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2006-06-22 COMMISSION FOR THE ARTS GOAL SETTING WORKSHOP JUNE 22, 2006 Meeting called to order by Arts Administrator Gilliam at 9:18 am PRESENT: Chair Gagliardo, Vice-Chair van Haitsma, Commissioners Thum, . . ._~~a~r1Ju cgi2!.M~~51r9~ ,.s>!am[L______=~==..__...m_...m._...__.._....__._____._.._....__....m_ ._ ALSO PRESENT: City Manager Kerry Miller; Mayor Christy Guerin, Arts Administrator Jim Gilliam, Secretary Sharon Scott 1. WELCOME City Manager Miller welcomed the Commission for the Arts. Commissioner Mesaros announced her resignation from the Commission and left the meeting at 9:25 am. 2. REVIEW: 2005 ARTS GOALS Arts Administrator Gilliam reviewed the Commission for the Arts goals from 2005 as follows: Community Grant Program , J The intent was for the Commission to review the arts applicants for the Community Grant Program, rank them and present the rankings to the Council. This goal was accomplished. Public Art Policy The policy was re-written and approved by Council and it is currently being applied to three projects. This goal was accomplished. Envision Encinitas The NEA awarded the City a grant to design a website with an arts and cultural tourism element. An Encinitas firm has been approached to assist with web design. City Manager Miller suggested it would be ideal if this project is completed within the next fiscal year. Public Art at the Community/Senior Center I J A site has been selected immediately above the retaining wall at the corner of Balour and Oak Crest Park Drive. A Request for Qualifications (RFQ)is being developed to identify four qualified artists who will be given a stipend of approximately $500 to produce a proposal. This has been funded in the FY06/07 budget. Once a proposal has been selected the Commission will request funding forthe piece from Council. City Manager Miller suggested that the Council would like to see this goal achieved sooner rather than later. Performing Arts Theater Miracle theater productions are the lead candidates and are currently negotiating a lease agreement with the City. This goal is an ongoing, long term goal. 3. DISCUSSION: COUNCIL GOALS --- -- --- - Mayor Guerin joined the workshop to discuss the Council's perspective on the arts and the Commission. She saidthal having an arts staff person h-as helped with communication between the Council and the Commission for the Arts. The Council feels the Commission has been working well and is in the right direction. She suggested the Commission should feel free to ask Arts Administrator Gilliam to bring ideas to the Council. 4. GOAL SETTING City Manager Miller asked the Commission to review their Mission Statement and the following changes were made: OLD The mission of the City of Encinitas Commission for the Arts is to promote the arts for' the community of Encinitas with the highest quality and widest variety of the arts possible, through exposure, education, and advocacy, and to support the establishment of arts facilities. NEW The mission of the City of Encinitas Commission for the Arts is'to promote the arts within the community through exposure, education, and advocacy, and to support the establishment of arts venues. The following updates were made to existing goals including assignment of Commissioners to Ad Hoc committees: Community Grant Program Commissioner Santuccio and Commissioner Stamp Goal end date: January 1, 2007 Goal: To create a Community Grant Program performance evaluation component. Envision Encinitas Website Chair Gagliardo Goal end date: January 1 , 2007 Goal: Complete the project. Public Art at the Community Center Chair Gagliardo, Vice-Chair van Haitsma, Commissioner Stamp Goal end date: June 30, 2007 Goal: Council to select, fund and commission a piece of art. Performing Arts Theater. Vice-Chair van Haitsma, Commissioner Thum, Commissioner Santuccio Goal end date: September 2006 Goal: Conduct market assessment and facility needs assessment and develop 'recommendations for lease agreement The Commission created new goals as follows: 1. Facilitate and promote arts education for adult audiences Vice-chair van Haitsma Commissioner Thum, Commissioner Santuccio Goal end date: June 2007 2. Review EIR for Hall Property and provide comments to staff Full Commission Goal end date: to be determined by due date for responses to EIR 3. Develop a long term plan for arts events, facilitateand enhance opportunities for art group involvement, and incorporate art and ecology elements . Commissioner Stamp Goal end date: to be determined There was consensus that the main element to be taken from the goal setting workshop is the need for an assessment of arts organizations and events in Encinitas. The Commission will create a comprehensive list to be presented in a professional manner. This element touches on each of these goals that the Commission has set today. City Manager Miller suggested that the Commission review the goal setting session at their July meeting and present the results to the Council in August. The presentation should include achievements made on last years goals and the goals set for the coming, year. ADJOURNMENT Meeting adjourned at 2:54 pm \ }