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FY 2003-04 & 2004-05 Operating Budget I I I I I I I I I I I I I I I I I I I Fiscal Years 2003-04 & 2004-05 Operating Budget & New Programs ~ ...1~ /' .; Public Works Week, Ocean Knoll Elementary School- May 2003 City of Encinitas San Dieguito Water District Encinitas, California I I I I I I I I I I I I I I I I I I I Fiscal Years 2003-04 and 2004-05 Operating Budgets and New Programs MAYOR JEROME STOCKS DEPUTY MAYOR MAGGIE HOULIHAN COUNCIL MEMBERS JAMES BOND CHRISTY GUERIN DAN DALAGER CITY MANAGER KERRY L. MILLER Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from among the Council members in January of each year. Prepared by the Finance Division with Contributions from All Departments I I I I I I I I I I I I I I I I I I I City Of Encinitas and San Dieguito Water District Operating Budget Fiscal Years 2003-04 and 2004-05 Table of Contents Chapter 1 - Introduction City Manager's Message Executive Summary: Budget Philosophy and Process . ..... ................. ......................................................... Budget Highlights...................................................................................................... Budget Issues and Priorities...................... ....... .............................................. ........... Revenue ................................... .............. ........................................... ............ Expenditurs........................................................................................ ............ Personnel......................... .............................................................................. New Programs................. ............................................. ................................. Capital Improvement and Work Project Program ......................................... Debt Obligations............. ............................................................................... Long Range Fniancial Planning - The Six-Year Financial Plan............................... Policies and Assumptions Used in Budget Development ......................................... City Council Mission Statement .... .............................. ...................... ......................... ........ Overview of Encinitas & Geographic Location .......... ...... ........................ ......................... Encinitas Community Statistical Profile ......................................... ................................... Organizational Chart Explanation ...................................................................................... Organizational Chart .......................................................................................................... Budget Process Narrative ........................................ ..................................................... ...... Budget Process Flowchart.................................................................. ................................. Budget Controls ................................................................................................................ Chapter 2 - Financial Summaries. Charts and Graphs Budget Summary FY 2002-03 (Schedule A) All City Funds............................................. Budget Summary FY 2003-04 (Schedule A) All City Funds............................................. Budget Summary FY 2004-05 (Schedule A) All City Funds............................................. Budget Summary FY 2002-03 (Schedule A) Subsidiary Districts & Enterprise Funds..... Page I - I I - 3 I - 6 1 - 7 1-8 I - 10 1 - 13 1 - 14 I - 16 1 - 17 1 - 18 1 - 18 1 - 20 1 - 21 1 - 24 1 - 26 1 - 27 1 - 28 1 - 29 1 - 30 2 - 1 2-2 2-3 2-5 Budget Summary FY 2003-04 (Schedule A) Subsidiary Districts & Enterprise Funds.... 2 - 6 Budget Summary FY 2004-05 (Schedule A) Subsidiary Districts & Enterprise Funds..... 2 - 7 Budget Summary FY 2002-03 (Schedule A) Fiduciary & Agency Funds ......................... 2 - 9 Budget Summary FY 2003-04 (Schedule A) Fiduciary & Agency Funds ......................... 2 - 10 Budget Summary FY 2004-05 (Schedule A) Fiduciary & Agency Funds ......................... 2 - 11 Revenue and Expenditure Summary by Fund Source (Schedule B) .................................. 2 - 13 General Fund Summary of Expenditures by Division (Schedule C-l) .............................. 2 - 23 Citywide Summary of Expenditures and Personnel (Schedule C) ..................................... 2 - 24 Interfund Transfer Schedule (Schedule D) ......................................................................... 2 - 28 Summary of Capital Projects by Fund FY 2003-04 & FY 2004-05 (Schedule D-l) ......... 2 - 30 Description of Fiduciary Funds - Agency Funds (Schedule E) ......................................... 2 - 32 Description ofIntemal Service Funds (Schedule E) .......................................................... 2 - 33 Graphs City Revenues - All Revenue Sources FY 2003-04 & FY 2004-05 (Schedule A) ............ 2 - 34 Operating Expenditures by Department: All Funding Sources FY 2003-04 & FY2004-05 2 - 36 City Revenues & Expenditures - General Fund Only FY 2003-04 & FY2004-05 ............ 2 - 38 City Expenditures by Category- General Fund Only FY 2003-04 & FY2004-05 ............ 2 - 40 Cardiff Sanitary Division - Revenues & Expenditures FY 2003-04 (Schedule A)............ 2 - 42 Encinitas Sanitary Division - Revenues & Expenditures FY 2003-04 (Schedule A)......... 2 - 43 Cardiff Sanitary Division - Revenues & Expenditures FY 2004-05 (Schedule A) ........... 2 - 44 Encinitas Sanitary Division - Revenues & Expenditures FY 2004-05 (Schedule A) ........ 2 - 45 Personnel Summary by Department FY 2003-04 and FY 2004-05 ................................... 2 - 52 11 I I I I I I I I I I I I I I I I I I I Chapter 3 - Revenue Detail Detail of Revenue by Fund Source..... ..... ........................... ............................................. ... Internal Service Funds - Detail of Revenue by Fund Source ............................................. Encinitas Sanitary Division - Detail of Revenue by Fund Source...................................... Cardiff Sanitary Division - Detail of Revenue by Fund Source ......................................... Chapter 4 - Expenditure Detail and Personnel General Government Organizational Charts .......................................................... General Government Activities - Summary Sheet .................................................... Community Projects (0020) ....................................... .......................... ......... Legislative/City Council (1110) .................................................................... City Manager (1210) ........... ....................................... ................................... Economic Development (1215)................ ..................................................... Human Resources (1220) .............................................................................. Library Services (1230) ....................... ...... .................................................... Information Technology (1250) ........ ............................................................ Geographic Information Systems (1255)....................................................... City Clerk (1310)...... ......... ............................................................................ Elections (1311 ).......................... ................................................................... Legal Services (1410).................................................................................... Financial Services (1510) .............................................................................. Central Services (1560) ................................................................................. Non-Departmental (1561) ..... .......... .............................................................. Self-Insurance Administration (113-1270).................................................... Governmental Educational Access Fund (228-1110)............................. ....... Planning & Building Organizational Chart ............................................................ Summary - Planning & Building Activities. .......................... ......... ...... ......... ........... Current Planning Services (2010) ........................................................... ...... Advanced Planning and Housing (101-2020) .............................................. Code Enforcement (2030) ....... ..................................................................... Building Services (2040) ...................................................................:.......... Advanced Planning and Housing (222,225,226,227-2050) ......................... Summary - Public Safety Activities ..... ..................................................................... Law Enforcement Organizational Chart ................................................................. Summary - Law Enforcement. .................... ....... ................. .............. ..... ...... ...... .... .... Law Enforcement (3010).... ............. ....... ......... ..................... ........... .............. Traffic Enforcement (3020)........................................................................... Parking Citation Process (3021) .................................................................... Asset Forfeiture Fund (261-3010) ....................................... .......................... State Supplemental Local Law Enforcement Fund (262-3010) .................... Federal Special Law Enforcement (263-3010) .................. ........... ......... ........ Law Enforcement Equipment Program (CLEEP) (264-3010) ...................... 111 3 - 1 3 - 10 3 - 11 3 - 12 4-2 4-9 4 - 10 4 - 12 4 - 14 4 - 16 4 - 18 4 - 20 4 - 22 4 - 24 4 - 26 4 - 28 4 - 30 4 - 32 4 - 34 4 - 36 4 - 38 4 - 40 4 - 44 4 - 47 4 - 48 4 - 50 4 - 52 4 - 54 4 - 56 4 - 61 4 - 64 4 - 65 4 - 66 4 - 68 4 - 70 4 - 72 4 - 74 4 - 76 4 - 78 Fire and Marine Safety Organizational Chart ........................................................... Summary - Fire and Marine Safety Services .............................................................. Fire Administration (3510)............................................................................ Fire Operations and Support Services (3520).................................... ............ Loss Prevention and Planning (3530).............. ........ .................................. .... Disaster Preparedness (3540) .................................... .................................... Marine Safety Services (3550) .................................. .................................... Public Works Organizational Charts ..................................... ................................. Summary - Public Works Activities.............................................. ............................ Public Works Administration (4010) ........................... ................................. Flood Control Maintenance (4020) ........ ..... ............................ ...................... Street Maintenance (General Fund) (4040) ................................................... Citywide Facility and Site Maintenance (4045) ................................... ......... Storm DrainINPDES (551-5515) ................................ .................................. Street Maintenance (Gas Tax Fund) (201-4040)...................... ....... ..... ......... Solid Waste Management (229-4030) ................... ........................................ Grant Administration (Recycling/Solid Waste & HHW) (229-4031)........... Recycling (229-4032) .................................................................................... District Support/Administration (616-4010) .... ............ ................. .... ............ Wastewater Collection (616-4050)........................................... ..................... Wastewater Collection: Solana Beach ( 616-4053 )............... ........................ Internal Service Vehicle Rental (616-4054) ....... ..... ...................................... Fleet Maintenance (692-4075).. .......... ....... ...... ... ........ ......... ... ......... .......... .... Vehicle and Equipment Replacement (693-4075)......................................... Encinitas Lighting and Landscape District (Encinitas Ranch) (297-4095)... Encinitas Lighting and Landscape District (Citywide) (295-4095)............... Cardiff Sanitary Division Operating (501-5010)......................... .................. Encinitas Sanitary Division Operating (521-5210) ............. ......... ................. San Dieguito Water District Expenditure Plan Summary ............................ Engineering Organizational Chart ..................... ..................................................... Summary - Engineering Activities........................................... ................................. City Engineering Services (601 0).......................... ........................................ Traffic Engineering Services (6020) ............................................................. District Support/Capital Projects (616-6030) ...... ........................ .................. Sand Management (6040).............................................................................. NPDES (551-5510) ........... ..... .......... ....... .............. ............ .... ..... ..... ........ ...... Parks & Recreation Organizational Chart .............................................................. Summary - Parks & Recreation Activities................................................................ Parks & Recreation Administration (7010).... ....... ... ...... ........... ....... ....... ...... Park Maintenance (7020) ............ ........................ ......... ........ ....... .... .............. Beach Services (7030) .................................................... ............................... Recreational Trail Maintenance (7033)......................................................... Recreation and Leisure Services (7040) ........................................................ Community and Senior Center Operations (7044) ........................................ Animal Services (7050) .... ..... .......... ...... ........... ....................... ............. ........ IV 4 - 82 4 - 85 4 - 86 4 - 88 4 - 90 4 - 92 4 - 94 4 - 98 4-101 4 - 102 4 - 1 04 4 - 1 06 4 - 108 4 - 110 4 - 112 4 - 114 4-116 4-118 4 - 120 4 - 122 4 - 124 4 - 126 4 - 128 4 - 130 4 - 132 4 - 134 4 - 136 4 - 138 4 - 141 4 - 144 4 - 147 4 - 148 4 - 150 4 - 152 4 - 154 4 - 156 4 - 160 4 - 163 4 - 164 4 - 166 4 - 168 4 - 170 4-172 4 - 174 4 - 164 I I I I I I I I I I I I I I I I I I I Recreation Programs (146-7045)... .... .................................................. .......... Senior Nutrition Grant (146-7046).... ..... .............. ........................ ................. Village Park M.LD. (290-7060) ............... ..................................................... Villanitas M.LD. (291-7060)......................... .............. ....... ............................ Cerro Street M.LD. (292-7060).. .............. ..................................................... Wiro Park (296- 7060).......................... .......................................................... Chapter 5 - Encinitas Public Financin2 Authority Budget Summaries FYs 2002-03,2003-04,2004-05 (Schedule A)................................... Description and Expenditure Plan (Fund 321-1910)..... ................. .................................... Chapter 6 - San Die2uito Water District Budget Summary FYs 2002-03,2003-04,2004-05 (Schedule A) ..................................... Revenue and Expenditure Summary (Schedule B) ............................................................ Summary of Revenues & Expenditures - FY 2003-04 & 2004-05 (Schedule A).............. Summary of Expenditures and Personnel (Schedule C)..................................................... Interfund Transfer Schedule (Schedule D) ............. ............................................................ Capital Improvement Program Projects FY 2003-04 and FY 2004-05.............................. Detail of Revenue by Fund Source......................................................... ............................ Summary - San Dieguito Water Distritct Activities.. ................................................ Administrative Customer Services (5311) .................................................... Meter Reading (5312)....................................................................:............... Water Purchases and Treatment (5314)......................................................... Field Operations (5315)................................................................................. Planning and Engineering (5316) ....................................... ........................... Board Members (5319)........................ .............................. ............................ Recycled Water (537-5371)................. ............................... ....................... .... Chapter 7 - Appendices Resolution Adopting FY03-04 and FY2004-05 Operating Budget and Capital Improvement Program with appropriations for FY2003-04 ........................................................................ Resolution Adopting Annual Appropriations Limit and Discussion on Limit...................... Capital Projects by Fund FY2003-04 & FY2004-05............................................................. City Council Goals:FY2003-04 & FY2004-05, includes accomplishments for FY2002-03 Glossary................................................................................................................................ . v 4 - 176 4-178 4 - 180 4 - 182 4 - 184 4 - 186 5 - 3 5-4 6-3 6-4 6-6 6-8 6-9 6 - 10 6 - 11 6 - 12 6 - 14 6 - 16 6 - 18 6 - 20 6 - 22 6 - 24 6 - 26 A-I B-1 C - 1 D - 1 G - 1 ...... """"" = ...... a Q.. = ~ ...... _. oµ= I I I I I I I I I I I I I I I I I I I Executive Summary July 1,2003 To the Honorable City Council Members and Citizens of the City of Encinitas: Fiscal Years 2003-04 and 2004-05 Budget Transmittal I am pleased to present the City's two-year operating and capital budget for the fiscal years 2003-04 and 2004-05. This two-year budget incorporates the priority goals of the City Council, adopted in January 2003. The work plan for the next two years is exciting and the budget includes funding for priority capital improvements. The City has begun planning for the development of two major projects - the Hall property, a proposed 43-acre community park located off of Santa Fe drive on the west side ofI-5, and a new library on the Civic Center block. Both of these projects entail significant public input during conceptual and design development, as well as environmental review. The City will also be working closely with the San Diego Association of Governments (SANDAG) to identify and secure funding for rail corridor pedestrian and intersection improvements. With the State of California budget discussions still ongoing at the adoption of our City's budget, our planning efforts this year focused on balancing the budget, both in the immediate two-year budget cycle and into our six-year planning horizon. In addition to the fiscal challenges surrounding the State deficit, the City faces increased costs of contractual services, such as law enforcement, and rising employee pension and workers' compensation costs. By combining conservative revenue projections with reductions in discretionary spending, we have positioned ourselves in this budget cycle to absorb short-tenn reductions in revenue and to minimize reductions in service when the State budget is finalized. The City is fiscally strong. Prudent financial practices and a thriving local economy have resulted in the accumulation of a healthy ending balance in the City's General Fund. These contingency funds will allow us to plan and respond more thoughtfully and effectively in the event that additional State budget cuts occur that affect us locally. Looking ahead, we expect the next two years to be challenging as we work to achieve our long-range goals while faced with the potential loss of revenue. Staff is closely monitoring developments at the State level and potential impacts on our City's budget and service levels so that we have the ability to respond quickly in the event that dramatic changes occur. We look forward to working with you to keep Encinitas an excellent place to live, work, and play. Respectfully ubmitted, ,~~ Ci ty Manager 1-1 Executive Summary 1-2 ......, I I I I I I I I I I I I I I I I I I I Executive Sum/nary BUDGET PHILOSOPHY AND PROCESS There is much written about the advantages of developing and adopting multi-year (or two- year budget cycles), including: o More efficient financial management, including reduced staff time dedicated to budget development, o Better long-range planning by more effectively linking operating and capital activities; and finally, o Improved program monitoring and evaluation by allowing more time for operational oversight. The City of Encinitas (the City) had already mastered the process of multi-year budgeting with theannual publication of the Five-Year Financial Plan and Five- Year Capital Improvement and Work Plan. These plans directly linked operating and capital projects for a five-year period, and the City has better managed its resources by anticipating and planning for long-term program development. Beginning with Fiscal Year 2001-02, the City shifted to a two-year budget cycle. As part of this process, two separate twelve-month budgets are prepared and submitted to the City Council every other year. The City Council appropriates operating and capital improvement program funds for the first year only as required by State of California statute. The City began its financial planning each year with the preparation of a six-year financial plan in the December/January timeframe, incorporating three two-year budget cycles. Starting each calendar year with a long-term review of estimated revenue and baseline operating expenditures, the City Council and management are better able to plan for any new operating programs and future capital expenditures. The six-year plan reflects the City Council's priority goals and work projects, which are updated annually as part of a strategic planning workshop facilitated by the City Manager at the start of each calendar year. The current City Council goals and priorities are discussed in the City's "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2003 -04 through Fiscal Year 2008-09" and in the "Budget Highlights" section of the Executive Summary. Department goals and objectives are linked to the City Council's goals and priorities and the City Manager provides a status and progress report to the City Council at least annually. The six-year plan is presented to the City Council as part of the budget development process and includes the City's proposed capital improvement program. This review includes in-depth discussion with the City Council regarding proposed new operating programs and capital projects. The City Council will conduct several budget review sessions throughout Fiscal Year 2003- 04, including a session in June 2004 prior to approving operating and capital appropriations for Fiscal Year 2004-05. Since converting to the biennial budget process, the City has gained efficiency and reduced staff time by not reproducing a comprehensive document in the second year of this two-year process. Instead, a more condensed, summary document is developed to disclose any substantive changes and to provide an updated forecast. In off- cycle years, the City Council also considers revisions to the first two years of the six-year plan for final adoption each June, prior to commencement of a new fiscal year. 1-3 Executive Sunlnlary Amendments to the budget may be brought to the City Council for consideration throughout the fiscal year. Amendments are generally submitted to the City Council for consideration as part of the updated revenue and expenditures forecast developed at mid year. This helps to ensure that adequate funding sources are identified prior to recommending that the City Council authorize additional spending. Basis of Accounting Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is measurable and available. Revenue is considered to be available if it is collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred. The proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Basis of Budgeting - For the most part, the basis of budgeting is consistent with the basis of accounting discussed above. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Appropriations that are unencumbered lapse at the end of the fiscal year. City Council approval is required to include any unencumbered appropriations at the end of the year in the following fiscal year's budget as continuing appropriations. The City's budget does not anticipate changes in the accrual of compensated absences and does not include depreciation. Budget Schedule The following calendar shows the dates when the Six-Year Financial Plan and Annual Operating Budget were presented or discussed at a public meeting: City Council Meetin Dates February 10, 2003 June 4, 2003 June 11, 2003 Purpose of Meeting Discussion and Development of Goals, Projects and Work Priorities for Fiscal Year 2003-04 and Fiscal Year 2004-05 Presentation of Proposed Two-Year Operating Budget and Six-Year Financial Plan, including Capital Improvement Program; Preliminary Public In ut Continued Public Input regarding the Two-Year Operating Budget and Six- Year Financial Plan, including Capital Improvement Program; Adoption of the Two-Year Operating Budget and Six-Year Financial Plan, including Capital Improvement Program; Approval of FY 2003-04 Operating and Ca i tal Pro' ect A ro riations 1-4 -...J I I I I I I I I I I I I I I I I I I I Executive Summary The anticipated schedule for the remainder of this two-year budget cycle is currently estimated as follows: CitY CouncIl ---- .".." ,.. , " -' - ' Purpose of Meeting i Meeting_Dates ~ - .., - .., . .-- August 2003 Approval of Appropriations Continuing from Fiscal Year 2002-03 October/November Review of Prior Year Ending Fund Balances, and Update on First Quarter 2003 Revenue and Expenditures Mid-Year Review of Revenue and Expenditures for Fiscal Year 2003-04, February 2004 Update on Capital Improvement Program, Progress Report on City Council Goals May/June 2004 Update of Proposed Budget for Fiscal Year 2004-05 and Review of Financial Plan Projections for Fiscal Years 2005-06 through 2008-09 June 2004 Appropriation of Funds for Fiscal Year 2004-05 1-5 Executive Summary BUDGET HIGHLIGHTS The City operates more than forty distinct funds. Each fund is considered a separate accounting entity, with a separate set of self-balancing accounts that record assets, liabilities, fund equity, revenues and expenditures. This information is presented in the summary tables contained in Section 2, Financial Summaries, Charts and Graphs, beginning on page 2-1. Schedule A provides a summary of all operating and capital funds. Budgeted revenue and expenditures are depicted below. Total revenue of$68.7 million is projected in Fiscal Year 2003-04. Total expenditures include the estimated cost of operations, debt service and capital improvements. Spending for capital projects can vary from year to year. In Fiscal Year 2003-04, the capital improvements program will be funded by a combination of current revenue and previously accumulated funds. The charts below do not depict these previously accumulated funds as current revenue. CITY-WIDE REVENUE AND EXPENDITURES TOTAL REVENUE FISCAL YEAR 2003-04 I F & $68.7 MILLION mpact ees ' . Special Taxes Internal Services Other 3.7% \ 2.3/10 4.8% Grants Investment & \3.4% / Property Income~~ ..\ 4.5% Water & Sewer - 22.0% . ,I -..... ~ Vehicle License Transportation ./ Charges for ~ o ~ - Fees 4.510 Services 5.4% 4.6% Taxes 44.8% Capital Improvement Other / Projects Water & Sewer 4% 17% 18% / General ./" I Parks & ~~_~.Government Recreation""", 11% '" 8% " -.. ~ -- ~ . Planning & / - - -= -- ~ Building 6% TOTAL EXPEND ITURES FISCAL YEAR 2003-04 $70.8 MILLION Engineering 4% Public Works 7% Public Safety 25% 1-6 "'-' I I I I I I I I I I I I I I I I I I I Executive Summary BUDGET ISSUES AND PRIORITIES The key budget issue currently facing the City is the uncertainty surrounding the impact that the State of California's economic crisis will ultimately have on local government. City staff has been closely monitoring the economic status of the State of California and. the potential effect on the City for nearly two years. At the adoption of the City's Fiscal Year 2003-04 budget, the State budget had not yet been finalized. Planning efforts this year focused on balancing the budget, both in the immediate two-year budget cycle and over the City's six-year planning horizon. In addition to the fiscal challenges surrounding the State deficit, the City faces increased costs of contractual services, such as law enforcement, and rising employee pension and workers' compensation costs. These factors have caused costs to escalate at a higher rate than inflation and are expected to continue to exert pressure in the future, affecting the personnel costs of all City funds and operations. As the State works to bolster its revenue sources, local governments must be poised to respond quickly in the face of potential revenue losses. By combining conservative revenue projections with reductions in discretionary spending, the City is positioned to absorb short-term reductions in revenue and to minimize reductions in service when the State budget is finally adopted. In February 2003, the City Council held a special meeting facilitated by the City Manager to discuss vision, values and priority goals. A conceptual work plan for implementation of the goals was presented and discussed that grouped the plan along major organizational lines: engineering, planning and building, public works, parks and recreation, and public safety.. Many of the goals and priorities overlap multiple years, particularly the development of two major projects - the Hall property, a proposed 43-acre community park located off of Santa Fe drive on the west side ofI-5, and a new library on the Civic Center block. Both of these projects entail significant public input during conceptual and design development, as well as environmental review. The City Council has also directed staff to identify and secure funding for rail corridor pedestrian and intersection improvements. Other key ongoing priorities include: planning for the relocation of public works activities, which will allow the department to consolidate operations at a central site; the rehabilitation of three fire stations to provide adequate space for fire fighting vehicles and equipment; and the completion of Cottonwood Creek Park, an 8.5 acre neighborhood park near downtown Encinitas. New priorities that emerged from the planning session include: o Development of an effective drainage plan for areas subject to flooding in Leucadia, o Evaluation of funding options to help cover costs of preventing water pollution required under the National Pollutant Discharge Elimination System permit program, o Review of development impact fees and underlying costs of administration and enforcement to ensure a reasonable level of cost recovery, o Consideration of streamlining or revising building pennit regulations and related processes based on input from stakeholder focus groups, o Assessment of camera installation at traffic signals to improve safety and enforcement, and 1-7 Executive Summary J o Coordination with other north San Diego County agencies to evaluate regional fire servIces. Funding has been included in the biennial budget, where needed, to address the City Council goals and priorities. The entirety of the City Council's goals and priorities are included in the appendix and in the document entitled, "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2003-04 through Fiscal Year 2008-09." REVENUE The following table depicts estimated revenue for the City and its subsidiary districts for the fiscal year ended June 30,2003 and projected revenue during the next two-year budget cycle. The Government Funds category includes the City's General Fund, and other miscellaneous smaller funds, such as the Recreation Fund and the Self-Insurance Fund. Government Funds San Dieguito Water District Cardiff & Encinitas Sanitary Division Funds Transportation Funds Grant Funds Internal Services Funds Development Impact Funds Lighting & Landscaping Districts Encinitas Public Financing Authority Total Projected Revenue FY 2002-03 $ 40,800,477 11,514,624 4,434,937 3,669,102 2,338,702 2,139,128 1,931,739 1,212,116 1,164,712 $ 69,205,537 FY 2003-04 $ 42,992,030 9,530,052 5,600,573 3,123,290 2,346,743 1,578,306 1,309,428 1,244,549 953,562 $ 68,678,533 FY 2004-05 $ 42,860,696 9,845,077 6,500,925 3,207,995 2,379,883 1,646,042 1,366,269 1,270,419 953,560 $ 70,030,866 The total projected revenue for the City and its subsidiary districts for Fiscal Year 2003-04 is $68.7 million, which represents a decrease of less than 1.0% compared to total revenue for Fiscal Year 2002-03. Total revenue is expected to grow to $70.0 million in Fiscal Year 2004-05. The most significant variances over the forecast period are discussed below. o The City's Governmental Funds category, consisting primarily of the General Fund, accounts for 62.6% of total projected revenue. General Fund revenue, mainly property and sales taxes, is expected to grow over the forecast period, from $39.6 million in Fiscal Year 2002-03 to $41.3 million in Fiscal Year 2004-05, an increase of approximately $1.8 million, or 4.5%. o Revenue earned by the San Dieguito Water District is expected to decrease in Fiscal Year . _ 2003-04 compared to the prior fiscal year, primarily due to the sale of property to the City of Encinitas in Fiscal Year 2002-03. The property will be used for the site of a future library. Water sales are expected to increase over the two-year budget cycle and the forecast reflects an increase in potable and recycled water consumption. The District's rate structure is in the second year of a five-year rate package that includes scheduled increases to the fixed meter service charges. o The Cardiff and Encinitas Sanitary Divisions are expected to earn additional revenue of approximately $1.0 million per year over the two-year budget cycle. Sewer service charges 1-8 ..... I I I I I I I I I I I I I I I I I I I Executive Summary will increase based on a modified rate structure. Connection fees are expected to decrease as building activity slows within the divisions' boundaries. o Transportation revenue includes gasoline taxes of $1.1 million per year, which are collected by the State and allocated based on a per capita formula. Modest growth, or 2% per year, is anticipated. This category also includes $1.6 million per year from TransNet, a program funded by a half-cent sales tax. These funds support a variety of local transportation projects, principally streets and roads. General Fund Revenue Fiscal Year 2003-04 $41,505,625 Fees & Investment Earnings Charges- 0 Other 50/ \ 2.3Vo 7. /0 (7.2% Property Motor \ V h. I I / Taxes elce ~ L. F --. 43.0% Icense ees __. 8.9% I T ransien t ____ Occupancy I Sales Taxes Tax/Other -' 24.8% Taxes 6.3% Fiscal Year 2004-05 $41,332,620 Investment Earnings Fees & 2 301< Charges, . 0 Other MOlor 7.8% \ /2.4% Property Vehicle / Taxes - 45 9% License Fees ----~ . 9.1% T ran sien I Occupancy I \ Sal T es ax es Tax/Other" 25.6% Taxes 6.9% The primary General Fund revenue sources are property and sales taxes. Since the end of the recession that slowed the California economy during the early and mid 1990s, Encinitas and its communities have experienced continued strong growth of these revenue sources. In part, this growth is a result of the Encinitas Ranch planned development, which brought increased commercial property valuation and sales tax growth. Together, these two revenue sources make up 67.8% of General Fund revenue in Fiscal Year 2003-04. Property Taxes A preliminary report from the San Diego County Assessor's Office indicates that the City's assessed valuation will grow by 9.4% in Fiscal Year 2003-04. Turnover of homes, conversion of a large apartment complex to condomiriiillTIs, in addition to new homes and commercial property contribute to this growth. The City receives an average of 21 % of the 1 % property tax that is collected by the County of San Diego and apportioned to the City. Total property tax revenue of $17.8 million is projected in Fiscal Year 2003-04, which represents 43.0% of total revenue. Sales Taxes Sales tax revenue projections reflect a modest growth rate of 3.0% in the Fiscal Year 2003-04 budget. Total revenue of $1 0.3 million is anticipated. Projected population growth in the residential communities in southern Carlsbad is expected to spur sales in Encinitas commercial areas, particularly along the El Camino Real corridor. The City receives 1 % of the 7.75% sales tax paid by local consumers. 1-9 Executive Summary Motor Vehicle License Fees Another significant source of revenue for the City's General Fund comes from the Vehicle License Fee (VLF). These fees are collected by the State of California and distributed to cities and counties based upon a population formula. The State Department of Finance certifies the population figures annually. The budget for VLF revenue is $3.7 million and is consistent with the State Controller's Office projections. Impact of the State of California Budget Deficit on General Fund Revenue Developments at the State level are expected to affect these major revenue sources during the upcoming fiscal year and beyond. In June 2003, the State restored the VLF fee to its original, pre- 1998 level. Beginning in 1998, the State reduced the VLF by one-third of the normal rate and "back filled" the balance to cities and counties. To date, the State has indicated that backfill payments for the first quarter of Fiscal Year 2003-04 will be deferred until 2006. If a legislative initiative is introduced and succeeds in reducing the amount of VLF paid by vehicle owners, the loss of revenue would have a significant long-term impact on the City. The two-year budget forecast results in an ending fund balance that is sufficient to allow the City to absorb a short-term revenue loss in the event that negative developments begin to unfold. In addition, the General Fund maintains a contingency reserve of $6.2 million. . The State budget also includes a provision to exchange 50% of the local sales tax rate for a like amount of property tax revenue in order to provide a dedicated revenue stream for the State that will be used to secure new debt. Cities have been assured that overall property and sales tax collections will not be negatively affected by this exchange but the exact terms of the swap are not clear at present. Staff is closely monitoring these developments to respond quickly if significant changes occur EXPENDITURES FY 2002-03 FY 2003-04 FY 2004-05 Operations: General Government $ 7,007,131 $ 7,817,152 $ 8,200,113 Planning & Building 4,552,152 4,470,593 4,515,994 Public Safety 15,862,375 17,351,718 19,010,378 Public Works 5,562,911 4,669,626 4,693,699 Engineering 2,935,472 2,924,392 3,039,239 Parks & Recreation 5,421,957 5,719,209 5,953,117 Sanitary Divisions 3,746,130 3,662,054 5,000,049 San Dieguito Water District 9,549,313 9,206,512 7,307,349 Public Financing Authority 923,472 913,198 921,264 Internal Services 1,855,705 1,773,493 1,200,995 Total Operating $ 57,416,618 $ 58,507,947 $ 59,842,197 Capital Improvement Projects: City of Encinitas 14,630,698 10,712,618 11,361,079 San Dieguito Water District 1,540,000 1,601,000 650,000 Total Capital Projects $ 16,170,698 $ 12,313,618 $ 12,011,079 Total Projected Expenditures $ 73,587,316 $ 70,821,565 $ 71,853,276 1-10 l._ I I I I I I I I I I I I I I I I I I I Executive Summary The City's and the San Dieguito Water District's total expenditures for Fiscal Year 2003-04 are budgeted at $70.8 million, with $71.9 million planned in Fiscal Year 2004-05. This represents a decrease in Fiscal Year 2003-04 over the prior year of approximately 3.8 % and an increase in Fiscal Year 2004-05 of 1.5%. The table on the preceding page shows expenditures by department of all funds for Fiscal Year 2003-04 and Fiscal Year 2004-05. Approximately 17% of estimated expenditures are allocated for the City's capital improvement program in Fiscal Year 2003-04. The capital improvement program can fluctuate significantly each year and is funded primarily from set-aside reserves. Operating expenditures are funded from ongoing current year revenues. Major factors affecting the level of expenditures throughout the two-year budget cycle are discussed in the sections that follow. Pension Costs Higher pension contribution rates, calculated by the California Public Employees Retirement System (CaIPERS), affected most City funds with the exception of San Dieguito Water District. The City, as part of its employee compensation and benefit package, pays employee pension contributions, and these rates generally remain stable from year to year. The required employer contribution can vary depending factors such as investment performance and the level of retirement benefits provided to employees. CalPERS increased the level of required employer contribution for Fiscal Year 2003-04, primarily due to a decline in the value of pension investments reflecting overall economic and market conditions. The San Dieguito Water District has retained its "super-funded" status and was notified by CalPERS that no employer contributions will be required during this budget cycle based on a long history of consistently high market returns covering the estimated actuarial liability. Law Enforcement Higher pension costs also contributed to the increased cost of law and traffic enforcement that the City obtains from the San Diego County Sheriffs Department. The increase in contracted rates, combined with negotiated wage and salary adjustments for sworn and non- sworn personnel, initially resulted in an estimated contract increase of $1.3 million, or 17%, when compared to the prior year. To contain these costs within reasonable limits, the City modified service delivery under the law enforcement contract such that any reductions in patrol, traffic enforcement and detective services were minimal. The City eliminated the equivalent of four full- time deputies, primarily community services and special-detail officers. Total law enforcement costs of $8.8 million are projected in Fiscal Year 2003-04, an increase of 7.0% over the prior year. $9.5 million is planned in Fiscal Year 2004-05. Workers' Compensation Workers' compensation costs are also expected to increase throughout the State of California and for the City. These costs, like pension contributions, affect all City funds with budgeted personnel. The City's workers' compensation program is primarily self- funded with the exception of catastrophic excess coverage, which is purchased. San Dieguito Water District is insured with the Association of California Water Agencies. Factors driving costs upward include the increased cost of providing treatment to claimants, higher premiums, higher self-insurance retention and changes in the State law (Assembly Bill 749) that provide increased benefits to employees who receive workers' compensation. These factors also have a direct impact on the estimated cost of future claims used to establish adequate reserve levels. 1-11 Executive Summary Bari:ainini: Ai:reements In addition to pension contributions and workers' compensation, estimated personnel costs incorporate negotiated cost of living adjustments and step increases specified under a classification and compensation study completed in 2001. The City negotiated a base pay adjustment for firefighters of 3.5% in January 2004 and January 2005, as well as a 2.1 % competitive market adjustment in January 2004 and 1.1 % in January 2005. Fire chiefs are covered under a similar agreement and will receive 3.5% cost of living and a 2.1 % competitive market adjustment in both years. The bargaining agreement for non-safety personnel specifies a 2.0% cost of living adjustment that could increase to 3.8% provided certain conditions are met. These conditions include defined criteria to help ensure that the City does not commit funds for the additional pay if the State takes budget action on or before December 31, 2003, that would negatively impact the City's financial condition. The budget includes funding for a 3.8% cost of living adjustment that would become effective in January 2004. Additional information regarding staffing changes in the Fiscal Year 2003-04 budget is discussed later in this section under the heading, "Personnel". Contracts and Services. Materials and Supplies. Capital Outlay In an effort to contain costs as much as possible, City staff approached the budget development process by reviewing each line item for potential savings. Discretionary spending, such as office supplies and equipment, was also curtailed or growth was limited to estimated price inflation only. Travel and training were reduced across the board in all departments. This category also includes the estimated cost of water treatment and purchases of water by the San Dieguito Water District for sale to its customers, which is projected in the range of$3.6 to $3.7 million annually over the two-year budget cycle. General Fund expenditures over the two-year budget period represent a significant portion of total City operating expenditures, over 60.0%, and are graphically depicted in the two pie charts below. General Fund Expenditures Fiscal Year 2003-04 $36,211,485 Fiscal Year 2004-05 $38,665,801 Engineering Planning & 8.1 % Public Building \ / Works / Safety 8.4% \ / 4.4% // 23.5% ~ R::;~t~n /~/-'- - -- - ~ Law 13 .5% ~ En force- General ment 24.2% Fire & Engineering 7.9% Government Planning& \ Building, \ . \ / ~ Safety 7.9% \ \ __ _/' ~ 24.6% Parks& //~~ Recreation / I Law 13.2% Enforce- ment I ! I Public Works 4.3% Fire & Marine Marine 17.8% Gen era I Government 17.6% 24.5% ~- In addition to the factors affecting personnel cost, other major changes by department are summarized below. Almost one-half of the City's General Fund expenditures are for public safety, including law enforcement, fire and marine safety services. 1-12 ..... I I I I I I I I I I I I I I I I I I I Executive Summary o Public Safety Public safety services, whether provided by contract or with in-house staff, are primarily personnel-related and these costs will increase due to negotiated bargaining agreements and workers' compensation and retirement costs. o General Government This category includes the City Council the City Manager's Office and the City Clerk, as well as the City's administrative functions, including legal services, finance, procurement, human resources, risk management, and information technology. A new information technology technician was approved at mid-year in 2003 and the Fiscal Year 2003-04 budget includes full-year funding for the position. o Parks & Recreation In addition to increased personnel costs that impact all City departments, Parks & Recreation expects to incur increased cost associated with utilities, sports field maintenance and other maintenance contracts with an annual inflation adjustment. o Plannin2 & Buildin2 As building activities begin to slow, contracted building inspection costs are expected to decrease. In the event that building activity is greater than anticipated, inspection fee revenue will also increase and offset any additional costs. o En2ineerin2 Performing inspections related to enforcement of the City's storm water ordinance can be done more economically with in-house staff than by employing a consultant. The Fiscal Year 2003-04 budget includes the addition of a storm water inspector and reduces funding for consulting services. o Public Works Decreased costs are anticipated in contractual and property maintenance, utilities, and machinery and equipment. Personnel At the beginning of Fiscal Year 2002-03, the City's budget included 228.25 employees. This is measured on a "full-time equivalent", or FTE, basis. During the year, the City Council approved the addition of an infonnation technology technician, bringing the total approved FTEs to 229.25. In Fiscal Year 2003-04, the number of budgeted FTEs will increase to 230.25 FTEs. Changes approved by the City Council are summarized in the following table. Approved FTEs, FY 2002-03 Add: Recreation Program Supervisor Stonn Water Inspector Delete: Contract Planner/Plan Checker Approved FTEs, FY 2003-04 229.25 1.00 1.00 ( 1.00) 230.25 Parks & Recreation The Fiscal Year 2003-04 budget adds a recreation program supervisor in the Parks & Recreation Department. Following the opening of the Community and Senior Center in January 2002, the Department has developed over ten new sports programs, which are supported by participant fees. Contract employees working 30 to 40 hours per week coordinate the programs, which encompasses marketing, registration, recruitment and supervision of coaches, ordering supplies and other related tasks. To provide the appropriate level of supervision, the Department 1-13 Executive Summary recommended, and the City Council approved the addition of a full-time, permanent position beginning in Fiscal Year 2003-04. Engineering New permit requirements of the California Regional Water Quality Control Board include a commercial inspection program. The City is now required to inspect its commercial businesses and industrial sites, and then conduct follow-up actions to comply with permits issued. A consultant had previously performed this service. The Engineering Department has completed a cost benefit analysis that indicates the work can be completed at less cost by hiring a commercial inspector as a permanent, full-time employee. Accordingly, the Fiscal Year 2003-04 budget includes the addition of a new FTE but also reduces the budget for consulting services, resulting in net savings of$38,000 in the first year alone. Planning & Building The City Council previously approved two contract planners to perform plan checks. The Planning & Building Department has recommended the continuation of only one contract position in Fiscal Year 2003-04. City of Encinitas Personnel History Full-Time Equivalents per Fiscal Year* 250 200 150 ~ '~~ J .I I I I~ 1 -r-I1i:~-~:-:1 o PJ- PJ- PJ- PJ- PJ- PJ- PJ- PJ- PJ- PJ- PJ- PJ- S)J S) % S)6 S).> S) S)S) 00 0/ 0 OJ 09' 'S)9' ~S) 'S)6 '.9.> 'S)cP <P.s; '00 '0/ '~ ~o '09' 'OJ' ;y :9 0' *Includes San Dieguito Water Disctrict employees The above graph shows historical employee totals for the City, which includes approximately 23 employees in the San Dieguito Water District. In Fiscal Years 2003-04 and 2004-05, the City will employ approximately 3.8 employees for every 1,000 residents. This number fluctuated slightly with the adjustment in the City's population total from the 2000 U.S. Census statistics. During the recession in the early 1990s, the City reduced its workforce through attrition and some reduction in workforce. The largest reduction in the total workforce occurred when the City transferred 17 employees to the San Elijo Joint Powers Authority (SEJP A) to work at the San Elijo Wastewater Pollution Control Facility. Since Fiscal Year 1995-96, the City has gradually increased staff size in response to growing levels of services and workload requirements, such as the Clean Water Act. New Programs Typically, the City defines a "new program" as any new service or an increase to an existing program or service that exceeds $10,000. The City also considers new and replacement equipment greater than $10,000 to be a significant investment that should be subject to the same 1-14 - I I I I I I I I I I I I I I I I I I I Executive Summat:v type of in-depth review that a new program would receive. The budget process at the City of Encinitas includes a thorough review of all new programs, whether the new program is slated to come on board during the first year of the two-year budget or any ensuing year in the six-year financial plan. This review serves to focus attention on significant changes in the operating budgets of the various departments, as well as to plan for future funding needs and assess affordability. For example, if a new park is scheduled to become operational in the third year of a six-year plan, its future projected operating expenses are identified as a 'new program' in the third and ensuing years of the plan. The City Council formally approves the funding for new programs that begin in the first year of the biennial budget, and tentatively approves programs that begin in the second year. Any programs that begin in the second year of the two-year cycle will be reviewed again prior to consideration of appropriations in the following year. The estimated costs of new programs are included in the six-year financial plan projections. For Fiscal Year 2003-04, new programs were curtailed to prepare for any negative financial impacts on the City when the State finalized its budget. The City Council approved two new programs that will actually result in net savings of approximately $22,000 in the first year even though the addition of FTEs is planned. Expenditures associated with new programs are also highlighted in the section entitled "Personnel" in the Executive Summary and in the individual department/division expenditure plans. Community and Senior Center Pro~ram Support The Fiscal Year 2003-04 budget adds a recreation program supervisor in the Parks & Recreation Department at an estimated cost of $55,000. Participant fees of $39,000 are projected that will partially offset the costs of the new FTE, resulting in an approximate net cost of $16,000. Following the opening of the Community and Senior Center in January 2002, the Department has developed over ten new sports programs, which are supported by participant fees. Contract employees working 30 to 40 hours per week coordinate the programs, which encompasses marketing, registration, recruitment and supervision of coaches, ordering supplies and other related tasks. The addition of a full-time, permanent position will provide the appropriate level of supervision of recreational activities. This position does not require support from the General Fund. Commercial/Storm Water Inspection Pro~ram New permit requirements of the California Regional Water Quality Control Board include a commercial inspection program. The City is now required to inspect its commercial businesses and industrial sites, and then conduct follow-up actions to comply with pennits issued. A consultant had previously performed this service. The Engineering Department has completed a cost benefit analysis that indicates the work can be completed at less cost by hiring a commercial inspector as a pennanent, full-time employee. Accordingly, the Fiscal Year 2003-04 budget includes the addition of a new FTE at an estimated annual cost of $59,000. Support costs, including related supplies and equipment, total $29,000. Combined with a reduction of $126,000 in consulting fees, staffing this program internally reduces the overall budget, resulting in net savings of $38,000 in the first year alone. 1-15 Executive Summary Capital Improvement and Work Project Program In addition to the operating programs, the City's annual capital improvement and work project program addresses the City Council's goals and priorities. When considering new capital improvements, it is the City's policy to identify any additional operating costs, or savings, that may result from the improvements, and reflect the estimated impact in the operating budget, as well as the six-year financial plan. Unlike the operating budget, capital and work projects have allotted funding that is not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These amounts mayor may not be expended within a year's time. The completion of these projects can take up to several years. Work projects are distinct from capital projects in that they are more aptly described as one-time projects that are not capital items. Work projects usually include planning projects, such as infrastructure assessments or updates to the City's General Plan. The General Plan serves as a blueprint for the long-range physical planning of the City and contains stated community goals and policies designed to shape the long-term development of the City, as well as protect its environmental, social, cultural and economic resources. Capital Improvement and Work Projects by Category Fiscal Year 2003-04 $12,313,618 Consultant Water Services & Streets & Projects Studies Drainage Roads ~\ 7.8% 5.4% Projects 17.9% \ ~ / / 7.5% Parks, ~\,'''' Beaches & ' . '-, R~re,~:O"/ ._(-~ . ..\waste'Mlter Public Projects Facilities 24.2% 29.3% Fiscal Year 2004-05 $12,0 11,079 Consultant Water Services & Projects Studies Waste'Mlter 5.4% ~,,1.7% f Projects ~ / 23.9% ~ Public /~__Facilities St eets & ' ~ 16.5% r J PMk~ Roads Beaches & 39.1% Recreation 13.4% A review of the current and future proposed capital improvement projects is discussed in a separate document entitled "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2003-04 through Fiscal Year 2008-09" and are also included in the appendix to this document. Estimated capital project spending during the two-year budget cycle is depicted below. Consultant Services & Studies Drainage Projects Wastewater Projects Public Facilities Parks, Beaches & Recreation Streets & Roads Water Projects Total Projected Capital Project Spending FY 2003-04 $ 667,000 928,000 2,976,181 3,612,688 957,749 2,207,000 965,000 $ 12,313,618 FY 2004-05 $ 202,000 2,872,310 1,982,300 1,608,619 4,695,850 650,000 $ 12,011,079 1-16 ..... I I I I I I I I I I I I I I I I I I I Executive Summary Significant projects that were approved for Fiscal Year 2003-04 and Fiscal Year 2004-05 are listed below. City of Encinitas o New library development o Centralized public works facility, the Environmental Services Centre o Rehabilitation of three fire stations o Development of the Hall property as a community park o Beacon's beach improvements o Annual street overlay program o Downtown streetscape o Leucadia Boulevard improvements o Sanitary divisions master plan implementation San Dieguito Water District o Water distribution lines Debt Obligations At the end of Fiscal Year 2002-03, the City had approximately $69.2 million of outstanding debt, including $35.8 million of governmental obligations and $33.4 million of business-type obligations. Additional infonnation regarding budgeted debt service by fund can be found in the subsequent section entitled, "Financial Summaries, Charts and Graphs". The largest portion of the City's debt is $22.6 million of lease revenue bonds issued in May 2001 for the purchase of 43 acres of future parkland (the Hall property) and certain improvements to the site. Annual debt service of $1.4 million is budgeted in Fiscal Years 2003-04 and 2004-05. The City also has $9.5 million in bonded debt on the Civic Center with annual debt service of approximately $0.9 million budgeted in Fiscal Years 2003-04 and 2004-05. There are several smaller leases for fire equipment and 800Mhz radio infrastructure. All bonded debt for water and wastewater operations is reported in the appropriate enterprise fund and represents investment in treatment plant facilities that are co-owned by several local municipalities. Annual debt service of $2.7 million is budgeted in Fiscal Years 2003-04 and 2004- 05. The City monitors outstanding debt on an ongoing basis to ensure compliance with debt covenants and to identify opportunities for savings in future interest costs. It is the City's policy to evaluate the use of new debt obligations as part of any feasibility analysis when major capital projects are being considered. 1-17 Executive Summary LONG RANGE FINANCIAL PLANNING - THE SIX-YEAR FINANCIAL PLAN As discussed earlier, the City of Encinitas annually reviews its long-term financial projections and anticipated operating plan in order to assess the viability of new program operations and future capital programming. The format for this plan is pres~nted in summary form within the document entitled, "Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2003-04 through Fiscal Year 2008-09." The six-year plan incorporates three two-year budget cycles, enabling the City Council and management to look forward four years from the currently approved two-year operating budget. This document contains six-year projections for all operating programs and capital projects and reflects the City Council's goals and priorities. It also contains a discussion of how long- range, strategic financial planning is conducted, including the steps taken by staff to project revenue, identify capital needs, and other expenditure trends. The viability of fully funding the six-year capital improvement program is evaluated pursuant to the development of the six-year financial forecast. The City of Encinitas has conducted an annual update of its long- term financial plan since Fiscal Year 1994-95. POLICIES AND ASSUMPTIONS USED IN BUDGET DEVELOPMENT The overriding financial and operational policy that guided budget development for this two-year budget cycle was the containment of controllable costs. Department managers were directed to streamline operations and reduce discretionary spending wherever possible. Revenue and expenditures were estimated using a set of general assumptions and guidelines. Assumptions were based upon historic trends, projected economic activity, or cost-of-living factors. Certain expenditures may be predictable because of existing contracts, rate or cost infonnation. For example, for existing contracts, the budget reflects the known contract amounts for each year; and a cost growth projection was not applied. The majority of revenue and expenditures are predicted based on growth assumptions depicted in the table below. The following chart indicates major assumptions used to project key revenue sources and expenditures not covered by specific contractual tenns. Some revenue growth is based upon a projected increase in the number of customers or increased consumption (for example: sewer and water). A more detailed list of assumptions is included in the six-year plan. Revenue Growth 2003-04 2004-05 2005-06 2006-07 2007-08 2()08-09 Property Tax 9.4% 7.0% 5.0% 5.0% 5.0% 5.0% Sales Tax 4.0% 3.0% 2.0% 2.0% 2.0% 2.0% Motor Vehicle License Fees 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% Transient Occupancy Tax 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Highways User Tax (Gas Tax) 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% Projected Rate of Return on 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% City's Investment Pool Expenditures 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 Inflationary Increase (CPr) 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Sheriff Contract with County 6.0% 6.0% 6.0% 5.0% 5.0% 5.0% Personnel Per contract agreements (see description below) . . 1-18 - I I I I I I I I I I I I I I I I I I I Executive Summary When hired, a new employee is placed within a pay range that is authorized by the most recent City Council action. Typically, the employee begins earning compensation at the lower end of this pay range. Employees earn pay increases within the established range for meritorious performance and evaluations are given on specified anniversary dates. Employees, who have the potential to earn pay increases during the upcoming fiscal year, are budgeted with an estimated pay increase on . their particular anniversary date. A five-percent projected increase is used for this calculation. Positions that are vacant at the time of budget adoption are estimated at the middle of the pay range. Cost of living adjustments have been incorporated into the six-year forecast if included in approved bargaining agreements with represented employee groups. The current Memorandum of Understanding (MOU) between the City and San Dieguito Water District and the Service Employees International Union (SEIU), Local 2028, expires December 31, 2004. The Fiscal Year 2003-04 budget includes funding for a 3.8% adjustment, which is the maximum amount allowed under the MOU. Provisions of the agreement with SEIU also apply to non-represented employees. The MOU between the City and the Encinitas Firefighters Association expires December 31, 2005 and the agreement with the Encinitas Professional Fire Chiefs Association expires June 30, 2006. The City contributes to a defined benefit retirement plan for all regular City and San Dieguito Water District employees. The California Public Employee Retirement System (CaIPERS) sets contribution rates annually for the various employee groups. The City contributes to three separate retirement plans established by CaIPERS: a plan for City safety employees (fire and marine services), a plan that covers City non-safety employees and finally, a plan for San Dieguito Water District employees. The city pays both the employer and employee share of the contribution rate, which is consistent with other agencies in the County. The CalPERS employer rate for the San Dieguito Water District for Fiscal Year 2003-04 is 0%. The Ca1PERS employer rate for the City non-safety employees for Fiscal Year 2003-04 is 3.7% and 13.3% for the City safety employees. During the remainder of the forecast period, the employer contribution rates are expected to range from 8.3% and 26.0% for non-safety and safety employees, respectively, based on input from CaIPERS. The City also pays the employee share of the rate. This amount is fixed at 7% (City non-safety and San Dieguito Water District employees) or 9% (City safety employees). Health benefit costs have been discussed extensively in the local and national news, and CalPERS continues to advise that there could be significant increases in excess of 10% or 15% in the future. Specific cost data is not available. The budget contains funding for approximately $7,000 per employee in Fiscal Year 2003-04 based on provisions in MOUs. The actual cost in future years will be determined under future bargaining agreements. This document contains the annual operating budgets for the City, the Cardiff and Encinitas Sanitation Divisions, and San Dieguito Water District. The second volume provides a summary by fund of the Six-Year Financial Plan and a detailed review of the capital improvement program. The final budget for Fiscal Years 2003-04 and 2004-05 was adopted on June 11, 2003, with an effective date of July 1,2003. Only spending for Fiscal Year 2003-04 was appropriated at that time. In June 2004, staff will present a status report to the City Council and request approval of proposed appropriations for Fiscal Year 2004-05. 1-19 CITY COUNCIL MISSION STATEMENT TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: o LEADERSHIP AND VISION FOR THE CITY o RESPECT FOR THE INDIVIDUAL o A POSITIVE APPROACH TO SOLVING PROBLEMS o FINANCIAL RESPONSIBILITY o COMMITMENT TO PROVIDING ESSENTIAL SERVICES o BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT SO THAT, IN THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY. 1 - 20 - I I I I I I I I I I I I I I I I I I I Organizational Overview of the City of Encinitas General The City of Encinitas has an approximate population of 62,000 and is located along six miles of Pacific coastline in the northern half of San Diego County. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs, flat topped coastal areas, steep mesa bluffs, and rolling hills. The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Only 5% of the City's total acreage is for commercial or light industrial use. The City of Encinitas is the flower capital of the world. As the City has developed, it has grown up around the pre-existing flower growers. It is not uncommon to have flower-growing fields or green houses in the middle of a residential neighborhood. The City is largely built out. However, in 1995 the City recently annexed 853 acres known as Encinitas Ranch which is located in the north central part of the City. The area is currently being developed for mixed residential, commercial, and recreational uses. Organization and Administration The City of Encinitas incorporated as a general law city on October I, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the-Sea, Leucadia, and Olivenhain. As a part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the direction of the City Manager and the Encinitas City Council sits as the Board of Directors for the special districts. Of the original four districts, only the San Dieguito Water District still exis,ts as a separate legal entity. The Cardiff Sanitary District and the Encinitas Sanitary District were dissolved in October 200 I, and June 1995 respectively and the Encinitas Fire Protection District was dissolved in June of 1995 and has become a department within the City as a part of the Encinitas Ranch annexation. The City and Districts are members of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system, and managing a solid waste landfill system. The City of Encinitas operates under the Council-Manager form of Government. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City, including the water district, has 228.25 authorized positions that provide most municipal services. A significant portion of municipal services is provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, 1 - 21 Organizational Overview of the City of Encinitas sewer treatment, traffic signal and street light maintenance, et al. The City has eight departments including City Manager, City Clerk, Community Development, Community Services, Engineering, Public Safety, Public Works and Administrative Services. The City and subsidiary districts utilize fund accounting. Governmental fund types are accounted for using the modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audit. The City of Encinitas encourages public participation through various citizen commissions. The City's commissions include the Planning Commission, Senior Citizen Commission, Park and Recreation Commission, Youth Commission, Commission for the Arts and the Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body. . - 1 - 22 I . e et s I .~City ofEDCIDla I I I I I I 8 I I I I I I I I I I I Geographic LQcatiQIl I J~= Del f Mar 1 - 23 Encinitas Community Statistical Profile Date of Incorporation Form of Government Population - Dpt of Finance, State of CA May 1, ~003 Miles of Streets Area of City within Incorporated Boundaries Area of City's Sphere of Influence (November 4, 1998) Assessed Valuation (County Auditor/Controller June, 2002) Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations Patrol Deputies Supervisors Detectives Special Purpose Officers DARE Officer School Resource Officers Traffic Deputies Community Services Officers Crime Prevention Volunteer Patrol Unit Recreation and Culture: Developed Parks Undeveloped Parks Parkland Acres Developed Parkland Acres Undeveloped Maintained Beaches/Accesses Maintained Beach! Access Acreage Viewpoints Libraries Marine Life Refuge YMCA Boys & Girls Club Community and Senior Center Museum T rails/S treetscapes (miles) City Housing: Total Units Single Family Detached Single Family Attached Multi-Dwelling Units (2-4) Multi-Dwelling Units (over 4) Mobile Homes Occupied Persons per Households Vacancy Rate * Source: County of San Diego: January 2003 HotelslMotels: Number of Lodging Properties Total Number of Rooms 1 - 24 October 1, 1986 Council-Manager 61,153 163 12,402.89 acres, 19.38 square miles 941.48 acres, 1.47 square miles $6,926,019,525 1 42 11 12 3.8 1 2 11 3 4 1 15 8 256.98 145.48 7 47.87 6 2 1 1 1 1 1 18/7 24,756* 13,905 4,537 2,108 .. 3,437 769 23,705 2.556 4.25% 15 630 . - I I I I I I I I I I I I I I I I I I I Encinitas Community Statistical Profile as of April!, 2003 City Employment: City Total Authorized Positions, June 30, 2003 Encinitas Sanitary Division Pop~lation Square Miles Cardiff Sanitary Division Population Square Miles Subsidiary District San Dieguito Water District Population Number of connections Single-Family Multi-Family Commercial Agriculture Landscape Government Source of Water County Water Authority Lake Hodges Average Maximum Day Usage Average Daily Usage Other Independent Servicing Districts Leucadia County Water Distrct Population (estimate) Square Miles Number of EDU's Olivenhain Municipal Water District Population (estimate) Number of connections Residential Commercial Agriculture Landscape Irrigation School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Fire Stations Station 1,415 Second Street Station 2, 1867 MacKinnon Avenue Station 3, 801 Orpheus Avenue Station 4, 2011 Village Park Way Station 5, 540 Balour Drive 229.25 16,482 2.85 19,453 12 41,125 11,096 8,271 1,696 538 239 230 122 35 - 40% 65 - 60% 11.88 millions gallons per day (MGD) 7.03 MGD 50,000 15.00 25,337 50,000 18,067 16,829 316 388 534 Lifeguards Facilities Moonlight Beach, guarded year round North Tower, guarded summer D Street Tower, guarded summer Stone steps Tower, guarded summer Beacons Tower, guarded summer Grandview Tower, guarded summer Swamis Station, guarded summer and off-season pending conditions I - 25 Organizational Chart Explanation The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division/Departments. Additional organization charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers. . . 1 - 26 I I I I I ~ I -< == u I z 0 ~ I ~ N ~ I z -< ~ rr.J I ~ z ~ 0 N l-I ~ 00 l-I I ~ u ~ I z ~ u I z ~ ~ I 0 ~ ~ I ~ u I I I I .~ ~ .~ U~ ': ~ VJ ~ o lil ~ U -< 0 > 0 .,. ... = 6b u B c .. oo c o en .~ 5 -c 2:! N .9 (II ~:-=.: ~t:"U'S '5 <-,:J :s ~ E . :; 'c . o .,,, U ~~ "- .~ is .<= ;; < co c 'u c " c ii: .!'! ., :c J!! ::> 'c ';;; '0 :: &j '2 'u c L1J 'E o .<= ;; -< co .~ ::> o :t ., " _ u ;>"- 2> " 1: ._ E ~ ug_ <to -' u u .~ on .. ~ -' c o u '- Ii: .~ E E I- E o U .. co .. c i o D --T--- I I --~ I- I _I ~ ;:; c ~ g E ~ ~"; ~ .~ -5 ~ ~ct:~.: ~ .~.g ~ g E ~ ~ a g ~ 3 ~u.:o ~ 5 ~ _ C E t f g ~ g ~ ] ~ ~ i ~E5i ~ I! ~ ~ _...x'" c 00 .f:! .~ .;a c E ~ E "- 0 U 1-27 c .2 ... .. ., ~ .. u u .. .- a:: 1: olJJ\ """ :; "- u " ~~ e i5~ :; ~~c'6_~~t;:~ i~.g~ ~5.2 ~~ E ~ 5 E:g ~ ~ ~ 0 = -= ~ a 'c 5 a. ~ .5'2 ~ Q..ccC::<~.E~i~ct . . . . . Ii -" ,0 t~ c: 00 .g _ ~'S i .5 ffi"E _ E '~.E~~6:~.i ~ ':0 ~ ~ ~ e ~ ~ ~ c co f.O It) .- 1: III CQ LUE5~E~&.E~ ?:- to '': u ~ .c c.'C'''a u.=:ziS~~~c':~ ..c. . .g~~g .E .~ 0" ..11 ] S - "O;~ ~8-5'~ "0 u E; C:ii u ~ ... -t;:::E E~.~.5~gtcE~j.= 8 ~ -g.i ~ 5 -;'5"c 3 ~~ "Q'"Cuu:.::=~u:EO.= ~=a~~'u'; ~=E~~~~ ,:"~olJoo~::;:~Uii:53:Jcii ~ ;;; a ~ c o u il "" '> e Q. ~ " u .~ '" + '" E Cll "iii ;>, en c ,Q 'Em m.~ C:H -",ill g Cll _- c:n .2 CD co ='EJ:: B E'~ ~ Q.O S..2'E ~ ~.!!! :> Cll :> ,gO'll ':; ~a. ~'2(ij .- :J c:: a E ,Q cEi6 ~8Z II II II en gClw :S:COO QOa. enuz co .: go) ~ .. .. u " .- .5 1: co" cOO L1J ., """ is ~ .!'! :c :> "- olJ >. 8~ 'E Jl .. .. c:n .: .. ~ ~ .. ii::::E ~ " -g ~ .~ ~e~ ~~ .g"E'E ~o cuU ~~ ... Cf.) > Q.. ca c3-act.SO~~ .~ ~ ~ ~.~ '5 ..."'-'0::0::;: olJ.. coc .5 ~ c:: c :> ~= "" . 1:10__ fi cD.5CcnOE ~g~.~~~ ;g:~tU..E c:-g~~~ti3 5 ~ UJ.: gf ~ 5 ~ ~ ;g ";j ~ u<8~~~ .. ., u " c .!::! 11 ~ .- .. Lt.", oll u ~ ~E~ ~.~ ~ ~~:5c ~ ~ t::t ~5~~ ., .. u ::;;: 'E ~ .. .. oo o .. > .~.~ Uu; 'co .. ..J c .. E ., III ~ (I) C ~~.~ .g g; t g a:::::E"- i:ii Fiscal Year 2003-04 and 2004-2005 Budget Process City of Encinitas San Dieguito Water District This is the first year the City Manager has prepared and submitted a two-year annual operating budget and a six-year financial plan for the City Council's review and approval. In accordance with the State Constitution, Council approves appropriations for the first year of the document. The document is referred to as the Annual Budget and it is developed over several months beginning in January, along with a review of capital projects and the City Council's strategic plan for the fiscal year. Finance provides departments with guidelines and a calendar for the budget process. Departments submit their expenditure requests electronically through the City's computer system. The City's financial software performs payroll budgeting which is controlled by the Finance Division and provided to departments during the budget process. Analysis of revenue funding sources is made to estimate available funds for Fiscal Year 2003- 2004 and 2004-2005. A comparison of initial Departmental expenditure requests and projected revenues is analyzed to provide an estimate official operations. A series of steps is performed by Finance and the Departments to calculate a "baseline" budget for each division. · Fiscal Year 2002-2003 Mid-Year appropriations and year-end projections are used as a baseline for the Fiscal Year 2003-2004 appropriations. · Division projections are modified to reflect full staffing of approved positions. Vacant positions are budgeted at mid-range. Continuing appropriations and identified non-recurring expenditure items are removed. · Fixed expenditure (debit service) items are identified. Departments submit budget expenditure requests to the Finance Division to review for consistency and accuracy. Revenue projections are reviewed and finalized with the City Manager's office. All requests are analyzed in depth at the Departmental meetings by the City Manager's office. The budget document is produced internally by the Finance Division. All first time programs or services are introduced to Council as New Programs and are presented for approval at the public workshops for City Council approval. New Programs include: 1. A new program or service OR an increase in an existing program or service 2. A new line of$5,000 OR accumulation ofline item totaling $10,000 or greater 3. All new positions, including overhead and related costs 4. Any expansion projects, and 5. New programs or service level adjustments made during the mid-year budget process. Staff provides Council with an overview of the Fiscal Year 2003-2004 & 2004-2005 budgets. Joint meetings are scheduled in June to present the budgets to Council and receive direction. Upon receiving direction from the Council meetings, staff incorporates changes into the budget document prior to formal adoption at the joint City Council/District meeting scheduled June II, 2003. Public input, concerning the proposed budget is invited at any of the meetings, in June prior to adoption. I - 28 I I I I I I I I I I I I I I I I I I I Multi-Year Operating Budget/Capital Improvement Plan Development Framework Operating Budget: Fiscal Years 2003-04 & 2004-05 - CIP: Fiscal Years 2003-04 to 2007-08 Preliminary Schedule Year 1 - Fiscal Year 2003-04 (1) Governmental Strategic Plan Council Members - Management Team Year 2 - Fiscal Year 2004-05 January 2003 r----------------------~ (2) Long-Range Planning Process Finance Distributes Guidelines & Calendars to Depts. February 2003 (3) Operations & Capital Improvement Priorities Staff Prioritizes Projects & Programs February 12,2003 (July-Dee 2002) (4) Fiscal Year 2001-03 Mid-Year Operating Budget And Com rehensive CIP Re ort to City Council .--------------, +--------------; I I I I I February II 2004 I (July-Dee 2003 i February 2003 Mare~ 2003 (5A) Capital Improvement Plan: Departments Prepare & Submit Capital & Work Projects to City Mgr's Office (5B) Operating Budget: Depts. Prepare & Submit New Programs & Operating Budgets to Finance February 2003 Mareh 2003 (6) Resources Allocation (Financial, Human Resources, Capital) Finance and City Manager's Office representatives Balance Requests ~ ---------------1 (7) Multi-Year Operating Budget & CIP Development City Manager - Department heads Review Overall Budget Requests and New Program Cost Allocations and Review Financing of Capital Improvement Projects ~ I I I I I _______________J April 16, 2003 May 07,2003 May 21, 2003 (8) Special Joint Meetings For CounciI/Board and Public Review & Input Several worksho s held in Sprin Jrme 11,2003 (9) Final Budget and CIP Review & Adoption June prior to New Fiscal Year Jrme 16, 2004 1_______________________ (10) Mid-Year Cycle Reviews & Budget Adjustments (End of every 6 months, 12-31-03; 6-30-04; 12-31-04) 1 - 29 Budget Controls 1. A governmental fund accounting system is used to record the City's financial transactions. The Financial Plan is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which have a restricted status. 2. Each department is directed to monitor fiscal activity within their individual divisions. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A mid-year review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests may be continued into the following fiscal year if approved by Council. 3. The City's accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4. Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance provides monthly reports summarizing monthly activity within six working days of month end. Additional financial transaction information is obtained through the City's computer system. Each Department designates a staff member who is responsible for monitoring financial activity and interacting with the Finance Division to resolve financial issues. The City Council controls the budget through formal adoption at the beginning of the fiscal year for the City of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. 1 - 30 '-- I I I I I I I I I I I I I I I I I I I I ~ I (' ~ ~ '1:::-.'~ ~~-e .~ ~ ~ t ~ < t~ ~ ~ -J ~ ~ ~ .~ ~ l~ 5 ~ 6 ~ ~ ~.~ u ~ .~ u ~ ~ ~ ~ ~ ~ I ~ ~ ~ ~ ~ . ..... ~ ~ ~ ::: ~ ......... ~ ~ ~ . ..... ....... ~ ~ ~ ~ ~ . ,.... ~ \...) ~ ~ :::: ~ \...) ~ o ...... ~ Q) ...... = Q) r.I:J Q) - ~ ~ '-J . ..... ~ .~ ..... ~~ :::: .~ .S ~ ~ .~ ~ ..... .~ ~ :::: ;.... ~ ~ ~ ~ ~~ ~ ~ s .~ U ::: ~ r:-- ~ -- .J. · ..... S~ . ..... =: =: ...... ~ ~Vj ~~ ~ o . ..... u .... ... ... III ... ... ... ... .. '-> ~ .... III {f ::: -t:l ~ ... ~ ... ~ -~ ~ III ::: -:::: (;) ~ ... .. a ~ ~- "t ::- ~ .== ~.~ 10., _ ~ III :::{f t::l ... ~~ .::: III 'tl~ {f..::: ~ ::: .:= ~ ~..::: ~ - ~ ;: ..::: ~ .~ ~ ~ -.... ...... ~ I:: "'I Ill"::: ~ ~~ ~ ... ~ ::: .::: '-> -. III (;) ...t::l '-> 10., ", ... l::l.. ~_ ... c.o ~ ... ~ .~ '-> ~ ~{f ~~ .... c.o ... ... ... ... III .... :::.e. ... 10., ~{i ..... :: ..::: ::: '-> III t::l ... Ill~ ..:::~ .... ... ~ a N .... ... ~ '-> III 10., ~ t::l '-> ~ .... 10., III '-> ~ .... ~ Eo-; ...... ... -.. ~ :: ~ ~ ... -.. ~ ~ ~ 0'-0 ~ ... -.. ~ ... -.. 0'-0 ~ ~ ~ o~ ~ 0'-0 ... -.. ~ ::: 0'-0 ~ ~ ::: ~ :::::: ~ ~ ~ .s ~ ~ ~ ~ 0'-0 ~ ~ ~ - ____ ___ ---I ..... u ,- I : '-I r-, u '---', - ~ ,-.. ; , I u ("I u l" , , i ' U r"' I I : 1 ..... ,-, \ j I LJ r L.. r- I I .... r- l...o r .... r I I .... i r ~ r-: I' I."" ,.... ~ t... (]~ =-5 ~~ :::1= r;I} ~ ~~ ~rJ ~= '"0= ~~ ~ r;I} I Schedule A I Budget Summary - All City Funds Fiscal Year 2002-2003 (lVIid- Year 2003) I (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected I Balance Interfund Interfund Current Year Ending Actual 2002/3 2002/3 Transfers Transfers Summary Bal. 6/30/03 FUND NAME (fund #) 7/1/02 Revenues Expenses Operating Capital (Col. 3-4+5+6) (Col.2+7) I GOVERN'MENT FUNDS Genera] (101) 13,335,143 39,561,618 33,335,701 (871,813) (9,703,069) (4,348,965) 8,986,178 Se]f- Insurance (113) 1,776,679 557,776 1,478,789 871,813 0 (49,200) 1,727,479 I Sales Tax Receivable (192) 1,547,402 59,136 0 0 0 59,136 1,606,538 Recreation Programs (146) 57,925 621,947 625,293 0 0 (3,346) 54,579 TRANSPORTATION FUNDS I Gas Tax (201) 472,049 1,169,760 1,262,171 0 (230,000) (322,411 ) 149,638 Federal Transportation Grants (202) 0 565,000 0 0 (565,000) 0 0 State Transportation Grants (203) 25,734 500 0 0 0 500 26,234 I Transnet (204) 1,285,134 1,703,491 0 0 (1,190,000) 513,491 1,798,625 Sand Replenishment (210) 0 230,351 0 0 (230,351) 0 0 GRANT FUNDS I C.DR Grant (222) 0 584,000 204,000 0 (380,000) 0 0 Affordable Housing (225) 295,920 31,466 4,700 0 0 26,766 322,686 Encinitas Housing Authority (226) 23,428 671,920 670,180 0 0 1,740 25,168 I Horne Entitlement (227) 0 225,943 225,943 0 0 0 0 GovelEd Access Fund (228) 225,573 79,242 59,400 0 0 19,842 245,415 RecyclngiSolid WastelHHW (229) 715,338 584,267 543,319 0 0 40,948 756,286 Asset Forfeiture (261) 79,475 4,364 12,000 0 0 (7,636) 71,839 I Special Law Enforcement (262) 103,545 115,000 171.019 0 0 (56,019) 47,526 Federal Special Law Enforce (263) (69) 42,500 42,000 0 0 500 431 I DEVELOPME~TIMPACTFUNDS Park Improvement Fees (231) (151,080) 160,000 0 0 0 160,000 8,920 Park Acquisition Fees (234) 432,091 472,000 0 0 (670,000) (198,000) 234,091 Flood Control Fees (232) 298,213 373,574 0 0 (475,000) (101,426) 196,787 I Traffic Mitigation Fees (233) (133,161) 827,000 0 0 (225,000) 602,000 468,839 Fire Mitigation Fees (272) 0 99,165 0 0 0 99,165 99,165 I LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 168,700 37,508 40,034 0 0 (2,526) 166,174 Villanitas Road MID (291) 127,752 21,090 12,361 0 0 8,729 136,481 Cerro Street MID (292) 137,854 28,664 24,970 0 0 3,694 141,548 I Encinitas Lighting-Citywide (295) 626,273 885,806 787,696 0 (75,000) 23,110 649,383 Wiro Park (296) 12,582 11,404 12,252 0 0 (848) 1],734 Encinitas Ranch District (297) 477,875 227,644 268,308 0 0 (40,664) 437,21 ] I Operations Subtotal: 21,940,375 49,952,136 39,780,136 0 (13,743,420) (3,571 ,420) 18,368,955 Capital Improvements 13,743,420 0 13,743,420 TOTAL CITYWIDE FUNDS: 21,940,375 49,952,136 53,523,556 0 0 (3,571,420) 18,368,955 I I I 2 - ] Schedule A Budget Summary - All City Funds Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending Projected 2003/04 2003/04 Transfers Transfers Summary Bal. 6/30/04 FUND NAME (fund #) 7/1103 Revenues Expenses Operating Capital (Col. 3-4+5+6) (Co\. 2+7) GOVERNMENT FUNDS General (101) 8,986,178 41,505,625 36,211,485 (750,117) (2,440,500) 2,103,523 11,089,701 Self-Insurance (113) 1,727,479 573,570 1,323,687 750,117 0 0 1,727,479 Sales Tax Receivable (192) 1,606,538 28,000 0 0 0 28,000 1,634,538 Recreation Programs (146) 54,579 884,835 732,997 0 0 151,838 206,417 TRANSPORTATION FUNDS Gas Tax (201) 149,638 1,119,890 1,117,050 0 0 2,840 152,478 Federal Transportation Grants (202) 0 0 0 0 0 0 0 State Transportation Grants (203) 26,234 237 0 0 0 237 26,471 Transnet (204) 1,798,625 1,774,914 0 0 (2,355,000) (580,086) 1,218,539 Sand Replenishment (2 I 0) 0 228,249 0 0 (228,249) 0 0 GRANT FUNDS CDB. Grant (222) 0 502,000 502,000 0 0 0 0 Affordable Housing (225) 322,686 199,496 169,116 0 0 30,380 353,066 Encinitas Housing Authority (226) 25,168 855,317 842,155 0 0 13,162 38,330 Home Entitlement (227) 0 230,462 238,358 0 0 (7,896) (7,896) Government/Educational Access (228) 245,415 82,342 34,903 0 0 47,439 292,854 Recycling/Solid Waste/HHW (229) 756,286 474,958 521,698 0 0 (46,740) 709,546 Asset Forfeiture (261) 71,839 2,018 15,000 0 0 (12,982) 58,857 Special Law Enforcement (262) 47,526 0 47,526 0 0 (47,526) 0 Federal Special Law Enforce (263) 431 150 0 0 0 150 581 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) 8,920 132,374 0 0 (80,000) 52,374 61,294 Park Acquisition Fees (234) 234,091 229,749 0 0 (250,000) (20,251) 213,840 Flood Control Fees (232) 196,787 331,872 0 0 (528,000) (196,128) 659 Traffic Mitigation Fees (233) 468,839 513,745 0 0 (477,000) 36,745 505,584 Fire Mitigation Fees (272) 99,165 101,688 0 0 (200,000) (98,312) 853 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 166,174 36,855 41,719 0 0 (4,864) 161,310 Villanitas Road MID (291) 13 6,481 20,854 13,396 0 0 7,458 143,939 Cerro Street MID (292) 141,548 29,763 26,747 0 0 3,016 144,564 Encinitas Lighting-Citywide (295) 649,383 930,479 1,113,005 0 (75,000) (257,526) 391,857 Wiro Park (296) 11,734 11,369 11,853 0 0 (484) 11,250 Encinitas Ranch Dist. (297) 437,211 215,229 316,295 0 0 (101,066) 336,145 Operations Subtotal: 18,368,955 51,016,040 43,278,990 0 (6,633,749) 1,103,301 19,472,256 Capital Improvements 6,633,749 0 6,633,749 TOTAL CITYWIDE FUNDS: 18,368,955 51,016,040 . 49,912,739 0 0 1,103,301 19,472,256 2-2 I Schedule A I Budget Summary - All City Funds Fiscal Year 2004-2005 I (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending I Projected 2004/05 2004/05 Transfers Transfers Summary Bal. 6/30/05 FUND NAME (fund #) 7/1104 Revenues Expenses Operating Capital (Col. 3-4+5+6) (Col. 2+7) I GOVERNMENT FUNDS General (101) 11,089,701 41,332,620 38,665,801 (757,007) (4,365,350) (2,455,538) 8,634,163 Self-Insurance (113) 1,727,479 594,855 1,351,862 757,007 0 0 1,727,479 Sales Tax Receivable (192) 1,634,538 28,000 0 0 0 28,000 1,662,538 I Recreation Programs (146) 206,417 905,221 743,274 0 0 161,947 368,364 TRANSPORTATION FUNDS I Gas Tax (201) 152,478 1,142,039 1,149,907 0 0 (7,868) 144,610 Federal Transportation Grants (202) 0 0 0 0 0 0 0 State Transportation Grants (203) 26,471 2,373 0 0 0 2,373 28,844 Transnet (204) 1,218,539 1,829,964 0 0 (2,100,000) (270,036) 948,503 I Sand Replenishment (210) 0 233,619 0 0 (233,619) 0 0 GRANT FUNDS I C.D.B.Grant(222) 0 502,000 502,000 0 0 0 0 Affordable Housing (225) 353,066 204,113 170,748 0 0 33,365 386,431 Encinitas Housing Authority (226) 38,330 880,977 875,035 0 0 5,942 44,272 Home Entitlement (227) (7,896) 235,071 238,706 0 0 (3,635) (11 ,531) I Government/Educational Access (228) 292,854 83,840 38,406 0 0 45,434 338,288 Recycling/Solid Waste/HHW (229) 709,546 471,865 543,702 0 0 (71,837) 637,709 Asset Forfeiture (261) 58,857 2,017 15,100 0 0 (13,083) 45,774 I Special Law Enforcement (262) 0 0 0 0 0 0 0 Federal Special Law Enforce (263) 581 0 0 0 0 0 581 DEVELOPMENT IMPACT FUNDS I Park Improvement Fees (231) 61,294 62,374 0 0 0 62,374 123,668 Park Acquisition Fees (234) 213,840 231,865 0 0 (150,000) 81,865 295,705 Flood Control Fees (232) 659 311,865 0 0 0 311 ,865 312,524 I Traffic Mitigation Fees (233) 505,584 678,477 0 0 (932,500) (254,023) 251,561 Fire Mitigation Fees (272) 853 81,688 0 0 (81,000) 688 1,541 LIGHTING & LANDSCAPING DISTRICTS I Village Park MID (290) 161,310 36,734 43,148 0 0 (6,414) 154,896 Villanitas Road MID (291) 143,939 21,553 13,853 0 0 7,700 151,639 Cerro Street MID (292) 144,564 31,205 27,665 0 0 3,540 148,104 I Encinitas Lighting-Citywide (295) 391,857 954,353 1,019,402 0 (225,000) (290,049) 101,808 Wiro Park (296) 11,250 11,345 12,234 0 0 (889) 10,361 Encinitas Ranch Dist. (297) 336,145 215,229 327,997 0 0 (112,768) 223,377 Operations Subtotal: 19,472,256 51,085,262 45,738,840 0 (8,087,469) (2,741,047) 16,731,209 I Capital Improvements 8,087,469 0 8.087,469 TOTAL CITYWIDE FUNDS: 19,472,256 51,085,262 53,826,309 0 0 (2,741,047) 16,731,209 I I I 2-3 This page left intentionally blank 2-4 I Schedule A I Budget Summary - San Dieguito \Vater District & Enterprise Funds Mid Year 2003 I (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending I Actual 2002/3 2002/3 Transfers Transfers Summary Bal. 6/30/03 FUND NAME (fund #) 7/1/02 Revenues Expenses Operating Capital (Co!. 3-4+5+6) (Co!. 2+7) I ENCINITAS PUBLIC FINANCING AUTHORITY FUNDS Civic Center Debt Service (321) 0 1,164,712 923,472 (241,240) 0 0 0 Civic Center Improvements 203,735 0 0 24 I ,240 (220,000) 21,240 224,975 TOTAL EPF A FUNDS 203,735 1,164,712 923,472 0 (220,000) 21,240 224,975 I CARDIFF SANITARY DIVISION FUNDS I Operations (501) 550,000 2,406,213 1,674,102 (749,482) 9,377 (7,994) 542,006 Capital Replacement (502) 3,938,518 158,478 161,458 (812,539) (9,377) (824,896) 3,113,622 Capital Expansion (503) 2,216 170,850 66,947 0 0 103,903 106,119 Debt Service (504) 0 48,000 797,482 749,482 0 0 0 I Water Reclamation (505) 0 0 0 0 0 0 0 Rate Stabilization (506) 205,894 0 0 812,539 0 812,539 1,018,433 TOTAL CSD FUNDS 4,696,628 2,783,541 2,699,989 0 0 83,552 4,780,180 I ENCINIT AS SANITARY DIVISION FUNDS Operations (521) 240,000 1,291,917 958,383 (75,585) (257,949) 0 240,000 I Capital Replacement (522) 3,095,796 100,850 354,356 0 257,949 4,443 3,100,239 Capital Expansion (523) 1,782,961 258,629 79,517 0 0 179,112 1,962,073 Debt Service (524) 0 0 75,585 75,585 0 0 0 I TOTAL ESD FUNDS 5,118,757 1,651,396 1,467,841 0 0 183,555 5,302,312 SAN DIEGUlTO WATER DISTRICT FUNDS I Operations (531) 750,000 9,287,568 6,622,988 (1,676,355) (988,225) 0 750,000 Capital Replacement (534) 8,256,499 667,497 1,461,000 483,255 338,225 27,977 8,284,476 Capital Expansion (533) 1,926,315 434,559 79,000 0 0 355,559 2,281,874 I 1993 Revenue Bonds (536) 0 115,000 1,826,325 1,711,325 0 0 0 Recycled Water (537) (41,775) 260,000 350,000 13 I ,775 0 41,775 0 Rate Stabilization (535) 750,000 0 0 (650,000) 650,000 0 750,000 Meter Replacement Program (538) 0 750,000 750,000 0 0 0 0 I TOTAL SDWD FUNDS 11,641,039 11,514,624 11,089,313 0 0 425,311 12,066,350 I INTE~"IAL SERVICES FUNDS District Services (616) 0 728,264 728,264 0 0 0 0 Fleet Maintenance (692) 0 312,441 312,441 0 0 0 0 Vehicle Replacement (693) 966,396 1,098,423 815,000 0 0 283,423 1,249,819 I TOTALINTE~"IALFUNDS 966,396 2,139,128 1 ,855,705 0 0 283,423 1,249,819 I TOTALS ALL FUNDS 22,626,555 19,253,401 18,036,320 0 (220,000) 997,081 23,623,636 I I 2 - 5 Schedule A Budget Summary - San Dieguito \Vater District & Enterprise Funds Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending Projected 2003/04 2003/04 Transfers Transfers Summary Bal. 6/30/04 FUND NAME (fund #) 7/1103 Revenues Expenses Operatin~ Capital (Col. 3-4+5+6) (Col. 2+7) ENCINITAS PUBLIC FINANCING AUTHORITY FUNDS Civic Center Debt Service (32]) 0 953,562 913,]98 (40,364) 0 0 0 Civic Center Improvements 224,975 0 0 40,364 (75,000) (34,636) 190,339 TOTAL EPF A FUNDS 224,975 953,562 913,198 0 (75,000) (34,636) 190,339 CARDIFF SANITARY DIVISION FUNDS Operations (50 I) 542,006 3,394,261 1,880,024 (668,822) (748,041 ) 97,374 639,380 Capital Replacement (502) 3,113,622 128,948 1,256,452 0 748,041 (379,463) 2,734,]59 Capital Expansion (503) 106,119 126,537 273,600 0 0 (147,063) (40,944) Debt Service (504) 0 30,000 798,822 768,822 0 0 0 Water Reclamation (505) 0 0 0 0 0 0 0 Rate Stabilization (506) 1,018,433 40,737 0 (100,000) 0 (59,263) 959,] 70 TOTAL CSD FUNDS 4,780,180 3,720,483 4,208,898 0 0 (488,415) 4,291,765 ENCINITAS SANITARY DIVISION FUNDS Operations (521) 240,000 1,488,455 910,733 (272,475) (178,198) 127,049 367,049 Capital Replacement (522) 3,100,239 109,910 973,969 0 178,198 (685,861 ) 2,414,378 Capital Expansion (523) 1,962,073 281,725 472,160 0 0 (190,435) 1,771,638 Debt Service (524) 0 0 72,475 72,475 0 0 0 Rate Stabilization (525) 0 0 0 200,000 0 200,000 200,000 TOTAL ESD FUNDS 5,302,312 1,880,090 2,429,337 0 0 (549,247) 4,753,065 SAN DlEGUlTO WATER DISTRICT FUNDS Operations (53]) 750,000 8,526,880 6,999,997 (295,483) 0 1 ,231 ,400 1,981,400 Capital Replacement (534) 8,284,476 308,682 1,476,000 (1,471,032) 0 (2,638,350) 5,646,] 26 Capital Expansion (533) 2,281,874 254,490 125,000 0 0 129,490 2,411,364 1993 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Meter Replacement Program (538) 0 0 0 0 0 0 0 TOTAL SDwn FUNDS 12,066,350 9,530,052 10,807,512 0 0 (1,277,460) 10,788,890 INTERNAL SERVICES FUNDS District Services (616) 0 741,331 741,33 ] 0 0 0 0 F]eet Maintenance (692) 0 339,164 339,]64 0 0 0 0 Vehicle Replacement (693) 1,249,819 497,811 693,000 0 0 (195,189) 1,054,630 TOTAL INTERNAL FUNDS 1,249,819 1,578,306 1,773,495 0 0 (195,189) 1,054,630 TOTALS ALL FUNDS 23,623,636 17,662,493 20,132,440 0 (75,000) (2.544,947) 21,078,689 2 - 6 I Schedule A I Budget Summary - San Dieguito \Vatel' District & Enterprise Funds Fiscal Year 2004-2005 I (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending I Projected 2004/05 2004/05 Transfers Transfers Summary Bal. 6/30/05 FUND NAME (fund #) 7/1/04 Revenues Expenses Operatin~ Capital (Col. 3-4+5+6) (Co!. 2+7) I ENCINITAS PUBLIC FINANCING AUTHORITY FUNDS Civic Center Debt Service (321) 0 953,560 921,264 (32,296) 0 0 0 Civic Center Improvements 190,339 0 0 32,296 (75,000) (42,704) 147,635 TOTAL EPF A FUNDS 190,339 953,560 921,264 0 (75,000) (42,704) 147,635 I CARDIFF SANITARY DIVISION FUNDS I Operations (501) 639,380 3,996,877 1,964,528 (768,822 ) (1,053,347) 210,180 849,560 Capital Replacement (502) 2,734,159 108,751 1,247,325 0 1,053,347 (85,227) 2,648,932 Capital Expansion (503) (40,944) 129,854 304,600 0 0 (174,746) (215,690) Debt Service (504) 0 30,000 798,822 768,822 0 0 0 I Water Reclamation (505) 0 0 0 0 0 0 0 Rate Stabilization (506) 959,170 38,367 0 0 0 38,367 997,537 TOTAL CSD FUNDS 4,291,765 4,303,849 4,315,275 0 0 (11 ,426) 4,280,339 I ENCINITAS SANITARY DIVISION FUNDS Operations (521) 367,049 1,891,536 954,136 (269,726) (591,817) 75,857 442,906 I Capital Replacement (522) 2,414,378 90,528 774,060 0 591,817 (91,715) 2,322,663 Capital Expansion (523) 1,771,638 209,012 486,325 0 0 (277 ,313) 1,494,325 Debt Service (524) 0 0 69,726 69,726 0 0 0 I Rate Stabilization (525) 200,000 6,000 0 200,000 0 206,000 406,000 TOTAL ESD FUNDS 4,753,065 2,197,076 2,284,247 0 0 (87,171) 4,665,894 I SAN DIEGGITO WATER DISTRICT FUNDS Operations (531) 1,981,400 8,853,978 7,307,349 (391,029) 0 1,155,600 3,137,000 Capital Replacement (534) 5,646,126 308,503 650,000 (1,375,486) 0 (1,716,983) 3,929,]43 I Capital Expansion (533) 2,411 ,364 242,596 0 0 0 242,596 2,653,960 1993 Revenue Bonds (536) 0 1]5,000 1,821,515 1,706,515 0 0 0 Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 I Meter Replacement Program (538) 0 0 0 0 0 0 0 TOTAL SDWD FUNDS 10,788,890 9,845,077 10,163,864 0 0 (318,787) 10,470,103 I INTERI\AL SERVICES FUNDS District Services (6] 6) 0 792,] 75 792,175 0 0 0 0 Fleet Maintenance (692) 0 360,820 360,820 0 0 0 0 I Vehicle Replacement (693) 1,054,630 493,047 48,000 0 0 445,047 1,499,677 TOTAL INTERNAL FUNDS 1,054,630 1,646,042 1,200,995 0 0 445,047 1,499,677 I TOTALS ALL FUNDS 21,078,689 18,945,604 18,885,645 0 (75,000) (15,041) 21,063,648 I I 2-7 This page left intentionally blank 2-8 I Schedule A I Budget Summary -Fiduciary & Agency Funds Fiscal Year 2002-2003 (November 18, 2002, Fund Balance Staff Report) I (1) (2) (3) (4) (5) (6) (7) (8) (9) Projected Beginning Projected Projected Projected Current Year Ending Balance Projected Projected Interfund Interfund Interfund Summary Balance Actual 2002/03 2002/03 Transfers Transfers Transfers (Co!. 3-4+5 6/30/03 7/1/02 Revenues Expenses Operatin/: Capital Loans +6+7) (Col. 2+8) I FUND NAME (fund #) I REOUEZA STREET ASSESSMENT DISTRICT Administration (180) 18,541 4,678 6,180 0 0 0 (1,502) 17,039 Improvements (430) 0 0 0 0 0 0 0 0 Reserve/Redemption (730) 131,612 136,736 129,137 0 0 0 7,599 139,211 TOTAL REQUEZA FUNDS 150,153 141,414 135.317 0 0 0 6,097 156.250 I I SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 15,398 3,918 3,200 0 0 0 718 16,116 Improvements (432) 0 0 0 0 0 0 0 0 Reserve/Redemption (732) 32,750 21,640 20,860 0 0 0 780 33,530 0 0 TOTAL SEEMAN FUNDS 48,148 25,558 24,060 0 0 0 1,498 49.646 I I I COMMUNITY FACILITIES DISTRICT #1 Administration (183) 33,109 46,027 46,400 0 0 0 (373) 32,736 Contributed to Capital: CFD funded City Projects (152) 147,008 0 0 0 0 0 0 147,008 Improvements (433) 257,804 0 0 (257,804) 0 0 (257,804) 0 Debt Service (733) 1.837,145 2,884,245 2,883,828 257,804 0 0 258,221 2,095,366 TOTAL CFD#1 FUNDS 2.275.066 2,930,272 2,930,228 0 0 0 44 2,275,1l0 I I I I I I I I I 2-9 Schedule A Budget Summary - Fiduciary & Agency Funds Fiscal Year 2003-2004 (I) (2) (3) (4) (5) (6) (7) (8) (9) Projected Beginning Proj ected Projected Projected Current Year Ending Balance Projected Projected Interfund Interfund Interfund Summary Balance Projected 2003/04 2003/04 Transfers Transfers Transfers (Col. 3-4+5 6/30/04 FUND NAME (fund #) 7/1/03 Revenues Expenses Operatin~ Capital Loans +6+7) (Col. 2+8) REOUEZA STREET ASSESSMENT DISTRICT Administration (180) 17,039 4,051 6,365 0 0 0 (2,314) 14,725 Improvements (430) 0 0 0 0 0 0 0 0 Reserve/Redemption (730) 139,211 133,687 137,936 0 0 0 (4,249) 134,962 TOTAL REQUEZA FUNDS 156,250 137.738 144.301 0 0 0 (6,563 ) 149,687 SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 16,116 3,614 3,296 0 0 0 318 16,434 Improvements (432) 0 0 0 0 0 0 0 0 Reserve/Redemption (732) 33,530 21,160 19,960 0 0 0 1,200 34,730 TOTAL SEEMAN FUNDS 49,646 24.774 23,256 0 0 0 1,518 51,164 COMMUNITY FACILITIES DISTRICT #1 Administration (183) 32,736 45,475 47,792 0 0 0 (2,317) 30,419 Contributed to Capital: CFD funded City Projects (152) ]47,008 7,123 0 0 0 0 7,123 154,131 Improvements (433) 0 0 0 0 0 0 0 0 Debt Service (733) 2,095,366 2,872,043 2,883,828 0 0 0 (11,785) 2,083,581 TOTAL CFD#1 FU~DS 2,275.110 2.924.641 2.931.620 0 0 0 (6.979) 2.268,131 2 - 10 I Schedule A Bud2et Summary - Fiduciary & A2ency Funds Fiscal Yea I' 2004-2005 (1) (2) (3) (4) (5) (6) (7) (8) (9) Projected Beginning Projected Projected Projected Current Year Ending Balance Proj ected Projected Interfund Interfund Interfund Summary Balance Projected 2004/05 2004/05 Transfers Transfers Transfers (Co I. 3-4+5 6/30/05 FUND NAME (fund #) 7/1/04 Revenues Expenses Operating Capital Loans +6+7) (Col. 2+8) REOUEZA STREET ASSESSMENT DISTRICT Administration (180) 14,725 4,288 6,555 0 0 0 (2,267) 12,458 Improvements (430) 0 0 0 0 0 0 0 0 Reserve/Redemption (730) 134,962 133,687 128,020 0 0 0 5,667 140,629 TOTAL REQUEZA FUNDS 149.687 137.975 134,575 0 0 0 3.400 153.087 I I I I I I SEEMAN DRIVE ASSESSMENT DISTRICT Administration (182) 16,434 3,614 3,394 0 0 0 220 16,654 Improvements (432) 0 0 0 0 0 0 0 0 Reserve/Redemption (732) 34,730 21,160 19,510 0 0 0 1,650 36,380 TOTAL SEEMAN FUNDS 51.164 24.774 22.904 0 0 0 1.870 53.034 I I COMMUNITY FACILITIES DISTRICT #1 Administration (183) 30,419 45,475 49,224 0 0 0 (3,749) 26,670 Contributed to Capital: CFD funded City Projects (152) 154,131 0 0 0 0 0 0 154,131 Improvements (433) 0 0 0 0 0 0 0 0 Debt Service (733) 2,083,581 2,872,037 2,883,828 0 0 0 (11,791) 2,071,790 TOTAL CFD#1 FUNDS 2.268,131 2.917,512 2,933.052 0 0 0 (15.540) 2,252,591 I I I I I I I I I I 2 - II This page left intentionally blank 2 - 12 I Schedule B Page 1 of 10 I Revenue and Exoenditure Summarv bv Fund Source I FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed I GOVERNMENTAL FUNDS I GENERAL (101) Revenue 36,979,558 38,083,424 39,561,618 41,505,625 41,332,620 I Expenditures 26,386,180 29,104,114 33,335,701 36,211,485 38,665,801 Net Revenues less Expenditures 10,593,378 8,979,310 6,225,917 5,294,140 2,666,819 I Transfers from ore to) Other Funds (10,070,253) (10,070,253) (10,574,882) (3,190,617) (5,122,357) Balance by Year 523.125 (1,090,943) (4,348,965) 2,103,523 (2,455,538) I SELF-INSURANCE (113) Revenue 607,314 539,786 557,776 573,570 594,855 I Expenditures 211,047 216,146 584,000 502,000 502,000 Net Revenues less Expenditures 396,267 323,640 (26,224) 71,570 92,855 I Transfers from ore to) Other Funds 311,699 311,699 871,813 750,117 757,007 Balance by Year 707,966 635,339 845,589 821,687 849,862 I SALES TAX RECEIVABLE (192) I Revenue 81,570 49,322 59,136 28,000 28,000 Expenditures 0 0 0 0 0 I Net Revenues less Expenditures 81,570 49,322 59,136 28,000 28,000 Transfers from or(to) Other Funds 583,200 583,200 0 0 0 I Balance by Year 664,770 632,522 59,136 28,000 28,000 I RECREATION PROGRAMS (146) Revenue 442,088 472,147 621,947 884,835 905,221 Expenditures 423,628 527,108 625,293 732,997 743,274 I Net Revenues less Expenditures 18,460 (54,961) (3,346) 151,838 161,947 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 18.460 (54,961) (3,346) 151.838 161,947 I I 2 - 13 Schedule B Page 2 of 10 Revenue and Expenditure Summary by Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed TRANSPORTATION FUNDS GAS TAX FUND (201) Revenue 1,183,794 1,145,089 1,169,760 1,119,890 1,142,039 Expenditures 991,658 1,120,127 1,262,171 1,117,050 1,149,907 Net Revenues less Expenditures 192,136 24,962 (92,411 ) 2,840 (7,868) Transfers from or(to) Other Funds (480,000) (480,000) (230,000) 0 0 Balance by Year (287,864) (455,038) (322,411) 2,840 (7,868) FEDERAL TRANSPORTATION GRANTS (202) Revenue 274,661 342,455 565,000 0 0 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 274,661 342,455 565,000 0 0 Transfers from or(to) Other Funds (1,413,749) (1,413,749) (565,000) 0 0 Balance by Year (1,139,088) (1,071,294) 0 0 0 STATE TRANSPORTATION GRANTS (203) Revenue 475,718 826,040 500 237 2,373 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 475,718 826,040 500 237 2,373 Transfers from or(to) Other Funds (227,800) (227,800) 0 0 0 Balance by Year 247,918 598,240 500 237 2,373 TRANSNET (204) Revenue 2,086,388 1,790,689 1,703,491 1,774,914 1,829,964 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 2,086,388 1,790,689 1,703,491 1,774,914 1,829,964 Transfers from or(to) Other Funds (3,130,531 ) (3,130,531 ) (1,190,000) (2,355,000) (2,100,000) Balance by Year (1,044,143) (1,339,842) 513,491 (580,086) (270,036) 2 - 14 I I I I I I I I I I I I I I I I I I I Schedule B Page 3 of 10 Revenue and EXDenditure Summary bv Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed TRANSPORTATION FUNDS (Cont'd) GRANT FUNDS SAND REPLINSHMENT FUND (210) Revenue 242,256 212,537 230,351 228,249 233,619 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 242,256 212,537 230,351 228,249 233,619 Transfers from or(to) Other Funds (267,488) (267,488) (230,351 ) (228,249) (233,619) Balance by Year (25,232) (54,951 ) 0 0 0 CD.B. G. GRANT (222) Revenue 1,356,229 679,099 584,000 502,000 502,000 Expenditures 211,047 216,146 204,000 502,000 502,000 Net Revenues less Expenditures 1,145,182 462,953 380,000 0 0 Transfers from or(to) Other Funds (565,000) (565,000) (380,000) 0 0 Balance by Year 580,182 (102,047) 0 0 0 2 - 15 Schedule B Page 4 of 10 Revenue and Exoenditure Summary bv Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GRANT FUNDS (Cont'd) AFFORDABLE HOUSING FUND (225) Revenue 20,549 11,629 12,836 5,936 4,746 Expenditures 4,980 0 4,700 169,116 170,748. Net Revenues less Expenditures 15,569 11,629 8,136 (163,180) (166,002) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 15,569 11,629 8,136 (163,180) (166,002) ENCINITAS HOUSING AUTHORITY (226) Revenue 327 0 0 0 0 Expenditures 520,484 719,912 670,180 842,155 875,035 Net Revenues less Expenditures (520,157) (719,912) (670,180) (842,155) (875,035) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (520,157) (719,912) (670,180) (842,155) (875,035) HOME ENTITLEMENT (227) Revenue 25,868 583,372 225,943 230,462 235,071 Expenditures 6,968 624,620 225,943 238,358 238,706 Net Revenues less Expenditures 18,900 (41,248) 0 (7,896) (3,635) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 18,900 (41,248) 0 (7,896) (3,635) GOVERNMENTAL/ED ACCESS FUND (228) Revenue 224,248 88,197 79,242 82,342 83,840 Expenditures 53,359 60,565 59,400 34,903 38,406 Net Revenues less Expenditures 170,889 27,632 19,842 47,439 45,434 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 170,889 27,632 19,842 47,439 45,434 2 - 16 I Schedule B Page 5 of 10 I Revenue and EXDenditure Summarv bv Fund Source I FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr DeptlMgr Actual Actual Approved Proposed Proposed I GRANT FUNDS (Cont'd) I RECYCLING/SOLID WASTEIHHW (129) Revenue 443,687 465,620 584,267 474,958 471,865 I Expenditures 146,222 208,017 543,319 521,698 543,702 Net Revenues less Expenditures 297,465 257,603 40,948 (46,740) (71,837) I Transfers from or(to) Other Funds 80,554 80,554 0 0 0 Balance by Year 378,019 338,157 40,948 (46,740) (71,837) I ASSET FORFEITURE (261) Revenue 10,687 6,664 4,364 2,018 2,017 I Expenditures 19,617 5,389 12,000 15,000 15,100 Net Revenues less Expenditures (8,930) 1,275 (7,636) (12,982) (13,083) I Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (8,930) 1,275 (7,636) (12,982) (13,083) I STATE SPECIAL LAW ENFORCEMENT (262) I Revenue 269,599 173,790 115,000 0 0 Expenditures 154,314 195,713 171,019 47,526 0 I Net Revenues less Expenditures 115,285 (21,923) (56,019) (47,526) 0 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 115,285 (21,923) (56.019) (47.526) 0 I FEDERAL SPECIAL LA W ENFORCEMENT (263) Revenue 43,813 49,887 42,500 150 0 Expenditures 43,813 52,191 42,000 0 0 I Net Revenues less Expenditures 0 (2,304 ) 500 150 0 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 0 (2,304) 500 150 0 I I 2 - 17 Schedule B Page 6 of 10 Revenue and EXDenditure Summarv bv Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed DEVELOMENT IMP ACT FUNDS PARK IMPROVEMENT FEES (231) Revenue 827,557 22,458 160,000 132,374 62,374 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 827,557 22,458 160,000 132,374 62,374 Transfers from ore to) Other Funds (555,025) (555,025) 0 (80,000) 0 Balance by Year 272,532 (532,567) 160,000 52,374 62,374 PARK ACQUISITION FEES (234) Revenue 0 193,686 472,000 229,749 231,865 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 0 193,686 472,000 229,749 231,865 Transfers from or(to) Other Funds (555,025) (555,025) (670,000) (250,000) ( 150,000) Balance by Year (555,025) (361.339) (198,000) (20,251 ) 81,865 FLOOD CONTROL FEES (232) Revenue 580,607 491,409 373,574 331,872 311,865 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 580,607 491,409 373,574 331,872 311,865 Transfers from or(to) Other Funds (1,154,000) (1,154,000) (475,000) ( 528,000) 0 Balance by Year (573.393) (662,591 ) (101,426) (196,128) 311,865 TRAFFIC MITIGATION FEES (233) Revenue 644,304 265,676 827,000 513,745 678,477 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 644,304 265,676 827,000 513,745 678,477 Transfers from ore to) Other Funds (995,000) (995,000) (225,000) (477,000) (932,500) Balance by Year (350,696) (729,324) 602,000 36.745 (254,023) FIRE MITIGATION FEES (272) Revenue 119,901 88,168 99,165 101,688 81,688 Expenditures 0 0 0 0 0 Net Revenues less Expenditures 119,901 88,168 99,165 101,688 81,688 Transfers from or(to) Other Funds 0 0 0 (200,000) (81,000) Balance by Year 119,901 88.168 99,165 (98,312) 688 2 - 18 I Schedule B Page 7 of 10 I Revenue and EXDenditure Summarv bv Fund Source FY 03-04 FY 04-05 I FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed I LIGHTING AND LANDSCAPE DISTRICTS VILLAGE PARK MID (290) I Revenue 44,874 40,034 37,508 36,855 36,734 Expenditures 34,025 31,726 40,034 41,719 43,148 I Net Revenues less Expenditures 10,849 8,308 (2,526) (4,864) (6,414) Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 10,849 8,308 (2,526) (4,864) (6,414) VILLANITAS ROAD (291) I Revenue 25,986 22,534 21,090 20,854 21,553 Expenditures 11,625 9,335 12,361 13,396 13,853 I Net Revenues less Expenditures 14,361 13,199 8,729 7,458 7,700 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 14,361 13,199 8,729 7,458 7.700 I CERRO STREET (292) Revenue 33,961 30,370 28,664 29,763 31,205 I Expenditures 18,185 23,947 24,970 26,747 27,665 Net Revenues less Expenditures 15,776 6,423 3,694 3,016 3,540 I Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 15,776 6.423 3,694 3,016 3,540 I ENCINITAS LIGHTING DISTRICT - CITYWIDE (295) Revenue 922,577 897,285 885,806 930,479 9-54,353 I Expenditures 711,138 853,167 787,696 1,113,005 1,019,402 Net Revenues less Expenditures 211,439 44,118 98,110 (182,526) (65,049) I Transfers from or(to) Other Funds (266,500) (266,500) (75,000) (75,000) (225,000) Balance by Year (55,061) (222,382) 23,110 (257,526) (290,049) I I I I 2 - 19 Schedule B Page 8 of 10 Revenue and EXDenditure Summarv bv Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed LIGHTING AND LANDSCAPE DISTRICTS (Cont'd) WIRO PARK (296) Revenue 12,284 11,595 11,404 11,369 11,345 Expenditures 13,627 11,991 12,252 11,853 12,234 Net Revenues less Expenditures (1,343) (396) (848) (484) (889) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year (1,343) (396) (848) (484) (889) ENCINITAS RANCH LIGHTING DISTRICT (297) Revenue 251,070 229,540 227,644 215,229 215,229 Expenditures 164,530 229,208 268,308 316,295 327,997 Net Revenues less Expenditures 86,540 332 (40,664) (101,066) (112,768) Transfers from or(to) Other Funds (4,500) (4,500) 0 0 0 Balance by Year 82,040 (4,168) (40,664) (101,066) (112,768) INTERNAL SERVICE FUNDS DISTRICT SERVICES (616) Revenue 571,710 613,681 728,264 741,331 792,175 Expenditures 571,710 613,681 728,264 741,331 792,175 Net Revenues less Expenditures 0 0 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 0 0 0 0 0 2 - 20 I Schedule B Page 9 of 10 I Revenue and Exoenditure Summarv bv Fund Source I FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIMgr DeptIMgr Actual Actual Approved Proposed Proposed I INTERNAL SERVICES (691) I Revenue 73,311 0 0 0 0 Expenditures 0 0 0 0 0 I Net Revenues less Expenditures 73,311 0 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 73,311 0 0 0 0 I FLEET MAINTENANCE (692) Revenue 273,383 300,768 312,441 339,164 360,820 Expenditures 291,517 300,768 312,441 339,164 360,820 I Net Revenues less Expenditures (18,134) 0 0 0 0 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year (18,134) 0 0 0 0 I VEHICLE REPLACEMENT (693) Revenue 1,042,764 347,854 1,098,423 497,811 493,047 Expenditures 170,537 248,724 815,000 693,000 48,000 I Net Revenues less Expenditures 872,227 99,130 283,423 (195,189) 445,047 Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 872,227 99,130 283,423 (195,189) 445,047 I ENCINIT AS SANITARY DIVISION I ALL FUNDS Revenue 1,916,320 2,235,376 1,651,396 1,880,090 2,191,076 Expenditures 1,096,602 1,179,654 1,467,841 2,429,337 2,284,247 I Net Revenues less Expenditures 819,718 1,055,722 183,555 (549,247) (93,171) Transfers from or(to) Other Funds 0 0 0 0 0 I Balance by Year 819,718 1 ,055,722 183,555 (549,247) (93,171 ) I I 2 - 21 Schedule B Page 10 of 10 Revenue and Exnenditure Summarv bv Fund Source FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed CARDIFF SANITARY DIVISION ALL FUNDS Revenue 3,432,273 2,903,502 2,783,541 3,720,483 4,303,849 Expenditures 1,714,219 2,453,440 2,699,989 4,208,898 4,375,275 Net Revenues less Expenditures 1,718,054 450,062 83,552 (488,415) (71,426) Transfers from or(to) Other Funds 0 0 0 0 0 Balance by Year 1.718,054 450,062 83,552 (488.415) (71,426) 2 - 22 I General Fund Expenditures by Division - Fiscal Years 2003-04 2004-05 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 FY 02-03 DeptlMgr DeptlMgr Actual Actual Approved Proposed Proposed General Government 0020 Community Projects 22,675 27,750 38,350 35,000 35,000 I 1110 Legislative/City Council 222,783 250,690 286,870 330,889 343,576 1210 City Manager 365,449 472,786 466,985 536,921 578,181 1215 Economic Development 170,325 186,789 185,460 189,460 195,691 I Library Operations 0 0 0 0 50,000 1310 City Clerk 301,632 351,585 391,123 448,556 471,987 1311 Elections 10,435 907 12,750 800 17,800 I 1410 Legal Services . 247,149 241,698 249,930 258,500 258,500 1510 Financial Services 901,199 891,811 1,071,279 1,455,259 1,571,422 1520 Human Resources 425,703 490,743 503,938 529,494 548,709 1550 Information Technology 802,430 820,755 932,476 1,040,643 1,083,464 I 1561 N on-Departmental 619,953 565,631 566,853 896,800 896,800 1555 Geo. Inf. Systems 171,489 217,760 301,426 313,403 332,949 1560 Central Services 490,674 407,189 461,502 422,837 425,766 I 4,751,896 4,926,094 5,468,942 6,458,562 6,809,845 Planning & Building 2010 Current Planning 1,199,547 1,103,199 1,369,297 1,402,815 1,507,065 2020 Advanced Planning 203,553 281,881 325,760 350,336 375,963 I 2030 Code Enforcement 257,867 257,544 317,233 339,393 365,343 2040 Building Services 1,084,049 1,471,744 1,055,039 952,720 807,434 2,745,016 3,114,368 3,067,329 3,045,264 3,055,805 I Public Safety - Law Enforcement 3010 Law Enforcement 5,199,051 5,580,364 6,102,334 6,886,288 7,439,811 3020 Traffic Enforcement 1,644,105 1,786,574 1,921,260 1,878,573 2,024,445 3021 Parking Enforcement 12,673 14,673 15,105 15,449 15,912 I 6,855,829 7,381,611 8,038,699 8,780,310 9,480,168 Public Safety - Fire & Marine Safety Services 3510 Fire Administration 562,454 494,838 551,045 634,839 678,748 I 3520 Fire Operations & Support Svcs. 5,057,467 5,587,605 5,903,329 6,564,207 7,428,697 3530 Loss Prevention and Planning 442,490 449,624 480,618 557,348 596,718 3540 Disaster Preparedness 81,528 107,654 110,206 125,956 130,690 I 3550 Marine Safety Services 512,443 533,351 553,459 626,532 680,257 6,656,382 7,173,072 7,598,657 8,508,882 9,515,110 Public Works 4010 Administration 203,196 126,923 142,746 126,586 138,434 I 4020 Flood Control 100,304 94,206 101,800 91,236 93,919 4040 Street Maintenance 303,147 306,974 371,234 406,848 421,107 4045 Facility Maintenance-All Others 530,584 518,740 578,752 524,809 499,928 I 4050 S1. Storm DrainslNPDES 154,814 388,515 414,698 452,099 499,303 1,292,045 1,435,358 1,609,230 1,601,578 1,652,691 Engineering 6010 City Engineering 1,613,600 1,774,906 1,816,240 1,978,425 2,078,232 I 6020 Traffic Engineering 209,574 243,315 318,283 282,956 302,455 6040 NPDES/Sand Replenishment 218,789 359,452 711,274 663,011 658,552 2,041,963 2,377,673 2,845,797 2,924,392 3,039,239 I Parks & Recreation 7010 Administration 397,501 401,593 441,829 479,973 520,214 7020 Park Maintenance 764,122 819,242 2,414,558 2,304,575 2,372,727 I 7030 Beach Services 259,855 323,562 388,542 396,343 413,509 7033 Recreational Trails 0 0 0 76,683 80,608 7040 Recreation Services 467,916 480,607 548,941 584,952 617,759 7044 Community & Senior Center 0 507,995 704,871 844,100 894,730 I 7050 Animal Regulation 153,655 162,939 208,306 205,871 213,396 2,043,049 2,695,938 4,707,047 4,892,497 5,112,943 26386,180 29,104,114 33335,701 36.211 ,485 38,665.801 I 2 - 23 Schedule C Page 1 of 4 Citywide Summary of Expenditures and Personnel FUND: GENERAL FUND (101) EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager Actual Actual Approved Proposed Proposed 11,611,816 12,759,078 13,965,776 16,012,271 17,696,945 761,241 1,069,318 825,397 927,548 946,473 12,721,646 14,242,754 15,901,000 16,260,822 16,943,497 640,344 471,775 645,947 . 1,050,306 1,009,441 651,133 561,189 1,997,581 1,960,538 2,069,445 26,386,180 29,104,114 33,335,701 36,211,485 38,665,801 PERSONNEL MATERIALS AND SUPPLIES CONTRACTS AND SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 179.91 179.42 181.22 180.98 180.98 2 - 24 I I I I I I I I I I I I I I I I I I I Schedule C Page 2 of 4 . Citywide Summary of Expenditures and Personnel FUND: DISTRICT SERVICES (616) EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptlManager Actual Actual Approved Proposed Proposed 393,244 343,394 535,468 558,587 607,484 10,248 16,521 25,368 14,283 14,314' 44,365 31,918 44,974 47,735 48,366 0 ( 625) 0 0 0 3,632 3,570 3,632 3,303 3,324 571,710 613,683 728,264 741,329 792, I 75 PERSONNEL MATERIALS AND SUPPLIES CONTRACTS AND SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-0 I FY 01-02 FY 02-03 DeptIManager DeptlManager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 8.04 7.60 7.60 7.60 7.60 2 - 25 Schedule C Page 3 of 4 Citywide Summary of Expenditures and Personnel FUND: RECYCLING/SOLID W ASTE/HOUSEHOLD HAZARDOUS WASTE (229) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 167 54,077 57,242 110,646 120,972 MATERIALS AND SUPPLIES 1,058 512 444 1,500 1,500 CONTRACTS AND SERVICES 144,997 144,741 485,633 409,552 421,230 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 8,687 0 0 0 146,222 208,017 543,319 521,698 543,702 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 0.00 0.70 0.70 0.70 0.70 2 - 26 I I I I I I I I I I I I I I I I I I I Schedule C Page 4 of 4 Citywide Summary of Expenditures and Personnel BY FUND SOURCE All remaining operating funds contain only one department resulting in a repetition of financial figures located in the "Expenditure Plan" section of the Budget document (Section I, Chapter 5, Expenditure Detail). Please refer to the Table of Contents to locate financial data for the following funds: SELF-INSURANCE FUND (113) RECREATION PROGRAMS (146) GAS TAX (201) ADVANCE PLANNING AND HOUSING (222, 225, 226, 227) GOVERNMENTIEDUCATION ACCESS FUND (228) ASSET FORFEITURE (261) SUPPLEMENTAL LAW ENFORCEMENT FUND (262) FEDERAL SPECIAL LAW ENFORCEMENT FUND (263) VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (290) VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) ENCINITAS LIGHTING AND LANDSCAPE-CITYWIDE (295) WIRO PARK (296) ENCINIT AS LIGHTING AND LANDSCAPE-ZONE H (ENCINIT AS RANCH) (297) INTERNAL SERVICES FUND (691) FACILITY /FLEET MAINTENANCE (692) VEHICLE REPLACEMENT (693) 2 - 27 Schedule D Interfund Transfer Schedule - City Funds Fiscal Years 2003-04 and 2004-05 FUND FROM FUND TO AMOUNT PURPOSE FY2003-04 FY2004-05 General (10 1 ) Self-Insurance (113) 750,117 757,007 Provide for insurance division operations General (101) Capital Projects 2,440,500 4,365,350 For various capital projects. General Fund Sub-Total 3,190,617 5,122,357 Federal Trans Grant (202) Capital Projects 0 0 Educational Projects Transnet (204) Capital Projects 2,355,000 2,100,000 Roadway improvement capital projects. Sand Replenishment Capital Projects 228,249 233,619 Sand replenishment and nourishment Fund (210) programs Community Development Capital Projects 0 0 Sand replenishment and nourishment Block Grant Fund (222) programs Park Fees Fund (231) Capital Projects 80,000. 0 Park development capital projects. Park Acquisition (234) Capital Projects 250,000 150,000 Park Acquisition Capital Projects Flood Control Fees Capital Projects 528,000 0 Drainage improvement capital projects. Fund (232) Fire Mitigation Fees Capital Projects 200,000 81,000 Fire Station capital project. Fund (272) Traffic Mitigation Capital Projects 477,000 932,500 Roadway improvement capital projects. Fees (233) Citywide Lighting! Capital Projects 75,000 225,000 Underground Utility Districts Landscape (295) Streetlighting improvement projects Encinitas Ranch Lighting! Capital Projects 0 0 Lanscape (297) TOTAL TRANSFERS 7,383,866 8,844,476 SUMMARY OF FUNDS RECEIVING TRANSFERS Self Insurance Fund 750,117 757,007 Capital Improvement Projects - General Fund 2,440,500 4,365,350 Capital Improvement Projects - Other Funds 4,193,249 3,722,119 TOTAL TRANSFERS 7,383,866 8,844,476 2 - 28 I I I I I I I I I I I I I I I I I I I Schedule D Interfund Transfer Schedule - Encinitas Sanitary Division Fiscal Years 2003-04 and 2004-05 FY2003-04 FY2004-05 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (521) Capital Replacement (522) 178,198 591,817 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. Operating (521) Debt Service (524) 72,475 69,726 Batiquitos Pump Station capacity purchase fmancing payments. Operating (521) Rate Stabilization (525) 200,000 200,000 Funding the rate stabilization fund at $200,000 per year for five years per 2003 rate study TOTALS 450,673 861,543 2 - 29 FUND FROM Schedule D Interfund Transfer Schedule - Cardiff Sanitary Division Fiscal Years 2003-04 and 2004-05 FUND TO FY2003-04 AMOUNT FY2004-05 AMOUNT PURPOSE Operating (501) Operating (501) Rate Stabilization (506) Capital Replacement (502) Debt Service (504) Debt Service (504) TOTALS 748,041 668,822 100,000 1,053,347 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. 768,822 SEJPA Debt Service payment. o Adjustment to rate stabilization fund per 2003 rate study 1,516,863 1~822,169 2 - 30 I I I I I I I I I I I I I I I I I I I This page left intentionally blank 2 - 31 Schedule E Fiduciary Fund Types - Agency Funds Fiscal Years 2003-04 & 2004-05 Agency funds are used to account for assets held by the City as an agent for others. The agency fund is custodial in nature (assets equal liabilities) and does not involve measurement of results or operations. Agency funds are accounted for on the modified accrual basis of accounting. REOUEZA STREET ASSESSMENT DISTRICT The Requeza Street Assessment is a property-owner initiated improvement district. The improvements consist of sewer, water storm drainage and street improvements. SEEMAN DRIVE ASSESSMENT DISTRICT The Seeman Drive Assessment is a property-owner initiated improvement district. The District was formed to improve the sewer system for the 24 parcels that are served. COMMUNITY FACILITIES DISTRICT - ENCINIT AS RANCH PUBLIC IMPROVEMENTS 1998 SPECIAL TAX BONDS On July 1, 1998, the City issued $39,590,000 of 1998 Special Tax Bonds, Series A, to pay cost of design, acquisition, and construction of certain public facilities authorized by the City of Encinitas, Community Facilities District No.1 (CFD), known as the Encinitas Ranch Development. In addition, a portion of these same bond proceeds was issued to refund the CFD's outstanding Special Tax Bonds from 1995. The project includes the public infrastructure on a mixed-use master planned community, and will include up to 900 residential units to be developed by merchant builders, a regional shopping center, and other retail and commercial uses. 2 - 32 I I I I I I I I I I I I I I I I I I I Schedule E Internal Service Fund Types Fiscal Years 2003-04 & 2004-05 An internal service fund is used to account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. An internal service fund centralizes the cost of goods and services to achieve a level of operating efficiency and eliminate duplication of effort. The costs associated with the centralized activity are recovered from the departments and divisions that derive the benefit. The City utilizes four such type of funds. DISTRICT SERVICES FUND (FUND # 616) This fund accounts for the services provided by City personnel to the Cardiff Sanitation District, Encinitas Sanitary Division, and the City of Solana Beach. The services include sewer line cleaning and maintenance, engineering, financial planning and management. The City of Solana Beach contracts with the City of Encinitas for the sewer line cleaning and maintenance services only. There are two divisions that expense to this fund. The first is the District Services Division within the Engineering Department. The second is the Wastewater Collection Division within the Public Works Department. This fund does not accrue any fund balance; revenues are set to equal expenses. INTERNAL SERVICES FUND (FUND # 691) This fund's name is left over from the earliest years of the City when this was the only internal s~rvice type fund.. The name has not been changed. This fund is used to record the maintenance and replacement of the vehicles used for the Wastewater Collection Division. Vehicle usage is charged on an hourly basis to the respective sewer agency. The hourly rate captures the cost of maintenance and future replacement. The fund's fund balance is used only for the replacement of any of the specialized vehicles used in support of the Wastewater Collection Division. FLEET MAINTENANCE (FUND # 692) The Fleet Maintenance Division was established in Fiscal Year 1996/97. Prior to that time, each department/division budgeted and maintained its vehicles separately. The new fund and operating division were developed to gain economic and operating efficiencies and tighter inventory control. The division is operated much like a private enterprise in that departments/divisions are charged for parts and labor for their vehicles. Actual expenditures match actual revenues. Cost fluctuations are based upon the specific needs of the department vehicles. VEHICLE REPLACEMENT (FUND # 693) This fund serves as mechanism for reserving for the future replacement of vehicles and major pieces of equipment. To establish the annual replacement charge, the replacement cost of a vehicle of piece of equipment is divided by the estimated vehicle life. The using department is charged an annual amount (adjusted for inflation) until the total funds needed are reached. Only replacement vehicles/equipment are purchased from this fund. Any new vehicle that supports a new activity is budgeted as a one time capital outlay in the respective department/division budget. This fund was established after the dissolution of the Encinitas Fire Protection District in 1995 when the previous District's vehicle replacement fund was opened as a City Fund. 2 - 33 City Revenues - All Revenue Sources Schedule A Fiscal Year 2003-2004 Miscellaneous Gov't Funds $912,835 1.6% Transportation Funds $3,123,290 5.4% Self- Insurance $573,570 1.0% Grant Funds $2,346,743 4.1% Internal Service Funds $1,578,3062.7o/p,. I tl t ueve opmen mpac ----- $1,309,428 2.3% CSD & ESD Operating Funds $4,882,716 8.5% . . . Property Tax $17,837,452 . Sales Tax S10,300,OOO . Other Taxes $2,616,090 III Investment Earnings S I ,023,552 o Motor Vehicle Licenses S3,675,699 . Charges for Services $3,125,498 o Sale of Property $2,080,000 0 All Other $847,334 ~-34 ~J I I I I I I I I I I I I I I I I I I I City Revenues - All Revenue Sources Schedule A Fiscal Year 2004-2005 Miscellaneous Gov't Funds $933,221 1.6% Transportation Funds Self-Insurance Fund $3,207,995 $594,855 5.5% 1.0% Grant Funds $2,379,883 4.1% Detail: General Fund Internal Service Funds $2,139,128 4.4% General Fund $41.332.620 7(1.oot() Development Impact $1,519,949 3.1% CSD & ESD Operating Funds $5,888,413 10.0% .. Property Tax $18,984.182 . Other Taxes $2,851,612 o Motor Vehicle Licenses $3,749,212 o All Other S902,853 . Sales Tax $10,600,000 II:llnvestment Earnings $ 1.023,428 . Charges for Services S3,221,333 2-35 Operating Expenditures by Department All Funding Sources - Schedule A - (Includes City and Internal Service Funds) Fiscal Year 2003-2004 Parks & Recreation 11.95% General Government 16.34% Engineering Services 7.51% Planning & Building 10.03% Public Works* 13.16% Fire & Marine Safety Services 17.78% Law Enforcement 18.48% General Government Planning & Building Law Enforcement Fire and Lifeguard Services Public W orks* Engineering Services Parks & Recreation $ 7,817,152 $ 4,796,893 $ 8,842,836 $ 8,508,882 $ 9,166,879 $ 2,991,389 $ 5,719,209 $ 47,843,240 *Public Works Department also includes Encinitas Sanitary Division and Cardiff Sanitary Division operating expenditure plans of S91 0,733 and S I ,880,014. 2 -36 I I I I I I I I I I I I I I I I I I I Operating Expenditures by Department All Funding Sources - Schedule A - (Includes City and Internal Service Funds) Fiscal Year 2004-2005 Parks & Recreation 11.94% General Government 16.45% Engineering Services 6.24% Planning & Building 9.71% Public Works* 17.53% Fire & Marine Safety Services 19.08% Law Enforcement 19.04% General Government Planning & Building Law Enforcement Fire and Lifeguard Services Public Works* Engineering Services Parks & Recreation $ 8,200,113 $ 4,842,294 $ 9,495,268 $ 9,515,110 $ 8,740,694 $ 3, 111 ,903 $ 5,953,117 $ 49,858,499 *Public Works Departmcnt also includes Encinitas Sanitary Division and Cardiff Sanitary Division opcrating expenditure plans of 5954.136 and 51.964,528. 2-37 City Revenues and Expenditures General Fund Only Fiscal Year 2003-2004 - Schedule A City Revenues: $41,505,625 Investment Earnings $1,023,552 2.4 70j, Sales Tax - $1 0,300,000 24.82% Property Tax $17,837,452 - 42.98% Other Taxes - $2,616,090 6.30% Motor Vehicle Licl $3,675,699 8.86% All Other $847,334 2.04% Sale of Property $2,080,000 5.01% Charges for Services $3,125,498 8.86% City Expenditures: $36,211,485 Parks & Recreation $4,892,497 13.5% General Government $6,458,562 17.8% Fire & Marine Safety' Services $8,508,882 24.0% Planning & Building $3,045,264 8.4% Engineering Services $2,924,392 8.1% Public Works $1,601,578 4.4% f I I l Law Enforcement $8,780,310 24.2% 2-38 I I I I I I I I I I I I I I I I I I I City Revenues and Expenditures General Fund Only Fiscal Year 2004-2005 - Schedule A City Revenues: $41,332,620 Investment Earnings $1,023,428 2.48% Sales Tax $10,600,000 25.65% Property Tax $18,984,182 45.93% Other Taxes $2,851,612 6.90% All Other $902,853 2.18% Charges for Services $3,221,333 7.79% Motor Vehicle Licenses $3,749,212 9.07% City Expenditures: $38,665,801 :irks & Recreation $5,112,943 13.22% General Government $6,809,845 17.61% Fire & Marine Safe Services $9,515,110 24.61% Planning & Building $3,055,805 7.9% Engineering Services $3,039,239 7.86% Public Works $1,652,691 4.27% $9,480,168 24.52% 2-39 City Expenditures by Category - General Fund Only Fiscal Year 2003-2004 - Schedule A $39,402,102 Transfers to Operating $750,117 2.0% Capital Outlay/ Debt Service $1,960,538 5.0% Capital Improvement Projects $2,440,500 6.0% Internal Cos Allocatio $1,050,3 6 2.7% Contracts & Services $16,260,822 41.3% Schedule A Operating Expenditures Interfund Transfers-Operating Interfund Transfers"Capital $36,211,485 750,117 2.440.''D0 Total $39,402,102 Personnel - $16,0 12,271 40.6% Detail: Contracts & Services . Animal Regulation Contract 5205.871 . Community and Senior Center 5337.334 o Recreation Services 5171.305 o Facility & Site Maintenance 5375.338 III SD County Sheriff-Traffic Enforcement 51.877.059 . Outside Plan Check Contracts S161.125 . Outside Planning Services 5254.175 . NPDES/Sand Replenishment 5399.267 o Economic Development 5189.460 III Miscellaneous Contracts & Services 51,299.490 o County Fees, Charges & Audit S308,500 III Arts Programs/Trail Services 562.065 III Park and Beach Maintenance 5934.671 o Street Maint.lFlood Contracts 5345.676 . Fire Dispatch 5205.744 o SD County Sherift~Law Enforcement 56.872.300 III Building Services Contract 5904.516 o Outside Engineering Services 5552.000 o NPDES/Storm Drain 5163.662 o Legal 5ervices 5256,500 DComp. Software & Equip.Main/Support 5384.764 2-40 I I I I I I I I I I I I I I I I I I I City Expenditures by Category - General Fund Only Fiscal Year 2004-2005 - Schedule A $43,788,158 Transfers to Operating $750,007 1.7% Capital Outlay/ Debt Service $2,069,445 4.7% Capital Improvement Projects $4,365,350 10.0% Internal Cost Allocatio $1,009,44 2.3% Contracts & Services $16,943,497 38.7% Schedule A Operating Expenditures Interfund Transfrs-Operating Interfund Transfers-Capital 538,665,801 750,007 4.36S.3S0 Total $43,788,158 Personnel $17,696,945 40.4% Materials & Supplies $946,473 2.2% Detail: Contracts & Services . Animal Regulation Contract 5213,396 . Community & Senior Center 5347.788 o Recreation Services 5174,3 70 o Facility & Site Main!. Contracts & Svcs. $338.975 . SO County SherifT-Traftic Enforcement 52.004.028 . Outside Plan Check Contracts 5161.786 . Outside Planning Services 5261.485 . N PDES/Sand Replenishment 5399.779 o Economic Development 5195.691 . Miscellaneous Contracts & Services 51.313.899 o County Fees. Charges & Audit 5321.000 . Arts Programs/Trail Services 563.924 . Park & Beach Maintenance 5998.832 o Street Maintenance/Flood Contracts 5348.167 . Fire Dispatch 5216.031 o SO County Sherin~Law Enforcement 57.387.719 . Building Services Contract 5754,379 o Outside Engineering Services 5566.421 o NPDES/Stonn Drain 5174.293 o Legal Services 5256.500 o Comp.. Soliware & Equip. Main/Support 5395.033 2-41 Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2003-2004 Connection Fees $119,595 Rents, Misc. Fees 3.2% & Charges $30,000 0.8% Revenues Total: $3,720,483 Investment Earnings $220,688 5.9% Sewer Service Charges $3,350,200 90% Expenditures Total: $4,208,898 Administration & Wastewater Collection $1,880,024 44.7% Capital Projects $1,530,052 36.4% Debt Service Payments $798,822 19% 2-42 I I I I I I I I I I I I I I I I I I I Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2003-2004 Connection Fees $201,000 10.7% Revenues Total: $1,880,090 Investment Earnings $199,728 10.6% Expenditures Total: $2,429,337 Sewer Service Charges $1,479,362 78.7% Capital Projects $1,446,129 59.5% Administration & Wastewater I Collection $910,733 37.5% 2-43 Debt Service Payments $72,475 3.0% Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2004-2005 Rents, Misc. Fees & Charges $30,000 0.7% Investment Earnings $205,333 4.8% Connection Fees $119,595 2.8% Revenues Total: $4,303,849 Sewer Service Charges $3,948,921 91.8% Expenditures Total: $4,315,275 Capital Projects $1,551,925 36.0% Administration I & Wastewater Collectid\ $1,964,528 44.9% Debt Service $798,822 18.3% 2-44 I I I I I I I I I I I I I I I I I I I Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2004-2005 Revenues Total: $2,191,076 Connection Fees $134,000 6.1% Investment Earnings $182,551 8.3% Expenditures Total: $2,284,247 Capital Projects $1,260,385 55.2% 2-45 Sewer Service Charges $1,880,525 85.6% Debt Service $69,726 3.1% Administration & Wastewater Collection $954,136 41.8% Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 Positions are calculated on a full-time equivalent (FTE) basis. A full-time equivalent equals 2,080 hours per year (except Fire shift personnel that work 2,912 hours per year). There is a sub-total at the end of each Department (General Government, Planning and Building, Public Safety, Public Works, Engineering, and Parks and Recreation). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed CITY COUNCIL Executive Secretary 1.00 1.00 1.00 1.00 1.00 City Council Subtotal 1.00 1.00 1.00 1.00 1.00 LEGAL SERVICES City Attorney - Contract March 17, 1999 0.00 0.00 0.00 0.00 0.00 City Attorney Subtotal 0.00 0.00 0.00 0.00 0.00 CITY CLERK Department Director/City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 1.00 1.00 1.00 1.00 1.00 Administrative Support Specialist 1.00 2.00 2.00 2.00 2.00 City Clerk Subtotal 4.00 5.00 5.00 5.00 5.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 2.00 2.00 2.00 2.00 2.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 1.00 0.00 0.00 0.00 0.00 Intern 0.60 0.60 0.60 0.60 0.60 City Manager Subtotal 5.60 4.60 4.60 4.60 4.60 2 -46 I I Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 FY 02-03 DeptJMgr Dept/Mgr DEPARTMENTIPOSITION Approved Approved Approved Proposed Proposed I CITY MANAGERS OFFICE - Continued I Human Resources Division Department Manager 1.00 1.00 1.00 1.00 1.00 I Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Technician I, II, III 2.00 2.00 2.00 2.00 2.00 I Intern 0.50 0.50 0.50 0.50 0.50 Administrative Support Assistant 0.50 0.50 0.50 0.50 0.50 I Information Technology Division Department Manager - IT 0.90 0.90 0.90 0.90 0.90 I Senior Infonnation Technology Lead 0.00 0.00 0.00 0.00 0.00 Information Technology Lead 1.00 1.00 1.00 1.00 1.00 I Information Technology Analyst I, II, III 3.75 3.75 3.75 3.75 3.75 Information Technology Technician I, II 0.00 0.00 1.00 1.00 1.00 I Program Assistant I, II 1.00 1.00 1.00 1.00 1.00 Department Manager - G.I.S. 0.10 0.10 0.10 0.10 0.10 G.I.S. Supervisor 1.00 1.00 1.00 1.00 1.00 I G.I.S. Analyst 1.00 1.00 1.00 1.00 1.00 Intern - G.I.S. 0.50 0.50 0.50 0.50 0.50 I Risk Management Division I Department Manager 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 0.50 0.50 0.50 0.50 0.50 I City Administrative Services Subtotal 16.75 16.75 17.75 17.75 17.75 I I I I 2 - 47 Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr DEP ARTMENT/POSITION Approved Approved Approved Proposed Proposed FINANCE DEPARTMENT City Administration Department Director 1.00 1.00 1.00 1.00 1.00 Finance Manager 2.00 2.00 2.00 2.00 2.00 Management Analyst I, II 1.00 1.00 1.00 1.50 1.50 Accountant I, II 2.00 2.00 2.00 2.00 2.00 Finance Technician I, II, III 6.10 6.20 6.20 5.80 5.80 Program Assistant I, II 2.00 1.90 1.90 1.80 1.80 City Administration Services Subtotal 14.10 14.10 14.10 14.10 14.10 FINANCE DEPARTMENT San Dieguito Water District Finance Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Customer Service Representative 0.25 0.25 0.25 0.00 0.00 Finance Technician I, II, III 1.00 1.00 1.00 1.00 1.00 Water Administrative Services Subtotal 2.25 2.25 2.25 2.00 2.00 Financial Services Subtotal 16.35 16.35 1635 16.10 16.10 General Government Total 43.70 43.70 44.70 44.45 44.45 2 - 48 I I Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 FY 02-03 DeptfMgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed I PLANNING & BUILDING I Department Director 1.00 1.00 1.00 1.00 1.00 Principal Planner I, II 3.00 3.00 3.00 3.00 3.00 Senior Planner 1.85 1.85 1.85 1.85 1.85 I Environmental Projects Manager 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 0.50 0.50 0.50 0.75 0.75 I Program Administrator 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 I Planner I, II, III, IV 7.00 7.00 7.00 7.00 7.00 Contract Planner, Extend 6/30/05 1 1.50 1.50 1.50 1.00 1.00 Contract Plan Checker 0.50 0.50 0.50 0.00 0.00 I Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 2.00 2.00 2.00 1.75 1.75 I Senior Program Assistant 1.00 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 0.50 I Administrative Support Specialist 2.75 2.75 2.75 2.75 2.75 Program Assistant I, II 0.60 1.00 1.00 1.00 1.00 I Planning & Building Subtotal 26.20 26.60 26.60 25.60 25.60 Extend to FY04, possibly FY05 I Planning & Building Total 26.20 26.60 26.60 25.60 25.60 I I I I I I 2 - 49 Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlMgr DeptlMgr DEP ARTMENT/POSITION Approved Approved Approved Proposed Proposed PUBLIC SAFETY - Fire & Marine Safety Services Department Director 1.00 1.00 1.00 1.00 1.00 Fire Division Chief 3.00 3.00 3.00 3.00 3.00 Fire Management Services Coordinator 1.00 1.00 1.00 1.00 1.00 Emergency Preparedness Officer 0.50 0.50 0.50 0.50 0.50 F ire Marshal 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I, II 1.00 1.00 2.00 2.00 2.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters 5.00 5.00 5.00 2.00 2.00 F irefighter/Paramedics 10.00 10.00 10.00 13.00 13.00 Management Analyst I, II 0.50 0.50 0.50 0.50 0.50 Administrative Support Coordinator 2.00 2.00 1.00 1.00 1.00 Marine Safety Captain 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 0.00 0.00 1.00 1.00 1.00 Marine Safety Sargeant 3.00 3.00 2.00 2.00 2.00 Ocean Lifeguard I, II (Seasonal) 5.00 5.00 5.00 5.00 5.00 Fire & Marine Safety Subtotal 65.00 65.00 65.00 65.00 65.00 Public Safety Total 65.00 65.00 65.00 65.00 65.00 2 - 50 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIMgr Dept/Mgr DEP AR TMENT /POSITION Approved Approved Approved Proposed Proposed PUBLIC WORKS City Support Department Director 1.00 1.00 1.00 0.80 0.80 Public Works Superintendent 1.00 1.00 1.00 1.00 1.00 Superintendent-Waste Water 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II (P.W./Engineering) 1.05 1.05 1.05 1.30 1.30 Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Management Services Coordinator 1.00 1.00 1.00 0.80 0.80 Park and Beach Supervisor 0.55 0.55 0.75 0.75 0.75 Utility & Maintenance Supervisor 1.00 1.00 1.00 0.00 0.00 Management Analyst I, II 1.00 1.00 1.00 0.00 0.00 Facilities Specialist 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Field Supervisor 3.00 3.00 3.00 3.00 3.00 Heavy Equipment Mechanic I, II 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 0.58 0.58 0.58 0.60 0.60 Utility & Maintenance Technician I, II, III, IV 13.00 12.30 12.30 14.00 14.00 Program Assistant I, II 1.60 1.60 1.60 1.35 1.35 Maintenance Contracts Supervisor 1.00 1.70 1.70 2.00 2.00 Intern 0.50 0.50 0.50 0.50 0.50 City Support Subtotal 30.28 30.28 30.48 30.10 30.10 The Park and Beach Supervisor that was approved divides time in several Landscape Maintainence Districts and the new Encinitas Ranch division of the Encinitas Landscape District. FTE's adjust as the Ranch is developed 2 - 51 Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed PUBLIC WORKS Water District Support Department Director 0.00 0.00 0.00 0.20 0.20 Assistant District Manager 1.00 1.00 1.00 1.00 1.00 Senior Engineer 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Supervisor 2.00 2.00 2.00 2.00 2.00 Management Services Coordinator 0.25 0.25 0.25 0.20 0.20 Engineer I, II 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Specialist 5.00 5.00 5.00 5.00 5.00 Utility & Maintenance Field Supervisor 3.00 3.00 3.00 3.00 3.00 Senior Program Assistant 1.00 1.00 1.00 1.00 1.00 Engineer Specialist I, II 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 0.42 0.42 0.42 0.40 0.40 Utility & Maintenance Technician I, II, III, IV 3.00 3.00 3.00 3.00 3.00 Program Assistant I, II 0.40 0.40 0.40 0.65 0.65 Customer Service Representative 2.00 2.00 2.00 2.00 2.00 Senior Customer Service Representative 0.75 0.75 0.75 1.00 1.00 Water Support Subtotal 21.82 21.82 21.82 22.45 22.45 Public Works Total 52.10 52.10 52.30 52.55 52.55 2 - 52 I I I I I I I I I I I I I I I I I I I Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUMgr Dept/Mgr DEP ARTMENT/POSITION Approved Approved Approved Proposed Proposed ENGINEERING City Department Director! City Engineer 1.00 1.00 1.00 1.00 1.00 Deputy City Engineer 1 0.00 0.00 1.00 1.00 1.00 Senior Engineer 4.00 4.00 3.00 3.00 3.00 Management Analyst I, II (Engineering) 0.70 0.70 0.70 0.70 0.70 Management Analyst I, II (NPDES! Sand) 1.00 1.00 1.00 1.00 1.00 Engineer I, II, III 3 5.00 5.00 5.00 5.00 5.00 Engineering Specialist I, II, III 6.00 6.00 6.00 6.00 6.00 Commercial Stormwater Inspector - New Program 0.00 0.00 0.00 1.00 1.00 Stormwater Environmental Specialist NPDES 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 2 0.60 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 0.50 Engineering Subtotal 20.80 21.20 21.20 22.20 22.20 1 The Senior Engineer was Reclassified to Deputy City Engineer February 10,2003. 2 New Program FY 2001-02, Increase Traffic Engineering Program Assistant to full time. 3 Engineer I underfilled with Engineering Specialist II. Engineering Total 20.80 21.20 21.20 22.20 22.20 2 - 53 Department Personnel Summary - Fiscal Years 2003-04 and 2004-05 FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Mgr Dept/Mgr DEP ARTMENT/POSITION Approved Approved Approved Proposed Proposed PARKS & RECREATION Civic Center Location Department Director 1.00 1.00 1.00 1.00 1.00 Superintendent of Parks 1.00 1.00 1.00 1.00 1.00 Superintendent of Recreation 1.00 1.00 1.00 1.00 1.00 Park and Beach Supervisor 1.45 1.45 2.25 2.25 2.25 Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 1.00 1.00 1.00 1.00 1.00 Management Analyst III 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 2.50 2.50 1.00 1.00 1.00 Recreation Leader 0.20 0.20 0.20 0.20 0.20 Recreation Supervisor I, II 4.50 4.50 4.50 4.50 4.50 Community & Senior Center Community Center Manager 1.00 1.00 1.00 1.00 1.00 Senior Center Manager 1.00 1.00 1.00 1.00 1.00 Facility Specialist 0.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II - New Program 1.00 1.00 1.00 2.00 2.00 Program Assistant I, II 0.00 0.00 1.50 1.50 1.50 Parks & Recreation Subtotal 17.65 18.65 19.45 20.45 20.45 Note: The Park and Beach Supervisors divide their time between several Landscape Maintainance Districts and the new Encinitas Ranch Division of the Encinitas Landscape District. FTE's adjust as ER is developed. In FY2001-02 one additional Park and Beach Supervisor was approved. Staff is proposing one new Recreation Supervisor position in Fund 146. Parks & Recreation Total 17.65 18.65 19.45 20.45 20.45 City Personnel Total 225.45 2 - 54 227.25 229.25 230.25 230.25 - f...;.J ::=tl ~ ~ = = ~ o ~ ..... ~ == I Page 1 of9 I Detail of Revenue by Fund Source I FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year Dept/Mgr DepUMgr I FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected GENERAL FUND (Fund lOll I Property Taxes I Current Secured 12,335,014 13,452,888 14,166,728 15,738,996 16,840,725 Current Unsecured 665,683 739,962 750,000 811,200 843,648 Delinquent, Secured and Unsecured 215,405 162,995 222,000 230,880 240,115 I Homeowner Exemptions 238,189 247,697 244,400 253,000 259,584 State Secured Unitary 114,735 137,237 140,400 146,016 151,856 I Supplemental, Sec'd, Unsec'd, Delinquent 682,867 734,288 591,500 657,360 648,254 Fire Benefit-Assessment Fees 0 0 0 0 0 I Property Tax Subtotal 14,251,893 15,475,067 16,115,028 17,837,452 18,984,182 Other Taxes I Sales & Use 8,990,477 9,496,757 9,793,206 10,300,000 10,600,000 Transient Occupancy 837,066 750,821 851,520 890,662 917,376 I Gas & Electric Franchises 484,502 920,671 720,850 372,428 551,956 Cable TV Franchises 544,483 545,859 540,750 573,000 584,000 Solid Waste Franchise 314,006 340,733 329,875 340,000 345,100 I Real Property Transfer 448,794 430,619 415,000 440,000 453,180 Other Taxes Subtotal 11,619,328 12,485,460 12,651,201 12,916,090 13,451,612 I Licenses and Permits Business Operation 32,528 22,774 20,000 22,000 22,000 I Business Registration 64,536 72,164 65,000 70,000 70,000 Security Alarm 4,350 4,204 5,000 6,000 6,000 I Nuisance/False Alarms 12,604 13,014 3,000 22,000 22,000 Permits Subtotal 114,018 112,156 93,000 120,000 120,000 I I I I 3 - 1 Page 2 of9 Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year Dept/Mgr Dept/Mgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected GENERAL FUND (Continued) Fines. Forfeitures and Penalties Vehicle Code and Court Fines 449,136 451,691 390,000 40 I ,200 413,236 Vehicle Abatement 38,314 29,312 42,000 25,075 25,827 Parking Citations 96,083 98,456 90,000 97,850 100,785 Penalties 275 180 187 200 206 Code Violations 675 1,060 2,000 1,003 1,033 Weed Abatement 1,929 405 5,000 2,006 2,066 Fines Subtotal 586,412 581,104 529,187 527,334 543,153 Use of Money and Property Investment Earnings 2,946,935 1,505,324 1,195,240 948,973 948,318 Commissions 15,598 11,850 10,650 10,000 10,000 Recreation 8,790 23,011 20,000 20,000 20,000 Other Donations/Contributions 150 0 150 0 0 Property Rental 42,673 113,278 23,769 44,579 45,110 Use of Money Subtotal 3,014,146 1,653,463 1,249,809 1,023,552 1,023,428 Revenue from Other Agencies Motor Vehicle Licenses 3,231,310 3,567,872 3,295,121 3,675,699 3,749,212 No and Low Prop #11005b 127,082 135,385 153,608 150,000 150,000 Off Highway Vehicle Fees 1,577 1,543 0 0 0 Federal - F.E.M.A. 0 14,022 0 0 0 Other Agency Revenue- City State Mandates 279,433 100,847 66,050 0 0 Other State Revenue-SB 1662 Booking Fees 0 0 0 0 0 Other State Revenue-Miscellaneous 386,684 151,228 20,000 20,000 20,000 Other Agency Revenues-Miscellaneous 2,114 768 2,000 0 0 Other Agencies Subtotal 4,028,200 3,971,665 3,536,779 3,845,699 3,919,212 3-2 I Page 3 of9 I Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 Mid-Year DepUMgr DepUMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected I GENERAL FUND (Continued) Charges for Current Services I Administrative Management Support 96,865 105,839 109,033 0 0 Central Services 0 0 0 41,438 41,725 I IT Division Operating & Maintenance 0 0 0 85,333 88,844 Facility & Site Operating & Maintenance 0 0 0 29,389 27,996 I Finance Department 0 0 0 350,000 40 I ,500 Applicant Planning Service Overhead 34,660 29,002 32,320 32,320 31,674 Applicant Engineering Service Overhead 10,853 6,444 15,000 15,000 14,700 I City Staff Support 175,478 152,260 188,621 130,988 142,170 Community Facilities District 4,192 0 5,000 0 0 EncinitasRanch Golf Course 7,119 2,019 0 1,000 980 I Administrative Subtotal 329,167 295,564 349,974 685,468 749,589 I Building Building Fees 1,388,566 1,902,537 1,333,000 1,200,000 1,000,000 Solana Beach Services Fee 14,626 9,609 18,000 18,000 17,820 I Building Subtotal 1,403,192 1,912,146 1,351,000 1,218,000 1,017,820 Engineering I AgreementslConvenants 200 0 1,000 1,000 1,000 Construction Fees 16,260 37,290 15,000 15,000 15,000 Exempt Agency Construction Fees 77,608 22,240 25,000 25,000 25,000 I Final Map Processing Fee 60,203 8,961 40,000 40,000 40,000 Parcel Map Processing Fees 46,200 20,976 28,000 28,000 28,000 I Grading Plan Check 176,476 125,315 150,000 132,600 132,600 Grading Inspection Fees 544,238 257,308 250,000 250,000 250,000 Improvement Plan Check 116,862 43,386 52,000 52,000 52,000 I Improvement Inspection Fees 90,256 232,904 75,000 75,000 75,000 Encroachment Fees 21,313 12,400 9,000 9,000 9,000 I Street Name Changes 0 400 0 0 0 Vacation Fees 1,997 7,200 2,000 2,000 2,000 Applicant Process/Inspection 25,128 45,752 15,000 15,000 15,000 I APN Report, Doc Resales, Other 4,445 8,028 1,550 1,550 1,550 Engineering Subtotal 1,181,186 822,160 663,550 646,150 646,150 I I 3-3 Page 4 of 9 Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year Dept/Mgr DeptfMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected GENERAL FUND (Continued) Charges for Current Services (Continued) Communitv Planning Administrative Design Review 19,385 ]6,350 1] ,400 15,000 ]4,700 Bui]ding Plan Check Review 6,520 9,560 1 ] ,680 1 ] ,680 11,447 App]ication Types 41,247 31,496 24,000 24,000 23,520 Subdivision (TMffPM) 39,867 63,960 40,000 40,000 39,200 Maps and Publications 46,240 42,949 48,000 48,000 47,040 Major Use Permit 39,004 15,027 24,000 24,000 23,520 Imp]ementation of Fee Study Estimates 0 0 0 235,000 470,000 Ammendments, Appea]s & Service Requests 7,0]7 3,092 9,260 9,260 9,075 Sign/Banner Review 2,575 2,700 3,200 3,200 3,136 Design Review 16,237 26,652 20,000 20,000 19,600 Minor Use Permits 8,400 7,000 7,200 7,200 7,056 Variance 3,870 1,932 3,000 3,000 2,940 Coastal Development Permit 14,100 17,580 18,000 18,000 ] 7,640 Environmenta] Impact Fees 121,926 70,999 200,000 65,000 66,950 Other Planning Fees 5,393 4,369 6,500 6,500 6,370 Planning Subtotal 371,781 313,666 426,240 529,840 762,194 Fire All Bui]ding Permit Types 54,326 52,876 40,000 40,000 39,600 Plan Check, Review Fees, TPM's 400 300 850 6,040 5,980 Fire Subtotal 54,726 53,176 40,850 46,040 45,580 Other Revenue Property Reimbursements/Sa]e of Property 3,303 359,941 50,000 2,080,000 40,000 Fixed Assets Disposition 169 22,130 2,475,000 0 0 P.E.R.S Credits, P/R Adjustments (7,897) (6,036) 0 0 0 Booking Fee Recoveries 29,1 ]4 3],388 30,000 30,000 29,700 Cost Recovery, Credit Card Fees 820 374 0 0 0 Subtotal 25,509 407,797 2,555,000 2,110,000 69,700 General Fund Total 36,979,558 38,083,424 39,561,618 41,505,625 41,332,620 3-4 I Page 5 of9 I Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 Mid-Year Dept/Mgr Dept/Mgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected I SELF-INSURANCE FUND (Fund 113) State Reimbursement Programs 2,522 200 5,500 5,665 5,834 I Management Support 28,088 29,315 30,900 43,568 48,484 Workers' Comp Premiums 227,124 245,729 227,136 347,324 362,424 Unemployment Premiums 35,605 39,596 36,799 37,902 39,039 I Investment Earnings 214,307 I 18,368 169,441 64,11 I 64,074 Insurance Refunds 78,668 102,278 78,000 75,000 75,000 I MisceIlaneous Revenue 21,000 4,300 10,000 0 0 Self-Insurance Fund Total 607,314 539,786 557,776 573,570 594,855 I SALES TAX RECEIVABLES (Fund 192) Investment Earnings 81,570 49,322 59,136 28,000 28,000 I Sales Tax Receivables Total 81,570 49,322 59,136 28,000 28,000 RECREATION PROGRAMS FUND (Fund 146) I Participant Fees 424,935 416,941 473,600 679,543 699,929 Community Center Facility Rental 0 0 0 65,000 65,000 I Senior Luncheon Program 0 49,547 139,105 139,105 139,105 Investment Earnings 17,153 5,659 9,242 1,187 1,187 I Recreation Programs Fund Total 442,088 472,147 621,947 884,835 905,221 ASSET FORFEITURE FUND (Fund 261) I Forfeiture Proceeds, Misc, 3,451 3,438 0 0 0 Investment Earnings 7,236 3,226 4,364 2,018 2,017 I Asset Forfeiture Fund Total 10,687 6,664 4,364 2,018 2,017 SUPPLEMENTAL LAW ENFORCEMENT FUND (Fund'262) I Other Agency Shared Revenue 121,467 167,305 115,000 0 0 TDA Grant Revenues 134,737 0 0 0 0 I Investment Earnings 13,395 6,485 0 0 0 Supplemental Law Enforcement Total 269,599 173,790 115,000 0 0 I I I 3 - 5 Page 6 of9 Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year Dept/Mgr DepUMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected FEDERAL SPECIAL LAW ENFORCEMENT FUND (Fund 263) Other Agency Shared Revenue-Grants 43,743 47,934 42,500 0 0 Investment Earnings 70 1,953 0 150 0 Supplemental Law Enforcement Total 43,813 49,887 42,500 150 0 GAS TAX FUND (Fund 201) State Gas Tax (2105) 377,349 370,899 384,027 373,452 380,921 State Gas Tax (2106) 262,877 254,765 266,813 252,962 258,021 State Gas Tax (2107) 498,644 487,705 496,016 481,227 490,851 State Gas Tax (2107.5) 7,500 7,500 7,500 7,500 7,500 Investment Earnings 32,803 23,539 15,404 4,749 4,746 Miscellaneous 4,621 681 0 0 0 Gas Tax Fund Total 1,183,794 1,145,089 1,169,760 1,119,890 1,142,039 FEDERAL CAPITAL GRANT FUND (Fund 202) Federal Shared Revenue 274,661 342,455 565,000 0 0 Investment Earnings 0 0 0 0 0 Federal Capital Grant Fund Total 274,661 342,455 565,000 0 0 STATE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grants 462,351 825,248 0 0 0 Investment Earnings 13,367 792 500 237 2,373 Transnet Fund Total 475,718 826,040 500 237 2,373 TRANSNET FUND (Fund 204) Prop A - Sales Tax, Other Agency Revenues 1,363,051 1,442,000 1,218,397 1,573,083 1,651,982 Investment Earnings 723,337 377,731 485,094 201,831 177,982 Miscellaneous 0 (29,042) 0 0 0 Transnet Fund Total 2,086,388 1,790,689 1,703,491 1,774,914 1,829,964 3-6 I Page 70f9 I Detail of Revenue by Fund Source FY 02-03 FY 03-04 . FY 04-05 I FY 00-01 FY 01-02 Mid-Year DepUMgr DepUMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected I SAND REPLENISHMENT FUND (Fund 210) I Transient Occupancy 208,806 187,672 212,380 218,751 225,313 Investment Earnings 33,450 24,865 17,971 9,498 8,306 Sand Replenishment Fund Total 242,256 212,537 230,351 228,249 233,619 I C.D.B.G. GRANT FUND (Fund 222) I Federal Grants - Intergovernmental Revenue 1,356,229 679,099 584,000 502,000 502,000 Investment Earnings 0 0 0 0 0 C.D.B.G. Fund Total 1,356,229 679,099 584,000 502,000 502,000 I AFFORDABLE HOUSING FUND (Fund 225) I Mortgage Bond Fees 18,630 18,630 18,630 0 0 Property Rental 0 0 0 193,560 199,367 Investment Earnings 20,549 11,629 12,836 5,936 4,746 I Affordable Housing Fund Total 39,179 30,259 31,466 199,496 204,113 I ENCINIT AS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program 516,475 725,844 657,667 850,317 875,827 Other Agency Revenues 4,571 0 0 0 I HUD Portables - Administration 10,414 10,024 14,253 5,000 5,150 Investment Earnings 327 0 0 0 0 I Encinitas Housing Authority Fund Total 527,217 740,439 671,920 855,317 880,977 HOME ENTITLEMENT (Fund 227) I HOME Entitlement - Grant 25,868 583,372 225,943 230,462 235,071 Home Entitlement Fund Total 25,868 583,372 225,943 230,462 235,071 I I I I I 3-7 Detail of Revenue by Fund Source Page 80f9 FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year DepUMgr DeptJMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected GOVERNMENTALIEDUCATIONAL ACCESS (Fund 228) Other Agency Rev, Grant-* Mar 22, '00 agreernl 201,763 74,234 70,000 78,780 79,568 Investment Earnings 22,485 13,963 9,242 3,562 4,272 Governmental/Education Access Fund Total 224,248 88,197 79,242 82,342 83,840 HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other State Revenue 67,208 84,340 111,107 98,337 100,000 Investment Earnings 30,217 28,145 12,836 16,621 11,865 Contract Savings and Fees 162,909 352,837 460,324 360,000 360,000 Miscellaneous 183,353 298 0 0 0 Household Hazardous Waste Fund Total 443,687 465,620 584,267 474,958 471,865 PARK IMPROVEMENT FEES (Fund 231) Mitigation Fees 783,554 15,758 158,000 130,000 60,000 Investment Earnings 44,003 6,700 2,000 2,374 2,374 Park Fund Total 827,557 22,458 160,000 132,374 62,374 PARK ACQUISITION FEES (Fund 234) Mitigation Fees 0 176,287 451,000 225,000 220,000 Investment Earnings 0 17,399 21,000 4,749 11,865 Park. "und Total 0 193,686 472,000 229,749 231,865 FLOOD CONTROL FEE FUND (Fund 232) Mitigation Fees 331,481 385,038 300,000 320,OPO 300,000 Investment Earnings 249,126 106,371 73,574 11,872 11,865 Nood Lontrol "und Total 580,607 491,409 373,574 331,872 311,865 TRAFFIC MITIGATION FEE FUND (Fund 233) Traffic Mitigation Fees 533,217 194,529 750,000 490,000 650,000 Investment Earnings 111,087 71,147 77 ,000 23,745 28,477 Traffic Mitigation Fee Fund Total 644,304 265,676 827,000 513,745 678,477 FIRE MITIGATIONIDEVELOP FEES FUND (Fund 272) Mitigation Fees 64,768 75,977 99,165 100,000 80,000 Investment Earnings 55,133 12,191 0 1,688 1,688 Fire Mitigation Fund Total 119,901 88,168 99,165 101,688 81,688 3-8 I Page 9 of9 I Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 I FY 00-01 FY 01-02 Mid-Year DeptfMgr DeptfMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected I VILLAGE PARK M.LD. FUND (Fund 290) Assessment Fees 32,344 33,128 32,610 32,610 32,610 I Investment Earnings 12,530 6,906 4,898 4,245 4,124 Village Park M.I.D. Fund Total 44,874 40,034 37,508 36,855 36,734 I VILLANIT AS M.LD. FUND (Fund 291) Property Taxes/Other Revenue 7,084 7,271 7,552 8,115 8,578 I Assessment Fees 10,163 10,184 10,080 ro,080 10,080 Investment Earnings 8,739 5,079 3,458 2,659 2,895 I VilIanitas M.LD. Fund Total 25,986 22,534 21,090 20,854 21,553 CERRO STREET M.LD. FUND (Fund 292) I Property Taxes/Other Revenue 22,498 23,580 23,445 25,196 26,640 Assessment Fees 1,520 1,173 1,185 1,185 1,185 Investment Earnings 9,943 5,617 4,034 3,382 3,380 I Cerro Street M.LD. Fund Total 33,961 30,370 28,664 29,763 31,205 WIRO PARK FUND (Fund 296) I Assessment Fees 10,999 10,712 11,001 11,001 11,001 Investment Earnings 1,285 883 403 368 344 I Wiro Park Fund Total 12,284 11 ,595 11 ,404 11,369 11,345 ENCINITAS LIGHTING DISTRICT-CITYWIDE (Fund 295) I Property Taxes/Other Revenue 373,307 398,220 403,162 455,427 481,685 Assessment Fees 451,589 453,095 453,830 453,830 453,830 I Investment Earnings 97,681 45,970 28,814 21 ,222 18,838 Lighting District Fund Total 922,577 897,285 885,806 930,479 954,353 I ENCINITAS LIGHTING DISTRICT-ENCINITAS RANCH (Fund 297) Assessment Fees 214,910 209,331 214,678 2]4,678 214,678 Investment Earnings 36,160 20,209 12,966 551 551 I Lighting District Fund Total 251,070 229,540 227,644 215,229 215,229 Total Revenue City-Wide Funds 48,776,995 48,571,571 49,952,136 51,016,040 51,085,262 I I I 3 - 9 Page I of I INTERNAL SERVICE FUNDS Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year Dept/Mgr DeptlMgr FUND REVENUE DESCRIPTION Actual Actual Approved Projected Projected DISTRICT SERVICES FUND (Fund 616) City Support - En!!ineerinl! Cardiff Sanitary Division 64,359 47,380 56,002 66,063 71,874 Encinitas Sanitary Division 83,797 63,601 91,350 63,599 69,410 Line Maintenance Cardiff Sanitary Division 200,371 175,626 212,030 223,389 237,918 Encinitas Sanitary Division 125,835 186,166 165,100 148,926 158,612 Solana Beach Sanitation Dept. 97,348 140,908 203,782 239,354 254,361 District Services Fund Total 571,710 613,681 728,264 741,331 792,175 INTERNAL SERVICE FUND (691) Vehicle Rental Charge 73,311 0 0 0 0 Investment Earnings 0 0 0 0 0 Internal Service Fund Total 73,311 0 0 0 0 FLEET MAINTENANCE FUND (Fund 692) FleeVV ehicle Revenue 273,383 300,768 312,441 339,164 360,820 Investment Earnings 0 0 0 0 0 Fleet Maintenance Fund Total 273,383 300,768 312,441 339,164 360,820 VEHICLE REPLACEMENT FUND (Fund 693) FleetlY ehicle Revenue, Lease Revenues 351,560 252,166 466,943 466,943 466,943 Investment Earnings 82,515 59,875 56,480 30,868 26,104 Lease ProceedslFinancing Sources 550,000 0 575,000 0 0 Fixed Asset Proceeds 58,689 35,813 0 0 0 Fleet Maintenance Fund Total 1,042,764 347,854 1,098,423 497,811 493,047 Total Revenue- Internal Sservice Funds 1,961,168 1,262,303 2,139,128 1,578,306 1,646,042 3 - 10 I Page 1 of 1 I ENCINITAS SANITARY DIVISION Detail of Revenue by Fund Source I FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year DeptfMgr DeptfMgr I FUNI REVENUE DESCRIPTION Actual Actual Approved Projected Projected I OPERATING FUND (521) Sewer Service Charges 1,247,430 1,230,614 1,282,034 1,479,362 1,880,525 I Investment Earnings 34,666 22,043 9,883 9,093 11,011 Miscellaneous 1,772 0 0 0 0 Other Agency Revenues 0 74,921 0 0 0 I Operating Fund Subtotal: 1,283,868 1,327,578 1,291,917 1,488,455 1,891,536 I REPLACEMENT FUND (522) Investment Earnings 333,121 189,200 100,850 109,910 90,528 I Replacement Fund Subtotal: 333,121 189,200 100,850 109,910 90,528 I EXPANSION FUND (523) Connection Fees 122,744 609,589 201,000 201,000 134,000 I Investment Earnings 176,587 109,009 57,629 80,725 75,012 I Expansion Fund Subtotal: 299,331 718,598 258,629 281,725 209,012 TOTAL REVENUE OF ESD FUNDS: 1,916,320 2,235,376 1,651,396 1,880,090 2,191,076 I I I I I I I 3 - 11 Page 1 of 1 CARDIFF SANITARY DIVISION Detail of Revenue by Fund Source FY 02-03 FY 03-04 FY 04-05 FY 00-01 FY 01-02 Mid-Year DeptfMgr Dept/Mgr FUNI REVENUE DESCRIPTION Actual Actual Approved Projected Projected OPERATING FUND (SOl) Sewer Service Charges 2,313,013 2,302,409 2,299,380 3,350,200 3,948,921 Investment & Lease Income 189,566 142,439 31,833 44,061 47,956 Miscellaneous 173 20,039 0 0 0 Other Agency Revenues 77,145 76,715 75,000 0 0 Operating Fund Subtotal: 2,579,897 2,541,602 2,406,213 3,394,261 3,996,877 REPLACEMENT FUND (502) Other Income 2,733 2,734 0 0 0 Investment Earnings 410,658 195,588 158,478 128,948 108,751 Replacement Fund Subtotal: 413,391 198,322 158,478 128,948 108,751 EXPANSION FUND (503) Connection Fees 363,783 111,097 170,850 119,595 119,595 Investment Earnings 31,757 11,534 0 6,942 10,259 Expansion Fund Subtotal: 395,540 122,631 170,850 126,537 129,854 DEBT SERVICE (504) Trustee Interest 43,445 35,053 48,000 30,000 30,000 Debt Service Fund Subtotal: 43,445 35,053 48,000 30,000 30,000 RATE ST ABILIZA TION (506) Investment Earnings 0 5,894 0 40,737 38,367 Rate Stabilization Fund Subtotal: 0 5,894 0 40,737 38,367 TOTAL REVENUE OF CSD FUNDS: 3,432,273 2,903,502 2,783,541 3,720,483 4,303,849 3 - 12 - ~ ~ ~ "Cl (t) = Q.. -. - = ~ o (t) - ~ -. - -------- ---. I I...- I - - - - - - - ---- General Government Planning & Building Public Safety . Public Works Engineering Services Parks & Recreation I I I I I I I I I I I I I I I I I I I General Government Departments Legislative/City Council Department Community Projects Division Legislative/City Council Division City Manager City Manager Kerry L. Miller City Manager's Office Economic Development Division Governmental Educational Access Tom Beckord, Personnel Officer Human Resources Lynne Tufts, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) Jace Schwarm, Risk Manager Self-Insurance Fund - City Risk Manager for San Dieguito Water District City Clerk City Clerk/Legislative Services Director Deborah Cervone City Clerk Division Elections Division Legal Services City Attorney (contract) Glenn Sabine Legal Services Division Financial Services Leslie Browder, Finance Director Central Services ...J - u Z ::J o U >- .... - u ."'....,.~ ".........~. .,..e..._...... ),_c_~'y . . ~f7~'~ ';"c~-.. ~~,. -~.~... Ul ~ u 0.2 >-(1) III Ql ~ E o ... Ql , c: ... III 0.1: >-= III ::l ~ 0 >-:1: "5.! a.Cl Q) Cl o III :E ~""'.' ~. Ifi................-. .... '~; ~'- '-, ~l .' .. _ __ - - , .' _'-,;:'"if"r.-: Cii .c E"tl Q) c: ~~ '5 E c: .- ::1' o U Cii .c ... 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IJl CII <I:~ U ~~> "" ~ Dtii~' l. ~ ~ - ~- ~-', !:M:~ ~',~n ~q_ : ~\, This page intentionally left blank. . 4-8 - I EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES I DEPARTMENTS: Legislative/City Council, City Manager, City Clerk, Legal Services, Administrative Services I DIVISIONS: Community Projects, Legislative/City Council, City Manager, Economic Development, Library Services, City Clerk, Elections, Legal Services, Financial Services, Human Resources, Information Technology, Geographic Information Systems, Central Services, Self-Insurance I Administration and Governmental Educational Access Fund I EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager I Actual Actual Approved Proposed Proposed PERSONNEL 2,488,506 2,760,222 3,005,060 3,558,501 3,847,598 I MATERIALS & SUPPLIES 290,359 366,281 269,400 318,760 330,864 I CONTRACTS & SERVICES 2,634,502 2,721,248 3,220,500 2,918,773 2,999,285 INTERNAL COST ALLOCATION 381,186 353,580 343,593 896,800 896,800 I CAPITAL OUTLAY 236,936 141,683 168,578 124,318 125,566 I TOTAL 6,031,489 6,343,014 7,007,131 7,817,152 8,200,113 I DEPARTMENTPERSONNELSU~Y FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager I Actual Actual Approved Proposed Proposed Full-Time Equivalents 43.70 43.70 44.70 44.45 44.45 I DEPARTMENT FUNDING SUMMARY I FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected Self-Insurance Fund (113) 607,314 539,786 557,776 573,570 594,855 I Management Support (101) 96,865 105,839 109,033 0 0 Internal Cost Allocation (101) 0 0 0 456,160 508,565 Business Operation Permits (101) 32,528 22,774 20,000 22,000 22,000 I Business Registration (101) 64,536 72,164 65,000 70,000 70,000 Security Alarms (101) 4,350 4,204 5,000 6,000 6,000 NuisancelFalse Alarms (101) 12,604 13,014 3,000 22,000 22,000 I Governmental/Educational Access (228) 224,248 88,197 148,458 82,342 83,840 Department Revenue Subtotal 1,042,445 845,978 908,267 1,232,072 1,307,260 Other General Fund Support 4,989,044 5,497,036 6,098,864 6,585,080 6,892,853 I TOTAL 6,031,489 6,343,014 7,007,131 7,817,152 8,200,113 I 4-9 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY PROJECTS Fund Number: 101 Division Number: 0020 Division Responsibilities: This Division accounts for the projects funded by Council to assist public-spirited community organizations in accomplishing community oriented projects. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 22,675 27,750 38,350 35,000 35,000 TOTAL 22,675 27,750 38,350 35,000 35,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 10 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: COMMUNITY PROJECTS Fund Number: 101 Division Number: 0020 I MAJOR NON-PERSONNEL EXPENSE ITEMS: CAPITAL OUTLAY: Contributions FY 03-04 FY 04-05 35,000 35,000 Total Capital Outlay 35,000 35,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Community project funding determined by Council. Maior Proiects in the Upcoming Year Include: 1. Provided $35,000 in support for 16 community projects. 4 - 11 EXPENDITURE PLAN FUND: GENERAL Division Title: LEGISLA TIVE/ CITY COUNCIL Fund Number: 101 Division Number: 1110 Division Responsibilities: This Division funds the general legislative and policy making expenses for the City including costs associated with supporting the City Council, Legislative Advocacy Services, the City's annual memberships in the League of California Cities (LCC), the San Diego Association of Governments (SANDAG), and other miscellaneous expenses related to the City's legislative activities. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 129,979 137,554 143,900 191,674 199,175 MATERIALS & SUPPLIES 12,225 16,268 16,000 13,000 15,600 CONTRACTS & SERVICES 80,580 96,868 126,970 126,215 128,801 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 222,783 250,690 286,870 330,889 343,576 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Council Members 5.00 5.00 5.00 5.00 5.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 6.00 6.00 Note: The five Council Members are not included in other summaries of Personnel. 4 - 12 I I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: LEGISLATIVE/CITY COUNCIL Page 2 Fund Number: 101 Division Number: 1110 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 11 ,400 1,200 3,000 15,600 Total Materials and Supplies 49,000 31,000 43,150 5,651 128,801 Total Contracts and Services MATERIALS AND SUPPLIES: Miscellaneous (Council Recognition Events) Operating Supplies, Books Office Furniture 11,000 1,200 800 13,000 CONTRACTS AND SERVICES: Legislative Advocacy Services Travel, Training Membership Dues (SANDAG, LCC, NLC, LAFCO, Cal Coast) Telephone, Printing 47,500 35,000 38,200 5,515 126,215 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Identifed and prioritized a parkland/open space acquisition program. 2. Implemented policies/standards to address traffic calming concerns. 3. Implemented Community Character public hearing process. 4. Enhanced public information and access to City information workplans and projects. 5. Approved Public Arts Master Plan. 6. Approved "Hall Property" Master Plan. Maior Proiects in the Upcoming Two-Year Period Include: 1. Greater participation in Regional governance/ decision making. 2. Initiate construction of new library and Public Works Environmental Centre. 3. Implement recommendations of Community Character. 4 - 13 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY MANAGER Fund Number: 101 Division Number: 1210 Division Responsibilities: The City Manager is the administrative head of the City directing the work of all City departments and subsidiary districts. The City Manager's Office is responsible for City Council agenda planning, development of City-wide policies and procedures, regional government coordination and interaction, economic development, legislative tracking, public relations, citizen assistance, law and traffic enforcement contract administration, complaint resolution, resource allocation and overseeing the activities of all departments and special districts. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 331,128 444,551 443,085 520,678 561,574 MATERIALS & SUPPLIES 4,466 7,037 5,000 3,605 3,711 CONTRACTS & SERVICES 29,855 21,198 18,900 12,638 12,896 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 365,449 472,786 466,985 536,921 578,181 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-0 I FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to City Manager 2.00 2.00 2.00 2.00 2.00 Management Analyst I,n 1.00 0.00 0.00 0.00 0.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Intern 0.60 0.60 0.60 0.60 0.60 Total Positions 5.60 4.60 4.60 4.60 4.60 Front Desk Receptionist - 16:00 per week 4 - 14 I Page 2 I I I FUND: GENERAL Division Title: CITY MANAGER Fund Number: 101 Division Number: 1210 I I I I I I I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 2,121 530 1,060 3,711 Total Materials and Supplies Maior Proiects in the Upcoming Two-Year Period Include: I. Legislative analysis, education, and advocacy to support City interests and projects. 2. Enhance intergovernmental relations/organizational development activities. 3. Initiate and complete environmental evaluation on the 44 acre Santa Fe Drive/I-5 parkland site. 4. Initiate construction of library facility. 5. Initiate and complete civic center block master planning efforts. 6. Identify and secure funding for rail corridor improvements. 4 - 15 7,500 2,120 2,000 1,276 12,896 Total Contracts and Services 1. Conducted Council goal and objective setting. 2. Developed and administered master planning process, site acquisition and grant application for new library facility. 3. Developed process and plan for 44 acre parkland/public use site master planning. 4. Managed and facilitated rail corridor issues. 5. Administered Blue Ribbon Environmental Committee. 6. Transitioned Capital Improvement Program to City Manager's office. MATERIALS AND SUPPLIES: Books and Subscriptions Office Supplies Miscellaneous 2,060 515 1,030 3,605 I I I I I I I I CONTRACTS AND SERVICES: Travel & Meetings Training, Memberships, Mileage Agency Temporary Help Telephone, Postage and Printing 7,300 2,100 2,000 1,238 12,638 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: EXPENDITURE PLAN FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT Fund Number: 101 Division Number: 1215 Division Responsibilities: The Economic Development Division was created by City Council to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 300 69 700 0 0 CONTRACTS & SERVICES 170,025 186,720 184,760 189,460 195,691 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 170,325 186,789 185,460 189,460 195,691 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 DeptlManager Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 16 I Page 2 I I FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT Fund Number: 101 Division Number: 1215 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 I I MATERIALS AND SUPPLIES: Books, Miscellaneous o o Total Materials and Supplies o o I I CONTRACTS AND SERVICES: Visitor's Center Support DEMA Contract Management Partnership wi San Diego North ConventionlVisitor's Bureau Cardiff Chamber Landscape Maintenance Downtown Flower Basket Maintenance Brochure Distribution Service Miscellaneous Contractual Membership Dues (SO Eco Dev Corp) Printing, Binding and Duplication I I 88,400 91,500 48,000 50,000 27,000 28,000 10,000 11,000 7,000 6,500 3,000 3,000 3,000 2,500 2,000 2,100 1,060 1,091 189,460 195,691 I Total Contracts and Services I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: I 1. Operational support of Encinitas Visitors Center. 2. Renewal of DEMA contract management. 3. Partnership with San Diego North Convention and Visitors Authority and San Diego Economic Development Corporation. 4. Downtown flower basket and Cardiff Parkway landscape maintenance support. I Maior Proiects in the Upcoming Two-Year Period Include: I I 1. Encinitas Visitors Center Support. 2. Downtown Management contract support. 3. Continued partnership with San Diego North Convention and Visitors Authority and San Diego Economic Development Corporation. I I I I 4 - 17 EXPENDITURE PLAN FUND: GENERAL Division Title: LIBRARY SERVICES Fund: 101 Division Number: 1220 Division Res~onsibilities: The proposed Encinitas Community Library is the design and development phase and anticipates initiating contruction in early 2004. The San Diego County Library system will provide public library services with the City building and owning the facility. The City is responsible for exterior and interior maintenance, landscape maintenance, utilities, and capital repairs. The division funds the City's maintenance and selects operational responsibilities. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 50,000 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 0 0 0 0 50,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 DeptlManager Proposed FY 04-05 DeptlManager Proposed No City Personnel are Directly Assigned to this Division. 4 - 18 I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: LIBRARY SERVICES Fund: 101 Division Number: 1220 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CONTRACTS AND SERVICES: Contract Service, County of San Diego o 50,000 Total Contracts and Services o 50,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Purchased the D Street site for construction of new library facility. Library Bond Act grant application submitted. Design review, local coastal development permit and environmental clearance obtained Maior Projects in the Upcoming Two-Year Period Include: Anticipated future pre-opening operating costs beginning FY 04-05. I I I I 4 - 19 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY CLERK Fund Number: 101 Division Number: 1310 Division Responsibilities: The City ClerklDirector of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities include: All official municipal records, records management, Council agendas and minutes, Council mail and calendars, municipal elections, legal public notices, Sheriff regulated businesses permits, committees coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board Clerk for the Cardiff Sanitation District, San Dieguito Water District and Housing Authority. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 228,824 258,200 304,568 343,429 367,957 MATERIALS & SUPPLIES 29,428 35,569 30,510 28,170 31,938 CONTRACTS & SERVICES 43,380 57,816 56,045 76,957 72,092 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 301,632 351,585 391,123 448,556 471,987 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Administrative Support Specialist 1.00 2.00 2.00 2.00 2.00 Program Assistant I,II 1.00 1.00 1.00 1.00 1.00 Total Positions 4.00 5.00 5.00 5.00 5.00 4 - 20 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: CITY CLERK Fund Number: 101 Division Number: 1310 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies Office Furniture Food/Coffee Service Books and Miscellaneous 15,450 15,913 2,510 5,510 3,286 3,384 6,924 7,131 28,170 31,938 Total Materials and Supplies CONTRACTS AND SERVICES: Printing, Binding and Duplication Advertising Temporary Help Business Registration Travel, Training, Memberships, & Mileage Storage, Equipment Maintenance 26,780 27,583 18,210 18,756 2,884 2,970 13,600 13,600 10,641 4,197 4,842 4,986 76,957 72,092 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Front Desk Employee Assumed the Responsibility of the Business Registration Program. Maior Proiects in the Upcoming Two-Year Period Include: 4 - 21 EXPENDITURE PLAN FUND: GENERAL Division Title: ELECTIONS Fund Number: 101 Division Number: 1311 Division Res1'onsibilities: In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee campaign reports, verify signatures on initiative petitions, arrange election night results reporting, prepare post-election resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 12 69 500 500 1,000 CONTRACTS & SERVICES 10,423 838 12,250 300 16,800 INTERNAL COST ALLOCATION 0 0 0 0 0 CMIT AL OUTLAY 0 0 0 0 0 TOTAL 10,435 907 12,750 800 17,800 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 22 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: ELECTIONS Fund Number: 101 Division Number: 1311 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies 500 1,000 Total Materials and Supplies 500 1,000 CONTRACTS AND SERVICES: Contractual Printing, Binding and Duplication o 16,500 300 300 Total Contracts and Services 300 16,800 4 - 23 EXPENDITURE PLAN FUND: GENERAL Division Title: LEGAL SERVICES Fund Number: 101 Division Number: 1410 Department Responsibilities: City Attorney operates under a contract approved by City Council by resolution. The Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development, vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 2,000 2,000 2,000 2,000 2,000 CONTRACTS & SERVICES 245,149 239,698 247,930 256,500 256,500 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 247,149 241,698 249,930 258,500 258,500 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager POSITION TITLES Actual Actual Approved Proposed Proposed City Attorney (Contract) 0.00 0.00 0.00 0.00 0.00 Total Positions 0.00 0.00 0.00 0.00 0.00 4 - 24 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: LEGAL SERVICES Fund Number: 101 Division Number: 1410 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies 2,000 2,000 Total Materials and Supplies 2,000 2,000 CONTRACTS AND SERVICES: City Attorney Additional Services City Attorney Retainer Other Attorney Services Mileage Travel 127,500 127,500 84,000 84,000 36,000 36,000 6,000 6,000 3,000 3,000 256,500 256,500 Total Contracts and Services 4 - 25 EXPENDITURE PLAN FUND: GENERAL Division Title: FINANCIAL SERVICES Fund Number: 101 Division Number: 1510 Division Responsibilities: Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the financial position and assure adequate resources are provided for City and District services. The Division is further responsible for [mancial services and management information through the maintenance of budgeting, accounting, payroll and utility billing to other City divisions and Districts. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 823,055 842,127 964,555 1,099,159 1,201,596 MA TERlALS & SUPPLIES 2,513 26,227 7,620 4,671 4,724 CONTRACTS & SERVICES 322,276 302,929 389,755 351,429 365,102 INTERNAL COST ALLOCATION (268,724) (279,472) (290,651) 0 0 CAPITAL OUTLAY 22,079 0 0 0 0 TOTAL 901,199 891,811 1,071,279 1,455,259 1,571,422 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Finance Manager 2.00 2.00 2.00 2.00 2.00 Management Analyst I, II 1.00 1.00 1.00 1.50 1.50 Finance Supervisor 1.00 1.00 1.00 1.00 1.00 Accountant I, II 2.00 2.00 2.00 2.00 2.00 Senior Customer Service Representative 0.25 0.25 0.25 0.00 0.00 Finance Technician I, II, III 7.10 7.20 7.20 6.80 6.80 Program Assistant I, II 1.00 0.90 0.90 1.00 1.00 Total Positions 15.35 15.35 15.35 15.30 15.30 4 - 26 I I Page 2 Fund Number: 101 Division Number: 1510 FUND: GENERAL Division Title: FINANCIAL SERVICES I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Office Equipment and Furniture Books and Subscriptions Office Supplies, Miscellaneous I FY 03-04 1,500 1,400 1,771 4,671 I I Total Materials and Supplies CONTRACTS AND SERVICES: Property Tax Admin. Fee and Bank Charges Professional Firms Consultant Travel, Training, Memberships, Mileage Agency Temporary Help Software Maintenance, Postage, Printing 248,500 60,000 4,789 12,863 7,500 17,777 351,429 I I I Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Successfully implemented the City and San Dieguito Water District's (SDWD) first 2 yr. annual operating budget and the first 6 yr. financial plan and Capital Improvement Plan. 2. Published a summarized "Budget in Brief' doc. which highlights the City and District's operating and capital budget. 3. Posted the Budget in Brief and Financial Statements on the City's web site. 4. Participated in the restructuring of the Administrative Services Department which created the Finance Department. Finance assumed the responsibility of Central Services division. 5. Participated both at the City and employee levels in the salary negotiations and contract agreement with the Service Employees International Union (SEIU) representing the City and the employees. 6. Participated in the selection of City View software for utility billing, land mgmt., engineering and code enforcement. 7. Revised credit card use program to improve City security and cost. 8. Developed and implemented acceptance of alternative payment methods for customer payments (direct deposit, credit/debit cards, on-line payments). 9. Completed the evaluation and implementation of the "new" GASB 34 Financial Reporting requirements. 10. Completed five Transient Occupancy Tax audits and the Franchise Fee audit of Cox Cable. 11. Refinanced the 1993 SEJP A Revenue Bonds, accomplishing total savings of $1 ,000,000 or approx. $70,000 per yr. 12. Refinanced the Civic Center Bonds and several leases, accomplishing total savings of$280,000 or approximately. $26,000 per year. 13. Assisted in the development of alternate budget scenarios should the State take City tax dollars. 14. Implemented on-line reporting of 1099's, W-2's and deferred compo 15. Effectively and safely invested the City and Districts' portfolio to attain an average return consistent with the City's adopted performance benchmark. Maior Proiects in the Upcoming Two-Year Period Include: I I I I I I I FY 04-05 1,500 1,400 1,824 4,724 258,000 63,000 4,932 13,136 7,725 18,309 365,102 1. Develop the City and SDWD's second 2 yr. annual operating budget and 6 yr. Fin. plan and Capital Improvement Plan. 2. Publish a summarized "Budget in Brief' doc. which highlights the City and District's operating and capital budget. 3. Post the Budget in Brief and Financial Statements on the City's web site. 4. Complete the implementation of City View software. 5. Complete the implementation of Positive Pay to minimize check fraud exposure to the City. 6. Work with other cities on ajoint venture to perform other franchise fee audits. I I I I 4 - 27 EXPENDITURE PLAN FUND: GENERAL Division Title: HUMAN RESOURCES Fund Number: 101 Division Number: 1520 Division Res~onsibilities: This Division is responsible for providing a human resources management system which supports managers and City Council in the delivery of public services while assuring that the City is a good place to work. The division is responsible for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practice and the law. The division conducts all City and District recruitments; administers employee performance evaluation, compensation, and benefits programs; provides labor relations services; and coordinates staff training opportunities. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 271,757 301,149 308,313 360,588 396,007 MATERIALS & SUPPLIES 15,027 5,582 5,635 4,989 5,172 CONTRACTS & SERVICES 138,919 184,012 189,990 163,917 147,530 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 425,703 490,743 503,938 529,494 548,709 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department~anager 1.00 1.00 1.00 1.00 1.00 Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Technician I, II, III 2.00 2.00 2.00 2.00 2.00 Administrative Support Assistant 0.50 0.50 0.50 0.50 0.50 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 5.00 5.00 5.00 5.00 5.00 4 - 28 I I FUND: GENERAL Division Title: HUMAt~ RESOURCES Page 2 Fund Number: 101 Division Number: 1520 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 02-03 I MATERIALS AND SUPPLIES: Books Office Furniture Supplies, Miscellaneous 2,626 500 1,863 4,989 I Total Materials and Supplies I CONTRACTS AND SERVICES: Advertising Training (includes Citywide) Pre-Employment Screening/Physicals and Testing Annual Physicals, Vaccinations Professional Firms, Agency Temporary Help, Other Attorney Travel, Meals, Mileage Membership Dues, Printing 37,646 46,082 29,328 19,982 25,853 3,852 1,174 163,917 I I Total Contracts and Services FY 03-04 2,704 550 1,918 5,172 38,775 46,200 23,629 27,158 6,628 3,932 1,208 147,530 I I I ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: I L Successfully renewed expiring labor contracts (Memoranda of Understanding) with represented bargaining units. 2. Negotiated multi-year labor contracts (Memoranda of Understanding), successfully using the concepts of interest based negotiations (win/win) in the labor relations process. I Maior Proiects in the Upcoming Two-Year Period Include: I 1. Continue work on developing and implementing a city-wide employee training plan and schedule. 2. Conduct a benchmark resurvey of the local labor market to maintain the position classification plan before July 2004. 3. Work cooperatively with represented and unrepresented employees in the revision of certain personnel rules (Administrative Manual policies). I I I I I 4 - 29 EXPENDITURE PLAN FUND: GENERAL Division Title: INFORMATION TECHNOLOGY Fund Number: 101 Division Number: 1550 Division Responsibilities: The Information Technology division plans, coordinates, implements and maintains the City's mainframe computer system, networks, and telecormnunications systems, as well as the City of Encinitas web site and all the associated software packages. IT develops and implements policies and procedures for the appropriate use and protection of computer systems, networks, telecormnunications systems, web site and accessory devices. The IT division also provides technical assistance to all City of Encinitas emplyees. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 419,433 431,171 454,623 584,134 617,126 MATERIALS & SUPPLIES 126,627 148,828 105,900 169,348 171,815 CONTRACTS & SERVICES 138,719 198,171 326,453 287,161 294,523 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 117,651 42,585 45,500 0 0 TOTAL 802,430 820,755 932,476 1,040,643 1,083,464 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager 0.90 0.90 0.90 0.90 0.90 Senior Information Technology Lead 0.00 0.00 0.00 0.00 0.00 Information Technology Lead 1.00 1.00 1.00 1.00 1.00 Information Technology Analyst I, II, III 3.75 3.75 3.75 3.75 3.75 Information Technology Tech 1,11* 0.00 0.00 1.00 1.00 1.00 Program Assistant I, II 1.00 1.00 1.00 1.00 1.00 Total Positions 6.65 6.65 7.65 7.65 7.65 * Approved off-cycle by City Council December 3, 2002 4 - 30 I I I I I I I I I I I I I I I I I I I Page 2 Fund Number: 101 Division Number: 1550 FUND: GENERAL Division Title: INFORMATION TECHNOLOGY IMAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Systems Equipment Computer/Software Furniture & Fixtures, Misc. Computer Office Equipment and Furniture Office Supplies, Books, Repairs and Maintenance Computer Supplies FY 03-04 77,250 43,390 2,000 2,530 44,178 169,348 FY 04-05 79,567 43,390 2,120 2,560 44,178 171,815 Total Materials and Supplies 122,355 5,304 12,436 39,783 17,238 31,338 21,218 12,200 2,121 30,000 530 294,523 Total Contracts and Services 1. SQL Server implemented.. 2. AS/400 system upgraded. 3. Master Technology Plan implemented. 4. City Hall wired for Ethernet. 5. Subscription service implemented on the web site. 6. Request for assistance implemented on the web site. 7. Web server upgraded. 8. Zenworks distribution software implemented. 9. Program registration implemented on the web site. 10. Network frrewall installed. 11. Server monitoring software installed. 12. eGovemment implementation planning phase completed. 13. Initial phase ofHTE land management replacement comple 14. Server room redesigned and servers mounted in racks. 15. Multiple new Windows-based servers deployed. 16. Windows XP and new high-speed Dell computers distribut( 17. Laptop mobile training cart implemented and deployed for training staff on major initiatives and associated projects. 18. Security audit completed and outstanding issues reconciled 19. AS/400 remote access migrated to VPN (Virtual Private N{ 20. SQL transaction logging and disk to disk SQL backups imp CONTRACTS AND SERVICES: Computer Software Maintenance Agency Temporary Help Training, Travel, Mileage Telephone Maintenance Telephone (Local and Long) Disaster Recovery Computer Hardware Maintenance Operating Software Maintenance Equipment Maintenance and Repair Consultant Membership Dues 118,791 5,150 12,412 38,625 16,737 30,426 20,600 11,845 2,060 30,000 515 287,161 ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Maior Proiects in the Upcoming Two-Year Period Include: 1. Disaster Recovery Plan. 2. Integration programming between Cityworks/CityView/HTE 3. Continue eGovemment implementation. 4. CityView Implementation 5. Database standardization. 6. Desktop systems replacement. 7. Remote access for freld personnel. 8. Windows server upgrades. 9. Novell server upgrades. 4 - 31 EXPENDITURE PLAN FUND: GENERAL Division Title: GEOGRAPHIC INFORMA nON SYSTEMS Fund Number: 101 Division Number: 1555 Division Responsibilities: The GIS Division manages all spatially related data within the City. The goal of the GIS Division is to promote the use of spatial data within City activities in order to provide a more understandable, extensive, and expedient service to the residents of the City of Encinitas. GIS performs a number of duties in pursuit of this goal including coordinating with departments, consultants and outside agencies, producing hardcopy output and analysis functions in response to departmental requests, administering hardware and software, maintaining spatially related data that is produced from various departments and executing long term projects that aid in the fOITIlation of recommendations on City policy and procedures. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 124,287 149,025 158,916 200,244 216,723 MATERIALS & SUPPLIES 8,370 44,566 6,435 7,356 7,516 CONTRACTS & SERVICES 28,804 24,169 124,875 97,603 100,510 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 10,028 0 11,200 8,200 8,200 TOTAL 171,489 217,760 301,426 313,403 332,949 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager 0.10 0.10 0.10 0.10 0.10 G.LS. Supervisor 1.00 1.00 1.00 1.00 1.00 G.LS. Analyst 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 2.60 2.60 2.60 2.60 2.60 4 - 32 I I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: GEOGRAPHIC INFORMATION SYSTEMS I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Computer Supplies Office Furniture and Equipment Books and Subscriptions Page 2 Fund Number: 101 Division Number: 1555 FY 03-04 FY 04-05 5,150 5,304 2,000 2,000 206 212 7,356 7,516 31,827 32,781 5,212 5,349 54,384 56,015 6,180 6,365 0 0 97,603 100,510 Total Materials and Supplies CONTRACTS AND SERVICES: Computer Software and Hardware Maintenance Travel, Training, Membership Dues, Mileage Professional Firms G.I.S. Support Postage Total Contracts and Services CAPITAL OUTLAY: Machinery and Equipment Software o 8,200 8,200 o 8,200 8,200 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Obtained high resolution topography and orthophoto data sets. 2. Completed phase II of storm water data mapping. 3. Completed GIS Plan. 4. Established map and data fees. 5. Completed water and sewer CAD-to-GIS data conversions. 6. Completed implementation of water module in Cityworks assest management solution. 7. Completed implementation of wastewater module in Cityworks assest management solution. 8. Established procedures for GIS basemap updates. 9. Installed and configured enterprise-level GIS software, ArcIMS and ArcSDE. 10. Migrated GIS basemap data to City's central database, SQL Server. 11. Deployed ArcReader applications in Planning, Engineering, and Fire for display and query of orthophotos and other GIS data. 12. Began implementation of meta data for GIS data. 13. Deployed tablet PCs for Cityworks in the field for WWC division. 14. Completed HTE land module assessment. 15. Devised ArcReader training which is offered to staff on an on-going basis. Maior Proiects in the Upcoming Two-Year Period Include: 1. Finish mapping stormdrains in GIS. 2. Add interactive GIS sites to the web. 3. Migrate all GIS data to central database, SQL Server. 4. Manage massive City-wide data collection effort for streets and parks/trees. 5. Implement additional modules ofCityworks. 6. Integrate GIS with Cityview project. 4 - 33 EXPENDITURE PLA.~ FUND: GENERAL Division Title: CENTRAL SERVICES Fund Number: 101 Division Number: 1560 Division Responsibilities: This is the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. Some of the expenses accounted for are copier, telephone, postage service, and printing. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 24,150 46,934 40,754 45,018 MATERIALS & SUPPLIES 79,048 66,371 80,410 75,546 77,813 CONTRACTS & SERVICES 347,123 245,320 265,830 230,619 225,769 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 64,503 71,348 68,328 75,918 77,166 TOTAL 490,674 407,189 461,502 422,837 425,766 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 FY 04-05 DeptlManager DeptlManager Proposed Proposed Program Assistant I, II* Total Positions 1.00 1.00 1.00 1.00 1.00 1.00 0.80 0.80 0.80 0.80 * .2 FTE Transferred to Finance Department 4 - 34 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: CENTRAL SERVICES Fund Number: 101 Division Number: 1560 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Copier Supplies Office Supplies Office Furniture and Equipment Water/Coffee Service Books and Miscellaneous 26,517 27,312 28,119 28,962 10,750 11,075 9,568 9,855 592 609 75,546 77,813 Total Materials and Supplies CONTRACTS AND SERVICES: Training Postage (Includes City-Wide Newsletters) Telephone Charges: Local and Long Distance Copier Maintenance Professional Firms Administrative Fees (EAP, PERS and other Benefits) Printing, Binding and Duplication Equipment Rental Fees, Equipment Maint. & Repair Retiree's Health, Membership Dues 2,000 2,000 65,574 67,541 56,036 57,716 35,000 36,050 10,000 10,300 22,366 23,036 28,840 18,000 8,034 8,274 2,769 2,852 230,619 225,769 Total Contracts and Services CAPITAL OUTLAY: Copier Lease Payments 75,918 75,918 77,166 77,166 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & Of-03 Accomplishments: 1. Purchased office equipment and assisted with the purchasing of office supplies for the grand opening of the City's Community and Senior Center and Fire Station No.5. Maior Proiects in the Upcoming Two-Year Period Include: 1. Research the overall effectiveness of copiers and printers through a complete analysis of lease agreements 2. Update purchasing policies and procedures for city and district purchases 4 - 35 EXPENDITURE PLAN FUND: GENERAL Division Title: NON-DEPARTMENTAL Fund Number: 101 Division Number: 1561 Division Responsibilities: The Non-Departmental division was created to appropriate funds for those activities beneficial on a citywide basis and not directly chargeable to anyone department or division. In particular, it was created to capture the "rent" for the Civic Center debt service payment. The Encinitas Public Financing Joint Powers Authority (EPFA, Fund 321) financed the debt service for the City Hall site acquisition and improvements. In prior years, the debt service payment was distributed to the City and Water District divisions based on a square footage formula through the Internal Cost Allocation methodology. Beginning this fiscal year, the General Fund's portion will be charged directly to this Division. Because of the change in methodology, it appears the "rent" is increasing substantially in FY04 and FY05 when compared to FY01 through FY03, but this year there will be off-setting revenues rather than internal "credits. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERlALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 0 INTERNAL COST ALLOCATION 619,953 565,631 566,853 896,800 896,800 CAPITAL OUTLAYIDEBT SERVICE 0 0 0 0 0 TOTAL 619,953 565,631 566,853 896,800 896,800 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 02-03 Dept/Manager Approved Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 36 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: NON-DEPARTMENTAL Fund Number: 101 Division Number: 1561 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 INTERNAL COST ALLOCATION: Facility & Site Maintenance Total Internal Cost Allocation 896,800 896,800 896,800 896,800 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Maior Proiects in the Upcoming Two-Year Period Include: 4 - 37 EXPENDITURE PLAN FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION Fund Number: 113 Division Number: 1570 Department Responsibilities: This Division acts as an internal insurance company, providing the City departments and part of the subsidiary Districts with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium allocations into the 113 Fund from their budgets, as if they were paying a premium to an insurance carrier. The City self-administers the liability Self-Insurance Program. In addition, the division administers the City's Self-Insured Workers' Compensation (W/C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for funding these programs. These funds are used to provide services such as claims adjustment, safety programs, and provides a reserve for payment of claims. Liability for claim exposures of liability, W/C, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long- range goal of maintaining $2,500,000 in uncommitted cash assets. At the end of the FY 02-03, the self-insurance fund reserve is projected to have a balance of approximately $2,900,000 with $800,000 committed for "worst-case" liability exposure. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 160,043 172,295 180,166 217,841 242,422 MATERIALS & SUPPLIES 9,554 4,923 6,090 6,975 6,975 CONTRACTS & SERVICES 1,026,680 1,111,716 1,225,142 1,098,871 1,102,465 INTERNAL COST ALLOCATION 29,957 67,421 67,391 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 1,226,234 1,356,355 1,478,789 1,323,687 1,351,862 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 0.50 0.50 0.50 0.50 0.50 Total Positions 2.50 2.50 2.50 2.50 2.50 4 - 38 I I I I I I I I I I I I I I I I I I I Page 2 FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION Fund Number: 113 Division Number: 1570 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Furniture Books, Office and Field Supplies 1,700 1,700 5,275 5,275 6,975 6,975 185,000 185,000 177,500 177,500 329,860 329,860 135,000 135,000 150,000 150,000 43,675 46,175 29,935 31,023 7,695 7,695 20,206 20,212 20,000 20,000 1,098,871 1,102,465 Total Materials and Supplies CONTRACTS AND SERVICES: Workers' Compensation Attorney Services Insurance Premiums Separation Payments Liability Insurance Coverage Claims Adjuster, Consultants and Professional Firms Agency Temporary Help, Telephone, Postage Travel, Training, Membership Dues Non-Insured Vehicles, Equipment Rental Fees, Mileage Unemployment Insurance Claims Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Continued to review and update all City !District Safety Programs, and conducted necessary training and safety Committee meetings based on the new OSHA mandates. 2. Continued to review alternative insuring options for cost savings under excess worker's compensation, liability, property, faithful performance bond, and boiler machinery programs. 3. Maintained a strong loss control program that reduced liability and workers compensation exposure. 4. Continued to manage worker's compensation and health Self-Insurance Programs. Maior Proiects in the Upcoming Two-Year Period Include: 1. Continued to review and update all City /District Safety Programs, and conducted necessary training and safety Committee meetings based on the new OSHA mandates. 2. Continue to review alternative insuring options for cost savings under excess worker's compensation, liability, property, faithful performance bond, and boiler machinery programs. 3. Complete a Risk Management policy and written guidelines manuaL 4. Maintain a strong loss control program to reduce liability and workers compensation exposure. 5. Continue to manage worker's compensation and liability Self-Insurance Programs. 6. Implement Contract Review to have a Consolidated Liability Contract for City use. 7. Implement 3 E Hazardous Communications Computer Program providing MSDS sheets live 4 - 39 EXPENDITURE PLAN Fl.JND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Fund Number: 228 Division Number: 1110 Division Responsibilities: This fund was created to account for the GovernmentallEducational access monies received from cable television operations as part of franchise renewal agreements. City Council meetings are videotaped for cable cast on the two cable systems. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 789 8,772 2,600 2,600 2,600 CONTRACTS & SERVICES 52,570 51,793 51,600 27,103 30,606 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 5,200 5,200 5,200 TOTAL 53,359 60,565 59,400 34,903 38,406 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 40 I I I I I I I I I I I I I I I I I I I FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Page 2 Fund Number: 228 Division Number: 1110 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 MATERIALS AND SUPPLIES: A V Supplies Miscellaneous 2,100 500 2,100 500 Total Materials and Supplies 2,600 2,600 CONTRACTS AND SERVICES: Contractual Services Equipment Maintenance and Repair Printing, Binding and Duplication 25,000 2,000 103 FY 04-05 28,000 2,500 106 Total Contracts and Services 27,103 30,606 CAPITAL OUTLAY: A V Equipment 5,200 5,200 To4t1 Capital Outlay 5,200 5,200 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: I. Project management for installation of remote control cameras and control room. 2. Transitioned from contracted video production to direct contracting of personnel. 3. Developed video production policies and guidelines. Maior Proiects in the Upcoming Two-Year Period Include: 1. Continue to increase video production quality. 2. Initiate Community Calendar broadcasting. 4 - 41 This page intentionally left blank. 4 - 42 - I I I I I I I I I I I I I I I I I I I Planning & Building Department Department Divisions Current Planning Services Advanced Planning and Housing Services Code Enforcement Services Building Services Photo Credit: Bob Bretell, 2nd Street Photography Department Director Patrick Murphy I- Z w :E l- e:: <( 0- W C C) Z - C ...J - :J co ~ C) z - z z <( ...J 0- ~ (5- N ;::: N 0..... ,.... ..~D.. CJ) w o :> ~ w CJ) C) z 2i ...J ;:) CO ro '(3 !E a III Ollll ,S 0 :Ell. 'S = en .- >-;: :; 0. Ql o ~ 0 Ol= ro ell c > ro III ::2 ell en ~ ell !E~ a~ c c ro 0 :Q f C III .J::. 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I EXPENDITURE SUMMARY FY 03-04 FY 04-05 I FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager Actual Actual Approved Proposed Proposed I PERSONNEL 1,516,182 1,657,526 1,870,397 1,959,667 2,126,398 MA TERlALS & SUPPLIES 28,809 18,574 17,756 16,368 17,191 I CONTRACTS & SERVICES 1,341,822 1,584,653 1,347,606 1,289,971 1,151,448 I INTERNAL COST ALLOCATION 40,764 40,474 37,221 9,711 9,974 CAPITAL OUTLA Y/GRANT PROG. 560,918 1,373,819 1,279,172 1,194,876 1,210,983 I 3,488,495 4,675,046 4,552,152 4,470,593 4,515,994 I DEPARTMENT PERSONNEL SUMMARY FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptlManager I Actual Actual Approved Proposed Proposed Full-Time Equivalents 26.20 26.60 26.60 25.60 25.60 I I DEPARTMENT FUNDING SUMMARY FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected I Building Division Permits and Fees 1,388,566 1,902,537 1,333,000 1,200,000 1,000,000 Planning Overhead (101) 34,660 29,002 32,320 32,320 31,674 CDBG Proceeds (222) 1,356,229 679,099 1,171,000 502,000 502,000 I Affordable Housing Fees (225) 39,179 30,259 50,096 199,496 204,113 Home Entitlement Fees (227) 25,868 583,372 225,943 230,462 235,071 Encinitas Housing Authority (226) 527,217 740,439 671,920 855,317 880,977 I Community Planning Fees (101) 371,781 313,666 426,240 294,840 292,194 Vehicle Abatement (101) 38,314 29,312 42,000 25,075 25,827 Department Revenue Sub-Total 3,781,814 4,307,686 3,952,519 3,339,510 3,171,856 I Other General Fund Support (293,319) 367,360 599,633 1,131,083 1,344,138 3,488,495 4,675,046 4,552,152 4,470,593 4.515,994 I I 4 - 47 EXPENDITURE PLAN FUND: GENERAL Division Title: CURRENT PLANNING SERVICES Fund Number: 101 Division Number: 2010 Division Responsibilities: The Current Planning division is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides staff support to the Planning Commission, assists the public and responds to inquiries regarding land use and zoning issues. The division also recommends and implements changes to the land use section of the Municipal Code. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 959,426 1,003,575 1,143,002 1,155,512 1,252,608 MATERIALS & SUPPLIES 12,078 5,944 5,325 4,700 4,820 CONTRACTS & SERVICES 228,043 93,680 220,970 242,603 249,637 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPlT AL OUTLAY 0 0 0 0 0 TOTAL 1,199,547 1,103,199 1,369,297 1,402,815 1,507,065 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Principal Planner I, II 2.00 2.00 2.00 2.00 2.00 Senior Planner 1.85 1.85 1.85 1.85 1.85 Planner I, II, III, IV 5.00 5.00 5.00 5.00 5.00 Planner, Contract (prog. extends 6/03) 1.50 1.50 1.50 1.00 1.00 Plan Checker, Contract (prog. extends 6/03) 0.50 0.50 0.50 0.00 0.00 Management Analyst 1, II 0.50 0.50 0.50 0.75 0.75 Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 0.35 0.35 0.35 0.00 0.00 Administrative Support Specialist 1.75 1.75 1.75 1.75 1.75 Total Positions 15.45 15.45 15.45 14.35 14.35 4 - 48 I Page 2 I FUND: GENERAL Division Title: CURRENT PLANNING SERVICES Fund Number: 101 Division Number: 2010 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 I MATERIALS AND SUPPLIES: Supplies, Books, Computer Software, Miscellaneous Office Furniture I Total Materials and Supplies 4,000 700 4,700 4,120 700 4,820 I CONTRACTS AND SERVICES: Environmental Review Agency Temporary Help, Postage, Mileage, Advertising, Printing, Binding and Duplication Travel, Training, Membership Dues Consultant Total Contracts and Services 60,000 3,778 18,875 9,950 150,000 242,603 61,800 3,891 19,441 10,005 154,500 249,637 I I ACCOMPLISH!\1ENrS AND MAJOR WORI( PROJECTS I FY 01-02 & 02-03 Accornplishment<;: I I. Worked with Engineering Services Department to complete Downtown Streetscape project from Encinitas Blvd. to F Street. 2. Completed planning and development of the Quail Hollow East planning area of the Encinitas Ranch. 3. Completed overseeing the development of Phase II Encinitas Ranch Town Center. 4. Planning Commission review for Community Character completed. 5. Commenced conceptual planning/design for F through K Street design. 6. Began implementation of the Recreational Trails Master Plan. I I Maior Proiect<; in Upcoming Two-Year Period Include: I 1. Continue to provide high quality service and work with other departments to improve customer service. Implement operational improvements at the Development Services counter. 2. Conduct stakeholder focus groups/develop and implement recommendations for changes to the pemritting regulations and planning review process, conduct mid-year audit! reconvene focus groups. 3. Continue implementation of adopted Specific Plans (Do'Wntown Encinitas, North 101 Corridor, and Encinitas (Ranch). Oversee continued planing and development of the North Mesa, Sidonia East and South Mesa planning areas of the Encinitas Ranch. 4. Continue processing Community Character Implementation program through the City Council and Coastal Commission Process. 5. Approve plan for F through K Street design and construct improvements. 6. Commence and approve design work for North 10 1 improvements. 7. Commence and complete land use analysis for El Camino Real. 8 Evaluate Historic Preservation Program models and design/recommend/implement program. 9. As it is adopted, begin implementation of the Comprehensive Shoreline Erosion Plan. 10. Begin installation of front counter remodel. I I I I I I 4 - 49 EXPENDITURE PLAN FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING Fund Number: 101 Division Number: 2020 Advanced Planning Responsibilities: The Advance Planning and Housing division provides staff to address long-range planning issues; monitor and update the City's General Plan; and address regional planning issues affecting Encinitas. This division also provides management and administrative support to the City's affordable housing, COlllll1unity Development Block Grant (CDBG), Section 8, and HOME programs (see following section). FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 196,446 275,706 308,514 337,054 362,122 MATERIALS & SUPPLIES 3,266 946 2,242 1,710 1,993 CONTRACTS & SERVICES 3,841 5,229 15,004 11,572 11,848 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 203,553 281,881 325,760 350,336 375,963 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Principal Planner 1, II 1.00 1.00 1.00 1.00 1.00 Planner I, II, III, IV 2.00 2.00 2.00 2.00 2.00 Environmental Projects Manager 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 4.50 4.50 4.50 4.50 4.50 4 - 50 I Page 2 I FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING Fund Number: 101 Division Number: 2020 I I MAJOR NON-PERSONNEL EXPENSE ITEMS: I MATERIALS AND SUPPLIES: Office Furniture Computer/Software Office Supplies Operating Supplies, Misc. I Total Materials and Supplies FY 03-04 FY 04-05 260 400 400 650 1,710 500 412 412 669 1,993 I CONTRACTS AND SERVICES: Environmental Review and Consultant Advertising, Printing, Binding and Duplication Postage, Travel, Training, Mileage Membership Dues I I Total Contracts and Services I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 01-02 & 02-03 Accomplishments: I 1. Adopted MHCP Subregional Plan and EIS/EIR., drafted City of Encinitas Subarea Plan. 2. Purchased approximately 24 acres ofMHCP habitat lands. 3. Completed Project Study Report and environmental review for the Coastal Rail Trail Project (Oceanside through Encinitas). 4. Completed work program for the implementation of the Community Character Workshop results. 5. Completed Recreational Trails Master Plan. 6. Completed Cardiff Consensus Plan and Initiated Cardiff by the Sea Specific Plan.. 7. Initiated Citywide Master Bikeway Plan update. 8. Continued participation in various regional advisory committees. 9. Planning Commission review for Community Character completed. I I I Maior Proiects in {Tpcoming Two-Year Period Include: 1. Complete Subarea Plan and Implementation Agreement with U.S Fish & Wildlife and CA Fish & Game. 2. Continue to purchase MHCP habitat lands, complete and adopt Subarea Plan! pursue funding sources, CCC and U.S. Fish & Wildlife and CA Fish & Game review. 3. Continue Open Space Acquisition. 3. Approve and implement Community Character Plan. 4. Complete Cardiff Specific Plan. 5. Complete ~aster Bikeway Plan update. 6. Continue participation in various regional advisory committees. 7. Initiate EI Camino Real! Encinitas Blvd. Commercial Corridor Economic Study. I I I I I 4 - 51 5,000 2,642 3,050 880 11,572 5,150 2,721 3,071 906 11 , 848 EXPENDITURE PLAN FUND: GENERAL Division Title: CODE ENFORCEMENT Fund Number: 101 Division Number: 2030 Division Responsibilities: Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 191,525 196,567 214,658 250,318 273,617 MATERIALS & SUPPLIES 7,513 3,838 5,350 5,559 5,761 CONTRACTS & SERVICES 48,619 43,102 86,617 73,805 75,991 INTERNAL COST ALLOCATION 9,178 13,017 9,576 9,711 9,974 CAPITAL OUTLAY 1,032 1,020 1,032 0 0 TOTAL 257,867 257,544 317,233 339,393 365,343 DIVISIONAL PERSONNEL DET AlL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 2.00 2.00 2.00 1.75 1.75 Program Assistant I, II 0.25 0.25 0.25 0.60 0.60 Total Positions 3.25 3.25 3.25 3.35 3.35 4 - 52 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: CODE ENFORCEMENT Fund Number: 101 Division Number: 2030 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies, Field & Audio Supplies Office Furniture Motor Fuels and Miscellaneous 3,598 450 1,511 5,559 3,705 500 1,556 5,761 Total Materials and Supplies CONTRACTS AND SERVICES: Contractual Private Property Maintenance Training, Memberships, and Mileage Equipment Maintenance and Repair, Telephone Travel & Meetings 50,600 20,000 760 1,545 900 73,805 52,118 20,600 782 1,591 900 75,991 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet and Equipment Maintenance Fleet Replacement 5,076 4,635 9,711 5,200 4,774 9,974 Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Maintained proactive enforcement ofhealth and safety related items. 2. Initiated proactive monitoring and enforcement of conditions of approval on all minor/major use permits. Major Projects in Upcoming Two-Year Period Include: 1. Development and implementation of administrative citation program. 2. Maintain proactive enforcement of health and safety related items. 4 - 53 EXPENDITURE PLAN FUND: GENERAL Division Title: BUILDING SERVICES Fund Number: 101 Division Number: 2040 Division Responsibilities: This division is responsible for plan checking, building permits and inspection services, and are provided under contract with the ESGIL Corporation. Clerical support and coordination of this contract is handled by Connnunity Development Department personnel. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 31,557 30,646 49,117 46,646 51,363 MATERIALS & SUPPLIES 5,387 7,305 1,985 1,558 1,692 CONTRACTS & SERVICES 1,047,105 1,433,793 1,003,937 904,516 754,379 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 1,084,049 1,471,744 1,055,039 952,720 807,434 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Administrative Support Specialist 1.00 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 4 - 54 I Page 2 I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: BUILDING SERVICES Fund Number: 101 Division Number: 2040 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MA TERIALS AND SUPPLIES: Office Furniture and Equipment Office Supplies Books, Miscellaneous 400 950 208 500 978 214 Total Materials and Supplies 1,558 1,692 CONTRACTS AND SERVICES: Building Services (ESGIL contract for inspections) Printing, Binding and Duplication Agency Temporary Help Training and Membership Dues 900,000 750,000 2,400 2,200 1,600 1,648 516 531 904,516 754,379 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Maintained excellent Insurance Services Organization (ISO) rating. 2. Maintained interdepartmental coordination through various staff committees and computerized permit tracking system. 3. Maintained exceptional plan check and inspection turnaround times. 4. Implemented new California State Energy Conservation Regulations as adopted in Birnbaurn 970, Building Energy Efficiency Standards. 5. Provided next day service levels for field inspections during City Hall Energy Conservation Program. 6. Adopted the 2001 Uniform Building Code. 7. Participated in the development of the E-Business process. McUor Projects in Upcoming Two-Year Period Include: 1. Develop the functionality of municipal software for plan check and permit processing services. 2. Implement redesign ofbuilding counter. 3. Continue to participate in counter team coordination meetings. 4. Evaluate permit process streamlining goals. 4 - 55 EXPENDITURE PLAN FUND: VARIOUS Division Title: ADVANCED PLANNING & HOUSING (cont.) Fund Numbers: 222, 225, 226, 227 Division Number: 2050 Housing Responsibilities: The division's housing staff provide the administrative and technical support for a variety of affordable housing and grant programs, including: Community Development Block Grant (CDBG), Section 8 rental assistance, HOME grants, and affordable housing development. Housing staff also provide support to the Encinitas Housing Authority Board. Most of the funding for these programs comes from the U.S. Department of Housing and Urban Development (BUD), and is supplemented with other local revenue sources (Affordable Housing Fund). The programs carried out by this division are intended to meet the goals of the City's Housing Element and the Consolidated Plan. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 137,228 151,032 155,106 170,137 186,688 MATERIALS & SUPPLIES 565 541 2,854 2,841 2,925 CONTRACTS & SERVICES 14,214 8,849 21,078 57,475 59,593 INTERNAL COST ALLOCATION 31,586 27,457 27,645 0 0 CAPITAL OUTLAY, PROGRAMS 559,886 1,372,799 1,278,140 1,194,876 1,210,983 TOTAL 743,479 1,560,678 1,484,823 1,425,329 1,460,189 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Program Administrator 1.00 1.00 1.00 1.00 1.00 Senior Program Assistant 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 0.00 0.40 0.40 0.40 0.40 Total Positions 2.00 2.40 2.40 2.40 2.40 4 - 56 I EXPENDITURE PLAN Page 2 I I I FUND: VARIOUS Division Title: ADVANCED PLANNING & HOUSING (cont.) Fund Numbers: 222, 225, 226, 227 Division Number: 2050 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Furniture and Supplies Books and Subscriptions, Misc. I Total Materials and Supplies 1,745 1,096 2,841 1,797 1,128 2,925 I CONTRACTS AND SERVICES: Consultant Professional Firms Postage, Travel, Training, and Mileage Software Maintenance Membership Dues, Advertising, and Printing City Attorney I I Total Contracts and Services 42,552 5,864 3,295 2,400 2,349 1,015 57,475 44,227 6,039 3,392 2,472 2,418 1,045 59,593 I INTERNAL COST ALLOCATION: Facilities Maintenance and Debt MIS Services Central Services I Total Internal Cost Allocation 10,946 11,666 2,974 25,586 14,243 12,014 3,062 29,319 I CAPITAL OUTLAY/GRANT PROGRAMS: Annual Contnlmtions I 1,381,722 1,381,722 1,404,110 1,404,110 Total Capital Outlay/Grant Programs DEBT SERVICE: 128,000 128,000 128,000 128,000 I Total Debt Service I ACCOMPLISHMEl\lS AND MAJOR WORK. PROJECTS: FY 01-02 & 02-03 Accomplishment,;: I 1. Provided CDBG funding to ten agencies providing public services to low income households. 2. Provided funding assistance to Winter Homeless Programs. 3. Completed construction of22 new affordable rental units to be located on the Encinitas Ranch (Encinitas Ranch Apartments). 4. Completed construction of 7 single-family homes for ownership by low-income households (Habitat for Humanity). I I I I Maior Proiects in Lpcoming Two-Year Period Include: 1. Complete the construction of a 45 unit affordable senior rental development to be located on the Encinitas Ranch (Mercy Housing). 2. Complete the acquisition of20 affordable condominiums for low and very low income households. 3. Provide CDBG funding to ten 3gencies pwviding public scnices to lo\v income households. 4. Provide funding assistance to Winter Homeless Programs. 4 - 57 This page intentionally left blank. 4 - 58 j I I I I I I I I I I I I I I I I I I I Public Safety Departments This Section is divided into two Departments Law Enforcement Services Department Divisions Law Enforcement Traffic Enforcement Parking Citation Process Asset Forfeiture State Supplemental Law Enforcement Federal Special Law Enforcement Fund Fire and Marine Safety Services Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) This page intentionally left blank. 4 - 60 I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Public Safety DIVISIONS: Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement, Federal Special Law Enforcement Fund, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager Actual Actual Approved Proposed Proposed PERSONNEL 5,356,581 5,740,853 6,068,033 6,980,175 7,950,551 MATERIELS & SUPPLIES 195,415 334,984 226,451 280,344 283,430 CONTRACTS & SERVICES 7,528,510 8,199,966 8,975,325 9,626,794 10,276,410 INTERNAL COST ALLOCATION 233,717 120,278 307,050 91,702 42,305 CAPITAL OUTLAY 415,732 411,895 285,516 372,703 457,682 TOTAL 13,729,955 14,807,976 15,862,375 17,351,718 19,010,378 DEPARTMENT PERSONNEL SUMMARY FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager Actual Actual Approved Proposed Proposed Full-Time Equivalents 65.00 65.00 65.00 65.00 65.00 DEP ARTMENT FUNDING SUMMARY FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected Vehicle Code and Violations (101) 450,086 452,931 392,187 402,403 414,475 Parking Citations (101) 96,083 98,456 90,000 97,850 100,785 Fire - Building Permit Fees (101) 54,326 52,876 40,000 40,000 39,600 Property Rental (101) 0 0 26,579 26,579 26,579 Fire - All Other Fees (101) 400 300 850 6,040 5,980 Weed Abatement (101) 1,929 405 5,000 2,006 2,066 Penalties (101) 315 602 602 602 602 Booking Fee Recoveries (101) 29,114 31,388 30,000 30,000 29,700 Asset Forfeiture (261) 10,687 664 4,364 2,018 2,017 Supplemental Law Enforcement (262) 269,599 123,544 115,000 0 0 Federal Special Law Enforcement (263) 43,813 49,887 42,500 150 0 Federal Special Law High Tech (264) 0 50,236 0 0 0 Total Departmental Revenue 956,352 861,289 747,082 607,648 621 ,804 Other General Fund Support 12,773,603 13,946,687 15,115,293 16,744,070 18,388,574 TOTAL 13,729,955 14,807,976 15,862,375 17,351,718 19,010,378 4 - 61 This page intentionally left blank. 4 - 62 I I I I I I I I I I I I I I I I I I I Law Enforcement Services' Department Divisions Law Enforcement Traffic Enforcement Parking Citation Process Asset Forfeiture State Supplemental Law Enforcement Federal Special Law Enforcement Fund Law Enforcement Services provided by Contract with the San Diego County Sheriff s Department Department Director Tony Nares, Captain C') o o ~ to 25 .... ~ ~ . I a"~ .... z w :2: w (J (k:: o LL Z W ~ .J .... Q) .... mal OJ:: 1ij::!!: :E~ >..... 5~ <: "ii'j N - al c..... OJ III UZ :t::>- "C t: Q) 0 1551- C uQ)(j !EEns ~~~ I- 0 0 'CO w - ~- ...... "0 '" > vi ~J 0 (5 .c. 0... ;;:1 OJ ~ . ...J ..... I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Law Enforcement DIVISIONS: Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement and Federal Special Law Enforcement Fund EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 8,381 25,285 12,200 17,595 17,941 CONTRACTS & SERVICES 6,989,176 7,519,010 8,178,458 8,782,130 9,407,659 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 76,016 90,609 73,060 43,111 69,668 TOTAL 7,073,573 7,634,904 8,263,718 8,842,836 9,495,268 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 Dep~anager Dep~anager Approved Proposed Proposed No City Personnel are Directly Assigned to the Division DEPARTMENT FUNDING SUMMARY FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected Vehicle Code and Court Fines (101) 449,136 451,691 390,000 401,200 413,236 Parking Citations (101) 96,083 98,456 90,000 97,850 100,785 Penalties (10 1 ) 275 180 187 200 206 Booking Fee Recoveries (101) 29,114 31,388 30,000 30,000 29,700 Asset Forfeiture (261) 10,687 6,664 4,364 0 0 Supplemental Law Enforcement (262) 269,599 123,554 115,000 0 0 Federal Special Law Enforcement (263) 43,813 49,887 42,500 150 0 Federal Special Law High Tech (264) 0 50,236 0 0 0 Total Departmental Revenue 898,707 812,056 672,051 529,400 543,927 Other General Fund Support 6,174,866 6,822,848 7,591,667 8,313,436 8,951,341 TOTAL 7,972,280 8,446,960 8,935,769 9,372,236 10,039,195 (898,707) (812,056) (672,051) (529,400) (543,927) 7,073,573 7,634,904 8,263,718 8,842,836 9,495,268 4 - 65 EXPENDITURE PLAN FUND: GENERAL Division Title: LAW ENFORCEMENT Fund Number: 101 Division Number: 3010 Division R~onsibilities: Law Enforcement services are provided through a contract with the San Diego County Sheriff's Department. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MA TERlALS & SUPPLIES 8,381 10,688 11,670 12,050 12,380 CONTRACTS & SERVICES 5,190,670 5,569,676 6,090,664 6,872,300 7,387,719 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 1,938 39,712 TOTAL 5,199,051 5,580,364 6,102,334 6,886,288 7,439,811 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 DeptlManager Proposed FY 04-05 DeptIManager Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Proposed Units of Service include: 13.00 - Seven day per week sedan patrols with relief 2.00 - Five day per week sedan patrols with relief 2.80 - Special Purpose Officers'. 2.00 - School Special Purpose Officers. 1.00 - Senior Volunteer Patrol Program Unit. 1.00 - DARE Officer 4 - 66 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: LAW ENFORCEMENT Fund Number: 101 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies and Miscellaneous Field Supplies (DARE) 1,050 11,000 1,080 11,300 Total Materials and Supplies 12,050 12,380 CONTRACTS AND SERVICES: San Diego County Sheriffs Contract Law Enforcement Booking Fees Memberships (ARJIS, SANDAG, CAL-ID) Equipment Maintenance and Repair Medical Services, Training, Telephone, Travel 6,606,838 7,115,640 164,000 169,600 57,700 58,500 36,476 36,476 7,286 7,503 6,872,300 7,387,719 Total Contracts and Services CAPITAL OUTLAY: 800 MHz Backbone lease payment 1,938 39,712 Total Capital Outlay 1,938 39,712 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Negotiation of new agreement for law enforcement services with the County of San Diego. 2. Targeted problem areas and issues with increased and targeted enforcement. 3. Added shared-cost school resource officers for secondary schools. Maior Projects in the Upcoming Two-Year Period Include: 1. Rcconfiguration of contractcrs units to obtain cost controls. 2. Evaluation of unit cost factors. 4 - 67 EXPENDITURE PLAN FUND: GENERAL Division Title: TRAFFIC ENFORCEMENT Fund Number: 101 Division Number: 3020 Division Re~onsibilities: Contracted traffic enforcement services provided by the San Diego Sheriff's Department. Traffic enforcement units address traffic enforcement and traffic related accident investigation services throughout the City. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MA TERlALS & SUPPLIES 0 0 530 545 561 CONTRACTS & SERVICES 1,644,105 1,786,574 1,920,730 1,877,059 2,004,028 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 969 19,856 TOTAL 1,644,105 1, 786,574 1,921,260 1,878573 2,024,445 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptlManager DeptlManager Approved Proposed Proposed Traffic Enforcement Services are provided through a Contract with the County of San Diego. Proposed Units of service include: 2 - Seven day per week sedans with relief 1 - Five day per week sedan unit relief 1 - Five day per week sedan with relief 4 - Five day motorcycles without relief 2 - Corrnnunity Service Officers. 4 - 68 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: TRAFFIC ENFORCEMENT Fund Number: 101 Division Number: 3020 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MA TERIALS AND SUPPLIES: Operating Supplies 545 561 Total Materials and Supplies 545 561 CONTRACTS AND SERVICES: San Diego County Sheriff's Contract Traffic Enforcement Equipment Maintenance and Repair (Radar Repair) 1,858,821 18,238 1,985,790 18,238 Total Contracts and Services 1,877,059 2,004,028 CAPITAL OUTLAY: 800 MHz Backbone lease payment 969 19.856 , Total Capital Outlay 969 19,856 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Targeted problem areas with increased and proactive enforcement. 2. Assisted with implementation of neighborhood speeding complaint protocol program. Major Projects in the Upcoming Two-year Period Include: 1. Continued targeting of problem areas and proactive traffic enforcement. 4 - 69 EXPENDITURE PLAN FUND: GENERAL Division Title: PARKING CITATION PROCESS Fund Number: 101 Division Number: 3021 Division Responsibilities: Citation processing services are conducted under a contract with a private finn and involve parking citations issued by the San Diego County Sheriffs Department and beach lifeguards within the City. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 12,673 14,673 15,105 15,449 15,912 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 12,673 14,673 15,105 15,449 15,912 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptIManager Dept/Manager Approved Proposed Proposed No City Personnel are Directly Assigned to this Area. 4 - 70 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: PARKING CITATION PROCESS Fund Number: 101 Division Number: 3021 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CONTRACTS AND SERVICES: Administrative Fee Parking Citation Processing Printing, Binding and Duplication 8,240 8,487 4,800 4,944 2,409 2.481 15,449 15,912 Total Contracts and Services 4 - 71 EXPENDITURE PLAN FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE Fund Number: 261 Division Number: 3010 Division Re:sponsibi1ities: Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used to acquire additional non-personnel expense items to aid in law enforcement activities. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 481 0 5,000 5,000 CONTRACTS & SERVICES 5,275 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 14,342 4,908 12,000 10,000 10,100 TOTAL 19,617 5,389 12,000 15,000 15,100 DIVISIONAL PERSONNEL DET AlL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 02-03 Dept/Manager Approved Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 72 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE Fund Number: 261 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Field Supplies 5,000 5,000 Total Materials and Supplies 5,000 5,000 CAPITAL OUTLAY: Program Costs 10,000 10,100 Total Capital Outlay 10,000 10,100 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Acquisition of two quadrunners for beach safety enhancements (FY 02/03). M'lior Projects in the Upcoming Two-Year Period Include: 4 - 73 EXPENDITURE PLAN FUND: STATE SUPPLEMENT AL LAW ENFORCEMENT FUND Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Fund Number: 262 Division Number: 3010 Division Responsibilities: In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the State budget allocations process. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 5,572 0 0 0 CONTRACTS & SERVICES 136,453 148,087 97,678 17,322 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPIT AL OUTLA YIDEBT SERVICE 17,861 42,054 0 0 0 TOTAL 154,314 195,713 97,678 17,322 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptIManager DeptIManager Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 74 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Title: ST ATE SUPPLEMENTAL LAW ENFORCEMENT FUND Fund Number: 262 Division Number: 3010 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03 -04 FY 04-05 CONTRACTS AND SERVICES: Law Enforcement 17,322 o Total Contracts and Services 17,322 o CAPn AL OUTLA Y: 800 MHz Backbone lease payment o o Total Capital Outlay o o ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Acconwlishments: 1. Partial funding oflaw enforcement patrol unit added in 1999. 2. Partial funding of800 MHz backbone and maintenance lease. Major Projects in the Upcoming Two-Year Period Include: 4 - 75 EXPENDITURE PLAN FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Division Title: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Number: 3010 Division Responsibi1i*s: The Federal Special Law Enforcement Fund program appropriated funds for local jurisdictions to supplement law enforcement services. Funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the Federal budget allocations process. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 8,544 0 0 0 CONTRACTS & SERVICES 0 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 43,813 43,647 42,000 0 0 TOTAL 43,813 52,191 42,000 0 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptIManager DeptIManager Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 76 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Division Title: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CAPITAL OUTLAY: 800 MHz Annual Backbone Lease Payments o o Total Capital Outlay o o ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishment,>: L Partial funding source of Law Enforcement 800 MHz regional conununications system. Major Projects in the Upcoming Two-Year Period Include: 4 -77 EXPENDITURE PLAN FUND: LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) Division Title: HIGH TECHNOLOGY ~UIPMENT (CLEEP) Fund Number: 264 Division Number: 3010 Division Re~onsibiIities: The Funds appropriated by the State of California are intended to be for one-time grants to purchase high-technology equipment. The funds are used to offset the City's share of the countywide 800 MHz backbone lease payment. The City does not anticipate any allocation for the next two fiscal years and costs will shift back to the City's General Fund. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 54,281 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 0 0 19,060 30,204 0 TOTAL 0 0 73,341 30,204 0 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptlManager DeptlManager Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 78 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) Division Title: HIGH TECHNOLOGY EQUIPMENT (CLEEP) Fund Number: 264 Division Number: 3010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CAPITAL OUTLAY: 800 MHz Annual Backbone Lease Payments 30.204 o Total Capital Outlay 30,204 o ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Partial funding source of Law Enforcement 800 MHz regional communications system Major Projects in the Upcoming Two-Year Period Include: 4 - 79 This page intentionally left blank. 4 - 80 I I I I I I I I I I I I I I I I I I I Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Department Director Donald G. Heiser en c: o .- en t- :~ ZC We>> c: :!: .c ~ .f <(I- a."g W ca Cd) c: >- .- t- c: W ~ L1.a. <(~ en c: w~ z c: - Q) 0::: > <( E :!:'; C ~ z...J <(~ o W; 0::: ~ - +-' L1. .~ c: .- E "C <( .'.-;...< ~n, --'-b~2' f . ... ~ ~ .I:: .- U~ ~ c: U:i5 _ 5 ai~>> E .- c: Q)"Ei ClOU :g 8 E m 00 lU ::2:QI.Q <.> ... 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I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Fire and Marine Safety Services DIVISIONS: Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL 5,356,581 5,740,853 6,068,033 6,980,175 7,950,551 MA TERlALS & SUPPLIES 187,034 309,699 214,251 262,749 265,489 CONTRACTS & SERVICES 539,334 680,956 796,867 844,664 868,751 INTERNAL COST ALLOCA nON 233,717 120,278 307,050 91,702 42,305 CAP IT AL OUTLAY 339,716 321,286 212,456 329,592 388,014 TOTAL 6,656,382 7,173,072 7,598,657 8,508,882 9,515,110 DEPARTMENT PERSONNEL SUMMARY FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full- Time Equivalents 65.00 65.00 65.00 65.00 65.00 DEPARTMENT FUNDING SUMMARY FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected Fire - Building Permit Fees (101) 54,326 52,876 40,000 40,000 39,600 Property Rental (10 1 ) 0 0 26,579 26,579 26,579 Fire - All Other Fees (101) 400 300 850 6,040 5,980 Weed Abatement (10 1) 1,929 405 5,000 2,006 2,066 Total Departmental Revenue 56,655 53,581 72,429 74,625 74,225 Other General Fund Support 6,599,727 7,119,491 7,526,228 8,434,257 9,440,885 TOTAL 6,656,382 7,173,072 7,598,657 8,508,882 9,515,110 4 - 85 EXPENDITURE PLAN FUND: GENERAL Division Title: FIRE ADMINISTRATION Fund: 101 Division: 3510 Division Re&1)onsibilities: This Division provides management direction and administrative support to the overall Department, consisting of the Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. This Division also coordinates and provides fiscal analysis of the activities of the Department. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 292,237 302,654 335,495 383,914 421,041 MA TERlALS & SUPPLIES 2,645 5,313 8,474 5,840 5,933 CONTRACTS & SERVICES 138,350 168,025 188,417 225,267 231,832 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 129,222 18,846 18,659 19,818 19,942 TOTAL 562,454 494,838 551,045 634,839 678,748 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/ Fire Chief 1.00 1.00 1.00 1.00 1.00 Fire Management Services Coordinator 1.00 1.00 1.00 1.00 1.00 Emergency Preparedness Officer 0.50 0.50 0.50 0.50 0.50 Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Total Positions 3.50 3.50 3.50 3.50 3.50 4 - 86 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN FUND: GENERAL Division Title: FIRE ADMINISTRA nON I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 Page 2 Fund: 101 Division: 3510 FY 04-05 1,000 1,700 3,233 5,933 Total Materials and Supplies 219,370 6,583 1,552 4,327 231,832 19,942 19,942 MA TERIALS AND SUPPLIES: Furniture and Equipment Office Supplies A wards, Books, Computer Supplies 1,000 1,700 3,140 5,840 CONTRACTS AND SERVICES: Retiree's Health Insurance Premiums Program Contributions (TIP) Professional Firms, Agency Temporary Help, Printing Travel, Training, Membership Dues 212,981 6,523 1,513 4,250 225,267 Total Contracts and Services CAPITAL OUTLAY: 800 MHz Backbone Lease Payments 19,818 19,818 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS. FY 01-02 & 02-03 Accomplishments: 1. Opened and dedicated Fire Station 5 at 540 Balour Drive. 2. Completed study and action plan for high hazard wildland urban interface areas. 3. Implemented new SurvivAir Breathing apparatus to conform to OSHA and NIOSH standards. 4. Conducted training and implemented citizen AED program. 5. Conducted Citywide Disaster Drill. Major Projects in the Upcoming Two-Year Period Include: 1. Improve customer service in Fire Prevention using recommendations of organizational audit. 2. Begin rehabilitation of older fire stations in Cardiff, Leucadia and downtown Encinitas. 3. Implement a Public Education and Awareness program utilizing the new Public Education trailer. 4. Complete certification training using the new confmed space/ trench rescue trailer. 5. Complete Weapons of Mass Destruction Training. 6. Conduct Citywide Disaster Preparedness Drill. 4 - 87 EXPENDITURE PLAN FUND: GENERAL Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Fund: 101 Division: 3520 Division Re~onsibilities: The Division is charged with maintaining an emergency response system that can protect the life and property of the citizens of Encinitas from fIre and other disasters. Fire suppression personnel respond to all emergency and non- emergency requests for help and render the proper assistance to those in need. Other activities include vehicle and facilities maintenance, equipment research and development, pre-fITe planning, HAZMAT program, long-range planning, compliance with safety standards, inspections, and the training and certification of personnel and general safety concepts. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 4,286,023 4,692,412 4,994,707 5,705,332 6,544,762 MATERIALS & SUPPLIES 125,798 210,670 125,635 172,028 174,754 CONTRACTS & SERVICES 300,232 326,595 359,691 354,692 368,603 INTERNAL COST ALLOCATION 184,690 72,221 264,296 63,930 14,103 CAPITAL OUTLA YIDEBT SERVICE 160,724 285,707 159,000 268,225 326,475 TOTAL 5,057,467 5,587,605 5,903,329 6,564,207 7,428,697 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Fire Division Chiefs 2.00 3.00 3.00 3.00 3.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters 5.00 5.00 5.00 2.00 2.00 F irefighters/Paramedics 10.00 10.00 10.00 13.00 13.00 Total Positions 47.00 48.00 48.00 48.00 48.00 .:+ - 88 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: FIRE OPERA nONS AND SUPPORT SERVICES Fund: 10 1 Division: 3520 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MA TERIALS AND SUPPLIES: Fuel Fire Equipment Safety clothing Uniforms Janitorial Field Supplies Station Supplies Training Furniture and Fixtures Public Education, Audio, Books, Food 25,750 26,522 50,000 50,000 18,629 19,187 18,629 19,187 14,500 14,500 8,000 8,000 8,500 8,500 18,540 19,096 9,480 9,762 172,028 174,754 205,744 216,031 50,470 51,984 27,396 28,217 40,000 40,000 21,400 22,400 9,682 9,971 354,692 368,603 159,130 163,903 (95,200) (149,800) 63,930 14,103 46,000 46,000 12,000 12,000 10,000 10,000 200,225 258,475 268,225 326,475 Total Materials and Supplies CONTRACTS AND SERVICES: Dispatch Telephones: Stations, Pagers & Dispatch Data Lines Facility Maintenance and Repair Equipment Maintenance and Repair Training, Travel, Memberships Water and Sewer Total Contracts and Services INTERNAL COST ALLOCA nON: Fleet and Equipment Maintenance Fleet Replacement Total Internal Cost Allocation CAPITAL OUTLAY I DEBT SERVICE: Fire Equipment Fire Hose Training Equipment Lease Payments Total Capital Outlay / Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: All Accomplishments are listed under Fire Administration. Maior Projects in the Upcominli Two- Year Period Include: All Major Projects are listed under Fire Administration. 4 - 89 EXPENDITURE PLAN FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING Fund: 101 Division: 3530 Division Responsibilities: This Division enforces the Uniform Fire Code, Building Code, Life Safety Code, and other fIre safety related codes and ordinances, conducts fIre investigations, oversees the business inspection program and weed abatement, processes plan checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. This Division manages all facilities improvements and planning for the Department. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 380,354 309,388 291,041 366,533 404,558 MATERIALS & SUPPLIES 6,468 6,874 10,965 11,274 11,610 CONTRACTS & SERVICES 26,783 117,611 160,534 161,125 161,786 INTERNAL COST ALLOCATION 28,885 15,751 18,078 18,416 18,764 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 442,490 449,624 480,618 557,348 596,718 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager POSITION TITLES Actual Actual Approved Proposed Proposed Fire Division Chief 1.00 0.00 0.00 0.00 0.00 Fire Marshal 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I, II 1.00 1.00 2.00 2.00 2.00 Administrative Support Coordinator 1.00 1.00 0.00 0.00 0.00 Total Positions 5.00 4.00 4.00 4.00 4.00 4 - 90 I EXPENDITURE PLAN Page 2 I FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING Fund: 101 Division: 3530 I IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 I MA TERIALS AND SUPPLIES: Office Supplies Books and Subscriptions Arson Investigation Supplies, Audio-Visual Supplies, Office Equipment 6,889 7,095 2,331 2,400 2,054 2,115 11,274 11 ,61 0 139,000 139,000 12,730 13, III 7,274 7,491 2,121 2,184 161,125 161,786 11,616 11,964 6,800 6,800 18,416 18,764 I Total Materials and Supplies I CONTRACTS AND SERVICES: Contractual Weed Abatement Travel, Training, Membership Dues Plan Check Fees I I Total Contracts and Services I INTERNAL COST ALLOCATION: Fleet Maintenance Fleet Replacement Total Internal Cost Allocation I I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS' I FY 01-02 & 02-03 Accomplishments: I All accomplishments are listed under Fire Administration. Maior PrOjects in the Upcomin~ Two-Year Period Include' I I All Major Projects are listed under Fire Administration. I 4 - 91 EXPENDITURE PLAN FUND: GENERAL Division Title: DISASTER PREPAREDNESS Fund Number: 101 Division Number: 3540 Division Responsibilities: This Division develops emergency procedures, activities, and disaster operation plans to be implemented in the event of a natural or man-made disaster or emergency. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 31,241 34,407 38,005 41,126 43,515 MATERIALS & SUPPLIES 3,210 21,002 7,351 7,571 7,796 CONTRACTS & SERVICES 45,000 50,205 62,773 75,372 77 ,480 INTERNAL COST ALLOCA nON 0 0 0 0 0 CAPITAL OUTLAY 2,077 2,040 2,077 1,887 1,899 TOTAL 81,528 107,654 110.206 125,956 130,690 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Emergency Preparedness Officer/ Management Analyst I, II 0.50 0.50 0.50 0.50 0.50 Total Positions 0.50 0.50 0.50 0.50 0.50 4 - 92 I EXPENDITURE PLAN I FUND: GENERAL Division Title: DISASTER PREPAREDNESS Pa e 2 Fund Number: 101 Division Number: 3540 I IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 I MA TERIALS AND SUPPLIES: Emergency Supplies Training Office Furniture and Equipment Books I 515 530 5,150 5,304 1,545 1,591 361 371 7,571 7,796 59,927 61,725 5,000 5,000 6,747 6,949 1,116 1,149 1,092 1,124 1,490 1,533 75,372 77,480 2,077 1,899 2,077 1,899 I Total Materials and Supplies I CONTRACTS AND SERVICES: Professional Firms (HazMat Team, HIRT) Equipment Rental Fees (Emergency Situations) Membership Dues Regional and State Training Equipment Maintenance and Repair Travel, Telephone, and Printing I I Total Contracts and Services I CAPITAL OUTLA Y: 800 MHz Backbone Lease Payments Total Capital Outlay I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I FY 01-02 & 02-03 Accomplishments: All accomplishments are listed under Fire Administration. I I I Major Proiects in the Upcomin~ Two-Year Period Include. All major projects are listed under Fire Administration. I -4 - 93 EXPENDITURE PLAN FUND: GENERAL Division Title: MARINE SAFETY SERVICES Fund Number: 101 Division Number: 3550 Division Re&ponsibilities: The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager EXPENDITIJRE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 366,726 401,992 408,785 483,270 536,675 MA TERlALS & SUPPLIES 48,913 65,840 61,826 66,036 65,396 CONTRACTS & SERVICES 28,969 18,520 25,452 28,208 29,050 INTERNAL COST ALLOCA nON 20,142 32,306 24,676 9,356 9,438 CAPITAL OUTLAY 47,693 14,693 32,720 39,662 39,698 TOTAL 512,443 533,351 553,459 626,532 680,257 DNISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager POSITION TITLES Actual Actual Approved Proposed Proposed Marine Safety Captain (Permanent) 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant (Permanent) 0.00 0.00 1.00 1.00 1.00 Marine Safety Sergeant (Permanent) 3.00 3.00 2.00 2.00 2.00 Ocean Lifeguard I, II (Seasonal) 5.00 5.00 5.00 5.00 5.00 Total Positions 9.00 9.00 9.00 9.00 9.00 4 - 94 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 Fund Number: 101 Division Number: 3550 FY 03-04 FY 04-05 12,000 12,000 15,000 15,000 6,000 6,000 16,051 15,436 5,000 5,000 7,120 7,063 3,000 3,000 1,865 1,897 66,036 65,396 9,585 9,872 6,359 6,549 5,935 6,111 6,329 6,518 28,208 29,050 6,600 6,600 2,756 2,838 9,356 9,438 34,000 34,000 5,662 5,698 39,662 39,698 FUND: GENERAL Division Title: MARINE SAFETY SERVICES I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Special Clothing Small Tools and Instruments Field Supplies Office Furniture, Machinery & Equipment, and Materials Public Education Repair and Maintenance Supplies, Fuels Safety Supplies Audio-Visual Supplies, Books, and Food Total Materials and Supplies CONTRACTS AND SERVICES: Equipment Maintenance and Repair Contractual Travel, Training, Membership Fees and Printing Telephones Total Contracts and Services INTERNAL COST ALLOCA nON: Fleet Replacement Fleet and Equipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: Machinery and Equipment Lease Payments Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Completed design of new lifeguard station at Swami's Beach. 2. Conducted helicopter rescue training with SD Sheriff ASTREA for Surf and Swiftwater rescue. 3. Completed incident action plans and operating procedures for: Open water drowning/submersion, bluff failures and cliff rescue. 4. Replaced 2 outlying Lifeguard towers at Beacons beach and the north tower at Moonlight beach. 5. Established a committee with State Parks called the Multi-Agency Safety Team which has identified several issues and offered solutions for public safety on the Encinitas coastline. 6. Completed a certification of 10 Lifeguards for SCUBA search and rescue for Dive team. Major Proiects in the Upcomini: Two-Year Period Include: 1. Build and open new lifeguard station at Swami's Beach after summer 2003. 2. Design and open new Lifeguard Headquarters at Moonlight Beach. 3. Design and open a lifeguard station at beacon beach with new beach access and bluff stabilization. 4. 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D/l~~~ ~ ~1-u..5 "0 == a,::I QJ... :5 5z u: U III III _ Cl >- c o I- l~ .... >- c o I- _~ I (V) _ ol11l III > .9 rri ..... 2~ Cl..1 ro 3:0....... Cl.. LJ I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES DEPARTMENT: Public Works DIVISIONS: Public Works Administration, Flood Control, Street Maintenance, City-Wide Facility and Site Maintenance, Storm DrainINPDES, Gas Tax/Street Maintenance, Recycling/Solid Waste & Household Hazardous Waste, District SupportJAdministration,Wastewater Collection, Internal Service Vehicle Rental, Fleet Maintenance, Vehicle & Equipment Replacement, Encinitas Ranch Lighting & Landscape Maintenance, Encinitas Lighting & Landscape District, Cardiff San San Dieguito Water District: Recycled Water, Water Purchases & Treatment, Field Operations, and Planning & Engineering - See Chapter 7 for Expenditure Plans and Personnel Summary. FY 03-04 FY 04-05 EXPENDITURE SUMMARY FY 00-0 I FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL 1,317 ,462 1,438,775 1,781,275 2,010,983 2,185,187 MA TERlALS & SUPPLIES 286,033 289,632 331,537 305,479 310,661 CONTRACTS & SERVICES 4,834,195 4,960,229 5,452,510 5,821,593 5,852,837 INTERNAL COST ALLOCATION 243,710 342,917 314,932 235,800 241,414 CAPITAL OUTLAY /DEBT SERVICE (318,951) 891,150 988,985 793,024 150,595 TOTAL 6,362,449 7,922,703 8,869,239 9,166,879 8,740,694 DEPARTMENT PERSONNEL SUMMARY FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 DeptIManager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents (Includes SDWD) 52.10 52.10 52.30 52.55 52.55 DEPARTMENT FUNDING SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager Dept/Manager Source of Revenue (Fund) Actual Actual Projected Projected Projected Solid Waste Franchise (101) 313,912 340,733 329,875 340,000 345,100 District Support Revenue (Overhead-lOl) 175,478 152,260 188,621 130,311 140,797 Gas Tax Revenue (Fund 201) 1,183,794 1,145,089 1,169,760 1,119,890 1,142,039 Solid Waste, Recycling, HHW (229) 443,687 465,620 566,193 474,958 471,865 Citywide Lighting District (295) 922,577 897 ,285 885,806 908,417 930,966 Encinitas Ranch Lighting District (297) 251,070 229,540 227,644 215,229 215,229 District Support Revenue (Overhead-616) 571,710 613,681 728,264 741,329 792,175 Internal Service Revenue (691) 73,311 0 0 0 0 Fleet Maintenance (692) 273,383 300,769 312,441 339,164 360,820 Vehicle Replacement (693) 1,042,764 347,854 1,098,423 497,811 493,047 Total Departmental Revenue 5,251,686 4,492,831 5,507,027 4,767,109 4,892,038 Other General Fund Support 1,110,763 3,429,872 3,362,212 4,399,770 3,848,656 TOTAL 6,362,449 7,922,703 8,869,239 9,166,879 8,740,694 4 - 101 EXPENDITURE PLAN FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION Fund Number: 101 Division Number: 4010 Division Responsibilities: This Division provides management direction and administrative support to the divisions comprising the Public Works Department, the City's subsidiary districts, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects, and other related tasks. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 177,837 89,557 91,293 81,680 91,020 MATERIALS & SUPPLIES 3,325 2,974 3,821 3,935 4,049 CONTRACTS & SERVICES 9,952 17,126 33,460 30,808 33,167 INTERNAL COST ALLOCATION 6,385 12,676 8,400 4,500 4,500 CAPITAL OUTLAYIDEBT SERVICE 5,697 4,590 5,772 5,663 5,698 TOTAL 203,196 126,923 142,746 126,586 138,434 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 0.90 0.20 0.20 0.00 0.00 Management Services Coordinator 0.35 0.40 0.40 0.40 0.40 Management Analyst I, II 0.50 0.00 0.00 0.00 0.00 Program Assistant I, II 0.10 0.10 0.10 0.10 0.10 Administrative Support Coordinator 0.09 0.25 0.25 0.40 0.40 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 2.44 1.45 1.45 1.40 1.40 4 - 102 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION Fund Number: 101 Division Number: 4010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies, Books Office Furniture & Equipment, and Miscellaneous 1,111 2,824 1,142 2,907 Total Materials and Supplies 3,935 4,049 CONTRACTS AND SERVICES: Contractual, Agency Temporary Help Training, Travel & Meetings Equipment Maintenance and Repair, Rental Fees, Phones Membership Dues, Mileage, Advertising, Printing 18,030 16,560 4,807 8,400 6,337 6,526 1,634 1,681 30,808 33,167 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement 4,500 4,500 Total Internal Cost Allocation 4,500 4,500 CAPITAL OUTLA YIDEBT SERVICE: 800 MHz Backbone Lease Payments 5,663 5,663 5,698 5,698 Total Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Evaluated and pursued grant funding for energy reduction measures and other purposes. 2. Designated Site for Environmental Services and Educational Centre. Maior Proiects in the Upcoming Two-Year Period Include: 1. Conduct a Facility Assessment study for City owned properties. 2. Conduct environmental review and finalize design of Environmental Services and Educational Centre. 4 - 103 EXPENDITURE PLAN FUND: GENERAL Division Title: FLOOD CONTROL Fund Number: 101 Division Number: 4020 Division Responsibilities: The Flood Control Division is responsible for maintaining the City's drainage facilities and system. Drainage maintenance is provided by Street Maintenance personnel, Wastewater Collection personnel, and contract services. This Division is used to track the costs related to flooding and storm damage. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DepUManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 13,552 13 ,260 14,480 18,569 20,817 MATERIALS & SUPPLIES 5,012 4,562 6,348 6,537 6,741 CONTRACTS & SERVICES 81,740 76,384 80,972 66,130 66,361 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 100,304 94,206 101,800 91 ,236 93,919 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager POSITION TITLES Actual Actual Approved Proposed Proposed Public Works Superintendent 0.05 0.00 0.00 0.00 0.00 Street Maintenance Supervisor 0.05 0.00 0.00 0.00 0.00 Maintenance Contracts Supervisor 0.00 0.20 0.20 0.20 0.20 Utility and Maintenance Worker I, II 0.20 0.00 0.00 0.00 0.00 Program Assistant I, II 0.05 0.00 0.00 0.00 0.00 Total Positions 0.35 0.20 0.20 0.20 0.20 4 - 104 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: FLOOD CONTROL Fund Number: 101 Division Number: 4020 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Street Maintenance Supplies Small Tools and Food Field Supplies 3,244 2,533 760 3,341 2,618 782 Total Materials and Supplies 6,537 6,741 CONTRACTS AND SERVICES: Contractual Repairs Property Maintenance Equipment Rental Fees Equipment Maintenance & Repair and ISF Rental Charges 56,379 56,379 4,020 4,080 1,622 1,670 4,109 4,232 66,130 66,361 Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Completed the final installation of 136 stencils. 2. Completed 30% of Storm drain inlet and ditch upgrading. Maior Proiects in the Upcoming Two-Year Period Include: 1. Replace 4 corrugated Storm Drain Pipes and rebuild 6 Storm Drain Inlets each year. 2. Inventory, inspect, and maintain new detention basins turned over to the City as part of developer agreements. 4 - 105 EXPENDITURE PLAN FUND: GENERAL Division Title: STREET MAINTENANCE Fund Number: 101 Division Number: 4040 Division Responsibilities: The Street Maintenance Division is funded by both the General Fund and the Gas Tax Fund. Services funded by the General Fund include contracting for litter abatement through utilization of County probation crews, contracting for various maintenance tasks with a non-profit (Partners With Industry), and the street tree maintenance program. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 6,547 20,917 66,093 108,315 119,901 MATERIALS & SUPPLIES 15,107 10,441 13 ,318 13,715 14,125 CONTRACTS & SERVICES 279,146 270,306 286,501 279,546 281,806 INTERNAL COST ALLOCATION 1,825 4,800 4,800 4,800 4,800 CAPITAL OUTLAY /DEBT SERVICE 522 510 522 472 475 TOTAL 303,147 306,974 371,234 406,848 421,107 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.15 0.50 0.50 0.10 0.10 Maintenance Contracts Supervisor 0.00 0.20 0.20 0.50 0.50 Utility & Maintenance Technician I,II,III,IV 0.00 0.00 0.00 1.00 1.00 Program Assistant I, II 0.15 0.10 0.10 0.10 0.10 Total Positions 0.30 0.80 0.80 1.70 1.70 4 - 106 I I I I I I I I I I I I I I I I I I I Page 2 FUND: GENERAL Division Title: STREET MAINTENANCE Fund Number: 101 Division Number: 4040 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Street Maintenance Field Supplies and Miscellaneous 13,039 676 13,430 695 Total Materials and Supplies 13,715 14,125 CONTRACTS AND SERVICES: Contractual Street Tree Program Partners With Industry Contract Downtown Quarterly Power Washing Contract Partnership With North County Transit District Bus Stop Maintenance County Probation Crews Contract Equipment Maintenance and Repair 150,000 150,000 21,170 21,170 18,000 18,000 15,000 15,000 75,087 77,339 289 297 279,546 281,806 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement 4,800 4,800 Total Internal Cost Allocation 4,800 4,800 CAPITAL OUTLAY /DEBT SERVICE: 800 MHz Backbone Lease payments Total Debt Service 472 472 475 475 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Replaced 5 deteriorated corrugated storm drain pipes. 2. Planted 75 new trees along the 101 Leucadia corridor. Maior Proiects in the Upcoming Two-Year Period Include: 1. Start City of Encinitas Urban Forest Master Tree Plan. 2. Collect and consolidate information for City Works Program. 4 - 107 EXPENDITURE PLAN FUND: GENERAL Division Title: CITY-WIDE FACILITY & SITE MAINTENANCE Fund Number: 10 1 Division Number: 4045 Division Responsibilities: The Facility Maintenance Division is responsible for the maintenance of City Hall, the D Street Operations Facility, and all Fire Stations. In-house personnel complete the day-to-day repairs. Specialized work such as pest control, janitorial, plumbing, and roofing is outsourced. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 78,770 102,737 94,939 102,884 110,916 MATERIALS & SUPPLIES 44,836 46,331 33,023 36,818 37,637 CONTRACTS & SERVICES 400,236 367,276 425,496 375,338 338,975 INTERNAL COST ALLOCATION 6,220 1,886 4,172 4,297 4,425 CAPITAL OUTLAY /DEBT SERVICE 522 510 21,122 5,472 7,975 TOTAL 530,584 518,740 578,752 524,809 499,928 NOTE: The costs from this Division are shared by all City Departments and District Operations. The credit (bracketed) balance in the Internal Cost Allocation category column reflects the distribution of costs to all other benefiting Divisions. DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.10 0.00 0.00 0.00 0.00 Maintenance Contract Supervisor 1.00 1.00 1.00 0.00 0.00 Management Services Coordinator 0.00 0.40 0.40 0.40 0.40 Program Assistant I, II 0.20 0.00 0.00 0.00 0.00 Facilities Specialist 1.00 1.00 1.00 1.00 1.00 Total Positions 2.30 2.40 2.40 1.40 1.40 4 - 108 I I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: CITY-WIDE FACILITY & SITE MAINTENANCE Page 2 Fund Number: 101 Division Number: 4045 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 13,367 11 ,80 1 1,288 4,422 1,759 5,000 37,637 Total Materials and Supplies 78,000 105,842 61 ,365 33,076 8,683 26,100 16,709 9,200 338,975 Total Contracts and Services 4,425 o 4,425 Total Internal Cost Allocation 5,000 2,500 475 7,975 Total Capital OutlayIDebt Service MATERIALS AND SUPPLIES: Repair and Maintenance Supplies: Office, Safety and Other Small Tools & Instruments, Books, Special Clothing Gasoline and Diesel Horticulture Products Office Furniture 12,978 11,502 1,336 4,294 1,708 5,000 36,818 CONTRACTS AND SERVICES: Contractual Utility Services: Electricity, Gas, Water, Sewer, Telephone Custodial Services Property Maintenance Facility & Equipment Maintenance & Repairs HVAC Security, Permits, Rental Fees, Training Landscaping 113,294 106,001 60,455 32,113 8,599 25,358 17,464 12,054 375,338 INTERNAL COST ALLOCATION: Fleet Replacement Fleet and Equipment Maintenance 4,297 o 4,297 CAPITAL OUTLA Y/DEBT SERVICE: Machinery and Equipment Furniture and Fixtures 800 MHz Backbone Lease payments 5,000 o 472 5,472 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Redesigned and updated courtyard. 2. Purchased power monitoring equipment to help maintain energy consumption reductions. Maior Proiects in the Upcoming Two-Year Period Include: 4 - 1 09 EXPENDITURE PLAN FUND: GENERAL Division Title: STORM DRAININPDES Fund Number: 551 Division Number: 5515 Division Responsibilities: This Division is responsible for maintaining the City's storm drain system, to meet and exceed requirements of the National Pollutant Discharge Elimination System (NPDES). FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 120,546 182,148 184,246 244,089 265,155 MATERIALS & SUPPLIES 3,831 17,825 15,687 16,876 17,380 CONTRACTS & SERVICES 3,437 161,032 176,215 185,292 196,571 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLA YIDEBT SERVICE 27,000 27,510 38,550 27,472 42,475 TOTAL 154,814 388,515 414,698 473,729 521,581 DIVISIONAL PERSON'NEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.00 0.00 0.00 0.10 0.10 Utility & Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Technician I, II, III, IV 3.00 3.00 3.00 3.00 3.00 Total Positions 4.00 4.00 4.00 4.10 4.10 The accomplishments and goals on the next page are coordinated with the Engineering Division, Fund 101-6040, NPDES/Sand Management. 4-110 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 RJND: GENERAL Division Title: STORM DRAININPDES Fund Number: 551 Division Number: 5515 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 9,421 4,943 3,016 17,380 Total Materials and Supplies 145,000 22,278 2,560 4,455 174,293 Total Contracts and Services 15,000 475 27,000 42,475 Total Capital OutlaylDebt Service MA TERlALS AND SUPPLIES: Gasoline, Diesel, and Small Tools and Instruments Safety Supplies, Field Supplies, and Special Clothing Street Maintenance 9,147 4,801 2,928 16,876 CONTRACTS AND SERVICES: Contractual Street Sweeping Maintenance Equipment Rental Fees, and Equipment Maintenance & Repairs Training 135,220 21,630 2,486 4,326 163,662 CAPITAL OUTLAYIDEBT SERVICE Machinery and Equipment 800 MHz Radio System Storm Drain Combination Lease o 472 27,000 27,472 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Televised 5% of the City's Storm drain system for integrity and illegal connections. 2. Completed cleaning of the Moonlight Beach out fall pipes and removed derbies. Maior Proiects in the Upcoming Two-Year Period Include: 1. Design and implement Best Management Practices of City Municipal yard (Requeza). 2. Televise 25% of all corrugated metal storm drain pipes for integrity and illegal connections each year for the next four years. 4-111 EXPENDITURE PLAN FUND: GASTAX Division Title: STREET MAINTENANCE Fund Number: 201 Division Number: 4040 Division Responsibilities: The Street Maintenance Division which is funded primarily by the Gas Tax Fund is responsible for ongoing maintenance of the City's street-related infrastructure. In-house crews maintain the City's streets, shoulders, curbs, gutters, sidewalks, asphalt berms, and bridges; install and replace signage; and provide emergency response services. Contract services are also utilized to provide services such as pavement surfacing, street striping, and pavement legends. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 404,231 454,138 549,077 544,378 583,938 MATERIALS & SUPPLIES 121,525 116,173 154,997 132,794 133,901 CONTRACTS & SERVICES 332,227 396,732 404,670 328,243 331,614 INTERNAL COST ALLOCATION 110,968 109,894 113,580 69,815 72,986 CAPITAL OUTLAY /DEBT SERVICE 22,707 43,190 39,847 20,190 5,190 TOTAL 991,658 1,120,127 1,262,171 1,095,420 1,127,629 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 0.00 0.10 0.10 0.20 0.20 Superintendent 0.50 0.50 0.50 0.50 0.50 Utility & Maintenance Supervisor 0.95 1.00 1.00 0.00 0.00 Maintenance Contract Supervisor 0.00 0.50 0.50 0.50 0.50 Utility & Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Technician I, II, III, IV 5.80 6.00 6.00 5.00 5.00 Administrative Support Coordinator 0.28 0.00 0.00 0.00 0.00 Program Assistant I, II 0.75 0.75 0.75 0.75 0.75 Total Positions 9.28 9.85 9.85 7.95 7.95 -4 - 112 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GAS TAX Division Title: STREET MAINTENANCE Fund Nwnber: 201 Division Number: 4040 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Street Signs Street Maintenance Materials Fuel Supplies: Office, Computer, Field and Safety Audio Supplies, Books, Small Tools, and Miscellaneous Special Clothing CONTRACTS AND SERVICES: Street Sweeping Maintenance Contractual Services Street Striping Building Rent Equipment Maintenance and Repair, Equipment Rental Fees Training Agency Temporary Help Travel, Membership Dues, Mileage, Medical Services Advertising and Printing 68,250 68,250 33,600 33,600 14,952 15,592 7,749 7,743 4,443 4,916 3,800 3,800 132,794 133,901 136,987 141,000 102,876 102,876 79,800 79,800 0 0 17,197 17,197 5,744 5,744 4,255 4,255 2,279 2,285 735 735 349,873 353,892 Total Materials and Supplies Total Contracts and Services INTERNAL COST ALLOCATION: Fleet and Equipment Maintenance Fleet Replacement 47,933 49,370 21,882 23,616 69,815 72,986 24,150 5,000 5,190 5,223 29,340 10,223 Total Internal Cost Allocation CAPITAL OUTLAYIDEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease payments Total Capital Outlay/Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplislunents: 1. Implemented an inventory and maintenance program for sidewalks, and completed 5,850 liner feet of sidewalk replacement. 2. Installed all school crosswalks, legends, and railroad crossing markers in thermo-plastic painting which lasts for three years. Maior Proiects in the Upcoming Two-Year Period Include: 1. Continue the sidewalk repair and maintenance program to replace approx. 3,500 liner feet of sidewalk each year. 2. Partnership agreement with North County Transit Bus service for enhanced right of way maintenance at existing bus stop locations. 3. Continue Citywide line striping program. 4. Repair 55 sidewalk tripping locations. 5. Plant 31 new trees at various locations. 4 - 113 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Fund Number: 229 Division Number: 4030 Division Responsibilities: This Division captures the expenses related to AB939 requirements, Regional Solid Waste Association (RSW A), Household Hazardous Waste program and other expenses related to solid waste. Programs include citizens disposal of household hazardous waste, electronic waste, Annual Community Clean-up Day and other expenses related to the disposal of solid waste. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 167 53,825 57,242 110,646 120,972 MATERIALS & SUPPLIES 655 466 244 500 500 CONTRACTS & SERVICES 81,452 59,619 269,500 279,465 289,480 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 0 8,687 0 0 0 TOTAL 82,274 122,597 326,986 390,611 410,952 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptIManager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/ Public Works Director 0.00 0.20 0.20 0.50 0.50 Management Analyst I, II 0.00 0.50 0.50 0.50 0.50 Total Positions 0.00 0.70 0.70 1.00 1.00 4 - 114 I EXPENDITURE PLAN Page 2 I FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Fund Number: 229 Division Number: 4030 I MAJOR NON-PERSONNEL EXPENSE ITEMS: I I I FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Miscellaneous 500 500 Total Materials and Supplies 500 500 I I I CONTRACTS AND SERVICES: Contractual Services Meetings & Travel, Training, and Membership Dues 277 ,000 2,465 287,000 2,480 Total Contracts and Services 279,465 289,480 I I I I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I I FY 01-02 & 02-03 Accomplishments: 1. Expanded door-to-door household hazardous waste (HHW) collection city-wide. 2. Increased HHW collection opportunities. 3. Implemented electronic waste collection. 4. Lead agency for regional Beverage Container Recycling Grant. I Maior Proiects in the Upcoming Two-Year Period Include: I I I I 1. Expand electronic waste program. 2. Increase hazardous waste collection program to include small businesses. 3. Expand recycling opportunities in beaches and parks. 4. Continue to evaluate grant opportunities and pursue when appropriate. 4 - 115 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRA nON Fund Number: 229 Division Number: 4031 Division Responsibilities: This Division captures expenses related to the City's recycling, solid waste, and household hazardous waste grant programs. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptJManager DeptJManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 252 0 0 0 MATERIALS & SUPPLIES 200 0 0 0 0 CONTRACTS & SERVICES 63,545 85,055 176,333 98,337 100,000 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY /DEBT SERVICE 0 0 0 0 0 TOTAL 63,745 85,307 176,333 98,337 100,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptJManager DeptJManager Approved Proposed Proposed There are no positions associated with this division at this time. Staff will consider employee reallocation at a later date. 4-116 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Fund Number: 229 Division Number: 4031 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Miscellaneous o o Total Materials and Supplies o o CONTRACTS AND SERVICES: Contractual Services 98,337 100,000 Total Contracts and Services 98,337 100,000 Accomplishments and Major Work Projects are listed under Fund 229-4030. 4-117 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: RECYCLING Fund Number: 229 Division Number: 4032 Division Responsibilities: This Division captures non-grant-related expenses associated with the City's recycling programs. Activities include annual Christmas tree recycling and public education. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 203 46 200 1,000 1,000 CONTRACTS & SERVICES 0 67 39,800 31,750 31,750 mTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 0 0 0 0 0 TOTAL 203 113 40,000 32,750 32,750 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 Dept/Manager Dept/Manager Approved Proposed Proposed There are no positions associated with this division at this time. Staff will consider employee reallocation at a later date. 4-118 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: RECYCLING Fund Number: 229 Division Number: 4032 I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Miscellaneous FY 03-04 FY 04-05 1,000 1,000 Total Materials and Supplies 1,000 1,000 CONTRACTS AND SERVICES: Contractual Services Travel & Meetings, and Training 30,000 1,750 30,000 1,750 Total Contracts and Services 31,750 31,750 Accomplishments and Major Work Projects are listed under Fund 229-4030. 4-119 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/ADMINISTRATION Fund Number: 616 Division Number: 4010 Division Resvonsibilities: This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division. The Division, composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer service assessments. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 72,691 48,215 50,177 54,963 60,920 MATERIALS & SUPPLIES 0 256 0 200 200 CONTRACTS & SERVICES 1,722 5,493 7,500 7,500 7,500 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAYIDEBT SERVICE 0 0 0 0 0 TOTAL 74,413 53,964 57,677 62,663 68,620 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 0.10 0.10 0.10 0.10 0.10 Management Analyst I, II 0.90 0.50 0.50 0.50 0.50 Administrative Support Coordinator 0.14 0.10 0.10 0.10 0.10 Total Positions 1.14 0.70 0.70 0.70 0.70 4 - 120 I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/ADMINISTRATION Fund Number: 616 Division Number: 4010 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Miscellaneous 200 200 Total Materials and Supplies 200 200 CONTRACTS AND SERVICES: Agency Temporary Help 7,500 7,500 Total Contracts and Services 7,500 7,500 I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: I I I I I I 1. Completed dissolution and merger of the Cardiff Sanitation District with the City, October 18,2001. 2. Updated Sewer Master Plan. 3. Modified rate structure. 4. Found major source of inflow into ESD system. 5. Acquired TV truck (FY03) and implemented inspection program. Maior Proiects in the Upcoming Two-Year Period Include: I. Implement Phase I of Capital Improvement Program for Encinitas and Cardiff Sanitary Divisions 4 - 121 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: W ASTEW A TER COLLECTION Fund Number: 616 Division Number: 4050 Division Responsibilities: Wastewater Collection services are provided under contract to the Encinitas Sanitary Division, Cardiff Sanitary Division, and the City of Solana Beach. These services include an ongoing schedule for sewer line cleaning as well as services required on an as needed basis. Wastewater Collection services also include line location and mark out services for Cardiff Sanitary Division and the Encinitas Sanitary Division. Each agency is charged its share of the Division's expenses based on actual service hours provided by Wastewater Collection personnel in each agency. EXPENDITURE SUMMARY FY 00-01 Actual PERSONNEL 219,479 MATERIALS & SUPPLIES 10,248 CONTRACTS & SERVICES 18,988 INTERNAL COST ALLOCATION 0 CAPITAL OUTLAYIDEBT SERVICE 3,632 TOTAL 252,347 FY 01-02 Actual FY 03-04 Dept/Manager Proposed FY 04-05 Dept/Manager Proposed FY 02-03 Approved 198,042 395,616 436,627 473,900 16,265 25,368 14,083 14,114 17,466 21,974 24,270 24,423 (625) 0 0 0 3,570 3,632 3,303 3,324 234,718 446,590 478,283 515,761 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual Superintendent Utility & Maintenance Field Supervisor Utility & Maintenance Technician I, II, III, IV Total Positions 1.00 1.00 4.00 6.00 FY 01-02 Actual FY 03-04 FY 04-05 Dept/Manager Dept/Manager Proposed Proposed FY 02-03 Approved 1.00 1.00 4.00 6.00 1.00 1.00 4.00 6.00 1.00 1.00 4.00 6.00 1.00 1.00 4.00 6.00 4 - 122 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: WASTEWATER COLLECTION Fund Number: 616 Division Number: 4050 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Office Supplies, Field Supplies, Safety Supplies Special Clothing Sewer Maintenance Machinery and Equipment, Office Furniture and Fixtures Audio Visual, Books, Small Tools and Miscellaneous 7,600 7,600 2,140 2,140 1,400 1,400 1,015 1,030 1,928 1,944 14,083 14,114 Total Materials and Supplies CONTRACTS AND SERVICES: Facility and Equipment Maintenance & Repair Membership Dues, Travel and Training Water and Telephone Equipment Rental Fees and Computer Software Medical Services and Postage 8,286 8,376 5,760 5,760 4,476 4,440 3,382 3,414 2,366 2,433 24,270 24,423 Total Contracts and Services CAPITAL OUTLAYIDEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease Payments o 3,303 o 3,324 Total Capital OutlaylDebt Service 3,303 3,324 Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 123 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: WASTEWATER COLLECTION SOLANA BEACH Fund Number: 616 Division Number: 4053 Division Responsibilities: This Division accounts for the Wastewater Collection expenditures directly related to services provided to the City of Solana Beach Sanitation Department. At this time, only insurance premiums are budgeted here. All additional expenses are later allocated to this division. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 27,329 40,118 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 23,655 8,959 15,500 15,965 16,443 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 50,984 49,077 15,500 15,965 16,443 DMSIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 DeptlManager Proposed No City Personnel are Directly Assigned to this Division. 4 - 124 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: WASTEWATER COLLECTION SOLANA BEACH Fund Number: 616 Division Number: 4053 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CONTRACTS AND SERVICES: Insurance Premiums 15,965 16,443 Total Contracts and Services 15,965 16,443 Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 125 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: INTERNAL SERVICE VEHICLE RENTAL Fund Number: 616 Division Number: 4054 Division Responsibilities: This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating expenditures and future replacement costs of the Wastewater Collection vehicles. FY 03-04 FY 04-05 FY 00-0 I FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 7,407 11,391 11,185 11,519 CONTRACTS & SERVICES 0 7,891 15,841 14,153 14,577 INTERNAL COST ALLOCATION 0 94,510 91,590 92,083 92,591 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 0 109,808 118,822 117,421 118,687 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 Dept/Manager Dept/Manager Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 126 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: INTERNAL SERVICE VEHICLE RENTAL F'und Number: 616 Division Number: 4054 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES Fuels - Gasoline, Diesel, and Natural Gas 11,185 11 ,519 Total Materials and Supplies 11,185 11,519 CONTRACTS AND SERVICES: Equipment Maintenance and Repair Insurance Premiums 10,609 3,544 10,927 3,650 Total Contracts and Services 14,153 14,577 INTERNAL COST ALLOCATION Fleet Replacement Fleet and Equipment Maintenance 16,937 75,146 17,445 75,146 Total Internal Cost Allocation 92,083 92,591 Accomplishments and Major Work Projects are listed under Fund 616-4010_ 4 - 127 EXPENDITURE PLAN FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE Fund Number: 692 Division Number: 4075 Division Responsibilities: This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 132,613 166,190 180,252 219,424 238,501 MATERIALS & SUPPLIES 77,359 63,535 50,540 51,194 52,358 CONTRACTS & SERVICES 66,513 52,323 58,536 47,249 48,378 INTERNAL COST ALLOCATION 14,000 17,700 9,081 9,353 9,633 CAPITAL OUTLAYIDEBT SERVICE 1,032 1,020 14,032 11,944 11,950 TOTAL 291,517 300,768 312,441 339,164 360,820 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.10 0.00 0.00 0.00 0.00 Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Heavy Equipment Mechanic I, II 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Technician I, II, III, IV 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 0.07 0.10 0.10 0.10 0.10 Program Assistant 0.20 0.25 0.25 0.25 0.25 Total Positions 3.37 3.35 3.35 3.35 3.35 4 - 128 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE Fund Number: 692 Division Number: 4075 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Vehicle/Equipment Parts Office, Field and Safety Supplies Small Tools and Instruments Books, Fuels, Special Clothing, Miscellaneous 45,000 46,000 2,594 2,708 1,000 1,000 2,600 2,650 51 ,194 52,358 Total Materials and Supplies CONTRACTS AND SERVICES: Vehicle Maintenance and Repair Contractual Training Equipment Maintenance and Repair, Equipment Rental Fees Telephone, Membership Dues, and Medical Services 37,000 38,000 6,000 6,000 2,000 2,100 1,229 1,246 1,020 1,032 47,249 48,378 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet and Equipment Maintenance Fleet Replacement 2,143 7,210 2,207 7,426 Total Internal Cost Allocation 9,353 9,633 CAPITAL OUTLAYIDEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease payments 11,000 944 11 ,000 950 Total Capital OutlaylDebt Service 11 ,944 11,950 4 - 129 EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Division Title: VEHICLE AND E UIPMENT REPLACEMENT Fund Number: 693 Division Number: 4075 Division Responsibilities: This Division, created in FY98/99, is responsible for the replacement of the City/District's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a II Replacement Schedule. II The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, FOI7, contained in the City's Administrative Manual. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY /DEBT SERVICE 170,537 248,724 815,000 693,000 48,000 TOTAL 170,537 248,724 815,000 693,000 48,000 DIVISIONAL PERSO~"'NEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 Dept/Manager Proposed No City Personnel are Directly Assigned to this Division. 4 - 130 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VEHICLE REPLACEMENT Division Title: VEHICLE AND E UIPMENT REPLACEMENT Fund Number: 693 Division Number: 4075 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CAPITAL OUTLAY: City Machinery & Equipment: One dump truck City Vehicles: FY04 11 vehicles; FY05 2 vehicles Fire StaffVehic1es: One pumper SD\VD Vehicles 60,000 0 283,000 48,000 350,000 0 0 0 693,000 48,000 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Maior Proiects in the Upcoming Two-Year Period Include: 4-131 EXPENDITURE PLAN FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS RANCH MAINTENANCE Fund Number: 297 Division Number: 4095 Division Responsibilities: As part of the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, and Leo Mullen Sports Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quail Gardens Drive, Town Center Drive and Saxony Road. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 15,860 22,041 33,359 26,752 29,519 MATERIALS & SUPPLIES 2,632 1,054 14,079 13,711 14,119 CONTRACTS & SERVICES 146,038 206,113 220,685 275,642 284,164 INTERNAL COST ALLOCATION 0 0 185 190 195 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 164,530 229,208 268,308 316,295 327,997 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent (Public Works) 0.02 0.02 0.02 0.02 0.02 Park & Beach Supervisor (Parks & Rec.) 0.32 0.32 0.42 0.32 0.32 Management Analyst I, II (Engineering) 0.05 0.05 0.05 0.05 0.05 Total Positions 0.39 0.39 0.49 0.39 0.39 4 - 132 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS RANCH MAINTENANCE Fund Number: 297 Division Number: 4095 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Park Maintenance Signs Gasoline and Miscellaneous Repair and Maintenance 4,624 4,762 4,326 4,455 2,801 2,884 1,960 2,018 13,711 14,119 Total Materials and Supplies CONTRACTS AND SERVICES: Landscaping Maintenance Water Contractual Tree Maintenance Property Maintenance Equipment Maintenance and Repair Electricity and Phone Street Light and Traffic Signal Maintenance Security, Administrative Fees, Equipment Rental Fees Sweeping and Park Maintenance 165,006 169,956 25,956 26,734 13,000 13,650 16,583 17,080 12,360 12,730 6,283 6,471 17,337 17,856 16,711 1 7,211 1,289 1,326 1,117 1,150 275,642 284,164 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 190 195 Total Internal Cost Allocation 190 195 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Quail Gardens Drive - Operation and maintenance of landscaped slopes, parkways, and medians on Quail Gardens Drive through the Outlying Parcel to the South boundary of Zone H (Encinitas Ranch). 2. Paseo de Las Flores - Operation and maintenance of landscaped slopes, parkways, and medians along Paseo De Las FIe 4 - 133 EXPENDITURE PLAN FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS LIGHTING DISTRICT Fund Number: 295 Division Number: 4095 Division Responsibilities: The Encinitas Lighting and Landscape District (ELLD) was formed to install, operate and maintain street lights, traffic signals, and public landscape medians throughout the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is comprised of eight separate zones, including one city-wide street lighting, traffic signal and landscaping; one residential street lighting; one commercial street lighting; four neighborhood landscaping; and the new Encinitas Ranch Zone (Zone H), which maintains street lights, traffic signals, public landscaping, and a park. The District is supported through a combination of assessments and in certain zones a property tax apportionment. Fund 295 comprises the Citywide street lighting, traffic signal and landscape zones. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 33,713 40,975 54,293 59,489 66,456 MATERIALS & SUPPLIES 1,058 2,224 2,521 2,931 3,018 CONTRACTS & SERVICES 675,143 809,564 724,730 1,044,823 944,144 INTERNAL COST ALLOCATION 1,224 404 1,152 762 784 CAPITAL OUTLA Y/DEBT SERVICE 0 0 5,000 5,000 5,000 TOTAL 711,138 853,167 787,696 1,113,005 1,019,402 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepUManager DepUManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent (Public Works) 0.08 0.08 0.08 0.08 0.08 Park & Beach Supervisor (Parks & Rec.) 0.23 0.23 0.33 0.43 0.43 Management Analyst I, II (Engineering) 0.25 0.25 0.25 0.25 0.25 Program Assistant I, II (Public Works) 0.15 0.15 0.15 0.15 0.15 Total Positions 0.71 0.71 0.81 0.91 0.91 4 - 134 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 Fund Number: 295 Division Number: 4095 FY 03-04 FY 04-05 382 393 2,549 2,625 2,931 3,018 360,500 371 ,3 15 256,665 238,703 156,930 160,800 64,583 64,583 29,870 30,766 37,286 38,405 18,395 18,946 110,000 10,000 10,594 10,626 1,044,823 944,144 762 784 762 784 5,000 5,000 5,000 5,000 FUND: ENCINIT AS LIGHTING AND LANDSCAPING DISTRICT Division Title: ENCINIT AS LIGHTING DISTRICT I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Gasoline Miscellaneous Total Materials and Supplies CONTRACTS AND SERVICES: Electricity Landscape Maintenance Traffic Signal Maintenance Street Lights Maintenance Tree Maintenance Water and Telephone Equipment Maintenance & Repair Professional Firms Administration Fees, Contractual, Advertising Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: Improvement Other Than Building Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Downtown Streetscape - Operation and maintenance of landscaping and parkways along South Coast Highway 101 from Encinitas Boulevard To F Street. 2. Encinitas Historical Sign - operation and maintenance of the sign on South Coast Highway 101 at D Street. Maior Proiects in the Upcoming Two-Year Period Include: 4 - 135 EXPENDITURE PLAN FUND: CARDIFF SANITARY DIVISION Division Title: OPERATING Fund: 501 Division Number: 5010 Division Responsibilities: On October 18,2001, the Cardiff Sanitation District was dissolved and became a sanitary division of the City. The Cardiff Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately 80 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant. Approximately 226 EDU's in the Rancho Santa Fe Community Services District are served by contractual agreement with CSD for sewage transmission and treatment. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 11,448 6,360 6,964 3,167 3,172 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES .1,902,341 1,557,670 1,602,302 1,841,603 1,925,352 INTERNAL COST ALLOCATION 51 ,544 50,836 29,582 25,000 25,750 CAPITAL OUTLAY (773,301) 323,189 35,254 10,254 10,254 TOTAL 1,192,032 1,938,055 1,674,102 1,880,024 1,964,528 DIVISIONAL PERSONNEL DETAIL (Number of Positions) No City Personnel are Directly Assigned to this Division. 4 - 136 I I I I I I I I I I I I I I I I I I I Page 2 FUND: CARDIFF SANITARY DIVISION Division Title: OPERATING Fund: 501 Division Number: 5010 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 1,192,415 309,837 291,232 71,874 25,461 9,637 12,730 5,000 1,591 5,575 1,925,352 Total Contracts and Services INTERNAL COST ALLOCATION: Finance Services 25,000 25,000 25,750 25,750 Total Internal Cost Allocation CAPITAL OUTLAYIDEBT SERVICE: Lease Payments 10,254 10,254 10,254 10,254 Total Capital Outlay/Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Funds 616-4010,616-4050 and 616-6030. 4 - 137 CONTRACTS AND SERVICES: Sewer Treatment Costs at SEJP A Pump Station 0 & M City Line Maintenance Support City Engineer/Admin Support General Operations Professional Finns Insurance Premiums Self Insurance Claims Printing and Binding Admin Fees 1,146,553 297,920 272,510 66,063 24,720 9,357 12,360 5,000 1,545 5,575 1,841,603 EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD) District Title: OPERATING Fund Number: 521 Division Number: 5210 Division Responsibilities: The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of the City. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EW A)treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84% of the operating/maintenance and capital costs of the EW A treatment plant. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 2,679 0 3,244 0 0 MATERIALS & SUPPLIES 42 73 0 0 0 CONTRACTS & SERVICES 748,060 861,153 892,495 875,479 918,132 INTERNAL COST ALLOCATION 51,544 50,836 52,390 25,000 25,750 CAPITAL OUTLAYIDEBT SERVICE 222,701 229,650 10,254 10,254 10,254 TOTAL 1,025,026 1,141,712 958,383 910,733 954,136 DIVISION PERSONNEL DETAIL (N umber of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 Dept/Manager Proposed FY 04-05 DeptlManager Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. 4 - 138 I I I I I I I I I I I I I B B I n n n EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION District Title: OPERATING Page 2 Fund Number: 521 Division Number: 5210 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 CONTRACTS AND SERVICES: Sewer Treatment Costs at EW A Pump Station 0 & M - Moonlight City Line Maintenance Support City Engineer! Admin Support General Operations Pump Station 0 & M - Batiquitos Insurance Premiums Professional Firms Retiree's Health Self Insurance Claims Printing and Binding Admin Fees 325,805 190,270 181,673 63,599 24,720 44,990 15,450 9,358 7,699 5,000 1,545 5,370 875,479 Total Contracts and Services FY 04-05 338,837 197,881 194,155 69,410 25,462 46,790 15,914 9,638 8,084 5,000 1,591 5,370 918,132 INTERNAL COST ALLOCATION: Finance Services 25,000 25,000 25,750 25,750 Total Internal Cost Allocation CAPITAL OUTLAYIDEBT SERVICE: Lease Payments 10,254 10,254 10,254 10,254 Total Capital Outlay!Debt Service Accomplishments and Major Work Projects are listed under Funds 616-4010, 616-4050 and 616-6030. 4 - 139 This page intentionally left blank. 4 - 140 I I I I I I I I I H n o I I n n I I I EXPENDITURE SUMMARY FUND: SAN DIEGUITO WATER DISTRICT Fund: 531 Divisions: Administrative Customer Service, Recycled Water, Water Purchases and Treatment Field Operations and Meter Readin , Plannin and En 'neerin , Board Members The San Dieguito Water District is managed by the Public Works Department. It remains its own legal entity; therefore, an entire Chapter is dedicated to its activites. Please refer to Chapter 7 of this document. The personnel numbers are included on this page so that they are included in the overall personnel numbers Citywide. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL MATERIALS & SUPPLIES See Chapter 6 - San Dieguito Water District CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed All Personnel Assigned to SDWD 21.82 21.55 21.55 23.45 23.45 4 - 141 The Expenditure Summary is included in the SDWD budget 4 - 142 - I I I I I I I I I I I I I I I I I I I Engineering Services Department Department Divisions Ci ty Engineering Traffic Engineering National Pollutant Discharge Elimination Systems (NPDES) and Sand Management District Support/Capital Projects ( .~ Leucadia Drainage Project, North Coast Highway 10 I, Completed February 2003. Department Director Peter Cota-Robles .... z w :E .... c: 0:: 0 tn <C .:; a.. .- c W ... 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I I I I I I I I I I I I I I I I I I I EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENT: Engineering Servicess DIVISIONS: City Engineering Services, Traffic Engineering, District Support/Capital Projects, National Pollutant Discharge Elimination Systems (NPDES) and Sand Management EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dep~anager Dep~anager Actual Actual Approved Proposed Proposed PERSONNEL 1,451,155 1,540,709 1,711,475 1,923,244 2,053,958 MA TERlALS & SUPPLIES 24,670 24,188 30,772 34,302 27,174 CONTRACTS & SERVICES 614,078 844,081 1,168,910 983,964 1,000,392 INTERNAL COST ALLOCATION 22,696 22,654 21,206 21,526 27,008 CAPITAL OUTLAY 3,110 3,060 3,109 28,353 3,371 TOTAL 2,115,709 2,434,692 2,935,472 2,991,389 3,111,903 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 Dep~anager Dep~anager Approved Proposed Proposed FY 00-01 Actual Full-Time Equivalents 20.80 21.20 21.20 22.20 22.20 DEPARTMENT FUNDING SUMMARY FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Proj ected Projected District Support Overhead Revenue (616) 148,156 110,981 147,352 129,662 141,284 Engineering Division Service Fees (101) 1,181,186 822,160 663,550 646,150 646,150 Engineering Service Overhead (101) 10,853 6,444 15,000 15,000 14,700 Total Departmental Revenue 1,340,195 939,585 825,902 790,812 802,134 Other General Fund Support 775,514 1,495,107 2,109,570 2,200,577 2,309,769 TOTAL 2,115,709 2,434,692 2,935,472 2,991,389 3,111,903 4 - 147 FUND: GENERAL Division Title: CITY ENGINEERING Division Responsibilities: EXPENDITURE PLAN Fund Number: 101 Division Number: 6010 The Engineering Services Department responds to citizen requests for services and queries regarding engineering- related issues involved in public and private developments. The Department plans, designs, and administers contracts for the City and District capital improvement projects. The Department reviews, approves and issues permits, and inspects public and private projects involving improvement and grading plans, subdivision maps, and right-of-way permits. In addition, the Department maintains City maps and records, investigates right-of-way code violations, solicits grants for public improvement financing, processes sewer annexation applications and administers the City's Lighting and Landscape District. EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-0 I FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed 1,067,733 1,097,480 1,267,564 1,390,608 1,4 79 ,843 18,070 17,027 21,329 21,814 17,192 507,835 640,591 514,150 552,407 567,495 16,852 17,258 10,610 10,765 10,853 3,110 2,550 2,587 2,831 2,849 1,613,600 1,774,906 1,816,240 1,978,425 2,078,232 PERSONNEL MATERIALS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAP IT AL OUTLAY TOTAL DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES Department Director/ City Engineer Deputy City Engineer Senior Engineer Management Analyst I, II Engineer I, 11 Engineering Specialist III Engineering Specialist I, II Administrative Support Coordinator Management Intern Total Positions FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed 0.90 0.90 0.90 0.95 0.95 0.00 0.00 0.90 0.90 0.90 2.65 2.65 1.75 1.90 1.90 0.60 0.60 0.60 0.60 0.60 4.90 4.90 4.90 4.90 4.90 1.80 1.80 1.80 1.80 1.80 3.00 3.00 3.00 3.00 3.00 0.95 0.95 0.95 0.95 0.95 0.50 0.50 0.50 0.50 0.50 15.30 15.30 15.30 15.50 15.50 4 - 148 I EXPENDITURE PLAN I Total Materials and Supplies Page 2 Fund Number: 101 Division Number: 6010 FY 03-04 FY 04-05 3,300 3,452 11,514 9,740 7,000 4,000 21,814 17,192 463,500 477,405 40,000 40,000 20,000 20,000 12,575 12,731 4,209 4,522 6,356 6,986 5,767 5,851 552,407 567,495 2,965 3,053 7,800 7,800 10,765 10,853 2,831 2,849 2,831 2,849 I FUND: GENERAL Division Title: CITY ENGINEERING I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Computer Software Various Supplies, Books, Fuels, Small Tools, Miscellaneous Office Furniture and Equipment I I CONTRACTS AND SERVICES: Inspection Services Development Review Landscape Review Agency Temporary Help, Contractual Advertising, Printing, Equipment Maintenance and Repairs Equipment Rental, Travel, Memberships, Mileage Training, Postage, Telephones I I Total Contracts and Services I INTERNAL COST ALLOCA nON: Fleet and Equipment Maintenance Fleet Replacement Total Internal Cost Allocation I CAPITAL OUTLAY: 800 MHz Backbone Lease Payments Total Capital Outlay I . ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Note: CC = Construction Completed I 1. Downtown Streetscape Phase I - CC 2. El Camino Real Overlay - CC 3. Park Encinitas Access Improvements - CC 4. FY2002-03 Annual Overlay Program 5. Manchester Ave/l-5 PSR Complete 6. Rainbow Ridge - CC 7. Birmingham Sidewalk - CC I I Maior Proiects in the Upcoming Two-Year Period Include: I 1. Downtown Streetscape Phase II - Complete Design 2. Olivenhain Road Widening - Complete Construction 3. Leucadia Blvd (west ofI-5) - Begin Construction 4. Santa Fe Dr (West of 1-5) - Complete Construction 5. Encinitas Blvd Sewer Main Expansion - Complete Construction 6. Safe Route to School and Other Sidewalk Improvements - On-giong 7. FY2003-04 and FY2004-05 Annual Payment Overlay 8. Quail Gardens Dr Improvements - Complete Construction 9. Hall Property Off-Site Improvements - Begin Design 10. Moonlight Beach Force Main - Complete Construction 11. Downtown Parking Lot "B" - Complete Construction 12. Manchester Ave/I-5 PSR - Complete ED and PR 13. Underground Utility Districts #9,10,13, & 15 - Complete 14. San Dieguito Storm Drain Phase II - Complete Construction 15. Leucadia Nuisance Water Collection System - CC 16. Coastal Rail Trail, Complete Design 17. Engineer Design Manual, Complete Manu< I I I I I 4 - 149 EXPENDITURE PLAN FUND: GENERAL Division Title: TRAFFIC ENGINEERING Fund Number: 101 Division Number: 6020 Division Responsibilities: The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys, maintain optimum traffic signal operations, and provide teclmical assistance and make recommendations to the City's Traffic Commission and Council. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 181,554 204,769 212,691 240,572 258,878 MATERIALS & SUPPLIES 1,461 1,290 1,929 1,933 2,004 CONTRACTS & SERVICES 23,315 34,460 95,667 32,290 33,118 INTERNAL COST ALLOCATION 3,244 2,796 7,996 8,161 8,455 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 209,574 243,315 318,283 282,956 302,455 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 DeptlManager DeptlManager Approved Proposed Proposed Senior Engineer Engineering Specialist I, II, III Program Assistant I, II Total Positions 1.00 1.00 0.60 2.60 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 EXPENDITURE PLAN Page 2 4 - 150 I I I I I I I I I I I I I I I I I I I FUND: GENERAL Division Title: TRAFFIC ENGINEERlNG Fund Number: 101 Division Number: 6020 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 500 815 689 2,004 Total Materials and Supplies 20,000 9,017 1,575 2,526 33,118 Total Contracts and Services 5,855 2,600 8,455 Total Internal Cost Allocation MATERIALS AND SUPPLIES: Office Furniture and Equipment Office Supplies, Small tools, Books, Miscellaneous Fuels 500 764 669 1,933 CONTRACTS AND SERVICES: Consultant Employee Services Contract Advertising, Printing, Memberships, and Telephone Mileage, Training, Travel 20,000 8,500 1,531 2,259 32,290 INTERNAL COST ALLOCATION: Fleet and Equipment Maintenance Fleet Replacement 5,685 2,476 8,161 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Logged and mapped all traffic collision reports 2. Logged all traffic citations issued by Sheriffs Department 3. Completed speed surveys on numerous streets 4. Continued Keep Kids Alive Drive 25 Sign Program 5. Completed Battery backup installations 6. Reviewed, responded, and conducted numerous traffic studies 7. North Coast Highway 101 Traffic Study 8. Work orders on new signage, striping, and other traffic devices. 9. Continued directive patrol enforcement program on residential streets 10. Initiated the Traffic Calming Program 11. Completed the City-wide speed survey Maior Proiects in the Upcoming Two-Year Period Include: 1. Yearly evaluation and study of signal timing 2. Traffic calming program implementation 3. Red-light camera installation 4. Circulation element update 5. Coast Highway 101 (Phase II) 4 - 151 EXPENDITURE PLAN FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/CAPITAL PROJECTS Fund Number: 616 Division Number: 6030 Division Responsibilities: This Division provides administrative and technical engineering and maintenance support to the Encinitas Sanitary Division and the Cardiff Sanitary Division capital projects. FY 03-04 FY 04-05 FY 00-0 I FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 73,746 57,019 89,675 66,997 72,664 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 0 0 0 0 0 INTERNAL COST ALLOCA nON 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 73,746 57,019 89,675 66,997 72,664 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed City Engineer 0.10 0.10 0.10 0.05 0.05 Deputy City Engineer 0.00 0.00 0.10 0.10 0.10 Senior Engineer 0.35 0.35 0.25 0.10 0.10 Management Analyst I, II (Engineering) 0.10 0.10 0.10 0.10 0.10 Management Analyst I, II (public Works) 0.00 0.00 0.00 0.00 0.00 Engineer I, II 0.10 0.10 0.10 0.10 0.10 Engineering Specialist III 0.20 0.20 0.20 0.20 0.20 Administrative Support Coordinator 0.05 0.05 0.05 0.05 0.05 Total Positions 0.90 0.90 0.90 0.70 0.70 4 - 152 n n n n n n I I n n n n n n n n n I I EXPENDITURE PLAN Page 2 FUND: DISTRICT SERVICES Division Title: DISTRICT SUPPORT/CAPITAL PROJECTS Fund Number: 616 Division Number: 6030 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: Maior Proiects in the Upcoming Two-Year Period Include: 4 - 153 EXPENDITURE PLAN Fund: GENERAL Division Title: SAND MANAGEMENT Fund Number: 10 1 Division Number: 6040 Division Responsibilities: This Division is also responsible for the operating costs associated with Beach sand replenishment and stabilization projects. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptIManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 128,122 181,441 141,545 44,854 48,207 MATERIALS & SUPPLIES 5,139 5,871 7,514 0 0 CONTRACTS & SERVICES 82,928 169,030 559,093 12,000 12,730 INTERNAL COST ALLOCA nON 2,600 2,600 2,600 0 0 CAPITAL OUTLAY 0 510 522 0 0 TOTAL 218,789 359,452 711,274 56,854 60,937 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptIManager POSITION TITLES Actual Actual Approved Proposed Proposed Storm Water (NPDES)/Sand Manager 1.00 1.00 1.00 0.50 0.50 Stormwater Environmental Specialist 1.00 1.00 1.00 0.00 0.00 Commercial Stormwater Inspector - New Program 0.00 0.00 0.00 0.00 Total Positions 2.00 2.00 2.00 0.50 0.50 4 - 154 I I n n I n n n n I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: SAND MANAGEMENT Fund Number: 101 Division Number: 6040 IMAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Field and Safety Supplies Srnall Tools and Instruments Office Supplies, Books, Fuels, Miscellaneous Office Furniture and Equipment FY 03-04 FY 04-05 o o o o o o o o o o Total Materials and Supplies CONTRACTS AND SERVICES: Advertising, Postage, Print, Telephone, and Equipment Maintenance Travel, Training, Mileage, Membership, Equipment Rental Contractual, Sand Management o o 12,000 12,000 o o 12,730 12,730 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement and Maintenance o o o o Total Internal Cost Allocation CAPITAL OUTLAY Vehicle Purchase - New Program Lease Payments o o o o o o Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments (Sand): 1. Completed the F3 Milestone for the Feasibility Study 2. Began the F4 phase to develop potential alternatives 3. Completed an economic analysis for the bluff top owners 4. Completed an economic analysis for the bluff top owners 5. Received State grant funding for the Feasibility Study 6. Completed a EIR for the Encinitas coastline and San Elijo Lagoon 7. Identified $3 M to improve circulation within the San Elijo Lagoon 8. Surveyed the bluffs twice a month to determine the volume of sand deposited on the beach from bluff failures 9. Continued support for the Section 227 Demonstration Project with the Army Corps of Engineers 10. Participant in Coastal Economic Workshop 11. Performed sand transects measurements 12. Performed beach width measurement program 13. Developed an Opportunistic Sand Procedure 14. Obtained accurate beach population info. Maior Proiects in the Upcoming Two-Year Period Include (Sand): 1. Complete the F4 milestone 2. Identify funding sources for the coastal bluffs and San Elijo Lagoon Project 3. Negotiate with AMTRAK, NCTD and Caltrans to restore San Elijo Lagoon 4. Construction of the Section 227 Demonstration Project 5. Monitor and supervise the Section 227 Demonstration Project 6. Deliver sand to the beaches from the Encinitas Resort Hotel 7. Participate in Escondido Creek W atershed Workgroups Engineering Services - NPDES Program - Accomplishments & Major Projects in the Upcoming Year - Cont. Next Page 4 - 155 EXPENDITURE PLAN Fund: CLEAN WATER PROGRAM Division Title: NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEMS (NPDES) Fund Number: 551 Division Number: 5510 Division Responsibilities: The Clean Water Act requires that the City implement a storm water management program to monitor, detect and clean up illegally discharged pollutants in the City's water streams. This is an unfunded federal mandate that is governed under a National Pollutant Discharge Elimination System (NPDES) Permit issued to the City. Responsibilities of the department include ongoing testing, monitoring and reporting of the City's ground water quality, setting up a Best Management Program including regional and local educational programs, implementing and enforcing the provisions of the Clean Water Act, performing inspections and participating in the Regional Water Quality Control Board and San Diego County Regional Program. This division is also responsible for insuring that storm drain capital projects are constructed in conformance with specific requirements of the NPDES permit, such as the installation of debris racks. Other elements of the NPDES program include additional street cleaning and storm drain cleaning, a roadside litter removal program and public trash disposal TOTAL FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptJManager DeptJManager Actual Actual Approved Proposed Proposed 0 0 0 180,213 194,366 0 0 0 10,555 7,978 0 0 0 387,267 387;049 0 0 0 2,600 7,700 0 0 0 25,522 522 0 0 0 606,157 597,615 EXPENDITURE SUMMARY PERSONNEL MATERIALS & SUPPLIES CONTRACTS & SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY DIVISIONAL PERSONNEL DET AlL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03 -04 DeptJManager Proposed FY 04-05 DeptJManager Proposed Storm Water (NPDES)/Sand Manager 0.00 Stormwater Environmental Specialist 0.00 Commercial Stormwater Inspector - New Program Total Positions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50 1.00 1.00 2.50 0.50 1.00 1.00 2.50 4 - 156 n EXPENDITURE PLAN Fund Number: 551 Division Number: 5510 n I Fund: CLEAN WATER PROGRAM Division Title: NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEMS (NPDES) IMAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Field and Safety Supplies Small Tools and Instruments Office Supplies, Books, Fuels, Miscellaneous Office Furniture and Equipment I I Total Materials and Supplies n n I CONTRACTS AND SERVICES: Advertising, Postage, Print, Telephone, and Equipment Maintenance Travel, Training, Mileage, Membership, Equipment Rental Contractual - New Program reduced to create Commercial/Stormwater Inspector Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement and Maintenance Total Internal Cost Allocation n CAPITAL OUTLAY Vehide Purchase - New Program Lease Payments I Total Capital Outlay I ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments (NPDES): I I I 1. Modified the existing Stormwater Ordinance 2. Completed the Dry Weather Monitoring Program in-house 3. Completed the first SUSMP Report 4. Applied for a Rossini Creek Daylighting grant 5. Reduced beach po stings 6. Completed the Cottonwood Creek Assessment Report 7. Completed inspections and SWPPPs for Municipal facilities 8. Completed commercial inspections 9. Coordinated with Engineering inspections on erosion control 10. Completed the first JURMP Report 11. Developed educational materials such as posters, pens and brochures 12. Completed the first Annual JURMP Report 13. Educated staff and contractors on new S tormwater regulations 14. Resolved 100's of complaints 15. Sponsored the SEAL Program I I I I I 4 - 157 Page 2 FY 03-04 FY 04-05 3,700 1,500 4,855 500 10,555 3,946 1,500 1,932 600 7,978 2,333 4,434 392,500 399,267 1,917 4,632 393,230 399,779 2,600 2,600 7.700 7.700 25,000 522 522 o 522 522 FY 01-02 & 02-03 Accomplishments (NPDES): (cont.) 16. Completed two beach cleanups 17. Completed the BMP Manual 18. Completed the Coastal Stormdrain Monitoring Program in-house 19. Conducted Less-Toxic Lawn and Garden workshop 20. Completed the first WURMP Report 21. Completed construction of the Moonlight Beach Urban Runoff Ultraviolet Treatment Facility Maior Proiects in the Upcoming Two- Year Period Include (NPDES): 1. Remain in compliance with the Stormwater Permit No. 2001-01 2. Develop the lURMP Annual Report 3. Develop the WURMP Annual Report 4. Develop a report card per subwatershed for educational outreach 5. Inspect nurseries annually 6. Inspect high priority sites annually 7. Perform Dry Weather Monitoring Program in-house 8. Perform Coastal and Lagoon Monitoring Program in-house 9. Maintain the Moonlight Beach Urban Runoff Ultraviolet Treatment Facility 10. Inspect catch-basin insets and replace 11. Participate in the Bight 03 Project 12. Chair the Beach Water Quality Workgroups 13. Respond to complaints 14. Include SUSMP on each development project 15. Adopt a Grease Ordinance 16. Require grease interceptors for all restaurants 17. Develop policy and procedures for beach postings and closures 18. Develop policy and procedures for emergency response 4 - 158 - I I I I I I I I I I I I I I I I I I I Parks & Recreation Department Department Divisions Parks & Recreation Administration Park Maintenance Beach Services Recreational Trails Maintenance Recreation and Leisure Services Community and Senior Center Animal Regulation Recreation Programs Municipal Improvement Districts Village Park Villanitas Road Cerro Street Wiro Park or ~. '/ I I. --~~. ~.. _:..]..: . -<: ~ -- -~-- -- ..,.. . ; ~~ Community Center Youth Basketball League Department Director Phil Cotton .... z W ~ t/) .... 5 ~ "ii) <( "S; a.c W.c C CJ co Z (1) oal - "'C .... C <( co W~ ~,f Uc W 0 ~+:; co Cb t/) Z c <( "- (J).g ~< ~ <( a. I .r: u '" III C m 0 "Ciii ;~ .ll:C .. '" ll. ~ e .2 co ~ e o~~ t)Cl:o ~""~ Ci~:E mil. Cl. 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I EXPENDITURE SUMMARY PARKS & RECREATION ACTIVITIES I DEPARTMENT: Parks and Recreation I DIVISIONS: Parks and Recreation Administration, Park Maintenance, Beach Services, Recreational Trail Maintenance, Recreation and Leisure Services, Community and Senior Center Management, Animal Services, Recreation Programs, Senior Nutrition Program, Village Park Municipal I Improvement District, Villanitas Road Municipal Improvement District, Cerro Street Municipal Improvement District and Wiro Park. I EXPENDITURE SUMMARY FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager I Actual Actual Approved Proposed Proposed PERSONNEL 887,298 1,174,774 1,479,385 1,682,966 1,811,969 I MA TERIALS & SUPPLIES 267,201 384,501 321,707 318,866 329,452 I CONTRACTS & SERVICES 1,335,814 1,658,255 2,037,565 2,246,538 2,341,543 INTERNAL COST ALLOCATION 9,094 15,305 19,660 23,090 22,150 I CAPITAL OUTLAY 44,732 67,210 1,563,640 1,447,749 1,448,003 I TOTAL 2,544,139 3,300,045 5,421,957 5,719,209 5,953,117 I DEPARTMENT PERSONNEL SUMMARY FY 03-04 FY 04-05 (Number of Positions) FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed I Full-Time Equivalents 17.65 18.65 19.45 20.45 20.45 I DEPARTMENT FUNDING SUMMARY I FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Source of Revenue (Fund) Actual Actual Projected Projected Projected Rental Fees-Citywide Facilities (101) 8,790 23,011 20,000 20,000 20,000 I Concession Rental/Telephone (10 I) 15,598 11,850 10,650 10,681 10,894 Recreation Program Fund (146) 442,088 472,147 621,947 734,756 752,590 Comm. Center Facility Rentals (146) 0 0 65,000 65,000 65,000 I Village Park (290) 44,874 40,034 37,508 36,855 36,734 VilIanitas (291) 25,986 22,534 21,090 20,854 21,553 Cerro Street (292) 33,961 30,370 28,664 29,763 31,205 I Wiro Park (296) 12,284 11,595 11,404 11,369 11,345 Total Departmental Revenue 583,581 611,541 816,263 929,278 949,321 General Fund Support 1,960,558 2,688,504 4,605,694 4,789,931 5,003,796 I TOTAL 2,544,139 3,300,045 5,421,957 5,719,209 5,953,117 I 4 - 163 EXPENDITURE PLAN FUND: GENERAL Division Title: PARKS & RECREATION ADMINISTRATION Fund Number: 101 Division Number: 7010 Division Responsibilities: This Division is responsible for directing and supervising all divisions of the Department and a variety of administrative services which include parkland acquisition, leases, licenses, operation agreements, grants, design of capital projects, advanced planning, budgeting, work programs, special projects, historic resources, concessions, cable television, facility reservations, program registration, special event permits and oversite of the administration of the Encinitas Ranch Golf Authority and Animal Services. In addition, this Division provides administration of the Sister City Committee, the Commission for the Arts, and the Parks and Recreation Commission. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 321,033 348,196 375,157 419,327 458,001 MATERIALS & SUPPLIES 14,646 10,927 15,287 16,295 16,651 CONTRACTS & SERVICES 60,790 41,450 50,353 43,879 45,087 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 1,032 1,020 1,032 472 475 TOTAL 397,501 401,593 441,829 479,973 520,214 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Management Analyst III 1.00 1.00 1.00 1.00 1.00 Management Analyst I, II 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II 1.00 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 5.00 5.00 5.00 4 - 1 64 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: PARKS & RECREATION ADMINISTRATION Fund Number: 101 Division Number: 70 I 0 I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Office Furniture and Equipment Sister City Program Supplies Audio Supplies, Office Supplies, Miscellaneous FY 03-04 FY 04-05 618 618 11,877 12,233 3,800 3,800 16,295 16,651 5,062 5,109 28,518 29,373 8,858 9,123 515 530 926 952 43,879 45,087 Total Materials and Supplies CONTRACTS AND SERVICES: Travel, Training, Membership Dues and Mileage Arts Programming Consultant and Agency Temporary Help Advertising and Printing, Binding & Dupl. Postage, Equipment Rental, Maint and Repair Total Contracts and Services CAPITAL OUTLAY: 800 MHz Backbone Lease Payment 472 475 Total Capital Outlay 472 475 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: I. Community/Senior Center Development 2. Cardiff Sports Park Expansion Development 3. Sun Vista Park Development 4. Cottonwood Creek Park Design 5. Leucadia Oaks Park Development 6. Beacon's Beach Access Permitting 7 . Trail Acquisition/Design/Construction 8. Manchester Preserve Easement! Agreement 9. Cottonwood Creek/Moonlight Beach Hydrology and Traffic Studies 10. Secured Southern California Wetland Recovery Project Grant Funding II. Secured 2000 & 2002 Bond Act Funding 12. Acquired 8. I-acre Property on SDG&E Easement 13. FY04 & FY05 Budget PreparationlPresentation 14. State Beaches Management Collaborative 15. Plan and Design Hall Property 16. Sister City Fifteen Year Celebration 17. Sister City Homestay Exchange Maior Proiects in the Upcoming Two-Year Period Include: I. Cottonwood Creek Park Development 2. Hall Property Development 3. Beacons Beach Access Development 4. Review & Update Reservation Policy and Fee Schedule 5 Complete Recreation Element Update 6. SDG&E Easement Trail Acquisition! Development Plan Present to Council 7 Implement Dog Park Sites 8. State Beaches Management Collaborative 4 - 165 EXPENDITURE PLAN FUND: GENERAL Division Title: PARK MAINTENANCE Fund Number: 101 Division Number: 7020 Division Responsibilities: The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 18 miles of recreational trails, 7 miles of streetscapes, 24.63 acres of open space, and 402.46 acres of parks. In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders and addenda. The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. FY03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptJManager DeptJManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 141,690 132,390 195,869 139,835 149,097 MA TERlALS & SUPPLIES 64,921 68,991 64,171 56,333 59,868 CONTRACTS & SERVICES 515,295 555,406 647,633 682,077 737,213 INTERNAL COST ALLOCATION 7,172 8,318 9,699 11,983 12,194 CAPITAL OUTLAY 35,044 54,137 1,497,186 1,414,347 1,414,355 TOTAL 764,122 819,242 2,414,558 2,304,575 2,372,727 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptJManager DeptJManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Parks and Beach Supervisor 1.37 1.37 2.17 1.33 1.33 Total Positions 1.87 1.87 2.67 1.83 1.83 4 - 166 I I I I I I I I I I I I I I I I I I I EXPENDITIJRE PLAN Page 2 Fund Nmnber: 10 1 Division Nmnber: 7020 FY 03-04 FY 04-05 21,115 22,373 16,037 16,892 15,885 16,960 2,060 2,370 1,236 1,273 56,333 59,868 323,759 357,471 119,984 131,083 44,702 47,563 65,544 69,010 88,558 90,727 18,650 19,209 4,120 4,243 4,090 4,141 3,090 3,602 9,580 10,164 682,077 737,213 9,076 9,200 2,907 2,994 11,983 12,194 25,000 25,000 9,300 9,300 1,416 1,424 1,378,631 1,378,631 1,414,347 1,414,355 FUND: GENERAL Division Title: PARK MAINTENANCE I MAJOR NON-PERSONNEL EXPENSE ITEMS: MATERIALS AND SUPPLIES: Repair and Maintenance Supplies Park Maintenance and Fuels Signs, Office Supplies, and Special Clothing Audio-Visual Supplies, Small Tools & Equip., Books and Misc. Machinery & Equipment Total Materials and Supplies CONTRACTS AND SERVICES: Landscape Maintenance Water Property Maintenance Electricity Park Maintenance & Sports Park Maintenance Administrative Fees, Equipment and Tree Maintenance Consultants and Security Travel, Training and Membership Dues Street Sweeping Maintenance and Disposal Equipment Rental, Printing, Utilities Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement FleetlEquipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAYIDEBT SERVICE: Park Improvements Other Than Buildings Machinery and Equipment 800 MHz Backbone Lease Payment Bond Debt Service (Hall Property) Total Capital Outlay ACCOMPLISI-Th1ENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Constructed Community/Senior Center 2. Constructed Sun Vista Park 3. Constructed Cardiff Sports Park Expansion 4. Constructed Leucadia Oaks Park 5. Completed Plans/Bids for Cottonwood Creek Park 6. Recruited New Park Supervisor 7. Recruited New Park & Beach Superintendent Maior Proiects in the Upcoming Two-Year Period Include: 1. Construct Cottonwood Creek Park 2. Hawk View Park Expansion 3. Hall Property Design/Development 4. Parcel 7 of SDG&:E Easement Citizen Participation Program 4 - 167 EXPENDITURE PLAN \ FUND: GENERAL Division Title: BEACH SERVICES Fund Number: 101 Division Number: 7030 Division Responsibilities: The Beach Services Division is responsible for beach maintenance of approximately 47.87 acres of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, construction oversight and change order preparation. The Division is also responsible for providing beach maintenance related information to the Parks and Recreation Commission. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepuManager DepuManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 41 ,21 7 33,551 45,795 66,428 72,712 MATERIALS & SUPPLIES 29,512 61,534 59,027 61,923 63,780 CONTRACTS & SERVICES 189,126 228,477 241,620 252,594 261,619 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 42,100 15,398 15,398 TOTAL 259,855 323,562 388,542 396,343 413,509 DMSIONAL PERSONNEL DETAIL (Number of Positions) FY 03 -04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DepuManager DepuManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Park & Beach Supervisor 0.00 0.00 0.00 0.35 0.35 Total Positions 0.00 0.00 0.00 0.85 0.85 4 - 168 I I I I I I I I I I I I I I I I n I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: BEACH SERVICES Food Number: 101 Division Number: 7030 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 39,147 14,024 10,609 63,780 Total Materials and Supplies 148,244 34,797 25,885 37,500 2,968 6,365 5,860 261,619 Total Contracts and Services CAPITAL OUTLAY: Improvements Other Than Buildings 15,398 15,398 15,398 15,398 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Moonlight Beach Sand Import 2. Moonlight Beach Master Plan Design and Development (As OpportWlistic Foods Become Available) 3. Beach Viewpoint Fence Replacement 4. Moonlight Beach Parking Lot Landscape Upgrades Maior Proiects in the Upcoming T wo- Y ear Period Include: I. Beacons Beach Access/ Stairway Design and Development 2. Moonlight Beach Sand Import 3. Moonlight Beach Master Plan Design and Development (As OpportWlistic Funds Become Available) 4 - 169 MATERIALS AND SUPPLIES: Minor Beach Repair Projects-Beach Sand Repair and Maintenance Supplies, and Audio Supplies Sign and Sign Materials 38,007 13,616 10,300 61 ,923 CONTRACTS AND SERVICES: Maintenance Contracts-Landscape Property Maintenance Tree and Beach Maintenance Utilities-Electricity, Water, Sewer, Telephones Equipment Rental, Printing, Telephone & Equipment Maintenance Consultant and Security Street Sweeping Maintenance and Disposal 143,927 33,784 25,132 34,997 2,884 6,180 5,690 252,594 EXPENDITURE PLAN FUND: GENERAL Division Title: TRAIL SERVICES Fund Number: 1011 Division Number: 7033 Division Responsibilities: The Recreational Trails Division is responsible for a variety of recreational trail maintenance activities for all City trail related projects. This Division will be used to track direct costs associated with the implementation of the Recreational Trails Master Plan. Division responsibilities will also include trail development, trash pick-up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information to the Parks and Recreation Commission. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept'Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 35,566 38,261 MATERIALS & SUPPLIES 0 0 0 7,570 7,796 CONTRACTS & SERVICES 0 0 0 33,547 34,551 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 0 0 0 76,683 80,608 DMSIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Parks & Beach Supervisor 0.50 0.50 0.50 0.50 0.50 Total Positions 0.50 0.50 0.50 0.50 0.50 4 - 170 I I I I I I I I I I I I I I I I n I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: TRAIL SERVICES Fund Number: 101 Division Number: 7033 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 5,516 2,280 7,796 Total Materials and Supplies 6,683 26,915 689 264 34,551 Total Contracts and Services CAPITAL OUTLAY: Improvements Other Than Buildings o o o o Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1 Develop Trails per Recreational Trails Master Plan 2. Negotiated Manchester Preserve Easement/Access Agreement 3. Negotiating with HOA's on Recreational Trails Master PlanlSDG&E Easement Maior Proiects in the Upcoming Two-Year Period Include: 1. Develop Trails per Recreational Trails Master Plan 2. Finalize Easement/Access Rights Over SDG&E Easement 3. Negotiating with HOA's on Recreational Trails Master PlanlSDG&E Easement 4 - 1 71 MATERIALS AND SUPPLIES: Repair and Maintenance Supplies, and Audio Supplies Sign and Sign Materials 5,356 2,214 7,570 CONTRACTS AND SERVICES: Maintenance Contracts-Landscape Trail Maintenance Equipment Rental, Printing, Equipment Maintenance Street Sweeping Maintenance and Disposal 6,489 26,132 669 257 33,547 EXPENDITURE PLAN FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES Fund: 101 Division Number: 7040 Division Responsibilities: The Recreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing City-wide special events, such as Encinitas Day, the Spring Egg Hunt, Senior Information Fair and the Holiday Parade. Other tasks include field use scheduling, staffmg the Senior Citizen's Commission and the Youth Commission, Family Enrichment Program, Teen Expos, Open Gym Program, coordination of Park Dedications and Volunteers, overseeing E.O.C. care and shelter management, and monitoring Project CARE. In order to expand recreational program activities, the Division also administers the Recreation Program Division (146), which provides recreational, educational and sports activities on a fee-for-use basis. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 269,217 277,652 302,710 358,735 387,398 MATERIALS & SUPPLIES 51,706 49,120 59,725 51,513 52,502 CONTRACTS & SERVICES 144,549 151,338 183,142 171,305 174,370 INTERNAL COST ALLOCATION 1,922 1,987 2,842 2,927 3,014 CAPITAL OUTLAY 522 510 522 472 475 TOTAL 467,916 480,607 548,941 584,952 617,759 DMSIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 0.00 0.00 0.00 0.00 Recreation Supervisor I, II 4.50 3.50 3.50 3.50 3.50 Senior Center Supervisor 1.00 0.00 0.00 0.00 0.00 Senior Center Office Specialist 0.50 0.00 0.00 0.00 0.00 Program Assistant I, II 1.00 0.00 0.00 0.00 0.00 Total Positions 9.00 4.50 4.50 4.50 4.50 4-172 I I I I EXPENDITURE PLAN Page 2 Fund: 101 Division Number: 7040 FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES IMAJOR NON-PERSONNEL EXPENSE ITEMS: I I I MATERIALS AND SUPPLIES: Office, Audio-Visual and Field Supplies Books, Fuels and Miscellaneous Office Furniture and Equipment Total Materials and Supplies CONTRACTS AND SERVICES: Contractual Services and Employee Services Contractual Printing Equipment Rental and Transportation Costs Travel, Rent, Memberships, Mileage, Training, Maintenance Advertising I I I Total Contracts and Services INTERNAL COST ALLOCATION: FleetlEquipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: 800 MHz Backbone Lease Payment I I I Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK. PROJECTS: FY 01-02 & 02-03 Accomplishments: I I I n I I 1. Completed Staff Recruitment and Training for Community/Senior Center 2. Completed Grand Opening for Community/Senior Center 3. Initiated Program Development at Community/Senior Center 4. Park Dedications for Sun Vista, Leucadia Oaks, and Cardiff Sports Park Expansion 5. Created and Compiled New Recreation Guide Format Maior Proiects in the Upcoming Two- Year Period Include: 1. Hall Property Design Input 2. Senior Citizen Informational Video 3. Review of Skateboard Park Features/Programs 4. Oversee Administration of Community/Senior Center 5. Update Y outh/T een Master Plan Community Profile 6. Cottonwood Creek Park Dedication 4 - 1 73 FY 03 -04 FY 04-05 36,350 37,300 15,163 15,202 0 (). 51,513 52,502 65,450 66,500 37,000 38,000 39,600 40,075 16,705 17,245 12,550 12,550 171,305 174,370 2,927 3,014 2,927 3,014 472 472 475 475 EXPENDITURE PLAN FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DNISION Fund: 101 Division Number: 7044 Division Responsibilities: This Division is responsible for the activities and personnel located at the Community and Senior Center at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the citizens of Encinitas. A wide variety of activities and events are available to all ages. Activities include but are not limited to, concerts, recitals, seminars and workshops, instructional recreation classes, wedding receptions, community group meetings, teen dances, youth parties, festivals, indoor youth and adult sports leagues and clinics, pre-school activities, senior citizen activities and events, senior citizen outreach services, family enrichment nights, children and teen after school activities, and community special events. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 239,706 365,176 470,231 506,936 MATERIALS & SUPPLIES 0 81,419 22,155 23,675 24,785 CONTRACTS & SERVICES 0 .181,517 304,740 337,334 347,788 INTERNAL COST ALLOCATION 0 0 2,000 2,060 4,421 CAPITAL OUTLAY 0 5,353 10,800 10,800 10,800 TOTAL 0 507,995 704,871 844, I 00 894,730 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Community Center Manager 0.00 1.00 1.00 1.00 1.00 Senior Center Manager 0.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II 0.00 1.00 1.00 1.00 1.00 Facility Specialist 0.00 1.00 1.00 1.00 1.00 Program Assistant I, II 0.00 1.50 1.50 1.50 1.50 Total Positions 0.00 5.50 5.50 5.50 5.50 Part -time/Temporary Contracts Contract facility/program attendants at the Community and Senior Center work a total of 8,000 hours. At no time will a single contract employee exceed 1,000 hours. 4 - 174 I I I I I I I I I I I I I I I I I n n EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER OPERA nONS DIVISION Fund: 101 Division Number: 7044 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MA TERIALS AND SUPPLIES: Office, Copier and Field Supplies Repair & Maintenance and Office Furniture & Equipment Water/Coffee Service, Small Tools & Equipment, and Fuels Special Clothing, Miscellaneous 11,500 12,400 4,009 4,121 2,716 2,814 5,450 5,450 23,675 24,785 116,920 120,348 32,445 33,417 25,897 26,982 97,232 100,151 6,900 7,500 11,090 11,090 46,850 48,300 337,334 347,788 0 0 2,060 4,421 2,060 4,421 Total Materials and Supplies CONTRACTS AND SERVICES: Landscaping Contract, Property Maintenance, & Custodial Services Temporary Help, Contractual, Security, & HV AC Equipment Rental, Equipment, Facilities & Copier Maintenance Utilities-Electricity, Water, Sewer Local and Long Distance Travel, Memberships, Mileage, Training Advertising, Printing, & Postage Total Contracts and Services INTERNAL COST ALLOCATION: Facility and Site Maintenance-Transfer from Public Works (101-4044) Fleet/Equipment Maintenance Total Internal Cost Allocation CAPITAL OUTLAY: Copier Lease Payments 10,800 10,800 10,800 10,800 Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Participated in planning/implementation of Community and Senior Center Grand Opening. 2. Established Recreation Programs for Y outh,Teens, and Adults with Over 50 Instructional Classes and 10 New Sports Programs. 3. Implemented facility use and rental policies. 4. Established Over 35 New Programs/Classes/Services for Senior Citizens. 5. Implemented Senior Volunteer Driver Mileage Reimbursement Program. 6. Implemented Intergenerational Programs. Maior Proiects in the Upcoming Two-Year Period Include: 1. Increase Development of After-School Teen Programs and Supervision at Center. 2. Train Center Staff in Care and Shelter Management with the Red Cross. 3. Increase Public Awareness of all Activities and Services at Center via City Web Site, Center Events, Promotional Materials, etc. 4 - 175 EXPENDITURE PLAN FUND: GENERAL Division Title: ANIMAL SERVICES Fund Number: 101 Division Number: 7050 Division Responsibilities: Animal Services are administered by the Parks & Recreation Department. The actual services are provided through a contract with the County of San Diego. Service includes: dog licensing, emergency medical care for injured dogs and cats that are found without owners, adoption services, owner notification oflost licensed dogs, public education and information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious dogs, spay-neuter referral and information, kelU1ellicensing and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate contract with a private fIrm. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 153,655 162,939 208,306 205,871 213,396 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 153,655 162,939 208,306 205,871 213,396 DIVISIONAL PERSONNEL DETAIL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 02-03 Approved FY 03-04 DeptlManager Proposed FY 04-05 DeptlManager Proposed No City Personnel are Directly Assigned to this Activity. 4 - 176 I I I I I I I I I I I I I I I I n I I EXPENDITURE PLAN Page 2 FUND: GENERAL Division Title: ANIMAL SERVICES Fund Number: 101 Division Number: 7050 IMAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CONTRACTS AND SERVICES: County Animal Services Dead Animal Removal Contract Extra Service Contingency 189,871 196,896 13,600 14,100 2,400 2.400 205,871 213,396 Total Contracts and Services 4-177 EXPENDITURE PLAN FUND: RECREATION PROGRAMS Division Title: RECREA nON PROGRAMS Fund: 146 Division Number: 7045 Division Responsibilities: The Recreation Programs Division provides a variety of recreational, educational and sports activities to the public on a fee-for-use basis. Fees are designed to subsidize direct program costs, such as contractual staff, services and supplies, and other related program expenditures. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 109,777 119,965 131,038 130,162 136,349 MATERIALS & SUPPLIES 106,305 110,823 98,200 98,420 100,920 CONTRACTS & SERVICES 199,412 231,728 239,950 353,050 358,000 INTERNAL COST ALLOCA nON 0 5,000 5,000 6,000 2,400 CAPITAL OUTLAY 8,134 6,190 12,000 6,260 6,500 TOTAL 423,628 473,706 486,188 593,892 604,169 DIVISIONAL PERSONNEL DETAIL (N umber of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Recreation Supervisor I, II 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II - New Program 0.00 0.00 1.00 1.00 Recreation Leader 0.20 0.20 0.20 0.20 0.20 Total Positions 1.20 1.20 1.20 2.20 2.20 Contracts: Temporarv/Part-time/Seasonal Program Site Supervisors, Program Assistants, and Office Assistants 4 - 178 I I I I I I I I I I I I I o I I I I I EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Division Title: RECREATION PROGRAMS Fund: 146 Division Number: 7045 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MA TERIALS AND SUPPLIES: Operating Supplies, Miscellaneous 98,420 100,920 Total Materials and Supplies 98,420 100,920 CONTRACTS AND SERVICES: Employee Services Contract Transportation Costs Advertising and Printing Admin/Credit Card Fees Building Rent Equipment Rental Fees Training 3 I 7,000 320,000 8,500 9,000 8,850 9,800 5,000 5,300 3,000 3,000 10,500 10,700 200 200 353,050 358,000 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Replacement 6,000 6,000 2,400 2,400 Total Internal Cost Allocation CAPITAL OUTLA Y/RECREATION PROGRAM REFUNDS: Refunds for Programs and Softball Forfeiture Fees 6,260 6,500 Total Capital Outlay/Rec. Program Refunds 6,260 6,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Administered Fees for Rental Plan for Community/Senior Center 2. Administered New Fee-Based Program Development at Community/Senior Center such as Instructional Classes, Volleyball and Basketball Leagues. 3. Administered Over 100 Programs Including Sports Camps and Clinics, Junior Lifeguards, Day Camps, and Teen Trips. 4. Researched and Implemented On-line Registration for Junior Lifeguard Program. Maior Proiects in the Upcoming Two-Year Period Include: 1. On-line Registration Development for Additional Fee-Based Programs. 2. Development of Additional Fee-Based Programs. 3. Development of Additional Program Sponsorships and Program Scholarships. 4 - 1 79 EXPENDITURE PLAN FUND: RECREATION PROGRAMS Division Title: SENIOR NUTRITION GRANT Fund: 146 Division Number: 7046 Division Responsibilities: This Division is used for tracking revenues and expenditures associated with the Senior Nutrition Program. This program provides lunches for local seniors and is funded through donations and a grant from the County of San Diego. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 0 18,352 58,080 58,080 58,080 MATERIALS & SUPPLIES 0 1,576 2,600 2,600 2,600 CONTRACTS & SERVICES 0 33,474 78,425 78,425 78,425 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 0 53,402 139,105 139,105 139,105 DIVISIONAL PERSONNEL DETAIL (Number of Positions) Total Positions FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 POSITION TITLES Note: Contract Employee are provided via grant funding. Senior Center Nutrition Grant includes, nutrition site coordinator, office assistant, kitchen assistant and van driver 4 - 180 I I I I I I I I I I I I I I I I I n I EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Division Title: SENIOR NUTRITION GRANT Fund: 146 Division Number: 7046 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Operating Supplies, Miscellaneous 2,600 2,600 Total Materials and Supplies 2,600 2,600 CONTRACTS AND SERVICES: Employee Services Contract Mileage Training 77,520 760 145 77,520 760 145 Total Contracts and Services 78,425 78,425 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 01-02 & 02-03 Accomplishments: 1. Serviced Approximately 90 Seniors a Day, up to 130 Seniors on Special Event Days. 2. Provided four HealtblNutrition Education presentations to Lunch Patrons. Maior Proiects in the Upcoming Two-Year Period Include: 1. Increase Citizen Awareness of Transportation Opportunities to the Lunch Program. 2. Maintain Current Service Levels and Increase as Needed with Approved Grant Funding. 4-181 EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.) Division Title: VILLAGE PARK M.LD. Fund Number: 290 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems for medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West, Unit 2. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 2,093 2,054 2,098 1,944 2,185 MATERIALS & SUPPLIES 36 36 42 43 44 CONTRACTS & SERVICES 31,896 29,636 37,845 39,682 40,868 INTERNAL COST ALLOCATION 0 0 49 50 51 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 34,025 31,726 40,034 41,719 43,148 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03 -04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Parks and Beach Supervisor 0.03 0.03 0.03 0.03 0.03 Total Positions 0.03 0.03 0.03 0.03 0.03 4 - 182 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN Page 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.J.D.) Division Title: VILLAGE PARK M.LD. Fund Number: 290 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Gasoline 43 44 Total Materials and Supplies 43 44 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities, Telephone 19,122 19,695 7,888 8,124 9,167 9,442 2,355 2,425 1,150 U82 39,682 40,868 Total Contracts and Services INTERNAL COST ALLOCATION: Fle~t Maintenance 50 51 Total Internal Cost Allocation 50 51 4 - 183 EXPENDITURE PLAN FUND: VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (MJ.D.) Division Title: VILLANITAS ROAD M.LD. Fund Number: 291 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscaping maintenance, utilities and irrigation systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 380 555 698 649 729 MATERIALS & SUPPLIES 15 15 120 123 126 CONTRACTS & SERVICES 11,230 8,765 11,531 12,612 12,986 INTERNAL COST ALLOCATION 0 0 12 12 12 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 11,625 9,335 12,361 13,396 13,853 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Parks and Beach Supervisor 0.01 0.01 0.01 0.01 0.01 Total Positions 0.01 0.01 001 0.01 0.01 4 - 184 I I I I I I I I I I I I I I n I I I I EXPENDITURE PLAN Page 2 FUND: VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: VILLANITAS ROAD M.LD. Fund Number: 291 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Gasoline and Miscellaneous Supplies 123 126 Total Materials and Supplies 123 126 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Telephone 5,129 5,282 3,090 3,182 2,719 2,800 1,184 1,219 490 503 12,612 12,986 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 12 12 Total Internal Cost Allocation 12 12 4 - 185 EXPENDITURE PLAN FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: CERRO STREET M.I.D. Fund Number: 292 Division Number: 7060 Division Responsibilities: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed along six separate medians along Cerro Street, south from Encinitas Boulevard to A venida de las Adelsas. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 1,152 1,272 1,397 1,296 1,456 MATERIALS & SUPPLIES 30 30 349 340 349 CONTRACTS & SERVICES 17,003 22,645 23,195 25,082 25,831 INTERNAL COST ALLOCATION 0 0 29 29 29 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 18,185 23,947 24,970 26,747 27,665 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 DeptlManager DeptlManager POSITION TITLES Actual Actual Approved Proposed Proposed Parks and Beach Supervisor 0.02 0.02 0.02 0.02 0.02 Total Positions 0.02 0.02 0.02 0.02 0.02 4 - 186 I I I I I I I I I I I o o n I n n I I EXPENDITURE PLAN Page 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.LD.) Division Title: CERRO STREET M.LD. Fund Number: 292 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 MATERIALS AND SUPPLIES: Gasoline and Miscellaneous Supplies 340 349 Total Materials and Supplies 340 349 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities 14,729 15,170 3,605 3,713 4,243 4,370 1,287 1,325 1,218 1,253 25,082 25,831 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet Maintenance 29 29 Total Internal Cost Allocation 29 29 4 - 187 EXPENDITURE PLAN FUND: WIRO PARK Division Title: WIRO PARK Fund Number: 296 Division Number: 7060 Division Responsibilities: Wiro Park is the City's first developer-constructed park, located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park's maintenance and operations, paid for by an assessment district. FY 03-04 FY 04-05 FY 00-01 FY 01-02 FY 02-03 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed. PERSONNEL 739 1,081 1,367 713 765 MATERIALS & SUPPLIES 30 30 31 31 31 CONTRACTS & SERVICES 12,858 10,880 10,825 11,080 11,409 INTERNAL COST ALLOCATION 0 0 29 29 29 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 13,627 11,991 12,252 11,853 12,234 DIVISIONAL PERSONNEL DETAlL (Number of Positions) POSITION TITLES FY 00-01 Actual FY 01-02 Actual FY 03-04 FY 04-05 FY 02-03 Dept/Manager Dept/Manager Approved Proposed Proposed Parks and Beach Supervisor Total Positions 0.02 0.02 0.02 0.02 0.02 0.02 0.01 0.01 0.01 0.01 4 - 188 I I I I I I I I I I I I I a I I I n n EXPENDITURE PLAN Page 2 FUND: WIROPARK Division Title: WIRO PARK Fund Number: 296 Division Number: 7060 I MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 03 -04 FY 04-05 MATERIALS AND SUPPLIES: Gasoline 31 31 Total Materials and Supplies 31 31 CONTRACTS AND SERVICES: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities 7,297 7,515 1,121 1,154 2,060 2,121 272 280 330 339 11,080 11,409 Total Contracts and Services INTERNAL COST ALLOCATION: Fleet. Maintenance 29 29 Total Internal Cost Allocation 29 29 4 - 189 This page intentionally left blank. 4 - 190 - u ~t'!' == ~~ =- ~= -...... =~ CTQr;,J ~d ......0 =-= Q~ ""'l q I I I I I I I I I I I I I I I I I I I CHAPTER 5 ENCINITAS PUBLIC FINANCING AUTHORITY 2003-04 AND 2004-05 OPERATING BUDGET I Prepared by the Finance Department I I I I I I I I I I I I I I I I I I I Schedule A Encinitas Public Financin2 Authority Bud2et Summaries (1) FUND NAME Civic Center Debt Service (321 Civic Center Improvements TOTAL (1) FUND NAME Civic Center Debt Service (321 Civic Center Improvements TOTAL (1) FUND NAME Civic Center Debt Service (321 Civic Center Improvements TOTAL Approved by City Council, Mid-Year February 10,2003 (2) (3) Beginning Balance 2002-03 7/1/02 Revenues o 203,735 1,164,712 o (4) 2002-03 Expenses 923,472 o 923,472 (4) 2003-04 Expenses 913,198 o 913,198 (4) 2004-05 Expenses 921,264 o 921,264 5 - 3 (5) 2002-03 Operating (241,240) 241 ,240 (5) 2003-04 Operating (40,364) 40,364 (5) 2004-05 Operating (32,296) 32,296 (6) 2002-03 Capital o o (220,000) (220,000) (7) (8) Current Year Projected Ending Summary Balance 6/30/03 (Col. 3-4-5) (Col. 2+6) o 21,240 o 224,975 203,735 1,164,712 Budget Summary - Fiscal Year 2003-2004 21 ,240 224,975 (2) (3) Beginning Balance 2003-04 7/1/03 Revenues o 224,975 953,562 o (6) 2003-04 Capital o o (75,000) (75,000) (7) (8) Current Year Projected Ending Summary Balance 6/30/04 (Col. 3-4-5) (Col. 2+6) o (34,636) (34,636) o 190,339 190,339 224,975 953,562 Bu...iuet S"~mm' ')1"" - c;""'ll 'V<><;I" 2nn,,_'Nl'::; . 1..1~ u 1..~" ..7 I ....j~c..'O; .;i... ~~.!l. v\,-z _,}d-. (7) (8) (2) (3) (6) 2004-05 Capital o o (75,000) (75,000) Current Year Projected Ending Summary Balance 6/30/05 (Col. 3-4-5) (Col. 2+6) o (42,704) (42,704) o 147,635 147,635 Beginning Balance 2004-05 7/1/02 Revenues o 190,339 953,560 o 190,339 953,560 EXPENDITURE PLAN I FUND: ENCINITAS PUBLIC FINANCING J.P.A. - DEBT SERVICE (321) Division Number: 1910 I Division Responsibilities: The Encinitas Public Financing Joint Powers Authority (EPFA) was originally created as a financing entity for the City Hall site acquisition and improvements. It continues to be responsible for the rent from JP A members and to pay annual Civic Center debt service. The fund will also be used to capture JP A members contributions for annual audit fees. FY03-04 FY04-05 FYOO-01 FYO 1-02 FY02-03 Dept/Mgr DeptIMgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 0 0 0 0 0 CONTRACTS & SERVICES 7,171 7,101 8,942 9,210 9,486 INTERNAL COST ALLOCA 1 0 0 0 0 0 DEBT SERVICE 920,786 908,538 914,530 903,988 911,778 TOTAL 927,957 915,639 923,472 913,198 921,264 DIVISIONAL PERSONNEL DETAIL (Number of Positions) No City Personnel are Directly Assigned to this Division. FY03-04 FY04-05 FYOO-01 FYO 1-02 FY02-03 Dept/Mgr Dept/Mgr POSITION TITLES Actual Approved Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 5-4 I I I I I I I I I I I I I I I I I I I EXPENDITURE PLAN I FUND: ENCINITAS PUBLIC FINANCING l.P.A. - DEBT SERVICE (321) Division Number: 19101 IMAlOR NON-PERSONNEL EXPENSE ITEMS: FY 03-04 FY 04-05 CONTRACTS AND SERVICES: Consulting Services (Audit) 9,210 9,486 Total Contracts and Services 9,210 9,486 DEBT SERVICE: Debt Issue Lease Payments - Civic Center 903,988 911,778 Total Capital Outlay 903,988 911,778 Proposed Capital Improvement Projects Civic Center Annual Improvements Civic Center HV AC Lease Payments 40,000 35,000 40,000 35,000 75,000 75,000 Revenues Pooled Investment Earnings Property Rental 3,562 950,000 3,560 950,000 953,562 953,560 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2001-2002 and 2002-2003 Accomplishments A portion of the fund balance is used for various Civic Center improvement projects. Projects are included in the Capital Improvement Plan. Projects include Civic Center facility repairs and the HV AC lease. Maior Proiects in the Upcoming Two-Year Period Include: Perform long-term facility and maintenance needs assessment. Improve Directional Signage for Civic Center. Civic Center Parking Lot Repaving and Striping. Re-carpet the North Side of the Civic Center. 5 - 5 This page intentionally left blank. 5-6 ~ 0- CfJ _.~ ~= :s.~ n _ ........~ ~ c - ...... o ~ ~ ...... ~ ~ I I I I I I I I I I I I I I I I I I I CHAPTER 6 SAN DIEGUITO WATER DISTRICT I I Fiscal Years 2003-04 and 2004-05 Operating Budgets and New Programs CHAIR MAGGIE HOULIHAN VICE CHAIR DAN DALAGER BOARD MEMBERS JAMES BOND CHRISTY GUERIN JEROME STOCKS BOARD MANAGER KERRY MILLER DIRECTOR OF PUBLIC WORKS LIN WURBS Note: Elected council members also serve as the Board of Directors. The President and Vice President are appointed from among the Council members in January of each year. Prepared by the Finance Department and Public Works Department I Schedule A San Dieguito Water District Budget Summaries I Budget Summary - Fiscal Year 2002-2003 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected I Balance Projected Projected Interfund Interfund Summary End Bal Projected 2002-03 2002-03 Transfers Transfers (CoI.3-4+ 6/30/2002 FUND NAME (fund #) 7/1/2002 Revenues Expenses Operating Special 5+6) (Col. 2+7) I Operations (531) 750,000 9,287,568 6,622,988 (1,676,355) (988,225) 0 750,000 Capital Replacement (534) 8,256,499 667,497 1,461,000 483,255 338,225 27,977 8,284,476 Capital Expansion (533) 1,926,315 434,559 79,000 0 0 355,559 2,281,874 I Rate Stabilization (535) 750,000 0 0 ( 650,000) 650,000 0 750,000 Revenue Bonds (536) 0 115,000 1,826,325 1,711,325 0 0 0 Recycled Water (537) (41,775) 260,000 350,000 131,775 0 41,775 0 I Meter Repl. Prog. (538) 0 750,000 750,000 0 0 0 TOTAL SDwn FUNDS 11,641,039 11,514,624 11,089,313 0 0 425,311 12,066,350 I Budget Summary - Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected I Balance Projected Projected Interfund Interfund Summary End Bal Projected 2003-2004 2003-2004 Transfers Transfers (CoI.3-4+ 6/30/2004 FUND NAME (fund #) 7/1/2003 Revenues Expenses Operating Capital 5+6) (Col. 2+7) I Operations (531) 750,000 8,526,880 6,999,997 (295,483 ) 0 1,231,400 1,981,400 Capital Replacement (534) 8,284,476 308,682 1,476,000 (1,471,032) 0 (2,638,350) 5,646,126 Capital Expansion (533) 2,281,874 254,490 125,000 0 0 129,490 2,411,364 I Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 I Meter Repl. Prog. (538) 0 0 0 0 0 0 0 TOTAL SDwn FUNDS 12,066,350 9,530,052 10,807,512 0 0 (1,277,460) 10,788,890 I Budget Summary - Fiscal Year 2004-2005 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected I Balance Projected Projected Interfund Interfund Summary End Bal Projected 2004-2005 2004-2005 Transfers Transfers (CoI.3-4+ 6/30/2005 FUND NAME (fund #) 7/1/2004 Revenues Expenses Operating Capital 5+6) (Col. 2+7) I Operations (531) 1,981,400 8,853,978 7,307,349 (391,029) 0 1,155,600 3,137,000 Capital Replacement (534) 5,646,126 308,503 650,000 (1,375,486) 0 (1,716,983) 3,929,143 Capital Expansion (533) 2,411,364 242,596 0 0 0 242,596 2,653,960 I Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 I Meter Repl. Prog. (538) 0 0 0 0 0 0 0 TOTAL SDwn FUNDS 10,788,890 9,845,077 10,163,864 0 0 (318,787) 10,470,103 I Note: Projected revenues and expenditures have been updated in conjunction with the refunding of San Dieguito Water District bonds planned in Fiscal Year 2003-04. Projected sales and purchases of water are based upon the most recent analysis of volumes bought and sold, as well as the split between domestic and imported water. I I 6-3 Schedule B San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY03-04 FY04-05 FYOO-Ol FYOI-02 FY02-03 DeptIMgr Dept/Mgr Actual Approved Approved Proposed Proposed OPERATING FUND (531) Revenue 7,835,265 7,790,422 9,287,568 8,526,880 8,853,978 Expenditures (Summary) 7,506,387 8,163,481 6,622,988 6,999,997 7,307,349 Net Revenue less Expenditures 328,878 (373,059) 2,664,580 1,526,883 1,546,629 Transfers from or (to) Other Funds 0 0 (2,664,580) (295,483) (391,029) Balance by Year End 328,878 (373,059) 0 1,231,400 1,155,600 CAPITAL REPLACEMENT FUND (534) Revenue 1,145,394 586,716 667,497 308,682 308,503 Expenditures (Summary) 62,203 5,090 1,461,000 1,476,000 650,000 Net Revenue less Expenditures 1,083,191 581,626 (793,503) (1,167,318) (341,497) Transfers from or (to) Other Funds 0 1,944,255 821,480 (1,471,032) (1,375,486) Balance by Year End 1,083,191 2,525,881 27,977 (2,638,350) (1,716,983) CAPITAL EXPANSION FUND (533) Revenue 242,879 908,081 434,559 254,490 242,596 "- Expenditures (Summary) 3,822 0 79,000 125,000 0 Net Revenue less Expenditures 239,057 908,081 355,559 129,490 242,596 Transfers from or (to) Other Funds 0 79,000 125,000 0 0 Balance by Year End 239,057 987,081 480,559 129,490 242,596 REVENUE BONDS DEBT SERVICE FUND (536) Revenue 57,670 87,495 115,000 . 115,000 115,000 Expenditures (Summary) 774,775 759,320 1,826,325 1,821,515 1,821,515 Net Revenue less Expenditures (717,105) (671,825) (1,711,325) (1,706,515) (1,706,515) Transfers from or (to) Other Funds 0 3,537,650 3,528,030 1,706,515 1,706,515 Balance by Year End (717,105) 2,865,825 1,816,705 0 0 RECYCLED WATER DIVISION (537) Revenue 98,740 267,916 260,000 325,000 325,000 Expenditures (Summary) 182,316 218,169 350,000 385,000 385,000 Net Revenue less Expenditures (83,576) 49,747 (90,000) (60,000) (60,000) Transfers from or (to) Other Funds 0 481,775 445,000 60,000 60,000 Balance by Year End (83,576) 531,522 355,000 0 0 .... 6-4 la.J I I I I I I I I I I I I I I I I I I I San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY03-04 Dept/Mgr Proposed FYOI-02 Approved FY02-03 Approved FYOO-Ol Actual METER REPLACEMENT PROGRAM (538) Revenue 0 0 750,000 0 Expenditures (Summary) 0 0 750,000 0 Net Revenue less Expenditures 0 0 0 0 Transfers from or (to) Other Funds 0 0 0 0 Balance by Year End 0 0 0 0 FY04-05 Dept/Mgr Proposed o o o o o 6-5 San Dieguito Water District Revenues and Expenditures Fiscal Year 2003-2004 Meter Service Charges/Other $2,954317 \ 31.0% \ Investment Earnings Trustee Interest ~ $506,789 5.3% (Schedule A) .. Connection Feievenues Total: $9,530,052 $207,000 202% - Water Sales $5,861,946 61.5% Expenditures Total: $10,807,512 Administration $6,999,997 64.8% ------- Capital Projects $1,601,000 14.8% Debt Service Payments $2,206,515 20.4% 6-6 .... I I I I I I I I I I I I I I I I I I I San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2004-2005 Connection Fees $207,000 2.1% Meter Service Charges - Other $3,103,463 31.5% Investment Earnings $506,561 5.1% Revenues Total: $9,845,077 Water Sales $6,028,053 61.2% Expenditures Total: $10,181,864 "" Administration $7,307,349 71.9% Capital Projects $650,000 6.4% ~ ~/ I ;:~. _~I+-i..-,_i:' - Debt Service " $2,206,515 21.7% 6-7 Schedule C District Wide Summary of Expenditures and Personnel EXPENDITURE SUMMARY FYOO-O 1 Actual FYO 1-02 Approved FY02-03 Approved FY03-04 DeptIMgr Proposed FY04-05 DeptfMgr Proposed PERSONNEL 1,414,156 1,685,249 1,502,829 1,744,662 1,848,776 MATERIALS AND SUPPLIES 2,918,967 3,290,905 3,109,676 3,305,890 3,410,982 CONTRACTS AND SERVICES 1,580,283 1,541,445 3,159,404 3,127,001 2,215,752 ~RNALCOSTALLOCATION 670,412 664,816 691,907 693,419 753,344 CAPITAL OUTLAYIDEBT SERVICE 1,945,685 1,963,645 2,625,497 1,936,540 1,935,010 TOTAL 8,529,503 9,146,060 11,089,313 10,807,512 10,163,864 DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 DeptIMgr DeptfMgr DISTRICT WIDE SUMMARY Actual Approved Approved Proposed Proposed Full-Time Equivalents 26.07 23.72 23.80 23.45 23.45 Total Positions 26.07 23.72 23.80 23.45 23.45 6 - 8 I I I I I I I I I I I I I I I I I I I Schedule D San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2003-04 and 2004-05 FUND FUND FY03-04 FY04-05 FROM TO AMOUNT AMOUNT PURPOSE OF TRANSFER Operating Revenue Bonds 235,483 331,029 Transfer to Fund 536 to make Revenue Bonds debt service payment. Replacement Revenue Bonds 1,471,032 1,375,486 Transfer to Fund 536 to make Revenue Bonds debt service payment. Operating Recycled Water 60,000 60,000 Tmasfer to Fund 537 to make recycled water purchases. TOTAL TRANSFERS $1,766,515 $1,766,515 SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund 0 0 Expansion Fund 0 0 Revenue Bonds (Debt) 1,706,515 1,706,515 Recycled Water Fund (537) 60,000 60,000 $1,766,515 $1,766,515 6-9 San Dieguito Water District Captial Improvement Program Projects and Funding Sources Fiscal Years 2003-2004 and 2004-2005 Proj ects FY03-04 FY04-05 Total Water Costs Costs Project Costs Funding Sources 1. Badger Plant Misc. Improvements 40,000 40,000 on-gomg Replacement Fund 2. Joint SDWD/SFID 54" Parallel Pipeline 500,000 0 2,250,000 Expansion - Replacement 3. Water Distribution Line Upgrades 425,000 510,000 1,460,000 Replacement Fund (FY 03/04 & FY 04/05) 4. Hall Property Off-Site Improvements 75,000 0 75,000 Expansion Fund 5. Environmental Services Centre 561,000 0 2,511,750 Replacement Fund 6. Water Valve Replacements 0 100,000 on-gomg Replacement Fund TOTAL $ 1,601,000 $ 650,000 $ 6,296,750 SUMMARY BY FUNDING SOURCE: Replacement Fund - 534 Expansion Fund - 533 1,476,000 125,000 650,000 o TOTAL $ 1,601,000 $ 650,000 6 - 10 I San Dieguito Water District Detail of Revenue by Fund Source I FY03-04 FY04-05 FYOO-Ol FYOI-02 FY02-03 Dept/Mgr Dept/Mgr FUND and REVENUE DESCRIPTION Actual Approved Approved Proposed Proposed I OPERATING FUND (531) Property Taxes 350,794 378,676 314,041 408,970 429,420 I Interest Earnings - Operating 151,983 81,687 57,628 35,617 47,462 Property Rental 68,941 63,898 55,323 14,835 15,295 Water Sales: Single Family Residential 2,492,537 2,557,526 2,708,967 2,686,936 2,767,544 I Water Sales: Multi-Family Residential 1,103,347 1,057,818 1,234,455 1,155,660 1,190,329 Water Sales: Commerical 690,056 588,825 647,286 664,350 684,280 Water Sales: Agricultural 512,042 446,252 676,297 412,000 424,360 I Water Sales: Potable 587,075 572,108 466,594 618,000 636,540 Water Sales: Non-Potable 12,037 14,896 0 0 0 Tankers, Fire Line 85,537 73,035 16,313 92,500 95,792 I Meter Service Charges 1,046,109 1,190,729 1,439,238 1,983,000 2,096,000 New Meter Installations and Set-Up Fees 80,200 125,269 95,835 94,069 96,666 I Delinquent Charges, Turn-On and Turn-Off Meters Recycled Meter and Hydrant Rental, Other 18,895 19,060 17,145 17,658 18,187 CW A Standby Credits 130,130 143,779 150,000 0 0 I Seasonal Storage Credits 147,086 89,233 100,000 50,000 50,000 Other Water Services Charges 302,172 276,269 277,921 286,255 295,043 Sale of Property 0 0 1,030,000 0 0 I Cost Recovery, Cash Over/Short, Misc. 56,324 111,362 525 7,030 7,060 Operating Fund Subtotal: 7,835,265 7,790,422 9,287,568 8,526,880 8,853,978 I REPLACEMENT FUND (534) Water Charges Transfers 0 0 0 0 0 Investment Earnings 1,145,394 586,716 667,497 308,682 308,503 I Replacement Fund Subtotal: 1,145,394 586,716 667,497 308,682 308,503 EXPANSION FUND (533) Connection Fees 103,219 820,125 357,540 207,000 207,000 I Investment Earnings 139,660 87,956 77,019 47,490 35,596 Expansion Fund Subtotal: 242,879 908,081 434,559 254,490 242,596 I DEBT SERVICE FUND (536) Trustee Interest 57,670 87,495 115,000 115,000 115,000 Debt Service Fund Subtotal: 57,670 87,495 115,000 115,000 115,000 I RECYCLED WATER FUND (537) Recycled Water Sales 98,740 267,916 260,000 325,000 325,000 Investment Earnings 0 0 0 0 0 I Recycled Water Fund Subtotal: 98,740 267,916 260,000 325,000 325,000 METER REPLACEMENT PROGRAM (538) I Proceeds of Bonds 0 0 750,000 0 0 Meter Replacement Fund Subtotal: 0 0 750,000 0 0 WATER DISTRICT FUNDS TOTAL $9,379,948 $9,640,630 $11,514,624 $9,530,052 $9,845,077 I I 6 - 11 This page intentionally left blank. 6 - 12 I I I I I I I I I I I I I I I I I I I EXPENDITURES SUMMARY SAN DIEGUITO WATER DISTRlCT ACTIVITIES FUND: San Dieguito Water District, Fund 531 DIVISIONS: Administrative Customer Service, Recycled Water Division, Water Purchases and Treatment, Field Operations and Meter Reading, Planning and Engineering, and Board Members EXPENDITURE SUMMARY FY03-04 FY04-05 FYOO-01 FY01-02 FY02-03 Dept/Mgr Dept/Mgr Actual Approved Approved Proposed Proposed PERSONNEL 1,406,374 1,678,332 1,478,488 1,744,662 1,848,776 MATERIALS & SUPPLIES 2,746,193 3,079,653 2,784,017 2,920,890 3,025,982 CONTRACTS & SERVICES 1,508,968 1,532,725 1,610,994 1,522,401 1,562,152 INTERNAL COST ALLOCATION 670,412 664,816 691,907 693,419 753,344 CAPITAL OUTLAY 1,174,440 1,207,955 57,582 118,625 117,095 TOTAL 7,506,387 8,163,481 6,622,988 6,999,997 7,307,349 DISTRlCT PERSONNEL SUMMARY FY03-04 FY04-05 (Number of Positions) FYOO-01 FY01-02 FY02-03 Dept/Mgr DeptlMgr Actual Actual Projected Projected Projected Full-Time Equivalents 26.07 23.72 23.80 23.45 23.45 (Does not include Board Members) 6 - 13 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRlCT Division Title: ADMINISTRATIVE CUSTOMER SERVICE Fund: 531 Division Number: 5311 Division Responsibilities: This Division is responsible for the District's general administration and generation and collection of water utility bills. The services are provided to the Water District by the City's Financial Services Division and charged back to the District via Internal Cost Allocation. The personnel listed below are those that perform specific functions related to water billing. FY03-04 FY04-05 FYOO-01 FYO 1-02 FY02-03 Dept/Mgr DeptIMgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 0 -1029 0 0 0 MA TERlALS & SUPPLIES 8,520 31,326 14,605 15,255 15,636 CONTRACTS & SERVICES 107,485 137,974 149,285 169,647 177,564 INTERNAL COST ALLOCATION 466,501 491,992 508,476 552,928 610,249 CAPITAL OUTLAY 1,163,033 1,188,048 7,500 7,972 7,975 TOTAL 1,745,539 1,848,311 679,866 745,802 811,424 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-01 FY01-02 FY02-03 Dept/Mgr DeptIMgr POSITION TITLES Actual Approved Approved Proposed Proposed Accounting Supervisor 1.00 1.00 1.00 0.00 0.00 Senior Customer Service Representative 0.25 0.25 0.25 0.00 0.00 Accounting Technician 1.00 1.00 1.00 0.00 0.00 Accounting Specialist 2.00 2.00 0.00 0.00 0.00 Total Positions 4.25 4.25 2.25 0.00 0.00 6 - 14 I I I I I I I I I I I I I I I I I I I FUND: SAN DIEGUITO WATER DISTRICT Division Title: ADMINISTRATIVE CUSTOMER SERVICE Page 2 Fund: 531 Division Number: 5311 I MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 MATERIALS & SUPPLIES: Billing Office, A wardslRecognition Office Furniture and Equipment Miscellaneous 11,000 1,199 2,500 556 15,255 Total Materials & Supplies FY 04-05 11,330 1,234 2,500 572 15,636 CONTRACTS AND SERVICES: Insurance Premiums, Retiree's Health Professional Firms Postage Computer, Computer Software Maintenance City Allocation, Travel, and Training Administrative Fees City Attorney, Legal Fees 61,848 8,657 25,750 47,850 10,794 10,609 4,139 169,647 Total Contracts & Services 64,907 8,916 26,522 50,913 11,116 10,927 4,263 177,564 INTERNAL COST ALLOCATION: Finance Services Management Services Facility & Site Maintenance: O&M, D/S MIS Services: D/S, O&M Central Services 258,298 97,145 77,778 72,877 17,629 523,727 Total Internal Cost Allocation 266,046 100,059 80,111 75,062 18,157 539,435 CAPITAL OUTLAY: Lease Payments Deposit Refund Interest Adjustment 472 5,500 2,000 7,972 Total Capital Outlay 475 5,500 2,000 7,975 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: 6 - 15 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 Division Responsibilities: This Division provides meter reading and meter maintenance on the District's 10,000 + water meters. Customer Service Representatives also provide support to the utility billing functions provided by the Administrative Customer Service Division. This division has been divided between the Engineering and Operations Divisions. FY03-04 FY04-05 FYOO-Ol FYO 1-02 FY02-03 DeptIMgr DeptIMgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 130,194 135,988 149,312 MATERIALS & SUPPLIES 3,451 2,717 4,470 CONTRACTS & SERVICES 4,248 12,326 5,108 INTERNAL COST ALLOCATION 22,053 11,339 8,193 CAPITAL OUTLA Y 2,077 2,040 22,077 TOTAL 162,023 164,410 189,160 DNISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FYOI-02 FY02-03 DeptIMgr DeptIMgr POSITION TITLES Actual Approved Approved Proposed Proposed Senior Customer Service Representative 0.75 0.75 0.75 0.00 0.00 Customer Service Representative 2.00 2.00 2.00 0.00 0.00 Total Positions 2.75 2.75 2.75 0.00 0.00 6 - 16 I I I I I I I I I I I I I I I I I I I Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: METER READING Fund: 531 Division Number: 5312 I MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 FY 04-05 MATERIALS & SUPPLIES: Fuels, Gasoline Special Clothing Small Tools & Instruments Miscellaneous o 0 o 0 o 0 o 0 Total Materials & Supplies o 0 CONTRACTS AND SERVICES: Computer Hardware Computer Software Maintenance Equipment Maintenance and Repair o 0 o 0 o 0 Total Contracts & Services o 0 INTERNAL COST ALLOCATION: Fleet Replacement Program Fleet & Equipment Maintenance o 0 o 0 Total Internal Cost Allocation o 0 CAPITAL OUTLAY: Machinery and Equipment 800 MHz Backbone Radio Lease Payment o 0 o 0 Total Capital Outlay o 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 2002-03 & 2003-04 Accomplishments: MaiO[ Proiects in the Upcoming Two-Year Period Include: 6 - 17 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 Division Responsibilities: This Division captures the costs of the water purchased to be sold to District customers and the costs of water treatment. The District has two sources of water- local water at Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CW A). Treatment is provided from the R.E. Badger Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID). FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 DeptIMgr Dept/Mgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 0 0 0 0 0 MATERIALS & SUPPLIES 2,530,923 2,767,375 2,511 ,461 2,694,612 2,793,451 CONTRACTS & SERVICES 1,058,293 1,002,514 966,767 920,000 947,600 INTERNAL COST ALLOCA nON 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 3,589,216 3,769,889 3,478,228 3,614,612 3,741,051 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-01 FYO 1-02 FY02-03 Dept/Mgr Dept/Mgr POSITION TITLES Actual Approved Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 6 - 18 I I I I I I I I I I I I I I I o I I I Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT Fund: 531 Division Number: 5314 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 FY 04-05 MATERIALS & SUPPLIES: Water Purchases: CW A Unfiltered CW A Filtered Local Unfiltered CW A Emergency Service Charge MWD Capacity Reservation MWD Readiness-to-Serve CW A Service Charge Infrastructure Access Charge 2,025,342 2,107,103 100,000 100,000 51,088 52,620 133,578 137,585 42,728 44,010 33,083 34,075 116,910 120,419 191,883 197,639 2,694,612 2,793,451 Total Materials & Supplies CONTRACTS AND SERVICES: Water Treatment (Badger Filtration Plant) 920,000 947,600 Total Contracts & Services 920,000 947,600 3,741,051 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: 6 - 19 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRlCT Division Title: FIELD OPERATIONS Fund: 531 Division Number: 5315 Division Responsibilities: This Division operates the distribution system of the San Dieguito Water District. In-house field crews provide on- going maintenance of the water system's valves, reservoirs and approximately 200 miles of pipeline, install new water mainline valves, service lines, water meters, fire hydrants and fire service lines, performs bacteriological water sampling and inspection, and performs emergency repairs. The distribution system maintained by this Division provides potable water to 10,000 customers in the communities of Leucadia, Old Encinitas, Cardiff, and parts of New Encinitas. FY03-04 FY04-05 FYOO-O 1 FYOI-02 FY02-03 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 885,811 1,126,040 978,456 1,211,170 1,279,197 MA TERlALS & SUPPLIES 192,594 268,258 241,345 194,397 199,769 CONTRACTS & SERVICES 280,367 285,088 368,253 303,842 307,295 INTERNAL COST ALLOCATION 170,530 147,144 168,897 134,098 136,449 CAPITAL OUTLAY 7,775 16,337 22,775 107,822 106,271 TOTAL 1,537,077 1,842,867 1,779,726 1,951,329 2,028,981 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FYOI-02 FY02-03 Dept/Mgr Dept/Mgr POSITION TITLES Actual Approved Approved Proposed Proposed Department Director! Public Works Director 0.00 0.40 0.40 0.20 0.20 Assistant District Manager 0.00 0.00 0.00 0.85 0.85 Superintendent 1.00 1.00 1.00 0.00 0.00 Utility and Maintenance Supervisor 2.00 2.00 2.00 2.00 2.00 Management Services Coordinator 0.25 0.20 0.20 0.20 0.20 Utility & Maintenance Field Supervisor 2.00 2.00 2.00 3.00 3.00 Utility & Maintenance Specialist I, II 2.00 2.00 2.00 2.50 2.50 Water Utility Line Locator 1.00 0.00 0.00 0.00 0.00 Lead Water Utility Maintenance Worker 2.00 0.00 0.00 0.00 0.00 Senior Program Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 0.33 0.40 0.40 0.30 0.30 Utility & Maintenance Technician I, II, III, IV 3.00 3.00 3.00 4.00 4.00 Program Assistant I, II 0.40 0.65 0.65 0.65 0.65 Customer Service Representative I, II 0.00 0.00 0.00 2.00 2.00 Total Positions 14.98 12.65 12.65 16.70 16.70 6 - 20 I Page 2 I FUND: SAN DlEGUITO WATER DISTRICT Fund: 531 Division Title: FIELD OPERATIONS Division Number: 5315 I I MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 FY 04-05 MATERIALS & SUPPLIES: Meters 15,000 15,450 I Services 27,037 27,038 New Meter Installations 40,000 41,200 Low & High Pressure Mains, Pressure Reducer Valves 10,750 10,873 I Computer/ Software 500 500 Fuels 25,356 25,876 Asphalt 11,736 12,088 I Special Clothing, Safety 12,255 12,868 Small Tools, Operating 14,580 15,359 Laterals 26,000 26,780 I Office, Office Furniture & Equipment 6,300 6,553 Audio, Books, Food, Miscellaneous 4,883 5,184 Total Materials & Supplies 194,397 199,769 I CONTRACTS AND SERVICES: Contractual 216,000 216,000 Membership Dues 18,195 18,523 I Local - TeIemetering 15,860 15,860 Radios 3,000 3,182 Travel, Training & Mileage 17,011 18,032 I Equipment Rental Fees, Maintenance and Repair 10,001 11,015 Inspection Fees, Operations Permits 9,800 10,157 Electricity 7,725 7,956 I Agency Temporary Help 2,500 2,820 Medical Services 3,750 3,750 Total Contracts & Services 303,842 307,295 I INTERNAL COST ALLOCATION: Fleet Replacement Program 67,555 67,555 I Facility & Site Maintenance - O&M 36,605 37,703 Fleet/Equipment Maintenance 75,043 77,394 Total Internal Cost Allocation 179,203 182,652 I CAPITAL OUTLAY: Machinery and Equipment 0 0 800 MHz Backbone Lease Payments 107,822 106,271 I Furniture and Equipment 0 0 Total Capital Outlay 107,822 106,271 U ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: I U I 6 - 21 EXPENDITIJRE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 Division Responsibilities: This Division supervises the design and construction of water system improvements, plans for the water reliability and water system requirements of the San Dieguito Water District, advises on the operation ofthe distribution system, acts as liaison to other water and governmental agencies, provides public information and education programs for District customers. FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 379,190 408,266 338,500 518,142 553,627 MATERIALS & SUPPLIES 10,705 9,977 11,704 16,182 16,670 CONTRACTS & SERVICES 57,368 93,760 118,761 126,008 126,703 INTERNAL COST ALLOCATION 11,328 14,341 6,341 6,393 6,646 CAPITAL OUTLAY 1,555 1,530 5,230 2,831 2,849 TOTAL 460,146 527,874 480,536 669,556 706,495 DNISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 Dept/Mgr Dept/Mgr POSITION TITLES Actual Approved Approved Proposed Proposed Assistant District Manager 0.00 0.00 0.00 0.15 0.15 Senior Engineer 0.98 1.00 1.00 1.00 1.00 Engineer I, II 0.75 0.75 0.75 1.00 1.00 Utility and Maintenance Specialist I, II 0.90 2.90 2.90 2.50 2.50 Engineer Specialist I, II 1.00 1.00 1.00 1.00 1.00 Administrative Support Coordinator 0.09 0.15 0.15 0.10 0.10 Senior Customer Service Representative 0.00 0.00 0.00 1.00 1.00 Total Positions 3.72 5.80 5.80 6.75 6.75 6 - 22 I I I I m I I I I I I I I I o I n I n Page 2 FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Fund: 531 Division Number: 5316 I MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 FY 04-05 MATERIALS & SUPPLIES: Computer/Software Office, Operating, Safety and Special Clothing Fuels, Gasoline Miscellaneous and Books 9,480 9,721 1,642 1,689 3,090 3,182 1,970 2,078 16,182 16,670 Total Materials & Supplies CONTRACTS AND SERVICES: Agency Temporary Help Consultant Conservation Community Information Memberships, Travel, Training & Mileage Equipment Maintenance and Repair 43,835 45,150 43,287 41,475 21,630 22,278 8,766 9,028 6,533 6,727 1,957 2,045 126,008 126,703 Total Contracts & Services INTERNAL COST ALLOCA nON: Fleet Replacement Program Fleet & Equipment Maintenance 4,600 1,793 4,600 1,846 Total Internal Cost Allocation 6,393 6,446 CAPITAL OUTLAY/LEASE PAYMENTS: Furniture and Fixtures 800 MHz Backbone Radio Lease Payment o 2,831 o 2,849 Total Capital Outlay 2,831 2,849 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: 6 - 23 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: BOARD MEMBERS Fund: 531 Division Number: 5319 Division Responsibilities: This Division funds the general legislative and policy making expenses for the Board of Directors of the District. FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 DeptIMgr DeptIMgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 11,179 9,067 12,220 15,350 15,952 MATERIALS & SUPPLIES 0 0 432 444 456 CONTRACTS & SERVICES 1,207 1,063 2,820 2,904 2,990 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 TOTAL 12,386 10,130 15,472 18,698 19,398 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FY01-02 FY02-03 DeptIMgr DeptIMgr POSITION TITLES Actual Approved Approved Proposed Proposed Council Members 5.00 5.00 5.00 5.00 5.00 Total Positions 5.00 5.00 5.00 5.00 5.00 Note: The five Council Members are not included in other summaries of Personnel. 6 - 24 I m I I I I I I I I I I o o n n n n n Page 2 FUND: SAN DIEGUITO WATER DISTRlCT Division Title: BOARD MEMBERS Fund: 531 Division Number: 5319 I MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 03-04 FY 04-05 MATERIALS & SUPPLIES: Food Books & Subscriptions Miscellaneous III III 222 114 114 228 Total Materials & Supplies 444 456 CONTRACTS AND SERVICES: Travel Mileage 2,793 III 2,876 114 Total Contracts & Services 2,904 2,990 6 - 25 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICT Division Title: RECYCLED WATER DNISION Fund: 537 Division Number: 5371 Division Responsibilities: This Division signifies all the expenditures and personnel related to the District's role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the district will handle the sale of 420-acre feet ofrecycled water. In the future, sales will amount to 750 acre feet. The district will market this water for uses to include watering the golf course, citywide medians, parks and miscellaneous landscaping. FY03-04 FY04-05 FYOO-O 1 FYO 1-02 FY02-03 DeptIMgr DeptIMgr EXPENDITURE SUMMARY Actual Approved Approved Proposed Proposed PERSONNEL 7,782 6,917 24,341 0 0 MA TERlALS & SUPPLIES 172,684 211,252 325,659 385,000 385,000 CONTRACTS & SERVICES 1,850 0 0 0 0 INTERNAL COST ALLOCATION 0 0 0 0 0 CAPITAL OUTLAY 1,850 0 0 0 0 TOTAL 184,166 218,169 350,000 385,000 385,000 DNISIONAL PERSONNEL DETAIL (Number of Positions) FY03-04 FY04-05 FYOO-O 1 FYOI-02 FY02-03 DeptIMgr Dept/Mgr POSITION TITLES Actual Approved Approved Proposed Proposed Senior Engineer 0.02 0.00 0.00 0.00 0.00 Engineer I, II 0.25 0.25 0.25 0.00 0.00 Utility and Maintenance Specialist I, II 0.10 0.10 0.10 0.00 0.00 Total Positions 0.37 0.35 0.35 0.00 0.00 6 - 26 I I m I I I I I I I I I o n n n n I I Page 2 FUND: SAN DIEGUITO WATER DISTRlCT Division Title: RECYCLED WATER DIVISION Fund: 537 Division Number: 5371 IMAJOR NON-PERSONNEL EXPENDITURE ITEMS FY03-04 FY04-05 MATERlALS & SUPPLIES: Recycled Water Small Tools and Instruments Safety 309,000 o o 318,270 o o Total Materials & Supplies 309,000 318,270 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in Public Works Section, Page 4-144 and 145. 6 - 27 This page intentionally left blank. 6 - 28 - -..J ~ "'0 ~ ::: Q.. -. ~ ~ '-'1 I n n I n n n I I I I I I I I I I I I RESOLUTION NO. 2003-31 A RESOLUTION OF THE CITY OF ENCINITAS CITY COUNCIL ADOPTING TWO-YEAR OPERATING BUDGET WITH APPROPRIATIONS FOR FISCAL YEAR 2003-04 AND ADOPTION OF SIX-YEAR FINANCIAL PLAN INCLUDING CAPITAL IMPROVEMENT PROGRAM WITH APPROPRATIONS FOR FISCAL YEAR 2003-04 WHEREAS, the City Council approves a Two-Year Operating Budget for the upcoming next two years for revenues and expenditures for the City of Encinitas with actual appropriations for Fiscal Year 2003-04; and WHEREAS, the City Council approves a Six-Year Financial Plan and Capital Improvement Program for the upcoming six years for the City of Encinitas with actual appropriations for Fiscal year 2003-04; and WHEREAS, the City Council has reviewed the proposed Two-Year Operating Budget Report for Fiscal Years 2003-04 and 2004-2005; and WHEREAS, the City Council has reviewed the proposed Six- Year Financial Plan and Capital Improvement Program for Fiscal Years 2003-04 through 2008-2009. NOW, THEREFORE, BE IT IS RESOLVED that the City Council of the City ofEncinitas does hereby adopt the Annual Operating Budget for Fiscal Year 2003-04 as summarized by Schedule A attached hereto. BE IT FURTHER RESOLVED that the City Council of the City of Encinitas does hereby adopt the Capital Improvement Program Budget for Fiscal Year 2003-04 as summarized by Schedule A. PASSED AND ADOPTED at a meeting of the City Council on the 11 th day of June, 2003, by the following vote, to wit: AYES: Bond, Dalager, Guerin, Houlihan, Stocks. NAYS: None. ABSENT: None. (/ ABSTAIN: None. '---- A~TEST: \ i,.l~ . ~ (/ ~', j ..VL,'0<..OL.Y1 \ (,,' ;;-{ ,--r~ i Deborah Cervone, CityCieTk A-I Schedule A Budget Summary - AIl City Funds Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund InterCund Current Year Ending Projected 2003/04 2003/04 Transfers Transfers Summary Bal. 6130104 FUND NAME (fund #) 7/1103 Revenues Expenses Operatin~ Capital (Col. 3-4+5+6) (Col. 2+7) GOVERNMENT FUNDS General (101) 8,986,178 41,505,625 36,211 ,485 (750,117) (2,440,500) 2,103,523 11 ,089,701 Self-Insurance (113) 1,727,479 573,570 1,323,687 750,117 0 0 1,727,479 Sales Tax Receivable (192) 1,606,538 28,000 0 0 0 28,000 1,634,538 Recreation Programs (146) 54,579 884,835 732,997 0 0 151,838 206,417 TRANSPORT A nON FUNDS Gas Tax (201) ]49,638 1,119,890 I,] 17,050 0 0 2,840 152,478 Federa] Transponation Grants (202) 0 0 0 0 0 0 0 State Transportation Grants (203) 26,234 237 0 0 0 237 26,47] Transnet (204) ] ,798,625 1,774,9]4 0 0 (2,355,000) (580,086) 1,218,539 Sand Replenishment (210) 0 228,249 0 0 (228,249) 0 0 GRANT FUNDS C.D.B. Grant (222) 0 502,000 502,000 0 0 0 0 Affordable Housing (225) 322,686 199,496 169,116 0 0 30,380 353,066 Encinitas Housing Authority (226) 25,168 855,317 842,155 0 0 13,162 38,330 Horne Entitlement (227) 0 230,462 238,358 0 0 (7,896) (7,896) GovemmentlEducationa1 Access (228) 245,415 82,342 34,903 0 0 47,439 292,854 Recycling/Solid WastelHHW (229) 756,286 474,958 521,698 0 0 (46,740) 709,546 Asset Forfeiture (261) 71,839 2,018 15,000 0 0 (12,982) 58,857 Special Law Enforcement (262) 47,526 0 47,526 0 0 (47,526) 0 Federa] Special Law Enforce (263) 431 ISO 0 0 0 150 581 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) 8,920 132,374 0 0 (80,000) 52,374 61,294 Park Acquisition Fees (234) 234,091 229,749 0 0 (250,000) (20,251) 213,840 Flood Control Fees (232) 196,787 331,872 0 0 (528,000) (196,128) 659 Traffic Mitigation Fees (233) 468,839 513,745 0 0 (477,000) 36,745 505,584 Fire Mitigation Fees (272) 99,165 101,688 0 0 (200,000) (98,312) 853 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 166,174 36,855 41,719 0 0 (4,864) 161,310 ViIlanitas Road MID (291) 136,481 20,854 13,396 0 0 7,458 143,939 Cerro Street MID (292) 141,548 29,763 26,747 0 0 3,016 144,564 Encinitas Lighting-Citywide (295) 649,383 930,479 1,113,005 0 (75,000) (257,526) 391,857 Wiro Park (296) ] 1,734 11,369 11,853 0 0 (484) 11,250 Encinitas Ranch Dist. (297) 437,21 ] 215,229 316,295 0 0 (l 01,066) 336,145 Operations Subtotal: 18,368,955 51,016,040 43,278,990 0 (6,633,749) ],]03,301 19,472,256 Capital Improvements 6,633,749 0 6,633,749 TOTAL CITYWIDE FUNDS: ] 8,368,955 51,0]6,040 49,912,739 0 0 1,] 03,30] 19,472,256 n I n n n n I I I I I I I I I ABSTAIN: I I I I RESOLUTION NO. 2003-13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SAN DIEGUITO WATER DISTRICT ADOPTING TWO-YEAR OPERATING BUDGET WITH ; APPROPRIATIONS FOR FISCAL YEAR 2003-04 AND ADOPTION OF SIX-YEAR FINANCIAL PLAN INCLUDING CAPITAL IMPROVEMENT PROGRAM WITH APPROPRIATIONS FOR FISCAL YEAR 2003-04 WHEREAS, the Board of Directors approves a Two-Year Operating Budget for the upcoming next two years for revenues and expenditures for the San Dieguito Water District with actual appropriations for Fiscal year 2003-04; and WHEREAS, the Board of Directors approves a Six-Year Financial Plan and Capital Improvement Programs for the upcoming six years for the San Dieguito Water District with actual appropriations for Fiscal Year 2003-04; ana WHEREAS, the Board of Directors has reviewed the proposed Two-Year Operating Budget Report for Fiscal Years 2003-04 and 2004-2005; aild WHEREAS, the Board of Directors has reviewed the proposed Six-Year Financial Plan and Capital Improvement Program for Fiscal Years 2003-04 thrpugh 2008-2009. NOW, THEREFORE, BE IT IS RESOLVED that the Board of Directors of the San Dieguito Water District does hereby adopt the Annual Operating Budget for Fiscal Year 2003-04 as summarized by Schedule A attached hereto. BE IT FURTIffiR RESOLVED that the Board of Directors of the San Dieguito Water District does hereby adopt the Capital Improvement Program Budget for Fiscal Year 2003-04 as summarized by Schedule A. PASSED AND ADOPTED at a special joint meeting of the Encinitas City Council and San Dieguito Water District on the 11 th day of June 2003, by the following vote, to wit: AYES: Bond, Dalager, Guerin, Houlihan, Stocks. NAYS: None. ABSENT: None. None. ~~~) Mag oulihan, PreSIdent San Dieguito Water District d Schedule A Budget Summary - Subsidiary Districts & Enterprise Funds Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Projected Balance Interfund Interfund Current Year Ending Projected 2003/04 2003/04 Transfers Transfers Summary Bal. 6/30/04 FUND NAME (fund #) 711/03 Revenues Expenses Operatin~ Capital (Col. 3-4+5+6) (Col. 2+7) ENCINIT AS PUBLIC FINANCING AUTHORITY FUNDS Civic Center Debt Service (321) 0 953,562 913,198 (40,364) 0 0 0 Civic Center Improvements 224,975 0 0 40,364 (75,000) (34,636) 190,339 TOTAL EPFA FUNDS 224,975 953,562 913,198 0 (75,000) (34,636) 190,339 CARDIFF SANITARY DIVISION FUNDS Operations (501) 542,006 3,394,261 1,880,024 (668,822) (748,041) 97,374 639,380 Capital Replacement (502) 3,113,622 128,948 1,256,452 0 748,041 (379,463) 2,734,159 Capital Expansion (503) 106,119 126,537 273,600 0 0 (147,063) (40,944) Debt Service (504) 0 30,000 798,822 768,822 0 0 0 Water Reclamation (505) 0 0 0 0 0 0 0 Rate Stabilization (506) 1,018,433 40,737 0 (100,000) 0 (59,263) 959,170 TOTAL CSD FUNDS 4,780,180 3,720,483 4,208,898 0 0 (488,415) 4,291,765 ENCINIT AS SANITARY DIVISION FUNDS Operations (521) 240,000 1,488,455 910,733 (272,475) (178,198) 127,049 367,049 Capital Replacement (522) 3,100,239 109,910 973,969 0 178,198 (685,86] ) 2,414,378 Capital Expansion (523) 1,962,073 281,725 472,160 0 0 (190,435) 1,771,638 Debt Service (524) 0 0 72,475 72,475 0 0 0 Rate Stabilization (525) 0 0 0 200,000 0 200,000 200,000 TOTAL ESD FUNDS 5,302,312 1,880,090 2,429,337 0 0 (549,247) 4,753,065 SAN DIEGUlTO WATER DISTRICT FUNDS Operations (531) 750,000 8,288,880 7,699,997 (295,483) 0 293,400 1,043,400 Capital Replacement (534) 6,884,476 308,682 1,476,000 (1,471,032) 0 (2,638,350) 4,246,126 Capital Expansion (533) 2,281,874 401,490 125,000 0 0 276,490 2,558,364 1993 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Meter Replacement Program (538) 0 0 0 0 0 0 0 TOTAL SDWD FUNDS 10,666,350 9,439,052 11,507,512 0 0 (2,068,460) 8,597,890 INTERNAL SERVICES FUNDS District Services (616) 0 741,331 741,329 0 0 2 2 Fleet Maintenance (692) 0 339,164 339,164 0 0 0 0 Vehicle Replacement (693) ],249,819 497,8] I 693,000 0 0 (195,189) 1,054,630 TOTAL INTERNAL FUNDS 1,249,819 1,578,306 1,773,493 0 0 (195,187) 1,054,632 I Schedule A I San Die~uito Water District Bud~et Summaries I Budget Summary - Fiscal Year 2002-2003 (1) (2) (3) (4) (5) (6) (7) (8) I Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2002-03 2002-03 Transfers Transfers (Col.3-4+ 6/30/02 I FUND NAME (fund #) 7/1/02 Revenues Expenses Operating Special 5+6) (CoI. 2+7) Operations (531) 750,000 8,987,568 7,722,988 (276,355) (988,225) 0 750,000 Capital Replacement (534) 8,256,499 667,497 1,461,000 (916,745) 338,225 (1,372,023) 6,884,476 I Capital Expansion (533) 1,926,315 434,559 79,000 0 0 355,559 2,281,874 Rate Stabilization (535) 750,000 0 0 (650,000) 650,000 0 750,000 Revenue Bonds (536) 0 115,000 1,826,325 1,711,325 0 0 0 Recycled Water (537) (41,775) 260,000 350,000 131,775 0 41,775 0 I Meter RepI. Prog. (538) 0 750,000 750,000 0 0 0 TOTAL snwn FUNDS 11,641,039 11,214,624 12,189,313 0 0 (974,689) 10,666,350 I Budget Summary - Fiscal Year 2003-2004 (1) (2) (3) (4) (5) (6) (7) (8) I Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal Projected 2003-2004 2003-2004 Transfers Transfers (Col.3-4+ 6/30/04 I FUND NAME (fund #) 7/1/03 Revenues Expenses Operating Capital 5+6) (Col. 2+7) Operations (531) 750,000 8,288,880 7,699,997 (295,483) 0 293,400 1,043,400 apital Replacement (534) 6,884,476 308,682 1,476,000 (1,471,032) 0 (2,638,350) 4,246,126 I Capital Expansion (533) 2,281,874 401,490 125,000 0 0 276,490 2,558,364 Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 D Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 Meter Repl. Prog. (538) 0 0 0 0 0 0 0 TOTAL snwn FUNDS 10,666,350 9,439,052 11,507,512 0 0 (2,068,460) 8,597,890 I Budget Summary - Fiscal Year 2004-2005 0 (1) (2) (3) (4) (5) (6) (7) (8) Beginning Fiscal Year Fiscal Year Current Year Projected Balance Projected Projected Interfund Interfund Summary End Bal I Projected 2004-2005 2004-2005 Transfers Transfers (Col.3-4+ 6130/05 FUND NAME (fund #) 7/1/04 Revenues Expenses Operating Capital 5+6) (Col. 2+7) Operations (531) 1,043,400 8,562,978 8,007,349 (391,029) 0 164,600 1,208,000 I Capital Replacement (534) 4,246,126 308,503 650,000 (1,375,486) 0 (1,716,983) 2,529,143 Capital Expansion (533) 2,558,364 95,596 0 0 0 95,596 2,653,960 Rate Stabilization (535) 750,000 0 0 0 0 0 750,000 Revenue Bonds (536) 0 115,000 1,821,515 1,706,515 0 0 0 I Recycled Water (537) 0 325,000 385,000 60,000 0 0 0 Meter Repl. Frog. (538) 0 0 0 0 0 0 0 TOTAL SDwn FUNDS 8,597,890 9,407,077 10,863,864 0 0 (1,456,787) 7,141,103 I I NoText I I I I I I I I I I I I I I I I I I I Appendix B City of Encinitas FY 2003-04 Appropriations Limit Annual Appropriations Limit - State of California Article XIIIB of the California Constitution requires local governments to adopt an annual appropriations and expenditure limit for tax proceeds remitted to the City. The appropriations' limit is adjusted annually based upon a combination of factors including the change in population combined with either the change in per capita income or the change in the assessment roll due to new non- residential construction. Each year, the City's independent auditor reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. Proceeds of taxes includes all taxes levied by or for the City; revenue from regulatory licenses, user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The proposed Fiscal Year 2003-04 appropriation limit is set to $63,628,287. The City's proceeds from taxes and expenditures continue to be well below the appropriations' limit. The proposed limit is adjusted annually by multiplying the "Prior Year Limit" by the "Percentage Change in Population" and then by the greater of the "Percentage Change in Local Non-Residential New Construction" or "Percentage Change in Per Capita Income." This annual adjustment is then added to the Prior Year's Limit to establish the current year limit. The limit is to be adopted by July of the current year. The State of California issues the estimated population change in May for calculating the limit. The County of San Diego issues the Local Non-Residential New Construction following the deadline for the current year. The limit is reviewed the following year for any required adjustments. The Fiscal Year 2003-04 limit is calculated on the estimated annual percentage change in population and the per capita income as indicated by the State of California. In May of 2004 the State will issue the revised population. The revised percentage change will then be used to adjust the prior year's limit. If the percentage change in the New Local Non-Residential Construction figure is greater than the per capita income change, staff will revise the appropriations' limit and present the revision to Council at a later date. B-1 Appendix B RESOLUTION NO. 2003-42 A RESOLUTION OF THE CITY OF ENCINITAS ADJUSTING THE FISCAL YEAR 2002-03 ANNUAL APPROPRIATIONS LIMIT AND ESTABLISHING THE FISCAL YEAR 2003-04 ANNUAL APPROPRIATIONS LIMIT WHEREAS, each year the City of Encinitas City Council is required under Section 7910 of Chapter 1205 of the California State Statutes of 1980 to establish an appropriations' limit by resolution; and WHEREAS, the City Council desires to make provision for a level of service commensurate with the needs of the City; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas does, hereby, adopt the revised appropriations' limit for Fiscal Year 2002-03 at $60,752,626, as summarized by the schedule attached hereto; and BE IT FURTHER RESOLVED that the appropriations' limit for Fiscal Year 2003-04 be set at $63,628,287, as summarized by the schedule attached hereto. PASSED AND ADOPTED at a meeting of the City Council on the 16th day of July 2003, by the following vote, to wit: AYES: NAYS: ABSENT: ABSTAIN: Jerome Stocks, Mayor City of Encinitas ATTEST: Deborah Cervone, City Clerk ~ B-2 ... I I I I I I I I I I I I I I I I I I I City of Encinitas, Compliance with the Appropriations Limit Appendix B Once the Appropriations Limit is adopted by the City Council, the Appropriations Subject to the Limit must be tested at year-end. The Appropriations Subject to Limitation is the concept that is at the heart of Article XIIIB. Appropriations Subject to Limitation are generally those appropriations to expend proceeds of taxes. However, certain Exclusions are not subject to the Appropriations Limitation such as debt service costs and Qualified Capital Outlay. Proposition 111 added "qualified capital outlay" to the list of expenditures which are not counted as appropriations subject to limitation. The term is defined as an appropriation for a fixed asset (including land and construction) with a useful life of 10 years or more and a value which equals or exceeds one hundred thousand dollars ($100,000). The City has experienced some large capital improvement expenditures over the past several years which has created a fluctuating Appropriations Subject to Limitation well below the Appropriations Limit. Currently the City's Appropriations Subject to the Limit are well below the approved Appropriations Limit. Gann Appropriations Limit History 70,000,000 I ...... 60,000,000 .- S 50,000,000 .- .....:l rJl c: 40,000,000 0 .- ...... ro .- 30,000,000 l-< 0.. 0 l-< 20,000,000 0.. 0.. -< ~~. 10,000,000 "1, .'~: ~~"~' FY1998 FY1999 FY2000 11:1 Appropriations Subject to Limit o Appropriations Limit FY2001 FY2002 Fiscal Year FY2003 FY2004 B-3 .... ... ....., ... .... ~ ----0 ...... .... .... .....; .... .... - "" I I I I I I I I I I I I I I I I I I I Schedule D-I Pagelof2 CITY OF ENCINITAS FY 2003-04 & FY 2004-05 CAPITAL PROJECTS BY FUND (Alphabetical Order) General Fund (101) Projects 1 Annual Street Overlay Program* 2 Coast Highway 101 Rip Rap Improvements 3 Corom Character Implementation/General Plan Update 4 Cottonwood Creek Monitoring 5 Digital Topography/Orthophotography 6 Downtown Streetscape Phase II 7 EI Camino Real Commercial Corridor Study 8 Engineering Design Manual 9 Environmental Services Centre* 10 Facade Improvement Program 11 Fire Station Rehab/Fire Training Needs Assessment 12 Housing Element Update 13 Info Tech Equipment Replacement Program 14 Leucadia Nuisance Water Collection Improvements 15 Library Development Fund 16 Moonlight Beach Lifeguard Headquarters Expansion 17 North Coast Highway 101 Beautification 18 Parks & Recreation Storage Room Reconfiguration 19 Rail Corridor Design & Development (matching funds) 20 San Dieguito Academy Traffic Signal 21 Standard Pacific Park Design & Development 22 Streamline Discretion Review Process 23 Technology Master Plan Imple-Transfer from Op TOTAL Proposed Proposed FY 03/04 FY 04/05 0 300,000 75,000 0 (100,000) 0 30,000 0 0 75,000 2,038,350 25,000 25,000 100,000 0 539,000 0 10,000 10,000 210,000 500,000 45,000 0 92,000 92,000 400,000 0 1,000,000 1,000,000 0 225,000 100,000 100,000 19,500 0 100,000 0 (100.000) 0 (500,000) 0 50,000 0 345,000 0 2,440,500 4,365,350 2,508,717 0 2,508,717 0 900,000 600,000 200,000 0 700,000 1,000,000 State Capital Grants Fund (203) 1 Beacons Beach Access StairwayIB1uff Stabilization TOTAL Transnet Fund (204) 1 Annual Street Overlay Program* 2 Coastal Rail Trail (Matching Funds) 3 Hall Property Envrn. Review Design & Development* 4 Rancho Santa Fe BikeIPedestrian Improvements 5 Safe Route to Schools & Other Sidewalks 6 Traffic Safety/Calming Improvements TOTAL Combined With Safe Routes To SchoollPathway Program 405,000 350,000 150,000 150,000 2,355,000 2,100,000 228,249 233,619 228,249 233,619 2,652,688 326,300 2,652,688 326,300 Sand Replenishment Fund (210) 1 Sand Replenishment & Beach Nourishment Program TOTAL Housing Funds (222, 227) 1 Pacific Pines Condominiums Project TOTAL *Projects with an asterisk have more than one funding source. C-I Projects Proposed Proposed FY 03/04 FY 04/05 Park Development Fees (Fund 231) Page 2 of2 1 Moonlight Beach Design & Development 80,000 0 TOTAL 80,000 0 Flood Control Fees (Fund 232) 1 Balour Drive Drainage Improvements 100,000 0 2 San Dieguito/ Arden Drive Drainage 428,000 0 TOTAL 528,000 0 Traffic Mitigation Fees (Fund 233) ] 1-5 Interchange @ Encinitas Blvd. 600,000 0 2 Leucadia Boulevard Improvements (1-5 to Vulcan)* 0 932,500 3 Realignment of Calle Magdalena (658,000) 0 4 Santa Fe Drive Improvements (West ofI-5) 535,000 0 TOTAL 477,000 932,500 Park Acquisition Fees (Fund 234) 1 Habitat/Open Space Acquisition 100,000 75,000 2 Parkland Acquisition 150,000 75,000 TOTAL 250,000 150,000 Fire Mitigation Fees (Fund 272) 1 Fire Station Rehabilitation 200,000 81 ,000 TOTAL 200,000 81 ,000 Encinitas Lighting and Landscape District - Citywide (Fund 295) 1 Do\Wto\W Streetscape Phase IT 0 150,000 2 Underground Utility District #12 0 75,000 3 Underground Utility District #15 75,000 0 TOTAL 75,000 225,000 Encinitas Public Financing Authority - Debt Service (Fund 321) 1 CC HV AC Lease Payments 35,000 35,000 2 CC Improvements 40,000 40,000 TOTAL 75,000 75,000 Cardiff Sanitary Division: Operating (501), Replacement (502), Expansion (503), Debt Service (504), Reclamation (505), & Rate Stabilization (506) 1 CSD Master Plan Implementation 2 CSD Share of CIP's @ San Elijo 3 Regal Road Sewer RelocationlPump Station Removal TOTAL 1,277,480 232,572 20,000 1,530,052 1,207,480 214,445 130,000 1,551,925 Encinitas Sanitary Division: Operating Fund (521), Replacement Fund (522), Expansion Fund (523), & Debt Service (524) 1 ESD Master Plan Implementation 2 ESD Share of Batiquitos Pump Station 3 Share of CIP at Encina Treatment Plant TOTAL 1,001,967 150,000 294,162 1,446,129 800,276 150,000 310,109 1,260,385 San Dieguito Water District: Operating (Fund 531), Expansion Fund (533), Replacement Fund (534), & Debt Service (536) 1 Badger Plant Miscellaneous Improvements 2 Environmental Services Centre* 3 Hall Property Off-Site Improvements 4 Joint SDWD/SFID 54" Parallel Pipeline 5 Water Distribution Line Upgrades 6 Water Valve Replacements TOTAL 40,000 561,000 75,000 500,000 425,000 o 1,601,000 16,547,335 40,000 o o o 510,000 100,000 650,000 11,951,079 TOTALS FOR ALL PROJECTS *Projects with an asterisk have more than one funding source. 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I-< o - l:: ~ ;> .5 '"0 ~ ;> o I- 0.. 0.. ~ $:: ~ ~ .~ P::: (/) rn en ~ U U ~ ...c u ~ Cl) ..0 ~ rn ~ -$:: 0.. 0 01) U o ~ Cl CO I I I I I I I I I I I I I I I I I I I Appendix G Glossary Acquisition - The process of gaining assets. ADA - Americans with Disabilities Act of 1990. Allocate - To divide a lump-sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Appropriation - An authorization made by the City Council which permits the City to incur obligations and to make expenditures of resources. Assessed Value - A dollar valuation set upon real estate or other property by the County Assessor as a basis for levying property taxes. Asset - Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. Audit - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an audit is to determine if the City's Financial Statements present the City's financial position fairly and results of operations are in conformity with generally accepted accounting principles. Bad2er Filtration Plant - A Water Treatment plant that is-jointly owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. Balanced Bud2et -.A budget in which planned expenditures do not exceed projected funds available. Balance Sheet - A financial statement reporting the organization's assets, liabilities and equity activities. Benefit Assessment - Charges levied on parcels to pay for public improvrnents or services provided within a pre-determined district or area according to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 - The 1982 Act lets cities, counties and special districts finance a variety of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. Ifless than 12, the owners of at least 60% ofthe land in the assessment area must give written consent to the assessment. Bond - A written promise to pay a specified sum of money (called the principleal) at a specific date in the future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. Bud2et - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. G - 1 Appendix G California State Department Of Transportation (CaITrans) - State Department responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transportation facilities. Capacity - The maximum that can be contained in a system whether it be a tank or a pipe, etc. Capital Bud2:et - The annual adoption by the Council ofproject appropriations. Project appropriations are for the amount necessary to carry out a capital project's expenditure plan, including multi-year contracts for which a total appropriation covering several years' planned expenditures may be required. Capital Improvement Pro2:ram - The annual updated plan or schedule of project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay - Expenditures which result in the acquisition of, or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Proiect - Any project, or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. Circulation Element - The chapter of the General Plan dealing with automobile, bike and alternate transit transportation systems. Community Advisory Board (CAB) - Land use decision-making board representing each ofthe City's five communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas). Consumer Price Index (C.P.I.) - A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Contin2:encv - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuin2 Appropriation - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. Debt - All long-term credit obligations of the City and its agencies, whether backed by the City's full faith and credit or by pledged revenues, and all interest-bearing short-term credit obligations. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. G-2 I I I I I I I I I I I I I I I I I I I Appendix G Desi2nated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Development Impact Fees - Fees placed on the development ofland or conditions required for the approval of a development project such as the donation ("dedication" or "exaction") of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financin2: Joint Powers Authority (E.P.F.J.P.A.) Debt Service - To account for the Civic Center Bond payments and fees for trustee and audit services. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact Report (EIR) - An in-depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative Declaration (ND) is required of certain projects by the California Environmental Quality Act. Expenditure - The outflow of funds paid for goods or services obtained. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report - A comprehensive annual document providing a snapshot of the City's financial position on the final day of the fiscal year. A formal audit performed by an independent CP A firm supports the report's financial information. Fines. Forfeitures and Penalties - Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) - The beginning and ending period for recording [mancial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets oflong-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of$ 1,500. Franchise Fee - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. G- 3 Appendix G Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Gann Initiative - See Proposition 4. Gasoline Tax - Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon tax on fuel used by vehicles that drive on public streets.. Use oftax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal- A statement of broad direction, purpose, or intent. Grant - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. Hi2hwav Users Tax - See gasoline tax. Housin2 Element - The chapter of the General Plan dealing with housing issues and related goals. Impact Fees - Fees required of a developer/builder for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration - The seepage of rain and/or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure - The City's basic system of its physical plant, i.e., streets, water, sewer, public buildings, parks, and beaches. Internal Service Fund - A fund which provides services to other City divisions and bills~the various other funds for services rendered. The City uses this type of fund for distributing vehicle replacement and maintenance, facility maintnance, information systems, and other general overhead. Investment Earnin2s - Earnings received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authority (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. Kev Objective - A statement of specific direction, purpose, or intent based on the needs ofthe community and the goals established for a specific program. Liabilitv - A claim on the assets of an entity. Line-Item Bud2et - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line-item budget, although detail line-item accounts are maintained and recorded for financial reporting and control purposes. G-4 I I I I I I I I I I I I I I I I I I I Appendix G Master Plan - A comprehensive plarming document which encompasses all aspects of current and future needs ofthe District or area studied. Material and Supplies - A general category used for clarifying expenditures for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax - See gasoline tax. Motor Vehicle License Fee (VLF) - VLF is a property tax on motor vehicles. VLF is levied annually by the State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. Municipal- In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. Municipal Improvement District - A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. Operatint! Financial Plan - The portion of the budget that pertains to daily operations providing basic governmental services. Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase - A project carried out in plarmed incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principle. Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and is considered satisfactory for drinking. Prot!ram - A grouping of activities organized to accomplish basic goals and objectives. Prot!ram Budt!et - A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Property Tax - An ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). Proposition 4 - Also called the Garm Initiative, this initiative, now Article XIIIB of the state constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and inflation. Proposition 13 - Article XillA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real property to 1 % of the full cash value of such property. Real Property Transfer Tax - Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate at a rate of $0.55 per $500.00 (is this rate current?) of property value. Reclaimed Water - Non-potable water used primarily for landscaping and floriculture irrigation. G - 5 Appendix G Reclamation - The process of recovering usable, but non-potable water from the tertiary treatment of wastewater. Re!!ional Water Quality Control Board - A State agency which among other responsibilities regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs - Article XllIB, Section 6 of the California Constitution which requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called "SB 90" after its original 1972 legislation. Rents - Revenues received through the rental of public properties to private parties such as convention space and library facilities. Reserve - The portion of any fund's balance that is restricted for a specific purpose and is, therefore, not available for general appropriation. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds - Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that proj ect. Risk Mana!!ement - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - The sales tax is imposed on retailers for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Die!!o Association Of Governments (SANDAG) - A public agency formed by local governments to assure overall area-wide planning and coordination for the San Diego region. Service Char!!es - Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. S.T.P. - Surface Transportation Program - A Federal Government transportation program used strictly for the development of super highways. Subventions - Subsidy or financial support received from county, state or federal government. The state and county currently levy certain taxes that are "subvened" to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. Transient Occupancy Tax - Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel, inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. G- 6 I I I I I I I I I I I I I I I I I I I Appendix G Trust and A2encv Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. Unsecured Property - As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is the total retail price. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the servIce. Work Proiects Pro2ram - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Workin2 Capital- Difference between current assets and current liabilities. G -7 NoText