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2001-03-07 CITY OF ENCINITAS YOUTH COMMISSION MINUTES MEETING DATE: March 7, 2001 4:30 PM. 1. CALL TO ORDER/ROLL CALL The Meeting was called to order at 4:31PM. Present: Commissioners Longdon, Reyes, Briana Meyer, Summer Meyer, Kiara Porter, Frumin, Norling', Greenstein, Mitchell, and Goldstein. Absent: Commissioner Knite Also Present: Recreation Superintendent Alexander, Management Assistant Stauffer, and Adult Mentors Skiljan and Porter 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting of February 7, 2001 COMMISSIONER LONG DON MOTIONED AND COMMISSIONER SUMMER MEYER SECONDED TO APPROVE THE MINUTES. MOTION WAS APPROVED 10-0. B. Approval of Minutes for Special Meeting of February 26, 2001 COMMISSIONER LONG DON MOTIONED AND COMMISSIONER GREENSTEIN SECONDED TO APPROVE THE MINUTES. MOTION WAS APPROVED 10-0. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS A. Status Report on Current YouthfTeen Activities (pHAT Films, Teen Trips, etc) Superintendent Alexander reported the ski trip to Mt. High had 87 teen participants. Two buses were used. Flyers for upcoming trips and pictures from Open Mic Night were passed out. Open Mic Night 3/2/01 had 250 teen participants. Dinner Nights Out at Moonlight Beach was also discussed. June 21 and August 16 are planned dates. Two options were reviewed for programs with Channel 933. Option two was selected. Commissioner Kiara Porter reported that PHA T Films is scheduled for March 21. Commissioner Goldstein will work the box office. Commissioners Greenstein and Frumin will help distribute and clean up car promos at L.C.C. and Commissioners Summer Meyer and Reyes will help distribute and clean up car promos at San Dieguito Academy. Superintendent Alexander asked for volunteers as judges to preview the PHA T Films videos for award winners, on March 20 at 4PM in the Poinsettia Room. Commissioners Summer Meyer, Briana Meyer, Greenstein, Kiara Porter, Reyes, and Longdon volunteered. B. Status Report on Commissioner Subcommittees · Skate Features Subcommittee - Summer Meyer, Chair . Commissioner Summer Meyer reported that the workshop was held February 26 and that suggestions were made and drawn out on paper. The design requests have been turned into the architect and will be reviewed for park design. The subcommittee helped plan and facilitate the Commission workshop. Elementary Age Issues Subcommittee - Kiara Porter, Chair Commissioner Kiara Porter reported that the sixth grade forum was discussed at their meeting and will be held Wednesday, May 23 at 6:30PM. The subcommittee is working on developing workshop questions and a marketing plan to recruit students to participate. · Teen Center Subcommittee - Samantha Greenstein, Chair Commissioner Greenstein reported that the subcommittee is focusing on what they want in the teen center. A list has been developed and costs are being researched. They will be taking a field trip on March 11 from 3-7PM to local teen centers with Superintendent Alexander. Commissioners Longdon, Kiara Porter, Greenstein, Frumin, and Mitchell will go on the tour. The next subcommittee meeting will be March 13 at 4:30PM, in the Begonia Room. Superintendent Alexander reported that funding for a teen center site and operations has been proposed in a budget presentation to City Council. C. Discussion and Review of Fiscal Year 2000-2001 Budget Allocation and Fiscal Year 2001-2002 Budget Including the Media 101 Pilot Project. Superintendent Alexander reviewed the Agenda report. Eric from Media 101 spoke on the pilot project and how they have run into problems finding sites that meet the City's requirements. COMMISSIONER SUMMER MEYER LEFT AT 5:15PM FOR A SCHOOL EVENT OBLIGATION. COMMISSIONER NORLING LEFT AT 5:20PM. Commissioners discussed the two budget options and whether to keep the Media 101 project. Adult Mentor Candice Porter suggested that the City could renegotiate a contract, where the City would provide a site and requested this be part of a motion. Chairperson Mitchell expressed that the purpose of this discussion was to determine either option 1-discontinue funding for program reallocation or option 2-continue funding in the budget. Further discussion on the project details can be reviewed ata later date. COMMISSIONER LONGDON MOTIONED AND COMMISSIONER GREENSTEIN SECONDED TO APPROVE OPTION 2 OF THE BUDGET ALLOCATION. MOTION WAS APPROVED 8-0. D. Discussion on Design for a Youth Commission Identification Banner Commissioner Kiara Porter shared her banner designs. COMMISSIONERS GREENSTEIN AND FRUMIN LEFT AT 5:30PM FOR A SCHOOL EVENT OBLIGATION. 11. ADJOURNMENT. THE MEETING WAS ADJOURNED DUE TO LACK OF QUORUM AT 5:31 P.M. FURTHER DISCUSSIONS ON AGENDA ITEMS 7D AND 8A WERE POSTPONED TO THE APRIL MEETING.