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2003-12-03 i. CITY OF ENCINIT AS YOUTH COMMISSION MEETING MINUTES MEETING DATE: December 3, 2003 4:00 PM. 1. CALL TO ORDER/ROLL CALL The meeting was called to order at 4:13 p.m. Present: Chairperson Briana Meyer, Vice Chairperson Anna Poponyak, Commissioners Anthony Prieto, David Felzer, Nadine Vasquez, Dan Leeper, Kylle Groseclose, Lauren Kessler, Ryan Mattman, Ziggy Longdon and Mariah Ogden. Also Present: Recreation Supervisor Rubenstein and Administrative Support Coordinator Dakovich. Absent: Commissioners Jake Harry and Matt Monahan. 2. PLEDGE OF ALLEGIANCE 3. CHANGES TO THE AGENDA None. 4. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Meeting of November 5, 2003. COMMISSIONER LONG DON MOVED, COMMISSIONER FELZER SECONDED TO APPROVE THE MINUTES OF THE NOVEMBER 5, 2003 MEETING. MOTION CARRIED 11-0. 5. PRESENTATIONS None. 6. ORAL COMMUNICATIONS None. 7. OLD BUSINESS A. Status Report on Current Youthffeen Activities (Teen Trips, Open Gym, Open Mic, etc.) Chairperson Meyer noted that 110 teens participated in the recent Teen Trip to Disneyland. She also noted the upcoming Teen Trips to Knott's Berry Farm on January 19 and Mountain High Ski Trip February 17, as well as Open Gym December 6 and a Teen Golf Clinic on January 12. She further advised that the November 21 Open Mic night had 200 in attendance, there would be no Open Mic in December, with the next Open Mic Night January 16 B. Commission Sub-Committee Reports Chairperson Meyer advised that Commission Sub-Committee reports would not be heard tonight and encouraged Sub-Committee members to continue meeting in December as needed, and noted reports would be heard at the January meeting. 8. NEW BUSINESS A. RJM Consultants Presentation on the Proposed Teen Center and Skate Park for the Hall Property. Chairperson Meyer reviewed the process for this part of the meeting: she will read the staff report, introduce RJM Consultants, who will give the presentation, open the meeting to public comment in 3 minute increments, close the meeting to public comment and then the Commission will have an opportunity to ask questions. She further noted that no recommendations would be made tonight. Chairperson Meyer welcomed Larry Ryan, RJM Consultants and Michael Mcintire, Site Design Group to the meeting. Mr. Ryan distributed a set of plans to each Commissioner, showing the proposed Teen Center site/building, and the proposed Skate Park with two development concepts. He reviewed the plans for the Teen Center and then introduced Michael Mcintire, Site Design Group, whose company designs skate parks all over the world. Mr. Mcintire reviewed the two skate park concepts and also displayed various skate park designs from other cities across the country and world. Chairperson Meyer thanked Mr. Ryan and Mr. Mcintire for their presentations and opened the meeting to public input. Mike McGill, 429 Parkwood Lane - asked if the Skate Park and park would be free. He also noted that skaters need a large space and suggested a 20,000-sq. ft. site rather than the currently planned 12,000-sq. ft. Skate Park. Chairperson Meyer advised the Commission had no information on park use fees. Summer Meyer, 737 Vulcan Ave. - congratulated the Commission on a job well done and encouraged the Commission to stay involved. She further suggested that youth in the community would benefit greatly from both the Teen Center and Skate Park. Chairperson Meyer closed the meeting to public input and encouraged the Commission to ask their questions. Commissioner Longdon questioned how the seating area would be protected from skaters. He also asked in reference to the Teen Center, what the dotted line represented between the vending and multi purpose room and if the drawing was to scale. Mr. Ryan responded that concrete used in the seatiAg area would be treated to discourage skaters. He also stated that the dotted line on the drawing of the T~en Center was a movable bi-fold door to separate the two areas and the drawing was not to scale. Commissioner Leeper questioned the location of the proposed sand playground located next to the Skate Park and the possibility of sand getting onto the skate area. Mr. Ryan stated that was a good observation and advised the playground and tha skate park would be kept separate. Commissioner Leeper commented that an eating area with tables and vending machines be accessible to skaters. Mr. Ryan thanked Commissioner Leeper for the good comment. Chairperson Meyer asked if the skate area would be shaded. Mr. Ryan advised that adjacent trees would provide shade. Vice Chairperson Poponyak asked which of the proposed Skate Park sites would be easier to maintain, either the street skate concept or the transition/bowl concept. Mr. Mcintire advised maintenance would be nearly the same on either site. Commissioner Felzer asked if trees would surround the skate park site fence divider. Mr. Ryan advised that trees would be incorporated both inside and outside the fencing. Commissioner Kessler noted the fireplace was a good idea, in plaza near Teen Center, but suggested it be designed as a fire pit with seating around the pit. Vice Chairperson Poponyak suggested the fireplace could be a possible hazard. and shared her concerns regarding safety issues. Mr. Ryan stated it would not be an open wood fireplace and proposed a secured gas fireplace. Commissioner Groseclose asked what ages could enter the Teen Center. Recreation Supervisor Rubenstein advised there could be different hours for age groups (middle school and high school age groups). Commissioner Mattman asked the purpose of the outdoor fireplace. Mr. Ryan advised the outdoor fireplace created an area to sit and talk. Chairperson Meyer noted that the Skate Park and Teen Center are not near each other and this could be an issue. Mr. Ryan advised the Skate Park and Teen Center sites are approximately 500- 600 feet apart and noted that the Skate Park was located near the freeway due to resident concerns with noise. Vice Chairperson Poponyak asked if the sites had the same main entrance and were connected. Mr. Ryan advised the sites were not connected, and each site would have a separate entrance. Vice Chairperson Poponyak noted there could also be sound issues at the Teen Center (dances, events, etc.) Mr. Ryan advised that users need to be responsible as site is located near homes. Commissioner Longdon asked how to access the Teen Center. Mr. Ryan advised the access way would be located behind the retail center on Santa Fe Drive. Chairperson Meyer asked which of the two proposed Skate Parks would be most appropriate for the site. Mr. Mcintire advised that both proposed skate parks would be appropriate for the site, however, the street design is the most popular now. He reviewed both proposed parks A & B and noted they are designed for community use, rather than regional use. Vice Chairperson Poponyak noted Site B has more stairs than Site A and there is a high demand by skaters for stairs. Mr. Ryan noted that skaters might have to line-up to skate stairs at Site A. Vice Chairperson Poponyak asked if each of the current proposed sites could be added on to easily. Mr. Mcintire advised either site could be easily expanded. Chairperson Meyer asked if drinking fountains were part of the plan. j . Mr. Ryan advised there were drinking fountains throughout the park. Vice Chairperson Poponyak noted the maintenance yard on the plan. Mr. Ryan advised the maintenance yard would contain equipment needed to maintain the park facility. Vice Chairperson Poponyak noted the maintenance yard on the plan appeared to be bigger than the Skate Park. Mr. Ryan responded - duly noted. Commissioner Prieto asked if freeway noise would be a problem when using the facility. Mr. Ryan responded that noise would be a problem. Chairperson Meyer thanked Mr. Ryan and Mr. Mcintire for their presentation and comments on the Skate Park and Teen Center on the Hall Property. 9. GENERAL INFORMATION/STAFF STATUS REPORTS None. 10. COMMISSIONERS CORNER A. Commissioners Vice Chairperson Poponyak noted the upcoming CIF Football quarterfinals between La Costa Canyon and Fallbrook High School. Chairperson Meyer noted the upcoming Holiday Parade December 6, San Dieguito Academy Dance December 12, and winter formals to be held at La Costa Canyon January 10 and San Dieguito Academy January 23. B. ' Staff Recreation Supervisor Rubenstein thanked the Commission for their efforts this past year, invited them to enjoy pizza and drinks in the Rose Room and wished everyone Happy Holidays. 11. ADJOURNMENT The meeting adjourned at 5:40 p.m.