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FY 2007-08 & FY 2008-09 Operating BudgetNoText Fiscal Years 2007-08 and 2008-09 Operating Budgets and New Programs MAYOR JAMES BOND DEPUTY MAYOR JEROME STOCKS COUNCIL MEMBERS TERESA BARTH DAN DALAGER MAGGIE HOULIHAN CITY MANAGER PHIL COTTON Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from among the Council members in January of each year. Prepared by the Finance Department with Contributions from All Departments This page intentionally left blank. City Of Encinitas and San Dieguito Water District Operating Budget Fiscal Years 2007-08 and 2008-09 Table of Contents Chapter 1 – Introduction ................................................................................ Page City Manager’s Message..................................................................................................... 1 - 1 Executive Summary: Budget Overview.......................................................................................... 1 - 3 Budget Process and Long-Range Financial Planning................................... 1 - 5 Budget Schedule........................................................................................... 1 - 7 Budget Issues and Priorities.......................................................................... 1 - 8 Revenues........................................................................................... 1 - 10 Expenditures...................................................................................... 1 - 13 Personnel........................................................................................... 1 - 23 Capital Improvement Program Highlights........................................ 1 - 26 Debt Administration.......................................................................... 1 - 27 Assumptions Used to Estimate Revenues and Expenditures............ 1 - 28 City Council Mission Statement......................................................................................... 1 - 31 Overview of Encinitas & Geographic Location.................................................................. 1 - 32 Budget Controls.................................................................................................................. 1 - 35 Encinitas Community Statistical Profile............................................................................. 1 - 36 Organizational Chart Explanation....................................................................................... 1 - 38 Organizational Chart........................................................................................................... 1 - 39 Budget Process.................................................................................................................... 1 - 40 Budget Process Flowchart................................................................................................... 1 - 41 Chapter 2 - Financial Summaries, Charts and Graphs Budget Summaries FY 2006-07 (Schedule A) All City.................................................... 2 - 1 Budget Summaries FY 2007-08 (Schedule A) All City.................................................... 2 - 2 Budget Summaries FY 2008-09 (Schedule A) All City.................................................... 2 - 3 Budget Summary FY 2006-07 (Schedule A) San Dieguito Water & Enterprise Funds.... 2 - 5 i Chapter 2 - Financial Summaries, Charts and Graphs – continued Budget Summary FY 2007-08 (Schedule A) San Dieguito Water & Enterprise Funds.... 2 - 6 Budget Summary FY 2008-09 (Schedule A) San Dieguito Water & Enterprise Funds.... 2 - 7 Revenue and Expenditure Summary by Fund Source (Schedule B)................................. 2 - 9 General Fund Summary of Expenditures by Department/Division (Schedule C-1).......... 2 - 21 Citywide Summary of Expenditures and Personnel (Schedule C).................................... 2 - 23 Interfund Transfer Schedule – All City Funds (Schedule D)............................................. 2 - 29 Interfund Transfer Schedule – Cardiff Sanitary Division Funds (Schedule D)................. 2 - 30 Interfund Transfer Schedule – Encinitas Sanitary Division Funds (Schedule D)............. 2 - 31 List of Capital Projects by Fund – All Funding Sources (Schedule D-1).......................... 2 - 32 Internal Service Fund Types and Internal Cost Allocation Descriptions (Schedule E)..... 2 - 34 Charts and Graphs City Revenues – All Revenue Sources FY2007-08 & FY2008-09 (Schedule A)............. 2 - 36 Operating Expenditures by Department – All Funding sources FY2007-08 & FY2008-09 2 - 38 City Revenues & Expenditures – General Fund Only FY2007-08 & FY2008-09............ 2 - 40 City Expenditures by Category – General Fund Only FY2007-08 & FY2008-09............ 2 - 42 Cardiff Sanitary Division – Revenues & Expenditures FY2007-08 (Schedule A)............ 2 - 44 Encinitas Sanitary Division – Revenues & Expenditures FY2007-08 (Schedule A)........ 2 - 45 Cardiff Sanitary Division – Revenues & Expenditures FY2008-09 (Schedule A)............ 2 - 46 Encinitas Sanitary Division – Revenues & Expenditures FY2008-09 (Schedule A)........ 2 - 47 City Capital Expenditures by Category – All Funding Sources (FY2007-08).................. 2 - 48 City Capital Expenditures by Category – All funding Sources (FY2008-09)................... 2 - 49 Summary of Personnel Positions by Department............................................................... 2 - 50 Chapter 3 - Revenues Revenues by Fund Source.................................................................................................. 3 – 1 ii Cardiff Sanitary Division - Revenues by Fund Source...................................…………… 3 - 11 Encinitas Sanitary Division - Revenues by Fund Source.................................................. 3 - 12 Internal Service Funds - Revenues by Fund Source.......................................................... 3 - 13 Chapter 4 – Proposed Expenditures and Personnel General Government Organizational Charts............................................................. 4 - 2 General Government Activities - Summary Sheet.................................................... 4 - 9 Community Grant Program (0020)............................................................... 4 - 10 Legislative/City Council (1110).................................................................... 4 - 12 City Manager (1210)..................................................................................... 4 - 14 Arts Administration (1211)........................................................................... 4 - 16 Economic Development (1215).................................................................... 4 - 18 Human Resources (1220).............................................................................. 4 - 20 Library Services (1230)................................................................................ 4 - 22 Information Technology (1250).................................................................... 4 - 24 Geographic Information Systems (1255)...................................................... 4 - 26 City Clerk (1310).......................................................................................... 4 - 28 Elections (1311)............................................................................................ 4 - 30 Legal Services (1410)................................................................................... 4 - 32 Financial Services (1510).............................................................................. 4 - 34 Central Services (1560)................................................................................. 4 - 36 Non-Departmental (1561)............................................................................. 4 - 38 Self-Insurance Administration (113-1270)................................................... 4 - 40 Governmental Educational Access Fund (228-1110)................................... 4 - 42 Planning & Building Organizational Chart............................................................... 4 - 46 Summary – Planning & Building Activities............................................................. 4 - 49 Customer Service and Administration (2005).............................................. 4 - 50 Current Planning Services (2010)................................................................. 4 - 52 Current Planning/Applicant Deposits (2015)................................................ 4 - 54 Advanced Planning and Housing (2020)...................................................... 4 - 56 Code Enforcement (2030)............................................................................. 4 - 58 Building Services (2040).............................................................................. 4 - 60 Community Development Block Grant (CDBG 222-2050) ........................ 4 - 62 Affordable Housing-Advanced Planning and Housing (225-2050)............. 4 - 64 Encinitas Housing Authority (226-2050)...................................................... 4 - 66 HOME Entitlement (227-2050).................................................................... 4 - 68 Pacific Pines (561-2050)............................................................................... 4 - 70 Summary - Public Safety Activities.......................................................................... 4 - 75 Law Enforcement Organizational Chart................................................................... 4 - 78 Summary - Law Enforcement................................................................................... 4 - 79 Law Enforcement (3010).............................................................................. 4 - 80 Traffic Enforcement (3020).......................................................................... 4 - 82 Parking Citation Process (3021)................................................................... 4 - 84 iii Chapter 4 – Proposed Expenditures and Personnel- continued Asset Forfeiture Fund (261-3010)................................................................. 4 - 86 State Supplemental Local Law Enforcement Fund (262-3010).................... 4 - 88 Federal Special Law Enforcement Fund (263-3010).................................... 4 - 90 Law Enforcement Equipment Program (CLEEP) (264-3010)...................... 4 - 92 Fire and Marine Safety Organizational Chart............................................................ 4 - 96 Summary - Fire and Marine Safety Services............................................................. 4 - 99 Fire Administration (3510)........................................................................... 4 - 100 Fire Operations and Support Services (3520)............................................... 4 - 102 Loss Prevention and Planning (3530)........................................................... 4 - 104 Disaster Preparedness (3540)........................................................................ 4 - 106 Marine Safety Services (3550)...................................................................... 4 - 108 Public Works Organizational Charts......................................................................... 4 - 112 Summary - Public Works Activities......................................................................... 4 - 115 Public Works Administration (4010)............................................................ 4 - 116 Emergency Flood Control (4020)................................................................. 4 - 118 Street Maintenance (General Fund) (4040).................................................. 4 - 120 City-Wide Facility and Site Maintenance (4045)......................................... 4 - 122 Fire Stations Facility and Site Maintenance (4046)...................................... 4 - 124 Public Works Yard Facility and Site Maintenance (4047)........................... 4 - 126 Library Facility and Site Maintenance (4048).............................................. 4 - 128 Stormwater Maintenance (551-5515/101-4050)........................................... 4 - 130 Stormwater Flood Control (551-5516/101-4055)......................................... 4 - 132 Street Maintenance (Gas Tax Fund) (201-4040).......................................... 4 - 134 Solid Waste Management (229-4030).......................................................... 4 - 136 Grant Administration (Recycling/Solid Waste & HHW) (229-4031).......... 4 - 138 Recycling (229-4032)................................................................................... 4 - 140 Cardiff Sanitary Division Operating (501-5010).......................................... 4 - 142 Encinitas Sanitary Division Operating (521-5210)....................................... 4 - 144 District Support/Administration (616-4010)................................................. 4 - 146 Wastewater Collection (616-4050)............................................................... 4 - 148 Wastewater Collection: Solana Beach (616-4053)...................................... 4 - 150 Internal Service Vehicle Rental (616-4054)................................................. 4 - 152 Fleet Maintenance (692-4075)...................................................................... 4 - 154 Vehicle and Equipment Replacement (693-4075)........................................ 4 - 156 San Dieguito Water District (See Chapter 5) Engineering Organizational Chart............................................................................ 4 - 160 Summary - Engineering Activities............................................................................ 4 - 163 City Engineering Administration Services (6010)........................................ 4 - 164 Traffic Engineering Services (6020)............................................................. 4 - 166 Coastal Zone Management (6040)................................................................ 4 - 168 Stormwater Program (551-5510/101-6050).................................................. 4 - 170 Coastal Zone Management Fund (210-6040)............................................... 4 - 172 Sanitary Division Support/Capital Projects (616-6030)............................... 4 - 174 Village Park M.I.D. (290-7060).................................................................... 4 - 176 iv Chapter 4 – Proposed Expenditures and Personnel- continued Villanitas M.I.D. (291-7060)........................................................................ 4 - 178 Cerro Street M.I.D. (292-7060).................................................................... 4 - 180 Encinitas Lighting and Landscape District (Citywide) (295-4095).............. 4 - 182 Wiro Park (296-7060)................................................................................... 4 - 184 Encinitas Lighting and Landscape District (Encinitas Ranch) (297-4095).. 4 - 186 Parks & Recreation Organizational Chart................................................................. 4 - 190 Summary – Parks & Recreation Activities............................................................... 4 - 193 Parks & Recreation Administration (7010).................................................. 4 - 194 Park Maintenance (7020).............................................................................. 4 - 196 Beach Services (7030).................................................................................. 4 - 198 Recreational Trails Maintenance (7033)....................................................... 4 - 200 Recreation and Leisure Services (7040)....................................................... 4 - 202 Community and Senior Center Operations (7044)....................................... 4 - 204 Animal Regulation (7050)............................................................................ 4 - 206 Recreation Programs (146-7045).................................................................. 4 - 208 Senior Nutrition Grant (146-7046)............................................................... 4 - 210 Chapter 5 - San Dieguito Water District Budget Summaries FYs 2006-07, 2007-08, and 2008-09 (Schedule A)........................... 5 - 3 Revenue and Expenditure Summary by Fund Sources (Schedule B)................................ 5 - 4 Water District Revenue and Expenditure Pie Charts......................................................... 5 - 6 Summary of Expenditures and Personnel (Schedule C).................................................... 5 - 8 Interfund Transfer Schedule (Schedule D)........................................................................ 5 - 9 Detail of Revenue by Fund Source.................................................................................... 5 - 10 Debt Service Table…………............................................................................................. 5 - 11 Capital Improvement Program Projects FY 2007-08 and FY 2008-09............................. 5 - 12 Summary - San Diequito Water District Activities.................................................. 5 - 13 Administrative Services (5311).................................................................... 5 - 14 Water Purchases and Treatment (5314)........................................................ 5 - 16 Field Operations (5315)................................................................................ 5 - 18 Planning and Engineering (5316)................................................................. 5 - 20 Board Members (5319)................................................................................. 5 - 22 Recycled Water (537-5371).......................................................................... 5 - 24 Historic and Projected Debt Service Coverage............................................. 5 - 26 v Chapter 6 - Appendices Approved Position Titles and Monthly Salary Ranges……….......................................... A - 2 Resolutions Adopting FY2007-08 and FY2008-09 Operating Budget and Capital Improvement Program with appropriations for FY2007-08..................................................................... B - 1 Resolution Adopting Annual Appropriations Limit and Discussion on Limit.................. C - 1 City Council Goals FY2007-08 and FY2007-08............................................................... D - 1 Glossary……………………............................................................................................. E - 1 vi Executive Summary July 1, 2007 To the Honorable City Council and Citizens of the City of Encinitas: Fiscal Years 2007-08 and 2008-09 Budget Transmittal I am pleased to present the biennial Operating Budget and Capital Improvement Program for Fiscal Years 2007-08 and 2008-09.This biennial budget incorporates the goals and priorities set by the City Council at their Strategic Goal Setting Session in January 2007. The combined budget totals $85.9 million, with projected revenue of $90.3 million. Of the total budget, $75 million provides for the cost of operations and $10.9 million will be used to finance the Capital Improvements Program. The biennial budget was developed with the emphasis on effectively managing today’s resources for the City’s future fiscal sustainability. One of the most significant changes in developing this year’s budget was the implementation of Zero-Based Budgeting (ZBB) and quarterly expenditure plans. ZBB is an approach to budgeting in which each budgeted year’s activities are evaluated in a self-contained fashion, with little or no weight given to the policy precedents of past years. ZBB is contrasted to incremental budgeting, in which the budget justifications is useful for assessing trends, but does not provide the justification for future expenditures. The ZBB approach shifted attention to provision of core services, eliminated redundancies and operational inefficiencies and stimulated redirection of resources toward Council’s highest priorities and more productive programs and activities. The budget assumes a stable, but slightly softer economy over the next two years. According to a study released by UCLA’s Anderson Forecast, one of the State’s leading economic think tanks, the median price of a home in San Diego County has fallen by 5.6% and warns that a wave of foreclosures might drag down local home prices and exacerbate the current economic slowdown. The report also indicates that the decline in home prices has had a ripple effect throughout the local economy, resulting in the elimination of thousands of jobs since last summer and decreased consumer spending. The effect on retail sales has been an increase of only 2% after adjusting for inflation. Although regional home prices may be declining, property values remain high in the City of Encinitas. The average median price of a resale home in Encinitas in 2006 was $802,500, a 4.5% decline from the previous year. However, by May of 2007, the median price of a resale home had increased to $890,500. In addition, the average market value of a home in Encinitas remains nearly double the averaged assessed value. Thus, as each home is sold, on average, the assessed valuation and resulting property taxes double. Property tax is the City’s largest revenue source and the City receives an average of 28% of the one percent property tax. 1-1 Executive Summary Taking these trends into consideration, the City has estimated a 5.5% increase in property taxes for Fiscal Year 2007-08. The City’s second largest revenue source, sales tax, is experiencing the effects of recently developed commercial markets in neighboring cities. Due to these competing forces, coupled with the general economic decline in construction and retail sales activity, the financial plan forecasts a modest increase of 2% per year. As a result of our strong property tax base, as well as the restoration of revenues that had previously been diverted to the State, we have been able to respond to several fiscal challenges and develop a budget that secures the City’s financial stability for the foreseeable future, while implementing the Council’s highest priority goals. Some of the highlights of the budget include funding for: Increased law enforcement patrol, traffic patrol and public safety education in the elementary schools A reorganized and streamlined Stormwater Program (formerly Clean Water) that meets new permit requirements) A comprehensive Coastal Zone Management Program, including funding for beach sand replenishment A Coast Highway 101 Coordinator The opening of the Community Library in January 2008 and the City’s share of operating and maintenance A fully-funded Geographic Information Systems (GIS) mapping program which consolidates budgeted expenses into one cost center, the GIS Division The operation and maintenance of the new Public Works Facility at Calle Magdalena The annual required contribution (ARC) for Other Post Employment Benefits (OPEB) in FY2008-09 A contingency reserve that is twenty percent (20%) of operating expenditures In closing, I would like to thank the City Council for your leadership throughout the year and for your direction on development of the budget through your prioritization of strategic objectives as well as your careful deliberations during the budgeting process. Over the past 20 years, Encinitas has continued to grow and prosper as a result of the vision and guidance of its City Council. As always, it is our privilege and honor to serve those who work, live and recreate in our community, while preserving and protecting our future fiscal health. Respectfully Submitted, Phil Cotton City Manager 1-2 Executive Summary BUDGET OVERVIEW The City of Encinitas operates more than fifty distinct funds. Each fund is considered a separate accounting entity, with a separate set of self-balancing accounts that record assets, liabilities, fund equity, revenues and expenditures. The City develops a two-year operating budget for planning purposes and appropriates funds annually for operations and to fund the capital improvement program prior to the start of each fiscal year, which begins on July 1. The operating budget for Fiscal Year 2007-08 totals $75.0 million and is expected to generate revenues of $90.3 million. The capital improvement program reflects appropriated funds of $11.0 million for Fiscal Year 2007-08 and reflects estimated future spending through Fiscal Year 2012-13 at a total cost of $66.7 million.The capital improvement program also contains information about ongoing operational costs associated with planned capital projects. Summary of All City and District Funds – Fiscal Year 2007-08 WHERE THE MONEY COMES FROM… Revenue FY2007-08 $90,263,624 Internal Service Funds Lighting Debt Development Grant Funds 2% Landscape Financing/Other Impact 3% Infrastructure 2% 0% 1% Funds Sanitary Divisions 5% 9% All Other 3% Water District Investment & 14% Property Earnings Civic Center 1% Improvements 1% Licensing, TOT/All Other Permits, Fines Taxes 1% Charges for State Revenues 4% Property Tax Sales Tax Services (Veh Fees) 37% 10% 6% 1% WHERE THE MONEY GOES… The difference between projected revenues and the approved budget will increase available fund balances. Capital Projects Sanitary Divisions Internal Service 13% 5% Water District Funds 14% 2% General Debt Service Government 4% 12% Parks & Recreation Planning, 7% Building, Housin 6% Engineering Law Enforcement Public Works 7% (Contract) Fire Department 5% 13% 12% 1-3 Executive Summary The approved budget is a balanced budget. Projected revenues are sufficient to pay for operating requirements, including debt service payments, with funds remaining to meet projected capital requirements and sustain reserves. Highlights include: Healthy local revenues 7% estimated annual growth in current, secured property taxes 2% estimated annual growth in sales taxes The approved budget includes a contingency reserve, 20% of operating expenditures, as directed in the City Council’s adopted Reserve Policy. The General Fund forecast includes a $9.1 million contingency reserve in Fiscal Year 2007-08 and $9.7 million in Fiscal Year 2008-09 compared to $6.2 million in Fiscal Year 2006-07 The approved budget also includes a newly established Budget Stabilization Reserve, 2% of revenues, to maintain the City’s services in the event of an economic downturn. The 2% reserve is $1.0 million Fiscal Year 2007-08 and $1.1 million in Fiscal Year 2008-09. The approved budget maintains current service levels and incorporates the cost of current employee bargaining agreements, including the multiple year Memorandum of Understanding with the Firefighters Association and Professional Fire Chiefs Association and makes assumptions for the memorandum of understanding with the Service Employees International Union which expires on December 31, 2007. The approved budget also includes increased service levels for the biannual period: Increased traffic patrol of one vehicle from a 5-day with relief to a 7-day with relief in Fiscal Year 2007-08 and an increase of one patrol officer from a 5-day with relief to a 7-day with relief in Fiscal Year 2008-09. Opening a 27,000 square foot community library in the January 2008 Funding for the operation and maintenance of the new Public Works Yard Meeting the San Diego Regional Water Quality Control Board’s increased permit requirements for Clean Water (Stormwater) in the City without the benefit of service fees or charges to citizens. Inflation and historical growth rates are used to predict expense patterns, or by specific circumstances as warranted. For services obtained from the County of San Diego, such as law enforcement and animal control, growth of 4.3% in Fiscal Year 2007-08 and 5.0% in Fiscal Year 2008-09 are reflected in the approved budget based on higher cost of service projections developed by the County. The proposed budget includes continued funding from the California Supplemental Law Enforcement Services Fund (SLESF) for $120,000, and the Federal Justice Assistance Grant Program of $10,000 per year. The overview on the following pages provides information about the budget process, key issues facing the City, and strategic goals and priorities. The overview section also includes a section on debt management, including a schedule of outstanding debt by issue. In addition to the overview, Schedule A, located in Section 2, Financial Summaries Charts and Graphs, beginning on page 2-1, provides a financial summary of all operating and capital funds.Proprietary funds, which include the water and sewer funds, are also included in this section of tables. More detailed information on revenues, departments and programs can be found beginning in Section 3 of the budget document. 1-4 Executive Summary BUDGET PROCESS AND LONG-RANGE FINANCIAL PLANNING There is much written about the advantages of developing and adopting multi-year (or two- year budget cycles), including: More efficient financial management, including reduced staff time dedicated to budget development, Better long-range planning by more effectively linking operating and capital activities; and finally, Improved program monitoring and evaluation by allowing more time for operational oversight. Beginning with Fiscal Year 2001-02, the City shifted to a two-year budget cycle. As part of this process, two separate twelve-month budgets are prepared and submitted to the City Council every other year. The City Council appropriates operating and capital improvement program funds for the first year only as required by State of California statute. Since converting to the biennial budget process, the City has gained efficiency and reduced staff time by not reproducing a comprehensive document in the second year of this two-year process. Instead, a more condensed, summary document is developed to disclose any substantive changes and to provide an updated forecast. In off-cycle years, the City Council also considers revisions to the first two years of the six-year plan for final adoption each June, prior to commencement of a new fiscal year. This year’s budget process began under the leadership of a new City Manager. Phil Cotton, former Public Works Director, was appointed by the City Council to serve as the organization’s Chief Executive Officer. One of Mr. Cotton’s highest priorities was to respond to the Council’s goal of evaluating the City’s long-term fiscal sustainability and to identify any weaknesses. One of the most significant changes Mr. Cotton made was to utilize the Zero- Based Budgeting (ZBB) methodology to develop this year’s two-year biennial budget and to develop quarterly spending plans for each department. Prior to the ZBB, the City used an incremental method adding new programs separately as funding allowed. With this year’s new biennial budget process, the City completed a six-year financial plan during the spring for most City funds, incorporating three two-year budget cycles. The longer- range plan reflects the City Council’s priority goals, which are updated annually as part of a strategic planning workshop facilitated by the City Manager at the start of each calendar year. The current City Council goals are provided in the “Strategic and Long-Range Planning” section in the Executive Summary. The long-range plan is presented to the City Council as part of the budget development process and includes the City’s proposed capital improvement program. This review includes in-depth discussion with the City Council regarding proposed new operating programs and capital projects. The City reviews its financial projections on an annual basis in order to assess the viability of new program operations and future capital programming. The format for this plan is presented in summary form within the separately published “Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2007-08 through Fiscal Year 2012-13.” This separately published document contains a discussion of how the long range financial planning is 1-5 Executive Summary conducted, including the steps taken to project revenue, identify capital needs, and other expenditure trends. Amndments to the budget may be brought to ethe City Council for consideration throughout the fiscal year. Amendments are generally submitted to the City Council for consideration as part of the updated revenue and expenditure forecasts developed at mid-year. This helps to ensure that adequate funding sources are identified prior to recommending that the City Council authorize additional expenditures. Basis of Accounting Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is measurable and available. Revenue is considered to be available if it is collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred. The proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Basis of Budgeting For the most part, the basis of budgeting is consistent with the basis of accounting discussed above. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Appropriations that are unencumbered lapse at the end of the fiscal year. City Council approval is required to include any unencumbered appropriations at the end of the year in the following Fiscal Year’s budget as continuing appropriations. The City’s budget does not anticipate changes in the accrual of compensated absences and does not include depreciation. 1-6 Executive Summary Budget Schedule The following calendar shows the dates when the Six-Year Financial Plan and Biennial Operating Budget were presented or discussed at a public meeting: Key Dates Purpose of Key Date January 16, 2007 City Council holds Strategic Goal Setting Session. Updates Goals February 14, 2007 City Council approves Fiscal Year 2006-07 Mid-Year Operating budget and updated Capital Improvement Program (CIP) Presentation and Discussion of: Two-Year Operating Budget, Fiscal Years 2007-08 and 2008-09 April 24, 2007 Six-Year Financial Plans for Fiscal Years 2007-08 through 2012-13, and Proposed Capital Improvement Program (CIP), Receive Public Input and Council Direction on Proposed Budgets Continued Discussion and Adoption of Resolutions to approve: May 23, 2007 Two-Year Operating Budget, Fiscal Years 2007-08 and 2008-09 Six-Year Financial Plans for Fiscal Years 2007-08 through 2012-13, and Proposed Capital Improvement Program (CIP) Public meetings are special joint meetings of the City of Encinitas and San Dieguito Water District. Public input is welcome at all public meetings. The anticipated schedule for the remainder of this two-year budget cycle is outlined below: Proposed Purpose of Meeting Meeting Dates Approval of Resolution No. 2007-27 Adjusting the City’s Appropriations’ July 11, 2007 Limit for Fiscal Year 2006-07 to $74,944,105 and Establishing the City’s Appropriations’ Limit for Fiscal Year 2007-08 at $78,783,444 Deadline for submitting the approved budget document to the California October 19, 2007 Society of Municipal Finance Officers for consideration in the Distinguished Budget Presentation awards program. Review of Prior Year Actual Ending Fund Balances; November 2007 Update on First Quarter Revenue and Expenditures Mid-Year Review of Revenue and Expenditures for Fiscal Year 2007-08; Update on Capital Improvement Program; February 2008 Progress Report on City Council Goals Review Proposed Operating and Capital Budget for Fiscal Year 2008-09; May & June 2008 Review any significant changes to Long-range Financial Plans Appropriation of Funds for Fiscal Year 2008-09 June 2008 1-7 Executive Summary BUDGET ISSUES AND PRIORITIES Operating Cost Drivers and Revenue Growth Over recent years, careful planning and a robust local economy have allowed the City to expand its parks system, recreational facilities, including the community and senior center, a fifth fire station, a library, and a centralized public works yard. This year’s budget also includes continued funding for Council high priorities such as the reconstruction of three fire stations and Phase I of a 44-acre community park. The long-range forecast reflects operating costs for the community park, as well as the addition of law enforcement staff to maintain adequate response times as the population increases. When new facilities are opened, the General Fund’s operating costs have and will continue to increase at a rate greater than inflation. Other factors, such as maintaining moderately competitive employee compensation, exert upward pressure on operating costs. Strong growth in the City’s property tax base helps to ensure that a solid foundation is in place to help fund these costs on an ongoing basis. Annual growth in property tax collections, the City’s largest revenue source, has exceeded 9% in the last two years and is projected at a conservative rate of 7% in each of the next two years. Looking ahead to the future, the City’s challenge will be working within slower revenue growth coupled with upward pressures on the cost of providing municipal services. Funding for Clean Water Activities Funding the daily operations and capital requirements of the clean-water program is a top priority. Encinitas is a community surrounded by the ocean, lagoons and creeks. Street sweeping, storm drain maintenance, storm water testing and commercial inspections are some of the activities that are currently supported by the City’s General Fund. These pollution reduction activities are budgeted at $1.6 million in both Fiscal Years. Fiscal Sustainability Analysis, January 2007 At the City Manager’s direction, staff prepared a report to City Council providing an assessment of the City’s financial status and outlook – both strengths and future challenges. In the report, staff indicated that after a review of the City’s finances, Standard and Poor’s, the world’s leading credit rating agency had upgraded the City’s credit rating from AA- to AA. In their analysis Standard and Poor’s pointed to the City’s strong property tax base, diversified sales tax base, healthy contingency reserve and fund balances and a substantial “Prop 13” cushion (median market prices more than double the median assessed values). Staff also noted several challenges that had the potential to weaken the City’s position of financial strength. First, staff inventoried several unanticipated “hits” to the budget, such as significant State takeaways, the elimination of the Clean Water fee, lower sales tax projections and the increased costs of capital projects. Staff noted that, although the budget contained a contingency reserve for emergencies, it did not contain an operating reserve to guard against recessionary impacts to revenues. Staff also pointed out that the contingency reserve, as a percentage of operating expenditures was declining over the term of the six year financial forecast. Other challenges included projected deficits in other funds, such as the Gas Tax fund (Street Maintenance) and Encinitas Landscape and Lighting Fund (Street Light, Traffic Signal and Street Landscape Maintenance). Staff also reminded Council that no operating costs for the future park 1-8 Executive Summary located on the former Hall property had been factored in the budget, and that several planned capital projects were either unfunded or underfunded. Lastly, the report stated that changes in accounting standards would require the City to begin reporting the unfunded liability for “Other Post Employee Benefits” (i.e., retiree health care benefits). All of the identified challenges were addressed in the two-year operating budget. City Council’s Strategic Goal Setting Session This year senior management staff conducted an intensive review and prioritization process of existing and proposed capital projects. Each project was evaluated against a set of criteria and then ranked. The results of this process was presented to the City Council at the January 16, 2007 Strategic Goal Setting Session. The Council then conducted its own prioritization after reviewing staff’s recommendation and receiving public input. After receiving community input, Council modified the prioritized list of capital projects and created their goals list. These goals provided the framework for the proposed budget and capital plan. The goals are included in this document, Appendix A. The City Council’s 10 highest ranked projects include: 1.Former Hall Property, Phase I 2.North Coast Highway 101 Streetscape 3.Beacon’s Beach Access 4.Encinitas Boulevard, Alignment Study 5.Grade Separation Pedestrian Crossing (Railway) 6.Leucadia Boulevard/Highway 101/Vulcan Avenue Intersection Improvements 7.Leucadia Boulevard Improvements, Interstate 5 to Coast Highway 101 8.Downtown Parking Facility 9.Former Hall Property Off-Site Improvements: Santa Fe Drive, Interstate 5 to MacKinnon Avenue 10.Safe Route to Schools Other projects that are not on the list but received previously prioritized status include the community library, public works facility, reconstruction of Fire Stations Nos. 1, 2 & 3, and the widening of Olivenhain Road. Funding has been included in the biennial budget, where needed, to address these goals and priorities. A comprehensive listing of the City Council’s goals and priorities can be found in the Appendix D 1-9 Executive Summary REVENUES The following table depicts estimated revenue for the City and its subsidiary districts for the Fiscal Year ended June 30, 2007 and projected revenue during the next two-year budget cycle. The City’s General Fund includes several miscellaneous smaller funds, such as the Recreation Fund and the Self-Insurance Fund. Dollars in ThousandsFY 2006-07FY 2007-08FY 2008-09 General Fund$ 53,081$ 55,741$ 57,865 San Dieguito Water District12,49312,50112,799 Cardiff & Encinitas Sanitary Divisions8,5368,1478,250 Transportation Funds3,8894,4364,584 Grant Funds2,6192,6112,463 Proceeds of Bonds - Special Projects Fund18,649337169 Other Funds5,8306,4916,876 Projected Revenue - City and District Funds$ 105,097$ 90,264$ 93,006 Overview of City and District Revenues Revenue for the City and its subsidiary districts for Fiscal Year 2007-08 total $90.3 million, which represents an increase of $3.5 million, or 4.0%, compared to Fiscal Year 2006-07. Fiscal Year 2006- 07 is inflated due to the one-time proceeds of bond monies. The most significant revenue variances are discussed below. The City’s General Fund accounts for nearly 50% of total projected revenue. General Fund revenue, mainly property and sales taxes, is expected to grow over the forecast period, from $53.0 million in Fiscal Year 2006-07 to $57.9 million in Fiscal Year 2008-09, an increase of approximately $4.9 million, or 9%. Real property values have grown dramatically in recent years but have slowed in the past year. The County Assessor’s office has indicated the County of San Diego /assessed value increased 9.36%. The City of Encinitas was slightly less than this average, experiencing a 6.99% growth rate. The City has averaged an annual growth rate of 8.9% since Fiscal Year 1997-98 and projected a 7.0% growth in one percent current secured property taxes Revenue earned by the San Dieguito Water District (operating fund) is expected to total $11.4 million in Fiscal Year 2007-08, a 2% increase over Fiscal Year 2006-07 and $11.8 million in Fiscal Year 2008-09, a 3% increase. The full property tax allocation has been restored by the State of California and does not appear to be in jeopardy at this time. All other revenue resources including water sales and meter service charges are expected to remain stable. Recycled water sales are expected to increase 7% over the Fiscal Year 2006-07 to $480,000 in Fiscal Year 2007-08 and $495,000 in Fiscal Year 2008-09. The increase is related to additional homeowner associations contracting for water. 1-10 Executive Summary In the beginning of Fiscal Year 2007-08, the District contracted with Raftelis Financial Consultants to update the District’s water rates, fees and services charges so the District can meet its financial obligations. The current water rate and service charge study covers the District through 2007. The Cardiff and Encinitas Sanitary Divisions are expected to earn revenue totaling $8.1 million in Fiscal Year 2007-08, and $8.2 million in Fiscal Year 2008-09. Revenues consist of sewer service charges, property rental, connection fees and investment earnings. Revenue projections cover each division’s financial obligations which include treatment costs, pump station maintenance, line maintenance, general operations and insurance. Transportation revenues include gasoline taxes and TransNet funding, San Diego County’s half- cent sales tax for transportation improvements. The San Diego Association of Governments administers the TransNet program, including the allocation of funds to cities for local street and road projects. Grant revenues include Section 8 housing assistance program, Community Development Block and Senior Nutrition Program Grants, hazardous waste collection, and recycling programs. The City acts as the lead agency for a regional program recycling beverage containers. General Fund – Major Revenue Sources The City’s largest fund is the General Fund and accounts for the majority of municipal services. The primary General Fund revenue sources are tax collections, particularly property and sales taxes. Since the end of the recession that slowed the California economy during the early 1990s, Encinitas and its communities have experienced continued strong growth of these revenue sources. In part, this growth is a result of the Encinitas Ranch planned development, which brought increased commercial property valuation and sales tax growth. Total tax collections make up 85.7% of General Fund revenue in Fiscal Year 2007-08. Fiscal Year 2007-08:Fiscal Year 2008-09: $53,392,597$55,533,265 Charges for Charges for Investment Investment OtherOther ServicesServices Earnings Earnings 2.7%2.9% 9.8%9.4% 1.8% 1.9% Other Taxes Other Taxes 6.5% 6.4% Property Property Taxes Taxes Sales Taxes Sales Taxes 56.5% 57.2% 22.4% 22.7% Property Taxes: A preliminary report from the San Diego County Assessor’s Office indicates that the City’s assessed valuation will grow by 6.99% in Fiscal Year 2007-08. The City receives an average of 28% of the 1% property tax that is collected by the County of San Diego and apportioned 1-11 Executive Summary to the City. Total property tax revenue of $30.1 million is projected in Fiscal Year 2007-08, which represents 56.5% of total revenue. Sales and Use Taxes: Sales Tax Revenues have historically have been strong due to a thriving local economy and commercial development. In 2005, the State enacted a sales tax swap with cities, known as the “triple flip”, which suspended 25% of the 1% local sales and use tax, and substituted this local revenue source with property taxes taken from the Educational Revenue Augmentation Funds (ERAF). The amount “swapped” with the City of Encinitas is $2.59 million. Growth, since 2000, has slowed as new commercial centers are developing around our borders. Staff has projected a 2% increase for both FY2007-08 and FY2008-09, a total projection of $9.144 million and $9.327 million which represents 22.7% and 22.4% of total revenue respectively. Motor Vehicle License Fees (VLF): VLF is a tax on the ownership of a registered vehicle in lieu of taxing vehicles as personal property. The State of California provides an annual estimate of VLF revenues to cities and counties, which has typically been lower than actual collections. The majority of VLF revenues are allocated half to cities and half to counties on a population basis. During the State’s budget crisis, the State swapped property taxes in exchange for VLF backfill. The estimates are depicted in the following table. Projections are 4% for each fiscal year. Projections FY2007-08 Projections FY2008-09 VLF Property Tax Shift 4,605,0004,789,000 VLF Registrations 331,600341,600 Total4,936,6005,130,600 Transient Occupancy Tax (TOT): TOT is imposed on persons staying 30 days or less in a hotel, inn or other lodging facility in Encinitas. Of the 10% TOT collected, 8% is distributed to the General Fund and 2% was voter designated to sand replenishment and retention projects, deposited into a separate fund. The City’s TOT has maintained a 2.5% to 3.0% increase during the past several years. Estimates for FY2007-08 of $919,896 and FY2008-09 of 933,621 represent a 2.5% and 1.5% increase for the two year period. Investment Earnings : Investment earnings are budgeted at a 4.5% earnings rate for the next two years. Real Property Transfer Tax : Real estate transfer taxes are collected at the time ownership of a property such as a private residence is transferred, usually by sale. The tax is set at a percentage of the sale price. The law allows a county to impose a tax of $1.10 per $1,000 of value on every real estate transaction. If a city also chooses to impose the tax, then the $1.10 rate is split between the city and county. The real property transfer tax is administered by the county, which collects the tax on behalf of cities and transfers any funds due.A difficult revenue source to predict, the budget is estimated at $500,000 for each fiscal year. 1-12 Executive Summary EXPENDITURES City and District operating expenditures for Fiscal Year 2007-08 are budgeted at $75 million, which is an increase over the prior year of approximately $4.1 million, or 5.8%. Operating expenditures are depicted in the table below and include new programs, such as the planned opening of a new library and increased law enforcement services in Fiscal Year 2007-08. The chart below depicts expenditures by function and type. Nearly 11-13% of appropriations are for capital projects. This portion of the budget fluctuates each year depending on equipment and infrastructure needs and is funded primarily out of accumulated fund balances. Operating expenditures are funded from ongoing current year revenues. Dollars in ThousandsFY 2006-07FY 2007-08FY 2008-09 Operating Expenditures General Government9,90310,72511,474 Public Safety20,89921,84323,131 Public Works5,0956,0406,155 Engineering5,5946,0296,255 Planning and Building5,5275,5405,647 Parks and Recreation5,4505,6446,067 Debt Service Fund3,0203,0324,286 Cardiff & Encinitas Sanitary Divisions4,4194,4844,504 San Dieguito Water District10,99211,67512,062 Total Operating Expenditures $ 70,899$ 75,012$ 79,581 Capital Improvements City of Encinitas25,7217,8787,278 Cardiff & Encinitas Sanitary Divisions2,7701,9491,321 San Dieguito Water District2,4181,135965 Total Capital Improvements $ 30,909$ 10,962$ 9,564 Total Expenditures $ 101,808$ 85,974$ 89,145 Overview of Approved City and District Expenditures The City’s largest spending categories are for salaries and benefits, contractual services and capital improvement projects. Salaries and Benefits Salaries and other benefits included in the approved budget, such as medical insurance and pension contributions for both safety and non-safety employees, reflect the terms of current bargaining agreements. Changes in the terms and conditions of future employee agreements require approval by the City Council prior to enactment. The approved budget for salaries and benefits for all funds in Fiscal Year 2007-08 is $27.5 million, an increase of $1.4 million over the prior year. 1-13 Executive Summary Total pension contributions paid by the City for non-safety employees, under a 2.7% at 55 plan, are estimated at 16.2% of covered payroll in Fiscal Year 2007-08 and Fiscal Year 2008-09. Annual pension contributions for safety employees, under a 3% at 55 plan, are estimated at 26.25% of covered payroll in Fiscal Year 2007-08 and Fiscal Year 2008-09. The City’s non-safety employees began paying a portion of the employer’s costs beginning in Fiscal Year 2005-06, which gradually increased to a 4.669% annual contribution in Fiscal Year 2007-08. The budget for salaries and benefits in Fiscal Year 2008-09 is $28.8 million. Growth in salaries and benefits in the second year of the biennial budget increases $1.28 million, or 4.7%. Current budget estimates reflect improved market returns projected by the California Employees Retirement System of 7.75% each year, compared to 4.0% assumed in 2003. These improved returns will be seen gradually in future years since smoothing methods used by CalPERS delay the immediate effect of investment gains and losses, whether in a down market or a boom market. Contracts, Services and Supplies The City utilizes service contracts with third parties when it is too costly or not feasible to deliver the service with permanent staff. The approved budget for contracts and services in Fiscal Year 2007-08 is $36.1 million, a $2 million increase over Fiscal Year 2006-07. One of the City’s largest third party contracts is with the County of San Diego for law enforcement services. City staff originally projected 6% increased contract costs in the six-year financial plan but actual contract cost increase for Fiscal Year 2007-08 is 4.5% and the biennial budget includes a 5% increase for Fiscal Year 2008-09. During the two-year period three modifications for increased service levels were included in the budget. In Fiscal Year 2007-08, one five-day unit with relief was increased to a seven-day unit with relief and again in Fiscal Year 2008-09 one five-day unit with relief is increased to a seven-day unit with relief. Additionally, the budget includes converting one D.A.R.E. unit to a half time School Resource Officer unit and a half time Special Purpose Officer unit to expand the level of service and scope of the position to address educational activities. Overall increases are 5% in Fiscal Year 2007-08 and 6% increase in Fiscal Year 2008-09. The amount proposed for these three divisions total $11.3 million in Fiscal Year 2007-08 and $11.9 million in Fiscal Year 2008-09. The budget provides funding for eighteen 7-day sedan patrols with relief, and four 5-day motorcycles without relief. The budget for water purchases and related charges for the San Dieguito Water District will increase from $3.2 million in Fiscal Year 2006-07 to $3.7 million in Fiscal Year 2007-08 and $3.9 million in Fiscal Year 2008-09. Water treatment costs are estimated at $1.3 million in Fiscal Year 2006-07, $1.4 million in Fiscal Year 2007-08 and $1.5 million in Fiscal Year 2008-09. In the longer-term, costs pressures are expected to continue and may even become greater due to anticipated increases in the costs of purchased water from the City of San Diego, the San Diego County Water Authority and the Metropolitan Water District of Southern California, which are forecast to increase at least 6% to 7% for the foreseeable future. Increasing regulatory requirements related to water treatment are expected to drive above average cost increases in the area as well. These and other relevant considerations will be addressed in the next SDWD rate study expected later this year. 1-14 Executive Summary The budget for the Cardiff Sanitary Division’s sewer treatment costs at the San Elijo Water Reclamation Facility are projected to increased to $1.1 million in Fiscal Year 2007-08 to $1.2 million in Fiscal Year 2008-09. Overall operations are expected to experience modest growth and are averaged at $2.4 million over the three year period. The budget for the Encinitas Sanitary Division’s sewer treatment costs at the Encina Wastewater treatment plan are projected to increase 7% or nearly $30,000 in Fiscal Year 2007-08 and 5% or $23,000 in Fiscal Year 2008-09. Overall operations are experiencing modest increase costs increasing to $1.3 million in Fiscal Year 2007-08 and $1.32 in Fiscal Year 2008-09. Capital Improvements The City develops a long-range capital improvement plan, which includes planned expenditures for current and future capital projects and the corresponding funding sources to pay for the projects. The capital improvement program totals $10.9 million in new appropriations for Fiscal Year 2007-08 and $9.6 million for planned projects in Fiscal Year 2008-09. Capital projects are grouped into seven categories: Consultant Services and Studies, Drainage Projects, Public Facilities Projects, Park and Beach Projects, Streets and Rail Corridor Projects, Wastewater Projects and Water Projects. See companion document entitled “City of Encinitas and San Dieguito Water District Fiscal Years 2007-08 through Fiscal Year 2012-13 Capital Improvement Program and Financial Plan” for additional information on citywide capital projects. The largest capital project approved for the Encinitas Sanitary Division is the project replacing the last stretch of existing Highway 101’s 14” ductile iron pipe force main with new 14” PVC C- 905 force main pipe from the high point of the force main located north of the intersection of A Street and Highway 101 to the newly completed Moonlight Beach Pump station. The largest capital project approved for the Cardiff Sanitary Division as outlined by the 2003 CSD Master Plan Update is the replacement of the Olivenhain Pump Station, located in close proximity to the San Elijo Lagoon. Design will begin in Fiscal Year 2007-08 with construction beginning in Fiscal Year 2008-09. Additionally, at the Cardiff Pump Station, the emergency generator replacement and electrical upgrades will be completed in Fiscal Year 2007-08. Capital expenditures for the San Dieguito Water District include the water distribution line upgrades and the installation of an instrumentation, telemetry, and centralized control system. The water distribution line upgrade is a multi-year project to increase pipeline size in order to meet current fire flow requirements. The enhanced instrumentation, telemetry and centralized control system will replace the outdated system and provide automated record keeping and centralized control. 1-15 Executive Summary General Fund – Operating Budget Highlights The City’s largest fund is the General Fund and accounts for the majority of municipal services, including law enforcement and fire safety. General Fund operating expenditures for the next Fiscal Fiscal Year 2007-08Fiscal Year 2007-08 By Expense Category: $45,653,290 By Department: $45,653,290 Indirect Parks & Other General Costs Engineering Recreation 0.6% 3.7% Government 8.6% 9.4% 20.4% Public Planning Salaries & Works 8.7% Benefits 5.5% Contracts & Fire & 49.4% Law Services Marine Materials & Enforcement 44.2% Safety 24.4% Supplies 23.2% 2.2% Year are graphically depicted in the pie charts below. Half of the approved expenditures are for public safety services. Below are highlights of the General Fund’s operating budget: General Government TheCity Manager’s Office is realizing a cost savings by reclassifying the 1.0 FTE Assistant to City Manager position to a 1.0 FTE Management Analyst I/II/III position. The current projects and work activities needed to fill the position include department budgeting and oversight, law enforcement contract management, grant application and management; legislative advocacy support and special project management. TheArts Administration Division includes an $18,000 cost increase in contracts and services to publish a newsletter as an insert in the Recreation Guide implement arts programming at the new Encinitas library community room and promote EncinitasLIVE.com to the community. TheEconomic Development Division, which is responsible for evaluating, planning and implementing economic development priority projects and supporting existing services that promote citywide economic improvement, is initiating the Highway 101 Corridor Coordinator as outlined by City Council at the goal setting session in January 2007 at an approximate cost of $100,000 in Fiscal Year 2007-08 and $103,000 in Fiscal Year 2008-09. The increased cost to the division is offset by eliminating funding to the San Diego North Convention and Visitors Bureau and a reduction in financial support to DEMA. TheHuman Resources Division is responsible for providing a human resources management system which supports managers and city council in the delivery of public services while assuring that the City is able to recruit and retain talented and skilled employees. The modest increase to the Human Resources Division in Fiscal Year 2007-08 is related to projected costs for a professional contract to assist in the negotiations with the labor union (the current 1-16 Executive Summary a professional contract to assist in the negotiations with the labor union (the current Memorandum of Understanding expires December 31, 2007) and adjusting the budget for tuition reimbursement per the current MOU. TheCommunity Library, currently under construction, is anticipated to be completed by January 2008. The Library Division will be responsible for the operational responsibilities of the library including copier leases, computer lab support and office supplies and printing. Pre-opening and operational costs are budgeted to begin in Fiscal Year 2007-08. Contracts and services and materials and supplies are estimated at $29,450 in Fiscal Year 2007-08 and $23,100 in Fiscal Year 2008-09. Library costs associated with the facility maintenance are included in the Public Works Department section. TheInformation Technology (IT) Division plans, coordinates, implements and maintains the City’s mainframe computer system, networks and telecommunications systems as well as the City’s web site and all of other associated software packages. The IT Manager’s time is divided between the IT Division and the Geographic Information Systems (GIS) Division and staff is proposing that the manager’s time be shifted from a 90/10 split to a 75/25 split between the two divisions. The impact is a slight decrease to the IT Division and a slight increase to the GIS Division. There are no other significant changes to the IT Division; the Division is reduced by one half of one percent in Fiscal Year 2007-08 and increasing 2.2% in Fiscal Year 2008-09. TheGeographic Information Systems (GIS) Division manages all spatially related data within the City and SDWD, and disseminates that data to City and Water staff and citizens through GIS mapping applications. The Division’s goal is to promote the use and analysis of spatial data within an enterprise environment at the City/District, in order to help staff provide more understandable, thorough and expedient services to the residents of the City and the Water District. In prior years, the Division has been granted contract monies to develop and implement several GIS mapping projects. To best utilize this contract money, staff has contracted with temporary employees and several departments have contributed from their operational accounts to support overall projects. This year, as part of the Zero-Based Budgeting process, city staff has centralized these funds into the GIS Division. The increase to the GIS Division budget is related to capturing the program expenses in one cost center. With this consolidation of funding, the GIS budget includes contracts for 4 full time temporary contract positions to maintain the current system. Staff will continue to update City Council during the next two-year period on the status of the workload of the GIS staff for future requests to convert contract to permanent positions. TheCity Clerk is responsible for all municipal records, records management, Council agendas and minutes, municipal elections, legal public notices, Sheriff regulated business permits, committee coordination and maintaining the Municipal Code. There are no significant changes to the City Clerk’s budget during the next two-year period. City Council elections are held every other year and the City Clerk is estimating election costs of $16,500 in Fiscal Year 2008-09. TheCity Attorney operates under contract approved by City Council by resolution. The Legal Services Division budget does not assume any contract changes. Any negotiated contract change would appear before Council and the budget will be adjusted at that time. Therefore, budgeted costs remain flat for the next two years. 1-17 Executive Summary TheFinance Department is responsible for managing the City and Water District’s fiscal resources in order to protect and enhance the financial position and assure that adequate resources are available for City and District services. Due to a small turnover of personnel in the Department, the personnel costs are less in Fiscal Year 2007-08 than budgeted in Fiscal Year 2006-07. There are no other significant changes to the Department’s budget. The Finance Department also oversees the Central Services and Non-Departmental division budgets. TheCentral Services budget is proposed to decrease in both fiscal years. The Finance Department provided a citywide need assessment of the City’s copier needs and successfully purchased, through a lease purchase agreement, the City’s digital multifunctional devices (copiers) which also include the Community and Senior Center’s machines. The Non- Departmental Division was created to appropriate funds for those activities that provide a citywide benefit and are not directly attributable to any one department or division. In particular, it was created to capture the “rent” for the Civic Center debt service payment. It now includes the retiree health care contributions (formerly charged to Fire Administration division); the fleet and equipment maintenance costs, vehicle and equipment replacement costs, and the facility and site maintenance (Civic Center rent). In Fiscal Year 2007-08 and Fiscal Year 2008-09 the budget includes a portion of the replacement costs for the City’s ladder truck ($110,000 per year) and in Fiscal Year 2008-09 also includes an estimate of $500,000 for the Other Post Employment Benefit (OPEB) Contribution. Planning and Building Department During the Mid-Year 2006-07 budget review, the Department reorganized its Current Planning Division into two divisions, the Customer Service and Administration Division and the Current Planning Division. Both Divisions are responsible for reviewing land use and development applications to ensure compliance with City standards. The Customer Service and Administration Division also provides assistance to the public and responds to inquiries regarding land use and zoning issues. The Current Planning Division provides staff support to the Planning Commission as well as public support. For Fiscal Year 2007-08, the Planning Department recommends converting the full time contract planner to a .5 FTE permanent planning position in the Customer Service and Administration Division. The primary responsibilities of this position would be to process Coastal Development permits and process plan checks. The proposal provides an approximate personnel cost savings of $44,000 beginning in Fiscal Year 2007-08. This adjustment would reduce permanent FTE’s in the Department from 6.75 to 6.25. There are no other significant changes to the Planning Department Divisions. The Applicant Deposit Division captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, geotechnical review and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for its cost of providing the reviews. TheCode Enforcement Division investigates violations of the Municipal Code and initiates administrative, criminal and civic enforcement actions to obtain compliance with State and local regulations. The Fiscal Year 2006-07 Divisional budget includes appropriations for two neighborhood clean up projects that are not included in Fiscal Year 2007-08 or Fiscal Year 2008- 09 proposed budgets. There are no other changes to the divisional budget. The overall all increase is a modest 2.3% in Fiscal Year 2007-08 and 1.6% in Fiscal Year 2008-09. 1-18 Executive Summary TheBuilding Services Division is responsible for plan checking, building permits and inspection services that are provided under contract with ESGIL Corporation. Clerical support and coordination of this contract is provided by Planning and Building personnel. The proposed budget is flat during the next two year period. Public Safety –Law Enforcement and the Fire Department and Marine Safety The City of Encinitas contracts for law enforcement services with the San Diego County Sheriff’s Department which provide local and regional Traffic and Patrol Law Enforcement resources. The City’s current contract with the San Diego County Sheriff’s Department expires on June 30, 2007. The City will incur a 4.3% cost increase beginning in Fiscal Year 2007-08 and anticipates a cost increase of 5.0% in Fiscal Year 2008-09. Beginning Fiscal Year 2007-08, the Law Enforcement budget includes the modification of one Traffic Enforcement 5-Day Unit with Relief to a 7-Day Unit with Relief and would provide an additional 884 hours per year of Traffic Enforcement coverage in the City to address workload issues and Traffic Enforcement issues (approximately $121,000 additional cost). The Fiscal Year 2007-08 budget also includes the conversion of one D.A.R.E. Unit in the Patrol Division to a half time School Resource Officer Unit and a half time Special Purpose Officer Unit in an effort to expand the level of service and scope of the position to address educational activities and to develop and implement critical response plans currently lacking in the elementary schools within the City (approximately $1,700 additional cost). In Fiscal Year 2008-09, the Law Enforcement budget includes the modification of one Patrol Enforcement 5-Day Unit with Relief to a 7-Day Unit with Relief and would provide an additional 884 additional law enforcement service hours to supplement law enforcement Patrol coverage in the City (approximately $158,000 additional cost). There are no other changes to the Traffic and Patrol Law Enforcement Divisional budgets. The overall increase in Fiscal Year 2007-08 is 5% and 6% for Fiscal Year 2008-09, which includes the contract cost increases and the costs to increase service levels in both divisions. TheFire Administration Division provides management direction and administrative support to the overall Department. The Division budget is reduced by nearly $340,000, largely due to shifting the retirees’ medical insurance premiums from this Division to the Non-Departmental Division in General Government. There are minor savings in salaries and benefits with a turnover of personnel, but there are no other significant changes to this Division. Operating costs are flat for the next two fiscal years. TheFire Operations Division is charged with maintaining an emergency response system that protects the life and property of the citizens of Encinitas from fire and other disasters. The division budget includes expenditures for fire safety personnel, training, dispatching (through a contract), station supplies and emergency equipment. There are no significant changes to the Divisional budget during the next two years. Increases are related to the provisions of the MOU governing firefighter salary and benefits and assumptions made on their health care costs. TheLoss Prevention and Planning Division enforces the Uniform Fire Code, Building Code, Life Safety Code and other fire safety related codes and ordinances. The division staff provides plan 1-19 Executive Summary check and inspection services. There are no significant changes to the Division budget during the next two years. TheDisaster Preparedness Division develops emergency procedures and citywide disaster operation plans. The budget supports .5 FTE personnel and includes the City’s membership in the Hazardous Incident Response Team (HIRT) and provides community training programs including the Community Emergency Response Team (CERT). For the next two years, Fire Department staff is proposing a half time contractual intern to assist fire staff with implementing new public education programs and expanding existing programs, such as assisting staff with fire safety education in the schools, scheduling events, marketing programs and mailing preparedness materials. The cost of the intern is approximately $15,000 each Fiscal Year. TheMarine Safety Division provides ocean beach safety services for 3.5 miles of Encinitas beaches. Increases to the budget are related to personnel costs and assumptions made for future MOU related items. A slight adjustment was made for seasonal lifeguard services beginning in Fiscal Year 2007-08. Remaining expenditures on materials and contracts are flat during the next two year period. Fire staff is proposing purchasing two new wave runners for $20,000 in Fiscal Year 2007-08 and two all terrain vehicles (ATV) and an outboard motor in Fiscal Year 2008-09 to replace equipment that has exceeded its useful life. Public Works The overall General Fund portion of the Public Works Department budget is increasing from $1,938,416 to $2,515,549 in Fiscal Year 2007-08 and to $2,607,908 in Fiscal Year 2008-09 for several reasons, but largely related to the elimination of the Clean Water Fund (formerly fund 551) that now transfers the expenses back to the General Fund. In addition, with the slow growth of gas tax revenues relative to expenditures, staff has also transferred expenses previously in the Gas Tax Fund to the General. Because of these shifts and adjustments made during the Zero- Based Budgeting process, several employee costs have been redistributed from one division to another. There are no significant changes to the Public Works Administrative andEmergency Flood ControlDivisions. The Street Maintenance Division budget is increasing as we shift one half of an Assistant Superintendent position from Gas Tax to this division increasing the FTE’s from 2.2 to 2.7 at a cost of approximately $45,000. During the budgeting process, the existing Facility Site and Maintenance Division was divided into four distinct divisions: Civic Center, Fire Stations, Public Works Yard and Library. Previously, the Division captured the costs of all facility expenses at the Civic Center, Public Works Yard, lifeguard towers and the five fire stations. There are no significant changes to the Civic Center division. One of the new divisions, Facility Maintenance-Fire Stations includes the replacement of the Ventair Purification System at Fire Station 5. The existing system, which protects firefighters and paramedics from noxious exhaust, has required a greater amount of repair and maintenance than expected and the manufacturer is no longer in business, making replacement parts difficult to obtain and repairs costly. The replacement system is expected to 1-20 Executive Summary cost $26,188. All other expenses in this division have been reduced as Stations 1, 2, and 3 prepare for reconstruction. The final two Public Works Divisions in the Public Works Department are the Facility Maintenance-Public Works Yard and Facility Maintenance-Library Facility. The Public Works Yard includes a share of the new Facilities Specialist position (approved in Fiscal Year 2006-07), and a year’s worth of security, property maintenance, custodial services, landscaping services and utilities. The Library, expected to open in the Fall of 2007, includes 50% of the Facilities Specialist position in addition to the City’s share of facility maintenance including security, property maintenance, custodial services and utilities. TheStorm Water Maintenance Division and Storm Water Flood Control Division are related to the elimination of the Clean Water Fund and the San Diego Regional Water Quality Control Board’s newly issued permit order 2007-001. Both divisions were transferred from the Clean Water Fund to the General Fund and include new programs and adjustments to existing programs and services. The Operations division includes one new employee, a Stormwater Environmental Specialist for commercial inspections. This position was transferred from the Engineering Services Division at an approximate cost of $95,000. Prior to this year, the Gas Tax Fund transferred $125,000 to the Clean Water Fund for street sweeping services. This year the Gas Tax Fund cannot support this transfer and the cost is now paid for from the General Fund. Street sweeping has been reduced to meet the minimum requirements of the National Pollutant Discharge Elimination System (NPDES) permit, or a cost of $55,410. Miscellaneous expenses of utilities, training and property maintenance are increasing and are offset by reduced street sweeping and contracting for probation crews. TheStormwater Flood Control Division is responsible for the maintenance of the City’s drainage conveyance system. During the current year budgeting process a 1.0 FTE was moved to this Division to provide maintenance and repairs for a total of $92,000. Additionally, contract services for several storm drain basins and small fence repairs are increasing the contract services budget by approximately $35,000. EngineeringServices Department The General Fund portion of the Engineering Department budget is proposed to increase from $3,634,036 in Fiscal Year 2006-07 to $3,907,980 in Fiscal Year 2007-08 and $4,000,943 in Fiscal Year 2008-09. Similar to the Public Works Department, the Engineering Department has modified several programs and transferred the Stormwater Administration division to the General Fund following the elimination of the Clean Water Fund and in response to the new Regional Water Quality Control Board requirements. TheEngineering Services Department is responsible for a variety of services for private and public developments. The Department plans, designs and administers contracts for the City and District capital improvement projects as well as reviews, approves and issues permits and inspects public and private projects involving improvement and grading plans, subdivision maps and right-of-way permits. During Fiscal Year 2007-08 and Fiscal Year 2008-09, the Department is proposing increases for contract inspection services. In prior years, a portion of the inspection services contract ($150,000) was transferred to the storm water (Clean Water Fund); however, 1-21 Executive Summary for future fiscal years, this funding has been integrated with the Engineering budget. The Division also includes approximately $25,000 for counter back-up coverage, grading ordinance and other municipal code amendments, and coordinate amendments to the Encinitas Local Coastal Plan (LCP), $32,000 for contract plan checks, Standard Urban Stormwater Mitigation Plan (SUSMP) and Stormwater Pollution Prevention Plan (SWPPP) review services and $10,500 to provide consultant services to process TheTraffic Engineering Division which is responsible for traffic safety and transportation planning issues is proposing to reduce its budget by $3,487 in Fiscal Year 2007-08 and increase it by $27,413 in Fiscal Year 2008-09. The red light traffic camera appropriations were adjusted, reducing expenses in Fiscal Year 2007-08. The budget proposes new office furniture in Fiscal Year 2008-09 in the amount of $10,000. TheCoastal Zone Management Division is responsible for maintaining a safe and accessible beach. During the current fiscal year, the General Fund supported a .5 Program Administrator position to obtain permits for opportunistic sand projects and coordinate with Federal, State and local agencies to allocate funds toward beach nourishment projects. Until Fiscal Year 2006-07, personnel costs were expensed in the General Fund, and all other beach monitoring and contract costs were expensed through the Coastal Zone Sand Management Fund (Fund 210). The proposed budget for Fiscal Year 2007-08 and Fiscal Year 2008-09 moves personnel costs from the General Fund to the Coastal Zone Sand Management Fund, a savings to the General Fund of approximately $50,000. Increases to Clean Water Division are related to the elimination of the Clean Water Fund (Fund 551), the San Diego Regional Water Quality Control Board’s increased requirements of Permit Order 2007-001 and a restructuring of services provided by the Engineering Department and the Public Works Department. The proposed Divisional budget is increasing from $617,774 in Fiscal Year 2006-07 to $680,722 in Fiscal Year 2007-08 and $645,073 in Fiscal Year 2008-09. The budget includes: increasing an existing .5 FTE Program Administrator to full time; converting existing contract money to 1.0 FTE Program Assistant; adding a 1.0 FTE Stormwater Environmental Specialist (Inspector) position; and providing 1.3 FTE contract positions for providing contract Best Management Practices (BMP’s) plan checks and inspections. Increases are offset by shifting one existing Stormwater Environmental Specialist to the Public Works Department. Parks and Recreation Department TheAdministration Division is responsible for directing and supervising all divisions of the Department and is responsible for a variety of administrative services for the community. There are no significant changes to the division budgets in Fiscal Year 2007-08 or Fiscal Year 2008-09. The reduction occurring from Fiscal Year 2006-07 to Fiscal Year 2007-08 is related to a one- time expense in Fiscal Year 2006-07 funding for the Picnic in the Park/Sister City program. 1-22 Executive Summary Personnel At the beginning of Fiscal Year 2007-08, the City and Water District employed 240.8 employees. This is measured on a “full-time equivalent” basis (FTE). Approved changes in positions beginning in Fiscal Year 2007-08 include: Convert 1.0 contract Planner to .5 permanent Planner position in Planning and Building Department Increase .5 Program Administrator in Coastal Zone Management Program to .9 position in the Engineering Department. Transfer 1.0 Stormwater Environmental Specialist (Commercial Inspector) to Public Works from Engineering, Stormwater Program. Increase .5 Program Administrator in Engineering’s Stormwater Administration division to 1.0 Program Administrator Add 1.0 Stormwater Environmental Specialist to Engineering Services’ Stormwater Administration division Add 1.0 Program Assistant to Engineering Services’ Stormwater Administration division. Add 1.0 Program Assistant – Parks and Recreation Department for facilities registration. As part of the Classification and Compensation program, the City’s Human Resources Division has performed the Classification Maintenance Project 2006-2007 with the following results. Human Resources Technician Classification: Current Classification/Pay Grade Proposed Classification/Pay Grade Human Resources Technician I/II/III - Human Resources Technician/Analyst – 21/22/2421/22/24 It is proposed to that the third level of Human Resources Technician be re-titled to Human Resources Analyst to reflect the duties of the position. The classification will remain at the same pay grade. Reclassification of Administrative and Program Assistant Classifications : Current Classification/Pay Grade Proposed Classification/Pay Grade Administrative Support Assistant/11Program Assistant I/11 Administrative Support Specialist/13Program Assistant II/13 Program Assistant I/13 Program Assistant II/13 Program Assistant II/21 Program Assistant III/21 Senior Program Assistant/22Program Coordinator/22 It is proposed that the Administrative Support Assistant and Administrative Support Specialist classifications be eliminated. The Program Assistant classification will be broadened to incorporate the nature of work performed by the eliminated classifications of Administrative Support Assistant and Administrative Support Specialist. The Program Assistant classification will have 3 levels, adding a lower level at Grade 11. The higher two levels will remain at the same pay grades. The current Senior Program Assistant classifications will be re-titled to Program Coordinator (same pay grade) to further clarify the fact that Senior Program Assistant is a separate classification. 1-23 Executive Summary Administrative Support Coordinator Classification: Current Classification/Pay Grade Proposed Classification/Pay Grade Administrative Support Coordinator/22Department Administrative Support Coordinator/22 It is proposed that this classification be re-titled to Department Administrative Support Coordinator. There is only one Administrative Support Coordinator each in 4 departments and by changing the title the classification will be further defined. The classification will remain at the same pay grade. Management Analyst (Risk Department): Current Classification/Pay Grade Proposed Classification/Pay Grade Management Analyst I/II – 24/42 Risk/Safety Analyst I/II/III - 24/25/42 It is proposed that the Management Analyst (multi-level) in the Risk Department be re-titled to Risk/Safety Analyst (multi-level), a title that would more appropriately reflect the duties of the position. The current Management Analyst classification is positioned at pay grades 24 and 42. The new classification will place the Risk/Safety Analyst I at grade 24, Risk/Safety Analyst II at grade 25 and the Risk/Safety Analyst III at grade 42. Management Analyst Classification: Current Classification/Pay Grade Proposed Classification/Pay Grade Management Analyst I/II – 24/42 Management Analyst I/II/III - 24/25/42 Management Analyst III – 43 Senior Management Analyst – 43 Management Services Coordinator – 61 Senior Management Analyst – 43/61 It is proposed that the current third level of Management Analyst be re-titled to Senior Management Analyst in order to distinguish the departmental technical or functional supervision responsibilities of this classification. The current Management Analyst I/II classification is positioned at pay grades 24 and 42. It is proposed that an intermediate pay grade be added in between these pay grades at the position of pay grade 25. These proposed classification changes will be without a change in pay for incumbents. The current Management Services Coordinator classification (pay grade 61) will be reassigned to the Senior Management Analyst classification and the current incumbent’s pay will remain at pay grade 61. Finance Manager Classification: Current Classification/Pay Grade Proposed Classification/Pay Grade Finance Manager – 61 Finance Manager 1/11 – 61/62 It is proposed that a second level be added to the Finance Manager classification to recognize the additional responsibilities of Treasurer and Investment Officer in addition to the base responsibilities of a Finance Manager I. Proposed level will be in pay grade 62, one pay grade above the current classification. Reclassification of a Finance Technician in Finance: It is proposed that an incumbent in a Finance Technician position (pay grade 22), and who exercises the responsibilities outlined in the Accountant classification be reallocated to the Accountant classification (pay grade 23). This will be a position reclassification with only a 3% change in pay. 1-24 Executive Summary Reclassification of a Program Assistant in Public Works : It is proposed that an incumbent in a Program Assistant position (pay grade 21), and who exercises the responsibilities outlined in the Senior Program Assistant classification be reallocated to the proposed Program Coordinator classification (pay grade 22). This will be a position reclassification with only a 3% change in pay. Distribution of Personnel by Department - FY2007-08 Fire & Marine Safety Public Works Parks & 28% 22% Recreation 9% Engineering 11% General Planning Government 11% 19% The graph below shows historical employee totals for the City, which includes the approximately 23 employees for the San Dieguito Water District. The City employs approximately 3.8 employees for every 1,000 population. This number has fluctuated slightly with the adjustment in the City’s population total from the Census 2000 numbers. During the recession in the early 1990s, the City reduced its workforce through attrition and some layoffs. The largest reduction in the total workforce occurred, however, when the City transitioned 17 employees to the San Elijo Joint Powers Authority (SEJPA) to work the San Elijo Wastewater Pollution Control Facility. Previously, these employees were employed by the City and contracted to the SEJPA. Since Fiscal Year 1995-96, the City has been gradually increasing staff size in response to growing levels of services and workload requirements such as the Clean Water Act and the addition of the Community and Senior Center. 1-25 Executive Summary Capital Improvement Program Highlights In addition to the new operating programs, the other significant budget item in every fiscal year is the annual capital improvement and work project program. Unlike the operating budget, capital and work projects have assigned budget amounts that are not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These amounts may or may not be expended within a year’s time. The completion of these projects can take up to several years. Work projects are distinct from capital projects in that they are more aptly described as one-time projects that are not capital items. Work projects usually include planning projects such as infrastructure assessments or updates to the General Plan. Capital Improvement and Work Projects – by Category Capital Improvement Projects by Category Capital Improvement Projects by Category Fiscal Year 2007-08, $11,111,686 Fiscal Year 2008-09, $9,356,374 Streets & Streets & Consultant Consultant Water Water Rail Rail Services & Services & Projects Projects Corridor Corridor Studies Studies 10% 9% Projects Projects 8% 6% Drainage 37% 47% Drainage Projects Projects 3% 11% Wastewater Projects Wastewater Parks & Public Public Parks & 14% Projects Beach Facilities Facilities Beach 17% Projects Projects Projects Projects 11% 9% 5% 13% A review of the current and future proposed capital improvement projects is discussed in the separately published in the companion document entitled “Six-Year Financial Plan and Capital Improvement Program for Fiscal Year 2007-08 through Fiscal Year 2012-13”. This year, staff conducted an intensive review and prioritization of existing and proposed capital projects. Each project was evaluated against a set of criteria and then ranked. The results of this process were presented to the City Council at their Strategic Goal Setting Session in January 2007. The Council then conducted their own prioritization after reviewing staff’s recommendation and receiving public input. That list of prioritized projects provided the framework for the proposed six- year Capital Improvement Plan. By utilizing funding from the General Fund, Development Impact Funds, TransNet Fund, and Water/Sewer Funds, the City was able to finance a robust capital plan of highly needed street, drainage, park, facility and water/sewer improvements. Last fiscal year, the Council authorized the issuance of $20 million in bonds, allowing the City to develop a funding plan for the Council’s three highest priority projects: the new Public Works Facility on Calle Magdalena; reconstruction of Fire Stations Nos. 1, 2, and 3; and construction of Phase I of the future community park on the former Hall property. 1-26 Executive Summary DEBT ADMINISTRATION The following table identifies the debt the City has issued, the outstanding principal, the principal and interest payments for Fiscal Years 2007-08, and the scheduled year of payoff. FY2007- 08 Outstanding Final Repayment Original BalancePaymentPayment Bond/Lease Name SourceBond Issue at 6/30/07 P & I FY 1997 Certificates of Participation Series General Fund $7,550,000 $4,765,000 $602,778 2017 A (Civic Center Bonds) 2001 Lease Revenue Bonds Series A General Fund $22,645,000 $20,530,000 $1,507,641 2031 (Park Facility) 2002 Association of Bay Area General, ESD $6,590,000 $4,405,000 $756,185 2018 Governments Lease Revenue Bonds Includes: & SDWD 1992 COP General $3,325,000 $2,600,000 $292,735 800MHz Communications System General $950,000 $595,000 $119,275 HVAC General $190,000 $75,000 $31,575 Brush Truck/Pumper General $530,000 $215,000 $94,375 Pump Station (ESD) ESD $480,000 $255,000 $67,475 Meter Upgrade (SDWD) SDWD $795,000 $515,000 $97,000 Fire Truck General $320,000 $150,000 $53,750 2004 Fire Apparatus Lease General $361,897 $215,467 $57,759 2011 1999 SDWD Note to Badger SDWD $9,480,000 $7,865,000 $697,443 2025 Financing Authority 2004 Water Revenue Refunding Bonds SDWD $13,845,000 $12,165,000 $1,030,494 2024 2003 CSD Note to SEJPA CSD $8,735,000 $7,085,000 $744,950 2020 2004 Housing Authority EHA $1,905,338 $1,786,769 $105,296 2034 2006 Fire Apparatus Lease General $350,000 $249,548 $56,607 2012 2006 Lease Revenue Bonds Series A, General Fund $20,000,000 $20,000,000 $816,956 2037 Library 2007 Vac-Con Lease General Fund $231,358 $231,358 $39,115 2014 Totals $91,693,593 $79,298,142 $6,415,224 Totals by Fund General Fund $56,453,255 $49,626,373 $3,672,566 Cardiff Sanitary Debt Service Fund 8,735,000 7,085,000 744,950 Encinitas Sanitary Debt Service Fund 480,000 255,000 67,475 San Dieguito Water District Debt Fund 24,120,000 20,545,000 1,824,937 Encinitas Housing Authority 1,905,338 1,786,769 105,296 $91,693,593 $79,298,142 $6,415,224 1-27 Executive Summary ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES Expenditure accounts are estimated using a set of general assumptions. Assumptions are based upon historic trends, projected economic activity, or cost-of-living indices. Certain expenditures may be predictable because of existing contracts, rate or cost information. If a contract is currently in place, the budget reflects the actual contract amount; a cost growth projection is not applied. For other revenue and expense accounts, growth assumptions are made. The following chart indicates the growth factor that was applied when projecting key revenue sources. 2007-082008-092009-102010-112011-122012-13 Revenue Growth Property Tax 7%6%6.5%6.5%5.5%5% Sales Tax 2%2%2%2%2%2% Motor Vehicle License Fees 3%3%3%3%3%3% Transient Occupancy Tax 2%2%3%3%3%3% Franchise Fees 3%3%3%3%3%3% Highways User Tax (Gas Tax) 2%2%2%2%2%2% ESD and CSD Sewer Charges Future years to be determined by rate study SDWD Water Rates To be determined by rate study in process Projected Rate of Return on 4.5%4.5%4.5%4.5%4.5%4.5% City Investment Pool Expenditures2007-082008-092009-102010-112011-122012-13 Inflationary Increase (CPI) 2% 2%2%2%2%2% Sheriff Contract with County 4.3% 5%5%5%5%5% Water Purchases & Treatment 3%3%3%3%3%3% PersonnelPer contract agreements (see description below) When hired, a new employee is placed within a pay range that is authorized by the most recent salary resolution. Typically, the employee begins earning at the lower end of this pay range. Employees earn pay increases within the pay range for meritorious performance evaluations given on specified anniversary dates.Employees, who have the potential to earn pay increases during the upcoming fiscal year, are budgeted with an estimated pay increase on their anniversary date. A five- percent projected increase is used for this calculation. Positions that are vacant at the time of budget adoption are estimated at the middle of the pay-range. The City contributes to a defined benefit retirement plan for all regular City and District employees. The California Public Employee Retirement System (CalPERS) contribution rates are set annually for the various employee groups. The City contributes to four separate retirement plans—one for the City miscellaneous employees, one for the San Dieguito Water District miscellaneous employees, and two for the City safety employees (fire and lifeguard). The City pays both the employer and employee share of the rate for fire safety members, which is consistent with other agencies in the County. Beginning Fiscal Year 2004-05, the miscellaneous and lifeguard safety employees began paying a percentage of the employee’s share as outlined in the memorandum of understanding between the City and the union members. Health benefit costs continue to be a source in the news. The budget includes a flexible benefit cost increase for employees of 8% for the calendar year 2008 and 2009. This amount would need 1-28 Executive Summary to be reached by agreement between the City and the Service Employees International Union (SEIU) during negotiations scheduled to begin in the summer of 2007. The current Memorandum of Understanding (MOU) between the City and San Dieguito Water District and the Service Employees International Union (SEIU), Local 2028, expires December 31, 2007. Provisions of the agreement also apply to non-represented employees. The MOU between the City and the Encinitas Firefighters Association expires December 31, 2009 and the agreement between the City and the Encinitas Professional Fire Chiefs Association expires June 30, 2010. The final budget for Fiscal Years 2007-08 and 2008-09 was adopted on May 23, 2007. Only the funds for Fiscal Year 2007-08 were appropriated at that time. In June, 2008, staff will present a status report to the City Council and ask for appropriation of the Fiscal Year 2008-09 budget. 1-29 This page intentionally left blank. 1 - íð CITY COUNCIL MISSION STATEMENT TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: O LEADERSHIP AND VISION FOR THE CITY O RESPECT FOR THE INDIVIDUAL O A POSITIVE APPROACH TO SOLVING PROBLEMS O FINANCIAL RESPONSIBILITY O COMMITMENT TO PROVIDING ESSENTIAL SERVICES O BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT SO THAT, IN THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY. 1- 31 Organizational Overview of the City of Encinitas General The City of Encinitas has an approximate population of 66,259 and is located along six miles of Pacific coastline in the northern half of San Diego County. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs; flat topped coastal areas, steep mesa bluffs, and rolling hills. The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Only 5% of the City’s total acreage is for commercial or light industrial use. The City of Encinitas is the flower capital of the world. As the City as developed, it has grown up around the re-existing flower growers. It is not uncommon to have flower-growing fields or green houses in the middle of a residential neighborhood. Organization and Administration The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the Sea, Leucadia and Olivenhain. As part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the Direction of the City Manager and the City Council sits as the Board of Directors for the San Dieguito Water District. The Cardiff Sanitary District and the Encinitas Sanitary District were dissolved in October 2001, and June 1995 respectively and the Encinitas Fire Protection District was dissolved in June of 1995. The City and Water District are members of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system and managing a solid waste landfill system. The City of Encinitas operates under the Council-Manager form of Government. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City, including the Water District, has 2 íé.ì 0 (the budget proposal includes an adjusted total of 240.8) authorized positions that provide most municipal services. A significant portion of municipal services is provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, sewer treatment, traffic signal and street light maintenance, et al. The City has eight departments including City Manager, City Clerk, Finance, Planning and Building, Public Safety, Public Works, Engineering and Parks and Recreation. 1- 32 The City and the Water District utilize fund accounting. Governmental fund types are accounted for using the modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audit. The City of Encinitas encourages public participation through various citizen commissions. The City’s commissions include the Planning Commission, Senior Citizen Commission, Park and Recreation Commission, Youth Commission, Commission for the Arts and the Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body. 1- 33 NoText Budget Controls 1.A governmental fund accounting system is used to record the City’s financial transactions. The Financial Plan is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which have a restricted status. 2.Each department is directed to monitor fiscal activity within their individual divisions. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A mid-year review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests may be continued into the following fiscal year if approved by Council. 3.The City’s accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4.Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance provides monthly reports summarizing monthly activity within six working days of month end. Additional financial transaction information is obtained through the City’s computer system. Each Department designates a staff member who is responsible for monitoring financial activity and interacting with the Finance Department to resolve financial issues. The City Council controls the budget through formal adoption at the beginning of the fiscal year for the City of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. 1 - 35 Encinitas Community Statistical Profile as of July 1, 2007 Date of Incorporation October 1, 1986 Form of Government Council-Manager Population – Dep’t of Finance, State of CA (July 2007) 66,259 Miles of Streets 192 Area of City within Incorporated Boundaries 12,402.89 acres, 19.38 square miles Area of City’s Sphere of Influence (November 4, 1998) 941.48 acres, 1.47 square miles Taxable Assessed Value(County Auditor/Controller June 2006) $9,152,969,101 Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations 1 Patrol Deputies 26 Supervisors 6 Detectives 7 Special Purpose Officers 3.3 School Resource Officers 2.5 Traffic Deputies 9 Community Services Officers 3.5 Crime Prevention 1 Volunteer Patrol Unit 1 Recreation and Culture: Developed Parks 18 Undeveloped Parks 3 Parkland Acres Developed 268.11 Parkland Acres Undeveloped 57.14 Maintained Beaches/Accesses 7 Maintained Beach/Access Acreage 47.87 Habitat/Open Space Acreage 94.93 Viewpoints 6 Community and Senior Center 1 Libraries (one in Cardiff and one under construction) 2 Marine Life Refuge 1 YMCA 1 Boys & Girls Club 1 Museum 1 Trails/ Streetscapes (miles) 30.5/10 Golf Course 1 City Housing: Total Units 23,400* Single Family 16,285 Multi-Family Dwelling Units 6,338 Mobile Homes 777 Occupied 22,387 Persons per Households 2.61 Vacancy Rate 4.4% * Source: www.sandag.org: March 2006 Hotels/Motels: Number of Lodging Properties 13 Total Number of Rooms 636 1 - 36 Encinitas Community Statistical Profile as of July 1, 2007 City Employment: City Total Authorized Positions, FY 2007- 08 240.8 City Total Authorized Positions, FY 2008- 09 240.8 Encinitas Sanitary Division Population 16,482 Square Miles 2.85 Cardiff Sanitary Division Population 19,453 Square Miles 12 Subsidiary Districts San Dieguito Water District Population 38,295 Number of connections 11,313 Single-Family 8,562 Multi-Family 1,706 Commercial 523 Agriculture 188 Landscape 221 Government 113 Source of Water County Water Authority 69% Lake Hodges 31% Average Maximum Day Usage 11.3 millions gallons per day (MGD) Average Daily Usage 8.0 MGD Other Independent Servicing Districts Leucadia County Water District Population (estimate) 53,000 Square Miles 15.00 Number of EDU's 27,304 Olivenhain Municipal Water District Population (estimate) 56,550 Number of connections 20,776 Residential 19,301 Commercial 373 Agriculture 341 Landscape Irrigation 618 School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Lifeguards Facilities Fire Stations Station 1, 415 Second Street Moonlight Beach, guarded year round Station 2, 1867 MacKinnon Avenue MLB North Tower, guarded summer Station 3, 801 Orpheus Avenue D Street Tower, guarded summer Station 4, 2011 Village Park Way Stonesteps Tower, guarded summer Station 5, 540 Balour Drive Beacons Tower, guarded summer Grandview Tower, guarded summer Swamis Station, guarded summer and off-season pending conditions 1 - 37 Organizational Chart Explanation The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division/Departments. Additional organization charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers. 1 -38 NoText City of Encinitas San Dieguito Water District The City and District is proposing a two-year annual operating budget and a six-year financial plan for the City Council’s review and approval. In accordance with the State Constitution, Council approves appropriations for the first year of the document. The document is referred to as the Annual Budget and it is developed over several months beginning in January, along with a review of capital projects and the City Council’s strategic plan for the fiscal year. Finance provides departments with guidelines and a calendar for the budget process. Departments submit their expenditure requests electronically through the City’s computer system. The City’s financial software performs payroll budgeting which is controlled by the Finance Division and provided to departments during the budget process. Analysis of revenue funding sources is made to estimate available funds for Fiscal Year 2007- 2008 and 2008-2009. A comparison of initial Departmental expenditure requests and projected revenues is analyzed to provide an estimate of official operations. A series of steps is performed by Finance and the Departments to calculate a “baseline” budget for each division. Fiscal Year 2006-2007 Mid-Year appropriations and year-end projections are used as a baseline for the Fiscal Year 2007-2008 appropriations. Division projections are modified to reflect full staffing of approved positions. Vacant positions are budgeted at mid-range. Continuing appropriations and identified non-recurring expenditure items are removed. Fixed expenditure (debit service) items are identified. Departments submit budget expenditure requests to the Finance Division to review for consistency and accuracy. Revenue projections are reviewed and finalized with the City Manager’s office. All requests are analyzed in depth at the Departmental meetings by the City Manager’s office. The budget document is produced internally by the Finance Division. All first time programs or services are introduced to Council as New Programs and are presented for approval at the public workshops for City Council approval. New Programs include: 1.A new program or service OR an increase in an existing program or service 2.A new line of $5,000 OR accumulation of line item totaling $10,000 or greater 3.All new positions, including overhead and related costs 4.Any expansion projects, and 5.New programs or service level adjustments made during the mid-year budget process. Staff will provide City Council and the Water Board with an overview of the Fiscal Year 2007- 2008 & 2008-2009 operating budgets at joint meetings scheduled for April 24 and May 23, 2007. City Council will provide direction and seek public input. Upon receiving direction from the Council meetings, staff will incorporate the changes into the budget document prior to formal adoption at the joint City Council/District meeting scheduled June 20, 2007. Public input, concerning the proposed budget is invited at any of the meetings and at the June prior to adoption. 1 - 40 Multi-Year Operating Budget/Capital Improvement Plan Development Framework Operating Budget: Fiscal Years 2007-08 & 2008-09 – CIP: Fiscal Years 2005-06 to 2012-13 Preliminary Schedule Year 1 – Fiscal Year 2007-08 Year 2 – Fiscal Year 2008-09 Governmental Strategic Plan (1) Council Members – Management Team January 2007 Long-Range Planning Process (2) Finance Distributes Guidelines & Calendars to Depts. Operations & Capital Improvement Priorities (3) February 2007 Staff Prioritizes Projects & Programs January 26, 2007 January 2008 Fiscal Year 2006-07 Mid-Year Operating Budget (4) (July-Dec 2006) (July-Dec 2007) And Comprehensive CIP Report to City Council Capital Improvement Plan:Operating Budget: (5A) (5B) February 2007 Departments Prepare & Submit Depts. Prepare & Submit New Programs March 2007 Capital & Work Projects to City Mgr’s Office & Operating Budgets to Finance Resources Allocation (6) February 2007 (Financial, Human Resources, Capital) Finance and March 2007 City Manager’s Office representatives Balance Requests Multi-Year Operating Budget & CIP Development (7) City Manager – Department heads Review Overall Budget Requests and New Program Cost Allocations and Review Financing of Capital Improvement Projects Special Joint Meetings (8) April 24, 2007 For Council/Board and Public Review & Input May 23, 2007 Several workshops held in Spring Final Budget and CIP Review & Adoption (9) June 18, 2008 Ó¿§ 2 í, 2007 June prior to New Fiscal Year Mid-Year Cycle Reviews & Budget Adjustments (10) (End of every 6 months, 12-31-07; 6-30-08; 12-31-08) 1 - 41 This page intentionally left blank. 1 - 42 Schedule A Budget Summary - All City Funds Fiscal Year 2006-2007 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) inninProected Be ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Proected2006/072006/07TransfersTransfersTransfersTransfersSummarBal. 6/30/07 jy FUND NAME (fund #)7/1/2006RevenuesExensesOeratinOtherDebt ServiceCaitalol. 3-4+5+6+7+(Col. + 2-9) ppgpC8 GOVERNMENT FUNDS General (101)10,358,99951,008,52443,002,403(792,626)0(1,674,900)(4,342,635)1,195,96011,554,959 Special Projects Fund (119)018,648,8700069,6230(18,184,286)534,207534,207 3,042,871764,8801,413,540760,226000111,5663,154,437 Self-Insurance (113) 243,8171,058,083000(922,145)(150,000)(14,062)229,755 Civic Center Improvements (152) Sales Tax Receivable (192)823,48928,0000000028,000851,489 Recreation Programs (146)209,6981,306,5341,221,611000084,923294,621 INFRASTRUCTURE FUNDS Gas Tax (201)227,2631,205,2641,317,3830000(112,119)115,144 Federal Transportation Grants (202)000000000 State Transportation Grants (203)0442,4210000(442,421)00 Transnet (204)634,8551,964,6960000(1,400,000)564,6961,199,551 Transportation Development Grants (205)000000000 Coastal Zone Management Fund (210)1,426,944276,500101,65332,400000207,2471,634,191 GRANT FUNDS C.D.B. Grant (222) 0485,813185,813000(300,000)00 Affordable Housing (225)312,5168,789000008,789321,305 61,3431,119,220987,220(132,000)000061,343 Encinitas Housing Authority (226) Home Entitlement (227)0214,279214,279000000 Government/Educational Access (228261,51485,43936,344000(174,000)(124,905)136,609 ) Recycling/Solid Waste/HHW (2291,279,808604,262589,834000014,4281,294,236 ) 63,7501,82410,0000000(8,176)55,574 Asset Forfeiture (261) Special Law Enforcement (COPS) (262)0100,000100,000000000 000000000 Federal Special Law Enforce (263) Law Enforcement Equip. (CLEEP) (264)000000000 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231)68,73430,5280000030,52899,262 Flood Control Fees (232(100,710)204,9410000(228,000)(23,059)(123,769) ) 724,779373,1970000(550,000)(176,803)547,976 Traffic Mitigation Fees (233) Park Acquisition Fees (234)200,82488,080000(100,000)(100,000)(111,920)88,904 Open Space Fund (235)6,92000000006,920 Recreation Trail Fees (236)1,08600000001,086 (114,263)0000000(114,263) Community Facilities (237) 5,01700000005,017 InLieu Curb Gutter Sidewalk(238) Fire Mitigation Fees (272069,62300(69,623)0000 ) LIGHTING & LANDSCAPING DISTRICTS 000000 Village Park MID (290)162,77637,90749,3800000(11,473)151,303 Villanitas MID (291)179,71524,56216,86300007,699187,414 Cerro Street MID (292)156,74735,79031,65600004,134160,881 Encinitas Lighting-Citywide (295123,9231,074,0551,131,823000150,00092,232216,155 ) Wiro Park (296)9,13011,36613,9930000(2,627)6,503 Encinitas Ranch Dist. (297)257,218674,084614,585000059,499316,717 Operations Subtotal:20,628,76381,947,53151,038,380(132,000)0(2,697,045)(25,721,342)2,358,76422,987,527 Capital Improvements25,721,342 Proprietary Fund132,00002,697,045 s TOTAL CITYWIDE FUNDS: 20,628,76381,947,53151,038,38000002,358,76422,987,527 2 - 1 Schedule A Budet Summar - All Cit Funds gyy Fiscal Year 2007-2008 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YeaEnding r Actual2007/82007/8TransfersTransfersTransfersTransfersSummaryBal. 6/30/08 FUND NAME (fund #)7/1/2007RevenuesExpensesOperatingOtherebt ServicCapitall. 3-4+5+6+7(Col. +2-9) Deo+ GOVERNMENT FUNDS General (101)11,554,95953,392,59745,653,290(643,542)27,215(1,551,140)(3,652,051)1,919,78913,474,748 )534,207337,045041,32500(364,899)13,471547,678 Special Projects Fund (119 Self-Insurance (113)3,154,437933,9641,395,106611,142000150,0003,304,437 Civic Center Improvements (152)229,7551,075,167000(908,530)(160,000)6,637236,392 Sales Tax Receivable (192)851,489000(27,215)00(27,215)824,274 Recreation Programs (146) 294,6211,413,5661,355,231000058,335352,956 INFRASTRUCTURE FUNDS Gas Tax (201)115,1441,233,1461,087,8240000145,322260,466 Federal Transportation Grants (202)00000000 State Transportation Grants (203)0750,0000000(750,000)00 Transnet (204)1,199,5512,175,7830000(1,772,500)403,2831,602,834 Transportation Development Grants (205)000000000 Coastal Zone Management Fund (210)1,634,191277,160275,63232,40000033,9281,668,119 GRANT FUNDS Community Development Block Grant (222)0413,096184,309000(228,787)00 Affordable Housing (225)321,3059,437000009,437330,742 Encinitas Housing Authority (226)61,3431,147,0981,015,098(132,000)000061,343 Home Entitlement (227)0212,615212,615000000 Govt.Educational Access (228)136,609116,74119,500000097,241233,850 Recycling/Solid Waste/HHW (229)1,294,236581,775588,4040000(6,629)1,287,607 Asset Forfeiture (261)55,57405,0000000(5,000)50,574 Special Law Enforcement (COPS) (262)0120,000120,000000000 Federal Special Law Enforcement (263)010,00010,000000000 Law Enforcement Equip. (CLEEP) (264)000000000 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231)99,262148,800000(150,000)0(1,200)98,062 Flood Control Fees (232)(123,769)225,0000000(100,000)125,0001,231 Traffic Mitigation Fees (233)547,976369,9090000(750,000)(380,091)167,885 Park Acquisition Fees (234)88,904451,502000(100,000)(100,000)251,502340,406 Open Space Fund (235)6,92019,6500000019,65026,570 Recreation Trail Fees (236)1,0866,065000006,0657,151 Community Facilities (237)(114,263)26,5550000026,555(87,708) InLieu Curb Gutter Sidewalk(238)5,01700000005,017 Fire Mitigation Fees (272)041,3250(41,325)00000 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)151,30337,75649,2900000(11,534)139,769 Villanitas MID (291)187,41426,99916,157000010,842198,256 Cerro Street MID (292)160,88146,13032,500000013,630174,511 Encinitas Lighting-Citywide (295)216,1551,135,7081,142,3980000(6,690)209,465 Wiro Park (296)6,50311,22814,6160000(3,388)3,115 Encinitas Ranch District (297)316,717678,168591,033000087,135403,852 Operations Subtotal:22,987,52767,423,98553,768,003(132,000)0(2,709,670)(7,878,237)2,936,07525,923,602 Capital Improvements7,878,237 Transfers to other funds132,0002,709,670 TOTAL CITYWIDE FUNDS: 22,987,52767,423,98553,768,00300002,936,07525,923,602 2 - 2 Schedule A Budget Summary - All City Funds Fiscal Year 2008-2009 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) inninProected Be ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Proected2008/092008/09TransfersTransfersTransfersTransfersSummarBal. 6/30/09 jy FUND NAME (fund #)7/1/2008RevenuesExensesOeratinOtherebt ServicCaitalol. 3-4+5+6+7+(Col. + 2-9) ppgDepC8 GOVERNMENT FUNDS General (101)13,474,74855,533,26548,364,457(646,203)25,350(2,787,879)(3,495,617)264,45913,739,207 Special Projects Fund (119)547,678168,522054,130000222,652770,330 3,304,437892,9651,406,768613,803000100,0003,404,437 Self-Insurance (113) 236,3921,075,167000(925,907)(165,000)(15,740)220,652 Civic Center Improvements (152) Sales Tax Receivable (192)824,274000(25,350)00(25,350)798,924 Recreation Programs (146)352,9561,439,0991,377,648000061,451414,407 INFRASTRUCTURE FUNDS Gas Tax (201)260,4661,257,1311,141,8570000115,274375,740 Federal Transportation Grants (202)000000000 State Transportation Grants (203)01,063,4750000(915,000)148,475148,475 Transnet (204)1,602,8341,982,0790000(1,725,000)257,0791,859,913 Transportation Development Grants (205)000000000 Coastal Zone Management Fund (210)1,668,119280,591219,39132,40000093,6001,761,719 GRANT FUNDS C.D.B. Grant (222) 0380,048172,721000(207,327)00 Affordable Housing (225)330,7429,437000009,437340,179 61,3431,175,6731,043,673(132,000)000061,343 Encinitas Housing Authority (226) Home Entitlement (227)0201,982201,982000000 Government/Educational Access (228233,850118,94119,500000099,441333,291 ) Recycling/Solid Waste/HHW (2291,287,607446,704552,7960000(106,092)1,181,515 ) 50,57405,0000000(5,000)45,574 Asset Forfeiture (261) Special Law Enforcement (COPS) (262)0120,000120,000000000 010,00010,000000000 Federal Special Law Enforce (263) Law Enforcement Equip. (CLEEP) (264)000000000 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231)98,062235,440000(150,000)085,440183,502 Flood Control Fees (2321,231200,0000000(100,000)100,000101,231 ) 167,885372,6050000(530,000)(157,395)10,490 Traffic Mitigation Fees (233) Park Acquisition Fees (234)340,406649,278000(100,000)(100,000)449,278789,684 Open Space Fund (235)26,57039,3000000(40,000)(700)25,870 Recreation Trail Fees (236)7,15110,1300000010,13017,281 Community Facilities (237(87,708)53,1100000053,110(34,598) ) 5,01700000005,017 InLieu Curb Gutter Sidewalk(238) 054,1300(54,130)00000 Fire Mitigation Fees (272) LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)139,76938,99450,6900000(11,696)128,073 Villanitas MID (291)198,25627,74216,539000011,203209,459 Cerro Street MID (292)174,51148,38433,500000014,884189,395 209,4651,172,8341,301,1110000(128,277)81,188 Encinitas Lighting-Citywide (295) Wiro Park (296)3,11511,19715,1150000(3,918)(803) Encinitas Ranch Dist. (297)403,852738,604618,3330000120,271524,123 Operations Subtotal:25,923,60269,806,82756,671,081(132,000)0(3,963,786)(7,277,944)1,762,01627,685,618 Capital Improvements7,277,944 132,00003,963,786 Proprietary Funds TOTAL CITYWIDE FUNDS: 25,923,60269,806,82756,671,08100001,762,01627,685,618 2 - 3 This page left intentionally blan k 2 - 4 Schedule A Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2006-2007 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Projected2006/072006/07TransfersTransfersTransfersTransfersSummaryBal. 6/30/07 FUND NAME (fund #)7/1/2006RevenuesExpensesOperatingOtherDebt ServicCapitalol. 3-4+5+6+7(Col. + 2-9) e+ CLEAN WATER FUNDS (Transferred back to GF) Operations & Maintenance (551)000000000 Capital Improvements (552)000000000 0 TOTAL CLEAN WATER FUNDS00000000 AFFORDABLE HOUSING STOCK Pacific Piines Condominiums (561)218,36997,120179,230132,00000049,890268,259 TOTAL AFFORDABLE HOUSING218,36997,120179,230132,00000049,890268,259 DEBT SERVICE FUND (321)0323,0753,020,120002,697,045000 CARDIFF SANITARY DIVISION FUNDS Operations (501)565,1364,976,8032,382,790000(2,563,451)30,562595,698 Capital Replacement (502)4,657,491132,9541,825,82500(476,883)2,563,451393,6975,051,188 Capital Expansion (503)(296,339)121,999000(238,442)0(116,443)(412,782) Debt Service (504)030,000745,32500715,325000 Rate Stabilization (506)1,100,44333,1400000033,1401,133,583 TOTAL CSD FUNDS6,026,7315,294,8964,953,9400000340,9566,367,687 ENCINITAS SANITARY DIVISION FUNDS Operations (521)286,4372,395,9841,290,720(200,000)00(869,021)36,243322,680 Capital Replacement (522)(216,709)610,181944,532000869,021534,670317,961 Capital Expansion (523)1,038,848209,57500000209,5751,248,423 Rate Stabilization (525)618,30225,0000200,000000225,000843,302 TOTAL ESD FUNDS1,726,8783,240,7402,235,25200001,005,4882,732,366 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)750,00011,243,2858,704,889(200,000)0(1,721,587)(616,809)0750,000 Capital Replacement (534)8,889,363364,2422,418,000000616,809(1,436,949)7,452,414 Capital Expansion (533)997,414277,25000000277,2501,274,664 Debt Service (536)0115,0001,836,587001,721,587000 Recycled Water (537)0450,100450,100000000 Rate Stabilization (535)1,623,84842,9720200,000000242,9721,866,820 TOTAL SDWD FUNDS12,260,62512,492,84913,409,5760000(916,727)11,343,898 INTERNAL SERVICES FUNDS District Services (616)0801,981801,981000000 Fleet Maintenance (692)0448,319448,319000000 Vehicle Replacement (693)908,642568,16200000568,1621,476,804 TOTAL INTERNAL FUNDS908,6421,818,4621,250,3000000568,1621,476,804 21,141,24523,267,14225,048,418132,00002,697,04501,047,76922,189,014 TOTALS ALL FUNDS Transfers from City Funds(132,000)0(2,697,045) Total City and All Other Fund41,770,008105,214,67376,086,798000(25,721,342)3,406,53345,176,541 s 2 - 5 Schedule A Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2007-2008 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) inninProected Be ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Proected2007/082007/08TransfersTransfersTransfersTransfersSummarBal. 6/30/08 jy FUND NAME (fund #)7/1/2007RevenuesExensesOeratinOtherDebt ServiceCaitalol. 3-4+5+6+7+(Col. + 2-9) ppgpC8 AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)268,259102,741177,594132,00000057,147325,406 TOTAL AFFORDABLE HOUSIN268,259102,741177,594132,00000057,147325,406 G DEBT SERVICE FUND (321) 0322,3003,031,970002,709,670000 CARDIFF SANITARY DIVISION FUNDS Operations (501)595,6984,892,8712,437,602000(2,441,566)13,703609,401 Capital Replacement (502)5,051,188269,636934,86400(714,950)2,441,5661,061,3886,112,576 Capital Expansion (503)(412,782)109,26918,820000090,449(322,333) Debt Service (504)030,000744,95000714,950000 Rate Stabilization (506)1,133,58333,0300000033,0301,166,613 TOTAL CSD FUNDS6,367,6875,334,8064,136,23600001,198,5707,566,257 ENCINITAS SANITARY DIVISION FUNDS Operations (521)322,6802,467,6701,300,682000(1,164,497)2,491325,171 Capital Replacement (522)317,961116,449983,5930001,164,497297,353615,314 Capital Expansion (523)1,248,423202,46211,2550000191,2071,439,630 Rate Stabilization (525)843,30225,1100000025,110868,412 TOTAL ESD FUNDS2,732,3662,811,6912,295,5300000516,1613,248,527 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)750,00011,453,8349,363,02100(1,715,937)(374,876)0750,000 Capital Replacement (534)7,452,414386,4881,135,2740001,649,540900,7548,353,168 Capital Expansion (533)1,274,66400000(1,274,664)(1,274,664)0 Debt Service (536)0115,0001,830,937001,715,937000 Recycled Water (5370481,415481,415000000 ) Rate Stabilization (535)1,866,82064,0380000064,0381,930,858 TOTAL SDWD FUNDS11,343,89812,500,77512,810,6470000309,87211,034,026 () INTERNAL SERVICES FUNDS District Services (616)0867,627867,627000000 Fleet Maintenance (692)0507,810507,810000000 Vehicle Replacement (693)1,476,804391,889500,0000000(108,111)1,368,693 108,1111,368,693 TOTAL INTERNAL FUNDS1,476,8041,767,3261,875,4370000() ,,,,,,,,,,, TOTALS ALL FUNDS1353895 221890142283963924327414132000027096700,,23542909 Transfers from City Fund(132,000)0(2,709,670) s 0 45,176,54190,263,62478,095,417000(7,878,237)4,289,97049,466,511 Total City and All Other Fund s 2 - 6 Schedule A Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2008-2009 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeinninProected ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Actual2008/092008/09TransfersTransfersTransfersTransfersSummarBal. 6/30/09 y FUND NAME (fund #)7/1/2008RevenuesExpenseOperatinOtherebt ServicCapitalCol. 3-4+5+6+7+8(Col. + 2-9) sgDe() AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)325,406104,741177,694132,00000059,047384,453 G325,406104,741177,694132,00000059,047384,453 TOTAL AFFORDABLE HOUSIN DEBT SERVICE FUND (321) 0322,3004,286,086003,963,786000 CARDIFF SANITARY DIVISION FUNDS Operations (501)609,4014,945,5082,435,907000(2,510,025)(424)608,977 Capital Replacement (502)6,112,576269,636674,01500(717,200)2,510,0251,388,4467,501,022 Capital Expansion (503)(322,333)109,26919,573000089,696(232,637) Debt Service (504)030,000747,20000717,200000 Rate Stabilization (506)1,166,61333,0300000033,0301,199,643 TOTAL CSD FUNDS7,566,2575,387,4433,876,69500001,510,7489,077,005 ENCINITAS SANITARY DIVISION FUNDS Operations (521)325,1712,534,0661,321,286000(1,207,629)5,151330,322 Capital Replacement (522)615,314116,449627,1690001,207,629696,9091,312,223 Capital Expansion (523)1,439,630187,46200000187,4621,627,092 Rate Stabilization (525)868,41225,1100000025,110893,522 TOTAL ESD FUNDS3,248,5272,863,0871,948,4550000914,6324,163,159 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)750,00011,787,4029,746,16500(1,705,405)(335,832)0750,000 Capital Replacement (534)8,353,168336,488965,000000335,832(292,680)8,060,488 Capital Expansion (533)000000000 Debt Service (536)0115,0001,820,405001,705,405000 Recycled Water (537)0495,857495,857000000 Rate Stabilization (535)1,930,85864,038000064,0381,994,896 (228,642)10,805,384 TOTAL SDWD FUNDS11,034,02612,798,78513,027,4270000 INTERNAL SERVICES FUNDS District Services (616)0842,737842,737000000 Fleet Maintenance (692)0536,402536,402000000 Vehicle Replacement (693)1,368,693343,261500,0000000(156,739)1,211,954 00(156,739)1,211,954 TOTAL INTERNAL FUNDS1,368,6931,722,4001,879,13900 ,,,,,,,,,,,,, TOTALS ALL FUNDS235429092319875625195496132000039637860209904625641955 Transfers from City Funds(132,000)0(3,963,786) Tota Cty an A Oter Fun49,466,51193,005,58381,866,5770007,277,9443,861,06253,327,573 lidllhds() 2 - 7 This page left intentionally blan k 2 - 8 Schedule B Page 1 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GOVERNMENTAL FUNDS GENERAL (101) Revenue46,548,95747,900,42651,008,52453,392,59755,533,265 Expenditures37,482,43640,336,37343,002,40345,653,29048,364,457 Net Revenues less Expenditures9,066,5217,564,0538,006,1217,739,3077,168,808 Transfers from or(to) Other Funds(6,148,937)(7,922,974)(6,810,161)(5,819,518)(6,904,349) Balance by Year 2,917,584(358,921)1,195,9601,919,789264,459 SELF-INSURANCE (113) Revenue646,033842,361764,880933,964892,965 Expenditures1,196,5671,265,5691,413,5401,395,1061,406,768 Net Revenues less Expenditures(550,534)(423,208)(648,660)(461,142)(513,803) Transfers from or(to) Other Funds757,007848,290760,226611,142613,803 Balance by Year 206,473425,082111,566150,000100,000 SPECIAL PROJECTS FUND (119) Revenue0018,648,870337,045168,522 Expenditures00000 Net Revenues less Expenditures0018,648,870337,045168,522 Transfers from or(to) Other Funds00(18,114,663)(323,574)54,130 Balance by Year 00534,20713,471222,652 CIVIC CENTER IMPROVEMENTS (152) Revenue1,024,4271,074,7761,058,0831,075,1671,075,167 Expenditures00000 Net Revenues less Expenditures1,024,4271,074,7761,058,0831,075,1671,075,167 Transfers from or(to) Other Funds(606,510)(1,011,829)(1,072,145)(1,068,530)(1,090,907) Balance by Year 417,91762,947(14,062)6,637(15,740) SALES TAX RECEIVABLE (192) Revenue28,94449,90128,00000 Expenditures00000 Net Revenues less Expenditures28,94449,90128,00000 Transfers from or(to) Other Funds(279,863)(291,639)0(27,215)(25,350) Balance by Year (250,919)(241,738)28,000(27,215)(25,350) 2 - 9 Schedule B Page 2 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GOVERNMENTAL FUNDS (Con't) RECREATION PROGRAMS (146) Revenue1,151,0401,098,3591,188,5341,413,5661,439,099 Expenditures1,082,4731,143,3311,221,6111,355,2311,377,648 Net Revenues less Expenditures68,567(44,972)(33,077)58,33561,451 Transfers from or(to) Other Funds00000 Balance by Year 68,567(44,972)(33,077)58,33561,451 INFRASTRUCTURE FUNDS GAS TAX FUND (201) Revenue1,229,6351,321,0771,205,2641,233,1461,257,131 Expenditures1,040,7811,441,4971,317,3831,087,8241,141,857 Net Revenues less Expenditures188,854(120,420)(112,119)145,322115,274 Transfers from or(to) Other Funds(125,000)(125,000)000 Balance by Year 63,854(245,420)(112,119)145,322115,274 FEDERAL TRANSPORTATION GRANTS (202) Revenue1,663,682953,830000 Expenditures00000 Net Revenues less Expenditures1,663,682953,830000 Transfers from or(to) Other Funds(1,109,487)(734,752)000 Balance by Year 554,195219,078000 STATE TRANSPORTATION GRANTS (203) Revenue558,254897,762442,421750,0001,063,475 Expenditures00000 Net Revenues less Expenditures558,254897,762442,421750,0001,063,475 Transfers from or(to) Other Funds(577,672)(1,140,580)(442,421)(750,000)(915,000) Balance by Year (19,418)(242,818)00148,475 TRANSNET (204) Revenue1,795,7552,177,4151,964,6962,175,7831,982,079 Expenditures00000 Net Revenues less Expenditures1,795,7552,177,4151,964,6962,175,7831,982,079 Transfers from or(to) Other Funds(641,235)(2,439,810)(1,400,000)(1,772,500)(1,725,000) Balance by Year 1,154,521(262,395)564,696403,283257,079 2 - 10 Schedule B Page 3 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed INFRASTRUCTURE FUNDS (Con't) TRANSPORTATION DEVELOPMENT FUND (205) Revenue258,019145,692000 Expenditures00000 Net Revenues less Expenditures258,019145,692000 Transfers from or(to) Other Funds(263,273)(145,692)000 Balance by Year (5,254)0000 COASTAL ZONE MANAGEMENT FUND (210) Revenue232,592271,387276,500277,160280,591 Expenditures068,313101,653275,632219,391 Net Revenues less Expenditures232,592203,074174,8471,52861,200 Transfers from or(to) Other Funds0032,40032,40032,400 Balance by Year 232,592203,074207,24733,92893,600 GRANT FUNDS C.D.B.G. GRANT (222) Revenue486,785485,657485,813413,096380,048 Expenditures167,634152,209185,813184,309172,721 Net Revenues less Expenditures319,151333,448300,000228,787207,327 Transfers from or(to) Other Funds(319,150)(333,450)(300,000)(228,787)(207,327) Balance by Year 1(2)000 AFFORDABLE HOUSING FUND (225) Revenue8,56026,1018,7899,4379,437 Expenditures02,134000 Net Revenues less Expenditures8,56023,9678,7899,4379,437 Transfers from or(to) Other Funds(7,150)7,150000 Balance by Year 1,41031,1178,7899,4379,437 ENCINITAS HOUSING AUTHORITY (226) Revenue1,037,8651,065,9601,119,2201,147,0981,175,673 Expenditures909,924948,230987,2201,015,0981,043,673 Net Revenues less Expenditures127,941117,730132,000132,000132,000 Transfers from or(to) Other Funds(123,795)(121,128)(132,000)(132,000)(132,000) Balance by Year 4,146(3,398)000 2 - 11 Schedule B Page 4 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GRANT FUNDS (Cont'd) HOME ENTITLEMENT (227) Revenue(1,996)35,240214,279212,615201,982 Expenditures22,55614,702214,279212,615201,982 Net Revenues less Expenditures(24,552)20,538000 Transfers from or(to) Other Funds00000 Balance by Year (24,552)20,538000 GOVERNMENTAL/ED ACCESS FUND (228) Revenue101,945116,29885,439116,741118,941 Expenditures22,20822,28736,34419,50019,500 Net Revenues less Expenditures79,73794,01149,09597,24199,441 Transfers from or(to) Other Funds00(174,000)00 Balance by Year 79,73794,011(124,905)97,24199,441 RECYCLING/SOLID WASTE/HHW (229) Revenue725,581632,179604,262581,775446,704 Expenditures494,833501,796589,834588,404552,796 Net Revenues less Expenditures230,748130,38314,428(6,629)(106,092) Transfers from or(to) Other Funds00000 Balance by Year 230,748130,38314,428(6,629)(106,092) ASSET FORFEITURE (261) Revenue1,9355,2071,82400 Expenditures6,545010,0005,0005,000 Net Revenues less Expenditures(4,610)5,207(8,176)(5,000)(5,000) Transfers from or(to) Other Funds00000 Balance by Year (4,610)5,207(8,176)(5,000)(5,000) STATE SPECIAL LAW ENFORCEMENT (262) Revenue103,321100,000100,000120,000120,000 Expenditures103,321100,000100,000120,000120,000 Net Revenues less Expenditures00000 Transfers from or(to) Other Funds00000 Balance by Year 00000 2 - 12 Schedule B Page 5 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed GRANT FUNDS (Con't) FEDERAL SPECIAL LAW ENFORCEMENT (263) Revenue12,02918,729010,00010,000 Expenditures018,729010,00010,000 Net Revenues less Expenditures12,0290000 Transfers from or(to) Other Funds00000 Balance by Year 12,0290000 LAW ENFORCEMENT EQUIPMENT (264) Revenue2280000 Expenditures19,2910000 Net Revenues less Expenditures(19,063)0000 Transfers from or(to) Other Funds00000 Balance by Year (19,063)0000 DEVELOPMENT IMPACT FUNDS PARK IMPROVEMENT FEES (231) Revenue61,65475,67330,528148,800235,440 Expenditures00000 Net Revenues less Expenditures61,65475,67330,528148,800235,440 Transfers from or(to) Other Funds0(80,000)0(150,000)(150,000) Balance by Year 61,654(4,327)30,528(1,200)85,440 FLOOD CONTROL FEES (232) Revenue207,511175,839204,941225,000200,000 Expenditures00000 Net Revenues less Expenditures207,511175,839204,941225,000200,000 Transfers from or(to) Other Funds(274,048)(339,876)(228,000)(100,000)(100,000) Balance by Year (66,537)(164,037)(23,059)125,000100,000 TRAFFIC MITIGATION FEES (233) Revenue527,098734,244373,197369,909372,605 Expenditures00000 Net Revenues less Expenditures527,098734,244373,197369,909372,605 Transfers from or(to) Other Funds(267,327)(1,448,590)(550,000)(750,000)(530,000) Balance by Year 259,771(714,346)(176,803)(380,091)(157,395) 2 - 13 Schedule B Page 6 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed DEVELOPMENT IMPACT FUNDS (Con't) PARK ACQUISITION FEES (234) Revenue268,170319,42588,080451,502649,278 Expenditures00000 Net Revenues less Expenditures268,170319,42588,080451,502649,278 Transfers from or(to) Other Funds(481,750)(100,182)(200,000)(200,000)(200,000) Balance by Year (213,580)219,244(111,920)251,502449,278 OPEN SPACE FUND (235) Revenue06,920019,65039,300 Expenditures00000 Net Revenues less Expenditures06,920019,65039,300 Transfers from or(to) Other Funds0000(40,000) Balance by Year 06,920019,650(700) RECREATION TRAIL FEES (236) Revenue01,08606,06510,130 Expenditures00000 Net Revenues less Expenditures01,08606,06510,130 Transfers from or(to) Other Funds00000 Balance by Year 01,08606,06510,130 COMMUNITY FACILITIES (237) Revenue05,737026,55553,110 Expenditures00000 Net Revenues less Expenditures05,737026,55553,110 Transfers from or(to) Other Funds00000 Balance by Year 05,737026,55553,110 IN LIEU PUBLIC IMPROV FEES(238) Revenue05,000000 Expenditures00000 Net Revenues less Expenditures05,000000 Transfers from or(to) Other Funds00000 Balance by Year 05,000000 2 - 14 Schedule B Page 7 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed DEVELOPMENT IMPACT FUNDS (Con't) FIRE MITIGATION FEES (272) Revenue104,80297,11569,62341,32554,130 Expenditures00000 Net Revenues less Expenditures104,80297,11569,62341,32554,130 Transfers from or(to) Other Funds0(462,115)(69,623)(41,325)(54,130) Balance by Year 104,802(365,000)000 LIGHTING AND LANDSCAPE DISTRICTS VILLAGE PARK MID (290) Revenue37,63739,25237,90737,75638,994 Expenditures32,52743,17249,38049,29050,690 Net Revenues less Expenditures5,110(3,920)(11,473)(11,534)(11,696) Transfers from or(to) Other Funds00000 Balance by Year 5,110(3,920)(11,473)(11,534)(11,696) VILLANITAS ROAD (291) Revenue23,74525,83724,56226,99927,742 Expenditures12,1937,63516,86316,15716,539 Net Revenues less Expenditures11,55218,2027,69910,84211,203 Transfers from or(to) Other Funds00000 Balance by Year 11,55218,2027,69910,84211,203 CERRO STREET (292) Revenue36,98341,37535,79046,13048,384 Expenditures34,80337,29931,65632,50033,500 Net Revenues less Expenditures2,1804,0764,13413,63014,884 Transfers from or(to) Other Funds00000 Balance by Year 2,1804,0764,13413,63014,884 ENCINITAS LIGHTING DISTRICT - CITYWIDE (295) Revenue1,011,9581,054,8041,074,0551,135,7081,172,834 Expenditures1,089,1831,082,5991,131,8231,142,3981,301,111 Net Revenues less Expenditures(77,225)(27,795)(57,768)(6,690)(128,277) Transfers from or(to) Other Funds(61,994)(121,193)150,00000 Balance by Year (139,219)(148,988)92,232(6,690)(128,277) 2 - 15 Schedule B Page 8 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed LIGHTING AND LANDSCAPE DISTRICTS (Cont'd) WIRO PARK (296) Revenue11,40511,53311,36611,22811,197 Expenditures11,65315,50813,99314,61615,115 Net Revenues less Expenditures(248)(3,975)(2,627)(3,388)(3,918) Transfers from or(to) Other Funds00000 Balance by Year (248)(3,975)(2,627)(3,388)(3,918) ENCINITAS RANCH LIGHTING DISTRICT (297) Revenue278,492475,114674,084678,168738,604 Expenditures432,152490,550614,585591,033618,333 Net Revenues less Expenditures(153,660)(15,436)59,49987,135120,271 Transfers from or(to) Other Funds00000 Balance by Year (153,660)(15,436)59,49987,135120,271 2 - 16 Schedule B Page 9 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed CLEAN WATER FUND (Transferred back to the GF in FY07) CLEAN WATER FUNDS (551,552) Revenue1,505,193152,881000 Expenditures1,346,9071,147,000000 Net Revenues less Expenditures158,286(994,119)000 Transfers from or(to) Other Funds1,333,0971,145,665000 Balance by Year 1,491,383151,546000 AFFORDABLE HOUSING STOCK AFFORDABLE HOUSING STOCK (561) Revenue102,346114,80797,120102,741104,741 Expenditures244,571241,592179,230177,594177,694 Net Revenues less Expenditures(142,225)(126,785)(82,110)(74,853)(72,953) Transfers from or(to) Other Funds123,795121,128132,000132,000132,000 Balance by Year (18,430)(5,657)49,89057,14759,047 DEBT SERVICE FUND DEBT SERVICE FUND (321) Revenue246,564249,209323,075322,300322,300 Expenditures2,927,2402,963,1163,020,1203,031,9704,286,086 Net Revenues less Expenditures(2,680,676)(2,713,907)(2,697,045)(2,709,670)(3,963,786) Transfers from or(to) Other Funds2,228,8322,612,6782,697,0452,709,6703,963,786 Balance by Year (451,844)(101,229)000 2 - 17 Schedule B Page 10 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed INTERNAL SERVICE FUNDS DISTRICT SERVICES (616) Revenue792,569821,556801,981867,627842,737 Expenditures562,273821,556801,981867,627842,737 Net Revenues less Expenditures230,2960000 Transfers from or(to) Other Funds00000 Balance by Year 230,2960000 FLEET MAINTENANCE (692) Revenue363,733352,048448,319507,810536,402 Expenditures355,143352,050448,319507,810536,402 Net Revenues less Expenditures8,590(2)000 Transfers from or(to) Other Funds00000 Balance by Year 8,590(2)000 VEHICLE REPLACEMENT (693) Revenue149,688718,796568,162391,889343,261 Expenditures570,833527,7610500,000500,000 Net Revenues less Expenditures(421,145)191,035568,162(108,111)(156,739) Transfers from or(to) Other Funds00000 Balance by Year (421,145)191,035568,162(108,111)(156,739) 2 - 18 Schedule B Page 11 of 11 Revenue and Expenditure Summary by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed ENCINITAS SANITARY DIVISION ALL FUNDS Revenue2,215,7552,900,8003,240,7402,811,6912,863,087 Expenditures1,227,3021,332,9852,235,2522,295,5301,948,455 Net Revenues less Expenditures988,4531,567,8151,005,488516,161914,632 Transfers from or(to) Other Funds00000 Balance by Year 988,4531,567,8151,005,488516,161914,632 CARDIFF SANITARY DIVISION ALL FUNDS Revenue4,801,5605,501,6655,294,8965,334,8065,387,443 Expenditures2,221,4723,284,2834,953,9404,136,2363,876,695 Net Revenues less Expenditures2,580,0882,217,382340,9561,198,5701,510,748 Transfers from or(to) Other Funds00000 Balance by Year 2,580,0882,217,382340,9561,198,5701,510,748 2 - 19 This page left intentionally blan k 2 - 20 Schedule C-1 General Fund Expenditures by Division - Fiscal Years 2007-08 2008-09 FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Det/Mr Det/Mr pgpg Actual Actual Approved Proposed Proposed General Governmen t 0020Community Projects17,55063,07550,00060,00060,000 1110Legislative/City Council289,602325,526324,726373,614387,727 571,343540,652664,702630,474619,018 1210City Manage r 1211Arts Administratio4,86290,177103,303133,135137,041 n 187,898218,526234,500278,500277,000 1215Economic Developmen t 1220Human Resources606,837742,967755,040796,026818,926 1230Library Operations38,62740,32749,97929,45023,100 1250Information Technolog1,041,9791,148,8481,208,4431,202,0591,228,054 y 335,957467,387498,073637,365658,108 1255Geo. Inf. System s 1310City Cler464,594487,477519,312497,339520,257 k 1311Elections12,24011817,300016,600 1410Legal Services493,022212,473304,000304,000304,000 1510Financial Services1,246,7071,271,4571,543,1461,534,1721,595,777 1560Central Services372,979423,403464,752457,267449,649 1561Non-Departmental1,216,1511,650,5311,715,3352,376,6692,952,096 6,900,3487,682,9448,452,6119,310,07010,047,353 & Buildin Plannin gg 2005Customer Service Administratio00736,600659,222692,166 n 2010Current Planning1,745,0931,569,5151,013,5161,015,4641,050,902 2015Current Planning Applicant Dep0289,177142,830200,000200,000 o 2020Advanced Planning388,713425,130491,753488,815508,308 320,468394,904432,335442,071449,134 2030Code Enforcemen t 2040Building Services816,9801,037,9741,143,6851,144,7511,149,795 3,271,2543,716,7003,960,7193,950,3234,050,305 Public Safet - Law Enforcemen yt 3010Law Enforcemen7,263,5817,835,4848,245,3008,580,7189,162,498 t 1,933,1322,112,6702,290,0802,526,4222,652,951 3020Traffic Enforcemen t 3021Parking Enforcemen16,07713,69017,05016,78016,780 t 9,212,7909,961,84410,552,43011,123,92011,832,229 Public Safet - Fire & Marine Safet Services yy 3510Fire Administration740,352778,859818,715478,977509,580 Fire Operations & Support Svcs. 35206,900,8967,592,0257,928,4838,500,8148,963,049 3530Loss Prevention and Planning558,146616,013651,143691,732714,543 3540Disaster Preparedness121,552137,581145,674150,962160,270 737,035743,857692,657761,326816,633 3550Marine Safety Service s 9,057,9819,868,33510,236,67210,583,81111,164,075 Public Work s 4010Administration126,965134,202135,736151,390150,193 4020Emergency Flood Control199,4275,14960,00060,00060,000 4040Street Maintenance413,524384,617500,681545,618558,816 4045Facility Maintenance-All Others647,553555,889608,630427,010427,508 000167,891140,491 4046Facility Maintenance-Fire Statio n 4047Facility Maintenance-PW Yard000110,837106,324 000141,356236,851 4048Facility Maintenance-Librar y 4050-55Stormwater Maintenance Divisio791,386623,124633,369689,582709,949 1 Stormwater Flood Control000194,865190,776 4055-55 1 2,178,8551,702,9811,938,4162,488,5492,580,908 Enineerin gg 6010City Engineering 2,071,9852,276,5932,261,3712,524,2882,625,487 430,474564,940706,457702,970730,383 6020Traffic Engineerin g 6040Coastal Zone Mgmt Fund104,96149,30448,43400 555,521523,876617,774680,722645,073 6050Stormwater Administratio n 3,162,9413,414,7133,634,0363,907,9804,000,943 Parks & Recreatio n 7010Administration454,844438,183527,365517,344543,358 7020Park Maintenance1,004,3011,117,6271,156,6791,203,0411,486,256 7030Beach Services403,842427,168467,082505,551527,106 7033Recreational Trails88,952108,696119,017124,478130,352 7040Recreation Services595,333638,136633,092597,386619,210 7044Community & Senior Cente909,649992,5161,055,6921,067,6371,095,394 r 241,346266,530268,592273,200286,968 7050Animal Regulatio n 3,698,2673,988,8564,227,5194,288,6374,688,644 37,482,43640,336,37343,002,40345,653,29048,364,457 2 - 21 This page left intentionally blan k 2 - 22 Schedule C Page 1 of 5 Citywide Summary of Expenditures and Personnel GENERAL FUND FUND: (101) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 20,051,36618,307,792 21,210,338 22,557,035 23,601,905 MATERIALS AND SUPPLIES933,243 862,712 947,798 993,854 1,059,572 CONTRACTS AND SERVICES 17,087,426 17,783,261 19,131,095 20,159,644 21,744,543 INTERNAL COST ALLOCATION 872,705 1,316,519 1,412,080 1,684,329 1,691,500 CAPITAL OUTLAY 281,270 322,515 301,092 258,428 266,937 37,482,436 40,336,373 43,002,40345,653,29048,364,457 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 178.53 181.43 182.48 189.48 189.48 2 - 23 Schedule C Page 2 of 5 Citywide Summary of Expenditures and Personnel DISTRICT SERVICE FUND: (616) S FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL374,933 620,912 641,398657,997683,067 MATERIALS AND SUPPLIES 30,714 35,191 27,63637,70037,700 CONTRACTS AND SERVICES 58,959 44,530 46,16756,00957,009 INTERNAL COST ALLOCATION94,510117,78483,190112,71061,714 CAPITAL OUTLAY 3,157 3,139 3,5903,2113,247 562,273 821,556 801,981867,627842,737 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents 7.40 6.65 6.65 6.65 6.65 2 - 24 Schedule C Page 3 of 5 Citywide Summary of Expenditures and Personnel RECREATION PROGRAMS FUN FUND:(146) D FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL287,833362,809377,011428,205449,384 MATERIALS AND SUPPLIES189,424160,391128,000128,000128,000 CONTRACTS AND SERVICES588,086613,495624,650658,552658,552 INTERNAL COST ALLOCATION2,505084,450132,014133,252 CAPITAL OUTLAY14,6256,6367,5008,4608,460 1,082,4731,143,3311,221,6111,355,2311,377,648 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents2.202.202.203.203.20 2 - 25 Schedule C Page 4 of 5 Citywide Summary of Expenditures and Personnel RECYCLING/SOLID WASTE/HOUSEHOLD HAZARDOUS WAST FUND:(229) E FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL91,023113,99182,757117,100124,989 MATERIALS AND SUPPLIES1,38190417,54915,00015,000 CONTRACTS AND SERVICES338,821386,901461,162415,131372,860 INTERNAL COST ALLOCATION0028,36641,17339,947 CAPITAL OUTLAY63,6080000 494,833501,796589,834588,404552,796 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents1.000.600.600.800.80 2 - 26 Schedule C Page 5 of 5 Citywide Summary of Expenditures and Personnel BY FUND SOURCE All remaining operating funds contain only one department resulting in a repetition of financial figures located in the "Expenditure Plan" section of the Budget document (Section I, Chapter 5, Expenditure Detail). Please refer to the Table of Contents to locate financial data for the following funds: SPECIAL PROJECTS FUND (119) SELF-INSURANCE FUND (113) CIVIC CENTER IMPROVEMENTS (152) GAS TAX (201) COASTAL ZONE MANAGEMENT FUND (210) ADVANCED PLANNING AND HOUSING (222, 225, 226, 227, 561) DEVELOPMENT IMPACT FUNDS (231, 232, 233, 234, 235, 236, 237, 238, 272) GOVERNMENT/EDUCATION ACCESS FUND (228) ASSET FORFEITURE (261) SUPPLEMENTAL LAW ENFORCEMENT FUND (262) FEDERAL SPECIAL LAW ENFORCEMENT FUND (263) PUBLIC SAFETY GRANT (264) VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (290) VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) ENCINITAS LIGHTING AND LANDSCAPE-CITYWIDE (295) WIRO PARK (296) ENCINITAS LIGHTING AND LANDSCAPE-ZONE H (ENCINITAS RANCH) (297) DEBT SERVICE FUND (321) CARDIFF SANITATION DIVISION (501) ENCINITAS SANITARY DIVISION (521) FACILITY/FLEET MAINTENANCE (692) VEHICLE REPLACEMENT (693) 2 - 27 This page left intentionally blan k 2 - 28 Schedule D Interfund Transfer Schedule - City Funds Fiscal Years 2007-08 and 2008-09 FUND TOAMOUNTPURPOSE FUND FRO M FY2007-08FY2008-09 General (101Self-Insurance (113)611,142 Provide for insurance divisio613,803 )n operations General (101Coastal Zone Mgmt (21032,40032,400Coastal Zone Mgmt program ))s General (101Debt Service (321)1,551,1402,787,879For Debt Service Payment )s General (101Capital Projects 3,495,6173,652,051 For various capital projects. ) General Fund Sub-Total5,846,733 6,929,699 Special Projects Fund (119)Capital Projects364,8990For Library, PW Yard & Fire Station Capital Projects Debt Service (321)908,530925,907For Debt Service Payment Civic Center Imprv (152)s Civic Center Imprv (152Capital Projects160,000 For various capital projects.165,000 ) General (10127,21525,350Encinitas Ranch Sales Tax Repaymen Sales Tax Receivable (192))t State Trans Grant (203)Capital Projects750,000915,000For various capital projects. Transnet (204)Capital Projects1,772,500 Roadway improvement capital projects1,725,000. Community DevelopmenCapital Projects228,787207,327Future CDBG Project ts Block Grant Fund (222 ) Encinitas Housing Affordable Housing (561)132,000132,000Pacific Pines Condominium s Authroity (226) Debt Service (321)150,000150,000For Debt Service Payment Park Improvement Fees (231)s Flood Control FeeCapital Projects100,000100,000Drainage improvement capital projects s. Fund (232) Traffic MitigationCapital Projects750,000 Roadway improvement capital projects530,000. Fees (233) Park Acquisition (234)Debt Service (321)100,000100,000For Debt Service Payments Park Acquisition (234)Capital Projects100,000100,000Park Acquisition Capital Projects Open Space Fund ( 235)Capital Projects040,000For Open Space capital projects. Special Projects Fund (119)41,325 Fire Station capital project.54,130 Fire Mitigation Fees Fund (272) 11,431,98912,099,413 TOTAL TRANSFERS SUMMARY OF FUNDS RECEIVING TRANSFER S General Fund 27,215 25,350 Self Insurance Fund 611,142 613,803 Coastal Zone Management Fund 32,400 32,400 Special Projects Fund 41,325 54,130 Affordable Housing Fund 132,000 132,000 Debt Service Fund 2,709,670 3,963,786 Capital Improvement Projects - General Fund 3,652,051 3,495,617 Capital Improvement Projects - Other Funds 4,226,186 3,782,327 11,431,98912,099,413 TOTAL TRANSFERS 2 - 29 Schedule D Interfund Transfer Schedule - Cardiff Sanitar Division y Fiscal Years 2007-08 and 2008-09 FY2007-08FY2008-09 FUND FROMFUND TOAMOUNTAMOUNTPURPOSE Operating (501)Capital Replacement (502)2,441,566 Funds in excess of the Operating Reserve2,510,025 Requirement are transferred for capital projects. Capital Replacement 502)Debt Service (504) 714,950 SEJPA Debt Service payment.717,200 TOTALS3,156,5163,227,225 SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (502) 2,441,566 2,510,025 Debt Service Fund (504) 714,950 717,200 TOTAL TRANSFERS3,156,5163,227,225 2 - 30 Schedule D Interfund Transfer Schedule - Encinitas Sanitar Division y Fiscal Years 2007-08 and 2008-09 FY2007-08FY2008-09 FUND FROMFUND TOAMOUNTAMOUNTPURPOSE Operating (521)Capital Replacement (522)1,164,497 Funds in excess of the 1,207,629 Operating Reserve Requirement are transferred for capital projects. TOTAL TRANSFERS1,164,4971,207,629 SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (522) 1,164,497 1,207,629 TOTAL TRANSFERS1,164,4971,207,629 2 - 31 Schedule D-1 Page 1 of 2 CITY OF ENCINITAS FY 2007-08 & FY 2008-09 CAPITAL PROJECTS BY FUND Projects ProposedProposed FY 07/08FY 08/09 General Fund (101) Consultant Studies/Work Projects Cityworks for Fire53,5500 1 Community Opinion Survey15,00015,450 2 Comprehensive General Plan Update0335,000 3 Data Access in the Field (GIS)81,0970 4 Development Fee Study Updates060,000 5 Digital Topography/GIS Basemap Updates & Enhancements032,500 6 Facade Improvement Incentive Program5,0005,000 7 Info Tech Systems Replacement Project208,090147,667 8 I Street View (GIS)52,0230 9 Lagoon Monitoring (NPDES Requirement)80,0000 10 Visitor Center Relocation Improvements90,7200 11 Drainage Projects Storm Drain Repair Fund200,000200,000 12 Lone Jack(Stratford Knoll) Drainage Channel Improvements900,0000 13 Public Facilities Gas Station Site at Vulcan and E Street Improvements45,0000 14 Public Works Yard (Calle Magdalena)400,000300,000 15 Parks, Beaches & Recreation Hall Property Design and Development1,000,0001,000,000 16 Moonlight Beach Design & Development(400,000)0 17 Recreational Trails Development Fund75,00075,000 18 Streets & Rail Corridor Annual Street Overlay Program622,500675,000 19 Chesterfield/Rail Corridor Quiet Zone100,000650,000 20 San Elijo Bridge EIR & Relocation Study(211,619)0 21 Storm Damage Costs Incurred with No Reimbursement from FEMA, OES, & FWHA335,6900 22 TOTAL 3,652,0513,495,617 pecaroectsun SilPjFd(119) Fire Station Construction364,8990 1 TOTAL 364,8990 vcentermprovementun CiiCIFd(152) Civic Center Improvements160,000165,000 1 TOTAL 160,000165,000 eeraaptarantun FdlCilGFd(202) TOTAL 00 State Capital Grant Fund (203) Comprehensive General Plan Update0165,000 1 Encinitas Blvd Pavement Overlay750,000750,000 2 TOTAL 750,000915,000 Transnet Fund (204) Annual Street Overlay Program375,000375,000 1 N. Coast Hwy 101 Streetscape500,000500,000 2 Safe Route to Schools Programs250,000250,000 3 Traffic Safety/Calming Improvements150,000150,000 4 Traffic Signal Modifications50,00050,000 5 Traffic Signal Balour/Santa Fe(102,500)0 6 Leucadia Blvd Improvements (West of I-5)500,000400,000 7 2 - 32 Schedule D-1 Page 2 of 2 Projects ProposedProposed FY 07/08FY 08/09 Transnet Fund (204) Cont'd NCTD Crossing Between Vulcan Ave & 10150,0000 8 TOTAL 1,772,5001,725,000 Community Development Block Grant Fund (222) Future CDGB Projects228,787207,327 1 TOTAL 228,787207,327 Flood Control Fees (Fund 232) Storm Drain Repairs100,000100,000 1 TOTAL 100,000100,000 Traffic Mitigation Fees (Fund 233) Alignment Studies350,000200,000 1 I-5 Interchange @ Encinitas Blvd400,000330,000 2 TOTAL 750,000530,000 Park Acquisition Fees (Fund 234) Habitat/Open Space Acquisition100,000100,000 1 TOTAL 100,000100,000 Open Space Fund (Fund 235) Habitat Watershed/Open Space Unspecified Projects040,000 1 TOTAL 040,000 Cardiff Sanitary Division: Operating (501), Replacement (502), Expansion (503), Debt Service (504), & Rate Stabilization (506) CSD Share of CIP's @ San Elijo169,390177,860 1 GIS Data Access in the Field20,2740 2 CSD Master Plan Implementation764,020515,728 3 TOTAL 953,684693,588 Encinitas Sanitary Division: Operating Fund (521), Replacement Fund (522), Expansion Fund (523), & Debt Service (524) Share of CIP at Encina Treatment Plant170,10949,352 1 Sewer Main Repair Between 2nd & 3rd Streets300,0000 2 Collection System Rehabilitation (CEE04H)(800,000)0 3 Moonlight Beach Force Main (Phase III)800,0000 3 GIS Data Access in the Field20,2740 4 ESD Master Plan Implementation454,465527,817 5 ESD Share of Batiquitos Pump Station50,00050,000 6 TOTAL 994,848627,169 San Dieguito Water District: Operating (Fund 531), Expansion Fund (533), Replacement Fund (534), Rate Stablization Fund (535), Debt Service (536) & Recycled Water (537) Arroyo Drive Pressure Reducing Station050,000 1 Badger Plant Miscellaneous Improvements40,00040,000 2 Cathodic Protection for Transmission Lines75,0000 3 Water Distribution Line Upgrades350,000250,000 4 Water Valve Replacements100,000100,000 5 Water Rate Study75,0000 6 Instrumentation, Telemetry and Centralized Control System100,000100,000 7 Fire Hydrants Installation75,00075,000 8 Meter Replacement and Automation (I)100,000100,000 9 Badger Master Plan Projects200,000250,000 10 GIS Data Access in the Field20,2740 11 TOTAL 1,135,274965,000 SUBTOTALS FOR ALL PROJECTS 10,962,0439,563,701 378,4290 Adjustments not included on individual project sheets TOTALS FOR ALL PROJECTS 11,340,4729,563,701 2 - 33 Schedule E Internal Service Fund Tes yp Fiscal Years 2007-08 & 2008-09 An internal service fund is used to account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. An internal service fund centralizes the cost of goods and services to achieve a level of operating efficiency and eliminate duplication of effort. The costs associated with the centralized activity are recovered from the departments and divisions that derive the benefit. The City utilizes three such type of funds. DISTRICT SERVICES FUND (FUND # 616) This fund accounts for the services provided by City personnel to the Cardiff Sanitary Division and the Encinitas Sanitary Division. The services include administration, sewer line cleaning and maintenance and equipment usage charges. This fund does not accrue any fund balance, reimbursement revenues equal expenses. FLEET MAINTENANCE (FUND # 692) The Fleet Maintenance Division was established in Fiscal Year 1996/97. Prior to that time, each department/division budgeted and maintained its vehicles separately. The new fund and operating division were developed to gain economic and operating efficiencies and tighter inventory control. The division is operated much like a private enterprise in that departments/divisions are charged for parts and labor for their vehicles. This fund does not accrue any fund balance, reimbursement revenues equal expenses. VEHICLE REPLACEMENT (FUND # 693) The Vehicle Replacement Fund was established to centralize the budgeting and purchasing of City and District vehicles and equipment. A replacement charge is calculated and charged annually to the General Fund, SDWD, and Wastewater and is recorded as revenue to the fund. Replacements vehicles are purchased when the existing unit has reached the end of it's useful life. Any additions to the fleet must be approved by the City Council and are budgeted as a one-time capital outlay in the respective department. Internal Cost Allocation Cities are required to periodically prepare a comprehensive Cost Allocation Plan (the “Plan”) to support internal service charges to operating departments and to related entities such as water and sewer operations that receive support from City general government activities. The City hired Public Resource Management Group (PRM) in 2007 to update the comprehensive cost allocation review that they prepared in 2005. That report is the basis used for the allocation of internal support costs. The report serves two principal purposes: (1) establish a fair and reasonable allocation of internal service charges to funds and operations other than the general fund and (2) establish a fair and reasonable allocation of internal service charges to general fund divisions and departments that provide services to the Public and charge fees for those services. Certain funds and activities that receive general fund support such as Community Development Block Grants and the Section 8 housing assistance program have been excluded from the list since there is a significant public and social benefit to subsidizing these types of activities, and charging those funds for support would diminish the City’s ability to support those activities. City support services include City Council, City Manager, City Clerk, Legal and Risk Management, Finance, Human Resources, Information Technology, Fleet Maintenance, and the debt service and maintenance costs of City Hall. In preparation for the current two-year operating budget, staff and PRM have updated the cost allocations based on preliminary budget amounts, utilizing the same methodologies presented in the 2005 Plan. 2 - 34 This page left intentionally blan k 2 - 35 City Revenues - All Revenue Sources Schedule A FY2007-08 TOTAL REVENUE: $77,762,849 Internal Service Grant Funds Self-Insurance Funds $2,610,762 Development Fund CSD & ESD $1,767,326 3.4% Impact $933,964 Operating Funds 2.3% $1,288,806 1.2% $8,146,497 1.7% 10.5% Infrastructure Funds Affordable Housing $4,436,089 Stock Special Projects 5.7% $102,741 Fund 0.1% $337,045 Civic Center 0.4% Imprv/EPFA $1,397,467 Miscellaneous 1.8% Gov't Funds $1,413,566 Lighting & 1.8% Landscape $1,935,989 2.5% General Fund $53,392,597 68.7% Detail: General Fund Property Tax $33,142,950Sales Tax $9,144,000 Other Taxes $3,455,196Investment Earnings $766,417 Motor Vehicle Licenses $331,600Charges for Services $5,209,901 All Other $1,342,533 2 - 36 City Revenues - All Revenue Sources Schedule A FY2008-09 TOTAL REVENUE: ,206,798 $80 Self-Insurance Development Internal Service $892,965 Impact Funds 1.1% $1,613,993 Infrastructure$1,722,400 2.0% Funds2.1% CSD & ESD $4,583,276 Grant Funds Operating Funds 5.7% $2,462,785 $8,250,530 Special Projects 3.1% 10.3% Fund Affordable $168,522 Housing Stock 0.2% $104,741 0.1% Miscellaneous Gov't Funds Civic Center $2,514,266 Imprv/EPFA 3.1% $322,300 0.4% Lighting & Landscape $2,037,755 2.5% General Fund $55,533,265 Detail: General Fund 69.2% Property Tax $34,871,000Sales Tax $9,326,800 Other Taxes $3,528,721Investment Earnings $866,417 Motor Vehicle Licenses $341,600Charges for Services $5,226,020 All Other $1,372,707 2 - 37 Operating Expenditures by Department All Funding Sources - Schedule A (Includes City and Internal Service Funds) Fiscal Year 2007-2008 Parks & Recreation General Government $5,643,868 $10,724,676 Engineering Services9.5% 18.0% $6,029,606 Planning & Building 10.1% $5,539,939 9.3% Public Works All Funding $9,778,498 Sources 16.4% Fire & Marine Safety Law Enforcement Services $11,258,920 $10,583,811 18.9% 17.8% General Government$ 10,724,676 Planning & Building$ 5,539,939 Law Enforcement$ 11,258,920 Fire and Lifeguard Services$ 10,583,811 Public Works*$ 9,778,498 Engineering Services$ 6,029,606 Parks & Recreation$ 5,643,868 $ 59,559,318 *Public Works Department includes Internal Service Fund expenditures of $11,058,520. The Encinitas Sanitary Division and Cardiff Sanitary Division operating expenditure plans of $1,300,682 and $2,437,602 respectively. 2 - 38 Operating Expenditures by Department All Funding Sources - Schedule A (Includes City and Internal Service Fund) Fiscal Year 2008-2009 General Government Parks & Recreation $11,473,621 $6,066,292 18.4% 9.7% Engineering Services Planning & Building $6,255,622 $5,646,375 10.0% 9.0% All Funding Sources Public Works $9,911,893 15.9% Law Enforcement $11,967,229 Fire & Marine Safety 19.2% Services $11,164,075 17.9% General Government$ 11,473,621 Planning & Building$ 5,646,375 Law Enforcement$ 11,967,229 Fire and Lifeguard Services$ 11,164,075 Public Works*$ 9,911,893 Engineering Services$ 6,255,622 Parks & Recreation$ 6,066,292 $ 62,485,107 *Public Works Department includes Internal Service Fund expenditures of $1,879,139. The Encinitas Sanitary Division and Cardiff Sanitary Division operating expenditure plans of $2,435,907 and $1,321,286 respectively. 2 - 39 City Revenue and Expenditures General Fund Only Fiscal Year 2007-2008 - Schedule A City Revenues: $53,392,597 Sales Tax $9,144,000 Property Tax17.1% Other Taxes $33,142,950 $3,455,196 62.1% 6.5% Investment Earnings $766,417 1.4% Motor Vehicle Licenses Charges for Services $3 íï,ê 00 All Other $5,209,901 0.6% $1,3 ìî,ë 33 9.8% 2.5% City Expenditures: $45,653,290 Parks & Recreation Engineering $4,288,637 General Services 9.4% Government $3,907,980 $9,310,070 8.6% 20.4% Public Works $2,488,549 5.5% Planning & Building $3,950,323 8.7% Law Enforcement Fire and Marine $11,123,920 Safety Services 24.4% $10,583,811 23.2% 2 -ìð City Revenue and Expenditures General Fund Only Fiscal Year 2008-2009 - Schedule A City Revenues: Sales Tax $55,533,265 $9,326,800 16.8% Property Tax $34,871,000 Other Taxes 62.8% $3,528,721 6.4% Investment Earnings $866,417 1.6% Motor Vehicle Charges for Services Licenses All Other $5,226,020 $341,600 $1,372,707 9.4% 0.6% 2.5% City Expenditures: $48,364,457 Public Works $2,580,908 Fire and Marine Engineering Services 5.3% Safety Services$4,000,943 $11,164,0758.3% 23.1% Parks & Recreation $4,688,644 9.7% General Government $10,047,353 Law Enforcement 20.8% $11,832,229 Planning & Building 24.5% $4,050,305 8.4% 2 - 41 City Expenditures by Category - General Fund Only Fiscal Year 2007-2008 - Schedule A $51,472,808 Schedule A Operating Expenditures $45,653,290 Interfund Transfers-Operating 2,167,467 Interfund Transfers-Capital 3,652,051 Total $51,472,80 8 Capital Outlay/Debt Service Personnel $258,428 $22,557,035 0.5% 43.8% Transfers-Operating $2,167,467 4.2% Materials & Supplies $993,854 Capital Improvement 1.9% Projects $3,652,051 7.1% Internal Cost Allocation $1,684,329 Contracts & Services 3.3% $20,159,644 39.2% Detail: Contracts & Services Animal Regulation Contract $273,200Community and Senior Center $401,548 Park, Beach & Trails Maintenance $1,295,734Recreation Services $143,775 Street Maint./Flood Contracts $364,360StormWater Maint/PW $306,688 StormWater Maint/Eng $304,744Facility & Site Maintenance $582,651 Fire Dispatch $252,400SD County Sheriff-Traffic Enforcement $2,526,172 SD County Sheriff-Law Enforcement $8,574,172Building Services Contract $1,071,293 Outside Planning Services $361,664Outside Engineering Services $811,546 Economic Development $278,500Legal Services $302,000 Library Operations $26,250Miscellaneous Contracts & Services $1,438,763 Comp. Software & Equip.Main/Support $411,169Finance $181,679 Central Services $251,390 2 - 42 City Expenditures by Category - General Fund Only Fiscal Year 2008-2009 - Schedule A $55,268,806 Schedule A Operating Expenditures $48,364,457 Interfund Transfrs-Operating 3,408,732 Interfund Transfers-Capital 3,495,617 Total $55,268,806 Personnel Capital Outlay/Debt $23,601,905 Service 42.7% $266,937 0.5% Transfers-Operating Materials & Supplies $3,408,732 $1,059,572 6.2% 1.9% Capital Improvement Projects $3,495,617 6.3% Contracts & Services Internal Cost Allocation $21,744,543 $1,691,500 39.3% 3.1% Detail: Contracts & Services Animal Regulation Contract $268,592Community & Senior Center $402,193 Park & Beach and Trail Maintenance $1,577,100Recreation Services $143,775 Street Maintenance/Flood Contracts $364,360StormWater Maint/Eng $281,195 StormWater Maint/Eng $281,195Facility & Site Maint. Contracts & Svcs. $642,188 Fire Dispatch $263,720SD County Sheriff-Traffic Enforcement $2,652,701 SD County Sheriff-Law Enforcement $9,154,898Building Services Contract $1,071,293 Outside Planning Services $362,764Outside Engineering Services $800,749 Economic Development $277,000Legal Services $302,000 Library Operations $19,500Miscellaneous Contracts & Services $2,009,440 Comp., Software & Equip. Main/Support $405,866Finance $186,510 Central Services $240,965 2 - ìí Cardiff Sanitary Division Revenues and Expenditures ( Schedule A) Fiscal Year 2007-2008 Revenues Total: $5,334,806 Connection Fees $100,000 Property Rental 1.9% $13,803 0.3% Investment Earnings $385,134 7.2% Sewer Service Charges $4,835,869 90.6% Expenditures Total: $4,136,236 Administration & Capital Projects Wastewater $953,684 Collection 23.1% $2,437,602 58.9% Debt Service $744,950 18.0% 2 - 44 Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2007-2008 Revenues Total: $2,811,691 Connection Fees $100,000 3.6% Investment Earnings $258,682 9.2% Sewer Service Charges $2,453,009 87.2% FY 1997-98 Revenues FY 1997-98 Expenditures $2,685,543 Expenditures Total: $2,295,530 $3,066,011 Capital Projects $994,848 43.3% Administration & Wastewater Collection $1,300,682 56.7% 2 - 45 Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2008-2009 Revenues Total: $5,387,443 Connection Fees $100,000 1.9% Propety Rental $13,803 0.3% Sewer Service Charges $4,888,506 90.7% Investment Earnings $385,134 7.1% Expenditures Total: $3,876,695 Capital Projects $693,588 17.9% Debt Service Administration & $747,200 Wastewater 19.3% Collection $2,435,907 62.8% 2 - 46 Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2008-2009 Revenues Total: $2,863,087 Connection Fees $85,000 3.0% Investment Earnings $258,682 9.0% Sewer Service Charges $2,519,405 88.0% Expenditures Total: $1,948,455 Capital Projects $627,169 32.2% Administration & Wastewater Collection $1,321,286 67.8% 2 - 47 Capital Expenditures by Category All Funding Sources Fiscal Year 2007-2008 Future CDBG Consultant Projects Services & Studies $228,787 Street & Road $721,303 2.0% Projects 6.4% $4,097,500 Drainage Projects 36.1% $1,200,000 10.6% Wastewater Projects $1,907,984 16.8% Water Projects $1,040,000 Public Facility Park and Beach 9.2% Projects Projects $969,899 $1,175,000 8.6% 10.4% Funding Source Included in Schedule A's General Fund3,652,051$ Special Projects Fund364,899 Civic Center Improvement160,000 Grants750,000 Transnet Fund (204)1,772,500 Future CDGB Projects228,787 Park Acquisition Fees100,000 Flood Control Fees100,000 Traffic Mitigation Fees750,000 Sub-Total - City Schedule A$7,878,237 Adj not included on Project Sheets 378,430 Cardiff Sanitary Division953,684 Encinitas Sanitary Division 994,848 San Dieguito Water District1,135,274 $ 11,340,473 Total Projects 2 - ìè Capital Expenditures by Category All Funding Sources Fiscal Year 2008-2009 Future CDGB Consultant Projects Services & Studies Drainage Projects $207,327 $760,617 $300,000 2.2% 8.0% Street & Road 3.1% Projects $4,330,000 Wastewater 45.3% Projects $1,320,757 13.8% Public Facility Projects $465,000 Park and Beach Water Projects 4.9% Projects $965,000 $1,215,000 10.1% 12.7% Funding Source Included in Schedule A's General Fund3,495,617$ Civic Center Improvement165,000 Grants915,000 Transnet (204)1,725,000 Future CDGB Projects207,327 Park Acquisition Fees100,000 Flood Control100,000 Traffic Mitigation Fees530,000 Open Space Fund40,000 Sub-Total - City Schedule A$ 7,277,944 Cardiff Sanitary Division 693,588 Encinitas Sanitary Division 627,169 San Dieguito Water District965,000 Total Projects$ 9,563,701 2 - ìç Deartment Personnel Summar - Fiscal Years 2004-05 throuh 2008-09 pyg There is a sub-total at the end of each Department (General Government, Planning and Building, Public Safety, Public Works, Engineering, and Parks and Recreation). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed GENERAL GOVERNMENT CITY COUNCIL Executive Secretary (Council Secretary)1.001.001.001.001.00 City Council Subtotal1.001.001.001.001.00 LEGAL SERVICES City Attorney - Contract0.000.000.000.000.00 City Attorney Subtotal0.000.000.000.000.00 CITY MANAGER City Manager1.001.001.001.001.00 1 2.002.002.001.001.00 Assistant to the City Manager Arts Administrator1.001.001.001.001.00 1 0.000.000.001.001.00 Management Analyst I, II, III Executive Secretary1.001.001.001.001.00 Intern0.500.500.500.500.50 City Manager Subtotal5.505.505.505.505.50 Human Resources Division Department Manager I, II (Personnel Officer)1.001.001.001.001.00 Human Resources Supervisor1.001.001.001.001.00 Human Resources Technician I, II, /HR Analyst*3.753.753.753.753.75 Program Assistant I, II, III*0.600.600.600.600.60 Human Resources Subtotal6.356.356.356.356.35 Information Technology (IT)/Geographic Information Systems (GIS) Divisions Department Manager I, II (IT Manager)1.001.001.001.001.00 IT Project Manager I, II (IT Division)1.001.001.001.001.00 Information Technology Analyst I, II, III4.005.005.005.005.00 Information Technology Technician I, II1.000.000.000.000.00 IT Project Manager I, II (GIS Division)0.002.002.002.002.00 G.I.S. Supervisor1.000.000.000.000.00 G.I.S. Analyst I, II, III1.750.750.750.750.75 Intern - G.I.S.0.500.500.500.500.50 IT/GIS Subtotal10.2510.2510.2510.2510.25 2 - 50 Deartment Personnel Summar - Fiscal Years 2004-05 throuh 2008-09 pyg FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed CITY MANAGERS OFFICE - Continued Risk Management Division Department Manager I, II (Risk Management)1.001.001.001.001.00 Risk/Safety Analyst I, II, III*1.001.001.001.001.00 Program Assistant I, II, III*0.500.500.500.500.50 Risk Management Subtotal2.502.502.502.502.50 Library Services Division Personnel located in Public Works0.000.000.000.000.00 City Manager's Subtotal24.6024.6024.6024.6024.60 City Manager proposal to reclassify one Assistant to City Manager position to one Management Analyst I, II, III classification. 1 CITY CLERK Department Director (City Clerk)1.001.001.001.001.00 Deputy City Clerk1.001.001.001.001.00 Program Coordinator*1.001.001.001.001.00 Program Assistant I, II, III*2.002.002.002.002.00 City Clerk Subtotal5.005.005.005.005.00 FINANCE DEPARTMENT City Administration Department Director 1.001.001.001.001.00 1 2.002.002.002.002.00 Finance Manager I, II* Management Analyst I, II, III*1.501.501.501.501.50 2 * Accountant I, II 2.002.002.002.902.90 2 * Finance Technician I, II, III 4.654.904.904.004.00 Program Assistant I, II, III*1.701.451.451.451.45 City Administration Services Subtotal12.8512.8512.8512.8512.85 FINANCE DEPARTMENT San Dieguito Water District Finance Supervisor1.001.001.001.001.00 Finance Technician I, II, III1.001.001.001.001.00 Water Administrative Services Subtotal2.002.002.002.002.00 Financial Services Subtotal14.8514.8514.8514.8514.85 1 FY08 proposal to create a Finance Manager I, II classification following the outcome of the Classification Maintenance Project 2006-2007. 2 FY08proposal to reclassify .90 FTE Finance Tech I, II, III to Accountant I, II following the outcome of the Classification Maintenance Project 2006-2007. General Government Total45.4545.4545.4545.4545.45 2 - 51 Deartment Personnel Summar - Fiscal Years 2004-05 throuh 2008-09 pyg FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PLANNING & BUILDING Department Director1.001.001.001.001.00 1 3.003.002.002.002.00 Principal Planner I, II 1 1.851.853.003.003.00 Senior Planner I, II Environmental Projects Manager1.001.001.001.001.00 Management Analyst I, II, III*0.750.750.750.750.75 Program Administrator*1.001.001.001.001.00 Code Enforcement Manager1.001.001.001.001.00 3 8.008.008.008.508.50 Planner I, II, III, IV 3 1.001.001.000.000.00 Planner, Contract Dept. Administrative Support Coordinator*1.001.001.001.001.00 2 1.751.501.501.501.50 Senior Code Enforcement Officer (FY06) Program Coordinator*1.001.001.001.001.00 Management Intern0.500.500.500.500.50 2 3.754.504.504.504.50 Program Assistant I, II, III* (FY06) Planning & Building Subtotal26.6027.1027.2526.7526.75 1 MY07 New Classification Sr Planner I, II and reclass one Principal Planner to Sr Planner. Increase one Sr Planner from .85 FTE to 1.0 FTE 2 New .50 FTE Senior Code Enforcement Officer created to implement AVA and be paid through AVA funds; Existing .75 FTE SECO position converted to Program Assistant to provide clerical support. 3 FY08 proposal to convert .50 contract planner to .50 Planner I, II, III, IV and eliminate remaining .50 contract planner. Planning & Building Total26.6027.1027.2526.7526.75 PUBLIC SAFETY - Fire & Marine Safety Services Department Director1.001.001.001.001.00 Fire Division Chief3.003.003.003.003.00 * 1.001.001.001.001.00 Senior Management Analyst Management Analyst I, II, III*1.001.001.001.001.00 Fire Marshal1.001.001.001.001.00 Senior Deputy Fire Marshal1.001.001.001.001.00 Deputy Fire Marshal I, II 3.003.003.003.003.00 Fire Captains 15.0015.0015.0015.0015.00 Fire Engineers15.0015.0015.0015.0015.00 Firefighters 5.002.002.001.001.00 Firefighter/Paramedics 10.0013.0013.0014.0014.00 * 1.001.001.001.001.00 Program Assistant I, II, III Dept. Administrative Support Coordinator*1.001.001.001.001.00 Marine Safety Captain1.001.001.001.001.00 Marine Safety Lieutenant 1.001.001.001.001.00 Marine Safety Sergeant2.002.002.002.002.00 Ocean Lifeguard I, II, Senior (Seasonal) 5.005.005.005.005.00 Fire & Marine Safety Subtotal67.0067.0067.0067.0067.00 Public Safety Total67.0067.0067.0067.0067.00 2 - 52 Department Personnel Summary - Fiscal Years 2004-05 through 2008-09 FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PUBLIC WORKS City Support Department Director0.800.800.800.800.80 Superintendent1.901.901.901.901.90 Management Services Coordinator* - PW0.800.800.800.800.80 Management Analyst I, II, III*1.001.001.001.001.00 Fleet Maintenance Supervisor1.001.001.001.001.00 1 1.001.001.001.001.00 Assistant Superintendent Utility & Maintenance Supervisor **0.000.000.000.000.00 ³ 0.000.000.001.001.00 Stormwater Environmental Specialist 2 1.001.002.002.002.00 Facilities Specialist Utility & Maintenance Field Supervisor3.003.003.003.003.00 Heavy Equipment Mechanic I, II1.001.002.002.002.00 Dept. Administrative Support Coordinator*0.600.600.600.700.70 Utility & Maintenance Tech. I, II, III, IV14.0015.0014.0014.0014.00 Program Coordinator*0.000.000.000.700.70 Program Assistant I, II, III*1.200.800.800.000.00 Intern0.500.500.500.500.50 City Support Subtotal27.8028.4029.4030.4030.40 ** Utility & Maintenance Supervisor is under-filled by a Utility & Maintenance Technician 1 This position title changed from Utility & Maintenance Supervisor to Assistant Superintendent (FY05-Maintenane Project update) 2 Add 1.0 Facility Specialist to share with Library (FY07 approval) 3 New program proposed FY08 to meet the 2007 permit requirements of the Clean Water Program. PUBLIC WORKS Water District Support Department Director0.200.200.200.200.20 Assistant District Manager1.001.001.001.001.00 Senior Engineer1.001.001.001.001.00 Assistant Superintendent1.001.001.001.001.00 Utility & Maintenance Supervisor **1.001.000.000.000.00 Management Services Coordinator0.200.200.200.200.20 Engineer I, II1.001.001.001.001.00 Utility & Maintenance Specialist5.004.004.004.004.00 Utility & Maintenance Field Supervisor3.003.003.003.003.00 Program Coordinator*1.001.001.001.001.00 Engineer Specialist I, II1.002.002.002.002.00 Dept. Administrative Support Coordinator*0.400.400.400.300.30 Utility & Maintenance Tech. I, II, III, IV4.004.006.006.006.00 Program Assistant I, II, III*0.650.900.901.001.00 Customer Service Representative2.002.001.001.001.00 Senior Customer Service Representative1.000.000.000.000.00 Water Support Subtotal23.4522.7022.7022.7022.70 Public Works Total51.2551.1052.1053.1053.10 ** Utility & Maintenance Supervisor is under-filled by a Utility & Maintenance Technician 2 - 53 Department Personnel Summary - Fiscal Years 2004-05 through 2008-09 FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed ENGINEERING City Department Director/ City Engineer1.001.001.001.001.00 Deputy City Engineer 1.001.001.001.001.00 Senior Engineer3.003.003.003.003.00 Senior Management Analyst*1.001.001.001.001.00 Program Administrator (Clean Water/ Sand)1.001.001.000.000.00 1 0.000.000.001.001.00 Program Administrator (Clean Water) 1 0.000.000.000.900.90 Program Administrator (Coastal Zone) 2 5.006.006.006.006.00 Engineer I, II Engineering Specialist I, II, III6.006.006.006.006.00 Superintendent (Public Works)0.100.100.100.100.10 Park and Beach Supervisor I, II0.820.820.820.820.82 Commercial Stormwater Inspector to P. W.1.001.001.000.000.00 1 1.001.001.002.002.00 Stormwater Environmental Spec. I, II, III Dept. Administrative Support Coordinator*1.001.001.001.001.00 1 1.001.001.002.002.00 Program Assistant I, II, III (Engineering)* Program Assistant I, II, III (Public Works)*0.150.300.300.300.30 Management Intern0.500.500.500.500.50 3 0.000.500.500.500.50 Intern Engineering Subtotal23.5725.2225.2227.1227.12 1 New program proposed FY08 to meet the 2007 permit requirements of the Clean Water Program. 0.9 Program Administrator 1.0 Stormwater Environment Spec. 1.0 Program Assistant 2 Add 1.0 Traffic Engineer Fiscal Year 2005-06, Traffic Management Programs 3 Add .50 Intern Fiscal Year 2005-06, Traffic Division Engineering Total23.5725.2225.2227.1227.12 2 - 54 Department Personnel Summary - Fiscal Years 2004-05 through 2008-09 FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/MgrDept/Mgr DEPARTMENT/POSITIONApproved Approved Approved ProposedProposed PARKS & RECREATION Civic Center Location Department Director1.001.001.001.001.00 Parks and Beach Superintendent 1.001.001.001.001.00 Recreation Superintendent 1.001.001.001.001.00 Park and Beach Supervisor I, II2.182.182.182.182.18 Senior Management Analyst*1.001.001.001.001.00 Management Analyst I, II, III*1.001.001.001.001.00 Dept. Administrative Support Coordinator*1.001.001.001.001.00 Program Assistant I, II, III*1.001.001.001.001.00 Recreation Supervisor I, II3.003.003.003.003.00 Recreation Leader 0.200.200.200.200.20 Community & Senior Center Location Community Center Manager1.001.001.001.001.00 Senior Center Manager1.001.001.001.001.00 Facilities Specialist 1.001.001.001.001.00 Recreation Supervisor I, II 3.503.503.503.503.50 1 1.501.501.502.502.50 Program Assistant I, II, III* Parks & Recreation Subtotal20.3820.3820.3821.3821.38 1 New program - Add 1.0 FTE Program Assistant I, II, III Facilities Registration at Community and Senior Center. Parks & Recreation Total20.3820.3820.3821.3821.38 City Personnel Total234.25236.25237.40240.80240.80 2 - 55 This page intentionally left blank. 2 - 56 Page 1 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIOActualActualEstimatedProjectedProjected N GENERAL FUND (Fund 101) Property Taxes Current Secured17,948,82519,802,79421,585,00023,095,95024,480,700 Current Unsecured775,237823,635860,000890,000929,500 Delinquent, Secured and Unsecured165,184223,584217,000270,000270,000 Homeowner Exemptions258,568264,767258,000260,000260,000 State Secured Unitary141,531141,542158,000145,000145,000 Supplemental, Secured, Unsecured, Delinquent1,589,1781,891,021837,000880,000880,000 Property Taxes in Lieu of Vehicle License Fees3,491,7674,362,9804,511,0004,605,0004,789,000 Property Taxes in Lieu of Sales & Use (Triple Flip)2,589,9152,393,1332,748,0002,997,0003,116,800 Two-Year State Revenue Takeaway(1,154,247)(1,154,247)000 Property Tax Subtotal25,805,95828,749,20931,174,00033,142,95034,871,000 Other Taxes Sales & Use11,194,99211,200,76311,712,00012,141,00012,443,600 Less: Property Taxes in Lieu of Sales & Use(2,589,915)(2,393,133)(2,748,000)(2,997,000)(3,116,800) Sales & Use after Triple Flip8,605,0778,807,6308,964,0009,144,0009,326,800 Transient Occupancy790,943876,146898,000919,896933,621 Real Property Transfer611,985541,644611,000500,000500,000 Cable TV Franchises718,739787,682746,000828,300853,100 Gas & Electric Franchises719,275739,037738,000783,000806,000 Solid Waste Franchise399,198424,918411,000424,000436,000 Other Taxes Subtotal11,845,21712,177,05712,368,00012,599,19612,855,521 Licenses and Permits Business Operation19,30718,37220,00020,00020,000 Business Registration91,43086,05687,00087,00087,000 Security Alarm29,9756,9705,0006,0006,000 Nuisance/False Alarms13,10332,09426,00030,00030,000 Short Term Rental Permits00020,00020,000 Permits Subtotal153,815143,492138,000163,000163,000 3 - 1 Page 2 of 1 0 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIOActualActualEstimatedProjectedProjected N GENERAL FUND (Continued) Revenue from Other Agencies F.E.M.A. - City48,66511,00800100,000 Miscellaneous Federal Grants5,19910,622122,55500 Motor Vehicle License Fees1,433,804351,184322,000331,660341,600 No and Low Property Taxes #11005b170,8260000 Off Highway Vehicle Fees2,230957000 Other State Revenue184,13897,0670100,000100,000 Other Agency Revenue2,95820,6257,00021,10338,337 Other Agencies Subtotal1,847,820491,463451,555452,763579,937 Charges for Current Services Administrative Management & City Staff Support510,063784,4061,431,4911,457,5991,473,718 Applicant Planning Service Overhead49,344106,81659,00000 Software Allocation00126,00000 Encinitas Ranch Golf Course3,20616,000000 Engineering Support to CSD/ESD076,937000 Applicant Engineering Services Overhea1,980215000 d Line Maintenance Overhead139,047159,870000 Administrative Subtotal703,6401,144,2441,616,4911,457,5991,473,718 Building Building Fees1,069,3581,128,2371,401,7001,400,0001,400,000 Solana Beach/Del Mar Services Fee20,33620,05117,00017,00017,000 Building Subtotal1,089,6941,148,2881,418,7001,417,0001,417,000 Fire Fire Prevention & Plan Check37,75936,8359,00000 Plan Check, Review Fees, TPM's8703,72451,000189,020189,020 Fire Subtotal38,62940,55960,000189,020189,020 3 - 2 Page 3 of 1 0 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIOActualActualEstimatedProjectedProjected N GENERAL FUND (Continued) argesorurrentervcesontnue ChfCSi(Cid) Planning Affordable Unit Polic001,3201,5001,500 y Appeals, Service Requests, Misc Reviews2,8203,86013,96014,50014,500 Applicant Reimbursements000200,000200,000 Boundary Adjustments and Annexation3,3202,45616,60818,80018,800 Certificate of Compliance3,0603,50013,20013,20013,200 Coastal Development Permit24,17031,28064,48074,40074,400 Comprehensive Initial Stud108,691(28,670)64,08075,60075,600 y Contract Administration01,50013,90015,30015,300 Design Review31,62744,704110,206126,200126,200 Document Resae,, ls22331988000 Multi-Application Types117,2350000 Plan Check Revie36,49043,375142,285164,100164,100 w Sign Review02,6305,8806,2006,200 Subdivisions Map31,78454,681166,700177,000177,000 Time Extensions5602804,1764,8004,800 Use Permit21,41521,16580,64092,80092,800 Variance2,8835,94024,54828,60028,600 Zoning Code and Plan Amendments16,3180149,00000 Other Planning Fee33,137522,939(310,000)(113,000)(113,000) s Planning Subtotal435,743711,628560,983900,000900,000 Engneern iig Doc Resales, Other53,77531,393(77,520)(131,500)(131,500) Applicant Process/Inspection50,29210,400000 Building Permits027,960109,160136,450136,450 Construction Fee19,97332,16071,25072,75072,750 s Encroachment Fee8,2208,83019,10020,56020,560 s Exempt Agency Construction Fees10,41036,386000 Final Map Processing Fe21,55414,80095,98899,38599,385 e 324,931324,043527,389545,487545,487 Grading Inspection Fee s 141,512220,177379,220426,250426,250 Grading Plan Chec k Improvement Inspection Fee28,35669,047000 s 46,90035,18062,90062,90062,900 Improvement Plan Chec k Parcel Map Processing Fees23,10023,100000 treetameange,,, SNChs815400576070007000 Vacation Fee1,8005,3007,0007,0007,000 s Engineering Subtotal731,638839,1761,200,2471,246,2821,246,282 Charges for Services Subtotal2,999,3443,883,8954,856,4215,209,9015,226,020 3 - 3 Page 4 of 1 0 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected GENERAL FUND (Continued) Fines, Forfeitures and Penalties Vehicle Code and Court Fines336,069383,747308,000315,000325,000 Red Light Camera Citations253,130260,004259,000332,000335,000 Parking Citations105,982110,551106,000110,000110,000 Vehicle Abatement/City Abandoned43,16266,23959,00066,00066,000 Administrative Citations5,30210,7245,0005,0005,000 Code Violations1,5991,0001,0001,2001,200 Other500305000 Fines Subtotal745,744832,570738,000829,200842,200 Use of Money and Property Investment Earnings941,9051,245,532815,000766,417766,417 Property Rental464,96779,23184,548103,170103,170 Commissions19,95718,46422,00021,00021,000 Othe100,000100,000100,000100,000100,000 r Use of Money Subtotal1,526,8291,443,2271,021,548990,587990,587 Other Revenue and Transfers from Other Funds Property Reimbursements/Sale of Propert1,090,0000000 y Booking Fee Recoverie56,29914580,00000 s 477,931179,368181,0005,0005,000 Miscellaneou s Subtotal1,624,230179,513261,0005,0005,000 General Fund Tota46,548,95747,900,42651,008,52453,392,59755,533,265 l 3 - 4 Page 5 of 1 0 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 ActualActualEstimatedProjectedProjected FUND REVENUE DESCRIPTIO N SELF-INSURANCE FUND (Fund 113) State Reimbursement Programs 08732,500750750 Management Support48,48453,566150,470153,378156,379 Workers' Comp Premiums 380,732400,728384,494426,000430,000 Unemployment Premiums56,91059,86341,41660,00062,000 Investment Earnings93,807122,15866,000121,336121,336 Insurance Refunds0015,00017,50017,500 Miscellaneous Revenue66,100205,173105,000155,000105,000 Self-Insurance Fund Total646,033842,361764,880933,964892,965 SPECIAL PROJECTS FUND (Fund 119) Investment Earnings000337,045168,522 Bond Proceeds0018,648,87000 Special Projects Fund Total0018,648,870337,045168,522 CIVIC CENTER IMPROVEMENTS (Fund 152) Investment Earnings7,04924,7768,08315,16715,167 Property Rental1,017,3781,050,0001,050,0001,060,0001,060,000 Civic Center Improvments Fund Total1,024,4271,074,7761,058,0831,075,1671,075,167 SALES TAX RECEIVABLES (Fund 192) Investment Earnings28,94449,90128,00000 Sales Tax Receivables Total28,94449,90128,00000 RECREATION PROGRAMS FUND (Fund 146) Participant Fees961,021896,3351,107,9101,216,9401,242,473 Community and Senior Center Facility Rental108,703118,030118,000118,000118,000 s Senior Nutrition Grant Program67,80868,58870,20070,20070,200 Investment Earnings13,50815,40610,4248,4268,426 Recreation Programs Fund Total1,151,0401,098,3591,306,5341,413,5661,439,099 ASSET FORFEITURE FUND (Fund 261 ) Forfeiture Proceed1072,987000 s 1,8282,2201,82400 Investment Earning s Asset Forfeiture Fund Tota1,9355,2071,82400 l SUPPLEMENTAL LAW ENFORCEMENT FUND (Fund 262 ) Other Agency Shared Revenue100,000100,000100,000120,000120,000 Investment Earnings3,3210000 Supplemental Law Enforcement Fund Total103,321100,000100,000120,000120,000 3 - 5 Page 6 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected FEDERAL JUSTICE ASSISTANCE GRANT FUND (Fund 263) Other Agency Shared Revenue11,98118,729010,00010,000 Investment Earnings480000 Federal Justice Assistance Grant Fund Total 12,02918,729010,00010,000 PUBLIC SAFETY GRANTS (Fund 264) Other Agency Shared Revenue00000 Investment Earnings2280000 Public Safety Grants Fund Total 2280000 GAS TAX FUND (Fund 201 ) State Gas Tax (2105)390,543416,226396,309404,235412,320 State Gas Tax (2106)263,838276,238268,444273,800279,300 State Gas Tax (2107)518,871555,592510,681520,900531,300 State Gas Tax (2107.5)7,50015,0007,5007,5007,500 Oter Agency Revenue06,60006,6006,600 hs Investment Earning18,14317,65422,33010,11110,111 s Cost Recovery30,74033,767010,00010,000 Gas Tax Fund Total 1,229,6351,321,0771,205,2641,233,1461,257,131 FEDERAL CAPITAL GRANT FUND (Fund 202 ) Federal Shared Revenue1,663,682953,830000 Investment Earnings00000 Federal Capital Grant Fund Tota1,663,682953,830000 l STATE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grant558,254881,107442,421750,0001,060,100 s 016,655003,375 Investment Earnings State Capital Grant Fund Tota l 558,254897,762442,421750,0001,063,475 TRANSNET FUND (Fund 204) Prop A - Sales Tax1,590,9311,910,0001,755,0001,923,0001,763,000 Investment Earnings204,824267,415209,696252,783219,079 Transnet Fund Total 1,795,7552,177,4151,964,6962,175,7831,982,079 TDA GRANT FUND (Fund 205) Federal Shared Revenue258,019145,692000 Investment Earnings00000 TDA Fund Total 258,019145,692000 3 - 6 Page 7 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected COASTAL ZONE MANAGMENT FUND (Fund 210 ) Transient Occupancy Taxes197,517218,848236,500229,974233,405 Investment Earnings35,07552,53940,00047,18647,186 Coastal Zone Managment Fund Total 232,592271,387276,500277,160280,591 C.D.B.G. GRANT FUND (Fund 222) Federal Grants - Intergovernmental Revenue486,785485,657485,813413,096380,048 Investment Earnings00000 C.D.B.G. Fund Tota l 486,785485,657485,813413,096380,048 AFFORDABLE HOUSING FUND (Fund 225) Affordable Housing Fees00000 Mortgage Bond Fees00000 010,9128,7899,4379,437 Investment Earning s Other Revenu8,56015,189000 e Affordable Housing Fund Total 8,56026,1018,7899,4379,437 ENCINITAS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program1,029,4981,061,4781,115,1201,142,9981,171,573 C.D.B.G. Assistance00000 4,9133,4584,1004,1004,100 HUD Portables - Administration 00000 Investment Earnings Miscellaneou3,4541,024000 s Encinitas Housing Authority Fund Total 1,037,8651,065,9601,119,2201,147,0981,175,673 HOME ENTITLEMENT (Fund 227) HOME Entitlement - Grant(2,056)35,240214,279212,615201,982 600000 Investment Earnings Home Entitlement Fund Total (1,996)35,240214,279212,615201,982 GOVERNMENTAL/EDUCATIONAL ACCESS (Fund 228) Governmental/Education Access Gran91,21799,86680,000110,000112,200 t Investment Earnings10,72816,4325,4396,7416,741 Governmental/Education Access Fund Total 101,945116,29885,439116,741118,941 HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other State/ Agency Revenu289,866186,440171,000202,07167,000 e 30,85541,62733,02133,70433,704 Investment Earnings Contract Savings and Fees81,20876,29480,00000 HHW Fee, Recycling Fees, City Services323,652327,818320,241346,000346,000 Household Hazardous Waste Fund Tota l 725,581632,179604,262581,775446,704 3 - 7 Page 8 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected PARK IMPROVEMENT FEE FUND (Fund 231) Park Improvements Fees60,62671,80130,000147,115232,070 Investment Earnings1,0283,8725281,6853,370 Park Improvement Fund Total 61,65475,67330,528148,800235,440 FLOOD CONTROL FEE FUND (Fund 232) Mitigation Fees201,792175,121200,000225,000200,000 Investment Earnings5,7197184,94100 Flood Control Fee Fund Total 207,511175,839204,941225,000200,000 TRAFFIC MITIGATION FEE FUND (Fund 233) Traffic Mitigation Fees461,434669,483302,500302,500302,500 Investment Earnings65,66464,76170,69767,40970,105 Traffic Mitigation Fee Fund Total 527,098734,244373,197369,909372,605 PARKLAND ACQUISITION FEE FUND (Fund 234) Parkland Acquisition251,203306,18275,000434,650624,000 Investment Earnings16,96713,24313,08016,85225,278 Parkland Acquisition Fund Total 268,170319,42588,080451,502649,278 OPEN SPACE ACQUISITION FUND (Fund 235) Park Improvements06,836019,65039,300 Investment Earnings084000 Park Improvement Fund Tota l 06,920019,65039,300 RECREATION TRAILS FUND (Fund 236) Recreation Trails Fee01,06906,06510,130 s 017000 Investment Earnings Flood Control Fee Fund Tota l 01,08606,06510,130 COMMUNITY FACILITIES FUND (Fund 237 ) Community Facilities Fee05,648026,55553,110 s 089000 Investment Earnings Traffic Mitigation Fee Fund Total 05,737026,55553,110 IN LIEU-CURB GUTTER SIDEWALK FUND (Fund 238) In Lieu-Curb Gutter Sidewalks Fees05,000000 017000 Investment Earning s Parkland Acquisition Fund Total 05,017000 3 - 8 Page 9 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualEstimatedProjectedProjected FIRE MITIGATION/DEVELOP FEES FUND (Fund 272 ) Mitigation Fees95,55783,92460,00041,32554,130 Investment Earnings9,24513,1919,62300 Fire Mitigation Fund Total 104,80297,11569,62341,32554,130 VILLAGE PARK M.I.D. FUND (Fund 290 ) Assessment Fees32,48732,99832,61032,61033,828 Investment Earnings5,1506,2545,2975,1465,166 Village Park M.I.D. Fund Total 37,63739,25237,90737,75638,994 VILLANITAS M.I.D. FUND (Fund 291) Property Taxes9,0119,5969,50710,80511,371 Assessment Fees9,9689,95410,08010,08010,080 Investment Earnings4,7666,2874,9756,1146,291 Villanitas M.I.D. Fund Total 23,74525,83724,56226,99927,742 CERRO STREET M.I.D. FUND (Fund 292) Property Taxes30,95934,70829,53939,66341,748 1,1891,1671,1851,1851,185 Assessment Fees 4,8355,5005,0665,2825,451 Investment Earnings Cerro Street M.I.D. Fund Tota l 36,98341,37535,79046,13048,384 ENCINITAS LIGHTING DISTRICT-CITYWIDE (Fund 295) Property Taxe501,000547,700569,686630,363659,778 s 469,272473,767476,643473,604482,750 Assessment Fees 19,13612,1347,00022,50022,500 Cost Recovery/Property Rental 22,55021,20320,7269,2417,806 Investment Earnings Lighting District-Citywide Fund Total 1,011,9581,054,8041,074,0551,135,7081,172,834 WIRO PARK FUND (Fund 296 ) Assessment Fees11,00111,00111,00111,00111,001 Investment Earnings404532365227196 Wiro Park Fund Total 11,40511,53311,36611,22811,197 ENCINITAS LIGHTING DISTRICT-ENCINITAS RANCH (Fund 297) Assessment Fee266,650465,439665,267667,492726,257 s Investment Earnings11,8429,6358,81710,67612,347 Cost Recovery040000 Lighting District-Encinitas Ranch Fund Total 278,492475,114674,084678,168738,604 Subtotal Revenue City Funds:60,183,04662,287,32881,947,53167,423,98569,806,827 3 - 9 Page 10 of 10 Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 FUND REVENUE DESCRIPTIONActualActualApprovedProjectedProjected CLEAN WATER PROGRAM (FUND 551) Clean Water Fees1,491,871106,895000 Investment Earning00000 s Clean Water Program Tota l 1,491,871106,895000 CLEAN WATER PROGRAM (FUND 552) Investment Earning13,32245,986000 s Clean Water Program Total 13,32245,986000 PACIFIC PINES (Fund 561) Property Rental98,450107,92493,15096,00098,000 Investment Earnings3,8966,8833,9706,7416,741 Pacific Pines Fund Total 102,346114,80797,120102,741104,741 DEBT SERVICE FUND (Fund 321) Other Agency Revenues00000 Investment Earnings246,564249,209156,000156,000156,000 Reimbursements (SDWD & ESD)00167,075166,300166,300 Financing Sources00000 Debt Service Fund Total 246,564249,209323,075322,300322,300 Subtotal Revenue Additional City Funds:1,854,103516,897420,195425,041427,041 Total Revenue City-Wide Funds62,037,14962,804,22582,367,72667,849,02670,233,868 3 - 10 Page 1 of 1 Cardiff Sanitar Division y Detail of Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 ActualActualApprovedProjectedProjected REVENUE DESCRIPTION (FUND) OPERATING FUND (501) Sewer Service Charges4,154,9634,939,1584,823,0464,835,8694,888,506 Investment Earnings26,09933,46558,88043,19943,199 Other Agency Revenues60,998079,49600 Property Rental13,803015,38113,80313,803 Applicant Overhead/Miscellaneous16,776687000 Operating Fund Subtotal: 4,272,6394,973,3104,976,8034,892,8714,945,508 REPLACEMENT FUND (502) Investment Earning137,943243,003132,954269,636269,636 s Replacement Fund Subtotal: 137,943243,003132,954269,636269,636 EXPANSION FUND (503) Connection Fees329,515198,357102,510100,000100,000 Investment Earnings7,52710,56819,4899,2699,269 Expansion Fund Subtotal: 337,042208,925121,999109,269109,269 DEBT SERVICE FUND (504) Trustee Interest22,07636,75730,00030,00030,000 Debt Service Fund Subtotal: 22,07636,75730,00030,00030,000 RATE STABILIZATION FUND (506) Investment Earnings31,86039,67033,14033,03033,030 Rate Stabilization Fund Subtotal: 31,86039,67033,14033,03033,030 TOTAL REVENUE OF CSD FUNDS:4,801,5605,501,6655,294,8965,334,8065,387,443 3 - 11 Page 1 of 1 Encinitas Sanitar Division y Detail of Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 ActualActualEstimatedProjectedProjected REVENUE DESCRIPTION (FUND) OPERATING FUND (521) Sewer Service Charges1,928,9792,557,6902,373,4952,453,0092,519,405 15,8796,68922,48914,66114,661 Investment Earnings 500000 Other Agency Revenues/Miscellaneous Operating Fund Subtotal: 1,944,9082,564,3792,395,9842,467,6702,534,066 REPLACEMENT FUND (522) Gain On Sales Of Assets00000 Investment Earnings125,184159,603116,681116,449116,449 Other Agency Revenues0400,000493,50000 Replacement Fund Subtotal: 125,184559,603610,181116,449116,449 EXPANSION FUND (523) Connection Fees44,62177,438107,200100,00085,000 Investment Earnings99,73083,640102,375102,462102,462 Expansion Fund Subtotal: 144,351161,078209,575202,462187,462 RATE STABILIZATION FUND (525) Investment Earnings1,31215,74025,00025,11025,110 Rate Stabilization Fund Subtotal: 1,31215,74025,00025,11025,110 TOTAL REVENUE OF ESD FUNDS:2,215,7553,300,8003,240,7402,811,6912,863,087 3 - 12 Page 1 of 1 Internal Service Funds Detail of Revenue b Fund Source y FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 ActualActualEstimatedProjectedProjected REVENUE DESCRIPTION (FUND) DISTRICT SERVICES FUND (Fund 616) City Support - Engineering Cardiff Sanitary Division36,2620000 Encinitas Sanitary Division36,2620000 Administrative Suppor t Cardiff Sanitary Division37,43749,14843,55046,03448,581 Encinitas Sanitary Division37,43749,14843,55046,03548,581 Line Maintenance Cardiff Sanitary Division228,509370,405404,242407,401421,102 Encinitas Sanitary Division195,806185,987203,019217,447224,760 Solana Beach Sanitation Dept.84,3930000 Rental Charges/Miscellaneous136,463166,868107,620150,71099,714 District Services Fund Total 792,569821,556801,981867,627842,738 FLEET MAINTENANCE FUND (Fund 692) Fleet Maintenance Charges363,733352,048448,319507,810536,402 l Fleet Maintenance Fund Tota 363,733352,048448,319507,810536,402 VEHICLE REPLACEMENT FUND (Fund 693) Fleet/Vehicle Revenue70,143339,503506,162336,555287,927 Investment Earnings20,75634,80325,00030,33430,334 Lease Proceeds27,00027,00027,00000 Financing Sources29,258350,000000 Proceeds of Sale of Fixed Assets2,531(32,510)10,00025,00025,000 Vehicle Replacement Fund Total 149,688718,796568,162391,889343,261 TOTAL REVENUE INTERNAL SERVICE FUNDS1,305,9901,892,4001,818,4621,767,3261,722,401 Subtotal Internal and District Funds8,323,30510,694,86510,354,0989,913,8239,972,931 Total City/District/Internal Funds70,360,45473,499,09092,721,82477,762,84980,206,799 See Chapter 5 for San Diequito Water District9,125,42110,745,44212,492,84912,500,77512,798,785 79,485,87584,244,532105,214,67390,263,62493,005,584 Total City/District/Internal Funds including SDWD 3 - 13 This page intentionally left blank. General Government Departments Legislative/City Council Department Community Projects Division Legislative/City Council Division City Manager’s Department City Manager Phil Cotton City Manager’s Office Arts Administration Economic Development Governmental Educational Access Human Resources Library Services Information Technology (I.T.) Geographic Information Systems (G.I.S.) Self-Insurance Fund Administration City Clerk’s Department City Clerk Deborah Cervone City Clerk’s Office Elections Legal Services Department City Attorney (Contract) Glenn Sabine Legal Services Finance Department Finance Director Jennifer Smith Central Services Financial Services Non- Departmental Operations NoText NoText NoText NoText NoText NoText This page intentionally left blank. 4 - 8 EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES DEPARTMENTS:Legislative/City Council, City Manager, City Clerk, Legal Services, Administrative Services Community Projects, Legislative/City Council, City Manager, Arts Administration, Economic DIVISIONS: Development, Human Resources, Library Services, Information Technology, Geographic Information Systems, City Clerk, Elections, Legal Services, Financial Services, Central Services, Non-Departmental, Self-Insurance Administration and Governmental Educational Access Fund. EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL3,899,1154,478,4324,776,8724,995,7835,177,822 MATERIALS & SUPPLIES289,931279,758304,000282,786290,468 CONTRACTS & SERVICES2,852,9162,752,0673,289,8573,629,0044,181,057 INTERNAL COST ALLOCATION960,4031,297,4661,412,9741,684,3291,691,500 CAPITAL OUTLAY116,758163,077118,792132,774132,774 TOTAL8,119,1238,970,8009,902,49510,724,67611,473,621 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents45.4545.4545.4545.4545.45 DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Self-Insurance Fund (113)646,033842,361764,880933,964892,965 Management/Information Tech Support(10130,569198,000000 Internal Cost Allocation (101)001,431,4911,457,5991,473,718 Business Operation Permits (101)19,30718,37220,00020,00020,000 Business Registration (101)91,43086,05687,00087,00087,000 Security/Nuisance/False Alarms (101)43,07839,06431,00036,00036,000 Short Term Rentals (101)00020,00020,000 Transient Occupancy Tax (101)790,944876,146898,000919,896933,621 Governmental/Educational Access (228)101,945116,29885,439116,741118,941 Department Revenue Subtotal1,823,3062,176,2973,317,8103,591,2003,582,245 Other General Fund Support6,295,8176,794,5036,584,6857,133,4767,891,376 TOTAL8,119,1238,970,8009,902,49510,724,67611,473,621 4 - 9 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: COMMUNITY GRANT PROGRAMDivision Number: 0020 ponsibilities: Division Res This Division accounts for the projects funded by Council to assist public-spirited community organizations in accomplishing community projects and programs. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/Contributions17,55063,07550,00060,00060,000 TOTAL17,55063,07550,00060,00060,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 10 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAMDivision Number: 0020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CAPITAL OUTLAY/CONTRIBUTIONS: Contributions60,00060,000 Total Capital Outlay60,00060,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. The City Council recognizes the value of an ongoing program through which non-profit organizations have a means of requesting funding from the City to accomplish community projects or programs. 2. Provided $97,100 in community grants over fiscal years '05 and '06. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Provide $60,000 in Community Grant Program support for projects and programs by civic and art ±®¹¿²·¦¿¬·±²ò 4 - 11 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE/ CITY COUNCILDivision Number: 1110 ponsibilities: Division Res This Division funds the general legislative and policy making expenses for the City including costs associated with supporting the City Council, Legislative Advocacy Services, the City's annual memberships in the League of California Cities (LCC), the San Diego Association of Governments (SANDAG), and other miscellaneous expenses related to the City's legislative activities. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL191,347207,777192,476216,089220,017 MATERIALS & SUPPLIES4,5268,42314,30019,70026,800 CONTRACTS & SERVICES93,729109,326117,950137,825140,910 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL289,602325,526324,726373,614387,727 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Council Members5.005.005.005.005.00 Executive Secretary1.001.001.001.001.00 Total Positions6.006.006.006.006.00 Note: The five Council Members are not included in other summaries of Personnel. 4 - 12 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: LEGISLATIVE/CITY COUNCILDivision Number: 1110 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Special Events and Council Recognition 17,80023,800 Operating Supplies, Books9001,000 Office Furniture1,0002,000 Total Materials and Supplies19,70026,800 CONTRACTS AND SERVICES: Professional Firms48,50049,700 Travel, Training, Mileage33,42533,210 Membership Dues (SANDAG, LCC, NLC, LAFCO, Cal Coast)50,82552,625 Telephone, Printing5,0755,375 Total Contracts and Services137,825140,910 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Acquired site and complex for a Public Works Facility. 2. Initiated construction of new 27,000 square foot public library. 3. Issued $20 million in bonds. 4. City's credit rating upgraded to AA. 5. Retained new City Manager. 6. Conducted citizen satisfaction survey. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Increase opportunities and means for City Commissions and Committees to provide updates to the City Council. 2. Evaluate potential ballot measure for short-term rental transient occupancy tax. 3. Initiate annual citizen satisfaction survey. 4. Participation in regional governance/infrastructure decision making. 4 - 13 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY MANAGERDivision Number: 1210 Division Responsibilities: The City Manager is the administrative head of the City directing the work of all City departments and subsidiary districts. The City Manager's Office is responsible for City Council agenda planning, development of City-wide policies and procedures, regional government coordination and interaction, economic development, legislative tracking, public relations, citizen assistance, law and traffic enforcement contract administration, complaint resolution, resource allocation and overseeing the activities of all departments and special districts. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL553,640520,159641,802602,914591,588 MATERIALS & SUPPLIES3,3142,3552,6002,4002,500 CONTRACTS & SERVICES14,38918,13820,30025,16024,930 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL571,343540,652664,702630,474619,018 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed City Manager1.001.001.001.001.00 Assistant to City Manager 2.002.002.001.001.00 Management Analyst I, II, III0.000.000.001.001.00 Executive Secretary1.001.001.001.001.00 Intern0.500.500.500.500.50 Total Positions4.504.504.504.504.50 4 - 14 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CITY MANAGERDivision Number: 1210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Books and Subscriptions1,0001,000 Office Supplies400500 Office Furniture and Equipment1,0001,000 Total Materials and Supplies2,4002,500 CONTRACTS AND SERVICES: Travel & Meetings13,50013,500 Training, Memberships, Mileage 8,8408,310 Agency Temporary Help1,2001,500 Telephone, Postage and Printing 1,6201,620 Total Contracts and Services25,16024,930 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomlishments: p 1. Comleted EIR, land use alications and finalized roect desin for Santa Fe Drive/I-5 ark site. ppppjgp 2. Imlemented Arts Proram Administrator osition and duties. pgp 3. Awarded construction contract and initiated construction of the new librar facilit. yy 4. Facilitated Leucadia North Coast Hihwa 101 revitalization efforts. gy 5. Comleted Leucadia Grade Searation stud. ppy 6. Initiated environmental review and desin of rail corridor edestrianrade-searated crossins. gpgpg Maor Proects in the Ucomin Two-Year Period FY07-08 & FY08-09 Include: jjpg() 1. Comlete construction of the new librar facilit. pyy 2. Comleteedestrianrade-searation stud and desin. ppgpyg 3. Imlement Hihwa 101 corridor coordinator. pgy 4 - 15 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATIONDivision Number: 1211 ponsibilities: Division Res Develop and implement strategies for the City of Encinitas Arts Master Plan, Public Art Program, and Arts Programs; Research and apply for grants, develop fundraising strategies; manage the City's Community Grant Program, prepare, negotiate, and process contracts with Civic and Arts organizations; staff liaison to the Commission for the Arts; manage arts and community website: EncinitasLIVE.com; serve as a liaison between artists, art organizations, the general public, and other City departments; make presentations; and perform related duties and responsibilities as assigned. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL4,86287,05389,431102,005110,461 MATERIALS & SUPPLIES09742,7001,8501,150 CONTRACTS & SERVICES02,15011,17229,28025,430 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/Contributions00000 TOTAL4,86290,177103,303133,135137,041 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Arts Administrator1.001.001.001.001.00 Total Positions1.001.001.001.001.00 4 - 16 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ARTS ADMINISTRATIONDivision Number: 1211 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Furniture & Equipment1,000300 Office Supplies350350 Books and Subscriptions200200 Food and Coffee Service300300 Total Materials and Supplies1,8501,150 CONTRACTS AND SERVICES: Contractual19,40021,550 Membership Dues 380380 Travel, Training1,9001,900 Printing, Binding, & Duplication7,6001,600 Total Contracts and Services29,28025,430 CAPITAL OUTLAY/CONTRIBUTIONS: Arts Grant Program Contributions - See Community Projects for funding00 Total Capital Outlay00 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Presented revised Public Art Policy to City Council. 2. Implementation of the Public Art Policy. 3. Completed NEA Grant to include brochure and web site. 4. Implementation of the Arts Master Plan. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continued implementation of the Community Grant Program. 2. Promote EncinitasLIVE.com to the community. 3. Implement arts programming at the new Encinitas library community room. 4. Revise Arts Master Plan. 5. Continue to research available grant funding. 6. Continue to develop programs with the National Endowment for the Arts. 4 - 17 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ECONOMIC DEVELOPMENTDivision Number: 1215 Division Resonsibilities: p The Economic Development Division was created by City Council to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES187,898218,526234,500278,500277,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL187,898218,526234,500278,500277,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 18 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENTDivision Number: 1215 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Contractual: Visitor's Center Support 91,50091,500 DEMA Contract Management 40,00035,000 Leucadia 101 Mainstreet Contract Management20,50021,000 Cardiff Chamber Landscape Maintenance11,50011,500 Hwy 101 Mainstreet Coordinator100,000103,000 San Diego North Convention & Visitor's Bureau5,0005,000 Membership Dues: San Diego North Economic Development Council2,5002,500 Quail Botanical Gardens5,0005,000 San Diego Economic Development Corporation2,0002,000 Printing, Binding, & Duplication500500 Total Contracts and Services278,500277,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Encinitas Visitors Center support and operational agreement. 2. Continued support of Cardiff Chamber's San Elijo Drive parkway landscape maintenance efforts. 3. DEMA's downtown management agreement and Community Service Officer Partnership. 4. Support of Leucadia 101 Mainstreet program. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Initiate Highway 101 Corridor Coordinator. 2. Continue Encinitas Visitors Center support and operational agreement. 3. Continue contract management with DEMA and Leucadia 101 Mainstreet. 4. Continue support of Cardiff Chamber Landscape Maintenance. 5. Continue support of SD North Convention & Visitor's Bureau. 4 - 19 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: HUMAN RESOURCESDivision Number: 1220 Division Responsibilities: This Division is responsible for providing a human resources management system which supports managers and City Council in the delivery of public services while assuring that the City is a good place to work. The division is responsible for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practice and the law. The division conducts all City and District recruitments; administers employee performance evaluation, compensation, payroll and benefits programs; provides labor relations services; and coordinates staff training opportunities. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL483,039598,654617,092641,651675,325 MATERIALS & SUPPLIES8,4388,7895,3615,2955,362 CONTRACTS & SERVICES115,360135,524132,587149,080138,239 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL606,837742,967755,040796,026818,926 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager I, II1.001.001.001.001.00 Human Resources Supervisor1.001.001.001.001.00 Human Resources Technician I, II/ Analyst (III)*3.753.753.753.753.75 Program Assistant I, II, III0.600.600.600.600.60 Total Positions6.356.356.356.356.35 4 - 20 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: HUMAN RESOURCESDivision Number: 1220 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Books & Subscriptions1,9642,000 Office Furniture600600 Office Supplies, Misc.2,7312,762 Total Materials and Supplies5,2955,362 CONTRACTS AND SERVICES: Advertising20,50020,500 Training - Citywide40,00040,000 Pre-Employment Screening/Physicals and Testing29,66329,663 Vaccinations1,5841,584 Professional Firms23,50013,700 Travel, Meals, Mileage, Training13,17014,120 Membership Dues, Printing5,2353,235 Telephone428437 Tuition Assistance15,00015,000 Total Contracts and Services149,080138,239 ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Conducted city-wide employee training with emphasis on performance management and coaching skills for supervisors. 2. Successfully renewed expiring labor contracts (Memoranda of Understanding) with represented bargaining units. 3. Complied with state mandated training about harassment and state mandated training about ethics. 4. Conducted a benchmark resurvey of the local labor market to maintain the position classification plan. 5. Implemented Tuition Reimbursement Program. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue work on developing and implementing citywide employee training plan and schedule. 2. Conduct negotiations with represented employee bargaining units to renew expiring labor contracts (Memoranda of Understanding). 3. Comply with state mandated training about harassment and state mandated training about ethics. 4. Conduct a benchmark resurvey of the local labor market to maintain the position classification plan. 5. Work cooperatively with represented and unrepresented employees in the revision of personnel rules (Administrative Manual policies). 6. Develop and implement the "Need to Know Program," an in-depth introduction to the City of Encinitas/San Dieguito Water District for new employees. 4 - 21 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: LIBRARY SERVICESDivision Number: 1230 Division Responsibilities: The proposed Encinitas Community Library is in the construction phase with anticipated completion in the Fall of 2007. The San Diego County Library system will provide public library services. The City will build and own the facility and operate the Community Room and Information Literacy Lab (computer lab). The City is responsible for exterior and interior maintenance, landscape maintenance, utilities, and capital repairs that are budgeted in city-wide facilities and site maintenance division (4048). This division funds the City’s operational responsibilities. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL0016,97900 MATERIALS & SUPPLIES1442661,5003,2003,600 CONTRACTS & SERVICES38,48340,06131,50026,25019,500 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL38,62740,32749,97929,45023,100 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed No city Personnel are directly assigned to this Division after FY06-07. Personnel are now assigned to the Public Works Department. 4 - 22 EXPENDITURE PLAN Page 2 FUND: GENERALFund: 101 Division Title: LIBRARY SERVICESDivision Number: 1230 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance2,7003,000 Miscellaneous500600 Total Materials and Supplies3,2003,600 CONTRACTS AND SERVICES: Contractual18,0006,000 Equipment Rental, Maintenance, and Repair5,25010,500 Printing, Binding, and Duplicating3,0003,000 Total Contracts and Services26,25019,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Library construction bid awarded and construction initiated. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Completion of construction of the library facility and initiation of library service operations by County of San Diego. 2. Anticipate pre-opening and operational costs beginning mid-year FY 07/08. 4 - 23 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.)Division Number: 1250 Division Responsibilities: The Information Technology division plans, coordinates, implements and maintains the City's mainframe computer system, networks, and telecommunications systems, as well as the City of Encinitas web site and all the associated software packages. I.T. develops and implements policies and procedures for the appropriate use and protection of computer systems, networks, telecommunications systems, web site and accessory devices. The I.T. division also provides technical assistance to all City of Encinitas employees. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL595,911687,016730,467747,369783,367 MATERIALS & SUPPLIES171,882142,471144,388127,721127,721 CONTRACTS & SERVICES255,574314,039328,345326,969316,966 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY18,6125,3225,24300 TOTAL1,041,9791,148,8481,208,4431,202,0591,228,054 DIVISIONAL PERSONNEL DETAIL Number of Positions FY 07-08FY 08-09 () FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager I, II0.900.900.900.750.75 Information Technology Project Mgr I, II1.001.001.001.001.00 Information Technology Analyst I, II, III4.005.005.005.005.00 gy Tech I, II1.000.000.000.000.00 Information Technolo Total Positions6.906.906.906.756.75 4 - 24 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.)Division Number: 1250 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Desktop Systems75,55075,550 Computer/Software Furniture & Fixtures, Misc. 34,74134,741 Computer Office Equipment and Furniture3,1503,150 Office Supplies, Books, Repairs and Maintenance330330 Computer Supplies13,95013,950 Total Materials and Supplies127,721127,721 CONTRACTS AND SERVICES: Computer Software Maintenance154,244161,957 Agency Temporary Help9,5009,500 Training, Travel, Mileage17,82518,926 Telephone Maintenance36,74816,000 Telephone (Local and Long)18,42218,352 Disaster Recovery24,40225,175 Computer Hardware Maintenance24,28825,502 Consultant41,10041,100 Membership Dues440454 Total Contracts and Services326,969316,966 ACCOMPLISHMENTS & MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Implemented CityView property & code 8. Land/parcel mgmt database consolidation. enforcement.9. Microsoft Office 2003 upgrades. 2. Implementation of online water bill customer10. Telephone & voice mail system assessment and RFP. service system (bill payment, view 11. Content management rollout to content providers. consumption check payment history).12. Disaster Recovery. 3. Implementation of online document retrieval system.13. Implementation of online zoning information application. 4. Integration programming between CityView/14. Implementation of online request for assistance application. GIS/H.T.E.15. Installation of internal reporting tools. 5. Assess Utility Billing, Finance & H.R. systems.16. Migration to Windows and Active Directory. 6. Microsoft SharePoint Intranet setup & testing.17. Email migration to Microsoft Outlook. 7. Network infrastructure upgrades.18. Implementation of network management tools. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. CityView building permits, fire prevention, planning and engineering implementation. 2. CityView stormwater application implementation. 3. Implementation of online permit submission and status checking. 4. Remote data access for field personnel - CityView pilot. 5. Intranet implementation. 6. Update the disaster recovery plan and test. 7. Complete the installation, configuration and training for a new voicemail and telephone system. 8. SQL Server 2003 upgrades. 9. Implementation and support for the arts commission website. 10. Complete the Utility Billing, Finance, and Human Resource system analysis. 11. Upgrade the hardware and software of the network backup system. 4 - 25 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.)Division Number: 1255 Division Responsibilities: The GIS Division manages all spatially related data within the City, and disseminates that data to City staff and citizens through GIS mapping applications. The goal of the GIS Division is to promote the use and analysis of spatial data within an , thorough, and expedient service to enterprise environment at the City, in order to help staff provide more understandable the residents of the City of Encinitas. GIS performs a number of duties in pursuit of this goal including coordinating with departments, consultants and outside agencies; implementing, administering, and integrating GIS and GIS-related software and applications; assisting departments and citizens with their GIS-related requests; creating, capturing, and maintaining spatial data for various departments; training staff on GIS and GIS-related applications; and executing long term projects that aid in the formation of recommendations on City policy and procedures. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL276,327411,585434,028539,265555,043 MATERIALS & SUPPLIES6,60813,72414,50013,90014,165 CONTRACTS & SERVICES53,02242,07849,54584,20088,900 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL335,957467,387498,073637,365658,108 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager I, II (IT Manager)0.100.100.100.250.25 G.I.S. Supervisor1.000.000.000.000.00 I.T. Project Manager I, II0.002.002.002.002.00 G.I.S. Analyst I, II, III1.750.750.750.750.75 Intern0.500.500.500.500.50 Total Positions3.353.353.353.503.50 4 - 26 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.)Division Number: 1255 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Computer Supplies5,3005,565 Computer Software7,6007,600 Office Furniture and Equipment1,0001,000 Books and Subscriptions00 Total Materials and Supplies13,90014,165 : CONTRACTS AND SERVICES Computer Software and Hardware Maintenance47,08549,725 Travel, Training, Membership Dues, Mileage5,9156,415 Professional Firms 31,20032,760 G.I.S. Support00 Postage Total Contracts and Services84,20088,900 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Applications: a. Developed and implemented CityGIS to fulfill Tech Plan Enterprise GIS goals to make GIS and the City's mapped geographic data easily accessible to staff, b. Implemented Cityworks baseline implementations for: Streets, Sewer, Stormwater, Clean Water Inspections, and Parks to fulfill Tech Plan Asset Management goals, c. Developed and implemented eZoning and eAssistance GIS Mapping Applications on City's website to fulfill Tech Plan eGov goals. 2. Data Capture COMPLETED (mapped in GIS, now in 'maintenance/QC mode') for: water infrastructure, storm water infrastructure, sewer infrastructure, land records business tables, site and sub-addresses, clean water commercial inspections sites, clean water BMP's, commercial businesses, imagery (ortho) and topo updates, additonal control work for Landbase Rebuild Project, parks infrastructure and fire infrastructure. 3. Data Capture SIGNIFICANTLY UNDERWAY for: Street assets, building footprints and sewer discharge permits. 4. Data Models COMPLETED for: Streets, parks, sewers and fire/EOC. 5. Maintenance Procedures (interim and/or final) documented for: Addresses and pipe infrastructure. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Migrate CityGIS application to the new GIS 'web' environment. 2. Implement Cityworks field solutions for Public Works and Clean Water. 3. Finish data capture for Street assets. 4. Finish Landbase Rebuild project. 5. Implement baseline Cityworks for Fire Inspections. 6. Implement Engineering Drawing indexing and clean-up in Laserfiche DMS. 4 - 27 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY CLERKDivision Number: 1310 Division Responsibilities: The City Clerk/Director of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities include: All official municipal records, records management, Council agendas and minutes, Council mail and calendars, municipal elections, legal public notices, Sheriff regulated businesses permits, committees coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board Clerk for the Cardiff Sanitation District, San Dieguito Water District and Housing Authority. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL374,390420,998438,388430,639455,207 MATERIALS & SUPPLIES23,54928,61028,21120,40020,500 CONTRACTS & SERVICES53,83337,86952,71346,30044,550 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY12,8220000 TOTAL464,594487,477519,312497,339520,257 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/City Clerk1.001.001.001.001.00 Deputy City Clerk1.001.001.001.001.00 Program Coordinator1.001.001.001.001.00 Program Assistant I, II, III2.002.002.002.002.00 Total Positions5.005.005.005.005.00 4 - 28 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CITY CLERKDivision Number: 1310 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies10,00010,000 Office Furniture500500 Food/Coffee Service3,5003,500 Books and Subscriptions6,4006,500 Total Materials and Supplies20,40020,500 CONTRACTS AND SERVICES: Printing, Binding and Duplication25,00025,000 Advertising7,0007,000 Temporary Help00 Professional Firms2,1002,200 Travel, Training, Memberships, & Mileage6,2004,250 Storage, Equipment Maintenance6,0006,100 Total Contracts and Services46,30044,550 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Assumed responsibility for new Short Term Vacation Rental Application and Permit processing realizing a revenue of $19,500 as of March 2007. 2. Completed conversion of all Planning Case Files, since incorporation, from Microfilm to Laserfische Document Imaging program. 3. Completed conversion of over 10,000 images of Engineering maps and SDWD Water Maps into Laserfische (out-sourced). 4. In January of 2007, provided access to the public of all non-confidential scanned documents city-wide through the City's web page via Laserfische. 5. Coordinated with Information Technology Division and Planning Department to locate a kiosk in the Planning Department's lobby for access by citizens to review records on Laserfische. 6. Successfully conducted the November 2006 General Municipal Election. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue to convert all microfilmed documents into Laserfische Document Imaging program (Planning Dept. is completed). Note: This requires out-sourcing. 2. General Municipal Election to be held November 2008. 4 - 29 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ELECTIONSDivision Number: 1311 Division Responsibilities: In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee campaign reports, verify signatures on initiative petitions, arrange election night results reporting, prepare post-election resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES4441181,0000100 CONTRACTS & SERVICES11,796016,300016,500 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL12,24011817,300016,600 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 30 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ELECTIONSDivision Number: 1311 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies0100 Total Materials and Supplies0100 CONTRACTS AND SERVICES: Contractual016,500 Printing, Binding and Duplication00 Total Contracts and Services016,500 4 - 31 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: LEGAL SERVICESDivision Number: 1410 Department Responsibilities: City Attorney operates under a contract approved by City Council by resolution. The Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development, vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES2,0002,0002,0002,0002,000 CONTRACTS & SERVICES491,022210,473302,000302,000302,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL493,022212,473304,000304,000304,000 No city personnel are in this division. Legal services are provided by contract. 4 - 32 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: LEGAL SERVICESDivision Number: 1410 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies2,0002,000 Total Materials and Supplies2,0002,000 CONTRACTS AND SERVICES: City Attorney Additional Services153,000153,000 City Attorney Retainer93,00093,000 Other Attorney Services47,00047,000 Mileage6,0006,000 Travel and Meetings3,0003,000 Total Contracts and Services302,000302,000 4 - 33 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FINANCIAL SERVICESDivision Number: 1510 Division Responsibilities: Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the financial position and assure adequate resources are provided for City and District services. The department is further responsible for financial services and management information through the maintenance of budgeting, accounting and utility billing to other City divisions and Districts. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL1,131,6601,153,1021,363,3971,348,4131,406,687 MATERIALS & SUPPLIES4,0151,8214,4994,0802,580 CONTRACTS & SERVICES111,032116,534175,250181,679186,510 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL1,246,7071,271,4571,543,1461,534,1721,595,777 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director1.001.001.001.001.00 Finance Manager I, II2.002.002.002.002.00 Management Analyst I, II, III1.501.501.501.501.50 Finance Supervisor (SDWD)1.001.001.001.001.00 Accountant I, II2.002.002.002.902.90 Finance Technician I, II, III5.655.905.905.005.00 Program Assistant I, II, III0.900.650.650.650.65 Total Positions14.0514.0514.0514.0514.05 4 - 34 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: FINANCIAL SERVICESDivision Number: 1510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Office Equipment and Furniture2,300800 Books and Subscriptions850850 Office Supplies930930 Total Materials and Supplies4,0802,580 : CONTRACTS AND SERVICES Bank Charges79,80079,800 Professional Firms 69,82473,075 Consultant2,5002,500 Travel, Training, Memberships, Mileage18,71520,295 Software Maintenance, Postage, Printing10,84010,840 Total Contracts and Services181,679186,510 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Developed the City's third 2-Year Operating Budget and 6 Year Financial Plan and Capital Improvement Program. 2. Submitted the 6 Year Financial Plan and Caital Imrovement Proram to the California Societ of ppgy Municial Finance Officers CSMFO and successfull received the Excellence in Caital Budetin award p()ypgg for Fiscal Year 2006-07. 3. Preared the Comrehensive Annual Financial ReortCAFR and submitted for an award to the Governmental ppp() Finance Officers Association GFOA in FY05-06 and CSMFO in FY06-07. Successfull received both awards. ()y 4. Develoed and imlemented udated fee schedule for develomentrocessin fees and imact fees. Coordinated pppppgp the Cost Allocation Review. 5. Coordinated the Issuance of Bonds to fund the Cit librarroect. yypj 6. Comleted the Franchise Fee Audits for Adelhia Cable and EDCO Waste and Recclin. ppyg 7. Coordinated a master lease urchase areement for the Cit's multifunctional devices multi-urose coiers pgy(ppp) reducin overall lease aments for euiment while rovidin better euiment. gpyqppgqp 8. Imlemented on-line water bill aments and account review for San Dieuito Water District customers ppyg Click 2 Gov. () 9. Provided financin for the final relacement fire enine. gpg 10. Lease revenue bond credit ratin was uraded from AA- to AA. gpg Maor Proects in the Ucomin Two-Year Period FY07-08 & FY08-09 Include: jjpg() 1. Develo and udate the Cit’s 2 Year Oeratin Budet utilizin Zero-Based budet methodolo. ppypgggggy 2. Develo and udate the Cit’s 6 Year Financial Plan and Caital Imrovement Proram. ppyppg 3. Submit the 2 r. Oeratin Budet and the Caital Imrovement Proram and Financial Plan to CSMFO ypggppg for an award. 4. Preare the CAFR Comrehensive Annual Financial Reort and submit to GFOA for an award. p(pp) 5. Refinance the 1999 Bader Plant Rehabilitation bonds in conunction with Santa Fe Irriation District. gjg 6. Continue to articiate in the imlementation of the CitView Software. pppy 7. Comlete actuarial for OPEB Other Post Emloment Benefits Unfunded Liabilit and bein to develo p(py)ygp strateies for imlementin the GASB 45 Financial Reortin reuirements. gpgpgq 8. Comile a caitalroects book that includes ever active roect. pppjypj 9. Imlement the new Cal-Card urchasin card sstem. ppgy 10. Comlete Cox Cablevision franchise review. p 4 - 35 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CENTRAL SERVICESDivision Number: 1560 Division Responsibilities: This is the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. Some of the expenses accounted for are copier, telephone, postage service, and printing. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL48,73847,81256,19157,60358,860 MATERIALS & SUPPLIES65,15265,90275,15675,50077,050 CONTRACTS & SERVICES191,315220,190269,856251,390240,965 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE67,77489,49963,54972,77472,774 TOTAL372,979423,403464,752457,267449,649 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Program Assistant I, II, III0.800.800.800.800.80 Total Positions0.800.800.800.800.80 4 - 36 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CENTRAL SERVICESDivision Number: 1560 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies25,00026,000 Copier Supplies30,30030,300 Office Furniture and Equipment2,8002,500 Ergonomic Supplies10,00010,000 Water/Coffee Service7,1007,850 Books and Subscriptions300400 Total Materials and Supplies75,50077,050 : CONTRACTS AND SERVICES Training500500 Postage (Includes City-Wide Newsletters)68,10068,800 Telephone Charges: Local and Long Distance55,00055,000 Copier Maintenance and Property Maintenance37,41037,410 Professional Firms, Agency Temporary Help41,28033,280 Administrative Fees (EAP, PERS and other Benefits)27,80029,650 Printing, Binding and Duplication16,60011,600 Equipment Rental Fees, Equipment Maint. & Repair4,5004,500 Retiree's Health, Mileage200225 Total Contracts and Services251,390240,965 Y: CAPITAL OUTLA Equipment Copier Lease Payments72,77472,774 Total Capital Outlay72,77472,774 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Completed a copier needs assessment and successfully purchased, financed, and installed new digital multifunctional devices throughout City Hall and the Community/Senior Center. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Update purchasing policies and procedures for City and District purchases. 2. Contract services to implement a City-Wide Newsletter insert with the Parks and Recreation Guide. 4 - 37 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: NON-DEPARTMENTALDivision Number: 1561 Division Responsibilities: The Non-Departmental division was created to appropriate funds for those activities beneficial on a citywide basis and not directly chargeable to any one department or division. In particular, it was created to capture the “rent” for the Civic Center debt service payment. The Encinitas Public Financing Joint Powers Authority (EPFA, Fund 321) financed the debt service for the City Hall site acquisition and improvements. In prior years, the debt service payment was distributed to the City and Water District divisions based on a square footage formula through the Internal Cost Allocation methodology. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL078,151(89,745)00 MATERIALS & SUPPLIES(5,475)44000 CONTRACTS & SERVICES261,223274,870393,000692,3401,260,596 INTERNAL COST ALLOCATION960,4031,297,4661,412,0801,684,3291,691,500 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL1,216,1511,650,5311,715,3352,376,6692,952,096 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 38 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: NON-DEPARTMENTALDivision Number: 1561 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : CONTRACTS AND SERVICES Property Tax Administration Fee280,000290,000 Retiree Minimum Health Contribution62,34070,596 Other Post Employment Benefit Contribution-Estimate0500,000 Retiree Health-Fire350,000400,000 Total Contracts and Services692,3401,260,596 N: INTERNAL COST ALLOCATIO Fleet/Equipment Maintenance385,936407,666 Vehicle/Equipment Replacement195,938181,699 Ladder Truck Replacement110,000110,000 Facility & Site Maintenance 992,455992,135 Total Internal Cost Allocation1,684,3291,691,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Establishment of proper funding levels for OPES benefits. 4 - 39 EXPENDITURE PLAN FUND: SELF-INSURANCEFund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATIONDivision Number: 1270 Department Responsibilities: This division acts as an internal insurance company, providing the City departments, CSD and ESD with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium allocations into the 113 Fund from their budgets, as if they were paying a premium to an insurance carrier. The City self-administers the liability Self-Insurance Program. In addition, the division administers the City's Self-Insured Workers' Compensation (W/C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for funding these programs. These funds are used to provide services such as claims adjustment, safety programs, and provides a reserve for payment of claims. Liability for claim exposures of liability, W/C, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long- range goal of maintaining $3,010,000 in uncommitted cash assets. At the end of the FY 06-07, the self-insurance fund reserve is projected to have a balance of approximately $2,900,000 with $750,000 committed for "worst-case" liability exposure. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL239,201266,125286,366309,835321,267 MATERIALS & SUPPLIES5,3343,6535,0855,2405,440 CONTRACTS & SERVICES952,032995,7911,122,0891,080,0311,080,061 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL1,196,5671,265,5691,413,5401,395,1061,406,768 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Manager 1.001.001.001.001.00 Risk/Safety Analyst I, II, III1.001.001.001.001.00 Program Assistant I, II, III0.500.500.500.500.50 Total Positions2.502.502.502.502.50 4 - 40 EXPENDITURE PLAN Page 2 FUND: SELF-INSURANCEFund Number: 113 Division Title: SELF-INSURANCE ADMINISTRATIONDivision Number: 1270 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Office Furniture1,5001,500 Books, Office and Field Supplies3,7403,940 Total Materials and Supplies5,2405,440 : CONTRACTS AND SERVICES Workers' Compensation150,000150,000 Attorney Services Other Attorney, Other Attorney Worker's Comp157,500157,500 Insurance Premiums, Annual Physicals471,700471,700 Separation Payments80,00080,000 Liability Insurance Coverage125,000125,000 Claims Adjuster, Consultants and Professional Firms36,32536,325 Agency Temporary Help, Telephone, Postage 11,43511,465 Travel, Training, Membership Dues10,45910,459 Non-Insured Vehicles, Equipment Rental Fees, Mileage12,61212,612 Unemployment Insurance Claims25,00025,000 Total Contracts and Services1,080,0311,080,061 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Reviewed alternative insuring options for cost savings under excess worker's compensation., liability, property, faithful performance bond and boiler machinery programs. 2. Completed the Records Management update and scanning of all closed files to include liability, insurance and worker's compensation. 3. Implemented the 3E Hazardous Communication Program and updated material safety data sheet binders for all departments to include training staff. 4. Utilized loss control training dollars from SANDPIPA JPA to provide OSHA required safety training City-wide. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Annually review alternative insuring options for cost savings under excess worker's compensation, liability, property, faithful performance bond and boiler machinery programs both for City and SDWD. 2. Continue to scan newly closed files to maintain our records management program. 3. Continue to provide safety training City-wide to meet OSHA requirements and to seek funding from outside sources to supplement training budget. 4. Review claims computer package for potention implementation over the next two years. 5. Continue to maintain strong loss control program to reduce liability and worker's compensation exposure to to the City. 6. Review and provide sample Professional Services and Construction Contracts for unilateral use in all departments. 4 - 41 EXPENDITURE PLAN FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUNDFund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 Division Responsibilities: This fund was created to account for the Governmental/Educational access monies received from cable television operations as part of franchise renewal agreements. City Council meetings are videotaped for cable cast on the two cable systems. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES06082,7001,5001,500 CONTRACTS & SERVICES22,20816,49832,75018,00018,000 INTERNAL COST ALLOCATION0089400 CAPITAL OUTLAY05,181000 TOTAL22,20822,28736,34419,50019,500 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 42 EXPENDITURE PLAN Page 2 FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUNDFund Number: 228 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 1110 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Audio Visual Supplies1,5001,500 Total Materials and Supplies1,5001,500 : CONTRACTS AND SERVICES Contractual Services15,00015,000 Equipment Maintenance and Repair3,0003,000 Printing, Binding and Duplication00 Total Contracts and Services18,00018,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Revamped all dais and staff table microphones to feature a touch on/off button as well as a viewable on/off light. 2. Replaced old handheld microphone with a modern one with better sound and much better physical range. 3. Added clip-on lavaliere microphone to microphone choices. 4. Installed modern microphone and electronic equipment master volume control, with controls at the staff table as well as the city clerks station. 5. Replaced all CRT monitors with LCD monitors on the dais and staff table. 6. Installed miniature LCD monitor at speaker podium. 7. Replaced aging (and failing) rear projection system with 62” plasma screen. 8. Replaced aging (and also failing) system controller with modern interface. 9. Replaced ailing *80/*81 telephone system to listen to council chamber meetings with a Windows Media Server with allows unlimited staff members to listen using their computers. Old system only allowed a maximum of 16 simultaneous connections. 10. Installed a DVD player at the staff table. 11. Installed a DVD recorder to replace old technology VHS tape in TV studio. 12. Replaced defective volume control in Carnation Room. 13. Installed self-adjusting atomic clocks in council chambers (2) and Carnation Room (1). 14. Eliminated need to hand-carry a VHS tape to Daniels Cable for broadcast of the council meeting for that portion of the City which utilized Daniels. Now broadcasts for both Cox Cable and Time-Warner Cable originate from our TV studio and broadcast simultaneously. 15. Upgraded wiring at staff table and dais. 16. Implemented recruitment and training of contractors for filming crew (currently at three people to rotate for the two positions). Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue to evaluate and potentially implement community broadcast calendar. 2. Evaluate going live rather than 24-hour tape delay of meeting broadcasts. 3. iNet connectivity for Wastewater. 4. iNet connectivity for Calle Magdalena. 4 - 43 This page intentionally left blank. 4 - 44 Planning & Building Department Department Divisions Current Planning Customer Service/Administration Advanced Planning and Housing Code Enforcement Building Photo Credit: Bob Bretell, 2nd Street Photography Department Director Patrick Murphy NoText NoText This page intentionally left blank. 4 - 48 EXPENDITURE SUMMARY PLANNING & BUILDING ACTIVITIES DEPARTMENTS:Planning & Building Customer Service and Administration, Current Planning, Advanced DIVISIONS: Planning and Housing, Code Enforcement, and Building Services. EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL2,203,0312,518,0492,710,7212,683,5082,781,445 MATERIALS & SUPPLIES11,61913,76912,70110,97517,475 CONTRACTS & SERVICES1,311,6491,474,3231,502,5081,519,9481,512,112 INTERNAL COST ALLOCATION5,2000000 CAPITAL OUTLAY/GRANT PROG.1,084,4401,069,4261,301,3311,325,5081,335,343 & DEBT SERVICE 4,615,9395,075,5675,527,2615,539,9395,646,375 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents26.6027.1027.2526.7526.75 DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Actual Actual ProjectedProjectedProjected Source of Revenue (Fund) Planning Overhead (101)49,344106,81659,00000 Community Planning Fees (101)435,743711,628560,983900,000900,000 Building Division Permits and Fees1,069,3581,128,2371,401,7001,400,0001,400,000 Other Agency Service Fees20,33620,05117,00017,00017,000 Vehicle Abatement (101)43,16266,23959,00066,00066,000 CDBG Proceeds (222)486,785485,657485,813413,096380,048 Affordable Housing Fees (225)6,47410,9128,7899,4379,437 Encinitas Housing Authority (226)1,037,8651,065,9601,119,2201,147,0981,175,673 Home Entitlement Fees (227)(1,996)35,240214,279212,615201,982 Pacific Pines Condominiums (561)102,346114,80797,120102,741104,741 Department Revenue Sub-Total3,249,4173,745,5474,022,9044,267,9874,254,881 Other General Fund Support1,366,5221,330,0201,504,3571,271,9521,391,494 4,615,9395,075,5675,527,2615,539,9395,646,375 4 - 49 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATIONDivision Number: 2005 Division Responsibilities: The Customer Service and Administration division is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides assistance to the public and responds to inquiries regarding land use and zoning issues. The division also recommends and implements changes to the land use section of the Municipal Code. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00731,760651,650684,194 MATERIALS & SUPPLIES00475850850 CONTRACTS & SERVICES004,3656,7227,122 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL00736,600659,222692,166 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director0.000.001.001.001.00 Senior Planner I, II*0.000.001.001.001.00 Planner I, II, III, IV**0.000.002.002.502.50 Planner, Contract 0.000.001.000.000.00 (prog. extends 6/30) Management Analyst I, II, III0.000.000.750.750.75 Program Assistant I, II, III0.000.001.001.001.00 Total Positions0.000.006.756.256.25 *Mid-year FY06-07 classification Senior Planner I, II approved by City Council **FY07-08 .50 of contract planner moved to .50 planner position; .50 contract planner eliminated This new division was separated from the Current Planning division during MY07 4 - 50 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATIONDivision Number: 2005 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Supplies, Books, Computer Software300300 Office Furniture 550550 Total Materials and Supplies850850 CONTRACTS AND SERVICES: Agency Temporary Help2,0002,000 Postage5050 Printing, Binding and Duplication, Postage500500 Travel, Training, Mileage, Membership Dues4,0724,472 Advertising100100 Total Contracts and Services6,7227,122 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 05-06 & 06-07 Accomplishments: 1. Provided high quality service and worked with other departments to improve customer service. Implemented operational improvements at the Development Services counter. 2. Implementation of adopted Specific Plans (Downtown Encinitas, North 101 Corridor, and Encinitas Ranch). Oversaw planning and development related to memorandums of understanding in Encinitas Ranch. 3. Continued design work for North 101 improvements. 4. Continued work in concert with DEMA for successful implementation of Façade Grant Program, Mills Act Historic Preservation, and downtown parking evaluation. 5. Successful implementation and refinement of City's E-Zoning online zoning information resource. 6. Improved public access to information through implementation of digital scanning programs and GIS integration. 7. Successfully reorganized the department separating the Current Planning Division into two divisions; the Current Planning and Customer Service. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Complete N. Hwy 101 Streetscape. 2. Continue to coordinate Customer Service Program and look for ways to improve service. 3. Continue to work with DEMA and Leucadia Mainstreet with implementation of Façade Grant Program. 4. Coordinate H.T.E. to City View. 4 - 51 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING SERVICESDivision Number: 2010 Division Responsibilities: The Current Planning division is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides staff support to the Planning Commission, assists the public and responds to inquiries regarding land use and zoning issues. The division also recommends and implements changes to the land use section of the Municipal Code. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL1,316,7231,490,627904,867936,112966,150 MATERIALS & SUPPLIES2,5043,5802,9442,2507,200 CONTRACTS & SERVICES425,86675,308105,70577,10277,552 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL1,745,0931,569,5151,013,5161,015,4641,050,902 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director1.001.000.000.000.00 Principal Planner I, II2.002.001.001.001.00 Senior Planner I, II*1.851.852.002.002.00 Planner I, II, III, IV 6.006.004.004.004.00 Planner, Contract 1.001.000.000.000.00 Management Analyst I, II, III0.750.750.000.000.00 Dept Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I, II, III1.751.750.750.750.75 Total Positions15.3515.358.758.758.75 *Mid-year FY06-07 classification Senior Planner I, II approved by City Council FTE increased from .85 to 1.0 4 - 52 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING SERVICESDivision Number: 2010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Supplies, Books, Computer Software, Awards/Recognition1,7001,700 Office Furniture 5505,500 Total Materials and Supplies2,2507,200 CONTRACTS AND SERVICES: Advertising14,90014,900 Printing, Binding and Duplication, Postage1,6601,660 Travel, Training, Mileage, Membership Dues10,54210,992 Consultant50,00050,000 Total Contracts and Services77,10277,552 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 05-06 & 06-07 Accomplishments: 1. Provided high quality service and worked with other departments to improve customer service. Implemented operational improvements at the Development Services counter. 2. Implementation of adopted Specific Plans (Downtown Encinitas, North 101 Corridor, and Encinitas Ranch). Oversaw planning and development related to memorandums of understanding in Encinitas Ranch. 3. Continued design work for North 101 improvements. 4. Continued work in concert with DEMA for successful implementation of Façade Grant Program, Mills Act Historic Preservation, and downtown parking evaluation. 5. Successful implementation and refinement of City's E-Zoning online zoning information resource. 6. Improved public access to information through implementation of digital scanning programs and GIS integration. 7. Successfully implemented new fee schedule. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Convert H.T.E to City View. 2. Assist in code amendments. 4 - 53 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITSDivision Number: 2015 Division Responsibilities: The Applicant Deposit division of Current Planning captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for it's cost of providing these reviews. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES0289,177142,830200,000200,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL0289,177142,830200,000200,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division 4 - 54 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITSDivision Number: 2015 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : CONTRACTS AND SERVICES Consultant: Environmental Review183,500183,500 Consultant: Geotechnical10,00010,000 Consultant: Wireless 3rd Party6,5006,500 Total Contracts and Services200,000200,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 05-06 & 06-07 Accomplishments: 1. Continued to provide high quality service to applicants. 2. Processed 14 environmental reviews, 10 geotechnical reviews and 17 wireless third party reviews for the FY05-06 and FY06-07 period. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue providing high quality service to applicants. 4 - 55 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 Advanced Planning Responsibilities: The Advance Planning and Housing division provides staff to address long-range planning issues, monitor and update the City’s General Plan, and address regional planning issues affecting Encinitas. This division also provides management and administrative support to the City’s affordable housing, Community Development Block Grant (CDBG), Section 8, and HOME programs (see following sections). FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL384,786421,775480,818482,885502,128 MATERIALS & SUPPLIES1,149(55)1,636650650 CONTRACTS & SERVICES2,7783,4109,2995,2805,530 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL388,713425,130491,753488,815508,308 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Principal Planner I, II1.001.001.001.001.00 Planner I, II, III, IV2.002.002.002.002.00 Environmental Projects Manager 1.001.001.001.001.00 Program Assistant I, II, III0.400.400.400.400.40 Intern0.500.500.500.500.50 Total Positions4.904.904.904.904.90 4 - 56 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Office Furniture 550550 Computer/Software 00 Office Supplies 100100 Operating Supplies00 Total Materials and Supplies650650 CONTRACTS AND SERVICES: Environmental Review and Consultant00 Printing, Binding and Duplication, Postage850850 Travel, Training, Mileage, Membership Dues3,5803,830 Advertising850850 Total Contracts and Services5,2805,530 : ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 05-06 & 06-07 Accomplishments: 1. Completed first draft Cardiff-by-the-Sea Specific Plan. 2. Completed draft Housing Element Update. 3. Completed Cardiff-by-the-Sea Parking study. 4. Initiated Mobile Home Park study. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Complete Cardiff-by-the-Sea Specific Plan. 2. Complete Housing Element and Implement Programs. 3. Complete MHCP Encinitas Sub area Plan. 4. Complete Mobile Home Park study. 5. Continue staff support for Circulation Element Update. 6. Initiate Economic Development Strategy. 7. Continue participation in various regional advisory committees. 4 - 57 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CODE ENFORCEMENTDivision Number: 2030 Division Responsibilities: Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL263,274336,510342,918365,786372,849 MATERIALS & SUPPLIES6,6399,6904,1983,7253,725 CONTRACTS & SERVICES45,35548,70485,21972,56072,560 INTERNAL COST ALLOCATION5,2000000 CAPITAL OUTLAY00000 TOTAL 320,468394,904432,335442,071449,134 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Code Enforcement Manager1.001.001.001.001.00 Sr Code Enforcement Officer1.751.501.501.501.50 Program Assistant I, II, III0.601.351.351.351.35 Total Positions 3.353.853.853.853.85 4 - 58 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: CODE ENFORCEMENTDivision Number: 2030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies, Field & Audio Supplies800800 Office Furniture550550 Motor Fuels, Special Clothing, Books and Subscriptions2,3752,375 Total Materials and Supplies3,7253,725 CONTRACTS AND SERVICES: Contractual50,00050,000 Private Property Maintenance16,00016,000 Travel, Training & Meetings3,6203,620 Telephone2,3402,340 Membership Dues, Mileage300300 Printing, Binding, & Duplication300300 Total Contracts and Services72,56072,560 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS : FY 05-06 & 06-07 Accomplishments: 1. Continued to develop new enforcement tools to better assist division in enforcement (code amendments, policies, and procedures). 2. Effectively made transition to City View Code Enforcement software module. 3. Continued to develop public information program. 4. Added New Program (AVA Program) to include increase FTE's .75 Program Assistant I, II, III. AVA Revenues used to fund new FTE. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Re-establish neighborhood clean up program. 2. Organize and conduct 1-2 neighborhood clean ups. 3. Assist in code amendments to improve enforcement effectiveness. 4 - 59 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: BUILDING SERVICES Division Number: 2040 Division Responsibilities: This division is responsible for plan checking, building permits and inspection services that are provided under contract with the ESGIL Corporation. Clerical support and coordination of this contract is handled by Planning and Building personnel. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL53,75261,67065,20272,20875,402 MATERIALS & SUPPLIES6734951,5241,2503,100 CONTRACTS & SERVICES762,555975,8091,076,9591,071,2931,071,293 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL816,9801,037,9741,143,6851,144,7511,149,795 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Program Assistant I, II, III1.001.001.001.001.00 Total Positions1.001.001.001.001.00 4 - 60 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: BUILDING SERVICESDivision Number: 2040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Office Furniture and Equipment550550 Office Supplies550550 Books and Subscriptions1502,000 Total Materials and Supplies1,2503,100 CONTRACTS AND SERVICES: Building Services (ESGIL contract for inspections)1,068,7031,068,703 Printing, Binding & Duplication2,2002,200 Agency Temporary Help00 Training and Membership Dues390390 Total Contracts and Services1,071,2931,071,293 : ACCOMPLISHMENTS AND MAJOR WORK PROJECTS FY 05-06 & 06-07 Accomplishments: 1. Participated in counter team coordination meetings. 2. Maintained excellent turn around times for plan check and inspection services. 3. Successfully implemented new fee schedule. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Convert from H.T.E. software to Municipal City View and develop functionality for plan check and permit processing services. 2. Continue to participate in counter team coordination meetings. 3. Evaluate GIS applications for Building permit processing. 4. Continue to maintain excellent turn around times for plan check and inspection services. 4 - 61 EXPENDITURE PLAN FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 Housing Responsibilities: Staff administers federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD). Major responsibilities are: administer contracts with non-profit organizations which includes procurement, proposal evaluation, public hearings, monitoring, and reporting; ensure compliance with all applicable federal regulations; draft 5-year Consolidated Plan for housing and community development; complete annual plans and reports, submit applications for funding and update online system reporting; submit claim for reimbursement and completes drawdown of funds; coordinate affordable housing programs, including acquisition, development, rehabilitation and homeownership programs; develop housing policies that facilitate and protect affordable housing; and negotiate affordable housing agreements and prepare covenants. FY 07-08 FY 08-09 Dept/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07 EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL82,13684,37778,24267,95070,390 MATERIALS & SUPPLIES6100850550 CONTRACTS & SERVICES6,8956,5405,08013,5454,774 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY, PROGRAMS78,54261,292102,491101,96497,007 TOTAL 167,634152,209185,813184,309172,721 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 Dept/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07 POSITION TITLES Actual Actual Approved Proposed Proposed Program Administrator0.740.700.700.700.70 Total Positions 0.740.700.700.700.70 4 - 62 EXPENDITURE PLAN Page 2 FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Office Furniture and Equipment550550 Books and Subscriptions, Operating Supplies3000 Total Materials and Supplies850550 CONTRACTS AND SERVICES: Consultant4,4001,100 Professional Firms1,1251,125 Postage, Travel, Training, and Mileage1,170925 Membership Dues, Advertising, and Printing1,700524 City Attorney5,1501,100 Total Contracts and Services13,5454,774 CAPITAL OUTLAY/GRANT PROGRAMS: Annual Contributions101,96497,007 Total Capital Outlay/Grant Programs101,96497,007 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Provided funding to approximately twelve organizations for various social service and shelter needs of Encinitas residents. 2. Provided funding for storm drain and street improvements for Bonita Street. 3. Completed repayment of advance purchase of 16 condominium units for affordable housing. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue to provide funding to various social service agencies, fund capital improvement projects in eligible areas, and fund affordable housing and transitional shelter development. 4 - 63 EXPENDITURE PLAN FUND: AFFORDABLE HOUSINGFund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 Responsibilities: Revenues in this fund are reserved for affordable housing projects, homeless programs, and related activities. The fund contains revenues from several sources, e.g. bond issuance fees and in-lieu affordable housing fees. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES02,134000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY, PROGRAMS00000 TOTAL 02,134000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 Dept/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07 POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 64 EXPENDITURE PLAN Page 2 FUND: VARIOUSFund Numbers: 225 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Revise the City's inclusionary housing ordinance to provide flexibility for developers and to increase production of affordable units. 2. Revise the City's density bonus program to comply with new State law. Work with developers to facilitate approval of additional density bonus units. 4 - 65 EXPENDITURE PLAN FUND: ENCINITAS HOUSING AUTHORITYFund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 Responsibilities: Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD), providing rental assistance to approximately 140 households. Major responsibilities are: Maintain waiting list of households interested in and qualified for HCV program; determine eligibility of households through income qualification and verification and determine amounts of tenant payment and housing assistance payment; inspect assisted units and issue housing vouchers to qualified families; contract with landlords and property managers; re-certify participating households annually; issue monthly Housing Assistance Payments to landlords; develop and amend 5-year Agency Plan and Administrative Plan; complete annual plans, budgets and reports; update online system reporting; and implement program cost reductions to reductions in HUD funding. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL92,456112,14795,73696,793100,410 MATERIALS & SUPPLIES5959000 CONTRACTS & SERVICES4,8393,9735,1776,0865,921 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY, PROGRAMS812,570832,051886,307912,219937,342 TOTAL 909,924948,230987,2201,015,0981,043,673 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Program Administrator0.200.200.200.200.20 Program Coordinator1.001.001.001.001.00 0.000.000.000.000.00 Program Assistant I, II, III Total Positions 1.201.201.201.201.20 4 - 66 EXPENDITURE PLAN Page 2 FUND: ENCINITAS HOUSING AUTHORITYFund Numbers: 226 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Consultant - Housing Authority00 Professional Firms - Audit3,2503,250 Travel, Training, and Mileage1000 Software Maintenance2,5002,500 Membership Dues, and Advertising236171 City Attorney00 Total Contracts and Services6,0865,921 CAPITAL OUTLAY/GRANT PROGRAMS: Annual Contributions911,594936,717 Admin625625 Total Capital Outlay/Grant Programs912,219937,342 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Provided rental assistance to approximately 135 families. 2. Implemented new Section 8 program management software. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue to provide rental assistance to up to 135 families. 4 - 67 EXPENDITURE PLAN FUND: HOME ENTITLEMENTFund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 Responsibilities: Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD). The City receives funding through the County of San Diego Consortium. Major responsibilities are: Administer funds for affordable housing projects, operate a tenant-based rental assistance program modeled on the Section 8 program, coordinate a down payment assistance program that provides loans of up to $40,000 to eligible low-income homebuyers, identify opportunities for affordable housing development and work with for-profit and non-profit developers interested in developing affordable units, negotiate development agreements with affordable housing developers and prepare loan documents, and provide information and referral to citizens seeking available housing opportunities. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL9,9047,3617,0426,5866,254 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY, PROGRAMS12,6527,341207,237206,029195,728 TOTAL 22,55614,702214,279212,615201,982 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Program Administrator0.0630.0630.0630.0630.063 Total Positions0.0630.0630.0630.0630.063 4 - 68 EXPENDITURE PLAN Page 2 FUND: HOME ENTITLEMENTFund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSINGDivision Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CAPITAL OUTLAY/GRANT PROGRAMS: Annual Contributions206,029195,728 Total Capital Outlay/Grant Programs206,029195,728 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Completed repayment of advance of 16 units for affordable housing. 2. Provided funding for expansion of transitional housing project. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue to provide funding for new construction, rehabilitation, acquisition, and /or rental assistance to lower income and special needs households. 4 - 69 EXPENDITURE PLAN FUND: PACIFIC PINESFund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 Responsibilities: Staff performs asset management, including selection of professional property management, review of monthly financial statements, expenditure of reserves, and participation in the homeowners' association. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL03,5824,1363,5383,668 MATERIALS & SUPPLIES53401,9241,4001,400 CONTRACTS & SERVICES63,36169,26867,87467,36067,360 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY, PROGRAMS180,676168,742105,296105,296105,266 & DEBT SERVICE TOTAL 244,571241,592179,230177,594177,694 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 Dept/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07 POSITION TITLES Actual Actual Approved Proposed Proposed Program Administrator0.0000.0370.0370.0370.037 Total Positions 0.0000.0370.0370.0370.037 4 - 70 EXPENDITURE PLAN Page 2 FUND: PACIFIC PINESFund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Furnishing Replacements1,0001,000 Office Furniture and Equipment400400 Total Materials and Supplies1,4001,400 CONTRACTS AND SERVICES: City Attorney00 Sewer/Water/Electrical6,0006,000 Management Fees15,00015,000 H.O.A. Fees39,00039,000 Property Maintenance3,0003,000 Insurance Premiums4,0004,000 Postage360360 Total Contracts and Services67,36067,360 DEBT SERVICE: Debt Services105,296105,266 Total Debt Services105,296105,266 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Provided management oversight of 16 affordable units. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Continue asset management and oversight of units and property management. 4 - 71 This page intentionally left blank. 4 - 72 ìÇÚÐÓÙéÛÖ×ÈÃø×ÌÛÊÈÏ×ÎÈÉ èÔÓÉé×ÙÈÓÍÎÓÉØÓÆÓØ×ØÓÎÈÍÈÅÍø×ÌÛÊÈÏ×ÎÈÉ ðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈé×ÊÆÓÙ×É ø×ÌÛÊÈÏ×ÎÈøÓÆÓÉÓÍÎÉ ðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈ èÊÛÖÖÓÙ÷ÎÖÍÊÙ×Ï×ÎÈ ìÛÊÑÓÎÕùÓÈÛÈÓÍÎìÊÍÙ×ÉÉ ûÉÉ×ÈöÍÊÖ×ÓÈÇÊ× éÈÛÈ×éÇÌÌÐ×Ï×ÎÈÛÐðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈ ö×Ø×ÊÛÐéÌ×ÙÓÛÐðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈöÇÎØ öÓÊ×ÛÎØïÛÊÓÎ×éÛÖ×ÈÃé×ÊÆÓÙ×É ø×ÌÛÊÈÏ×ÎÈøÓÆÓÉÓÍÎÉ öÓÊ×ûØÏÓÎÓÉÈÊÛÈÓÍÎ öÓÊ×íÌ×ÊÛÈÓÍÎÉÛÎØéÇÌÌÍÊÈé×ÊÆÓÙ×É ðÍÉÉìÊ×Æ×ÎÈÓÍÎÛÎØìÐÛÎÎÓÎÕ øÓÉÛÉÈ×ÊìÊ×ÌÛÊ×ØÎ×ÉÉ ïÛÊÓÎ×éÛÖ×ÈÃé×ÊÆÓÙ×ÉðÓÖ×ÕÇÛÊØÉ This page intentionally left blank. 4 - 74 EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT:Public Safety DIVISIONS: Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement, Federal Justice Assistance Grant, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Prepa EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL8,119,6438,752,4579,012,7889,703,19610,227,040 MATERIALS & SUPPLIES285,172279,306294,658295,702302,864 CONTRACTS & SERVICES10,074,30310,863,96211,519,65611,804,67912,527,737 INTERNAL COST ALLOCATION(136,400)0000 CAPITAL OUTLAY57,21053,18372,00039,15473,663 TOTAL18,399,92819,948,90820,899,10221,842,73123,131,304 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions)FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents67.0067.0067.0067.0067.00 DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Administrative Citations (101)5,30210,7245,0005,0005,000 Code Violations (101)1,5991,0001,0001,2001,200 Vehicle Code and Violations (101)336,069383,747308,000315,000315,000 Parking Citations (101)105,982110,551106,000110,000110,000 Fire - Building Permit Fees (101)37,75936,8359,00000 Property Rental (101)464,96779,23184,548103,170103,170 Fire - All Other Fees (101)8703,72451,000189,020189,020 Penalties (101)0305000 Booking Fee Recoveries (101)56,29914580,00000 Asset Forfeiture (261)1,9355,2071,82400 State Supple. Law Enforce. (262)103,321100,000100,000120,000120,000 Fed. Justice Assistance Grant (263) 12,02918,729010,00010,000 Public Safety Grants (264)2280000 Total Departmental Revenue1,119,459738,474740,372847,190847,190 Other General Fund Support17,280,46919,210,43420,158,73020,995,54122,284,114 TOTAL18,399,92819,948,90820,899,10221,842,73123,131,304 4 - 75 This page intentionally left blank. 4 - 76 ðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈé×ÊÆÓÙ×É ø×ÌÛÊÈÏ×ÎÈøÓÆÓÉÓÍÎÉ ðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈ èÊÛÖÖÓÙ÷ÎÖÍÊÙ×Ï×ÎÈ ìÛÊÑÓÎÕùÓÈÛÈÓÍÎìÊÍÙ×ÉÉ ûÉÉ×ÈöÍÊÖ×ÓÈÇÊ× éÈÛÈ×éÇÌÌÐ×Ï×ÎÈÛÐðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈ ö×Ø×ÊÛÐéÌ×ÙÓÛÐðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈöÇÎØ ðÛÅ÷ÎÖÍÊÙ×Ï×ÎÈé×ÊÆÓÙ×ÉÌÊÍÆÓØ×ØÚÃ ùÍÎÈÊÛÙÈÅÓÈÔÈÔ× éÛÎøÓ×ÕÍùÍÇÎÈÃéÔ×ÊÓÖÖ½Éø×ÌÛÊÈÏ×ÎÈ ø×ÌÛÊÈÏ×ÎÈøÓÊ×ÙÈÍÊ øÍÎÛÐØöÍÅÐ×ÊùÛÌÈÛÓÎ NoText EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT:Law Enforcement Law Enforcement, Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State DIVISIONS: Supplemental Law Enforcement and Federal Justice Assistance Grant Program. EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES18,47811,48523,48011,85012,850 CONTRACTS & SERVICES9,304,17810,069,08810,638,95011,247,07011,954,379 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY19,2910000 TOTAL9,341,94710,080,57310,662,43011,258,92011,967,229 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions)FY 04-05 FY 05-06 FY 06-07De Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to the Division DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Actual Actual ProjectedProjectedProjected Source of Revenue (Fund) Administrative Citations (101)5,30210,7245,0005,0005,000 Code Violations (101)1,5991,0001,0001,2001,200 Vehicle Code and Court Fines (101)336,069383,747308,000315,000315,000 Parking Citations (101)105,982110,551106,000110,000110,000 Penalties (101)0305000 Booking Fee Recoveries (101)56,29914580,00000 Asset Forfeiture (261)1,9355,2071,82400 State Supple. Law Enforcement (262)103,321100,000122,000120,000120,000 Federal Justice Assistance Grant (263) 12,02918,729010,00010,000 Public Safety Grant (264) 2280000 Total Departmental Revenue622,764630,408623,824561,200561,200 Other General Fund Support8,719,1839,450,16510,038,60610,697,72011,406,029 TOTAL9,341,94710,080,57310,662,43011,258,92011,967,229 4 - 79 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: LAW ENFORCEMENT - PATROLDivision Number: 3010 Division Responsibilities: Law Enforcement services are provided through a contract with the San Diego County Sheriff's Department which provides local and regional law enforcement resources. Deputies patrol the City of Encinitas twenty-four hours a day, seven days a week and are the general law enforcement units that respond to emergency and non-emergency calls for service. Other law enforcement services include Special Purpose Officers, School Resource Officers and Senior Volunteer Patrol program that provide specialized law enforcement services to the community. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES11,93311,48512,9006,6007,600 CONTRACTS & SERVICES7,251,6487,823,9998,232,4008,574,1189,154,898 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL7,263,5817,835,4848,245,3008,580,7189,162,498 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Proposed Units of Service include: 13.00 - Seven day per week sedan patrols with relief. 2.00 - Five day per week sedan patrols with relief. 3.30 - Special Purpose Officers. 2.50 - School Special Purpose Officers. 1.00 - Senior Volunteer Patrol Program Unit. 4 - 80 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: LAW ENFORCEMENT - PATROLDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies 600600 Field Supplies 6,0007,000 Total Materials and Supplies6,6007,600 CONTRACTS AND SERVICES: San Diego County Sheriff's Contract Law Enforcement 8,309,2188,887,098 Booking Fees148,000148,000 Memberships (ARJIS, SANDAG, CAL-ID)57,00059,500 Equipment Maintenance and Repair52,40052,400 Medical Services 5,0005,000 Training, Travel2,5002,900 Total Contracts and Services8,574,1189,154,898 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Pro-active crime prevention and targeted enforcement. 2. Evaluated law enforcement unit patrol options and made adjustments. 3. School Resource Officers partnership with High School District. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Convert D.A.R.E. unit to 0.5 School Resource Officer Unit and 0.5 Special Purpose Officer Unit in effort to: Expand the level of service and scope of position; to address elementary school education activities; and to develop and implement critical response plans for the elementary schools within the City. 2. Increase Law Enforcement Patrol Units in 2008/09. 3. Continue School Resource Officers partnership with the high school district. 4 - 81 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: TRAFFIC ENFORCEMENTDivision Number: 3020 Division Responsibilities: The City of Encinitas contracts Law Enforcement Traffic Services with the San Diego County Sheriff’s Department which dispatches marked patrol cars and motorcycles throughout the City. The Traffic Enforcement Units address traffic enforcement, provide traffic related accident investigation services, monitor and administer the red light camera program, and address parking enforcement issues. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00580250250 CONTRACTS & SERVICES1,933,1322,112,6702,289,5002,526,1722,652,701 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL1,933,1322,112,6702,290,0802,526,4222,652,951 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Traffic Enforcement Services are provided through a Contract with the County of San Diego. Proposed Units of service include: 3 - Seven day per week sedans with relief. 4 - Five day motorcycles without relief. 3.5 - Community Service Officers. 4 - 82 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: LAW ENFORCEMENT - TRAFFICDivision Number: 3020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Operating Supplies250250 Total Materials and Supplies250250 CONTRACTS AND SERVICES: San Diego County Sheriff's Contract Traffic Enforcement2,524,1722,650,501 Equipment Maintenance and Repair 2,0002,200 Total Contracts and Services2,526,1722,652,701 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Assisted in problem traffic enforcement issues in conjunction with City staff, commissions, and public/community groups. 2. Implemented red-light camera enforcement and cross-training of deputies. 3. Implemented shared Community Service Officer with City of Solana Beach for red-light camera enforcement. 4. Obtained 1.0 additional Community Service Officer to assist with downtown parking and other enforcement issues. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Increase Traffic Units to assist in addressing traffic enforcement needs. 2. Continue Community Resource Officer partnership with the Downtown Encinitas Mainstreet Association (DEMA). 3. Continue administration of red-light enforcement camera citation issuance. 4. Increase DUI enforcement. 4 - 83 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARKING CITATION PROCESSDivision Number: 3021 Division Responsibilities: Citation processing services are conducted under a contract with a private firm and involve parking citations issued by the San Diego County Sheriff's Department and beach lifeguards within the City. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES16,07713,69017,05016,78016,780 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL16,07713,69017,05016,78016,780 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Area. 4 - 84 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: PARKING CITATION PROCESSDivision Number: 3021 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Administrative Fee9,3009,300 Parking Citation Processing5,2805,280 Printing, Binding and Duplication2,2002,200 Total Contracts and Services16,78016,780 4 - 85 EXPENDITURE PLAN FUND: ASSET FORFEITUREFund Number: 261 Division Title: ASSET FORFEITUREDivision Number: 3010 ponsibilities: Division Res Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used to acquire additional non-personnel expense items to aid in law enforcement activities. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES6,545010,0005,0005,000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL6,545010,0005,0005,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 86 EXPENDITURE PLANPage 2 FUND: ASSET FORFEITUREFund Number: 261 Division Title: ASSET FORFEITUREDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Field Supplies5,0005,000 Total Materials and Supplies5,0005,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Obtain specialized capital items for enhanced law enforcement services as needed. 4 - 87 EXPENDITURE PLAN FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT FUNDFund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUNDDivision Number: 3010 Division Responsibilities: In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the State budget allocations process. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES103,321100,000100,000120,000120,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL103,321100,000100,000120,000120,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 88 EXPENDITURE PLANPage 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT FUNDFund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUNDDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Law Enforcement120,000120,000 Total Contracts and Services120,000120,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Partial funding of law enforcement patrol added in 1999. (Balance supported by General Fund) Funds used to offset cost of patrol services in FY06/07. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Continue partial funding of law enforcement patrol unit added in 1999 and to offset patrol services in FY08 and FY09. (Balance supported by General Fund) 4 - 89 EXPENDITURE PLAN FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUNDFund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANTDivision Number: 3010 ponsibilities: Division Res The Federal Justice Assistance Grant program appropriated funds for local jurisdictions to supplement law enforcement services. Funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the Federal budget allocations process. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES018,729010,00010,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL018,729010,00010,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 90 EXPENDITURE PLANPage 2 FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUNDFund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANTDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACT & SERVICES Equipment Maintenance and Repair10,00010,000 Total Contract & Services10,00010,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Partial funding of the Law Enforcement 800 MHz Regional Communication System. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Continued partial funding of the Law Enforcement 800 MHz Regional Communication System. 4 - 91 EXPENDITURE PLAN FUND: LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP)Fund Number: 264 Division Title: PUBLIC SAFETY GRANTDivision Number: 3010 ponsibilities: Division Res The Funds appropriated by the State of California intended to be for one-time grants to purchase high-technology equipment. The funds were used to offset the City's share of the countywide 800 MHz backbone lease payment. The State grant program expired in 2003. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE19,2910000 TOTAL19,2910000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 92 EXPENDITURE PLANPage 2 FUND: LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP)Fund Number: 264 Division Title: PUBLIC SAFETY GRANTDivision Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Remaining grant money spent in FY04/05. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 4 - 93 This page intentionally left blank. 4 - 94 Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Department Director Mark Muir NoText NoText This page intentionally left blank. EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT:Fire and Marine Safety Services Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster DIVISIONS: Preparedness and Marine Safety Services. EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL8,119,6438,752,4579,012,7889,703,19610,227,040 MATERIALS & SUPPLIES266,694267,821271,178283,852290,014 CONTRACTS & SERVICES770,125794,874880,706557,609573,358 INTERNAL COST ALLOCATION(136,400)0000 CAPITAL OUTLAY37,91953,18372,00039,15473,663 TOTAL9,057,9819,868,33510,236,67210,583,81111,164,075 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions)FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents67.0067.0067.0067.0067.00 DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Source of Revenue (Fund) Actual Actual ProjectedProjectedProjected Fire - Building Permit Fees (101)37,75936,8359,00000 Property Rental (101)464,96779,23184,548103,170103,170 Fire - All Other Fees (101)8703,75451,000189,020189,020 Total Departmental Revenue503,596119,820144,548292,190292,190 Other General Fund Support8,554,3859,748,51510,092,12410,291,62110,871,885 TOTAL9,057,9819,868,33510,236,67210,583,81111,164,075 4 - 99 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATIONDivision: 3510 Division Responsibilities: This Division provides management direction and administrative support to the overall Department, consisting of the Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. This Division also coordinates and provides fiscal analysis of the activities of the Department. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL432,268472,440488,099450,207483,285 MATERIALS & SUPPLIES3,5694,0346,2297,1355,715 CONTRACTS & SERVICES304,515302,385324,38721,63520,580 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL740,352778,859818,715478,977509,580 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/ Fire Chief1.001.001.001.001.00 Sr Management Analyst1.001.001.001.001.00 Management Analyst I, II, III0.500.500.500.500.50 Dept. Administrative Support Coordinator1.001.001.001.001.00 Total Positions3.503.503.503.503.50 4 - 100 EXPENDITURE PLANPage 2 FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATIONDivision: 3510 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Furniture and Equipment2,6001,400 Office Supplies1,9652,065 Awards, Books, Computer Supplies2,5702,250 Total Materials and Supplies7,1355,715 CONTRACTS AND SERVICES: Retiree's Health Insurance Premiums (Moved to Non-Departmental Division)00 Program Contributions - Trauma Intervention Program (TIP)9,4009,800 Computer Software Maintenance3,1002,800 Travel, Training, Meetings4,9455,090 Agency Temporary Help, Contractual1,7001,750 Membership Dues610630 Printing, Binding and Duplicating1,880510 Total Contracts and Services21,63520,580 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Prepared plans and selected a construction manager for fire station rehabilitation project; Construction documents developed for Fire Station #3 in Leucadia. 2. Purchased 12 lead defibrillation monitors with pacemaker capability for paramedics. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Complete plans and prepare construction documents for Stations #2 and #1; Incorporate energy saving features in station design; Construct Fire Station #3 2. Develop and implement strategies to better market the Department’s services to the public. 3. Institute process for cooperative purchasing of supplies and equipment with other North County fire agencies to maximize cost savings. 4. Secure grant funding to replace Plymovent system at Fire Station #5 and provide additional fire safety education in the community. 4 - 101 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICESDivision: 3520 Division Responsibilities: The Division is charged with maintaining an emergency response system that can protect the life and property of the citizens of Encinitas from fire and other disasters. Fire suppression personnel respond to all emergency and non-emergency requests for help and render the proper assistance to those in need. Other activities include vehicle and facilities maintenance, equipment research and development, pre-fire planning, HAZMAT program, long-range planning, compliance with safety standards, inspections, and the training and certification of personnel and general safety concepts. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL6,564,9277,082,4857,289,8947,925,6038,352,250 MATERIALS & SUPPLIES182,886184,146179,444186,973181,896 CONTRACTS & SERVICES292,811315,645397,145369,082382,520 INTERNAL COST ALLOCATION(149,800)0000 CAPITAL OUTLAY/DEBT SERVICE10,0729,74962,00019,15646,383 TOTAL6,900,8967,592,0257,928,4838,500,8148,963,049 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Fire Division Chiefs3.003.003.003.003.00 Fire Captains15.0015.0015.0015.0015.00 Fire Engineers15.0015.0015.0015.0015.00 Firefighters 5.002.002.001.001.00 Firefighters/Paramedics 10.0013.0013.0014.0014.00 Total Positions48.0048.0048.0048.0048.00 4 - 102 EXPENDITURE PLANPage 2 FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICESDivision: 3520 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Fuel53,00058,000 Safety Equipment37,35537,535 Safety Clothing22,58523,760 Uniforms19,91113,455 Janitorial14,72614,692 Field Supplies9,6819,334 Public Education 6,9556,955 Station Furniture and Fixtures6,2872,237 Training Furniture and Fixtures12,92312,378 Books and Subscriptions, Food3,5503,550 Total Materials and Supplies186,973181,896 CONTRACTS AND SERVICES: Dispatch252,400263,720 Telephones: Stations, Pagers & Dispatch Data Lines46,80048,890 Facility Maintenance and Repair00 Equipment Maintenance and Repair48,17247,572 Training, Travel, Memberships21,71022,338 Water and Sewer00 Total Contracts and Services369,082382,520 CAPITAL OUTLAY / DEBT SERVICE: Training Equipment9,4739,700 Fire Equipment027,000 Fire Hose9,6839,683 Total Capital Outlay / Debt Service19,15646,383 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Completed Weapons of Mass Destruction (WMD) response training for Fire and Public Works Department first responders (WMD Awareness, ICS 100 and 200 and IS 700 [NIMS]); Facilitated the delivery & completion of IS 700 training for senior city staff. 2. Created a Department career development manual 3. Adopted regional training manual to improve coordination and response among ten North San Diego County fire agencies. 4. Provided fire safety education to all third grade elementary school in Encinitas. 5. Replaced the Department’s pumper. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Plan for the refurbishment or possible replacement of ladder truck. 2. Inventory 800 MHz radios and develop a maintenance program, which will potentially reduce maintenance costs and improve City’s overall communications capabilities. 3. Update Structural Pre Fire and Incident Action Plans. 4. Improve response capabilities through effective use of homeland security grant funds. 4 - 103 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNINGDivision: 3530 Division Responsibilities: This Division enforces the Uniform Fire Code, Building Code, Life Safety Code, and other fire safety related codes and ordinances, conducts fire investigations, oversees the business inspection program and weed abatement, processes plan checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. This Division manages all facilities improvements and planning for the Department. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL466,444541,452591,115618,603646,024 MATERIALS & SUPPLIES6,5306,45812,19316,71912,029 CONTRACTS & SERVICES78,37268,10347,83556,41056,490 INTERNAL COST ALLOCATION6,8000000 CAPITAL OUTLAY00000 TOTAL558,146616,013651,143691,732714,543 DISTRICT PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 Dept/Manager FY 04-05 FY 05-06 FY 06-07 Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Fire Marshal1.001.001.001.001.00 Senior Deputy Fire Marshal1.001.001.001.001.00 Deputy Fire Marshal I, II3.003.003.003.003.00 Program Assistant I, II, III1.001.001.001.001.00 4 - 104 EXPENDITURE PLANPage 2 FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNINGDivision: 3530 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies, Uniforms10,1599,200 Books and Subscriptions4,8601,650 Arson Investigation Supplies, Audio-Visual Supplies, Office Equipment1,7001,179 Total Materials and Supplies16,71912,029 CONTRACTS AND SERVICES: Contractual43,46443,464 Weed Abatement3,5003,500 Travel, Training, Meetings6,1566,156 Membership Dues650650 Local Phone2,6402,720 Total Contracts and Services56,41056,490 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Improved notification and enforcement by contracting with Fire Prevention Services Inc. to more effectively administer the Department’s weed abatement program. 2. Implemented new plan checking and inspection fees adopted by Council in two phases. 3. Improved plan check and inspection turn around time and provided improved counter coverage. 4. Provided comprehensive engine company inspection training classes for all shifts. 5. Prepared and mailed a reminder to all residents with automatic fire sprinklers in their homes to test their systems. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Adopt new International Building Code (IBC) and International Fire Code (IFC) with fire code amendments. 2. Conduct public workshops and mitigate wildfire hazard in Lake Val Sereno and Saxony Canyon areas. 3. Develop and implement marketing campaign to educate residents on the benefits of automatic fire sprinkler systems and promote the installation of systems in all buildings. 4 - 105 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: DISASTER PREPAREDNESSDivision Number: 3540 Division Responsibilities: This Division develops emergency procedures, activities, and disaster operation plans to be implemented in the event of a natural or man-made disaster or emergency. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL47,13856,23553,81759,20165,334 MATERIALS & SUPPLIES3,4223,12810,5209,07611,769 CONTRACTS & SERVICES70,99278,21881,33782,68583,167 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL121,552137,581145,674150,962160,270 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Management Analyst I, II, III0.500.500.500.500.50 Total Positions0.500.500.500.500.50 4 - 106 EXPENDITURE PLAN Page 2 FUND: GENERALFund Number: 101 Division Title: DISASTER PREPAREDNESSDivision Number: 3540 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Emergency Supplies2,0851,025 Training5,2155,215 Office Furniture and Equipment, Computer Software1,0475,100 Books and Subscriptions729429 Total Materials and Supplies9,07611,769 CONTRACTS AND SERVICES: Professional Firms (HazMat Team, HIRT)68,14068,140 Membership Dues6,6216,621 Regional and State Training1,5841,613 Equipment Maintenance and Repair, Computer Software Maint1,5221,915 Travel, Telephone, Postage and Printing4,8184,878 Total Contracts and Services82,68583,167 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Participated in three countywide disaster exercises (one functional and two full scale). 2. Provided disaster preparedness and response training for 53 residents as part of the Community Emergency Response Team (CERT) program. 3. Provided CERT training for city staff. 4. Created and distributed wildfire, severe weather and tsunami preparedness mailers for those residing in high risk areas. 5. Installed tsunami warning signs on streets in potential inundation areas. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 1. Create and distribute an earthquake preparedness mailer. 2. Provide emergency management training for city Emergency Operations Center (EOC) staff, update city emergency management plan and conduct annual functional exercises. 3. Increase membership in CERT by 50%; Conduct annual CERT academies for city staff. 4. Improve preparedness though effective use of homeland security grant funds. 4 - 107 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: MARINE SAFETY SERVICESDivision Number: 3550 Division Responsibilities: The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL608,866599,845589,863649,582680,147 MATERIALS & SUPPLIES70,28770,05562,79263,94978,605 CONTRACTS & SERVICES23,43530,52330,00227,79730,601 INTERNAL COST ALLOCATION6,6000000 CAPITAL OUTLAY27,84743,43410,00019,99827,280 TOTAL737,035743,857692,657761,326816,633 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Marine Safety Captain (Permanent)1.001.001.001.001.00 Marine Safety Lieutenant (Permanent)0.000.001.001.001.00 Marine Safety Sergeant (Permanent)3.003.002.002.002.00 Ocean Lifeguard I, II, Senior (Seasonal)5.005.005.005.005.00 Total Positions9.009.009.009.009.00 4 - 108 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: MARINE SAFETY SERVICESDivision Number: 3550 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Special Clothing 14,15715,374 Small Tools and Instruments2,689870 Field Supplies15,23815,742 Office Furniture and Fixtures3,9163,417 Machinery and Equipment6,47222,589 Fuels10,00011,000 Safety Supplies2,9332,619 Public Education, Repair and Maintenance, Materials7,4545,994 Audio Visual Supplies, Food1,0901,000 Total Materials and Supplies63,94978,605 CONTRACTS AND SERVICES: Equipment Maintenance and Repair11,86813,259 Contractual3,9424,132 Travel, Training, Membership Fees and Printing2,2593,310 Telephones9,7289,900 Total Contracts and Services27,79730,601 CAPITAL OUTLAY: Machinery and Equipment19,99827,280 Total Capital Outlay19,99827,280 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Participated in San Diego Regional Aquatic Lifesaving Emergency Response Team (SDR ALERT), which improved communication, protocols, procedures and interoperability for participating marine safety agencies. 2. Relocated watercraft and rescue equipment away from public restroom and stored them closer to the Moonlight Beach lifeguard tower. 3. Hosted countywide search and recovery drill. Major Projects in the Upcoming Two-year Period (FY07-08 & 08-09) Include: 4 - 109 This page intentionally left blank. 4 - 110 Public Works Department Department Divisions Public Works Administration Emergency Flood Control Street Maintenance City-Wide Facility & Site Maintenance Stormwater Maintenance Stormwater Flood Control Solid Waste Management Grant Administration Recycling Cardiff Sanitary Division (CSD) Operations Encinitas Sanitary Division (ESD) Operations Field Operations District Support/ Administration Wastewater Collection (Encinitas & Solana Beach) Internal Service Vehicle Rental Fleet Maintenance Vehicle & Equipment Replacement San Dieguito Water District Divisions Administrative Services Water Purchases & Treatment Field Operations Planning & Engineering Board Members Recycled Water Department Director Larry Watt NoText NoText NoText EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES DEPARTMENT: Public Works Public Works Administration, Flood Control, Street Maintenance, City-Wide Facility and Site Maintenance, Storm DIVISIONS: Water Field Operations, Solid Waste Management, Grant Administration, Recycling, Cardiff Sanitation Division (CSD), Encinitas Sanitary Division (ESD), District Support/ Administration, Wastewater Collection, Fleet Maintenance, Vehicle & Equipment Replacement FY 07-08 FY 08-09 EXPENDITURE SUMMARY FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed PERSONNEL2,025,9392,305,2802,524,3712,648,0342,796,277 MATERIALS & SUPPLIES327,180339,337329,827447,587447,790 CONTRACTS & SERVICES4,464,5455,170,5375,267,1185,564,5035,604,408 INTERNAL COST ALLOCATIO249,225262,131494,770500,038445,266 N CAPITAL OUTLAY/DEBT SERVICE1,163,4721,360,654153,357618,336618,152 TOTAL8,230,3619,437,9398,769,4439,778,4989,911,893 DEPARTMENT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full-Time Equivalents - City Support27.8028.4029.9030.4030.40 Water District Support23.4522.7022.7022.7022.70 Total Full Time Equivalents: 51.2551.1052.6053.1053.10 DEPARTMENT FUNDING SUMMARY FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Source of Revenue (Fund)ActualActualProjectedProjectedProjected Gas Tax Revenue (Fund 201)1,229,6351,321,0771,205,2641,233,1461,257,131 Solid Waste, Recycling, HHW (229)725,581632,179604,262581,775446,704 Cardiff Sanitary Division (501)1,874,3852,775,8132,382,7902,437,6022,435,907 Encinitas Sanitary Division (521)1,227,3021,314,4851,290,7201,300,6821,321,286 District Support Revenue (Overhead-616)792,569821,556801,981867,627842,737 Fleet Maintenance (692)363,733352,048448,319507,810536,402 Vehicle Replacement (693)149,688718,796568,162391,889343,261 Total Departmental Revenue6,362,8937,935,9547,301,4987,320,5317,183,428 Other General Fund Support1,867,4681,501,9851,467,9452,457,9672,728,465 TOTAL8,230,3619,437,9398,769,4439,778,4989,911,893 4 - 115 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATIONDivision Number: 4010 Division Responsibilities: This Division provides management direction and administrative support to the divisions comprising the Public Works Department, the City's wastewater divisions, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects, and other related tasks. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL106,140101,766104,146117,716122,491 MATERIALS & SUPPLIES4,7837,1784,2006,9505,900 CONTRACTS & SERVICES11,54225,25827,39026,72421,802 INTERNAL COST ALLOCATION4,5000000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL126,965134,202135,736151,390150,193 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director0.200.000.200.100.10 Management Services Coordinator0.400.400.400.400.40 Dept Administrative Support Coordinator0.400.350.350.350.35 Program Assistant I, II, III0.100.100.100.000.00 Intern0.500.500.500.500.50 Total Positions1.601.351.551.351.35 4 - 116 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATIONDivision Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies, Books, Awards/Recognition3,0503,000 Computer Software200200 Office Furniture & Equipment, Fuel3,7002,700 Total Materials and Supplies6,9505,900 CONTRACTS AND SERVICES: Contractual, Agency Temporary Help 10,3006,500 Training, Travel & Meetings7,3407,440 Equipment Maintenance and Repair, Rental Fees, Phones7,1306,007 Membership Dues, Mileage, Advertising, Printing1,9541,855 Total Contracts and Services26,72421,802 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Completed facility assessment for Civic Center. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Conduct a Fleet Services study. 2. Continue application for Major Use Permit/Coastal Development Permit for new Public Works Facility. 3. Continue the implementation of CityWorks Maintenance Management System. 4 - 117 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: EMERGENCY FLOOD CONTROLDivision Number: 4020 ponsibilities: Division Res Initially the Flood Control Division was responsible for maintaining the City's drainage facilities and system. Drainage maintenance is provided by Street Maintenance personnel, Wastewater Collection personnel, and contract services. Beginning in Fiscal Year 2003-04, the costs, related to the NPDES permit were moved to the City's enterprise fund. Currently the only expenses to this division are related to emergency contract repairs to the City's drainage facilities. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL154,2195,149000 MATERIALS & SUPPLIES7,7760000 CONTRACTS & SERVICES13,950060,00060,00060,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY23,4820000 TOTAL199,4275,14960,00060,00060,000 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 118 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: EMERGENCY FLOOD CONTROLDivision Number: 4020 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Emergency Repairs60,00060,000 Total Contracts and Services60,00060,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: No personnel activity. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 4 - 119 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: STREET MAINTENANCEDivision Number: 4040 Division Responsibilities: The Street Maintenance Division is funded by both the Gas Tax and General Funds. Services funded by the General Fund include contracting for service such as street tree maintenance, litter and graffiti removal utilizing both the County Probation Department work crews and maintenance contractors and various maintenance tasks assigned to a non-profit group (Partners With Industry). FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL111,68435,744156,838206,451218,629 MATERIALS & SUPPLIES14,78118,91410,46034,80735,827 CONTRACTS & SERVICES282,259329,959333,383304,360304,360 INTERNAL COST ALLOCATION4,8000000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL413,524384,617500,681545,618558,816 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed 0.100.100.100.100.10 Superintendent 0.000.000.000.500.50 Assistant Superintendent 2.002.002.002.002.00 Utility & Maintenance Tech. I,II,III,IV 0.000.000.000.100.10 Program Coordinator* 0.100.100.100.000.00 Program Assistant I, II, III Total Positions 2.202.202.202.702.70 4 - 120 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: STREET MAINTENANCEDivision Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Food/Water/Coffee Service300300 Uniforms1,6071,607 Street Maintenance22,00023,000 Field Supplies and Miscellaneous10,90010,920 Total Materials and Supplies34,80735,827 CONTRACTS AND SERVICES: Contractual216,500216,500 County Probation Crews Contract87,36087,360 Equipment Maintenance and Repair500500 Total Contracts and Services304,360304,360 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Beautification of the North Highway 101 Corridor. 2. Continue to collect and consolidate information for future implementation of CityWorks GIS Program. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Update street tree inventory and assessment. 2. Continue to rovide litter abatement and beautification of the Hihwa 101 corridor. pgy 3. Plant fifty(50), 24 inch box trees in acceptableplanting locations throughout the city. 4. Continue to collect Cit asset information for future Cit Works GIS Proram. yyg 4 - 121 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY-WIDE FACILITY & SITE MAINTENANCEDivision Number: 4045 ponsibilities: Division Res The Facility Maintenance Division is responsible for the maintenance of City Hall, Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. Division Number 4045 includes costs associated with the maintenance of City Hall. In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL119,765131,084160,503145,159150,255 MATERIALS & SUPPLIES30,36930,26539,75226,66025,160 CONTRACTS & SERVICES497,419394,540400,875250,191247,093 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE007,5005,0005,000 TOTAL647,553555,889608,630427,010427,508 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed Management Services Coordinator0.400.200.200.200.20 Management Analyst I, II, III0.000.300.300.300.30 Facilities Specialist*1.001.002.001.001.00 Total Positions1.401.502.501.501.50 *The 1.0 Facilities Specialist position approved in FY2006-07 will be filled in conjunction with completion of the library. 4 - 122 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: CITY-WIDE FACILITY & SITE MAINTENANCEDivision Number: 4045 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance11,50010,000 Supplies: Office, Safety 5,4005,400 Small Tools & Instruments, Books, Special Clothing1,2201,220 Gasoline and Diesel600600 Horticulture Products4,4404,440 Office Furniture3,5003,500 Total Materials and Supplies26,66025,160 : CONTRACTS AND SERVICES Contractual24,27021,050 Utility Services: Electricity, Gas, Water, Sewer, Telephone94,86494,950 Custodial Services67,40067,400 Property Maintenance23,96023,996 Facility & Equipment Maintenance & Repairs1,3331,333 HVAC Maintenance24,11224,112 Security, Permits, Rental Fees, Training14,25214,252 Total Contracts and Services250,191247,093 CAPITAL OUTLAY/DEBT SERVICE: Machinery and Equipment Furniture and Fixtures5,0005,000 Total Capital Outlay/Debt Service5,0005,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Carpeted north end of Civic Center. 2. Completed facility assessment for exterior improvements. 3. Renovation of Council Chambers and Carnation Room. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Replacement of City Hall roof. 2. Investigate solar energy options at City Hall. 3. Take over maintenance of Library and new Public Works Yard. 4. Replace exhaust system at Fire Station #5. 4 - 123 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/FIRE STATIONDivision Number: 4046 ponsibilities: Division Res Division Number 4046 includes costs associated with the maintenance of all Fire Stations and Lifeguard Towers. In- house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00020,95021,748 MATERIALS & SUPPLIES0006,3005,650 CONTRACTS & SERVICES000140,641113,093 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL000167,891140,491 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed Facilities Specialist0.000.000.000.300.30 Total Positions0.000.000.000.300.30 4 - 124 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/FIRE STATIONDivision Number: 4046 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance5,0004,500 Supplies1,0001,000 Small Tools & Instruments300150 Total Materials and Supplies6,3005,650 CONTRACTS AND SERVICES: Contractual58,55031,830 Utility Services: Electricity, Gas, Water, Sewer, Telephone48,53249,144 Custodial Services1,0501,050 Property Maintenance20,73021,930 HVAC Maintenance7,6397,639 Security4,1401,500 Total Contracts and Services140,641113,093 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 125 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARDDivision Number: 4047 ponsibilities: Division Res Division Number 4047 includes costs associated with the maintenance of the Public Works Yard (160 Calle Magdalena). In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00013,96714,494 MATERIALS & SUPPLIES0009,2907,690 CONTRACTS & SERVICES00087,58084,140 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL000110,837106,324 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed Facilities Specialist0.000.000.000.200.20 Total Positions0.000.000.000.200.20 4 - 126 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/PW YARDDivision Number: 4047 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance2,2501,750 Supplies: Safety. Other 3,2002,200 Small Tools & Instruments200100 Water/Food/Coffee Service2,4002,400 Horticulture Products1,2401,240 Total Materials and Supplies9,2907,690 CONTRACTS AND SERVICES: Contractual7,0005,500 Utility Services: Electricity, Water, Sewer, Telephone38,43038,430 Custodial Services11,62011,620 Property Maintenance3,4803,540 Landscaping Contract7,0007,000 HVAC1,7001,700 Security, Permits, Rental Fees, Training18,35016,350 Total Contracts and Services87,58084,140 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 127 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARYDivision Number: 4048 ponsibilities: Division Res Division Number 4048 includes costs associated with the maintenance of the Library. In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00034,91736,239 MATERIALS & SUPPLIES0002,2002,750 CONTRACTS & SERVICES000104,239197,862 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL000141,356236,851 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed Facilities Specialist0.000.000.500.500.50 Total Positions0.000.000.500.500.50 4 - 128 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/LIBRARYDivision Number: 4048 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Horticulture Products1,7002,500 Small Tools & Instruments500250 Total Materials and Supplies2,2002,750 CONTRACTS AND SERVICES: Contractual3,00010,000 Utility Services: Electricity, Gas, Water, Sewer, Telephone30,06346,400 Custodial Services43,02687,552 Property Maintenance2,0708,790 Landscaping Contract12,00024,000 HVAC8,28012,420 Security5,8008,700 Total Contracts and Services *104,239197,862 * The library is scheduled to open in Fall 2007, therefore FY07-08 expenses reflect a partial year while FY08-09 reflects the full year. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 101-4045. 4 - 129 EXPENDITURE PLAN FUND: GENERALFund Number: 551/101 Division Title: STORMWATER MAINTENANCEDivision Numbers: 5515/4050 Division Responsibilities: This Division is funded by the General Fund and is responsible for the maintenance of the City’s storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. NPDES maintenance is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. In addition, there was a restructuring of the maintenance and inspection activities that were conducted in the Engineering’s division of NPDES. As a result of the additional maintenance and inspection activities assumed by Public Works, both budget and FTE restructuring between the Engineering and Public Works Departments was required. The funding for these new activities are currently reflected in the divisional budget. Beginning in FY04, the costs for these maintenance activities were transferred to the 551 fund. In FY07, the 551 fund was dissolved and the costs were shifted back to the General Fund. Currently, all of P.W. maintenance costs directly related to NPDES maintenance activities are captured in this division . FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL304,931289,139336,353431,868452,615 MATERIALS & SUPPLIES15,33412,84221,81545,07644,376 CONTRACTS & SERVICES418,919220,578175,023212,638212,958 INTERNAL COST ALLOCATION*11,10519,053000 CAPITAL OUTLAY/DEBT SERVICE**41,09732,61437,00000 TOTAL791,386574,226570,191689,582709,949 * Beginning in FY06-07, all fleet maintenance charges are allocated to non-departmental expense. **The debt service for the NPDES Vaccon will be funded by an interfund transfer in FY2007-08. DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent0.100.300.300.300.30 Utility & Maintenance Field Supervisor1.001.001.001.001.00 Utility & Maintenance Tech. I, II, III, IV3.003.003.003.003.00 StormWater Environmental Specialist I, II III***0.000.000.001.001.00 Total Positions4.104.304.305.305.30 ***This position was transferred from Engineering. The accomplishments and goals on the next page are coordinated with the Engineering Division, NPDES/Sand Management. 4 - 130 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 551/101 Division Title: STORMWATER MAINTENANCEDivision Numbers: 5515/4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Gasoline, Diesel, and Small Tools and Instruments13,60013,600 Safety Supplies, Field Supplies, Food and Special Clothing7,6796,979 Books and Subscriptions1,0001,000 Street Maintenance22,79722,797 Total Materials and Supplies45,07644,376 CONTRACTS AND SERVICES: Contractual42,00042,000 County Probation Crews31,92031,920 Property Maintenance37,08337,083 Street Sweeping Maintenance55,41056,930 Equipment Rental Fees, and Equipment Maintenance & Repairs4,64013,440 Utilities: Electricity, Water and Phone37,14027,140 Training, Printing4,4454,445 Total Contracts and Services212,638212,958 This Division utilizes a Storm Drain Cleaning machine (The 2007 Vaccon) that is leased by the General Fund for $40,000 per year. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Continue maintenance of the City's NPDES Program infrastructure to include 22 miles of channels, 12 detention basins, 180 miles of pipe, and 1900 storm drain boxes. 2. Continue televising the City's corrugated metal storm drain pipes. 3. Participate in the development of a Regional Permitted Master Channel Maintenance Program. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Conduct maintenance and replacement assessment of UV Treatment facility. 2. Establish capital replacement cost for the UV Treatment facility. 3. Inspect all Commercial, Industrial and Municipal facilities as required by the permit. 4. Develop new Storm Water Prevention Plan for new Public Works Facility. 5. Integrate the City’s automated work order system (City Works) into the Commercial, Industrial and Municipal inspection process of NPDES. 6. Continue the maintenance and inspection of the City’s NPDES infrastructure to include 22 miles of channels, 12 detention basins, 180 mile of pipe and 1900 storm drain inlets. 7. Participate in the continued development of a Regional Master Channel Maintenance Program. 4 - 131 EXPENDITURE PLAN FUND: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER FLOOD CONTROLDivision Numbers: 5516/4055 Division Responsibilities: The Flood Control Division is funded by the General Fund and is responsible for the maintenance of the City’s drainage conveyance system. Drainage maintenance and repair is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. In addition, contractual services are utilized when large scale or specialized repairs are needed. Beginning in FY04, the cost for these maintenance activities were transferred to the 551 fund and in FY07, the 551 fund was dissolved and the costs were shifted back to the General Fund. Currently, all of P.W. costs related to Flood Control maintenance activities are captured in this division. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00092,41595,476 MATERIALS & SUPPLIES07,3084,3008,4008,900 CONTRACTS & SERVICES041,59058,87894,05086,400 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL048,89863,178194,865190,776 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Utility & Maintenance Tech. I, II, III, IV0.000.000.001.001.00 Total Positions0.000.000.001.001.00 4 - 132 EXPENDITURE PLANPage 2 FUND: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER FLOOD CONTROLDivision Numbers: 5516/4055 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Field Supplies1,4001,400 Street Maintenance6,0006,500 Food400400 Small Tools & Instruments600600 Total Materials and Supplies8,4008,900 CONTRACTS AND SERVICES: Contractual75,05072,100 Property Maintenance7,5003,500 Equipment Rental Fees500800 Equip. Maint. & Repair11,00010,000 Total Contracts and Services94,05086,400 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Reconstruct 5 deteriorated cross gutter in area (8) Village Park each year. 2. Repair 110 feet of cement lined drainage channel on South Coast Highway 101 at Chesterfield. 3. Repair 6 mid block alley entrances and drain boxes between 3rd and 4th streets, beginning at D Street and proceeding south to G Street each year. 4. Continue to inventory, inspect and maintain new detention basins turned over to the City as part of developer agreements. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Annual hand-clearing of drainage facility on Lone Jack Road. 2. Replace deteriorated drainage headwall and 80 feet of undersized drainage pipe in lower Cardiff. 3. Repair 2 cross gutters and drainage inlet at the 2100 block of Manchester Avenue. 4. Repair 7 damaged cross gutters in conjunction with, but prior to City’s annual asphalt overlay project 5. Repair damaged chain link fencing at 10 detention basins. 6. Repair 500 linear feet of damaged curb and gutter in Leucadia and New Encinitas. 4 - 133 EXPENDITURE PLAN FUND: GAS TAXFund Number: 201 Division Title: STREET MAINTENANCEDivision Number: 4040 : Division Responsibilities The Street Maintenance Division, which is funded primarily by the Gas Tax Fund, is responsible for ongoing maintenance of the City’s street-related infrastructure. In-house crews maintain the City’s rights-of-way including streets, shoulders, curbs, sidewalks, and asphalt berms. City crews also install and maintain traffic signage and provide after hour emergency services. In addition, contractual services such as pavement surfacing, street sweeping, traffic striping and pavement markings are utilized to supplement in-house forces. (Please also refer to pages 4-120 and 4-121 of the general fund division 4040.) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL598,353778,791751,152543,879576,588 MATERIALS & SUPPLIES152,370162,977150,598198,784204,267 CONTRACTS & SERVICES209,711420,103349,957340,114355,900 INTERNAL COST ALLOCATION75,38674,69459,69200 CAPITAL OUTLAY/DEBT SERVICE4,9614,9325,9845,0475,102 TOTAL1,040,7811,441,4971,317,3831,087,8241,141,857 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director0.200.200.200.100.10 Superintendent0.501.000.500.500.50 Assistant Superintendent0.000.501.000.500.50 Utility & Maintenance Field Supervisor1.001.001.000.500.50 Utility & Maintenance Technician I, II, III, IV5.005.005.004.504.50 Program Coordinator*0.000.000.000.600.60 Program Assistant I, II, III0.750.600.600.000.00 Total Positions7.458.308.306.706.70 4 - 134 EXPENDITURE PLANPage 2 FUND: GAS TAXFund Number: 201 Division Title: STREET MAINTENANCEDivision Number: 4040 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Street Signs68,77070,800 Street Maintenance Materials85,50089,100 Fuel25,10025,100 Supplies: Office, Computer, Field and Safety8,7909,220 Audio Supplies, Books, Small Tools, Furniture/Fixtures4,5004,200 Uniforms-Persable, Food/Water/Coffee Service6,1245,847 Total Materials and Supplies198,784204,267 CONTRACTS AND SERVICES: Street Sweeping Maintenance (expensed in Fund 551 121,878125,556 $125,000 transfer from Gas Tax to Clean Water Fund 551) Contractual Services 113,406122,296 Street Striping 77,78481,920 Equipment Maintenance and Repair, Equipment Rental Fees6,5606,816 Training7,5156,205 Agency Temporary Help3,0003,000 Travel, Membership Dues, Mileage, Medical Services, Telephone8,7419,027 Advertising and Printing1,2301,080 Total Contracts and Services340,114355,900 CAPITAL OUTLAY/DEBT SERVICE: Machinery and Equipment 800 MHz Backbone Lease payments5,0475,102 Total Capital Outlay/Debt Service5,0475,102 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Remove and replace 200 raised sidewalk locations as identified by Sidewalk Inspection & Replacement Program 2. Continue Citywide line striping program. 3. Partnership agreement with North County Transit Bus service for enhanced right of way maintenance at existing bus stop locations. 4. Inspect and repair approximately 870 regulatory traffic signs. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Remove and replace 210 raised cement sidewalk locations as identified by in-house sidewalk inspection and replacement program. 2. Repair 1000 feet of tree root damaged asphalt sidewalks city wide. 3. Inspect and repair approximately 510 regulatory traffic signs and street name signs. 4. Repair 10 mid-block alley aprons in lower Cardiff (none near Birmingham historic sidewalk). 5. Repair and readjust all of North and South Coast Highway 101 street light banner pole supports. 6. Continue the ongoing repair of the downtown tiled medallions. 4 - 135 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: SOLID WASTE MANAGEMENTDivision Number: 4030 Division Responsibilities: This Division captures expenses related to AB939 requirements and the City's Household Hazardous Waste program. Programs include resident's disposal of household hazardous waste, electronic and universal waste and other solid waste expenses. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL90,650113,99182,757117,100124,989 MATERIALS & SUPPLIES80287152400 CONTRACTS & SERVICES76,591171,751254,187248,560243,710 INTERNAL COST ALLOCATION0028,36637,32737,072 CAPITAL OUTLAY/DEBT SERVICE63,6080000 TOTAL231,651286,613365,834402,987405,771 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed Department Director0.500.400.200.400.40 Management Analyst I, II0.500.400.400.400.40 Total Positions1.000.800.600.800.80 4 - 136 EXPENDITURE PLANPage 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: SOLID WASTE MANAGEMENTDivision Number: 4030 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Contractual Services116,500111,500 Disposal130,000130,000 Meetings & Travel, Training, and Membership Dues2,0602,210 Total Contracts and Services248,560243,710 N: INTERNAL COST ALLOCATIO Internal Cost Allocation37,32737,072 Total Internal Cost Allocation37,32737,072 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Implemented new universal waste regulations. 2. Investigated feasibility of Construction and Demolition Debris ordinance. 3. Continued to serve as lead agency for North County regional Household Hazardous Waste grant program. 4. Partnered with Encinitas Union School District to provide expanded recycling opportunities in public elementary schools. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Expand multi-family and commercial recycling opportunities. 2. Expand school recycling program by adding additional schools. 3. Prepare and implement Construction and Demolition Debris ordinance. 4. Provide local collection opportunities for universal waste (batteries and fluorescent lamps). 4 - 137 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: GRANT ADMINISTRATION Division Number: 4031 ponsibilities: Division Res This Division captures expenses related to the City’s recycling and Household Hazardous Waste grant programs. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES226,432162,034154,00078,07143,000 INTERNAL COST ALLOCATION0001,653858 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL226,432162,034154,00079,72443,858 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. Staff will consider employee reallocation at a later date. 4 - 138 EXPENDITURE PLANPage 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: GRANT ADMINISTRATION Division Number: 4031 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : CONTRACTS AND SERVICES Contractual Services78,07143,000 Total Contracts and Services78,07143,000 INTERNAL COST ALLOCATION: Internal Cost Allocation1,653858 Total Internal Cost Allocation1,653858 Accomplishments and Major Work Projects are listed under Fund 229-4030. 4 - 139 EXPENDITURE PLAN FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: RECYCLINGDivision Number: 4032 Division Responsibilities: This Division captures expenses related to the City's recycling programs. Activities include composting, residential and school recycling, and public education. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL3730000 MATERIALS & SUPPLIES5793317,02515,00015,000 CONTRACTS & SERVICES35,79853,11652,97588,50086,150 INTERNAL COST ALLOCATION0002,1932,017 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL36,75053,14970,000105,693103,167 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. Staff will consider employee reallocation at a later date. 4 - 140 EXPENDITURE PLANPage 2 FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUNDFund Number: 229 Division Title: RECYCLINGDivision Number: 4032 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 : MATERIALS AND SUPPLIES Small Equipment and Supplies15,00015,000 Total Materials and Supplies15,00015,000 CONTRACTS AND SERVICES: Contractual Services80,00080,000 Advertising7,5005,000 Travel & Meetings, Membership Dues1,0001,150 Total Contracts and Services88,50086,150 N: INTERNAL COST ALLOCATIO Internal Cost Allocation2,1932,017 Total Internal Cost Allocation2,1932,017 Accomplishments and Major Work Projects are listed under Fund 229-4030. 4 - 141 EXPENDITURE PLAN FUND: CARDIFF SANITARY DIVISION (CSD)Fund: 501 Division Title: OPERATINGDivision Number: 5010 Division Responsibilities: On October 18, 2001, the Cardiff Sanitation District was dissolved and became a sanitary division of the City. The Cardiff Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately 80 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant. Approximately 226 EDU's in the Rancho Santa Fe Community Services District are served by contractual agreement with CSD for sewage transmission and treatment. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL2,2485,0257,0447,0447,044 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES1,681,7062,209,6472,220,0112,289,9192,290,578 INTERNAL COST ALLOCATION25,74925,000145,481126,839124,485 CAPITAL OUTLAY164,682536,14110,25413,80013,800 TOTAL1,874,3852,775,8132,382,7902,437,6022,435,907 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the San Elijo JPA Board of Directors. 4 - ïìî EXPENDITURE PLANPage 2 FUND: CARDIFF SANITARY DIVISION (CSD)Fund: 501 Division Title: OPERATINGDivision Number: 5010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Sewer Treatment Costs at SEJPA1,158,5281,216,454 Pump Station O & M243,055255,208 Sewer Outfall27,35028,718 City Line Maintenance Support408,936422,760 City Engineer/Admin Support76,16473,720 Laboratory Services178,792187,732 General Operations25,00025,000 Professional Firms 12,25012,580 Insurance Premiums26,30026,300 Self Insurance Reserve Funding100,00050,000 ISF Rental Charges96,96062,772 RSF Credits(79,496)(79,496) Contractual12,5005,000 Administration Fees3,5803,830 Total Contracts and Services2,289,9192,290,578 INTERNAL COST ALLOCATION: Internal Cost Allocations126,839124,485 Total Internal Cost Allocation126,839124,485 CAPITAL OUTLAY/DEBT SERVICE: Lease Payments13,80013,800 Total Capital Outlay/Debt Service13,80013,800 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Funds 616-4010, 616-4050 and 616-6030. Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - ïìí EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD)Fund Number: 521 District Title: OPERATINGDivision Number: 5210 Division Responsibilities: The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of the City. The annual sewer service charge for customers is based on a percentage of each customer’s water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EWA)treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84% of the operating/maintenance and capital costs of the EWA treatment plant. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL004,0004,0004,000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES909,9011,038,0661,087,0541,136,3511,154,777 INTERNAL COST ALLOCATION25,74925,000118,63779,05378,506 CAPITAL OUTLAY/DEBT SERVICE291,652251,41981,02981,27884,003 TOTAL1,227,3021,314,4851,290,7201,300,6821,321,286 DIVISION PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. 4 - 144 EXPENDITURE PLANPage 2 FUND: ENCINITAS SANITARY DIVISION (ESD)Fund Number: 521 District Title: OPERATINGDivision Number: 5210 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Sewer Treatment Costs at EWA464,935488,182 Pump Station O & M - Moonlight139,325146,291 City Line Maintenance Support218,268225,648 City Engineer/Admin Support66,16468,720 General Operations25,00025,000 Pump Station O & M - Batiquitos66,04969,351 Insurance Premiums25,00025,000 Professional Firms 9,3009,542 Retiree's Health 4,7044,939 Self Insurance Reserve Funding50,00050,000 ISF Rental Charges51,75633,504 Contractual12,5005,000 Admin Fees3,3503,600 Total Contracts and Services1,136,3511,154,777 INTERNAL COST ALLOCATION: Internal Cost Allocation79,05378,506 Total Internal Cost Allocation79,05378,506 CAPITAL OUTLAY/DEBT SERVICE: Lease Payments13,80313,803 Principal and Interest67,47570,200 Total Capital Outlay/Debt Service81,27884,003 Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 145 EXPENDITURE PLAN FUND: DISTRICT SERVICESFund Number: 616 Division Title: DISTRICT SUPPORT/ADMINISTRATION Division Number: 4010 Division Responsibilities: This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division. The Division, composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer service assessments. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL67,31488,01079,89081,06985,161 MATERIALS & SUPPLIES0021000 CONTRACTS & SERVICES5,21110,2867,00011,00012,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL72,52598,29687,10092,06997,161 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Department Director0.100.200.200.200.20 Management Analyst I, II, III0.500.300.300.300.30 Dept. Administrative Support Coordinator*0.100.150.150.150.15 Total Positions0.700.650.650.650.65 4 - ïìê EXPENDITURE PLANPage 2 FUND: DISTRICT SERVICESFund Number: 616 Division Title: DISTRICT SUPPORT/ADMINISTRATION Division Number: 4010 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CONTRACTS AND SERVICES: Administrative Fees11,00012,000 Total Contracts and Services11,00012,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07Accomplishments: 1. Continue implementation of Phase I of Capital Improvement Program for Encinitas and Cardiff Sanitary Divisions. Major Projects in the Upcoming Two-Year Period (FY07-08 & 08-09) Include: 1. Begin Phase II of Capital Improvement Program for Encinitas and Cardiff Sanitary Divisions. 2. Update Sewer Master Plan for Encinitas and Cardiff Sanitary Divisions. 3. Conduct Rate Study for both Divisions. 4. Hire a contract engineer to support capital project implementation. 4 - ïìé EXPENDITURE PLAN FUND: DISTRICT SERVICESFund Number: 616 Division Title: WASTEWATER COLLECTIONDivision Number: 4050 Division Responsibilities: Wastewater Collection services are provided to the Encinitas Sanitary Division and the Cardiff Sanitary Division. These services include an ongoing schedule for sewer line cleaning as well as emergency services required on an as needed basis. Wastewater Collection services also include line location and mark out services for Cardiff Sanitary Division and the Encinitas Sanitary Division. Each sanitary division is charged its share of the Division's expenses based on actual number of miles of underground pipe maintained. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL233,575532,902561,508576,928597,906 MATERIALS & SUPPLIES8,88912,78915,06615,70015,700 CONTRACTS & SERVICES18,69018,62427,09729,00929,009 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE3,1573,1393,5903,2113,247 TOTAL264,311567,454607,261624,848645,862 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent1.001.001.001.001.00 Utility & Maintenance Field Supervisor 1.001.001.001.001.00 Utility & Maintenance Technician I, II, III, IV 4.004.004.004.004.00 Total Positions6.006.006.006.006.00 4 - 148 EXPENDITURE PLANPage 2 FUND: DISTRICT SERVICESFund Number: 616 Division Title: WASTEWATER COLLECTIONDivision Number: 4050 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Office Supplies, Field Supplies, Safety Supplies7,2007,200 Special Clothing2,8602,860 Sewer Maintenance2,5002,500 Machinery and Equipment, Office Furniture and Fixtures 1,0001,000 Water/Food/Coffee Service1,1401,140 Audio Visual, Books, Small Tools 1,0001,000 Total Materials and Supplies15,70015,700 CONTRACTS AND SERVICES: Facility and Equipment Maintenance & Repair6,4196,419 Security600600 Custodial Services5,2005,200 Membership Dues, Travel and Training8,0808,080 Water, Meals and Telephone4,3204,320 Equipment Rental Fees 2,1082,108 Medical Services, Meals and Postage2,2822,282 Total Contracts and Services29,00929,009 CAPITAL OUTLAY/DEBT SERVICE: 800 MHz Backbone Lease Payments3,2113,247 Total Capital Outlay/Debt Service3,2113,247 Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 149 EXPENDITURE PLAN FUND: DISTRICT SERVICESFund Number: 616 Division Title: WASTEWATER COLLECTION SOLANA BEACHDivision Number: 4053 Division Responsibilities: This Division was initially created to account for the Wastewater Collection expenditures directly related to services provided to the City of Solana Beach Sanitation Department. Beginning FY06, the City no longer provides this service to the City of Solana Beach. FY 07-08 FY 08-09 pt/Manager Dept/Manager FY 04-05 FY 05-06 FY 06-07De EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES16,4430000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL16,4430000 *FY03 and FY04 include funds 4051 and 4052 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 150 EXPENDITURE PLANPage 2 FUND: DISTRICT SERVICESFund Number: 616 Division Title: WASTEWATER COLLECTION SOLANA BEACHDivision Number: 4053 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 4 - 151 EXPENDITURE PLAN FUND: DISTRICT SERVICESFund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTALDivision Number: 4054 Division Responsibilities: This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating expenditures and future replacement costs of the Wastewater Collection vehicles. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES21,82522,40212,36022,00022,000 CONTRACTS & SERVICES18,61515,62012,07016,00016,000 INTERNAL COST ALLOCATION94,510117,78483,190112,71061,714 CAPITAL OUTLAY00000 TOTAL134,950155,806107,620150,71099,714 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 152 EXPENDITURE PLANPage 2 FUND: DISTRICT SERVICESFund Number: 616 Division Title: INTERNAL SERVICE VEHICLE RENTALDivision Number: 4054 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES Fuels - Gasoline, Diesel, and Natural Gas22,00022,000 Total Materials and Supplies22,00022,000 CONTRACTS AND SERVICES: Equipment Maintenance and Repair15,00015,000 Insurance Premiums1,0001,000 Total Contracts and Services16,00016,000 INTERNAL COST ALLOCATION Vehicle Replacement87,32034,894 Fleet and Equipment Maintenance25,39026,820 Total Internal Cost Allocation112,71061,714 Accomplishments and Major Work Projects are listed under Fund 616-4010. 4 - 153 EXPENDITURE PLAN FUND: FLEET MAINTENANCEFund Number: 692 Division Title: FLEET MAINTENANCEDivision Number: 4075 Division Responsibilities: This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL236,687223,679280,180254,571288,642 MATERIALS & SUPPLIES69,67263,75853,51756,42054,570 CONTRACTS & SERVICES41,35859,36547,21846,55645,576 INTERNAL COST ALLOCATION7,42660059,404140,263140,614 CAPITAL OUTLAY/DEBT SERVICE04,6488,00010,0007,000 TOTAL355,143352,050448,319507,810536,402 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Management Services Coordinator0.000.200.200.200.20 Fleet Maintenance Supervisor 1.001.001.001.001.00 Heavy Equipment Mechanic I, II1.001.002.002.002.00 Utility & Maintenance Technician I, II, III, IV1.001.000.000.000.00 Dept Administrative Support Coordinator*0.100.100.100.200.20 Program Assistant I, II, III0.250.000.000.000.00 Total Positions3.353.303.303.403.40 4 - 154 EXPENDITURE PLANPage 2 FUND: FLEET MAINTENANCEFund Number: 692 Division Title: FLEET MAINTENANCEDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 MATERIALS AND SUPPLIES: Vehicle/Equipment Parts46,00046,000 Office, Field and Safety Supplies3,5003,500 Small Tools and Instruments2,0002,000 Office Furniture & Equipment1,000500 Books, Fuels, Special Clothing, Water/Food/Coffee Service3,9202,570 Total Materials and Supplies56,42054,570 CONTRACTS AND SERVICES: Vehicle Maintenance and Repair38,00038,000 Contractual3,4002,200 Training2,3502,350 Equipment Maintenance and Repair, Equipment Rental Fees596816 Telephone, Membership Dues, and Medical Services2,2102,210 Total Contracts and Services46,55645,576 CAPITAL OUTLAY/DEBT SERVICE: Internal Cost Allocation140,263140,614 Machinery & Equipment10,0007,000 Total Capital Outlay/Debt Service150,263147,614 4 - 155 EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: VEHICLE AND EQUIPMENT REPLACEMENTDivision Number: 4075 ponsibilities: Division Res This Division, created in FY98/99, is responsible for the replacement of the City/District's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY/DEBT SERVICE570,833527,7610500,000500,000 TOTAL570,833527,7610500,000500,000 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 pt/Manager Dept/Manager (Number of Positions) FY 04-05 FY 05-06 FY 06-07De POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 - 156 EXPENDITURE PLANPage 2 FUND: VEHICLE REPLACEMENT Fund Number: 693 Division Title: VEHICLE AND EQUIPMENT REPLACEMENTDivision Number: 4075 MAJOR NON-PERSONNEL EXPENSE ITEMS: FY 07-08 FY 08-09 CAPITAL OUTLAY: Estimate of future years *500,000500,000 City Machinery & Equipment City Vehicles Fire Vehicles: SDWD Vehicles Total Capital Outlay500,000500,000 * Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval. 4 - 157 This page intentionally left blank. 4 - 158 Engineering Services Department Department Divisions City Engineering Traffic Engineering Coastal Zone Management Capital Projects Stormwater Program Landscape & Lighting District Village Park M.I.D. Villanitas Road M.I.D. City-Wide Landscape and Lighting District Cerro Street M.I.D. Wiro Park M.I.D. Encinitas Ranch Encinitas Boulevard Sewer Replacement Project, Completed July 2005. Department Director Peter Cota-Robles NoText NoText This page intentionally left blank. 4 - 162 EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENT:Engineering Services DIVISIONS:City Engineering, Traffic Engineering, Coastal Zone Management, Capital Projects, Clean Water Program, and Encinitas Landscape & Lighting Districts (includes Village Park M.I.D., Villanitas M.I.D., City-wide Landscape and Lighting District, Cerro Street M.I.D., Wiro Park M.I.D., and Encinitas Ranch.) EXPENDITURE SUMMARYFY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager ActualActualApprovedProposedProposed PERSONNEL2,343,8802,603,3262,708,3722,974,8113,100,338 MATERIALS & SUPPLIES47,29067,24454,06775,063114,817 CONTRACTS & SERVICES2,447,9262,430,4642,727,1352,833,2562,919,561 INTERNAL COST ALLOCATION10,4000104,415115,476115,906 CAPITAL OUTLAY058,755031,0005,000 TOTAL4,849,4965,159,7895,593,9896,029,6066,255,622 DEPARTMENT PERSONNEL SUMMARY FY 07-08FY 08-09 (Number of Positions)FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Full-Time Equivalents23.5725.2225.2227.1227.12 DEPARTMENT FUNDING SUMMARY FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 Source of Revenue (Fund)ActualActualProjectedProjectedProjected Village Park (290)37,63739,25237,90737,75638,994 Villanitas (291)23,74525,83724,56226,99927,742 Cerro Street (292)36,98341,37535,79046,13048,384 Citywide Lighting/Landscape Dist. (295)1,011,9591,054,8041,074,0551,135,7081,172,834 Wiro Park (296)11,40511,53311,36611,22811,197 Encinitas Ranch (297)278,492475,114674,084678,168738,604 District Support O/H CSD/ESD (616)36,2620000 Red Light Photo Enforc. Program (101)253,130260,004259,000332,000335,000 Engineering Division Service Fees (101)731,638839,1761,200,2471,246,2821,246,282 Engineering Service Overhead (101)1,980215000 Total Departmental Revenue2,423,2312,747,3103,317,0113,514,2713,619,037 Other General Fund Support2,426,2652,412,4792,276,9782,515,3352,636,585 TOTAL4,849,4965,159,7895,593,9896,029,6066,255,622 4 - 163 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: CITY ENGINEERING ADMINISTRATIONDivision Number: 6010 Division Responsibilities: The Engineering Services Department responds to citizen requests for services and queries regarding engineering- related issues involved in public and private developments. The Department plans, designs, and administers contracts for the City and District capital improvement projects. The Department reviews, approves and issues permits, and inspects public and private projects involving improvement and grading plans, subdivision maps, and right-of-way permits. In addition, the Department maintains City maps and records, investigates right-of-way code violations, solicits grants for public improvement financing, processes sewer annexation applications and administers the City’s Landscape and Lighting District. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL1,539,9401,826,9361,868,8221,924,3042,001,291 MATERIALS & SUPPLIES13,51911,70912,46818,40253,931 CONTRACTS & SERVICES510,726437,948380,081581,582570,265 INTERNAL COST ALLOCATION7,8000000 CAPITAL OUTLAY00000 TOTAL2,071,9852,276,5932,261,3712,524,2882,625,487 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Department Director/ City Engineer0.951.001.001.001.00 Deputy City Engineer0.901.001.001.001.00 Senior Engineer1.902.002.002.002.00 Senior Management Analyst0.600.700.700.750.75 Engineer I, II4.905.005.005.005.00 Engineering Specialist I, II, III4.805.005.005.005.00 Dept. Admin. Support Coordinator0.951.001.001.001.00 Management Intern0.500.500.500.500.50 Total Positions15.5016.2016.2016.2516.25 4 - 164 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: CITY ENGINEERING ADMINISTRATIONDivision Number: 6010 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Computer Software 2,4902,490 Various Supplies, Books, Fuels, Small Tools5,6524,577 Office Supplies/Furniture and Equipment10,26046,864 Total Materials and Supplies18,40253,931 CONTRACTS AND SERVICES: Inspection Services511,407511,407 Development Review42,90333,456 Contractual10,35010,350 Equipment Maintenance & Repair1,5901,590 Travel, Training, Memberships, Mileage11,78610,066 Printing, Telephones3,5463,396 Total Contracts and Services581,582570,265 FY05-06 & 06-07 Accomplishments 1. Santa Fe Drive Pedestrian & Bicycle Improvements (West of I-5) – CC 2. Regal Road/Requeza Drive Storm Drain and Sewer – CC 3. Encinitas Blvd Trunk Sewer – CC 4. Hwy 101 Sewer Force Main – Phase II – C C 5. Safe Route to School (Caudor Street and Clark Avenue) – CC 6. Hwy 101 Overlay Phase II (F Street to Swami’s) – CC 7. Sewer on Orpheus in front of Fire Station #3 – CC 8. Leucadia Blvd. Grade Separation Study – CC 9. Moonlight Beach Sewer Pump Station – CC 10. FY2004-05 Annual Pavement Overlay – C C 11. FY2005-06 Annual Pavement Overlay (Village Park) – CC 12. Cottonwood Creek Improvements – C C 13. Over 7 Emergency Flooding Projects – CC 14. Santa Fe Drive Storm Drain (Bonita Drive to Nardo Road) – CC 15. Saxony Road Storm Drain – CC 16. Safe Route to School – Santa Fe Drive and Melba Road – CC Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Olivenhain Pump Station – Complete Preliminary Design & Final Desig n 2. Encinitas Blvd. @ I-5 – Complete PSR, PR, E D 3. Lone Jack Drainage – Complete Design 4. El Camino Real Drainage – Complete Desig n 5. Leucadia Blvd (West of I-5) – CC 6. San Elijo Utility Undergrounding – CC 7. Engineering Design Manual – Complete 8. Olivenhain Road Widening – C C 9. Sidewalks on Bonita Drive – CC 10. Sidewalks on Hwy 101 (North & South of Leucadia Blvd.) – CC 11. Moonlight Beach Force Main Phase III – CC 12. City-wide Overlay FY07-08 and FY08-09 – C C 13. Encinitas Boulevard and Calle Magdalena Overlay – CC 4 - 165 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: TRAFFIC ENGINEERINGDivision Number: 6020 Division Responsibilities: The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys, maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the City’s Traffic Commission and Council. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL279,666386,357423,951461,914478,331 MATERIALS & SUPPLIES1,3244,1392,09911,09221,568 CONTRACTS & SERVICES146,884174,444280,407229,964230,484 INTERNAL COST ALLOCATION2,6000000 CAPITAL OUTLAY00000 TOTAL430,474564,940706,457702,970730,383 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Senior Engineer1.001.001.001.001.00 Traffic Engineer 0.001.001.001.001.00 Engineering Specialist I, II, III1.001.001.001.001.00 Intern 0.000.500.500.500.50 Program Assistant I, II, III1.001.001.001.001.00 Total Positions3.004.504.504.504.50 4 - 166 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: TRAFFIC ENGINEERINGDivision Number: 6020 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Office Furniture and Equipment50010,500 Office Supplies, Small tools, Books, Fuels3,6003,400 Computer/Software6,9927,668 Total Materials and Supplies11,09221,568 CONTRACTS AND SERVICES: Consultant24,00025,000 Red Light Contract199,833199,833 Electricity600600 Advertising, Printing, Memberships, and Telephone2,1061,626 Mileage, Training, Travel3,4253,425 Total Contracts and Services229,964230,484 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Traffic Calming Program Pilot Project – Initiated the first traffic managementprogramproject. 2. Yearly evaluation and study of signal timing – On-going. 3. Red Light Camera Program – Installation at second location (El Camino Read at Olivenhain Road). 4. Traffic Signal Design – Encinitas Blvd. & Cerro Street; El Camino Real & Crest Drive; El Camino Real & Willowspring Drive – Complete Design. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Circulation Element Update – Complete. 2. Traffic Calming Program Pilot – Implement project. 3. Traffic Signals – Encinitas Blvd. & Cerro Street; El Camino Real & Crest; El Camino Real & Willowspring Drive – CC. 4 - 167 EXPENDITURE PLAN Fund: GENERALFund Number: 101 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 Division Responsibilities: The Coastal Zone Management Division is responsible for maintaining a safe and accessible beach. Their goal is to maintain a wide and sandy beach to improve public safety access, reduce the risk of bluff failures and improve tourism. Coastal Zone Specialist obtain permits for opportunistic sand projects, conduct sand monitoring surveys, provide beach economic analysis and coordinate with Federal, State and local agencies to allocate funds toward beach nourishments projects. This Division is also responsible for the operating costs associated with Beach sand replenishment and stabilization projects. Effective Fiscal Year 2005-06, costs directly related to sand replenishment and stabilization projects are being charged to Fund 210, Coastal Zone Management Fund. Effective FY2007-08, personnel costs are also transferred and being charged to Fund 210. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL93,75849,30448,43400 MATERIALS & SUPPLIES5430000 CONTRACTS & SERVICES10,6600000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL104,96149,30448,43400 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Program Administrator0.500.500.500.000.00 Total Positions0.500.500.500.000.00 4 - 168 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 FY05-06 & 06-07 Accomlishments p 1. Perorme caraton o attenance counters. fdlibifd 2. Compete Annua Summary reports oreac attenance an economcs. ldlfbhddi 3. Compete o-sore san transect proes. ldffhdfil 4. Competeaceac measurements. ldbkbh 5. Contnue coornaton wt SANDAG Sorene Preservaton Commttee an partcpaten San Compatty idiiihhliiidiiidibili Opportunstc Use Program SCOUP. ii() 6. Reease te Drat EIREISor te ACOE Sorene Proect. ldhf/fhhlij 7. Conucte an O-sore Ree Stuy. ddffhfd 8. Compete te Coasta Hatat Stuy. ldhlbid 9. Compete a yrauc moe o San Eo Lagoon. ldhdlidlflij Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: This division is now 210-6040. 4 - 169 EXPENDITURE PLAN Fund: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER PROGRAMDivision Number: 5510-6050 Division Responsibilities: The Clean Water Act requires that the City implement a storm water management program to monitor, detect and clean up illegally discharged pollutants in the City’s water streams. This is an unfunded federal mandate that is governed under a National Pollutant Discharge Elimination System (NPDES) Permit issued to the City. Responsibilities of the department include ongoing testing, monitoring and reporting of the City’s ground water quality, setting up a Best Management Program including regional and local e educational programs, implementing and enforcing the provisions of the Clean Water Act, performing inspections and participating in th Regional Water Quality Control Board and San Diego County Regional Program. This division is also responsible for insuring that storm drain capital projects are constructed in conformance with specific requirements of the NPDES permit, such as the installation of debris racks. Other elements of the NPDES program include additional street cleaning and storm drain cleaning, a roadside litter removal program and public trash disposal program. The San Diego Regional Water Quality Control Board issued Order No. 2007-001 on January 24, 2007. This new permit increased jurisdictional, watershed and regional requirements FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager ActualActualApprovedProposedProposed EXPENDITURE SUMMARY551-5510551-5510551-5510101-6050101-6050 PERSONNEL252,371219,872231,438333,609353,410 MATERIALS & SUPPLIES5,0035,4683,26216,36910,468 CONTRACTS & SERVICES298,147298,536383,074304,744281,195 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00026,0000 TOTAL555,521523,876617,774680,722645,073 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Program Administrator*0.500.500.501.001.00 Stormwater Environ. Specialist I, II, III**1.001.001.002.002.00 Commercial Stormwater Inspector***1.001.001.000.000.00 Program Assistant I, II, III** New0.000.000.001.001.00 Total Positions2.502.502.504.004.00 * Effective FY07-08 this position was increased to 1.0 FTE. ** One Stormwater Environmental Specialist I, II, and Program Assistant are NEW Positions. *** This position moved to Public Works. 4 - 170 EXPENDITURE PLANPage 2 Fund: GENERAL FUNDFund Number: 551/101 Division Title: STORMWATER PROGRAMDivision Number: 5510-6050 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Field and Safety Supplies1,6691,769 Small Tools and Instruments2,4000 Office Supplies, Books, Fuels2,3002,199 Office Furniture and Equipment10,0006,500 Total Materials and Supplies16,36910,468 CONTRACTS AND SERVICES: Print, Telephone, and Equipment Maintenance2,1382,138 Travel, Training, Mileage, Membership4,6474,647 Inspection Services116,312116,312 Watershed Urban RunOff9,6009,600 Contractual-Storm Water172,047148,498 Total Contracts and Services304,744281,195 CAPTIAL OUTLAY: Vehicles26,0000 Total Capital Outlay26,0000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Successful integration of the Standard Urban Stormwater Mitigation Plan (SUSMP). 2. Successful integration of the Construction Component with the Engineering Services Department. 3. Improved maintenance of catch basin inserts, detention basins, creeks and beaches. 4. Improved GIS and data management system for tracking commercial inspections and stormdrain infrastructure. 5. Reduced sewage spills due to the grease traps/interceptor program. 6. Notable increase in restaurant BMPs that will reduce stormwater pollution. 7. Conducted three illicit connection/illegal discharge (IC/ID) investigations that reduced and eliminated pollutants in the stormdrain system. 8. Responded to 150 stormwater complaints. 9. Conducted 161 enforcement actions. 10. Contained all sanitary sewage overflows in the City. 11. Provided the Splash Lab to all schools within the Encinitas School District. 12. Educated over 3,000 children throughout Encinitas about stormwater pollution. 13. Trends in water quality exceedances have been reduced. 14. Successful operation of the UV Treatment facility to reduce beach posting and protect public health. 15. Conducted a Cottonwood Creek Bacteria Study. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Update the Jurisdictional Urban Runoff Management Plan (JURMP). 2. Update the Watershed Urban Runoff Management Plan (WURMP). 3. Develop a Cityview and GIS database for the BMP Inspection Program. 4. Complete the Monitoring Order for the Lagoon Total Maximum Daily Load (TMDL). 5. Implement the Bacteria TMDL at Moonlight Beach. 6. Complete the Hydromodification Plan. 4 - 171 EXPENDITURE PLAN Fund: COASTAL ZONE MANAGEMENT FUNDFund Number: 210 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 Division Responsibilities: The Coastal Zone Management Division is responsible for maintaining a safe and accessible beach. Their goal is to maintain a wide and sandy beach to improve public safety access, reduce the risk of bluff failures and improve tourism. Coastal Zone Specialist obtain permits for opportunistic sand projects, conduct sand monitoring surveys, provide beach economic analysis and coordinate with Federal, State and local agencies to allocate funds toward beach nourishments projects. This Division is also responsible for the operating costs associated with Beach sand replenishment and stabilization projects. Effective Fiscal Year 2005-06, costs directly related to sand replenishment and stabilization projects are being charged to Fund 210, Coastal Zone Management Fund. Beginning in FY2007-08, the .5 FTE Coastal Zone Program Manager position is proposed to be increased to .9 FTE utilizing a transfer of the $50,000 previously budgeted for contract staff. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL000113,749117,755 MATERIALS & SUPPLIES0192,1201,9501,600 CONTRACTS & SERVICES068,29497,939139,11979,219 INTERNAL COST ALLOCATION001,59420,81420,817 CAPITAL OUTLAY00000 TOTAL068,313101,653275,632219,391 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Program Administrator* New0.000.000.000.900.90 0.000.000.000.900.90 * This position was transferred from division 101-6040 and increased by .40 FTE. 4 - 172 EXPENDITURE PLANPage 2 Fund: COASTAL ZONE MANAGEMENT FUNDFund Number: 210 Division Title: COASTAL ZONE MANAGEMENTDivision Number: 6040 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Field Supplies250200 Small Tools and Instruments1,5001,200 Office Supplies200200 Office Furniture and Equipment00 Total Materials and Supplies1,9501,600 : CONTRACTS AND SERVICES Printing and Telephone740740 Travel, Mileage, Membership1,2501,250 Profession Firms32,40032,400 Contractual-Sand Mgmt104,72944,829 Total Contracts and Services139,11979,219 : INTERNAL COST ALLOCATION Internal Cost Allocation20,81420,817 20,81420,817 FY05-06 & 06-07 Accomplishments 1. Performed calibration of attendance counters. 2. Completed Annual Summary reports for beach attendance and economics. 3. Completed off-shore sand transect profiles. 4. Completed back beach measurements. 5. Continue coordination with SANDAG Shoreline Preservation Committee and participate in Sand Compatibility Opportunistic Use Program (SCOUP). 6. Released the Draft EIR/EIS for the ACOE Shoreline Project. 7. Conducted an Off-shore Reef Study. 8. Completed the Coastal Habitat Study. 9. Completed a hydraulic model of San Elijo Lagoon. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. ACOE reformulation of the Shoreline Project 2. Encinitas Resort Hotel construction and opportunistic sand disposal 3, Off-shore sand transect monitoring 4. Biological monitoring 5. Turbidity monitoring 6. Improve people counters reliability 7. Conduct economic evaluations of beach recreational usage 8. Improve opportunistic sand program 9. Lobby for funds for the sand program 4 - 173 EXPENDITURE PLAN FUND: DISTRICT SERVICESFund Number: 616 Division Title: SANITARY DIVISION SUPPORT/ CAPITAL PROJECTSDivision Number: 6030 Division Responsibilities: This Division has traditionally been utilized to provide for an allocation of City Engineers' time to the Sanitary Divisions. Beginning in FY 2005-06, Engineering will submit the amount of time worked for those Divisions, which will be charged directly to Finance via internal billing. The General Fund will be reimbursed in a separate revenue account for all costs plus a reasonable overhead charge. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL74,0440000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL74,0440000 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed City Engineer0.050.000.000.000.00 Deputy City Engineer0.100.000.000.000.00 Senior Engineer0.100.000.000.000.00 Senior Management Analyst 0.100.000.000.000.00 Engineer I, II0.100.000.000.000.00 Engineering Specialist I, II, III0.200.000.000.000.00 Dept. Admin. Support Coordinator0.050.000.000.000.00 Total Positions0.700.000.000.000.00 4 - 174 EXPENDITURE PLANPage 2 FUND: DISTRICT SERVICESFund Number: 616 Division Title: SANITARY DIVISION SUPPORT/ CAPITAL PROJECTSDivision Number: 6030 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Beginning in FY06, ESD and Engineering Services will be eliminated. Engineering will track the Divisions which will be charged directly through internal billing. The General Fund will be reimbursed in a separate revenue account. The total budget is $40,000, ESD and Engineering budgeted at $20,000 each. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 4 - 175 EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D)Division Number: 7060 Division Responsibilities: Prior to the City’s incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems for medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West, Unit 2. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL1,9582,2902,4142,9263,032 MATERIALS & SUPPLIES004600 CONTRACTS & SERVICES30,56940,88244,61244,14545,445 INTERNAL COST ALLOCATION002,3082,2192,213 CAPITAL OUTLAY00000 TOTAL32,52743,17249,38049,29050,690 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.030.030.030.030.03 Total Positions0.030.030.030.030.03 4 - 176 EXPENDITURE PLANPage 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 290 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 CONTRACTS AND SERVICES: Landscaping Maintenance22,77023,670 Tree Maintenance8,9608,960 Water8,5008,900 Equipment Maintenance and Repair2,8852,885 Utilities, Telephone1,0301,030 Total Contracts and Services44,14545,445 INTERNAL COST ALLOCATION: Fleet Maintenance2,2192,213 Total Internal Cost Allocation2,2192,213 4 - 177 EXPENDITURE PLAN FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E)Division Number: 7060 ponsibilities: Division Res Prior to the City’s incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscaping maintenance, utilities and irrigation systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL6537638049761,011 MATERIALS & SUPPLIES0032400 CONTRACTS & SERVICES11,5406,87214,57914,04214,379 INTERNAL COST ALLOCATION001,1561,1391,149 CAPITAL OUTLAY00000 TOTAL12,1937,63516,86316,15716,539 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 pt/ManagerDept/Manager FY 04-05FY 05-06FY 06-07De POSITION TITLESActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.010.010.010.010.01 Total Positions0.010.010.010.010.01 4 - 178 EXPENDITURE PLANPage 2 FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 CONTRACTS AND SERVICES: Landscaping Maintenance6,2436,480 Tree Maintenance4,1204,120 Water2,0002,100 Equipment Maintenance and Repair1,2941,294 Administrative Fee, Telephone385385 Total Contracts and Services14,04214,379 INTERNAL COST ALLOCATION: Fleet Maintenance1,1391,149 Total Internal Cost Allocation1,1391,149 4 - 179 EXPENDITURE PLAN FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F)Division Number: 7060 Division Responsibilities: Prior to the City’s incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed along six separate medians along Cerro Street, south from Encinitas Boulevard to Avenida de las Adelsas. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL1,3061,5251,6091,9522,023 MATERIALS & SUPPLIES07537100 CONTRACTS & SERVICES33,49735,69927,98928,89329,818 INTERNAL COST ALLOCATION001,6871,6551,659 CAPITAL OUTLAY00000 TOTAL34,80337,29931,65632,50033,500 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.020.020.020.020.02 Total Positions0.020.020.020.020.02 4 - 180 EXPENDITURE PLANPage 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT (M.I.D.)Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 CONTRACTS AND SERVICES: Landscaping Maintenance17,84318,543 Tree Maintenance3,9443,944 Water4,5004,725 Equipment Maintenance and Repair1,4061,406 Administrative Fee, Utilities1,2001,200 Total Contracts and Services28,89329,818 INTERNAL COST ALLOCATION: Fleet Maintenance1,6551,659 Total Internal Cost Allocation1,6551,659 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Replacement of Cerro Street decorative stone hardscape medians. 4 - 181 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 295 Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DISTRICT Division Number: 4095 (ZONES A, B, C) Encinitas Landscape and Lighting District Background: The Encinitas Landscape and Lighting District (ELLD) provides for the installation and maintenance of street lights, traffic signals, and public landscape medians throughout the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is compromised of eight separate zones, including one for city-wide street lighting, traffic signals and landscaping (Zone A), one for residential street lighting (Zone B), one for commercial street lighting (Zone C), four for neighborhood landscaping (Zones D, E, F, G) and Encinitas Ranch (Zone H), which maintains street lights, traffic signals, public landscaping, and a park. The District is supported through a combination of assessments and in certain zones a property tax apportionment. Division Responsibilities: The City-wide Landscape and Lighting District (Zones A, B & C) are administered from Fund Number 295. Zone A funds the operation and maintenance costs for all traffic lights, street lights and landscaped medians on the City's major thoroughfares. Zones B and C, respectively, fund localized residential and commercial street lights on the City's non-major thoroughfares. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL69,49280,04782,99385,26190,097 MATERIALS & SUPPLIES9069242,53700 CONTRACTS & SERVICES1,018,7851,001,628980,365996,4371,148,899 INTERNAL COST ALLOCATION0065,92860,70062,115 CAPITAL OUTLAY/DEBT SERVICE00000 TOTAL1,089,1831,082,5991,131,8231,142,3981,301,111 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.080.050.050.080.08 Park & Beach Supervisor I, II0.430.430.430.430.43 Sr Management Analyst0.250.250.250.200.20 Program Coordinator0.000.000.000.150.15 Program Assistant I, II, III0.150.200.200.000.00 Total Positions0.910.930.930.860.86 4 - 182 EXPENDITURE PLANPage 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 295 Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DISTRICT Division Number: 4095 (ZONES A, B, C) MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 : CONTRACTS AND SERVICES Electricity378,451422,271 Landscape Maintenance 244,664254,256 Traffic Signal Maintenance134,840189,340 Street Lights Maintenance57,75656,756 Tree Maintenance35,00035,000 Water and Telephone73,20076,750 Equipment Maintenance & Repair 46,50046,500 Professional Firms15,00015,000 Administration Fees, Contractual, Advertising11,02653,026 Total Contracts and Services996,4371,148,899 INTERNAL COST ALLOCATION: Internal Cost Allocation60,70062,115 Total Internal Cost Allocation60,70062,115 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Replace 25% of the batteries which supply power to the battery back-up system for traffic signals. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 4 - 183 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 296 Division Title: WIRO PARK (ZONE G)Division Number: 7060 Division Responsibilities: Wiro Park is the City’s first developer-constructed park, located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park’s maintenance and operations, paid for by an assessment district. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL739882951897971 MATERIALS & SUPPLIES003000 CONTRACTS & SERVICES10,91414,62611,93512,61913,026 INTERNAL COST ALLOCATION001,0771,1001,118 CAPITAL OUTLAY00000 TOTAL11,65315,50813,99314,61615,115 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Parks and Beach Supervisor I, II0.010.010.010.010.01 Total Positions0.010.010.010.010.01 4 - 184 EXPENDITURE PLANPage 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 296 Division Title: WIRO PARK (ZONE G)Division Number: 7060 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 CONTRACTS AND SERVICES: Landscaping Maintenance8,1618,488 Tree Maintenance2,2662,266 Water1,6001,680 Equipment Maintenance and Repair300300 Administrative Fee, Utilities292292 Total Contracts and Services12,61913,026 INTERNAL COST ALLOCATION: Fleet Maintenance1,1001,118 Total Internal Cost Allocation1,1001,118 4 - 185 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H)Division Number: 4095 Division Responsibilities: As part of the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, and Leo Mullen Sports Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quail Gardens Drive, Town Center Drive and Saxony Road. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL29,95335,35046,95649,22352,417 MATERIALS & SUPPLIES25,99544,91030,81027,25027,250 CONTRACTS & SERVICES376,204351,535506,154481,711506,831 INTERNAL COST ALLOCATION0030,66527,84926,835 CAPITAL OUTLAY058,75505,0005,000 TOTAL432,152490,550614,585591,033618,333 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed Superintendent 0.020.050.050.020.02 Park & Beach Supervisor I, II0.320.320.320.320.32 Semior Management Analyst0.050.050.050.050.05 Program Coordinator0.000.000.000.150.15 Program Assistant I, II, III0.000.100.100.000.00 Total Positions0.390.520.520.540.54 4 - 186 EXPENDITURE PLANPage 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT (ELLD)Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H)Division Number: 4095 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Park Maintenance12,90012,900 Signs8,4508,450 Repair and Maintenance5,9005,900 Total Materials and Supplies27,25027,250 CONTRACTS AND SERVICES: Landscaping Maintenance 227,030239,730 Water and Sewer71,58571,585 Contractual6,4406,440 Tree Maintenance35,00035,000 Property Maintenance19,54619,546 Equipment Maintenance and Repair30,49030,580 Electricity and Phone26,38826,532 Street Light and Traffic Signal Maintenance18,53827,040 Administrative Fees, Equipment Rental Fees1,7251,725 Sweeping, Park Maintenance and Disposal 44,96948,653 Total Contracts and Services481,711506,831 INTERNAL COST ALLOCATION: Fleet Maintenance27,84926,835 Total Internal Cost Allocation27,84926,835 CAPITAL OUTLAY/DEBT SERVICE: Improvements Other Than Buildings5,0005,000 Total Capital Outlay/Debt Service5,0005,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY05-06 & 06-07 Accomplishments 1. Replace 25% of the batteries which supply power to the battery back-up system for Traffic Signals 4 Year Program. 2. Replace traffic signal controller units for traffic signals at various locations. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 4 - 187 This page intentionally left blank. 4 - 188 Parks & Recreation Department Department Divisions Administration Park Maintenance Beach Services Recreational Trails Maintenance Recreation and Leisure Services Community and Senior Center Animal Regulation Recreation Programs Senior Nutrition Program Adult Softball - Cardiff Sports Park Department Director Chris Hazeltine NoText NoText This page intentionally left blank. 4 - 192 EXPENDITURE SUMMARY PARKS & RECREATION ACTIVITIES DEPARTMENT:Parks and Recreation DIVISIONS: Parks and Recreation Administration, Park Maintenance, Beach Services, Recreational Trail Maintenance, Recreation Services, Community and Senior Center Management, Animal Services, Recreation Programs, and Senior Nutrition Program. EXPENDITURE SUMMARYFY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager ActualActualApprovedProposedProposed PERSONNEL1,835,0592,093,4782,228,0052,304,1852,421,992 MATERIALS & SUPPLIES455,046356,767385,792360,835368,435 CONTRACTS & SERVICES2,398,7942,596,4842,677,5832,782,8743,078,653 INTERNAL COST ALLOCATION15,202084,450132,014133,252 CAPITAL OUTLAY76,63985,45873,30063,96063,960 TOTAL4,780,7405,132,1875,449,1305,643,8686,066,292 DEPARTMENT PERSONNEL SUMMARY FY 07-08FY 08-09 (Number of Positions)FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager ActualActualApprovedProposedProposed Full-Time Equivalents20.3820.3820.3821.3821.38 DEPARTMENT FUNDING SUMMARY FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09 ActualActualProjectedProjectedProjected Source of Revenue (Fund) Concession Rental/Telephone (101)19,95718,46422,00021,00021,000 Recreation Program Fund (146)961,021896,3351,107,9101,216,9401,242,473 Comm. Center Facility Rentals (146)108,443118,030118,000118,000118,000 Senior Nutrition Grant /Donations67,80868,58870,20070,20070,200 Investment Earnings (146)13,50815,40610,4248,4268,426 Total Departmental Revenue1,170,7371,116,8231,328,5341,434,5661,460,099 General Fund Support3,610,0034,015,3644,120,5964,209,3024,606,193 TOTAL4,780,7405,132,1875,449,1305,643,8686,066,292 4 - 193 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATIONDivision Number: 7010 s: Division Responsibilitie This Division is responsible for directing and supervising all divisions of the Department and a variety of administrative services which include parkland acquisition, leases, licenses, operation agreements, grants, design of capital projects, advanced planning, budgeting, work programs, special projects, historic resources, concessions, facility reservations, program registration, special event permits and oversight of the administration of the Encinitas Ranch Golf Authority and Animal Services. In addition, this Division provides administration of the Sister City Program, and the Parks and Recreation Commission. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL404,201416,881469,495492,919518,933 MATERIALS & SUPPLIES*14,81513,62045,95014,36014,360 CONTRACTS & SERVICES32,3317,68211,92010,06510,065 INTERNAL COST ALLOCATION3,4970000 CAPITAL OUTLAY00000 TOTAL454,844438,183527,365517,344543,358 *In FY06-07, a onetime $30,000 expenditure occurred for the Picnic in the Park/Sister City event. DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Department Director1.001.001.001.001.00 Senior Management Analyst1.001.001.001.001.00 Management Analyst I, II, III1.001.001.001.001.00 Dept. Administrative Support Coordinator1.001.001.001.001.00 Program Assistant I, II, III1.001.001.001.001.00 Total Positions5.005.005.005.005.00 4 - 194 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATIONDivision Number: 7010 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Office Furniture and Equipment600600 Sister City Program Supplies12,00012,000 Office Supplies, Awards & Recognition, Special Clothing, Food/Water1,7601,760 Total Materials and Supplies14,36014,360 CONTRACTS AND SERVICES: Travel, Training, Membership Dues and Mileage4,6754,675 Printing, Binding & Dupl.300300 Equipment Maint & Repair and Telephone5,0905,090 Total Contracts and Services10,06510,065 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Review & Update Reservation Policy and Fee Schedule. 2. Beacon's Beach Access EIR. 3. State Beaches Management Collaborative. 4. Sister City Home Stay Exchange . 5. Pet Health Expo. 6. Bocce Ball Facility Development at Oakcrest Park. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Beacon's Beach Access Development. 2. Hall Property Phased Design/Development. 3. Moonlight and Leucadia State Beaches Lease Agreement Renewal. 4. Moonlight State Beach Phased Development. 5. Pet Health Expo. 6. Sister City Exchange. 4 - 195 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: PARK MAINTENANCEDivision Number: 7020 Division Responsibilities: The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 30.5 miles of recreational trails, 10 miles of streetscapes, 94.93 acres of open space, and 323.83 acres of developed/undeveloped parks including the Encinitas Ranch Golf Course. In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders and addenda. The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL151,066179,880186,471190,687202,595 MATERIALS & SUPPLIES91,49061,12759,89654,88854,888 CONTRACTS & SERVICES722,162825,596875,812922,4661,193,773 INTERNAL COST ALLOCATION9,2000000 CAPITAL OUTLAY30,38351,02434,50035,00035,000 TOTAL1,004,3011,117,6271,156,6791,203,0411,486,256 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Superintendent0.500.500.500.500.50 Parks and Beach Supervisor I, II1.331.331.331.331.33 Total Positions1.831.831.831.831.83 4 - 196 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: PARK MAINTENANCEDivision Number: 7020 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance Supplies20,60020,600 Park Maintenance 11,30011,300 Signs, Office Supplies, and Special Clothing15,42015,420 Small Tools & Instruments, Books and Fuels/Gasoline6,3686,368 Machinery & Equipment 1,2001,200 Total Materials and Supplies54,88854,888 CONTRACTS AND SERVICES: Park Maintenance & Sports Park Maintenance138,787143,758 250,000 Hall Property Maintenance0 Water and Sewer139,400139,400 Property Maintenance55,20055,200 Landscape Maintenance 464,650480,836 Electricity72,12072,120 Equipment and Tree Maintenance30,23930,239 Contractual4,0004,000 Travel, Training and Membership Dues6,7286,728 Street Sweeping 5,0505,200 Equipment Rental, Printing, Telephone6,2926,292 Total Contracts and Services922,4661,193,773 CAPITAL OUTLAY/DEBT SERVICE: Park Improvements Other Than Buildings25,00025,000 Machinery and Equipment10,00010,000 Total Capital Outlay35,00035,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS : FY 05-06 & 06-07 Accomplishments: 1. Hall Property EIR. 2. GIS Intern for Database Maintenance. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Hall Property phased development. 4 - 197 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: BEACH SERVICESDivision Number: 7030 Division Responsibilities: The Beach Services Division is responsible for beach maintenance of approximately 47.87 acres of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, and construction oversight. The Division is also responsible for providing beach maintenance related information to the Parks and Recreation Commission. FY 07-08FY 08-09 pt/ManagerDept/Manager FY 04-05FY 05-06FY 06-07De EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL75,25388,64992,06494,600102,596 MATERIALS & SUPPLIES65,40457,66770,06280,06285,062 CONTRACTS & SERVICES240,622262,946289,456315,389323,948 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY22,56317,90615,50015,50015,500 TOTAL403,842427,168467,082505,551527,106 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 pt/ManagerDept/Manager FY 04-05FY 05-06FY 06-07De POSITION TITLESActualActualApprovedProposedProposed Superintendent0.500.500.500.500.50 Park & Beach Supervisor I, II0.350.350.350.350.35 Total Positions0.850.850.850.850.85 4 - 198 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: BEACH SERVICESDivision Number: 7030 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 S: MATERIALS AND SUPPLIE Minor Beach Repair Projects-Beach Sand51,20056,200 Repair and Maintenance Supplies21,50221,502 Sign and Sign Materials7,3607,360 Total Materials and Supplies80,06285,062 CONTRACTS AND SERVICES: Beach Maintenance Contracts-Landscape200,797209,149 Property Maintenance47,62947,629 Tree Maintenance8,1508,150 Utilities-Electricity, Water, Sewer, Telephones48,63048,630 Equipment Rental, Printing, & Equipment Maintenance1,8561,856 Consultant1,3001,300 Street Sweeping and Disposal7,0277,234 Total Contracts and Services315,389323,948 Y: CAPITAL OUTLA Improvements Other Than Buildings15,50015,500 Total Capital Outlay15,50015,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Beacons Beach access EIR. 2. Moonlight Beach berm/sand import. 3. Developed trail and picnic area along Cottonwood Creek at Moonlight Beach. 4. Stone steps access repairs. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Beacons Beach access development. 4 - 199 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCEDivision Number: 7033 Division Responsibilities: The Recreational Trails Division is responsible for a variety of recreational trail maintenance activities for all City trail related projects. This Division will be used to track direct costs associated with implementation of the Recreational Trails Master Plan. Division responsibilities will also include trail development, trash pick-up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information to the Parks and Recreation Commission. FY 07-08FY 08-09 pt/Manager FY 04-05FY 05-06FY 06-07Dept/ManagerDe EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL32,63738,16240,22248,77450,548 MATERIALS & SUPPLIES21,0963,0679,82412,82515,425 CONTRACTS & SERVICES35,21967,46763,97157,87959,379 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY005,0005,0005,000 TOTAL88,952108,696119,017124,478130,352 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 pt/Manager FY 04-05FY 05-06FY 06-07Dept/ManagerDe POSITION TITLESActualActualApprovedProposedProposed Parks & Beach Supervisor I, II0.500.500.500.500.50 Total Positions0.500.500.500.500.50 4 - 200 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCEDivision Number: 7033 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Repair and Maintenance Supplies10,05512,055 Sign and Sign Materials2,7703,370 Total Materials and Supplies12,82515,425 CONTRACTS AND SERVICES: Maintenance Contracts-Landscape7,1587,158 Park Maintenance50,00051,500 Equipment Maintenance721721 Total Contracts and Services57,87959,379 CAPITAL OUTLAY: Improvements Other Than Buildings5,0005,000 Total Capital Outlay5,0005,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Develop Trails per Recreational Trails Master Plan. 2. Trails #45 and a portion of #72 developed. 3. Trail #111 developed and accepted. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. A portion of trail #15 will be developed. 2. A portion of trail #70 will be developed. 4 - 201 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: RECREATION AND LEISURE SERVICESDivision Number: 7040 Division Responsibilities: The Recreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing City-wide special events, such as Summer Concerts, the Easter Egg Hunt, Senior Information Fair and the Encinitas 5K. Other tasks include field use scheduling, staffing the Senior Citizen’s Commission and the Youth Commission, Family Enrichment Programs, Teen Expos, and Open Gym Programs. The Division also administers the Recreation Program Division (146), which provides recreational, educational and sports activities on a fee-for-use basis. FY 07-08FY 08-09 pt/ManagerDept/Manager FY 04-05FY 05-06FY 06-07De EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL391,683431,345420,227408,511430,335 MATERIALS & SUPPLIES51,50840,81349,05045,10045,100 CONTRACTS & SERVICES152,142165,978163,815143,775143,775 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL595,333638,136633,092597,386619,210 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 pt/ManagerDept/Manager FY 04-05FY 05-06FY 06-07De POSITION TITLESActualActualApprovedProposedProposed Superintendent1.001.001.001.001.00 Recreation Supervisor I, II3.503.503.503.003.00 Total Positions4.504.504.504.004.00 4 - 202 EXPENDITURE PLANPage 2 FUND: GENERALFund: 101 Division Title: RECREATION AND LEISURE SERVICESDivision Number: 7040 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Office and Field Supplies33,90033,900 Books and Special Clothing1,2001,200 Miscellaneous (Scholarships)10,00010,000 Total Materials and Supplies45,10045,100 CONTRACTS AND SERVICES: Contractual Services 46,25046,250 Printing36,15036,150 Equipment Rental and Transportation Costs30,20030,200 Travel, Memberships, Mileage, Training, Maintenance17,07517,075 Advertising, Building Rent and phone14,10014,100 Total Contracts and Services143,775143,775 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Developed Strategies to Promote Healthy Lifestyles with Recreation Activities. 2. Provided input on Hall Property Design. 3. Staff reviewed Senior Citizen Transportation Issues. 4. Processed Online Citizen Survey. 5. Held Picnic in the Park event. 6. Hosted Encinitas 5K/Triathlon event. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Review and update City Council on special events and programs. 2. Provide City Council presentation on community center usage. 3. Create a centralized marketing plan for events and programs. 4. Increase participation in 5K event. 5. Improve department website. 4 - 203 EXPENDITURE PLAN FUND: GENERALFund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISIONDivision Number: 7044 Division Responsibilities: This Division is responsible for the activities and personnel located at the Community and Senior Center. The facility provides recreational, educational, social and civic opportunities to the citizens of Encinitas. A wide variety of activities and events are available to all ages. Activities include but are not limited to: concerts, recitals, seminars and workshops, instructional recreation classes, wedding receptions, community group meetings, teen dances, youth parties, festivals, indoor youth and adult sports leagues and clinics, pre-school activities, senior citizen activities and events, senior citizen outreach services (i.e. monitor Project C.A.R.E.), family enrichment nights, children and teen after school activities, and community special events. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL492,386575,752642,515640,489667,601 MATERIALS & SUPPLIES21,30920,08223,01025,60025,600 CONTRACTS & SERVICES386,886386,790379,367401,548402,193 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY9,0689,89210,80000 TOTAL909,649992,5161,055,6921,067,6371,095,394 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Community Center Manager1.001.001.001.001.00 Senior Center Manager1.001.001.001.001.00 Recreation Supervisor I, II1.001.001.001.501.50 Facilities Specialist1.001.001.001.001.00 Program Assistant I, II, III1.501.501.501.501.50 Total Positions5.505.505.506.006.00 Part-time/Temporary Contracts Contract facility/program attendants at the Community and Senior Center work a total of 8,000 hours. At no time will a single contract facility/program attendant exceed 1,000 hours. 4 - 204 EXPENDITURE PLANPage 2 FUND: GENERALFund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISIONDivision Number: 7044 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Office, Copier and Field Supplies13,10013,100 Repair & Maintenance 4,5004,500 Small Tools & Equipment1,0001,000 Special Clothing, Miscellaneous 7,0007,000 Total Materials and Supplies25,60025,600 CONTRACTS AND SERVICES: Landscaping Contract, Property Maintenance, & Custodial Services129,700130,345 Contractual, Security, & HVAC53,30053,300 Equipment Rental, Equipment, Facilities Maintenance18,90018,900 Utilities-Electricity, Water, Sewer113,300113,300 Local and Long Distance10,68010,680 Travel, Memberships, Mileage, Training16,46816,468 Advertising, Printing, & Postage59,20059,200 Total Contracts and Services401,548402,193 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Increased public awareness of all activities and services at Center via City web site, Center events, promotional materials, etc. 2. Reviewed and updated Center safety procedures. 3. Expanded Senior Citizen instructional classes and services. 4. Updated Community and Senior Center operations manual. 5. Developed a sponsorship program for the Senior Center. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Increase youth sports programs. 2. Adjust facility use fee schedule as needed. 3. Increase instructional classes to add inclusionary programs. 4. Promote Out & About Senior Transportation Program and explore funding options. 4 - 205 EXPENDITURE PLAN FUND: GENERALFund Number: 101 Division Title: ANIMAL REGULATIONDivision Number: 7050 Division Responsibilities: Animal Services are administered by the Parks & Recreation Department. The actual services are provided through a contract with the County of San Diego. Service includes: dog licensing, emergency medical care for injured dogs and cats that are found without owners, adoption services, owner notification of lost licensed dogs, public education and information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious dogs, spay-neuter referral and information, kennel licensing and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate contract with a private firm. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL00000 MATERIALS & SUPPLIES00000 CONTRACTS & SERVICES241,346266,530268,592273,200286,968 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL241,346266,530268,592273,200286,968 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed No City Personnel are Directly Assigned to this Activity. 4 - 206 EXPENDITURE PLANPage 2 FUND: GENERALFund Number: 101 Division Title: ANIMAL REGULATIONDivision Number: 7050 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 CONTRACTS AND SERVICES: County Animal Services254,000267,000 Dead Animal Removal Contract15,30016,068 Extra Service Contingency2,4002,400 Pet Health Expo1,5001,500 Total Contracts and Services273,200286,968 4 - 207 EXPENDITURE PLAN FUND: RECREATION PROGRAMSFund: 146 Division Title: RECREATION PROGRAMSDivision Number: 7045 Division Responsibilities: The Recreation Programs Division provides a variety of recreational, educational and sports activities to the public on a fee-for-use basis. Fees are designed to subsidize direct program costs, such as contractual staff, services and supplies, and other related program expenditures. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL238,255311,722325,011367,705388,884 MATERIALS & SUPPLIES185,948157,713125,000125,000125,000 CONTRACTS & SERVICES527,038562,007565,400599,302599,302 INTERNAL COST ALLOCATION2,505084,450132,014133,252 CAPITAL OUTLAY/ 14,6256,6367,5008,4608,460 PROGRAM REFUNDS TOTAL968,3711,038,0781,107,3611,232,4811,254,898 DIVISIONAL PERSONNEL DETAIL (Number of Positions)FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager POSITION TITLESActualActualApprovedProposedProposed Recreation Supervisor I, II2.002.002.002.002.00 Recreation Leader 0.200.200.200.200.20 Program Assistant I, II, III0.000.000.001.001.00 Total Positions2.202.202.203.203.20 Contracts: Temporary/Part-time/Seasonal Program Site Supervisors, Program Assistants, and Office Assistants 4 - 208 EXPENDITURE PLANPage 2 FUND: RECREATION PROGRAMSFund: 146 Division Title: RECREATION PROGRAMSDivision Number: 7045 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Operating Supplies, Miscellaneous125,000125,000 Total Materials and Supplies125,000125,000 CONTRACTS AND SERVICES: Employee Services Contract535,602535,602 Transportation Costs7,0007,000 Advertising and Printing28,00028,000 Admin/Credit Card Fees15,50015,500 Building Rent500500 Equipment Rental Fees5,7005,700 Training, Postage7,0007,000 Total Contracts and Services599,302599,302 CAPITAL OUTLAY/RECREATION PROGRAM REFUNDS: Internal Cost Allocation132,014133,252 Program Refunds8,4608,460 Total Capital Outlay/Rec. Program Refunds140,474141,712 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Developed additional program sponsorships and program scholarships. 2. Developed programs to enhance healthy lifestyles. 3. Processed 6.0 E-Connect upgrade for on-line registration. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Review Fund 146 revenues and adjust fees accordingly. 2. Adjust instructor payments to remove non-resident fee. 3. Explore additional fee-based programs. 4. Expand camp program. 5. Create a women's and senior softball league. 4 - 209 EXPENDITURE PLAN FUND: RECREATION PROGRAMSFund: 146 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 Division Responsibilities: This Division is used for tracking revenues and expenditures associated with the Senior Nutrition Program. This program provides lunches for local seniors and is funded through donations and a grant from the County of San Diego. FY 07-08FY 08-09 FY 04-05FY 05-06FY 06-07Dept/ManagerDept/Manager EXPENDITURE SUMMARYActualActualApprovedProposedProposed PERSONNEL49,57851,08752,00060,50060,500 MATERIALS & SUPPLIES3,4762,6783,0003,0003,000 CONTRACTS & SERVICES61,04851,48859,25059,25059,250 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL114,102105,253114,250122,750122,750 Note: Contract Employee are provided via grant funding. Senior Center Nutrition Grant includes, nutrition site coordinator, office assistant, kitchen assistant and van driver. 4 - 210 EXPENDITURE PLANPage 2 FUND: RECREATION PROGRAMSFund: 146 Division Title: SENIOR NUTRITION GRANT Division Number: 7046 MAJOR NON-PERSONNEL EXPENSE ITEMS:FY 07-08FY 08-09 MATERIALS AND SUPPLIES: Operating Supplies3,0003,000 Total Materials and Supplies3,0003,000 CONTRACTS AND SERVICES: Contractual59,00059,000 Mileage250250 Total Contracts and Services59,25059,250 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 05-06 & 06-07 Accomplishments: 1. Increased citizen awareness of transportation opportunities to the Lunch Program. 2. Maintained current service levels and increase as needed with approved grant funding. 3. Increased promotional marketing for the Lunch Program. Major Projects in the Upcoming Two-Year Period (FY07-08 & FY08-09) Include: 1. Expand Senior nutrition program using Meal-to-Go and boxed lunches. 4 - 211 This page intentionally left blank. 4 - 212 CHAPTER 5 SAN DIEGUITO WATER DISTRICT Fiscal Years 2007-08 and 2008-09 Operating Budgets and New Programs PRESIDENT JEROME STOCKS VICE PRESIDENT MAGGIE HOULIHAN BOARD MEMBERS TERESA BARTH JAMES BOND DAN DALAGER BOARD SECRETARY PHIL COTTON (CITY MANAGER) DIRECTOR OF PUBLIC WORKS/ GENERAL MANAGER LARRY WATT ASSISTANT GENERAL MANAGER VICTOR GRAVES Note: Elected City Council members also serve as the Board of Directors. The President and Vice President are appointed from among the Council members in January of each year. Prepared by the Finance Department and Public Works Department This page intentionally left blank. 5 - 2 Schedule A San Dieuito Water District Budet Summaries gg Budget Summary - Fiscal Year 2006-2007 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2006-072006-07TransfersTransfersTransfers(Col.3-46/30/2007 FUND NAME (fund #)7/1/2006RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531)750,00011,243,2858,704,889(200,000)(1,721,587)(616,809)0750,000 Capital Replacement (534)8,889,363364,2422,418,00000616,809(1,436,949)7,452,414 Capital Expansion (533)997,414277,2500000277,2501,274,664 Debt Service (536)0115,0001,836,58701,721,587000 Recycled Water (537)0450,100450,10000000 Rate Stabilization (535)1,623,84842,9720200,00000242,9721,866,820 TOTAL SDWD FUNDS12,260,62512,492,84913,409,576000(916,727)11,343,898 Budget Summary - Fiscal Year 2007-2008 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2007-20082007-2008TransfersTransfersTransfers(Col.3-46/30/2008 FUND NAME (fund #)7/1/2007RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531) 750,00011,453,8349,363,0210(1,715,937)(374,876)0750,000 386,488 Capital Replacement (534)7,452,4141,135,274001,649,540900,7548,353,168 0 Capital Expansion (533)*1,274,664000(1,274,664)(1,274,664)0 Debt Service (536)0115,0001,830,93701,715,937000 Recycled Water (537)0481,415481,41500000 Rate Stabilization (535)1,866,82064,038000064,0381,930,858 TOTAL SDWD FUNDS11,343,89812,500,77512,810,647000(309,872)11,034,026 Budget Summary - Fiscal Year 2008-2009 (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2008-20092008-2009TransfersTransfersTransfers(Col.3-46/30/2009 FUND NAME (fund #)7/1/2008RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531) 750,00011,787,4029,746,1650(1,705,405)(335,832)0750,000 336,488 Capital Replacement (534)8,353,168965,00000335,832(292,680)8,060,488 0 Capital Expansion (533)*0000000 Debt Service (536)0115,0001,820,40501,705,405000 Recycled Water (537)0495,857495,85700000 Rate Stabilization (535)1,930,85864,038000064,0381,994,896 TOTAL SDWD FUNDS11,034,02612,798,78513,027,427000(228,642)10,805,384 5 - 3 Schedule B San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY07-08FY08-09 FY04-05FY05-06FY06-07Dept/MgrDept/Mgr ActualActualApprovedProposedProposed OPERATING FUND (531) Revenue 8,024,9149,516,39011,243,28511,453,83411,787,402 Expenditures (Summary)7,764,8739,251,3888,704,8899,363,0219,746,165 Net Revenue less Expenditures260,041265,0022,538,3962,090,8132,041,237 Transfers from or (to) Other Funds0(1,341,839)(2,538,396)(2,090,813)(2,041,237) Increase(Decrease) in Fund Balance260,041(1,076,837)000 CAPITAL REPLACEMENT FUND (534) Revenue 275,633461,994364,242386,488336,488 Expenditures (Summary)01,392,0002,418,0001,135,274965,000 Net Revenue less Expenditures275,633(930,006)(2,053,758)(748,786)(628,512) Transfers from or (to) Other Funds(33,037)1,157,310616,8091,649,540335,832 Increase(Decrease) in Fund Balance242,596227,304(1,436,949)900,754(292,680) CAPITAL EXPANSION FUND (533) Revenue 236,578147,664277,25000 Expenditures (Summary)(1,600,000)0000 Net Revenue less Expenditures1,836,578147,664277,25000 Transfers from or (to) Other Funds(241,008)127,3360(1,274,664)0 Increase(Decrease) in Fund Balance1,595,570275,000277,250(1,274,664)0 RATE STABILIZATION FUND (535) Revenue 30,59351,32942,97264,03864,038 Expenditures (Summary)00000 Net Revenue less Expenditures30,59351,32942,97264,03864,038 Transfers from or (to) Other Funds0200,000200,00000 Increase(Decrease) in Fund Balance30,593251,329242,97264,03864,038 5 - 4 Schedule B San Dieguito Water District Revenue and Expenditure Summary by Fund Source FY07-08FY08-09 FY04-05FY05-06FY06-07Dept/MgrDept/Mgr ActualActualApprovedProposedProposed REVENUE BONDS DEBT SERVICE FUND (536) Revenue 141,53693,535115,000115,000115,000 Expenditures (Summary)1,154,482986,9831,836,5871,830,9371,820,405 Net Revenue less Expenditures(1,012,946)(893,448)(1,721,587)(1,715,937)(1,705,405) Transfers from or (to) Other Funds1,012,946893,4481,721,5871,715,9371,705,405 Increase(Decrease) in Fund Balance00000 RECYCLED WATER DIVISION (537) Revenue 416,167474,530450,100481,415495,857 Expenditures (Summary)416,167474,530450,100481,415495,857 Net Revenue less Expenditures00000 Transfers from or (to) Other Funds00000 Increase(Decrease) in Fund Balance00000 5 - 5 San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2007-2008 Revenues Total: $12,500,775 Buy-In Charges Investment $100,000 Earnings $500,916 Other Revenue 0.8% 4.0% $1,045,484 8.4% Recycled Water $481,415 3.9% Meter Service Charges/Other $2,403,844 19.2% Water Sales $7,969,116 63.7% Expenditures Total: $12,810,647 Engineering & Capital Projects Planning $1,135,274 FY 1997-98 Revenues $760,380 FY 1997-98 Expenditures $2,685,543 8.9% $3,066,011 5.9% Operations Recycled Water $2,237,690 $481,415 17.5% 3.8% Debt Service $1,830,937 14.3% Administration /Board Water Purchases $1,179,324 $5,185,627 9.2% 40.5% Amounts added to (deducted from) Reserves $ (140,114) 5 - 6 San Dieguito Water District Revenues and Expenditures (Schedule A) Fiscal Year 2008-09 Investment Revenues Total: $12,798,785 Earnings Other Revenue $500,916 Buy-In Charges $1,101,734 3.9% $50,000 8.6% 0.4% Recycled Water $495,857 3.9% Meter Service Charges $2,442,044 19.1% Water Sales $8,208,234 64.1% Expenditures Total: $13,027,427 Engineering & Planning Capital Projects Operations $794,876 $965,000 $2,257,758 6.1% 7.4% 17.3% Recycled Water $495,857 3.8% Debt Service $1,820,405 14.0% Administration Water Purchases /Board $5,493,164 $1,200,367 42.2% 9.2% Amounts added to (deducted from) Reserves $ (140,114) 5 - 7 Schedule C Summary of Expenditures and Personnel Operating Fund 531 FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL1,925,6791,979,0352,152,2942,187,7082,255,826 MATERIALS AND SUPPLIES2,768,9303,084,6643,452,3563,982,9844,179,234 CONTRACTS AND SERVICES1,192,4891,718,1941,858,3162,003,9992,080,200 INTERNAL COST ALLOCATION704,911946,5271,207,5411,117,7851,160,217 CAPITAL OUTLAY/DEBT SERVICE/OTHER20,11620,92434,38270,54570,688 TOTAL6,612,1257,749,3448,704,8899,363,0219,746,165 DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr DISTRICT WIDE SUMMARY Actual Actual Approved Proposed Proposed Full-Time Equivalents23.4522.7022.7022.7022.70 Total Positions 23.4522.7022.7022.7022.70 5 - 8 Schedule D San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2007-08 and 2008-09 FUNDFUNDFY07-08FY08-09 FROM TOAMOUNTAMOUNTPURPOSE OF TRANSFER OperatingDebt Service1,715,9371,705,405Transfer to Fund 536 to make debt service payment OperatingCapital Replacement374,876335,832Transfer from Operating to fund capital improvement projects Capital Expansion Capital Replacement1,274,6640Transfer from Capital Expansion to fund capital improvement projects TOTAL TRANSFERS$3,365,477$2,041,237 SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund (534)374,876335,832 Debt Service Fund (536)1,715,9371,705,405 $2,090,813$2,041,237 5 - 9 San Dieguito Water District Detail of Revenue by Fund Source FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr FUND and REVENUE DESCRIPTION Actual Actual Approved Proposed Proposed OPERATING FUND (531) Property Taxes168,038228,881581,000630,000660,000 Interest Earnings - Operating55,31778,94635,40035,39035,390 Property Rental46,16062,64938,11027,00027,000 Water Sales: Single Family Residential2,779,7043,417,1434,207,0724,355,5814,486,249 Water Sales: Multi-Family Residential1,034,6541,216,1001,643,5401,501,3741,546,415 Water Sales: Commerical 605,805765,835928,650867,173893,189 Water Sales: Agricultural 326,622354,599482,254406,274418,462 Water Sales: Potable505,450625,276814,883827,106851,919 Water Sales: Tankers12,56810,65027,60011,60812,000 Fire Line41,92565,60545,00071,50075,000 Meter Service Charges1,886,3902,061,4541,942,5702,261,6442,329,344 New Meter Installations90,757192,610103,000100,00075,000 All Other Water Service Charges62,96065,10085,69542,20037,700 Infrastructure Access (IAC)205,146238,528201,017274,284293,484 Plan Check Fees3,7501,7002,0002,0002,000 Cost Recovery7,33626,1236,0006,0006,000 SDG&E Revenue55,85777,30383,22227,00027,000 All Other Revenue, Cash Adjustments136,47527,88816,2727,70011,250 Operating Fund Subtotal:8,024,9149,516,39011,243,28511,453,83411,787,402 REPLACEMENT FUND (534) 100,00050,000 Buy-In Charges000 Investment Earnings275,633461,994364,242286,488286,488 Replacement Fund Subtotal:275,633461,994364,242386,488336,488 EXPANSION FUND (533) Connection Fees160,002104,798200,00000 Investment Earnings76,57642,86677,25000 Expansion Fund Subtotal:236,578147,664277,25000 RATE STABILIZATION FUND (535) Investment Earnings30,59351,32942,97264,03864,038 Debt Service Fund Subtotal:30,59351,32942,97264,03864,038 DEBT SERVICE FUND (536) Financing Sources00000 Trustee Interest141,53693,535115,000115,000115,000 Debt Service Fund Subtotal:141,53693,535115,000115,000115,000 RECYCLED WATER FUND (537) Recycled Water Sales416,167474,530450,100481,415495,857 Investment Earnings00000 Recycled Water Fund Subtotal:416,167474,530450,100481,415495,857 WATER DISTRICT FUNDS TOTA$9,125,421$10,745,442$12,492,849$12,500,775$12,798,785 L 5 - 10 San Dieguito Water District Debt Service Payments - Fiscal Years 2007-08 and 2008-09 Long-Term Debt for the San Dieguito Water District 1999 Water Revenue Bonds The 1999 Water Revenue Bonds were issued by the R. E. Badger Water Facilities Financing Authority, a Joint Powers Authority of the SDWD and the Santa Fe Irrigation District. The bonds were issued to finance improvements to the jointly-owned water treatment plant and distribution system. SDWD's portion of the financing totaled $9,480,000. Principal is due and payable annually in amounts ranging from $245,000 to $665,000. Interest is due and payable annually at rates ranging from 3.65% to 5.67%. 2004 Water Revenue Refunding Bonds On January 22, 2004, SDWD issued $13,845,000 of revenue refunding bonds, Series 2004, to redeem all of the outstanding 1993 Water Revenue Refunding Bonds. The bonds consist of $10,170,000 of serial bonds maturing from 2004 through 2019 in annual installments of $505,000 to $820,000 and a one term bond of $3,675,000 maturing on October 1, 2023. Interest is payable annually at rates ranging from 1.0% to 4.3%. The term bond is subject to sinking fund requirements. City Advances In July 2002, the City of Encinitas (City) issued $6,590,000 of Lease Revenue Bonds, Series 2002-1 through the 2002 Association of Bay Area Governments (ABAG) Lease Revenue Bonds, a California Joint Powers Authority. The funds were utilized to retire certain existing debt obligations and to provide funding for improvements to the City's Civic Center and the San Dieguito Water District (SDWD) Water Utility meter exchange and automation program. The City advanced funds to the SDWD to fund a meter exchange program totaling $750,000. SDWD is repaying the city over 10 years at interest rates equivalent to the underlying financing. Fund 536Fiscal Year 2007-08Fiscal Year 2008-09 Water Revenue BondsPrincipalInterestTotalPrincipalInterestTotal 697,443 1999 Badger Bonds 280,000 417,443 290,000 404,436 694,436 1,030,494 2004 Refunding Bonds 530,000 500,494 540,000 485,769 1,025,769 97,000 City Advances 80,000 17,000 80,000 14,200 94,200 Administrative Fee6,000 6,000 Total Payments1,830,937 1,820,405 5 - 11 San Dieguito Water District Captial Improvement Program Projects and Funding Sources Fiscal Years 2007-2008 and 2008-2009 ProjectsFY07-08FY08-09Total Funding Sources WaterCostsCostsProject Costs Water Distribution Line UpgradesReplacement Fund 1.350,000250,000on-going Badger Plant Misc. ImprovementsReplacement Fund 2.40,00040,000on-going Water Valve Replacements 3.100,000100,000on-goingReplacement Fund Badger Master Plan ProjectsReplacement Fund 4.200,000250,0001,978,264 Meter Replacement and AutomationReplacement Fund 5.100,000100,000on-going Fire Hydrants Installation Projects 6.75,00075,000900,000Replacement Fund Instrumentation, Telemetry &Replacement Fund 7.100,000100,000750,000 Centralized Control Cathodic Protection for TransmissionReplacement Fund 8.75,000075,000 Lines in Rancho Santa Fe (New) Arroyo Dr. Pressure Reducing Replacement Fund 9.050,00050,000 Station Replacement (New) Replacement Fund 10. GIS Data Access in the Field20,274020,274 (Work Project) SDWD Water Rate StudyReplacement Fund 75,000075,000 11. (Work Project) ` TOTAL $1,135,274 $ 965,000 SUMMARY BY FUNDING SOURCE: Replacement Fund - 5341,135,274965,000 Expansion Fund - 53300 TOTAL $1,135,274 $ 965,000 5 - 12 EXPENDITURES SUMMARY SAN DIEGUITO WATER DISTRICT ACTIVITIES FUND:San Dieguito Water District, Fund 531 Administrative Services, Water Purchases and Treatment, Field Operations, Planning and Engineering, DIVISIONS: and Board Members. Fund 537, Recycled Water Division (not included in amounts below, See Page 5- 24 for recycled water detail). EXPENDITURE SUMMARY FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed PERSONNEL1,925,6791,979,0352,152,2942,187,7082,255,826 MATERIALS & SUPPLIES2,768,9303,084,6643,452,3563,982,9844,179,234 CONTRACTS & SERVICES1,192,4891,718,1941,858,3162,003,9992,080,200 INTERNAL COST ALLOCATION704,911946,5271,207,5411,117,7851,160,217 CAPITAL OUTLAY/DEBT SERVICE/OTHER20,11620,92434,38270,54570,688 TOTAL6,612,1257,749,3448,704,8899,363,0219,746,165 DISTRICT PERSONNEL SUMMARY FY 07-08 FY 08-09 (Number of Positions) FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr Actual Actual Approved Proposed Proposed Full-Time Equivalents23.4522.7022.7022.7022.70 (Does not include Board Members) 5 - 13 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: ADMINISTRATIVE SERVICESDivision Number: 5311 Division Responsibilities: This Division is responsible for the District’s general administration and generation and collection of water utility bills. The services are provided to the Water District by the City’s Financial Services Division and charged back to the District via Internal Cost Allocation. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES9,8659,53214,37012,00012,000 CONTRACTS & SERVICES145,899152,283188,280181,620183,700 INTERNAL COST ALLOCATION564,024755,972959,663968,004986,967 CAPITAL OUTLAY/DEBT SERVICE/OTHER7,4898,3707,5007,7007,700 1,169,3241,190,367 TOTAL 727,277 926,157 1,169,813 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed No personnel directly assigned to this division. 5 - 14 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: ADMINISTRATIVE SERVICESDivision Number: 5311 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : MATERIALS & SUPPLIES Billing11,50011,500 Office, Awards/Recognition00 Office Furniture and Equipment00 Miscellaneous500500 Total Materials & Supplies12,00012,000 CONTRACTS AND SERVICES: Insurance Premiums, Retiree's Health78,22079,700 Professional Firms, Banking37,10037,700 Postage24,00024,000 Computer, Computer Software Maintenance26,20026,200 Telephone4,5004,500 Administrative Fees5,6005,600 City Attorney, Legal Fees6,0006,000 Total Contracts & Services181,620183,700 INTERNAL COST ALLOCATION: Internal Cost Allocation968,004986,967 Total Internal Cost Allocation968,004986,967 CAPITAL OUTLAY/DEBT SERVICE/OTHER: Deposit Refund Interest1,2001,200 Adjustments6,5006,500 Total Debt Service/Other7,7007,700 5 - 15 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: WATER PURCHASES AND TREATMENTDivision Number: 5314 Division Responsibilities: This Division captures the costs of the water purchased to be sold to District customers and the costs of water treatment. The District has two sources of water- local water at Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CWA). Treatment is provided from the R.E. Badger Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID). FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES2,498,5782,866,5173,221,3273,706,8843,940,484 CONTRACTS & SERVICES831,3971,330,7471,300,0001,478,7431,552,680 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 5,185,6275,493,164 TOTAL 3,329,975 4,197,264 4,521,327 DIVISIONAL PERSONNEL DETAIL FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed No personnel directly assigned to this division. 5 - 16 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: WATER PURCHASES AND TREATMENTDivision Number: 5314 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : MATERIALS & SUPPLIES Water Purchases: CWA Filtered245,600264,000 CWA Unfiltered2,520,0002,716,000 Local Unfiltered192,000192,000 CWA Emergency Service Charge185,000185,000 MWD Capacity Reservation85,00085,000 MWD Readiness-to-Serve75,00075,000 CWA Service Charge130,000130,000 Infrastructure Access Charge274,284293,484 Total Materials & Supplies3,706,8843,940,484 : CONTRACTS AND SERVICES Water Treatment (Badger Filtration Plant)1,478,7431,552,680 Total Contracts & Services1,478,7431,552,680 5 - 17 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: FIELD OPERATIONSDivision Number: 5315 Division Responsibilities: This Division operates the distribution system of the San Dieguito Water District. In-house field crews provide on- going maintenance of the water system’s valves, reservoirs, approximately 200 miles of pipeline, installation of new water mainline valves, service lines, water meters, fire hydrants, fire service lines, performs bacteriological water sampling, inspection and performs emergency repairs. The distribution system maintained by this Division provides potable water to 37,000 customers in the communities of Leucadia, Old Encinitas, Cardiff, and parts of New Encinitas. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL1,368,6741,362,4671,510,2231,519,7181,553,490 MATERIALS & SUPPLIES249,972198,494205,058252,600215,100 CONTRACTS & SERVICES154,143198,773257,636252,746252,930 INTERNAL COST ALLOCATION130,924180,354247,878149,781173,250 CAPITAL OUTLAY12,62712,55426,88262,84562,988 TOTAL1,916,3401,952,6422,247,6772,237,6902,257,758 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed Department Director/ Public Works Director0.200.200.200.200.20 Assistant District Manager0.850.850.850.700.70 Assistant Superintendent1.001.001.001.001.00 Utility and Maintenance Supervisor*1.001.001.001.001.00 Management Services Coordinator0.200.200.200.200.20 Utility & Maintenance Field Supervisor 3.003.003.002.002.00 Utility & Maintenance Specialist I, II2.502.002.002.002.00 Senior Program Assistant1.001.001.001.001.00 Dept. Administrative Support Coordinator0.300.300.300.300.30 Utility & Maintenance Technician I, II, III, IV4.004.004.006.006.00 Program Assistant I, II, III0.650.900.900.900.90 Customer Service Representative I, II2.002.002.001.001.00 Total Positions16.7016.4516.4516.3016.30 *Utility and Maintenance Supervisor underfilled with U&M Technician 5 - 18 Page 2 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: FIELD OPERATIONSDivision Number: 5315 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : MATERIALS & SUPPLIES Tanker Meters 5,0005,000 Services27,50027,500 New Meter Installations35,00030,000 Low & High Pressure Mains, Pressure Reducer Valves17,00017,000 Computer/ Software1,750750 Fuels28,75028,750 Asphalt15,00015,000 Special Clothing, Safety19,30012,800 Small Tools, Operating16,00016,000 Laterals40,00040,000 Office, Office Furniture & Equipment43,80018,800 Audio, Books, Food, Miscellaneous3,5003,500 Total Materials & Supplies252,600215,100 : CONTRACTS AND SERVICES Contractual140,000140,000 Membership Dues22,15022,150 Local - Telemetering11,62011,620 Radios9,4009,400 Travel, Training & Mileage17,26017,260 Equipment Rental Fees, Maintenance and Repair20,00020,000 Inspection Fees, Operations Permits12,25012,250 Permits8,3168,500 Electricity8,0008,000 Medical Services3,7503,750 Total Contracts & Services252,746252,930 : INTERNAL COST ALLOCATION Fleet Replacement Program 53,29771,334 Fleet/Equipment Maintenance96,484101,916 Total Internal Cost Allocation149,781173,250 : CAPITAL OUTLAY/ DEBT SERVICE Machinery and Equipment50,00050,000 Reimbursement to General Fund for 800mhz ABAG12,84512,988 Total Capital Outlay62,84562,988 5 - 19 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: PLANNING AND ENGINEERINGDivision Number: 5316 Division Responsibilities: This Division supervises the design and construction of water system improvements, plans for the water reliability and water system requirements of the San Dieguito Water District, advises on the operation of the distribution system, acts as liaison to other water and governmental agencies, provides public information and education programs for District customers. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL550,355610,668625,568659,990694,336 MATERIALS & SUPPLIES10,51510,12111,12711,50011,650 CONTRACTS & SERVICES60,24635,230109,41088,89088,890 INTERNAL COST ALLOCATION9,96310,201000 CAPITAL OUTLAY00000 TOTAL631,079666,220746,105760,380794,876 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed Assistant District Manager0.150.150.150.300.30 Senior Engineer1.001.001.001.001.00 Engineer I, II1.001.001.001.001.00 Utility and Maintenance Specialist I, II2.502.002.002.002.00 Engineer Specialist I, II2.002.002.002.002.00 Dept Administrative Support Coordinator0.100.100.100.100.10 Total Positions6.756.256.256.406.40 5 - 20 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: PLANNING AND ENGINEERINGDivision Number: 5316 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : MATERIALS & SUPPLIES Computer/Software6,9506,950 Office, Operating and Safety1,0501,050 Fuels, Gasoline3,0003,000 Miscellaneous and Books500650 Total Materials & Supplies11,50011,650 CONTRACTS AND SERVICES: Consultant50,00050,000 Conservation15,00015,000 Community Information15,00015,000 Memberships, Travel, Training & Mileage5,5905,590 Equipment Maintenance and Repair3,3003,300 Total Contracts & Services88,89088,890 5 - 21 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: BOARD MEMBERSDivision Number: 5319 Division Responsibilities: This Division funds the general legislative and policy making expenses for the Board of Directors of the District. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL6,6505,90016,5038,0008,000 MATERIALS & SUPPLIES0047400 CONTRACTS & SERVICES8041,1612,9902,0002,000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL7,4547,06119,96710,00010,000 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed Council/Board Members5.005.005.005.005.00 Total Positions5.005.005.005.005.00 Note: The five Council Members are not included in other summaries of Personnel. 5 - 22 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 531 Division Title: BOARD MEMBERSDivision Number: 5319 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : CONTRACTS AND SERVICES Travel1,5001,500 Mileage500500 Total Contracts & Services2,0002,000 5 - 23 EXPENDITURE PLAN FUND: SAN DIEGUITO WATER DISTRICTFund: 537 Division Title: RECYCLED WATER DIVISIONDivision Number: 5371 Division Responsibilities: This Division signifies all the expenditures and personnel related to the District’s role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the District will handle the sale of 700-acre feet of recycled water. The District will market this water for uses to include watering the golf course, citywide medians, parks and miscellaneous landscaping. FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL00000 MATERIALS & SUPPLIES416,167474,530424,400481,415495,857 CONTRACTS & SERVICES00000 INTERNAL COST ALLOCATION00000 CAPITAL OUTLAY00000 TOTAL416,167474,530424,400481,415495,857 DIVISIONAL PERSONNEL DETAIL (Number of Positions) FY 07-08 FY 08-09 FY 04-05 FY 05-06 FY 06-07 Dept/Mgr Dept/Mgr POSITION TITLES Actual Actual Approved Proposed Proposed No personnel directly assigned to this division. 5 - 24 EXPENDITURE PLAN Page 2 FUND: SAN DIEGUITO WATER DISTRICTFund: 537 Division Title: RECYCLED WATER DIVISIONDivision Number: 5371 MAJOR NON-PERSONNEL EXPENDITURE ITEMS FY 07-08 FY 08-09 : MATERIALS & SUPPLIES Recycled Water481,415495,857 Total Materials & Supplies481,415495,857 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects for this Division are discussed in Public Works Section 5 - 25 San Dieguito Water District Historic and Projected Debt Service Coverage For Fiscal Years Ended June 30 FY 2004-05FY 2005-06FY 2006-07FY 2007-08FY 2008-09 ctualctualEstimatedBudgetBudget AA Revenues: Operating Revenues - Including Connection Fees$8,219,596 $9,621,188 $11,443,285 $11,553,834 $11,837,402 Non-Operating Revenues 1,026,897 1,124,269 1,049,564 946,941 961,383 Gross Revenues 9,246,493 10,745,457 12,492,849 12,500,775 12,798,785 Total Operating & Non-Operating Expenses 9,335,523 10,695,021 11,688,608 12,344,436 12,692,022 Net Income (89,030) 50,436 804,241 156,339 106,763 Add back…….. Interest Expense and Other 1,154,483 969,098 1,033,619 1,000,000 950,000 Depreciation & Amortization 1,152,749 1,502,044 1,500,000 1,500,000 1,500,000 Net Revenues Available for Debt Service 2,218,202 2,521,578 3,337,860 2,656,339 2,556,763 Debt Service -- 1999 Badger Bonds - Interest Charges452,655 441,405 429,705 417,443 404,436 Principal Repayment 245,000 255,000 265,000 280,000 290,000 2004 Water Refunding Bonds-Interest Charges 545,094 527,693 513,619 500,494 485,769 Principal Repayment 655,000 505,000 520,000 530,000 540,000 Total Debt Service 1,897,749 1,729,098 1,728,324 1,727,937 1,720,205 Coverage by Net Revenues Available for Debt Service116.89%145.83%193.13%153.73%148.63% Debt service coverage requirement is minimum of 115% 5 - 26 Approved Position Titles & Monthly Salary Ranges Appendix A NoText NoText Resolutions Adopting FY2007-08 & FY2008-09 Operating Budget & Capital Improvement Program Appendix B NoText Schedule A Budet Summar - All Cit Funds gyy Fiscal Year 2007-2008 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Actual2007/82007/8TransfersTransfersTransfersTransfersSummaryBal. 6/30/08 FUND NAME (fund #)7/1/2007RevenuesExpensesOperatingOtherebt ServicCapitall. 3-4+5+6+7(Col. +2-9) Deo+ GOVERNMENT FUNDS General (101)11,554,95953,392,59745,653,290(643,542)27,215(1,551,140)(3,652,051)1,919,78913,474,748 Special Projects Fund (119)534,207337,045041,32500(364,899)13,471547,678 Self-Insurance (113)3,154,437933,9641,395,106611,142000150,0003,304,437 Civic Center Improvements (152)229,7551,075,167000(908,530)(160,000)6,637236,392 Sales Tax Receivable (192)851,489000(27,215)00(27,215)824,274 Recreation Programs (146) 176,6211,413,5661,355,231000058,335234,956 INFRASTRUCTURE FUNDS Gas Tax (201)115,1441,233,1461,087,8240000145,322260,466 Federal Transportation Grants (202)00000000 State Transportation Grants (203)0750,0000000(750,000)00 Transnet (204)1,199,5512,175,7830000(1,772,500)403,2831,602,834 Transportation Development Grants (205)000000000 Coastal Zone Management Fund (210)1,634,191277,160275,63232,40000033,9281,668,119 GRANT FUNDS Community Development Block Grant (222)0413,096184,309000(228,787)00 Affordable Housing (225)321,3059,437000009,437330,742 Encinitas Housing Authority (226)61,3431,147,0981,015,098(132,000)000061,343 Home Entitlement (227)0212,615212,615000000 Govt.Educational Access (228)136,609116,74119,500000097,241233,850 Recycling/Solid Waste/HHW (229)1,294,236581,775588,4040000(6,629)1,287,607 Asset Forfeiture (261)55,57405,0000000(5,000)50,574 Special Law Enforcement (COPS) (262)0120,000120,000000000 Federal Special Law Enforcement (263)010,00010,000000000 Law Enforcement Equip. (CLEEP) (264)000000000 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231)99,262148,800000(150,000)0(1,200)98,062 Flood Control Fees (232)(123,769)225,0000000(100,000)125,0001,231 Traffic Mitigation Fees (233)547,976369,9090000(750,000)(380,091)167,885 Park Acquisition Fees (234)88,904451,502000(100,000)(100,000)251,502340,406 Open Space Fund (235)6,92019,6500000019,65026,570 Recreation Trail Fees (236)1,0866,065000006,0657,151 Community Facilities (237)(114,263)26,5550000026,555(87,708) InLieu Curb Gutter Sidewalk(238)5,01700000005,017 Fire Mitigation Fees (272)041,3250(41,325)00000 LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)151,30337,75649,2900000(11,534)139,769 Villanitas MID (291)187,41426,99916,157000010,842198,256 Cerro Street MID (292)160,88146,13032,500000013,630174,511 Encinitas Lighting-Citywide (295)216,1551,135,7081,142,3980000(6,690)209,465 Wiro Park (296)6,50311,22814,6160000(3,388)3,115 Encinitas Ranch District (297)316,717678,168591,033000087,135403,852 Operations Subtotal:22,869,52767,423,98553,768,003(132,000)0(2,709,670)(7,878,237)2,936,07525,805,602 Capital Improvements7,878,237 Transfers to other funds132,0002,709,670 TOTAL CITYWIDE FUNDS: 22,869,52767,423,98553,768,00300002,936,07525,805,602 Schedule A Budget Summary - All City Funds Fiscal Year 2008-2009 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) inninProected Be ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Proected2008/092008/09TransfersTransfersTransfersTransfersSummarBal. 6/30/09 jy FUND NAME (fund #)7/1/2008RevenuesExensesOeratinOtherebt ServicCaitalol. 3-4+5+6+7+(Col. + 2-9) ppgDepC8 GOVERNMENT FUNDS General (101)13,474,74855,533,26548,364,457(646,203)25,350(2,787,879)(3,495,617)264,45913,739,207 Special Projects Fund (119)547,678168,522054,130000222,652770,330 3,304,437892,9651,406,768613,803000100,0003,404,437 Self-Insurance (113) 236,3921,075,167000(925,907)(165,000)(15,740)220,652 Civic Center Improvements (152) Sales Tax Receivable (192)824,274000(25,350)00(25,350)798,924 Recreation Programs (146)234,9561,439,0991,377,648000061,451296,407 INFRASTRUCTURE FUNDS Gas Tax (201)260,4661,257,1311,141,8570000115,274375,740 Federal Transportation Grants (202)000000000 State Transportation Grants (203)01,063,4750000(915,000)148,475148,475 Transnet (204)1,602,8341,982,0790000(1,725,000)257,0791,859,913 Transportation Development Grants (205)000000000 Coastal Zone Management Fund (210)1,668,119280,591219,39132,40000093,6001,761,719 GRANT FUNDS C.D.B. Grant (222) 0380,048172,721000(207,327)00 Affordable Housing (225)330,7429,437000009,437340,179 61,3431,175,6731,043,673(132,000)000061,343 Encinitas Housing Authority (226) Home Entitlement (227)0201,982201,982000000 233,850118,94119,500000099,441333,291 Government/Educational Access (228) Recycling/Solid Waste/HHW (2291,287,607446,704552,7960000(106,092)1,181,515 ) 50,57405,0000000(5,000)45,574 Asset Forfeiture (261) Special Law Enforcement (COPS) (262)0120,000120,000000000 010,00010,000000000 Federal Special Law Enforce (263) Law Enforcement Equip. (CLEEP) (264)000000000 DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231)98,062235,440000(150,000)085,440183,502 Flood Control Fees (2321,231200,0000000(100,000)100,000101,231 ) 167,885372,6050000(530,000)(157,395)10,490 Traffic Mitigation Fees (233) Park Acquisition Fees (234)340,406649,278000(100,000)(100,000)449,278789,684 Open Space Fund (235)26,57039,3000000(40,000)(700)25,870 Recreation Trail Fees (236)7,15110,1300000010,13017,281 Community Facilities (237(87,708)53,1100000053,110(34,598) ) 5,01700000005,017 InLieu Curb Gutter Sidewalk(238) 054,1300(54,130)00000 Fire Mitigation Fees (272) LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290)139,76938,99450,6900000(11,696)128,073 Villanitas MID (291)198,25627,74216,539000011,203209,459 Cerro Street MID (292)174,51148,38433,500000014,884189,395 209,4651,172,8341,301,1110000(128,277)81,188 Encinitas Lighting-Citywide (295) Wiro Park (296)3,11511,19715,1150000(3,918)(803) Encinitas Ranch Dist. (297)403,852738,604618,3330000120,271524,123 Operations Subtotal:25,805,60269,806,82756,671,081(132,000)0(3,963,786)(7,277,944)1,762,01627,567,618 Capital Improvements7,277,944 132,00003,963,786 Proprietary Funds TOTAL CITYWIDE FUNDS: 25,805,60269,806,82756,671,08100001,762,01627,567,618 Schedule A Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2007-2008 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) inninProected Be ggj BalanceInterfundInterfundInterfundInterfundCurrent YearEndin g Proected2007/082007/08TransfersTransfersTransfersTransfersSummarBal. 6/30/08 jy FUND NAME (fund #)7/1/2007RevenuesExensesOeratinOtherDebt ServiceCaitalol. 3-4+5+6+7+(Col. + 2-9) ppgpC8 AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)268,259102,741177,594132,00000057,147325,406 TOTAL AFFORDABLE HOUSIN268,259102,741177,594132,00000057,147325,406 G DEBT SERVICE FUND (321) 0322,3003,031,970002,709,670000 CARDIFF SANITARY DIVISION FUNDS Operations (501)595,6984,892,8712,437,602000(2,441,566)13,703609,401 Capital Replacement (502)5,051,188269,636934,86400(714,950)2,441,5661,061,3886,112,576 Capital Expansion (503)(412,782)109,26918,820000090,449(322,333) Debt Service (504)030,000744,95000714,950000 Rate Stabilization (506)1,133,58333,0300000033,0301,166,613 TOTAL CSD FUNDS6,367,6875,334,8064,136,23600001,198,5707,566,257 ENCINITAS SANITARY DIVISION FUNDS Operations (521)322,6802,467,6701,300,682000(1,164,497)2,491325,171 Capital Replacement (522)317,961116,449983,5930001,164,497297,353615,314 Capital Expansion (523)1,248,423202,46211,2550000191,2071,439,630 Rate Stabilization (525)843,30225,1100000025,110868,412 TOTAL ESD FUNDS2,732,3662,811,6912,295,5300000516,1613,248,527 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)750,00011,453,8349,363,02100(1,715,937)(374,876)0750,000 Capital Replacement (534)7,452,414386,4881,135,2740001,649,540900,7548,353,168 Capital Expansion (533)1,274,66400000(1,274,664)(1,274,664)0 Debt Service (536)0115,0001,830,937001,715,937000 Recycled Water (5370481,415481,415000000 ) Rate Stabilization (535)1,866,82064,0380000064,0381,930,858 TOTAL SDWD FUNDS11,343,89812,500,77512,810,6470000309,87211,034,026 () INTERNAL SERVICES FUNDS District Services (616)0867,627867,627000000 Fleet Maintenance (692)0507,810507,810000000 Vehicle Replacement (693)1,476,804391,889500,0000000(108,111)1,368,693 TOTAL INTERNAL FUNDS1,476,8041,767,3261,875,4370000108,1111,368,693 () ,,,,,,,,,,, TOTALS ALL FUNDS1353895 221890142283963924327414132000027096700,,23542909 Transfers from City Fund(132,000)0(2,709,670) s 0 Total City and All Other Fund45,058,54190,263,62478,095,417000(7,878,237)4,289,97049,348,511 s Schedule A Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2008-2009 (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) BeginningProjected BalanceInterfundInterfundInterfundInterfundCurrent YearEnding Actual2008/092008/09TransfersTransfersTransfersTransfersSummaryBal. 6/30/09 FUND NAME (fund #)7/1/2008RevenuesExpensesOperatingOtherebt ServicCapitalCol. 3-4+5+6+7+8(Col. + 2-9) De() AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561)325,406104,741177,694132,00000059,047384,453 G325,406104,741177,694132,00000059,047384,453 TOTAL AFFORDABLE HOUSIN DEBT SERVICE FUND (321) 0322,3004,286,086003,963,786000 CARDIFF SANITARY DIVISION FUNDS Operations (501)609,4014,945,5082,435,907000(2,510,025)(424)608,977 Capital Replacement (502)6,112,576269,636674,01500(717,200)2,510,0251,388,4467,501,022 Capital Expansion (503)(322,333)109,26919,573000089,696(232,637) Debt Service (504)030,000747,20000717,200000 Rate Stabilization (506)1,166,61333,0300000033,0301,199,643 TOTAL CSD FUNDS7,566,2575,387,4433,876,69500001,510,7489,077,005 ENCINITAS SANITARY DIVISION FUNDS Operations (521)325,1712,534,0661,321,286000(1,207,629)5,151330,322 Capital Replacement (522)615,314116,449627,1690001,207,629696,9091,312,223 Capital Expansion (523)1,439,630187,46200000187,4621,627,092 Rate Stabilization (525)868,41225,1100000025,110893,522 TOTAL ESD FUNDS3,248,5272,863,0871,948,4550000914,6324,163,159 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531)750,00011,787,4029,746,16500(1,705,405)(335,832)0750,000 Capital Replacement (534)8,353,168336,488965,000000335,832(292,680)8,060,488 Capital Expansion (533)000000000 Debt Service (536)0115,0001,820,405001,705,405000 Recycled Water (537)0495,857495,857000000 Rate Stabilization (535)1,930,85864,038000064,0381,994,896 (228,642)10,805,384 TOTAL SDWD FUNDS11,034,02612,798,78513,027,4270000 INTERNAL SERVICES FUNDS District Services (616)0842,737842,737000000 Fleet Maintenance (692)0536,402536,402000000 Vehicle Replacement (693)1,368,693343,261500,0000000(156,739)1,211,954 00(156,739)1,211,954 TOTAL INTERNAL FUNDS1,368,6931,722,4001,879,13900 ,5,,,755,5,,,,7,,5,,55 TOTALS ALL FUNDS234290923198621949613200003963860209904626419 Transfers from City Funds(132,000)0(3,963,786) Total City and All Other Fund49,348,51193,005,58381,866,577000(7,277,944)3,861,06253,209,573 s NoText Schedule A San Dieuito Water District Budet Summaries gg Budet Summar - Fiscal Year 2006-2007 gy (1)(2)(3)(4)(5)(6)(7)(8)(9) rProjected BeginningFiscal YearFiscal YearCurrent Yea BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2006-072006-07TransfersTransfersTransfers(Col.3-46/30/2007 FUND NAME (fund #)7/1/2006RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531)750,00011,243,2858,704,889(200,000)(1,721,587)(616,809)0750,000 Capital Replacement (534)8,889,363364,2422,418,00000616,809(1,436,949)7,452,414 Capital Expansion (533)997,414277,2500000277,2501,274,664 Debt Service (536)0115,0001,836,58701,721,587000 Recycled Water (537)0450,100450,10000000 Rate Stabilization (535)1,623,84842,9720200,00000242,9721,866,820 TOTAL SDWD FUNDS12,260,62512,492,84913,409,576000(916,727)11,343,898 Budet Summar - Fiscal Year 2007-2008 gy (1)(2)(3)(4)(5)(6)(7)(8)(9) BeginningFiscal YearFiscal YearCurrent YearProjected BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2007-20082007-2008TransfersTransfersTransfers(Col.3-46/30/2008 FUND NAME (fund #)7/1/2007RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531) 750,00011,453,8349,363,0210(1,715,937)(374,876)0750,000 Capital Replacement (534)7,452,414386,4881,135,274001,649,540900,7548,353,168 Capital Expansion (533)*1,274,6640000(1,274,664)(1,274,664)0 Debt Service (536)0115,0001,830,93701,715,937000 Recycled Water (537)0481,415481,41500000 Rate Stabilization (535)1,866,82064,038000064,0381,930,858 TOTAL SDWD FUNDS11,343,89812,500,77512,810,647000(309,872)11,034,026 Budet Summar - Fiscal Year 2008-2009 gy (1)(2)(3)(4)(5)(6)(7)(8)(9) rProjected BeginningFiscal YearFiscal YearCurrent Yea BalanceProjectedProjectedInterfundInterfundInterfundSummaryEnd Bal Projected2008-20092008-2009TransfersTransfersTransfers(Col.3-46/30/2009 FUND NAME (fund #)7/1/2008RevenuesExpensesOperatingDebt Svc.Capital +5+6+7)(Col. 2+8) Operations (531) 750,00011,787,4029,746,1650(1,705,405)(335,832)0750,000 Capital Replacement (534)8,353,168336,488965,00000335,832(292,680)8,060,488 Capital Expansion (533)*00000000 Debt Service (536)0115,0001,820,40501,705,405000 Recycled Water (537)0495,857495,85700000 Rate Stabilization (535)1,930,85864,038000064,0381,994,896 TOTAL SDWD FUNDS11,034,02612,798,78513,027,427000(228,642)10,805,384 Resolution Adopting Annual Appropriations Limit Appendix C Appendix C City of Encinitas FY 2007-08 Appropriations Limit Annual Appropriations Limit - State of California Article XIIIB of the California Constitution requires local governments to adopt an annual appropriations and expenditure limit for tax proceeds remitted to the City. The appropriations’ limit is adjusted annually based upon a combination of factors including the change in population combined with either the change in per capita income or the change in the assessment roll due to new non- residential construction. Each year, the City’s independent auditor reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. Proceeds of taxes include all taxes levied by or for the City; revenue from regulatory licenses, user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The appropriation limit is revised to $74,944,105 for Fiscal Year 2006-07 and $78,783,444 for Fiscal Year 2007-08. The City’s proceeds from taxes and expenditures continue to be well below the appropriations’ limit. The proposed limit is adjusted annually by multiplying the “Prior Year Limit” by the “Percentage Change in Population” and then by the greater of the “Percentage Change in Local Non-Residential New Construction” or “Percentage Change in Per Capita Income.” This annual adjustment is then added to the Prior Year’s Limit to establish the current year limit. The limit is to be adopted by July of the current year. The State of California issues the estimated population change in May for calculating the limit. The County of San Diego issues the Local Non-Residential New Construction following the deadline for the current year. The limit is adopted during the current fiscal year and reviewed the following year for any required adjustments. The Fiscal Year 2007-08 limit is calculated on the estimated annual percentage change in population and the per capita income as indicated by the State of California. In May of 2008 the State will issue the revised population. The revised percentage change will then be used to adjust the prior year’s limit. If the percentage change in the New Local Non-Residential Construction figure is greater than the per capita income change, staff will revise the appropriations’ limit and present the revision to Council at a later date. C - 1 NoText Appendix C City of Encinitas, Compliance with the Appropriations Limit Once the Appropriations Limit is adopted by the City Council, the Appropriations Subject to the Limit must be tested at year-end. The Appropriations Subject to Limitation is the concept that is at the heart of Article XIIIB. Appropriations Subject to Limitation are generally those appropriations to expend proceeds of taxes. However, certain Exclusions are not subject to the Appropriations Limitation such as debt service costs and Qualified Capital Outlay. Proposition 111 added “qualified capital outlay” to the list of expenditures which are not counted as appropriations subject to limitation. The term is defined as an appropriation for a fixed asset (including land and construction) with a useful life of 10 years or more and a value which equals or exceeds one hundred thousand dollars ($100,000). The City has experienced some large capital improvement expenditures over the past several years which have created a fluctuating Appropriations Subject to Limitation well below the Appropriations Limit. Currently the City’s Appropriations Subject to the Limit are well below the approved Appropriations Limit. Gann Appropriations Limit History 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 - Fiscal Year Appropriations Subject to Limit Appropriations Limit C - 3 City Council Goals FY2007-08 and FY2007-08 Appendix D Appendix D FY 2007/08 City Council Goals & Work Tasks Adopted 2/28/07 GOAL 2008-01 Investigate Leucadia Boulevard at-grade railroad crossing Engineering alternatives, possible funding sources and potential for a rail quiet zone Review of Beach Quality EnhancementsGOAL 2008-02Parks & Recreation (Commission) GOAL 2008-03 Support State legislation to address overly punitive impacts of City Council/ City trespassing on rail corridor Manager's Office GOAL 2008-04 Evaluation for potential regulation of commercial group use of Parks & Recreation City beaches(Commission) GOAL 2008-05 Explore Construction Oversight CommitteeCity Manager's Office Highway 101 Corridor Mainstreet Coordinator GOAL 2008-06City Manager's Office GOAL 2008-07 Establish Special Event Program PolicyParks & Recreation Evaluate and update Administrative PoliciesGOAL 2008-08City Clerk's Office/HR GOAL 2008-09 Provide opportunities for Commissions to provide periodic City Clerk's Office updates to City Council GOAL 2008-10 Consider a ballot measure requiring TOT for Short Term City Council/ City Vacation RentalsClerk's Office Community Art FestivalAgendize - School District Liaison Committee (Arts City Manager's Office Commission proposal)Arts Administrator Review publication for City advertisingInformational report City Clerk/ Planning Reduce Speed Limit on Highway 101Review in conjunction with Circulation Element UpdateEngineering Traffic Calming - Cornish, Devonshire, SylviaConsider in conjunction with Traffic Management PlanEngineering Live internet streaming of Council meetings, live television Review options, costs and implementation opportunityInformation broadcast of Council meetings and potential televising of Technology Planning Commission Meetings Staff Support for Encinitas Garden FestivalAddress in Special Event PolicyParks & Recreation Hold a smart growth workshop (housing element, carrying Better define goals and objectives of workshopCouncil/Planning & capacity, etc.)Building/SANDAG Construct sidewalks to link existing sidewalks at corner of Develop cost estimate and submit it for budgeting Engineering Hygeia and Leucadia Boulevardprocess General Plan Amendment to consider View Corridor for Station Evaluate and reportPlanning & Building "White" on Gascony Consideration of parking or other use options for San Dieguito Evaluate and reportEngineering Heritage Museum site Consider a Ground Floor Retail Only OrdinanceEvaluate and reportPlanning & Building Downtown Historic Overlay ZoneEvaluate and reportPlanning & Building Underground utility programEvaluate and reportEngineering Community/Senior Center usage report Evaluate and reportParks & Recreation Downtown Highway 101 south entry/ Improvements to Bus Stop Provide status report and optionsEngineering at K street Use of Permeable Concrete for public projectsEvaluate and reportEngineering Traffic Calming - Via CantebriaEvaluate and reportEngineering Work with skateboard stakeholders to establish more skate Evaluate and reportParks & Recreation facilities Review graffiti/gang activityEvaluate and reportCity Manager's Office/Sheriff "Sustainable Encinitas" BREC recommendations Status Report on Blue Ribbon Environmental Committee City Manager's Office recommendations Traffic Mitigation Fees - analyze impact on downtownEvaluate and reportEngineering/Finance/ City Attorney Public Safety and Law/Traffic EnforcementEvaluate law/traffic enforcement service level options City Manager's and address in budget processOffice/Sheriff D - 1 Glossary Appendix E Appendix E Glossary Acquisition - The process of gaining assets. ADA - Americans with Disabilities Act of 1990. Allocate - To divide a lump-sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Appropriation - An authorization made by the City Council which permits the City to incur obligations and to make expenditures of resources. Assessed Value - A dollar valuation set upon real estate or other property by the County Assessor as a basis for levying property taxes. Asset - Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. Audit - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an audit is to determine if the City’s Financial Statements present the City’s financial position fairly and results of operations are in conformity with generally accepted accounting principles. Badger Filtration Plant - A Water Treatment plant that is jointly owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. Balanced Budget - A budget in which planned expenditures do not exceed projected funds available. Balance Sheet - A financial statement reporting the organization’s assets, liabilities and equity activities. Benefit Assessment - Charges levied on parcels to pay for public improvements or services provided within a pre-determined district or area according to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 - The 1982 Act lets cities, counties and special districts finance a variety of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area must give written consent to the assessment. Bond - A written promise to pay a specified sum of money (called the principleal) at a specific date in the future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. E - 1 Appendix E California State Department Of Transportation (CalTrans) - State Department responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transportation facilities. Capacity - The maximum that can be contained in a system whether it be a tank or a pipe, etc. Capital Budget - The annual adoption by the Council of project appropriations. Project appropriations are for the amount necessary to carry out a capital project’s expenditure plan, including multi-year contracts for which a total appropriation covering several years’ planned expenditures may be required. Capital Improvement Program - The annual updated plan or schedule of project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay - Expenditures which result in the acquisition of or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Project - Any project, or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. - Circulation ElementThe chapter of the General Plan dealing with automobile, bike and alternate transit transportation systems. Community Advisory Board (CAB) - Land use decision-making board representing each of the City’s five communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas). Consumer Price Index (C.P.I.) - A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuing Appropriation - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. Debt - All long-term credit obligations of the City and its agencies, whether backed by the City’s full faith and credit or by pledged revenues, and all interest-bearing short-term credit obligations. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. E - 2 Appendix E Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Development Impact Fees - Fees placed on the development of land or conditions required for the approval of a development project such as the donation (“dedication” or “exaction”) of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service - To account for the Civic Center Bond payments and fees for trustee and audit services. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact Report (EIR) - An in-depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative Declaration (ND) is required of certain projects by the California Environmental Quality Act. Expenditure - The outflow of funds paid for goods or services obtained. . Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report - A comprehensive annual document providing a snapshot of the City’s financial position on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the report’s financial information. Fines, Forfeitures and Penalties - Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $ 1,500. Franchise Fee - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. E - 3 Appendix E Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Gann Initiative - See Proposition 4. Gasoline Tax - Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon tax on fuel used by vehicles that drive on public streets. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. Highway Users Tax - See gasoline tax. Housing Element - The chapter of the General Plan dealing with housing issues and related goals. Impact Fees - Fees required of a developer/builder for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration - The seepage of rain and/or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure - The City’s basic system of its physical plant, i.e., streets, water, sewer, public buildings, parks, and beaches. Internal Service Fund - A fund which provides services to other City divisions and bills the various other funds for services rendered. The City uses this type of fund for distributing vehicle replacement and maintenance, facility maintenance, information systems, and other general overhead. Investment Earnings - Earnings received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authority (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. Liability - A claim on the assets of an entity. Line-Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line-item budget, although detail line-item accounts are maintained and recorded for financial reporting and control purposes. E - 4 Appendix E Master Plan - A comprehensive planning document which encompasses all aspects of current and future needs of the District or area studied. Material and Supplies - A general category used for clarifying expenditures for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax - See gasoline tax. Motor Vehicle License Fee (VLF) - VLF is a property tax on motor vehicles. VLF is levied annually by the State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. Municipal Improvement District - A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. OPEB – Refers to “Other Post Employment Benefits”, meaning other than pension benefits which consist primarily of retiree health care benefits but may also include other benefits such as life insurance and long-term care that employers have promised to employees. Operating Financial Plan - The portion of the budget that pertains to daily operations providing basic governmental services. Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase - A project carried out in planned incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principle. Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and is considered satisfactory for drinking. Program - A grouping of activities organized to accomplish basic goals and objectives. Program Budget - A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Property Tax - An ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). Proposition 4 - Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and inflation. Proposition 13 - Article XIIIA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real property to 1% of the full cash value of such property. E - 5 Appendix E Real Property Transfer Tax - Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate at a rate of $0.55 per $500.00 (is this rate current?) of property value. Reclaimed Water - Non-potable water used primarily for landscaping and floriculture irrigation. Reclamation - The process of recovering usable, but non-potable water from the tertiary treatment of wastewater. Regional Water Quality Control Board - A State agency which among other responsibilities regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs - Article XIIIB, Section 6 of the California Constitution which requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called “SB 90” after its original 1972 legislation. Rents - Revenues received through the rental of public properties to private parties such as convention space and library facilities. Reserve - The portion of any fund’s balance that is restricted for a specific purpose and is, therefore, not available for general appropriation. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds - Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that project. Risk Management - An organized attempt to protect an organization’s assets against accidental loss in the most cost-effective manner. Sales Tax - The sales tax is imposed on retailers for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Diego Association Of Governments (SANDAG) - A public agency formed by local governments to assure overall area-wide planning and coordination for the San Diego region. Service Charges - Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. S.T.P. - Surface Transportation Program - A Federal Government transportation program used strictly for the development of super highways. Subventions - Subsidy or financial support received from county, state or federal government. The state and county currently levy certain taxes that are “subvened” to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. E - 6 Appendix E Transient Occupancy Tax - Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel, inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. Unsecured Property - As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is the total retail price. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. Work Projects Program - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Working Capital - Difference between current assets and current liabilities. Zero Based Budgeting - A method of budgeting in which all expenditures must be justified each new period, as opposed to only explaining the amounts requested in excess of the previous period’s funding. The method utilized to develop the FY2007-08 and FY2008-09 operating budgets. E - 7 This page intentionally left blank. 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