2008-06-24
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
ENCINITAS CIVIC CENTER
505 SOUTH VULCAN
TUESDAY, JUNE 24, 2008 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT:
Phil Cotton, Bill Dean, and Chris Hazeltine.
DIRECTORS ABSENT:
Peter Cota-Robles and Cindy Jacob.
ALSO PRESENT:
John McNair, Rod Linville, JC Resorts; City Staff, Nancy Sullivan,
and Board Secretary Joan Woods.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
None.
REGULAR AGENDA
1. Approve Minutes of Regular Meeting ofMav 27,2008.
ACTION:
Cotton moved, Hazeltine seconded to approve the 5-27-08 Regular Meeting minutes. Motion
carried: Ayes: Cotton, Dean, and Hazeltine. Nays: None. Absent: Cota-Robles and Jacob.
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2. Discussion of action minutes for Encinitas Ranch Golf Authority Meetings. Contact
Person: Board Member Cotton.
Board Member Cotton proposed that only action minutes be prepared for all future meetings and
the agenda packets be retained permanently in an electronic document storage system called
Laserfiche. Chairman Dean requested audio recordings of the meeting be retained for one year.
ACTION:
Cotton moved, Hazeltine seconded to approve the preparation of action minutes for all future
meetings, with agenda packets retained permanently in Laserfiche and FTR audio recordings
of the meetings to be retained for one year. Motion carried: Ayes: Cotton, Dean, and
Hazeltine. Nays: None. Absent: Cota-Robles and Jacob.
3. Review Summary of Revenues and Expenditures/Financial Statement/update on Capital
Reserves for May. Contact Person: JC Resorts: Rod Linville/John McNair.
Mr. Rod Linville and John McNair presented the May summary of revenues and expenditures.
Staff recommendation was to receive report.
4. Report on Course Enhancements. Contact Person: JC Resorts; Kent Graff.
Rod Linville stated that sodding on holes 2, 4, 5, 6 and 7 were complete and there would be
growth in a few weeks.
Staff recommendation was to receive report.
5. Update on Cell Tower Discussions. Contact Person: JC Resorts, John McNair.
Mr. McNair updated the Board on the status of the Verizon cell tower negotiations; he
stated plans of the cell tower were submitted to the City for approval. Mr. McNair stated
that AT & T (formerly Cingular) had contacted him about restarting their cell tower
discussions.
6. Incidents and Accidents. Contact Person: JC Resorts: Rod Linville.
Mr. Rod Linville reported on one accident and two homeowner complaints.
Staff recommendation was to receive report.
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REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean asked Rod Linville to confirm that the new rate pricing had been posted at the
clubhouse.
Chairman Dean adjourned the meeting at 5:00 p.m.
Respectfully submitted,
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JQan Woods, Board Secretary
Bill Dean, Chairman of the Board
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