1994-07-27
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HOUSING AUTHORITY REGULAR MEETING
07/27/94
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CITY OF ENCINI'fAS
IIOUSING AUTI10lUTY
REGULAR MEETING AGENDA
~05 South VUloan Avenue
~noinita8, california 92024
Wedn._day, July 21, 1994, 6100 P.M.
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TIlE \JITY or EHCIt:ITA8 18 AN ArrIRMATIVE: ACTION PUBLIC EltTI'l'IBO AND DOES
NOT DISCRIHINATB ON TIIB BADIS or RACS, COLOR, NATIONAL ORIGIN, SRX,
RELIGION, AGE OR DIBADILITY IN EMPLOYMENT OR THB PROVISION or SERVICE.
PLEASE NOTIFY THB CITY CLERK AT LIAST 72 HOURS DEFORE THE HEETING IF
DISABILITY ACCOHHODATIONS ARE NEEDED.
IF YOU WISH TO SPEAK TO AN ITSH ON THB AGENDA, PLEASE FILL OUT THB
~PPROPRtATB SPEAKER SLIP AND HAND IT TO THB CITY CLERK DIlQBB THAT ITEM
HAS BEEN ANNOUNCED BY THE CHAIR. SPEAKER SLIPS WILL NOT DE ACCBPTDD FOR
AN ITEM ONCS THAT ITEH HAS DEEN ANNOUNCED.
TO DONATE TIMS Tf\ MfOTIISR PERSON, FILL OUT A SPEAKER SLIP INDIOATING
THAT FAC~. THB p~ .(SON on P1RSONS DONATING TIKI HUST BE PRESENT WHEN TIlE
SPBAKER TO WHOM THEY I~VE UONATED TIME IS HEARD.
fL..EDGE Of AIJLEGlAHCE
CLOSI~(; AND ADOPrIOli OF tHE CONSE~ C ALI~NDAR
HI. Approval of Minutes: 06/22/94 Reqular Meetinq. contact peraon:
Board Clerk Pool.
STAFF RECOMAfENDATION." Approve minutes.
112. Adoption of ReSOlution 940-08, Authorizinq submittal of Application
for Section 8 Vouchers/t:'ertificates and Authorizinq Executive
Director/secretary of the ~oard to Act as Official Representative
to Submit Application. Contact Person: Housinq Coordinator Drown.
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ORAL COMMENTS (MAXIMUM OF THREE MINUTES PEa PERSON) WILL BE HEARD FROM
PEOPLE WHO SUBMIT A ~I~E SPEAKER BLIP TO THE CITY CLERK. THE LAW
PRECLUDES TIlE BOllRD FROM TAKING ACTION UPON SUCH NON-AGENDA ITEMS. TilE
ITEMS WILL BE REFERRED TO THE CITY MANAGER. TIME DONATIONS ARE NOT
PBRMITTED FOR ORAL COMMUNICATIONS.
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Information Items -- No discussion or action to be taken
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MINUTES OF ENCINITAS HOUSING AUTHORITY REGULAR MEET/NG
JC1NE 22, /994,6..00 P.M., 505 SOUTH VULCAN AVENUE
Chairperson Hano called the meeting to order at 6;36 P.M.
Present: Chairperson tiano, Iioard Members Ji\mes Bond, John Davis,
Chuck D"Vivier, and Maura Wiegand.
Absent: N,,")ne.
Also Secretary Warden, Board Attorney Krauel, Board Clerk
Present: Pool, community Development Director Halder, Housing and
Grants Coordinator Brown, Senior Office Specialist
Greeno.
Ther9 b6ing a quorum present, the meeting was in order.
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DuVivier moved, Wiegand seoonded to olose and adopt the Consent
Calendar. Moti~n oarried~ Ayes: Dond, Davis, DuVivier, Hano,
Wiegandl Nays: None.
111. ApDroval of Minutes of Reaular .l!etiti,na S/~S/94 and Special
~~8ho~ Meetinq 6/14/94. Cnntaot Person: city Clerk Pool~
STAFF RECOAIMENDATION.. Apprm'(' mi1lllles.
IrEMS REMOVED FROM ,TllE CONSENT CALENDAR BY TJ-IE PUBLIC
1/1-/
None.
ORAl~ C~UN1CA'rION.s
None.
REGIJLAR AGENDA
112. consider Adm~nistrati va Plan. Section 9 Housina Assistance
~yments proaram and Adoption of Resolution 94-07 AQprovinq
~e PlanL--Contaot Person: Housinq Coordinator Brown.
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06/22/94 EHA Reg. Mtg. Page 1
Mtg. #94-
, Bk. #1, Page
BOARD LDISTRICr..MANAGER llEJ'ORT
--) None.
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06/22/94 EHA Regular Meeting
Housing Coordinator Brown stated the Section 8 Housing Assistance
Prograp\ required the Housing Authority to have a plan for the
administration of tho program. The proposed plan covered occupanoy
ragulations including tenant. eligibility and selection, leasing
terms and contracts, and eviction l:'aquiremonts.
She said that other housing units which the lIousinq Authority could
cwn would not fall under the Section 8 Administrative Plan. A
separate less restricting plan would be devoloped fer the
administration of those projectn.
staff reoownandation was to adopt Resolution 94-07 to adopt the
Administrative Plan, Section 8 Housing Assistance Payments Program.
DuVivier moved, Wiegand seconded to approv6 staff reaommend&tion
and adopt ReSOlution 94-07. Ayes I Bond, Davis, DuVivie~, Hano,
Wieqend, Hayss None.
None.
Chairperson "ana declared the meeting adjourned at 6:39 P.M.
Gail Hano, Chairperson
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001, Board Clerk,
06/22/94 EHA Reg. Mtg. Pago 2
Mtg. #94-
, Bk. #1, Pag~
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HOUSING AUTHORITY OF THE
CITY OF ENCINITAS
AGENDA REPORT
Meeting Date: July 27, 1994
TO:
Board of Commissioners
J Murray L. Warden,
Secretary of the Board
Community Development J~,partment
Sandra Holder, Director ~ ../U(
Lynn Brown, Housing and Grants Coordinator ~
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FROM:
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Adoption of Resolution 94-08, authorizing the submittal of an application for Section 8
vouchers/certificates and authorizing the Executive Director/Secretary of the Board to act
as the official representative to submit the application.
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Whether to submit an application for Section 8 vouchers/certificates in response to a
Notice of Funding Availability.
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On June 14, 1994, the Board adopted a Five Year Plan for the Housing Authority as a
means of providing affordable housing in the City. Applyi'1g for Section 8
vouchers/certificates is a part of the Plan.
On June 22, 1994. the Board adopted a Section 8 Administrative Plan.
On July 18, 1994. the Housing Authority received a Notice of Funding Availability for the
Section 8 program.
ANAL YSlS1
On July 8, 1994. staff met with HUD regarding the Section 8 program. HUe wants to
assure tha~ the Authority has sufficient administrative funds for the program which means
requesting enough certificates to support the costs of minimal stpffing (one staff person
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per 100 vouchers). Staff has submitted a proposed .admlnlstratlve budget (Attacnment
A) to HUD. Based on thh:; budget, staff" recommends requesting 100-160 vouchers.
Whether HUD would eventually award the Authority this many vouchers Is unknown as
It Is a competitive process with a limited number of available vouchers.
Estimating one FTE per 100 vouchers, at least one housing specialist would be hired
through a contract with the City of Enclnltas, An additional 1/4 FTE clerical would be
hired to assist with the portable certificates from the County. HUD provides additional
funding (preliminary fees) to assist with the Inltlallaase up. The funds could be used to
hire a temporary (3 months) housing specialist position if needed.
The Authority would contract with the City for facilities, central services, finance, computer
and personnel services based on amounts determined In Cost Allocations Plan. The
amount budgeted for tho contract Is $28,350 based on 1 1/2 staff positions.
If the Housing Authority received a contract for 100 vouchers, the revenue for the
program would be approximately $4.5 million over five year contract for administration and
rental assistance. The Authority would contract with the City to hire at least one housing
specialist.
Approve Resolution 94-08 authorizing the submittal of an application for Section 8
vouchers/certificates and authorizing the Executive Director/Secretary of the Board to act
as the official representative to submit ti Ie application.
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RESOLUTION NO 94-00
RESOLUTION OF TilE lIOUSING AUTHORITY OJ' THE CITY OJ- ENCINITAS
AUTJlORIJING TIIB SUBMITTAL or AN APPLICATION TO THE DEPARTMBNT OF
JIOUSING AND URBAN DEVELOPMl;NT IN RESl'ONSE TO THE NOTIOI OP FUNDING
AVAILAbILlTY FOR RENTAL VOUCIIER AND CBRTII'ICATE PROGRAM
WHEREAS, the U.S. Department of Housing and Urban Development
has issued a Notice of Funding Availability for the Rental Voucher
Program and the Rental Certificate Program; and
WHEREAS, the City Council has established the Housing
Authority under tho Health and Safety Code of the state of
Califcrnia for the purpose of providing safe, sanitary, and decent
affor.dable housing; and
WHEREAS, the Board of Commissioners has adopted as part of a
Five Year Plan the implementation oi a rental assistance program
under 24 CFR (Code of Federal Regulations) parts 882 and 887
(Section 8);
'NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners
\oJf the Housing Authority of the City of Encinitas that the
application sUbmission with its required certificates is hereby
authorized; and
BE IT FURTHER RESOLVED that the Executive Director (Secretary
of the Board) is hereby identified as the official representative
of the Housing Authority to submit the application, all
certifications and assurances contained therein, and such
additional information as may be required.
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PASSED, APPROVED, and ADOPTED this 27th day of July 1994, by the
follo\t.'inq vote:
AYES:
NAYS:
AnSI~NT :
ATTEST:
Murray L. Warden
Secretary
cd/glb/res9408.ha
Gail Hano
Chairperson of the Board
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.. EXPENSE,:.:
Mana9!!J.1}
Salaries.. (g)
8fa~-:
Tenants Board
~"es/subscript.
Mmlm.Servlces ~
Faelll~'...;
Central Services (1)
Mgnlt. Info. Sves. (1)
~Ie Audit
Travel/training
MlleaQ!{ID
SUBTOTAL.
Computer S~ftware
T em~orary salary
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TOTAL
ENCINITAS HOUSING AUTHORITY
1994-95 BUDGET - SEC1ION 8
6,000
43,000
14,700
'1 200
... '
1,600
9.000'
10,500
2.250
6.600 ,..
3.000
1,000
1.200
$99.950
5,000
12,000
$116,950
REVENUE::.:
Portable feem
Admin fee@
SUBTOTAL
~O~958
68.400
. $99,358~
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Preliminary Fee@
Hard to house fee{ID
~7.000
225
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TOTAL
$126,683
NOTES:
(1) Budgets, overview
(2) 1 Hslng. Spec.: 1/2 clerical: dutles=waiting list, inspections,owners contact, recertification
(3) 300,'0 of salary
(4) Based on cost allocation plan (1 1/2 staff)
(5) Inspections/Intake and recertification Interviews
(6) Prelim. ($275), only during first Y3ar of ACe; Hard House ($45)
(7) 8% of $695 X 80% = $534/voucher
(8) 8.2% of $695=$684/voucher
Budget based on 100 vouchers (better with higher rents) and 58 portables
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