1994-02-23
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ENCINITAS HOUSING AUTIfORITY
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SPECIAL MEETING AGENDA
505 lJonth Vuloan Avenue
Encinitas, C~ 92024
Wednesday, February 23, 1994, 7aOO P.H.
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RE.GllLAlLAGENnA
1. Consideration ot Adoption of Re~olutioll 9.-01 Ado.,tinq lIou.inq
,,!tuthority By-lawa and R<<ulolution 94-02 Adoptinq S..l" aD4
j Detenainin9 Me.ting Date tor. Board Workshop on I'i ve Year PlaD.
Contaat Persona Rousing Coordinator Brown. .
STAFF RECOMMENDATION: Adopt ResolutionS 94-01 alld 94..02 and detennlne
a meeting, date for ,he jive year plannl1lg workshop.
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HOUSING AUTHORITVOF THE
ell\' OF ENCINITAS
AGENDA REPORT
Meeting Date: February 2~. 1994
TO:
VIA:
Board of Commissioners
r \ Murtay L. Warden,
~ Secretary of the Board
nLRommunlty Developmant Departmotlt
f/r'.8tr'ck Murphv, Director
Lynn Brown, HousIng and Grants CoordInator
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Consider of Adoption of Resolution 94-01 Adopting Housing Authority By-laws and
Resolution 94'()2 Adopting Seal: and Determining MeetIng Date for Board Workshop on
Five Year Plan.
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Whether to approve by-laws and seal.
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On January 26, 1994, the City CquncU established the Housing Authority and appointed
Itself to act as the Board of Commissioners. The next stap In the process Is to adopt by-
laws and a seal. Attachment A Identifies the various requirements for establishing a
housing authority.
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The by-laws proposed are basic with designation of officers, duties;, arid meeting times.
Election of officers Is proposed fer f\~arch 01 each year and meetings are set for once 11
month an the 4th Wednesday, at 7:00 p.m. State law requires that meetings times and
locations be set taking into consldoraUon tenant members of the Buard. Tenant members
would be appointed If the authoril'/ has programs which have tenants.
The proposed seal is a basic corporate seal with nsrne of the Housing Authority of the
City of Enclnitas around tho ed~e of the circle and "SEAL" In tha middle.
cd/glb/sr022394.ha1 (2/14/94)
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In addition the Board needs to dBtermlne a date for a workshop to review possible
progrslTf directions for fA five year p!an. After the workshop staff can draft a five YSRr plan
for consideration at the next regular meeting.
.EUiCAJ~JiIAff.JM.I?ACDil
None
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, Approve ~esolullons 94..()'1 and 94'()2 and determine a meeting date for the five year
planning workshop.
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STEPS FOR ESTABLISHING AND ORGANIZING HOUSING AUTHORITY
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STEPS REQUIRED
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'1. Enabling ~esolutlon determining need and
Board of Commissioner structure.
2. Adopt by.laws and seal,
3,: Elect officers and determine Five Yee.',
Program ,,' '
4. Adopt personnel rules and regulations.
5. Adopt administrative plan and code of ethics.
(These are required by HUe If the Board
determines to administer HUe programs.)
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cd/glb/sr022394.ha1 (2/14/94)
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DATE COMPLETED
January 26, 1994
February 23, 1994 (proposed) ,
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BYLAWS OF THE HOUSING AUTHORITY OF
THE CITY OF ENCINITAS
ARTICLE r - THE AUTHORITY
section 1. Name of Authority. The name of the Authority
shall be "Housing Authority of the city of EncJ.nitas."
Section 2. . Seal of Authority. The sale of the Authority
shall be in the form of a circle and shall bear the name of the
Authority and the year of i~s organi~atioh.
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Section 3. Offico of authority. The offices of the Authority
shall be at such loc~'tions in the City of Encinitas, state ot
California, as the Authority may from time to time designate by
resolution. The Authority may hold its meetings at such places as
it may from time to time designate by resolution, but only' at such
times as are convanient to most tenants and in pUblic rooms large
enough to accommodate the number of people who may reasQnably be
expected to attend.
Section 4. The Authority. The "Authority" herein shall mean
the Board of Commissioners.
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ARTICLE II - OFFICERS
Section 1. Officers. Tho officers of the Authority shall be
a Chairperson, a Vice Chairperson and a Secretary.
,Section 2. Chairperson. The Chairperson, shall preside at all
meetings of the Authority'. Except as otherwise authorized by
resolution of the Authority, the Chairperson shall sign all
contracts, deeds and other instruments of conveyance, debt,
guaranty or other financial obligation exceeding the amount of
$10,000 made by the Authority. At each meeting the Chairperson
shall submit such recommendations and information as he or she may
consider proper concerning the business, affairs and policies of
the Authority.
, Section 3 · vice chairperson. rrhe Vice 'chairperson 9hall
perform the duties of the Chairperson in the ~bsence or incapaCity
of the Chairperson; and in case of the resignation or death of the
Chairperson, the Vice Chairperson shall perform such duties as are
LB/LH/CROll-969WP51 (~/15/94)
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imposed on the Chllirperson until such tilae an the Author! ty shall
select 8 new Chairpersvn.
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Seotion 4, secretary. The Secretary shall be the Exeoutive
Directot'.. of the Autbot'ity and, as Executive Director, he or she
shall h~ve general supervision over the administration of it.
business, affairs and personnel, subject to the oversight of the
Authoritr' t.a or stae shall ba charged with the dovGlopmen#;,
acquisit on and manaqement of the housing projeots and programs of
the Authorit.l'.
The S~cretarY",hall keep the records of the Authority, sl111\ll
ac~ as Ga~r~tary cf the meetings of the Authority and record all
VvtlllJ, Mtl.,;;:Jl:dllceep a record of the proceedings of the Authority
in a journal of proceedinge to be kept for such purpose, andehall
perform all duties incident to the office. The Secretary .hall
keep in safe custody the seal of the Authority and shall have pOWer
to affix suoh seal to all contracts and instruments tC) be executed
by the Authority.
The Secretary shall also be the Tr.easurer of tho Authority.
As Treasurer, he or, she shall have the care and custody of all
funds of the Authority and shall deposit the samo in the name of
the Authority in such banle'or banks as the Authority may select,
He or She shall sign all orders and checks for the paYlllent of. money
and st.all pay Ollt and disburse. such moneys under the direction of
the Authority. Except as otherwise authorized by resolution of the
AUthority, all such orders and checks shall be countersigned by the
Chairperson. He or She shall keep regular book of accounts showing
receipts and expenditures and shall render to the Authority, at
each regular meeting (or oftener when roquested)-', an account of the
transactions and also of the finan~ial condition of the Authority.
He or She shall qive such bond for the faithf.ul performa:lce of
duties as the Authority may determine.
The compensation of the Searetary shall be detennined by the
Authority.
Section 5. Additional Duties. The ofUoCtrs of the Authority
shall perfot'lll such other duties and functions as R.ay from time to
time be requireod by the Authority or the bylaws or rules and
regulations of the Aut'lori ty .
Sectiun 6. El1'91:ion or Appointmant. The Chairperson and Vice
Chairperson shall ue elected at the rdgular meeting of the
AUthority held durJ,nq the month of March each year from among the
COlllll\issioners of the AUthority, and shall hold office for one year
or until their SUccessors are elected and qualitied, provided,
however, that the first Chairperson shall hold oftice until the
expiration of the term as CommiSsioner.
LB/LH/CROll'-969WP51 (2/15/94)
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, The ,secretary shall be appointed by the Authority, Any person
appointed to fill the office of Secretary, or anyvacanoy therein,
shall have such term 8S the Authority fixes if the seoretary i.
hired under contract otherwise tho Secretary shall hold ottioe
unless discharged for oause. No oommissioner of the Authority
shall be eligible to this offioe except as a temporary appollate..
", Section 7 f' Vaoancies. Should the oft ices of Chairperson or
V,t.ce' Chairperson become vaaant ~ the Authority shall eleat a
successor froJQ its mem.lJership at the next regular meeting, and .uoh
eleotionshall ba for the unexpired term of said Office. When th.
office of secretary becomes vaoant, the Authority shall appoint a
successor, as aforesaid.
, Section 8. Additional Personnel. The Authority may trom ti..
to time employ such personnel as it deems neoessary to exet'ci.. it.
powers" duties and functions as prescribed by the Hou.in9
Authorities Law of California and all other laws of tha state of
California applicable therata. The selection and componsation of
suoh personnel (inclUding tha secretary) shall be determined by the
Authority subjac~ to the laws of the state of Cali~ornia.
ARTICLE III - MEETINGS
Seotion 1. RegUlar Meetings. Regular meetings shall be held
upon posting of notice and aqenda in accordance with Sec. 54950 at.
~. of the California Government Code at the regular meeting place
of the Authority on the 4th Wednesday, at 7:00 p.m. of each month,
unless the same shall be a legal hOliday, in which event. said
meeting shall be held on the next succeeding business day.
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Section, 2 · 'Special Meetings. The' Chairperson "of the
Authority may,' when he or she deems it expedient, and shall, upon
the written requost of two members of the Authority, call a special
meeting of ,the' Authority for, the purpose ',of transacting "any
business designated in the agenda. The call for 'special mee~i"g
may be deliveredt.o each member of the Authority at any time prior
to the meeting or, may be mailed to the business or home address of
each member of the Authority at least 48 hours prior to the date of
such special meeting . 'At suoh special meeting no business shall be
considered other than as designated in' the agenda, but if all of
the membe,rs 'of the Authority are prosent at a special meeting, or
have signed a Waiver of Notice and Consent to Meeting, the written
notice 11ay be dispensed with. The notice and agenda must be posted
in a location which is frAely accessible to the pUblic at least 24
hours prior to the special meeting. The notice and agenda must be
delivered to every clement of the media, written or electronic,
which has requasted such notice in writing.
LB/LH/CR011-969WP51 (2/15/94)
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Section 3, Quot'UJQ" The }p"wers of the Authority shall be
vested in the Commlssioners thereof in office from time to timo.
A l1lajority of Commissionera then in, office shall constitute a
quorum for the purpose of conduoting its bueinoss and exercising
its powers and for all oth~r purposes, but a smaller number may
ar.ljourn fro_ time to time until a quorum is obtained. When a
quoru~ is in attendance, action may be taken by the Authority upon
a vote af a majority of the Commissioners present. ,
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Section 4, Order of Business. At the regular meetinqs of the
Authority the'followinq shall be the order of business:'
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:I. . Roll"aall.
2 . Consent cnlendar with approval of minutes of the previou"
meetinq . ,
3. Items removed from the consent oalendar by the public
4. Oral JCommunications
5. Regular Agenda
6. Items removed form th~ consent calendar by the Board of
Commissioners
7. Report of the Secretary
8. Report of Committees
9. Adjournment.
All resolutions shall be in wri~inq and shall be entered in a
journal of the proceedinqs of the Authority.
Section 5. Manner of Votinq. The voting on all questions
coming before the Authority shall be by roll call, and the yeas and
nays shall be entered upon the minutes of such meeting.
ARTICLE IV - A!%ENDMENTS
, Amendments to Bylaws. The bylaws of the Authority shall be
amended only with ~ho approval of a majority of the members of the
Authority at a reqular or a special meeting, but no such amendment
shall be adopted unless at least seventy-two hours written notice
thereof has been previOUSly qiven to all of the members of the
Authority.
Dated:
, 199
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HOUSING AUTHORITY OF THE
CITY OF ENCINITAS
By:
Chairperson
ATTEST:
By:
Secretary
LB/LH/CROll-969WP51 (2/15/94)
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RESOLUTION NO. 94- 02
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BE IT RESOLVED BY THE HOUSING AUTHORITY OF the ci ty of
Encinitas:
That the seal submitted to this ~eeting is hereby adupted as
the seal of this Author i ty and the Secretary 12.~ tmn of thi.
meeting is hereby authorized and dire~ted to imprint ~aid seal on
the margin of the minutes o~posite this rGsolution.
Dated I
I 199
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ATTEST:
By:
Secretary
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LB/LH/CR011-969WP51 (2/15/94)
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HOUSING AUTIIORI'1'Y OF THE
CITY OF ENCINITAS
By:
Chairpersun
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