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2005-12-05 CITY OF ENCINITAS COMMISSION FOR THE ARTS Meeting Date: December 5, 2005 City Council Chambers 1. CALL TO ORDER/ROLL CALL Chair Slevinske called the meeting to order at 5:32 p.m. Present: Commissioners Slevinske, Gould, Van Haitsma, Gagliardo, Stamp, Thum Absent: Commissioner Ranson Also Present: Arts Administrator Jim Gilliam, Secretary Sharon Scott 2. . PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None. 4. CHANGES TO THE AGENDA (deletions and/or additions of consent or general information items) ) / An item was added to 8. New Business regarding Pacific View School site as an arts location. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on November 7,2005 COMMISSIONER STAMP MOTIONED AND COMMISSIONER GAGLIARDO SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON NOVEMBER 7, 2005. MOTION APPROVED 4-0-3 (THUM, GOULD ABSTAINED, RANSON ABSENT). 6. ORAL COMMUNICATIONS None. 7. OLD BUSINESS A. Update on 2005/06 Goals 1. Review the Community Grant Program Arts Applications. This goal is complete. City council awarded $50,000 in November of which $21,000 was awarded to the arts. 2. Complete the City Of Encinitas Public Art Policy. The City Council unanimously approved the policy with one minor change. This goal is complete. ) 3. Complete the Envision Encinitas Project. There are three potential candidates for design: Studio 2055, Lion and Associates, and Fred Caldwell. The next meeting of the Ad Hoc committee will be held on December 8th where the committee will select a designer. 4. Incorporate a Public Work of Art at the Encinitas Senior and Community Center. The next meeting of the Ad Hoc committee will be on December tho The committee will formalize a concept to present to the City Council. 5. Promote the Development of a Performing Arts Theater on City Owned Property at the Encinitas Towne Center. Arts Administrator Gilliam presented the Commission with a list of parties that submitted a letter of interest. The Ad Hoc committee will meet December 9th to assess the candidates and map out a procedure for the interview process. B. Discussion of Ad Hoc Committee structure Arts Administrator Gilliam provided an information sheet in the Arts Commissioners' binders regarding Ad Hoc committee structure. Public members of an Ad Hoc committee must be approved by the full commission. While citizen volunteers can be recruited for Ad Hoc committees the City Attorney advised that the Commission should identify individuals in the community and bring them in front of the full commission to be appointed to an Ad Hoc committee. Staff will seek guidance from Council about what is an appropriate method to recruit Ad Hoc committee mE7mbers from the public. 8. NEW BUSINESS A. Donation of eight (8) paintings to the City of Encinitas Public Art Collection. Arts Administrator Gilliam referred to the public art policy and receipt of gift policy. Developer Jed Staley would like to donate artworks for the walls at the Planning counter. Artist Charlene Bonnie has provided eight paintings. Arts Administrator Gilliam suggests the Commission for the Arts make a recommendation and presentation to City Council on January 18, 2006. Commissioners Gagliardo, Thum and Stamp offered to serve on the ad hoc committee to assess the gift. B. Pacific View School Project. Commissioner Gould reported in a recent meeting to discuss the redevelopment of the Pacific View school site. She was unable to attend and she suggested the Commission for the Arts submit a letter of support to Joyce Roscoe who is the Chair of Neighbors United for Pacific View. Commission directed staff to draft the letter asking for arts use at the Pacific View site. 9. DISCUSSION OF AGENDA ITEMS FOR FUTURE MEETINGS . Grantfunding for individual artists . Review of the Community Grant Program Policy . Create Ad Hoc committee for FY06/07 Community Grant Program . Develop a calendar of grantee events programs . Annual Goal Setting Workshop after new appointments in March . Report from Arts Administrator regarding membership in State and Federal organizations . Discussion of annual event for Arts and Humanities month in October ) 10. COMMISSIONER'S CORNER A. Commissioners Commissioner Thum reported on the recent performance by the Coastal Communities Concert Band at the California Center for the Arts Center. They will perform in Encinitas on June 25th. Commissioner Stamp attended the Christmas parade and suggested that next year the Commission for the Arts participates in the parade. Commissioner Van Haitsma recently brokered a deal to sell a book about how people deal with their expression of spirituality. Commissioner Gould had a successful costume engagement with Patricia Rincon for winter student dance performances. Commissioner Slevinske said her book is getting closer to completion. B. Staff Arts Administrator Gilliam reported that the San Diego Chamber Orchestra recently met with the City Manager to talk about using community center for a concert. 11. ADJOURNMENT Meeting adjourned at 7:03 pm NEXT MEETING: January 9,2005 - Lilac Room ) )