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2007-05-07 MINUTES OF THE CITY OF ENCINITAS COMMISSION FOR THE ARTS MAY 7,2007 MEETING 1. CALL TO ORDER/ROLL CALL Meeting was called to order by Chair Gagliardo at 5: 35 P.M. PRESENT: Chair Gagliardo, Vice-Chair van Haitsma, Commissioners Buxbaum, Davis, Folescu, Thum, and Tucker ABSENT: None. ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns 2. PLEDGE OF ALLEGIANCE Commissioner Folescu led the pledge of allegiance. 3. ORAL COMMUNICATIONS None. 4. APPROVAL OF APRIL 2, 2007 MEETING MINUTES ACTION: COMMISSIONERS TUCKER MOVED AND THUM SECONDED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF APRIL 2, 2007. MOTION CARRIED: AYES: BUXBAUM, DAVIS, FOLESCU, GAGLIARDO, THUM, TUCKER AND VAN HAITSMA; NAYS: NONE; ABSENT: NONE. 5. OLD BUSINESS A. Report on the National Endowment for the Arts Documentary, Muse of Fire, Film Premiere Arts Administrator Gilliam presented a report on the National Endowment for the Arts Documentary premiere of the Muse of Fire which took place on April 28, 2007 at La Paloma Theater. He noted that the North County Times reported on the event. Two soldiers from the book attended along with director Lawrence Bridges and editor Andrew Carroll. Following the film, there was a question and answer period. Arts Commission Agenda May 7, 2007 Page 1 of4 Meeting Minutes of the Commission for the Arts May 7, 2007 Meeting Gilliam further noted that the City had received a grant donation from the Chevron Corp. to finance the production of a DVD of the Operation Homecoming event from last fall. Footage from the Muse of Fire film premiere would be included in the DVD. ACTION: REPORT RECEIVED. B. Date Selection for the Arts Master Plan Workshop Gilliam reported that he had consulted with Arts Consulting Group. As a result of those discussions, it was determined that the focus of the Arts Work Plan Retreat would be the continued implementation of the Arts Master Plan and developing a Work Plan. Gilliam indicated that he would be in further contact with the consultants to discuss dates and obtain references. The item would be brought back to the commission for final agreement. Chair Gagliardo requested references from the consultants prior to agreeing to their services. ACTION: REPORT RECEIVED. ITEM CONTINUED TO THE NEXT AGENDA. C. Report on the Cardiff Surf Sculpture Chair Gagliardo presented an update on the Cardiff Surf Sculpture. He reported that the issue was brought before the City Council in April wherein Council Members authorized funding of approximately $30,260. Gagliardo indicated that he anticipated the sculpture to be completed and ready for installation by June, 2007. ACTION: REPORT RECEIVED. D. Report on EncinitasLive.com Gilliam presented a report on the EncinitasLive.com project noting that the development of the web site was close to completion; however, as a result of the project, the city's web site policy was reviewed. The policy limits the entities that are allowed to have links on the city's web site. Since the Encinitas.live project was originally geared toward having many arts and cultural links, it now appeared that only a calendar of events would be available. After considerable discussion, the commission agreed to move forward on the project and consider options such as seeking an outside vendor to host the Encinitas.live web site. ACTION: REPORT RECEIVED. 05-072007 Arts Commission Minutes. doc Page 2 of4 Meeting Minutes of the Commission for the Arts May 7, 2007 Meeting 6. NEW BUSINESS A. Submission of Challenge America grant with the National Endowment for the Arts for the Music of the Avant Garde Concert Series on behalf of the Eiler Foundation Gilliam reported that this item was heard during oral communications at the April 2007 Arts Commission meeting. Harry Eiler had approached the commission to submit a grant application with the National Endowment for the Arts (NEA) for funding of the Music of the Avant Garde Concert Series on behalf of the Eiler Foundation. Gilliam reported that it was determined that the foundation did not have the ability to apply to the NEA for grant consideration. It was noted that matching funds was a requirement of the grant. Issues pertaining to funding were discussed. ACTION: COMMISSIONER THUM MOVED AND BUXBAUM SECONDED TO AGREE TO: 1) SUBMIT THE $10,000 MATCHING FUND GRANT WITH THE NEA; AND 2) TO REQUIRE THE EILER FOUNDATION TO PROVIDE $4,000 IN MATCHING FUNDS; AND 3) THE CITY WOULD PROVIDE $6,000 TOWARDS MATCHING FUNDS; AND 4) FUNDING RECEIVED AS A RESULT OF THE GRANT WOULD BE USED FOR ARTS PROGRAMMING; AND 5) 40% OF THE PROGRAM FUNDING WOULD BE ADMINISTERED AT THE DISCRETION OF THE EILER FOUNDATION AND 60% OF THE PROGRAM FUNDING ADMINISTERED AT THE DISCRETION OF THE COMMISSION FOR THE ARTS; AND 6) HAVE THE GRANT APPLICATION APPROVED BY THE COMMISSION PRIOR TO SUBMISSION WITH THE NEA. MOTION CARRIED: AYES: BUXBAUM, DAVIS, FOLESCU, GAGLIARDO, THUM, TUCKER AND VAN HAITSMA; NAYS: NONE; ABSENT: NONE. B. Community Grant Program: Funded Arts Proiects/Programs for May: Gilliam reported that additional programming notice arrived after posting of the agenda: The Patricia Rincon Dance Collective would perform at Oak Crest Park on May 12 and 13,2007. 1. CLASS ACT The Greek Theatre and Masks Program Park Dale Lane Elementary School: May 2 at 6:30 PM Capri Elementary School: May 10 at 1 :00 PM 2. Museum of Photographic Arts; Exposure Program Capri Elementary School: 10:30 AM to Noon May 16, 23 and 30, 2007 05-07 2007 Arts Commission Minutes.doc Page 3 of 4 Meeting Minutes of the Commission for the Arts May 7, 2007 Meeting 7. OPEN DISCUSSION Commissioner Thum indicated that the Coastal Communities Concert Band would perform on Saturday June 3, 2007 in Encinitas. Commissioner Davis indicated that he had attended the Mira Costa Spring Dance Festival. Commissioner van Haitsma indicated that the debut and book signing of the novel "Hick" would take place on Thursday at 7:00 pm at the Borders in Mission Valley. Arts Administrator Gilliam reported that he and Erica Buxbaum, on behalf of the Commission, had submitted letters of support to the California Arts Council. He also indicated that the new Encinitas Magazine was distributed. Lastly, Gilliam noted that the deadline to submit Community Grant Program applications was May 31,2007. 8. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS a. Arts Work Plan Retreat b. Leucadia Round-about and Potential Public Art 9. ADJOURNMENT Chair Gagliardo adjourned the meeting at 7:03 PM. Next meeting: June 4,2007. ns, Committee Secretary 05-072007 Arts Commission Minutes.doc Page 4 of 4