2006-05-01
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
May 1 , 2006
Minutes
1. CALJ"cIQ.QRPER/RQl..J-=CAl..1..
Chair Gagliardo called the meeting to order at 5:30 p.m:mm-
PRESENT:
Chair Gagliardo, Commissioners van Haitsma, Mesaros, Stamp, Thum,
Santuccio
ABSENT:
Commissioner Maria Younker
ALSO PRESENT:
Arts Administrator Jim Gilliam, Secretary Gina Zenns
2. PLEDGE OF ALLEGIANCE
3. PRESENTATION
A. City Council Goal Setting Presentation, 2006 ,
Arts Administrator Gilliam gave a brief overview of the City Council's Goal Setting Session that took
place in January 2006. Some of the Council's project priorities that resulted from the goal setting
session included the development of the Hall Property, the Public Works Facility and the
rehabilitation of the Fire Stations. Gilliam also indicated that during the goal setting session, the
Council reviewed the Citizen Satisfaction Survey performed in 2005 which rated the City at an
overall good to excellent in services, quality of life, and overall direction of the City.
Gilliam indicated that the Commission could possibly have input in the artistic elements of the Fire
Station Rehabilitation projects, the Hall Property and the Public Works Facility. Chair Gagliardo
suggested that meetings be arranged with the project manager of the fire station projects and the
Hall Property and then re-agendize the issue.
4. CHANGES TO THE AGENDA (deletions and/or additions of consent or general information
items)
None.
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for Regular Meeting on April 3, 2006
COMMISSIONER SANTUCCIO MOTIONED AND COMMISSIONER STAMP SECONDED TO
APPROVE THE MINUTES OF THE REGULAR MEETING ON APRIL 3, 2006. MOTION WAS
APPROVED 6-0-1 (YOUNKER ABSENT).
6. ORAL COMMUNICATIONS
\
)
None.
May 1, 2006 Commission for the Arts Minutes
7. OLD BUSINESS
A. Ad Hoc Committee Reports
1. Envision Encinitas
.~~ArlsAdmjni~tri3.tQLGjIUam..IePQd:ed. that he_had_bee.(Lw_orking~wjthc~Lw.eb_de~ig ocoOJpamLtQJineccc=
tune the goals for the website. He noted that the firm's proposal was $30,000. Since the budget
was $20,000 for the entire project, the City's web master was reviewing the proposal to determine
if there were any areas that could be reduced. Gilliam hoped to have counter proposal discussions
next week.
2. Public Art: Encinitas Senior and Community Center
Arts Administrator Gilliam reported that the committee was gathering an artist list for the Request
for Qualifications (RFQ). They would also be determining what information to inClude in the RFQ.
3. Theater at the Encinitas Ranch Town Center
Commissioner Mesaros, who is the Producing, Director of Miracle Theatre Productions, reported
that she met with the Council Members to discuss moving forward with the theater. She noted that
the Council wants the theater, but they were not willing to provide funding. Commissioner Mesaros
indicated that a Memorandum of Understanding would be prepared which would outline each
party's responsibilities.
) 4. Community Grant Policy
Arts Administrator Gilliam reported that he was awaiting the City Manager's approval of the
Community Grant Policy with the recommended changes before he could take the policy to Council
for theirapproval.
5. Christmas Concert
Arts Administrator Gilliam reported that the concert was scheduled for Saturday, December 2, 2006
and that he and the Ad Hoc Committee were taking suggestions for the line-up.
6. Ad Hoc Committee, Public Art: Encinitas Child
Arts Administrator Gilliam reported that the ad hoc committee recently met. The committee had
some concerns with the design and location of the artwork and would recommend some changes
to the artist.
8. NEW BUSINESS
Chair Gagliardo reported that the foundation design for the Surf sculpture, that would be located at
Chesterfield, was being developed. They hoped to have the artwork installed by September and in
time for the Machado Surf Classic.
9. OPEN DISCUSSION
)
Commissioner Stamp reported that 'the Lux Art Institute would be sending out invitations for their
fundraising event. The groundbreaking ceremony would take place in July, 2006.
May 1, 2006 Commission for the Arts Minutes
Page 2 of3
Commissioner Thum reported that the Coastal Communities Concert Band would be performing a
Spring Concert on May 21, 2006 at the Carlsbad Community Church. Commissioner Thum
thanked Commissioner Mesaros for her offer of tickets to see her show.
Arts Administrator Gilliam announced that the Off Track Gallery would be holding an Open House
and Artist Reception on Sunday May 7, 2006. He encouraged the commissioners to attend the
event.
Discussion ensued about possible locations and options for an art center.
10. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS
1. GOAL SETTING WORKSHOP
Arts Administrator Gilliam announced that the Commission for the Arts' Goal Setting Workshop
was scheduled for Thursday, June 22 at 9:00 A.M. at City Hall. Lunch would be served. Mayor
Guerin would discuss Council's goals, direction and their interest in the Arts. City Manager Kerry
Miller would facilitate the goal setting session and the City Attorney would give an overview of the
Brown Act.
Chair Gagliardo suggested that the commissioners give Arts Administrator Gilliam their ideas prior
to the Goal Setting Workshop.
11. ADJOURNMENT
Chair Gagliardo adjourned the meeting at 6:57 p.m.
NEXT MEETING: June 5,2006 meeting canceled.
Goal ,Setting Workshop scheduled for June 22, 2006
9:00 a.m. at City Hall, Carnation Room
)
May 1, 2006 Commission for the Arts Minutes
Page 3 of3