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2001-01-03 CITY OF ENCINIT AS YOUTH COMMISSION MINUTES MEETING DATE: January 3, 2001 4:30 P.M. 1. CALL TO ORDER/ROLL CALL The Meeting was called to order at 4:31 P.M. Present: Commissioners Kiara Porter, Candice Porter, Greenstein, Meyer, Carlin, Norling, Knite, Engert, Mitchell, and Skiljan. Absent: Commissioners Houston Also Present: Community Services Director Wigginton, Recreation Superintendent Alexander, and Management Analyst Hippert 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Special Meeting of November 21, 2000 COMMISSIONER MITCHELL MOTIONED AND COMMISSIONER MEYER SECONDED TO APPROVE THE MINUTES. MOTION WAS APPROVED 9-0. B. Approval of Minutes for Regular Meeting of December 6, 2000 COMMISSIONER MITCHELL MOTIONED AND COMMISSIONER KIARA PORTER SECONDED TO APPROVE THE MINUTES. MOTION WAS APPROVED 9-0. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS None Commissioner Skiljan arrived at 4:39p.m. 8. NEW BUSINESS A. Discussion and Implementation of Transitional Plan Regarding Organizational Structure of Youth Commission Community Services Director Wigginton reviewed the staff report. Superintendent Alexander provided additional information. Commissioner Skiljan asked if there would be a form to fill out for the temporary appointments. Superintendent Alexander clarified that the standard form will be used. Commissioner Meyer asked for clarification on whether the current youth members would retain their positions. Superintendent Alexander clarified that they would retain their current positions. Commissioner Engert recommended that some boys be appointed to the Commission and to look to maybe recruit representatives from youth sports organizations. Superintendent Alexander reviewed Attachment A while described the positions on the Commission and vacancies to be filled. Commissioner Meyer asked for clarification of the temporary appointments. Commissioner Candice Porter clarified that the temporary appointments can apply for the permanent positions in Spring 2001. Superintendent Alexander confirmed the temporary positions would serve through May and new permanent appointments would begin serving in June. Commissioner Candice Porter requested that Commissioner Engert locate a 7-8 grader. Commissioner Carlin will locate a 10-1ih grader and Commissioner Skiljan will locate a 9-10 grader. Consensus was reached to recruit 9-11 th graders due to a 1ih grader not staying on the Commission after June. Commissioner Skiljan motioned and Commissioner Mitchell seconded to adopt the transition plan as presented in the agenda report. Motion was approved 10-0. Adult Commissioners will call Superintendent Alexander with the names, telephone numbers, and addresses of potential Commissioners. Superintendent Alexander will follow up with the appropriate paperwork and plan for the Special Meeting scheduled for January 17, 2001. Commissioner Candice Porter thanked and congratulated all Commissioners for their work and dedication to the transition plan. Superintendent Alexander suggested the current youth could recommend adult mentors as part of the transition plan. Commissioner Candice Porter suggested that the youth write down whom they would like to have as mentors to the Commission. Youth provided information to Superintendent Alexander on nominations. The Youth Commission will finalize nominations and selection of mentors at the January 17th meeting. 9. GENERAL INFORMATION/STAFF STATUS REPORTS None 10. COMMISSIONER'S CORNER A. Commissioners Commissioner Mitchell reported on a visit to Vail, Colorado and her opportunity to see a teen center. Commissioner Kiara Porter reported on seeing a teen center in Bishop, California. B. Staff Superintendent Alexander distributed Certificates of Appreciation from the City and a letter from the Chairperson, Candice Porter, to outgoing adult members. She also distributed prognam flyers on Teen Trips, Teen Scene, Open Mic, Open Gym, and Teen Golf Clinics. She announced the next PHA T Films may be March 21st instead of March 22nd due to a request from La Paloma Theater. 11. ADJOURNMENT Meeting was adjourned at 5:13 p.m.