Maintenance, City-Wide Facility and Site Maintenance, Storm DrainINPDES, Gas Tax/Street I Maintenance, Recycling/Solid Waste & Household Hazardous Waste, District Support! Administration, Wastewater Collection, Internal Service Vehicle Rental, Fleet Maintenance, Vehicle & Equipment Replacement, Encinitas Ranch Maintenance, Encinitas Lighting District, Encinitas Sanitary Division; San Dieguito Water District: Recycled Water, Water Purchases & Treatment, I Field Operations, and Planning & Engineering. FY 01-02 FY 02-03 I EXPENDITURE SUMMARY FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed I PERSONNEL 1,122,439 1,396,005 1,444,234 1,534,915 I MATERIELS & SUPPLIES 281,875 247,586 281,657 282,599 CONTRACTS & SERVICES 2,966,133 3,225,922 3,564,278 3,787,931 I INTERNAL COST ALLOCATION (2,918) (123,849) (233,909) (294,407) I CAPITAL OUTLA YIDEBT SERVICE 272,350 123,157 112,894 90,181 TOTAL 4,639,879 4,868,821 5,169,154 5,401,219 I DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager I Actual Projected Proposed Proposed Full-Time Equivalents 44.50 49.35 49.35 49.55 I FY 99-00 FY 00-01 FY 01-02 FY 02-03 Source of Revenue (Fund) Actual Projected Projected Projected I DEPARTMENT FUNDING SUMMARY Solid Waste Franchise (101 ) 315,323 325,000 325,000 329,875 District Support Revenue (Overhead-l 0 I) 184,142 173,917 179,830 188,621 I Commissions Vending, Property Rental (10 I) 78 150 150 150 Gas Tax Revenue (Fund 201) 1,138,832 1,149,871 1,172,327 1,169,760 Solid Waste, Recycling, HHW (229) 459,651 338,600 486,376 491,193 I Citywide Lighting District (295) 823,697 875,898 901,305 919,484 Encinitas Ranch Lighting District (297) 217,403 232,358 235,173 234,786 I District Support Revenue (Overhead-616) 389,841 428,283 563,943 580,912 Internal Service Revenue (691 ) 87,167 104,311 0 0 Fleet Maintenance (692) 296,937 276,276 0 0 I Vehicle Replacement (693) 631,983 494,711 1,083,916 1,098,423 Total Depa11mental Revenue 4,545,054 4,399,375 4,948,020 5,013,204 Other General Fund Support 94,825 469,446 221,134 388,015 I TOTAL 4,639,879 4,868,821 5,169,154 5,401,219 4 - 99 EXPENDITURE PLAN FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION Fund Number: 101 Division Number: 4010 Division Responsibilities: This Division provides management direction and administrative support to the divisions comprising the Public Works Department, the City's subsidiary districts, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects, and other related tasks. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 139,382 175,718 84,817 88,186 MA TERIELS & SUPPLIES 2,825 2,767 3,819 3,821 CONTRACTS & SERVICES 60,657 32,605 33,308 33,460 INTERNAL COST ALLOCATION 77,126 90,601 95,934 90,754 CAPITAL OUTLA YIDEBT SERVICE 4,043 5,772 5,697 5,772 TOTAL 284,033 307,463 223,575 221,993 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Director 1.00 0.90 0.20 0.20 Management Analyst 0.35 0.35 0.40 0.40 Management Assistant 0.50 0.50 0.00 0.00 Management Intem 0.50 0.50 0.50 0.50 Program Assistant 0.10 0.10 0.10 0.10 Administrative Secretary 0.09 0.09 0.25 0.25 Total Positions 2.54 2.44 1.45 1.45 4 - 1 00 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION Fund Number: 101 Division Number: 4010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office Supplies, Books Office Furniture & Equipment, and Miscellaneous 1,092 2,727 1,079 2,742 Total Materiels and Supplies 3,819 3,821 CONTRACTS AND SERVICES: Contractual, Agency Temporary Help Training, Travel & Meetings Equipment Maintenance and Repair, Rental Fees, Phones Membership Dues, Mileage, AdveI1ising, Printing 21,000 21,000 4,720 4,720 6,027 6,153 1,561 1.587 33,308 33,460 Total Contracts and Services INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services Fleet Replacement 33,607 34,469 41,809 39,224 8,518 8,661 12,000 8,400 95,934 90,754 Total Internal Cost Allocation CAPITAL OUTLA YfDEBT SERVICE: 800 MHz Backbone Lease Payments 5,697 5,697 5,772 5,772 Total Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Implement new procedures for purchasing department supplies, materials, and equipment. 2. Implemented energy reduction measures. Maior Proiects in the Upcoming Two-Year Period Include: 1. Evaluate and pursue grant funding for energy reduction measures and other purposes. 2. Conduct environmental review and finalize design of Public Works Yard. 4 - 101 EXPENDITURE PLAN FUND: GENERAL Division Title: FLOOD CONTROL Fund Number: 101 Division Number: 4020 Division Responsibilities: The Flood Control Division is responsible for maintaining the City's drainage facilities and system. Drainage maintenance is provided by Street Maintenance personnel, Wastewater Collection personnel, and contract services. This Division is used to track the costs related to flooding and storm damage. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 21,856 27,139 13,766 14,480 MA TERIELS & SUPPLIES 15,634 3,950 6,050 6,388 CONTRACTS & SERVICES 59,229 69,955 77,119 80,932 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA Y 0 0 0 0 TOTAL 96,719 10 1, 044 96,935 101,800 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptfManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Superintendent 0.05 0.05 0.00 0.00 Street Maintenance Supervisor 0.05 0.05 0.00 0.00 Maintenance Contracts Supervisor 0.00 0.00 0.20 0.20 Street Maintenance Worker 0.20 0.20 0.00 0.00 Program Assistant 0.05 0.05 0.00 0.00 Total Positions 0.35 0.35 0.20 0.20 4 - 102 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: FLOOD CONTROL Fund Number: 101 Division Number: 4020 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Street Maintenance Supplies Small Tools and Food Field Supplies 3,000 2,300 750 3,150 2,450 788 Total Materiels and Supplies 6,050 6,388 CONTRACTS AND SERVICES: Contractual Repairs Property Maintenance Equipment Rental Fees Equipment Maintenance & Repair and ISF Rental Charges 66,000 69,300 5,531 5,851 1,500 1,575 4,088 4,206 77,119 80,932 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Complete stenciling of drainage inlets for NPDES. 2. Complete storm drain re-numbering program. Maior Proiects in the Upcoming: Two- Year Period Include: I. Complete third year of three year stenciling program. 2. Continue updating of Storm drain inlets and ditches. 4 - 103 EXPENDITURE PLAN FUND: GENERAL Division Title: STREET MAINTENANCE Fund Number: 10 I Division Number: 4040 Division Responsibilities: The Street Maintenance Division is funded by both the General Fund and the Gas Tax Fund. Services funded by the General Fund include contracting for litter abatement through utilization of County probation crews, contracting for various maintenance tasks with a non-profit (Partners With Industry), and the street tree maintenance program. and the street tree maintenance program. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 23,834 21,948 60,658 65,159 MA TERIELS & SUPPLIES 13,376 12,520 13,041 13,318 CONTRACTS & SERVICES 263,473 268,422 268,422 278,201 INTERNAL COST ALLOCATION 10,724 11,193 11,964 12,099 CAPITAL OUTLA YIDEBT SERVICE 585 522 522 522 TOTAL 311,992 314.605 354,607 369,299 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Superintendent 0.15 0.15 0.50 0.50 Maintenance Contracts Supervisor 0.00 0.00 0.20 0.20 Program Assistant 0.10 0.10 0.10 0.10 Program Assistant 0.05 0.05 0.00 0.00 Total Positions 0.30 0.30 0.80 0.80 4 - 104 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: STREET MAINTENANCE Fund Number: 101 Division Number: 4040 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MA TERIELS AND SUPPLIES: Street Maintenance Field Supplies and Miscellaneous 12,400 641 12,660 658 Total Materiels and Supplies 13,041 13,318 CONTRACTS AND SERVICES: Contractual Street Tree Program County Probation Crews Contract Equipment Maintenance and Repair 195,257 72,900 265 205,020 72,900 281 Total Contracts and Services 268,422 278,201 INTERNAL COST ALLOCATION: Central Services Facilities Maintenance and Debt Fleet Replacement 5,476 1,688 4,800 5,568 1,73] 4,800 Total Internal Cost Allocation 11,964 12,099 CAPITAL OUTLA YIDEBT SERVICE: 800 MHz Backbone Lease payments 522 522 522 522 Total Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: ]. Initiate Highway 101 beautification pilot program. 2. Begin comprehensive inventory and health assessment of all street trees. Maior Proiects in the Upcoming Two-Year Period Inc]ude: ]. Replace 4 deteriorated corrugated storm drain pipes each year. 2. Plant trees along the] 0] Leucadia corridor. 4 - 105 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER FACILITIES MAINTENANCE Fund Number: 101 Division Number: 4044 Division Responsibilities: The Community and Senior Center Facilities Maintenance Division is funded by the General Fund. The division is responsible for the maintenance of the new facilities on Oakcrest Park. Specialized work such as pest control, janitorial, and plumbing is outsourced. The recreation programs portion of the facilities is located in the Community Services section of this document. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MA TERIELS & SUPPLIES 0 0 5.075 8,455 CONTRACTS & SERVICES 0 0 123,425 228,900 INTERNAL COST ALLOCA nON 0 0 (128,500) (237,355) CAPITAL OUTLA YIDEBT SERVICE 0 0 0 0 TOTAL 0 0 0 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-0 I Projected FY 01-02 DeptlManager Proposed FY 02-03 DeptIManager Proposed No personnel associated with this Division See Community Services Department: Community and Senior Center Division 4 - 106 I EXPENDITURE PLAN Page 2 I I FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER FACILITIES MAINTENANCE Fund Number: 10 I Division Number: 4044 I IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MA TERIELS AND SUPPLIES: Safety Supplies, H0I1iculture Products, and Special Clothing Repair and Maintenance Supplies, and Gasoline Office Furniture & Equipment, and Small Tools and Instruments 1,075 1,295 1,500 4,650 2,500 2,510 5,075 8,455 I I Total Materiels and Supplies I CONTRACTS AND SERVICES: Contractual Security System HV AC Maintenance Contractual Property Maintenance, and Custodial Services Utilities, electricity, sewer, water Equipment Maintenance and Repair, and Equipment Rental Facility Maintenance and Repair, and Training 3,500 7,000 1,000 2,400 18,000 41,000 44,900 8 I ,400 54,500 94,400 1,025 1,700 500 1,000 123,425 228,900 I I Total Contracts and Services I INTERNAL COST ALLOCATION: Central Services Facilities Maintenance-Transfer to Community Services (101-7044) o ( 128,500) o (237,355) I Total Internal Cost Allocation ( 128,500) (237,355) I I I CAPITAL OUTLAY !DEBT SERVICE: 800 MHz Backbone Lease payments Total Debt Service o o o o ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: I I I. Faci lities - Under construction Maior Proiects in the Upcoming Two-Year Period Include: I. Open Community Center by December 200 I. I I 4 - 107 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY-WIDE FACILITY & SITE MAINTENANCE Fund Number: 101 Division Number: 4045 Division Responsibilities: The Facility Maintenance Division is responsible for the maintenance of City Hall, the D Street Operations Facility, and all Fire Stations. In-house personnel complete the day-to-day repairs. Specialized work such as pest control, janitorial, plumbing, and roofing is outsourced. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 85,063 125,163 93,820 94,007 MATERIELS & SUPPLIES 48,625 28,784 32,301 33,023 CONTRACTS & SERVICES 251,156 324,081 389,156 425,496 INTERNAL COST ALLOCATION (386,000) (499,150) (536,399) (573,648) CAPITAL OUTLA YfDEBT SERVICE 1,157 21,122 21,122 21,122 TOTAL 0 0 0 NOTE: The costs from this Division are shared by all City Departments and District Operations. The credit (bracketed) balance in the Internal Cost Allocation category column reflects the distribution of costs to all other benefiting Divisions. DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Public Works Superintendent 0.10 0.10 0.00 0.00 Maintenance Contract Supervisor 0.25 1.00 0.00 0.00 Management Analyst 0.00 0.00 0.40 0.40 Program Assistant 0.20 0.20 0.00 0.00 Facility Maintenance Technician 1.00 1.00 1.00 1.00 Total Positions 1.55 2.30 1.40 1.40 4 - 108 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: CITY-WIDE FACILITY & SITE MAINTENANCE Fund Number: 101 Division Number: 4045 IMAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Repair and Maintenance Supplies: Office, Safety and Other Office Furniture Gasoline and Diesel Horticulture Products Small Tools & Instruments, Books, Special Clothing Total Materiels and Supplies CONTRACTS AND SERVICES: Contractual Utility Services: Electricity, Gas, Water, Sewer, Telephone Custodial Services Property Maintenance Landscaping HVAC Security, Permits, Rental Fees, Facility and Equipment Maintenance & Repairs, Training Total Contracts and Services FYOI-02 FY 02-03 12,000 12,600 11,356 11,168 2,068 2,127 4,000 4,170 1,613 1,659 1,264 1,299 32,301 33,023 109,995 109,995 133,529 163,917 52,300 58,695 32,166 31,178 11,374 11,703 23,600 24,620 26,192 25,388 389,156 425,496 14,084 14,492 (554,538) (592,312) 0 0 4,055 4,172 (536,399) (573,648) 15,000 15,000 5,600 5,600 522 522 21,122 21,122 INTERNAL COST ALLOCATION: MIS Services Facilities Maintenance and Debt Fleet Replacement Fleet and Equipment Maintenance Total Internal Cost Allocation CAPITAL OUTLA YIDEBT SERVICE: Machinery and Equipment Furniture and Fixtures 800 MHz Backbone Lease payments Total Capital OutlaylDebt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Complete upgrade of security system to integrate with HV AC smoke detectors. 2. Continue upgrade of malfunctioning HV AC units. Maior Proiects in the Upcoming Two-Year Period Include: I. Upgrade fire alarm system for Civic Center. 2. Research alternative power sources for City facilities. 4 - I 09 EXPENDITURE PLAN FUND: GENERAL Division Title: STORM DRAININPDES Fund Number: 101 Division Number: 4050 Division Responsibilities: This new Division is responsible for maintaining the City's storm drain system, to meet and exceed requirements of the National Pollutant Discharge Elimination System (NPDES). FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 189,052 164,667 178,413 MATERIELS & SUPPLIES 0 2,800 14,940 15,687 CONTRACTS & SERVICES 0 1,944 206,300 151,215 INTERNAL COST ALLOCATION 0 0 0 0 CAPIT AL OUTLAY /DEBT SERVICE 0 47,000 38,000 38,550 TOTAL 0 240,796 423,907 383,865 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Lead Street Maintenance Worker 0.00 1.00 1.00 1.00 Street Maintenance Worker 0.00 1.00 1.00 1.00 Wastewater Collection Worker 0.00 2.00 2.00 2.00 Total Positions 0.00 4.00 4.00 4.00 The accomplishments and goals on the next page are coordinated with the Engineering Division, Fund 101-6040, NPDES/Sand Management. 4 - 110 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: STORM DRAININPDES I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Street Maintenance Safety Supplies, Field Supplies, and Special Clothing Gaso]ine, Diese], and Small Tools and Instruments Tota] Matelie]s and Supplies CONTRACTS AND SERVICES: Contractual - New Programs $120.000 FY 02; $123.600 FY 03 Street Sweeping Maintenance Equipment Renta] Fees, and Equipment Maintenance & Repairs Training Total Contracts and Services CAPITAL OUTLAYIDEBT SERVICE Machinery & Equipment Storm Drain Combination Lease ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomp]ishments: I. Finish the Master Drainage Map 2. Purchase a Vac-con for Public Works 3. Begin enforcement issues for repeat violations 4. Have zero Beach Closures at Moonlight Beach 5. Begin a watershed program for San Elijo Lagoon 6. Identify cross connections along EI Camino Real 7. Apply for grant funding for Storm water Projects 8. Monitor and track upstream sources of contamination 9. Reduce the pollutant loading into the stormdrain system 10. Determine source of water from the stormdrain at Pipe's ] ]. Continue to Develop Positive Relations with the Baykeepers ] 2. Continue a strong education program for the City of Encinitas ] 3. Expand wetlands along San Elijo Lagoon and Escondido Creek Maior Proiects in the Upcoming Two- Year Period Include: Fund Number: 10] Division Number: 4050 FY 0]-02 FY 02-03 2,500 2,625 4,440 4,662 8,000 8,400 ]4,940 ]5,687 ] 80,000 ]23,600 20,000 2],000 2,300 2,4]5 4,000 4,200 206,300 ]51,215 ] ],000 ] ],550 27 ,000 27,000 38,000 38,550 14. Re-train Public Works Depl. in Environmental! Stormdrain Maintenance ] 5. Combine the Master Drainage Map with the Storm drain Maintenance Plan 16. Increase the litter control program along the beaches and stormdrain channels ] 7. Design and implement storm water controls into the planning stages of new developments ] 8. Eliminate discharges from restaurants, power washing and cleaning operations into the stormdrain system I. Te]evise at least 25'7c, of the City's Storm drain system for integrity and illegal connections each year for the next four years. 2. Clean the Moonlight Beach out fall pipes. 4 - III EXPENDITURE PLAN FUND: GAS TAX Division Title: STREET MAINTENANCE Fund Number: 201 Division Number: 4040 Division Responsibilities: The Street Maintenance Division which is funded plimarily by the Gas Tax Fund is responsible for ongoing maintenance of the City's street-related infrastructure. In-house crews maintain the City's streets, shoulders, curbs, gutters, sidewalks, asphalt berms, and bridges; install and replace signage; and provide emergency response services. Contract services are also utilized to provide services such as pavement surfacing, street striping, and pavement legends. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 455,868 458,994 5] 5,375 549,077 MATERIELS & SUPPLIES 120,]3 ] 109,707 126,969 ]33,097 CONTRACTS & SERVICES 343,694 332,835 374,]44 40],]70 INTERNAL COST ALLOCATION ]56,760 ]43,630 ]22,765 ] ]3,580 CAPITAL OUTLA YfDEBT SERVICE 10,592 65,772 40,697 29,847 TOTAL ] ,087,045 I,] ]0,938 1,179,950 ] ,226,77 ] DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 0]-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Public Works Director 0.00 0.00 0.10 0.]0 Public Works Superintendent 0.55 0.50 0.50 0.50 Street Maintenance Supervisor 0.95 0.95 1.00 1.00 Maintenance Contract Supervisor 0.60 0.00 0.50 0.50 Lead Street Maintenance Worker' 1.00 1.00 1.00 1.00 Street Maintenance Worker 5.80 5.80 6.00 6.00 Administrati ve Secretary 0.28 0.28 0.00 0.00 Program Assistant 0.75 0.75 0.75 0.75 Tota] Positions 9.93 9.28 9.85 9.85 4 - 112 I EXPENDITURE PLAN Page 2 I I I FUND: GAS TAX Division Title: STREET MAINTENANCE Fund Number: 201 Division Number: 4040 IMAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERIELS AND SUPPLIES: FY 01-02 FY 02-03 I I I Street Signs Street Maintenance Materials Fuel Supplies: Office, Computer, Field and Safety Special Clothing Audio Supplies, Books, Small Tools, and Miscellaneous Total Materiels and Supplies 65,000 68,250 32,000 33,600 14,000 14,700 7,518 7,818 4,150 4,255 4,301 4,474 126,969 133,097 125,000 132,998 90,996 102,876 75,510 79,799 53,769 55,328 16,273 17,197 5,583 5,7 44 4,136 4,255 2,877 2.973 374,144 401,170 7,301 7,424 37,173 35,536 45,226 46,537 33.065 24,083 122.765 113,580 CONTRACTS AND SERVICES: I Street Sweeping Maintenance Contractual Services - New Programs $30.346 FY 02; $31,226 FY 03 Street Striping - New Programs $15.510 FY 02; $15.960 FY 03 Building Rent Equipment Maintenance and Repair, Equipment Rental Fees Training Agency Temporary Help Travel, Membership Dues, Mileage, Medical Services, Advertising and Printing I I I Total Contracts and Services I INTERNAL COST ALLOCATION: Central Services MIS Services - New Program $2,641 Fleet and Equipment Maintenance Fleet Replacement I I I I I I I Total Internal Cost Allocation CAPITAL OUTLA YIDEBT SERVICE: Machinery and Equipment Furniture and Fixtures 800 MHz Backbone Lease payments Total Capital OutlaylDebt Service 32,000 3,000 5,697 40.697 21,000 3,150 5.697 29.847 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: I. Complete private street name sign installations. 2. Complete traffic bull noste project on Encinitas Blvd., EI Camino Real, and Santa Fe Drive. 3. Complete 2,500 square feet of sidewalk removal/replacement. 4. Clean all traffic control boxes of stickers, posters, and graffiti. 5. Complete mulching Vulcan Ave. and San Elijo Ave. from La Costa Ave. to Kilkinney Ave. Maior Proiects in the Upcominf! Two- Year Period Include: I. Start sidewalk repair and maintenance program, to replace approx., 3500 square feet of sidewalk each year. 2. Striping of school crosswalks, legends and two railroad crossings. 4 - 113 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Fund Number: 229 Division Number: 4030 Division Responsibilities: This Division captures expenses related to the City's solid waste and Household Hazardous Waste programs, including citizens' disposal of household hazardous waste at permanent collection facilities located in Vista and Poway, annual community clean-up day event, and other expenses related to the disposal of solid waste. This Division captures the expenses related to the City's Used Oil and Household Hazardous Waste (HHW) grants, AB939 requirements, Regional Solid Waste Association (RSW A), Household Hazardous Waste program and other expenses related to solid waste. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager Actual Projected Proposed Proposed 0 554 54,835 57,242 249 200 225 244 133,408 113,300 267,000 269,500 0 0 0 0 0 0 0 0 133,657 114,054 322,060 326,986 EXPENDITURE SUMMARY PERSONNEL MA TERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLA YIDEBT SERVICE DIVISIONAL PERSONNEL DETAIL (Number of Positions) Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Projected Proposed Proposed 0.00 0.00 0.20 0.20 0.00 0.00 0.50 0.50 0.00 0.00 0.70 0.70 POSITION TITLES Public Works Director Management Assistant 4 - 114 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Fund Number: 229 Division Number: 4030 IMAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Miscellaneous FY 01-02 FY 02-03 225 244 Total Materiels and Supplies 225 244 CONTRACTS AND SERVICES: Contractual Services Agency Temporary Help Meetings & Travel, and Training 264,500 267,000 500 500 2,000 2,000 267,000 269,500 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: I. Implemented door-to-door HHW collection and disposal program for homebound elderly and disabled residents. 2. Implemented automated trash collection system. Maior Projects in the Upcoming Two-Year Period Include: I. Expand door-to-door collection city-wide. 7 Increase HHW collection opportunities. 3. Expand recycling education programs. 4 - lIS EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Fund Number: 229 Division Number: 4031 Division Responsibilities: This Division captures expenses related to the City's recycling, solid waste, and household hazardous waste grant programs. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 246,267 225,996 111,107 111,107 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 0 0 0 0 TOTAL 246,267 225,996 111,107 111.107 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed There are no positions associated with this division at this time. Staff will consider staff reallocation at a later date. 4 - 116 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Fund Number: 229 Division Title: GRANT ADMINISTRATION Division Number: 4031 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MA TERIELS AND SUPPLIES: Miscellaneous o o Total Materiels and Supplies o o CONTRACTS AND SERVICES: Contractual Services Advertising 111,107 o 111,107 o Total Contracts and Services 111,107 111,107 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Received Department of Conservation funding for beverage container recycling and litter abatement. Maior Proiects in the Upcoming Two-Year Period Include: I. Continue to evaluate grant opportunities and pursue when appropriate. 4 - 117 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: RECYCLING Fund Number: 229 Division Number: 4032 Division Responsibilities: This Division captures non-grant-related expenses associated with the City's recycling programs. Activities include annual Christmas tree recycling and public education. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MA TERIELS & SUPPLIES 0 2,000 200 200 CONTRACTS & SERVICES 0 23,000 39,800 39,800 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 0 0 0 0 TOTAL 0 25,000 40,000 40,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed There are no positions associated with this division at this time. Staff will consider staff reallocation at a later date. 4 - 118 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Fund Number: 229 Division Title: RECYCLING Division Number: 4032 I MAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERIELS AND SUPPLIES: Miscellaneous FY 01-02 FY 02-03 200 200 Total Materiels and Supplies 200 200 CONTRACTS AND SERVICES: Contractual Services Travel & Meetings, and Training 38,000 1,800 38,000 1,800 Total Contracts and Services 39,800 39,800 Accomplishments and Major Work Projects are listed under Funds 229-4030 and 229-4031. 4 - 119 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/ADMINISTRATION Fund Number: 616 Division Number: 4010 Division Responsibilities: This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitation District. The Division, composed of Public Works staff, responds to citizen inquiries regarding district assessments and sewer connections. Staff support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer service assessments. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 70,S 14 47,765 50,177 MA TERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 0 7,500 7,500 7,500 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 0 0 0 0 TOTAL 0 78,014 55,265 57,677 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Director 0.00 0.10 0.10 0.10 Management Analyst 0.00 0.40 0.00 0.00 Management Assistant 0.00 0.50 0.50 0.50 Administrative Secretary 0.00 0.14 0.10 0.10 Total Positions 0.00 1.14 0.70 0.70 4 - 120 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/ADMINISTRATION Fund Number: 616 Division Number: 4010 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: Agency Temporary Help 7,500 7,500 7,500 7,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: I. Initiated dissolution and merger of Cardiff Sanitation District with the City. Maior Proiects in the Upcoming Two-Year Period Include: J. Complete dissolution and merger of Cardiff Sanitation District with the City. 4 - 121 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: WASTEWATER COLLECTION Fund Number: 616 Division Number: 4050 Division Responsibilities: Wastewater Collection services are provided under contract to the Encinitas Sanitary Division, Cardiff Sanitation District, and the City of Solana Beach. These services include an ongoing schedule for sewer line cleaning as well as services required on an as needed basis. Wastewater Collection services also include line location and mark out services for Cardiff Sanitation District and the Encinitas Sanitary Division. Each agency is charged its share of the Division's expenses based on actual service hours provided by Wastewater Collection personnel in each District. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 170,909 345,754 376,935 395,616 MA TERIELS & SUPPLIES 9,567 11,879 24,690 25,368 CONTRACTS & SERVICES 19,897 21,738 23,364 21,974 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLA YfDEBT SERVICE 4,055 3,670 5,570 3,632 TOTAL 204,428 383,041 430,559 446,590 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed WW Collection Maintenance Supervisor 1.00 1.00 1.00 1.00 Lead WW Collection Maintenance Worker 1.00 1.00 1.00 1.00 WW Collection Maintenance Worker 4.00 4.00 4.00 4.00 Administrative Secretary 0.14 0.00 0.00 0.00 Total Positions 6.]4 6.00 6.00 6.00 4 - 122 I EXPENDITURE PLAN Page 2 I FUND: DISTRICT SERVICES Division Title: WASTEWATER COLLECTION Fund Number: 616 Division Number: 4050 I I IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 I MA TERIELS AND SUPPLIES: Fuels Office Supplies, Field Supplies, Safety Supplies Special Clothing Sewer Maintenance Machinery and Equipment, Office Furniture and Fixtures Audio Visual, Books, Small Tools and Miscellaneous 10,950 11,600 7,600 7,600 2,140 2,140 1,400 1,400 1,000 1,000 1,600 1,628 24,690 25,368 I I Total Materiels and Supplies I CONTRACTS AND SERVICES: Facility and Equipment Maintenance & Repair Membership Dues, Travel and Training Water and Telephone Equipment Rental Fees, Computer Software and Postage Medical Services and Postage I 9,318 7,899 5,760 5,760 3,480 3,480 2,506 2,535 2,300 2.300 23,364 21,974 I Total Contracts and Services I I CAPITAL OUTLA YIDEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease Payments 1,900 3,670 o 3,632 I Total Capital OutlaylDebt Service 5,570 3,632 I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 2000-200 I Accomplishments: I 1. Continue analysis of inflow into the Olivenhain trunk sewer line during rains. 2. Complete inputting WWC maintenance and repair history into computer database system. 3. Increase footage cleaned by 10(k. I I Maior Proiects in the Upcoming Two-Year Period Include: I. Televise at least 507c of the sewer system for the next two years. 2. Replace Moonlight Beach force main. I 4 - 123 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: W ASTEW A TER COLLECTION SOLANA BEACH Fund Number: 616 Division Number: 4053 Division Responsibilities: This Division accounts for the Wastewater Collection expenditures directly related to services provided to the City of Solana Beach Sanitation Department. At this time, only insurance and vehicle rental charges are budgeted here. All additional expenses are later allocated to this division. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 34,047 0 0 0 MA TERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 26,420 45,242 133,383 134,322 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 60,467 45,242 133,383 134,322 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 DeptlManager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 124 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: W ASTEW A TER COLLECTION SOLANA BEACH Fund Number: 616 Division Number: 4053 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: ISF Rental Charges Insurance Premiums o 15,500 o 15,500 Total Contracts and Services 15,500 15,500 4 - 125 EXPENDITURE PLAN Fund Number: 691 Division Number: 4070 FUND: INTERNAL SERVICE FUND Division Title: INTERNAL SERVICE VEHICLE RENTAL Division Responsibilitie~: This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating expenditures and future replacement costs of the Wastewater Collection vehicles. Proiected Revenue from Vehicle and Equipment Rental Charges City of Solana Beach Sanitation Department Cardiff Sanitation District Encinitas Sanitary Division City Flood Control Division Total User Fees FY 99-00 FY 00-0 I EXPENDITURE SUMMARY Actual Projected PERSONNEL 0 0 MATERIELS & SUPPLIES 9,408 9,550 CONTRACTS & SERVICES 11,905 14,890 INTERNAL COST ALLOCATION 64,420 64,871 CAPITAL OUTLAY 29,058 0 TOTAL 114,791 89,311 29,741 29,741 26,079 3,750 89,3 I I FY 01-02 FY 02-03 DeptlManager DeptlManager Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-0 I Projected FY 01-02 DeptlManager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 126 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: INTERNAL SERVICE FUND Division Title: INTERNAL SERVICE VEHICLE RENTAL Fund Number: 691 Division Number: 4070 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MA TERIELS AND SUPPLIES: Fuel o o Total Materiels and Supplies o o CONTRACTS AND SERVICES: Equipment Maintenance and Repair Insurance Premiums o o o o Total Contracts and Services o o INTERNAL COST ALLOCATION: Fleet Replacement 0 Fleet and Equipment Maintenance 0 o o Total Internal Cost Allocation 0 o Note: This fund is closed as of FYO I. All expenses have been incorporated into Fund 616-4054. 4 - 127 EXPENDITURE PLAN FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE Fund Number: 692 Division Number: 4075 Division Responsibilities: This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Projected Proposed Proposed 135,889 165,399 168,368 180,252 55,258 47,509 58,250 50,540 83,707 29,874 59,992 58,536 21,500 11,457 19,723 9,081 585 14,045 24,032 14,032 296,939 268,284 330,365 312,441 EXPENDITURE SUMMARY PERSONNEL MATERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLA YIDEBT SERVICE DIVISIONAL PERSONNEL DETAIL (Number of Positions) Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Projected Proposed Proposed 0.09 0.10 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.07 0.07 0.10 0.10 0.20 0.20 0.25 0.25 3.36 3.37 3.35 3.35 POSITION TITLES Public Works Superintendent Fleet Maintenance Supervisor Mechanic Service Attendant Administrative Secretary Program Assistant 4 - 128 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE Fund Number: 692 Division Number: 4075 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MA TERIELS AND SUPPLIES: Vehicle/Equipment Parts Office, Field and Safety Supplies Small Tools and Instruments Books, Fuels, Special Clothing, Miscellaneous 52,000 44,687 2,536 2,608 1,034 1,063 2,680 2,182 58,250 50,540 Total Materiels and Supplies CONTRACTS AND SERVICES: Vehicle Maintenance and Repair Contractual Training Equipment Maintenance and Repair, Equipment Rental Fees Telephone, Membership Dues, and Medical Services 49,100 47,079 6,740 7,171 2,068 2,127 1,171 1,222 913 937 59,992 58,536 Total Contracts and Services INTERNAL COST ALLOCA nON: Fleet Replacement Fleet and Equipment Maintenance 17,700 2,023 7,000 2,081 Total Internal Cost Allocation 19,723 9,081 CAPITAL OUTLA YIDEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease payments 23,000 1,032 13,000 1,032 Total Capital OutlaylDebt Service 24,032 14,032 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. 1 ranster historIcal data on r leet mto new mamtenance sottware. 2. Change over from chemical-base parts and streets cleaners to aqueous (water-base) cleaners. 3. Continue and monitor Fleet Customer Service program. Maior Proiects in the Upcoming Two-Year Period Include: I. Procure fuel management software. 4 - 129 EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Division Title: VEHICLE AND EQUIPMENT REPLACEMENT Fund Number: 693 Division Number: 4075 Division Responsibilities: This Division, created in FY98/99, is responsible for the replacement of the CityIDistrict's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, FOn, contained in the City's Administrative Manual. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-0] DeptlManager DeptlManager Actual Projected Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 (319) 0 0 0 43,2]3 975,000 1,130,000 815,000 42,894 975,000 ],] 30,000 815,000 EXPENDITURE SUMMARY PERSONNEL MATERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLA YIDEBT SERVICE DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 DeptlManager Proposed POSITION TITLES FY 99-00 Actual FY 00-0 I Projected DeptlManager Proposed No City Personnel are Directly Assigned to this Division. 4 - 130 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VEHICLE REPLACEMENT Division Title: VEHICLE AND EQUIPMENT REPLACEMENT Fund Number: 693 Division Number: 4075 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CAPn AL OUTLAY: City Machinery & Equipment City Vehicles Fire Staff Vehicles SDWD Vehicles 115,000 377,000 450,000 113,000 565,000 325,000 0 0 1,130,000 815,000 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Implement vehicle rotation program. 2. Replacement of above-named vehicles and equipment. 3. Continue "Replacement Schedule" update. Maior Proiects in the Upcoming Two-Year Period Include: 4 - 131 EXPENDITURE PLAN FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Tit]e: ENCINITAS RANCH MAINTENANCE Fund Number: 297 Division Number: 4095 Division Responsibi]ities: As part of the development of the Encinitas Ranch, a benefit assessment disuict was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, and Leo Mullen Sports Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quai] Gardens Drive, Town Center Drive and Saxony Road. FY 0]-02 FY 02-03 FY 99-00 FY 00-0 I DeptfManager DeptfManager EXPENDITURE SUMMARY Actua] Projected Proposed Proposed PERSONNEL 13,041 25,641 26,339 33,359 MATERIELS & SUPPLIES 5,492 14,162 13,601 14,079 CONTRACTS & SERVICES 149,68] 174,640 180,102 220,685 INTERNAL COST ALLOCATION 0 175 180 185 CAPITAL OUTLAY 0 0 0 0 TOTAL 168,214 214,618 220,222 268,308 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptfManager DeptfManager POSITION TITLES Actual Projected Proposed Proposed Maintenance Contract Supervisor 0.01 0.02 0.02 0.02 Park Supervisor 0.32 0.32 0.32 0.42 Management Analyst (Engineering) 0.05 0.05 0.05 0.05 Tota] Positions 0.38 0.39 0.39 0.49 4 - 132 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ENCINITAS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS RANCH MAINTENANCE Fund Number: 297 Division Number: 4095 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Park Maintenance Signs Gasoline and Miscellaneous Repair and Maintenance 5,163 5,312 3,000 3,090 3,042 3,129 2,396 2,548 13,601 14,079 Total Materials and Supplies CONTRACTS AND SERVICES: Landscaping Maintenance - New Program $32,500 Water Tree Maintenance Property Maintenance Equipment Maintenance and Repair Electlicity and Phone Street Light and Traffic Signal Maintenance Security, Administrative Fees, Equipment Rental Fees, Sweeping and Park Maintenance 100,000 133,000 22,130 22,771 14,920 15,352 10,804 11,117 5,500 5,500 13,006 13,386 10,500 16,225 3,242 3,334 180,102 220,685 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 180 185 Total Internal Cost Allocation 180 185 Accomplishments and Major Work Projects are listed under Fund 295-4095. 4 - 133 EXPENDITURE PLAN FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS LIGHTING DISTRICT Fund Number: 295 Division Number: 4095 Division Responsibilities: The Encinitas Lighting and Landscape District (ELLD) was formed to install, operate and maintain street lights, traffic signals, and public landscape medians throughout the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is comprised of eight separate zones, including one city-wide street lighting, traffic signal and landscaping; one residential street lighting; one commercial street lighting; four neighborhood landscaping; and the new Encinitas Ranch Zone (Zone H), which maintains street lights, traffic signals, public landscaping, and a park. The District is supported through a combination of assessments and in certain zones a property tax apportionment. Fund 295 comprises the Citywide street lighting, traffic signal and landscape zones. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DepUManager DepUManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 39,607 46,695 46,201 54,293 MA TERIELS & SUPPLIES 1,274 4,354 2,511 2,521 CONTRACTS & SERVICES 547,432 686,285 728,882 799,730 INTERNAL COST ALLOCATION 1,149 1,899 1,126 1,152 CAPITAL OUTLA YIDEBT SERVICE 0 2,000 5,000 5,000 TOTAL 589,462 741,233 783,720 862,696 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DepUManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Superintendent 0.05 0.08 0.00 0.00 Maintenance Contract Supervisor 0.15 0.00 0.08 0.08 Park Supervisor 0.23 0.23 0.23 0.33 Management Analyst (Engineeling) 0.25 0.25 0.25 0.25 Program Assistant 0.15 0.15 0.15 0.15 Total Positions 0.83 0.71 0.71 0.81 4 - 134 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS LIGHTING DISTRICT Fund Number: 295 Division Number: 4095 IMAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERIELS AND SUPPLIES: Gasoline Miscellaneous FY 01-02 FY 02-03 361 371 2,150 2,150 2,511 2,521 282,938 291,144 175,500 205,500 124,540 152,360 57,904 59,583 22,500 24,500 30,000 30,530 15,000 15,550 10,000 10,000 10,500 10,563 728,882 799,730 406 412 720 740 1,126 1,152 5,000 5,000 5,000 5,000 Total Materials and Supplies CONTRACTS AND SERVICES: Electricity Landscape Maintenance - New Program $25.000 FY 03 Traffic Signal Maintenance Street Lights Maintenance Tree Maintenance Water, Telephone Equipment Maintenance & Repair Professional Firms Administration Fees, Contractual, Advertising Total Contracts and Services INTERNAL COST ALLOCATION: Central Services Fleet Maintenance Total Internal Cost Allocation CAPITAL OUTLA Y: Improvement Other Than Building Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Complete Underground Utility District #7. 2. Begin Underground Utility District #9. 3. Paint all Traffic Signal Controller Boxes. MaioI' Proiects in the Upcoming Two-Year Period Include: 4 - 135 EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD) District Title: OPERATING Fund Number: 521 Division Number: 5210 Division Responsibilities: The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of the City. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EW A)treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.74% of the operating/maintenance and capital costs of the EW A treatment plant. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DepUManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 2,943 3,000 3,120 3,244 MA TERIELS & SUPPLIES 36 204 0 0 CONTRACTS & SERVICES 769,207 863,059 878,499 913,018 INTERNAL COST ALLOCATION 51 ,403 51,475 50,798 52.390 CAPITAL OUTLA Y 222,275 10,254 10,254 10,254 TOTAL 1,045,864 927,992 942,671 978,906 DIVISION PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DepUManager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Note: The personnel cost for this Division represents the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. 4 - 136 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ENCINITAS SANITARY DIVISION District Title: OPERATING Fund Number: 521 Division Number: 5210 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 o o 307,906 175,996 165,060 141,529 20,000 o 43,260 23,500 8,400 9,085 7,332 5,000 3,000 1,700 1,250 913,018 22,808 19,938 6,599 3,045 52,390 10,254 10,254 MA TERIELS AND SUPPLIES: Miscellaneous o o Total Materiels and Supplies CONTRACTS AND SERVICES: Sewer Treatment Costs at EW A Pump Station 0 & M City Line Maintenance Supp0l1 City Engineer/Admin SUpp0l1 General Operations ISF Rental Charges Pump Station 0 & M - Batiquitos Insurance Premiums Contractual Professional Firms Retiree's Health Self Insurance Claims Directors' Fees Printing and Travel Admin Fees 293,244 167,615 135,910 135,206 20,000 o 42,000 24,500 33,400 8,700 6,984 5,000 3,000 1,700 1.240 878,499 Total Contracts and Services INTERNAL COST ALLOCATION: Management Services Finance Services Central Services Facilities Maintenance and Debt Total Internal Cost Allocation 22,168 19,171 6,490 2,969 50,798 CAPITAL OUTLA YIDEBT SERVICE: Lease Payments 10,254 10,254 Total Capital OutlaylDebt Service Accomplishments and Major Work Projects are listed under Funds 616-4010, 616-4050 and 616-6030, 4 - 137 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 Division Responsibilities: This Division captures the costs of the water purchased to be sold to District customers and the costs of water treatment. The District has two sources of water- local water at Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CW A). Treatment is provided from the R.E. Badger Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID). FY 01-02 FY 02-03 EXPENDITURE SUMMARY FY 99-00 Actual FY 00-0 I Projected DeptlManager Proposed DeptlManager Proposed PERSONNEL MA TERIELS & SUPPLIES See Chapter 7 - San Dieguito Water District CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPIT AL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 POSITION TITLES Actual Projected DeptlManager Proposed DeptlManager Proposed FY 99-00 FY 00-0 I No City Personnel are Directly Assigned to this Division. 4 - 138 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS The Expenditure Summary is included in the SDWD budget in Chapter 7. 4 - 139 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: FIELD OPERATIONS Fund: 531 Division Number: 5315 Division Responsibilities: This Division is responsible for the operation and maintenance of portable water distribution and transmission lines. The San Dieguito Water District remains a separate entity and its budget is found in Chapter 7 of the budget document. The purpose of presenting this Division in the Public Works Department section of the budget is to show that the SDWD operations have been consolidated into the City operations, as well as to account for the personnel numbers in the budget document. The personnel numbers are represented on this page and are included in the total personnel numbers in this document. The Expenditure Summary is included in the SDWD budget Chapter 7. FY 01-02 FY 02-03 EXPENDITURE SUMMARY FY 99-00 Actual FY 00-0 I Projected DeptlManager Proposed Dept/Manager Proposed PERSONNEL MATERIELS & SUPPLIES CONTRACTS & SERVICES See Chapter 7 - San Dieguito Water District INTERNAL COST ALLOCATION CAPITAL OUTLA Y TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES Public Works Director Water Utility Superintendent Water Utility Supervisor Management Analyst Lead Water Utility Operator Water Utility Backflow Specialist Water Utility Operator II Water Utility Line Locator Lead Water Utility Maintenance Worker Buyer/Storekeeper Administrative Secretary Water Utility Maintenance Worker Program Assistant FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager DeptlManager Actual Projected Proposed Proposed 0.00 0.00 0.40 0.40 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 0.30 0.25 0.20 0.20 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 2.50 3.00 2.00 2.00 1.00 1.00 1.00 1.00 0.33 0.33 0.40 0.40 3.00 3.00 3.00 3.00 0.40 0.40 0.65 0.65 14.53 14.98 13.65 13.65 4 - 140 Total Positions I EXPENDITURE PLAN Page 2 I FUND: SAN DIEGUITO WATER DISTRICT Division Title: FIELD OPERATIONS Fund: 531 Division Number: 5315 I The Expenditure Summary is included in the SDWD budget in Chapter 7. I I I I I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 2000-200 I Accomplishments: I I. Upgrade PRS at Balour Reservoir. 2. Complete distribution system flushing programs. 3. Flame spray 20 cia-valve and main line valve vaults. 4. Raise 60 valve caps in City overlay projects. 5. Renew 50 plastic services (25 in conjunction with City overlay projects). 6. Continue new meter installations and exchange of out-of-order meters. 7. Systems maintenance of 35 PRS. I I Maior Proiects in the Upcoming Two-Year Period Include: I I. Replace 100 valves in the potable water system. ') Replace 1,000 meters in the potable water system. I I 4 - 141 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 Division Responsibilities: This Division is responsible for the administration of Capital Improvement Projects and the Water Conservation Program. The San Dieguito Water District remains a separate entity, and its budget is found in Chapter 7 of the budget document. The purpose of presenting this Division in the Public Works Department section of the budget is to show that the SDWD operations have been consolidated in the City operations, as well as to account for the personnel numbers in the budget document. The personnel numbers are represented on this page and are included in the total personnel numbers in this document. The Expenditure Summary is included in the SDWD budget Chapter 7. FY 99-00 Actual FY 01-02 FY 00-0 I DeptlManager Projected Proposed FY 02-03 EXPENDITURE SUMMARY DeptlManager Proposed PERSONNEL MA TERIELS & SUPPLIES CONTRACTS & SERVICES See Chapter 7 - San Dieguito Water District INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL Total Positions 0.98 0.75 0.90 0.00 0.50 1.00 0.09 4.22 FY 01-02 FY 02-03 FY 00-0 I DeptlManager DeptlManager Projected Proposed Proposed 0.98 1.00 1.00 0.75 0.75 0.75 0.90 1.90 1.90 0.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 0.09 0.15 0.15 3.72 5.80 5.80 POSITION TITLES FY 99-00 Actual Water Engineering/Planning Supervisor Water Utility Planner Water Utility Inspector Water Utility Line Locator Lead Water Utility Maintenance Worker Engineering Aide Administrative Secretary 4 - 142 I EXPENDITURE PLAN Page 2 I I I I FUND: SAN DIEGUlTO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 The Expenditure Summary is included in the SDWD budget in Chapter 7. I I I I I I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplishments: I I I I I. Complete design and construction of the SCADA System. 2. Complete design and upgrades for the PRY Station at Balour Reservoir. 3. Complete Environmental Master EIR for the Water Master Plan. 4. Complete Rates and Capacity Fee Study for the Water District. Maior Proiects in the Upcoming Two- Year Period Include: I. Fifty-four (54) inch pipeline replacement at Badger Filtration Plant. 2. Construction of a wash water recovery system. 4 - 143 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: RECYCLED WATER DIVISION Fund: 537 Division Number: 5371 Division Responsibilities: This Division captures all of the expenditures and personnel related to the District's role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the district will handle the sale of 420-acre feet of recycled water. In the future, sales will amount to 750 acre feet. The district will market this water for uses to include watering the golf course, citywide medians, parks, and miscellaneous landscaping. The San Dieguito Water District remains a separate entity, and its budget is found in Chapter 7 of the budget document. The purpose of presenting this Division in the Public Works Department section of the budget is to show that the SDWD operations have been consolidated into the City operations, as well as to account for the personnel numbers in the budget document. The personnel numbers are represented on this page and are included in the total personnel numbers in this document. The Expenditure Summary is included in the SDWD budget Chapter 7. EXPENDITURE SUMMARY FY 99-00 Actual FY 00-0 I Projected FY 01-02 Dept/Manager Proposed FY 02-03 DeptlManager Proposed PERSONNEL MA TERIELS & SUPPLIES CONTRACTS & SERVICES See Chapter 7 - San Dieguito Water District INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager Actual Projected Proposed Proposed 0.02 0.02 0.00 0.00 0.25 0.25 0.25 0.25 0.10 0.10 0.10 0.10 0.37 0.37 0.35 0.35 POSITION TITLES Water Engineeling/Planning Supervisor Water Utility Planner Water Utility Inspector 4 - 144 I EXPENDITURE PLAN Page 2 I I I I FUND: SAN DIEGUITO WATER DISTRICT Division Title: RECYCLED WATER DIVISION Fund: 537 Division Number: 5371 The Expenditure Summary is included in the SDWD budget in Chapter 7. I I I I I I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. 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This page intentionally left blank. . 4 - 150 I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENTS: Engineering DIVISIONS: City Engineering, Traffic Engineering, District Support/Capital Projects, National Pollutant Discharge Elimination Systems (NPDES) and Sand Management EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed PERSONNEL 1,241,042 1,480,092 1,603,194 1,673,624 MA TERlELS & SUPPLIES 26,792 32,487 30,474 30,772 CONTRACTS & SERVICES 727,361 760,425 1,133,968 1,114,835 INTERNAL COST ALLOCATION 346,188 370,283 374,864 372,219 CAPITAL OUTLAY 4,523 3,147 3,109 3,109 TOTAL 2,345,906 2,646,434 3,145,609 3,194,559 DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed Full-Time Equivalents 19.25 20.80 21.20 21.20 DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 Source of Revenue (Fund) Actual Projected Projected Projected District Support Overhead Revenue (616) 139,922 157,212 140,901 147,352 Engineering Division Service Fees (101) 1,090,334 663,550 663,550 663,550 Engineering Service Overhead (101) 13,526 15,000 15,000 15,000 Total Departmental Revenue 1,243,782 835,762 819,451 825,902 Other General Fund Support 1,102,124 1,810,672 2,326,158 2,368,657 TOTAL 2,345,906 2,646,434 3,145,609 3,194,559 4-151 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY ENGINEERING Fund Number: 101 Division Number: 6010 Division Responsibilities: The Engineering Services Department responds to citizen requests for services and queries regarding engineering-related issues involved in public and private developments. The Department plans, designs, and administers contracts for the City and District capital improvement projects. The Department reviews, approves and issues permits, and inspects public and private projects involving improvement and grading plans, subdivision maps, and right-of-way permits. In addition, the Department maintains City maps and records, investigates right-of-way code violations, solicits grants for public improvement fmancing, processes sewer annexation applications and administers the City's Lighting and Landscape District. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 838,220 1,105,540 1,186,065 1,237,337 MATERIELS & SUPPLIES 16,147 20,985 20,728 21,329 CONTRACTS & SERVICES 605,239 490,792 499,395 514,150 INTERNAL COST ALLOCATION 270,602 299,130 317,170 314,086 CAPITAL OUTLAY 2,314 3,147 2,587 2,587 TOTAL 1,732,522 1,919,594 2,025,945 2,089,489 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Engineering Services Director 0.90 0.90 0.90 0.90 Senior Civil Engineer 2.80 2.65 2.65 2.65 Management Analyst 0.60 0.60 0.60 0.60 Associate Engineer 1.50 4.90 4.90 4.90 Assistant Engineer 1.00 0.00 0.00 0.00 Engineering Inspector 1.80 1.80 1.80 1.80 Engineering Technician 1.50 2.00 2.00 2.00 Secretary 0.95 0.95 0.95 0.95 Management Intern 0.50 0.50 0.50 0.50 Engineering Technician 0.60 1.00 1.00 1.00 Total Positions 12.15 15.30 15.30 15.30 4 - 152 I EXPENDITURE PLAN Page 2 Fund Number: 101 Division Number: 6010 FY 01-02 FY 02-03 3,164 3,255 6,721 6,915 10,843 11,159 20,728 21,329 413,600 425,594 38,238 39,346 20,680 21,279 12,500 12,575 4,536 5,265 4,536 5,061 5,305 5,030 499,395 514,150 23,932 24,333 109,023 106,314 168,519 172,829 15,696 10,610 317,170 314,086 2,587 2,587 2,587 2,587 I. Leucadia Nuisance Water Collection System - Designs & Permitting Completed 2. Santa Fe Drive Storm Drain (near Scripps HospitaI- CC 3. FY2000-200 I Arumal Pavement Overlay - CC 4. San Dieguito Storm Drain - Phase I - CC 5. Underground Utility District #8 (Leucadia Blvd. wlo 1-5) - CC 6. Double LL Ranch Road Emergency Access Road - CC Maior Proiects in the Upcoming Two-Year Period Include: 1. Leucadia Nuisance Water Collection System - Complete Construction 2. Downtown Streets cape Project - Complete Construction 3. Olivenhain Road Widening - Complete Construction 4. EI Camino Real Pavement Overlay - Complete Construction 5. Leucadia Boulevard (I-5 to Coast Hwy. 10 I) - Designs Complete 6. Santa Fe Drive (1-5 to Vulcan Ave.) - Designs Complete 7. S. Coast Hwy. 10 I Pedestrian/Bicycle Impr. - Complete Construction 8. Park Encinitas Access Improvements - Complete Construction 9. Safe Route to Schools and Other Sidewalk Improvements - Ongoing 10. Encinitas Blvd. Sewer Main Expansion - Complete Construction II. Moonlight Beach Pump Station Pump Installation - Complete Construction 12. Encinitas Blvd. Storm Drain (@ entrance to Old County Landfill) - Complete Construction 13. Cottonwood Creek Park Off-Site Improvements - Complete Construction I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: CITY ENGINEERING I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Computer Software Office Furniture and Equipment Various Supplies, Books, Fuels, Small Tools, Miscellaneous Total Materiels and Supplies CONTRACTS AND SERVICES: Inspection Services Development Review Landscape Review Agency Temporary Help, Contractual Advertising, Printing, Equipment Maintenance and Repairs Equipment Rental, Travel, Memberships, Mileage Training, Postage, Telephones Total Contracts and Services INTERNAL COST ALLOCATION: Central Services M.I.S. Services Facility Maintenance Fleet Replacement & Fleet Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: 800 MHz Backbone Lease Payments Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: Note: CC = Construction Completed 4 - 153 7. Vulcan & D Storm Drain - CC 8. Downtown Streets cape Projects - Designs Completed 9. Manchester Ave. Widening - CC 10. Rosebay/Fraxinella Storm Drain - CC II. Encinitas Ranch Public Improvements Oversight - Substantially Complete 14. FY2001-2002 Annual Pavement Overlay 15. Rainbow Ridge - Complete Construction 16. Quail Gardens Drive - Complete Construction 17. Manchester/I-5 Interchange - Conceptual Studies 18. Coastal Rail Trail- Designs Complete 19. Hall Property Off-Site Improvements - Begin Designs 20. Downtown Parking Lot - Construction Complete 21. Moonlight Beach Force Main - Complete Construction 23. EI Camino Real Storm Drain (n/o Mountain Vista) - Complete Construction EXPENDITURE PLAN FUND: GENERAL Division Title: TRAFFIC ENGINEERING Fund Number: 101 Division Number: 6020 Division Responsibilities: The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys, maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the City's Traffic Commission and Council. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 152,284 170,141 198,304 207,659 MATERIELS & SUPPLIES 1,344 2,852 2,393 1,929 CONTRACTS & SERVICES 28,681 44,300 90,989 41,592 INTERNAL COST ALLOCA T10N 54,437 65,153 55,094 55,533 CAPITAL OUTLAY 0 0 0 0 TOTAL 236,746 282,446 346,780 306,713 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Traffic Engineer 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Program Assistant - New Program 0.60 0.60 1.00 1.00 Office Specialist 0.00 0.00 0.00 0.00 Total Positions 2.60 2.60 3.00 3.00 4 - 154 I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: TRAFFIC ENGINEERING Fund Number: 101 Division Number: 6020 IT 2000-2001 Accomplishments: I. Written over 200 oversized truck route permits 2. Reviewed 100 traffic control plans for roadway construction projects 3. Reviewed traffic issues on 50 Special Event Permits 4. Coast Hwy 101 Beautification Project review and modifications 5. Logged and mapped all traffic collision reports 6. Logging all traffic citations issued by Sheriffs Department 7. Implemented speed request protocol 8. Completed speed surveys on numerous streets 9. Implemented directed patrol enforcement program on residential st. 10. Keep Kids Alive Drive 25 (KKAD25) implementation II. Applied for OTS grant for traffic collision software 12. Completed traffic mitigation fee ordinance 13. Written 65 work orders for new signage, striping, & other traffic devices 14. Reviewed and comments on numerous traffic impact studies for development projects 15. Installed traffic signals at Via Cantebria/Via Molena and Via Cantebria/Via Montoro 16. Downtovm Encinitas Parking Survey 17. Completed interconnection of traffic signals on Encinitas Blvd between Coast Highway 101 and Village Square, Via Cantebria between Encinitas Blvd and Garden View Road, EI Camino Real between LA Fitness Center Signal and Olivenhain Road, and Leucadia Blvd between Olivenhain Road and Orpheus Avenue. I I I I I I I I I I I I I I I I I MAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERIELS AND SUPPLIES: Office Furniture and Equipment Fuels Office Supplies, Small tools, Books, Miscellaneous Total Materiels and Supplies CONTRACTS AND SERVICES: Consultant - New Program $60,000 Employee Services Contract Mileage, Training, Travel Advertising, Printing, Memberships, and Telephone Total Contracts and Services INTERNAL COST ALLOCATION: Facilities Maintenance M.I.S. Services - New Program $2,641 Central Services Fleet and Equipment Maintenance Fleet Replacement Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Maior Proiects in the Upcoming Two- Year Period Include: I. Installation of Protected-Permissive Traffic Signals 2. North Coast Hwy 101 Traffic Study 3. Santa Fe DrivelBalour Drive Traffic Signal 4. Develop Residential Traffic Management Program FY 01-02 FY 02-03 1,000 632 761 2,393 500 650 779 1,929 80,000 8,000 1,765 1,224 90,989 30,000 8,500 1,786 1,306 41,592 24,229 13,288 9,735 5,365 2,477 55,094 24,848 12,791 9,898 5,520 2,476 55,533 18. Reviewed and modified improvement plans for traffic signals at Coast Hwy IOllEncinitas Blvd, Coast Hwy IOIlD St, Coast Hwy IOIIE St, Encinitas BlvdlWestlake St, Leucadia Blvd/Town Center PI, Leucadia Blvd/Garden View Rd, Coast Hwy IOIILa Costa Ave, Rancho Santa Fe Rd/Avenida La Posta, Manchester AvelECR, and Manchester A ve/Mira Costa College. 19. Completed QuicNet 4.0 System Implementation for communica- tion to 30 traffic signals over lease telephone line. 15. Installation of RAT boxes at traffic signals to assist Sheriff for red light enforcement. 17. Reviewed, responded, and conducted numerous studies for traffic calming measures. 5. Yearly evaluation and study of signal timing 6. Initiation of traffic calming projects per the Residential Traffic Management Program 7. Upgrading technology at traffic signals to improve traffic flow 4 - 155 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/CAPITAL PROJECTS Fund Number: 616 Division Number: 6030 Division Responsibilities: This Division provides administrative and technical engineering and maintenance support to the Encinitas Sanitary Division and Cardiff Sanitation District capital projects. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 133,082 79,198 85,637 89,675 MA TERIELS & SUPPLIES 1,855 0 0 0 CONTRACTS & SERVICES 4,987 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 139,924 79,198 85,637 89,675 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed City Engineer 0.10 0.10 0.10 0.10 Senior Civil Engineer 0.20 0.35 0.35 0.35 Management Analyst (Engineering) 0.10 0.10 0.10 0.10 Management Analyst (Public Works) 0.35 0.00 0.00 0.00 Associate Engineer 0.50 0.10 0.10 0.10 Engineering Inspector 0.20 0.20 0.20 0.20 Engineering Technician 0.50 0.00 0.00 0.00 Management Assistant (Public Works) 0.50 0.00 0.00 0.00 Secretary 0.05 0.05 0.05 0.05 Total Positions 2.50 0.90 0.90 0.90 4 - 156 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/CAPITAL PROJECTS Fund Number: 616 Division Number: 6030 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Install 4th Pump in Moonlight Beach Pump Station 2. Expand Encinitas Boulevard Sewer Main 3. Replace portion of Moonlight Beach Force Main 4. Continue to investigate source of infiltration on Olivenhain Sewer Trunk 5. Complete ESD Master Plan 6. Complete CSD Master Plan Maior Proiects in the Upcoming Two-Year Period Include: 4 - 157 EXPENDITURE PLAN FUND: GENERAL Division Title: NATIONAL POLLUTANT DISCHARGE ELIMINA TION SYSTEMS (NPDES) & SAND MANAGEMENT Fund Number: 10 1 Division Number: 6040 Division Responsibilities: The Clean Water Act requires that the City implement a storm water management program to monitor, detect and clean up illegally discharged pollutants in the City's water streams. This is an unfunded federal mandate that is governed under a National Discharge Pollutant Discharge Elimination System (NPDES) Permit issued to the City. Responsibilities of the department include ongoing testing, monitoring and reporting of the City's ground water quality, setting up a Best Management Program including regional and local educational programs, implementing and enforcing the provisions of the Clean Water Act, performing inspections and participating in the Regional Water Quality Control Board and San Diego County Regional Program. This division is also responsible for insuring that storm drain capital projects are constructed in conformance with specific requirements of the NPDES permit, such as the installation of debris racks. Other elements of the NPDES program include additional street cleaning and storm drain cleaning, a roadside litter removal program and public trash disposal program. TOTAL FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptIManager DeptIManager Actual Projected Proposed Proposed 117 ,456 125,213 133,188 138,953 7,446 8,650 7,353 7,514 88,454 225,333 543,584 559,093 21,149 6,000 2,600 2,600 2,209 0 522 522 236,714 365,196 687,247 708,682 EXPENDITURE SUMMARY PERSONNEL MA TERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY DIVISIONAL PERSONNEL DETAIL (Number of Positions) Storm Water (NPDES)/Sand Manager Environmental Health Enforcement Officer Total Positions FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptIManager DeptIManager Actual Projected Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 POSITION TITLES 4-158 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 Fund Number: 101 Division Number: 6040 FUND: GENERAL Division Title: NA TIONAL POLLUTANT DISCHARGE ELIMINA TION SYSTEMS (NPDES) & SAND MANAGEMENT I MAJOR NON-PERSONNEL EXPENSE ITEMS: MA TERlELS AND SUPPLIES: Field and Safety Supplies Small Tools and Instruments Other Supplies, Tools, Books, Fuels, Miscellaneous Office Furniture and Equipment FY 01-02 FY 02-03 3,619 3,722 1,500 1,500 1,734 1,642 500 650 7,353 7,514 537,971 553,553 4,134 4,250 1,479 1,290 543,584 559,093 2,600 2,600 2,600 2,600 Total Materiels and Supplies CONTRACTS AND SERVICES: Contractual- New Program, Expanded NPDES $311,000 Travel, Training, Mileage, Membership, Equipment Rental Advertising, Postage, Print, Telephone, and Equipment Maintenance Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement and Maintenance Total Internal Cost Allocation CAPITAL OUTLAY Lease Payments 522 522 522 522 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: SAND - Beach Revlenishment Efforts I. Coordinated with SANDAG to receive 440,000 cy of sand this summer in Encinitas 2. Increased the sand transect lines for the City of Encinitas 3. Established the LEO Program with the lifeguards to measure beach width, etc. 4. Surveyed the off shore habitat zone of Encinitas San Eliio Larmon Restoration Proiect I. Completed the Concept phase for the San Elijo Lagoon Project Armv Corv of Enf<ineers - Feasibility Study I. Completed the Project Management Plan 2. Awarded $400,000 from Department of Boating and Waterways toward the Feasibility study Maior Proiects in the Upcoming Two-Year Period Include: I. Oversee the Feasibility Study with the Army Corp of Engineers 2. Identify funding sources for the construction phase of the project 3. Complete the Beach Replenishment project by SANDAG 4. Identify and streamline opportunistic sand options 5. Begin negotiations with Amtrak, NCTD and Caltrans 6. Begin agency meetings to discuss the San Elijo Lagoon Project 7. Continue to work with lobbyist to fund the beach projects 8. Oversee the technical studies for the San Elijo Lagoon and the bluffs. Engineering Services - NPDES Program - Accomplishments & Major Projects in the Upcoming Year - Continued Next Page 4 - 159 Engineering Services - NPDES Program Accomplishments and Maior Work Proiects: FY 2000-2001 Accomplishments: 1. 100% compliance with the Consent Decree imposed by the Baykeepers 2. Created a Model Storm Water Program 3. Updating the Master Drainage Map 4. Continue to implement a Code Enforcement Program for Municipal, Residential, Commercial establislunents 5. Integrated a Storm Drain plan check process prior to grading permit approval. 6. Review Stormwater Pollution Prevention Plans for developers. 7. Enforcement of construction site erosion control features 8. Completed the wet-weather monitoring program 9. Continue to implement a Illicit/Illegal Discharge Program 10. Continue to implement a Dry Weather Monitoring Program II. Continue to implement a Litter Control Program along creek channels 12. Updated the Storm Water Web Page 13. Completed water quality projects along Cottonwood Creek 14. Participating with the Carlsbad Watershed Network on a Watershed Management Plan 15. Supplied the Fire Department with hazardous material spill recovery kits 16. Supplied the Public Works Department with hazardous material spill recovery kits 17. Continue education program with the local schools and Chamber of Commerce 18. Continue to cooperate with the County of San Diego on beach postings 19. Continue to sample for bacteria once a week at Moonlight Beach 20. Corrected ICIlD connections throughout the City of Encinitas 21. Continue the Nursery Program with the Farm & Home Advisors Office 22. Applied for grants from Prop 13, Urban Stream Restoration & others Maior Proiects in the Upcoming Two-Year Period Include: I. Compliance with the new Storm Water Permit No. 2001-0 I 2. Identify discharges not be prohibited and BMPs required for treatment 3. Establish legal authority to control pollutant discharges into and from the storm drain system 4. Assess General Plan 5. Include Development Project Requirements in local permits 6. Develop Model SUSMP 7. Revise environmental review process 8. Conduct educational program for staff, project applicants, developers, contractors, community planning groups and property owners. 9. Implement all requirements of Construction Component 10. Implement all requirements of Municipal Existing Development Component II. Implement all requirements ofIndustrial Existing Development Component 12. Implement all requirements of Commercial Existing Development Component 13. Implement all requirements of Residential Existing Development Component 14. Implement all requirements of Education Component 15. Implement all requirements of Illicit Discharge Detection and Elimination Component 16. Implement all requirements of Public Participation Component 17. Develop strategy for assessment of effectiveness 18. Develop strategy for fiscal analysis 19. Develop and implement receiving waters monitoring program 20. Develop dry weather analytical and field screening monitoring map 21. Conduct dry weather analytical and field screening monitoring 22. Develop a watershed plan 4 - 160 I I I I I I I I I I I I I I I I I I I Community Services Department Department Divisions Community Services Administration Park Maintenance Beach Services Recreation and Leisure Services Community and Senior Center Animal Regulation Recreation Programs Municipal Improvement Districts Village Park Villanitas Road Cerro Street Wiro Park Department Director David Wigginton ~... r ~ or - ..,.:-.... Q". 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I EXPENDITURE SUMMARY COMMUNITY SERVICES ACTIVITIES I DEPARTMENTS: Community Services I DIVISIONS: Community Services Administration, Park Maintenance, Beach Services, Recreation and Leisure Services, Community and Senior Center, Animal Regulation, Recreation Programs, Village Park Municipal Improvement District, Villanitas Road Municipal Improvement I District, Cerro Street Municipal Improvement District and Wiro Park. I EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed I PERSONNEL 841,420 915,606 1,269,582 1,392,515 I MA TERIELS & SUPPLIES 244,454 284,463 297,855 310,652 I CONTRACTS & SERVICES 1,132,666 1,507,790 1,598,172 1,702,593 INTERNAL COST ALLOCATION 277,827 302,160 1,250,824 1,963,760 I CAPITAL OUTLAY 85,797 99,817 120,699 129,509 I TOTAL 2,582,164 3,109,836 4,537,132 5,499,029 I DEPARTMENT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager Dept/Manager Actual Projected Proposed Proposed I Full- Time Equivalents 15.65 17.65 18.65 19.45 I DEPARTMENT FUNDING SUMMARY FY 99-00 FY 00-01 FY 01-02 FY 02-03 I Source of Revenue (Fund) Actual Projected Projected Projected Field Rental (10 1) 23,089 14,000 14,000 20,000 Concession Rental/Telephone (101) 9,854 13,000 10,500 10,500 I Recreation Program Fund (146) 386,671 437,800 478,735 482,842 Village Park (290) 38,633 41,100 41,566 42,058 Villanitas (291) 20,837 22,396 23,026 23,689 I Cerro Street (292) 18,335 30,364 31,831 33,369 Wiro Park (296) 15,541 11,733 11,772 11,813 Total Departmental Revenue 512,960 570,393 611,430 624,271 I General Fund Support 2,069,204 2,539,443 3,925,702 4,874,758 TOTAL 2,582,164 3,109,836 4,537,132 5,499,029 I I 4 - 163 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY SERVICES ADMINISTRATION Fund Number: 101 Division Number: 7010 Division Responsibilities: This Division is responsible for directing and supervising all divisions of the Department along with a variety of administrative services which include parkland acquisition, leases, licenses, operation agreements, grants, design of capital projects, advanced planning, budgeting, work programs, special projects, historic resources, concessions, cable television, facility reservations, program registration, special event permits and oversite administration of the Encinitas Ranch Golf Authority and Animal Control Services. In addition, this Division provides achninistration of the Sister City Committee. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 304,220 323,872 347,563 365,948 MATERIELS & SUPPLIES 8,104 14,150 9,976 15,287 CONTRACTS & SERVICES 30,854 75,338 43,906 45,253 INTERNAL COST ALLOCATION 64,158 74,204 89,633 89,549 CAPITAL OUTLAY 1,157 1,045 1,032 1,032 TOTAL 408,493 488,609 492,110 517,069 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Proj ected Proposed Proposed Community Services Director 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Management Assistant 1.00 1.00 1.00 1.00 Achninistrative Secretary 1.00 1.00 1.00 1.00 Program Assistant 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 5.00 5.00 4 - 164 I EXPENDITURE PLAN I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: COMMUNITY SERVICES ADMINISTRATION I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Office Furniture and Equipment, Office Supplies Sister City Program Supplies Audio Supplies, Books, Miscellaneous Total Materiels and Supplies CONTRACTS AND SERVICES: Travel, Training, Membership Dues and Mileage Arts Trust Fund and Continuing Programs Consultant and Agency Temporary Help Advertising and Printing, Binding & Dupl. Postage, Equipment Rental, Maint and Repair Total Contracts and Services INTERNAL COST ALLOCATION: Facility Maintenance and Debt MIS Services Central Services Total Internal Cost Allocation CAPITAL OUTLAY: 800 MHz Backbone Lease Payment Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-200 I Accomplislunents: I. Hall Property Acquisition 2. Sinclair Property Acquisition 3. Greystone Park Acquisition and Design 4. Cardiff Sports Park Expansion Design 5. Trail Acquisition (multiple) Maior Proiects in the Upcoming Two-Year Period Include: I. Complete Community/Senior Center Construction 2. Cardiff Sports Park Expansion Development 3. Sun Vista Park Development 4. ESD Site Design and Development 5. Greystone Park Development 6. Standard Pacific Park Design and Development 7. Rancho Santa Fe Road Wall Enhancements 8. Trail AcquisitionlDesignlConstruction 9. Plan and Design Hall Property 10. Beacon's Beach Access Design & Development 11. Sister City Homestay Exchange 4 - 165 Page 2 Fund Number: 101 Division Number: 7010 FY 01-02 FY 02-03 2,100 2,160 5,376 10,556 2,500 2,571 9,976 15,287 7,532 7,748 27,688 28,688 6,250 6,315 810 832 1,626 1,670 43,906 45,253 36,107 37,030 41,357 40,146 12,169 12,373 89,633 89,549 1,032 1,032 1,032 1,032 6. Begin Community/Senior Center Construction 7. Sun Vista Park Design 8. Rancho Santa Fe Road Landscape Enhancements 9. Sister City Homestay Exchange EXPENDITURE PLAN FUND: GENERAL Division Title: PARK MAINTENANCE Fund Number: 101 Division Number: 7020 Division Responsibilities: The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 13 miles of recreation trails and 10 miles of streetscapes. In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction observation and preparation of change orders and addenda. The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 147,579 129,710 134,862 192,450 MATERIELS & SUPPLIES 40,838 61,260 58,185 64,171 CONTRACTS & SERVICES 395,305 555,140 586,756 647,633 INTERNAL COST ALLOCATION 60,510 62,700 861,431 1,462,710 CAPITAL OUTLAY 48,439 84,750 75,895 78,555 TOTAL 692,671 893,560 1,717,129 2,445,519 DNISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Park and Beach Superintendent 0.50 0.50 0.50 0.50 Park Supervisor 1.37 1.37 1.37 1.37 Park Supervisor - New Program 0.00 0.00 0.00 0.80 Total Positions 1.87 1.87 1.87 2.67 4 - 166 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN FUND: GENERAL Division Title: PARK MAINTENANCE I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIELS AND SUPPLIES: Repair and Maintenance Supplies Park Maintenance and Fuels Signs, Office Supplies, and Special Clothing Machinery & Equipment - New Program $2,000 FY03 Audio-Visual Supplies, Small Tools & Equip., Books and Misc. Total Materiels and Supplies CONTRACTS AND SERVICES: Landscape Maintenance - New Programs $15,780 FY02; $34,071 FY03 Water-NewPrograms$1,707FY02; $3,513FY03; Sewer Property Maintenance - New Programs $2,534 FY02; $6,759 FY03 Electricity - New Programs $318 FY02; $655 FY03 Park Maintenance - New Programs $2,084 FY02; $2,692 FY03 Administrative Fees, Equipment and Tree Maintenance Consultants and Security Travel, Training and Membership Dues Street Sweeping Maintenance and Disposal Equipment Rental, Printing, Utilities - New Programs $93 FY02; $192 FY03 Total Contracts and Services INTERNAL COST ALLOCATION: Facility Maintenance and Debt (includes Hall Property Debt Service) MIS Services Fleet Replacement - New Program $22,000 FY03 FleetlEquipment Maintenance Central Services Total Internal Cost Allocation CAPITAL OUTLAY: Park Improvements Other Than Buildings Machinery and Equipment 800 MHz Backbone Lease Payment Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Construct Snackbar at Cardiff Sports Park - Youth Softball 2. Begin Construction Community/Senior Center 3. Cardiff Sports Park Light Pole Replacement Maior Proiects in the Upcoming Two- Year Period Include: 1. Complete Construction Community/Senior Center 2. Construct Sun Vista Park 3. Cardiff Sports Park Expansion 4. Construct E.S.D. Park (Cottonwood Creek park) Page 2 Fund Number: 101 Division Number: 7020 FY 01-02 FY 02-03 23,100 25,603 13,434 15,542 19,832 18,993 0 2,000 1,819 2,033 58,185 64,171 288,832 326,875 95,613 99,392 45,154 52,739 60,828 63,635 63,012 69,320 15,461 16,924 3,000 3,100 5,715 5,860 2,965 3,120 6,176 6,668 586,756 647,633 830,080 1,409,155 14,457 13,607 6,037 28,876 2,744 2,823 8,113 8,249 861,431 1,462,710 65,340 67,700 9,000 9,300 1,555 1,555 75,895 78,555 5. Construct Standard Pacific Park 6. Hawk View Park Expansion 7. Hall Property Construction 8. Trails Development per Master Plan 4 - 167 EXPENDITURE PLAN FUND: GENERAL Division Title: BEACH SERVICES Fund Number: 101 Division Number: 7030 Division Responsibilities: The Beach Services Division is responsible for beach maintenance and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, construction observation and change order preparation. The Division is also responsible for the Sand Replenishment Program and providing beach maintenance related information to the Parks and Recreation Commission and City Council. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 40,748 41,599 43,202 44,930 MATERIELS & SUPPLIES 59,473 57,468 58,698 59,027 CONTRACTS & SERVICES 195,479 216,422 234,436 241,620 INTERNAL COST ALLOCATION 30,942 33,124 32,216 33,025 CAPITAL OUTLAY 0 0 25,850 26,600 TOTAL 326,642 348,613 394,402 405,202 DMSIONAL PERSONNEL DETAIL (N umber of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Proj ected Proposed Proposed Park and Beach Superintendent 0.50 0.50 0.50 0.50 Total Positions 0.50 0.50 0.50 0.50 4 - 168 I EXPENDITURE PLAN Page 2 I I I I I I I I I I FUND: GENERAL Division Title: BEACH SERVICES Fund Number: 101 Division Number: 7030 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Minor Beach Repair Projects-Beach Sand Sign and Sign Materials Repair and Maintenance Supplies, and Audio Supplies Total Materiels and Supplies 36,900 8,580 13,218 58,698 CONTRACTS AND SERVICES: Maintenance Contracts-Landscape Property Maintenance Tree and Beach Maintenance Utilities-Electricity, Water, Sewer, Telephones Equipment Rental, Printing, Telephone & Equipment Maintenance Consultant and Security Street Sweeping Maintenance and Disposal Total Contracts and Services 139,200 28,700 22,260 28,046 3,620 7,500 5,110 234,436 INTERNAL COST ALLOCATION: Facility Maintenance and Debt Central Services MIS Services 24,094 7,099 1,023 32,216 Totallnternal Cost Allocation CAPITAL OUTLAY: Improvements Other Than Buildings 25,850 25,850 I I I I I I I I Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplislunents: 1. Beach Access Handrail Replacement Maior Proiects in the Upcoming Two-Year Period Include: 1. Moonlight Beach Sand Import 2. Moonlight Beach Master Plan Design and Development 4 - 169 36,900 8,500 13,627 59,027 143,485 29,500 23,600 28,967 3,258 7,550 5,260 241,620 24,710 7,218 1,097 33,025 26,600 26,600 EXPENDITURE PLAN FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES Fund: 101 Division Number: 7040 Division Responsibilities: The Recreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing City-wide special events, such as Encinitas Day, the Spring Egg Hunt, Senior Information Fair and the Holiday Parade. Other tasks include field use scheduling, staffmg the Senior Citizen's Commission and the Youth Commission, Family Enrichment Program, Teen Expo, Open Gym Program, coordination of Park Dedications and Volunteers, administering Critical Hours Mterschool Grant and monitoring Project CARE. In order to expand recreational program activities, the Division administers the Recreation Program Division, which provides recreational, educational and sports activities on a fee-for-use basis. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 234,541 300,850 282,554 295,743 MATERIELS & SUPPLIES 48,009 56,370 60,565 59,725 CONTRACTS & SERVICES 129,404 221,540 177,278 183,142 INTERNAL COST ALLOCATION 122,217 132,015 128,826 130,002 CAPITAL OUTLAY 585 522 522 522 TOTAL 534,756 711,297 649,745 669,134 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Recreation Superintendent 1.00 1.00 1.00 1.00 Recreation Supervisor * 1.00 1.00 0.00 0.00 Recreation Program Coordinator 4.50 4.50 3.50 3.50 Senior Center Supervisor 0.00 1.00 0.00 0.00 Senior Center Office Specialist 0.00 0.50 0.00 0.00 Office Specialist 0.50 1.00 0.00 0.00 Total Positions 7.00 9.00 4.50 4.50 Note: * For changes in personnel refer to Chapter 2, Department PersOlmel Summary. Personnel moved to new division Community and Senior Center. 4 - 170 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES Fund: 101 Division Number: 7040 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Office, Audio-Visual and Field Supplies Books, Fuels and Miscellaneous Office Furniture and Equipment Total Materiels and Supplies CONTRACTS AND SERVICES: Contractual Services and Employee Services Contractual Printing Equipment Rental and Transportation Costs Travel, Rent, Memberships, Mileage, Training, Maintenance Advertising Total Contracts and Services INTERNAL COST ALLOCATION: Facility and Site Maintenance MIS Services Central Services FleetlEquipment Maintenance Total Internal Cost Allocation 45,075 45,600 14,090 14,125 1,400 0 60,565 59,725 64,400 64,400 33,450 37,155 41,450 43,550 26,003 26,062 11,975 11,975 177,278 183,142 78,354 80,359 27,428 26,179 20,282 20,622 2,762 2,842 128,826 130,002 CAPITAL OUTLAY: 800 MHz Backbone Lease Payment 522 522 522 522 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: I. Celebrate Encinitas Day 2. Holiday Parade 2000 3. Teen Expo, Expanded to Second Site 4. Spring Egg Hunt 2001 5. Senior Information Fair 6. Recreation Guide Production 7. Community/Senior Center Operations Policy Development 8. Participate in Critical Hours Mterschool Grant Program 9. Family Enrichment Programs 10. Monitor Project C.A.R.E. (Community Action to Reach the Elderly) II. Administer S.C.O.R.E. & Sports Field Scheduling 12. Administer Youth Commission and Senior Commission 13. Established New Program for c.L.A.S.S. Computer Registration and Facility Reservations Maior Proiects in the Upcoming Two-Year Period Include: I. Staff Recruitment and Training for Community/Senior Center 2. Grand Opening for Community/Senior Center 3. Program Development at Community/Senior Center 4 - 171 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION Fund: 101 Division Number: 7044 Division Responsibilities: This Division is responsible for the activities and personnel located at the community and senior center facilities at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the citizens of Encinitas. A wide variety of activities and events are available to all ages. Activities included but are not limited to, concerts, recitals, seminars and workshops, instructional recreation classes, wedding receptions, community group meetings, teen dances, youth parties, art fairs, festivals, indoor sports leagues and clinics, pre-school activities, senior nutrition lunch program, senior citizen activities and events, senior citizen outreach services, family enrichment nights, children and teen after school activities and community special events. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 331,827 356,846 MATERIELS & SUPPLIES 0 0 11,700 13,700 CONTRACTS & SERVICES 0 0 54,990 75,840 INTERNAL COST ALLOCATION 0 0 133,600 243,355 CAPITAL OUTLAY 0 0 5,400 10,800 TOTAL 0 0 537,517 700,541 DIVISIONAL PERSONNEL DETAIL (Number of Positions) Total Positions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 01-02 FY 02-03 FY 00-01 Dept/Manager Dept/Manager Projected Proposed Proposed 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 0.50 0.50 0.00 1.00 1.00 0.00 1.00 1.00 0.00 5.50 5.50 POSITION TITLES FY 99-00 Actual Recreation Supervisor - vacant existing position Recreation Program Coordinator Senior Center Supervisor Senior Center Office Specialist Facility Maintenance Technician Office Specialist Part-time/Temporary Sr. Center Facility Program Attendants 1 @ 20 hrs/week Rec. Facility Program Attendants 5 @ 19 hrs/week 4-172 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: COMMUNITY CENTER OPERA nONS DIVISION Fund: 101 Division Number: 7044 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MA TERIELS AND SUPPLIES: Office, Copier and Field Supplies Coffee Service, Special Clothing, Miscellaneous Total Materiels and Supplies Total Internal Cost Allocation 8,800 10,400 2,900 3,300 11,700 13,700 6,100 0 31,500 31,500 2,700 3,900 10,000 19,000 2,990 19,640 1,700 1,800 54,990 75,840 128,500 237,355 3,100 4,000 2,000 2,000 133,600 243,355 CONTRACTS AND SERVICES: Senior Tran. Mileage Reimbursement Program Printing Equipment Rental, Equipment and Copier Maintenance Local and Long Distance Travel, Memberships, Mileage, Training- New Program $ 16,300 FY 03 Advertising Total Contracts and Services INTERNAL COST ALLOCATION: Facility and Site Maintenance-Transfer from Public Works (101-4044) Central Services FleetlEquipment Maintenance CAPITAL OUTLAY: Copier Lease Payments 5,400 5,400 10,800 10,800 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: Begin construction, begin recruitment for personnel. Maior Proiects in the Upcoming Two-Year Period Include: 1. Participation in planning and implementation of Community and Senior Center Grand Opening. 2. Research, review and recommendations of Center public recreation programs. 3. Implementation of facility use and rental operations. 4 - 173 EXPENDITURE PLAN FUND: GENERAL Division Title: ANIMAL REGULATION Fund Number: 101 Division Number: 7050 Division Responsibilities: Animal Regulation services are administered by the Community Services Department. The actual services are provided through a contract with the County of San Diego. Service includes: dog licensing, emergency medical care for injured dogs and cats that are found without owners, adoption services, owner notification of lost licensed dogs, public education and information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious dogs, spay-neuter referral and information, kennel licensing and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate contract with a private fIrm. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 130,524 155,475 180,812 185,759 INTERNAL COST ALLOCATION 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL 130,524 155,475 180,812 185,759 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Activity. 4 - 174 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: ANIMAL REGULATION Fund Number: 101 Division Number: 7050 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES: County Animal Control-Increase Contract to $18,137 FY02; Dead Animal Removal Contract D & D SDGE Surcharge Estimate ($600 x 12) Extra Service Contingency Total Contracts and Services $18,663 FY03 159,812 164,446 10,800 11,113 7,200 7,200 3,000 3,000 180,812 185,759 4 - 175 EXPENDITURE PLAN FUND: RECREATION PROGRAMS Division Title: RECREATION PROGRAMS Fund: 146 Division Number: 7045 Division Responsibilities: The Recreation Programs Division provides a variety of recreational, educational and sports activities to the public on a fee-for-use basis. Fees are designed to subsidize direct program costs, such as contractual staff, services and supplies, and other related program expenditures. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 111,157 114,523 124,262 131,038 MA TERlELS & SUPPLIES 87,551 94,700 98,200 98,200 CONTRACTS & SERVICES 198,645 210,530 238,950 239,950 INTERNAL COST ALLOCATION 0 0 5,000 5,000 CAPITAL OUTLAY 35,616 13,500 12,000 12,000 TOTAL 432,969 433,253 478,412 486,188 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Proj ected Proposed Proposed Recreation Program Coordinator 1.00 1.00 1.00 1.00 Recreation Leader III 0.20 0.20 0.20 0.20 Total Positions 1.20 1.20 1.20 1.20 4 - 176 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Division Title: RECREATION PROGRAMS Fund: 146 Division Number: 7045 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Operating Supplies, Miscellaneous 98,200 98,200 Total Materiels and Supplies 98,200 98,200 CONTRACTS AND SERVICES: Employee Services Contract Transportation Costs Advertising and Printing Admin/Credit Card Fees Building Rent Equipment Rental Fees Training 204,250 204,250 7,700 7,700 7,000 7,000 3,000 3,200 6,600 6,600 10,200 10,200 200 200 238,950 239,150 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement 5,000 5,000 5,000 5,000 Total Internal Cost Allocation CAPITAL OUTLAYIRECREATION PROGRAM REFUNDS: Refunds for Programs and Softball Forfeiture Fees 12,000 12,000 Total Capital OutlayIRecreation Program Refunds 12,000 12,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: 1. Expand Adult Softball Leagues 2. Coordinate Teen Trips and Teen Scene 3. Administer Junior Lifeguard Program 4. Coordinate Brad Holland Basketball Camp 2000 5. Summer and Fall Adult Softball Tournaments 6. Encinitas Day 5K Run 2000 7. Youth Sports Camps and Clinics 8. Summer Day Camp Program 9. Operated PHAT Films and Teen Dance 10. Summer Concert Series 11. Fee Based Program Plan for Community! Senior Center 12. Facility Fees and Rental Program for Community! Senior Center Maior Proiects in the Upcoming Two-Year Period Include: 1. Administer Fees and Rental Plan for Community!Senior Center 2. Administer New Programs at Community!Senior Center such as Tiny Tots, Volleyball Leagues, and Intergenerational Program 4-177 EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: VILLAGE PARK M.LD. Fund Number: 290 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems for medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West, Unit 2. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 1,503 1,895 2,002 2,098 MATERIELS & SUPPLIES 36 40 41 42 CONTRACTS & SERVICES 22,332 33,000 36,774 37,845 INTERNAL COST ALLOCATION 0 47 48 49 CAPITAL OUTLAY 0 0 0 0 TOTAL 23,871 34,982 38,865 40,034 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Park Supervisor 0.03 0.03 0.03 0.03 Total Positions 0.03 0.03 0.03 0.03 4-178 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: VILLAGE PARK M.I.D. Fund Number: 290 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIALS AND SUPPLIES: Gasoline 41 42 Total Materiels and Supplies 41 42 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities, Telephone 18,043 18,566 7,444 7,659 8,000 8,240 2,223 2,287 1,064 1,093 36,774 37,845 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 48 49 Totallntemal Cost Allocation 48 49 4 - 179 EXPENDITURE PLAN FUND: VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: VILLANITAS ROAD M.LD. Fund Number: 291 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscaping maintenance, utilities and irrigation systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Proj ected Proposed Proposed PERSONNEL 279 630 665 698 MATERIELS & SUPPLIES 138 115 118 120 CONTRACTS & SERVICES 5,751 10,225 11,206 11 ,531 INTERNAL COST ALLOCATION 0 12 12 12 CAPITAL OUTLAY 0 0 0 0 TOTAL 6,168 10,982 12,001 12,361 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Park Supervisor 0.01 0.01 0.01 0.01 Total Positions 0.01 O.oI 0.01 0.01 4 - 180 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: VILLANITAS ROAD M.LD. Fund Number: 291 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Gasoline and Miscellaneous Supplies 118 120 Total Materiels and Supplies 118 120 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Telephone 4,761 4,899 2,864 2,947 2,000 2,060 1,116 1,148 465 477 11,206 11 ,531 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 12 12 Total Internal Cost Allocation 12 12 4-181 EXPENDITURE PLAN FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: CERRO STREET M.LD. Fund Number: 292 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed along six separate medians along Cerro Street, south from Encinitas Boulevard to A venida de las Adelsas. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 825 1,263 1,334 1,397 MATERIELS & SUPPLIES 275 330 341 349 CONTRACTS & SERVICES 15,482 20,575 22,542 23,195 INTERNAL COST ALLOCATION 0 29 29 29 CAPITAL OUTLAY 0 0 0 0 TOTAL 16,582 22,197 24,246 24,970 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 DeptlManager Proposed FY 02-03 DeptlManager Proposed Total Positions 0.02 0.02 0.02 0.02 0.02 0.02 0.02 0.02 Park Supervisor 4 - 182 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: CERRO STREET M.LD. Fund Number: 292 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Gasoline and Miscellaneous Supplies 341 349 Total Materiels and Supplies 341 349 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities 12,480 12,841 3,619 3,723 4,000 4,120 1,266 1,302 1,177 1,209 22,542 23,195 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 29 29 Total Internal Cost Allocation 29 29 4 - 183 EXPENDITURE PLAN FUND: WIRO PARK Division Title: WIRO PARK Fund Number: 296 Division Number: 7060 Division Responsibilities: Wiro Park is the City's fIrst developer-constructed park, located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park's maintenance and operations, paid for by an assessment district. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 568 1,264 1,311 1,367 MATERIELS & SUPPLIES 30 30 31 31 CONTRACTS & SERVICES 8,890 9,545 10,522 10,825 INTERNAL COST ALLOCATION 0 29 29 29 CAPITAL OUTLAY 0 0 0 0 TOTAL 9,488 10,868 11,893 12,252 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Park Supervisor 0.02 0.02 0.02 0.02 Total Positions 0.02 0.02 0.02 0.02 4 - 184 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: WIRO PARK Division Title: WIRO PARK Fund Number: 296 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 MATERIELS AND SUPPLIES: Gasoline 31 31 Total Materiels and Supplies 31 31 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities 6,886 7,085 1,059 1,089 2,000 2,060 258 265 319 326 10,522 10,825 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 29 29 Total Internal Cost Allocation 29 29 4 - 185 This page intentionally left blank. 4 - I 86 - u ~t'l == ~~ == ~= -. ... =~ CTeI~ ~~ .......~ =-= O~ ""l q I I I I I I I I I I I I I I I I I I I CHAPTER 5 ENCINITAS PUBLIC FINANCING AUTHORITY 2001-02 AND 2002-03 OPERATING BUDGET I ~ - =- ::-...-- ~ I'" .... I"'~ ,;~~ . . . I I , . .- ~:;~ ' -.'-' 13 Ll~IJ~ G!! ij ~ fa ~ ~ ~ \:. ~ @ lZ ~ -1~~~ Prepared by the Finance Division I I I I I I I I I I I I I I I I I I I Schedule A Encinitas Public Financing Authority Budget Summaries (1) FUND NAME Operations Debt Service (321) TOTAL (1) FUND NAME Operations Debt Service (321) TOTAL (1) FUND NAME Operations Debt Service (321) TOTAL Budget Summary - Fiscal Year 2000-2001 Approved by City Council, Mid-Year February 14,2001 (2) Beginning Balance 7/1/00 o 373,203 373,203 (3) 2000-01 Revenues o 1,014,482 1,014,482 (4) 2000-01 Expenses o 924,882 924,882 (5) 2000-01 Capital o (304,000) (304,000) (6) Current Year Summary (Col. 3-4-5) o (214,400) (214,400) Budget Summary - Fiscal Year 2001-2002 (2) Beginning Balance 7/1/0 1 o 158,803 158,803 (3) 2001-02 Revenues o 1,793,083 1,793,083 (4) 2001-02 Expenses o 1,717,545 1,717,545 (5) 2001-02 Capital o (65,000) ( 65,000) (6) Current Year Summary (Col. 3-4-5) o 10,538 10,538 Budget Summary - Fiscal Year 2002-2003 (2) Beginning Balance 7/1/02 o 169,341 169,341 (3) 2002-03 Revenues o 2,385,343 2,385,343 (4) 2002-03 Expenses o 2,302,103 2,302,103 5 - 3 (5) 2002-03 Capital o (35,000) (35,000) (6) Current Year Summary (Col. 3-4-5) o 48,240 48,240 (7) Projected Ending Balance 6/30/01 (Col. 2+6) o 158,803 158,803 (7) Projected Ending Balance 6/30/02 (Col. 2+6) o 169,341 169,341 (7) Projected Ending Balance 6/30/03 (Col. 2+6) o 217,581 217,581 EXPENDITURE PLAN I FUND: ENCINITAS PUBLIC FINANCING lP.A. - DEBT SERVICE (321) Division Number: 1910 I Division Responsibilities: The Encinitas Public Financing Joint Powers Authority (EPF A) was originally created as a financing entity for the City Hall site acquisition and improvements. It continues to be responsible for the rent from JP A members and to pay annual Civic Center debt service. Beginning Fiscal Year 2001-02 the EPF A fund will begin paying the debt service on the recently acquired Hall Property. The fund will also be used to capture JP A members contributions for annual audit fees. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 0 0 0 0 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 7,169 8,405 8,690 8,942 INTERNAL COST ALLOCATION 0 0 0 0 DEBT SERVICE 913,575 916,477 1,708,855 2,293,161 TOTAL 920,744 924,882 1,717,545 2,302,103 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 99-00 Actual FY 00-01 Projected FY 01-02 Dept/Manager Proposed FY 02-03 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 5-4 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 I FUND: ENCINITAS PUBLIC FINANCING J.P.A. - DEBT SERVICE (321) Division Number: 19101 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 CONTRACTS AND SERVICES' Consulting Services (Audit) 8,690 8,942 Total Contracts and Services 8,690 8,942 DEBT SERVICE: Debt Issue Lease Payments - Civic Center Debt Issue Lease Payments -Hall Property 908,537 800,318 914,530 1,378,631 Total Capital Outlay 1,708,855 2,293,161 Proposed Capital Improvement Projects Civic Center Roof Rehabilitation 65,000 35,000 65,000 35,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: The Accomplishments and Major Work Projects are included in the Finance Expenditure Plan. A portion of the fund balance is used for various Civic Center improvement projects. Projects are included in the Capital Improvement Plan. They include Civic Center Slope Re-Landscape, Civic Center Roof Rehabilitation and Civic Center Interior/Exterior and Entry Landscape Re-Design. 5 - 5 .J J I -..I II .oJ 1 j I J -. ; . .J J ] This page intentionally left blank. 5-6 ~ 0- O~ _.~ ~"'1 ::s.Q. ~= ......- rJ ~ ::: - .- ~ .- - o ::: I I I I I I I I I I I I I I I I I I I CHAPTER 6 CARDIFF SANITATION DISTRICT Fiscal Years 2001-02 and 2002-03 Operating Budgets and New Programs CHAIR MAGGIE HOULIHAN VICE CHAIR CHRISTY GUERIN BOARD MEMBERS JAMES BOND DENNIS HOLZ JERMONE STOCKS DISTRICT MANAGER KERRY MILLER DIRECTOR OF PUBLIC WORKS LIN WURBS Note: Elected council members also serve as the Board of Directors. The Chair and Vice Chair are appointed from among the Council members in January of each year. Prepared by the Finance Division and Public Works Department Cardiff Sanitation District Revenues and Expenditures (Schedule A) Fiscal Year 2001-2002 Connection Fees $256,275 8.6% Rents, Misc. Fees & Charges $90,381 3.0% Investment Earnings $354,409 11.9% Expenditures Total: $3,443,802 Administration & Wastewater Collection $2,228,010 64.7% Revenues Total: $2,986,340 Sewer Service Charges $2,285,275 76.5% Capital Projects $266,738 27.6% Debt Service Payments $949,05427.6% .. 6-2 I I I I I I I I I I I I I I I I I I I Cardiff Sanitation District Revenues and Expenditures (Schedule A) Fiscal Year 2002-2003 Revenues Total: $2,915,351 Rents, Misc. Fees & Charges $90,3813.1% Sewer Service Charges $2,299,380 78.9% Connection Fees $170,850 5.9% Investment Earnings $354,740 12.1 % Expenditures Total: $3,150,184 Administration & Wastewater Collection $2,178,345 69.2% Capital Projects $174,357 5.5% Debt Service $797,482 25.3% 6-3 Schedule A Cardiff Sanitation District Budget Summaries Budget Summary - Fiscal Year 2000-200 I (I) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interf und Interfund Summary End Sal Projected 2000-0 I 2000-0 I Transfers Transfers (Col.3-4+ 06/301200 I 07/0112000 Revenues Expenses Operating Capital 5+6) (CoI. 2+7) Operations (50 I) 535,115 2,304,847 2,140,460 0 (164,387) 0 535,115 Capital Replacement (502) 3,913,367 360,000 126,738 (800,331 ) 164,387 ( 402,682) 3,510,685 Capital Expansion (503) 192,405 348,534 0 (298.773) 0 49,761 242,166 Rate Stabilization Fund 0 0 0 200,000 0 200,000 200,000 Debt Service (504) 0 55,370 954,4 74 899,104 0 0 0 TOTAL ALL FUNDS 4,640,887 3,068,751 3,221,672 0 0 (152,921) 4,487,966 SUMMARY OF INTERFUND TRANSFERS - See Schedule D Budget Summary - Fiscal Year 2001-2002 (I) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2001-2002 2001-2002 Transfers Transfers (Co1.3-4+ 06/30/2002 07/01/2001 Revenues Expenses Operating Capital 5+6) (Co I. 2+7) Operations (50 I) 535,115 2,399,663 2,228,0 I 0 205,000 (354.766) 21,887 557,002 Capital Replacement (502) 3,510,685 277,402 186,757 (601,631) 354,766 ( 156,220) 3,354,465 Capital Expansion (503) 242,166 256,275 79,981 (299.423) 0 (123,] 29) 119,037 Rate Stabilization Fund 200,000 5,000 0 (205.000) 0 (200.000) 0 Debt Service (504) 0 48.000 949,054 90 I ,054 0 0 0 TOT AL ALL FUNDS 4,487,966 2.986,340 3,443.802 0 0 (457,462) 4.030,504 Budget Summary - Fiscal Year 2002-2003 ( I ) (2) (3) (4 ) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interf und Interfund Summary End Bal Projected 2002-2003 2002-2003 Transfers' Transfers (Col.3-4+ 06/30/2003 07/0 1/2002 Revenues Expenses Operating Capital 5+6) (CoI. 2+7) Operations (50 I) 557.002 2,414,099 2,178,345 0 (248.170) (12.416) 544.586 Capital Replacement (502) 3,354,465 282,402 125,786 (500,429) 248.170 (95,643) 3.258.822 Capital Expansion (503) 119,037 170,850 48,571 (249,053) 0 (126.774) (7.737) Rate Stabilization Fund 0 0 0 0 0 0 0 Debt Service (504) 0 48.000 797.482 749,482 0 0 0 TOTAL ALL FUNDS 4,030,504 2,915,351 3,150,184 0 0 (234.833 ) 3,795.671 6-4 I I I I I I I I I I I I I I I I I I I Schedule B Page 1 of 1 Cardiff Sanitation District Revenue and Expenditure Summary by Fund Source FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager Actual Approved Proposed Proposed OPERATING FUND (501) Revenue 2,319,818 2,304,847 2,399,663 2,414,099 Expenditures (Summary) 2,188,525 2,140,460 2,228,010 2,178,345 Net Revenue less Expenditures 131,293 164,387 171,653 235,754 Transfers from or (to) Other Fund (442,384 n6/:U87) (149,766) (248, j 70) Balance by Year End (311,091 0 21,887 (12.416) CAPITAL REPLACEMENT FUND (502) Revenue 346,297 360,000 277,402 282,402 Expenditures (Summary) 0 126,738 186,757 125,786 Net Revenue less Expenditures 346,297 233,262 90,645 156,616 Transfers from or (to) Other Fund 0 (635,94/~i) (246,865) (252..259) Balance by Year End 346,297 (.1IY) [,82) (156,220) (95,643 ) . v.....').... ," CAPITAL EXPANSION FUND (503) Revenue 9,261 348,534 256,275 170,850 Expenditures (Summary) 0 0 79,981 48,571 Net Revenue less Expenditures 9,261 348,534 176,294 122,279 Transfers from or (to) Other Fund 0 (291(773 ) \299,423 ) (249,053) Balance by Year End 9,261 49,761 (123,129) (126,774) DEBT SERVICE FUND (504) Revenue 46,717 55,370 48,000 48,000 Expenditures (Summary) 592,539 954,474 949,054 797,482 Net Revenue less Expenditures (545,822) (Sr.r. ' -\ ,. (901.054) (749,482) ~.,..! : 1 r4} ..... __ ') ~ t. . ," Transfers from or (to) Other Fund 571,531 899,104 901,054 749,482 Balance by Year End 25,709 0 0 0 RATE STABILIZATION FUND Revenue 0 0 5,000 0 Expenditures (Summary) 0 0 0 0 Net Revenue less Expenditures 0 0 5,000 0 Transfers from or (to) Other Fund 0 200,000 (205,000) 0 Balance by Year End 0 200,000 (200,000) 0 6-5 Schedule C Page 1 of 1 District Wide Summary of Expenditures and Personnel EXPENDITURE SUMMARY FY 99-00 Actual FY 00-01 Approved FY 01-02 FY 02-03 DeptIManager Dept/Manager Proposed Proposed PERSONNEL 9,515 14,168 9,923 6,964 MATERlliLSAND SUPPLffiS 0 0 0 0 CONTRACTS AND SERVICES 1,842,342 2,064,563 2,157,035 2,108,737 INTERNAL COST ALLOCATION 51,403 51,475 50,798 52,390 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 178,989 10,254 10,254 10,254 2,082,249 2,140,460 2,228,010 2,178,345 DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) DISTRICT WIDE SUMMARY FY 99-00 Actual FY 00-01 Approved FY 01-02 FY 02-03 Dept/Manager Dept/Manager Proposed Proposed Board Members Total Positions 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 The Wastewater Collection crews are City personnel who serve the District by contract. 6-6 I I I I I I I I I I I I I I I I I I I Schedule D Page I of 1 Cardiff Sanitation District Interfund Transfer Schedule Fiscal Years 2001-2002 and 2002-2003 FUND FROM FUND TO FY2001-02 FY2002-03 AMOUNT AMOUNT PURPOSE and/or COMMENTS Operating Replacement 354,766 248,170 Funds in excess of the 25% Operating Reserve are transferred for capital projects. Replacement Debt Service 601,631 500,429 Replacement Fund's 66.67% portion of '90 Bond Debt Expansion Debt Service 299,423 249,053 Expansion Fund's 33.33% portion of'90 Bond Debt Rate Stabilization Operating 205,000 0 Created in FYO 1 as a mechanism to transfer Capital reserve to the operation accounts in FY02 TOTAL TRANSFERS $1,460,820 $997,652 SUMMARY OF FUNDS RECEIVING TRANSFERS AMOUNT AMOUNT Operating 205,000 o Replacement Fund 354,766 248,170 Debt Service Fund 901,054 749,482 $1,460,820 $997,652 6-7 Page 1 of 1 Cardiff Sanitation District Capital Improvement Program Project Numbers and Funding Sources Fiscal Year 2001-2002 Projects Project FY01-02 Proj ect FY 2001-02 Wastewater No. Costs Total Funding Sources CSD Share of Capital Improvements at the San Elijo Replacement Fund 66% Joint Powers Authority TBA 266,738 on-gomg Expansion Fund 34% TOTAL: 266,738 SUMMARY BY FUNDING SOURCES: TOTAL: 186,757 79,981 266,738 Replacement Fund (502) Expansion Fund (503) Fiscal Year 2002-2003 Projects Wastewater Proj ect No. FY02-03 Costs Proj ect Total FY 2001-02 Funding Sources CSD Share of Capital Improvements at the San Elijo Joint Powers Authority TBA Replacement Fund 66% 174,357 on-gomg Expansion Fund 34% TOTAL: 174,357 SUMMARY BY FUNDING SOURCES: TOTAL: 125,786 48,571 174,357 Replacement Fund (502) Expansion Fund (503) 6-8 I Page 1 of 1 I Cardiff Sanitation District Detail of Revenue by Fund Source I FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid-Year DeptlMgr DeptlMgr FUND and REVENUE DESCRIPTION Actual Approved Projected Projected I OPERATING FUND (501) Sewer Service Charges 2,167,692 2,187,744 2,285,275 2,299,380 I Investment Earnings 50,503 26,722 24,007 24,338 Capacity Lease 74,550 75,000 75,000 75,000 Property Rental 15,381 15,381 15,381 15,381 I Miscellaneous 11,692 0 0 0 Operating Fund Subtotal: 2,319,818 2,304,847 2,399,663 2,414,099 I REPLACEMENT FUND (502) I Annexation Fees 6,834 0 0 0 Investment Earnings 339,463 360,000 277,402 282,402 I Replacement Fund Subtotal: 346,297 360,000 277,402 282,402 I EXPANSION FUND (503) Investment Earnings 9,261 0 0 0 Connection Fees 0 348,534 256,275 170,850 I Expansion Fund Subtotal: 9,261 348,534 256,275 170,850 I RATE STABILIZATION FUND Investment Earnings 0 0 5,000 0 I Expansion Fund Subtotal: 0 0 5,000 0 I DEBT SERVICE FUND (504) Investment Earnings 46,717 55,370 48,000 48,000 I Debt Service Fund Subtotal: 46,717 55,370 48,000 48,000 I I TOTAL REVENUE OVERALL FUNDS: $2,722,093 $3,068,751 $2,986,340 $2,915,351 I 6-9 EXPENDITURE PLAN FUND: CARDIFF SANITATION DISTRICT (CSD) Fund Title: OPERATING Fund Number: 501 District Responsibilities: The Cardiff Sanitation District (CSD) serves a population of approximately 20,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are 40 miles of sewer mains in the District. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant. Approximately 226 EDU's in the Rancho Santa Fe Community Services District are served by contractual agreement with CSD for sewage transmission and treatment. FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 9,515 14,168 9,923 6,964 MATERIELS & SUPPLIES 0 0 0 0 CONTRACTS & SERVICES 1,842,342 2,064,563 2,157,035 2,108,737 INTERNAL COST ALLOCATION 51,403 51,475 50,798 52,390 CAP IT AL OUTLAY 178,989 10,254 10,254 10,254 2,082,249 2,140,460 2,228,010 2,178,345 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Board Members 5.00 5.00 5.00 5.00 Note: The five Board Members are not included in other summaries of Personnel. The Wastewater Collection crews are City personnel who serve the District by contract. 6 - 10 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: CARDIFF SANITATION DISTRICT (CSD) Fund Title: OPERATING Fund Number: 50 I 22,168 22,808 19,171 19,938 2,969 3,045 6,490 6,599 50,798 52,390 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 01-02 FY 02-03 1,055,479 300,000 225,842 211,978 126,958 75,759 50,392 o 22,000 25,127 12,212 2,990 2,108,737 10,254 10,254 CONTRACTS AND SERVICES: Sewer Treatment Costs at SEJP A Water Reclamation Pump Station - 0 & M City Sewer Line Maintenance Laboratory Services Engineering/Administrative Support & Fees Insurance, Self-Insurance Claim Payments Contractual Industrial Services, General Operations Sewer Outfall Maintenance Professional Firms, Attorney, Design & Engineering Printing and Admin Fees 1,005,218 398,414 215,099 203,865 122,623 72,445 50,392 25,000 21,987 23,930 11,782 6,280 Total Contracts and Services 2,157,035 INTERNAL COST ALLOCATION: Management Services Finance Services Facilities Maintenance and Debt Central Services Total Internal Cost Allocation CAPITAL OUTLAY/DEBT SERVICE Lease Payments 10,254 10,254 Goals and Accomplishments are under Wastewater Collection Division and District Support Services. 6 - 11 This page intentionally left blank. 6 - 12 -..J OCl'l _.~ ~= ::So 0 ~ -. ~~ CJ'Q = -. ~ o ~ ~ ~ ""t I I I I I I I I I I I I I I I I I I I CHAPTER 7 SAN DIEGUITO WATER DISTRICT Fiscal Years 2001-02 and 2002-03 Operating Budgets and New Programs PRESIDENT DENNIS HOLZ VICE PRESIDENT JEROME STOCKS BOARD MEMBERS JAMES BOND CHRISTY GUERIN MAGGIE HOULIHAN DISTRICT MANAGER KERRY MILLER DIRECTOR OF PUBLIC WORKS LIN WURBS Note: Elected council members also serve as the Board of Directors. The President and Vice President are appointed from among the Council members in January of each year. Prepared by the Finance Division and Public Works Department San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2001-2002 Meter Servic Chares/Other $2,857,279 4.5% Investment Earnings Trustee Interest $962,208 10.1 % Revenues Total: $10,487,828 Connection Fees $428,340 4.5% Water Sales $5,241,628 55.2% Expenditures Total: $10,487,826 Administration $7,150,260 68.2% Capital Projects $1,510,000 14.4% Debt Service Payments $1,827,568 17.4% 7-2 I I I I I I I I I I I I I I I I I I I San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2002-2003 Connection Fees $357,5403.7% Meter Service Charges - Other $2,166,341 22.7% Investment Earnings $962,208 10.1 % Revenues Total: $7,738,695 Expenditures Total: $11,464,985 Administration $8,098,660 70.6% Water Sales $6,064,207 78.4% ~. -.. -'$ -~" ,~,~ " Capital Projects $1,540,000 13.4% 7-3 Debt Service $1,826,325 15.9% Schedule A San Dieguito Water District Budget Summaries Budget Summary - Fiscal Year 2000-2001 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2000-01 2000-01 Transfers Transfers (Co1.3-4+ 6/30/01 FUND NAME (fund #) 7/1/00 Revenues Expenses Operating Capital 5+6) (Co!. 2+7) Operations (531) 1,530,202 7,806,095 6,120,806 (1,673,725) 0 11,564 1,541,766 Capital Replacement (534) 10,354,508 780,000 1,461,090 0 0 (681,090) 9,673,418 Capital Expansion (533) 528,596 367,800 99,660 0 0 268,140 796,736 Revenue Bonds (536) 0 115,000 1,788,725 1,673,725 0 0 0 TOTAL SDWD FUNDS 12,413,306 9,068,895 9,470,281 0 0 (401,386) 12,011,920 Budget Summary - Fiscal Year 2001-2002 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2001- 2002 2001-2002 Transfers Transfers (Co1.3-4+ 6/30/02 FUND NAME (fund #) 7/1/01 Revenues Expenses Operating Capital 5+6) (Co!. 2+7) Operations (531) & (537) 1,541,766 8,201,599 7,150,260 (1,116,367) 0 (65,028) 1,476,738 Capital Replacement (534) 9,673,418 667,497 1,414,000 (596,201) 0 (1,342,704) 8,330,714 Capital Expansion (533) 796,736 505,359 96,000 0 0 409,359 1,206,095 Revenue Bonds (536) 0 115,000 1,827,568 1,712,568 0 0 0 TOTAL SDWD FUNDS 12,011,920 9,489,455 10,487,828 0 0 (998,373) 11,013,547 Budget Summary - Fiscal Year 2002-2003 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2002-2003 2002-2003 Transfers Transfers (Co1.3-4+ 6/30/03 FUND NAME (fund #) 7/1/02 Revenues Expenses Operating Capital 5+6) (Co!. 2+7) .. Operations (531) & (537) 1,476,738 8,333,240 8,098,660 (258,941) 0 (24,361 ) 1,452,377 Capital Replacement (534) 8,330,714 667,497 1,461,000 (1,452,384) 0 (2,245,887) 6,084,827 Capital Expansion (533) 1,206,095 434,559 79,000 0 0 355,559 1,561,654 Revenue Bonds (536) 0 115,000 1,826,325 1,711,325 0 0 0 TOTAL SDWD FUNDS 11,013,547 9,550,296 11,464,985 0 0 (1,914,689) 9,098,858 7-4 --- I I Schedule B I San Dieguito Water District Revenue and Expenditure Summary by Fund Source I FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid- Year DeptIMgr Dept/Mgr Actual Approved Projected Projected I OPERA TING FUND (531) & (537) Revenue 8,067,405 7,806,095 8,201,599 8,333,240 I Expenditures (Summary) 6,412,445 6,120,806 7,150,260 8,098,660 Net Revenue less Expenditures 1,654,960 1,685,289 1,051,339 234,580 I Transfers from or (to) Other Funds (1,603,111) (1,673,725) (1,116,367) (258,941) Balance by Year End 51,849 11,564 ( 65,028) (24,361 ) I CAPITAL REPLACEMENT FUND (534) I Revenue 594,466 780,000 667,497 667,497 Expenditures (Summary) 1,391,300 I ,461,090 1,414,000 1,461,000 I Net Revenue less Expenditures 1,985,766 (681,090) (746,503 ) (793,503 ) Transfers from or (to) Other Funds (1,021,382) 0 (596,201) (1,452,384) I Balance by Year End 964,384 (681,090) (1,342,704) (2,245,887) CAPITAL EXPANSION FUND (533) I Revenue 83,699 367,800 505,359 434,559 Expenditures (Summary) 1,238,700 99,660 96,000 79,000 I Net Revenue less Expenditures 1,322,399 268,140 409,359 355,559 Transfers from or (to) Other Funds 145,543 0 0 0 I Balance by Year End 1,467,942 268,140 409,359 355,559 I REVENUE BONDS DEBT SERVICE FUND (536) Revenue 86,140 115,000 115,000 115,000 I Expenditures (Summary) 806,043 1,788,725 1,827 ,568 1,826,325 Net Revenue less Expenditures (719,903) (1,673,725) (1,712,568) (1,711,325) Transfers from or (to) Other Funds 750,000 1,673,725 1,712,568 1,711,325 I Balance by Year End 30,097 0 0 0 I 7-5 Schedule C District Wide Summary of Expenditures and Personnel FY 01-02 FY 02-03 EXPENDITURE SUMMARY FY 99-00 Actual FY 00-01 Proposed Dept/Manager Proposed Dept/Manager Proposed PERSONNEL 1,253,813 1,318,328 1,440,452 1,502,829 MATERIELS AND SUPPLIES 2,784,862 2,351,291 2,998,312 3,084,017 CONTRACTS AND SERVICES 1,546,711 1,654,358 1,940,668 2,762,325 INTERNAL COST ALLOCATION 681,156 726,973 700,923 691,907 CAPITAL OUTLA YIDEBT SERVICE 1,970,214 3,959,528 3,419,380 3,407,057 8,236,756 10,010,478 10,499,735 11,448,135 DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager DISTRICT WIDE SUMMARY Actual Proposed Proposed Proposed Full- Time Equivalents 26.12 26.57 27.58 27.58 Total Positions 26.12 26.57 27.58 27.58 7-6 I I I I I I I I I I I I I I I I I I I Schedule D San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2001-2002 and 2002-2003 FUND FUND FY01-02 FY02-03 FROM TO AMOUNT AMOUNT PURPOSE OF TRANSFER Expansion Replacement 0 o For repayment of advances Operating Revenue Bonds 1,116,367 258,941 Transfer to Fund 536 to make Revenue Bonds debt service payment. Replacement Revenue Bonds 596,20 I 1,452,384 Transfer to Fund 536 to make Revenue Bonds debt service payment. TOT AL TRANSFERS $1,712,568 $1,711,325 SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund 0 0 Expansion Fund 0 0 Revenue Bonds (Debt) 1,712,568 1,711,325 Reclamation Fund 0 0 $1,712,568 $1,711,325 7 - 7 San Dieguito Water District Captial Improvement Program Projects, Project Numbers and Funding Sources - Fiscal Years 2001-2002 and 2002-2003 Projects Wastewater FY 2002 Costs FY 2003 Total Costs Project Costs Funding Sources I. Badger Plant Misc. Improvements 40,000 40,000 on-gomg Replacement Fund Joint SDWD/SFID 54" Parallel Expansion $225,000 2. Pipeline 960,000 790,000 2,250,000 Replacement $2,025,000 3. Public Works Yard 510,000 510,000 2,511,750 Replacement Fund 4. Water Valve Replacements 0 75,000 on-going Replacement Fund Miscellaneous FY03 Water 5. Improvements 0 125,000 125,000 Replacement Fund TOTAL $ 1,510,000 $ 1,540,000 $ 4,886,750 I SUMMARY BY FUNDING SOURCE: I Replacement Fund - 534 Expansion Fund - 533 1,414,000 96,000 . 1,461,000 79,000 TOTAL $ 1,510,000 $ 1,540,000 7-8 I I San Dieguito Water District I Detail of Revenue by Fund Source FY 00-01 FY 01-02 FY 02-03 I FY 99-00 Mid- Year Dept/Mgr Dept/Mgr FUND and REVENUE DESCRIPTION Actual Approved Projected Projected I OPERA TING FUND (531) and (537) Property Taxes 316,275 284,845 299,087 314,041 I Interest Earnings - Operating 107,532 120,000 102,692 102,692 Property Rental 64,491 64,001 53,769 55,323 Single Family Residential 2,577 ,009 2,578,496 2,655,850 2,708,967 I Multi-Family Residential 1,133,180 1,175,000 1,210,250 1,234,455 Commerical 808,854 616,112 634,595 647,286 Agricultural 659,767 719,411 740,993 755,812 I Water Sales: Potable 660,602 444,123 457,446 466,594 Water Sales: Recycled 0 239,000 269,000 251,093 I Tankers, Fire Line 25,848 15,529 15,994 16,313 Meter Service Charges 1,036,688 1,101,000 1,123,020 1,139,238 New Meter Installations and Set-Up Fees 95,790 91,220 93,956 95,835 I Other Water Services Charges 268,874 16,320 266,809 267,145 Hydrant Rental, Water Availability Letters, Truck I Charges, Plan Check Fees, Sell of Assets, Check Return Charges, Infrastruct Access, SDG&E Revenue 236,560 264,538 272,473 277,921 Cost Recovery, Insurance Refunds, Miscellaneous 75,935 76,500 5,665 525 I Operating Fund Subtotal: 8,067,405 7,806,095 8,20 1,599 8,333,240 I REPLACEMENT FUND (534) Water Charges Transfers 0 0 0 0 Investment Earnings 594,466 780,000 667,497 667,497 I Replacement Fund Subtotal: 594,466 780,000 667,497 667,497 EXPANSION FUND (533) I Connection Fees 0 247,800 428,340 357,540 Investment Earnings 83,699 120,000 77,019 77,019 I Expansion Fund Subtotal: 83,699 367,800 505,359 434,559 DEBT SERVICE FUND (536) I Trustee Interest 86,140 115,000 115,000 115,000 Debt Service Fund Subtotal: 86,140 115,000 115,000 115,000 I WATER DISTRICT FUNDS TOTAL $8,831,710 $9,068,895 $9,489,455 $9,550,296 I 7-9 This page intentionally left blank. 7 - 10 I I I I I I I I I I I I I I I I I I I EXPENDITURES SUMMARY SAN DIEGUITO WATER DISTRICT ACTIVITIES DEPARTMENTS: San Dieguito Water District DIVISIONS: Administrative Customer Service, Meter Reading, Recycled Water Division, Water Purchases and Treatment, Field Operations, Planning and Engineering, and Board Members EXPENDITURE SUMMARY FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager DeptlManager Actual Projected Proposed Proposed 1,253,813 1,318,328 1,440,452 1,502,829 2,784,862 2,351,291 2,998,312 3,084,017 1,546,711 1,654,358 1,940,668 2,762,325 681,156 726,973 700,923 691,907 1,164,171 69,856 69,905 57,582 7,430,713 6,120,806 7,150,260 8,098,660 PERSONNEL MA TERIELS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY DISTRICT PERSONNEL SUMMARY FY 01-02 FY 02-03 (Number of Positions) FY 99-00 FY 00-01 Dept/Manager DeptIManager Actual Projected Proposed Proposed Full-Time Equivalents 26.12 26.57 27.58 27.58 (Does not include Board Members) 7 - 11 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: ADMINISTRATIVE CUSTOMER SERVICE Fund: 531 Division Number: 5311 Division Responsibilities: This Division is responsible for the District's general administration and generation and collection of water utility bills. The services are provided to the Water District by the City's Financial Services Di vision and charged back to the District via Internal Cost Allocation. The personnel listed below are those that perform specific functions related to water billing. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL MATERIELS & SUPPLIES 15,356 22,310 19,820 14,605 CONTRACTS & SERVICES 111,920 129,205 140,900 146,295 INTERNAL COST ALLOCATION 424,329 463,4 79 495,517 508,476 CAPITAL OUTLAY 1,136,861 7,500 7,500 7,500 TOTAL 1,688,466 622,494 663,737 676,876 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Accounting Supervisor 1.00 1.00 1.00 1.00 Senior Customer Service Representative 0.25 0.25 0.25 0.25 Accounting Technician 1.00 1.00 1.00 1.00 Accounting Specialist 2.00 2.00 2.00 2.00 Total Positions 4.25 4.25 4.25 4.25 7 - 12 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: ADMINISTRATIVE CUSTOMER SERVICE Fund: 531 Division Number: 5311 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 MA TERIELS & SUPPLIES: Billing Office, A wards/Recognition Office Furniture and Equipment Miscellaneous 9,200 1,120 9,000 500 19,820 Total Materiels & Supplies CONTRACTS AND SERVICES: Insurance Premiums, Retiree's Health Professional Firms Postage Computer, Computer Software Maintenance City Allocation, Travel, and Training Administrative Fees City Attorney, Legal Fees 52,150 8,000 24,000 34,500 9,850 8,600 3,800 140,900 Total Contracts & Services INTERNAL COST ALLOCATION: Finance Services Management Services Facility & Site Maintenance: O&M, D/S MIS Services: D/S, O&M Central Services 241,130 90,818 73,631 73,104 16,834 495,517 Total Internal Cost Allocation CAPITAL OUTLAY: Deposit Refund Interest Adjustment 5,500 2,000 7,500 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 02-03 9,400 1,165 3,500 540 14,605 53,640 8,405 25,000 35,500 10,480 9,250 4,020 ] 46,295 250,775 94,316 75,514 70,755 17,116 508,476 5,500 2,000 7,500 Accomplishments and Major Work Projects for the Administrative Customer Service Division are included in Finance Division Expenditure Plan, Page 4-26 and 27. 7 - 13 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 Division Responsibilities: This Division provides meter reading and meter maintenance on the District's 10,000 + water meters. Customer Service Representatives also provide support to the utilitiy billing functions provided by the Administrative Customer Service Division. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 123,601 130,576 142,935 149,312 MA TERIELS & SUPPLIES 3,018 4,140 4,3 IS 4,4 70 CONTRACTS & SERVICES 3,565 4,661 5,011 5,108 INTERNAL COST ALLOCATION 21,205 16,834 10,325 8,193 CAPITAL OUTLAY 1,742 2,102 2,077 22,077 TOTAL 153,131 158,313 164.663 189,160 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Senior Customer Service Representative 0.75 0.75 0.75 0.75 Customer Service Representative 2.00 2.00 2.00 2.00 Total Positions 2.75 2.75 2.75 2.75 7 - 14 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 FY 02-03 MA TERIELS & SUPPLIES: Fuels, Gasoline Special Clothing Small Tools & Instruments Miscellaneous 2,100 2,170 1,040 1,070 675 700 500 530 4,315 4,470 Total Materiels & Supplies CONTRACTS AND SERVICES: Computer Hardware Computer Software Maintenance Equipment Maintenance and Repair 2,650 2,580 1,300 1,400 1,061 1,128 5,011 5,108 Total Contracts & Services INTERNAL COST ALLOCATION: Fleet Replacement Program Fleet & Equipment Maintenance 4,500 5,825 2,200 5,993 Total Internal Cost Allocation 10,325 8,193 CAPITAL OUTLAY: Machinery and Equipment 800 MHz Backbone Radio Lease Payment o 2,077 20,000 2,077 Total Capital Outlay 2,077 22,077 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2000-2001 Accomplishments: Additional discussion on Customer Service is discussed in Finance Division Page 4-26 and 27. Maior Proiects in the Upcoming; Two-Year Period Include: 7 - 15 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 Division Responsibilities: This Division captures the costs of the water purchased to be sold to District customers and the costs of water treatment. The District has two sources of water- local water at Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CW A). Treatment is provided from the R.E. Badger Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID). FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL MATERIELS & SUPPLIES 2,637,425 2,149,803 2,729,438 2,811,461 CONTRACTS & SERVICES 1,014,871 838,626 1,045,317 1,766,767 INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL 3,652,296 2,988,429 3,774,755 4,578,228 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed No City Personnel are Directly Assigned to this Division. 7 - 16 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 FY 02-03 2,112,818 200,001 110,923 201,424 186,295 2,811,461 1,766,767 1,766,767 MATERIELS & SUPPLIES: Water Purchases: CW A Unfiltered CW A Filtered Local Unfiltered CW A Service Charge Infrastructure Access Charge 2,051,280 194,365 107,000 195,748 181,045 Total Materiels & Supplies 2,729,438 CONTRACTS AND SERVICES: Water Treatment (Badger Filtration Plant) 1,045,317 Total Contracts & Services 1,045,317 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in the Public Works Section, Page 4-140 and 141. 7 - 17 EXPENDITURE PLAN FUND: SAN DIEGUlTO WATER DISTRICT Division Title: FIELD OPERA nONS Fund: 531 Division Number: 5315 Division Responsibilities: This Division operates the distribution system of the San Dieguito Water District. In-house field crews provide on- going maintenance of the water system's valves, reservoirs and approximately 200 miles of pipeline, install new water mainline valves, service lines, water meters, fire hydrants and fire service lines, performs bacteriological water sampling and inspection, and performs emergency repairs. The distribution system maintained by this Division provides potable water to 10,000 customers in the communities of Leucadia, Old Encinitas, Cardiff, and parts of New Encinitas. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actua! Projected Proposed Proposed PERSONNEL 818,452 917,523 938,074 978,456 MATERIELS & SUPPLIES 123,407 162,480 233,419 241,345 CONTRACTS & SERVICES 349,708 331,588 353,720 368,716 INTERNAL COST ALLOCA nON 225,493 236,566 186,089 168,897 CAPITAL OUTLAY 24,411 58,674 55,274 22,775 TOTAL 1,541,4 71 1,706,831 1,766,576 1,780,189 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager Dept/Manager POSITION TITLES Actual Projected Proposed Proposed Public Works Director 0.00 0.00 0.30 0.30 Water Utility Superintendent 1.00 1.00 1.00 1.00 Water Utility Supervisor 2.00 2.00 2.00 2.00 Management Analyst 0.30 0.25 0.40 0.40 Lead Water Utility Operator 1.00 1.00 1.00 1.00 Water Utility Backflow Specialist 1.00 1.00 1.00 1.00 Water Utility Operator II 1.00 1.00 1.00 ] .00 Water Utility Line Locator 1.00 1.00 1.00 1.00 Lead Water Utility Maintenance Worker 2.50 3.00 3.00 3.00 Buyer/Storekeeper 1.00 1.00 1.00 1.00 Administrative Secretary 0.33 0.33 0.40 0.40 Water Utility Maintenance Worker 3.00 3.00 3.00 3.00 Program Assistant 0.40 0.40 0.65 0.65 Total Positions 14.53 14.98 15.45 15.45 7 - 18 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUlTO WATER DISTRICT Division Title: FIELD OPERATIONS Fund: 531 Division Number: 5315 86,730 65,355 33,272 35,539 66,087 68,003 186,089 168,897 42,500 10,000 7.774 7,775 5,000 5,000 55,274 22,775 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS MATERIELS & SUPPLIES: Meters - New Program Services New Meter Installations Low & High Pressure Mains, Pressure Reducer Valves Hydrants Replacement Fuels Asphalt Special Clothing, Safety Small Tools, Operating Laterals Office, Office Furniture & Equipment Audio, Books, Food, Miscellaneous Total Materiels & Supplies FY 01-02 103,400 25,000 15,200 10,170 10,000 14,362 11,074 11,560 13,803 9,823 4,653 4,374 233,419 CONTRACTS AND SERVICES: Contractual Membership Dues Local - Telemetering Radios Travel, Training & Mileage Equipment Rental Fees, Maintenance and Repair Inspection Fees, Operations Permits Electricity Agency Temporary Help Medical Services 265,000 16,580 12,128 12,000 15,413 11,063 9,306 7,060 2,585 2,585 353,720 Total Contracts & Services INTERNAL COST ALLOCATION: Fleet Replacement Program Facility & Site Maintenance - O&M FleetfEqu ipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: Machinery and Equipment 800 MHz Backbone Lease Payments Furniture and Equipment Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in the Public Works Section, Page 4-140 and 141. 7 - 19 FY 02-03 106,248 26,250 15,960 10,569 10,500 14,987 11,395 11,818 14,202 10,107 4,786 4,523 241,345 286,000 17,461 12,4 79 3,000 16,999 10,385 9,574 7,500 2,659 2,659 368,716 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 Division Responsibilities: This Division supervises the design and construction of water system improvements, plans for the water reliability and water system requirements of the San Dieguito Water District, advises on the operation of the distribution system, acts as liaison to other water and governmental agencies, provides public information and education programs for District customers. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptfManager DeptfManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 303,166 234,373 324,319 338,500 MATERIELS & SUPPLIES 5,656 12,150 10,900 11,704 CONTRACTS & SERVICES 59,486 113,446 118,086 121,288 INTERNAL COST ALLOCATION 10,129 10,094 8,992 6,341 CAPITAL OUTLAY 1,157 1,580 5,054 5,230 TOTAL 379,594 371,643 467,351 483,063 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptfManager DeptfManager POSITION TITLES Actual Projected Proposed Proposed Water Engineering!P1anning Supervisor 0.98 0.98 0.98 0.98 Water Utility Inspector 0.90 0.75 0.75 0.75 Water Utility Planner 0.75 0.90 1.90 1.90 Lead Water Utility Maintenance Worker 0.50 0.00 0.00 0.00 Engineering Aide 1.00 1.00 1.00 1.00 Administrative Secretary 0.09 0.09 0.15 0.15 Total Positions 4.22 3.72 4.78 4.78 7 - 20 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 FY 02-03 MATERIELS & SUPPLIES: Computer/Software Office, Operating, Safety and Special Clothing Fuels, Gasoline Miscellaneous and Books 5,000 5,250 1,549 1,596 2,550 3,000 1,80] ],858 10,900 11,704 Total Materiels & Supplies CONTRACTS AND SERVICES: Agency Temporary Help Consultant Conservation Community Information Memberships, Travel, Training & Mileage Equipment Maintenance and Repair 41,360 42,559 40,843 42,027 20,700 21,000 8,272 8,5] ] 6,115 6,345 796 846 118,086 121,288 Total Contracts & Services INTERNAL COST ALLOCATION: Fleet Replacement Program Fleet & Equipment Maintenance 7,300 1,692 4,600 1,741 Total Internal Cost Allocation 8,992 6,341 CAPITAL OUTLA YILEASE PAYMENTS: Furniture and Fixtures 800 MHz Backbone Radio Lease Payment 3,500 1,554 3,675 1,555 Total Capital Outlay 5,054 5,230 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in Public Works Section, Page 4-142 and 143. 7 - 21 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: BOARD MEMBERS Fund: 531 Division Number: 5319 Division Responsibilities: This Division funds the general legislative and policy making expenses for the Board of Directors of the District. FY 01-02 FY 02-03 FY 99-00 FY 00-01 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 8,594 12,199 11,862 12,220 MATERIELS & SUPPLIES 408 420 432 CONTRACTS & SERVICES 193 2,652 2,741 2,820 INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL 8,787 15,259 15,023 15,472 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I DeptlManager DeptlManager POSITION TITLES Actual Projected Proposed Proposed Council Members 5 5 5 5 Total Positions 5 5 5 5 Note: The five Council Members are not included in other summaries of Personnel. 7 - 22 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUlTO WATER DISTRICT Division Title: BOARD MEMBERS Fund: 531 Di vision Number: 5319 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 FY 02-03 MA TERIELS & SUPPLIES: Food Books & Subscriptions Miscellaneous 105 105 210 108 108 216 Total Materiels & Supplies 420 432 CONTRACTS AND SERVICES: Travel Mileage 2,636 105 2,712 108 Total Contracts & Services 2,741 2,820 7 - 23 EXPENDITURE PLAN FUND: SAN DIEGUlTO WATER DISTRICT Division Title: RECYCLED WATER DIVISION Fund: 537 Division Number: 5371 Division Responsibilities: This Division signifies all the expenditures and personnel related to the District's role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the district will handle the sale of 420-acre feet of recycled water. In the future, sales will amount to 750 acre feet. The district will market this water for uses to include watering the golf course, citywide medians, parks and miscellaneous landscaping. FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager DeptfManager EXPENDITURE SUMMARY Actual Projected Proposed Proposed PERSONNEL 23,657 23,262 24,341 MATERIELS & SUPPLIES CONTRACTS & SERVICES 6,968 234,180 274,893 351,331 INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL 6,968 257,837 298,155 375,672 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 01-02 FY 02-03 FY 99-00 FY 00-0 I Dept/Manager DeptfManager POSITION TITLES Actual Projected Proposed Proposed Water EngineeringlPlanning Supervisor 0.02 0.02 0.00 0.00 Water Utility Planner 0.25 0.25 0.25 0.25 Water Utility Inspector 0.10 0.10 0.10 0.10 Total Positions 0.37 0.37 0.35 0.35 7 - 24 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: SAN DIEGUlTO WATER DISTRICT Division Title: RECYCLED WATER DIVISION Fund: 537 Division Number: 5371 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 01-02 FY 02-03 MA TERIELS & SUPPLIES: Recycled Water Small Tools and Instruments Safety 269,000 5,687 206 345,250 5,850 211 Total Materiels & Supplies 274,893 351,311 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in Public Works Section, Page 4-144 and 145. 7 - 25 This page intentionally left blank. 7 - 26 00 ~ '"t:l ~ = Q.. -. ~ ~ '" I Appendix A I CITY OF ENCINIT AS / SAN DIEGUITO WATER DISTRICT CLASSIFICA TIONS & SALARY RANGES I EFFECTIVE JULY 1, 2001 I NUMBER OF FTE LOW HIGH I SALARIED POSITIONS POSITIONS MONTHLY MONTHLY CITY MANAGER 1 $11,320 I FIRE CHIEF 1 $7,136 $8,673 COMMUNITY DEVELOPMENT DIRECTOR 1 $6,792 $8,256 I ENGINEERING SERVICES DIRECTOR 1 $6,792 $8,256 PUBLIC WORKS DIRECTOR 1 $6,792 $8,256 COMMUNITY SERVICES DIRECTOR 1 $6,626 $8,054 I FIRE DIVISION CHIEF 3 $6,462 $7,854 SENIOR CIVIL ENGINEER 3 $5,714 $6,945 I TRAFFIC ENGINEER 1 $5,714 $6,945 PERSONNEL OFFICER 1 $5,574 $6,776 FINANCIAL SERVICES MANAGER 1 $5,438 $6,610 I CITY PLANNER 1 $5,306 $6,449 PUBLIC WORKS SUPERINTENDENT 1 $5,176 $6,292 I * WATER UTILITY SUPERINTENDENT 1 $5,176 $6,292 INFORMA TION SYSTEMS MANAGER 1 $5,050 $6,138 ASSIST ANT TO THE CITY MANAGER 2 $4,927 $5,989 I ASSOCIA TE CIVIL ENGINEER 5 $4,927 $5,989 CITY CLERKJDIR OF LEGISLATIVE SERV 1 $4,927 $5,989 RISK MANAGER 1 $4,927 $5,989 I FIRE MANAGEMENT SERVICES COORD 1 $4,807 $5,843 PARK & BEACH SUPERINTENDENT 1 $4,807 $5,843 I RECREA TION SUPERINTENDENT 1 $4,807 $5,843 ACCOUNTING MGR/INVESTMENT OFFICER 1 $4,690 $5,700 * WATER ENGR & PLANNING MANAGER 1 $4,690 $5,700 I SENIOR PLANNER 2 $4,575 $5,561 BUDGET OFFICER 1 $4,464 $5,426 I * WATER UTILITY SUPERVISOR 2 $4,355 $5,293 WASTEWATER COLL MAINT SUPERVISOR 1 $4,355 $5,293 ASSIST ANT ENGINEER 0 $4,248 $5,164 I HOUSING & GRANTS COORDINATOR 1 $4,248 $5,164 EMERGENCY PREPAREDNESS OFFICER 1 $4,145 $5,038 I ENVIRONMENT AL COORDINATOR 1 $4,145 $5,038 MANAGEMENT ANALYST 6 $4,145 $5,038 I A-I Appendix A NUMBER OF FTE LOW HIGH SALARIED POSITIONS POSITIONS MONTHLY MONTHLY SENIOR DEPUTY FIRE MARSHAL 1 $4,145 $5,038 CODE ENFORCEMENT SUPERVISOR 1 $4,044 $4,915 ASSOCIA TE PLANNER 1.85 $3,945 $4,795 PERSONNEL ANALYST 1 $3,945 $4,795 GIS COORDINATOR 1 $3,755 $4,564 INFORMA TION SYSTEMS COORDINATOR 2 $3,755 $4,564 * LEAD WATER UTILITY OPERATOR 1 $3,755 $4,564 OCEAN LIFEGUARD SUPERVISOR 1 $3,755 $4,564 * WATER UTILITY PLANNER 1 $3,663 $4,453 * ACCOUNTING SUPERVISOR 1 $3,574 $4,344 DEPUTY FIRE MARSHAL 1 $3,574 $4,344 FLEET MAINTENANCE SUPERVISOR 1 $3,574 $4,344 MAINTENANCE CONTRACTS SUPERVISOR 1 $3,574 $4,344 ** PARK SUPERVISOR 2 $3,574 $4,344 STREET MAINTENANCE SUPERVISOR 1 $3,574 $4,344 * WATER UTILITY BACKFLOW SPECIALIST 1 $3,574 $4,344 ASSIST ANT PLANNER 1 $3,402 $4,135 ENGINEERING INSPECTOR 2 $3,402 $4,135 FIRE PREVENTION TECHNICIAN 1 $3,402 $4,135 LEAD WW COLLECTION MTC WORKER 1 $3,402 $4,135 * WATER UTILITY INSPECTOR 1 $3,402 $4,135 ACCOUNTANT 1 $3,319 $4,034 * LEAD WATER UTILITY MTC WORKER 3 $3,319 $4,034 MANAGEMENT ASSIST ANT 4 $3,319 $4,034 CITY COUNCIL SECRETARY 1 $3,238 $3,936 DEPUTY CITY CLERK 1 $3,238 $3,936 EXECUTIVE SECRET AR Y 2 $3,238 $3,936 GIS SPECIALIST 1 $3,238 $3,936 NETWORK SYSTEMS ASSIST ANT 1 $3,238 $3,936 RECREATION SUPERVISOR 1 $3,238 $3,936 SENIOR CENTER SUPERVISOR 1 $3,238 $3,936 * WATER UTILITY LINE LOCATOR 1 $3,238 $3,936 * WATER UTILITY OPERA TOR II 1 $3,238 $3,936 WEB SITE SPECIALIST 0.75 $3,238 $3,936 CODE ENFORCEMENT OFFICER 2 $3,159 $3,840 ENV HEALTH ENFORCEMENT OFFICER 1 $3,159 $3,840 COMPUTER TECHNICIAN II 1 $3,082 $3,746 ENGINEERING TECHNICIAN 4 $3,082 $3,746 A - 2 I Appendix A I NUMBER OF FTE LOW HIGH I SALARIED POSITIONS POSITIONS MONTHLY MONTHLY FIRE CAPTAIN 15 $3,744 I * F ACILITIES/EQUIPMENT TECHNICIAN 1 $3,007 $3,655 * BUYER/STOREKEEPER 1 $2,933 $3,566 I JUNIOR PLANNER 5 $2,933 $3,566 MECHANIC II 0 $2,933 $3,566 SENIOR ACCOUNTING TECHNICIAN 1 $2,933 $3,566 I * SENIOR CUSTOMER SERV REP 1 $2,933 $3,566 WATER UTILITY OPERATOR I 0 $2,933 $3,566 I LEAD STREET MAINTENANCE WORKER 2 $2,862 $3,479 * WATER UTILITY MAINTENANCE WKRII 2 $2,862 $3,479 COMPUTER TECHNICIAN I 0 $2,792 $3,394 I * ENGINEERING AIDE 1 $2,792 $3,394 WW COLLECTION MAINTENANCE WKR II 4 $2,792 $3,394 I ADMINISTRATIVE SECRETARY 4 $2,658 $3,230 * ADMINISTRATIVE SECRETARY 1 $2,658 $3,230 MECHANIC I 1 $2,658 $3,230 I FIRE ENGINEER 15 $3,160 WATER UTILITY MAINTENANCE WKR I 1 $2,593 $3,151 FIREFIGHTER I PARAMEDIC I 6 $3,128 I ACCOUNTING TECHNICIAN 3.1 $2,530 $3,075 * ACCOUNTING TECHNICIAN 1 $2,530 $3,075 I * CUSTOMER SERVICES REP 2 $2,530 $3,075 HOUSING SPECIALIST 1 $2,530 $3,075 SENIOR OCEAN LIFEGUARD 3 $2,530 $3,075 I WW COLLECTION MAINTENANCE WKR I 2 $2,530 $3,075 FIREFIGHTER I PARAMEDIC II 1 $3,034 I FIREFIGHTER/P ARAMEDIC III 3 $2,970 PLANNING TECHNICIAN 0 $2,408 $2,926 PROGRAM ASSIST ANT II 7.95 $2,408 $2,926 I * PROGRAM ASSIST ANT II 0.5 $2,408 $2,926 RECORDS MANAGEMENT COORDINATOR 1 $2,408 $2,926 I RECREA TION PROGRAM COORDINATOR 5.5 $2,408 $2,926 SECRETARY 5 $2,349 $2,855 STREET MAINTENANCE WORKER II 6 $2,349 $2,855 I WORD PROCESSING SPECIALIST II 1 $2,349 $2,855 FIREFIGHTER I 4 $2,840 I FIREFIGHTER II 1 $2,682 ACCOUNTING SPECIALIST 1 $2,181 $2,651 I A - 3 Appendix A NUMBER OF FTE LOW HIGH SALARIED POSITIONS POSITIONS MONTHLY MONTHLY * ACCOUNTING SPECIALIST 2 $2,181 $2,651 PROGRAM ASSIST ANT I 1.8 $2,181 $2,651 STREET MAINTENANCE WORKER I 1 $2,128 $2,587 WORD PROCESSING SPECIALIST I 0 $2,128 $2,587 FIREFIGHTER III 0 $2,540 PROBATIONARY FF/PARAMEDIC 0 $2,528 OFFICE SPECIALIST 1.5 $1,976 $2,402 SERVICE ATTENDANT 1 $1,088 $2,402 HOURLY POSITIONS NUMBER OF FTE POSITIONS 1 0.5 2.6 0.2 0.5 1.5 $7.0111 $17.7382 $14.5585 $13.1894 $12.8677 $12.8677 $9.5508 $8.5255 2 $14.5933 $11.9775 $10.8508 $10.5864 $10.5864 SENIOR OCEAN LIFEGUARD OCEAN LIFEGUARD II OCEAN LIFEGUARD I GIS INTERN MANAGEMENT INTERN RECREATION LEADER OFFICE ASSISTANT CONTRACT PLANNER 2 vanes TOTAL CITY & SDWD POSITIONS: 227.25 * San Dieguito Water District Position ** Add second Park Supervisor Position Pay rate adjustment for this position is accomplished by City Council resolution. A - 4 I I I I I I I I I I I I I I I I I I I Appendix B City of Encinitas FY 2001-02 Appropriations Limit Will appear before City Council August 29, 2001 (Following the publishing of this budget document) Annual Appropriations Limit - State of California Article XIII of the California Constitution requires local governments to adopt an annual appropriations and expenditure limit for tax proceeds remitted to the City. The appropriations' limit is adjusted annually based upon a combination of factors including the change in population combined with either the change in per capita income or the change in the assessment roll due to new non-residential construction. Each year, the City's Auditor reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. Proceeds of taxes mcludes all taxes levied by or for the City; revenue from regulatory licenses, user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The proposed Fiscal Year 2001-2002 appropriation limit is set to $58,332,553. The City's proceeds from taxes and expenditures continue to be well below the appropriations' limit. The proposed limit is adjusted annually by multiplying the "Prior Year Limit" by the "Percentage Change in Population" and then by the greater of the "Percentage Change in Local Non-Residential New Construction" or "Percentage Change in Per Capita Income." This annual adjustment is then added to the Prior Year's Limit to establish the current year limit. The limit is to be adopted by July of the current year. The State of California issues the estimated population change in May for calculating the limit. The County of San Diego issues the Local Non-Residential New Construction following the deadline for the current year. The limit is reviewed the following year for any required adjustments. The Fiscal Year 2001-2002 limit is calculated on the estimated annual percentage change in population and the per capita income as indicated by the State of California. In May of 2002 the State will issue the revised population. The revised percentage change will then be used to adjust the prior year's limit. If the percentage change in the New Local Non-Residential Construction figure is greater than the per capita income change, staff will revise the appropriations' limit and present the revision to Council at a later date. B-1 Appendix B RESOLUTION NO. 2001-47 A RESOLUTION OF THE CITY OF ENCINITAS ADJUSTING THE FISCAL YEAR 2000-01 ANNUAL APPROPRIATIONS LIMIT AND ESTABLISHING THE FISCAL YEAR 2001-02 ANNUAL APPROPRIATIONS LIMIT WHEREAS, each year the City of Encinitas City Council is required under Section 7910 of Chapter 1205 of the California State Statutes of 1980 to establish an appropriations' limit by resolution; and WHEREAS, the City Council desires to make provision for a level of service commensurate with the needs of the City; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas does, hereby, adjust the appropriations' limit for Fiscal Year 2000-01 at $53,148,719, as summarized by the schedule attached hereto; and BE IT FURTHER RESOLVED that the appropriations' limit for Fiscal Year 2001-02 be set at $58,332,553, as summarized by the schedule attached hereto. PASSED AND ADOPTED at a meeting of the City Council on the 29th day of August 2001, by the following vote, to wit: AYES: NAYS: ABSENT: ABSTAIN: Dennis Holz, Mayor City of Encinitas ATTEST: Deborah Cervone, City Clerk B-2 I I I I I I I I I I I I I I I I I I I Appendix C City Council Two-Year Vision And Goals Developed on January 3 and January 30, 2001 Including Update on Previous Year Goals The City Council met twice in January 2001 to discuss their mutual vision for the City of Encinitas and to develop goals that would help to move the City towards this vision. The results of these meetings are on the following pages. Within the format of the workshops, which were facilitated by the City Manager, the City Council discussed and documented their vision for the community, particularly their vision for accomplishments within two years. This was followed by the development specific targeted goals. The goals were subsequently assigned to appropriate departments for completion. These goals have been translated into department work plans, or capital improvement projects, or new operating programs. Appendix E provides a list of new operating programs, which includes a description of the link with goals or general City Council vision strategies. As a part of the workshops, the City Council also received reports from each Department Director regarding status toward completion of each of the previous year's goals. The list of completed goals from the previous year begins on page D-3. Goals that were not complete were carried into the new year list and are distinguished in italics. C - 1 Appendix C Encinitas City Council Vision/Goals/ Accom plishments 2001-2003 (Summary of workshops of January 3 & 30, 2001) I. In answer to the question, "Where do we want to be two years or more from now?" the following describes the City Council's response: Quality of Life: We see five unique, balanced communities working together harmoniously. We recognize and value the quality of life that we enjoy, a quality that is unique in San Diego County, and continue to strive to sustain and enhance what we have. The historical character of our five communities is important and worth preserving. Things disruptive to our daily lives, which violate our "eclectic," "laid back" and sometimes "funky" character, are reduced. Traffic, for example, moves smoothly and safely. Governance: Our city government and its officials and our citizens move "in-sync". We strive to maximize citizen participation, embracing an environment where citizens are proactively involved. As a result, we see less strife and controversy over issues and projects and there are fewer repetitive type complaints. Service Delivery: We strive to meet the "essential" product and service needs of our five communities, providing those services in a quality manner. We look for and acquire additional resources to achieve "non-essential" needs. All segments of our population have access to resources and services sufficient to meet their needs. Growth Management: We have a balanced economic base. As we move into the future, we strive to preserve that which makes our five communities unique and enhances and defines them. Our growth management plan is well thought out and represents the best collective thinking of members of our five communities. C-2 I I I I I I I I I I I I I I I I I I I Appendix C Strategies designed to address regional issues complement our aims. We accumulate resources in excess of those required to meet our "essential" service needs. Weare known for our attention to and respect for environment issues. Our planning and development processes and policies reflect that respect. Reputation: We are seen as a leader in many areas, including environmental issues and fiscal planning, citizen participation, growth management, and historic preservation. Weare a model city with a reputation for being well run and well planned. II. In response to the question, "Where are we now?" staff reported on their progress to date in achieving current year goals, many of which span more than one year. The following goals were reported as having been completed or substantially complete: · Construction of Community Center · Construction of Sun Vista park . Rancho Santa Fe beautification project · Evaluate siting opportunities for public works yard. · Implement expanded NPDES program · Design and implement civic center reception/security project. · Conduct citywide disaster exercise. . Construct Fire Station #5. · Hire special services officer for enhanced law enforcement services in the downtown. · Design and implement citizen participation program. · Implement in-house environment review program. · Enhance staffing capacity to implement CIP program · Complete design alternatives for restoration of the San Elijo Lagoon. · Construct Manchester road widening project. · Redesign and implement new bus routes. . Design and construct downtown parking lot. · Implement comprehensive employee development program, including specific training in techniques of dialogue, management skills and competencies, leadership styles and team processes. · Complete siting analysis and determine site for new library. C - 3 Appendix C . Complete evaluation of feasibility of bond measure to acquire open space. III. In answer to the question, "How do we get there?" defining the goals for the next two years, the responses were : (NOTE: items in Italics are goals carried over from existing goal list): Goals which address 'Quality of Life' 1. Develop and implement modelslhierarchy of standards for addressing traffic calming concerns and problems. 2. Conduct three forums or summits, with the Traffic Commission, to address multiple issues resulting from the increase in neighborhood traffic volume and disruptive driving behaviors. These forums would address: . Neighborhood street traffic issues; . Circulation element issues within the City; . Timing/synchronization of traffic lights on Encinitas Blvd. and EI Camino Real, including looking at retiming of signals, use of Ball signals, pedestrian crossings, electronic real time signage, and linking the shopping centers on EI Camino Real; . Develop measures for traffic safety issues on North Highway 101; . Revise the City's stop sign warrant criteria; and, . Hold informational workshop addressing scientific and engineering basis regarding traffic issues. 3. Promote the development of a comprehensive rail corridor plan and continue to provide leadership and advocacy for a regional approach to rail and transportation issues in a manner that sustains and enhances our quality of life. 4. Develop and support strategies and programs that will recognize the flower industry as an essential piece of our heritage. 5. Complete and implement North Coast Hwy 101 traffic andpedestrian safety improvement plan. C-4 I I I I I I I I I I I I I I I I I I I Appendix C 6. Arrange with the State Department of Transportation (Caltrans) for a presentation on the 1-5 corridor.1 Goals which address 'Governance' 7. Reproduce departmental work plans on the city's web site. 8. Develop and implement citizen contact management and follow-up program with focus on Planning and Engineering. 9. Develop program to improve staff effectiveness in serving the public at our public counters. 10. Complete and implement results of comprehensive classification and compensation study. 11. Initiate and complete training with labor representatives and management in the principles of interest based negotiations. 12. Develop and hold an annual informational program for developers and homeowners during evening hours. 13. Develop program to survey citizen concerns and priorities for service such as through the City's newsletter and Web Page. 14. Conduct a City Council workshop on the Encinitas Ranch Golf Course operation and structure. 1 Goals which address 'Service Delivery' 15. Identify, prioritize and complete parkland acquisition program, including completing the due diligence on the Robert Hall property, Multiple Habitat Conservation Program grants, and miscellaneous park sites. 1 This goal was added to the list subsequent to the January 3 and January 30, 2001 workshops. C - 5 Appendix C 16. Complete Encinitas Blvd., Santa Fe Road and Birmingham Road and lagoon to lagoon pathway programs and develop on-going pedestrian pathway program citywide. 17. Design and implement an enhanced citizen volunteer program. 18. Further evaluate and implement energy conservation measures. 19. Complete Leucadia drainage project. 20. Continue implementation of beach sand restoration program, including artificial reef project, sand replenishment, and San Elijo Lagoon restoration. 21. Complete and begin implementation of technology master plan. 22. Complete ESD Park. 23. Design and construct new public works yard. 24. Design and construct interim library. 25. Complete design of main civic center library and civic center master plan. 26. Develop standards and implement strategy for implementation of skateboardfeatures in community parks. 27. Complete two Leucadia Neighborhood Parks. Goals which address 'Growth Management/Community Beautification' 28. Complete and move forward to develop in phases the Moonlight Beach master plan, as opportunistic funds become available, including coordinating the upgrade of the outfall pipe. 29. Complete and implement recommendations from Growth Management Subcommittee, including updating our zoning ordinance for consistency with the general plan. C-6 I I I I I I I I I I I I I I I I I I I Appendix C 30. Implement a proactive follow-up program for compliance with conditions of approval on use permits (Set up program for code enforcement to visit sites after 6 months of issuing a use permit and return to the Council with a report). 31. Establish an environmental advisory group to advise the City on possible best management practices (City Manager will solicit members of the community with knowledge in this area to advise him on a periodic basis with suggestions). 32. Complete downtown streetscape program. 33. Develop and implement a program to identify funding for the improvement of alleys, particularly in the community of Cardiff. 34. Establish priorities for utility undergrounding (staff to provide council with current list of priorities to review at a future council meeting). 35. Develop a program that would require the use of chemical free herbicides, pesticides, et aI, in city parks. 36. Develop a citywide NPDES compliance plan. 37. Adopt and begin implementation of the Trails Plan and provide Council with periodic progress updates. 38. Assess interest in pursuing a specific plan for Cardiff and report back to the Council. C-7 I I I I I I I I I I I I I I I I I I I Appendix D City Council Approved Capital Improvement Projects Fiscal Years 2001-02 and 2002-03 The City Council approved a six-year financial plan and capital improvement program during the budget process. The Capital Improvement Program (CIP) is organized into the following categories: · Consultant Services and Studies, including Work Projects, Master Plan preparation, and special studies; · Drainage Projects, including area and neighborhood improvements; · Wastewater Projects, including treatment plant improvements and sewer main replacements; · Public Facilities, including library funding pool and civic center upgrades; · Parks & Beaches Projects, including the community center, parkland improvements, and recreation/public facilities renovations; · Streets and Roads Projects, including freeway interchange reconstruction, the annual street overlay, and street improvements; and · Water System Projects, including pump station and distribution system improvements. The summary pages by category are included in this appendix. The complete project description, location maps and financing can be found in the Capital Improvement Program document. 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"0 C = ~ - '" ~ ~ ~ ~ ....., ;.. 0 = ;.. 0 ~ rJl I I I I I I I I I I I I I I I I I I I City Capital Expenditures by Category _ Appendix D All Funding Sources -Schedule A Fiscal Year 2001-2002 Consultant Services & Studies $400,000 2.7% Drainage Projects $55,000 .4% Street & Road Projects $5,721,513 39.2% Wastewater Projects $1,073,901 7.4% Public Facilities $2,464,000 16.9% Water Projects $1,000,000 6.8% Park & Beach Projects $3,884,298 26.6% Funding Source Included in Schedule A's General Fund Transnet & State STP Sand Replenishment Fund Development Impact Funds Community Development Block Grant (CDBG) Lighting & Landscape Funds Sub-Total - City Schedule A Grants Encinitas Public Financing Authority (EPF A) Encinitas Sanitary Division Cardiff Sanitation District San Dieguito Water District Total Projects 0-9 $ 6,954,863 3, I 08,000 228,298 1,072,000 386,650 75,000 11,824,81 I 125,000 65,000 807,163 266,738 1,510,000 14,598,712 $ I I I I I I I I I I I I I I I I I I I City Capital Expenditures by Category - Appendix D All Funding Sources -Schedule A Fiscal Year 2002-2003 Consultant Services & Studies $5,000 0% Drainage Projects $425,000 2.9% Street & Road Projects $6,323,3503 42.5% Water Projects $1,030,000 6.9% 1 UllUlllg .)VUIl.,\; Included in Schedule A's General Fund Transnet & State STP Sand Replenishment Fund Development Impact Funds Community Development Block Grant (CDBG) Lighting & Landscape Funds Sub-Total - City Schedule A Grants Encinitas Public Financing Authority (EPFA) Encinitas Sanitary Division Cardiff Sanitation District San Dieguito Water District Total Projects D-lO Wastewater Projects $2,055,194 13.8% Public Facilitit $2,084,165 14.0% Park & Beach Projects $2,957,851 19.9% $ 5,617,500 4,060,000 230,351 854,165 413,350 75,000 11,250,366 $ 35,000 1,880,837 174,357 1,540,000 14,880,560 I k1 o~ '"8 ::;:: ~ 2: ~ ~ "' "- "' ~ -" 1:::~~ :::: ~ loot .... - :::: :..."" .0 ~ -.b .;..j -:::: :::: ~ ~ .0 ~ ~ ~ "" - ~ "t:i ::::'_ -~~"-~ :..; U ~ ;;..~~:::~~ ~~ ~ ~ "- :::: ~ t.- :::: ~ -:::: e- E;. ~ ~ OJ.).a- :::: OJ.)- ""~~'':::;~::::~::::~ ~ ""'-i ..... ~ l::l.. ~ .::: .~ _ -:::: ..... - ~ ~ '- '- ~ - ~ ~ ~. ~ ~ ~ ~ '- "" ~ ~ .0 :::: ~ !=l.. ,5 ~ ~ ~ :::: ~ :::: ~ ~ ~ r, '_ ~ ~ ~ ~ o.;;;""-::::_-::::"-U~:: ~~OJ.)~-~.o-~ ~ ~ ~ ~ ~ ~ '- ~ 't ~ "-::::'.~U_~ - ::::-::::>C:I,tJ ,,-~.s ~ "- ~ - ?-. 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C/:J C/:J o .....:l ,-..., .- o .- '-../ "0 ::: ::l ~ ~ I-< <l) = <l) o z o ..... r./) - ;> - e ~ z ~ ~ r./) Eo-- r./) o u :; ~ Co-' o 0::: ~ \0 \0 C"l C"l r-- o~ o~ 0 00 00 I on on \0 0 .- - >-- ~ C"l C"l 00 00 \0 \0 \O~ 0 C"l C"l I on on on 0 - ........ >-- ~ "T "T 0 0 on 00 00 0 r-- r-- I "T "T "T 0 .- ........ >-- ~ .- .- C"l C"l "T C"l~ C"l~ 0 ('"'J ('"'J I "T "T M 0 .- ........ >-- ~ 0 0 on on M 0 o~ 0 0\ 0\ I C"l ('"'J ('"'J 0 .- .- >-- ~ 0 0 0 0 C"l o~ o~ 0 on on I .- ('"'J ('"'J 0 .- ........ >-- ~ C/:J C/:J .~ <l) C/:J p., U ....... .~ :>-. C/:J 0... 0 ;::i <l) ~ = U r./) r./) ....... .3 --- --- ;::i 1) ~ C/:J 0 ....... ....... .8- @ CO u - .....:l ...... CO CO -< I-< 0 I-< I-< ....... U <l) ....... 's. t-< C/:J C/:J ....... = <l) I-< CO 0 CO 0 <l) ~ a P-. u U t-< o Z 2"0 "0 <l) 4-;<l)::O C/:J 0"0:::"0 C/:J I-< <l) co a <l) <l)<l)...!:: "0::: ..D ::: <l) C/:J co'en S~..D~.s;::i ;::i...!:: 0 :>-.~..D ::: ....... ....... 0 I-< C/:J C/:J "OC/:JC/:Jp.,Oco~ ~~~g;"5e <l)...!::"O.......co5lbJ) t> u co u <l) :>-. .S ~ ~ ~ ~ ~'2 <l) 0... 1-<::: ......;::i ...!::"Oog:::i3S :; = ~ bJ).g.s g ~ ~ gs.s 5"0 u ...::: ..... <l) N '- co '-' .... u.- V 0 <l) "OO~:;::I-<_...!:: co'.p <l) "E P-. -t: :; ..&~gfC/:J<l)OCO <l)O"'......co.!::~~ ...!::~:::...!::~"O<l) o.......ca U <l) <l)...... .......:>-.c;::i...!::C/:J:> ::: ....... ~ C/:J L- co <l) .~ ~ l:: C/:J~ r' ~ ~ .~ i;l ~ a ~ g ~ .E en ~ <l) u...... 0... u....... S'S: ~"O <l) g..... I-< i-< C/:J = t-<.......~<l)<l)OCO = ...!:: C/:J C/:J ::: 0 S ....... ....... :; = .3 U I-< 0 a <l) 0 -<;::: ~ c.8 ...!:: ....... ;::i'.p .... .... I-< bJ) --;:: = U ~ "E <l) ;::i ii1...... <l) <l) ;::i 0... 0 = "E 0... 1-<0<l)l300~ 0.. u..D ....... U u...... e-. Eo-- U ~ ~ o 0::: ~ Eo-- Z ~ ~ ~ ;> o ~ ~ :; ..... ....:l < Eo-- ..... ~ -. ..D = "0 <l) .3 <l) ::: ....... ::oo<l) bJ) co ]] S.~'B en 5 .g C/:J C/:J"8 <l) ;::i.~ ~ <l) ._ ~ co ~"O ':--= co U ;::i "<::' C/:J = _ bJ);":::: co~::::::Ou:::..D <l) co co U co'..... ;::i I-< ~ '(3 C/:J en <.;:.:<::0 0... ;::i ...... ...... <l) ....... Cil ::: en 0:4 ~ .E -g 5'(3.a ~ ::::>-'u_c ....... o "E <l) U l:< ~ en..t:: '.p 0... t-.S ~ S ::: bJ) ~ ::: <l) :::"O'S scot;:: ~ ~ a.3 gO'o p., ~ ~e;"E-~u"Et;:: T"- 0........ <l) -t: <l)"O <l) I-< 'wi <l)5:>o"O:::sc.8 o .!:: r./) ~ ~ 0 co 0... bJ) 0::: ~ <l)P-. C/:J~~.s::: ~ <l) ::: <l)'::: co'.p <l)'2 C/:J ...!:: 0 1-<........ 0... = :>._ ::: :>....... rz t-<.- <l) <l) co " ::: C/:J .~ "0 "0 b .3 ~ ~ ~ r:, S'~ bJ) bJ) U z"O:>-.o-..............:::::: co 0 co S 1-<.:::._ ::l ~ o__~v I-< :>"O,+=< O '7:: 0... co I-< bJ) ,9 0';> ....... ...... c...!:: U :::....... I-< ::: I-< l:< C/:J <l).- C/:J 0... 0 co Z O<l)I-<r./)::::::o.o..t O ~....... co I-< 0 co ::: "<::' <l) <l)......"O ~ 0 ..... <l) <l) ~.2.: g U ::: ~ g. Eo--i3=<l).......O<l)COOl:< ~ co.!:: i:::: U 0. ",,,'- .- S -;;: E ro....... C/:J "'" ~ I-< ....... C/:J C/:J ::: = ".. <l) ....... ,-'- <l)._.- bJ) ..... U ::: <l) ..-. ::: .- :> .- ':t:: <l) 0..."E'- I-< :>.. ;> tl 0 r./) t:: ::: 0... S .;:; v .~ <l)"O ~ ::lo<l)"Og'"8~6::: ~ U '-H a -<._ C/:J 1-<._ CI:l <l) U"O C/:J ;::i <l) ....."0 ::: :.::: ~ o.~ ~ .~:o ....... C/:J = ;::i co = <l) 0... ';>.3 S <l) <l)....... I ..... - U <l)':t:: ~~:>....... .... 0 co ..& ~.g <l) ]'~ ~.8 oe;i3t :; S gs ~ 8 S ~ ~ ';> 1-<"0 c 1-<c.8"O l:< <l) I-< co 2 C/:J <l)"O C/:J ~o...=::l ::l 0 co U ..............C/:JbJ) U;::i~ ::: i:::: co u';> ....... <l) <l) 0 ::: I-< ...!:: I-< o::luo... U 0:4 = S ~ <l) ~.- ;..:::: i3 0... ~ '.g ~ c.8 :..a o ~ <l) ~ :; co S C/:J~ <l) "0 ...... .~ (/) t::.,......~ oco"O- 0..."0 =:B o co o;::i...... .: I-< 0 C/:J OJ ='7:: ~ 5 ....... 4-;"t: = 0... = co 0 I-< C/:J g u:i~.a~u o .- ~ >-- .~ ~~ ..s~ t- ~"O ~ ...!::go g:;2 CI:l ~ S 4-; ::l ~ 0 0:4_= = ~.3 .3 ~ ....... .......:>:.a 5 0"0 :> C/:J co <l).-<;::: <l) I-< ..t:: 0.. .s ....... <l) <l) "0 I-< C/:J <l) rz CI:l .t:J <l) I-< <l) I-< 0 ...!::U...!:: ....... = ....... C/:J~':: g ~ a- <l) u'(3 :>-. t;:: ::: <l)...... ::l :> = 0 t;:: .~ U ....... C/:J :>-. C/:J co ....... ~"Ou <l) <l) <l) ~,~ i3~ = I-< 0 .;:: g, S2 ::l >< 0\ a<l)O\ I I I I I I I I I I I I I I I I I I I ~ .~ ~ ;;:: ~ ~ ~ v.l s::: .9 ...... (Ii .... Q) 0. o "'d s::: (Ii Q) u s::: (Ii s::: Q) ...... s::: '8 ~ "8 o bI) (Ii v.l (Ii ;:: ...s:: u :.a ;:: 4-< o s::: .9 ...... Q) -a 8 o u Q) ...s:: ...... ....~ Q) ...... s::: Q) U .... o '2 Q) r:/1 ---- >-. ...... '2 ;::l ~ o U <l) ...s:: ...... 4-< o v.l s::: .9 ...... (Ii .... <l) 0. o <l) ...s:: ...... "'d s::: -. ...... ~ 'u (Ii (.l... ,-... ~'T v.l'T "::':::0 ....r- 0,--, ~ v.l Q) .2 u ~ "> .D .... ;::l Q) p..,r:/1 s::: ,-... 0 o'~ - Q) '--' .... "'d u S~ (.l... v.l "8 Q) .... u <l) ';> s::: .... Q) <l) 0r:/1 . ~ >-. ,-... ...... ~ '2 If) ;::l - 8 '--'8 6 0 'en U . ;> ,-... 00 >-.- bI)'--' .9] o ;::l ..@(.l... u"8 Q) .... f- Q) s::: s::: o Q) .....0 ...... (Ii"'d E ~ r.8,-... S:::lf) ......... 'T o ,-... 'T - '--' o Q) _ u '--'S::: "'d (Ii s::: s::: ;::l E (.l... s::: "8 '8 ~~ s::: <l) (l) .~ 0r:/1 r:/1 Z o .... IJ1 .... ;, .... e ~ z ~ ~ .... Q) ...... s::: Q) U >-. ...... '2 ;::l ~ o U 4-< o s::: .9 ...... <l) -a 8 o u v.l~ Q) >-< o ...... .... o .;:: o..<+-. e 0 <;.... :..a ~ 0 .... ~ en c.8u-:5 - = "0 C<:l 0 <l) ;::l E '"3ur- "2-<,-, -= . u 1:lll0 ~.5 ~ ";;;' ..D.5 .....~ =e~c .-...... C<:l ::: "0 E t:: _ = <l) C<:l ;g C<:l a5 ;?; c g-a ~ o , =""0 ~ Q.l'- = <l) en = ;::l 0.. .... '5iJ en <l) c.8 <l) E .E .f'~ .~ '"3 ~.~ gf ~~~:.a = <l) ...... ;::l <l) -= = u = ...... <l) X C<:l<+-.U <l) E 0 <l) en .... I:lll-= <l) &.5 ~ 5 ;?; ~.5 ~ ;g se ~ - <l) <l) 0.. <-.5 s~ r- o , \0 o >-< i:.L. \0 o , VI o >-< i:.L. VI o , "1" o >-< i:.L. "1" o , r') o >-< i:.L. r') o , N o >-< i:.L. z o .... rJ1 .... ~ ~ 0 ;;;... >- ~ i:.L. o ..J o Z =: U ~ E-< Z o .... E-< -< ~ o ~ z .... rJ1 E-< rJ1 o U ~ ~ ~ o ~ ~ o o NO o o~ ~VI ,;; l. Q,l - = Q. S Q U = = .~ o ...... '';: ~ .~ ~ U l. en 0 O~ o <l.l = o ..c 0.. .S CI:l 6 0.0 <l.l ::: ..c;: ...... CI:l o .- ......"0 >.::: .-:: 0 ;> 'u; '.;j c:: U <l.l <l.l ...... ::: x ::: <l.l o ...... u U <l.l "'0 .~ ~"O 6] <l.l 0::1 ......- en._ >'0::1 ~ 6 ::: <l.l o .~ ..c 0 0.;> <l.l I:lll ..c ::: ...... .- ...."0 <2.2 <l.l u "0 .S .;;: -' 0- .... 0::1 o.::r: ~c ~U .- 0::1 ~ 6 en <l.l "0...... ::: en 2~ ~!r::'~ r-"1". .;~~ 00\ ~ '\0 r-l'f"l ~N ~~ >- '-' i:.L. ~!G':: \Or'"). .~f'! 90 r')t-- VI~ r')~ o _ >- '-' i:.L. VI~~5'~ o N :J:~ 0\. l'f"l IV) COM ~N ~~ >- '-' i:.L. ~!C:;-~ "1"N. .O\~ 0"1" .0'1 '''1" "1"~ 8N ~~ >- '-' i:.L. r'):3~f~ o r-~ :J:~ "1". ...,; 'r') N~ 8N N~ >- i:.L. <l.l U ::: C<:l = <l.l ...... = = ';;j ..2 ~ '~.f' u ._ en 0 Q,l C<:l Cli:.L. '-' ~ ~~[~ . 0 00 ~ ~ '-' en ...... en o U s * C<:l * l. = OJ) C<:l 0 0: l. ~ .5 ~ i:.L. Q,l @ Z (l) "0 >- Q,l , - x ~ r./) .... ::: "0 -< "21 ""0- ;::l ~ ~U v"::: C C .9 ::i .~ o .. E .- -<= en C<:l en - (l) Q ......:IE-< e ;?; '";;j <2 ;g "";;j '0 (l) ._ = .n C<:l u C<:l @ "2 ~;; .5 (l) .... .5 i:.L. >-. .... i:.L. .... =;3 9....~ c.2 .5 e ~ >;' .. <l.l ....... >- x 8.n i:.L. I .- ,_ = (l) r./) o'~ .-.::: c >- en '0 i:.L. e i:.L.tl =:g5 = 0 ;::l 0 U .- U UO <;l (l) (l) -= gr') co~ ~9 u~...... ~~ BG:~ '(;j i:.L. "0 (l) 0 E= 2-:5"2 <+-. .- ~ =.;:: o CD en.-.... ~ .5 e "E ~ ~ ~ a 0..""0 e .;3 O'CD e ..2 <l) (l) E (l).~ (l) U ;?; .. ..... ..D:O ;?;.5 en 0 ii)en;::len<l)......D ..tlo..~~]C<:l ~8B..D;?;E= en<l)enE""O;::l"o cg~g;;~~ ~C<:lo..(l)=-== e~~~(;jr--en frC<l.l-=.... .C<:l 0:: '(;j c r-- ~ ;; ~ * E~: 5.0:~ - - w "0 0 (l) 0 Q.l(l) or;, .go.n N""O ;::l _ (l) l:A (l) .n .- ..... <+-. ;> ;?;+::oO ~ 5.5 ~ ~ c :.a ~ ~ '- oen""OU~ .- 0 ;::l 5 (l) .~ 0.. U 0....D 8-.,;g .5 ~ ~ ...... (l) U C<:l ;;"'(;j.n:..c-= '0 -.5:== ~ tl .~ ;?; ;?;"";;j 8 u 0 en = ...... <l.l Z tl.- = r-- ol:lll(l)c cu';:: E 0 <l.l 0 _ 0 (l)...... g.- !!2 (l) g U roU')l-o...c_C) ......;; = r-- 0..::: C3.- ~ . e""O cCl~=(l)::: '(;j ~ 0...9 u g ~ c ~.~:..a ::1 0::1 - ;> (l) 0 en = .......- ;> U (l) 2 i...~ Cl ......=2en8c U ';;j = ~ "1" 'u"'" C<:l ~ (l)._ "1". ...... U;>l:AN (l)~(l)~->-. ..... ._ -= if] C<:l C<:l ~ ."':: :: >. ~ ~ >. =G C<:l.-::: = = C<:l"O = C<:l en C<:l r. <l);::l ::: ..... - = 1== !!2 'fo~.QE+::6 'C ...... C<:l 0""0 o .5 tl U ;; <2 .... Q) ...... s::: Q) U .... o '2 Q) r:/1 "'d s::: (Ii >-. ...... '2 ;::l 8 8 o U ~ ....:l Eo-; - Eo-; ~ < ~ C-' o ~ ~ ~ ~ z ......0 ~o o ~~ bb~ o Q) 0.>-< ;::"8 Q) U s::: .~ v.l(.l... :.a .... f-r.8 ~ ~ -., ~ C:l ~ a -., t2 C:l Sio o .... c.... ~ ~ ~ ~ ~ Z ~ ~ C-' o ~ ~ ....:l < o C-' ....:l .... U Z ~ o u > Eo-; .... U ~. Eo-; U ~ ~ o ~ ~ Eo-; Z ~ ~ ~ ;, o ~ ~ ~ .... ....:l < Eo-; .... ~ , = = C<:l.n (l) ;::l ""0 = U 1::: 2(l)58- C<:l 0..._ 0.. g 0 ~ 0 - B en U .~ "0 ""0 .;; .... (l) = .- (l) ...... C<:l U ~ c a5 >,"0 < <l.l 0...-::: = ~U~5": C-' .S.~ E ~ o = .0 E g ~ ~:-:: 8 en ~""OUC<:l"";;j = ~ (l) = ~ C<:l"O""O 0 ~ >, (l) ..2 '';: .-::: U U ~ Z 5 ;::l.5 ;::l ~ Et;="2 o E 5'~ -. ui Z Ou>,C<:l.;3 U >-..-::: 5' E 9 ~ ~ ~ .~ 'g Eo-; r--;g~ ew =: 0.: (l) (!) a5 <;.... f'O.I ,;.. ..... -= .... 0 ..... ""E=:r-- <l) CJJ u";: ""0 = r:/1.... ;>~ a ~ ~:~ ~N .....0 C<:l0 ~N o o o o e Q,l - '" ... rJ1 Q,l = Q .c Q. Q,l "a:i E-< <l.l ell <l.l = 1:S z .S2 ell 8 8 E 6 ~ ~ ~ ~ ~ 0 o ~ ""' ~ ~ .... .... - 0. E ~ E[U ~ 6 Z <l.l 0 -< "0 u Z ~= ~ . ;;:::c E-< e >. ~ 0..<;: -< o U ~ .; B ~ <l.l ...... rJ1 ~ [1 ~ ~ ~ .... g-.e. b ~ g. ..J .- <l.l .... OI:lllU ;5.5 ~ au ..... V) <l.l rJ1 ""aE-< '0 8 rJ1 6 = 0 <-= 0::1 U .... 1:lll"O ~ o = ~ .... 0::1 ~ 0. ell ~ :u ~ '5 ~o en 0.. .- 6 ~ 1:S 8 ~ kl ,>-( '"B s::: ~ ~ ~ '" ~ o .~ l-< d) 0- o "'0 ~ C\l d) C) ~ ~ d) ...... ~ '(; ~ a.>~ U ..c = rJJ C\l C\l = cPE ;;; .S "'0 - C\l E (;; E U ;:l ;>-. . 8.. 2 t: 00 x C\l a.> 0 a.> 0 0.. ~ rJJ 0 0 \0 t:i 0 s.. ~ o o~ . ~ ,-.., U C"'l ;>-.("") "'Ol>"7=0 a.> C\l>- ~ ~ ~ C a.> U = .....- C\l S g i:: 0 0 .- a.> 0 4::: a.> rJJ 0 "'0 (;; C"'l~ E ;:l._ C"'l ;>-. "0 '"0 l>"7 OJ) =.8 ~ '-+-- .- rJJ ,-.., 0 c ;:l "'0 OJ) .S U ~ C ~ ." CJ:l'- ~z..;:l~ rJJ (;; ~.- "' ....._ C ~c"'Ot;:; ;> C OJ) a.> ~ ~.s ~ O a.> = a.> 0.0 C\l ~ o".g ~ ,::: ~ ~ (;; ~ '-+-- t: ;:l rJJ 0 ;:l = ~c~@ G'o 0..0 =.- ;:l 0 .- -P ~ 0__ :!:!~u<r) E= "0 'o..~ l-< d) ...... ~ d) u l-< o '2 d) r/) "'0 ~ C\l >-. ...... '2 ;:l a a o u ~ ...:l ~ .... ~ ~ ~ \J o ~ ~ ~ ~ z (;;"'0 .~ @ g 0"2,::: Jj C\l C\l = '-' go 8 15 ....~ "'0 '"0-= ;:l 2 C\l "Oc'B ,S 8'0 8 ~ Oi: = a.> ...... C\l 0.. ~ ~ ~ Q) ..... U ~ .S -<I:: 13 S ~ ce rJJ ~?; .:!:l E 13~ E E ?; '0 >-. ~ ~ ~rJJ,-,= .... .0 ~ ~ ~ "C ".c 03 E ~ ::.5 e~:;s ~ en rJJ~ rJJ s...:!:l ~ .:!:l :> 0.. 0...-::: ;> 0.. 0..:::: a.> ;:l ;:l U crJJ~c.S ~]U"" .S C\l @ <2 .~ t> C ~ .... ~ E u o .... C.- a.> C'~ i:: r:S8E~ ~ ~ ~ '" ~ l::l., <::::> ....... E 1:3 ~ a :.... Cl., ~ ~ ~ ~ ~ Z ~ ~ \J o ~ ~ z o ..... rJJ ..... ;> ..... ~ Z o ..... Eo-; -< ~ U ~ <r) ("") 0 ,-.., t- r-- 0 0 - c r-- \O~ "'l 00 r-- - C> \0 ~ I C"'l - C"'l "'1" M \0 01 00 - c 0 ("") 00 - >- ("") '-' ~ C"'l ("") 0 ,-.., ~ r-- <r) 0 01 t- \0 <r) <r) 00 "'1" ~ 0 r-- oo~ C"'l "'1"~ r--:- I - <r) r-- r-- - 0'1 0 ("") r-- >- ("") ~ '-' 0 "'1" 0 ,-.., c <r) "'1" 0 "'1" C <r) o~ 0 00 01 ~ 0 -.D C"'l~ C"'l N I ("") ~ "'1" \0 r-- - 0'1 0 ("") <r) ("") >- '-' ~ \0 \0 0 ,-.., ~ 00 00 0 \0 ~ "'1" 0 \0 00 ("") t- o OI~ 00 r--:- I ("") C"'l r-- ("") "'1" r-- - co 0 ("") "'1" >- ("") ~ '-' 0 0 0 ,-.., co \0 "'1" 0 C"'l ~ ("") \0 <r) 00 ("") Ie 0 C"'l~ ("") N I <r) - r--~ C"'l ("") r-- - co 0 ("") ("") >- ("") '-' ~ 01 0 0 ,-.., co C"'l 01 0 ...- c C"'l OI~ r--~ "'1" ...- t- o 0 00 r--~ "'1"~ ~ I r-- ...- ...- <r) ~ 0 ("") C"'l >- ("") '-' ~ rJJ = e a.> ~ .~ ~ C'= ;.. i: .S OJ) a.> ~ 0 rJJ ;.. .... ~ ~ ~ ~ a.> rJJ >- QI ..... I Z U .~ ~ I .... VJ ..... = .S c 0 ,~ U "'0 '" --- a.> ';: rJJ .:!:l "'0 ~ 0.. ;:l u 0.. rJJ = 0 ;:l ..... ....... .... * VJ C ..... .... * a.> = u = * ~ E ;:l C'= 0 - ;>-. 0 Q" '';:: a.> rJJ ~ E e 0.. = (;; ~ ..... 'C = 'C a.> -<I:: -; u 0 (!) rJJ rJJ rJJ ...... rJJ .... ~ ~ rJJ .... a.> (!) ~ a.> (!) 0 Q ~ ....J ....J Eo-; rJJ ~ U ..... ~ ~ rJJ > Eo-; ..... Z ~ :;E ~ o U rJJ Eo-; rJJ o U :;E ~ C,;l o ~ ~ ~ c ~ ~ ~ - ~ M N ~ = .:2 a.> ,~ .5 = ...... ..c u a.> <8 f- .... QlE<2 u .~ ;~ C QI rJJ .... a.> C :-e '; :;; .~ "'~ ,~ (..I.1 ==~ '~ ~ C'=o f,;I;.;<r) ~ o - - ~ ..... rJJ (!) ;:l C"' a.> 0:: E CIS .... OJ) o .... ~ ?; (!) Z M If'l If'l ~ M co t- 1Il t- M ..... = CIS '"0 = (!) :t:: -<I:: t:i E ~ 13 ~ So ;..c~2 ~ (!) o..~ cUVJ;;:. U 0 8'~ ;.. ~ S u '2 VJ 0 ~ Qlooo rJJ <r)<r) .... (!) OJ) ~ = ~ ~ C If'l t-~ If'l M -= U QI Eo-; QI U C C'= C QI .... C '; :;; rJJ ..... = ~ '"0 = rJJ (!) = :t:: .S -<I:: .~ ~ E o .8 ~ 0.. ,-..,~ So '"0 ....: .S 0 (!) OJ) '"0 .... ;> ~ s ~ 2 '-'0 ;>-. 5: s U .-::: CIS rJJ E U z..;..i:e.....~ g ~ ~ 2~ ~ ';; QI VJ ~.- (!) a.>U==~?; .... 0 0 0..--- 0.. c..;:: '';:: VJ g CJ:l .- ro ro C) .. (!)Ca.>~uOI 5 := G u tC :::., - E (!) (!) 4- geo::o::ot:: .......oooo~ a.>U""';-""';<r) a (3 rJJ .... a.> ~ * * * '" ,~ :E '~ C'= f,;I;.; ~ Eo-; f,;I;.; C If'l '- o QI U C C'= -; ~ rJJ ..... Cl ""2~ u ~'Eo :l CIS a.> ...... o - 0.. .... "'0 a.> ~ X ...... (!) ==a.>~.-::: CIS.S (!) E E ~ ~ "0 ~._ ...... :3 0_- ~<+=:"O;:l...... ._ 0 = C"' 0 ~ ~.~ ~~] ~ @ '';:: ;:l "'0 2 ~~'5a.> u a.> rJJ 0....""Sl .S ~,~.o"'::: (!) ..c u a.> - ..... 13.S 2E.8C2~ ooilrJJ~=8 ~ = a.> a.> = a.>'- ~ .0 E 0 7'-.S ~'2 ~.~ =eU;:lo........ o ..... = ~ rJJ = ~._!::; a.> ?; ....gpcE~a.> ,9.- C\l 0 a.> = -U')uu- E '€ ~ t: ~] e ~ = ,S.~ CIS OJ) "'0 . ~ ce ;> a.>~ 2~rJJ~130J) ~ .~~ ~ ~ ~ ~ a.> - CIS!+:: 0.. = 5:rn,-+--4- en ~;:lo..ooa.> = rJJ :.a OJ) (;; ~ 'bi! ~ ~ S .;:: .2 .-....:;- (!):.c = ;::::'OrJJ(!).... o 0 E:'::: u.:!:l ~ .... (!).o "'0 0.. f-<BE5.@8 13 :!:! .....- = ..... a.> = U ,- ;>-.:-::: = ..... U a.> '2 5 ~ ::l 0 rJJ Eu~ E ;>-....... 8 .0';';; >-. ?; '"0 = l-.' ~ ~ .~ ~ a.> 0.. ;:l a.> -5g.~~ ~"O:.a"'O <B=....a.> g2~.g @'"O<8 rJJ a.> a.> .... cca.>= .~ ~ ~.s E ~ .~ 0.. '0 .f' C ~ 0.. a.> 0 a.> '0 (!)'';:: E ~.o U._ ~ CJ:l Q) """" ;>-. ~ '0'::: ......c .... ::l ~ = 0.. 4-< ~.s 8 CIS u.'t: Q) ~ a.> rJJ ;>-'..c = 0 ' ..... a.> 0.. ~ '"0 "'0 .~ P..;:; (!) .;; -5 o.S 24-<?;E 0..0::13 2~rJJQ) r-~: ro'"O - ~ .... o ~ 00 ~ C"'l 01 t- r-- r-- "'1" - \0 0 C"'l~ t- ~ , \0 C"'l ~ 00 0 <r) M r-- >- ~ <r) co ("") - - ("") \0 \0 0'1 <r) 0 "'1"~ v5 ...- I <r) 0 If'l \0 0 <r) M r-- >- ~ \0 - r-- 0 If'l <r) <r) C"'l co 0 0 oo~ v5 <r) 1 "'1" 00 ~ ("") 0 "'1" M r-- >- ~ ...- t- OO <r) - \0 "'1" r-- ~ ("") 0 N v5 OI~ I ("") r-- ~ 0 0 "'1" M r-- >- ~ C"'l Ie 00 01 C 01 ("") r-- 0'1 \0 0 ~ ..; "'1"~ I C"'l <r) M 00 0 "'1" M \0 >- ~ - CO 01 00 00 \0 C"'l "'1" ~ - 0 r-: ~ I ~ - - "'1" ~ 00 0 "'1" - <r) >- ~ .... a.> ..... = (!) U .... .S = .... a.> a.> VJ ..... ~ C a.> U ,-.., .0 ?; QI ;> = a.> 0 ;:l Z .0 E 4-< C'= E 0 - C'= 0 rJJ ..... .... U rJJ 0 = 0 .... 4- .S U .0 0 rJJ '"0 := ..... '" rJJ .::: a.> '-' 0 ..... U Q U '" a.> .... '0' '" OJ) - 0 C -<I:: .... 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'Vi Uo..CbOC@r/.l .23 0 g g ~ t:: ~ E: r-- a o'~'(i) o -g ro ..... a -< .g "'d ..c ..... bO Il) .t:: C C @.5 ~~ a U Il) .9 ~ ""2 E e ~ ~ r/.l 0 C) bO.- ..... .;;.a 0....... 0 ;> ......- bO ~ >-.0:: 2 <C C:i r/.l ... ..n '--' 0.. r/.l (;j o bO ......... '0 C ;:l o U ....... o C .9 ..... Il) -a a o U 00 0l ~ r/.l .~ "5 "'d Il) ;> .- - ro ... ..... r/.l 'a 's "'d ro Il) r/.l Il) ..c ..... ....... o Il) ~ o a I I I I I I I I I I I I I I I I I I I Appendix F Glossary Acquisition - The process of gaining assets. ADA - Americans with Disabilities Act of 1990. Allocate - To divide a lump-sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Appropriation - An authorization made by the City Council which permits the City to incur obligations and to make expenditures of resources. Assessed Value - A dollar valuation set upon real estate or other property by the County Assessor as a basis for levying property taxes. Asset - Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. Audit - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an audit is to determine if the City's Financial Statements present the City's financial position fairly and results of operations are in conformity with generally accepted accounting principles. Bad2er Filtration Plant - A Water Treatment plant that is jointly owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. Balanced Bud2et - A budget in which planned expenditures do not exceed projected funds available. Balance Sheet - A financial statement reporting the organization's assets, liabilities and equity activities. Benefit Assessment - Charges levied on parcels to pay for public improvments or services provided within a pre-determined district or area according to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 - The 1982 Act lets cities, counties and special districts finance a variety of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area must give written consent to the assessment. Bond - A written promise to pay a specified sum of money (called the principleal) at a specific date in the future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. Bud2et - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. F - I Appendix F California State Department Of Transportation (CaITrans) - State Department responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transportation facilities. Capacity - The maximum that can be contained in a system whether it be a tank or a pipe, etc. Capital Bud2et - The annual adoption by the Council of project appropriations. Project appropriations are for the amount necessary to carry out a capital project's expenditure plan, including multi-year contracts for which a total appropriation covering several years' planned expenditures may be required. Capital Improvement Pro2ram - The annual updated plan or schedule of project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay - Expenditures which result in the acquisition of, or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Project - Any project, or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. Circulation Element - The chapter of the General Plan dealing with automobile, bike and alternate transit transportation systems. Community Advisory Board (CAB) - Land use decision-making board representing each of the City's five communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas ). Consumer Price Index (C.P.I.) - A statistical description of price levels provided by the u.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Contin2encv - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuin2 Appropriation - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples ofthese services include engineering, law enforcement, and city attorney services. Debt - All long-term credit obligations of the City and its agencies, whether backed by the City's full faith and credit or by pledged revenues, and all interest-bearing short-term credit obligations. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. F-2 I I I I I I I I I I I I I I I I I I I Appendix F Desi!!nated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Development Impact Fees - Fees placed on the development of land or conditions required for the approval of a development project such as the donation ("dedication" or "exaction") of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financin!! Joint Powers Authoritv (E.P.F.J.P.A.) Debt Service - To account for the Civic Center Bond payments and fees for trustee and audit services. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact Report (EIR) - An in-depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative Declaration (NO) is required of certain projects by the California Environmental Quality Act. Expenditure - The outflow of funds paid for goods or services obtained. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report - A comprehensive annual document providing a snapshot of the City's financial position on the final day of the fiscal year. A formal audit performed by an independent CP A firm supports the report's financial information. Fines, Forfeitures and Penalties - Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) - The beginning and ending period for recording financial transactions. The City has specified July I to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of S; 1,500. Franchise Fee - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. F-3 Appendix F Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Gann Initiative - See Proposition 4. Gasoline Tax - Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon tax on fuel used by vehicles that drive on public streets.. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. Hi2hwav Users Tax - See gasoline tax. Housin2 Element - The chapter of the General Plan dealing with housing issues and related goals. Impact Fees - Fees required of a developerlbuilder for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration - The seepage ofrain and/or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure - The City's basic system of its physical plant, i.e., streets, water, sewer, public buildings, parks, and beaches. Internal Service Fund - A fund which provides services to other City divisions and bills the various other funds for services rendered. The City uses this type of fund for distributing vehicle replacement and maintenance, facility maintnance, information systems, and other general overhead. Investment Earnin2s - Earnings received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authoritv (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. Kev Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. Liabilitv - A claim on the assets of an entity. Line-Item Bud2et - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line-item budget, although detail line-item accounts are maintained and recorded for financial reporting and control purposes. F-4 I I I I I I I I I I I I I I I I I I I Appendix F Master Plan - A comprehensive planning document which encompasses all aspects of current and future needs of the District or area studied. Material and Supplies - A general category used for clarifying expenditures for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax - See gasoline tax. Motor Vehicle License Fee (VLF) - VLF is a property tax on motor vehicles. VLF is levied annually by the State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. Municipal Improvement District - A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. Operatin2: Financial Plan - The portion of the budget that pertains to daily operations providing basic governmental services. Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase - A project carried out in planned incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principle. Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and is considered satisfactory for drinking. Pro2:ram - A grouping of activities organized to accomplish basic goals and objectives. Pro2:ram Bud2:et - A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Propertv Tax - An ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). Proposition 4 - Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and inflation. Proposition 13 - Article XIIIA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real property to 1 % of the full cash value of such property. Real Property Transfer Tax - Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate at a rate of $0.55 per $500.00 (is this rate current?) of property value. Reclaimed Water - Non-potable water used primarily for landscaping and floriculture irrigation. F-5 Appendix F Reclamation - The process of recovering usable, but non-potable water from the tertiary treatment of wastewater. Rel!ional Water Quality Control Board - A State agency which among other responsibilities regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs - Article XIIIB, Section 6 of the California Constitution which requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called "SB 90" after its original 1972 legislation. Rents - Revenues received through the rental of public properties to private parties such as convention space and library facilities. Reserve - The portion of any fund's balance that is restricted for a specific purpose and is, therefore, not available for general appropriation. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds - Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that project. Risk Manal!ement - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - The sales tax is imposed on retailers for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Diel!o Association Of Governments (SANDAG) - A public agency formed by local governments to assure overall area-wide planning and coordination for the San Diego region. Service Charl!es - Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. S.T.P. - Surface Transportation Program - A Federal Government transportation program used strictly for the development of super highways. Subventions - Subsidy or financial support received from county, state or federal government. The state and county currently levy certain taxes that are "subvened" to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. Transient Occupancv Tax - Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel, inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. F-6 I I I I I I I I I I I I I I I I I I I Appendix F Trust and A2encv Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. Unsecured Property - As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is the total retail price. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the serVIce. Work Proiects Pro!!ram - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Workin!! Capital - Difference between current assets and current liabilities. F-7 This Page Intentionally Left Blank F-8