1995-01-25
Housing Autnority Reg.
Mtg. 1/25/95 0
2f31-07S-6696
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HOUSiNG AUTHORITY REG. MTG. '
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01/25/95 i
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CITY OF ENCINITAS
HOUSING AUTHORITY
REGULAR MEETING AGENDA
505 South Vulcan Avenue
Encinitas, California 92024
Wednesday, January 25, 1995, 6:00 P.M.
THE ENCINITAS HOUSING AUTHORITY IS AN AFFIRMATIVE ACTION PUBLIC ENTITY
AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN,
SEX, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OR THE PROVISION OF
SF1RVICE. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU
NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, P~EASE CONT~CT
THE CITY CLEP''':''I{ AT 633-2601. NOTIFICAT::J:m: 48 HOURS PRIOR TO THE MEETING
WILL ENABLE THE HOUSING AUTHORITY TO ~QXE REASONABLE ARRANGEMENTS TO
ENSURE ACCESSIBILITY TO THIS MEETING.
IF YOU WISH TO SPEAK TO AN ITEM ON THE AGENDA, PLEASE FILL OUT A PINK
~PEAKER SLIP AND HAND IT TO THE BOARD CLERK BEFORE THAT ITEM HAS BEEN
ANNOUNCED BY THE CHAIR. SPEAKER SLIPS WILL NOT BE ACCEPTED FOR AN ITEM
ONCE THAT ITEM HAS BEEN ANNOUNCED.
TO DONATE TIME TO ANOTHER PERSON, FILL OUT A SPEAKER SLIP INDICATING
THAT FACT. THE PERSON OR PERSONS DONATING TIME MUST BE PRESENT WHEN THE
SPEAKER '1'0 WHOM THEY HAVE DONATED TIME IS HEARD.
CALL TO ORDER ROLL CALL
CLOSING AND ADOPTION OF THE CONSENT CALENDAR
1. Approval of 12/14/94 Special Meeting Minutes. Contact Person:
Board Clerk Cervone.
STAFF RECOMMENDATION: Approve Minutes.
ITEMS REMOVED FROM THE CONSENT CALENDAR BY THE PUBLIC
ORAL COMMUNICATIONS US MINUTES)
ORAL COMMENTS (MAXIMUM OF THREE MINUTES PER PERSON) WILL BE HEARD FROM
PEOPLE WHO SUBMIT A WHITE SPEAKER SLIP TO THE CITY CLERK. THE LAW
PRECLUDES THE BOARD FROM LOONG ACTION UPON SUCH NON-AGENDA ITEMS. THE
ITEMS WIU BE REFERRED TO THE CITY MANAGER. i7.ME DONATIONS ARE NOT
PERMI7TED FOR ORAL COMMUNICATIONS.
C)
REGULAR AGENDA
2. Reconsideration of Administrative Options for 50 Section 8
Vouchers. Contact Person: Housing Coordinator Brown.
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STAFF RECOMMENDA710N: Discuss the two options presented by Staff, and
authorize the Executive Director to negotiate a contract with the County Housing
Authority for the administration of the Section 8 Rental A.ssistance Program.
ITEMS'iREl\IOVED FROM THE CONSENT CALENDAR BY THE BOARD
BOARD I EXECUTIVE DIRECTOR REPORT
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Information Items -- No discussion or action to be taken
ADJOURNMENT
I, Deborah Cervone, certify that I caused the above agenda~to bel
posted on the City Hall bulletin board on ar)~ 1995, 72 hours
before the meeting.
LQJ~JA ~~ a
Board Clerk ~
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MINUTES OF ENCINITAS HOUSING AUTHORITY SPECIAL MEETING
DECEMBER 141 19941 6:00 P.M. 1 505 SOUTH VULCAN AVEN"JE
Meeting called by notice pursuant to G.e. Section 54956. '
CALL TO ORDER ROLL CALL
Chairperson Hano called the meeting to o~der at 6:03 P.M.
Present: Chairperson Gail Hano, Board Members Lou Aspell, James
Bond, John Davis. and Chuck DuVivier.
Absent: None.
Also Secretary Wasserman, Assistant Board Attorney Krauel,
Board Clerk Pool, Assistant City Manager Benson,
Community Development Director Holder, Senior Office
Specialist Greene.
There being a quorum present, the meeting was in order.
THE PLEDGE OF ALLEGIANCE WILL BE DONE AT THE REGULAR
CJTY COUNCIL MEETING.
CLOSIIS:G AND ADOPTION OF THE CONSENT CALENDAR
DuVivier moved, Aspell seconded to close and adopt the Consent
Calendar. Motion carried. Ayes: Aspell, BondI Davis, DuVivier,
Bano; Nays: None.
1.
A'D'Droval of Minutes: 11/16/94 S'Decial Meetina.
Person: Board Clerk Pool.
Contac~
STAFF RECOMMENDATION: Approve minutes.
2. Adoption of Resolution 94-10 Authorizina Execution of Section
8 Consolidated Annual Contributions Contract and providina for
a General De'Dository Aareement. Contact Person: Housing
Coordinator Brown.
STAFF RECOMMENDATION: Adopt Resolution 94-10.
ITEMS REMOVED FROM THE CONSENT CALENDAR BY THE PUBLIC
None.
12/14/94 Sp. Hab.Auth.
Page 1
Mtg. #94-~, Bk#l, page~
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12/14/94 S~~cial Meeting
9..BAL COMMUNICATIQISS
None.
None.
BOARD I EXEClITlVE DIR.ECTOR REPORT
None.
ADJOURNMENT
Chairperson Hano declared the meeting adjourned at 6:03 P.M.
Gail Hano, Chairperson
o
E. ane 001, Board Clerk
By: K hy Greene,
Senior Office Specialist
Mtg. #94-/~, Bk#l, page~
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12/14/94 Sp. Has.Auth. Page 2
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HOUSING AUTHORITY OF THE
CITY OF ENtlNITAS
AGENDA REPORT
Meeting Date: January 25, 1995
TO: Board of Commissioners
VIA~ ~) Lauren M. Wasserman
pV-'secretary of the Board/executive Director
FROM: ..<1.iCommunlty D, evelopment Department
~Sandra Holder, Director
ILynn Brown, Housing and Grants Coordinator
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SUBJECT:
Reconsideration of administrative options for Section 8 Rental Assistance Program.
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ISSUE:
Whic.h administra~ive option to select for the Section 8 Rental Assistance Program.
BACKGROUND:
On July 27, 1994, the Board apprQved an appliction for Section 8 Vouchers under the
Notice of Funding Availability offered by the U.S, Dept. of Housing and Urban
Development (HUD). On October 21, 1994, HUO notified the Housing Authority (EHA)
that the application had been approved for 50 vouchers with an annual contract of
$380,800 ($t,904,000 over a five year contract). On November 16, 1994, the Board
voted to contract with the City of Encinitas to provide staffing for the program.
ANALYSIS:
Since the Board voted to contract with the City for staffing, new developments have
occurred, as follows: .
· The 60 certificates which the County administers within the City jurisdiction
do not automatically "port" into the Encinitas Housing Authority as originally
discussed with HUD. The County Housing Authority has told the City that these
60 certificates stay in their management since the County applied for and
cd/glb/sr012595.ha1 (1/16/95)
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the City that these 60 certificates stay in their management since the
County applied for and received these certificates directly from HUD. Unless
the City can convince the County that it is in their best Interest to have
them administered by the Enclnltas Housing Authority, these certificates will
not "port" into the City. Staff has met with the County Housing Authority,
and they are not interested in transferring these 60 portables to the City.
Without these 60 certificates, the administrative budget originally presanted
to the Housing Authority is reduced, providing insufficient funding to support
the Housing Specialist position as originally presented to the Board.
· The City is unsure that hiring a person on City staff as part of a contract
with the Housing Authority is the most economically efficient means of
administering the program: There Is an economy of scale in operating a
Section 8 program, and until such time as the Housing Authority can reach a
threshuld of at around 200 certificates/vouchers, the administrative funding
may barely keep up with the costs of administering the program. With only
50 vouchers in the City's Section 8 program, Staff believes there is
insufficient administrative funding to set up and efficiently administer the
program.
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~'hen the Board considered the various administrative options in November,
contracting with the City seemed to be the most feasible alternative. Based on the
reasons stated above, Staff is now exploring two administrative options:
1. Issuing Sl Reauest for Qualifications for a person or companv who would be
willing to establish a firm to administer the Section 8 Drogr;m. Staff was originally
unsuccessful in locating any existing companies to administer the Sectkm 8
program. Since our original search, North Coast Housing, a non-profit agency, has
contacted Staff indicating they may be interested in discussing a comract with the
City to administer '~he program on b~half of the Board. North Coast presently does
not have staff with Section 8 experience; however, they may be interested in
recruiting a person with SectionS experience who could serve as half-time office
manager. Staff believes that they will face the same recruitment challenges.
Additionally, it is important for the Board to understand that if North Coast
Housing is ~ble to successfully recruit staff and this option proves feasible, the
City would still incur administrative costs in managing the contract and handling
the financial and auditing requirements of HUD. It would be difficult to cover both
the administrative costs of North Coast Housing and the City with only, 50
vouchers in the program. The Board should also consi~er that other non-profit
agencies may be interested in managing this program. If this option is selected,
the Board should issue a Request for Qualifications.
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2. Negotiate a contract with the County Housina Authoritv to manage the 50
certificates. Staff met with the Interim Director of the County Housing Authority
to discuss their interest in administering the 50 certificates in accordance with the
Encinitas Administrative Plan, including the preferences for the waiting list. For
extJmple, the EHA Plan allows a local preference for Encinitas residents or persons
who work in the City. The County indicated a willingness to administer these 50
vouchers on behalf of the Board using their existing waiting list for Encinitas
residents, which has approximately 200 names at the present time. The benefit to
~he Board in entering into a contract with the County Housing Authority is that the
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.,.. avoiding time del~ys In staff recruitment. There Is a definite advantage In the economy ~\
of scale In the County's operation and their expertise In Section 8.
FISCAL A.~D STAFF IMPACTS:
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The administrative fee (revenue) for the first year of the contract Is $35,421 for 50
\) v.ouchers. . Should the BOard decide to dlretn Staff ~o negotiate a contract with the
County Housing Authority, the County. has Indicated that they would be. able to
operate the program within this administrative fee. If the contract I~ set up where tha~.- '1
funding flows directly from HUD. to the County, there would be negligible costs to the ."
City.
RECOMMENDATIQ,tt
Discuss the two options presented by Staff, and authorize the Executive Director' to
negotiate a contract with the County Housing Authority for the administration of the
Section 8 Rental Assistance Program.
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cd/glb/sr012595.ha1 (1/16/95)
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