2005-03-07 (2)
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MEETING MINUTES
MEETING DATE: March 7, 2005
1. CALL TO ORDER/ROLL CALL
Chair Rincon called the meeting to order at 5:30pm
Present:
Commissioners Rincon, Ranson, Gould, Van Haitsma, Slevinske, and
Gagliardo
Absent:
None
Also Present:
Management Analyst II Stauffer, Director of Parks and Recreation
Hazeltine, Assistant to the City Manager Smith and City Manager Miller
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
Chair Rincon presented a plaque to Tom Nee and thanked him for his work on the Commission.
4. CHANGES TO THE AGENDA
None
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for the Regular Meeting on February 14,2005
COMMISSIONER GOULD MOTIONED AND COMMISSIONER RANSON
SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON
FEBRUARY 14, 2005. MOTION WAS APPROVED 6-0.
6. ORAL COMMUNICATIONS
City Manager Kerry Miller and Assistant to the City Manager Jennifer Smith introduced
themselves to the Commission. Transition of the Commission to the City Manager's Office from
the Parks and Recreation Department and recent approval of a full-time Arts Administrator
position was discussed. Applications for the position are due April 1. Smith commented on her
role as supervisor ofthe Arts Administrator and also on her background in music. Sharon Scott,
Executive Assistant to the City Manager, will provide assistance with meeting agenda and
minutes. Miller commented on the progress of the Commission over the past several years and
emphasized that approval ofa full-time Arts Administrator and the Commission's transition to
the City Manager's Office is a positive step and new era for the Commission.
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7. OLD BUSINESS
A. Arts Grants Program Update
Stauffer commented that the contracts have been signed and that the program is underway.
B. Update on Public Art Policy
Chair Rincon will present the Public Art Policy to Council on March 16. Commissioners were
asked to attend in support.
8. NEW BUSINESS
A. Discussion of the Commission's Proposed FY06 and FY07 Programming Budget
Chair Rincon reviewed the agenda report and then discussed the methodology that was used to
develop the proposed budget. Commissioners asked for a comparison to Escondido and
Carls bad arts budgets.
COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER RANSON
SECONDED TO APPROVE THE COMMISSION'S PROPOSED BUDGET FOR
INCLUSION IN THE CITY'S FY06 AND FY07 BUDGET PROPOSAL TO CITY
COUNCIL. MOTION WAS APPROVED 6-0.
B. Discussion on Commission Involvement in DEMAStreet Fair on April 23 & 24
Information regarding the street fair was provided. Commissioners discussed their desire to host
a booth on the main street of the fair. Site location was further discussed. It was then suggested
that the booth be used as an opportunity to promote the Arts Grant Program and that past
recipients of grants be brought in to help provide information at the booth. Commissioners
discussed the need for staff assistance in sending out a letter to past and present grant recipients
to gauge their interest in participating in the event. Stauffer suggested that the Commission form
a subcommittee to assist in hosting a booth at the event. Commissioner Gould offered her .
services in contacting DEMA on the event .and booth space.
COMMISSIONER GOULD MOTIONED AND COMMISSIONER VAN HAlTSMA
SECONDED TO HOST A BOOTH AT THE ENCINITAS STREET FAIR ONLY WITH
THE CONDITION THAT THE BOOTH BE SITUATED ON THE MAIN STREET OF
THE FAIR AND THAT COMMISSIONERS PARTICIPATE IN HOSTING THE
BOOTH. MOTION WAS APPROVED 6-0.
9. COMMITTEE REPORTS
A. Funding (Chair Rincon, Gagliardo, van Haitsrria)
Reported on under Agenda Item 8A.
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B. Policy (Chair Gould, Nee)
No report.
C. Facilities (Chair Ranson, Rincon)
Commissioner Ranson reported that he met with Moxi Theater to discuss space for their first
show in Encinitas. The show will take place in October and a space is still needed. Potential
sites were discussed, including a temporary structure on the community use space in the
Encinitas Town Center.
D. Public Art (Chair van Haitsma, Gagliardo, Ranson)
No report.
E. Marketing (Chair Slevinske, van Haitsma)
Commissioner Slevinske offered her assistance for the street fair.
F. Cultural Tourism (Gould)
Commissioner Gould provided trail maps and reported that the art banners will be up on
Highway 101 from March 8 through June. The Mission Bells have been purchased and will be
installed along EI Camino Real and Highway 101.
Chair Rincon facilitated discussion of forming a subcommittee to review and revise the arts grant
applications for FY06. Commissioners discussed hiring Cristina Chacon to provide assistance
with the grant program. Chair Rincon suggested one grant cycle instead of two due to the
workload. Commissioners asked the Chair to request staff assistance for the grant program.
10. PROJECT/PROGRAM REPORTS
A. NEA Grant Update
Stauffer provided an update on the grant. A one-year extension has been provided through
October 31, 2005 for completion of the project. RFQ's are available for review. The Executive
Committee of City Council's Cultural Tourism Committee will review the RFQ's. The
Committee will wait until the Arts Administrator has been hired to select a graphic arts design
firm.
11. INFORMATION/STAFF STATUS REPORTS
A. Update on Arts Administrator Recruitment
Deadline for the applications is April 1. Chair Rincon asked to meet with Smith to discuss
Commission involvement in the process. The job announcement was advertised inthe San
Diego Union Tribune, the North County Times, California Parks and Recreation Society,
CALAA, San Diego Arts and Culture, San Diego Performing Arts League, San Diego Area
Dance Coalition, Cal State San Marcos, Palomar College, and the San Diego State University
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Master's in Public Administration program. Commissioner Gagliardo commented that the Chair
and Vice-Chair would be involved in review of the applications.
B. Update on Commissioner Vacancy
Susan Stamp will be appointed to the Commission by City Council on March 16,2005.
12. COMMISSIONER'S CORNER
A. Commissioners
Commissioner Gould reported that Ralph Nader will be in town to speak at La Paloma Theater
and that she is working on costumes for a dance. Commissioner Van Haitsma reported that she
participated in a conference and that she will be going to New York in May. Commissioner
Ranson reported that he will be working on the Francine Busby campaign and that he has been
hired to lecture on Cas a Blanca. Commissioner Slevinske reported that her mother is coming to
visit. Commissioner Rincon is working on a dance project for the Garden Festival.
B. Staff
No report.
13. ADJOURNMENT
The meeting was adjourned at 7:00pm.
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