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2008-04-09 (Report) CITY OF ENCINITAS HOUSING AUTHORITY AGENDA REPOllT Meeting Date: April 9, 2008 TO: Chairperson and City of En ci 11 it as Housing Authority Board Phil. Cotton, EXiYcutive Directol~ VIA: FROM: rick Murphy, Planning & Buildin Oil Barefield, Rousing Ooordi11ato1' SUBJECT: A.ppi'oval of the FY2008-09 Allnu.al Ptihli > ousing Agency Plan of the City of EncinitasHousing Authority BACKGROUNI): As a Public Housing Agency (PRA}, the City of Ellcinitas Housing Authority (EHA) is rcquircd.to prepare a five-year PHA Plall in compliance with the Quality HousingalldWork R,t:lSPOllSibility Act of 1998. TIle PHA Plan identifies the housing needs of lower incolllel1ouseholds on the waiting list for the Section 8 Rousing Choice Voucher program. The plan inclucles goals,ohj.ectives, and priorities to meet those needs over the next five years. Additionally, theBHATll.usl fileartllual updates to the fiV'e-yearplan,cven if thereal'c no changes. . ANALYSTS:'J'hef'iscalyear{FY) 2008-09 (1uly 1,2008- JUlle 30.,20(9) An1mal PHA Plan is prcsentedas Attachment "A" to this.repOlt. There are no changes from the prior yearplall. The AnllualPUA Plc.tnoutlines fhegonls, objectives, and priorties for the rental asslstfU1Geilnd related activitiesdur111g the UPCQrnil1gprogram year. The ERA expects toreceivetwproxiinately $1.1 mil]jonfrom the U.S. Department of Housing and Urban Development (HUD) tbr rental assista1lce to 136 f1'llllHies through theSectioh 8 Housing Choice Voucher progtc.\m. The draft Annual PHAPloll wasnoticcdfoT publicrcview and publiccomnlcnt On the City's website and localllcwspaper. FISCAL AN]) STAFF IMPACT: This is an on-going program. The EUA anhclpates . receiving apptO~imate]y $1.1 ntillion of HUD func}s for FY2008-09 to provide rental assistance to 136 families. RECOMMENDATION: Approve the FY2008-09 Annual PHA Plan and authorize the Executive Director to execute and transmit the Annual PHA Plan to HUD with required PHA certifIcations. ATTACIIMENTS: "A" - FY2008-09 Annual PITA Plan 10 Attachment '~A" FY2008-09 Annual PHA Plan 11 PHA Plans U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577- 0226 (exp. 08/31/2009) Streamlined Annual Version This infonnation collection is authorized by Section 51 I ofthe Quality Housing and Work Responsibility Act, whicb added a new section 5A.to the U.S. Housing Act of 1937 that introduced 5~year and a11l11,1al PHA Plans. The full PHA plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and infonns HUD, families served by the PHA, and membersQf the public of the PHA's mission and strategies for serving tbe needs oflow-income and very low-income families. This fonn allows eligible PHAs to make a streamlined annual Plan submission to HUD consistent with HUD's eff0l1s to provide regulatory relieffor cCl1ain types of PH As. Public rep0l1ing burden for tbis infonnation collection is estimated to aVCl'3ge I I .7 hourspCl' response, including the time for reviewing instlUctions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of infonnation. HUD may not collect this infonnation and respondents are not required to complete this fonn, unless it displays a currently valid OMB Control Number. Privaey Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is authOlized to solicit the infonnation requested in this fonn by virtue of Title 12, U.S. Code, Section l701 et seq., and regulations promulgated thereundCl'. at Title 12, Code of Federal Regulations. Infonnation in PHA plans is publicly available, Streamlined AnnualPHA Plan for Fiscal Year: 2008 - 09 City of Encinitas Housing Authority NOTE: This PHA Plan template (HUD-50075-SA) is to be completed In accordance with instructions contained in previous NoticesPIH 99~33 (HA),99-51 (HA), 2000-22 (HA),2000-36 (HA), 2000-43 (HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. fonn HUD-S007S-SA (4/30/2003) 12 PlfA Name: City of Ellcinitas Housing AuthOlity HA Code: CAl 55 Streamlined Annual Plan for Fiscal Year 2008-09 Streamlined Annual PHA Plan Agency Identification PHA Name: City of Encinitas Housing Authority PHA Number: CA155 PHA Fiscal Year Beginning: 2008/09 f PHA Programs Administered: DPublic Housing and Section 8 [gISection 8 Only DPublic Housing Only Number of public housing units: Number of 88 units: Number of public housing units: Number of88 units: . . DPHA Consortia: (check box ifsubmitting a joint PHA Plan and complete table) Participating PHAs PHA Program(s) Included in Programs Not in # of Units Code the Consortium the Consortium Each Program Participating PHA 1: Participating PHA 2: Participating PHA 3: PHA Plan Contact Information: Name: Ron Barefield TDD: (760) 633-2700 Phone: (760) 633-2724 Email: rbarefield@ci.encinitas.ca.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select aU that apply) [8J PHA's main administrative office 0 PHA's development management offices Display Locations for PHA Plans and Supporting Documents The PHA Plan revised policies or program changes (including attachments) are available for public review and inspection. [g] Yes 0 No. If yes , select all that apply: ~ Main administrative office of the PHA o PHA development management offices o Main administrative office of the local, county or State government o . Public library 0 PHA website D Other (list below) PHA Plan Supp011ing Documents are available for inspection at: (select all that apply) ~ Main business office of the PHA D PHA development management offices D . Other (list below) ( \ Page 4 ofl9 (04/3r~03) lonn HUD-S007S-SA PHA Name: City of Encinitas Housing Authority HA Code: CAl 55 Streamlined Annual Plan for Fiscal Year 2008-09 Streamlined Annual PHA Plan Fiscal Year 2008-09 [24 CFRPart 903.12(c)] Table of Contents . .... ,.... . .. ........ ....... . . [24CFR903.7(r)J. ....... ............... . .p~oylde a table ofcontents'forthr plan,includinglj~plicablelidditional requiremeIits;aiida listofsuppbrting <qbtriin~nts av~jl~!~)~e .totjpubJ~c :iri$pectiO:n~_ . .- <, ,-. :;:.": ...-:-':~ : '. . -, A. PHA PLAN COMPONENTS o 1. Site-Based Waiting List Policies 903.7(b)(2) Policies on Eligibility, Selection, and Admissions o 2.. Capital Improvement Needs 903.7(g) Statement of Capital Improvements Needed I:8J 3. Section 8(y) Homeownership 903.7(k)(1)(i) Statement of Homeownership Programs ~ 4. Project-Based Voucher Programs o 5. PHA Statement of Consistency with Consolidated Plan. Complete only ifPHA has changed any policies, programs, or plan components from its last Annual Plan. I:8J 6. Supporting Documents Available for Review 07. Capital Fund Program and Capital Fund Program ReplacementHousing Factor, Annual Statement/Performance and Evaluation Report o 8. Capital Fund Program 5-Year ActionPlan B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE Form HUD~50076, PHA Certifications o{Comvliance with the PHAPlans and Related Regulations: Board Resolution to Accomvanv the Streamlined Annual Plan identifying policies or programs the PHA has revised since submission of its last Annual Plan, and including Civil Rights certifications and assurances the changed policies were presented to the Resident Advisory Board for review and comment, approved by the PHA governing board, and made available for review and inspection at the PHA's :~~i\~~~~~:1:~i~ii1g..tSr.:FQim~1~,caPitatlRU~~tRt()gtalfi .€CF:~),~t~j~{s;,',j.;~,~r~j~WWj.~;~.'; ...,.::..... ..... Form HUD-50070, Certification {or a Drug-Free Workvlace; Form .HUD;.50071, Certification o{Pavments to Influence Federal Transactions; and Form SF-LLL &SF-LLLa, Disclosure o{Lobbvinz Activities. Page 5 of 19 (04/3r~03) tbnn nUD-S0075-SA PHA Name: City of Encinitas Housing Authority HA Code: CAl55 Streamlined Annual Plan for Fiscal Year 2008-09 1. Site-Based Waiting Lists (Eligibility. Selection. Admissions Policies) [24 CFl)P~Tt903.12(G), 903.7(b)(2)] ..... ... I;:~enlPtions:;'S~QtIon,Ki:mly PHAsare'rt'Ot.rt;quired to cqnipl~te:thiscomp6nent. A. Site-Based Waiting Lists-Previous Year I. Has the PHA operated one or more site-based waiting lists in the previous year? If yes, complete the following table; if not skip to B. Site-Based Waiting Lists . . Development Date Initiated Initial mix of Racial, Current mix of Percent change Information: Ethnic or Disability Racial, Ethnic or between initial (Name, number, Demographics Disability and current mix location) Demographics since of Racial, Ethnic, Initiation of SBWL or Disability demographics 2. What is the number of site based waitinglist developments to which families may apply atone time? . 3. How many unit offers may art applicant turn down before being removed from the site-based waiting list? 4. 0 Yes D No: Is the PHA the subject of any pending fair housing complaint by HUD or any court order or settlement agreement? If yes, describe the order, agreement or complaint and describe how use of a site- based waiting list will not violate or be inconsistent with the order, agreement or complaint below: B. Site-Based Waiting Lists - Coming Year If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to next component. . 1. How many site-based waiting lists will the PHA operate in the coming year? 2. DYes D No: Are any or all ofthe PHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD-approved site based waiting list plan)? If yes, how many lists? 3. 0 Yes D No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? D PHA main administrative office D All PHA development management offices o Management offices at developments with site-based waiting lists D At the development to which they would like to apply o Other (list below) Page 6 of 19 (04/3~~03) fonn HUD-50075-SA PHA Name: City of Encinitas Housing Authority HA Code: CAI55 Streamlined Annual Plan for Fiscal Year 2008-09 2. Capital Improvement Needs [24 CFR Part 903.12 (c), 903.7 (g)J Exetpptipns:. SectioiJ 8 orily J?JfA.S3:i;e :i1ot require(J tg,,9~mDletethis compoD,~i:tt.. j : "-';- .'.~: A. Capital Fund Program 1. 0 Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete items 7 and 8 of this template (Capital Fund Program tables). Ifno, skip to B. 2. 0 Yes 0 No: . Does the PHA propose to use any portion of its CFP funds to repay debt incurred to finance capital improvements? If so, the PHAmust identifY in its arumal and 5-year capital plans the development(s) where such improvements will be made and show both how tbe proceeds of the financing will be used and the amount of the annual payments required to service the debt. (Note that separate HOO approval is required for such financing activities.). B. .. . HOPE VIand })ublic Housing Developmenta~d Replacement Activities (Non-Capital Fund). . AppliCability: AJlPHAs adminlsteriI).?> public housing;_ JcI,entif)ranyappr()ved HOPE VI andJorpublic housing development or replacement activitiesl~ot<iescribed in 'tlieGllpitalFundProgram Annual State~ent. 1. 0 Yes 0 No: Has the PHA received a HOPE VI revitalization grant? (ifno, skip to #3; if yes, provide responses to the items on the chai1located on the next page, copying and completing as many times as necessary). 2. Status of HOPE VI revitalization grant(s): HOPE VI Revitalization GrantStatus a. Development Name: b. Development Number: c.Status of Grant: DRevitalization Plan under development DRevitalization Plan submitted, pending approval DRevitalization Plan approved OActivities pursuant to an approved Revitalization Plan underway 3. 0 Yes 0 No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name(s) below: 4. 0 Yes 0 No: Will the PHA be engaging in any mixed-finance development activities for public housing. in the Plan year? If yes, list developments or activities below: Page7ofl9 (04/30-ffi03 ) fonn HUD-SOO7S-SA PHA Name: City ofEncinitas Housing Authority HA Code:.CAI55 streamlined A1mual Plan for Fiscal Year 2008-09 5. 0 Yes 0 No: Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: . I I I I I 3. _Section B 'Tenant Based 1\ssistanc~--Section B(y) Homeowllership _Prof!ra~ 14fah~]lcanI~\ r~j~r:~]!:ft'lfUirt~rl()~lv~~\~jID~~@lk\(;i\"i\'J ~:::~_"I~<;:,<>:' -_ :_: /J,"::-- : ----",7i,~'''- -~-- <, ttr;r "2 li "_~,.. - _ _ ) "'.<:.~ ~ _ ~ ~,\},' ~~ flU _, _ _ _ _ >:: ~ ~_~' ~ 1. I2J Yes 0 No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.HA of1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next component; if "yes", complete each program description below (copy and complete questions for each program identified.) 2. Program Description: a. Size of Program I2J Yes 0 No: Will the PHA limit the number offamilies participating in the Section 8 homeownership option? If the answer to the question above was. yes, what is the maximum number of participants this fiscal year? Q b. PHA-established eligibility criteria DYes I2J No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria: c. What actions will the PHA undertake to implement the program this year (list)? Housing costs in the City ofEncinitas are typically beyond the purchasing ability oflciwer income households, the only housing that lower income households may afford are income restricted housing developed and sold under the City's affordable housing programs. These affordable homes have resale restrictions to ensure the affordability for 30 ~ 55 years. The City of Encinitas Housing Authority will notify potential participants of any affordable homeownership opportunities that become available. 3. Capacity of the PHA to Administer a Section 8 Homeownership Program: The PHAhas demonstrated its capacity to administer the program by (select illl that apply): o Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least I percent of the purchase price comes from the family's resources. I2J Requiring that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards. Partnering with a qualified agency or agencies to administer the program (list name(s) and years of experience below): ACORN Housing Corporation Demonstrating that it has other relevant experience (list experience below): [gl o Page 8 of 19 (04/30f?03) fonn HUD-SOO75-SA PHA Name: City of Encinitas Housing Authority HA Code: CAI55 Streamlined Annual Plan for Fiscal Year 2008-09 I I ./ I I I i I I I I I I 4. Use of the Proiect-Based Voucher Pro~ram Intent to Use Project-Based Assistance DYes.~ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in the coming year? If the answer is "no," go to the next component. If yes, answer the following questions. 1. DYes D No: Are there circumstances indicating that the project basing of the units; rather thail tenant- basing of the same amount of assistance is an appropriate option? If yes, check which circumstances apply: D low utilization rate for vouchers due to lack of suitable rental units D access to neighborhoods outside of high poverty areas D other (describe below:) 2. Indicate the number of units and general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): S. PHA Statement of Consistency with the Consolidated Plan [24 CFR Part 903.1 5] . .. ...'.. .. ... ......... ....... ... ... .. .. '.. ...... . ... . Foreach~ppJjcable C()nsoiidated Plan, make the followin& stateine1it(\::opy'qu~stjons as many times!\sn~eessary) only iftlic'PBf<\J;Jag provided a certification listirlgprogramorpolipY9hi,inge$'froIriitsl;lst Annual Plljn submissiqll~ I. Consolidated Plan jurisdiction: City ofEncinitas 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) [g] o [g] [g] D The PHA has based its statement of needs of families on its waiting lists on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) NOTE: There have been no program or policy changes since the last AImual Plan submission. 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Page 9 of19 (04/30/2003) 18 fonn HUD-5007S-SA FHA Name: City ofEncinitas Housing AuthOlity HA Code: CA155 . Streamlined Annual Plan for Fiscal Year 2008-09 . 6. Supporting Documents Available for Review for Streamlined Annual PHA Plans PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. . List of Su rmortin!! Documents Available for Review Applicable Supporting Document Related Plan Component &On Disulav PHA Certifications of Compliance with the PHA Plans and Related Regylations 5 Year and Annual Plans and Board Resolution to Accompany the Standard Annual, Standard Five-Year, and Streamlined FiFe-Year/Annual Plans; x PHA Certifications of Compliance with the PHA Plans and Related Regulations and Board Resolution to Accompany the Streamlined Annual Plan Certification by State or Local Official of PHA Plan Consistency with Consolidated Plan. Fair Housing Documentation Supporting Fair Housing Certifications: Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to irnplementany of the jurisdictions' initiatives to affirmatively further fair housing that require the PHA's involvement. Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in which the PHA is located and any additional backup data to support statement of housing needs for families on the PHA's public housing mid Section 8 tenant- based waiting lists. Most recent board-approved operating budget for the public hOUsing program x x Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), which includes the Tenant Selection and Assignment Plan [TSAP] and the Site-Based Waiting List Procedure. DeconcentratiQn Income Analysis . . Any policy .governing occupancy of Police Officers and Over-Income Tenants in Public Housing. D Check here if included in the public housing A&O Policy. . Section 8 Administrative Plan x Public housing rent determination policies, including the method for setting public housing flat rents. D Check here if included in the DUbrichousina A & 0 Policv. Schedule of flat rents offered at each public housing development. D Check here if included in the public housing A & 0 Policy. Section 8 rent detennination (payment standard) policies (ifincludedinplan, not necessary as a supporting document) and written analysis of Section 8 payment standard pOlicies. ~ Check here if included in Section 8 Administrative Plan. Public housing management and maintenance policy .documents, including policies for the prevention or eradication of pest infestation (includinQ cockroach infestation), . . Results of latest Public Housing Assessment System (PHAS) Assessment (or other applicable assessment). Streamlined Annual Plans 5 Year and standard Annual Plans 5 Year and Annual Plans Annua1 Plan: . Housing Needs Annual Plan: Financial Resources. Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Rent Determination Annual Plan: Rent Determination Annual Plan: Rent DeteJtrJination Annual Plan: Operations and Maintenance Annual Plan: Management and Operations Page IOofl9 (04/3012003) 19 fonn HUD-50075-SA PHA Name: City ofEncinitas HousingAuthority HA Code: CAI 55 Str!:3mlined Annual Plan for Fiscal Year 2008-09 List of Supporting Documents Available for Review Applicable Supporting Document Related Plan Component &On Displav Follow-up Plan to Results of thEl PHAS Resident Satisfaction Survey (if Annual Plan: Operations necessary) and Maintenance and Community Service & Self~ Sufficiency X Results of latest Section 8 Management Assessment System (SErvtAP) Annual Plan: Management . and Operations Any policies governing any Section 8 special housing types .Annual Plan: Operations o Check here if included in Section 8 Administrative Plan and Maintenance Public housing grievance procedures Annual Plan: Grievance o Check here if included in the public housing A & 0 Policy Procedures. Section 8 informal review and hearing procedures. Annual Plan: Grievance [8] Check here if inCluded in Section 8 Administrative Plan. Procedures The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs /Performance and Evaluation Report for any active grant year. Most recent ClAP BudgetlProgress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs gran ts. Approved HOPE VI applications or, if more recent, approved or submitted Annual Plan: Capital Needs HOPE VI Revitalization Plans, or any other approved proposal for development of public housing. .. Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs implementing Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. See PlH Notice 99-52 (HA). Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition housing. and Disposition Approved or submitted applications for designation of public housing Annual Plan: Designation of (Designated Housing Plans). Public Housing Approved or submitted assessments of rElasonable revitalization of Annual Plan: Conversion of public housing and approved or submitted conversion plans prepared Public Housing pursuant to section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937. Documentation for required Initial Assessment and any additional infonnation Annual Plan: Voluntary required by HUD for Voluntary Conversion. Conversion of Public Housing Approved or submitted public housing homeownership programs/plans. Annual Plan: Homeownership . X Policies governing any Section 8 Homeownership program Annual Plan: (Section XlIl-A of the Section 8 Administrative Plan) . Homeownership Public Housing Community Service Policy/Programs Annual Plan: Community D Check here if included in Public Housing A & 0 Policy Service & Self-Sufficiency Cooperative agreement between the PHA and the TANF agency and between the Annual Plan: Community PHA and local employment and training service agencies. Service & Self-Sufficiency FSS Action Plan(s) for Pllblic housing and/or Section 8. Annual Plan: Community Service & Self-Sufficiency Section 3 documentation required by 24 CFR Part 135, Subpart E for Annual Plan: Community public housing. Service & Self-Sufficiency Most recent self-sufficiency (ED/SS, TOPor ROSS or other resident Annual Plan: Community services grant) grant program reports for public housing. Service & Self-Sufficiency Policy on Ownership of Pets in Public Housing Family Developl)1ents (as Annual Plan: Pet PoJicy required by regulation at 24 CFR Part 960, Subpart G). o Check here if included in the public hOUSing A & 0 Policv. X The results of the most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under the Single Audit Act as implemented by OMS Circular A-133, the results of that audit .and the PHA's response to any findings. Page \I of 19 (0413~03) form HUD-SOO75-SA PHA Name: City ofEncinitas Housing Authority HA Code: CAl 55 Streamlined Annual Plail for Fiscal Year 2008-09 List of Supporting Documents Available for Review Applicable Supporting Document .Related Plan Component &On Displav Other supporting docUments (optional) (specify as needed) (list individually; use as many lines as necessary) . Consortium agreement(s) and for Consortium Joint PHA Plans Onlv: Joint Annual PHA Plan for Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency pursuant to an opinion of counsel on file and available for inspection. 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