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2005-10-03 CITY OF ENCINIT AS COMMISSION FOR THE ARTS MEETING MINUTES Meeting Date: October 3, 2005 1. CALL TO ORDER/ROLL CALL Vice Chair Slevinske called the meeting to order at 5:32 p.m. Present: Commissioners Slevinske, Ranson, Gould, Van Haitsma, Gagliardo and Stamp. Absent: None. Also Present: Arts Administrator Jim Gilliam, Secretary Sharon Scott. 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None. 4. CHANGES TO THE AGENDA (deletions and/or additions of consent or general information items) None. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on September 1, 2005 COMMISSIONER GOULD MOTIONED AND COMMISSIONER STAMP SECONDED TO APPROVE THE MINUTES FOR THE SPECIAL MEETING ON SEPTEMBER 1, 2005. MOTION APPROVED 6-0. 6. ORAL COMMUNICATIONS Patricia Rincon thanked the Commissioners for her four years with the Commission for the Arts. 7. OLD BUSINESS A. Update on 2005/06 Goals 1. Review the Community Grant Program Arts Applications ) The Community Grant Program application was released on September 14, 2005 and is available on the City's webpage. The deadline is October 17, 2005. The Ad Hoc Committee will have the opportunity to review the applications prior to the next Commission for the Arts meeting and recommendations will be presented to Council in mid November. 2. Complete the City Of Encinitas Public Art Policy CommissiOner Gagliardo said the Public Art Policy Ad Hoc Committee met last week and gave staff direction. The policy will be given to the Commission for review prior to its presentation to CounciL It was anticipated that a draft will be ready for the Commission's review by the next meeting and would then go to CounciL 3. Complete the Envision Encinitas Project The Envision Encinitas Ad Hoc Committee will meet tomorrow to review the graphic designers for the project and will forward their recommendation to City Council for approvaL Members of the Committee include Council Member Maggie Houlihan, Peder Norby from DEMA, and Commissioners Slevinske and Gould. 4. Incorporate a Public Work of Art at the Encinitas Senior and Community Center The Committee has met and discussed where public art may be placed at the community center. There are no big open areas in the front of the building so there was discussion about the back area of the building as a location for public art. The ) committee is studying other local cities to see what they are doing. Commissioner Gagliardo said there was a need to create an up to date artist registry to create a short list based on the kind of work they do and the quality of the registry. Commissioner Slevinske said that preference should be given to local artists but not to exclude other artists. 5. Promote the Development of a Performing Arts Theater on City Owned Property at the Encinitas Towne Center The Performing Arts Theater Ad Hoc Committee will meet this week. Commissioner Ranson said they will be reviewing previous proposals. 8. NEW BUSINESS A. Election of Chair COMMISSIONER GOULD NOMINATED AND COMMISSIONER VAN HAITSMA SECONDED COMMISSIONER SLEVINSKE FOR CHAIR OF THE COMMISSION. NOMINATION WAS APPROVED 6-0. COMMISSIONER RANSON NOMINATED AND COMMISSIONER VAN HAITSMA SECONDED COMMISSIONER GOULD FOR VICE-CHAIR OF THE COMMISSION. ) NOMINATION WAS APPROVED 6-0. B. Review of the members of the Ad Hoc Committees Arts Administrator Jim Gilliam indicated that applications are available for the vacant position on the .Commission for the Arts and the deadline for applications is Oct 18th, 2005. Patricia Rincon has volunteered to work with the Community Grant Program Ad Hoc committee. Discussion ensued. COMMISSIONER GAGLIARDO MOTIONED AND COMMISSIONER RANSON SECONDED TO NOT ALLOW POTENTIAL GRANT APPLICANTS TO SIT ON THE COMMUNITY GRANT PROGRAM AD HOC COMMITTEE. MOTION APPROVED 6-0. Commissioner Stamp volunteered to join the Community Grant Program Ad Hoc Committee and the Public Art at the Community Center Ad Hoc Committee. Commissioner Gould volunteered for the Theater Ad Hoc Committee. COMMISSIONER SLEVINSKE MOVED AND COMMISSIONER GOULD SECONDED TO ACCEPT COMMISSIONER STAMP ON THE COMMUNITY GRANT PROGRAM AND PUBLIC ART AD HOC COMMITTEES. MOTION APPROVED 6-0. COMMISSIONER SLEVINSKE MOVED AND COMMISSIONER VAN HAITSMA SECONDED TO ACCEPT COMMISSIONER GOULD ON THE THEATER AD HOC COMMITTEE. MOTION APPROVED 6-0. C. Commission schedule through January, 2006. Arts Administrator Jim Gilliam noted that there are holiday conflicts in January, July and September 2006. He suggested moving the meetings for those months forward by one week. COMMISSIONER SLEVINSKE MOVED AND COMMISSIONER STAMP SECONDED TO MOVE THE JANUARY 2006 MEETING TO JANUARY 9TH. MOTION APPROVED 6-0. ' 9. PROJECT/PROGRAM REPORTS None. 10. INFORMATION/STAFF STATUS REPORTS None. 11. COMMISSIONER'S CORNER A. Commissioners ) Commissioner Gould said she would no longer be attending the Cultural Tourism Committee and suggested that members of the Commission for the Arts ITIay like to attend the meetings. Commissioner Stamp attended the Pageant of the Masters this summer. Commissioner Van Haitsma is going to a writer's conference this weekend. Commissioner Ranson commented on the design that has been selected for the theater at the San Dieguito Academy. Commissioner Gagliardo went to see "I Am My Own Wife" at the La Jolla Playhouse. Commissioner Slevinske is actively writing. B. Staff Arts Administrator Jim Gilliam said that he attends the Cultural Tourism Committee meetings regularly and can report back to the Commission for the Arts. He is currently looking into local funding opportunities for the community and has been meeting with local arts groups. 12. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS None,:. 13. ADJOURNMENT Meeting adjourned at 6:58 pm NEXT MEETING: November 7, 2005 City Council Chambers ., )