2006-09-11
CITY OF ENCINIT AS
COMMISSION FOR THE ARTS MINUTES
Meeting Date: Monday, September 11, 2006
1. CALL TO ORDER/ROLL CALL
Chair GagliardocaUedthe="l'leetin~Ao. order at 5:34pmc.~.cc=~~=====.c
PRESENT: Chair Gagliardo, Vice Chair van Haitsl11a,Col11l11issioners Stamp and THUrn
ABSENT: None
ALSO PRESENT: Arts Administrator Gilliam, Secretary Sharon Scott
2. PLEDGE OF ALLEGIANCE
3.: CHANGES TO THE AGENDA (deletions and/or additions of consent or general information
items)
None.
4. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for Regular Meeting on July 10, 2006
COMMISSIONER STAMP MOTIONED AND COMMISSIONER THUM SECONDED TO
APPROVE THE MINUTES OF THE REGULAR MEETING ON JULY 10, 2006. MOTION WAS
APPROVED 4-0
5. ORAL COMMUNICATIONS
None.
6. OLD BUSINESS
A. Ad Hoc Committee Reports
1. Envision Encinitas
Arts Administrator Gilliam gave a brief update on the Envision Encinitas project which is
supported by a NEA grant and City. Lyon and Associates of Encinitas have been retained
to assist with the project, have started working on the website and presented ideas for the
logo. The ad hoc committee has requested changes and Arts Administrator Gilliam will
meet with Lyon.
2. Public Art: Encinitas Senior and Community Center
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Arts Administrator Gilliam reported that he was observing the progress of the Encinitas
Community Library Public Art Element Requestfor Qualifications and may review the
applicant list to see if there is any talent that may be suitable for this project.
3. Theater at the Encinitas Ranch Town Center
Arts Administrator Gilliam indicated that negotiation of a lease agreement for the 0.7 acre
parcel of land was ongoing. Miracle Theatre has proposed a55 year lease at $1 per year.
The proposal includes five performance spaces in 15000 square foot of space.
4. Christmas Concert
.__~...Arts Administ[ator~Gilliam..reportedtbaUhe~Christmas=Goncertjs.scheduled for..DecembeL=.~~~c.-
2nd from 2:30 to 4:30 pm. Confirmed performers include the Westwind Brass and North
Coast Singers. Arts Administrator Gilliam said he had also approached Capella Gloriana
and Moxie Theater. The free event will have a community focus.
5. Public Art: Encinitas Child
Art Administrator Gilliam presented a brief update on the project and noted that he met with
artist Manuelita Brown and conveyed the Commissions comments on the project.
7. NEW BUSINESS
A. Report on the ad hoc committee recommendations for Community Grant Program arts
applications
Arts Administrator Gilliam distributed a copy of the ad hoc committee recommendations to
the full Commission for the Arts. The ad hoc committee made ranking recommendations
which then become a part of the staff report presented to Council. There were five speakers
on this item including Sally Dean (San Diego North Coast Singers), Rebecca Rayner (San
Diego Opera), Victoria Eicher (La Jolla Symphony & Chorus), Kara Hwang (Lux Art
Institute) and Laura Lowenstein (San Dieguito Art Guild). Arts Administrator Gilliam noted
that there is $50,000 in Community Grant Program funding and the policy allows for up to
50% of the funding to be allocated to arts applicants. Chair Gagliardo encouraged
applicants to attend the Council meeting on September 20th when Council would allocate
the funds.
COMMISSIONER THUM MOTIONED AND COMMISSIONER VAN HAITSMA SECONDED TO
APPROVE THE AD HOC COMMITTEE COMMUNITY GRANT PROGRAM RANKING
RECOMMENDATIONS. MOTION WAS APPROVED 4-0
B. Appoint Commissioner to serve on ad hoc committee for selection of artists for the Encinitas
Community Library Public Art Opportunity Request for Qualifications process
Arts Administrator Gilliam stated that a member of the Commission for the Arts would be
appointed to serve on the Encinitas Community Library Public Art Opportunity RFQ
selection committee with Council member Jerome Stocks, Assistant to the City Manager
Richard Phillips, Arts Administrator Gilliam and the architect for the library, Manuel Oncina.
Chair Gagliardo called for nominations. Vice Chair van Haitsma and Commissioner Thum
said they would like to serve. A majority vote was not reached therefore the item was
continued to the October meeting.
C. Report on Operation Homecoming @ Encinitas
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Arts Administrator Gilliam said 348 tickets, to date, have been reserved for the event on
Friday September 22nd at 7:30 pm. It will be held in the Community Center auditorium
which can hold 1000 people. The book will be released on September 12th and will
premiere at the National Book Festival. Encinitas is the third stop on a 30 city national book
tour.
D. Review and Approve the 2006/07 Commission for the Arts Goals
Discussion ensued.
COMMISSIONER THUM MOTIONED AND VICE CHAIR VAN HAITSMA SECONDED TO
.~APPROVE~TflE2006/07~COMMISSION..FOR-THE=ARTS-GOAtS~...JtPPROVEO-a.;O ----------
8. OPEN DISCUSSION
Commissioner Thum informed the Commission of a performance of the Coastal Communities
Concert Band on October 8, 2006.
Arts Administrator Gilliam informed the commission that there are seven applicants for the three
openings on the Commission. The appointments will be made at the September 20th meeting of
the City Council.
9. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS
Selection of Commission for the Arts representative on Library Public Art Opportunity RFQ
selection committee
10. ADJOURNMENT
Chair Gagliardo adjourned the meeting at 7.01 pm
Next Meeting: October 2,2006 in Council Chambers